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CP 2019-02-12
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(!HE4F*44E)? $,>#$.E?> AJ, F#?F,++#AE)? )I AJ, K#$FJ 7 1 678 /EA' /)*?FE+ K,,AE?>! /!HE4F*44E)? $,>#$.E?> AJ, L)++E?> M#%4 K,B)$E#+ /,?A,$ /*+A*$#+ N#$.,?! H!"@ L "$)O,FA P0.#A,! /' ! 3& 6 G7 G 678 DE!@C &= !3& DE!@C &/012!"3& >)'@ '" 3&F@ B 1!@ &= !3& LMK/ /*+A*$#+ N#$.,? K,B)!0.I D BG1!@ 3&F@ B 1!@ &/012!"3& #'@ B 3& H! "$@E&= !3& =" ( !"3&F((!B $I!&= !3& H$ '"%&'(&J!E$ * $I!&.$*!&&&&& ?!"8 DB $@E&K'C%3&&= !3&&DB $'@3&&>!@ &,'3&&=0!&= !3&A! 0"@&A! 0* 3& $'@3& = !3&& 7/EA' /)*?FE+6 G7 G 678 ,!- &'(&J!E$ * $I!&.$*!&456789:;4 2EA+, =!HE4F*44E)? )I =>,?.# @A,B4! (!HE4F*44E)? $,>#$.E?> AJ, F#?F,++#AE)? )I AJ, K#$FJ 7 1 678 /EA' /)*?FE+ K,,AE?>! /!HE4F*44E)? $,>#$.E?> AJ, L)++E?> M#%4 K,B)$E#+ /,?A,$ /*+A*$#+ N#$.,?! H!"@ L "$)O,FA P0.#A,! D*BB#$' .$ B *&<1) B 3 #$%&!'(!#')) **+!, - . /$0% 1!'0!234325"6 !" 7 .% /!#'0%$08 1!925"4:;<62= > ((&A!B'11!@C $'@3 L' *&<B'@3 >0 $@ 2*!&#$ %&L'I!"@1!@ K0 $@! &M"' )!"$ % #'110@$ %&N!**@! & @C&F@"$BG1!@ >!@ !&'(&#'110@$ % >)!B$ *&M* B!& '&J$I! #$%&!'(!#')) **+!, - . /$0% 1!'0!234325"6 !2 MEMORANDUM To: Mayor and City Council From: Brad Reid, Director of Parks and Recreation Date: February 12, 2019 Reference: Discussion regarding the Rolling Oaks Memorial Center Cultural Garden. 2030: Sense of Community, Special Place to live Introduction: The Manager of the Rolling Oaks Memorial Center was approached by an individual representing a faith-based group that would like to purchase a dedicated section for their religious group or anyone that shares the same religious ideology. The number discussed was 1,000 burial spaces. In accordance with our current rules and regulations we could not proceed with this request without the required approval to amend our property purchase regulations. The request to purchase the burial spaces in the Phase II expansion, if approved, would significantly impact the proposed number of additional ground burial spaces. Analysis: Staff has carried out numerous steps to see if this request would be feasible in the upcoming expansion. The following action items have been taken: Looked at current Phase I inventory to see if the spaces were available. Looked at approved Masterplan to see if the new expansion would allow it and discussed implications. Multiple phone conversations with MKEC, the Architecture Firm in the process of designing the expansion. Identi MKEC did add the area to a conceptual drawing for us to view. Visited DFW area cemeteries to look at their culture gardens and use industry knowledge to determine how to address the request. Next Steps: requests for similar gardens. 1 Determine specific guidelines for cultural gardens in order to accommodate burial expectations. Determine if future cultural gardens can be developed outside of the Phase II footprint and what that would entail (i.e. grading, irrigation, lot pins, etc.). Legal Review: Legal review is not required at this time. Fiscal Impact: There is no fiscal impact at this time. Recommendation: The Parks and Recreation Department recommends pursuing the addition of a 1000 space garden to the Phase II expansion and developing revised property purchasing policies to manage the details of group lot purchase requests. 2 ! "#$%&#' ()*+,-#$. #$ %&'(&#'))!**+&,!- /)00,++1 2,3#4 5 67898:5; !" .$*!&/012!"3&456789:;7 67;9:<8;"$,4,=>#>?)=@A,=.# B,#.' .$*!&<=3&,%)!3&> 0 3& 7/?>' C,D$,>#$' ?!" $'@3&A!(!"!@B!3&<@&#'@ "'*3& 6 E6FE 678 .$*!&#"! !C3& @++?,4 ?= /)GG*=?>' .$*!&/ 1!3&.$@ *&DB $'@3& ,$ *!3& B,0)$> H' @++?,4 ?= /)GG*=?>'! /' ! 3& 6 E7 E 678 DE!@C &= !3& F! DE!@C &/012!"3& >)'@ '" 3&F@ B 1!@ &= !3& D BG1!@ 3&F@ B 1!@ &/012!"3& #'@ B 3& H! 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K*NN#$' #$%&!'(!#')) **+!, - . /$0% 1!'0!234325"6 !> MEMORANDUM To: Mayor and City Council From: Mindi Hurley, Director of Community Development Date: February 12, 2019 Reference: Consider approval of an Ordinance for PD-297-HC to establish a Concept Site Plan for hotel, retail, restaurants and office uses on 16.57 acres and a Detail Site Plan for two Hotels, one being a Residence Hotel on approximately 6 acres located at the northeast corner of SH 121 and Sandy Lake Road and authorizing the Mayor to sign. 2030: Business Prosperity Executive Summary: This Planned Development District will establish a Concept Site Plan for hotel, retail, restaurants and office uses on 16.57 acres of property; and a Detail Site Plan for two hotels, one being a Residence Hotel on approximately 6 acres, and providing for a variance to Sec. 12-30-18. (2) c. Not more than 22 room units per acre for one of the hotels and -tenant sign along SH 121. Analysis: On January 22, 2019, the City Council approved PD-297-HC, as recommend for approval by the Planning tall monument sign would be permitted along SH 121 and a 60 square foot monument sign along Sandy Lake. All applicable conditions have been incorporated into the Ordinance. On December 11, 2018, the Planning and Zoning Commission recommended approval of PD-297-HC, Whitestone, subject to the following conditions which have been incorporated into the Planned Development exhibits 1. Concept Plan Conditions: a. At the time of Detail Site Plan approval for the remaining 11 +/- acres, consideration be given to providing additional buffers along the freeway as well as a focal point feature at the intersection of SH 121 and Sandy Lake Road. b. Detail Site Plans shall meet all development code requirements unless specifically varied at that time. c. There shall be a coherent architectural theme and Detail Site Plans shall include elevation facades to assure architectural compatibility. Variances to Sec. 12-22-5. Type of exterior construction relating to the color of wall surfaces will be reviewed at the time of Detail Site Plan approval. d. There shall be a consistent sign package for all attached signs and signs to be compliant with the provisions of the Sign Ordinance. 1 e. This property shall to be replatted to provide building sites, necessary easements, tree preservation area and Property Owners Association. f. The following traffic improvements are required to support this development, based on the T.I.A. submitted and shall be at the time of the platting of the property: i. Provide an eastbound left turn lane with 150 feet of storage on Sandy Lake Road at Royal Lane. ii. Provide a northbound right turn lane with 425 feet of deceleration including 100- foot taper on SH 121 Northbound Frontage Road at Driveway 2. iii. Provide a northbound right turn lane with 300 feet of deceleration including 100- foot taper on SH 121 Northbound Frontage Road at Driveway 3. iv. Modify existing signal at the intersection of Sandy Lake Road and Royal Lane to accommodate for southbound leg and eastbound left turn lane including a new traffic signal pole for the southbound direction and pedestrian signals for all legs. v. To construct one additional northbound through lane to the development at the intersection of Sandy Lake and Royal Lane. vi. The addition of a deceleration lane for the right turn into the Royal Lane Driveway. g. At the time of platting Fire lane shall be stubbed-out at intersections to Phase 2 to allow connection of future buildings. h. Property Owners Association shall maintain all common areas, including the landscape medians, tree preservation area pedestrian areas, and all enhanced paving surfaces. Property Owners Association documents areas shall be submitted for staff review prior to the filing of the Final Plat. i. Additional comments will be generated at the time of Detail Engineering review. 2. Detail Plan Home2-Suites, approval of a variance to Sec. 12-30-18.(2) c. Not more than 22 room units per acre, and the deficit in one amenities, a. Allowance to the variance in the number of colors of masonry and accent materials, subject revisions to the materials the reduction in the stucco areas to be compliant with the 80% masonry requirement. b. All signs shall be compliant with the Sign Ordinance. 3. Detail Plan LaQuinta, subject to: a. Allowance to the variance in the number of colors of masonry and accent materials. b. All signs shall be compliant with the Sign Ordinance. c. Allowing for a one parking space deficit, with 131 parking spaces being provided. Legal Review: The City Attorney reviewed this Ordinance Fiscal Impact: None Recommendation: The Planning Department recommends approval. Attachments: 1. Ordinance 2. Exhibit A Legal Description 3. Exhibit B - Concept Plan 4. Exhibit C - Detail Site Plan Hotels 2 5. Exhibit D - Landscape Plan 6. Exhibit E - Tree Survey 7. Exhibit F - LaQuinta Elevations 8. Exhibit G - LaQuinta First Floor Plans 9. Exhibit H - LaQuinta 2-5 Floor Plans 10. Exhibit I - Home2Suites Elevations 11. Exhibit J - Home2Suites First Floor Plans 12. Exhibit K - Home2Suites 2-5 Floor Plans 13. Exhibit L - Home2Suites room layout 14. Exhibit M - Street Cross Section 15. Exhibit N - Intersection Design 16. Exhibit O - 40-foot Multi-Tenant Sign 3 AN ORDINANCE OF THE CITY OF COPPELL, TEXAS ORDINANCE NO. ________ AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE CITY OF COPPELL, TEXAS, AS HERETOFORE AMENDED, BY GRANTING A CHANGE IN ZONING FROM HC (HIGHWAY COMMERCIAL) TO PD-297- HC (PLANNED DEVELOPMENT-297-HIGHWAY COMMERCIAL) TO ESTABLISH A CONCEPT SITE PLAN FOR HOTEL, RETAIL, RESTAURANTS AND OFFICE USES ON 16.57 ACRES OF PROPERTY AND A DETAIL SITE PLAN FOR TWO HOTELS, ONE BEING A RESIDENCE HOTEL, ON APPROXIMATELY 6 ACRES OF LAND LOCATED AT THE NORTHEAST CORNER OF SANDY LAKE AND SH 121, AND BEING MORE PARTICULARLY DESCRIBTACHED HERETO AND INCORPORATED HEREIN; PROVIDING FOR APPROVAL OF THE CONCEPT PLAN, DETAIL SITE PLAN, LANDSCAPE PLAN, TREE SURVEY, LAQUINTA ELEVATIONS, LAQUINTA FIRST FLOOR PLANS, LAQUINTA 2- 5 FLOOR PLANS, HOME2SUITES ELEVATIONS, HOME2SUITES FIRST FLOOR PLANS, HOME2SUITES 2-5 FLOOR PLANS, HOME2SUITES ROOM LAYOUT, STREET CROSS SECTION, INTERSECTION DESIGN AND 40- FOOT MULTI-TENANT SIGN, ATTACHED HERETO AS E THOUGH O; AND PROVIDING FOR DEVELOPMENT REGULATIONS; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Planning and Zoning Commission and the governing body of the City of Coppell, Texas, in compliance with the laws of the State of Texas and pursuant to the Comprehensive Zoning Ordinance of the City of Coppell, have given requisite notices by publication and otherwise, and after holding due hearings and affording a full and fair hearing to all property owners generally, and to all persons interested and situated in the affected area and in the vicinity thereof, the said governing body is of the opinion that Zoning Application No. PD-297-HC should be approved, and in the exercise of legislative discretion have concluded that the Comprehensive Zoning Ordinance and Map should be amended. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1. That the Comprehensive Zoning Ordinance and Map of the City of Coppell, Texas, duly passed by the governing body of the City of Coppell, Texas, as heretofore amended, be and the same is hereby amended by granting a change in zoning from HC (Highway Commercial) to PD-296-HC (Planned Development -296 -Highway Commercial) to establish a Concept Site Plan for hotel, retail, restaurants and office uses on 16.57 acres of property and approving a Detail Site Plan City of Coppell Ordinance Pg 1 TM 105729 for two Hotels, including on as a Residence Hotel, as defined by the Coppell Code of Ordinances, on approximately 6 acres of land located at the northeast corner of Sandy Lake and SH 121, for the property described SECTION 2. That the Property will be used and developed for Highway Commercial purposes as provided in the Code of Ordinances, as provided in Section 1, is the same hereby approved subject to the following development regulations: 1. Concept Plan is hereby approved subject to the development regulations, as follows: a. That a Detail Site Plan shall be required for approval(s) for the remaining 11.6 acres, to provide additional buffers along the freeway, to provide a focal point feature at the intersection of SH 121 and Sandy Lake Road; and shall be designed to take advantage of the tree preservation amenity as noted and designated on the Concept Plan, attached as Exhibit B. b. Detail Site Plans shall be filed and approved by development regulations and Highway Commercial standards, as amended herein, and in accordance with the Comprehensive Zoning Ordinance. c. There shall be a coherent architectural theme and Detail Site Plans shall include elevation facades to assure architectural compatibility. Type of exterior construction relating to the color of exterior wall surfaces elements shall be reviewed at the time of Detail Site Plan and shall be consistent with compatible materials color and architectural style. d. There shall be a consistent sign plan throughout the Planned Development for all attached and monument signage; and such signs shall be compliant with the provisions of the Sign Ordinance, except otherwise as provided herein. e. This property shall to be replatted as necessary under the City subdivision to provide building sites, necessary easements, fire lanes and public access. City of Coppell Ordinance Pg 2 TM 105729 f. The following traffic improvements are required to support this development, based on the Traffic Impact Analysis (T.I.A.) submitted and shall be at the time of the prior to and/or time of plat submittal which shall include: i. Provide an eastbound left turn lane with 150 feet of storage on Sandy Lake Road at Royal Lane. ii. Provide a northbound right turn lane with 425 feet of deceleration including 100-foot taper on SH 121 Northbound Frontage Road at Driveway 2; as depicted on Concept Plan. iii. Provide a northbound right turn lane with 300 feet of deceleration including 100-foot taper on SH 121 Northbound Frontage Road at Driveway 3. Modify existing signal at the intersection of Sandy Lake Road and Royal Lane to accommodate for southbound portion and eastbound left turn lane including a new traffic signal pole for the southbound direction and pedestrian signals for all portions. iv. Provide for construction for one additional northbound through lane to the development at the intersection of Sandy Lake and Royal Lane; and v. Provide an addition of a deceleration lane for the right turn into the Royal Lane Driveway. g. At the time of platting of Phase 1, Fire lane(s) shall be stubbed-out at intersections to Phase 2 to allow connection of future development and use. h. Property Owners Association shall be formed and continued to maintain all common areas, including the landscape medians, tree preservation area pedestrian areas, and all enhanced paving surfaces. Property Owners Association documents City of Coppell Ordinance Pg 3 TM 105729 areas shall be submitted prior to filing for staff review and approved prior to the filing of the Final Plat to ensure compliance with this ordinance; and i. Detailed site plans for Phase 1 (La Quinta and Home 2 Suites) shall be in compliance with this ordinance. 