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MEMORANDUM
To: Mayor and City Council
Through: Mike Land, City Manager
From: Traci E. Leach, Deputy City Manager
Date: March 26, 2019
Reference: Vision 2040 Strategy for Discussion
Introduction:
The Executive Committee presented the Vision 2040 Strategic Plan to the City Council on February
26, 2019. The report is the culmination of eight months of community engagement and participation.
Over 2,000 residents provided high value data and insights throughout the process.
The purpose of this work session item is to make sure the Council is aligned in terms of how the
component parts of the plan will be discussed moving forward.
Background:
The Vision 2030 Strategic Plan, which was adopted in 2009, has provided this community and the
Council with clear direction and priorities that have resulted in tremendous progress and success in
implementing that vision.
At the 2018 Winter Council Retreat, the Council outlined three guiding principles for the upcoming
Vision 2040 process to update the City’s vision/planning document. Transparency, community-
driven process, and inclusiveness were the key principles that guided every step of the process,
starting with the selection of the consultant that has helped facilitate community discussions. Future
iQ was selected due to its future-oriented philosophy and data-driven methodology.
The community engagement process was driven by the appointment of a citizen Executive Committee
that proved to be invaluable in terms of community outreach and representation of the Coppell
community. Members of the Executive Committee were engaged at every stage of the process and
were able to ensure that the plan reflected the input and feedback gathered during the engagement
process.
The engagement process began with the Think Tank in June 2018 and extended into workshops, focus
groups, in-depth surveys (conducted both online and in-person at the workshops), and a re-convene
1
of the original Think Tank that resulted in approximately 2,000 stakeholder participants that provided
their input at one or more of those stages of the process. Efforts were made to include as many voices
within the community and eliminate barriers to participation by offering virtual sessions, child watch,
language translation and flexible times during the week and the weekend.
The report itself includes seven pillars around which high-level goals and objectives were identified
to support each pillar. The report can be accessed by visiting the project portal-
www.lab.future-iq.com/coppell-vision-2040/
Analysis: The community should be proud of the effort and commitment made by each and every
participant in the process. Participation commitment ranged from around 90-minute sessions to the
Think Tank, which asked participants to participate in more than eight hours over two back-to-back
evenings. The plan, through the pillars, recognizes the challenges facing Coppell and takes an
inclusive approach that preserves, respects, and strengthens what makes Coppell unique, while also
innovating towards a new future that embraces technology and inclusivity.
As outlined in the transmittal letter, the Executive Committee fully supports and endorses the Vision
2040 Strategic Plan.
Legal: N/A
Fiscal Impact: Unknown
Recommendation: N/A
2
MEMORANDUM
To:Mayor and City Council
From:Brad Reid, Director of Parks & Recreation
Date:March 26, 2019
Reference:Presentation and discussion relating totheproposed Coppell Arts Center
Business
2030:Sense of Community:
Effective Community Partnerships
Community Wellness and Enrichment:
Community Gathering Places
Expanding Cultural Arts Amenities andOpportunities
Sustainable City Government
Excellent City Services with High Level of Customer Satisfaction
Excellent and Well-maintained City Infrastructure and Facilities
General Information:
In preparation of opening the Coppell Arts Center in 2020, the City hired an Arts Center Managing
Directorin January2019to beginto developthe vision,missionanddirectionforthe operationof
this highly anticipated facility. Over the last few months, staff met with various local arts groups and
othercommunitystakeholdersto discuss andreceiveinputregardingfutureintendeduseof the
facility including scheduling, space needs and programming opportunities.
The presentation of the proposed Business includes goals and objectives,
anticipated programming/product offerings as well as strategies for marketing, advertising and
development.The proposed Business will be the guide to ensure that the Coppell Arts
Center becomes a patron-first venue that connects incredible citizens with incredible experiences.
Legal Review:
Agenda item does not require legal review.
Fiscal Impact:
Nofiscal impact will result from this item.
Recommendation:
No council action is required on this itemat this time.
1
MEMORANDUM
To: Mayor and City Council
From: Brad Reid, Director of Parks & Recreation
Date: March 26, 2019
Reference: Consider approval of Change Order #2 for the construction of the Coppell Arts Center,
in the amount of $478,000.00,
Guaranteed Maximum Price; and authorizing the City Manager to sign.
2030: Sense of Community:
Effective Community Partnerships
Community Wellness and Enrichment:
Community Gathering Places
Expanding Cultural Arts Amenities and Opportunities
Sustainable City Government
Excellent City Services with High Level of Customer Satisfaction
Excellent and Well-maintained City Infrastructure and Facilities
General Information:
Guaranteed Maximum Price with alternate approved June 13, 2018 for $16,253,089
Change Order #1, increasing seating capacity, approved November 9, 2018 for $1,781,925
GMP, in the amount of $478,000, currently
under consideration
Introduction:
This agenda item is being presented for consideration of a change order to the Guaranteed Maximum
Price for the Coppell Arts Centerin the
amount of $478,000 to the GMP.
Analysis:
On June 13, 2018 Council approved a Guaranteed Maximum Price (GMP) for the Coppell Arts Center
in the amount of $16,254,089. Change Order #1 for $1,781,925 followed on November 9, 2018 to
increase the number of theater seats. This brought the GMP to $18,035,014.
1
ncy amount
of $478,000 was being held outside the GMP with the intention to move this into the GMP for
utilization. If Change Order #2 is approved the GMP will be adjusted to $18,513,014.
Total Project Budget:
Original GMP $16,253,089
CO #1 Seating $1,781,925
CO # 2 Contingency $478,000
Sub-Total $18,513,014
FF&E $750,000
Testing $158,000
Tel, Tech, Utilities $288,000
Sub-Total $1,196,000
Professional Fees $1,782,675
Total Project $21,491,689
Legal Review:
None required
Fiscal Impact:
Funding for Change Order #2 in the amount of $478,000 will be as budgeted in the CRDC Special
Revenue Fund.
Recommendation:
City Staff recommends approval of this Change Order, authorizing implementation of the budgeted
.
MEMORANDUM
To: Mayor and City Council
Through: Mike Land, City Manager
From: Hannah Cook, Chief Communications Strategist and Jerod Anderson, Director of
Enterprise Solutions
Date: March 26, 2019
Reference: Fiscal Year 2018-2019 Work Plan
2030: Sense of Community,Community Wellness and Enrichment, Sustainable City
Government,
Introduction:
In late 2018, City staff began researching mobile applications to determine whether or not
utilization of this technology will enrich the lives of residents. Concurrently, staff worked with
website and content management system vendors to research website redesign opportunities.
Though separate, mobile applications and websites are closely tied.
Background:
Staff conducted a regional survey, facilitated a focus group with City staff and did extensive
research into mobile applications and website update/redesign opportunities. Staff used the data
gathered to formulate a plan of action. This presentation will outline the research done and provide
recommendations.
1
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pro rata
\[DESCRIPTION OF NORTHLAKE, RATHER THAN ELM FORK, EQUIPMENT NEEDED\]
\[description of operational guidelines for Northlake, rather than Elm Fork, needed\]
\[unable to locate a reference in the contract to this permit\]
\[specify timing for amendment of certificate of adjudication to permit diversion\]
\[Drafting note: does Coppell require the referenced records? This
covenant provides for delivery to City of Dallas, only\]
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QUOTE# 002-Q78314 CONTRACT PRICING WORKSHEET
End User: CITY OF COPPELL Contractor: CALDWELL COUNTRY
Contact Name: MARK BROCHTRUP CALDWELL COUNTRY
Email: MBROCHT@COPPELLTX.GOV Prepared By: Averyt Knapp
Phone #: 972-462-5175 Email: aknapp@caldwellcountry.com
Fax #: 972-462-5199 Phone #: 979-567-6116
Location City & State: COPPELL, TX Fax #: 979-567-0853
Date Prepared: MARCH 8, 2019 Address: P. O. Box 27,
Caldwell, TX 77836
Contract Number: BUY BOARD #521-16 Tax ID # 14-1856872
Product Description: 2019 CHEVROLET 2500HD SILVERADO 4X2 DOUBLE CAB LT
CC25953
A Base Price & Options: $51,320
B Fleet Quote Option:
Code Description Cost Code Description Cost
4X2-DOUBLE CAB, LT INCL
PACKAGE, 9,500#GVWR,
56Ñ CA-CHASSIS CAB,
6.0L-V8 GAS, 6-SPD
AUTOMATIC, 4.10
LOCKING REAR AXLE
DIFFERENTIAL, 17Ñ
STEEL WHEELS (PYN),
LT245/75R17E ALL
SEASON TIRES (5),
40-20-40 CLOTH
SEATS, FULL RUBBER
FLOOR, AIR
CONDITION, AMFM-
STEREO W/BLUETOOTH,
TILT, CRUISE, POWER
WINDOWS, POWER
LOCKS, POWER TRAILER
TOW MIRRORS, KEYLESS
ENTRY, DEEP TINT
GLASS, (**OEM
UPFITTER SWITCHES
NOT AVAILABLE ON THE
LT PACKAGE**), POEWR
OUTLET 110-VOLT AC,
220 AMP ALTERNATOR,
AUXILARY BATTERY,
OEM INTEGRATED
TRAILER BRAKE
CONTROLLER,
PROVISION FOR CAB
ROOF MOUNTED
LAMP/BEACON, REAR
CAMERA PROVISION, 4Ñ
BLACK ROUND ASSIST
STEPS, 8Ó RKI S5680
SERVICE BODY, 3
COMPARTMENTS PER
SIDE, 14.5Ñ DEEP
COMPARTMENTS, LED
COMPARTMENT
LIGHTING/DETAILED
INSTALL SPEC,
STANDARD SHELVING
AND DIVIDERS, 51Ñ
WIDE FLOOR, 8Ñ REAR
TREADPLATE PINTLE
HOOK BUMPER, BVRACK1
MOUNT W/89Ñ WILTON
VISE, LITEMOUNT
W/ALL LED LIGHTS AND
REFLECTORS, LED
LICENSE PLATE LIGHT,
PAINT BODY OUTSIDE
WHITE TO MATCH CAB,
TOMMY GATE #G2-54-
1342 TP38, 1300#
CAPACITY, 2-PC
FOLDING PLATFORM 55Ñ
X 38Ñ PLATFORM W/4Ñ
TAPER, INSTALL REAR
VISION CAMERA TO OEM
CAMERA CABLE, CLASS
V REAR HITCH W/7-WAY
& 6-WAY PLUG, RKI
WG51 HEADACHE RACK,
MAX LEGAL TINT
(ITEMS TO BE SHIPPED
LOOSE: KNAACK MODEL
4824, 24ÑX 28ÑX 48Ñ
CHEST BOX, RAM NO
DRILL LAPTOP MOUNT,
LIBERTY II DUO WC
54Ñ A/B/A/B ÎFULLY
POPULATED, TRIPP
LITE POWER INVERTER
3000W, SINGLE SL
PIONEER SWIVEL 12V,
M6 LED FLASHER BLUE,
M6 LED FLASHER
AMBER, 2-M6 SERIES
BRUSH GUARD, SURFACE
MT MICRON AMBER
BLACK, SURFACE MT
MICRON BLUE BLACK,
WECAN CONTROLLER 6 &
SLIDE, WHITE LED
GOLIGHT WITH REMOTE
CONTROL, WIRELESS
DASH MOUNTED REMOTE)
GM WARRANTY INCL CALDWELL COUNTRY
5YR/100,000 MILES PO BOX 27
POWERTRAIN @ N/C CALDWELL, TEXAS 77836
Subtotal B INCL
C Unpublished Options
Code Description Cost Code Description Cost
Subtotal C
D Other Price Adjustments (Installation, Delivery, EtcÈ)
Subtotal D INCL
E Unit Cost Before Fee & Non-Equipment Charges(A+B+C+D) $51,320
Quantity Ordered 1
Subtotal E $51,320
F Non-Equipment Charges (Trade-In, Warranty, EtcÈ)
BUY BOARD FEE $400
G. Color of Vehicle: WHITE
H. Total Purchase Price (E+F) $51,720
Estimated Delivery Date: Q3-Q4 2019 (2019
ORDER CUTOFF MAY
1)
