CM 2018-10-23City of Coppell, Texas
Minutes
City Council
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
Tuesday, October 23, 2018 5:30 PM Council Chambers
KAREN HUNT CLIFF LONG
Mayor Mayor Pro Tem
BRIANNA HINOJOSA-SMITH NANCY YINGLING
Place 2 Place 5
WES MAYS BIJU MATHEW
Place 3 Place 6
GARY RODEN MARK HILL
Place 4 Place 7
MIKE LAND
City Manager
Present 8 - Karen Hunt;Cliff Long;Bdanna Hinojosa-Smith;Wes Mays;Gary
Roden;Nancy Yingling;Biju Mathew and Mark Hill
Also present were City Manager Mike Land, Deputy City Managers Traci Leach and
Noel Bernal, Deputy City Secretary Ashley Owens and City Attorney Shelby Pearcy.
The City Council of the City of Coppell met in Regular Called Session on Tuesday,
October 23, 2018, at 5:30 p.m. in the City Council Chambers of Town Center, 255
Parkway Boulevard, Coppell, Texas.
1. Call to Order
Mayor Hunt called the meeting to order, determined that a quorum was
present and convened into the Executive Session at 5:30 p.m.
2. Executive Session (Closed to the Public) 1st Floor Conference Room
Section 551.087, Texas Government Code - Economic Development Negotiations.
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and west of Denton Tap.
Discussed under Executive Session.
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City Council Minutes October 23, 2018
3. Work Session (Open to the Public) 1st Floor Conference Room
Mayor Hunt adjourned the Executive Session at 6:26 p.m. and convened into
the Work Session.
A. Discussion regarding the upcoming 86th Regular Legislative
Agenda.
B. Discussion regarding Celebrate Coppell Plans for 2019.
C. Discussion regarding the Rolling Oaks Memorial Center Expansior
Project.
D. Discussion regarding City Manager Project Updates.
E. Discussion of Agenda Items.
Presented in Work Session.
Regular Session (Open to the Public)
Mayor Hunt adjourned the Work Session at 7:29 p.m. and reconvened into the
Regular Session at 7:37 p.m.
4. Invocation 7:30 p.m.
Councilmember Gary Roden gave the Invocation.
5. Pledge of Allegiance
Mayor Hunt and the City Council led those present in the Pledge of Allegiance.
6. Consider approval of a proclamation naming October 23, 2018,
"Arbor Day;" and authorizing the Mayor to sign. i
Mayor Hunt read the proclamation into the record and presented the same to
Community Programs Manager Molly Bujanda. A motion was made by
Councilmember Wes Mays, seconded by Councilmember Brianna
Hinojosa-Smith, that this Agenda Item be approved. The motion passed by an
unanimous vote.
7. Consider approval of a proclamation naming the week of November 5-9,
2018, as "Municipal Court Week," and authorizing the Mayor to sign.
Mayor Hunt read the proclamation into the record and presented the same to
Judge Terry Landwehr and Municipal Court Administrator Jaime Brew. A
motion was made by Councilmember Wes Mays, seconded by Councilmember
Nancy Yingling, that this Agenda Item be approved. The motion passed by an
unanimous vote.
8.
Consider approval of a proclamation naming November 24, 2018, as
"Small Business Saturday;" and authorizing the Mayor to sign.
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Mayor Hunt read the proclamation into the record and presented the same to
Director of Community Development Mindi Hurley. A motion was made by
Councilmember Gary Roden, seconded by Councilmember Nancy Yingling,
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City Council Minutes October 23, 2018
that this Agenda Item be approved. The motion passed by an unanimous vote.
Presentation: Peggy Roson, Bert Tindall, Trudy White and Community
Programs Manager Molly Bujanda made a presentation to the City Council.
10. Citizens' Appearance
1) Mike Brown, 235 Woodhurst Drive, discussed the appearance of the utility
boxes in the alleyway. Mr. Brown also inquired as to how he can get the
sidewalk in front of his home repaired.
2) Erin Mueller, 208 Steamboat Drive, discussed the restrictions on RVICampers
parking on the street.
3) Neil Haworth, 552 Edingburgh Lane, discussed the restrictions on
RVICampers parking on the street.
4) Kristina Dugan, 236 Plantation Drive, discussed the restrictions on
RV/Campers parking on the street.
11. Consent Agenda
A. Consider approval of the minutes: October 9, 2018.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Gary Roden, that Consent Agenda Items A -F be approved. The
motion passed by an unanimous vote.
B. Consider approval of an Agreement with Marathon Health for Near -Si
Health and Wellness Clinic services for a three (3) year period with t
option to renew for two additional, one year periods,- in the amount o
$200,173 as budgeted; and authorizing the City Manager to execute
necessary paperwork.
A motion was made by Councilmember Wes Mays, seconded by
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Councilmember Gary Roden, that Consent Agenda Items A -F be approved. Th
motion passed by an unanimous vote.
C. Consider approval of the Coppell Community Garden iflanagement
Agreement, as budgeted; and authorizing the City Manager to sign ft�
necessary documents.
A motion was made by Council member Wes Mays, seconded by
Councilmember Gary Roden, that Consent Agenda Items A -F be approved. The
motion passed by an unanimous vote.
D. Consider approval of award of a professional services agreement with
MKEC Engineering, Inc., in the amount of $591,580.00; as provided for
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City Council Minutes October 23, 2018
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Oaks Memorial Center Expansion Project; and authorizing the City
Manager to sign all necessary documents.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Gary Roden, that Consent Agenda Items A -F be approved. The
motion passed by an unanimous vote.
