CM 2018-11-13CFFELL
Tuesday, November 13, 2018
KAREN HUNT
Mayor
BRIANNA HINOJOSA-SMITH
Place 2
WES MAYS
Place 3
GARY RODEN
Place 4
MIKE LAND
City Manager
City of Coppell, Texas
Minutes
City Council
5:30 PM
CLIFF LONG
Mayor Pro Tem
NANCY YINGLING
Place 5
BIJU MATHEW
Place 6
MARK HILL
Place 7
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
Present 8 - Karen Hunt -,Cliff Long;Brianna Hinojosa-Smith;Wes Mays;Gary
Roden -,Nancy Yingling;Biju Mathew and Mark Hill
Also present were Deputy City Managers Traci Leach and Vicki Chiavetta, City
Secretary Christel Pettinos and City Attorney Robert Hager.
The City Council of the City of Coppell met in Regular Called Session on Tuesday,
November 13, 2018, at 5:30 p.m. in the City Council Chambers of Town Center, 255
Parkway Boulevard, Coppell, Texas.
1. Call to Order
Council Chambers
Mayor Hunt called the meeting to order, determined that a quorum was
present and convened into the Executive Session at 5:38 p.m.
Councilmember Hinojosa-Smith arrived during Executive Session at 6:17 p.m.
2. Executive Session (Closed to the Public) 1st Floor Conference Room
Section 551.071, Texas Government Code - Consultation with City Attorney.
A. Consultation with City Attorney to seek legal advice regarding the firearm
and solicitors ordinances.
Discussed under Executive Session
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City Council Minutes November 13, 2018
Section 551.087, Texas Government Code - Economic Development Negotiations.
B. Discussion regarding economic development prospects north of Airline
and west of Denton Tap.
Discussed under Executive Session
Section 551.072, Texas Government Code - Deliberation regarding sale, purchase or
exchange of Real Property.
C. Discussion regarding real property located south of East Belt Line and
east of South Belt Line.
Discussed under Executive Session
3. Work Session (Open to the Public) 1st Floor Conference Room
Mayor Hunt adjourned the Executive Session at 6:26 p.m. and convened into
the Work Session.
A. Discussion regarding Board and Commission Appointments.
B. Discussion regarding possible Blue Zone assessment process.
C. Discussion regarding Workforce Transit.
D. Discussion regarding Arts Center Change Order #1.
E. Discussion regarding Agenda Items.
Presented in Work Session
Councilmember Roden arrived during Work Session at 7:06 p.m.
Regular Session (Open to the Public)
Mayor Hunt recessed the Work Session at 7:25 p.m. and reconvened into the
Regular Session at 7:30 p.m.
4. Invocation 7:30 p.m.
Police Chaplain Steve Gibson gave the invocation.
5. Pledge of Allegiance
The Police Honor Guard presented the colors and led those present in the
Pledge of Allegiance.
6. Consider approval of a proclamation naming November 30, 2018, as
"Macario Tristan Appreciation Day," and authorizing the Mayor to sign.
Mayor Hunt read the proclamation into the record and presented the same to
Police Chief Mac Tristan. A motion was made by Councilmember Brianna
Hinojosa-Smith, seconded by Councilmember Wes Mays, that this Agenda Item
be approved. The motion passed by an unanimous vote.
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City Council Minutes November 13, 2018
7. Citizens' Appearance
Mayor Hunt announced no one signed up to speak.
8. Consent Agenda
A. Consider approval of the minutes: October 23, 2018.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Gary Roden, to approve Consent Agenda Items A -J. The
motion passed by an unanimous vote.
B. Consider approval for the purchase of Thermal Imaging Cameras for
each Self -Contained Breathing Apparatus "air packs" from Casco
Industries, Inc., through Buyboard Contract No. 524-17, in the amount of
$51,450.00; as budgeted; and authorizing the City Manager to sign all
necessary documentation.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Gary Roden, to approve Consent Agenda Items A -J. The
motion passed by an unanimous vote.
C. Consider approval to purchase sixty-eight (68) Taser Black X2's from
Axon Enterprise in the amount of $127,731.00 as budgeted in FY 18/19
and authorizing the City Manager to sign any necessary documents.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Gary Roden, to approve Consent Agenda Items A -J. The
motion passed by an unanimous vote.