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1/2
Created in CIVIL3D
Tax Fund, FY 2017C
\\TAX 2017C
Cambria Drive and Wise Way
Reconstruction, 1/4 Cent Sales
by Scott Latta
8 March 2019
Created on: S:\\CAD\\In_Design\\MISC EXHIBITS\\dwg\\EXHIBITS 2018.dwg
1
1/2
1 INCH = 1 MILE
0
2/2
Created in CIVIL3D
\\TAX 2017C
Tax Fund, FY 2017C
by Scott Latta
Cambria Drive and Wise Way
8 March 2019
Reconstruction, 1/4 Cent Sales
Created on: S:\\CAD\\In_Design\\MISC EXHIBITS\\dwg\\EXHIBITS 2018.dwg
AREA OF PROPOSED
STREET REPLACEMENT
200
200
100
1 INCH = FT.
0
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MEMORANDUM
To: Mayor and City Council
From: Mindi Hurley, Director of Community Development
Date: March 26, 2019
Reference:Consider approval of an Ordinance for PD-295-HC, Archway to establish a Concept Site
Plan for a gas station, hotel, retail, restaurants and office uses on 8.7 acres and a Detail
Site Plan for a Convenience Food Store with gas pumps on 2.14 acres and authorizing the
Mayor to Sign.
2030: Business Prosperity
Executive Summary:
On February 26, 2019 City Council overturned the recommendation of the Planning and Zoning
Commission and approved a Concept Plan for a convenience store with gas pumps, hotel, retail,
restaurant and office uses, on the 8.7 acres, and a Detail Site Plan to allow a QT convenience store with
gas pumps to be built at the corner of SH 121 and Freeport Parkway subject to various conditions which
have been addressed in the Ordinance.
Analysis:
On February 26, 2019 the City Council approved this request subject to:
1.Concept Plan:
a.City Council approval of Detail Site Plans, including site plans, building elevations and
landscaping shall be required prior to development in the Concept Plan area.
b.Each lot shall be compliant with the regulations of the Landscape Ordinance.
2. The following variances were approved the for the Detail Plan for Quik Trip, the following shall be
permitted:
a.Two 60-square foot, externally lit monument signs, and a project development sign affixed to
the decorative wall.
b.One 121 square foot attached QT sign.
c.The red metal canopies, as indicated on the elevations and color renderings, and
d.Two-20 sq. ft. button signs on the gas canopy.
3.Additional Conditions as noted on the attached Outstanding Technical Conditions shall be incorporated
as applicable.
On February 12, 2019, the City Council, at the applicant’s request, tabled the consideration of this PD,
with the public hearing left open, until February 26, 2019.
On January 17, 2019, the Planning and Zoning Commission recommended DENIAL of the revised PD-
295-HC, Archway due to the variances being requested to the Zoning Ordinance to allow significant
1
deficits in landscaping in the Concept Plan areas, variances to sign and canopy materials to allow the QT
and the number of unresolved technical and drafting errors.
On November 15, 2018, the Planning and Zoning Commission held this request under advisement for 60
days to allow sufficient time for the applicant to revise the request to address issues and concerns raised
by staff and the Planning and Zoning Commission at the November public hearing.
Legal Review:
The city attorney reviewed this Ordinance
Fiscal Impact:
None
Recommendation:
The Planning Department recommended Denial
Attachments:
1.Ordinance
2.Exhibit A - Legal Description
3.Exhibit B - Concept Site Plan
4.Exhibit C - Concept Phasing Exhibit
5.Exhibit D - Concept Overall Landscape Plan
6.Exhibit E - Concept Overall Landscape Rendering
7.Exhibit F - Concept Tree Survey
8.Exhibit G - Concept Retail & Office Elevations (3 pages)
9.Exhibit H – Concept Development Wall Sign
10.Exhibit I - QT Site Plan
11.Exhibit J – QT Paving Plan
12.Exhibit K - QT Landscape Plan
13.Exhibit L - QT Building Elevations
14.Exhibit M - QT Canopy Elevations
15.Exhibit N - QT Signs – Attached
16.Exhibit O - QT Signs – Monument
17.Exhibit P - QT Signs – Canopy
18.Exhibit Q - QT Rendering
2
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING
THE COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE CITY OF
COPPELL, TEXAS, AS HERETOFORE AMENDED, BY GRANTING A
CHANGE IN ZONING FROM HC (HIGHWAY COMMERCIAL) TO PD-295-
HC (PLANNED DEVELOPMENT-295-HIGHWAY COMMERCIAL) TO
ESTABLISH A CONCEPT SITE PLAN FOR A CONVENIENCE FOOD
STORE WITH GAS PUMPS, HOTEL, RETAIL, RESTAURANT AND OFFICE
USES ON 8.7 ACRES AND A DETAIL SITE PLAN FOR A CONVENIENCE
FOOD STORE WITH GAS PUMPS ON 2.2 ACRES, LOCATED AT THE
SOUTHEAST CORNER OF SH 121 AND FREEPORT PARKWAY, AND
BEING MORE PARTICULARLY DESCRIBED IN EXHIBIT “A” ATTACHED
HERETO AND INCORPORATED HEREIN; PROVIDING FOR APPROVAL OF
CONCEPT SITE PLAN, CONCEPT PHASING EXHIBIT, CONCEPT
OVERALL LANDSCAPE PLAN, CONCEPT OVERALL LANDSCAPE
RENDERING, CONCEPT TREE SURVEY, CONCEPT RETAIL & OFFICE
ELEVATIONS (3 PAGES), CONCEPT DEVELOPMENT WALL SIGN, QT SITE
PLAN, QT PAVING PLAN, QT LANDSCAPE PLAN, QT BUILDING
ELEVATIONS QT CANOPY ELEVATIONS, QT SIGNS – ATTACHED, QT
SIGNS – MONUMENT, QT SIGNS – CANOPY, ATTACHED HERETO AS
EXHIBITS “B” THOUGH “Q”; AND PROVIDING FOR DEVELOPMENT
REGULATIONS; PROVIDING A REPEALING CLAUSE; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING
A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND
DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the City Planning and Zoning Commission and the governing body of the City
of Coppell, Texas, in compliance with the laws of the State of Texas and pursuant to the
Comprehensive Zoning Ordinance of the City of Coppell, have given requisite notices by publication
and otherwise, and after holding due hearings and affording a full and fair hearing to all property
owners generally, and to all persons interested and situated in the affected area and in the vicinity
thereof, the said governing body is of the opinion that Zoning Application No. PD-295-HC should
be approved, and in the exercise of legislative discretion have concluded that the Comprehensive
Zoning Ordinance and Map should be amended.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS:
SECTION 1. That the Comprehensive Zoning Ordinance and Map of the City of Coppell,
Texas, duly passed by the governing body of the City of Coppell, Texas, as heretofore amended, be
and the same is hereby amended by granting a change in zoning HC (Highway Commercial) to PD-
295-HC (Planned Development-295-Highway Commercial) to establish a Concept Site Plan for a
City of Coppell Ordinance Pg 1 TM 106734
convenience food store with gas pumps, hotel, retail, restaurants and office uses on 8.7 acres and a
Detail Site Plan for a convenience food store with gas pumps on 2.2 acres of said development, located
at the southeast corner of SH 121 and Freeport Parkway, for the property described in Exhibit “A”
attached hereto and made a part hereof for all purposes.
SECTION 2. That the Property will be used, developed and maintained for Highway
Commercial purposes as provided in the Code of Ordinances, as provided in Section 1 of this
Ordinance, is the same hereby approved subject to the following development regulations:
1.Prior to any development within this 8.7 acres of land, this property shall to be replatted, as
required under the Subdivision Ordinance to provide building sites, necessary easements,
fire lanes and public access, subject to the following:
a.Traffic Impact Analysis (T.I.A.) shall be submitted prior to the plat submittal to
review circulation patterns, driveway locations and deceleration lanes, as required
on the abutting public rights-of-way; and, to determine the appropriate placement
of public access.
b.At the time of platting of Phase 1 as provided in the Detail Site Plan, fire lane(s)
shall be stubbed-out at intersections to Phase 2 to allow connection of future
developments, as indicated on Exhibit J, QT Phase 1 Paving Plan.
c.Preliminary Utility Plans shall include all proposed utilities (water, sanitary sewer,
and storm sewer), including sizes and existing and proposed connections.
d.Property Owners Association shall be formed and be responsible for maintenance
all private utilities, common areas, including the landscape medians, pedestrian
areas, and enhanced paving surfaces. Property Owners Association documents shall
be submitted prior to filing for staff review and approved prior to the filing of the
Replat for Phase 1, to ensure compliance with this ordinance.