2. Detail Plan LaQuinta a. Allowance to colors of masonry and accent materials shall be in conformity with the Code of Ordinances, except as provided on the Building Elevations, attached . b. All signage shall be compliant with the Sign Ordinance, except as amended herein in Section 4 of this ordinance. c. Provide a minimum 131 parking spaces being provided, including American Disability Act requirements. d. First Floor Plans, the hotel shall meet the following development regulations: i. There shall be a minimum of 125 guest rooms; ii. the minimum guest room size shall be 335 square feet; iii. the lobby/waiting/atrium area shall be a minimum of 820 square feet; iv. there shall be a dedicated meeting room space of at least 1,200 square feet. v. there shall be a limited food service/restaurant defined as buffet food available for self-service by a customer through a serving line and with a table/seating. vi. there shall be a minimum of 2,600 square feet outdoor plaza or patio area as depicted in Exhibit C. vii. there shall be a swimming pool with a minimum of 600 square feet of water surface area and be maintained in good working order. City of Coppell Ordinance Pg 4 TM 105729 viii. there shall be equipped weight or fitness room with a minimum of 600 square feet. 3. Detail Plan Home2-Suites, a. Not more than 22 room units per acre, and the provision of three amenities, as noted on Exhibit G. b. The masonry and accent materials, to be compliant with the 80% masonry requirement, as indicated and noted on Exhibit I, attached hereto and incorporated herein. c. All signage shall be compliant with the Sign Ordinance, except as amended herein in Section 4 of this ordinance. d. As indicated in Exhibit J, First Floor Plan, attached hereto shall meet the following development regulations: i. There shall be a minimum of 126 guest rooms; ii. the minimum guest room size shall be 323 square feet; iii. the lobby/waiting/atrium area shall be a minimum of 750 square feet; iv. there shall be a dedicated meeting room space of at least 1,200 square feet. v. there shall be a limited food service/restaurant defined as buffet food available for self-service by a customer through a serving line and with a table/seating for consumption. vi. there shall be a minimum of 2,600 square feet outdoor plaza or patio area as depicted in Exhibit C. vii. there shall be a swimming pool with a minimum of 600 square feet of water surface area and be maintained in good work order. City of Coppell Ordinance Pg 5 TM 105729 viii. there shall be an equipped weight or fitness room with a minimum of 600 square feet 4. Signs a. as indicated on the b. One 60 square foot monument sign, as permitted by the Sign Ordinance be allowed at Sandy Lake and the main driveway. c. All other signs shall be in accordance with the Sign Ordinance, except as specifically amended herein SECTION 3. That the Concept Plan, Detail Site Plan, Landscape Plan, Tree Survey, LaQuinta Elevations, LaQuinta First Floor Plans, LaQuinta 2-5 Floor Plans, Home2Suites Elevations, Home2Suites First Floor Plans, Home2Suites 2-5 Floor Plans, Home2Suites room layout, Street Cross Section, Intersection Design and 40-foot Multi-Tenant Sign, O respectively, shall be deemed as development regulations to this development. SECTION 4. That the above property shall be used only in the manner and for the purpose provided for by the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended, and as amended herein. SECTION 5. That the development of the property herein shall be in accordance with building regulations, zoning ordinances, and any applicable ordinances except as may be specifically altered or amended herein. SECTION 6. That all provisions of the Ordinances of the City of Coppell, Texas, in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions not in conflict with the provisions of this ordinance shall remain in full force and effect. City of Coppell Ordinance Pg 6 TM 105729 SECTION 7. That should any sentence, paragraph, subdivision, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof other than the part so decided to be unconstitutional, illegal or invalid, and shall not affect the validity of the Comprehensive Zoning Ordinance as a whole. SECTION 8. An offense committed before the effective date of this ordinance is governed by prior law and the provisions of the Comprehensive Zoning Ordinance, as amended, in effect when the offense was committed and the former law is continued in effect for this purpose. SECTION 9. That any person, firm or corporation violating any of the provisions or terms of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended, and upon conviction shall be punished by a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense; and each and every day such violation shall continue shall be deemed to constitute a separate offense. SECTION 10. That this ordinance shall take effect immediately from and after its passage and the publication of its caption, as the law and charter in such cases provide. DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of ___________________, 2019. APPROVED: _____________________________________ KAREN SELBO HUNT ATTEST: ___________________________________ CHRISTEL PETTINOS, CITY SECRETARY APPROVED AS TO FORM: ________________________________ CITY ATTORNEY City of Coppell Ordinance Pg 7 TM 105729 OWNER: FERGUSON REALTY CO. 6060 N CENTRAL EXPY, SUITE 560 DALLAS, TX 75206 TEL (972) 600-8162 CONTACT: DK Patel DK@WHITESTONEHM.COM ARCHITECT: MCCALLA DESIGN GROUP 780 NORTH WATTERS ROAD, SUITE 100 ALLEN, TEXAS 75013 TEL (972) 294-3537 x310 CONTACT: GARY MCCALLA GARY@MCCALLARIOS.COM ENGINEER: JONES | CARTER, INC. 6509 WINDCREST DRIVE, SUITE 600 PLANO, TEXAS 75024 TEL (972) 488-3880 CONTACT: SHAWN C. GRAHAM, PE SGRAHAM@JONESCARTER.COM LANDSCAPE ARCHITECT: LEEMING DESIGN GROUP 4913 RUFE SNOW DRIVE, SUITE 101-B NORTH RICHLAND HILLS, TEXAS 76180 TEL (817) 577-0889 CONTACT: BILL LEEMING LEEMINGDESIGNGROUP@SBCGLOBAL.NET OWNER: FERGUSON REALTY CO. 6060 N CENTRAL EXPY, SUITE 560 DALLAS, TX 75206 TEL (972) 600-8162 CONTACT: DK Patel DK@WHITESTONEHM.COM ARCHITECT: MCCALLA DESIGN GROUP 780 NORTH WATTERS ROAD, SUITE 100 ALLEN, TEXAS 75013 TEL (972) 294-3537 x310 CONTACT: GARY MCCALLA GARY@MCCALLARIOS.COM ENGINEER: JONES | CARTER, INC. 6509 WINDCREST DRIVE, SUITE 600 PLANO, TEXAS 75024 TEL (972) 488-3880 CONTACT: SHAWN C. GRAHAM, PE SGRAHAM@JONESCARTER.COM LANDSCAPE ARCHITECT: LEEMING DESIGN GROUP 4913 RUFE SNOW DRIVE, SUITE 101-B NORTH RICHLAND HILLS, TEXAS 76180 TEL (817) 577-0889 CONTACT: BILL LEEMING LEEMINGDESIGNGROUP@SBCGLOBAL.NET ! 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L' *&<B'@3 >0 $@ 2*!&#$ %&L'I!"@1!@ #$%&!'(!#')) **+!, - . /$0% 1!'0!234325"6 !2 MEMORANDUM To: Mayor and City Council From: Brad Reid, Director of Parks and Recreation Date: February 12, 2019 Reference: Consider award of Bid No. Q-1219-01 from Facilities Solutions Group in the amount of $107,894, as budgeted, for the enhancement of the tennis court light fixtures at Wagon Wheel Tennis Center, and authorizing the City Manager to execute the necessary documents 2030: Excellent City Services with High Level of Customer Satisfaction Introduction: With facility-wide attendance over 30,000 each year, Wagon Wheel Tennis Center is heavily used by the residents of Coppell. The Tennis Center features 16 lighted courts for recreational purposes of tennis and pickleball. The Tennis Center operates seven days and nights a week and is most heavily used by patrons after work and school hours. Because of the late afternoon and evening usage, the quality and amount of available lighting is significant to patrons. Additionally, as part of is recommended for its energy efficiency and high-quality level of light. Analysis: Seeking out a cost-effective product that will provide a noticeable upgrade in overall lighting quality for patrons, the LSI Court Blade is recommended as this product accomplishes the above goals most effectively. Facility Solutions Group is the selected vendor for this LED lighting enhancement project. The project went through a formal bid process. The bid was issued on December 1, 2018, a project walk through was conducted on December 11, 2018, and all bids were due on December 18, 2018. The project criteria were discussed during a pre-bid conference on December 11, 2018, in which Facilities Solutions Group was present. We received formal bids from five (5) vendors. Out of the five (5) bids, Facility Solutions Group is selected for this project due to their ability to meet the need for a cost-effective solution, and their acceptable timeline for project completion. 1 Legal Review: Agenda item does not require legal review. Fiscal Impact: The fiscal impact of this item is $107,894, as budgeted. Recommendation: The Parks and Recreation Department recommends approval of this item. 2 City of Coppell BID #Q-1219-01 Wagon Wheel Light Fixture Enhancement December 20, 2018 Facility Solutions Group TD Industries Nema 3 Electric, Inc. Clear Blue Energy Corp. LSI Court Blade Fixtures $ 96,644.00$ 108,619.50 $ 104,940.00 $ 112,281.00 Labor costs to replace light fixtures $ 11,250.00$ 3,267.00$ 11,004.18$ 5,362.85 Miscellaneous (e.g. rental eqmt) $ 4,414.08$ 1,254.00$ 2,135.15 Freight N/AIncluded Total Project Cost $ 107,894.00 $ 116,300.58 $ 117,198.18 $ 119,779.00 ! 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o:Mayor and City Council From:Danny Barton, Chief of Police Date:February 5, 2019 Reference:Consider approval of the renewal of an Interlocal Agreement with the City of Carrollton to provide detention services for all detainees of the City of Coppell Police Department at an agreed upon price; and authorizing the Mayor to sign. Introduction: The City of Coppell entered into anInter-local agreement with the City of Carrollton in October of 2012 agreeing that the Carrollton Detention Facility would process and house City of Coppell prisoners. This original agreement had a term of one (1) year so that both entities could determine the agreement beneficial. In October of 2013 both City’s renewed the Inter-local agreement for a six (6) year term. The renewed agreement created jail costs as follows: Coppell shall pay $106.0 per inmate for the first three years. Coppell shall pay $110.00 per inmate for years four (4) and five) Coppell shall pay $110.00 per inmate in year six (6). The City of Coppell shall pay a annual fee of $3500.00 for transporting prisoners to Dallas County. In October of 2018, the City of Coppell received a draft of the new Inter-local agreement for the fiscal year beginning October 1, 2018. Jail operation cost for the City of Carrollton increased as a result of Addison Police Department closing their detention center and utilizing the Carrollton Detention Center for prisoner housing. The new Inter-local agreement calls for the following costs for a period of one year with automatic renewals every year for a period not to exceed three (3) years. This agreement can be cancelled by written notice not less than 90 days before expiration of any renewal date. Coppell shall pay $100.00 per inmate. 1 Coppell shall pay $25,000.00 annually, billed quarterly, to compensate Carrollton for costs of prisoner transfers to County Jails and staffing support in the Carrollton Detention Center. Coppell shall pay $21,000.00 annually, billed quarterly, to compensate Carrollton for the cost of Carrollton Fire Rescue responding to medical calls for Coppell inmates at the Detention Center. Analysis: In 2018, the City of Coppell arrested and transported 956 prisoners to the Carrolton Detention Center. The City of Coppell does not have a jail and the costs associated with a jail including personnel would far exceed the Inter-local agreement terms. The partnership with the Carrollton Detention Center has afforded Coppell Police Officers to return to their duties within the Coppell almost immediately after transporting an arrestee. The City of Carrollton budget increased by $100,000 when Addison Police began utilizing the Carrollton Detention Center. The City of Addison reimbursed Carrollton for the increase in costs over a two-yearperiod. The City of Carrollton has agreed to incur 50% of that increase and split the remaining costbetween the City of Coppell and the City of Addison (25,000 each) in this new agreement. The new Carrollton Fire Rescue fee is based on the City of Carrollton Ordinance that charges $500 st for the 1hour for response of a Fire Engine and Ambulance. TheCity of Coppell averaged 3.5 responses to the jail for Coppell inmates per month. 3.5 calls x $500 = $21,000 annually. Legal Review: This agreement was reviewed by Robert Hager Fiscal Impact: The increase in terms related to the new transport and staffing terms were not budgeted for because the terms were not communicated within our budget process. These additional funds will be paid from Crime Control Funds If City of Coppell arrests are similar (956), the decrease of $15.00 per prisoner is a decrease from $109.940 to $95,600. The increased Fire rescue and transport term amount is an increase of $46,000 annually, billed quarterly. Recommendation: The Police Department recommends the approval of the Inter-local Agreement between the City of Carrollton and the City of Coppell for Jail Services and authorizing the Mayor to sign. 2 § STATE OF TEXAS§INTERLOCAL AGREEMENT § DALLAS COUNTY This Interlocal Agreement (“Agreement”) is entered into by and between the Cityof Coppell(“Coppell”) and the City of Carrollton, Texas (“Carrollton”), acting by and through their duly authorized governing bodies. Both Coppelland Carrollton have adopted this Agreement, in accordance with law and may be referred to in this Agreement individually as indicated above and collectively as “Parties”; and WHEREAS, Carrollton owns and operates a Carrollton Detention Center which is a governmental function; WHEREAS, Coppelldesires to contract with Carrollton for the purposes of booking in, processing and housing prisoners arrested by the CoppellPolice Department; and WHEREAS, Carrollton understands the need and agrees to aid Coppellin this matter. WHEREAS, Chapter 791 of the Texas Government Code provides authorization for local governments to contract with one another to provide governmental functions and services; and WHEREAS, police protection and detention services are governmental functions and services pursuant to §791.003, and WHEREAS,Coppelland Carrollton find it is in the public interest to enter into this Agreement; NOW, THEREFORE, Coppelland Carrollton,for the mutual consideration hereinafter stated, agree and understand as follows: 1.DEFINITIONS.Whenever used in this Agreement, the following terms shall have the followingmeaning ascribed to them: “Effective Date” October 1, 2018. “ForceMajeure”shallmeananycontingency orcausebeyondthereasonablecontrolofa Party,asapplicable,including,withoutlimitations,actsofGodorthepublicenemy,war, riot, civilcommotion,insurrection,adverseweather,governmentordefactogovernmental actionor inaction(unlesscausedbynegligenceoromissionsofsuchParty),fires, explosions,floods, strikes,slowdownsorworkstoppages,shortageofmaterialsorlabor,that directlyandmaterially affect aParty’s performanceunderthis Agreement. “Detention Center”shallmeantheCarrolltonmunicipaljaillocatedin Carrollton, Texas. “CoppellInmates” shall mean persons detained or arrested by the Coppellpolice department and who are to be placed into the CarrolltonDetention Center. Interlocal Agreement–Jail Services–Page 1 2.PURPOSE. The purpose of this Agreement is to provide the terms and conditions under which the City of Carrollton agrees to house and process CoppellInmates and provide other services regarding the operation of the Detention Center for an agreed upon price and services. 