BA 2018-11-14 CRDCCoppell Recreation Development Corporation
City of Coppell, Texas
Meeting Agenda
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
255 Parkway Blvd.6:30 PMWednesday, November 14, 2018
Mark Tepper Mahbuba Khan
President Secretary
Karen Hunt Noah Webster
Board Member Board Member
Cliff Long
Board Member
__________________________________________________________________________
Notice is hereby given that the Coppell Recreation Development Corporation, will meet in the
2nd Floor Conference Room at 255 E. Parkway Boulevard on Wednesday, November 14, 2018
at 6:30P.M.
As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be
convened into closed Executive Session for the purpose of seeking confidential legal advice
from the City Attorney on any agenda item listed herein.
The purpose of this meeting is to consider the following items:
Executive Session (Closed to the Public)
Regular Session (Open to the Public)
Call To Order
1.Citizens' Forum
2.Consider approval of October 24, 2018 CRDC Minutes.
10.24.18 CRDC Minutes.pdfAttachments:
3.Coppell Arts Center - Consider approval of a Change Order to the
Guaranteed Maximum Price for the construction of the City of Coppell Arts
Center, in the amount of $1,781,925 and authorizing the City Manager to
Sign.
Staff Memo - Art Center Change Order.pdf
Exhibit A Arts Center 110918.pdf
Exhibit B Arts Center 110918.pdf
Attachments:
Page 1 City of Coppell, Texas Printed on 11/11/2018
November 14, 2018Coppell Recreation Development
Corporation
Meeting Agenda
4.Board President and Committee Reports/ General Discussion
Adjournment
The City of Coppell acknowledges its responsibility to comply with the Americans with
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require special
services (i.e. sign interpretative services, alternative audio/visual devices, and amanuenses)
for participation in or access to the City of Coppell-sponsored public programs, services
and/or meetings, the City requests that individuals make requests for these services
forty-eight (48) hours ahead of the scheduled program, service and/or meeting. To make
arrangements, contact Kori Konon, ADA Coordinator, or other designated official at (972)
304-3699, or TDD 1-800-RELAY TX, (1-800-735-2989).
This agenda was posted on the City of Coppell bulletin board at Town Center on this 11th day
of November, 2018 at ____________ by
_____________________________________________.
Brittany Causey, Administrative Support Assistant
Page 2 City of Coppell, Texas Printed on 11/11/2018
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
City of Coppell, Texas
Minutes
Coppell Recreation Development Corporation
6:30 PM 255 Parkway Blvd.Wednesday, October 24, 2018
Mark Tepper Mahbuba Khan
President Secretary
Karen Hunt Noah Webster
Board Member Board Member
Cliff Long
Board Member
__________________________________________________________________________
Present:
Boardmember Karen Hunt, Boardmember Mahbuba Khan, President Mark
Tepper, Boardmember Noah Webster, and Boardmember Cliff Long
Also present were Deputy City Manager Noel Bernal, Assistant Director of Public
Works Mike Garza, and Administrative Support Assitant Brittany Causey.
The Coppell Recreation Development Corporation of the City of Coppell, Texas, held a
Regulard Meeting in the 2nd Floor Conference Room at 255 E. Parkway Boulevard on
Wednesday, October 24, 2018 at 6:30 P.M.
Executive Session (Closed to the Public)
Regular Session (Open to the Public)
Call To Order
President Mark Tepper called the meeting to order at 6:31 P.M.
Citizens' Forum1.
There was no one present for the Citizens' Forum.
2.Consider approval of September 19, 2018 CRDC Minutes.
A motion was made by Board Member Hunt, seconded by Board Member Long
to approve minutes as presented.
AYE: All. The motion carried unanimously.
Page 1City of Coppell, Texas
October 24, 2018Coppell Recreation Development
Corporation
Minutes
3.Financial Report
Deputy City Manager Noel Bernal presented the Financial Report.
