The URL can be used to link to this page

CP 2019-01-08City Council City of Coppell, Texas Meeting Agenda 255 E. Parkway Boulevard Coppell, Texas 75019-9478 Council Chambers5:30 PMTuesday, January 8, 2019 KAREN HUNT CLIFF LONG Mayor Mayor Pro Tem BRIANNA HINOJOSA-SMITH NANCY YINGLING Place 2 Place 5 WES MAYS BIJU MATHEW Place 3 Place 6 GARY RODEN MARK HILL Place 4 Place 7 MIKE LAND City Manager Notice is hereby given that the City Council of the City of Coppell, Texas will meet in Regular Called Session at 5:30 p.m. for Executive Session, Work Session will follow immediately thereafter, and Regular Session will begin at 7:30 p.m., to be held at Town Center, 255 E. Parkway Boulevard, Coppell, Texas. As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be convened into closed Executive Session for the purpose of seeking confidential legal advice from the City Attorney on any agenda item listed herein. The City of Coppell reserves the right to reconvene, recess or realign the Work Session or called Executive Session or order of business at any time prior to adjournment. The purpose of the meeting is to consider the following items: 1.Call to Order 2.Executive Session (Closed to the Public) 1st Floor Conference Room Section 551.074, Texas Government Code - Personnel Matters. A.Discussion regarding the Presiding and Alternate Municipal Judges. Section 551.087, Texas Government Code - Economic Development Negotiations. Page 1 City of Coppell, Texas Printed on 1/4/2019 January 8, 2019City Council Meeting Agenda B.Discussion regarding economic development prospects north of Airline and west of Denton Tap. 3.Work Session (Open to the Public) 1st Floor Conference Room A.Discussion of the North Texas Emergency Communications Center (NTECC) Resolution. B.Discussion of connector trails for Andy Brown West Park. C.Discussion regarding Mural Ordinance for Old Town Coppell. D.Discussion of agenda items. Council Memo - Murals in Old Town.pdf Summary of Surrounding Cities' Regulations.pdf Summary of Case Law.pdf Draft Ordinance.pdf Andrew Brown West Connector Trail Memo.pdf Attachments: Regular Session 4.Invocation 7:30 p.m. 5.Pledge of Allegiance 6.Citizens’ Appearance 7.Consider approval of a Proclamation naming January 7, 2019, through March 3, 2019, as “H-E-B Community Challenge Months;” and authorizing the Mayor to sign. HEB Community Challenge Proclamation-2019.pdfAttachments: 8.Consent Agenda A.Consider approval of the minutes: December 11, 2018. CM 2018-12-11.pdfAttachments: B.Consider approval of an Ordinance for PD-296-LI, to approve a Detail Site Plan to allow an approximate 85,220 square foot office warehouse building; and authorizing the Mayor to Sign. Cover Memo.pdf Ordinance.pdf Exhibit A -Legal Description.pdf Exhibit B - Site Plan.pdf Exhibit C - Landscape & Tree Survey & Mitigation.pdf Exhibit D - Elevations & Signage.pdf Exhibit E - Rendering.pdf Attachments: Page 2 City of Coppell, Texas Printed on 1/4/2019 January 8, 2019City Council Meeting Agenda C.Consider approval of a Resolution approving the first amendment to the Consolidated Public Safety Communications and Dispatch Operations Agreement with the City of Carrollton, the Town of Addison, the City of Farmers Branch and North Texas Emergency Communications Center, Inc. (NTECC) relating to the operations and funding of the NTECC Consolidated Public Safety Communications Center; authorizing the execution of the agreement by the City Manager; authorizing additional acts to carry out the city’s obligations under the agreement; and authorizing the Mayor to sign. NTECC Coppell Resolution.pdf NTECC First Amendment to Operations Agreement (Sec 4.02)-104700.pdf Attachments: D.Consider approval for the purchase of Street Light Poles and LED Fixtures, for Freeport Parkway, in two parts: Part A from JB Electric; in the amount of $98,474.00 for Roadway Illumination Poles; and Part B from TraStar, Inc. for LED Fixtures in the amount of $24,436.00; for a total amount of $122,910.00; as budgeted; and authorizing the City Manager to sign any necessary documents. Freeport Street Light Poles and LED Fixtures Memo.pdf JB Electric Bid Package + Renewal.pdf JB Electric Light Pole Quote.pdf Trastar Bid Package + Renewal.pdf Trastar Fixture Quote.pdf Freeport Parkway Pole Details.pdf Attachments: E.Consider approval for the purchase of one replacement Case Skid Steer Loader for the Public Works Department; in the amount of $56,900.00; as budgeted; and authorizing the City Manager to execute any necessary documents. Skid Steer Memo.pdf Skid Steer BuyBoard Quote.pdf Attachments: F.Consider award of bid and authorize a NCPA contract with Core Construction in the amount of $85,528.09, for the demolition and replacement of the ornamental iron fence around the perimeter of the Allen Road Park Lake; and authorizing the City Manager to sign and execute any necessary documents. Memo.pdf CORE Estimate Report.pdf Attachments: End of Consent Agenda 9.Consider approval of an Ordinance to appoint Presiding Municipal Judge and Alternate Municipal Judge of the Coppell Municipal Court of Record Page 3 City of Coppell, Texas Printed on 1/4/2019 January 8, 2019City Council Meeting Agenda No. 1 of the City of Coppell; and authorizing the Mayor to sign all necessary documents. Memo Appointing PJ.pdf ORD Appointing Municipal Judges.pdf Attachments: 10.Consider approval of contracts for Presiding Municipal Judge and Alternate Municipal Judge; and authorizing the Mayor to sign. Municipal Court Judge Agreement (Kristine Primrose).pdf Alternate Municipal Judge Agreement (Holly Fox).pdf Attachments: 11.Swearing in of Associate Municipal Judge and Alternate Municipal Judge. 12.Consider approval to accept the SAFER (Staffing for Adequate Fire & Emergency Response) Grant from FEMA (Federal Emergency Management Agency) in the amount of $2,893,637 and authorizing 8 additional Firefighter positions; authorizing City Manager to sign. SAFER Grant Staff Memo.pdf FY2017 SAFER Award Package.pdf Attachments: 13.Consider approval of award of a professional services agreement with Halff Associates, in the amount of $84,000.00, to design elevated boardwalk trail sections at Andy Brown East Park near Moore Road, Magnolia Park, and trail intersection near Asbury Manor subdivision; and authorizing the City Manager to sign and execute any necessary documents. Memo.pdf Agreement.pdf Attachments: 14.Consider award of bid and authorize a NCPA contract with Core Construction in the amount of $65,599.09, for the installation of a connector trail from Andy Brown West Park to the sidewalk on the north side of Parkway Blvd.; and authorizing the City Manager to sign and execute any necessary documents. Memo.pdf ABP West Sidewalk Estimate Report.pdf Trail Connection Plan.pdf Attachments: 15.Consider ratification of an emergency contract in the amount of $91,000 to Canary Construction; and $27,696.83 to NPL Inc.; for the emergency repair of a 24” waterline and pavement repair on E. Sandy Lake Road; using funds from the water/sewer operations; as executed by the City Manager according to General Exemption (1) of section 252 of the Local Government Code. Emergency Water Line Repair Memo.pdf Location Exhibit.pdf Attachments: Page 4 City of Coppell, Texas Printed on 1/4/2019 January 8, 2019City Council Meeting Agenda Invoices.pdf 16.Discussion of Parkway Boulevard Reconstruction update. Parkway Update Memo.pdfAttachments: 17.City Manager Reports - Project Updates and Future Agendas 18.Mayor and Council Reports Report by the City Council on recent and upcoming events. 19.Council Committee Reports concerning items of community involvement with no Council action or deliberation permitted. A)North Central Texas Council of Governments - Councilmember Mays B)North Texas Commission - Councilmember Nancy Yingling 20.Public Service Announcements concerning items of community interest with no Council action or deliberation permitted. 21.Necessary Action from Executive Session Adjournment ________________________ Karen Selbo Hunt, Mayor CERTIFICATE I certify that the above Notice of Meeting was posted on the bulletin board at the City Hall of the City of Coppell, Texas on this 4th day of January, 2019, at _____________. ______________________________ Ashley Owens, Deputy City Secretary Page 5 City of Coppell, Texas Printed on 1/4/2019 January 8, 2019City Council Meeting Agenda PUBLIC NOTICE - STATEMENT FOR ADA COMPLIANCE AND OPEN CARRY LEGISLATION The City of Coppell acknowledges its responsibility to comply with the Americans With Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require special services (i.e. sign interpretative services, alternative audio/visual devices, and amanuenses) for participation in or access to the City of Coppell sponsored public programs, services and/or meetings, the City requests that individuals makes requests for these services forty-eight (48) hours ahead of the scheduled program, service, and/or meeting. To make arrangements, contact Kori Konon, ADA Coordinator or other designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989). Pursuant to Section 30.06, Penal Code (trespass by license holder with a concealed handgun), a person licensed under Subchapter H, Chapter 411, Government Code (handgun licensing law), may not enter this property with a concealed handgun. Pursuant to Section 30.07, Penal Code (trespass by license holder with an openly carried handgun), a person licensed under Subchapter H, Chapter 411, Government Code (handgun licensing law), may not enter this property with a handgun that is carried openly. Page 6 City of Coppell, Texas Printed on 1/4/2019 Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2018-4341 File ID: Type: Status: 2018-4341 Agenda Item Executive Session 1Version: Reference: In Control: City Council 12/31/2018File Created: Final Action: Discussion - Personnel mattersFile Name: Title: Discussion regarding the Presiding and Alternate Municipal Judges. Notes: Sponsors: Enactment Date: Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 01/08/2019City Council Text of Legislative File 2018-4341 Title Discussion regarding the Presiding and Alternate Municipal Judges. Summary Goal Icon: Sustainable City Government Page 1City of Coppell, Texas Printed on 1/4/2019 Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2018-4297 File ID: Type: Status: 2018-4297 Agenda Item Executive Session 1Version: Reference: In Control: City Council 11/30/2018File Created: Final Action: exec session - n. of airline, w. of denton tapFile Name: Title: Discussion regarding economic development prospects north of Airline and west of Denton Tap. Notes: Sponsors: Enactment Date: Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 12/11/2018City Council 1 01/08/2019City Council Text of Legislative File 2018-4297 Title Discussion regarding economic development prospects north of Airline and west of Denton Tap. Summary Fiscal Impact: Staff Recommendation: Goal Icon: Page 1City of Coppell, Texas Printed on 1/4/2019 Master Continued (2018-4297) Business Prosperity Page 2City of Coppell, Texas Printed on 1/4/2019 Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2018-4279 File ID: Type: Status: 2018-4279 Agenda Item Work Session 1Version: Reference: In Control: City Secretary 11/06/2018File Created: Final Action: Work Session 12/11File Name: Title: A.Discussion of the North Texas Emergency Communications Center (NTECC) Resolution. B.Discussion of connector trails for Andy Brown West Park. C.Discussion regarding Mural Ordinance for Old Town Coppell. D.Discussion of agenda items. Notes: Sponsors: Enactment Date: Council Memo - Murals in Old Town.pdf, Summary of Surrounding Cities' Regulations.pdf, Summary of Case Law.pdf, Draft Ordinance.pdf, Andrew Brown West Connector Trail Memo.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 Presented in Work Session 12/11/2018City Council 1 01/08/2019City Council Text of Legislative File 2018-4279 Title A.Discussion of the North Texas Emergency Communications Center (NTECC) Resolution. B.Discussion of connector trails for Andy Brown West Park. C.Discussion regarding Mural Ordinance for Old Town Coppell. D.Discussion of agenda items. Summary Page 1City of Coppell, Texas Printed on 1/4/2019 Master Continued (2018-4279) Fiscal Impact: Staff Recommendation: Goal Icon: Sustainable City Government Business Prosperity Community Wellness and Enrichment Sense of Community Special Place to Live Page 2City of Coppell, Texas Printed on 1/4/2019 1 MEMORANDUM To: Mayor and City Council From: Mindi Hurley, Director of Community Development Date: January 8, 2019 Reference: Draft Ordinance Amending the Historic District Signage Requirements allowing for Murals 2030: Sense of Community Executive Summary: Sarah Carrick, owner of Jacaranda Gift Shop, asked to install a fence on the north side of her property with a mural painted on it. Staff researched and found that murals are not addressed in the Code; therefore, we could not permit it. We discussed the topic at the August 2018 Council Worksession. The direction given by City Council was to draft regulations to allow murals on commercial sites in the Old Town Historic District. Staff researched surrounding cities’ ordinances and policies as they relate to murals. We consulted with the City Attorney regarding how to responsibly allow for murals and the legal implications involved. Attached is a summary of case law used as a basis in drafting the proposed regulations. The cases relate to content neutral regulations, commercial speech and review procedures. Draft Ordinance Summary: 1. Only one mural will be allowed per commercial site within the Historic District. 2. Maximum 50% of the façade may be covered. 3. No advertising of products or services is allowed. 4. They shall be maintained in good condition (i.e. no pealing or faded paint). 5. Approval from Director of Community Development is required. 6. If not approved, then an appeal to Planning and Zoning Commission is available. Legal Review: We have consulted with the attorney throughout the research and drafting of the ordinance. Recommendation: Recommend redrafting of the ordinance incorporating necessary changes as a result of the workshop session and bringing back the final ordinance on February 12, 2019 for adoption. Attachments: 1. Summary of Surrounding Cities’ Regulations 2. Summary of Case Law 3. Draft Ordinance City Mural Regulation Link to City Ordinances Argyle -On a case-by-case basis in conjunction with a site plan or amended site plan application. -Must provide a scaled color illustration of the proposed wall mural on the building elevation. -The City shall determine if the size and character of the mural is consistent with surrounding development and the Comprehens ive Plan. Carrollton -Define murals as non-commercial pictures painted on or attached to the exterior walls not advertising -Allow murals on 50% of total exterior elevations. https://library.municode.com/tx/carrollton/code s/code_of_ordinances?nodeId=TITXVLAUS_CH15 1SIRE_SPSIRE_S151.87WASI Dallas -Murals are part of their sign ordinance defined as: any painting, design, or image, including incidental copy, that is applied directly to the exterior of a building for artistic, informational, historic, or aesthetic purposes, and does not contain advertising. http://www.ci.dallas.or.us/DocumentCenter/Vie w/3172/Sign-Code?bidId= Flower Mound -Allow murals only if they are part of a Comprehensive Sign District. -Have approved one application for the Prairie Commons project. https://library.municode.com/tx/flower_mound/ codes/code_of_ordinances?nodeId=SPBLADERE_ CH86SI_ARTIIRE_DIV1GE_S86-44COSIPA Fort Worth -According to the Planner,as long as there is not any advertising in the mural, then it is considered art and they do not consider it a sign or require a permit for it. Grapevine -With the exception of a Historic Wall Sign, the City of Grapevine does not allow wall murals. -Wall signs are limited to 15% or 25% of the wall. Irving -Regulates them as signs: limits to 1 exterior wall surface per building and shall not be used to advertise services or products. -Require a permit and approval prior to installation. -Should the mural become faded, peeled and/or severely weathered, the owner/person/firm shall repair and/or repair/repaint mur al within 60 days upon written notice from the director. -They don’t have a huge number of murals in Irving.The Building Inspections Director is not aware of many concerns or complaints relating to murals. https://library.municode.com/tx/irving/codes/la nd_development_code?nodeId=PTIDESTBUCO_C H7BISI_S7-3SPPR Lewisville -Within the Old Town center design district and the Old Town design district, the issuance of a letter of design approval refl ects appropriate design under the Old Town design standards and is required as a condition of the following: •The installation of outdoor murals, decorative clocks or street/sidewalk lighting features which will be visible from the adjacent public rights of way. https://library.municode.com/tx/lewisville/codes /code_of_ordinances?nodeId=PTIICOOR_CH9.5O LTODE_ARTIIIARAPPR_S9.5-44LEDEAPRE Richardson -If they are for advertisement, they are the same as any wall sign, otherwise, it can be approved with the facade. -They have a large Public Arts Master Plan as well. https://library.municode.com/tx/richardson/cod es/code_of_ordinances?nodeId=PTIICOOR_CH18 SIRE_ARTIINGE_S18-2DE A content-neutral regulation is much more likely to be upheld than one that is content-based. In Complete Angler, a city’s application of a regulation concerning a mural painted on a fishing store was struck down. The court found that the City’s application was content-based, in that the City stated the mural of fish on a fishing store was commercial speech, but a mural of children running in a field was not. A regulation that is not content based may be upheld if it is narrowly tailor to serve a government interest (i.e. aesthetics, traffic safety), and leaves open ample alternative channels of communication. Complete Angler, LLC v. City of Clearwater, Fla., 607 F. Supp. 2d 1326, 1333 (M.D. Fla. 2009) In Wag More Dogs, the court found that the plaintiff was “barking up the wrong tree” in challenging the city’s application of the sign ordinance to a mural which depicted its mascot dog. The court found that the City’s ordinance, which required a permit and provided guidelines for “any word, numeral, figure, design [or] display [which] is used to direct, identify, or inform the public while viewing the same from outdoors.” The Court noted that, in this case, the Zoning Ordinance merely imposes certain restrictions on “signs,” on the basis of their size and location, along with whether they are commercial signs directed at advertising to and attracting customers or not. In doing so, the court found that the ordinance was content-neutral, and thus it was upheld. Wag More Dogs, LLC v. Artman, 795 F. Supp. 2d 377, 384 (E.D. Va. 2011), aff'd sub nom. Wag More Dogs Liab. Corp. v. Cozart, 680 F.3d 359 (4th Cir. 2012) Cities may have a substantial interest in restricting commercial speech In Architecture Art, the Court found that the City’s regulation of commercial speech was not unconstitutional. In this case the stated purpose of the sign ordinance is to optimize communication while protecting the aesthetic character of the City. The Court found that the City was asserting a substantial interest justifying restriction on commercial speech. The restrictions to advance this interest include: (1) the requirement that all signs get a permit, and (2) only signs with on-premises or public interest messages are allowed. These restrictions directly advance the stated interest. Communication is optimized, while limiting outside off-premises advertising to protect the aesthetic character of the City. ArchitectureArt, LLC v. City of San Diego, 231 F. Supp. 3d 828, 839 (S.D. Cal. 2017), reconsideration denied, No. 15-CV-01592-BAS-NLS, 2017 WL 1346899 (S.D. Cal. Apr. 4, 2017) Providing unfettered authority to a Director or Council to review and approve/disapprove of murals may be viewed as a prior restraint. In Mahaney, the City of Englewood’s sign regulation was found to impose a prior restraint, in that it gave the City Manager unfettered authority to approve or disapprove of a mural. The Court noted that Englewood's special review procedure is unconstitutional under the First Amendment unless it contains the following two essential procedural safeguards to ensure expeditious decision-making by the city manager: (1) any restraint prior to judicial review can be imposed only for a specified brief period during which the status quo must be maintained; (2) expeditious judicial review of that decision must be available. Therefore, to pass constitutional scrutiny, Englewood's special review procedure must require the city manager to decide whether to issue a permit within a brief, specified time period during which the status quo is maintained, and there must be the possibility of prompt judicial review in the event the permit is erroneously denied. Mahaney v. City of Englewood, 226 P.3d 1214, 1219–20 (Colo. App. 2009), as modified on denial of reh'g (Jan. 21, 2010) 1 AN ORDINANCE OF THE CITY OF COPPELL, TEXAS ORDINANCE NO. AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING THE CODE OF ORDINANCES BY AMENDING CHAPTER 12, ARTICLE 28A, “H” HISTORIC DISTRICT, SECTION 12-28A-5, “STANDARDS OF CONSTRUCTION”, AND SECTION 12-28A-7, “SIGNAGE REQUIREMENTS” TO PROVIDE FOR APPROVAL OF SIGNAGE BY THE COMMUNITY DEVELOPMENT DIRECTOR, AND TO ESTABLISH REGULATIONS APPLICABLE TO THE DISPLAY OF MURAL SIGNS IN THE “H” HISTORIC DISTRICT; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Council for the City of Coppell finds that allowing the installation of mural signs in the Historic District is consistent with the values and aesthetics of the area; and WHEREAS, the City Council desires to optimize communication and quality of mural signs while protecting the public and the aesthetic character of the City; and WHEREAS, the City Council finds that these regulations aim to enhance the Historic District community by minimizing visual clutter along public rights-of-way that are potentially harmful to the aesthetics of the community, traffic and pedestrian safety, property values, business opportunities, and community appearance. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, DALLAS COUNTY, TEXAS: SECTION 1. That Chapter 12 of the Coppell Code of Ordinances be, and the same is, hereby amended by amending Article 28A, Section 12-28A-7, in part, to add the following regulations concerning the display of mural signs in the “H” Historic District, which shall read as follows: “ARTICLE 12-28A – “H” HISTORIC DISTRICT 2 . . . . . Sec. 12-28A-5. Standards of Construction. . . . . 18. Fences and walls: . . . . (B) Wood board fences for privacy shall only be located in rear yards; generally no taller than six feet; set back from the front facade (wall plane) of the structure at least half-way back from the front to the back walls, and shall be stained or painted to blend with the structure, except as allowed for in Section 12-28A-7; and of a design compatible with the structure. . . . . Sec. 12-28A-7. Signage Requirements. Article 29 is not applicable to the historic district. All signage and respective elements (board, bracket, posts, mounting devises, etc.) shall require approval from the Director of Community Development. The Director shall act on any sign or mural that complies with regulations provided herein within five (5) business days of submittal of the application or revised resubmittal. Appeals from a denial of the Director of Community Development may be taken to the Planning and Zoning Commission. 1. Signage shall not obscure the building's facade or hide the building's character. Signage shall reflect or compliment the architectural features of the structure. 2. Some examples of compatible signs are: (A) Signs painted directly on window glass. (B) Signs placed in the original signboard area. (C) Individual letter signs incorporated in the primary facade. (D) Temporary and appropriate freestanding signs in yards. (E) Projecting signs or hanging signs as approved through the site plan approval process. 3 3. Colors and materials: (A) Colors shall compliment those used on the structure. (B) Fluorescent colors and reflective paints or materials are specifically excluded. 4. Signs shall be pedestrian in scale. 5. Signs shall not use motion or flashing lights. 6. Signs shall be lit top-down style with the lighting well aimed with little or no spill over. 7. Mural Signs - for purposes of this provision, mural signs shall be defined to include a work of graphic art painted on or attached to an exterior structure, which is visible from the public right of way, and which does not contain advertising symbols, lettering, or trademarks and does not directly or indirectly advertise or call attention to a product or service that is available for sale. Mural signs shall be permitted in the “H” district, provided they comply with the following: (A) Shall be limited to one (1) exterior surface per site and shall cover no more than 50% of the space on that surface; (B) Shall not be displayed on any fence, nor any building, or any portion of a building, which is used for residential purposes; (C) Shall not include any commercial element used to advertise services or products available for sale; (D) Should the mural become faded, peeled and/or severely weathered, the owner or person or firm maintaining the same shall, upon written notice from the Director, repair and/or repaint the mural within sixty (60) days; and (E) All murals shall require approval from the Director of Community Development. The Director shall act on any sign or mural that complies with regulations provided herein 4 within five (5) business days of submittal of the application or revised resubmittal. Appeals from a denial of the Director of Community Development may be taken to the Planning and Zoning Commission.” SECTION 2. All ordinances of the City of Coppell in conflict with the provisions of this ordinance shall be, and the same are hereby, repealed; provided, however, that all other provisions of said ordinances not in conflict herewith shall remain in full force and effect. SECTION 3. Should any word, sentence, paragraph, subdivision, clause, phrase or section of this ordinance or of the Code of Ordinances, as amended hereby, be adjudged or held to be void or unconstitutional, the same shall not affect the validity of the remaining portions of said ordinance or the Code of Ordinances, as amended hereby, which shall remain in full force and effect. SECTION 4. An offense committed before the effective date of this ordinance is governed by prior law and the provisions of the Code of Ordinances, as amended, in effect when the offense was committed and the former law is continued in effect for this purpose. SECTION 5. That any person, firm or corporation violating any of the provisions or terms of this ordinance shall be subject to the same penalty as provided for in the Code of Ordinances of the City of Coppell, as heretofore amended, and upon conviction shall be punished by a fine not to exceed the sum of two thousand dollars ($2,000.00) for each offense. SECTION 6. This ordinance shall take effect immediately from and after its passage and publication of the caption as required by law. DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of ___________________, 2018. 5 APPROVED: KAREN SELBO HUNT, MAYOR ATTEST: CHRISTEL PETTINOS, CITY SECRETARY APPROVED AS TO FORM: ROBERT E. HAGER, CITY ATTORNEY (TM 103117) 1 MEMORANDUM To: Mayor and City Council From: Brad Reid, Director of Parks and Recreation Date: January 8, 2019 Reference: Consider award of bid and authorize a National Cooperative Purchasing Alliance Contract (NCPA) with Core Construction in the amount of $65,599.09, for the installation of a connector trail from Andy Brown Park West, to the sidewalk on the north side of Parkway Blvd.; and authorizing the City Manager to sign and execute any necessary documents. 