3.TERM.The initial term of this Agreement shall be for a term of one (1) year, beginning on October 1, 2018 and expiring on September 30, 2019 (“Initial Term”). Following the Initial Term, unless written notice is given by either party hereto to the other not less than ninety (90) days before the expiration of this Agreement, it shall be automatically renewed for an additional period of twelve (12) months from such expiration date and shall be automatically renewed thereafter for one additional twelve (12) month period for a maximum three year term unless canceled by written notice given not less than ninety (90) days before the expiration of any such renewal period. 4.TERMINATION. Notwithstanding anything to the contrary, either party may terminate this Agreement at any time by providing 90 days written notice to the other party. Any failure by Coppellto timely pay any amounts due under the provisions of this Agreement shall bea material breach of this Agreement and Carrollton may terminate this Agreement for such breach immediately. 5.RIGHTS ANDOBLIGATIONS OF CARROLLTON a.Carrollton shall receive the Coppellinmates at the Detention Center when presented by CoppellPoliceOfficers and process them with the same intake, book-in, and housing procedures as Carrollton inmates. b.Carrollton shall provide to an CoppellInmate the same Detention Center housing, food and services provided to all Carrollton inmates. c.Carrollton will billto Coppell one hundred dollars ($100)for each 24 hour day, or part of day that is not a full 24 hours, that an inmate is booked into or retained in the Detention Center. d.Carrollton, or a third-party independent contractor chosen solely bythe City of Carrollton, shall collect bond and fine collections and reimbursements for CoppellInmates on behalf of Coppelland deliver the Coppellfunds to the Cityof Coppellon no less than a weekly basis. e.Carrollton shall provide transportation from the Detention Center to Denton County or Dallas County Jail for CoppellInmates. CoppellInmates shall be placed in the same priority system and transported in the manner as if they were Carrollton inmates. This does not include transportation to and from the CoppellMunicipal Court, Dallas County Court or other agencies, courts, or facilities. Carrollton will bill twenty-five thousand dollars ($25,000) per annum, to be invoiced on a quarterly basis, for compensation for transportation of inmates. f.Carrollton shall accept, document, process and store all Detention Center approved personal property of all CoppellInmates in the same manner they do for Carrollton inmates. Carrollton shall use a standardized method of prisoner property intake in conformance with the County Jail requirements. g.Carrollton will provide “Interview Rooms” for use by Coppell Police Officers when needed to interrogate CoppellInmates that are being housed at the Carrollton Detention Center. Interlocal Agreement–Jail Services–Page 2 Access shall be provided at a reasonable time and copies of the digital recordings of the interview shall be provided to Coppell within a reasonable time. h.Upon written request by Coppell, Carrollton shall provide a report of CoppellInmate statistics and reporting which includes the number of CoppellInmates booked in, the length of stay, book-in date and release date, any urgent or emergency medical or mental health care attention needed or received. In addition to the previously described report, upon written request by Coppell, Carrollton shall also provide individual CoppellInmate information obtained during the book-in and housing of prisoners, including audio and video recordings. i.If requested, Carrollton shall also provide a report writing areafor use by Coppell Police Officersthat includes a digital line. Coppellshall reimburse Carrollton for the actual cost incurred forthe required digital line. Coppellshall provide a computer and hardware for the report writing station. j.Carrollton guarantees to maintain at least three beds available for CoppellInmates at all times. k.If an arrestee arrives at the Detention Center with a medical emergency that requires the arrestee being transferred to the emergency room prior to book-in, the arresting agency’s officer will be responsible for accompanying the arrestee. In the event of a medical or mental health care emergency, Carrollton Fire Department (“CFD”) will be summoned and may transport CoppellInmates in accordance with existing CFD protocols. When it is deemed by Detention Center staff that an CoppellInmate is in need of medical or mental health care, Carrollton shall request the Carrollton Fire and/or EMS personnel evaluate such CoppellInmate, and Detention Center personnel shall request an Coppellofficer be dispatched immediately to take custody of the CoppellInmate. In the event an Coppell Inmate is transported for emergency or urgent medical or mental health care and an Coppell officerhas not arrived to escort and guard the CoppellInmate to the hospital with the ambulance, Carrollton may, if reasonably available, provide an officer escort and guard role; however, Coppellshall assume such responsibility as soon as practical. Once at the destination facility, Carrollton shall not be responsible for the custody or care of the CoppellInmate. A Coppellofficer shall meet the arriving ambulance at the destination facility to take custody of the CoppellInmate if the CoppellInmate was not escorted to the destination facility by a CoppellOfficer. Coppellshall be charged one hundred dollars ($100)for the first hour and fifty dollars ($50) per hour thereafter for failure to take custody of the CoppellInmate immediately upon the CoppellInmate’s arrival at the first destination facility. l.Carrollton maintains the right to refuse an inmate with an existing medical or mental health condition which necessitates immediate transport to another facility or jeopardizes the health or safety ofthe Detention Center staff or other prisoners. m.Carrollton jailers that are certified phlebotomists shall perform the blood draw on inmates pursuant to applicable law. n.All billing for Coppellinmates, transportation, or other compensation provided for in this Agreement shall be generated by Carrollton and billed quarterly to Coppell. RIGHTS AND OBLIGATIONS OF COPPELL Interlocal Agreement–Jail Services–Page 3 a.Coppellshall pay one hundred dollars ($100.00) per CoppellInmate for each 24 hour day, or part of any day that is not a full 24 hours, that an Coppellinmate is booked into or retained in the Detention Center. b.Coppellshall pay Carrollton twenty five thousand dollars ($25,000) per annum, billed quarterly, to compensate Carrollton for the cost of prisoner transfer details and staffing support in the Carrollton Detention Center. c. Coppellshall pay the costs of Carrollton’s employees who are required to appear in Court on cases filed by the Cityof Coppell,regarding a Cityof CoppellInmate in the Carrollton Detention Center. The amount Coppellshall pay should be the same as if the employee was testifying or being required to attend court for a Carrollton case. d.Coppellshall pay twenty-onethousand dollars ($21,000) per annum, billed quarterly, to compensate Carrollton for the cost of Carrollton Fire Rescue responding to medical calls for CoppellInmates at the Detention Center. This cost does not include ambulance transport of Inmates, which will be the responsibility of the Inmate. d.Payment or reimbursement for all CoppellInmates, for transportation, or other officer time and compensation as provided for in this Agreement shall be submitted by Coppellwithin thirty (30) days of the receipt date of an invoice for such payment. e.CoppellOfficers shall at all times be responsible for submitting the appropriate book-in card to a Carrollton jailer at the time of book-in. The original arrest warrant signed by a magistrate and any probable cause affidavit shall be submitted to the Detention Center no later than 10a.m. daily. f.Placement of CoppellInmates in the Detention Center shall comply with all Carrollton rules, procedures, regulations and general orders relating to the detention and jail of inmates at the Detention Center, as amended (the “Carrollton Procedures”). Coppell acknowledges it has reviewed and is familiar with the Carrollton Procedures. g.Coppellofficers shall take and maintain possession of dangerous or unapproved prisoner property at the time of book-in. h.Coppellofficers shall provide a listing of any medical conditions, suicidal tendencies, mental health issues, or other special needs of each CoppellPrisoner. Coppellofficers are responsible for providing all CoppellInmate medications available to Coppellofficers to the Detention Center staff at the time of book-in. i. Coppellshall be responsible for evidence, chain of custody and storage for all cases in which an CoppellInmate was arrested. j.Coppellshall provide DPS blood kits for any inmate that will have a blood draw. k.Coppellshall be responsible for writing the police case reports for all of the Coppellarrests and cases. Coppellwill be responsible for obtaining, running, and/or managing Coppell arrestand court related paperwork. l.Coppellshall be responsible for arraigning procedures and coordinating the arraignment of CoppellInmates in the Carrollton Detention Center. Coppellshall provide one or more magistrates, in person or by video arraignmentarranged and paid for by Coppell,to be available to arraign the CoppellInmates at the Carrollton Facility on a 24/7 basis. Coppell shall cause each of the CoppellInmates to be arraigned within 48 hours after detention at the Carrollton Facility. Written confirmation shall be provided to Carrollton as each CoppellPrisoner is arraigned. Arraignment of the Coppellinmates shall not interfere with or delay the procedures followed for arraignment of Carrollton inmates. Interlocal Agreement–Jail Services–Page 4 m.Coppellwill be responsible for accompanying and guarding CoppellInmates that need medical or mental health care as provided for by Carrollton Procedures and the provisions of this Agreement. In the event an CoppellInmate is transported for emergency or urgent medical or mental health care, an Coppellofficer shall accompany the ambulance to the destination facility to take custody of the CoppellInmate. If the CoppellInmate was not escorted to the destination facility by an CoppellOfficer, an CoppellOfficer shall meet the ambulance at the destination facility to take custody of the CoppellInmate. Coppellshall be charged fifty dollars ($50) per hour for failure to take custody of the CoppellInmate immediately upon the CoppellInmate’s arrival at the initial destination facility. n.In instances where an CoppellInmate has not been arraigned, Coppellmay opt to authorize the release of a prisoner from custody. In such cases, Coppell, as the arresting agency, will be responsible for authorizing the release for both the charges as well as any warrants confirmed by Coppell.Coppellmust provide Carrollton a written authorization for the release in a form acceptable to the City prior to the release of an CoppellInmate pursuant to this subsection. Coppellshall be responsible for any and all consequences, including legal liability, for the release of CoppellInmates at the request of Coppellprior to arraignment. 7.INSURANCE a.Each Party shall, during the term of this Agreement, obtain and maintain insurance coverage required by this section. Limits of insurance required by this section can be in any combination of underlying and excess coverage inclusive of self-insured retention. 1.commercial general liability insurance with a minimum limit of $1,000,000 per occurrence and $2,000,000 aggregate; 2.commercial automobile insurance covering any automobile used in performance of this Agreement with a minimum limit of $1,000,000 per accident; 3.workers’ compensation insurance at statutory limits; 4.employers liability insurance with minimum limits of $1,000,000 per accident, $1,000,000 each employee by disease and $1,000,000 policy limit by disease; and 5.Law Enforcement Liability insurance with minimum limits of $1,000,000 each wrongful act. b. All insurance and certificate(s) of insurance shall contain the following provisions: 1.name the other Party, its officers, and employees as additional insureds as to all applicable coverage with the exception of Workers Compensation Insurance; 2.provide for at least thirty (30) days prior written notice to the other Party for cancellation or non-renewal of the insurance; 3.provide for a waiver of subrogation against the other Party for injuries, including death, property damage, or any other loss to the extent the same is covered by the proceeds of insurance. Each Party shall provide written notice to the other Party of any material change of, or to, the insurance required herein. c.All insurance companies providing insurance coverage required by this section shall be authorized to transact business in Texas and rated an “A” by AM Best or other equivalent rating service. Interlocal Agreement–Jail Services–Page 5 d.A certificate of insurance evidencing insurance coverage required by this section shall be submitted by each Party as prescribed in this Agreement. e.Copies of all endorsements, additional insured endorsement and waiver of subrogation endorsement shall be submitted by each Party as prescribed in this Agreement. 8.EXPENSES.Ambulance transportation expenses shall be the responsibility of the inmate. 9.MEDICAL EXPENSES.Medical and mental health expenses shall be the responsibility of inmates. In no event will Carrollton be responsible for any medical or mental health expenses. 10.SOVEREIGN IMMUNITY.Neither party to this Agreement waives any claim of sovereign immunity because of its participation in this Agreement. Nothing in this agreement shall be construed as creating any right or obligation to any third party. 11.LIABILITY.Each Party, to the extent allowed by law and without waiving any rights, defenses or protections provided therein, agrees to be responsible for its own acts of negligence. In the event of joint or concurrent negligence of the Parties, responsibility, if any, shall be apportioned comparatively in accordance with the laws of the State of Texas without, however, waiving any governmental immunity or defense available to any Party individually under Texas law. Carrollton shall be responsible for itssole negligence. Coppellshall be responsible for its sole negligence. The provisions of this Agreement are solely for the benefit of the Parties hereto and does not create or grant any rights, contractual or otherwise, to any other person or entity. 12.WORKER’S COMPENSATION. Each party shall be responsible for its own action and those of its employees and is responsible for complying with the Texas Workers Compensation Act. To the extent permitted by law, and without waiving sovereign immunity, each party shall be responsible for any and all claims, demands, suits, actions, damages and causes for action relating or arising out of or in any way connected with its own actions and the actions of its personnel in performing the responsibilities under this Agreement. 