4.Consider approval to award Bid #Q-0818-03 “Hunterwood Park Bank
Stabilization/Trail Project” to Joel Brown Co.; in the amount of
$964,047.00; as designated in CRDC fund balance; and authorizing the
City Manager to sign any necessary documents.
A motion was made by Vice-President Webster, seconded by Board Member
Hunt that this Agenda Item be approved.
AYE: All. The motion carried unanimously.
Board President and Committee Reports / General Discussion5.
There were no Board President and Committee Reports.
Adjournment
There being no further business, President Tepper adjourned the meeting at
6:47 P.M.
______________________________________
President, Mark Tepper
______________________________________
Brittany A. Causey, Administrative Support Assistant
Page 2City of Coppell, Texas
1
MEMORANDUM
To: CRDC Board Members
From: Vicki Chiavetta, Deputy City Manager
Date: November 14, 2018
Reference: Coppell Arts Center – Consider approval of a Change Order to the Guaranteed
Maximum Price for the construction of the City of Coppell Arts Center, in the amount
of $1,781,925 and authorizing the City Manager to Sign.
2030: Sense of Community:
Effective Community Partnerships
Community Wellness and Enrichment:
Community Gathering Places
Expand Cultural Arts Amenities and Opportunities
Sustainable City Government.
Excellent City Services with High Level of Customer Satisfaction
Excellent and Well-Maintained Infrastructure and Facilities
Introduction:
This action item is to consider the approval of a change order to the Guaranteed Maximum Price for
the City of Coppell Arts Center. This change order includes enlarging the theater for additional
seating, escalation costs for the original GMP and other associated costs.
General Information
Guaranteed Maximum Price with Alternate Approved on June 13, 2018 $ 16,253,089
Change Order #1 Cost $ 1,781,925
Analysis:
On June 13, 2018, Council approved a Guaranteed Maximum Price for the City of Coppell Arts
Center in the amount of $16,253,089. Subsequent discussion about the project revealed a desire by
Council to increase the number of theater seats in the Arts Center. Staff were asked to obtain pricing
2
for the additional seating. Adding seating requires enlarging the theater and entails other costs as well.
Early estimates for the additional seating were approximately $1,083,000.
The proposed cost for the additional work is $1,781,925 and includes the seating, enlarged theater,
and associated contingency. Also included are costs attributable to escalation due to the six-month
delay of construction.
If the Change Order #1 is approved, the total Project Cost would be as follows and includes the
building cost (GMP), professional services fees, testing and inspections, furniture, fixtures and
equipment, is $20,857,514. This does not include a separate owner’s contingency.
Original Guaranteed Maximum Price $ 16,253,089
Change Order #1 Seats $ 1,781,925
Sub-Total GMP $ 18,035,014
FF&E $ 750,000
Testing $ 158,000
Tel, Tech, Utilities $ 288,000
Sub-Total $ 1,196,000
Total Construction $ 19,231,014
Professional Fees $ 1,626,500
Total Project $ 20,857,514
Legal Review:
None required.
Fiscal Impact:
Funding for the additional GMP cost of $1,781,925 would be from the CRDC Special Revenue Fund.
Recommendation:
If Council chooses to move forward with Change Order #1 in the amount of $1,781,925, the City
Manager’s Office proposes to fund it with the CRDC Special Revenue Fund.
Should Council choose to not move forward with the additional seating, a separate Change Order will
be brought forward at a later date to include escalation and unrealized value engineering costs to be
funded by the CRDC Special Revenue Fund.