D. Consider approval of an Ordinance for PD -285R -C, Andy's Frozen
Custard, to attach a Detail Site Plan for a 1,168 sq. ft. drive-through and
walk up restaurant, with no indoor seating, on 1.21 acres of property
located at 180 W. Sandy Lake, and authorizing the Mayor to sign.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Gary Roden, to approve Consent Agenda Items A -J. The
motion passed by an unanimous vote.
Enactment No: OR 91500-A-732
E. Consider approval of an ordinance for PD -214R8 -C, Arbor Manors
Office - 3 Denton Tap, LLC, a zoning change request from PD -214R2 -C
(Planned Development -214 Revision 2 - Commercial) to attach a Detail
Site Plan for a 3,035 -square foot building on 0.701 acres of land (Lot 3),
located on Denton Tap Road, approximately 400 feet south of W. Sandy
Lake Road; and authorizing the Mayor to sign.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Gary Roden, to approve Consent Agenda Items A -J. The
motion passed by an unanimous vote.
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City Council Minutes November 13, 2018
Enactment No: OR 91500-A-733
F. Consider approval of an Ordinance for PD -205R3 -HC, Vista Ridge
Addition, Lot 3R, Block D (The Plaza), a zoning change request from
PD -205R2 -HC (Planned Development -205 Revision 2 -Highway
Commercial) to PD -205R3 -HC (Planned Development -205 Revision
3 -Highway Commercial), to amend the Planned Development to attach a
Detail Site Plan to allow a 6,520 -square -foot medical building on 1.39
acres of property located north of the northwest corner of S.H. 121 and
Plaza Blvd; and authorizing the Mayor to sign
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Gary Roden, to approve Consent Agenda Items A -J. The
motion passed by an unanimous vote.
Enactment No: OR 91500-A-734
G. Consider approval of an Ordinance for PD -221 R9R2-HC, Homewood
Suites, a zoning change request from PD -221 R9R-HC (Planned
Development -221 Revision 9 Revised -Highway Commercial) to
PD -221 R9R2-HC (Planned Development -205 Revision 9 Revision 2
-Highway Commercial), to amend the Planned Development to attach a
Detail Site Plan to allow a 129 -room suite (residence) hotel on 3.024
acres of property located on Point West Boulevard, approximately 100
feet south of Dividend Drive; and authorizing the Mayor to sign.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Gary Roden, to approve Consent Agenda Items A -J. The
motion passed by an unanimous vote.
Enactment No: OR 91500-A-735
H. Consider approval to award bid # Q-1019-1, "Southwestern Water Tower
Rehabilitation" to Tank Pro, Inc. in the amount of$ 1,051,679 as provided
for in the bond proceeds and authorizing the City Manager to sign
necessary documents.
Councilmember Wes Mays asked questions of Consent Agenda Item H. Mike
Garza, Assistant Director of Public Works, was available for questions.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Gary Roden, to approve Consent Agenda Items A -J. The
motion passed by an unanimous vote.
Consider approval to enter into a Project Specific Agreement with Dallas
County for maintenance and improvements to roads and drainage ways
in the amount of $150,000, as budgeted in the Infrastructure Maintenance
and Drainage Utility District funds; and authorizing the City Manager to
execute necessary documents.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Gary Roden, to approve Consent Agenda Items A -J. The
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City Council Minutes November 13, 2018
motion passed by an unanimous vote.
J. Consider approval of a renewal contract with Nortex Concrete Lifting and
Stabilization, Inc., to perform annual street repair/mud jacking program, in
the amount of $100,000.00 through an Interlocal agreement with the City
of Grand Prairie; as budgeted in the Infrastructure Maintenance Fund;
and authorizing the City Manager to sign any necessary documents.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Gary Roden, to approve Consent Agenda Items A -J. The
motion passed by an unanimous vote.
End of Consent Agenda
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Consider approval of PD -259R -SF -7&9, Blackberry Farm, being a
zoning change request from PD -259 -SF -7&9 (Planned Development
259 -Single Family -7 & 9) to PD -259R -SF -7&9 (Planned Development
Revised 259 -Single Family -7 & 9), to revise the Detail Site Plan and
Conditions, to permit the development of 74 single-family lots and nine
(9) common area lots on 54.8 acres of land located on the north side of
Sandy Lake Road, approximately 750 feet northeast of Starleaf Road
(extended), at the request of Denton Creek Land Company Ltd. and
Blackberry Farm Ltd., being represented by L. Lynn Kadleck, Kadleck &
Associates.
Presentation: Marcie Diamond, Assistant Director of Community Development
and Planning, made a presentation to the City Council. The applicant has
requested that the Public Hearing be continued until December 11, 2018.