2030: Sustainable City Government Strategy: Excellent and Well-Maintained City Infrastructure and Facilities. Introduction: The original concept for this project includes a connector trail connecting the trail at the southern end of Andy Brown Park West, directly to the Coppell High School property. This proposed trail alignment requires an easement or property use agreement from the land owners on the south side of Parkway Blvd., as well as the CISD. The City has been successful in obtaining an agreement from the CISD, but unsuccessful in acquiring the easement needed from the landowners south of Parkway Blvd. and west of the Cottonwood Creek. A connection from the trai l at Andy Brown Park West to Coppell High School is a high priority for the trail system. The Parks & Recreation Department would like to move forward with the installation of a connector trail from Andy Brown Park West to the sidewalk on the north side of Parkway Blvd., leaving the door open for continued discussions with the landowner to the south. The connection to the sidewalk on the north side of Parkway Blvd. has tremendous value to the community as a safe route to school, as well as an entrance to the park. Analysis: This project will consist of the installation of an 8’wide connection ramp from the concrete trail at Andy Brown Park West, up to the sidewalk on the north side of Parkway Blvd. There is in excess of 10’ of grade change from Parkway Blvd. to the park requiring the use of switchbacks to maintain ADA compliance. The trail will not connect to the Parkway Blvd. underpass at this time. 2 Legal Review: Agenda item does not require legal review. Fiscal Impact: The fiscal impact of this Agenda item is $65,599.09 Recommendation: The Parks and Recreation Department recommends approval of this item. Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2018-4342 File ID: Type: Status: 2018-4342 Agenda Item Proclamations 1Version: Reference: In Control: City Council 12/31/2018File Created: Final Action: ITT 2019File Name: Title: Consider approval of a Proclamation naming January 7, 2019, through March 3, 2019, as “H-E-B Community Challenge Months;” and authorizing the Mayor to sign. Notes: Sponsors: Enactment Date: HEB Community Challenge Proclamation-2019.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 01/08/2019City Council Text of Legislative File 2018-4342 Title Consider approval of a Proclamation naming January 7, 2019, through March 3, 2019, as “H-E-B Community Challenge Months;” and authorizing the Mayor to sign. Summary Goal Icon: Community Wellness and Enrichment Page 1City of Coppell, Texas Printed on 1/4/2019 PROCLAMATION WHEREAS, Coppell is “A Family Community for a Lifetime”; and the Coppell 2030 Strategic Plan focuses on providing residents community wellness through an active and healthy lifestyle; and WHEREAS, Coppell citizens choose to live here for the quality of life and sense of community which is provided; and WHEREAS, “Living Well in Coppell” is a volunteer-based initiative focused on providing a healthy community environment for citizens, students, organizations and local businesses through awareness and participation by means of education, advocacy, events, programs and partnerships with other wellness organizations and businesses; and WHEREAS, being named the 2017 Community Challenge Winner for mid-sized cities, Coppell embraces “It’s Time Texas” and the H-E-B Community Challenge for being a one-of-a-kind competition that challenges communities across the state of Texas to demonstrate the greatest commitment to healthy living; and WHEREAS, The H-E-B Community Challenge unites and mobilizes schools, businesses, organizations, community members, and leaders toward the common goal of transforming their community’s health. NOW, THEREFORE, I Karen Selbo Hunt, Mayor of the City of Coppell do hereby proclaim January 2019 – March 2019 as “H-E-B COMMUNITY CHALLENGE MONTHS” and challenge the City of Coppell, Coppell ISD, Coppell YMCA, Coppell Recreation Center, Coppell Senior Center, and the Coppell Chamber of Commerce to encourage all of its members and participants in representing Coppell and participate in this initiative. IN WITNESS THEREOF, I have set my hand and caused the seal of the City of Coppell to be affixed this 8th day of January 2019. _________________________________ ATTEST: Karen Selbo Hunt, Mayor ________________________________ Christel Pettinos, City Secretary Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2018-4321 File ID: Type: Status: 2018-4321 Agenda Item Agenda Ready 1Version: Reference: In Control: City Secretary 12/26/2018File Created: Final Action: MinutesFile Name: Title: Consider approval of the minutes: December 11, 2018. Notes: Sponsors: Enactment Date: CM 2018-12-11.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 01/08/2019City Council Text of Legislative File 2018-4321 Title Consider approval of the minutes: December 11, 2018. Summary Fiscal Impact: Staff Recommendation: Approval recommended. Goal Icon: Sustainable City Government Business Prosperity Community Wellness and Enrichment Page 1City of Coppell, Texas Printed on 1/4/2019 Master Continued (2018-4321) Sense of Community Special Place to Live Page 2City of Coppell, Texas Printed on 1/4/2019 255 E. Parkway Boulevard Coppell, Texas 75019-9478 City of Coppell, Texas Minutes City Council 5:30 PM Council ChambersTuesday, December 11, 2018 KAREN HUNT CLIFF LONG Mayor Mayor Pro Tem BRIANNA HINOJOSA-SMITH NANCY YINGLING Place 2 Place 5 WES MAYS BIJU MATHEW Place 3 Place 6 GARY RODEN MARK HILL Place 4 Place 7 MIKE LAND City Manager Karen Hunt;Cliff Long;Brianna Hinojosa-Smith;Gary Roden;Biju Mathew and Mark Hill Present 6 - Wes Mays and Nancy YinglingAbsent2 - Also present were City Manager Mike Land, Deputy City Managers Traci Leach and Vicki Chiavetta, City Secretary Christel Pettinos and City Attorney Shelby Pearcy. The City Council of the City of Coppell met in Regular Called Session on Tuesday, December 11, 2018 at 5:48 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. Call to Order1. Mayor Hunt called the meeting to order, determined that a quorum was present and convened into the Work Session at 5:52 p.m. Executive Session (Closed to the Public) 1st Floor Conference Room2. Section 551.087, Texas Government Code - Economic Development Negotiations. Discussion regarding economic development prospects north of Airline and west of Denton Tap. Page 1City of Coppell, Texas December 11, 2018City Council Minutes Work Session (Open to the Public) 1st Floor Conference Room3. A.Discussion regarding the Fire Department SAFER grant. B.Discussion regarding the software conversion for court case management. C.Update on Volunteer Program improvements. D.Discussion of agenda items. Presented in Work Session Regular Session (Open to the Public) Mayor Hunt adjourned the Work Session at 6:21 p.m. The City Council attended the Boards and Commission reception in the Atrium. Mayor Hunt reconvened the Regular Session at 7:30 p.m. BOARD & COMMISSION RECEPTION IN ATRIUM FROM 6:30 P.M. TO 7:30 P.M.4. Invocation 7:30 p.m.5. Reverend Dale Patterson with Hackberry Creek Church gave the Invocation. Pledge of Allegiance6. 7.Swearing in of Police Chief Danny Barton. Mayor Hunt administered the oath of office to Police Chief Danny Barton. 8.Consider approval of Proclamation naming December 11, 2018, as “Kim Nesbitt Appreciation Day;” and authorizing the Mayor to sign. Mayor Hunt read the proclamation into the record and presented the same to Municipal Court Judge Kim Nesbitt. A motion was made by Councilmember Hinojosa-Smith, seconded by Councilmember Roden, that this Agenda Item be approved. The motion passed by an unanimous vote. 9.Swearing in of newly appointed Board/Commission/Committee members. Mayor Hunt administered the oath of office to the newly appointed Board and Commission Members. Citizens’ Appearance10. Mayor Hunt advised that no one signed up to speak. Consent Agenda11. A.Consider approval of the minutes: November 13, 2018. Page 2City of Coppell, Texas December 11, 2018City Council Minutes A motion was made by Councilmember Gary Roden, seconded by Councilmember Mark Hill, that Consent Agenda Items 11 A-D be approved. The motion passed by an unanimous vote. B.Consider approval of an Ordinance for PD-273R2-C, 7 Eleven, a zoning change request from PD-273R-C (Planned Development-273 Revised-Commercial) to PD-273R2-C (Planned Development-273 Revision 2-Commercial) to establish a Detail Site Plan for a convenience store and gas pumps on 0.97 acres of property located at the northeast corner of S. Denton Tap and E. Belt Line Roads (890 S. Denton Tap Road); and authorizing the Mayor to sign. A motion was made by Councilmember Gary Roden, seconded by Councilmember Mark Hill, that Consent Agenda Items 11 A-D be approved. The motion passed by an unanimous vote. Enactment No: OR 91500-A-736 C.Consider approval of an Ordinance amending Chapter 6, Article 6-15, Section 6-15-7 (B) to repeal this subsection in its entirety to eliminate reference to real estate signs and sign zones; and authorize the Mayor to sign. A motion was made by Councilmember Gary Roden, seconded by Councilmember Mark Hill, that Consent Agenda Items 11 A-D be approved. The motion passed by an unanimous vote. Enactment No: OR 2018-1505 D.Consider approval of a purchase from Deere & Company, through Buyboard Contract No. 529-17, for four (4) utility vehicles: two (2) John Deere 2030 Diesel ProGators and two (2) John Deere HPX815E Diesel Gators, in the amount of $84,852.12, as budgeted; and authorizing the City Manager to sign any necessary documents. A motion was made by Councilmember Gary Roden, seconded by Councilmember Mark Hill, that Consent Agenda Items 11 A-D be approved. The motion passed by an unanimous vote. End of Consent Agenda 12.Consider approval of a Resolution amending Resolution No. 010996.3 as amended, amending the Master Fee Schedule for Solid Waste Collection Fees and authorizing the Mayor to sign. Presentation: Jennifer Miller, Director of Finance, made a presentation to the City Council. Luay Rahil, Environmental Health Officer, was available for questions. A motion was made by Mayor Pro Tem Cliff Long, seconded by Councilmember Biju Mathew, that this Agenda Item be approved. The motion passed by an unanimous vote. Page 3City of Coppell, Texas December 11, 2018City Council Minutes Enactment No: RE 2018-1211.1 13.CONTINUED PUBLIC HEARING: Consider approval of PD-259R-SF-7&9, Blackberry Farm, being a zoning change request from PD-259-SF-7&9 (Planned Development 259-Single Family-7 & 9) to PD-259R-SF-7&9 (Planned Development Revised 259-Single Family-7 & 9), to revise the Detail Site Plan and Conditions, to permit the development of 74 single-family lots and nine (9) common area lots on 54.8 acres of land located on the north side of Sandy Lake Road, approximately 750 feet northeast of Starleaf Road (extended), at the request of Denton Creek Land Company Ltd. and Blackberry Farm Ltd., being represented by L. Lynn Kadleck, Kadleck & Associates. Presentation: Marcie Diamond, Assistant Director of Planning, made a presentation to the City Council. Kent Collins, Director of Public Works, also made a presentation to the City Council. Terry Holmes, 225 E. SH 121, the applicant, answered questions of the City Council. Mayor Hunt opened the Public Hearing and asked for those who signed up to speak: 1) Ken Wagnan, 1064 Creek Crossing, lives on Denton Creek and is familiar with the Corps of Engineer releasing water from the Lewisville Dam. He is concerned with the removal of flood plain areas and developing homes in the area. 2) Marla Williams, 137 Hollywood Dr., expressed concerns with development in the flood plains. She reported on how this causes unintended flooding in other areas. She also expressed concern with kids crossing busy roads and no sidewalk. She requested the City put in a sidewalk or provide police enforcement. Councilmember Hinojosa-Smith requested an Executive Session to ask questions of the City Attorney. Mayor Hunt recessed the Regular Session at 8:55 p.m. and convened into the Executive Session. Mayor Hunt adjourned the Executive Session at 9:15 p.m. and reconvened into the Regular Session. A motion was made by Councilmember Gary Roden, seconded by Mayor Pro Tem Cliff Long, to close the Public Hearing and approve this item subject to the following conditions as requested by staff and to include Items S and T: A. The exterior of a maximum of 18 single family residences in this development shall be permitted to be constructed with stucco exterior finish in lieu of masonry as provided in the Comprehensive Zoning Ordinance. Stucco as used in this ordinance shall be defined as continuous plaster or mortar of seven-eighths (7/8”) of an inch thickness over wood frame with metal lath and elastomeric topcoat. All single family residences permitted to be of stucco material or plaster shall be of earth tone color. B. Minimum 25-foot front building line shall be provided for all single family Page 4City of Coppell, Texas December 11, 2018City Council Minutes lots. C. Homes to be built on Lot 1 and Lot 20 in Block D shall have a minimum size of 2,800 square feet. D. Sidewalks will be constructed at time of house construction on all single family lots. E. No alley will be provided for any Lots. F. Hardscapes consisting of masonry, wood, stucco where home is stucco, and/or metal courtyard wingwalls and screening to a maximum height of eight (8) feet shall be permitted in front yard, but must be behind the 25-foot front building setback. Additional clarification is required. G. A drainage flood study approved by the City Engineer will be required with the submission of prior to the filing of aa Ffinal Pplat for Phase 1 of for this development. Stream bank erosion protection will require approval by the US Army Corps of Engineers. No Final Plats may be filed or work shall commence prior to that approval. H. There will be a minimum side yard setback of 5 feet on Lots 1 through 20, Block D. I. The center island in the cul-de-sac at the east end of Persimmon Drive shall be constructed of cobblestone patterned concrete and shall be maintained by the Homeowners Association. J. The Homeowners Association shall be responsible to maintain the stabilization along the creek bank of Denton Creek from erosion. Each Lot Owner shall be notified and provide a hold harmless agreement by separate instrument that the City and Developer are not liable for future erosion of the creek bank. K. The Homeowners Association shall be responsible to maintain the storage basins/ponds being constructed with the development. L. Tree mitigation fees of $125,000 must be paid prior to construction. M. Park fees are required in the amount of $1285 per lot. N. The creek crossing shall be a concrete single arch culvert with a stone pattern and textured concrete or natural stone veneer and a steel rail on a reinforced concrete base. O. This project is not subject to the Erosion Hazard Setback per City Ordinance, Sec. 13-9-1, G- 20. a. Staff will review of the Erosion Control Setback Exhibit prior to filing the Final Plat of Phase One. P. Retaining Walls are to be constructed of stone and maintained by the lot owner. If the owner fails to maintain the wall, the Homeowners Association has the right to repair the wall and assess the lot owner. City has no responsibility Page 5City of Coppell, Texas December 11, 2018City Council Minutes for the retaining walls on private property. Q. There will be additional comments at the time of Detail Engineering Review. R. Detail Site and Landscape Plan for Lot 2X and the screening wall entry feature shall be attached to this PD and shall be subject to: a. The farm house at the subdivision entrance will not be used or occupied as a residence or retail business, except occasional sales of seasonal botanical gardening materials. b. The development of Lot 2X and the entry features be constructed prior to the issuance of a building permit for the first home, other than a model home. S. The developer be required to establish an HOA for 40 years. T. Money shall be set aside for the conservancy prior to any development and/or permits being issued; in the amount of 54 equal payments. The motion passed by an unanimous vote. 14.Consider approval of an Ordinance for PD-296-LI, to approve a Detail Site Plan to allow an approximate 85,220 square foot office warehouse building and authorizing the Mayor to Sign. Presentation: Mary Paron-Boswell, Planner, made a presentation to the City Council. Mayor Hunt opened the Public Hearing and advised that no one signed up to speak. A motion was made by Councilmember Gary Roden, seconded by Councilmember Cliff Long, to close the Public Hearing and approve this Agenda Item subject to the following conditions: 1. Additional comments may be generated upon detail engineering review and building permit. 2. All landscape areas shall be irrigated. 3. Tree mitigations fees shall be waied, and a tree removal permit shall be required prior to the removal of any trees. 4. All signage must meet ordinance requirements. 5. Approve the following variances to the landscape ordinance: a. To allow trees planted outside of the 15-ft landscape setback along Creekview Drive as shown. b. No screening shrubs along the west property line adjacent to the parking area. Page 6City of Coppell, Texas December 11, 2018City Council Minutes c. To allow the existing 27 trees within and additional 9 trees just outside of the western setback to account for the 36 required trees. Mayor Pro Tem Cliff Long and Councilmember Gary Roden voted in favor of the motion. Councilmembers Brianna Hinojosa-Smith, Biju Mathew and Mark Hill voted against the motion. The motion failed. A second motion was made by Councilmember Mark Hill, seconded by Councilmember Biju Mathew, to close the Public Hearing and approve the Agenda Item subject to the following conditions: 1. Additional comments may be generated upon detail engineering review and building permit. 2. All landscape areas shall be irrigated. 3. Tree mitigations fees shall be paid, and a tree removal permit shall be required prior to the removal of any trees. 4. All signage must meet ordinance requirements. 5. Approve the following variances to the landscape ordinance: a. To allow trees planted outside of the 15-ft landscape setback along Creekview Drive as shown. b. No screening shrubs along the west property line adjacent to the parking area. c. To allow the existing 27 trees within and additional 9 trees just outside of the western setback to account for the 36 required trees. The motion passed by an unanimous vote. 15.Consider approval of an Economic Development Agreement by and between the City of Coppell and Little Raymond’s Print Shop, Inc., and authorizing the Mayor to sign. Presentation: Mindi Hurley, Director of Community Development, made a presentation to the City Council. A motion was made by Councilmember Brianna Hinojosa-Smith, seconded by Councilmember Gary Roden, that this Agenda Item be approved. The motion passed by an unanimous vote. 16.Consider approval of an Economic Development Agreement by and between the City of Coppell and GS 777 Freeport Parkway, LLC, and authorizing the Mayor to sign. Presentation: Mindi Hurley, Director of Community Development, made a presentation to the City Council. A motion was made by Councilmember Biju Mathew, seconded by Councilmember Mark Hill, that this Agenda Item be approved. The motion Page 7City of Coppell, Texas December 11, 2018City Council Minutes passed by an unanimous vote. 17.Consider approval of a Resolution approving a Tax Abatement Agreement between the City of Coppell and Norwex USA, Inc., and authorizing the Mayor to sign. Agenda Items 17 and 18 were read into the record and considered at the same time. Presentation: Mindi Hurley, Director of Community Development, made a presentation to the City Council. A motion was made by Councilmember Biju Mathew, seconded by Councilmember Gary Roden, that this Agenda Item be approved. The motion passed by an unanimous vote. Enactment No: RE 2018-1211.2 18.Consider approval of a Resolution approving a Tax Abatement Agreement between the City of Coppell and EMP Manufacturing Inc., and authorizing the Mayor to sign. Agenda Items 17 and 18 were read into the record and considered at the same time. Presentation: Mindi Hurley, Director of Community Development, made a presentation to the City Council. A motion was made by Councilmember Biju Mathew, seconded by Councilmember Gary Roden, that this Agenda Item be approved. The motion passed by an unanimous vote. Enactment No: RE 2018-1211.3 19.Consider approval of two (2) Resolutions approving Amended and Restated Tax Abatement Agreements between the City of Coppell and Prologis, and authorizing the Mayor to sign. Agenda Items 19 through 21 were read into the record and considered at the same time. Presentation: Mindi Hurley, Director of Community Development, made a presentation to the City Council. A motion was made by Mayor Pro Tem Cliff Long, seconded by Councilmember Gary Roden, that this Agenda Item be approved. The motion passed by an unanimous vote. Enactment No: RE 2018-1211.4; RE 2018-1211.5 20.Consider approval of a Resolution approving the First Amendment to Tax Abatement Agreement between the City of Coppell and Prologis, and authorizing the Mayor to sign. Agenda Items 19 through 21 were read into the record and considered at the Page 8City of Coppell, Texas December 11, 2018City Council Minutes same time. Presentation: Mindi Hurley, Director of Community Development, made a presentation to the City Council. A motion was made by Mayor Pro Tem Cliff Long, seconded by Councilmember Gary Roden, that this Agenda Item be approved. The motion passed by an unanimous vote. Enactment No: RE 2018-1211.6 21.Consider approval of two (2) Resolutions approving Tax Abatement Agreements between the City of Coppell and Prologis, L.P., and authorizing the Mayor to sign. Agenda Items 19 through 21 were read into the record and considered at the same time. Presentation: Mindi Hurley, Director of Community Development, made a presentation to the City Council. A motion was made by Mayor Pro Tem Cliff Long, seconded by Councilmember Gary Roden, that this Agenda Item be approved. The motion passed by an unanimous vote. Enactment No: RE 2018-1211.7; RE 2018-1211.8 22.Consider approval of an Economic Development Agreement by and between the City of Coppell and ATP SciencePty, Ltd., and authorizing the Mayor to sign. Agenda Items 22 and 23 were read into the record and considered at the same time. Presentation: Mindi Hurley, Director of Community Development, made a presentation to the City Council. A motion was made by Councilmember Mark Hill, seconded by Mayor Pro Tem Cliff Long, that this Agenda Item be approved. The motion passed by an unanimous vote. 23.Consider approval of a Resolution approving a letter of support for the creation of a Foreign Trade Zone to be located at 410 N. Freeport Parkway in Coppell, Texas, and authorizing the Mayor to sign. Agenda Items 22 and 23 were read into the record and considered at the same time. Presentation: Mindi Hurley, Director of Community Development, made a presentation to the City Council. A motion was made by Councilmember Mark Hill, seconded by Mayor Pro Tem Cliff Long, that this Agenda Item be approved. The motion passed by an unanimous vote. Page 9City of Coppell, Texas December 11, 2018City Council Minutes Enactment No: RE 20018-1211.9 City Manager Reports - Project Updates and Future Agendas24. City Manager Mike Land reported the repairs at the intersection of Sandy Lake Road and Denton Tap Road are on-going and should be completed by 12/13. The radar speed assemblies and flashing signals have been installed at Sandy Lake Road and Winding Creek. Mayor and Council Reports25. Report by the City Council on recent and upcoming events. Mayor Hunt reported on the following events: Wreath Laying Ceremony – December 15th from 11am-12pm Rolling Oaks Memorial Center will host a wreath laying ceremony to honor our veterans on Saturday, December 15, and would love to have you attend. The service begins promptly at 11am at the Pavilion. Please arrive early to ensure you don’t miss anything. The Coppell Republican Women raised funds to purchase 60 wreaths to recognize all the veterans buried at Rolling Oaks. As a part of the ceremony, wreaths will be laid to recognize each branch of the military, and then families will be given a wreath to place at their loved one’s grave site. The ceremony is a part of the international Wreaths Across America program, which lays wreaths at our National Cemeteries. Wreaths Across America has a mission to “Remember the Fallen, Honor those who Serve and Teach our Children the Value of Freedom. New Year’s Eve at the Library – December 31st from 11am-12:15pm Can’t stay up until midnight? Ring in the New Year with an early celebration! We’ll have games, crafts, and a countdown to Noon! All ages welcome. Council Committee Reports concerning items of community involvement with no Council action or deliberation permitted. 26. A)North Central Texas Council of Governments - Councilmember Mays B)North Texas Commission - Councilmember Nancy Yingling C)Historical Society - Mayor Pro Tem Long Councilmembers Wes Mays and Nancy Yingling were absent. Their committee reports will be give at the next City Council Meeting. C) Mayor Pro Tem Cliff Long announced the Historical Society awarded two, $1,000 scholarships to two Coppell High School students. Both students are active participants as docents with the Historical Society. Public Service Announcements concerning items of community interest with no Council action or deliberation permitted. 27. At this time, Mayor Hunt recessed the Regular Session and convened into the Page 10City of Coppell, Texas December 11, 2018City Council Minutes Executive Session at 9:55 p.m. Mayor Hunt adjourned the Executive Session at 10:33 p.m. and reconvened into the Regular Session. Necessary Action from Executive Session28. Nothing to report. Adjournment There being no further business before the City Council, the Council Meeting was adjourned at 10:35 p.m. ________________________ Karen Selbo Hunt, Mayor ATTEST: ______________________________ Christel Pettinos, City Secretary Page 11City of Coppell, Texas Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2018-4283 File ID: Type: Status: 2018-4283 Agenda Item Agenda Ready 4Version: Reference: In Control: City Council 11/09/2018File Created: Final Action: PD-296-LI, Samaritan's PurseFile Name: Title: Consider approval of an Ordinance for PD-296-LI, to approve a Detail Site Plan to allow an approximate 85,220 square foot office warehouse building; and authorizing the Mayor to Sign. Notes: Sponsors: Enactment Date: Cover Memo.pdf, Ordinance.pdf, Exhibit A -Legal Description.pdf, Exhibit B - Site Plan.pdf, Exhibit C - Landscape & Tree Survey & Mitigation.pdf, Exhibit D - Elevations & Signage.pdf, Exhibit E - Rendering.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 PassApproved11/15/2018Planning & Zoning Commission 2 PassClose the Public Hearing and Approve 12/11/2018City Council 4 01/08/2019City Council Text of Legislative File 2018-4283 Title Consider approval of an Ordinance for PD-296-LI, to approve a Detail Site Plan to allow an approximate 85,220 square foot office warehouse building; and authorizing the Mayor to Sign. Summary Staff Recommendation: Analysis: Page 1City of Coppell, Texas Printed on 1/4/2019 Master Continued (2018-4283) On December 11, 2018 the City Council unanimously approved this request, subject to the P&Z conditions which have been incorporated into the ordinance. On November 15, 2018, the Planning and Zoning Commission unanimously recommended APPROVAL of PD-296-LI, Samaritan’s Purse, subject to the following conditions: 1.Additional comments may be generated upon detail engineering review and building permit. 2.All landscape areas shall be irrigated. 3.Tree mitigations fees shall be paid, and a tree removal permit shall be required prior to the removal of any trees. 4.All signage must meet ordinance requirements. 