BM 2018-03-08 LBCOZBY LIBRARY AND COMMUNITY COMMONS
LIBRARY BOARD MINUTES
March 8, 2018
The Cozby Library and Community Commons Advisory Board met in regular session on Thursday,
March 8, 2018 in the conference room of the library.
I . CALL TO ORDER: The meeting was called to order by Chairman Adrienne Morton at 7:02
p.m. Other board members present were Janet Koester, Jan Lorrain, Sherry Carr -Smith, Frank Gasparro,
Thomas Hargrove and Youth Advisors Priya Marella and Tharani Muthkumar. Staff in attendance were
Library Director Vicki Chiavetta, Assistant Director Dennis Quinn and Sr. Administrative Technician
Kim McGrath,
2. APPROVAL OF MINUTES FROM THE FEBRUARY 8TH REGULAR BOARD
MEETING: Jan Lorrain moved to approve the minutes and Janet Koester seconded the motion. All
were in favor and the minutes were approved.
3. CITIZEN'S APPEARANCES: Jonathan Noronha
4. LIBRARY DIRECTOR'S REPORT:
• Workload Indicators: Vicki Chiavetta showed the new spring program guide. Staff has
begun working on this year's Summer Reading Program.
Vicki went over the statistics for April. Book circulation was down slightly while audio
materials showed an increase. New patron numbers were down by a small percentage.
Last month saw increases in Wifi and computer usage.
Two new people have been hired for library positions. Morgan Griffin is the new teen
librarian and Johnathon Newman is the library's marketing intern. The second librarian
position has been closed. Interviews have been completed for two library clerk positions.
• Programs: The Chinese New Year program had over 500 people in attendance. The
Coppell Chorale had 80 in attendance. Solar Cars, a Coppell Reads program, had 24
participants. Coming up in March are Tech Tutorials (a six-week class for seniors),
Spring Break Hogwarts and Creating a Community for Diabetes (a community
partnership program).
• TSLAC Annual Report: Vicki and Dennis are working on the annual report to the Texas
State Library and Archives Commission. This is necessary in order to maintain
accreditation with TSLAC.
• TMLDA Award: The library received the Texas Municipal Library Directors
Association Excellence in Libraries Award for the 13" year in a row.
• Legislative Update: Dennis Quinn gave an update on legislative issues at the national
level which are impacting libraries.
5. POLICY REVIEW: Vicki went over the changes to the Collection Development policy. Frank
Gasparro moved to approve the changes, Jan Lorrain seconded and the motion carried.
6. LIBRARY REPORT TO COUNCIL: Adrienne asked for suggestions for the report to Council.
It was suggested to balance statistics with stories about the library. Discussion ensued regarding the
Business Center and ways to attract more businesses. It was suggested that the presentation emphasize the
different groups who use the rooms such as HOA's, scouting groups, Coppell Women's Club and various
sports associations. Spring Break activities and Summer Reading Program were other talking points.
7. YOUTH ADVISOR'S REPORT: Tharani Muthukmar suggested promoting library usage and
tutoring at exam time and using KCBY TV and The Sidekick to advertise library activities. Priya
suggested creating videos to encourage use of the library. Tharani talked about the school newsletter.
8. FRIENDS OF THE COPPELL LIBRARY REPORT: Steve Charters, President of the
Friends group, gave the report. The Friends are sponsoring author visits by Jennifer Mathieu and Shelly
Brown. They will have a table at the Adult Volunteer Fair, at the Farmer's Market during Earthfest, and at
CozbyCon. A membership drive is currently taking place. Frank Gasparro spoke about the Senior Center
tour of the library.
LIBRARY BOARD GOALS AND OBJECTIVES: No discussion.
ADJOURNMENT: Chairman Adrienne Morton adjourned the meeting at 8 p.m.
i
Adrienne Morton, Library Board Chair
Kim McGrath, Sr. Administrative Technician