2.Concept Plan is hereby approved subject to the development regulations, as follows:
City of Coppell Ordinance Pg 2 TM 106734
a.City Council approval will be required to attach Detail Site Plans (including site
plans, landscape plans and building elevations) as PD Amendments prior to
development in the 6.5-acre Concept Plan area, in accordance with Exhibit B,
Concept Site Plan.
b.Detail Site Plans shall be in accordance with the development regulations to this
Ordinance and Highway Commercial regulations and standards of Article 22 of the
Zoning Ordinance, except as amended herein.
c.Landscape Plans for each Detail Site Plan of future development shall be in
compliance with the provisions of Article 34- Landscape Regulations, of the Code
of Ordinances.
d.There shall be a consistent and compatible architectural style and Detail Site Plans
shall include elevation facades to assure architectural element compatibility. Type
of exterior construction relating to the color of exterior wall surfaces elements shall
be reviewed at the time of Detail Site Plan and shall be consistent with compatible
materials color and architectural style as illustrated in Exhibits G-1, G-2 and G-3
attached hereto.
e.There shall be a uniform sign plan throughout the Concept Areas of the Planned
Development for all attached and monument signage as provided under applicable
ordinances; and such signs shall be compliant with the provisions of the Sign
Ordinance, except otherwise as provided herein.
f.Project Development Sign(s) affixed decorative wall(s) may be permitted within
the Concept Plan area, subject to the provision of additional details (location, size,
materials, color and height) of these signs, as conceptually illustrated in Exhibit H.
City of Coppell Ordinance Pg 3 TM 106734
g.Additional detail on the patio/decorative paving area proposed between the retail
buildings shall be provided. If outdoor seating is included, it shall be specifically
designated, and parking requirements shall include the outdoor seating area.
h.Loading, and or Dock Areas will be required as provided in Sec. 12-31-3, Off-street
loading space, as provided in the Code of Ordinances, for all buildings exceeding
5,000 square feet or more.
3.Detail Site Plan – QuikTrip –
a.The following variances are hereby approved to allow the QuikTrip as indicated on
Exhibits I through Q attached hereto and made a part of the ordinance:
i.Two 60-square foot, externally lit monument signs shall be permitted on
the lot, provided and illustrated on Exhibit O, in the Detail Site Plan.
ii.A Project Development Sign affixed to the decorative wall shall be also be
permitted on the lot, subject to the provision of additional details (location,
size, materials, color and height) of this sign, as conceptually illustrated in
Exhibit H.
iii. One, 121 square foot attached QuikTrip sign shall be permitted on the front
façade of the building, as shown on Exhibits N and L.
iv.The red metal awnings, and silver with red stripe non-illuminated canopies
as indicated on the elevations and color renderings, as shown on Exhibit L
shall be permitted, and
v.Two-20 sq. ft. button signs on the non-illuminate gas canopy, shall be
permitted, as shown on Exhibit P.
b.Phase 1 paving shall be as indicated on Exhibit J.
c.The retail building will be equipped with an automatic fire sprinkler system, and
riser room (minimum of 56 sq. ft.) to accommodate fire/life safety systems. The
City of Coppell Ordinance Pg 4 TM 106734
FDC must be located on the building adjacent to the riser room, and the fuel islands
shall be visible from point of sale.
SECTION 3. That the Concept Site Plan, Concept Phasing Exhibit, Concept Overall
Landscape Plan, Concept Overall Landscape Rendering, Concept Tree Survey, Concept Retail &
Office Elevations (3 pages), Concept Development Wall Sign, QT Site Plan, QT Paving Plan, QT
Landscape Plan, QT Building Elevations, QT Canopy Elevations, QT Signs – Attached, QT Signs
– Monument, QT Signs – Canopy, attached hereto as Exhibits “B” though “Q”; respectively, shall
be deemed as development regulations to this development; and, said Exhibits shall govern the use,
development and maintenance of the planned development.
SECTION 4. That the above property shall be used only in the manner and for the purpose
provided for by the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended,
and as amended herein.
SECTION 5. That the development of the property herein shall be in accordance with
building regulations, zoning ordinances, and any applicable ordinances except as may be specifically
altered or amended herein.
SECTION 6. That all provisions of the Ordinances of the City of Coppell, Texas, in conflict
with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions
not in conflict with the provisions of this ordinance shall remain in full force and effect.
SECTION 7. That should any sentence, paragraph, subdivision, clause, phrase or section of
this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect
the validity of this ordinance as a whole, or any part or provision thereof other than the part so decided
to be unconstitutional, illegal or invalid, and shall not affect the validity of the Comprehensive Zoning
Ordinance as a whole.
City of Coppell Ordinance Pg 5 TM 106734
SECTION 8. An offense committed before the effective date of this ordinance is governed
by prior law and the provisions of the Comprehensive Zoning Ordinance, as amended, in effect when
the offense was committed and the former law is continued in effect for this purpose.
SECTION 9. That any person, firm or corporation violating any of the provisions or terms
of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning
Ordinance of the City of Coppell, as heretofore amended, and upon conviction shall be punished by a
fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense; and each and every
day such violation shall continue shall be deemed to constitute a separate offense.
SECTION 10. That this ordinance shall take effect immediately from and after its passage
and the publication of its caption, as the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of
___________________, 2019.
APPROVED:
_____________________________________
KAREN SELBO HUNT
ATTEST:
___________________________________
CHRISTEL PETTINOS, CITY SECRETARY
APPROVED AS TO FORM:
________________________________
CITY ATTORNEY
City of Coppell Ordinance Pg 6 TM 106734
PROPERTY DESCRIPTION – CONCEPT PLAN
STATE OF TEXAS §
COUNTY OF DALLAS §
BEING a tract of land situated in the J.E. HOLLAND SURVEY, ABSTRACT NO. 614,
City of Coppell, Dallas County, Texas and being all of Lot 2R, Block B and Lot 3, Block
B, Prologis Park One Twenty One, an addition to the City of Coppell, Dallas County,
Texas, according to the plat thereof recorded in Instrument No. 201600305749, Official
Public Records, Dallas County, Texas (O.P.R.D.C.T.), and also being the same tract of
land (Tract 1) as described in deed to Archway 121 Coppell, Ltd., recorded in
Instrument No. 201600354935, O.P.R.D.C.T. and all of the same tract of land as
described in deed to Archway 121 Coppell, Ltd., recorded in Instrument No.
201700149968, O.P.R.D.C.T., and being more particularly described as follows:
BEGINNING at a 1/2-inch iron rod with red plastic cap stamped "W.A.I. 5714" set for
corner at the westerly end ofcorner clip at the intersection of the southeasterly right-of-
way line of State Highway 121 (variable width right-of-way) and the southwesterly right-
of-way line of Freeport Parkway (variable width right-of-way);
THENCE South 85 deg 39 min 47 sec East, along said corner clip, a distance of 85.75
feet to a 1/2-inch iron rod with yellow plastic cap stamped "HALFF" (CM - Inst. No.
201600305749) found for corner and situated in said southwest right-of-way line;
THENCE along the southwest right-of-way line of said Freeport Parkway, the following:
South 51 deg 48 min 43 sec East, a distance of 41.79 feet to a 1/2-inch iron rod
with red plastic cap stamped "W.A.I. 5714" set for corner;
South 47 deg 59 min 54 sec East, a distance of 32.55 feet to a 1/2-inch iron rod
with yellow plastic cap stamped "HALFF" (CM - Inst. No. 201600305749) found
for corner ;
North 43 deg 04 min 08 sec East, a distance of 11.65 feet to a 1/2-inch iron rod
with red plastic cap stamped "W.A.I. 5714" set for corner and the beginning of a
non-tangent curve to the left having a radius of 1,261.50 feet, a central angle of
08 deg 19 min 39 sec, a chord bearing of South 52 deg 07 min 20 sec East and a
chord length of 183.19 feet;
Along said non-tangent curve to the left, an arc distance of 183.35 feet to a 1/2-
inch iron rod with red plastic cap stamped "W.A.I. 5714" set for corner;
South 56 deg 59 min 46 sec East, a distance of 92.92 feet to a 1/2-inch iron rod
with red plastic cap stamped "W.A.I. 5714" set for corner at the northerly end of a
corner clip at the intersection of said southwesterly right-of-way line with the
northwesterly right-of-way line of Northwest Drive (38' right-of-way);
1Exhibitͻ!ͼ
THENCE South 02 deg 34 min 29 sec East, along said corner clip, a distance of 44.11
feet to a 1/2-inch iron rod with red plastic cap stamped "W.A.I. 5714" set for corner at
the southerly end of said corner clip; and being situated in the northwesterly right-of-way
line of said Northwest Drive;
THENCE along said northwesterly and northerly right-of-way line, the following:
South 42 deg 25 min 29 sec West, a distance of 556.21 feet to a 1/2-inch iron rod
with red plastic cap stamped "W.A.I. 5714" set for corner and the beginning of a
curve to the right having a radius of 181.00 feet, a central angle of 47 deg 07 min
19 sec, a chord bearing of South 66 deg 27 min 45 sec West and a chord length
of 144.70 feet, said iron rod being the southeast corner of said Lot 3, Block B and
the most southerly corner of said Lot 2R, Block B;
Along said curve to the right, an arc distance of 148.86 feet to a 1/2-inch iron rod
with red plastic cap stamped "W.A.I. 5714" set for corner;
North 89 deg 58 min 45 sec West, a distance of 386.47 feet to a 1/2-inch iron rod
with red plastic cap stamped "W.A.I. 5714" set for corner and the beginning of a
curve to the right having a radius of 181.00 feet, a central angle of 32 deg 46 min
04 sec, a chord bearing of North 73 deg 35 min 44 sec West and a chord length
of 102.11 feet;
Along said curve to the right, an arc distance of 103.51 feet to a 1/2-inch iron rod
with red plastic cap stamped "W.A.I. 5714" set for corner and the beginning of a
curve to the right having a radius of 39.00 feet, a central angle of 21 deg 13 min
57 sec, a chord bearing of North 46 deg 35 min 33 sec West and a chord length
of 14.37 feet;
Along said curve to the right, an arc distance of 14.45 feet to a 1/2-inch iron rod
with red plastic cap stamped "W.A.I. 5714" set for corner and the southerly end
of a corner clip at the intersection of the northerly right-of-way line of said
Northwest Drive and the southeasterly right-of-way line of said State Highway
121;
THENCE North 03 deg 31 min 01 sec West, along said corner clip, a distance of 13.40
feet to a MAG nail with shiner stamped "W.A.I. 5714" set for corner at the northerly end
of said corner clip and being situated in said southeasterly right-of-way line;
THENCE North 41 deg 28 min 59 sec East, along said southeasterly right-of-way line, a
distance of 264.67 feet to a 1/2-inch iron rod with red plastic cap stamped "W.A.I. 5714"
set for corner;
2Exhibitͻ!ͼ
THENCE North 49 deg 06 min 52 sec East, continuing along said southeasterly right-of-
way line, a distance of 177.93 feet to a TXDOT (Texas Department of Transportation)
Aluminum capped monument found for corner;
THENCE North 41 deg 58 min 34 sec East, a distance of 98.36 feet to a TXDOT (Texas
Department of Transportation) Aluminum capped monument found for corner, said
monument being the northwesterly corner of said Lot 2R, Block B and the most
northerly corner of said Lot 3, Block B;
THENCE North 41 deg 59 min 33 sec East, continuing along saod southeasterly right-
of-way line, a distance of 378.09 feet to the POINT OF BEGINNING.