5.Approve the following variances to the landscape ordinance: a.To allow trees planted outside of the 15-ft landscape setback along Creekview Drive as shown. b.No screening shrubs along the west property line adjacent to the parking area. c.To allow the existing 27 trees within and additional 9 trees just outside of the western setback to account for the 36 required trees. Goal Icon: Business Prosperity Page 2City of Coppell, Texas Printed on 1/4/2019 1 MEMORANDUM To: Mayor and City Council From: Mindi Hurley, Director of Community Development Date: January 8, 2019 Reference: Consider approval of an Ordinance for PD-296-LI, to approve a Detail Site Plan to allow an approximate 85,220 square foot office warehouse building and authorizing the Mayor to Sign. 2030: Business Prosperity Executive Summary: Samaritan’s Purse recently purchased the property and plan to construct an 85,220 square foot office/warehouse building. Introduction: This proposal is to construct an 85,220-square foot office/warehouse building, which will be used as a staging location for Operation Christmas Child. This portion of the operation will see an influx of volunteers come to this location in late November to assist in the packing and shipping of these Christmas boxes. This facility will also be the headquarters and staging ground for North American Ministries, a domestic disaster relief group that deploys to areas impacted by natural disasters. Approximately 77,000 sf will be used for warehousing goods and the remaining 8,300 sf will be used for offices. Analysis: On December 11, 2018 the City Council unanimously approved this request, subject to the P&Z conditions which have been incorporated into the ordinance. On November 15, 2018, the Planning and Zoning Commission unanimously recommended APPROVAL of PD-296-LI, Samaritan’s Purse, subject to the following conditions: 1. Additional comments may be generated upon detail engineering review and building permit. 2. All landscape areas shall be irrigated. 3. Tree mitigations fees shall be paid, and a tree removal permit shall be required prior to the removal of any trees. 4. All signage must meet ordinance requirements. 5. Approve the following variances to the landscape ordinance: a. To allow trees planted outside of the 15-ft landscape setback along Creekview Drive as shown. b. No screening shrubs along the west property line adjacent to the parking area. c. To allow the existing 27 trees within and additional 9 trees just outside of the western setback to account for the 36 required trees. 2 Legal Review: The City Attorney reviewed this ordinance. Fiscal Impact: None Recommendation: The Planning Department recommended Approval of PD-296-LI, Samaritan’s Purse, subject to the conditions listed. Attachments: 1. Ordinance 2. Exhibit “A” - Legal Description 3. Exhibit “B” – Detail Site Plan 4. Exhibit “C” - Landscape Plan, Tree Survey & Mitigation 5. Exhibit “D” – Elevations & Signage 6. Exhibit “E” - Rendering 1 TM 105011 AN ORDINANCE OF THE CITY OF COPPELL, TEXAS ORDINANCE NO. ________ AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE CITY OF COPPELL, TEXAS, AS HERETOFORE AMENDED, BY GRANTING A CHANGE IN ZONING FROM LI (LIGHT INDUSTRIAL) TO PD-296-LI, (PLANNED DEVELOPMENT-296 LIGHT INDUSTRIAL), TO APPROVE A DETAIL SITE PLAN TO ALLOW AN APPROXIMATE 85,220 SQUARE FOOT OFFICE WAREHOUSE BUILDING, BEING MORE PARTICULARLY DESCRIBED IN EXHIBIT “A” ATTACHED HERETO AND INCORPORATED HEREIN; PROVIDING FOR THE APPROVAL OF THE SITE PLAN; LANDSCAPE PLAN, TREE SURVEY AND MITIGATION; ELEVATIONS AND SIGNAGE; AND RENDERING FOR LOT 1, BLOCK A, SAMARITANS PURSE FELLOWSHIP ADDITION, ATTACHED HERETO AS EXHIBITS “B”, “C”, “D” AND “E” RESPECTIVELY; PROVIDING DEVELOPMENT REGULATIONS; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Planning and Zoning Commission and the governing body of the City of Coppell, Texas, in compliance with the laws of the State of Texas and pursuant to the Comprehensive Zoning Ordinance of the City of Coppell, have given requisite notices by publication and otherwise, and after holding due hearings and affording a full and fair hearing to all property owners generally, and to all persons interested and situated in the affected area and in the vicinity thereof, the said governing body is of the opinion that Zoning Application No. PD-296-LI should be approved, and in the exercise of legislative discretion have concluded that the Comprehensive Zoning Ordinance and Map should be amended. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1. That the Comprehensive Zoning Ordinance and Map of the City of Coppell, Texas, duly passed by the governing body of the City of Coppell, Texas, as heretofore amended, be and the same is hereby amended to grant a change in zoning from LI (Light Industrial) to PD-296-LI, (Planned Development-296 -Light Industrial); and, to approve the Detail Site Plan for 10.683 acres of real property in the Samaritans Purse Fellowship Addition, Lot 1, Block A; and, being more particularly described in Exhibit “A” attached hereto and made a part hereof for all purposes, subject 2 TM 105011 to the development regulations; and, to allow for the construction of an approximate 85,220 square foot building for office and warehouse use; SECTION 2. That PD-296-LI as provided herein is hereby approved subject to the following development regulations: A. All landscape areas as provided in Exhibit C shall be irrigated. B. Tree mitigations fees shall be paid, and a tree removal permit shall be required prior to the removal of any trees in accordance with Tree Survey and Mitigation. C. All signage shall be approved administratively and shall be uniform and in compliance with the Code of Ordinances. D. No building permit shall be issued until the property is platted to conform with the Detail Site Plan and in accordance with the Code of Ordinance. E. Approve the following variances to the landscape ordinance as provided in the Landscape Plan, Exhibit C: a. To allow trees planted outside of the 15-ft landscape setback along Creekview Drive as shown. b. No screening shrubs along the west property line adjacent to the parking area. c. To allow a credit for the existing 27 trees within the development and require an addition of 9 trees just outside of the western setback to account for the 36 required trees. F. The exterior construction and building shall be constructed with the elements and materials as provided in the Elevation Plan, Exhibit E. SECTION 3. That the Site Plan, Landscape Plan, Tree Survey and Mitigation Plan, Elevations and Signage, and Renderings, including all comments and notes to each such exhibits 3 TM 105011 for Lot 1, attached hereto as Exhibits “B”, “C”, “D” and “E” are made a part hereof for all purposes, and hereby approved as development regulations. SECTION 4. That the above property shall be used only in the manner and for the purpose provided for by the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended, and as amended herein. SECTION 5. That the development of the property herein shall be in accordance with building regulations, zoning ordinances, and any applicable ordinances except as may be specifically altered or amended herein. SECTION 6. That all provisions of the Ordinances of the City of Coppell, Texas, in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions not in conflict with the provisions of this ordinance shall remain in full force and effect. SECTION 7. That should any sentence, paragraph, subdivision, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof other than the part so decided to be unconstitutional, illegal or invalid, and shall not affect the validity of the Comprehensive Zoning Ordinance as a whole. SECTION 8. An offense committed before the effective date of this ordinance is governed by prior law and the provisions of the Comprehensive Zoning Ordinance, as amended, in effect when the offense was committed and the former law is continued in effect for this purpose. SECTION 9. That any person, firm or corporation violating any of the provisions or terms of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended, and upon conviction shall be punished by 4 TM 105011 a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense; and each and every day such violation shall continue shall be deemed to constitute a separate offense. SECTION 10. That this ordinance shall take effect immediately from and after its passage and the publication of its caption, as the law and charter in such cases provide. DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of ___________________, 2019. APPROVED: _____________________________________ KAREN SELBO HUNT, MAYOR ATTEST: _____________________________________ CHRISTEL PETTINOS, CITY SECRETARY APPROVED AS TO FORM: _______________________________ ROBERT E. HAGER, CITY ATTORNEY Exhibit “A” LOCATION MAPNTS'PROJECTLOCATION¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬SITE PLAN¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬SAMARITAN'S PURSELOT 1, BLOCK ASAMARITANS PURSE FELLOWSHIP ADDITION10.683 ACRESJ. GIBSON SURVEY, ABSTRACT NO. 1716CITY OF COPPELL, DALLAS COUNTY, TEXASZONING: PD-296-LIOWNER / APPLICANTSamaritan's PursePO BOX 3000Boone, North Carolina 28607Telephone (828) 278-1204Contact: Ernest CompitelloENGINEER / SURVEYORSpiars Engineering, Inc.765 Custer Road, Suite 100Plano, TX 75075Telephone: (972) 422-0077TBPE No. F-2121 / TBPLS No. F-10043100Contact: David BondExhibit "B" Page 1 of 1 60' R.O.W. - Vol. 2000102, Pg. 4826& Vol. 2000090, Pg. 8353 DRDCTCOPPELL, TEXASSAMARITANS PURSEpross design group, incorporated5310 Harvest Hill Road, Suite 180, Dallas, Texas 75230. 972/759-1400PROGRESS SET - FOR REVIEW O N L Y ISSUEDThese documents a r e NOT F O R R E G U L A T O R Y A P P R O V A L , PERMITTING OR CONSTRUCTION.They were p r e p a r e d b y , or under the s u p e r v i s i o n o f : Kori Ann Haug TX Registered Landscape A r c h i t e c t #224608.29.18 S TATEOFTEXASTCETHIRCAEPACSDNAL DEEGEISRRT4226KORINHAU G AN11/06/18SAMARITANS PURSEFELLOWSHIP ADDITIONLOT 1, BLOCK A10.683 ACRES in theJ. GIBSON SURVEY, ABSTRACT NO. 1716CITY OF COPPELL, DALLAS COUNTY, TEXASZONING: PD-296-LIOWNER / APPLICANTSamaritan's PursePO BOX 3000Boone, North Carolina 28607Telephone (828) 278-1204Contact: Ernest CompitelloENGINEER / SURVEYORSpiars Engineering, Inc.765 Custer Road, Suite 100Plano, TX 75075Telephone: (972) 422-0077TBPE No. F-2121 / TBPLS No. F-10043100Contact: David BondL1.00OVERALL LANDSCAPE PLANNKAHAPL0 25 50100SCALE: 1" = 50'-0"09/11/2018Exhibit "C" Page 1 of 9 60' R.O.W. - Vol. 2000102, Pg. 4826& Vol. 2000090, Pg. 8353 DRDCTVol. 2000102, Pg. 4826 DRDCTVol. 2000102, Pg. 4826 DRDCTVol. 94091, Pg. 1680 DRDCTVol. 94091, Pg. 1680 DRDCT583580326590579397325593324592613618622623617619601398399323322321320319612611608609610607606605318597600313312599314598596311310309317316315393392388394395396391390389387386385581384377305304308307306301302303595380379378381382383374375300594376373372371368370369366367364365363807879333400401405357360361898590868887362591EXISTING TREETO REMAIN, TYP.EXISTING TREETO REMAIN, TYP.EXISTING TREETO REMAIN, TYP.EXISTING TREETO REMAIN, TYP.EXISTING TREE TOBE REMOVED, TYP.EXISTING TREE TOBE REMOVED, TYP.EXISTING TREE TOBE REMOVED, TYP.EXISTING TREE TOBE REMOVED, TYP.X XXX X X XXX X X XXXXXXX X TREE PROTECTIONFENCING TO REMAINDURING CONSTRUCTION,TYP. REFER TO 01/L1.01TREE PROTECTIONFENCING TOREMAIN DURINGCONSTRUCTION,TYP. REFER TO01/L1.01COPPELL, TEXASSAMARITANS PURSEpross design group, incorporated5310 Harvest Hill Road, Suite 180, Dallas, Texas 75230. 972/759-1400PROGRESS SET - FOR REVIEW O N L Y ISSUEDThese documents a r e NOT F O R R E G U L A T O R Y A P P R O V A L , PERMITTING OR CONSTRUCTION.They were p r e p a r e d b y , or under the s u p e r v i s i o n o f : Kori Ann Haug TX Registered Landscape A r c h i t e c t #224608.29.18 S TATEOFTEXASTCETHIRCAEPACSDNAL DEEGEISRRT4226KORINHAU G AN11/06/18SAMARITANS PURSEFELLOWSHIP ADDITIONLOT 1, BLOCK A10.683 ACRES in theJ. GIBSON SURVEY, ABSTRACT NO. 1716CITY OF COPPELL, DALLAS COUNTY, TEXASZONING: PD-296-LIOWNER / APPLICANTSamaritan's PursePO BOX 3000Boone, North Carolina 28607Telephone (828) 278-1204Contact: Ernest CompitelloENGINEER / SURVEYORSpiars Engineering, Inc.765 Custer Road, Suite 100Plano, TX 75075Telephone: (972) 422-0077TBPE No. F-2121 / TBPLS No. F-10043100Contact: David BondL1.0101530 60SCALE: 1" = 30'-0"NMATCHLINE - REFER TO L1.02TREE PRESERVATION NOTES1. EXISTING TREES TO REMAIN SHALL BE PROTECTEDDURING CONSTRUCTION FROM TREE STRUCTUREDAMAGE AND COMPACTION OF SOIL UNDER ANDAROUND DRIP LINE (CANOPY) OF TREE.2. IF ANY ROOT STRUCTURE IS DAMAGED DURINGADJACENT EXCAVATION / CONSTRUCTION, NOTIFYOWNER'S AUTHORIZED REPRESENTATIVEIMMEDIATELY. IT IS RECOMMENDED THAT A LICENSEDARBORIST BE SECURED FOR THE TREATMENT OF ANYPOSSIBLE TREE WOUNDS.3. NO DISTURBANCE OF THE SOIL GREATER THAN 4"SHALL BE LOCATED CLOSER TO THE TREE TRUNKTHAN 1/2 THE DISTANCE OF THE DRIP LINE TO THETREE TRUNK. A MINIMUM OF 75% OF THE DRIP LINEAND ROOT ZONE SHALL BE PRESERVED AT NATURALGRADE.4. ANY FINE GRADING DONE WITHIN THE CRITICAL ROOTZONES OF THE PROTECTED TREES MUST BE DONEWITH LIGHT MACHINERY SUCH AS A BOBCAT ORLIGHT TRACTOR. NO EARTH MOVING EQUIPMENTWITH TRACKS IS ALLOWED WITHIN THE CRITICALROOT ZONE OF THE TREES.5. NO MATERIALS INTENDED FOR USE IN CONSTRUCTIONOR WASTE MATERIALS ACCUMULATED DUE TOEXCAVATION OR DEMOLITION SHALL BE PLACEDWITHIN THE LIMITS OF THE DRIP LINE OF ANY TREE.6. NO EQUIPMENT MAY BE CLEANED OR TOXICSOLUTIONS, OR OTHER LIQUID CHEMICALS, SHALL BEDEPOSITED WITHIN THE LIMITS OF THE DRIP LINE OF ATREE, INCLUDING BUT NOT LIMITED TO: PAINT, OIL,SOLVENTS, ASPHALT, CONCRETE, MORTAR, PRIMERS,ETC.7. NO SIGNS, WIRES OR OTHER ATTACHMENTS, OTHERTHAN THOSE OF A PROTECTIVE NATURE, SHALL BEATTACHED TO ANY TREE.8. NO VEHICULAR / CONSTRUCTION EQUIPMENT TRAFFICOR PARKING IS ALLOWED WITHIN THE LIMITS OF THEDRIP LINE OF TREES.9. BORING OF UTILITIES MAY BE PERMITTED UNDERPROTECTED TREES IN CERTAIN CIRCUMSTANCES. THEMINIMUM LENGTH OF THE BORE SHALL BE THE WIDTHOF THE TREE'S CANOPY AND SHALL BE A MINIMUMDEPTH OF FORTY-EIGHT (48") INCHES.10. IRRIGATION TRENCHING WHICH MUST BE DONE WITHINTHE CRITICAL ROOT ZONE OF A TREE SHALL BE DUGBY HAND AND ENTER THE AREA IN A RADIAL MANNER.11. ALL TREES TO BE REMOVED FROM THE SITE SHALL BEFLAGGED BY THE CONTRACTOR WITH BRIGHT REDVINYL TAPE (3" WIDTH) WRAPPED AROUND THE MAINTRUNK AT A HEIGHT OF FOUR (4') FEET ABOVE GRADE.FLAGGING SHALL BE APPROVED BY OWNER'SAUTHORIZED REPRESENTATIVE PRIOR TO ANY TREEREMOVAL. CONTRACTOR SHALL CONTACT OWNER'SAUTHORIZED REPRESENTATIVE WITH 72 HOURSNOTICE TO SCHEDULE ON-SITE MEETING.12. ALL TREES TO REMAIN, AS NOTED ON DRAWINGS,SHALL HAVE PROTECTIVE FENCING LOCATED AT THETREE'S DRIP LINE. THE PROTECTIVE FENCING MAY BECOMPRISED OF SNOW FENCING, ORANGE VINYLCONSTRUCTION FENCING, CHAIN LINK FENCE OROTHER SIMILAR FENCING WITH A FOUR (4') FOOTAPPROXIMATE HEIGHT. THE PROTECTIVE FENCINGSHALL BE LOCATED AS INDICATED ON THE TREEPROTECTION DETAIL.13. WHEN A LOW HANGING LIMB IS BROKEN DURING THECOURSE OF CONSTRUCTION, THE CONTRACTOR SHALLNOTIFY THE OWNER'S AUTHORIZED REPRESENTATIVEIMMEDIATELY. UNDER NO CIRCUMSTANCE SHALL THECONTRACTOR PRUNE ANY PORTION OF THE DAMAGEDTREE WITHOUT THE PRIOR APPROVAL BY THEOWNER'S AUTHORIZED REPRESENTATIVE.XEXISTING TREETO BE REMOVEDTREE PROTECTION FENCINGTO REMAIN DURINGCONSTRUCTION,REFER TO 01/L1.01EXISTING TREETO REMAINEXISTING TREE LEGEND4'-0" MIN.3'-0"LIMITS OF DRIPLINE01TREE PROTECTIVE FENCINGNOT TO SCALEREFER TO PLAN FOREXISTING TREE TO REMAINEXISTING GRADE TOREMAIN UNDISTURBEDMETAL T-POST PLACED NOFURTHER THAN 15' APARTSNOW FENCE, ORANGE VINYLCONSTRUCTION FENCE, ORCHAINLINK FENCEKAHAPL09/11/2018TREE SURVEY ANDMITIGATION PLANExhibit "C" Page 2 of 9 CTVol. 2003055, Pg. 6363 DRDCTVol. 94091, Pg. 1680 DRDCT60' R.O.W. - Vol. 2000102, Pg. 4826& Vol. 2000090, Pg. 8353 DRDCT0981777668747573727169701121111131181221231171141151161211201193312692999893959496971001021011101091081071061051271041031821281291331341301311323157057114413513613713813914114014314256756956814514614714815215315114915016116215415515615715816015956656456522212019181711701716151413111264656266676345444612412539373835302928272623255635625595575565555345361801631781791771811761751691671641661651731235172416817450050850550350451251351152051951851651752255055355255167891052754954254854754554654454354154053953853753353553291554EXISTING TREETO REMAIN, TYP.EXISTING TREETO REMAIN, TYP.EXISTING TREETO REMAIN, TYP.EXISTING TREETO REMAIN, TYP.EXISTING TREETO REMAIN,TYP.EXISTING TREETO REMAIN, TYP.EXISTING TREETO REMAIN, TYP.EXISTING TREE TOBE REMOVED, TYP.EXISTING TREE TOBE REMOVED, TYP.EXISTING TREE TOBE REMOVED, TYP.EXISTING TREE TOBE REMOVED, TYP.EXISTING TREE TOBE REMOVED, TYP.EXISTING TREE TOBE REMOVED, TYP.XXXXXX XX XX X XXX XXX XX XXXXXXX XXXXXX XX TREE PROTECTIONFENCING TO REMAINDURING CONSTRUCTION,TYP. REFER TO 01/L1.01TREE PROTECTIONFENCING TO REMAINDURING CONSTRUCTION,TYP. REFER TO 01/L1.01TREE PROTECTIONFENCING TO REMAINDURING CONSTRUCTION,TYP. REFER TO 01/L1.01TREE PROTECTIONFENCING TOREMAIN DURINGCONSTRUCTION,TYP. REFER TO01/L1.01COPPELL, TEXASSAMARITANS PURSEpross design group, incorporated5310 Harvest Hill Road, Suite 180, Dallas, Texas 75230. 972/759-1400PROGRESS SET - FOR REVIEW O N L Y ISSUEDThese documents a r e NOT F O R R E G U L A T O R Y A P P R O V A L , PERMITTING OR CONSTRUCTION.They were p r e p a r e d b y , or under the s u p e r v i s i o n o f : Kori Ann Haug TX Registered Landscape A r c h i t e c t #224608.29.18 S TATEOFTEXASTCETHIRCAEPACSDNAL DEEGEISRRT4226KORINHAU G AN11/06/18SAMARITANS PURSEFELLOWSHIP ADDITIONLOT 1, BLOCK A10.683 ACRES in theJ. GIBSON SURVEY, ABSTRACT NO. 1716CITY OF COPPELL, DALLAS COUNTY, TEXASZONING: PD-296-LIOWNER / APPLICANTSamaritan's PursePO BOX 3000Boone, North Carolina 28607Telephone (828) 278-1204Contact: Ernest CompitelloENGINEER / SURVEYORSpiars Engineering, Inc.765 Custer Road, Suite 100Plano, TX 75075Telephone: (972) 422-0077TBPE No. F-2121 / TBPLS No. F-10043100Contact: David BondL1.0201530 60SCALE: 1" = 30'-0"NXEXISTING TREETO BE REMOVEDTREE PROTECTION FENCINGTO REMAIN DURINGCONSTRUCTION,REFER TO 01/L1.01EXISTING TREETO REMAINEXISTING TREE LEGENDKAHAPL09/11/2018TREE SURVEY ANDMITIGATION PLANMATCHLINE - REFER TO L1.01Exhibit "C" Page 3 of 9 COPPELL, TEXASSAMARITANS PURSEpross design group, incorporated5310 Harvest Hill Road, Suite 180, Dallas, Texas 75230. 972/759-1400PROGRESS SET - FOR REVIEW O N L Y ISSUEDThese documents a r e NOT F O R R E G U L A T O R Y A P P R O V A L , PERMITTING OR CONSTRUCTION.They were p r e p a r e d b y , or under the s u p e r v i s i o n o f : Kori Ann Haug TX Registered Landscape A r c h i t e c t #224608.29.18 S TATEOFTEXASTCETHIRCAEPACSDNAL DEEGEISRRT4226KORINHAU G AN11/06/18SAMARITANS PURSEFELLOWSHIP ADDITIONLOT 1, BLOCK A10.683 ACRES in theJ. GIBSON SURVEY, ABSTRACT NO. 1716CITY OF COPPELL, DALLAS COUNTY, TEXASZONING: PD-296-LIOWNER / APPLICANTSamaritan's PursePO BOX 3000Boone, North Carolina 28607Telephone (828) 278-1204Contact: Ernest CompitelloENGINEER / SURVEYORSpiars Engineering, Inc.765 Custer Road, Suite 100Plano, TX 75075Telephone: (972) 422-0077TBPE No. F-2121 / TBPLS No. F-10043100Contact: David BondL1.03TREE MITIGATION TABULATIONSCITY OF COPPELL, TEXASLESS THAN 12"GROSS RETRIBUTION 685.8 cal. in.minus (-)PRESERVATION CREDIT:Trees Preserved on Site 956.1 cal. in.divided by (÷)Total Trees on Site 2,424.7 cal. in.equals (=)Preservation Percentage 39%times (x)Gross Retribution 685.8 cal. in.equals (=)PRESERVATION CREDIT 267.5 cal. in.minus (-)LANDSCAPE CREDIT -177.5 cal. in.equals (=)71 trees, 4" cal.71*2.5 = 147.5NET RETRIBUTION90times (x) $100.00x $100.00equals (=)CONTRIBUTION TO CITY OF$9,000.00COPPELL REFORESTATIONAND NATURAL AREAS FUNDKAHAPLTREE MITIGATION TABULATIONSCITY OF COPPELL, TEXAS12" OR GREATERGROSS RETRIBUTION 782.8 cal. in.minus (-)PRESERVATION CREDIT:Trees Preserved on Site 956.1 cal. in.divided by (÷)Total Trees on Site 2,424.7 cal. in.equals (=)Preservation Percentage 39%times (x)Gross Retribution 782.8 cal. in.equals (=)PRESERVATION CREDIT 305.3 cal. in.minus (-)NET RETRIBUTION 305.3times (x) $200.00x $200.00equals (=)CONTRIBUTION TO CITY OF $61,060.00COPPELL REFORESTATIONAND NATURAL AREAS FUND09/11/2018TOTAL COMBINEDCONTRIBUTION TO CITY OF $70,060.00COPPELL REFORESTATIONAND NATURAL AREAS FUNDTREE SURVEY ANDMITIGATION PLANVARIANCE REQUESTWE ARE REQUESTING 100% OF THE MITIGATION FEES TO BEWAIVED, IN THE TOTAL AMOUNT NOTED ABOVE.Exhibit "C" Page 4 of 9 60' R.O.W. - Vol. 2000102, Pg. 4826& Vol. 2000090, Pg. 8353 DRDCTCOPPELL, TEXASSAMARITANS PURSEpross design group, incorporated5310 Harvest Hill Road, Suite 180, Dallas, Texas 75230. 972/759-1400PROGRESS SET - FOR REVIEW O N L Y ISSUEDThese documents a r e NOT F O R R E G U L A T O R Y A P P R O V A L , PERMITTING OR CONSTRUCTION.They were p r e p a r e d b y , or under the s u p e r v i s i o n o f : Kori Ann Haug TX Registered Landscape A r c h i t e c t #224608.29.18 S TATEOFTEXASTCETHIRCAEPACSDNAL DEEGEISRRT4226KORINHAU G AN11/06/18SAMARITANS PURSEFELLOWSHIP ADDITIONLOT 1, BLOCK A10.683 ACRES in theJ. GIBSON SURVEY, ABSTRACT NO. 1716CITY OF COPPELL, DALLAS COUNTY, TEXASZONING: PD-296-LIOWNER / APPLICANTSamaritan's PursePO BOX 3000Boone, North Carolina 28607Telephone (828) 278-1204Contact: Ernest CompitelloENGINEER / SURVEYORSpiars Engineering, Inc.765 Custer Road, Suite 100Plano, TX 75075Telephone: (972) 422-0077TBPE No. F-2121 / TBPLS No. F-10043100Contact: David BondL2.00LANDSCAPE AREA PLANKAHAPL09/11/2018INTERIOR LANDSCAPENON-VEHICULAROPEN SPACELANDSCAPE AREA LEGENDPERIMETER LANDSCAPE12,134 s.f.57,048 s.f.39,910 s.f.12,766 s.f.116,739 s.f.39,910 s.f.Required ProvidedN0 25 50100SCALE: 1" = 50'-0"Exhibit "C" Page 5 of 9 60' R.O.W. - Vol. 2000102, Pg. 4826& Vol. 2000090, Pg. 8353 DRDCTVol. 2000102, Pg. 4826 DRDCTVol. 2000102, Pg. 4826 DRDCTVol. 94091, Pg. 1680 DRDCTVol. 94091, Pg. 1680 DRDCT58358032659057939732559332459261361862262361761958133340040140535736036189859086888759189DBH5CP140DBH13CE1LE2LE1LE2LE1LE2LE3CE34DBHLAWN HYDROMULCH NATIVEGRASS MIX WITH TEMPORARYIRRIGATION UNTIL 100%ESTABLISHMENT, TYP.LAWN SOLID SODBERMUDAGRASS, TYP.LAWN SOLID SODBERMUDAGRASS, TYP.NATIVE AREA TO REMAIN, REPAIRAND REPLACE AS NECESSARY DUETO CONSTRUCTION, TYP.NATIVE AREA TO REMAIN,REPAIR AND REPLACE ASNECESSARY DUE TOCONSTRUCTION, TYP.LAWN SOLID SODBERMUDAGRASS,TYP.UTILITY GRAVEL, 4"DEPTH WITH WEEDBARRIER FABRIC, TYP.UTILITY GRAVEL, 4"DEPTH WITH WEEDBARRIER FABRIC, TYP.UTILITY GRAVEL, 4"DEPTH WITH WEEDBARRIER FABRIC, TYP.SIDEWALKSIDEWALKEXISTING TREE TO REMAIN,TYP. REFER TO PRUNING ANDTRIMMING NOTES, L2.03EXISTING TREE TO REMAIN,TYP. REFER TO PRUNING ANDTRIMMING NOTES, L2.03EXISTING TREE TO REMAIN,TYP. REFER TO PRUNING ANDTRIMMING NOTES, L2.03COPPELL, TEXASSAMARITANS PURSEpross design group, incorporated5310 Harvest Hill Road, Suite 180, Dallas, Texas 75230. 972/759-1400PROGRESS SET - FOR REVIEW O N L Y ISSUEDThese documents a r e NOT F O R R E G U L A T O R Y A P P R O V A L , PERMITTING OR CONSTRUCTION.They were p r e p a r e d b y , or under the s u p e r v i s i o n o f : Kori Ann Haug TX Registered Landscape A r c h i t e c t #224608.29.18 S TATEOFTEXASTCETHIRCAEPACSDNAL DEEGEISRRT4226KORINHAU G AN11/06/18SAMARITANS PURSEFELLOWSHIP ADDITIONLOT 1, BLOCK A10.683 ACRES in theJ. GIBSON SURVEY, ABSTRACT NO. 1716CITY OF COPPELL, DALLAS COUNTY, TEXASZONING: PD-296-LIOWNER / APPLICANTSamaritan's PursePO BOX 3000Boone, North Carolina 28607Telephone (828) 278-1204Contact: Ernest CompitelloENGINEER / SURVEYORSpiars Engineering, Inc.765 Custer Road, Suite 100Plano, TX 75075Telephone: (972) 422-0077TBPE No. F-2121 / TBPLS No. F-10043100Contact: David BondL2.01LANDSCAPE PLAN01530 60SCALE: 1" = 30'-0"NMATCHLINE - REFER TO L2.02KAHAPL09/11/2018Exhibit "C" Page 6 of 9 60' R.O.W. - Vol. 2000102, Pg. 4826& Vol. 2000090, Pg. 8353 DRDCT31646562666763454446124125393738353029282726232556356255955755655553453617312354168174500508505503504512513511520519518516517522550553552551678910527549542548547545546544543541540539538537533535532554EXISTING TREETO REMAIN, TYP.XXXXXX XX XX X XXX XXX XX XXXXXXX XXXXXX XX 34DBH3CE1LE1LO2SO1LO2SO2SO2SO2SO2SO2SO2SO2SO2SO1SO1SO1LO141DBH1LO1LO1LO1LO1LO1LO1LO1LONATIVE AREA TO REMAIN, REPAIRAND REPLACE AS NECESSARY DUETO CONSTRUCTION, TYP.LAWN SOLID SODBERMUDAGRASS, TYP.LAWN SOLID SODBERMUDAGRASS, TYP.24" MULCH BED,TYP. AT B.O.C.UTILITY GRAVEL, 4"DEPTH WITH WEEDBARRIER FABRIC, TYP.UTILITY GRAVEL, 4"DEPTH WITH WEEDBARRIER FABRIC, TYP.24" MULCH BED,TYP. AT B.O.C.LAWN SOLID SODBERMUDAGRASS, TYP.NATIVE AREA TO REMAIN,REPAIR AND REPLACE ASNECESSARY DUE TOCONSTRUCTION, TYP.UTILITY GRAVEL, 4"DEPTH WITH WEEDBARRIER FABRIC, TYP.UTILITY GRAVEL, 4"DEPTH WITH WEEDBARRIER FABRIC, TYP.UTILITY GRAVEL,4" DEPTH WITHWEED BARRIERFABRIC, TYP.UTILITY GRAVEL, 4"DEPTH WITH WEEDBARRIER FABRIC, TYP.UTILITY GRAVEL,4" DEPTH WITHWEED BARRIERFABRIC, TYP.2SO2SOSIDEWALKEXISTING TREE TO REMAIN,TYP. REFER TO PRUNING ANDTRIMMING NOTES, L2.03EXISTING TREE TO REMAIN,TYP. REFER TO PRUNING ANDTRIMMING NOTES, L2.03EXISTING TREE TOREMAIN, TYP. REFERTO PRUNING ANDTRIMMING NOTES,L2.03EXISTING TREE TO REMAIN,TYP. REFER TO PRUNING ANDTRIMMING NOTES, L2.03EXISTING TREE TO REMAIN,TYP. REFER TO PRUNING ANDTRIMMING NOTES, L2.03EXISTING TREE TO REMAIN,TYP. REFER TO PRUNING ANDTRIMMING NOTES, L2.03COPPELL, TEXASSAMARITANS PURSEpross design group, incorporated5310 Harvest Hill Road, Suite 180, Dallas, Texas 75230. 972/759-1400PROGRESS SET - FOR REVIEW O N L Y ISSUEDThese documents a r e NOT F O R R E G U L A T O R Y A P P R O V A L , PERMITTING OR CONSTRUCTION.They were p r e p a r e d b y , or under the s u p e r v i s i o n o f : Kori Ann Haug TX Registered Landscape A r c h i t e c t #224608.29.18 S TATEOFTEXASTCETHIRCAEPACSDNAL DEEGEISRRT4226KORINHAU G AN11/06/18SAMARITANS PURSEFELLOWSHIP ADDITIONLOT 1, BLOCK A10.683 ACRES in theJ. GIBSON SURVEY, ABSTRACT NO. 1716CITY OF COPPELL, DALLAS COUNTY, TEXASZONING: PD-296-LIOWNER / APPLICANTSamaritan's PursePO BOX 3000Boone, North Carolina 28607Telephone (828) 278-1204Contact: Ernest CompitelloENGINEER / SURVEYORSpiars Engineering, Inc.765 Custer Road, Suite 100Plano, TX 75075Telephone: (972) 422-0077TBPE No. F-2121 / TBPLS No. F-10043100Contact: David BondL2.02LANDSCAPE PLAN01530 60SCALE: 1" = 30'-0"NKAHAPL09/11/2018MATCHLINE - REFER TO L2.01Exhibit "C" Page 7 of 9 COPPELL, TEXASSAMARITANS PURSEpross design group, incorporated5310 Harvest Hill Road, Suite 180, Dallas, Texas 75230. 