E. Consider approval of a contract with Kleinfelder, Inc. to provide materials
engineering and testing services for the Coll Arts Center construction
project, in an amount of $93,275.00, as provided for in the bond
proceeds; and authorize the City Manager to sign all necessary
documents.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Gary Roden, that Consent Agenda Items A -F be approved. The
motion passed by an unanimous vote.
F. Consider approval of award RFB* Q-1 019-02 for the Fire Department—
clothing contracts with Five Star Embroidery and Gall's, with an annual
purchase amount of $75,355.00; as budgeted; and authorizing the City
Manager to sign.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Gary Roden, that Consent Agenda Items A -F be approved. The
motion passed by an unanimous vote.
End of Consent Agenda
i2. Consider approval of a Resolution approving a letter of support for the
creation of a Foreign Trade Zone to be located at 220 N. Freeport
Parkway in Coppell, Texas, and authorizing the Mayor to sign.
Presentation: Mindi Hurley, Director of Community Development, made a
presentation to the City Council.
A motion was made by Councilmember Gary Roden, seconded by
Councilmember Cliff Long, to approve this agenda item. The motion passed by
an unanimous vote.
13. Report on the Water and Sewer Fund and Advanced Water Meter
Project Update.
the City Council.
14. City Manager Reports - Project Updates and Future Agendas
City Manager Mike Land reported on the following items:
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City Council Minutes October 23, 2018
The Senior Center parking lot project is making progress and should be
finished by Christmas.
Improvements to Freeport Parkway are coming to and on schedule.
15. Mayor and Council Reports
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Election webpage for polling locations and times.
Scare on the Square is October 27 from 10A —12 PM in Old To Coppell.
Dress up in your Halloween costume and trick -or -treat in Old Town Coppelf.
Look for signs out in front of participating businesses. New this year: some
businesses will even have treats for fur babies, so make sure you bring your
four -legged friends in costumes!
Trick or Treat at the Library is October 31 from 10A — 9PM, at the Cozby
Library and Community Commons. Wear your costumes and stop by the
Library anytime for a treatl
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stationed in the north parking lot by the flagpoles.
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together in an informal, neutral space to discuss community issues, build
relationships and drink coffee.
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Safety Park. Think Tank attendees are invited back for a special presentation
on the data that was collected through the community -wide survey and
Community Engagement sessions. Participants will have the opportunity to
weigh in on the initial results and discuss them with other community
before the Vision 2040 Plan is drafted. Refreshments will be provided, and an
agenda will follow with the RSVP.
City of Coppell, Texas Page 5
Case of the Halloween Trick is October 27 from 6:30-8:30PM at the E. Join
us for a frightfully fun time at The CORE for a special Halloween after-hours
scavenger hunt! Reserve your spot today for $6 per child (adults enter for free)
at coppellactivities.com. There will also be Halloween refreshments and a
movie to enjoy after the mystery has been solved. We hope to see you therel
Halloween Family Fun Night is October 30 at 7PM, at the Cozby Library and
Community Commons. Join us for spooky stories, crafts, and fun! Don't forget
your costurnel All ages welcome.
Trick or Treat at the Library is October 31 from 10A — 9PM, at the Cozby
Library and Community Commons. Wear your costumes and stop by the
Library anytime for a treatl
@ - jot,
stationed in the north parking lot by the flagpoles.
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lepartment for a prayer.
Lon, rMT_ATMr,7lU 11R#1oYA61 117.1terTo= Kold-T-7-M, 0
1WVMN7ZWZ"
together in an informal, neutral space to discuss community issues, build
relationships and drink coffee.
o_n2U4UThmk Tank Reconvene is Aovember rom : - : �79j—afTffe—Cffi-7
Safety Park. Think Tank attendees are invited back for a special presentation
on the data that was collected through the community -wide survey and
Community Engagement sessions. Participants will have the opportunity to
weigh in on the initial results and discuss them with other community
before the Vision 2040 Plan is drafted. Refreshments will be provided, and an
agenda will follow with the RSVP.
City of Coppell, Texas Page 5
City Council Minutes October 23, 2018
16. Council Committee Reports concerning items of community involvement with no
Council action or deliberation permitted.
A. Councilmember Hill reported that Lewisville ISD and the DEA are
conducting a Drug Take Back day on October 27th from 10 AM to 12 PM at all
district high schools. School boundaries will be discussed at a series of
informational meetings starting on October 25th, 29th and November
the November 6th ballot for renovations to safety, security and technology
infrastructures. These renovations will cover all 38 campuses, including
Riverchase Elementary in Coppell. Information can be found at
www.cfbbond.com. Riverchase Elementary's Spark STEM Academy will host a
Academy will also be hosting a Family Literacy Night and STEM showcase on
December 4th at 5-30 p.m.
B. Councilmember Hinojosa-Smith reported that Coppell ISD has adopted a
Culture of Voting, to encourage faculty, parents, and community members to
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C. Opportunes for Fellowship with Coppell Seniors:
November 7th, Veterans Day Lunch at the Coppell Senior and Community
Center
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November 20th, Supper Club at JD's BBQ
17. Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
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18. Necessary Action from Executive Session
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There being no further business before the City Council, the meeting was
adjourned at 9:19 p.m.
City of Coppell, Texas Page •
City Council I I / / Minutes October 23, 2018
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Karen gelbo Hunt, Mayor
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City of Coppeff, Texas Page 7