CONTAINING within these metes and bounds 8.660 acres or 377,247 square feet of
land, more or less.
Bearings shown hereon are based upon an on-the-ground Survey performed in the field
on the 11th day of May, 2018, utilizing a G.P.S. bearing related to the Texas Coordinate
System, North Texas Central Zone (4202), NAD 83, grid values from the GeoShack
VRS Network.
3Exhibitͻ!ͼ
PROPERTY DESCRIPTION – DETAIL PLAN
STATE OF TEXAS §
COUNTY OF DALLAS §
BEING a tract of land situated in the J.E. HOLLAND SURVEY, ABSTRACT NO. 614,
City of Coppell, Dallas County, Texas and being a portion of Lot 2R, Block B, Prologis
Park One Twenty One, an addition to the City of Coppell, Dallas County, Texas,
according to the plat thereof recorded in Instrument No. 201600305749, Official Public
Records, Dallas County, Texas, and being more particularly described as follows:
BEGINNING at a 1/2-inch iron rod with red plastic cap stamped "W.A.I. 5714" found for
corner at the Westerly end of corner clip at the intersection of the Southeasterly right-
of-way of State Highway 121 (variable width right-of-way) and the Southwesterly right-
of-way of Freeport Parkway (variable width right-of-way);
THENCE South 85 deg 39 min 47 sec East, along said corner clip, a distance of 85.75
feet to a 1/2-inch iron rod with yellow plastic cap stamped "HALFF" (CM - Inst. No.
201600305749) found for corner and situated in said southwest right-of-way line;
THENCE along the Southwest right-of-way of said Freeport Parkway, the following:
South 51 deg 48 min 43 sec East, a distance of 41.79 feet to a 1/2-inch iron rod
with red plastic cap stamped "W.A.I. 5714" found for corner;
South 47 deg 59 min 54 sec East, a distance of 32.55 feet to a 1/2-inch iron rod
with yellow plastic cap stamped "HALFF" (CM - Inst. No. 201600305749) found
for corner;
North 43 deg 04 min 08 sec East, a distance of 11.65 feet to a 1/2-inch iron rod
with red plastic cap stamped "W.A.I. 5714" found for corner and the beginning of
a non-tangent curve to the left having a radius of 1,261.50 feet, a central angle of
08 deg 19 min 39 sec, a chord bearing of South 52 deg 07 min 20 sec East and a
chord length of 183.19 feet;
Along said non-tangent curve to the left, an arc distance of 183.35 feet to a 1/2-
inch iron rod with red plastic cap stamped "W.A.I. 5714" found for corner;
South 56 deg 59 min 46 sec East, a distance of 92.92 feet to a 1/2-inch iron rod
with red plastic cap stamped "W.A.I. 5714" found for corner at the Northerly end
of a corner clip at the intersection of said Southwesterly right-of-way with the
Northwesterly right-of-way of Northwest Drive (38' right-of-way);
THENCE South 02 deg 34 min 29 sec East, along said corner clip, a distance of 44.11
feet to a 1/2-inch iron rod with red plastic cap stamped "W.A.I. 5714" found for corner at
4Exhibitͻ!ͼ
the Southerly end of said corner clip; and being situated in the Northwesterly right-of-
way of said Northwest Drive;
THENCE South 42 deg 25 min 26 sec West, along the Northwesterly right-of-way of
said Northwest Drive and along the Southeasterly line of said Lot 2R, a distance of
208.55 feet to a point for corner;
THENCE departing the Northwesterly right-of-way of said Northwest Drive and over and
across said Lot 2R the following:
North 47 deg 34 min 14 sec West, a distance of 243.49 feet to a point for corner;
South 42 deg 25 min 46 sec West, a distance of 14.63 feet to a point for corner;
North 47 deg 53 min 05 sec West, a distance of 202.64 feet to a point for corner,
said point being situated in the Northwesterly line of said Lot 2R and the
Southeasterly right-of-way of said State Highway 121;
THENCE North 41 deg 59 min 33 sec East, continuing along the Northwesterly line of
said Lot 2R and the Southeasterly right-of-way of said State Highway 121, a distance of
157.84 feet to the POINT OF BEGINNING.
CONTAINING within these metes and bounds 2.217 acres or 96,583 square feet, more
or less. Bearings shown hereon are based upon an on-the-ground Survey performed in
the field on the 11th day of May, 2018, utilizing a G.P.S. bearing related to the Texas
Coordinate System, North Texas Central Zone (4202), NAD 83, grid values from the
GeoShack VRS Network.
5Exhibitͻ!ͼ
COPPELL, TEXASCOPPELL, TEXAS
GNRIEENIGNE
LANDSCAPE ELEMENTSLANDSCAPE ELEMENTS
Texas Firm No: 15874
ARCHWAY 121ARCHWAY 121
01/04/19DATE:
QT18001JOB NUMBER:
V1.0
SHEET:
NonePLOTTED WITH:
PLOTTED BY:Christine Filson
FULL PATH:K:\\Jobs\\QT18001_1964\\Drawings\\Mcolor ExhibitsK:\\Jobs\\QT18001_1964\\Drawings\\Mcolor Exhibits\\QT1964_LandscapeConcept182QT1964_LandscapeConcept182.dwgFILENAME:
03/15/19
TREE SURVEY
THIS ELECTRONIC DRAWING FILE IS RELEASED UNDER THE AUTHORITY OF GREGORY CUPPETT, LICENSEDIRRIGATOR & LANDSCAPE ARCHITECT (LICENSED IRRIGATOR NUMBER 0023539, LANDSCAPE ARCHITECT REGISTRATION
NUMBER 2672) ON 03/15/19 WHO MAINTAINS THE ORIGINAL FILE. THIS ELECTRONICDRAWING FILE MAY BE USED AS A BACKGROUND DRAWING. PURSUANT TO RULE 3.103(F) OF THE RULES AND REGULATIONS OF
THE TEXAS BOARD OF ARCHITECTURAL EXAMINERS AND THE RULES ANDREGULATIONS OF THE TEXAS DEPARTMENT OF LICENSING AND REGULATION, THE USER OF THISELECTRONIC DRAWING FILE AGREES TO ASSUME
ALL RESPONSIBILITY FOR ANY MODIFICATION TO ORUSE OF THIS DRAWING FILE THAT IS INCONSISTENT WITH THE REQUIREMENTS OF THE RULES ANDREGULATIONS OF THE TEXAS BOARD OF ARCHITECTURAL EXAMINERS
AND THE TEXAS DEPARTMENT OF LICENSING AND REGULATION. NO PERSON MAY MAKE MODIFICATIONS TO THIS ELECTRONICDRAWING FILE WITHOUT THE IRRIGATOR/LANDSCAPE ARCHITECT'S EXPRESS WRITTEN
PERMISSION.
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22/801 = 3% PRESERVED801 X 3% = 24 PRESERVATION CREDIT801 - 24 = 777" REQUIRED MITIGATION
EXISTING TREE TO BE REMOVED(PROTECTED)EXISTING TREE TO BE REMOVED(UNPROTECTED)
499
499
KEY
TOTAL TREES ON SITE: 1064 CALIPER INCHES TOTALTOTAL NET PROTECTED TREES ON SITE: 823 CALIPER INCHESTOTAL PROTECTED TREES REMOVED (GROSS RETRIBUTION): 801 CALIPER INCHES TOTAL PROTECTED
TREES PRESERVED: 22 CALIPER INCHES 161 X 3" = 483" PLANTED TOWARDS MITIGATIONMAXIMUM 50% MITIGATION WITH REQUIRED TREES801" - 401" = 400" MITIGATION REQUIREDTOTAL TREE FUND PAYMENT
= $62,500 IN LIEU OF MITIGATION
UNHEALTHY TREES REMOVED: 88 CALIPER INCHES
TREE SURVEY TOTALS:
SHEET:
P.O. BOX 28
Copyright 2019, Kirkman Engineering
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PHONE: 972-800-0676
COLLINSVILLE, TEXAS 76233
DEVELOPER/OWNERTexas Firm No: 15874
Phone: 817-488-4960
Grapevine, Texas 76051
Kirkman Engineering, LLC
BRANDING
ARCHWAY 121
4821 Merlot Avenue, Suite 210
REV:
DESIGNED BY:DRAWN BY:ISSUE DATE:
JOB NUMBER:CHECKED BY:
DEVELOPMENT
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ORIGINAL ISSUE DATE:ORIGINAL ISSUE DATE:
COPPELL, TEXAS
SH 121 & FREEPORT PKWY
P-94 (05/01/18)
Q18001_1964
1964
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SHEET TITLE:SHEET TITLE:
SHEET NUMBER:SHEET NUMBER:
Phone: 817-488-4960
Texas Firm No: 15874
Grapevine, Texas 76051
4821 Merlot Avenue, Suite 210
PRELIMINARY SITE PLAN
REVDATEDESCRIPTIONREVDATEDESCRIPTION
VERSION:VERSION:
ANY UNAUTHORIZED USE, REPRODUCTION,ANY UNAUTHORIZED USE, REPRODUCTION,WHOLE OR IN PART, IS STRICTLY FORBIDDEN.WHOLE OR IN PART, IS STRICTLY FORBIDDEN.PROTOTYPE:PROTOTYPE:DIVISION:DIVISION:DESIGNED
BY:DESIGNED BY:DRAWN BY:DRAWN BY:REVIEWED BY:REVIEWED BY:
PUBLICATION, DISTRIBUTION, OR SALE INPUBLICATION, DISTRIBUTION, OR SALE IN
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COPPELL, TEXAS
SH 121 & FREEPORT PKWY
P-94 (05/01/18)
Q18001_1964
1964
001
SHEET TITLE:SHEET TITLE:
PRELIMINARY
SHEET NUMBER:SHEET NUMBER:
Phone: 817-488-4960
Texas Firm No: 15874
Grapevine, Texas 76051
PHASE 1 PAVING PLAN
4821 Merlot Avenue, Suite 210
REVDATEDESCRIPTIONREVDATEDESCRIPTION
VERSION:VERSION:
ANY UNAUTHORIZED USE, REPRODUCTION,ANY UNAUTHORIZED USE, REPRODUCTION,WHOLE OR IN PART, IS STRICTLY FORBIDDEN.WHOLE OR IN PART, IS STRICTLY FORBIDDEN.PROTOTYPE:PROTOTYPE:DIVISION:DIVISION:DESIGNED
BY:DESIGNED BY:DRAWN BY:DRAWN BY:REVIEWED BY:REVIEWED BY:
PUBLICATION, DISTRIBUTION, OR SALE INPUBLICATION, DISTRIBUTION, OR SALE IN
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ORIGINAL ISSUE DATE:ORIGINAL ISSUE DATE:
COPPELL, TEXAS
SH 121 & FREEPORT PKWY
PLAN
P-94 (05/01/18)
Q18001_1964
1964
001
SHEET TITLE:SHEET TITLE:
SHEET NUMBER:SHEET NUMBER:
Phone: 817-488-4960
Texas Firm No: 15874
Grapevine, Texas 76051
4821 Merlot Avenue, Suite 210
REVDATEDESCRIPTIONREVDATEDESCRIPTION PRELIMINARY LANDSCAPE
VERSION:VERSION:
ANY UNAUTHORIZED USE, REPRODUCTION,ANY UNAUTHORIZED USE, REPRODUCTION,WHOLE OR IN PART, IS STRICTLY FORBIDDEN.WHOLE OR IN PART, IS STRICTLY FORBIDDEN.PROTOTYPE:PROTOTYPE:DIVISION:DIVISION:DESIGNED
BY:DESIGNED BY:DRAWN BY:DRAWN BY:REVIEWED BY:REVIEWED BY:
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p:918.615.7700
P.O. Box 3475 - Tulsa, OK 74101-3475
4705 S. 129th E. Ave - Tulsa, OK 74134-7008
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DRAWN BY
ISSUE DATE
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- I 00 P D : 12/11/2014 11:15 AM - K ,
TYPEFACE
SQUARE FOOTAGE
INSIDE CAN
ENTIRE SIGN
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SPECIFICATIONS:
AS NOTED
Letters
SERIAL NUMBER:
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2134-30 Iron Mountain. Internally illuminated with GE Tetra MiniMax 65K White/GE PS12-60 Power Supplies. Halo backlit illuminated with
CL-60R
Red Back Panel
.125 thick Aluminum, painted to match 3M Cardinal Red Translucent #3632-53 with Akzo Nobel, Satin Finish.