13.AMENDMENT. This Agreement may be amended by the mutual written agreement of both parties hereto. The parties agree to enter an amended Agreement in order to comply with any legislative changes related to this Agreement, or due to a determinationby a court of competent jurisdiction or other governmental authority that would cause any provision of this Agreement to be out of compliance with current law. 14.SEVERABILITY. In the event anyone or more of the provisions contained in this Agreement shallfor any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect the other provisions, and this Agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained in this Agreement. 15.GOVERNINGLAW. The validity of this Agreement and any of its terms and provisions as well as the rights and duties of the parties, shall be governed by the laws of the State of Texas; Interlocal Agreement–Jail Services–Page 6 and venue for any action concerning this Agreement shall be and remain in the State District Court of Dallas County, Texas. 16.FORCE MAJEURE. In the event that any party shall be prevented from performing any of its obligations under this Agreement by any act of God, war, riot, civil commotion, strikes, fires, flood or by the occurrence of any event beyond the control of such party, then such party shall be excused from the performance of the obligations under this Agreement but only during such period of Force Majeure. 17.ENTIREAGREEMENT. This Agreement represents the entire agreement among the parties with respect to the subject matter covered by this Agreement. There is no other collateral, oral or written agreement between the parties that in any manner relates to the subject matter of this Agreement. 18.RECITALS. The recitals to this Agreement are incorporated herein. 19.COUNTERPARTS. This Agreement may be executed in any number of counterparts, each of whom shall be deemed an original and constitute one and the same instrument. 20.VALIDITYANDENFORCEABILITY. If any current or future legal limitations affect the validity or enforceability of a provision of this Agreement, then the legal limitations are made a part of this Agreement and shall operate to amend this Agreement tothe minimum extent necessary to bring this Agreement into conformity with the requirements of the limitations, and so modified, this Agreement shall continue in full force and effect. 21.THIRD PARTIES. This Agreement is intended to inure only to the benefit of the Parties hereto. This Agreement is not intended to create, nor shall be deemed or construed to create any rights in third parties. 22.HEADINGS.The headings at the beginning of the various provisions of this Agreement have been included only in order to make it easier to locate the subject covered by each provision and are not to be used in construing this Agreement. 23.NOTICES.Any notice, communication, invoice or report required or permitted pursuant to this Agreement shall be in writing and shall be effective when personally delivered or three (3) days after being mailed by United States Mail, certified, return receipt requested, to the respective parties at the address set forth below: CITY OF COPPELL CITY OF CARROLLTON 255 E. Parkway Blvd.1945 E. Jackson Road Coppell, TX 75019Carrollton, TX 75006 Attention: City ManagerAttention: City Manager Any party may change its address by giving written notice to the other party. Interlocal Agreement–Jail Services–Page 7 AUTHORIZED and EXECUTEDthisday of 2019by the City Manager. CITY OR CARROLLTON, TEXAS ______________________________________ Erin Rinehart, City Manager ATTEST: _________________________________ Laurie Garber, City Secretary APPROVED AS TO FORM: ______________________________________ Susan Keller, Assistant City Attorney AUTHORIZED and approved by the City Council of the City of Coppell, Texas, at its meeting held on the day of 2019, and executed by the City Manager. CITY OF COPPELL, TEXAS _________________________ MIKE LAND, City Manager ATTEST: ______________________________ Christel Pettinos, City Secretary APPROVED AS TO FORM: Robert Hager, City Attorney Interlocal Agreement–Jail Services–Page 8 ! "#$%&#' ()*+,-#$. #$ %&'(&#'))!**+&,!- /)00,++1 2,3#4 5 67898:5; !" .$*!&/012!"3&456789:;7 67;9:< ;=>,?.# @A,B=>,?.# C,#.' .$*!&<=3&,%)!3&> 0 3& 7/DA' /)*?ED+ ?!" $'@3&A!(!"!@B!3&<@&#'@ "'*3& 67F76F 678 .$*!&#"! !C3& 7 7 #?. 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O)$ # E)?-,?D,?E, O)). 4A)$, &DAH >#4 0*B04 )? ! #E$,4 +)E#A,. #A AH, 4)*AH,#4A E)$?,$ )O VK 7 7 #?. G$,,0)$A "#$%&#'1 #A AH, $,R*,4A )O =$EH&#' 7 7 /)00,++ JA.!1 U,D?> $,0$,4,?A,. U' /H#4, K,+B1 WD?%,+B#?? X =44)ED#A,41 @?E! #$%&!'(!#')) **+!, - . /$0% 1!'0!234325"6 !2 MEMORANDUM To: Mayor and City Council From: Mindi Hurley, Director of Community Development Date: February 12, 2019 Reference: Consider the tabling of PD-295-HC, Archway to establish a Concept Site Plan for a gas station, hotel, retail, restaurants and office uses on 8.7 acres and a Detail Site Plan for a Convenience Food Store with gas pumps on 2.14 acres until February 26, 2019. 2030: Business Prosperity Executive Summary: The Planning Commission recommended denial of this request, therefore a super majority vote of City Council (6 out of 7) is required to overturn the P&Z recommendation, The applicant is requesting that consideration of be tabled until February 26, 2019. This is a two-part request. Part one is to establish a Concept Plan for a convenience store with gas pumps, hotel, retail, restaurant and office uses, on the entire 8.7 acres, and the second part is a request for approval of a Detail Site Plan to allow a QT convenience store with gas pumps to be built at the corner of SH 121 and Freeport Parkway. Introduction: The initial request included a prototypical gas station (red brick), with red awnings and accents and non- compliant signs at the corner of the freeway and Freeport Parkway, with a Concept Plan for the remaining 6.5 acres for pad sites for hotel, retail, restaurant and hotel uses. While these other land uses are supported by the HC zoning and the land use designation on the Comprehensive Plan, the conceptual designs and were modern, two-tone grey toned brick. The only architectural theme being extended from the QT is the inclusion of non- compliant red awnings for the -foot, privately owned, landscaped buffer along the Freeway. The request also included reductions in landscaped areas as well as the ability to build the hotel and drive-through restaurants without additional public hearings. In response to Zoning Commission hearing, the applicant revised the request for the January meeting which: Revised QT site plan by placing the convenience store at the corner of SH 121 and Freeport Parkway and the gas canopy along Freeport Parkway. Revised the Concept Plan by replacing the 3,900 square foot drive-through restaurant with an 8,400 square foot retail building and increased the proposed office from a two-story 34,300 to a 4-5 story 73,720 square foot office building with structured parking and provided a pedestrian plaza area connecting the retail to the hotel. 1 Revised the Conceptual Building Elevations to incorporate building materials from the QT and added architectural features such as metal canopies. and Added Archway 121 Entry Sign(s). As detailed on the attached QT Variances and Outstanding Technical Conditions, this request still includes a significant reduction in landscaped areas in the Concept Plan areas, variances to sign and canopy materials to allow the QT and anumber of unresolved technical and drafting errors. Analysis: On January 17, 2019, the Planning and Zoning Commission recommended DENIAL of the revised PD- 295-HC, Archway due to the variances being requested to the Zoning Ordinance to allow significant deficits in landscaping in the Concept Plan areas, variances to sign and canopy materials to allow the QT and the number of unresolved technical and drafting errors. On November 15, 2018, the Planning and Zoning Commission held this request under advisement for 60 days to allow sufficient time for the applicant to revise the request to address issues and concerns raised by staff and the Planning and Zoning Commission at the November public hearing. Legal Review: This did not require city attorney review Fiscal Impact: None Recommendation: The Planning Department recommended Denial Attachments: 1. QT Variances and Outstanding Technical Conditions 2. Staff Report 3. Revised January 8, 2019 4. Concept Site Plan 5. Concept Phasing Exhibit 6. Concept Overall Landscape Plan (5 pages) 7. Concept Overall Landscape Rendering 8. Concept Tree Survey 9. Concept Retail Office Elevations 10. Concept Wall Signs (Branding Development) 11. QT Site Plan 12. QT Paving Plan 13. QT Landscape Plan 14. QT Building Elevations 15. QT Canopy Elevations 16. QT Signs Attached 17. QT Signs Monument 18. QT Signs Canopy 19. QT Rendering 2 QT Variances and Outstanding Technical Conditions QT Detail Site Plan The approval of the Detail Site Plan for the QT would require the following variances to the Zoning Ordinance: Variance to allow two monument signs, where only one 60-square foot sign is permitted, and they sign is also proposed for this lot. An attached, 121 square foot wall sign along the front façade of the QT building, exceeds the maximum permitted by the sign ordinance by 29 square feet. The red metal canopies on the buildings are prohibited in the Zoning Ordinance. There appears to be window signage which covers 100% of the window, whereas, a maximum of 10% is permitted by ordinance, and To allow 20 sq. ft. button signs on the gas canopy. Outstanding Technical and Drafting Conditions as identified through the DRC process and remain unresolved. 1. Traffic Impact Analysis being submitted prior to subdivision plat. 2. Resolve the discrepancies in the calculations in the Detail Plan and as portrayed in the Concept Plan for the QT Site 3. Where are the monument signs/decorative walls proposed to be located included on the beled crescent shaped elements on the plan, then the would require several variances to the Sign Ordinance in terms of number of signs, placement and size, etc. Need additional detail as to size, materials, colors, illumination etc. 4. Need additional detail on the patio/decorative paving area to be provided, if for outdoor seating then it needs to be noted and parked for that use. 5. What is the width of the landscaped area between Tracts B & D, it is noted as three different widths. 6. Loading Areas (minimum of 12 feet by 30 feet) will be required for the hotel as well as the office. 7. Fire Lanes need to be labeled Fire Lanes and Mutual Access Easements and shall have a minimum radii of 30 ft. inside and 54 ft. outside. 8. Need to provide additional detail on the proposed 4 story office, including what is the maximum height. 9. Provide clarity if the QT will be equipped with an automatic fire sprinkler system, as required for buildings 5,000 sq. f.t or greater. If so, then a riser room (minimum of 56 sq. ft.) must be included to accommodate fire/life safety systems. The FDC must be located on the building adjacent to the riser room, and the fuel islands shall be visible from POS. 10. Label/ title the Phase 1 exhibit, as such 11. Rectify all discrepancies in size of buildings, landscape calculations, etc. 12. Revise Concept Plan, Landscape Plan and Tree Survey to be the same scale and orientation. QT plans should also have the same orientation 13. Submit Building Elevations for the QT with materials specified. 14. Correct the parking counts for the QT on the Concept and Phase One Exhibits 15. Concept Utility Plans need to be revised to a. include all proposed utilities (water, sanitary sewer, and storm sewer) for proposed development (not just for QT), b. include sanitary sewer size, c. make connection between the proposed and existing, and d. add vault with double detector check at the Northwestern connection. 16. QT Utility Plans need to be revised to a. include to include size for water main loop and sanitary sewer service b. include the storm sewer system, and c. the proposed fire hydrant south of QT will be required with QT phase. Page 1 of 1 CITY OF COPPELL PLANNING DEPARTMENT STAFF REPORT PD-295-HC, Archway 121 P&Z HEARING DATE:Held under advisement until January 17, 2019 C.C. HEARING DATE: STAFF REP.: LOCATION: SIZE OF AREA: CURRENT ZONING: REQUEST: APPLICANT: HISTORY 1996 Future Land Use Plan 2030 Comprehensive PlanFreeway Special District. HISTORIC COMMENT TRANSPORTATION SURROUNDING LAND USE & ZONING COMPREHENSIVE PLAN Coppell 2030 Comprehensive Master Plan DISCUSSION ON REVISED SUBMITTAL th On November 15 , the Planning and Zoning Commission held this case under advisement, with the public hearing left open, to allow the applicant time to address the issues and concerns raised by staff and discussed at the public hearing. The applicant has: Revised QT site plan by placing the convenience store at the corner of SH 121 and Freeport Parkway and the gas canopy along Freeport Parkway. Revised the Concept Plan by replacing the 3,900 square foot drive-through restaurant with a 8,400 square foot retail building and increased the proposed office from a two- story 34,300 to a 4-5 story 73,720 square foot office building with structured parking and provided a pedestrian plaza area connecting the retail to the hotel. Revised the Conceptual Building Elevations to incorporate building materials from the QT and added architectural features such as metal canopies. Increased buffers along street frontages from 15’ to 20’ to meet ordinance requirements. Saved one 22” pecan tree, but still clear cutting the remainder of the property. Added Archway 121 Entry Sign(s). Variances are still being requested to the Zoning Ordinance to allow significant deficits in landscaping in the Concept Plan areas and variances to sign and canopy materials to allow the QT. The proposed built-out has increased from 65,773 square feet to 107,520 square feet. The Traffic Impact Analysis will be performed prior to the submission of a subdivision plat to ensure all needed traffic improvements (i.e. driveway locations and deceleration lanes) are provided. It is staff’s understanding that the applicant’s Traffic Engineer will be at the public hearing to address traffic issues. Staff reviewed the revised submission through the DRC process, and generated four pages of technical comments, some were incorporated into this submission, other remain outstanding. The outstanding technical comments are summarized below. Concept Plan The most significant issues with the concept plan is the significant shortage in the amount of landscaping proposed for the future concept plan areas. Staff understands that at this time there are no known users for the remainder of the property, but cannot support the approval of a Concept Plan with such a significant deficit (approximately 26%) in landscaped areas. The landscaping proposed for Tract A, the QT site (Detail Site Plan), exceeds the minimum requirement for landscaped areas, however, the other three tracts are severely deficient, most notably, in the non-vehicular (open space) requirement. Specifically, within Tract D, the hotel tract, the pool/plaza area is being used to fulfill approximately 90 percent of the non-vehicular open space requirement. Within Tract B, the two retail buildings, the non-vehicular open space is 100% plaza area (hardscape), with no additional green areas as required by the Landscape Ordinance. There are also deficiencies in interior landscaping and buffer area