972/759-1400PROGRESS SET - FOR REVIEW O N L Y ISSUEDThese documents a r e NOT F O R R E G U L A T O R Y A P P R O V A L , PERMITTING OR CONSTRUCTION.They were p r e p a r e d b y , or under the s u p e r v i s i o n o f : Kori Ann Haug TX Registered Landscape A r c h i t e c t #224608.29.18 S TATEOFTEXASTCETHIRCAEPACSDNAL DEEGEISRRT4226KORINHAU G AN11/06/18SAMARITANS PURSEFELLOWSHIP ADDITIONLOT 1, BLOCK A10.683 ACRES in theJ. GIBSON SURVEY, ABSTRACT NO. 1716CITY OF COPPELL, DALLAS COUNTY, TEXASZONING: PD-296-LIOWNER / APPLICANTSamaritan's PursePO BOX 3000Boone, North Carolina 28607Telephone (828) 278-1204Contact: Ernest CompitelloENGINEER / SURVEYORSpiars Engineering, Inc.765 Custer Road, Suite 100Plano, TX 75075Telephone: (972) 422-0077TBPE No. F-2121 / TBPLS No. F-10043100Contact: David BondL2.03LANDSCAPE NOTESLANDSCAPE NOTES1. CONTRACTOR SHALL VERIFY ALL EXISTING ANDPROPOSED SITE ELEMENTS AND NOTIFY LANDSCAPEARCHITECT OF ANY DISCREPANCIES. SURVEY DATAOF EXISTING CONDITIONS WAS SUPPLIED BY OTHERS.2. CONTRACTOR SHALL LOCATE ALL EXISTINGUNDERGROUND UTILITIES AND NOTIFY LANDSCAPEARCHITECT OF ANY CONFLICTS. CONTRACTOR SHALLEXERCISE CAUTION WHEN WORKING IN THE VICINITYOF UNDERGROUND UTILITIES.3. CONTRACTOR SHALL PROVIDE A MINIMUM 2% SLOPEAWAY FROM ALL STRUCTURES.4. CONTRACTOR SHALL FINE GRADE AREAS TO ACHIEVEFINAL CONTOURS AS INDICATED. LEAVE AREAS TORECEIVE TOPSOIL 3" BELOW FINAL FINISHED GRADE INPLANTING AREAS AND 1" BELOW FINAL FINISHEDGRADE IN LAWN AREAS.5. ALL PLANTING BEDS AND LAWN AREAS SHALL BESEPARATED BY STEEL EDGING. NO STEEL EDGINGSHALL BE INSTALLED ADJACENT TO BUILDINGS,WALKS, OR CURBS. CUT STEEL EDGING AT 45 DEGREEANGLE WHERE IT INTERSECTS WALKS AND CURBS.6. TOP OF MULCH SHALL BE 1/2" MINIMUM BELOW THETOP OF WALKS AND CURBS.7. ALL LAWN AREAS SHALL BE SOLID SODBERMUDAGRASS, UNLESS OTHERWISE NOTED ON THEDRAWINGS.8. ALL REQUIRED LANDSCAPE AREAS SHALL BEPROVIDED WITH AN AUTOMATIC UNDERGROUNDIRRIGATION SYSTEM WITH RAIN AND FREEZE SENSORSAND EVAPOTRANSPIRATION (ET) WEATHER-BASEDCONTROLLERS AND SAID IRRIGATION SYSTEM SHALLBE DESIGNED BY A QUALIFIED PROFESSIONAL ANDINSTALLED BY A LICENSED IRRIGATOR.9. CONTRACTOR SHALL PROVIDE BID PROPOSAL LISTINGUNIT PRICES FOR ALL MATERIAL PROVIDED.10. CONTRACTOR SHALL BE RESPONSIBLE FOR OBTAININGALL REQUIRED LANDSCAPE AND IRRIGATION PERMITS.MAINTENANCE NOTES1. THE OWNER, TENANT AND THEIR AGENT, IF ANY,SHALL BE JOINTLY AND SEVERALLY RESPONSIBLE FORTHE MAINTENANCE OF ALL LANDSCAPE.2. ALL LANDSCAPE SHALL BE MAINTAINED IN A NEATAND ORDERLY MANNER AT ALL TIMES. THIS SHALLINCLUDE MOWING, EDGING, PRUNING, FERTILIZING,WATERING, WEEDING AND OTHER SUCH ACTIVITIESCOMMON TO LANDSCAPE MAINTENANCE.3. ALL LANDSCAPE AREAS SHALL BE KEPT FREE OFTRASH, LITTER, WEEDS AND OTHER SUCH MATERIALOR PLANTS NOT PART OF THIS PLAN.4. ALL PLANT MATERIAL SHALL BE MAINTAINED IN AHEALTHY AND GROWING CONDITION AS ISAPPROPRIATE FOR THE SEASON OF THE YEAR.5. ALL PLANT MATERIAL WHICH DIES SHALL BEREPLACED WITH PLANT MATERIAL OF EQUAL ORBETTER VALUE.6. CONTRACTOR SHALL PROVIDE SEPARATE BIDPROPOSAL FOR ONE YEAR'S MAINTENANCE TO BEGINAFTER FINAL ACCEPTANCE.GENERAL LAWN NOTES1. CONTRACTOR SHALL COORDINATE OPERATIONS ANDAVAILABILITY OF EXISTING TOPSOIL WITH ON-SITECONSTRUCTION MANAGER.2. CONTRACTOR SHALL LEAVE LAWN AREAS 1" BELOWFINAL FINISHED GRADE PRIOR TO TOPSOILINSTALLATION.3. CONTRACTOR SHALL FINE GRADE AREAS TO ACHIEVEFINAL CONTOURS AS INDICATED ON CIVIL PLANS.ADJUST CONTOURS TO ACHIEVE POSITIVE DRAINAGEAWAY FROM BUILDINGS. PROVIDE UNIFORMROUNDING AT TOP AND BOTTOM OF SLOPES ANDOTHER BREAKS IN GRADE. CORRECT IRREGULARITIESAND AREAS WHERE WATER MAY STAND.4. ALL LAWN AREAS SHALL BE FINE GRADED, IRRIGATIONTRENCHES COMPLETELY SETTLED AND FINISH GRADEAPPROVED BY THE OWNER'S CONSTRUCTIONMANAGER OR LANDSCAPE ARCHITECT PRIOR TO LAWNINSTALLATION.5. CONTRACTOR SHALL REMOVE ALL ROCKS 3/4"DIAMETER AND LARGER, DIRT CLODS, STICKS,CONCRETE SPOILS, ETC. PRIOR TO PLACING TOPSOILAND LAWN INSTALLATION.6. CONTRACTOR SHALL MAINTAIN ALL LAWN AREASUNTIL FINAL ACCEPTANCE. THIS SHALL INCLUDE, BUTNOT BE LIMITED TO: MOWING, WATERING, WEEDING,CULTIVATING, CLEANING AND REPLACING DEAD ORBARE AREAS TO KEEP PLANTS IN A VIGOROUS,HEALTHY CONDITION.7. CONTRACTOR SHALL GUARANTEE ESTABLISHMENT OFACCEPTABLE TURF AREA AND SHALL PROVIDEREPLACEMENT FROM LOCAL SUPPLY IF NECESSARY.SOLID SOD NOTES1. PLANT SOD BY HAND TO COVER INDICATED AREASCOMPLETELY. ENSURE EDGES OF SOD ARE TOUCHING.TOP DRESS JOINTS BY HAND WITH TOPSOIL TO FILLVOIDS.2. ROLL GRASS AREAS TO ACHIEVE A SMOOTH, EVENSURFACE, FREE FROM UNNATURAL UNDULATIONS.3. WATER SOD THOROUGHLY AS SOD OPERATIONPROGRESSES.4. IF INSTALLATION OCCURS BETWEEN SEPTEMBER 1AND MARCH 1, OVER-SEED BERMUDAGRASS SODWITH WINTER RYEGRASS, AT A RATE OF FOUR (4)POUNDS PER ONE THOUSAND (1000) SQUARE FEET.HYDROMULCH NOTES1. CONTRACTOR SHALL SCARIFY, RIP AND LOOSEN ALLAREAS TO BE HYDROMULCHED TO A MINIMUM DEPTHOF 4" PRIOR TO TOPSOIL AND HYDROMULCHINSTALLATION.2. BERMUDAGRASS SEED SHALL BE EXTRA HULLED ANDTREATED LAWN TYPE, SHALL BE DELIVERED TO THESITE IN ITS ORIGINAL UNOPENED CONTAINER ANDSHALL MEET STATE LAW REQUIREMENTS.3. FIBER SHALL BE ONE HUNDRED PERCENT (100%)WOOD CELLULOSE FIBER, DELIVERED TO THE SITE INITS ORIGINAL UNOPENED CONTAINER ASMANUFACTURED BY 'CONWEB' OR EQUAL.4. FIBER TACK SHALL BE DELIVERED TO THE SITE IN ITSORIGINAL UNOPENED CONTAINER AND SHALL BE'TERRO-TACK ONE', AS MANUFACTURED BYGROWERS, INC. OR EQUAL.5. HYDROMULCH WITH BERMUDAGRASS SEED AT A RATEOF TWO (2) POUNDS PER ONE THOUSAND (1000)SQUARE FEET.6. USE A 4'X8' BATTER BOARD AGAINST ALL BED AREAS.7. IF INSTALLATION OCCURS BETWEEN SEPTEMBER 1AND MAY 1, ALL HYDROMULCH AREAS TO BE WINTERRYEGRASS, AT A RATE OF FOUR (4) POUNDS PER ONETHOUSAND (1000) SQUARE FEET. CONTRACTORSHALL BE REQUIRED TO RE-HYDROMULCH WITHBERMUDAGRASS THE FOLLOWING GROWING SEASONAS PART OF THIS CONTRACT.8. ALL LAWN AREAS TO BE HYDROMULCHED SHALLHAVE ONE HUNDRED PERCENT (100%) COVERAGEPRIOR TO FINAL ACCEPTANCE.LANDSCAPE TABULATIONSCITY OF COPPELL, TEXASPERIMETER LANDSCAPE1. Street Frontage: 15' landscape buffer with one (1) tree, 3"cal., per 50 l.f.2. Perimeter Landscape: 10' landscape buffer along propertylines with one (1) tree, 3" cal., per 50 l.f.3. 30" ht. parking lot screen: hedge or berm.CREEKVIEW DRIVE - 891 l.f.RequiredProvided15' landscape buffer 15' landscape buffer(18) trees, 3" cal.(19) trees, 4" cal.*30" ht. screen30" ht. evergreen hedge*REFER TO #1 OF THE VARIANCE REQUEST BELOWEAST PROPERTY LINE - 624 l.f.RequiredProvided10' landscape buffer 10' landscape buffer(13) trees, 3" cal.(27) existing trees, 3"+ cal.30" ht. parking screen 30" ht. evergreen hedgeSOUTH PROPERTY LINE - 558 l.f.RequiredProvided10' landscape buffer 10' landscape buffer(11) trees, 3" cal.(6) existing trees, 3"+ cal.(5) trees, 4" cal.30" ht. screen30" ht. evergreen screenWEST PROPERTY LINE - 1,781 l.f.RequiredProvided10' landscape buffer 10' landscape buffer(36) trees, 3" cal.(36) existing trees, 3"+ cal.**REFER TO #2 AND #3 OF THE VARIANCE REQUEST BELOWINTERIOR LANDSCAPE1. 10% of gross parking area to be landscape.2. One (1) tree per 400 s.f. of required landscape area.3. 12% of total number parking spaces shall be planting islandswith trees.Parking Lot: 121,201 s.f.Parking Spaces: 288RequiredProvided12,120 s.f. (10%)12,766 s.f. (10%)(31) trees, 3" cal.(47) trees, 4" cal.(35) parking islands (35) parking islandsOPEN SPACERequirements: 15% of lot not covered by buildings to belandscape open space. 50% of open space shall be in the frontyard. One (1) tree per 2500 s.f. of open space.Site Area: 465,512 s.f. (10.686 ac)Building Area: 85,193 s.f.Total Lot Area (Exclusive of Building): 380,319 s.f.RequiredProvided57,048 s.f. (15%)116,739 (30%)28,524 s.f. (50%)54,597 s.f.(23) trees, 3" cal.(23) existing trees, 3"+ cal.SUMMARYRequiredProvided(131) trees, 3" cal. (71) trees, 3" cal.(110) existing trees, 3"+ cal.KAHAPL09/11/2018PRUNING AND TRIMMING NOTES1. CONTRACTOR SHALL PRUNE ALL EXISTING TREESON-SITE USING THE FOLLOWING GUIDELINES.2. ALL TREES SHALL BE TRIMMED SO THAT NATURALSHAPES OF THE PLANTS ARE RETAINED.3. DO NOT 'TOP' OR 'HEAD' TREES.4. IF BALLING OR SHEARING OF TREES HAS OCCURRED INTHE PAST, DISCONTINUE THIS PRACTICE AND ALLOWPLANTS TO GROW INTO NATURAL SHAPE.5. REMOVE SUCKERS, DEAD, DYING, DISEASED, BROKENAND / OR WEAK BRANCHES FROM ALL TREES ALONGTHE MAIN TRUNK STRUCTURE AND WITHIN THEBRANCHING AREA.6. CONTRACTOR SHALL PRUNE EXISTING DECIDUOUSHARDWOOD BY REMOVING LOWER LIMBS TO RAISETHE CANOPY. THE BOTTOM OF THE CANOPY SHALLBE RAISED TO 12'-0" ABOVE GRADE FOR DECIDUOUSHARDWOOD TREES, WHEN POSSIBLE. THE INTEGRITYOF THE CANOPY AND STRUCTURE OF THE TREE SHALLBE MAINTAINED. DO NOT CUT OR PRUNE CENTRALLEADERS.7. CONTRACTOR SHALL THIN THE CANOPY BYONE-FOURTH. PRUNE TREE TO EVENLY SPACEBRANCHES WITHIN THE CANOPY WHENEVER POSSIBLE.REMOVE THOSE LIMBS THAT CROSS OTHERS, DOUBLELEADERS AND THOSE THAT EXCESSIVELY EXTENDBEYOND THE NATURAL CROWN OF THE TREE.8. CONTRACTOR SHALL PROVIDE DEEP ROOT FEEDINGAND INVIGORATION OF EXISTING TREES. THIS SHALLBE ORGANIC BASED NUTRIENTS BASED FOR ROOTGROWTH AND LEAF GROWTH STIMULATION.9. CONTRACTOR SHALL BE REQUIRED TO CHIP ALLREMOVED BRANCHES, LEAFS, ETC.VARIANCE REQUEST1. DUE TO THE 30' GAS EASEMENT ALONG CREEKVIEWDRIVE, THE PERIMETER LANDSCAPE TREES ARE PLANTEDRIGHT OUTSIDE OF THE EASEMENT, INSTEAD OF THE 15'SETBACK.2. SCREENING SHRUBS ARE NOT PROVIDED ALONG THEWEST PROPERTY LINE BECAUSE THE PROPERTY BACKSUP TO A HEAVILY FORESTED AREA.3. 36 TREES ARE REQUIRED ALONG THE WEST PROPERTYLINE. WE ARE PRESERVING 27 EXISTING TREES WITHINTHE 10' SETBACK, AND 9 TREES JUST OUTSIDE OF THESETBACK.Exhibit "C" Page 8 of 9 COPPELL, TEXASSAMARITANS PURSEpross design group, incorporated5310 Harvest Hill Road, Suite 180, Dallas, Texas 75230. 972/759-1400PROGRESS SET - FOR REVIEW O N L Y ISSUEDThese documents a r e NOT F O R R E G U L A T O R Y A P P R O V A L , PERMITTING OR CONSTRUCTION.They were p r e p a r e d b y , or under the s u p e r v i s i o n o f : Kori Ann Haug TX Registered Landscape A r c h i t e c t #224608.29.18 S TATEOFTEXASTCETHIRCAEPACSDNAL DEEGEISRRT4226KORINHAU G AN11/06/18SAMARITANS PURSEFELLOWSHIP ADDITIONLOT 1, BLOCK A10.683 ACRES in theJ. GIBSON SURVEY, ABSTRACT NO. 1716CITY OF COPPELL, DALLAS COUNTY, TEXASZONING: PD-296-LIOWNER / APPLICANTSamaritan's PursePO BOX 3000Boone, North Carolina 28607Telephone (828) 278-1204Contact: Ernest CompitelloENGINEER / SURVEYORSpiars Engineering, Inc.765 Custer Road, Suite 100Plano, TX 75075Telephone: (972) 422-0077TBPE No. F-2121 / TBPLS No. F-10043100Contact: David BondL2.04LANDSCAPE SPECIFICATIONSAND DETAILSKAHAPL09/11/2018PREPARED SOIL MIX PERSPECIFICATIONS; TILL 6" MINIMUMOF PREPARED SOIL MIX INTO6" DEPTH OF EXISTING SOIL3/16" X 4" BLACK EDGING,STAKES ON INSIDE; EDGING SHALLBE 1/2" MAXIMUM HEIGHTABOVE FINISH GRADETOP OF MULCH 1/2"MINIMUM BELOW TOP OFCONCRETE WALK / CURBCONCRETE WALKLAWN / FINISH GRADENOTE:NO STEEL EDGING SHALLBE INSTALLED ALONGSIDEWALKS OR CURBSROOTBALL,DO NOT DISTURBNATIVE SOILPOCKET PLANTINGNOT ALLOWEDSHRUBS / GROUNDCOVER;REFER TO LANDSCAPE PLANTOPDRESS MULCH PERSPECIFICATIONS; 2" MINIMUMSETTLED THICKNESSSCARIFY SIDESREFER TO LANDSCAPE PLANFOR SPACING6"A.E.C.B.I.H.F.G.D.TREE PLANTING DETAIL LEGENDAND NOTESA. TREE: TREES SHALL CONFORM WITHLATEST AMERICAN STANDARD FORNURSERY STOCK. www.anla.orgB. TREE PIT: WIDTH TO BE AT LEAST TWO(2) TIMES THE DIAMETER OF THE ROOTBALL CENTER TREE IN HOLE & RESTROOT BALL ON UNDISTURBED NATIVESOIL.C. ROOT BALL: REMOVE TOP 13BURLAPAND ANY OTHER FOREIGN OBJECT;CONTAINER GROWN STOCK TO BEINSPECTED FOR GIRDLING ROOTS.D. ROOT FLARE: ENSURE THAT ROOTFLARE IS EXPOSED, FREE FROM MULCH,AND AT LEAST TWO INCHES ABOVEGRADE. TREES SHALL BE REJECTEDWHEN GIRDLING ROOTS ARE PRESENT &ROOT FLARE IS NOT APPARENT.E. ROOTBALL ANCHOR RING: REFER TOMANUFACTURER'S GUIDELINES FORSIZING. PLACE ROOTBALL ANCHORRING ON BASE OF ROOTBALL, TRUNKSHOULD BE IN THE CENTER OF THERING.F. 'U' BRACKET.G. NAIL STAKE: REFER TOMANUFACTURER'S GUIDELINES FORSIZING. INSTALL NAIL STAKES WITHHAMMER OR MALLET FIRMLY INTOUNDISTURBED GROUND. DRIVE NAILSTAKES FLUSH WITH "U" BRACKETADJACENT TO ROOTBALL (DO NOTDISTURB ROOTBALL).H. BACKFILL: USE EXISTING NATIVE SOIL(no amendments) WATER THOROUGHLYTO ELIMINATE AIR POCKETS.I. MULCH: DOUBLE SHREDDEDHARDWOOD MULCH 2 INCH SETTLEDTHICKNESS, WITH 2" HT. WATERINGRING; ENSURE THAT ROOT FLARE ISEXPOSED. BELOW GROUND STAKESHOULD NOT BE VISIBLE.J. TREE STAKES:TREE STAKE SOLUTIONS 'SAFETYSTAKE' BELOW GROUND MODELAVAILABLE FROM:Tree Stake SolutionsATTN: Jeff Tuley(903) 676-6143jeff@treestakesolutions.comwww.treestakesolutions.comOR APPROVED EQUAL. TREES SHALL BESTAKED BELOW GROUND WHERE NECESSARY; ABOVE GROUND STAKINGIS EXPRESSLY PROHIBITED.K. IT SHALL BE THE RESPONSIBILITY OFTHE CONTRACTOR TO OBTAIN A COPYOF THE MANUFACTURER'SSPECIFICATIONS PRIOR TOINSTALLATION OF TREE STAKES.CONTRACTOR SHALL ADHERE TOMANUFACTURER'S INSTALLATIONGUIDELINES, SPECIFICATIONS, ANDOTHER REQUIREMENTS FOR TREE STAKEINSTALLATION.01TREE PLANTING DETAILNOT TO SCALE02SHRUB / GROUNDCOVER DETAILNOT TO SCALESECTION 32 9300 - LANDSCAPEPART 1 - GENERAL1.1 REFERENCED DOCUMENTSA. Refer to Landscape Plans, notes, details, bidding requirements,special provisions, and schedules for additional requirements.1.2 DESCRIPTION OF WORKA. Work included: Furnish all supervision, labor, materials, services,equipment and appliances required to complete the work coveredin conjunction with the landscaping covered in thesespecifications and landscaping plans, including:1. Planting (trees, shrubs and grasses)2. Bed preparation and fertilization3. Notification of sources4. Water and maintenance until final acceptance5. Guarantee1.3 REFERENCE STANDARDSA. American Standard for Nursery Stock published by AmericanAssociation of Nurserymen: 27 October 1980, Edition; byAmerican National Standards Institute, Inc. (Z60.1) – plantmaterialB. American Joint Committee on Horticultural Nomenclature: 1942Edition of Standardized Plant Names.C. Texas Association of Nurserymen, Grades and StandardsD. Hortis Third, 1976 - Cornell University1.4 NOTIFICATION OF SOURCES AND SUBMITTALSA. Samples: Provide representative quantities of sandy loam soil,mulch, bed mix material, gravel, crushed stone, steel edging andtree stakes. Samples shall be approved by Owner's AuthorizedRepresentative before use on the project.1.5 JOB CONDITIONSA. General Contractor to complete the following punch list: Prior toLandscape Contractor initiating any portion of landscapeinstallation, General Contractor shall leave planting bed areasthree (3") inches below final finish grade of sidewalks, drives andcurbs as shown on the drawings. All lawn areas to receive solidsod shall be left one (1") inch below the final finish grade ofsidewalks, drives and curbs. All construction debris shall beremoved prior to Landscape Contractor beginning any work.B. Storage of materials and equipment at the job site will be at therisk of the Landscape Contractor. The Owner cannot be heldresponsible for theft or damage.1.6 MAINTENANCE AND GUARANTEEA. Maintenance:1. The Landscape Contractor shall be held responsible for themaintenance of all work from the time of planting until finalacceptance by the Owner. No trees, shrubs, groundcover orgrass will be accepted unless they show healthy growth andsatisfactory foliage conditions.2. Maintenance shall include watering of trees and plants,cultivation, weeding spraying, edging, pruning of trees,mowing of grass, cleaning up and all other work necessaryof maintenance.3. A written notice requesting final inspection and acceptanceshould be submitted to the Owner at least seven (7) daysprior to completion. An on-site inspection by the Owner'sAuthorized Representative will be completed prior to writtenacceptance.B. Guarantee:1. Trees, shrubs and groundcover shall be guaranteed for atwelve (12) month period after final acceptance. TheContractor shall replace all dead materials as soon asweather permits and upon notification of the Owner. Plants,including trees, which have partially died so that shape, size,or symmetry have been damaged, shall be consideredsubject to replacement. In such cases, the opinion of theOwner shall be final.a. Plants used for replacement shall be of the same sizeand kind as those originally planted and shall be plantedas originally specified. All work, including materials,labor and equipment used in replacements, shall carry atwelve (12) month guarantee. Any damage, includingruts in lawn or bed areas, incurred as a result of makingreplacements shall be immediately repaired.b. At the direction of the Owner, plants may be replacedat the start of the next year's planting season. In suchcases, dead plants shall be removed from the premisesimmediately.c. When plant replacements are made, plants, soil mix,fertilizer and mulch are to be utilized as originallyspecified and re-inspected for full compliance with thecontract requirements. All replacements are to beincluded under "Work" of this section.2. The Owner agrees that for the guarantee to be effective, hewill water plants at least twice a week during dry periodsand cultivate beds once a month after final acceptance.3. The above guarantee shall not apply where plants die afteracceptance because of injury from storms, hail, freeze,insects, diseases, injury by humans, machines or theft.4. Acceptance for all landscape work shall be given after finalinspection by the Owner provided the job is in a complete,undamaged condition and there is a stand of grass in alllawn areas. At that time, the Owner will assumemaintenance on the accepted work.C. Repairs: Any necessary repairs under the Guarantee must bemade within ten (10) days after receiving notice, weatherpermitting. In the event the Landscape Contractor does notmake repairs accordingly, the Owner, without further notice toContractor, may provide materials and men to make such repairsat the expense to the Landscape Contractor.1.7 QUALITY ASSURANCEA. General: Comply with applicable federal, state, county and localregulations governing landscape materials and work.B.Personnel: Employ only experienced personnel who are familiarwith the required work. Provide full time supervision by aqualified foreman acceptable to Landscape Architect.C. Selection of Plant Material:1. Make contact with suppliers immediately upon obtainingnotice of contract acceptance to select and book materials.Develop a program of maintenance (pruning and fertilization)which will ensure the purchased materials will meet and / orexceed project specifications.2. Substitutions: Do not make plant material substitutions. Ifthe specified landscape material is not obtainable, submitproof of non-availability to Landscape Architect, togetherwith proposal for use of equivalent material. At the timebids are submitted, the Contractor is assumed to havelocated the materials necessary to complete the job asspecified.3. Landscape Architect will provide a key identifying each treelocation on site. Written verification will be required todocument material selection, source and delivery schedulesto site.4. Measurements: Measure trees with branches and trunks orcanes in their normal position. Do not prune to obtainrequired sizes. Take caliper measurements six inches aboveground for trees up to and including 4" caliper size, andtwelve inches above ground for larger sizes. Measure mainbody of all plant material of height and spread dimensions,do not measure from branch or root tip-to-tip.5. Owner's Authorized Representative shall inspect all plantmaterial with requirements for genus, species, cultivar /variety size and quality.6. Owner's Authorized Representative retains the right tofurther inspect all plant material upon arrival to the site andduring installation for size and condition of root balls androot systems, limbs, branching habit, insects, injuries andlatent defects.7. Owner's Authorized Representative may rejectunsatisfactory or defective material at any time during theprocess work. Remove rejected materials immediately fromthe site and replace with acceptable material at no additionalcost to the Owner. Plants damaged in transit or at job siteshall be rejected.1.8 PRODUCT DELIVERY, STORAGE AND HANDLINGA. Preparation:1. Balled and Burlapped (B&B) Plants: Dig and prepareshipment in a manner that will not damage roots, branches,shape and future development.2. Container Grown Plants: Deliver plants in rigid container tohold ball shape and protect root mass.B. Delivery:1. Deliver packaged materials in sealed containers showingweight, analysis and name of manufacturer. Protectmaterials from deterioration during delivery and while storedon site.2. Deliver only plant materials that can be planted in one dayunless adequate storage and watering facilities are availableon job site.3. Protect root balls by heeling in with sawdust or otherapproved moisture retaining material if not planted within 24hours of delivery.4. Protect plants during delivery to prevent damage to rootballs or desiccation of leaves. Keep plants moist at alltimes. Cover all materials during transport.5. Notify Owner's Authorized Representative of deliveryschedule 72 hours in advance job site.6. Remove rejected plant material immediately from job site.7. To avoid damage or stress, do not lift, move, adjust toplumb, or otherwise manipulate plants by trunk or stems.PART 2 - PRODUCTS2.1 PLANTSA. General: Well-formed No. 1 grade or better nursery grown stock.Listed plant heights are from tops of root balls to nominal tops ofplants. Plant spread refers to nominal outer width of the plant,not to the outer leaf tips. Plants will be individually approved bythe Owner's Authorized Representative and his decision as totheir acceptability shall be final.B. Quantities: The drawings and specifications are complimentary.Anything called for on one and not the other is as binding as ifshown and called for on both. The plant schedule is an aid tobidders only. Confirm all quantities on plan.C. Quality and size: Plant materials shall conform to the size givenon the plan, and shall be healthy, symmetrical, well-shaped, fullbranched and well rooted. The plants shall be free from injuriousinsects, diseases, injuries to the bark or roots, broken branches,objectionable disfigurements, insect eggs and larvae, and are tobe of specimen quality.D. Approval: All plants which are found unsuitable in growth, or arein any unhealthy, badly shaped or undersized condition will berejected by the Owner's Authorized Representative either beforeor after planting and shall be removed at the expense of theLandscape Contractor and replaced with acceptable plant asspecified at no additional cost to the Owner.E. Trees shall be healthy, full-branched, well-shaped, and shall meetthe minimum trunk and diameter requirements of the plantschedule. Balls shall be firm, neat, slightly tapered and wellwrapped in burlap. Any tree loose in the ball or with a brokenroot ball at time of planting will be rejected. Balls shall be ten(10") inches in diameter for each one (1") inch of trunk diameter,measured six (6") inches above ball. (Nomenclature confirms tothe customary nursery usage. For clarification, the term"multi-trunk" defines a plant having three (3) or more trunks ofnearly equal diameter.)F. Pruning: All pruning of trees and shrubs, as directed by theLandscape Architect prior to finalacceptance, shall be executedby the Landscape Contractor at no additional cost to the Owner.2.2 SOIL PREPARATION MATERIALSA. Sandy Loam:1. Friable, fertile, dark, loamy soil, free of clay lumps, subsoil,stones and other extraneous material and reasonably free ofweeds and foreign grasses. Loam containing Dallasgrass orNutgrass shall be rejected.2. Physical properties as follows:a. Clay – between 7-27 percentb. Silt – between 15-25 percentc. Sand – less than 52 percent3. Organic matter shall be 3%-10% of total dry weight.4. If requested, Landscape Contractor shall provide a certifiedsoil analysis conducted by an approved soil testinglaboratory verifying that sandy loam meets the aboverequirements.B. Organic Material: Compost with a mixture of 80% vegetativematter and 20% animal waste. Ingredients should be a mix ofcourse and fine textured material.C. Premixed Bedding Soil as supplied by Vital Earth Resources,Gladewater, Texas; Professional Bedding Soil as supplied byLiving Earth Technology, Dallas, Texas or Acid Gro Municipal Mixas supplied by Soil Building Systems, Dallas, Texas or approvedequal.D. Sharp Sand: Sharp sand must be free of seeds, soil particles andweeds.E. Mulch: Double Shredded Hardwood Mulch, partially decomposed,dark brown. Living Earth Technologies or approved equal.F. Organic Fertilizer: Fertilaid, Sustane, or Green Sense or equal asrecommended for required applications. Fertilizer shall bedelivered to the site in original unopened containers, eachbearing the manufacturer's guaranteed statement of analysis.G. Commercial Fertilizer: 10-20-10 or similar analysis. Nitrogensource to be a minimum 50% slow release organic Nitrogen(SCU or UF) with a minimum 8% sulfur and 4% iron, plusmicronutrients.H. Peat: Commercial sphagnum peat moss or partially decomposedshredded pine bark or other approved organic material.2.3 MISCELLANEOUS MATERIALSA. Steel Edging: All steel edging shall be 3/16" thick x 4" deep x16' long with 6 stakes per section, painted black at the factoryas manufactured by The J.D. Russell Company and under itstrade name DURAEDGE Heavy Duty Steel.B. Staking Material for Shade Trees: refer to details.C. Gravel: Washed native pea gravel, graded 1 inch to 1-1/2 inch.D. Filter Fabric: 'Mirafi Mirascape' by Mirafi Construction Productsavailable at Lone Star Products, Inc., (469) 523-0444 orapproved equal.E. River Rock: 'Colorado' or native river rock, 2" - 4" dia.F. Decomposed Granite: Base material shall consist of a naturalmaterial mix of granite aggregate not to exceed 1/8" diameter insize and shall be composed of various stages of decomposedearth base.PART 3 - EXECUTION3.1 BED PREPARATION & FERTILIZATIONA. Landscape Contractor to inspect all existing conditions andreport any deficiencies to the Owner.B. All planting areas shall be conditioned as follows:1. Prepare new planting beds by scraping away existing grassand weeds as necessary. Till existing soil to a depth of six(6") inches prior to placing compost and fertilizer. Applyfertilizer as per Manufacturer's recommendations. Add six(6") inches of compost and till into a depth of six (6") inchesof the topsoil. Apply organic fertilizer such as Sustane orGreen Sense at the rate of twenty (20) pounds per onethousand (1,000) square feet.2. All planting areas shall receive a two (2") inch layer ofspecified mulch.3. Backfill for tree pits shall be as follows: Use existing top soilon site (use imported topsoil as needed) free from largeclumps, rocks, debris, caliche, subsoils, etc., placed in nine(9") inch layers and watered in thoroughly.C. Grass Areas:1. Blocks of sod should be laid joint to joint (staggered joints)after fertilizing the ground first. Roll grass areas to achievea smooth, even surface. The joints between the blocks ofsod should be filled with topsoil where they are evidentlygaped open, then watered thoroughly.3.2 INSTALLATIONA. Maintenance of plant materials shall begin immediately after eachplant is delivered to the site and shall continue until allconstruction has been satisfactorily accomplished.B. Plant materials shall be delivered to the site only after the bedsare prepared and areas are ready for planting. All shipments ofnursery materials shall be thoroughly protected from the dryingwinds during transit. All plants which cannot be planted at once,after delivery to the site, shall be well protected against thepossibility of drying by wind and Balls of earth of B & B plantsshall be kept covered with soil or other acceptable material. Allplants remain the property of the Contractor until finalacceptance.C. Position the trees and shrubs in their intended location as perplan.D. Notify the Owner's Authorized Representative for inspection andapproval of all positioning of plant materials.E. Excavate pits with vertical sides and horizontal bottom. Treepits shall be large enough to permit handling and plantingwithout injury to balls of earth or roots and shall be of suchdepth that,when planted and settled, the crown of the plant shallbear the same relationship to the finish grade as it did to soilsurface in original place of growth.F. Shrub and tree pits shall be no less than twenty-four (24")inches wider than the lateral dimension of the earth ball and six(6") inches deeper than it's vertical dimension. Remove and haulfrom site all rocks and stones over three-quarter (34") inch indiameter. Plants should be thoroughly moist before removingcontainers.G. Dig a wide, rough sided hole exactly the same depth as theheight of the ball, especially at the surface of the ground. Thesides of the hole should be rough and jagged, never slick orglazed.H. Percolation Test: Fill the hole with water. If the water level doesnot percolate within 24 hours, the tree needs to move to anotherlocation or have drainage added. Install a PVC stand pipe pertree planting detail as approved by the Landscape Architect if thepercolation test fails.I. Backfill only with 5 parts existing soil or sandy loam and 1 partbed preparation. When the hole is dug in solid rock, topsoil fromthe same area should not be used. Carefully settle by wateringto prevent air pockets. Remove the burlap from the top 13 of theball, as well as all nylon, plastic string and wire. Container treeswill usually be root bound, if so follow standard nursery practiceof ‘root scoring’.J. Do not wrap trees.K. Do not over prune.L. Mulch the top of the ball. Do not plant grass all the way to thetrunk of the tree. Leave the area above the top of the ball andmulch with at least two (2") inches of specified mulch.M. All plant beds and trees to be mulched with a minimum settledthickness of two (2") inches over the entire bed or pit.N. Obstruction below ground: In the event that rock, orunderground construction work or obstructions are encounteredin any plant pit excavation work to be done under this section,alternate locations may be selected by the Owner. Wherelocations cannot be changed, the obstructions shall be removedto a depth of not less than three (3') feet below grade and noless than six (6") inches below the bottom of ball when plant isproperly set at the required grade. The work of this section shallinclude the removal from the site of such rock or undergroundobstructions encountered at the cost of the LandscapeContractor.O. Trees and large shrubs shall be staked as site conditions require.Position stakes to secure trees against seasonal prevailing winds.P. Pruning and Mulching: Pruning shall be directed by theLandscape Architect and shall be pruned in accordance withstandard horticultural practice following Fine Pruning, Class Ipruning standards provided by the National Arborist Association.1. Dead wood, suckers, broken and badly bruised branchesshall be removed. General tipping of the branches is notpermitted. Do not cut terminal branches.2. Pruning shall be done with clean, sharp tools.3. Immediately after planting operations are completed, all treepits shall be covered with a layer of organic material two(2") inches in depth. This limit of the organic material fortrees shall be the diameter of the plant pit.Q. Steel Curbing Installation:1. Curbing shall be aligned as indicated on plans. Stake outlimits of steel curbing and obtain Owners approval prior toinstallation.2. All steel curbing shall be free of kinks and abrupt bends.3. Top of curbing shall be 12" maximum height above finalfinished grade.4. Stakes are to be installed on the planting bed side of thecurbing, as opposed to the grass side.5. Do not install steel edging along sidewalks or curbs.6. Cut steel edging at 45 degree angle where edging meetssidewalks or curbs.3.3 CLEANUP AND ACCEPTANCEA. Cleanup: During the work, the premises shall be kept neat andorderly at all times. Storage areas for all materials shall be soorganized so that they, too, are neat and orderly. All trash anddebris shall be removed from the site as work progresses. Keeppaved areas clean by sweeping or hosing them at end of eachwork day.END OF SECTIONExhibit "C" Page 9 of 9 Exhibit "D" Page 1 of 3 Exhibit "D" Page 2 of 3 Exhibit "D" Page 3 of 3 Exhibit "E" Page 1 of 1 Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2018-4315 File ID: Type: Status: 2018-4315 Agenda Item Agenda Ready 1Version: Reference: In Control: City Secretary 12/14/2018File Created: Final Action: NTECC First Amendment to OperationsFile Name: Title: Consider approval of a Resolution approving the first amendment to the Consolidated Public Safety Communications and Dispatch Operations Agreement with the City of Carrollton, the Town of Addison, the City of Farmers Branch and North Texas Emergency Communications Center, Inc. (NTECC) relating to the operations and funding of the NTECC Consolidated Public Safety Communications Center; authorizing the execution of the agreement by the City Manager; authorizing additional acts to carry out the city’s obligations under the agreement; and authorizing the Mayor to sign. Notes: Sponsors: Enactment Date: NTECC Coppell Resolution.pdf, NTECC First Amendment to Operations Agreement (Sec 4.02) -104700.