STORE NUMBER:
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P.O. Box 3475 - Tulsa, OK 74101-3475
4705 S. 129th E. Ave - Tulsa, OK 74134-7008
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SERIAL NUMBER:
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no embossment.
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Aluminum Construction, Internally illuminated with GE Tetra PowerStrip DS65/GE PS24 Power Supplies. Painted Akzo Noble, QT Red
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MEMORANDUM
To: Mayor and City Council
From: Brad Reid, Director of Parks and Recreation
Date: March 26, 2019
Reference: Consider award of RFP #165 from Allied Outdoor Solutions in the amount of
$209,259.00, as budgeted, for the replacement of the outdoor pool deck at The CORE
and authorizing the City Manager to execute any necessary documents
2030: Excellent City Services with High Level of Customer Satisfaction
Introduction:
With facility-wide attendance over 230,000 each year, The CORE is heavily used by the residents
of Coppell. The outdoor pool provides space for users to lap swim, open swim, participate in
aquatic fitness classes and swim lessons. With this amount of use, the pool deck surface that was
installed in 2011 has begun to show wear and tear and is an ongoing maintenance issue.
Analysis:
Seeking to provide a safe, yet durable, deck replacement option that will be slip-resistant, cool to
the touch, and low maintenance, the Carvestone product is recommended for use around pools due
to its durability and slip-resistant surface. This project went through a formal request for proposal
(RFP) process. The RFP was issued on February 15, 2019, and all proposals were due on March 5,
2019. The project criteria were discussed during a mandatory pre-proposal conference on February
26, 2019, in which Allied Outdoor Solutions was present. Staff received formal proposals from
three (3) vendors. Out of the three (3) proposals, Allied Outdoor Solutions was selected for this
project due to the product meeting all requirements, as well as positive reference checks. The
Carvestone product is significantly thicker than other recommended products resulting in less
ongoing maintenance. Carvestone is also customizable allowing a color selection that provides a
cool to the touch surface and is hand-textured and carved to be slip-resistant.
Legal Review:
Agenda item does not require legal review.
1
Fiscal Impact:
The fiscal impact of this item is $209,259.00, as budgeted.
Recommendation:
The Parks and Recreation Department recommends approval of this item.
2
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MEMORANDUM
To:Mayor and City Council
From: Brad Reid, Director of Parks and Recreation
Date: March 26, 2019
Reference: Consider approval of Coppell Recreation Development Corporation appointment
of officers
2030: Community Wellness and Enrichment
Per Ordinance No. 2014-1399, the Coppell Recreation Development Corporation shall appoint,
on an annual basis, the President and Vice President from its membership. While not called out
specifically in the Ordinance, the Board, in accordance with its Bylaws, also selects a Board
Secretary.
On March 7, 2019, the CRDC Board nominated and unanimously approved the following
members as officers:
Mahbuba Khan – President
Mark Tepper –Vice President
Majid Husain – Secretary
There are no term limits for Officers called for in the Ordinance or within the Bylaws.
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MEMORANDUM
To:Mayor and City Council
Through:Mike Land, City Manager
From:Christel Pettinos, City Secretary
Date:March 26, 2019
Reference:HB 2461 and SB 1658
2030: Sense of Community, Special Place to Live, Business Prosperity, Sustainable
City Government
Introduction:
At the November 13, 2018 City Council Meeting, Council approved the City of Coppell’s legislative
agenda for the upcoming session. HB2461 and SB 1658 relateto the territory and fees imposed by
certain emergency communication districts.Specifically, this bill supports the efforts of the North
Texas Emergency Communications Center (NTECC) partnership between the cities of Addison,
Carrollton, Coppell and Farmers Branch. The bill is an example of the local control municipalities
have today with regards to the respective decisions beingmadeon behalf of the communities served.
There is no burden or hinderance placed on the community with the passage of this bill. By passing
this Resolution, Coppell shows its commitment to the service provided and the support to the region.
Legal: None
Fiscal Impact:None.
Recommendation:Approval recommended.
RESOLUTION NO. _____________
ARESOLUTION OF THE CITY COUNCIL OF THE CITY OF COPPELL,
TEXAS IN SUPPORTPASSAGEOF HB 2461AND SB 1658RELATING TO
THE TERRITORY AND FEES IMPOSED BY CERTAIN EMERGENCY
COMMUNICATION DISTRICTS;PROVIDING FOR A SEVERABILITY
CLAUSE; PROVIDING FOR A REPEALING CLAUSE AND PROVIDING
WITH AN EFFECTIVE DATE.
WHEREAS,the City of Coppell is a member of the emergency communications district,
known as the North Texas Emergency Communication Center (NTECC), along with the cities of
Carrollton and Farmers Branch and the Town of Addison; and,
WHEREAS,such entities may simultaneously be members of adjacent emergency
communication districts; and,
WHEREAS,HB 2461 and SB 1658 grant carriers and service providers the ability to make
network and database changes as smoothly as possible; and,
WHEREAS,the above-mentioned legislation provides forsuchjurisdictions to request
th
removal from a district, by requesting removal no later than the 180dayafter notice to the board
of directors; and,
WHEREAS, the purpose of this legislation is to reflect the goal of allowing for legal
separation, assuring all associated fees will be compensated and in compliance; and
WHEREAS,none of the stated changes places a burden upon, nor removes rights from
any of the entities requesting removal from the district.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITYCOUNCIL OF
THE CITY OF COPPELL THAT:
SECTION 1.The City of Coppell supports the passage of HB 2461 and SB 1658 which
addresses these issues and supports the statutory notification requirements provided to the carriers
and service providersfrom removal from adjacent communication districts without penalty upon
compliance with the notificationprovided.
SECTION 2.That any other prior resolution of the City Council in conflict with the
provisions contained in this Resolution are hereby repealed and revoked.
SECTION 3.Should any part of this resolution be held to be invalid for any reason, the
remainder shall not be affected thereby, and such remaining portions are hereby declared to be
severable.
TM 106884
SECTION 4.This resolution shall take effect immediately from and after its passageas
provided by law.
DULY PASSED and approved by the City Council of the City of Coppell, Texas, on this
the ____ day of, 2019.
APPROVED:
Karen Selbo Hunt, Mayor
ATTEST:
Christel Pettinos, City Secretary
APPROVED AS TO FORM:
_________________________________
Robert E. Hager, City Attorney
TM 106884
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MEMORANDUM
To:Mayor and City Council
Through:Mike Land, City Manager
From:Christel Pettinos, City Secretary
Date:March 26, 2019
Reference:HB 2 and SB 2
2030: Sense of Community, Special Place to Live, Business Prosperity, Sustainable
City Government
Introduction:
The Council approved Legislative Agenda speaks directly to ad valorem property tax caps.While it
is understood since the committees have held their respective public testimony periods and that
opposing views to these bills are not being considered, Coppell is proposing an amendment to align
the date of ordering of the election to coincide with the existing election calendar for Special
th
Elections. This recommendation moves the August 15deadlinecontained in the existing proposed
legislationfor calling of the election to September 15th.The existing election calendar for Special
Elections is already recognized by the Secretary of State and County Election Administrators and
would not placeany additional burden on the entities involved. It would simply provide 30 days of
flexibility to the City of Coppell’sand other governmental entitiesbudget process.
Legal: None
Fiscal Impact:None.
Recommendation:Approval recommended.