widths. Finally, there are discrepancies on the size of buildings and landscape areas from plan to plan which calls into question the validity of the calculations as presented. For example, depending on the exhibit, the landscape buffer between the retail and hotel tracts varies in width from 14 to 20 feet. If this area is intended to be an amenity to increase the pedestrian feel and aesthetics, it would be reasonable to increase, not decrease this greenspace area. It is reasonable to assume that these lots will be sold to individual end-users/developers and compliance with the regulations of the Landscape Ordinance is essential. The compatibility in architectural design between the QT and the remainder of the property is improved from the previous submittal, understanding that design details like cornices, metal accents (with and without stripes), store front color/materials, etc. will be determined at the time of Detail Site Plan approval through the PD Amendment Process. However, the question remains will there be standards for attached signs to be of a consistent architectural theme? Are the QT attached signs setting the standard for this development? The applicant’s request also states that: “The colors and materials used for façade on Exhibits B1-B3 in no way intended to preclude the use of architectural features of National Branding to define users in their own fashion” Staff is unclear as to the intent if this statement. Finally, the Color Board submitted indicates a dark grey stacked stone, two earth tone reds, six shades of grey brick and metal accents. Which of these materials are intended for the QT development needs to be defined. Various exhibits and renderings indicate a proposed brick wall(s) and a development sign, but there is inconsistency as to the location and placement. Will there be decorative walls along SH 121 as indicated on the Concept Plan? If so size, color, materials, height, etc. will need to be specified on the site and landscape plans. QT Detail Site Plan The approval of the Detail Site Plan for the QT would require the following variances to the Zoning Ordinance: Variance to allow two monument signs, where only one 60-square foot sign is permitted, and they appear to be internally illuminated. As noted above, a “Archway 121” development sign is also proposed for this lot. An attached, 121 square foot wall sign along the front façade of the QT building, exceeds the maximum permitted by the sign ordinance by 29 square feet. The red metal canopies on the buildings are prohibited in the Zoning Ordinance. There appears to be window signage which covers 100% of the window, whereas, a maximum of 10% is permitted by ordinance, and To allow 20 sq. ft. button signs on the gas canopy, but it is unclear how many signs are being requested. As stated above, the Landscaping on this tract appears to exceed the minimum required by the Zoning Ordinance, however there are discrepancies in the calculations in the Detail Plan and as portrayed in the Concept Plan. Although color renderings have been submitted for this QT, Building Elevations with the materials specified, is also required. The elevations need to specify which of the 9 brick samples included on the color board are proposed for this first phase development. Finally, the following is a partial list of other outstanding technical and drafting conditions as identified through the DRC process and remain unresolved. 1.Where are the monument signs/decorative walls proposed to be located included on the “Development Branding” exhibit, if they are the unlabeled crescent shaped elements on the plan, then the would require several variances to the Sign Ordinance in terms of number of signs, placement and size, etc. Need additional detail as to size, materials, colors, illumination etc. 2.Need additional detail on the patio/decorative paving area to be provided, if for outdoor seating then it need to be noted and parked for that use. 3.What is the width of the landscaped area between Tracts B & D, it is noted as three different widths. 4.Loading Areas (minimum of 12 feet by 30 feet) will be required for the hotel as well as the office. 5.Fire Lanes need to be labeled Fire Lanes and Mutual Access Easements, and shall have a minimum radii of 30 ft. inside and 54 ft. outside. 6.Need to provide additional detail on the proposed 4 story office, including what is the maximum height. 7.Provide clarity if the QT will be equipped with an automatic fire sprinkler system, as required for buildings 5,000 sq. f.t or greater. If so, then a riser room (minimum of 56 sq. ft.) must be included to accommodate fire/life safety systems. The FDC must be located on the building adjacent to the riser room, and the fuel islands shall be visible from POS. 8.Label/ title the Phase 1 exhibit, as such 9.Rectify all discrepancies in size of buildings, landscape calculations, etc. 10.Revise Concept Plan, Landscape Plan and Tree Survey to be the same scale and orientation. QT plans should also have the same orientation 11.Submit Building Elevations for the QT with materials specified. 12.Correct the parking counts for the QT on the Concept and Phase One Exhibits 13.Concept Utility Plans need to be revised to a.include all proposed utilities (water, sanitary sewer, and storm sewer) for proposed development (not just for QT), b.include sanitary sewer size, c.make connection between the proposed and existing, and d.add vault with double detector check at the Northwestern connection. 14.QT Utility Plans need to be revised to a. include to include size for water main loop and sanitary sewer service b.include the storm sewer system, and c.the proposed fire hydrant south of QT will be required with QT phase. REVISED RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION: Per direction of the Planning and Zoning Commission, the staff has worked with and advised the applicant on revisions required and ordinance requirements, and after review and analysis of the revised application, staff continues to recommend DENIAL of PD-295-HC, Archway 121, for a Concept Plan for gas station, hotel, retail, restaurants and office uses on 8.6 acres and a Detail Plan on 2.14 acres for a Convenience Food Store with Gas Pumps. ALTERNATIVES: 1.Recommend approval of the request 2.Recommend disapproval of the request 3.Recommend modification of the request 4.Take under advisement for reconsideration at a later date REVISED ATTACHMENTS: 1.Applicant’s Letter – Revised January 8, 2019 2.Concept Site Plan 3.Concept Phasing Exhibit 4.Concept Overall Landscape Plan (5 pages) 5.Concept Overall Landscape Rendering 6.Concept Tree Survey 7.Concept Retail Office Elevations 8.Concept Wall Signs (Branding Development) 9.QT Site Plan 10.QT Paving Plan 11.QT Landscape Plan 12.QT Building Elevations 13.QT Canopy Elevations 14.QT Signs – Attached 15.QT Signs – Monument 16.QT Signs – Canopy 17.QT Rendering an impressive gateway into the community. Because these areas are designated as major thoroughfare entry points, emphasis has been placed on building arrangement, setbacks, parking, and landscape treatment, which are intended to be elements influencing the character of entrance into the city” 2030 Master PlanFreeway Special District Focal Points Setbacks Building Form and Character landuses Comprehensive Plan Zoning Ordinance “that the type of hotel or residence hotel proposed is compatible and consistent with and will have no adverse effect on existing uses in the area, that the proposed use is equal to or exceeds development standards of other uses and that the proposed use will not adversely affect the ability to locate, in the future, additional uses that are allowed within the zoning district of the area”. Technical Issues with the Concept Plan o o 2030 Master Plan o o o Technical Issues with the Detail Site Plan for QT Zoning Ordinance Comprehensive Plan ORIGINAL RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION: 6750 HILLCREST PLAZA DR., STE. 325 DALLAS, TX 75230 (972) 490-7090 FAX (972) 490-7099 TEXAS ENGINEERING FIRM REGISTRATION No. 89 TEXAS SURVEYOR FIRM REGISTRATION No. 10086600 6750 HILLCREST PLAZA DR., STE. 325 DALLAS, TX 75230 (972) 490-7090 FAX (972) 490-7099 TEXAS ENGINEERING FIRM REGISTRATION No. 89 TEXAS SURVEYOR FIRM REGISTRATION No. 10086600 ULM BOS (2) 3" C al. FRA TE2 (1) 3" Cal. ULM BOS (2) 3" Cal. ?AR ? JC RP AFCBS J?LR Q N AME COMMON N CAL NAME BOTANI QTY CODE TREES XAS ASH TE IS S TEXENS FRAXINU 18 FRA TE2 HE SE PISTAC CHINE CHINENSIS PISTACIA 18 PIS CHI RED OAK SHUMARD HUMARDII QUERCUS S UE SHU3 Q AME COMMON N AME TANICAL N TYBO DEQ L TREESCO NAMENTA OR LE CRAPE MYRT NATCHEZ ` DICA `NATCHEZ ERSTROEMIA IN 0LAG G NA33 LA AME COMMON N AME TANICAL N TYBO DEQ CO RUBS SH D HOLLY ARF BURFOR ANA`DW RFORDII N RNUTA `BU ILEX CO 488 ILE BUR YAUPON DWARF ` ITORIA `NANA ILEX VOM 11 ILE NAN LUM LOROPETA GREEN NSE ALUM CHINE LOROPET R GRE162 LO AME COMMON N AME TANICAL N TYBO DEQ CO D/SEED SO A GRASS BERMUD N ODON DACTYLO ,351 SFCYN N DAC38 CY NJ?LR QAFCBSJC RP?AR @ TREESCODEQTYBOTANICAL NAMECOMMON NAME FRA TE25FRAXINUS TEXENSISTEXAS ASH PIS CHI20PISTACIA CHINENSISCHINESE PISTACHE GRAPHIC SCALE 0100200FEET APPROVED 11/28/2018 ! 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o:Mayor and City Council From:Danny Barton, Chief of Police Date:February 5, 2019 Reference:Consider approval of an Ordinance of the City of Coppell, Texas,readopting, ratifying, republishing and extending the Chapter 9 of the Codeof Ordinances, Article 9-17, “Curfew Hours for Minors,”for a period of three(3) years; and authorizing the Mayor to sign. 2030:Healthy Neighborhoods Introduction: In March of 2000, the City Council adopted Ordinance No. 2000-906, Curfew Hours for Minors. The ordinance established specific hours and penalties for violations thereof.Chapter 370.002 of the Texas Local Government Code requires that the City Council review the Article and conditions the ordinance was intended to remedy, conduct public hearings on the need to continue the ordinance, and determine whether to abolish, continue, or modify the ordinance. This is to occur three (3) years from its date of passage and every third year thereafter. In March 2003, February 2007, January 2010, February 2013, and February 2016 the City Council readopted the extended ordinance. Analysis: The Coppell Police Department issued 11 citations for curfew violations over the past three years. No citations were issued in 2016, 7 citations were issued in 2017, and 4 citations were issued in 2018.Surrounding cities, with the exception of Grapevine, all have current curfew ordinances. Legal Review: Agenda Item was reviewed by Robert Hager on January 29, 2019. Fiscal Impact: There is no fiscal impact attached to this agenda item. 1 Recommendation: The Police Department feels this ordinance supports Safe and Healthy Neighborhoods. The ordinance supports businesses and parents in controlling hours kept by minors under the age of 17. The Police Department recommends this ordinance by renewed without modifications for the next three years. 2 ORDINANCENO. _____________ ANORDINANCEOFTHECITYOFCOPPELL,TEXAS, READOPTING,RATIFYING,REPUBLISHINGANDEXTENDING CHAPTER9OFTHECODEOFORDINANCES,ARTICLE 9-17, CURFEWHOURSFORMINORS,FORAPERIODOFTHREE(3) YEARS;PROVIDINGAREPEALINGCLAUSE;PROVIDINGA SEVERABILITYCLAUSE;ANDPROVIDINGFORANEFFECTIVE DATE. WHEREAS,theCityCouncilhaspreviouslypassedandadopted OrdinanceNo. 2000–906, whichprovidesfor"CurfewHoursforMinors"establishingsuchcurfewhoursand penaltiesforviolationsthereof;and WHEREAS,the"CurfewHoursforMinors"wasreadoptedby Ordinance No.2003- 1030 on March 25, 2003; Ordinance No. 2007-1158 on February 27, 2007; Ordinance No. 2010- 1247 on February 9, 2010, Ordinance No. 2013-1334 on February 26, 2013 and Ordinance 2016- 1431, on February 23, 2016; and WHEREAS,suchOrdinancehasbeencodifiedasChapter9,Article9-17,Sections9- 17-1through9-17-6,oftheCodeofOrdinances;and WHEREAS,Chapter370.002ofthe TEXASLOCALGOVERNMENTCODE,as amended,providesthattheCityCouncilshallreviewtheArticleandconditionstheordinance wasintendedtoremedythree(3)yearsfromitsdateofpassageandeverythirdyear thereafterandconductpublichearingstodeterminetheneedtocontinue,modifyorabolishthe ordinance;and WHEREAS,priortotheexpirationofsuchthree(3)yearperiod,thePolice Department hasfurnishedrecordsandreportsindicatingtheneedforsuchordinancetoremain ineffect;and WHEREAS,theCitydesires after public hearingtocontinuetheprovisionsofthe Codewithoutany modificationsandschedulethesameforreviewinFebruary2022. NOW,THEREFORE,BEITORDAINEDBYTHECITYCOUNCIL OF THECITYOFCOPPELL,TEXAS: SECTION1.ThatOrdinance Nos.2003-1030, 2007-1158, 2010-1247,2013-1334,2016- 1431codified as Chapter9,Article9-17,Sections9-17-1through 9-17-6ofthe Codeof Ordinancesisherebyreadopted,ratified,republishedandextendedfromthedateofits Page 1 TM 105723 executionandshallremainineffectthrough February 2022,unlessotherwiserepealedor terminatedundertheprovisionsof Statelaw. SECTION2.ThatallprovisionsoftheCodeofOrdinancesoftheCityofCoppell, Texas,exceptasprovidedherein,inconflictwiththeprovisionsofthisordinancebe,andthe sameare hereby,repealed,andallotherprovisionsnotinconflictwiththeprovisionsofthis ordinanceshallremaininfullforceandeffect. SECTION3.Thatshouldanyword,phrase,paragraph,orsectionofthisordinanceor oftheCodeofOrdinances,asamendedhereby,beheldtobeunconstitutional,illegalor invalid,thesameshallnotaffectthevalidityofthisordinanceasawhole,oranypartor provisionthereofotherthanthepartsodecidedtobeunconstitutional,illegalorinvalid,and shallnotaffectthevalidityof theCodeofOrdinancesasawhole. SECTION4.Thatthisordinanceshalltakeeffectimmediatelyfromand after its passageandpublication,asthelawandcharterinsuchcasesprovide. DULYPASSEDbytheCityCounciloftheCityofCoppell,Texas,this___day ofFebruary2019. APPROVED: By: ATTEST:KARENSELBOHUNT,MAYOR By: _____________________________________ CHRISTEL PETTINOS, CITY SECRETARY APPROVED AS TO FORM: By: ______________________________________ ROBERT E. HAGER, CITY ATTORNEY Page 2 TM 105723 ! 