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 01/08/2019City Council Text of Legislative File 2018-4315 Title Consider approval of a Resolution approving the first amendment to the Consolidated Public Safety Communications and Dispatch Operations Agreement with the City of Carrollton, the Town of Addison, the City of Farmers Branch and North Texas Emergency Communications Center, Inc. (NTECC) relating to the operations and funding of the NTECC Consolidated Public Safety Communications Center; authorizing the execution of the agreement by the City Manager; authorizing additional acts to carry out the city’s obligations under the agreement; and authorizing the Mayor to sign. Page 1City of Coppell, Texas Printed on 1/4/2019 Master Continued (2018-4315) Summary Fiscal Impact: None Staff Recommendation: Approval recommended. Goal Icon: Sustainable City Government Business Prosperity Community Wellness and Enrichment Sense of Community Special Place to Live Page 2City of Coppell, Texas Printed on 1/4/2019 RESOLUTION NO. ___________ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS, APPROVING THE FIRST AMENDMENT TO CONSOLIDATED PUBLIC SAFETY COMMUNICATIONS AND DISPATCH OPERATIONS AGREEMENT WITH THE CITY OF CARROLLTON, THE TOWN OF ADDISON, THE CITY OF FARMERS BRANCH, AND NORTH TEXAS EMERGENCY COMMUNICATIONS CENTER, INC. (“NTECC”) RELATING TO OPERATIONS AND FUNDING OF THE NTECC CONSOLIDATED PUBLIC SAFETY COMMUNICATIONS CENTER; AUTHORIZING EXECUTION OF THE AGREEMENT BY THE CITY MANAGER; AUTHORIZING ADDITIONAL ACTS TO CARRY OUT THE CITY’S OBLIGATIONS UNDER THE AGREEMENT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, effective on January 1, 2015, the City of Carrollton (“Carrollton”), Town of Addison (“Addison”), City of Coppell (“Coppell”) and the City of Farmers Branch (“Farmers Branch”)(collectively, “the Cities”) and the North Texas Emergency Communications Center, Inc. (“NTECC”) entered into that certain Consolidated Public Safety Communications and Dispatch Operations Agreement (“the Agreement”) setting forth the terms and conditions pursuant to which NTECC owns, manages, operates, and maintains the Facilities (as defined in the Agreement) for the benefit of the Cities, provide Public Safety Communications Services, and provide Radio System Services to the Cities, in consideration of the Cities’ obligation to pay for same; and WHEREAS, Section 4.02 of the Agreement provides for the allocation of the Cities’ shares for funding NTECC’s Annual Expense Budget and the periodic adjustment of that allocation; and WHEREAS, unanticipated delays in the date on which NTECC’s operations commenced has resulted in a conflict in the literal reading of Section 4.02 of the Agreement and the Parties’ original intent relating to the operation of the language in Section 4.02 with respect to the periodic adjustment of the cost allocation amongst the Cities; and WHEREAS, NTECC’s board of directors, consisting of the Cities’ city managers, has requested that Section 4.02 of the Agreement be amended to reflect the Cities’ original intent; and WHEREAS, the City Council of the City of Coppell, Texas, finds it to be in the public interest to approve such amendment. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF COPPELL, TEXAS, THAT: SECTION 1. The City Manager is hereby authorized to sign on behalf of the City the First Amendment to Consolidated Public Safety Communications and Dispatch Operations Agreement with the Town of Addison, City of Carrollton, City of Farmers Branch, and North Texas Emergency Communications Center, Inc., containing substantially the terms and provisions attached hereto as Exhibit “A” and incorporated herein by reference and to take such steps that are reasonable and necessary to comply with the intent of this resolution and said agreement. SECTION 2. This resolution shall become effective immediately upon approval. DULY PASSED and approved by the City Council of the City of Coppell, Texas, on this the 8th day of January 2019. APPROVED: Karen Selbo Hunt, Mayor ATTEST: Christel Pettinos, City Secretary APPROVED AS TO FORM: _________________________________ City Attorney (kbl:12/13/18:104907) Page 1 FIRST AMENDMENT TO CONSOLIDATED PUBLIC SAFETY COMMUNICATIONS AND DISPATCH OPERATIONS AGREEMENT (kbl:12/13/18:104700) FIRST AMENDMENT TO CONSOLIDATED PUBLIC SAFETY COMMUNICATIONS AND DISPATCH OPERATIONS AGREEMENT THIS FIRST AMENDMENT TO CONSOLIDATED PUBLIC SAFETY COMMUNICATIONS AND DISPATCH OPERATIONS AGREEMENT (“First Amendment”) is dated and entered into as of the Effective Date by and among the TOWN OF ADDISON, TEXAS, (“Addison”), the CITY OF CARROLLTON, TEXAS (“Carrollton”), the CITY OF COPPELL, TEXAS (“Coppell”), and the CITY OF FARMERS BRANCH, TEXAS, (“Farmers Branch”), all of whom are Texas home rule municipalities operating under the authority of their respective governing bodies (Addison, Carrollton, Coppell, and Farmers Branch, are hereinafter sometimes referred to collectively as “the Cities”), and the NORTH TEXAS EMERGENCY COMMUNICATIONS CENTER, INC. (“NTECC”), a Texas non-profit local government corporation created pursuant to Subchapter D of Chapter 431, Texas Transportation Code, as amended and Chapter 394, Texas Local Government, as amended. The Cities and NTECC are hereafter collectively referred to as the “Parties” or individually as a “Party”. RECITALS WHEREAS, effective on January 1, 2015, the Parties entered into that certain Consolidated Public Safety Communications and Dispatch Operations Agreement (“the Agreement”) setting forth the terms and conditions pursuant to which NTECC owns, manages, operates, and maintains the Facilities (as defined in the Agreement) for the benefit of the Cities, provides Public Safety Communications Services, and provides Radio System Services to the Cities in consideration of the Cities’ obligation to pay for same; and WHEREAS, Section 4.02 of the Agreement provides for the allocation of the Cities’ shares for funding NTECC’s Annual Expense Budget and the periodic adjustment of that allocation; and WHEREAS, unanticipated delays in the date on which NTECC’s operations commenced has resulted in a conflict in the literal reading of Section 4.02 of the Agreement and the Parties’ original intent relating to the operation of the language in Section 4.02 with respect to the periodic adjustment of the cost allocation amongst the Cities; and WHEREAS, the Parties desire to amend Section 4.02 of the Agreement to reflect the Parties’ original intent. NOW, THEREFORE, the Parties agree as follow: 1. Section 4.02 of the Agreement is amended to read in its entirety as follows: 4.02 Cities’ Share of Annual Expense Budget. For providing Public Safety Communications Services to the Cities by NTECC under this Agreement, each City agrees to pay NTECC an amount equal to a portion of NTECC’s Annual Expense Budget determined as follows: Page 2 FIRST AMENDMENT TO CONSOLIDATED PUBLIC SAFETY COMMUNICATIONS AND DISPATCH OPERATIONS AGREEMENT (kbl:12/13/18:104700) (a) Years 0 through 4: For the period commencing on April 1, 2014 (notwithstanding that such date precedes the Effective Date of this Agreement), and ending on the last day of the fourth (4th) complete Fiscal Year following the date NTECC commences providing Public Safety Communications Services to the Cities, the Cities’ agree to pay NTECC an amount equal to the following percentages of NTECC’s Annual Expense Budget (excluding the Radio System Service Charges and the Denco PSAP Charges): (1) Addison: 19% (2) Carrollton: 36% (3) Coppell: 21% (4) Farmers Branch: 24% (b) Years 5 and After: Commencing with the fifth (5th) complete Fiscal Year following the date NTECC commences providing Public Safety Communications Services to the Cities and for each Fiscal Year thereafter, the Cities’ share of the percentage of NTECC’s Annual Expense Budget (excluding the Radio System Service Charges and the Denco PSAP Charges) shall be adjusted based on the percentage of each City’s Workflow during the three (3) most recent calendar years in relation to the total Workflow for all of the Cities for the same three (3) calendar years. By way of example, for the Fiscal Year beginning October 1, 2020, the percentage share of the Annual Expense Budget for the City of “A” (excluding the Radio System Service Charges and the Denco PSAP Charges) will be City A’s Workflow for calendar years 2017, 2018 and 2019 divided by the total Workflow for all of the Cities for calendar years 2017. 2018, and 2019. 2. The defined words and phrases set forth in this First Amendment shall have the same meanings as set forth in the Agreement. 3. Except as amended by this First Amendment, the Parties acknowledge and agree the Agreement remains in full force and effect. 4. This First Amendment shall be effective and enforceable on the date it is signed by authorized representatives of all of the Parties (“Effective Date”). (Signatures on following pages) Page 3 FIRST AMENDMENT TO CONSOLIDATED PUBLIC SAFETY COMMUNICATIONS AND DISPATCH OPERATIONS AGREEMENT (kbl:12/13/18:104700) Town of Addison Signature Page SIGNED AND AGREED this ________ day of ___________________, 2019. TOWN OF ADDISON By: ___________________________________ Wesley Pierson, City Manager ATTEST: _______________________________ Irma Parker, City Secretary APPROVED AS TO FORM: ________________________________ Brenda McDonald, City Attorney Page 4 FIRST AMENDMENT TO CONSOLIDATED PUBLIC SAFETY COMMUNICATIONS AND DISPATCH OPERATIONS AGREEMENT (kbl:12/13/18:104700) City of Carrollton Signature Page SIGNED AND AGREED this ________ day of __________________, 2019. CITY OF CARROLLTON By: ________________________________ Erin Rinehart, City Manager ATTEST: _______________________________ Laurie Garber, City Secretary APPROVED AS TO FORM: ________________________________ Meredith A. Ladd, City Attorney Page 5 FIRST AMENDMENT TO CONSOLIDATED PUBLIC SAFETY COMMUNICATIONS AND DISPATCH OPERATIONS AGREEMENT (kbl:12/13/18:104700) City of Coppell Signature Page SIGNED AND AGREED this ________ day of __________________________, 2019. CITY OF COPPELL By: ________________________________ Michael Land, City Manager ATTEST: _______________________________ Christel Pettinos, City Secretary APPROVED AS TO FORM: ________________________________ City Attorney Page 6 FIRST AMENDMENT TO CONSOLIDATED PUBLIC SAFETY COMMUNICATIONS AND DISPATCH OPERATIONS AGREEMENT (kbl:12/13/18:104700) City of Farmers Branch Signature Page SIGNED AND AGREED this ________ day of ___________________, 2019. CITY OF FARMERS BRANCH By: ________________________________ Charles S. Cox, City Manager ATTEST: _______________________________ Amy Piukana, City Secretary APPROVED AS TO FORM: ________________________________ Peter G. Smith, City Attorney Page 7 FIRST AMENDMENT TO CONSOLIDATED PUBLIC SAFETY COMMUNICATIONS AND DISPATCH OPERATIONS AGREEMENT (kbl:12/13/18:104700) NTECC Signature Page SIGNED AND AGREED this ________ day of ___________________________, 2019. NORTH TEXAS EMERGENCY COMMUNICATIONS CENTER, INC. By: ________________________________ Terry Goswick, Executive Director APPROVED AS TO FORM: ____________________________________ Kevin B. Laughlin, General Counsel Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2018-4335 File ID: Type: Status: 2018-4335 Agenda Item Agenda Ready 1Version: Reference: In Control: Engineering 12/31/2018File Created: Final Action: LED Fixture ProcurementFile Name: Title: Consider approval for the purchase of Street Light Poles and LED Fixtures, for Freeport Parkway, in two parts: Part A from JB Electric; in the amount of $98,474.00 for Roadway Illumination Poles; and Part B from TraStar, Inc. for LED Fixtures in the amount of $24,436.00; for a total amount of $122,910.00; as budgeted; and authorizing the City Manager to sign any necessary documents. Notes: Sponsors: Enactment Date: Freeport Street Light Poles and LED Fixtures Memo.pdf, JB Electric Bid Package + Renewal.pdf, JB Electric Light Pole Quote.pdf, Trastar Bid Package + Renewal.pdf, Trastar Fixture Quote.pdf, Freeport Parkway Pole Details.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 01/08/2019City Council Text of Legislative File 2018-4335 Title Consider approval for the purchase of Street Light Poles and LED Fixtures, for Freeport Parkway, in two parts: Part A from JB Electric; in the amount of $98,474.00 for Roadway Illumination Poles; and Part B from TraStar, Inc. for LED Fixtures in the amount of $24,436.00; for a total amount of $122,910.00; as budgeted; and authorizing the City Manager to sign any necessary documents. Summary Page 1City of Coppell, Texas Printed on 1/4/2019 Master Continued (2018-4335) Fiscal Impact: Funds are available in the Street CIP and the Infrastructure Maintenance Fund accounts for this purchase. Staff Recommendation: The Public Works Department recommends approval. Goal Icon: Sustainable City Government Page 2City of Coppell, Texas Printed on 1/4/2019 1 MEMORANDUM To: Mayor and City Council From: Kent Collins, P.E., Director of Public Works Date: January 8, 2019 Reference: Freeport Parkway Street Light Poles and LED Fixtures Existing contract via Bid Q-1014-03 2030: Sustainable City Government, Goal 3 Excellent and Well-maintained City Infrastructure and Facilities General Information: • Freeport Parkway reconstruction scope includes full pavement replacement, bridge reconstruction, utility replacement/rehabilitation, landscaping enhancement, geometry improvements, trail construction, lighting, and a new traffic signal. • The project was bid with the purchase of the street light poles and fixtures separate from the construction contract to save cost. • The estimated savings realized by the City purchasing and providing the poles for installation (compared to the contractor providing the poles) is approximately $213,000. • Texas Sterling Construction Company will be coordinating the installation of referenced light poles. The City of Coppell will provide the poles and fixtures. • 42 street light poles and 82 fixtures are needed for the Freeport Parkway Reconstruction Project. • The cost of providing these materials is $122,910.00 Introduction: This agenda item is being presented for approval of purchasing Street Light Poles and LED Fixtures in two parts: Part A from JB Electric in the amount of $98,474.00 for Roadway Illumination Poles; and Part B from TraStar, Inc. for LED Fixtures in the amount of $24,436.00; for a total amount of $122,910.00; and authorizing the City Manager to sign any necessary documents. 2 Analysis: In December 2014, the City of Coppell awarded Bid Q-1014-03 to JB Electric for the purchase of poles and to TraStar, Inc. for the purchase of LED luminaires. This was a yearly contract with renewal options, which has been renewed until November 2019. This contract was used to purchase the street lights for Sandy Lake and South Freeport, as well as the Denton Tap and Sandy Lake Streetscape Project. The City is now beginning the portion of the Freeport Parkway Reconstruction project that requires ordering the poles for installation by the contractor. Approval of this item will allow the City to purchase new street lights for Freeport Parkway to maintain the overall construction schedule. The poles are an 8 to 10-week lead item once the Purchase Order is created. The City will purchase 40 double-armed poles and two single-arm poles for the Freeport Parkway project. The TraStar fixture is rated at 130-watt LED fixture. Energy savings will be seen by utilizing the LED fixtures (approximately $300 per fixture per year). Legal Review: The Purchasing Department has reviewed the documents and determined that this is an appropriate method of contracting with these firms. Fiscal Impact: The fiscal impact of this Agenda Item is $122,910.00, as provided for in CIP and IMF. Recommendation: The Engineering Department recommends approval of this purchase. Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2018-4337 File ID: Type: Status: 2018-4337 Agenda Item Agenda Ready 1Version: Reference: In Control: Engineering 12/31/2018File Created: Final Action: Skid Steer ProcurementFile Name: Title: Consider approval for the purchase of one replacement Case Skid Steer Loader for the Public Works Department; in the amount of $56,900.00; as budgeted; and authorizing the City Manager to execute any necessary documents. Notes: Sponsors: Enactment Date: Skid Steer Memo.pdf, Skid Steer BuyBoard Quote.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 01/08/2019City Council Text of Legislative File 2018-4337 Title Consider approval for the purchase of one replacement Case Skid Steer Loader for the Public Works Department; in the amount of $56,900.00; as budgeted; and authorizing the City Manager to execute any necessary documents. Summary Fiscal Impact: Funds have been budgeted in the Street Department for this purchase (01-03-14-5060). Staff Recommendation: The Public Works Department recommends approval. Goal Icon: Page 1City of Coppell, Texas Printed on 1/4/2019 Master Continued (2018-4337) Sustainable City Government Page 2City of Coppell, Texas Printed on 1/4/2019 1 MEMORANDUM To: Mayor and City Council From: Kent Collins P.E., Director of Public Works Date: January 8, 2019 Reference: Consider approval for the purchase of one replacement Case Skid Steer Loader for the Public Works Department in the amount of $56,900.00. 2030: Sustainable City Government: Excellent and Well-Maintained City Infrastructure and Facilities General Information: • Equipment to be replaced has reached the end of its service life • Funding is included in the FY 2018-19 for this purchase. • Contract pricing obtained through Buy Board cooperative purchasing program. • Buy Board Contract No. 515-16 Introduction: To operate a clean, efficient and reliable fleet, Public Works sets an initial life expectancy on all vehicles & equipment introduced into the fleet. During its service life, each vehicle & piece of equipment is subject to close monitoring of availability, operating cost, accumulated miles/hours, condition, obsolescence and the ability to perform required tasks. The vehicle being replaced has reached the end of its useful service life and it has been determined that replacement is prudent. Analysis: The skid steer loader is an essential piece of equipment used by the Public Works Department in the maintenance and repair of the City’s Sanitary Storm Water, Sanitary Sewer, and Water Distribution systems. It is required to be ready for service on a 24/7 basis. The new year-model skid steer loader will be placed into full time service upon delivery and the 2008 skid steer loader will be traded in on the new equipment. The trade in value for the current 2008 skid steer loader is $21,482.78. Legal Review: Agenda item did not require legal review. Fiscal Impact: 2 The fiscal impact of this Agenda item is $56,900.00, as budgeted. Recommendation: The Public Works Department recommends approval. Prepared By: Mobile: Phone: Email: Fax: Date Prepared: Government Agency: Ship To: Bill To: Contact Name: Phone: Email: Fax: Product Description: BuyBoard Contract: I. Price List Dated: 74,192.00 II: Base Bid Options (Itemized Below) 2,095.00$ Included Included Included Included Included Included 2,499.00$ 1,173.00$ 279.00$ SUB-TOTAL:6,046.00$ SUB-TOTAL: -$ 6,046.00$ III. SUB-TOTAL OF I & II 80,238.00$ IV. BuyBoard Discount:19.00%15,245.22$ 64,992.78$ V: NON-BASE OPTIONS 3,750.00$ 812.50$ 1,900.00$ 62.50$ 6,865.00$ Included SUB-TOTAL: 12,515.00$ SUB-TOTAL: 875.00$ VI: UNPUBLISHED OPTIONS ADDED TO CONTRACT PRICE (SUBTOTAL OF COL1 & COL 2)13,390.00$ VII: TOTAL IV + VI 78,382.78$ VIII: QUANTITY ORDERED UNITS:1 78,382.78$ 84" Bolt on Cutting Edge Electronic Operator, Parts and Service Manuals 1 dozen (basic) Case Keys 1 Complete PM Kit Options List Price Total: Non-Base Options (%) = City of Coppell 1/1/2018 Heavy Duty Front Lights Coppell, Texas 75019 816 S.Coppell RD. 817-283-2844 817-283-7836 sreeves@ascoeq.com Associated Supply Company, Inc. 2019 Airport Fwy Euless, TX. 76040 11/2/2018 Sharon Reeves Base Price: Mark Brochtrup CASE SV340 High Flow Plus Package 84" Low Profile Extended 3YR/3000HR Warranty 72" Angle Sweeper ASSOCIATED SUPPLY COMPANY, INC. 515-16 mbrocht@coppelltx.gov Solid Tires City of Coppell City of Coppell (972) 462-5175 Coppell, Texas 75019 816 S.Coppell RD. 817-313-8129 BUYBOARD CONTRACT PRICE: 2 Speed E-H Controls Enclosed Cab with HVAC Air Ride Suspension Seat Heavy Duty Rear Door Heavy Duty Hydraulic Coupler Block Heater (120V) IX: TRADE-IN OR OTHER CREDIT(S): 21,482.78$ 21,482.78$ TOTAL: 56,900.00$ FAX ALL PURCHASE ORDERS TO BUYBOARD AT 800-211-5454 Q4 Discount + Case 445 Trade $12,500 Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2018-4317 File ID: Type: Status: 2018-4317 Agenda Item Agenda Ready 1Version: Reference: In Control: Parks and Recreation 12/20/2018File Created: Final Action: Allen Road Park FenceFile Name: Title: Consider award of bid and authorize a NCPA contract with Core Construction in the amount of $85,528.09, for the demolition and replacement of the ornamental iron fence around the perimeter of the Allen Road Park Lake; and authorizing the City Manager to sign and execute any necessary documents. Notes: Sponsors: Enactment Date: Memo.pdf, CORE Estimate Report.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 01/08/2019City Council Text of Legislative File 2018-4317 Title Consider award of bid and authorize a NCPA contract with Core Construction in the amount of $85,528.09, for the demolition and replacement of the ornamental iron fence around the perimeter of the Allen Road Park Lake; and authorizing the City Manager to sign and execute any necessary documents. Summary See attached memo. Fiscal Impact: Funds for this project have been budgeted in the CRDC Fund. (39-12-15-5140) Staff Recommendation: Page 1City of Coppell, Texas Printed on 1/4/2019 Master Continued (2018-4317) The Parks and Recreation Department recommends approval. Goal Icon: Sustainable City Government Business Prosperity Community Wellness and Enrichment Sense of Community Special Place to Live Page 2City of Coppell, Texas Printed on 1/4/2019 1 MEMORANDUM To:Mayor and City Council From:Brad Reid, Director of Parks and Recreation Date:January 8, 2019 Reference:Consider award of a bid and authorize a National Cooperative Purchasing Alliance Contract (NCPA) with Core Construction in the amount of $85,528.09, for the demo and replacement of the ornamental iron fence around the perimeter of the Allen Road Park Lake; and authorizing the City Manager to sign and execute any necessary documents. 2030:Sustainable City Government Strategy: Excellent and Well-Maintained City Infrastructure and Facilities. Introduction: The Allen Road Park fence was originally installed in the late 1990’s and has surpassed its usable life. Due to age and exposure from outdoor elements, the fence has degraded (please see attached photos). The rusting fence is beginning to require additional poles for support, resulting in safety concerns and ongoing maintenance issues. Analysis: This project will consist of demolition & removal of existing fence and installation of approximately 2100 LF of new 4’ high metal panel fencing with (1) 10’ x 4’ gate. Legal Review: Agenda item does not require legal review. Fiscal Impact: The fiscal impact of this Agenda item is $85,528.09 Recommendation: The Parks and Recreation Department recommends approval of this item. 2 3 Final EstimateMatt LetlowCORE TX04-03 - NCPA Contract: Job Order Contracting (National) - 04-10 - 4/02/2018 to 4/30/2019Allen Park Fencing - TX COC 0035Estimator: Matt LetlowAllen Park Fencing Imported MetalNCPA RQN Proposal #: 2018-4247925692Demo existing fencing.Furnish and install approximately 2,106 LF of 4' high imported metal panel fence1 each 10'x4' double drive gate.Project Scope:Division Summary (MF04)01 - General Requirements26 - Electrical02 - Existing Conditions27 - Communications03 - Concrete28 - Electronic Safety and Security04 - Masonry31 - Earthwork05 - Metals32 - Exterior Improvements06 - Wood, Plastics, and Composites33 - Utilities07 - Thermal and Moisture Protection34 - Transportation08 - Openings35 - Waterway and Marine Transportation09 - Finishes41 - Material Processing and Handling Equipment10 - Specialties44 - Pollution Control Equipment11 - Equipment46 - Water and Wastewater Equipment12 - Furnishings48 - Electric Power Generation13 - Special ConstructionAlternate $106,542.5414 - Conveying EquipmentTrades21 - Fire SuppressionAssemblies22 - PlumbingFMR23 - Heating, Ventilating, and Air-Conditioning (HVAC)MF04 Total (Without totalling components) $106,542.5425 - Integrated AutomationTotalling ComponentsPriced Line Items $106,542.54 2017 NCPA JOC National (-6.0000%) $(5,459.24)RSMeans DALLAS, TX CCI 2018, 85.40% $(15,555.21)Grand Total $85,528.09Page 1 of 2 Allen Park Fencing - TX COC 0035Printed 29 NOV 2018 7:47AM v2.634 Final EstimateEstimator: Matt LetlowAllen Park Fencing Imported MetalItemQuantityUnit CostDescriptionUMTotalBookAlternate 1 05-73-23-50-0500 Railing, ornamental, wrought iron, 4' high, posts using imported iron panels L.F. 2,106.0000 $44.21 $93,106.26CUSTOM Grn, M, L, O&P 2 05-73-23-50-0500 Demo - Railing, ornamental, wrought iron, 3'-6" high, posts @ 6' OC, hand-forged, fancyL.F. 2,106.0000 $6.38 $13,436.28CUSTOM Grn, L, O&PLabor Adjustment: 125% of $85.90 = $107.38------------------------------Using O&P PricingBare Costs: (M:$231.00 L:$48.50 E: O:18.00 LH:0.889)O&P Labor Calc = O&P Total - (Bare Material + 10.000%) - (Bare Equipment + 10.000%)$340.00 - $254.10 - $0.00 = $85.90Labor w/CCI = $85.90 * 100.000% = $85.90Alternate Total $106,542.54Estimate Grand Total 85,528.09Page 2 of 2 Allen Park Fencing - TX COC 0035Printed 29 NOV 2018 7:47AM v2.634 Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2018-4349 File ID: Type: Status: 2018-4349 Agenda Item Agenda Ready 1Version: Reference: In Control: City Council 01/02/2019File Created: Final Action: Associate JudgeFile Name: Title: Consider approval of an Ordinance to appoint Presiding Municipal Judge and Alternate Municipal Judge of the Coppell Municipal Court of Record No. 1 of the City of Coppell; and authorizing the Mayor to sign all necessary documents. Notes: Sponsors: Enactment Date: Memo Appointing PJ.pdf, ORD Appointing Municipal Judges.