A motion was made by Councilmember Brianna Hinojosa-Smith, seconded by
Mayor Pro Tem Cliff Long, to postpone this item until December 11, 2018. The
motion passed by an unanimous vote.
10. Consider approval of an Ordinance for PD -273R2 -C, 7 Eleven, a zoning
change request from PD -273R -C (Planned Development -273
Revised -Commercial) to PD -273R2 -C (Planned Development -273
Revision 2 -Commercial) to establish a Detail Site Plan for a convenience
store and gas pumps on 0.97 acres of property located at the northeast
corner of S. Denton Tap and E. Belt Line Roads (890 S. Denton Tap
Road); and authorizing the Mayor to sign.
Presentation: Marcie Diamond, Assistant Director of Community Development
and Planning, made a presentation to the City Council. The applicant was
available for questions.
Mayor Hunt opened the Public Hearing and announced no one signed up to
speak.
A motion was made by Councilmember Nancy Yingling, seconded by Mayor
Pro Tem Cliff Long, to close the Public Hearing and approve this item subject
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City Council Minutes November 13, 2018
to the following conditions:
1) Additional engineering comments will be generated upon detail
engineering plan review.
2) A tree removal permit is required prior to construction.
3) This property shall be replatted prior to the issuance of any engineering or
building permits.
4) Entering into a license agreement with the City of Coppell to allow for the
landscaping and maintenance of the 1,237 square feet of land to achieve the
30% landscape requirement.
The motion passed by an unanimous vote.
11. PUBLIC HEARING:
Consider approval of an Ordinance designating Northpoint Hotel Group,
LLC, Reinvestment Zone No. 102 pursuant to Section 312.201 of the
Property Redevelopment and Tax Abatement Act, and authorizing the
Mayor to sign.
Mayor Hunt read Agenda Items 11-13 into the record to be considered at the
same time.
Presentation: Mindi Hurley, Director of Community Development, made a
presentation to the City Council.
Mayor Hunt opened the Public Hearing for Agenda Item 11 and announced no
one signed up to speak.
A motion was made by Councilmember Gary Roden, seconded by
Councilmember Mark Hill, to close the Public Hearing for Agenda Item 11 and
approve Agenda Items 11-13. The motion passed by an unanimous vote.
Enactment No: OR 2018-1504
12. Consider approval of two Resolutions approving two Tax Abatement
Agreements between the City of Coppell and Northpoint Hotel Group,
LLC, and authorizing the Mayor to sign.
Mayor Hunt read Agenda Items 11-13 into the record to be considered at the
same time.
Presentation: Mindi Hurley, Director of Community Development, made a
presentation to the City Council.
A motion was made by Councilmember Gary Roden, seconded by
Councilmember Mark Hill, to close the Public Hearing for Agenda Item 11 and
approve Agenda Items 11-13. The motion passed by an unanimous vote.
Enactment No: RE 2018-1113.1 and RE 2018-1113.2
13. Consider approval of two Civic Center Agreements by and between the
City of Coppell and Northpoint Hotel Group, LLC, and authorizing the City
Manager to sign.
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City Council Minutes November 13, 2018
Mayor Hunt read Agenda Items 11-13 into the record to be considered at the
same time.
Presentation: Mindi Hurley, Director of Community Development, made a
presentation to the City Council.
A motion was made by Councilmember Gary Roden, seconded by
Councilmember Mark Hill, to close the Public Hearing for Agenda Item 11 and
approve Agenda Items 11-13. The motion passed by an unanimous vote.
14. Consider approval of an Omnibus Settlement Agreement and Release
and Termination of Landscape Easement between the City of Coppell
and Main Street Coppell, Ltd., et. al., and authorizing the City Manager to
sign.
Presentation: Mindi Hurley, Director of Community Development, made a
presentation to the City Council.
A motion was made by Councilmember Nancy Yingling, seconded by
Councilmember Wes Mays, that this Agenda Item be approved. The motion
passed by an unanimous vote.
15. Consider approval of Freeport Parkway Change Order #1 with Texas
Sterling Construction Company, in an amount of $156,234.26 and
authorizing the City Manager to sign all necessary documents.
Presentation: Kent Collins, Director of Public Works, made a presentation to
the City Council.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Mark Hill, that this Agenda Item be approved. The motion
passed by an unanimous vote.