RESOLUTION NO. _____________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COPPELL,
TEXAS TO RECOMMEND AN AMENDMENT TO SB 2 AND HB 2
RELATING TO AD VALOREM TAXATION;TO PROVIDE THE
CALLING OF ELECTION TO EXCEED THE ROLLBACK RATE FROM
78 DAYS TO 46 DAYS;PROVIDING FOR A SEVERABILITY CLAUSE;
PROVIDING FOR A REPEALING CLAUSE AND PROVIDING WITH AN
EFFECTIVE DATE
WHEREAS, the PropertyTax Reform and Relief Act of 2019 has four main goalsof
lowering the rollback rate, require an automatic tax ratification election, make information more
accessible, timelyandeasier for property owners to express their opinions; and,
WHEREAS,the proposed bill promotes the understandability and usefulness of the notice
to the taxpayers; and,
WHEREAS,under current law, voters may petition for a rollback election when the taxing
unit adopts a rate that includes an increase in the rate of more than eight percent; and,
WHEREAS,Section 42of the proposed legislation seeks toamend Section26.08(b)of
theTax Code, by requiring the governing bodyto order the election to be held on the November
uniform election dateasprescribed by Section 41.001, Election Code, and to order the calling of
thth
the election no later thanthe 78day before the election, orAugust 15; and
WHEREAS,this proposed election requirement is not practical; and
WHEREAS,under current law,Section 3.005 (d), Election Code,statesan election under
Section 26.08, Tax Code, to ratify a tax rate adopted by the governing body of a school district
th
shall be ordered not later than the 30
day before election dayremains in alignmentwith the
uniform election date in November and allows for the election order to be called no later than the
th
46day before election day, or September 15th.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF
THE CITY OF COPPELL THAT:
SECTION 1.The City of Coppellrecommends amending Section 42of SB 2 and HB 2
by amendingSection 26.08 (b), Tax Code, toallowforthe date of the order of the callingof the
th
election to be no later than the 46day instead of 78 days before the uniformed November election
date; and,
SECTION 2.That any other prior resolution of the City Council in conflict with the
provisions contained in this Resolution are hereby repealed and revoked.
TM 106900
SECTION 3.Should any part of this resolution be held to be invalid for any reason, the
remainder shall not be affected thereby, and such remaining portions are hereby declared to be
severable.
SECTION 4.This resolution shall take effect immediately from and after its passageas
provided by law.
DULY PASSED and approved by the City Council of the City of Coppell, Texas, on this
the ____ day of, 2019.
APPROVED:
Karen Selbo Hunt, Mayor
ATTEST:
Christel Pettinos, City Secretary
APPROVED AS TO FORM:
_________________________________
Robert E. Hager, City Attorney
TM 106900
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MEMORANDUM
To: Mayor and City Council
From: Mindi Hurley, Director of Community Development
Date: March 26, 2019
Reference: Consider an Ordinance to provide for approval of Historic District signage proposals by the
Community Development Director and to establish regulations applicable to the display of
Mural Signs in the Historic District, and authorizing the Mayor to sign.
2030: Sense of Community
Executive Summary:
Sarah Carrick, owner of Jacaranda Gift Shop, asked to install a fence on the north side of her property with a
mural painted on it. Staff researched and found that murals are not addressed in the Code; therefore, we could
not permit it. We discussed the topic at the August 2018 Council Worksession. The direction given by City
Council was to draft regulations to allow murals on commercial sites in the Old Town Historic District. A
draft of the ordinance was presented at the January 8, 2019 Council Worksession. Council had questions
and more information was requested. This information was presented at the February 26, 2019
worksession and is shown under the Analysis heading below. At the February 26, 2019 Council
Worksession, Council directed staff to present the proposed ordinance during the March 26, 2019
regular session.
City Attorney regarding how to responsibly allow for murals and the legal implications involved. Attached is
a summary of case law used as a basis in drafting the proposed regulations. The cases relate to content neutral
regulations, commercial speech and review procedures.
Draft Ordinance Summary:
1. Only one mural will be allowed per commercial site within the Historic District.
2. Maximum 75% of the façade may be covered.
3. No advertising of products or services is allowed.
4. They shall be maintained in good condition (i.e. no pealing or faded paint).
5. Approval from Director of Community Development is required for all signage within the H District.
6. If not approved, then an appeal to Planning and Zoning Commission is available.
Analysis:
At the January 8, 2019 Worksession, Council had concern related to what could be painted in the murals
if permitted by right in the Historic District. They asked that we study three different scenarios. These
are listed below along with the research.
1
1. What is the worst case that could happen if this ordinance is passed?
Someone could apply for a mural that is distasteful, vulgar, or contains a message that
does not coincide with the ideals of the community (could be a political or religious based
sign). We would not have any legal basis for denying it if it met the content neutral
parameters set up in the ordinance, as it relates to size and quantity.
2. What is the worst case that could happen if we do nothing?
of the sign ordinance)
There is not a method for anyone that wants to paint a mural to be granted approval by
right.
On a case by case basis, we could write PD regulations for allowing for a specific painted
sign (mural) at a specific location.
If they paint a mural without a sign permit, it would be deemed as graffiti, and they
would have to remove it or paint over it.
3. What is the outcome if we prohibit murals?
This would take away one of the potential opportunities for promoting the area -through
4. What can we regulate in terms of religious messages?
Anything that has a religious implication can be difficult to regulate as it could violate
the establishment or free exercise clause of the first amendment.
5. What are the specific requirements for the Old Town (Main Street) Development?
The restrictive covenants for the Old Town (Main Street) development give the authority
to the Property Owners Association (POA) to approve signage that is in accordance with
the PD zoning and Design Guidelines for the area. These are the same as the regulations
in place for the rest of Old Town, except they allow for signs to be painted on the building
and allows for neon on the restaurants. After the POA gives their blessing, staff reviews
it to ensure it complies before issuing the permit.
Subsequent to the Council work-session, Sarah Carrick asked that I research Addison's regulations.
Charles Goff, the Assistant Director of Development Services and Planning, said that they have three
been challenged on their ordinanc
Another question that came up after the City Council Meeting was: How does Ft. Worth deal with
murals and to see how do they deal with obscene or vulgar murals?
I contacted Sevanne
murals.
Districts that have certain design standards. If it is in a design district, then they get to review
the conceptual design prior to approving it.
Also, in the event it is not within a design district, the city still requests a conceptual design just
to make sure that it would not be considered a sign with commercial messaging. Then, if no
commercial messaging is present, then they are allowed to proceed with painting the mural.
If it does have commercial messaging (a logo or an image of the product or service), then it is
considered a sign and they review it as such.
In conclusion, the draft ordinance would make it easier for the business owner to be approved for a
mural within the H District, but there is a small chance that it would open the door for art that is not of
good quality (subjectively speaking), or art that is not compatible with the values and ideals of the
2
community. If we do not pass the ordinance, we could bring forward each mural on a case by case basis
as a Planned Development District ation.
This process would take approximately 60 days and would require both P&Z and City Council action,
just as any other PD.
Legal Review: We have consulted with the attorney throughout the research and drafting of the ordinance and
answering the questions of City Council in this memo.
Recommendation: Recommend approval of the final ordinance
Attachments:
1.
2. Summary of Case Law
3. Ordinance
3
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The Building Inspections Director is not aware of many concerns or complaint
as long as there is not any advertising in the mural, then it is considered art and they
commercial pictures painted on or attached to the exterior walls not advertising
-
case basis in conjunction with a site plan or amended site plan application.
-
installation of outdoor murals, decorative clocks or street/sidewalk lighting features which will be visible from the adjacen
by
.
-
to the Planner,
The rights of way.
murals on 50% of total exterior elevations.
are part of their sign ordinance defined as: any painting, design, or image, including incidental copy, that is applied direc
On a caseMust provide a scaled color illustration of the proposed wall mural on the building elevation. The City shall determine if the size and character of the mural is consistent
with surrounding development and the ComprehensDefine murals as nonAllow
Murals a building for artistic, informational, historic, or aesthetic purposes, and does not contain advertising.Allow murals only if they are part of a Comprehensive Sign District.Have
approved one application for the Prairie Commons project.According permit for itWith the exception of a Historic Wall Sign, the City of Grapevine does not allow wall murals.Wall signs
are limited to 15% or 25% of the wall.Regulates them as signs: limits to 1 exterior wall surface per building and shall not be used to advertise services or producRequire a permit and
approval prior to installation. Should the mural become faded, peeled and/or severely weathered, the owner/person/firm shall repair and/or repair/repaint murupon written notice from
the director. murals.Within the Old Town center design district and the Old Town design district, the issuance of a letter of design approval reflunder the Old Town design standards
and is required as a condition of the following:If they are for advertisement, they are the same as any wall sign, otherwise, it can be approved with the facade. They have a large Public
Arts Master Plan as well.
------------------
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ArgyleCarrolltonDallasFlower MoundFort WorthGrapevineIrvingLewisvilleRichardson
A content-neutral regulation is much more likely to be upheld than one that is content-based.
In Complete Angler
application was content-based, in that the City stated the
mural of fish on a fishing store was commercial speech, but a mural of children running in a field was not.
A regulation that is not content based may be upheld if it is narrowly tailor to serve a government interest
(i.e. aesthetics, traffic safety), and leaves open ample alternative channels of communication.
Complete Angler, LLC v. City of Clearwater, Fla., 607 F. Supp. 2d 1326, 1333 (M.D. Fla. 2009)
In Wag More Dogs, the court found that the in challenging the
ordinance to a mural which depicted its mascot dog. The court found that
ral, figure,
design \[or\] display \[which\] is used to direct, identify, or inform the public while viewing the same from
The Court noted that, in this case, the Zoning Ordinance merely imposes certain restrictions
size and location, along with whether they are commercial signs directed
at advertising to and attracting customers or not. In doing so, the court found that the ordinance was
content-neutral, and thus it was upheld.
Wag More Dogs, LLC v. Artman, 795 F. Supp. 2d 377, 384 (E.D. Va. 2011), aff'd sub nom. Wag More Dogs
Liab. Corp. v. Cozart, 680 F.3d 359 (4th Cir. 2012)
Cities may have a substantial interest in restricting commercial speech
In Architecture Art commercial speech was not
unconstitutional. In this case the stated purpose of the sign ordinance is to optimize communication while
protecting the aesthetic character of the City. The Court found that the City was asserting a substantial
interest justifying restriction on commercial speech.
The restrictions to advance this interest include: (1) the requirement that all signs get a permit, and (2)
only signs with on-premises or public interest messages are allowed. These restrictions directly advance
the stated interest. Communication is optimized, while limiting outside off-premises advertising to
protect the aesthetic character of the City.
ArchitectureArt, LLC v. City of San Diego, 231 F. Supp. 3d 828, 839 (S.D. Cal. 2017), reconsideration
denied, No. 15-CV-01592-BAS-NLS, 2017 WL 1346899 (S.D. Cal. Apr. 4, 2017)
Providing unfettered authority to a Director or Council to review and approve/disapprove of murals
may be viewed as a prior restraint.
In Mahaney und to impose a prior restraint, in that it gave
the City Manager unfettered authority to approve or disapprove of a mural. The Court noted that
Englewood's special review procedure is unconstitutional under the First Amendment unless it contains
the following two essential procedural safeguards to ensure expeditious decision-making by the city
manager:
(1) any restraint prior to judicial review can be imposed only for a specified brief period during which the
status quo must be maintained;
(2) expeditious judicial review of that decision must be available.
Therefore, to pass constitutional scrutiny, Englewood's special review procedure must require the city
manager to decide whether to issue a permit within a brief, specified time period during which the status
quo is maintained, and there must be the possibility of prompt judicial review in the event the permit is
erroneously denied.