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 01/08/2019City Council Text of Legislative File 2018-4349 Title Consider approval of an Ordinance to appoint Presiding Municipal Judge and Alternate Municipal Judge of the Coppell Municipal Court of Record No. 1 of the City of Coppell; and authorizing the Mayor to sign all necessary documents. Summary Fiscal Impact: None Staff Recommendation: Staff recommends approval of the Resolution to appoint Hon. Kristine Primrose as the Presiding Municipal Court Judge and Hon. Holly Fox as Associate Judge for the Coppell Page 1City of Coppell, Texas Printed on 1/4/2019 Master Continued (2018-4349) Municipal Court of record. Goal Icon: Sustainable City Government Page 2City of Coppell, Texas Printed on 1/4/2019 1 MEMORANDUM To: Mayor and City Council Through: Mike Land, City Manager From: Traci E. Leach, Deputy City Manager Date: January 8, 2019 Reference: Appointment of Presiding Judge and Associate Judge 2030: Sustainable City Government: Goal 4 Top Quality Workforce Introduction: Judge Nesbitt retired in November 2018 and Judge Landwehr, the City’s current Presiding Judge, is resigning effective January 27, 2019. Since receiving these notices, several candidates were interviewed by both City staff and current Judges Carlsen and Landwehr. At this time, Honorable Kristine Primrose has been selected to serve as the next Presiding Municipal Judge and Holly Fox as an Associate Judge for the Coppell Municipal Court. Judge Primrose has been practicing law since 1990 and is currently serving as a part -time municipal court judge in Lewisville (since 2010), Dallas (since 2012), and Grand Prairie (since 2010). If appointed as the Presiding Judge, Coppell Municipal Court would be her top priority. Judge Fox has been practicing law since 1994 and is currently serving as an associa te judge in Lewisville (2005), Ponder (2012), Highland Village (2006), Sherman (2018), and Little Elm (2010). Judge Fox has previously served as municipal court judge in The Colony and Corinth. Judge Primrose is highly qualified to fill this role. Her experience in various courts throughout the Metroplex will provide new insights and a fresh perspective. She is excited to begin work as soon as possible. Analysis: Judge Primrose would serve the remainder of Judge Landwehr’s existing contract, which expires on September 30, 2020. All terms of the existing contract remain the same as they were under Judge Landwehr. Judge Fox would serve the remainder of Judge Nesbitt’s existing contract, which expires on September 30, 2020. All terms of the existing c ontract remain the same as they were under Judge Nesbitt. 2 Staff is recommending that both judges begin work immediately to train with Judges Landwehr and Carlsen before January 27. This training will not be related to legal knowledge, rather it will allow Judges Primrose and Fox to learn the processes, procedures, and systems that are in place to administer the Coppell Municipal Court. If Judge Primrose is to begin immediately, her tenure will overlap with Judge Landwehr and there cannot be two Presiding Judges. Staff is recommending that Judge Primrose be appointed as Presiding Judge effective January 28, 2019, with the caveat she would serve as an alternate judge during the transition period from January 9 to January 27. Legal: The City Attorney has reviewed the Ordinance. Fiscal Impact: None. Recommendation: Staff recommends approval of the Resolution to appoint Hon. Kristine Primrose as the Presiding Municipal Court Judge and Hon. Holly Fox as Associate Judge for the Coppell Municipal Court of record. 1 ORDINANCE NO. _____ AN ORDINANCE OF THE CITY OF COPPELL, TEXAS AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS, APPOINTING A PRESIDING MUNICIPAL JUDGE AND ALTERNATE MUNICIPAL JUDGE OF THE MUNICIPAL COURT OF RECORD NO. 1 OF THE CITY OF COPPELL; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Council previously approved the appointment of Hon. Terry Landwehr as the Presiding Municipal Court Judge; and WHEREAS, the Hon. Terry Landwehr, has retired effective January 27, 2019; WHEREAS, there is an additional vacancy for the alternative judgeship for the Coppell Municipal Court No. 1; and WHEREAS, the Council desires to appoint Kristine Primrose as the new Presiding Municipal Court Judge and appoint Holly Fox as the Alternate Municipal Court Judge, effective on January 28, 2019. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1. That in accordance with the provisions of the City Charter and State Law, the City Council hereby immediately appoints Kristine Primrose as an Associate Judge and to become the Presiding Municipal Court Judge of the Coppell Municipal Court No. 1 on January 28, 2019 to serve the remainder of the unexpired term until July 31, 2020. The Municipal Judge appointed herein shall have and possess the authority, powers, rights, duties, and jurisdiction granted to and imposed on municipal judges of the Courts of Record of the State of Texas by the provisions of State Law, City Charter and the ordinances of the City of Coppell. SECTION 2. That in accordance with the provisions of the City Charter and State Law, the City Council hereby immediately appoints Holly Fox as the Alternate Judge of the Coppell Municipal Court No. 1 to serve the remainder of the unexpired term until July 31, 2020. The Alternate Judge 2 appointed herein shall have and possess the authority, powers, rights, duties, and jurisdiction granted to and imposed on municipal judges of the Courts of Record of the State of Texas by the provisions of State Law, City Charter and the ordinances of the City of Coppell. SECTION 3. That the Municipal Judges appointed hereunder shall each serve the remainder of the unexpired term of office of two (2) years, set to conclude July 31, 2020, unless sooner terminated according to the provisions of law. SECTION 4. That the City Manager shall negotiate with the foregoing persons such contracts and agreements as may be deemed necessary and appointment and shall execute such contracts as the act and deed of the City. SECTION 5. That should any word, phrase, paragraph, section or phrase of this ordinance or of the Code of Ordinances, as amended hereby, be held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof other than the part so decided to be unconstitutional, illegal or invalid, and shall not affect the validity of the Code of Ordinances as a whole. SECTION 6. That this ordinance shall take effect immediately from and after its passage and the publication, as the law and charter in such cases provide. DULY PASSED by the City Council of the City of Coppell, Texas, on the day of , 2019. APPROVED: KAREN SELBO HUNT, MAYOR 3 ATTEST: CHRISTEL PETTINOS, CITY SECRETARY APPROVED AS TO FORM: ROBERT E. HAGER, CITY ATTORNEY (TM 105174) Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2018-4348 File ID: Type: Status: 2018-4348 Agenda Item Agenda Ready 1Version: Reference: In Control: City Council 01/03/2019File Created: Final Action: Contracts for JudgesFile Name: Title: Consider approval of contracts for Presiding Municipal Judge and Alternate Municipal Judge; and authorizing the Mayor to sign. Notes: Sponsors: Enactment Date: Municipal Court Judge Agreement (Kristine Primrose).pdf, Alternate Municipal Judge Agreement (Holly Fox).pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 01/08/2019City Council Text of Legislative File 2018-4348 Title Consider approval of contracts for Presiding Municipal Judge and Alternate Municipal Judge; and authorizing the Mayor to sign. Summary Fiscal Impact: Salaries as budgeted. Staff Recommendation: Staff recommends approval. Goal Icon: Sustainable City Government Page 1City of Coppell, Texas Printed on 1/4/2019 Master Continued (2018-4348) Page 2City of Coppell, Texas Printed on 1/4/2019 Page 1 TM 105175 THE STATE OF TEXAS § § PRESIDING MUNICIPAL JUDGE COUNTY OF DALLAS § This Contract is made by and between the City of Coppell (herein called “City”), a home rule municipal corporation located in Dallas County, Texas, and Kristine Primrose (herein called “Presiding Municipal Judge”). WITNESSETH: 1. The City, acting by and through its city council, exercising its discretion pursuant to the City Charter, Code of Ordinances and the laws of State of Texas hereby appoints Kristine Primrose as the Presiding Municipal Judge of the Coppell Municipal Court No. 1 and agrees to compensate the Presiding Municipal Judge for his services as hereinafter set forth. 2. The Presiding Municipal Judge agrees to perform the services of Alternative and, thereafter, the Presiding Municipal Judge of the Coppell Municipal Court No. 1 and to maintain eligibility and the appropriate licenses as may be required by law to serve in such capacity for a term of two (2) years commencing the 9th day of January, 2019 and concluding on the 31st day of July, 2020, unless sooner terminated in accordance with the Texas Law and this Contract. 3. Compensation shall be at a rate of $125.00 per hour, portal to portal, which would include presiding over municipal court proceedings under Texas Law and the City Home Rule Charter for and on behalf of the Coppell Municipal Court as its Presiding Municipal Judge and to conduct such services as may be required from time-to-time, including but not limited to, arraignments, issuance of search, arrests, and/or capias warrants, and such administrative duties and responsibilities as are necessary and incidental to the office of the Presiding Municipal Judge of the Municipal Court of the City of Coppell. 4. The Presiding Municipal Judge shall provide time and billing records to the City to reflect the time dedicated to the services for and on behalf of the Municipal Court. 5. The Presiding Municipal Judge is not and shall not be deemed an employee of the City for any purpose and agrees that he serves solely as an independent Contractor. 6. The Presiding Municipal Judge further acknowledges and agrees that he shall undertake to exercise his discretion as Judge free from improper influences and shall act as he deems appropriate under his independent judgment as the Presiding Judge of the Municipal Court. 7. The Presiding Municipal Judge shall perform all services in accordance with the Code of Judicial Conduct applicable to judges of courts in the State of Texas and agrees to conduct himself in a judicial demeanor at all times in representing the City. 8. The Presiding Municipal Judge is not precluded from performing such legal services in maintaining his private practice of law and nothing construed herein shall preclude his from maintaining his private legal practice, other municipal court judicial appointments or other Page 2 TM 105175 matters permitted in accordance with judicial ethics and disciplinary regulations of the Texas State Bar. 9. The Presiding Municipal Judge hereby agrees not to knowingly undertake or involve himself in any matter that would compromise or conflict with his duties and responsibilities as the Municipal Court Judge or otherwise knowingly undertake to represent a client on a legal matter against the City. 10. The Parties to this Contract hereby acknowledge that the Presiding Municipal Judge can be removed for cause in accordance with State Law as provided for in such cases. 11. City agrees, with regard to the services provided herein, to indemnify and hold harmless the Presiding Municipal Judge for any act, claim or liability for negligence or gross negligence acting on behalf of the City and shall maintain adequate insurance or liability coverage to effectuate this provision. 12. This Contract consists of this document, upon which the Parties have affixed their signatures, and those documents specifically incorporated herein by reference. This Contract as so constituted is the entire Contract between the Parties, with respect to the subject matter hereof, and supersedes all other previous statement, communications, or Contracts, whether oral or written. No modification, alteration, or waiver of any provision hereof shall be binding upon the Parties unless evidenced in writing and signed by both Parties. 13. The City or the Presiding Municipal Judge may terminate this Contract in accordance with State Law. If the Contract is terminated as provided herein, the Presiding Municipal Judge's fee would be paid for hours worked, which have not already been compensated, performing the services of the City covered by this Contract. 14. That the City shall reimburse the Presiding Municipal Judge’s tuition and travel expenses, which shall include lodging and meals, for mandatory judicial continuing education. 15. Both the Presiding Municipal Judge and the City represent that they have full capacity and authority to grant all rights and assume all obligations that they have granted and assumed under this Contract. 16. The validity of this Contract and any of its terms or provisions, as well as the rights and duties of the Parties, shall be governed by the law of the State of Texas and any venue for any action concerning this Contract shall be in Dallas County, Texas. 17. In the event one or more of the provisions contained in the Contract shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not effect other provisions, and the Contract shall be constructed as if such invalid, illegal, or unenforceable provision had never been contained in it. THIS CONTRACT IS MADE, ENTERED INTO AND EXECUTED on this ___ day of __________, 2019. Page 3 TM 105175 PRESIDING MUNICIPAL JUDGE BY: Kristine Primrose, Presiding Municipal Judge CITY OF COPPELL, TEXAS BY: Karen Selbo Hunt, Mayor ATTEST: Christel Pettinos, City Secretary Page 1 TM 105177 THE STATE OF TEXAS § § ALTERNATE MUNICIPAL JUDGE COUNTY OF DALLAS § This Contract is made by and between the City of Coppell (herein called “City”), a home rule municipal corporation located in Dallas County, Texas, and Holly Fox (herein called “Alternate Municipal Judge”). WITNESSETH: 1. The City, acting by and through its city council, exercising its discretion pursuant to the City Charter, Code of Ordinances and the laws of State of Texas hereby appoints Holly Fox as the Alternate Municipal Judge of the Coppell Municipal Court No. 1 and agrees to compensate the Alternate Municipal Judge for his services as hereinafter set forth. 2. The Alternate Municipal Judge agrees to perform the services of Alternate Municipal Judge of the Coppell Municipal Court No. 1 and to maintain eligibility and the appropriate licenses as may be required by law to serve in such capacity for a term of two (2) years commencing the 9th day of January, 2019 and concluding on the 31st day of July, 2020, unless sooner terminated in accordance with the Texas Law and this Contract. 3. Compensation shall be at a rate of $125.00 per hour, portal to portal, which would include Alternate over municipal court proceedings under Texas Law and the City Home Rule Charter for and on behalf of the Coppell Municipal Court as its Alternate Municipal Judge and to conduct such services as may be required from time-to-time, including but not limited to, arraignments, issuance of search, arrests, and/or capias warrants, and such administrative duties and responsibilities as are necessary and incidental to the office of the Alternate Municipal Judge of the Municipal Court of the City of Coppell. 4. The Alternate Municipal Judge shall provide time and billing records to the City to reflect the time dedicated to the services for and on behalf of the Municipal Court. 5. The Alternate Municipal Judge is not and shall not be deemed an employee of the City for any purpose and agrees that he serves solely as an independent Contractor. 6. The Alternate Municipal Judge further acknowledges and agrees that he shall undertake to exercise his discretion as Judge free from improper influences and shall act as he deems appropriate under his independent judgment as the Alternate Judge of the Municipal Court. 7. The Alternate Municipal Judge shall perform all services in accordance with the Code of Judicial Conduct applicable to judges of courts in the State of Texas and agrees to conduct himself in a judicial demeanor at all times in representing the City. 8. The Alternate Municipal Judge is not precluded from performing such legal services in maintaining his private practice of law and nothing construed herein shall preclude his from maintaining his private legal practice, other municipal court judicial appointments or other Page 2 TM 105177 matters permitted in accordance with judicial ethics and disciplinary regulations of the Texas State Bar. 9. The Alternate Municipal Judge hereby agrees not to knowingly undertake or involve himself in any matter that would compromise or conflict with his duties and responsibilities as the Municipal Court Judge or otherwise knowingly undertake to represent a client on a legal matter against the City. 10. The Parties to this Contract hereby acknowledge that the Alternate Municipal Judge can be removed for cause in accordance with State Law as provided for in such cases. 11. City agrees, with regard to the services provided herein, to indemnify and hold harmless the Alternate Municipal Judge for any act, claim or liability for negligence or gross negligence acting on behalf of the City and shall maintain adequate insurance or liability coverage to effectuate this provision. 12. This Contract consists of this document, upon which the Parties have affixed their signatures, and those documents specifically incorporated herein by reference. This Contract as so constituted is the entire Contract between the Parties, with respect to the subject matter hereof, and supersedes all other previous statement, communications, or Contracts, whether oral or written. No modification, alteration, or waiver of any provision hereof shall be binding upon the Parties unless evidenced in writing and signed by both Parties. 13. The City or the Alternate Municipal Judge may terminate this Contract in accordance with state law. If the Contract is terminated as provided herein, the Alternate Municipal Judge's fee would be paid for hours worked, which have not already been compensated, performing the services of the City covered by this Contract. 14. That the City shall reimburse the Alternate Municipal Judge’s tuition and travel expenses, which shall include lodging and meals, for mandatory judicial continuing education. 15. Both the Alternate Municipal Judge and the City represent that they have full capacity and authority to grant all rights and assume all obligations that they have granted and assumed under this Contract. 16. The validity of this Contract and any of its terms or provisions, as well as the rights and duties of the Parties, shall be governed by the laws of the State of Texas and any venue for any action concerning this Contract shall be in Dallas County, Texas. 17. In the event one or more of the provisions contained in the Contract shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not effect other provisions, and the Contract shall be constructed as if such invalid, illegal, or unenforceable provision had never been contained in it. Page 3 TM 105177 THIS CONTRACT IS MADE, ENTERED INTO AND EXECUTED on this ___ day of __________, 2019. ALTERNATE MUNICIPAL JUDGE BY: Holly Fox, Alternate Municipal Judge CITY OF COPPELL, TEXAS BY: Karen Selbo Hunt, Mayor ATTEST: Christel Pettinos, City Secretary Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2018-4350 File ID: Type: Status: 2018-4350 Agenda Item Agenda Ready 1Version: Reference: In Control: City Council 01/03/2019File Created: Final Action: Swearing in of JudgesFile Name: Title: Swearing in of Associate Municipal Judge and Alternate Municipal Judge. Notes: Sponsors: Enactment Date: Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 01/08/2019City Council Text of Legislative File 2018-4350 Title Swearing in of Associate Municipal Judge and Alternate Municipal Judge. Summary Fiscal Impact: [Enter Fiscal Impact Statement Here] Staff Recommendation: [Enter Staff Recommendation Here] Goal Icon: Sustainable City Government Page 1City of Coppell, Texas Printed on 1/4/2019 Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2018-4332 File ID: Type: Status: 2018-4332 Agenda Item Agenda Ready 1Version: Reference: In Control: Fire 12/27/2018File Created: Final Action: SAFER Grant and Budget AmendmentFile Name: Title: Consider approval to accept the SAFER (Staffing for Adequate Fire & Emergency Response) Grant from FEMA (Federal Emergency Management Agency) in the amount of $2,893,637 and authorizing 8 additional Firefighter positions; authorizing City Manager to sign. Notes: Sponsors: Enactment Date: SAFER Grant Staff Memo.pdf, FY2017 SAFER Award Package.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 01/08/2019City Council Text of Legislative File 2018-4332 Title Consider approval to accept the SAFER (Staffing for Adequate Fire & Emergency Response) Grant from FEMA (Federal Emergency Management Agency) in the amount of $2,893,637 and authorizing 8 additional Firefighter positions; authorizing City Manager to sign. Summary See attached staff memo. Fiscal Impact: Year 1 - $1,173.096.00 Federal Share / $391,032.00 Applicant Share Year 2 - $1,173.096.00 Federal Share / $391,032.00 Applicant Share Year 3 - $547,445.00 Federal Share / $1,798,747.00 Applicant Share Total Federal Share $2,893,637 Page 1City of Coppell, Texas Printed on 1/4/2019 Master Continued (2018-4332) Staff Recommendation: The Coppell Fire Department recommends accepting the implementation schedule associated with the Grant and move forward with a budget amendment to authorize the hiring of 8 additional firefighters, from 95 Full Time Employees FTE to 103, within the current FY2018-19 budget. The adopted budget along with the authorized Grant Award will be sufficient and not require additional funding. Goal Icon: Sustainable City Government Page 2City of Coppell, Texas Printed on 1/4/2019 1 MEMORANDUM To: Mayor and City Council From: Kevin Richardson, Fire Department Date: January 8, 2019 Re: Consider approval to accept the SAFER (Staffing for Adequate Fire & Emergency Response) Grant from FEMA (Federal Emergency Management Agency) in the amount of $2,893,637 and authorizing 8 additional Firefighter positions; authorizing City Manager to sign. 2030: Sustainable City Government Introduction: Extensive growth and development experienced within the City of Coppell has led to a Fire/Rescue/EMS model that no longer meets safe and effective emergency response levels. The Coppell Fire Department is unable to meet the National Fire Protection Association’s NFPA 1710, Standard for the Organization and Deployment of Fire Suppression Operations, Emergency Medical Operations, and Special Operations. For the past twenty-two (22) months, actions have been taken to address Fire/Rescue/EMS service needs culminating in a formal Standards of Cover Study conducted by Emergency Services Consultants International. On August 29, 2017, City Council selected to move forward with implementing the addition of Fire Station #4, relocation of Fire Station #1, and relocation of the Resource Storage Facility. A multi-year plan was developed with specific milestones including the hiring of 8 FTE Firefighters FY 2018-19 and additional 8 FTE Firefighters FY 2019-20 (16 total). Analysis: The Federal Emergency Management Agency (FEMA) recently awarded the Coppell Fire Department approximately $2.9 million as part of its Staffing for Adequate Fire & Emergency Response (SAFER Grant program. This grant will allow the Fire Department to expand its team as well as proceed with its four-year improvement plan — which includes the development of a new fire station that will improve emergency services to Coppell’s west side and help the City maintain its ISO Class 1 rating that reduces insurance premiums for Coppell residents. The SAFER Grant allows fire departments to increase the number of firefighters available to service a 2 city and improves upon their capabilities, response times, and operational standards to better defend against fire-related hazards and other emergencies. The grant award authorizes the CFD to hire 16 Firefighters beginning March 15, 2019 for a 3-year salary supplement; Year 1=75%, Year 2=75%, Year 3=35%. The Grant period does not coincide with the City of Coppell Fiscal Year and may result in loss of Grant Funding. Legal Review: No legal review required. Fiscal Impact: Year 1 - $1,173.096.00 Federal Share / $391,032.00 Applicant Share Year 2 - $1,173.096.00 Federal Share / $391,032.00 Applicant Share Year 3 - $547,445.00 Federal Share / $1,798,747.00 Applicant Share Total Federal Share $2,893,637 Recommendation: The Coppell Fire Department recommends accepting the implementation schedule associated with the Grant and move forward with a budget amendment to authorize the hiring of 8 additional firefighters, from 95 Full Time Employees FTE to 103, within the current FY2018-19 budget. The adopted budget along with the authorized Grant Award will be sufficient and not require additional funding. Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2018-4318 File ID: Type: Status: 2018-4318 Agenda Item Agenda Ready 1Version: Reference: In Control: Parks and Recreation 12/20/2018File Created: Final Action: Elevated Board WalksFile Name: Title: Consider approval of award of a professional services agreement with Halff Associates, in the amount of $84,000.00, to design elevated boardwalk trail sections at Andy Brown East Park near Moore Road, Magnolia Park, and trail intersection near Asbury Manor subdivision; and authorizing the City Manager to sign and execute any necessary documents. Notes: Sponsors: Enactment Date: Memo.pdf, Agreement.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 01/08/2019City Council Text of Legislative File 2018-4318 Title Consider approval of award of a professional services agreement with Halff Associates, in the amount of $84,000.00, to design elevated boardwalk trail sections at Andy Brown East Park near Moore Road, Magnolia Park, and trail intersection near Asbury Manor subdivision; and authorizing the City Manager to sign and execute any necessary documents. Summary Fiscal Impact: Funds are available in the 2014 Sales Tax Bonds for the design of this trail. Staff Recommendation: Page 1City of Coppell, Texas Printed on 1/4/2019 Master Continued (2018-4318) The Parks and Recreation Department recommends approval. Goal Icon: Sustainable City Government Business Prosperity Community Wellness and Enrichment Sense of Community Special Place to Live Page 2City of Coppell, Texas Printed on 1/4/2019 1 MEMORANDUM To:Mayor and City Council From:Brad Reid, Director of Parks and Recreation Date:January 8, 2019 Reference: Consider approval of award of a professional services agreement with Halff Associates, in the amount of $84,000.00, to design elevated boardwalk trail sections at Andy Brown Park East near Moore Road, Magnolia Park, and trail intersection near Asbury Mano r subdivision; and authorizing the City manager to sign and execute any necessary documents. 