16. Consider approval renewal of the contract for two separate contractors
performing a share of the ADA sidewalk repairs and annual street & alley
pavement repair program in the amounts of $900,000.00 to F&F
Construction and $600,000.00 to NPL Construction Company,
respectively, totaling $1,500,000.00; as budgeted in the Infrastructure
Maintenance Fund; and authorizing the City Manager to sign all
necessary documents.
Presentation: Jamie Brierton, CIP Coordinator and Project Manager, made a
presentation to the City Council.
A motion was made by Councilmember Nancy Yingling, seconded by
Councilmember Gary Roden, that this Agenda Item be approved. The motion
passed by an unanimous vote.
17. Consider approval of an Agreement between the City of Coppell (Owner)
and Byrne Construction Services (Construction Manager) for the
construction of Fire Station #4 and Resource Center including
Preconstruction Services for $25,000 and authorizing the City Manager
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City Council Minutes November 13, 2018
to sign any necessary documents.
Presentation: Fire Chief Kevin Richardson made a presentation to the City
Council.
A motion was made by Councilmember Mark Hill, seconded by
Councilmember Wes Mays, that this Agenda Item be approved. The motion
passed by an unanimous vote.
18. Consider approval to purchase Fire Truck (Quint) Model #300205-751
Pierce Velocity 107' through an Interlocal Agreement with Houston
Galveston Area Council (H -GAC) in an amount not to exceed
$1,200,000; and authorizing the Mayor to sign.
Presentation: Fire Chief Kevin Richardson made a presentation to the City
Council.
A motion was made by Councilmember Biju Mathew, seconded by
Councilmember Nancy Yingling, that this Agenda Item be approved. The
motion passed by an unanimous vote.
19. Consider approval of Change Order to the Guaranteed Maximum Price
for the construction of the City of Coppell Arts Center, in the amount of
$1,781,925.00 for additional seating for the Coppell Arts Center; and
authorizing the City Manager to sign.
Presentation: Deputy City Manager Vicki Chiavetta made a presentation to the
City Council. Kirk Johnson with Corgan, was available for questions.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Nancy Yingling, that this Agenda Item be approved. The
motion passed by an unanimous vote.
20. Consider approval of the Legislative Agenda for the upcoming 86th
Regular Legislative Session.
Presentation: Deputy City Manager Traci Leach made a presentation to the City
Council. She requested the City Council to consider the reauthorization of
Chapter 312 of the Texas Tax Code which is up for Sunset Review. This useful
economic development tool has been successful for Coppell, and the State, in
the recruitment of businesses.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Mark Hill, that this Agenda Item be approved with the
inclusion as read into the record. The motion passed by an unanimous vote.
21. Consider appointments to the City's Boards and Commissions.
Presentation: Deputy City Secretary Ashley Owens read the following names
into the record as proposed Board and Commission appointments:
ANIMAL SERVICES ADVISORY & APPEALS BOARD
1 Veterinarian (2 -year term of office) - Dr. Reid Garfield
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City Council Minutes November 13, 2018
BOARD OF ADJUSTMENT
3 Regular Members (2 -year term of office) - Mark LeGros, Kimberly Grubb, and
Nancy Dugan
1 Alternate Member (2 -year term of office) - Laura Ketchum
COPPELL RECREATION DEVELOPMENT CORPORATION
7 Regular Members (2 -year term of office) - CC: Wes Mays and Cliff Long,
Mahbuba Khan, Noah Webster, Thomas Dwyer, Majid Husain and Mark Tepper
COPPELL ECONOMIC DEVELOPMENT COMMITTEE
5 Regular Members (1 -year term of office) - Michael Colon, Jeff Varnell, Aaron
Straach, Mani Raveendran, and Adam Phillips
LIBRARY BOARD
4 Regular Members (2 -year term of office) - Frank Gasparro, Janet Koester,
Madeleine White and Mathew Ittoop
LIBRARY BOARD -YOUTH ADVISOR
2 Students (1 -year term of office) - Tharani Muthukumar and Aditya Dixit
PARKS AND RECREATION BOARD
4 Regular Members (2 -year term of office) - Ed Guignon, Earl Nesbitt, Nicholas
Paschal and Lisa Reynolds
2 Alternate Members (2 -year term of office) - Brian Olsen and Maheshika
Ratnayake
PARKS AND RECREATION BOARD —YOUTH ADVISOR
2 Students (1 -year term of office) - Priya Marella and Jonathan Henley
PLANNING AND ZONING COMMISSION
3 Regular Members (2 -year term of office) - Freddie Guerra, Douglas Robinson
and James Walker
SPECIAL COUNSEL
Minimum of 1 Regular Member (2 -year term of office) - Kimberly Grubb and
David Crawford
A motion was made by Councilmember Biju Mathew, seconded by
Councilmember Nancy Yingling, that this Agenda Item be approved. The
motion passed by an unanimous vote.