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o:Mayor and City Council Through:Mike Land, City Manager From:Traci E. Leach, Deputy City Manager Date:February 12, 2019 Reference:DART Cotton Belt TrailFollow up 2030:Goal 5 states “Easy access to Dallas-Fort Worth Region” with the following objectives; Objective 1 –Participate in regional rail service to Dallas-Fort Worth, Objective 2-Maintain and enhance accessibility to DFW Airport, and Objective 5 – Develop regional connections for Coppell residents and employees of Coppell businesses Introduction: At the January 29, 2019 Fifth Tuesday workshop, staff presented information related to the possible improvements that are available for the City to consider that are outside of the cost of the rail construction. At that time, the Council directed staff to move forward with continued due diligence surrounding a number of improvements, including proposed trail segments that will be part of regional system that will run the entire stretch of the Cotton Belt line. After the Fifth Tuesday briefing, staff conducted an update for the Parks Board and provided information about the proposed trail segments through Coppell. Staff obtained information regarding both segments of the trail that are currently unfunded. The purpose of this briefing is to provide an update to the Council regarding these segments. Background: The proposed trail is not included as part of the budget DART has identified for the rail project. North Central Texas Council of Governments (NCTCOG) and the Regional Transportation Council (RTC) are coordinating the regional effort to design and construct the full length of the trail system along the rail corridor in cooperation with DART. The RTC has funded the design for the entire 26-mile trail and DART has included the trail in its Environmental Impact Study and will include the trail in its rail environmental clearance process for the entire stretch as well. 1 NCTCOG, in coordination with the stakeholder communities, identified several critical trail segments along the corridor. Critical segment was defined as a segment that, if not constructed at the same time as the rail line, could not feasibly be constructed due to site conditions. Coppell has one location that was identified as a critical segment, the grade elevated bridge structure that will cross over S. Belt Line Road (CBT 4 in the trail map). With the support of the RTC and Dallas County, the City is contributing Transportation Development Credits to fund this critical segment. Additionally, there is a segment that runs adjacent to the Cypress Waters rail station and Dallas County will be funding that segment (CBT 5 on the trail map). The two unfunded segments include a stretch of trail beginning at S. Coppell Road and running west towards Grapevine (CBT 3 on the trail map) and a segment beginning at Mocking bird Lane and heading east towards Carrollton (CBT 6 on the trail map). The Council and Park Board have similar opinions as to the community value and course of action related to CBT3. At this time, staff will be followingup with DART, NCTCOG, and other key entities to continue working out details for this segment. When discussing options related to CBT6, the Park Board provided input regarding an alternative alignment that would connect trail users from the east side of MacArthur to the west side of MacArthur, via the Campion trail(circled on the Parks Masterplan map). The proposed trail connector would beginat Fairway and head weston the south sideof E. Belt Line and would head south near the property with the storage facility to connect to the Campion, which intersects with the Cotton Belt Trail at Mockingbird.The City currently owns an easement that connects to a sidewalk the apartment developer installed for this purpose. There are funding alternatives for CBT 6 that could result in lowering the City’s cash investment in this very expensive segment. The estimated cost at this time is $6.2 million(NCTCOG is projecting potentially less if constructed with the rail line). Staff is pursuing grant funding for CBT 3 and may also consider doing so for CBT 6. It would imperative for the funding grant to cover a very substantial percentage of the cost, as this segment has very little community value from Fairway heading east. Additionally, it may be possible to split CBT 6 and pursue grant funding for only the segment beginning at Fairway and extending easttowards Carrollton. The estimated cost for this segment is $4.5 million. Analysis: The decision-making timeline for the unfunded segments is not ideal, as there are many factors still uncertain. The following factors are contributing to the uncertainty: Funding: Of primary concern is the funding scenarios. The City has grant programs available that can help offset partial construction cost, if awarded. However, the cost estimates are very preliminary and have the potential to change as design progresses. NCTCOG continues to work to identify additional funding via TXDOT, as this is a priority project. Design Modificationsof CBT 6 as proposed by DART:Additionally, there are discussions that may result in the alignment of CBT 6 that would eliminate the elevated structure east of Fairway. Should this design alteration be made, it should positively impact the construction cost. To what degree is still unknown. 2 Design Uncertainty for Fairway Dr connector: While the City does own an easement that would connect to the Campion trail, the crossing at Grapevine Creek has yet to be designed. The structure required to traverse the creek could be costly. Legal: N/A. Fiscal Impact:Undetermined. Recommendation: This is a discussion briefing and no action is required. 3 Trail Segments in Coppell 2017 Parks Masterplan Map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B,B)$#?.*B! .$ A *&;1) A 3 = ((&@!A'11!?B $'?3 2I, DE?#?F, R,0#$AB,?A $,F)BB,?.4 #00$)-#+! #$%&!'(!#')) **+!, - . /$0% 1!'0!234325"6 !" 7 .% /!#'0%$08 1!925"4:;<4<= K' *&;A'?3 =0 $? 2*!&#$ %&K'H!"?1!? #$%&!'(!#')) **+!, - . /$0% 1!'0!234325"6 !2 MEMORANDUM To: Mayor and City Council From: Jennifer Miller, Director of Finance Date: February 12, 2019 Reference: Approval of a Resolution amending the Authorized Representatives with the Texas Local Government Investment Pool, (TexPool) 2030: Sustainable City Government Introduction: This item is being presented for approval to amend the Authorized Representatives with the Texas Local Government Investment Pool (TexPool). The 2018 was approximately $200 million. The investment policy for the City of Coppell has authorized investment pools as an investment option with no more than 50% of the entire portfolio invested in pools and then no more than 25% may be in one pool. The City currently invests in TexPool (19%), Texas Class (7%) and TexStar (18%). Remaining funds are invested in government securities that have a longer maturity with anticipated higher yields. Investment pools provide the liquidity needed by the City without having to maintain large collateralized cash balances. Analysis: TexPool is the account that the State of Texas uses when remitting the payments to the City, primarily sales tax. To change Authorized Representative (individuals who can transfer funds into and out of TexPool) a Resolution must be passed naming those individuals. With the resignation of Brian Hogan, the Finance Department is now authorizing Sapna Narsian as an individual that will process transactions with TexPool. Legal Review: This agenda item has been reviewed by legal counsel during the Council agenda review. Fiscal Impact: Recommendation: The Finance Department recommends approval. 1 RESOLUTION NO.________________ A RESOLUTION OF THE CITY OF COPPELL, TEXAS, AMENDING THE AUTHORIZED REPRESENTATIVES WITH THE TEXAS LOCAL GOVERNMENT INVESTMENT POOL (TEXPOOL). WHEREAS, The City of Coppell, Texas, Location ID: 77345 is a local government of the State of Texas and is empowered to delegate to a public funds investment pool the authority to invest funds and to act as custodian of investments purchased with local investment funds; and WHEREAS, it is in the best interest of the Participant to invest local funds in investments that provide for the preservation and safety of principal, liquidity, and yield consistent with the Public Funds Investment Act; and WHEREAS, the Texas Local Government Investment Pool Prime a public funds investment pool, were created on behalf of entities whose investment objective in order of priority are preservation and safety of principal, liquidity, and yield consistent with the Public Funds Investment Act. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: A. That the individuals, whose signatures appear in this Resolution, are Authorized Representatives of the Participant and are each hereby authorized to transmit funds for investment in TexPool/TexPool Prime and are each further authorized to withdraw funds from time to time, to issue letters of instruction, and to take all other actions deemed necessary or appropriate for the investment of local funds. B. That an Authorized Representative of the Participant may be deleted by a written instrument signed by two remaining Authorized Representatives provided that the deleted Authorized Representative (1) is assigned job duties that no longer require access to the TexPool/TexPool Prime account or (2) is no longer employed by the Participant; and C. That the Participant may by Amending Resolution signed by the Participant add an Authorized Representative provided the additional Authorized Representative is an officer, employee, or agent of the Participant; The Authorized Representatives of the Participant are: 1. Name: Jennifer Miller Title: Director of Finance 972-304-3689/972-304-3571/jmiller@coppelltx.gov Phone/Fax/Email Signature: 2. Name: Kim Tiehen Title: Assistant Director of Finance 972-304-3693/972-304-3571/ktiehen@coppelltx.gov Phone/Fax/Email Signature: 3. Name: Sapna Narsian Title: Chief Accountant 972-304-3556/972-304-3571/snarsian@coppelltx.gov Phone/Fax/Email Signature: The Authorized Representative listed above that will have primary responsibility for performing transactions and receiving confirmations and monthly statements under the Participation Agreement. Name Jennifer Miller, Director of Finance In Addition and at the option of the Participant, one additional Authorized Representative can be designated to perform only inquiry of selected information. This limited representative cannot perform transactions. The Participant desires to designate: Name: Michael Land Title: City Manager 972-304-3662/972-304-3571/mland@coppelltx.gov Phone/Fax/Email D. That this Resolution and its authorization shall continue in full force and effect until amended or revoked by the Participant, and until TexPool Participant Services receives a copy of any such amendment or revocation. This Resolution is hereby introduced and adopted by the Participant at its th regular/special meeting held on the 12 day February, 2019. th DULY PASSED by the City Council of the City of Coppell, Texas this the 12 day of February, 2019. APPROVED: _______________________________________ Karen Selbo Hunt, Mayor ATTEST: _______________________________________ Christel Pettinos, City Secretary APPROVED AS TO FORM: ___________________________________ City Attorney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o: Mayor and City Council From: Jennifer Miller, Director of Finance Date: February 12, 2019 Reference: Budget Amendment for Fiscal Year 2018-19 2030: Sustainable City Government Introduction: This budget amendment is being brought forward to reflect encumbrance carryovers from the prior fiscal year and some items that have been brought before Council during the first part of the current fiscal year. Analysis: General Fund General Fund Revenues are not being amended at this time. General Fund expenditures are being increased $2,333,324. $2,273,324 is associated with encumbrance carryovers. Encumbrance carryovers are those items that were budgeted and purchased in the previous fiscal year, but were not received by year end. The amounts are then carried forward into the next fiscal year. In addition to the encumbrance carryover, Mayor & Council is being increased for the contract with HMWK for representation regarding remote online sales tax legislation. Water and Sewer Fund Revenues are being amended $381,163 to reflect the settlement of the Sabine River Authority case. The expenditures are being amended for the emergency water line repair on Sandy Lake Road. 1 Police Special Revenue Fund Expenditures are being amended for encumbrance carryovers. Infrastructure Maintenance Fund Expenditures are being amended for encumbrance carryovers. W/S Infrastructure Maintenance Fund Expenditures are being increased for encumbrance carryovers. Municipal Drainage District Fund Expenditures are being amended for encumbrance carryovers. Recreational Fund Expenditures are being amended for encumbrance carryovers. Red Light Fund Expenditures are being amended for encumbrance carryovers Municipal Court Tech Fund Expenditures are being amended for the contract with Tyler Technologies to purchase and implement the Incode Court software. Judicial Efficiency Fund Expenditures are being amended for the contract with Tyler Technologies to purchase and implement the Incode Court software. Crime Prevention Fund Expenditures are being amended for encumbrance carryovers CRDC - Special Revenue Expenditures are being amended for encumbrance carryovers, $958,745, and for estimated costs associated with hiring the Arts Center Manager. This includes salary and benefits, office space rental and training. Legal Review: The agenda item was reviewed by legal as part of the agenda packet. Fiscal Impact: Recommendation: The Finance Department recommends approval of this agenda item. 2 ORDINANCE NO. _____________________ AN ORDINANCE OF THE CITY OF COPPELL, TEXAS APPROVING AN AMENDMENT TO THE BUDGET FOR THE CITY FOR THE FISCAL YEAR OCTOBER 1, 2018 THROUGH SEPTEMBER 30, 2019; PROVIDING THAT EXPENDITURES FOR SAID FISCAL YEAR SHALL BE MADE IN ACCORDANCE WITH SAID BUDGET; AND DECLARING AN EFFECTIVE DATE. WHEREAS, the Budget Officer of the City of Coppell, Texas, did on the 6th day of August, 2018, file with the City Secretary, a proposed general budget for the City covering the fiscal year aforesaid, and WHEREAS, the City Council of the City of Coppell approved said budget on the 11th day of September, 2018, and WHEREAS, the governing body of the City has this date considered an amendment to said budget; NOW, THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1. That Section No. 2 of Ordinance No. 2018-1500, for the 2018-19 Fiscal Year Budget, is hereby amended as follows: General Fund Current Budget Amending Budget Change Revenues $66,961,096 $66,961,096 $ 0 Expenditures Combined Services $2,940,413 $2,944,533 $ 4,120 Mayor and Council 656,302 846,937 190,635 City Secretary 509,137 528,909 19,772 Public Works 1,702,784 2,021,197 318,413 Facilities 3,944,197 4,135,010 190,813 Streets 3,031,954 3,283,174 251,220 Fleet 1,452,178 1,458,639 6,461 Traffic Control 1,585,429 1,689,483 104,054 Fire 13,254,538 13,313,329 58,791 Emergency Management 404,465 495,914 91,449 Life Safety Park 335,475 344,064 8,589 Human Resources 1,661,923 1,728,004 66,081 Library 2,266,490 2,292,608 26,118 Police 8,732,083 8,781,024 48,941 Animal Services 624,605 628,414 3,809 Enterprise Solutions 3,164,560 3,532,247 367,687 Parks Administration 1,559,758 1,594,135 34,377 Parks 4,310,081 4,543,736 233,655 Senior Center 744,496 842,616 98,120 Recreation 2,656,099 2,783,718 127,619 Bio-Diversity 250,428 252,360 1,932 Tennis Center 597,913 615,487 17,574 Community Programs 370,949 377,888 6,939 Community Development Admin 832,241 845,141 12,900 Inspections 886,817 920,941 34,124 1 Environmental Health 413,913 414,174 261 Development Services 225,708 234,578 8,870 Total Expenditures $ 2,333,324 Decrease in Designated Fund Balance 0 Net Expenditure Increase 2,333,324 Net Decrease in Undesignated Fund Balance $ 2,333,324 Water/Sewer Fund Current Budget Amending Budget Change Revenues $20,566,359 $20,947,742 $ 381,163 Expenses Utility Operations 3,881,144 3,972,144 91,000 Net Increase in Projected Retained Earnings $ 290,163 Police Spec. Rev. Fund Current Budget Amending Budget Change Expenditures 98,000 99,899 $ 1,899 Net Decrease in Projected Fund Balance $ 1,899 Infrastructure Maint. Fund Current Budget Amending Budget Change Expenditures 15,627,070 16,796,997 $1,169,927 Net Decrease in Projected Fund Balance $1,169,927 W/S Infrastructure Current Budget Amending Budget Change Expenditures $-0- $50,000 $50,000 Net Decrease in Projected Retained Earnings $50,000 Municipal Drainage Dist Current Budget Amending Budget Change Expenditures $316,689 $345,070 $28,381 Net Decrease in Projected Fund Balance $28,381 Recreational Fund Current Budget Amending Budget Change Expenditures $-0- $14,936 $14,936 Net Decrease in Projected Fund Balance $14,936 Red Light Current Budget Amending Budget Change Expenditures $265,845 $285,470 $19,625 Net Decrease in Projected Fund Balance $19,625 Municipal Court Tech Current Budget Amending Budget Change Expenditures $85,600 $233,400 $147,800 Net Decrease in Projected Fund Balance $147,800 Judicial Efficiency Current Budget Amending Budget Change Expenditures $5,000 $18,400 $13,400 Net Decrease in Projected Fund Balance $13,400 Crime Control Current Budget Amending Budget Change Expenditures $4,696,215 $5,488,311 $792,096 Net Decrease in Projected Fund Balance $792,096 2 CRDC Special #2 Current Budget Amending Budget Change Expenditures $7,102,853 $9,996,989 $ 2,894,136 Net Decrease in Projected Fund Balance $ 2,894,136 SECTION 2. EFFECTIVE DATE. That this ordinance shall become effective immediately from and after its passage as the law and charter in such cases provide. DULY PASSED and adopted by the City Council of the City of Coppell, Texas, on the 12th day of February 2019. APPROVED: ______________________________ KAREN SELBO HUNT, MAYOR ATTEST: ____________________________________________ CHRISTEL PETTINOS, CITY SECRETARY APPROVED AS TO FORM: _____________________________________ CITY ATTORNEY 3 ! "#$%&#' ()*+,-#$. #$ %&'(&#'))!