2030:Sustainable City Government Strategy: Excellent and Well-Maintained City Infrastructure and Facilities. Introduction: The City of Coppell Hike & Bike Trail system has (3) sections of trail that require the use of elevated structures to complete the section. The (3) sections consist of (1) new section at Magnolia Park, (1) repair of an existing section at Asbury Manor intersection and (1) replacement of a section that was removed in 2012, being the Moore Road Boardwalk. Analysis: This project consists of the design & development of construction documents, bidding support and construction observation for the following (3) sections of hike & bike trail: Asbury Manor trail intersection – Trail intersection design within a 100’ radius of the existing T- intersection utilizing elevated structures and proper drainage. Moore Road Park - This is an approximate 750 linear foot boardwalk connection between existing trails. The boardwalk structures will be a maximum of 10 feet in width, with the walking surface located approximately 3 feet above the normal water surface elevation. The scope anticipates the design being a timber construction supported on drilled concrete pier foundations. Magnolia Park - This is an approximate 950 linear foot boardwalk connection between existing trails. The boardwalk structures will be a maximum of 10 feet in width, with the walking surface located approximately 3 feet above the normal water surface elevation. The scope anticipates that approximately 600 linear feet of the boardwalk will be over water with the design being a timber 2 construction supported on drilled concrete pier foundations. The remaining trail length will be concrete trail on-grade. Legal Review: The attached agreement was reviewed and approved by legal counsel. Fiscal Impact: The fiscal impact of this Agenda item is $84,000 Recommendation: The Parks and Recreation Department recommends approval of this item. Standard Form of Agreement For Professional Services ‐ Page 1 of 4 _________________/________________ Revised 24 August 2016 Client Initial / Date December 26, 2018 Mr. John Elias City of Coppell Parks and Recreation 816 s. Coppell Road Coppell, Tx 75019 Re: Proposal for: Asbury Manor Trail, Moore Road Trail, Magnolia Park Trail Mr. Elias: Halff Associates, Inc. (HAI) is pleased to present our Standard Form of Agreement for Professional Services, herein attached as Exhibit A, for the City of Coppell Asbury Manor Trail Intersection, Moore Road Trail, Magnolia Park Trail projects for your review, consideration, and execution. We anticipate the tasks for the Boardwalk trails at Andy Brown Park East near Moore Road, Magnolia Park, and trail intersection in park land in the near proximity to the Asbury Manor subdivision will be completed sequentially to target project completion schedules if any. With Exhibit A, Attachment “A” defines the tasks of our Basic scope of professional services, Attachment “B” defines our fees for the scope of professional services, and Attachment "C" enumerates items not included in this proposal but which can be provided by Halff Associates, if needed, for additional fees. The fees quoted in this proposal will be honored for up to 30 days from the date of this proposal. We trust this proposal meets your requirements for this project. We appreciate the opportunity to be of service to you and trust that our continued association on this project will be mutually beneficial. Please feel free to contact me if you have any questions or comments concerning this matter. Sincerely, Halff Associates, Inc. Timothy May, PLA Director of Planning and Landscape Architecture HALFF ASSOCIATES, INC. Standard Form of Agreement For Professional Services (continued) Standard Form of Agreement For Professional Services ‐ Page 2 of 4 _________________/________________ Revised 24 August 2016 Client Initial / Date EXHIBIT A STANDARD FORM OF AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN CITY OF COPPELL (CLIENT) AND HALFF ASSOCIATES, INC. (LANDSCAPE ARCHITECT) I. SCOPE ‐ Halff Associates, Inc. (hereinafter "Landscape Architect") agrees to perform the professional services described in the attached Scope of Services which incorporates these terms and conditions. Unless modified in writing by the Parties hereto (i.e. Client and Landscape Architect), the duties of Halff shall not be construed to exceed those services specifically set forth in the Scope of Services. The Scope of Services and this Standard form of Agreement, when executed by City of Coppell (hereinafter "Client"), shall constitute a binding Agreement on both Parties. Landscape Architect shall perform its obligations under this agreement as an independent contractor and not as an agent or fiduciary of any other Party. II. COMPENSATION ‐ Client agrees to pay monthly invoices or their undisputed portions within 30 days of receipt. Payment later than 30 days shall include interest at 1‐1/2 percent per month or lesser maximum enforceable interest rate, from the date the Client received the invoice until the date Landscape Architect receives payment. Such interest is due and payable when the overdue payment is made. It is understood and agreed by the Parties that Landscape Architect’s receipt of payment(s) from Client is not contingent upon Client’s receipt of payment, funding, reimbursement or any other remuneration from others. Time‐related charges will be billed as specified in this Agreement. Unless stated otherwise in this Agreement, direct expenses, subcontracted services and direct costs will be billed at actual cost plus a service charge of 10 percent. Mileage will be billed at current IRS rates. III. RESPONSIBILITY ‐ Landscape Architect is employed to render a professional service only, and any payments made by Client are compensation solely for the services rendered and the recommendations made in carrying out the work. Landscape Architect agrees to follow the standard practices of the Landscape Architect profession to make findings, provide opinions, make factual presentations, and provide professional advice and recommendations. Nothing contained herein shall be argued to have created any warranty or certification, and Landscape Architect shall not be required to provide any certification, assignment or warranty of its work, but upon request and for a separate mutually agreed fee and fully executed contract amendment and at Landscape Architect’s sole discretion, Landscape Architect may agree to provide certain specific written statements regarding its services. Such statements shall be in a form prepared by and acceptable to Landscape Architect and shall be requested with sufficient advance notice to allow Landscape Architect to review the documents and prepare a suitable statement. Landscape Architect's review or supervision of work prepared or performed by Client or by other individuals or firms employed by Client shall not relieve Client or those individuals or firms of complete responsibility for the adequacy of their work. It is understood that any resident Landscape Architect or inspection services provided or performed by Landscape Architect shall be for the sole and exclusive purpose of reviewing the general compliance of such activities with respect to the technical provisions of the project specifications and such services by Landscape Architect shall not constitute any form of guarantee with respect to the performance of any contractor. Landscape Architect does not assume responsibility for methods or appliances used by a contractor, for safety conditions, or for compliance by contractors with applicable laws, rules and regulations. City of Coppell ‐ Asbury Manor Trail, Moore Road Trail, Magnolia Park Trail December 26, 2018 Page 3 of 13 IV. SCOPE OF CLIENT SERVICES ‐ Client agrees to provide site access, and to provide those services described in the attached Scope of Services. V. OWNERSHIP OF DOCUMENTS ‐ Upon Landscape Architect’s completion of services and receipt of payment in full, Landscape Architect shall grant to Client a non‐exclusive license to possess the final drawings and instruments produced in connection with Landscape Architect’s performance of the work under this Agreement, if any. Said drawings and instruments may be copied, duplicated, reproduced and used by Client for the purpose of constructing, operating and maintaining the improvements. Client agrees that such documents are not intended or represented to be suitable for reuse by Client or others for purposes outside the Scope of Services of this Agreement. Notwithstanding the foregoing, Client understands and agrees that any and all computer programs, GIS applications, proprietary data or processes, and certain other items related to the services performable under this Agreement are and shall remain the sole and exclusive property of Landscape Architect and may not be used or reused, in any form, by Client without the express written authorization of Landscape Architect. Client agrees that any reuse by Client, or by those who obtain said information from or through Client, without written verification or adaptation by Landscape Architect, will be at Client’s sole risk and without liability or legal exposure to Landscape Architect or to Landscape Architect’s employees, agents, representatives, officers, directors, affiliates, shareholders, owners, members, managers, attorneys, subsidiary entities, advisors, subconsultants or independent contractors or associates. Client agrees to indemnify Landscape Architect, Landscape Architect’s subconsultants and independent associates for all damages, liability or cost arising from such reuse. Landscape Architect may reuse all drawings, reports, data and other information developed in performing the services described by this Agreement in Landscape Architect’s other activities. VI. INDEMNIFICATION ‐ Landscape Architect agrees to indemnify Client from direct damages to the extent caused by the negligent act or omission or willful misconduct of Landscape Architect, Landscape Architect’s employees, agents, representatives, officers, directors, affiliates, shareholders, owners, members, managers, attorneys, subsidiary entities, advisors, subconsultants or independent contractors or associates. Client agrees to indemnify Landscape Architect from damages to the extent caused by the negligent act or omission or willful misconduct of Client. In the event that Client is found to be concurrently negligent, Landscape Architect shall not indemnify for the proportionate negligence of Client, but shall only indemnify for the portion of negligence solely attributable to Landscape Architect, its agents, servants, employees, subcontractors of any tier and their agents, servants and employees. Likewise, Client shall not indemnify Landscape Architect for the proportionate negligence of Landscape Architect. Neither Party shall be liable to the other for lost profits or for incidental, special, speculative, remote or consequential damages, whether or not the possibility of such has been disclosed or could have been reasonably foreseen. The Parties agree to indemnify one another against damages of third parties recoverable from the indemnitee to the extent caused by the comparative negligence of the indemnitor. Such negligence shall be measured by standards in effect at the time services are rendered, not by later standards. Client acknowledges that Landscape Architect may perform work at facilities that may contain hazardous materials or conditions, and that Landscape Architect had no prior role in the generation, treatment, City of Coppell ‐ Asbury Manor Trail, Moore Road Trail, Magnolia Park Trail December 26, 2018 Page 4 of 13 storage, or disposition of such materials. Landscape Architect shall be indemnified and defended by Client for any and all claims arising out of the presence of hazardous materials or conditions except for those claims as determined by final judgment of a court of competent jurisdiction to arise out of the sole negligence of Landscape Architect. VII. INSURANCE ‐ Landscape Architect agrees to maintain during the life of the Agreement the following minimum insurance: A. Commercial general liability insurance, including personal injury liability, blanket contractual liability, and broad form property damage liability in an amount of not less than $1,000,000. B. Automobile bodily injury and property damage liability insurance with a limit of not less than $1,000,000. C. Statutory workers’ compensation and employers’ liability insurance as required by state law. D. Professional liability insurance (Errors and Omissions) with a limit of $1,000,000 per claim/annual aggregate. VIII. SUBCONTRACTS ‐ Landscape Architect shall be entitled to subcontract any portion of the work described in the Scope of Services. IX. ASSIGNMENT ‐ This Agreement is binding on the heirs, successors, and assigns of the Parties hereto. Neither this Agreement, nor any claims, rights, obligations, suits or duties associated hereto, shall be assigned or assignable by either Client or Landscape Architect without the prior written consent of the other Party. X. INTEGRATION – This Standard Form of Agreement and the Scope of Services, including fee and schedule are fully incorporated herein and represent the entire understanding of Client and Landscape Architect. No prior oral or written understanding shall be of any force or effect with respect to those matters covered herein. The Agreement may not be modified or altered except in writing signed by both Parties. XI. JURISDICTION AND VENUE ‐ This Agreement shall be administered under the substantive laws of the State Texas (and not its conflicts of law principles) which shall be used to govern all matters arising out of, or relating to, this Agreement and all of the transactions it contemplates, including without limitation, its validity, interpretation, construction, performance and enforcement. Exclusive venue shall lie in Harris County, Texas. XII. SUSPENSION OF SERVICES ‐ If work under this Agreement is suspended for more than thirty (30) calendar days in the aggregate, the Landscape Architect shall be compensated for services performed and charges incurred prior to receipt of notice to suspend, including an equitable adjustment in fees resulting from the demobilization and, as appropriate, remobilization. Additionally, Client agrees to equitably adjust the work schedule based on the delay caused by the suspension. If work under this Agreement is suspended for more than ninety (90) calendar days in the aggregate, the Landscape Architect may, at its option, terminate this Agreement upon giving notice in writing to the Client. Further, Landscape Architect may request that the work be suspended by notifying Client, in writing, of circumstances or conditions interfering with normal progress of the work. If the Client fails to make timely payments to Landscape Architect or is otherwise in breach of this Agreement, the Landscape Architect may suspend performance of services upon five (5) calendar days’ notice to the Client. The Landscape Architect shall have no liability to the Client for any costs or damages resulting from a suspension occasioned by any breach or perceived breach of this Agreement by Client. City of Coppell ‐ Asbury Manor Trail, Moore Road Trail, Magnolia Park Trail December 26, 2018 Page 5 of 13 XIII. TERMINATION OF WORK ‐ Either the Client or the Landscape Architect may terminate this Agreement at any time with or without cause upon giving the other Party ten (10) calendar days’ prior written notice. Client agrees that termination of Landscape Architect for Client’s convenience shall only be utilized in good faith, and shall not be utilized if either the purpose or the result of such termination is the performance of all or part of Landscape Architect’s services under this Agreement by Client or by another service provider. Following Landscape Architect’s receipt of such termination notice the Client shall, within ten (10) calendar days of Client’s receipt of Landscape Architect’s final invoice, pay the Landscape Architect for all services rendered and all costs incurred up to the date of Landscape Architect’s receipt of such notice of termination. XIV. TAXES ‐ The fees and costs stated in this Agreement, unless stated otherwise, exclude all sales, consumer, use and other taxes. Client agrees to fully reimburse Landscape Architect and its subconsultants for taxes paid or assessed in association with the work under this Agreement, whether those taxes were in effect as of the date of this Agreement or were promulgated after the date of this Agreement. This clause shall not apply to taxes associated with reimbursable or other project related expenses, which shall be identified in the applicable invoice for reimbursement by Client. XV. ALTERNATIVE DISPUTE RESOLUTION ‐ Any conflicts or disputes that arise under or through this Agreement or that may exist following the completion thereof shall be discussed at a meeting of one senior management person from Client and one from Landscape Architect. This meeting shall be a condition precedent to the institution of any legal or equitable proceedings, unless such meeting will infringe upon schedules defined by applicable statutes of limitation or repose. Should such a situation arise, the Parties agree that such meeting shall still be required, but the institution of said proceedings shall not be precluded for failure to meet this specific meeting requirement. XVI. MERGER AND SEVERABILITY – This Agreement constitutes, represents and is intended by the Parties to be the complete and final statement and expression of all of the terms and arrangements between the Parties to this Agreement with respect to the matters provided for in this Agreement. This Agreement supersedes any and all prior or contemporaneous agreements, understandings, negotiations, and discussions between the Parties and all such matters are merged into this Agreement. Should any one or more of the provisions contained in this Agreement be determined by a court of competent jurisdiction or by legislative pronouncement to be void, invalid, illegal, or unenforceable in any respect, such voiding, invalidity, illegality, or unenforceability shall not affect any other provision hereof, and this Agreement shall be considered as if the entirety of such void, invalid, illegal, or unenforceable provision had never been contained in this Agreement. XVII. EXCLUSIVITY OF REMEDIES – The Parties acknowledge and agree that the remedies set forth in this Agreement, including those set forth in Article VI. Indemnification and Article XIX. Agreed Remedies are and shall remain the Parties’ sole and exclusive remedy with respect to any claim arising from, or out of, or related to, the subject matter of this Agreement. The Parties agree that Landscape Architect is to have no liability or responsibility whatsoever to Client for any claim(s) or loss(es) of any nature, except as set forth in this Agreement. No Party shall be able to avoid the limitations expressly set forth in this Agreement by electing to pursue some other remedy. XVIII. TIMELINESS OF PERFORMANCE ‐ Landscape Architect shall perform its professional services with due and reasonable diligence consistent with sound professional practices. XIX. AGREED REMEDIES ‐ IN RECOGNITION OF THE RELATIVE RISKS AND BENEFITS OF THE PROJECT TO BOTH THE CLIENT AND THE LANDSCAPE ARCHITECT, AND ACKNOWLEDGING THAT THE ALLOCATION City of Coppell ‐ Asbury Manor Trail, Moore Road Trail, Magnolia Park Trail December 26, 2018 Page 6 of 13 OF RISKS AND LIMITATIONS OF REMEDIES ARE BUSINESS UNDERSTANDINGS BETWEEN THE PARTIES AND THESE RISKS AND REMEDIES SHALL APPLY TO ALL POSSIBLE LEGAL THEORIES OF RECOVERY. CLIENT FURTHER AGREES, TO THE FULLEST EXTENT PERMITTED BY LAW, AND NOTWITHSTANDING ANY OTHER PROVISIONS OF THIS AGREEMENT OR ANY REFERENCE TO INSURANCE OR THE EXISTENCE OF APPLICABLE INSURANCE COVERAGE, THAT THE TOTAL LIABILITY, IN THE AGGREGATE, OF THE LANDSCAPE ARCHITECT AND LANDSCAPE ARCHITECT'S OFFICERS, DIRECTORS, EMPLOYEES, AGENTS, AND SUBCONSULTANTS TO THE CLIENT OR TO ANYONE CLAIMING BY, THROUGH OR UNDER THE CLIENT, FOR ANY AND ALL CLAIMS, LOSSES, COSTS OR DAMAGES WHATSOEVER ARISING OUT OF, RESULTING FROM, OR IN ANY WAY RELATED TO, THE SERVICES UNDER THIS AGREEMENT FROM ANY CAUSE OR CAUSES OF THE LANDSCAPE ARCHITECT OR THE LANDSCAPE ARCHITECT'S OFFICERS, DIRECTORS, EMPLOYEES, AGENTS, AND SUBCONSULTANTS, SHALL NOT EXCEED THE LANDSCAPE ARCHITECT'S FEE FOR THE SERVICES PERFORMED UNDER THIS AGREEMENT OR $50,000, WHICHEVER IS GREATER. INCREASED LIMITS MAY BE NEGOTIATED FOR ADDITIONAL FEE. Further, it is the intent of the Parties to this Agreement that Landscape Architect's services under this Agreement shall not subject Landscape Architect's individual employees, officers or directors to any personal legal exposure for claims and risks associated with the services performed or performable under this Agreement. XX. WAIVER ‐ Any failure by Landscape Architect to require strict compliance with any provision of this Agreement shall not be construed as a waiver of such provision, and Landscape Architect may subsequently require strict compliance at any time, notwithstanding any prior failure to do so. APPROVED: APPROVED: Landscape Architect: HALFF ASSOCIATES, INC. CLIENT: CITY OF COPPELL Signature: Signature: Name: Timothy W. May Name: Title: Director Title: Date: 12/26/2018 Date: City of Coppell ‐ Asbury Manor Trail, Moore Road Trail, Magnolia Park Trail December 26, 2018 Page 7 of 13 ATTACHMENT “A” Basic Scope of Services I. To Be Provided By The Client The following items will be supplied by the Client to the Consultant: A. Copies of any applicable access easements, existing or proposed property dedications, restrictive covenants, existing survey data or any other known environmental restrictions within the project area. II. Trails – Design and Construction Documents HAI will provide the following information for the trail intersection reconstruction: 1. Asbury Manor Trail – existing T‐intersection: a. Survey: field survey of existing conditions within a 100’ radius of the T‐intersection b. Landscape Architecture: Design and construction documents for rebuilding the existing T‐ intersection to better drainage conditions and provide proper trail use. Construction document to include: 1) Prepare base map of field survey for use with this project 2) Prepare and present a design sketch of proposed in trail intersection improvements 3) Establish a construction budget for the project with Client 4) Demolition plans of existing concrete trail intersection and 3 concrete trails leading to the intersection of no more than 60’ 5) Horizontal and vertical control, construction details 6) Grading and drainage improvements 7) Project Manual and Specifications. 8) Prepare a final Opinion of Probable Construction Costs (OPCC) 9) Bidding documents in compliance with City bidding standards for this type and scope of construction. City of Coppell ‐ Asbury Manor Trail, Moore Road Trail, Magnolia Park Trail December 26, 2018 Page 8 of 13 2. Moore Road Trail – an approximate 750 linear foot boardwalk connection between existing trails. The boardwalk structures will be a maximum of 10 feet in width, with the walking surface located approximately 3 feet above the normal water surface elevation. The scope anticipates the design being a timber construction supported on drilled concrete pier foundations. a. Survey: field survey of existing conditions of an area approximately 20’ beyond the boardwalk improvements, including bottom of pond depths along the boardwalk alignment. b. Geotechnical Engineering: two (2) soil boring at each end of proposed boardwalk c. Structural Engineering: design and construction documents for boardwalk structure, decking, handrails, and end abutments. Structure design will be for loading of pedestrian and landscape maintenance equipment loading only. d. Landscape Architecture: Design and construction documents for the boardwalk alignment. Construction document to include: 1) Establish a construction budget for the project with Client 2) Horizontal and vertical control, construction details 3) Grading and drainage improvements 4) Project Manual and Specifications. 5) Prepare a final Opinion of Probable Construction Costs (OPCC) 6) Bidding documents in compliance with City bidding standards for this type and scope of construction. e. Section 404 Assessment: from historic aerial photography and other available resources provide determination of jurisdiction and permitting requirements, if any. City of Coppell ‐ Asbury Manor Trail, Moore Road Trail, Magnolia Park Trail December 26, 2018 Page 9 of 13 3. Magnolia Park Trail – and approximate 950 linear foot boardwalk connection between existing trails. The boardwalk structures will be a maximum of 10 feet in width, with the walking surface located approximately 3 feet above the normal water surface elevation. The scope anticipates that approximately 600 linear feet of the boardwalk will be in water with the design being a timber construction supported on drilled concrete pier foundations. The remaining trail length will be concrete trail on grade. a. Survey: field survey of existing conditions of an area approximately 20’ beyond the boardwalk improvements, including bottom of pond depths along the boardwalk alignment. b. Geotechnical Engineering: three (3) soil borings, two (2) at each end of proposed boardwalk and one on the north shore of the existing pond. c. Structural Engineering: design and construction documents for boardwalk structure, decking, handrails, and end abutments. Structure design will be for loading of pedestrian and landscape maintenance equipment loading only. d. Landscape Architecture: Design and construction documents for the boardwalk alignment. Construction document to include: 1) Establish a construction budget for the project with Client 2) Horizontal and vertical control, construction details 3) Grading and drainage improvements 4) Project Manual and Specifications. 