22. City Manager Reports - Project Updates and Future Agendas
City of Coppell, Texas Page 9
City Council Minutes November 13, 2018
Deputy City Manager Traci Leach made the following report: Small Business
Saturday will be held on November 24th. Please patronize Coppell's small
businesses. Vintage Christmas will be held in Old Town on December 1st from
10 a.m.-noon. Please see the City's website for details. Finally, trash collection
regularly scheduled for Thursday, November 22nd will be picked up on Friday,
November 23rd due to the Thanksgiving holiday.
23. Mayor and Council Reports
Report by Mayor Hunt on upcoming events.
The City of Coppell Parks and Recreation and Public Works Departments will
hold a Public Input Meeting at 6:30 pm on Wednesday, November 14 at Town
Center, 255 Parkway Blvd., to discuss the proposed concepts for on -street bike
lanes and gather public feedback. The City plans to install on -street bike lanes
throughout the community. The project will consist of signage and pavement
markings depicting on -street bicycle lanes with supporting directional signage
consistent with the bikeway recommendations laid out in the City's Bicycle and
Pedestrian Master Plan.
On November 19, from 3:30 to 6 p.m., we will be celebrating Judge Kim
Nesbitt's retirement in the Town Center Atrium. Remarks will start at 4:45 p.m.
All City of Coppell administrative offices, Coppell Municipal Court, Coppell
Animal Services, Coppell Senior and Community Center at Grapevine Springs,
and the Cozby Library and Community Commons will close at noon on
Wednesday, November 21 and will remain closed all day on Thursday,
November 22 and Friday, November 23, in observance of the Thanksgiving
holiday. The Cozby Library and Community Commons, Senior and Community
Center and Coppell Animal Services will resume regular operating hours on
Saturday, November 24. City administrative offices will resume normal
operating hours on Monday, November 26.
Don't miss Coppell's annual kick-off to the holidays on December 1st from 5 to 8
p.m.! Head to Town Center for fun winter activities, live music, giveaways and
our annual tree lighting! Visit with Santa and Mrs. Claus, enjoy holiday treats
and more!
Holiday fun is hidden all over the city! Figure out the clues and find each of the
six holiday bears hidden around town, pose for a photo with each bear, and
upload the pictures to social media with the hashtag #coppellidays. Be sure to
also tag the City of Coppell on Facebook, Instagram and Twitter. Once you
snap a photo at each location, head to Town Center, 255 Parkway Blvd., to
claim your prize (while supplies last)! Participants have from December 1
through January 4, 2019 to pose with our special Holiday Bears.
Beginning at the end of November 2018, Hunterwood Park and Playground will
be closed as a part of a creek stabilization project at the park. It is anticipated
that the project will be completed by late Spring 2019. To find other great
parks and playgrounds you can visit during that time, visit:
http://www.coppelltx.gov/parks/parks-trails.
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City Council Minutes November 13, 2018
24. Council Committee Reports concerning items of community involvement with no
Council action or deliberation permitted.
A. Dallas Regional Mobility Coalition - Councilmember Roden
B. Woven Health Clinic - Councilmember Hill
C. Metrocrest Services - Councilmember Mays
A) Councilmember Roden reported on DRMC's efforts of focusing their
legislative agenda on maintaining the existing transportation revenue streams.
B) Councilmember Hill reported the Woven Clinic held its inaugural luncheon
with the theme "Healthy lives means healthy communities." Coppell's very own
Living Well in Coppell was awarded the Community Impact Award with
co-chair Ed Guignon available to accept it on the committee's behalf.
C) Councilmember Mays reported Metrocrest Services served 252 families last
month at the food pantry. They will also provide tax assistance services to
clients this next year. The next Board Meeting will be November 14th at 7:30
a.m.
25. Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
Nothing to report.
26. Necessary Action from Executive Session
Nothing to report.
At this time, the City Council recessed the Regular Session and reconvened
into the Work Session at 9:00 p.m. Mayor Hunt adjourned the Work Session at
9:24 p.m.
Adjournm
There Id
gurther business before the City Council, the meeting was
ad. 33 p.m.
n Selbo Hunt,
ATTEST:
2 i
hristel Pettinos, City Secretary
City of Coppell, Texas Paye 11