**+&,!- /)00,++1 2,3#4 5 67898:5; !" .$*!&/012!"3&456789:;6 67;9:<=7>?,@.# AB,C>?,@.# D,#.' .$*!&<=3&,%)!3&> 0 3& ?!" $'@3&A!(!"!@B!3&<@&#'@ "'*3& "#$%4 #@. D,E$,#BF)@ 67G7:G 678 .$*!&#"! !C3& DHI/G/I>D /)@B$#EB .$*!&/ 1!3&.$@ *&DB $'@3& ,$ *!3& /)@4F.,$ #00$)-#+ )J #@ >?$,,C,@B K,B&,,@ BL, /FB' )J /)00,++ MH&@,$N #@. O!(! PFK+,$ /)@4B$*EBF)@ M/)@4B$*EBF)@ I#@#?,$N J)$ BL, E)@4B$*EBF)@ )J D)++F@? H#%4 I,C)$F#+ /,@B,$ "L#4, AA 30#@4F)@ F@E+*.F@? "$,E)@4B$*EBF)@ Q,$-FE,4 J)$ R761666S #4 0$)-F.,. J)$ F@ BL, K)@. 0$)E,,.4S #@. #*BL)$FTF@? BL, /FB' I#@#?,$ B) 4F?@ #@. ,3,E*B, #@' @,E,44#$' .)E*C,@B4! /' ! 3& 6 G7 G 678 DE!@C &= !3& 7 ! DE!@C &/012!"3& >)'@ '" 3&F@ B 1!@ &= !3& D BG1!@ 3&F@ B 1!@ &/012!"3& I,C)!0.J1 DU"7=: DHI/ #BB#ELC,@B >!0.J1 /I>D /)@B$#EB!0.J1 V,@,$#+ /)@.FBF)@4 /)@B$#EB!0.J #'@ B 3& H! "$@E&= !3& =" ( !"3&F((!B $I!&= !3& H$ '"%&'(&J!E$ * $I!&.$*!&&&&& ?!"8 DB $@E&K'C%3&&= !3&&DB $'@3&&>!@ &,'3&&=0!&= !3&A! 0"@&A! 0* 3& $'@3& = !3&& 7/FB' /)*@EF+6 G7 G 678 ,!- &'(&J!E$ * $I!&.$*!&456789:;6 2FB+, /)@4F.,$ #00$)-#+ )J #@ >?$,,C,@B K,B&,,@ BL, /FB' )J /)00,++ MH&@,$N #@. O!(! PFK+,$ /)@4B$*EBF)@ M/)@4B$*EBF)@ I#@#?,$N J)$ BL, E)@4B$*EBF)@ )J D)++F@? H#%4 I,C)$F#+ /,@B,$ "L#4, AA 30#@4F)@ F@E+*.F@? "$,E)@4B$*EBF)@ Q,$-FE,4 J)$ R761666S #4 0$)-F.,. J)$ F@ BL, K)@. 0$)E,,.4S #@. #*BL)$FTF@? BL, /FB' I#@#?,$ B) 4F?@ #@. ,3,E*B, #@' @,E,44#$' .)E*C,@B4! Q*CC#$' Q,, #BB#EL,. C,C) .$ B *&<1) B 3 #$%&!'(!#')) **+!, - . /$0% 1!'0!234325"6 !" 7 .% /!#'0%$08 1!925"4:;<="> U*@.4 #$, #-#F+#K+, F@ BL, 67; ()@. "$)E,,.4 J)$ BLF4 E)@B$#EB! > ((&A!B'11!@C $'@3 2L, "#$%4 #@. D,E$,#BF)@ W,0#$BC,@B $,E)CC,@.4 #00$)-#+! L' *&<B'@3 >0 $@ 2*!&#$ %&L'I!"@1!@ #$%&!'(!#')) **+!, - . /$0% 1!'0!234325"6 !2 MEMORANDUM To: Mayor and City Council From: Brad Reid, Director of Parks and Recreation Date: February 12, 2019 Reference: Consider approval of an Agreement between the City of Coppell (Owner) and W.B. Kibler Construction (Construction Manager) for the construction of Rolling Oaks Memorial Center Phase II Expansion including Preconstruction Services for $10,000; as provided for in the bond proceeds; and authorizing the City Manager to sign and execute any necessary documents. 2030: Sustainable City Government Strategy: Excellent and Well-Maintained City Infrastructure and Facilities. General Information: The request for proposals for Construction Management Services advertised in November 2018. Three firms submitted proposals: W.B. Kibler Construction, Key Construction and MDI General Contractors. Evaluations and grading were conducted on Dec. 13th and 14th, 2018. W.B. Kibler Construction is recommended as Construction Manager at Risk for Rolling Oaks Memorial Center Phase II Expansion. The same selection process and Agreement were most recently used for The Coppell Arts Center and Fire Station #4. The Contract will be amended by a later Council Action Item to reflect the Guaranteed Maximum Price once it is finalized in Summer of 2019. 1 Introduction: In November, a Request for Proposals was advertised for the eventual selection of a Construction Manager at Risk for the Rolling Oaks Memorial Center Phase II Expansion. Evaluations were held on December 13th and 14th with three firms competing for the assignment. Based on the evaluation, W.B. Kibler Construction is recommended by staff for proposed approval by the City Council. The terms for the contract include Preconstruction Services, Construction Phase, and the Not-To-Exceed General Conditions Costs, based on an estimated construction cost of $5.5 million. This Action Item, the master Agreement with W.B. Kibler Construction is the next step in the process for them to serve as the Construction Manager at Risk for the Rolling Oaks Memorial Center Phase II Expansion. Once a Guaranteed Maximum Price is secured, the Council will then be asked to consider an amendment to this agreement to authorize the construction of the Rolling Oaks Memorial Center Phase II Expansion. Analysis: The agreement puts into place the General Conditions for W.B. Kibler Construction to engage in the Rolling Oaks Memorial Center Phase II Expansion construction project. Included in this master agreement is the pricing for W.B. Kibler to provide cost analysis and value engineering throughout the design process. General Conditions are also included within the contract, which will be implemented when the Guaranteed Maximum Price (GMP) for the construction portion of the project is established. The GMP will be presented to Council as an Amendment to this contract at a later date. Legal Review: Fiscal Impact: The fiscal impact of this Agenda item is $10,000. Recommendation: The Parks and Recreation Department recommends approval of this item. 2 ® TM AIA Document A133 Î 2009 Standard Form of Agreement Between Owner and Construction Manager as Constructor where the basis of payment is the Cost of the Work Plus a Fee with a Guaranteed Maximum Price ADDITIONS AND DELETIONS: AGREEMENT The author of this document (In words, indicate day, month and year.) has added information needed for its completion. The author may also have BETWEEN revised the text of the (Name, legal status and address) original AIA standard form. An Additions and Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed. (Name, legal status and address) This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification. AIA Document A201©Î2007, General Conditions of the Contract for Construction, is adopted in this document (Name and address or location) by reference. Do not use with other general conditions unless this document is modified. (Name, legal status and address) (Name, address and other information) ELECTRONIC COPYING of any ® portion of this AIADocument (Name, address and other information) to another electronic file is prohibited and constitutes a violation of copyright laws as set forth in the footer of this document. AIA Document A133© Î 2009 (formerly A121©CMc Î 2003). Copyright © 1991, 2003 and 2009 by The American Institute of Architects. All rights ® reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or ® 1 distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 16:36:38 on 07/18/2011 under Order No.2127312419_1 which expires on 01/29/2012, and is not for resale. User Notes: (1851419219) (Name, address and other information) AIA Document A133© Î 2009 (formerly A121©CMc Î 2003). Copyright © 1991, 2003 and 2009 by The American Institute of Architects. All rights ® reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or ® 2 distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 16:36:38 on 07/18/2011 under Order No.2127312419_1 which expires on 01/29/2012, and is not for resale. User Notes: (1851419219) TABLE OF ARTICLES 1 GENERAL PROVISIONS 2 CONSTRUCTION MANAGERÔS RESPONSIBILITIES 3 OWNERÔS RESPONSIBILITIES 4 COMPENSATION AND PAYMENTS FOR PRECONSTRUCTION PHASE SERVICES 5 COMPENSATION FOR CONSTRUCTION PHASE SERVICES 6 COST OF THE WORK FOR CONSTRUCTION PHASE 7 PAYMENTS FOR CONSTRUCTION PHASE SERVICES 8 INSURANCE AND BONDS 9 DISPUTE RESOLUTION 10 TERMINATION OR SUSPENSION 11 MISCELLANEOUS PROVISIONS 12 SCOPE OF THE AGREEMENT ARTICLE 1 GENERAL PROVISIONS § 1.1 The Contract Documents § 1.1.1 § 1.1.2 AIA Document A133© Î 2009 (formerly A121©CMc Î 2003). Copyright © 1991, 2003 and 2009 by The American Institute of Architects. All rights ® reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or ® 3 distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 16:36:38 on 07/18/2011 under Order No.2127312419_1 which expires on 01/29/2012, and is not for resale. User Notes: (1851419219) § 1.1.3 § 1.2 Relationship of the Parties § 1.3 General Conditions ARTICLE 2 CONSTRUCTION MANAGERÔS RESPONSIBILITIES § 2.1 Preconstruction Phase § 2.1.1 § 2.1.2 Consultation § 2.1.2.1 § 2.1.2.2 AIA Document A133© Î 2009 (formerly A121©CMc Î 2003). Copyright © 1991, 2003 and 2009 by The American Institute of Architects. All rights ® reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or ® 4 distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 16:36:38 on 07/18/2011 under Order No.2127312419_1 which expires on 01/29/2012, and is not for resale. User Notes: (1851419219) § 2.1.3 Project Schedule § 2.1.4 Phased Construction § 2.1.5 Preliminary Cost Estimates § 2.1.5.1 § 2.1.5.2 AIA Document A133© Î 2009 (formerly A121©CMc Î 2003). Copyright © 1991, 2003 and 2009 by The American Institute of Architects. All rights ® reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or ® 5 distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 16:36:38 on 07/18/2011 under Order No.2127312419_1 which expires on 01/29/2012, and is not for resale. User Notes: (1851419219) § 2.1.6 Subcontractors and Suppliers § 2.1.7 § 2.1.8 Extent of Responsibility § 2.1.9 Notices and Compliance with Laws § 2.2 Guaranteed Maximum Price Proposal and Contract Time § 2.2.1 § 2.2.2 AIA Document A133© Î 2009 (formerly A121©CMc Î 2003). Copyright © 1991, 2003 and 2009 by The American Institute of Architects. All rights ® reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or ® 6 distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 16:36:38 on 07/18/2011 under Order No.2127312419_1 which expires on 01/29/2012, and is not for resale. User Notes: (1851419219) § 2.2.3 .1 .2 .3 .4 .5 .6 § 2.2.4 § 2.2.5 AIA Document A133© Î 2009 (formerly A121©CMc Î 2003). Copyright © 1991, 2003 and 2009 by The American Institute of Architects. All rights ® reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or ® 7 distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 16:36:38 on 07/18/2011 under Order No.2127312419_1 which expires on 01/29/2012, and is not for resale. User Notes: (1851419219) § 2.2.6 § 2.2.7 § 2.2.8 § 2.2.9 § 2.2.10 § 2.3 Construction Phase § 2.3.1 General § 2.3.1.1 § 2.3.2 Administration § 2.3.2.1 § 2.3.2.2 AIA Document A133© Î 2009 (formerly A121©CMc Î 2003). Copyright © 1991, 2003 and 2009 by The American Institute of Architects. All rights ® reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or ® 8 distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 16:36:38 on 07/18/2011 under Order No.2127312419_1 which expires on 01/29/2012, and is not for resale. User Notes: (1851419219) § 2.3.2.2.1 .1 .2 .3 .4 § 2.3.2.2.2 § 2.3.2.3 § 2.3.2.4 § 2.3.2.5 § 2.3.2.6 § 2.3.2.7 § 2.3.2.8 § 2.3.3 AIA Document A133© Î 2009 (formerly A121©CMc Î 2003). Copyright © 1991, 2003 and 2009 by The American Institute of Architects. All rights ® reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or ® 9 distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 16:36:38 on 07/18/2011 under Order No.2127312419_1 which expires on 01/29/2012, and is not for resale. User Notes: (1851419219) .1 .2 .3 § 2.3.4 § 2.4 Professional Services § 2.5 Hazardous Materials § 2.6 ARTICLE 3 OWNERÔS RESPONSIBILITIES § 3.1 Information and Services Required of the Owner § 3.1.1 § 3.1.2 § 3.1.3 § 3.1.4 Structural and Environmental Tests, Surveys and Reports. § 3.1.4.1 § 3.1.4.2 § 3.1.4.3 AIA Document A133© Î 2009 (formerly A121©CMc Î 2003). Copyright © 1991, 2003 and 2009 by The American Institute of Architects. All rights ® reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or ® 10 distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 16:36:38 on 07/18/2011 under Order No.2127312419_1 which expires on 01/29/2012, and is not for resale. User Notes: (1851419219) § 3.1.4.4 £ 3.2 OwnerÔs Designated Representative § 3.2.1 Legal Requirements. § 3.3 Architect § 3.4 INSPECTION AND TESTING ARTICLE 4 COMPENSATION AND PAYMENTS FOR PRECONSTRUCTION PHASE SERVICES § 4.1 Compensation § 4.1.1 § 4.1.2 (Insert amount of, or basis for, compensation and include a list of reimbursable cost items, as applicable.) § 4.1.3 § 4.1.4 § 4.2 Payments § 4.2.1 § 4.2.2 ARTICLE 5 COMPENSATION FOR CONSTRUCTION PHASE SERVICES § 5.1 AIA Document A133© Î 2009 (formerly A121©CMc Î 2003). Copyright © 1991, 2003 and 2009 by The American Institute of Architects. All rights ® reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or ® 11 distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 16:36:38 on 07/18/2011 under Order No.2127312419_1 which expires on 01/29/2012, and is not for resale. User Notes: (1851419219) § 5.1.1 (State a lump sum, percentage of Cost of the Work or other provision for determining the Construction ManagerÓs Fee.) § 5.1.2 § 5.1.3 § 5.1.4 GENERAL CONDITIONS § 5.2 Guaranteed Maximum Price § 5.2.1 (Insert specific provisions if the Construction Manager is to participate in any savings.) § 5.2.2 § 5.3 Changes in the Work § 5.3.1 AIA Document A133© Î 2009 (formerly A121©CMc Î 2003). Copyright © 1991, 2003 and 2009 by The American Institute of Architects. All rights ® reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or ® 12 distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 16:36:38 on 07/18/2011 under Order No.2127312419_1 which expires on 01/29/2012, and is not for resale. User Notes: (1851419219) § 5.3.2 § 5.3.3 § 5.3.4 ARTICLE 6 COST OF THE WORK FOR CONSTRUCTION PHASE § 6.1 Costs to Be Reimbursed § 6.1.1 § 6.1.2 § 6.2 Labor Costs § 6.2.1 § 6.2.2 § 6.2.3 § 6.3 Subcontract Costs § 6.4 Costs of Materials and Equipment Incorporated in the Completed Construction § 6.4.1 AIA Document A133© Î 2009 (formerly A121©CMc Î 2003). Copyright © 1991, 2003 and 2009 by The American Institute of Architects. All rights ® reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or ® 13 distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 16:36:38 on 07/18/2011 under Order No.2127312419_1 which expires on 01/29/2012, and is not for resale. User Notes: (1851419219) § 6.4.2 § 6.5 Costs of Other Materials and Equipment, Temporary Facilities and Related Items § 6.5.1 § 6.5.2 § 6.5.3 § 6.5.4 § 6.6 Miscellaneous Costs § 6.6.1 § 6.6.2 § 6.6.3 § 6.6.4 § 6.6.5 § 6.6.6 § 6.7 Other Costs and Emergencies § 6.7.1 § 6.7.2 AIA Document A133© Î 2009 (formerly A121©CMc Î 2003). Copyright © 1991, 2003 and 2009 by The American Institute of Architects. All rights ® reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or ® 14 distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 16:36:38 on 07/18/2011 under Order No.2127312419_1 which expires on 01/29/2012, and is not for resale. User Notes: (1851419219) § 6.7.3 § 6.8 Costs Not To Be Reimbursed § 6.8.1 .1 .2 .3 .4 .5 .6 .7 .8 .9 .10 .11 .12 .13 § 6.9 Discounts, Rebates and Refunds § 6.9.1 § 6.9.2 § 6.10 Related Party Transactions § 6.10.1 § 6.10.2 AIA Document A133© Î 2009 (formerly A121©CMc Î 2003). Copyright © 1991, 2003 and 2009 by The American Institute of Architects. All rights ® reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or ® 15 distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 16:36:38 on 07/18/2011 under Order No.2127312419_1 which expires on 01/29/2012, and is not for resale. User Notes: (1851419219) § 6.11 Accounting Records ARTICLE 7 PAYMENTS FOR CONSTRUCTION PHASE SERVICES § 7.1 Progress Payments § 7.1.1 § 7.1.2 § 7.1.3 § 7.1.4 § 7.1.5 § 7.1.6 AIA Document A133© Î 2009 (formerly A121©CMc Î 2003). Copyright © 1991, 2003 and 2009 by The American Institute of Architects. All rights ® reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or ® 16 distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 16:36:38 on 07/18/2011 under Order No.2127312419_1 which expires on 01/29/2012, and is not for resale. User Notes: (1851419219) § 7.1.7 .1 .2 .3 .4 .5 .6 .7 ; and .8 .1 2. 