GMP/Seat Estimate GMP/Actual Seat CostsConstruction GMP (June 2019) 15,934,506$ 15,934,506$ Accepted Parking Lot Alt. w/ GMP (June 2019) 318,583$ 318,583$ GMP SubTotal 16,253,089$ 16,253,089$ Added Seats (Estimate July, Actual Nov.) 1,083,000$ 1,781,925$ GMP/Seat Total 17,336,089$ 18,035,014$ 17,336,089$ (698,925)$ Overage for Added SeatsAdded City Comments 40,000$ Escalation 481,492$ Added Seats 1,260,433$ Change Order 1
CORE CONSTRUCTION
CITY OF COPPELL OLD TOWN ARTS CENTER
GUARANTEED MAXIMUM PRICE PROPOSAL
BID DATE: 11/5/2018
BLDG SF:32,138
CONTRACT DURATION For Ins & Bond Cost (Mo): 14.58
WARRANTY PERIOD for Ins Cost (Years): 1
BID
PACKAGE ITEM IFC COST (CO#1)
01 10 00 ALLOWANCES (WITH SPECIFIC TRADES)0
03 00 00 TURNKEY CONCRETE 1,822,000
03 00 00
TURNKEY CONCRETE - CLASS 'C' PAVEMENT ILO 'A', ADD STAMPED PAVING AT
CROSSWALKS, #4 REBAR ILO #3 AT ALL DRIVE PAVING, COPPELL STD DETAILS
ADDED INCLUDED
03 35 73 POLISHED CONCRETE 49,155
04 20 00 MASONRY / STONE 1,276,334
04 20 00 DELETE THIN BRICK / REPLACE WITH PAINTED DRYWALL (A01-00)INCLUDED
05 10 00 STRUCTURAL & MISC STEEL FAB & ERECT (W/O ALUMINUM)1,614,361
05 10 00
STRUCTURAL STEEL (ALL TRADES) - ADD EQPT PLATFORM LANDINGS AND
GUARDS, RECONFIGURE UNDERFLOOR ACCESS, (ADD GASKETED DOOR),
RECONFIGURE HALL CONTROL / AMP EGRESS, RECONFIGURE CATWALK
EGRESS WITH STAIR INCLUDED
06 20 00 DECORATIVE METAL (ALUMINUM)74,002
06 20 00 FINISHED CARPENTRY / MILLWORK 137,454
06 50 00 ROUGH CARPENTRY 23,020
07 25 00 ROOFING 486,772
07 75 00 WATERPROOFING 210,365
07 75 00
WATERPROOFING - UTILIZE MEADOWS PRECON SYSTEM FOR BELOW GRADE
SHEET WP AND USE BASF SYSTEM FOR FLUID APPLIED WP ILO SPECIFIED
SYSTEM (39,000)
07 xx xx SPRAY FOAM INSULATION 7,500
08 33 23 OVERHEAD DOORS 8,947
08 11 00 DOORS, FRAMES, HARDWARE LAB & MAT 374,300
08 00 00 GLASS & GLAZING 1,399,247
09 10 00 DRYWALL 1,584,765
09 10 00
DRYWALL - PROVIDE 3" T&G WOOD PLANKS ILO 3/4" PLYWOOD AT PERF HALL
CATWALKS AND 1-1/8" WOOD PLANKS AT BB CATWALK ILO 3/4" PLYWOOD 35,000
INCLUDED
09 10 00
DRYWALL - REMOVE DIFFUSE WOOD IN HALL (REPLACE WITH PAINTED
DRYWALL)0
09 10 00 DRYWALL - TARGET VALUE DESIGN REDUCTION IN ACOUSTICAL WALL PANELS (25,000)
09 30 00 TILE 20,429
09 68 00 RESILIENT FLOORING 50,526
09 80 00 WOOD FLOORING 132,640
09 90 00 PAINTING 264,793
10 10 00 GENERAL REQUIREMENTS 195,518
10 10 10 GENERAL OWNER REQUIREMENTS (OWNER TRAILER / DRONING)38,700