Mahaney v. City of Englewood, 226 P.3d 1214, 121920 (Colo. App. 2009), as modified on denial of
reh'g (Jan. 21, 2010)
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING
THE CODE OF ORDINANCES BY AMENDING CHAPTER 12, ARTICLE
-28A-
AND (8) UNDER 12-28A-
ESTABLISH REGULATIONS APPLICABLE TO THE DISPLAY OF
APPROVAL BY THE DIRECTOR OF COMMUNITY DEVELOPMENT
AND APPEALS TO THE PLANNING AND ZONING COMMISSION;
PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY
CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY
OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS
($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the City Council for the City of Coppell finds that allowing the installation
of mural signs in the Historic District is consistent with the values and aesthetics of the area; and
WHEREAS, the City Council desires to optimize communication and quality of mural
signs while protecting the public and the aesthetic character of the City; and
WHEREAS, the City Council finds that these regulations aim to enhance the Historic
District community by minimizing visual clutter along public rights-of-way that are potentially
harmful to the aesthetics of the community, traffic and pedestrian safety, property values, business
opportunities, and community appearance.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
COPPELL, DALLAS COUNTY, TEXAS:
SECTION 1. That Chapter 12 of the Coppell Code of Ordinances be, and the
same is, hereby amended by amending Article 28A , Section 12-28A-5(18),
Standards of Construction, Fences and walls, to provide exceptions for murals, which shall read
as follows:
1
TM 106839
- ZONING
. . . . .
Sec. 12-28A-5. Standards of Construction.
. . . .
18. Fences and walls:
. . . .
(B) Wood board fences for privacy shall only be located in rear yards; generally
no taller than six feet; set back from the front facade (wall plane) of the structure
at least half-way back from the front to the back walls, and shall be stained or
painted to blend with the structure, except as permitted in Section 12-28A-7; and
of a design compatible with the structure.
. . . .
SECTION 2. That Chapter 12 of the Coppell Code of Ordinances be, and the
same is, hereby amended by amending Article 2, and Section 12-28A-7.
Signage Requirement to add new subsections 12-28A-7(7) and (8) to provide for mural signs and
, which shall read as follows:
- ZONING
ARTICLE
Sec. 12-28A-7. Signage Requirements.
. . . . .
1. . . . . .
. . . . .
2
TM 106839
7. Mural Signs - for purposes of this provision, mural signs shall be defined to include
a work of graphic art painted on or attached to an exterior structure, which is visible
from the public right of way, and which does not contain advertising symbols,
slogans, or trademarks and does not directly or indirectly advertise or call attention
to a product or service that is available for sale. Mural signs shall be permitted in
the owner submits an application and complies with the
following:
(A) Shall be limited to one (1) exterior surface per site and shall cover no more
than 75% of the space on that surface;
(B) Shall not be displayed on any fence, nor any building, or any portion of a
building, which is used for residential purposes;
(C) Shall not include any commercial element, logo, trademark or any facsimile
thereof used to advertise services or products available for any commercial
purpose;
(D) Should the mural become faded, peeled and/or severely weathered, the
owner or person or firm maintaining the same shall, upon written notice
from the Director, repair and/or repaint the mural within sixty (60) days.
8. Approval and Appeals.
(A) All signage and murals shall require approval from the Director of
Community Development to ensure compliance with the regulations
contained herein. The Director shall either approve or deny any sign or
mural application with regulations provided herein within five (5) business
days of submittal of the application or revised resubmittal.
3
TM 106839
(B) Appeals from a denial of the Director of Community Development may be
taken to the Planning and Zoning Commission.
(C) The Planning and Zoning Commission shall review the denial and either
grant or deny the same under the regulations as adopted herein.
SECTION 2. All ordinances of the City of Coppell in conflict with the provisions of this
ordinance shall be, and the same are hereby, repealed; provided, however, that all other provisions
of said ordinances not in conflict herewith shall remain in full force and effect.
SECTION 3. Should any word, sentence, paragraph, subdivision, clause, phrase or
section of this ordinance or of the Code of Ordinances, as amended hereby, be adjudged or held
to be void or unconstitutional, the same shall not affect the validity of the remaining portions of
said ordinance or the Code of Ordinances, as amended hereby, which shall remain in full force
and effect.
SECTION 4. An offense committed before the effective date of this ordinance is
governed by prior law and the provisions of the Code of Ordinances, as amended, in effect when
the offense was committed and the former law is continued in effect for this purpose.
SECTION 5. That any person, firm or corporation violating any of the provisions or terms
of this ordinance shall be subject to the same penalty as provided for in the Code of Ordinances of
the City of Coppell, as heretofore amended, and upon conviction shall be punished by a fine not
to exceed the sum of two thousand dollars ($2,000.00) for each offense.
SECTION 6. This ordinance shall take effect immediately from and after its passage and
publication of the caption as required by law.
4
TM 106839
DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of
___________________, 2019.
APPROVED:
KAREN SELBO HUNT, MAYOR
ATTEST:
CHRISTEL PETTINOS, CITY SECRETARY
APPROVED AS TO FORM:
ROBERT E. HAGER, CITY ATTORNEY
(TM 106839)
5
TM 106839
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MEMORANDUM
To: Mayor and City Council
From: Jennifer Miller, Director of Finance
Date: March 26, 2019
Reference: Approval of an amendment to the Tyler Technologies agreement dated November 15,
2017 to add Asset Maintenance and Performance software in the amount of
$155,740.00
2030: Sustainable City Government
Introduction:
The purpose of this agenda item is to award an amendment to the contract with Tyler Technologies to add the
Asset Maintenance and Performance software (Phase 3).
The Discovery phase of the ERP project began in May 2016, when a contract with Online Business Systems
(OBS) for Project Management Services was approved by Council.
The following is a brief history of the City-wide Tyler/Energov/Munis project:
st
On March 31, 2015, the Engineering Department presented to Council the 1 phase of the City-wide
software review and replacement program. In August 2015, Council awarded the project management
contract and authorized the purchase of the Tyler Technology software. Engineering/Community
Development went
A brief history of the New World system:
o In 1995, converted from USTI to New World AS400 system (Green Screens)
o After 16 years, in 2011, converted to New World.net (Internet-based platform)
o Tyler Technologies purchased New World Systems in 2015.
The discovery contract with OBS had three phases: Planning & Needs Analysis, Solution Definition,
and Contracting & Planning, which began in May 2016 and was completed in July 2017.
1
Key Goals of the ERP project are:
o To retire the New World System
o To minimize the impact of change
o Implement and embrace a new technology solution
o Explore opportunities
Best practices
One solution vs. many different solutions
Analysis:
The original project timeline was developed in 2017 after the contract with Tyler had been approved. Phase 3
was to be the replacement of the Energov Work Order system. This software was still being developed when
the contract was signed. Since that time Asset Maintenance has been developed but there was an additional
product developed called Asset Performance. This not only works with the Public Works work order system
but can use the information from the Human Resources and Utility Billing systems. Dashboards can be
established to view real time data and the aging of the infrastructure in order to provide a long term planning
tool. This additional software will allow the City to leverage the work order system across the City.
With this proposed change to Phase 3, there is an 8 month impact to the timeline. It is recommended that
Phase 3 overlap Phases 2 and 4. There is a longer implementation time required for the revised Phase 3 which
then pushes out Phase 4 for the 8 months requested in the change.
The additional costs required with the new Phase 3 are $155,740 for the software and implementation and
$184,000 for Project Management services, for a total of $339,740.
Legal Review:
This agenda item has been reviewed by legal as part of the agenda review process.
Fiscal Impact:
The funds for this amendment will be provided by the General Fund Undesignated Fund.
Recommendation:
The Finance Department would recommend approval of this contract.
2
AMENDMENT
This amendment (“Amendment”) is made this _____ day of _____________, 2019by and between Tyler
Technologies, Inc.,with offices at One Tyler Drive, Yarmouth, Maine 04096 (“Tyler”) and the City of
Coppell, with offices at 255 Parkway Blvd, Coppell, Texas 75019(“Client”).
WHEREAS, Tyler and the Client are parties to an agreement dated November 15, 2017 (“Agreement”);
and
WHEREAS, Tyler and Client desire to amend the terms of the Agreement as provided herein.
NOW THEREFORE, in consideration of the mutual promises hereinafter contained, Tyler and the Client
agree as follows:
Adding Licensed Software. The items set forth in the Investment Summary attached as Exhibit 1 to this
Amendment are hereby added to the Agreement as of. Payment of fees and costs for such items shall
conform to the following terms:
a.License Fees. License fees will be invoiced when Tyler makes the software added to the
Agreement pursuant to this Amendment available for download (for the purpose of this
Amendment, the “Available Download Date”).
b.Maintenance Fees.Maintenance will start on March 1, 2021.Year 1 annual maintenance
and support fees, prorated for a time period commencing on the March 1, 2021and
ending at the same time as the end of the then-current annual maintenance term for the
Tyler Software already licensed under the Agreement, are due on March 1, 2021.
Subsequent annual maintenance fees will be invoiced in accord with the Agreement.
c.Services Fees & Expenses. Services added to the Agreement pursuant to this
Amendment, along with applicable expenses, shall be invoiced as provided and/or
incurred.
2.This Amendment shall be governed by and construed in accordance with the terms and conditions
of the Agreement.
3.All other terms and conditions of the Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment as of the dates set forth
below.
Tyler Technologies, Inc.Client
By:By:
Name:Name:
Title:Title:
Date:Date:
Exhibit 1
Investment Summary
The following Investment Summary details the software and services to be delivered by us to you under
the Agreement. This Investment Summary is effective as of the Effective Date. Capitalized terms not
otherwise defined will have the meaning assigned to such terms in the Agreement.
In the event a comment in the following Investment Summaryconflicts with a provision of this
Amendment, the provision in this Amendment shall control.
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
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AMENDMENT
_____ day of _____________, 2019 by and between Tyler
Technologies, Inc., the City of
Coppell, with offices at 255 Parkway Blvd, Coppell, Texas 75019
WHEREAS, Tyler and the Client are parties to an agreement dated August 19, 2015
WHEREAS, Tyler and Client desire to amend the terms of the Agreement as provided herein.
NOW THEREFORE, in consideration of the mutual promises hereinafter contained, Tyler and the Client
agree as follows:
1. Removing Licensed Software. The Public Maintenance Management Suite Tyler Software is
hereby removed from the Agreement as of March 1, 2021.
a.
obligations to support, maintain, and update such software. Should Client wish to again
license and/or use such software, Client shall first pay Tyler the then-current license
rd
fee(s) for the software, as well as fees for any required services, support or 3 party
products.