3 § 7.1.8 § 7.1.9 § 7.1.10 § 7.2 Final Payment § 7.2.1 .1 AIA Document A133© Î 2009 (formerly A121©CMc Î 2003). Copyright © 1991, 2003 and 2009 by The American Institute of Architects. All rights ® reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or ® 17 distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 16:36:38 on 07/18/2011 under Order No.2127312419_1 which expires on 01/29/2012, and is not for resale. User Notes: (1851419219) .2 .3 .4 .5 § 7.2.1.1 .1 .2 .3 .4 .5 .6 .7 .8 .9 § 7.2.2 § 7.2.3 AIA Document A133© Î 2009 (formerly A121©CMc Î 2003). Copyright © 1991, 2003 and 2009 by The American Institute of Architects. All rights ® reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or ® 18 distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 16:36:38 on 07/18/2011 under Order No.2127312419_1 which expires on 01/29/2012, and is not for resale. User Notes: (1851419219) § 7.2.4 § 7.3 LIQUIDATED DAMAGES § 7.3.1 § 7.3.2 § 7.3.3 § 7.3.4 ARTICLE 8 INSURANCE AND BONDS (State bonding requirements, if any, and limits of liability for insurance required in Article 11 of AIA Document A201Î2007.) Type of Insurance or Bond Limit of Liability or Bond Amount ($0.00) AIA Document A133© Î 2009 (formerly A121©CMc Î 2003). Copyright © 1991, 2003 and 2009 by The American Institute of Architects. All rights ® reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or ® 19 distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 16:36:38 on 07/18/2011 under Order No.2127312419_1 which expires on 01/29/2012, and is not for resale. User Notes: (1851419219) ARTICLE 9 DISPUTE RESOLUTION § 9.1 ARTICLE 10 TERMINATION OR SUSPENSION § 10.1 Termination Prior to Establishment of the Guaranteed Maximum Price § 10.1.1 § 10.1.2 § 10.1.3 .1 .2 .3 § 10.1.4 § 10.1.5 AIA Document A133© Î 2009 (formerly A121©CMc Î 2003). Copyright © 1991, 2003 and 2009 by The American Institute of Architects. All rights ® reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or ® 20 distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 16:36:38 on 07/18/2011 under Order No.2127312419_1 which expires on 01/29/2012, and is not for resale. User Notes: (1851419219) § 10.2 Termination Subsequent to Establishing Guaranteed Maximum Price § 10.2.1 § 10.3 Suspension ARTICLE 11 MISCELLANEOUS PROVISIONS § 11.1 § 11.2 Ownership and Use of Documents § 11.3 Governing Law § 11.4 Assignment § 11.5Other provisions: § 11.5.1 § 11.5.2 § 11.5.3 § 11.5.4 § 11.5.5 AIA Document A133© Î 2009 (formerly A121©CMc Î 2003). Copyright © 1991, 2003 and 2009 by The American Institute of Architects. All rights ® reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or ® 21 distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 16:36:38 on 07/18/2011 under Order No.2127312419_1 which expires on 01/29/2012, and is not for resale. User Notes: (1851419219) § 11.5.6 § 11.5.7 § 11.5.8 ARTICLE 12 SCOPE OF THE AGREEMENT § 12.1 § 12.2 .1 .2 .3 (List other documents, if any, forming part of the Agreement.) (List here any additional documents that are intended to form part of the Contract Documents. ALA Document A201- 2007 provides that bidding requirements such as advertisement or invitation to bid, Instructions to Bidders, sample forms and the Contractor's bid are not part of the Contract Documents unless enumerated in this Agreement. They should be listed here only if intended to be part of the Contract Documents.) AIA Document A133© Î 2009 (formerly A121©CMc Î 2003). Copyright © 1991, 2003 and 2009 by The American Institute of Architects. All rights ® reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or ® 22 distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 16:36:38 on 07/18/2011 under Order No.2127312419_1 which expires on 01/29/2012, and is not for resale. User Notes: (1851419219) OWNER(Signature)CONSTRUCTION MANAGER(Signature) (Printed name and title) (Printed name and title) AIA Document A133© Î 2009 (formerly A121©CMc Î 2003). Copyright © 1991, 2003 and 2009 by The American Institute of Architects. All rights ® reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or ® 23 distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 16:36:38 on 07/18/2011 under Order No.2127312419_1 which expires on 01/29/2012, and is not for resale. User Notes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o: Mayor and City Council From: Brad Reid, Director of Parks and Recreation Date: February 12, 2019 Reference: Consider award of bid and authorize a NCPA contract with Core Construction in the amount of $85,528.09, as budgeted, for the demolition and replacement of the ornamental iron fence around the perimeter of the Allen Road Park Lake; and authorizing the City Manager to sign and execute any necessary documents. 2030: Sustainable City Government Strategy: Excellent and Well-Maintained City Infrastructure and Facilities. Introduction: life. Due to age and exposure from outdoor elements, the fence has degraded (please see attached photos). The rusting fence is beginning to require additional poles for support, resulting in safety concerns and ongoing maintenance issues. This item was brought before City Council on January7, 2019. The item was tabled to enable staff to review the use of Ameristar aluminum fence products and the manufacturer warranty. There was also some discussion regarding potentially adding safety fencing along MacArthur Blvd. The Park Board is exploring options on this matter. Analysis: This project will consist of demolition & removal of existing fence and installation of (2) quotes from CORE Construction to replace the Allen Road Park Fence. The original quote, using steel fencing products came in at $85,528, comes with standard one year warranty. The second quote using Ameristar aluminum fence products came in at $152,257, comes with a manufacturer warranty (attached). The Parks and Recreation Department has reviewed the alternative materials and warranty information included with each quote and recommend awarding the original quote utilizing the steel fence products. This recommendation is offered on the basis of a best total solution. 1 The warrant information for the Ameristar aluminum panel fencing is attached for the City Council consideration. Legal Review: Agenda item does not require legal review. Fiscal Impact: The fiscal impact of this Agenda item is $85,528.09 Recommendation: The Parks and Recreation Department recommends approval of this item. 2 3 ® ECHELON PLUS | WARRANTY COMMERCIAL ALUMINUM ORNAMENTAL FENCE ®® Echelon Plus Commercial Aluminum Ornamental Fence System by Ameristar is manufactured from the highest quality materials by skilled craftsmen to meet the highest standards of workmanship in the industry. Extruded aluminum framework shall be subject to a six stage pretreatment/wash which provides the protection necessary to withstand adverse environmental conditions. abrasion or exposure to salty environments to the protective coating. Echelon Plus Commercial Aluminum Ornamental Fence System framework is also guaranteed for the same period of time against defects in workmanship or materials. Should any ornamental fence framework manufactured by Ameristar Fence Products fail in purchaser their redemption through replacement or renewal. The decision as to which method of redemption is allowed is solely at the discretion of Ameristar. Notice of failure under the conditions responsible for guaranteed performance or appearance of the material. Neither does this guarantee or acts of God. Ameristar Fence Products reserves the right to inspect the material to determine validity of the claim. redemption by replacement or renewal shall be made by Ameristar Fence Products. Reimbursement Ameristar Fence Products provide those services. make any other express warranties. Ameristar Fence Products neither assumes nor authorizes any other person or agent to assume any other liability in connection with Echelon Plus Commercial Aluminum Ornamental Fence System. Some jurisdictions do not allow limitations on how long an 1555 N. MINGO RD., TULSA, OK 74116 WWW.AMERISTARFENCE.COM ! "#$%&#' ()*+,-#$. #$ %&'(&#'))!**+&,!- /)00,++1 2,3#4 5 67898:5; !" .$*!&/012!"3&456789:;< 67;9:<8=>,4)+*?@)ABC,A.# >,#.' .$*!&=>3&,%)!3&? 0 3& 7/@?' D,E$,?#$' @!" $'A3&B!(!"!AC!3&=A&#'A "'*3& 6 F6 F 678 .$*!&#"! !D3& D#+,4 2#3 D?$,,? G4, >,4)+*?@)A .$*!&/ 1!3&.$A *&EC $'A3& ,$ *!3& /)A4@.,$ #00$)-#+ )H # >,4)+*?@)A H)$ 4*00)$?@AC #A #I,A.I,A? ?) 0$)-@., H)$ # ?,A9',#$ $,A,&#+ ,+,E?@)A H)$ 4#+,4 ?#3 4?$,,? I#@A?,A#AE, #*?J)$@K#?@)AL #A. #*?J)$@K@AC ?J, M#')$ ?) 4@CA! /' ! 3& 6 F7 F 678 EF!AD &> !3& 75! EF!AD &/012!"3& ?)'A '" 3&GA C 1!A &> !3& E CH1!A 3&GA C 1!A &/012!"3& D#+,4 2#3 D?$,,? M#@A?,A#AE, M,I)!0.H1 MDG2DM >,4)+*?@)A!0.H #'A C 3& I! "$AF&> !3& >" ( !"3&G((!C $J!&> !3& I$ '"%&'(&K!F$ * $J!&.$*!&&&&& @!"8 EC $AF&L'D%3&&> !3&&EC $'A3&&?!A &,'3&&>0!&> !3&B! 0"A&B! 0* 3& $'A3& > !3&& 7/@?' /)*AE@+6 F7 F 678 ,!- &'(&K!F$ * $J!&.$*!&456789:;< 2@?+, /)A4@.,$ #00$)-#+ )H # >,4)+*?@)A H)$ 4*00)$?@AC #A #I,A.I,A? ?) 0$)-@., H)$ # ?,A9',#$ $,A,&#+ ,+,E?@)A H)$ 4#+,4 ?#3 4?$,,? I#@A?,A#AE, #*?J)$@K#?@)AL #A. #*?J)$@K@AC ?J, M#')$ ?) 4@CA! D*II#$' .$ C *&=1) C 3 N A?,$ O@4E#+ PI0#E? D?#?,I,A? Q,$,R ? ((&B!C'11!AD $'A3 B00$)-#+ $,E)II,A.,.! #$%&!'(!#')) **+!, - . /$0% 1!'0!234325"6 !" 7 .% /!#'0%$08 1!925"4:;<6=> M' *&=C'A3 ?0 $A 2*!&#$ %&M'J!"A1!A L0 $A! &N"' )!"$ % #'110A$ %&O!**A! & AD&GA"$CH1!A ?!A !&'(&#'110A$ % ?)!C$ *&N* C!& '&K$J! #$%&!'(!#')) **+!, - . /$0% 1!'0!234325"6 !2 MEMORANDUM To: Mayor and City Council From: Mike Land, City Manager Date: February 12, 2019 Reference: Sales Tax Street Maintenance Authorization Resolution Introduction: The State of Texas created Chapter 327 Municipal Sales and Use Tax for Street Maintenance and outlined the procedures for communities to follow to authorize and re-authorize the sales and use tax. The initial authorization vote occurred in 2007, with 63% of the citizens of Coppell voting in favor of the adoption of the Sales and Use Tax for Street Maintenance. Subsequent to the initial authorization, two re-authorization elections have been held, one in 2011 and another in 2015. In 2011, 72% of the citizens of Coppell re-authorized the continued collection of the Sales and Use Tax for Street Maintenance and in 2015, 83% of the citizens of Coppell voted in support of the continued collection of the Sales and Use Tax for Street Maintenance. Currently the existing language in Chapter 327 limits the ability of the voters in Coppell to only consider a 4-year renewal, as opposed to a longer duration of either 8 or 10 years. The language proposing the modification of Chapter 327 will expand the choices for the citizens of Coppell in addressing critical infrastructure needs. The Coppell City Council supports language that modifies Chapter 327 Municipal Sales and Use Tax for Street Maintenance that will allow the citizens of Coppell greater choice in re-authorizing the Sales and Use Tax for periods of up to 8 or 10 years. Background: Since initial authorization, the City of Coppell has utilized these funds to design and construct a variety of on-going street maintenance projects, such as street and sidewalk repairs, pavement/parking lot markings and improvements, and ADA improvements; replacement of traffic signal controllers; and construction of roadway projects such as Parkway, Airline, and Oak Grove street projects. Given the 4-year authorization window, it is very difficult to wrap long-range capital plans around this revenue source. A longer planning window would allow the City to project the use and prioritization of projects in a more effective manner to maximize this fund. 1 Analysis: Representative Julie Johnson and Senator Nathan Johnson have been informed of Council will be included as part of that submittal. Legal: N/A Fiscal Impact: Amendment of Chapter 327 would provide the City with greater flexibility when considering of major capital projects for street maintenance and construction. Recommendation: Staff recommends approval of the Resolution supporting an amendment to provide for a ten-year renewal election for authorization of sales and use tax for street maintenance. 2 RESOLUTION NO. _________ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS,SUPPORTING AN AMENDMENT TO PROVIDE FOR A TEN- YEAR RENEWAL ELECTION FOR SALES TAX STREET MAINTENANCE AUTHORIZATION;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the State of Texas created Chapter 327 Municipal Sales and Use Tax for Street Maintenance; and WHEREAS,in 2007, 63% of the citizens of Coppell initially voted in favor of the adoption of the Sales and Use Tax for Street Maintenance; and WHEREAS,in 2011, 72% of the citizens of Coppell re-authorized the continued collection of the Sales and Use Tax for Street Maintenance; and WHEREAS,in 2015, 83% of the citizens of Coppell voted in support of the continued collection of the Sales and Use Tax for Street Maintenance; and WHEREAS,currently the existing language in Chapter 327 limits the ability of the voters in Coppell to only consider a 4-year renewal, as opposed to a longer duration of either 8 or 10 years WHEREAS, the language proposing the modification of Chapter 327 will expand the choices for the citizens of Coppell in addressing critical infrastructure needs. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF COPPELL, TEXAS, THAT: SECTION 1.The Coppell City Council supportslanguage that modifies Chapter 327 Municipal Sales and Use Tax for Street Maintenance that will allow the citizens of Coppell greater choice in re-authorizing the Sales and Use Taxfor periods of up to 8 or 10 years. SECTION 2.This resolution shall become effective immediately upon approval. DULY PASSED and approved by the City Council of the City of Coppell, Texas, on this th the 12day ofFebruary2019. APPROVED: Karen Selbo Hunt, Mayor ATTEST: Christel Pettinos,City Secretary APPROVED AS TO FORM: _________________________________ Robert E. Hager, City Attorney ! 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