5) Prepare a final Opinion of Probable Construction Costs (OPCC) 6) Bidding documents in compliance with City bidding standards for this type and scope of construction. e. Section 404 Assessment: from historic aerial photography and other available resources provide determination of jurisdiction and permitting requirements, if any. City of Coppell ‐ Asbury Manor Trail, Moore Road Trail, Magnolia Park Trail December 26, 2018 Page 10 of 13 4. HAI shall prepare an Opinion of Probable Construction Costs (OPCC) for the design. Opinions of Probable Construction Costs provided by The Consultant are based on familiarity with the construction industry and are provided only to assist the Client’s budget planning; such opinions shall not be construed to provide a guarantee or warranty of the actual construction costs at the time construction bids are solicited or construction contracts negotiated. Unless expressly agreed in writing and signed by the parties, no fixed limit of construction costs is established as a condition of this Agreement by the furnishing of opinions of probable construction costs. III. Bidding and Contract Negotiations A. HAI to attend and assist the Client with a pre‐bid conference. B. HAI shall respond to Bidder questions and issue necessary addendum to clarify bidding. C. HAI to attend the Bid Opening. D. HAI shall evaluate bid and recommend construction contract award. E. HAI shall attend County Commission Court for construction contract award if requested by Client. F. HAI shall assist Client in preparing Construction Agreement if requested by Client. IV. Construction Observation A. HAI shall for the Park Entry Monument construction: 1. Attend a pre‐construction conference with Parks Staff and Contractor 2. Attend ten (10) construction progress meetings on‐site, at Client’s request 3. Respond to product submittals, shop drawings, and RFI issued by Contractor 4. Review construction progress payments and recommend payment processing to Client 5. Conduct a punch walk and issue a report for Contractor action 6. Review punch report execution 7. Recommend final acceptance of construction work City of Coppell ‐ Asbury Manor Trail, Moore Road Trail, Magnolia Park Trail December 26, 2018 Page 11 of 13 ATTACHMENT “B” FEE SUMMARY BASIC SERVICES I. Prepare Client‐provided information for document use $500 II. Site Assessment, Design, Construction Documents Survey $13,000 Geotechnical Engineering $10,000 Structural Engineering $28,000 Landscape Architecture $13,000 Section 404 Assessment $2,000 III. Bidding and Contract Negotiations $2,500 IV. Construction Administration $12,500 BASIC SERVICES TOTAL – BID AND CONSTRUCTION $81,000 V. Direct Cost (allowance) (including a Registered Accessibility Specialist review/permit if necessary) $3,000 The estimated fees shall be considered lump sum fees unless otherwise noted. Our services will be invoiced monthly based on the percentage of work completed. Costs incurred will be carefully monitored during the progress of this project and the fees will not be exceeded without prior written approval from the Client. The estimated fee for Reimbursable Expenses includes mileage, printing, plotting and reproduction, postage, messenger service, equipment, City review fees, TDLR submittal and review fees, long distance telephone calls and travel outside of the Greater Houston Area. These items will be billed separately at 1.10 times the direct cost incurred. Permit fees are not included in the listed fees. The Scope of Services should not require the HAI to submit drawings to the Texas Department of Licensing and Regulation for accessibility review required under the Architectural Barriers Texas Accessibility Standards. Unless otherwise stated, fees quoted in this proposal exclude state and federal sales taxes on professional services. In the event that new or additional state or federal taxes are implemented on the professional services provided under this contract during the term of the work, such taxes will be added to the applicable billings and will be in addition to the quoted fees. City of Coppell ‐ Asbury Manor Trail, Moore Road Trail, Magnolia Park Trail December 26, 2018 Page 12 of 13 ATTACHMENT “C” SERVICES NOT INCLUDED 1. Right‐of‐entry for access to any private or public areas outside the right‐of‐way; 2. Platting, preparing easements or right‐of‐way parcel preparation and acquisition; 3. Subsurface utility engineering (SUE) investigation, assessments, except as specifically identified in this proposal; 4. Research of “as‐built” drawings; 5. Water sampling and analysis; 6. Testing of building materials; 7. Hydrogeological analysis; 8. Storm water sampling and analysis; 9. Underground storage tank testing and remediation; 10. Researching title records for environmental liens or activity and use limitations; 11. Federal and state regulatory agency file review; 12. Site clean‐up and remediation; 13. Evaluation of permitting requirements; 14. TxDOT driveway permit application; 15. Hydrologic and Hydraulic report; 16. Title research generally performed by the title company; 17. Utility Application Packages for installation of facilities within Utility easements; 18. Engineering services of any kind, unless indicated in the Scope of Services, assessments, except as specifically identified in this proposal; 19. Architectural services of any kind, unless indicated in the Scope of Services; 20. Geotechnical consulting services assessments, except as specifically identified in this proposal; 21. Traffic engineering report or studies; 22. Quality control and material testing services during construction; 23. Detention design, assume proposed impervious area equals existing impervious area; 24. Storm Water Quality Management Plan design; 25. Fire protection, gas, telephone, cable and/or electric design; 26. Topographic, Improvement or boundary surveys except as specifically identified in this proposal; 27. Record Drawings of improvements included in the civil scope of services; 28. Preparation of easements or dedication exhibits except as specifically identified in this proposal; 29. Filing fees and permit fees; 30. Environmental impact statements and assessments, except as specifically identified in this proposal; 31. Construction staking; 32. Construction administration, except as specifically identified in this proposal; 33. Floodplain studies or reclamation plans; 34. Design of any facilities within the limits of the building; 35. Quantity take‐offs and/or Engineer's Statement of Probable Construction Cost; 36. Design for relocation, adjustment and/or demolition of existing improvements or infrastructure; 37. Review of Engineers certificates. The Design Professional shall not be required to execute any documents subsequent to the signing of this Agreement that in any way might, in the sole judgment of the Design Professional, increase the Design Professional's risk or the availability or cost of his or her professional or general liability insurance; City of Coppell ‐ Asbury Manor Trail, Moore Road Trail, Magnolia Park Trail December 26, 2018 Page 13 of 13 38. This proposal includes the design of on‐site facilities only. Design of any off‐site utility or drainage facility extensions, except as specifically identified under Section II of this proposal, which may be required to serve the property is not included; 39. Design and Surveying services for the project Engineer or Construction Contractor; 40. Preparation of presentation materials for marketing or purposes; 41. Public or other presentations; 42. Providing professional services for the field selection of plant materials; 43. Providing services other than those outlined in Attachment “A” Scope of Services; 44. Site visits or meetings as requested beyond the number identified in in Attachment “A” Scope of Services; 45. TDLR submittal, noting this project does not have unrestricted accessibility needs or concerns; 46. Archeological studies by a professional archeologist; 47. Texas Antiquities code requirements and submittals. Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2018-4316 File ID: Type: Status: 2018-4316 Agenda Item Agenda Ready 1Version: Reference: In Control: Parks and Recreation 12/20/2018File Created: Final Action: ABW Connector TrailFile Name: Title: Consider award of bid and authorize a NCPA contract with Core Construction in the amount of $65,599.09, for the installation of a connector trail from Andy Brown West Park to the sidewalk on the north side of Parkway Blvd.; and authorizing the City Manager to sign and execute any necessary documents. Notes: Sponsors: Enactment Date: Memo.pdf, ABP West Sidewalk Estimate Report.pdf, Trail Connection Plan.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 01/08/2019City Council Text of Legislative File 2018-4316 Title Consider award of bid and authorize a NCPA contract with Core Construction in the amount of $65,599.09, for the installation of a connector trail from Andy Brown West Park to the sidewalk on the north side of Parkway Blvd.; and authorizing the City Manager to sign and execute any necessary documents. Summary See attached memo. Fiscal Impact: Funds are available in the 2014 Sales Tax Bonds for this trail. Staff Recommendation: Page 1City of Coppell, Texas Printed on 1/4/2019 Master Continued (2018-4316) The Parks and Recreation Department recommends approval. Goal Icon: Sustainable City Government Business Prosperity Community Wellness and Enrichment Sense of Community Special Place to Live Page 2City of Coppell, Texas Printed on 1/4/2019 1 MEMORANDUM To:Mayor and City Council From:Brad Reid, Director of Parks and Recreation Date:January 8, 2019 Reference:Consider award of bid and authorize a National Cooperative Purchasing Alliance Contract (NCPA) with Core Construction in the amount of $65,599.09, for the installation of a connector trail from Andy Brown Park West, to the sidewalk on the north side of Parkway Blvd.; and authorizing the City Manager to sign and execute any necessary documents. 2030:Sustainable City Government Strategy: Excellent and Well-Maintained City Infrastructure and Facilities. Introduction: The original concept for this project includes a connector trail connecting the trail at the southern end of Andy Brown Park West, directly to the Coppell High School property. This proposed trail alignment requires an easement or property use agreement from the land owners on the south side of Parkway Blvd., as well as the CISD. The City has been successful in obtaining an agreement from the CISD, but unsuccessful in acquiring the easement needed from the landowners south of Parkway Blvd. and west of the Cottonwood Creek. A connection from the trai l at Andy Brown Park West to Coppell High School is a high priority for the trail system. The Parks & Recreation Department would like to move forward with the installation of a connector trail from Andy Brown Park West to the sidewalk on the north side of Parkway Blvd., leaving the door open for continued discussions with the landowner to the south. The connection to the sidewalk on the north side of Parkway Blvd. has tremendous value to the community as a safe route to school, as well as an entrance to the park. Analysis: This project will consist of the installation of an 8’wide connection ramp from the concrete trail at Andy Brown Park West, up to the sidewalk on the north side of Parkway Blvd. There is in excess of 10’ of grade change from Parkway Blvd. to the park requiring the use of switchbacks to maintain ADA compliance. The trail will not connect to the Parkway Blvd. underpass at this time. 2 Legal Review: Agenda item does not require legal review. Fiscal Impact: The fiscal impact of this Agenda item is $65,599.09 Recommendation: The Parks and Recreation Department recommends approval of this item. Final EstimateMatt LetlowCORE TX04-03 - NCPA Contract: Job Order Contracting (National) - 04-10 - 4/02/2018 to 4/30/2019Sidewalk Addition ABP West - TX COC 0020Estimator: Matt LetlowSidewalk Addition ABP WestNCPA RQN Proposal #: 2018-1255968745Furnish and install turnkey, sidewalk to create a path from ABP West to Parkway Blvd.Includes handail on upper side and acid stain exposed wall finishDoes not include:Licensed surveyor for layout (not needed)Irrigation repairsVerification of bldg setback linesTree pruning or replacementProject Scope:Division Summary (MF04)01 - General Requirements $18,738.50 26 - Electrical02 - Existing Conditions27 - Communications03 - Concrete $2,460.10 28 - Electronic Safety and Security04 - Masonry31 - Earthwork05 - Metals32 - Exterior Improvements $7,970.4606 - Wood, Plastics, and Composites33 - Utilities07 - Thermal and Moisture Protection34 - Transportation08 - Openings35 - Waterway and Marine Transportation09 - Finishes41 - Material Processing and Handling Equipment10 - Specialties44 - Pollution Control Equipment11 - Equipment46 - Water and Wastewater Equipment12 - Furnishings48 - Electric Power Generation13 - Special ConstructionAlternate $42,583.3314 - Conveying EquipmentTrades21 - Fire SuppressionAssemblies22 - PlumbingFMR23 - Heating, Ventilating, and Air-Conditioning (HVAC)MF04 Total (Without totalling components) $71,752.3925 - Integrated AutomationTotalling ComponentsPriced Line Items $29,169.06 2018 NCPA JOC National (-6.0000%) $(1,494.62)RSMeans DALLAS, TX CCI 2018, 85.40% $(4,258.68) Nonpriced Line Items $42,583.33Grand Total $65,999.09Page 1 of 2 Sidewalk Addition ABP West - TX COC 0020Printed 11 DEC 2018 8:40AM v2.634 Final EstimateEstimator: Matt LetlowSidewalk Addition ABP WestItemQuantityUnit CostDescriptionUMTotalBook01 - General Requirements 1 01-31-13-20-0160 Field personnel, general purpose laborer, average Week 5.3000 $2,475.00 $13,117.50RSM15FAC L, O&P 2 01-54-33-20-4890-2 Rent per day for rent loader, skid steer, wheeled, 1 CY 78 HP, diesel Ea. 14.0000 $401.50 $5,621.00RSM18FAC E, O&P01 - General Requirements Total $18,738.5003 - Concrete 3 03-11-13-85-0500 C.I.P. concrete forms, wall, wood bulkhead with 2 piece keyway, 1 use, includes erecting, bracing, stripping and cleaningL.F. 146.0000 $16.85 $2,460.10RSM18FAC M, L, O&P03 - Concrete Total $2,460.1032 - Exterior Improvements 4 32-11-23-23-7000 Base course drainage layers, prepare and roll sub-base, small areas to 2,500 S.Y.S.Y. 435.5000 $2.21 $962.46RSM18FAC L, E, O&P 5 32-31-19-10-5300 Decorative metal fences and gates, tubular picket, steel, 6' sections, 1-9/16" posts, 4' high, includes excavationL.F. 146.0000 $48.00 $7,008.00RSM18FAC M, L, E, O&P14632 - Exterior Improvements Total $7,970.46 6 03-11-13-20-0550 Form Material, SidewalksL.F. 680.0000 $7.75 $5,270.00CUSTOM M, L, E, B 7 03-11-13-20-0555 Form material, Retaining Wall, footingsS.F. 3,358.0000 $4.45 $14,943.10CUSTOM M, L, E, B 8 03-30-53-40-4600 Concrete in place, SidewalksC.Y. 113.0000 $125.00 $14,125.00CUSTOM M, B 9 03-30-53-40-4800 Reinforcing, Footings,Retaining Wall System & Flatwork LSum 2,903.2500 $2.84 $8,245.23CUSTOM M, L, B Total $42,583.33Estimate Grand Total 65,999.09Page 2 of 2 Sidewalk Addition ABP West - TX COC 0020Printed 11 DEC 2018 8:40AM v2.634 Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2018-4340 File ID: Type: Status: 2018-4340 Agenda Item Agenda Ready 1Version: Reference: In Control: Engineering 12/31/2018File Created: Final Action: Emergency Water Line RepairFile Name: Title: Consider ratification of an emergency contract in the amount of $91,000 to Canary Construction; and $27,696.83 to NPL Inc.; for the emergency repair of a 24” waterline and pavement repair on E. Sandy Lake Road; using funds from the water/sewer operations; as executed by the City Manager according to General Exemption (1) of section 252 of the Local Government Code. Notes: Sponsors: Enactment Date: Emergency Water Line Repair Memo.pdf, Location Exhibit.pdf, Invoices.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 01/08/2019City Council Text of Legislative File 2018-4340 Title Consider ratification of an emergency contract in the amount of $91,000 to Canary Construction; and $27,696.83 to NPL Inc.; for the emergency repair of a 24” waterline and pavement repair on E. Sandy Lake Road; using funds from the water/sewer operations; as executed by the City Manager according to General Exemption (1) of section 252 of the Local Government Code. Summary Fiscal Impact: Funds are being provided by Undesignated Retained Earnings and a budget amendment will be brought forward at a future Council meeting. Page 1City of Coppell, Texas Printed on 1/4/2019 Master Continued (2018-4340) Staff Recommendation: The Public Works Department recommends approval. Goal Icon: Sustainable City Government Business Prosperity Community Wellness and Enrichment Sense of Community Special Place to Live Page 2City of Coppell, Texas Printed on 1/4/2019 1 MEMORANDUM To: Mayor and City Council From: Kent Collins P.E., Director of Public Works Date: January 8, 2019 Reference: Ratification for emergency repair of a 24” water main located at the intersection of E. Sandy Lake Rd. General Information: • On 11/15/2018 Public Works was notified of a leak on E. Sandy Lake Rd. • Initial investigation identified a main break at the intersection of E. Sandy Lake Rd. coming from a valve stack located in the center lane. • The 24” RCCP (Reinforced Concrete Cylinder Pipe) water line was installed in the late1990’s. • Emergency repairs were made to prevent further damage to the water system and roadways. • The repair to the water main was completed on 12/1/2018. • This memo is to ratify the emergency repair in the amount of $91,000 for the water main repair and $27,696.83 for the pavement repair. Introduction: Consider ratification of an emergency contract in the amount of $91,000 to Canary Construction and $27,696.83 to NPL Inc, for the emergency repair of a 24” waterline on E. Sandy Lake Road and pavement repair; using funds from the water/sewer operations; and executed by the City Manager according to General Exemption (1) of section 252 of the Local Government Code. Analysis: The City of Coppell was notified of water leaking from a valve stack on E. Sandy Lake Rd. at Denton Tap Road. We contacted Canary Construction to perform the initial investigation to determine where the leak was. Our initial investigation identified the leak was coming from a 1990’s 24” RCCP water line that was underneath the right turn land and sidewalk on E. Sandy Lake Rd. Various valves were identified and exercised to eliminate any businesses or residents being out of water. After several days of valve exercising the water was brought down to a low flow and repairs could be made safely. After digging and exposing the damaged water main the hole measured 25ft. long, 12ft. wide and 18.5ft. deep. Due to the depth of the water main larger excavation equipment and safety equipment 2 had to be utilized to complete the repairs. Once exposed it was determined that the entire circumference of the reinforced concrete cylinder pipe was damaged and had to be repaired by a specialized welder. Canary Construction was able to make the repair and backfill was complete the following day. NPL, who is our current pavement contractor, made the pavement repairs the week of 12/10/2018. Legal Review: In the Coppell Code of Ordinances, Chapter 1, Article 1-5-6 G, it states “No expenditure exceeding $50,000.00 may be made without competitive bids except when the expenditure falls within one of the general exemptions outlined in section 252.022 of the Texas Local Government Code, provided however, that in the event of an emergency expenditure, such emergency shall be declared by the city manager and approved by the city council, or may be declared by the city council in its resolution authorizing execution of the contract.” Section 252.022 of the Texas Local Government Code states “GENERAL EXEMPTIONS. (a) This chapter does not apply to an expenditure for: a procurement made because of a public calamity that requires the immediate appropriation of money to relieve the necessity of the municipality's residents or to preserve the property of the municipality;” Fiscal Impact: The fiscal impact of this item is $118,696.83 as provided for by the utility operations fund. BELT LINE RDS.H. 121S.H. 121DENTON TAP RDFREEPORTPKWYSANDY LAKE RD P A RKWAY BLV D MACAR T HURBLVDCO PPELLRDROYALLNBEL T L IN E RDBETHEL RD Created in ArcGIS 10.5.1 Created: January 2018by Leah BW:\GIS\Projects\Exhibit Location Maps\Exhibit Location Map AREA REFERENCED BY MAP 0 0.5 1 Miles 1 inch = 0.75 miles ±WATER LINE REPAIR E SANDY LAKE RD !' !' !' !' !'!' !' !' !'!' 5 " " " " 5 "5 " """ "S DENTON TAP RDE SANDY LAKE RD E SANDY LAKE RDNDENTONTAPRD6 1630 624 84168 16 Created in ArcGIS 10.5.1 Created: January 2019by Leah BW:\GIS\Projects\Exhibit Location Maps\Exhibit Location Map WATER LINE REPAIR E SANDY LAKE RD 0 20 40 Feet ±5 PLUG "TEE !'WATER VALVE WATER MAIN REPAIR SECTION Invoice Date 11/28/2018 Invoice # 1121 Bill To City of Coppell Attn: Accounts Payable PO Box 9478 Coppell, TX 75019 Canary Construction, Inc. wayne@canaryconstruction.com 802 N. Kealy Ave., Suite 101 P.O. No. 18-33 Terms Project Total DescriptionQuantity Rate Amount Explore for leak at 16" Gate Valve at Sandy Lake & Denton Tap1 44,000.00 44,000.00 $44,000.00 Invoice Date 12/3/2018 Invoice # 1122 Bill To City of Coppell Attn: Accounts Payable PO Box 9478 Coppell, TX 75019 Canary Construction, Inc. wayne@canaryconstruction.com 802 N. Kealy Ave., Suite 101 P.O. No. 18-33 Terms Project Total DescriptionQuantity Rate Amount Weld & Repair 24" Water Main Denton Tap & Sandy Lake 1 47,000.00 47,000.00 $47,000.00 2019 JOB # 590 CITY OF COPPELL STREETS/ ALLEYS DATE WORKED BLOCK STREET NAME JOB PHASE DPR WEEK ENDING Description REMOVE 6" TO 8" THICK REINFORCED CONCRET REMOVE 4" TO 5" CONCRETE SIDEWALK 0-50 S 4" CONCRETE SIDEWALK (3000 P.S.I. NO FLY) 8" (5000 P.S.I. NO FLY ASH AIR) CONCRETE 24" CURB AND GUTTER TO INCLUDE 6" CURB 0 SAW CUT FULL DEPTH CONCRETE UNCLASSIFIED EXCAVATION 0 - 50 C.Y. CRACK AND JOINT SEALING (RANDOM CRACKS) TRAFFIC CONTROL PLAN ON MAJOR THOROUGHFA Total By Day Total By Month Item No.1 7A 10 28 69 86 91 121 122 QV SHEET #NPL Prices $ 12.38 $ 9.90 $ 64.35 $ 81.40 $ 33.00 $ 2.75 $ 110.00 $ 3.85 $ 137.50 DECEMBER 2018 1847 12/10-12/18/18 0 SANDY LAKE @ DENTON TAP 590 136 COPS-3.0-C-100 12/16/18 208.25 50.01 50.01 208.25 29.00 116.00 16.67 242.00 3.00 $ 27,696.83 $ - $ - Dec QTY Totals 208.25 50.01 50.01 208.25 29.00 116.00 16.67 242.00 3.00 $ 27,696.83 590- SANDY LAKE & DENTON TAP - SPEND $ 27,696.83 $ 27,696.83 TOTALS BY ITEM Description REMOVE 6" TO 8" THICK REINFORCED CONCRET REMOVE 4" TO 5" CONCRETE SIDEWALK 0-50 S 4" CONCRETE SIDEWALK (3000 P.S.I. NO FLY) 8" (5000 P.S.I. NO FLY ASH AIR) CONCRETE 24" CURB AND GUTTER TO INCLUDE 6" CURB 0 SAW CUT FULL DEPTH CONCRETE UNCLASSIFIED EXCAVATION 0 - 50 C.Y. CRACK AND JOINT SEALING (RANDOM CRACKS) TRAFFIC CONTROL PLAN ON MAJOR THOROUGHFA Daily Grand Total Monthly Grand Total Item No.1 7A 10 28 69 86 91 121 122 NPL Prices $ 12.38 $ 9.90 $ 64.35 $ 81.40 $ 33.00 $ 2.75 $ 110.00 $ 3.85 $ 137.50 Qty 208.25 50.01 50.01 208.25 29.00 116.00 16.67 242.00 3.00 Total Dollar Amount $ 2,578.14 $ 495.10 $ 3,218.14 $ 16,951.55 $ 957.00 $ 319.00 $ 1,833.70 $ 931.70 $ 412.50 $ 27,696.83 $ 27,696.83 TRACK BUT DO NOT TAKE FROM CONTRACT FUNDS PER CM 12/7/18 DEC $ -$ 27,696.83 $ - Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2018-4344 File ID: Type: Status: 2018-4344 Agenda Item Agenda Ready 1Version: Reference: In Control: City Council 01/02/2019File Created: Final Action: Discussion of Parkway Boulevard Reconstruction update. File Name: Title: Discussion of Parkway Boulevard Reconstruction update. Notes: Sponsors: Enactment Date: Parkway Update Memo.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 01/08/2019City Council Text of Legislative File 2018-4344 Title Discussion of Parkway Boulevard Reconstruction update. Summary Fiscal Impact: [Enter Fiscal Impact Statement Here] Staff Recommendation: [Enter Staff Recommendation Here] Goal Icon: Sustainable City Government Business Prosperity Page 1City of Coppell, Texas Printed on 1/4/2019 Master Continued (2018-4344) Community Wellness and Enrichment Sense of Community Special Place to Live Page 2City of Coppell, Texas Printed on 1/4/2019 1 MEMORANDUM To: Mayor and City Council From: Kent Collins P.E., Director of Public Works Date: January 8, 2019 Reference: Parkway Boulevard Reconstruction Update 2030: Sustainable City Government, Goal 3 Excellent and Well-maintained City Infrastructure and Facilities General Information: • 2011 Fugro Pavement Management Study identified Parkway Blvd. as needing repair. • 2015 the City engaged in a bicycle master plan and Parkway Blvd was identified as a critical route. • July 28, 2015 Council awarded the Design contract to J Volk for $293,000. • The Engineering and Parks Department hosted public meetings with citizens concerning bikeways/trails/side paths along Parkway Blvd. • June 13, 2017 Staff presented Council with a final concept for Parkway Blvd. that includes an 8’ side path on the north and a 6’ sidewalk on the south. • This is an update on the status of the project. Introduction: On June 13, 2017, City Council was updated on the concept of providing additional non-motorized facilities along the Parkway Blvd. corridor from MacArthur Blvd. to Cowboy Dr. The proposed plan included an 8’ side path on the north side of the road and widening the sidewalks on the south side from 4’ to 6’ wide where available. The 90% design plans show the 8’ side path on the north side and a varying width walk on the south side, ranging from 6’ to 8’ where right-of-way and easements allow. Analysis: The reconstruction of a portion of Parkway Blvd. has been planned since 2015 when Council awarded a design contract to J. Volk Engineering. After the award of the design contract there were numerous meetings and discussions regarding non-motorized facilities along the corridor. At the July 13, 2017 Council meeting a consensus of the final schematic was presented. 2 The design of the project is nearing completion and utility relocation efforts are in progress. The current bidding schedule is as follows: • 100% Plans Submittal to City 1/14/2019 • Final Bid Package to City 1/25/2019 • Information to Purchasing for Paper Ad 1/28/2019 • Final Bid Package to Purchasing 1/31/2019 • Advertising in Bid Sync 2/1/2019 • 1st Advertisement in Paper 2/1/2019 • 2nd Advertisement in Paper 2/8/2019 • Pre-Bid Meeting 2/12/2019 • Bid Opening 2/22/2019 • Council Agenda Item by 3/4/2019 • Council Award 3/12/2019 • Pre-Con 3/20/2019 The general scope of the project has not changed. The cross-section of the roadway is consistent with the schematic that was presented in July, 2017. The water line, sanitary sewer and storm drain systems will be replaced throughout the section between Heartz and Lodge. An 8’-wide side path will be constructed along the north right-of-way from Heartz to Moore, and a variable-width sidewalk/path will be constructed along the south right-of-way from Heartz to Lodge, ranging from 6’ to 8’. The remainder of the project will include localized panel repair or replacement and crack sealing. New landscaping and street lights will be installed in the median, and a new left-turn lane will be added for westbound traffic at Town Center. Staff plans to offer residents that currently are allowed to park on-street along Parkway to park off- site during construction in the Andy Brown Park lot located east of The CORE. This is consistent with previous discussions with those residents. Maintaining traffic flow during construction will be addressed to the extent possible. A minimum of one lane in each direction will be maintained during construction. The initial phase of construction will focus on utilities. The current plan is that paving operations would not commence until the school Summer break begins. Despite all efforts, traffic disruption is inevitable for a project that will likely span 12 months of work. Legal Review: This item did not require legal review. Fiscal Impact: This is a project update with no fiscal impact. Recommendation: This is a project update with no recommendation. Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2018-4306 File ID: Type: Status: 2018-4306 Agenda Item Mayor and Council Reports 1Version: Reference: In Control: City Secretary 12/05/2018File Created: Final Action: Mayor and Council ReportsFile Name: Title: Report by the City Council on recent and upcoming events. Notes: Sponsors: Enactment Date: Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 12/11/2018City Council 1 01/08/2019City Council Text of Legislative File 2018-4306 Title Report by the City Council on recent and upcoming events. Summary Fiscal Impact: Staff Recommendation: Goal Icon: Sustainable City Government Business Prosperity Community Wellness and Enrichment Page 1City of Coppell, Texas Printed on 1/4/2019 Master Continued (2018-4306) Sense of Community Special Place to Live Page 2City of Coppell, Texas Printed on 1/4/2019 Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2018-4307 File ID: Type: Status: 2018-4307 Agenda Item Council Committee Reports 1Version: Reference: In Control: City Secretary 12/05/2018File Created: Final Action: Council Committee ReportsFile Name: Title: A)North Central Texas Council of Governments - Councilmember Mays B)North Texas Commission - Councilmember Nancy Yingling Notes: Sponsors: Enactment Date: Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 12/11/2018City Council 1 01/08/2019City Council Text of Legislative File 2018-4307 Title A)North Central Texas Council of Governments - Councilmember Mays B)North Texas Commission - Councilmember Nancy Yingling Summary Fiscal Impact: Staff Recommendation: Goal Icon: Sustainable City Government Business Prosperity Page 1City of Coppell, Texas Printed on 1/4/2019 Master Continued (2018-4307) Community Wellness and Enrichment Sense of Community Special Place to Live Page 2City of Coppell, Texas Printed on 1/4/2019