10 00 80 TOILET ACCESS, TOILET PART, MISC DIV 10 SPEC.45,040
10 14 00 SIGNAGE 30,700
10 20 00 CANOPIES 23,560
w/10 00 80
10 51 13 METAL LOCKERS 0
10 90 99 WHEELCHAIR LIFT 26,995
11 00 00 THEATER EQUIPMENT 1,068,020
11 50 00 BUILDING MAINTENANCE EQPT 0
W/FF&E
11 30 00 APPLIANCES 0
W/FF&E
12 00 00 ROLLER SHADES 0
12 48 13 ENTRANCE MAT 6,834
12 60 10 FIXED AUDIENCE SEATING 149,200
12 93 00 FLAGPOLES 10,432
12 93 10 BIKE RACKS 1,565
21 00 00 FIRE SPRINKLER 210,800
22 00 00 PLUMBING 464,600
23 00 00 HVAC 1,331,555
26 00 00 ELECTRICAL 1,756,373
26 00 00
ELECTRICAL & THEATRE LIGHTING - ADD (16) WALL WASHERS AT
MULTIPURPOSE RM, REMOVE (2) LIGHTS AT VESTIBULE, ADD LIGHTS AT
STUDIO AND KITCHEN, RECONFIGURE CONTROL / AMP EGRESS INCLUDED
26 00 00
ELECTRICAL - ADD FLAGPOLE LIGHTS, RECONFIGURE CONTROL / AMP
EGRESS, CHANGE 500 Kva TRANSFORMER TO 750 KVA INCLUDED
26 00 00 USE ALUM FEEDERS FOR 1/0 AND LARGER FEEDERS ILO COPPER (10,000)
26 00 00 TARGET VALUE DESIGN REDUCTION IN LIGHTING SCOPE (25,000)
28 31 31 FIRE ALARM 0
27 00 00 STRUCTURED CABLING 39,999
27 41 00 AUDIO / VIDEO 466,015
27 41 00 AUDIO / VIDEO - ADD (2) AV MONITORS AT LOUNGE AND STUDIO INCLUDED
27 40 18 ACCESS CONTROL SYSTEM 0
W/FF&E
27 40 18 CCTV SYSTEM / BUILDING INTRUSION DETECTION
31 00 00 EARTHWORK 311,710
31 31 16 TERMITE TREATMENT 2,496
32 14 00 MISC SITE IMPROVEMENTS 0
32 17 23 PAVEMENT MARKINGS 8,875
32 50 00 FENCING / GATES 60,779
32 92 00 LANDSCAPE & IRRIGATION 293,580
32 92 00
FEATHERGRASS & MUHLY ILO NW2, ADD (3) RED OAKS AND IRRIGATION,
LIRIOPE ILO BEREKLEY SEDGE, ADD'L LANDSCAPING AND IRRIGATION ASSOC
WITH P & Z RE-APPROVAL, GRAVEL SPEC PER IFC INCLUDED
Use "Café River Rock" cobble/gravel in lieo of "Colorado Salt & Pepper" cobble/gravel
32 92 00
Use "Small Native" cobble/gravel in lieu of "Silvermist" cobble/gravel and
(12,770)
33 10 00 SITE UTILITIES 220,830
33 10 00
SITE UTILITIES - FDC RELOCATED & 4" LINE ADDED, INCREASE OF FH LINE,
REDUCTION OF DOM WATER LINE, DR 14 IL0 18 FOR WATER 220,830
SUBTOTALS 16,224,016
SUB BONDS / CONTRACTOR DEFAULT INS
SUBTOTAL 16,224,016
ROLLING CONTRACTOR CONTROLLED INS 0
SUBTOTAL 16,224,016
GENERAL CONDITIONS 799,707
PRECONSTRUCTION FEE 18,000
GENERAL LIA & UMBRELLA INS 160,512
BUILDER'S RISK INSURANCE 19,839
BUILDING PERMIT 0
SUBTOTAL 17,222,073
OWNER'S ALLOWANCE
CONTINGENCY 160,000
SUBTOTAL 17,382,073
CORE FEE 541,050
FINAL SUBTOTAL 17,923,124
CORE PAY / PERFORM BOND 111,891
TOTAL PROPOSED AMOUNT $18,035,014