2. This Amendment shall be governed by and construed in accordance with the terms and conditions
of the Agreement.
3. All other terms and conditions of the Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment as of the dates set forth
below.
Tyler Technologies, Inc. City of Coppell
By: By:
Name: Name:
Title: Title:
Date: Date:
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!"5
MEMORANDUM
To: Mayor and City Council
From: Jennifer Miller, Director of Finance
Date: March 26, 2019
Reference: Approval of an amendment to the Online Business Systems (OBS) agreement dated
August 1, 2017 to add an additional 8 months of Enterprise-wide Resource Planning
(ERP) Project Management Services
2030: Sustainable City Government
Introduction:
The purpose of this agenda item is to award an amendment to the contract with Online Business Systems for
an additional eight months of project management services related to the Enterprise-wide Resource Planning
project.
The Discovery phase of the ERP project began in May 2016, when a contract with Online Business Systems
(OBS) for Project Management Services was approved by Council.
The following is a brief history of the City-wide Tyler/Energov/Munis project:
st
On March 31, 2015, the Engineering Department presented to Council the 1 phase of the City-wide
software review and replacement program. In August 2015, Council awarded the project management
contract and authorized the purchase of the Tyler Technology software. Engineering/Community
Development went
A brief history of the New World system:
o In 1995, converted from USTI to New World AS400 system (Green Screens)
o After 16 years, in 2011, converted to New World.net (Internet-based platform)
o Tyler Technologies purchased New World Systems in 2015.
The discovery contract with OBS had three phases: Planning & Needs Analysis, Solution Definition,
and Contracting & Planning, which began in May 2016 and was completed in July 2017.
1
Key Goals of the ERP project are:
o To retire the New World System
o To minimize the impact of change
o Implement and embrace a new technology solution
o Explore opportunities
Best practices
One solution vs. many different solutions
Analysis:
The original project timeline was developed in 2017 after the contract with Tyler had been approved. Phase 3
was to be the replacement of the Energov Work Order system. This software was still being developed when
the contract was signed. Since that time Asset Maintenance has been developed but there was an additional
product developed called Asset Performance. This not only works with the Public Works work order system
but can use the information from the Human Resources and Utility Billing systems. Dashboards can be
established to view real time data and the aging of the infrastructure in order to provide a long term planning
tool. This additional software will allow the City to leverage the work order system across the City.
With this proposed change to Phase 3, there is an 8 month impact to the timeline. It is recommended that
Phase 3 overlap Phases 2 and 4. There is a longer implementation time required for the revised Phase 3 which
then pushes out Phase 4 for the 8 months requested in the change.
The additional costs required with the new Phase 3 are $155,740 for the software and implementation and
$184,000 for Project Management services, for a total of $339,740.
Legal Review:
This agenda item has been reviewed by legal as part of the agenda review process.
Fiscal Impact:
The funds for this amendment will be provided by the General Fund Undesignated Fund.
Recommendation:
The Finance Department would recommend approval of this contract.
2
Amendment A to Agreement for Professional Services
Between City of Coppell and Online Business Systems
Amendment Effective Date: February 8, 2019
This letter serves as Amendment A to ween City of Coppell ("Customer") and
Online Enterprises Inc., doing business as Online Business Systems ("Online") with the effective date of February 8,
2019 and, together with the terms and conditions of the Agreement for Professional Services between the parties
effective August 1, 2017 incorporated by this reference as part of Exhibit A and subsequent Amendments,
constitutes the entire agreement between the parties hereto for the performance of the Services and the
provisions of the Deliverables of the Scope of Services.
Please sign this letter of amendment confirming that the changes specified below to the above referenced Exhibit
A-Scope of Services, are acceptable.
Section 5 - Term:
The amended term of this contract is 50 months from the Award of Bid. This will bring the end date from
February 28, 2021 to .
Section 3 Budget:
The total value of this amendment is $184,000, added to the initial Firm Fixed Price budget of $966,000.
Budget Terms
PIER Implementation Project Management $184,000 Firm Fixed Price
Services Amendment A
PIER Implementation Project Management $966,000 Firm Fixed Price
Services Original Contract
Total Contract Value: $1,150,000 Firm Fixed Price
Section 4 Payment Schedule:
The amended total will continue to be invoiced in monthly incremental payments of $23,000 (invoiced at
month end).
Thank you for the opportunity to continue to be of service to City of Coppell through this initiative.
Sincerely,
Online Enterprises Inc. City of Coppell
d.b.a Online Business Systems
__________________________________ __________________________________
Authorized signature Authorized signature
Name: Laura Hofmeister Name: ____________________________
Title: Senior Director, Business Development Title: ______________________________
Date: ______________________________ Date: ______________________________
Page 1 of 1
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MEMORANDUM
To:Mayor and City Council
From: Brad Reid, Director of Parks and Recreation
Date: March 26, 2019
Reference: Consider award of Bid #Q-0219-01 from William H. Company in the amount of
$214,000.00, available in the CRDC Special Revenue Account and CIP Funds, for the construction
of the Nature Explore Classroom at the Biodiversity Education Center and authorizing the City
Manager to execute any necessary documents
2030: Sense of Community, Special Place to live
Introduction:
Since its opening in 2014, the Biodiversity Education Center (BEC) has been a successful learning
ground for visitors to engage with Coppell’s natural environment. The need for a passive space that
continues to facilitate this engagement quickly became apparent and staff has been planning for a
Nature Explore Classroom to complement the center since 2015. This improvement would serve as
an added activity area for the BEC’s partnered Coppell ISD field trips. It would also provide
members of the public a way to engage in the learning objectives promoted by the BEC when the
center is not staffed.
Nature Explore is a reputable brand that seeks to transform children’s lives through research-based
outdoor classroom design services and natural products. The design for the Biodiversity Education
Center includes stations for music and movement, climbing and crawling, building, water
manipulation, a digging area and a stage. The concept is designed with input from classroom
teachers to maximize the outdoors as a classroom. In addition to serving young learners at the BEC,
staff anticipates this area will be a popular play space for groups with children that are in the park
for sports. It is planned to be a passive destination situated between the building and the trailhead as
an approachable gateway to the park.
The Biodiversity Education Center hosted over 10,000 visitors last year and relies heavily on
volunteers to operate at that capacity. BEC Staff and patrons will benefit directly from this addition
by incorporating the space into learning stations during facilitated programs. It will provide a means
for a high standard of service delivery as there will be an option for families that visit the center after
hours or show up to a full program.
1
Analysis:
Ensuring that a Nature Explore area is suitable for the space and would be utilized by the public and
educational stakeholders, staff has pursued the following:
• Nature Explore representatives visited the center to review possibilities. This meeting
included community partners and Parks staff (2015)
• Visited Nature Explore Classroom in Plano that is onsite at the Plano Environmental
Education Center (2016)
• Added project to 5-year planning process and began exploring grant and alternative
funding options (15-16).
• Met with BEC stakeholders to factor input into the design preferences.
• Contracted design of construction plans (2016)
• Presented a sneak peak of plans to Park Board and City Council as part of Community
Programs divisional update (April 2018)
• Put plans out to bid, with no responses (Dec. 2018)
• Put plans out to bid for a second time and received seven bids (Feb. 2019)
The Parks and Recreation Department is recommending pursuing the lowest bid. The lowest, most
responsible bid is from William H. Company for $222,000.00 with a deduct of $8,000 for using TREX
instead of concrete for the stage component of the project. This brings the total construction cost to
$214,000.00.
Legal Review:
Agenda item did not require legal review
Fiscal Impact:
The fiscal impact is $214,000.00, which is available in CRDC Special Revenue Account and CIP
funds
Recommendation:
The Parks and Recreation Department recommends approval of this item.
2
BID TOTAL
8,000.004,500.00
10,000.0016,385.0011,000.0058,000.00
DEDUCT - ALTERNATE BID ONE
$ $ $ $ $ $
222,000.00286,900.00324,450.00408,000.00279,616.10245,000.00382,000.00
BASE BID
$ $ $ $ $ $
$
XXXXXX
INTEREST
CONFLICT OF
QUESTIONAIRE
XXXXXXX
#1
Add
XXXXXX
Bid
Bond
Bidder
William H. CompanyJoel Brown & Co.MSB Constructors, Inc.Core ConstructionNorth Rock ConstructionOak Hill Concrete Henthorn Commercial Construction
123456789
101112
Biodiversity Education Center - Nature Playground
City of CoppellBID TABULATION Bid Opening 2:00 pm - February 5, 2019
1236
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MEMORANDUM
To: Mayor and City Council
From: Brad Reid, Director of Parks & Recreation
Date: March 26, 2019
Reference: Consider approval of Change Order #2 for the construction of the Coppell Arts Center,
in the amount of $478,000.00,
Guaranteed Maximum Price; and authorizing the City Manager to sign.
2030: Sense of Community:
Effective Community Partnerships
Community Wellness and Enrichment:
Community Gathering Places
Expanding Cultural Arts Amenities and Opportunities
Sustainable City Government
Excellent City Services with High Level of Customer Satisfaction
Excellent and Well-maintained City Infrastructure and Facilities
General Information:
Guaranteed Maximum Price with alternate approved June 13, 2018 for $16,253,089
Change Order #1, increasing seating capacity, approved November 9, 2018 for $1,781,925
GMP, in the amount of $478,000, currently
under consideration
Introduction:
This agenda item is being presented for consideration of a change order to the Guaranteed Maximum
Price for the Coppell Arts Centerin the
amount of $478,000 to the GMP.
Analysis:
On June 13, 2018 Council approved a Guaranteed Maximum Price (GMP) for the Coppell Arts Center
in the amount of $16,254,089. Change Order #1 for $1,781,925 followed on November 9, 2018 to
increase the number of theater seats. This brought the GMP to $18,035,014.
1
ncy amount
of $478,000 was being held outside the GMP with the intention to move this into the GMP for
utilization. If Change Order #2 is approved the GMP will be adjusted to $18,513,014.
Total Project Budget:
Original GMP $16,253,089
CO #1 Seating $1,781,925
CO # 2 Contingency $478,000
Sub-Total $18,513,014
FF&E $750,000
Testing $158,000
Tel, Tech, Utilities $288,000
Sub-Total $1,196,000
Professional Fees $1,782,675
Total Project $21,491,689
Legal Review:
None required
Fiscal Impact:
Funding for Change Order #2 in the amount of $478,000 will be as budgeted in the CRDC Special
Revenue Fund.
Recommendation:
City Staff recommends approval of this Change Order, authorizing implementation of the budgeted
.
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