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CP 2019-08-13
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o: Mayor and City Council Through: Mike Land, City Manager From: Traci E. Leach, Deputy City Manager Date: August 13, 2019 Reference: Discussion regarding Vision 2040 Strategic Plan Objectives Introduction: The purpose of this work session item is to continue the discussion that began during the August 9 and 10, 2019 Retreat. At that time, the Council began discussing the objectives, as outlined in the Vision 2040 Plan, in greater detail. The Executive Committee was intentional about not dictating how each of those goals should be addressed. Rather, the goals spoke to expressed needs of the community, with the expectation that there would be additional planning and discussions to determine strategies and objectives that would achieve those goals. The retreat was the first step in that conversation. However, the Council did not have enough time to discuss all objectives. This agenda item will remain on future work sessions until all objectives have been discussed. Background: The Vision 2040 Strategic Plan includes seven pillars around which high-level goals were identified to support each pillar. The plan was created by a robust community engagement process that spanned approximately nine months and culminated in the acceptance of the plan and approval of the pillars and goals on April 23, 2019. Analysis: None. Legal: N/A. Fiscal Impact: None. Recommendation: None. 1 MEMORANDUM To: Mayor and City Council Through: Mike Land, City Manager From: Traci E. Leach, Deputy City Manager Date: August 13, 2019 Reference: DART Silver Line Bridge Enhancements and Quiet Zone (Royal Lane) Introduction: The purpose of this work session item is to discuss several potential improvements related to the DART Silver Line (formerly named the Cotton Belt Line). Archer Western is the design build firm engaged by DART for the construction of the rail line. Rough orders of magnitude for enhancements to the S. Belt Line elevated bridge and the quiet zone at Royal Lane have been provided. These improvements are beyond the base scope of work for the project and would be the responsibility of the City to fund. Should the Council desire to move forward with any or all of these proposed enhancements, staff would begin work with DART to draft the appropriate document, likely an amendment to the Master ILA that was entered into by both parties in 2018. Background: This is a continuation of an on-going conversation with the Council regarding potential improvements for the Silver Line. Starting back as early as 2018, improvements to mitigate the impact of the Silver Line have been discussed. As the project has developed and the scope/plans are firmed up, more information is now available to provide the Council with the necessary information to make decisions about whether or not to move forward with specific improvements. Analysis: None. Legal: None required at this time. Should an amendment to the ILA be required, staff would coordinate with the City Attorney. Fiscal Impact: Staff intends to evaluate whether Transportation Development Credits can be used to fund these projects in their entirety. The City’s 2019 allocation is .75 TDC, which is equivalent to 1 $750,000 in local match. Should TDCs not be an eligible funding source, the budget includes Silver Line improvements in the Assigned Fund Balance designation. Recommendation: 2 MEMORANDUM To: Mayor and City Council Through: Mike Land, City Manager From: Traci E. Leach, Deputy City Manager Date: August 13, 2019 Reference: Living Well in Coppell Follow-up on Blue Zone Introduction: The purpose of this work session item is to follow-up on the Blue Zone site visit. Living Well in Coppell (LWiC) Committee Chairs presented information on Blue Zone and had a Blue Zone representative join that discussion via conference call during a Work Session in November 2018. The following was determined at the November 2018 work session: Let individual Council members research Blue Zones through various methods, including through documentation LWiC we provided (completed) Let the Vision 2040 plan get finalized and approved by Council to see if it supported a Blue Zones initiative (completed) LWiC would then follow up with Council to determine where they stood on Blue Zones, and if there was interest, take additional steps to provide them with info, justification, community support, etc. as needed Living Well in Coppell Committee Chairs will bepresent at Work Session. Fiscal Impact: This item has funding in the FY19 budget. Recommendation: None. 1 MEMORANDUM To:Mayor and City Council From: Dennis Quinn, Director of Library Services Date: August 13, 2019 Reference: Presentation and discussion relating to the ongoing development of Library programs and services 2030: Sense of Community Residents and Businesses Engaged and Contributing to the Coppell Community Successful Community Events and Festivals Effective Community Partnerships Community Wellness and Enrichment Community Education Programs and Support of Top Quality Schools General Information In recent years, the Library has made concerted efforts on various fronts to more actively involve members of the local community in the development, implementation, and evolution of its programs and services. Two significant outgrowths of these efforts have been an array of Community Partnership programs developed by community members in tandem with Library staff, and a volunteer committee dedicated to helping ensure that the Library’s programs and services reflect the diversity of our community. More recently, community input received through the Bold Vision 2040 process indicated interest in continued development of city programs that strengthen community bonds and celebrate the variety of personal stories throughout our citizenry. Library Staff will provide an update on current and future development in Library programs and services informed by these factors. Legal Review: Agenda item does not require legal review. 1 Fiscal Impact: No fiscal impact will result from this item. Recommendation: No council action is required on this item at this time. 2 MEMORANDUM To: Mayor and City Council Through: Mike Land, City Manager From: Ashley Owens, Deputy City Secretary Date: August 13, 2019 Reference: Annual Boards and Commission Process Online applications for the annual Boards and Commissions process will be accepted beginning August 12 through September 27, 2019. A news releaseregarding the process will be forwarded to the Citizens Advocate, advertised through social media, the City’s website, and through various email lists. A list of dates to hold interviews have been compiled in conjunction with the board or commissions’ staff liaison. A calendar of potential interview dates will be distributed in the Work Session along with an interview preference list. 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Q-%-a M( +'=C(A4 L1 %A" 'N#( *"#%!& $%&'"()"$(**!++,"-!. / 0%1&!2"(1"345467#5 !"6 MEMORANDUM To: Mayor and City Council From: Mindi Hurley, Director of Community Development Date: August 13, 2019 Reference: Consider approval of an ordinance for PD-299-C to allow 5,100 square feet of office and 17,000 square feet of storage area, on 2.7 acres of property located at the northeast corner of SH 121 and Coppell Road, and to amend the Land Use Map of the Coppell 2030, A Comprehensive Master Plan ; and authorizing the mayor to sign. 2030: Business Prosperity Executive Summary: This is a two-part request, part one is an amendment to the 2030 Comprehensive Plan to amend the Future part is to rezone this property from Commercial (C) to a Planned Development (PD) for Office and Stacked Storage uses. Introduction: The subject property is an irregularly shaped tract which fronts SH 121 and Coppell Road, and abuts the Willow Park subdivision to the east. This property is more suitable for commercial uses and an amendment to the Land Use designation to convert this to Freeway Special District was approved. The second part of this request is to allow a Planned Development with 5,100 square feet of office space, which is intended to be small incubator type offices, along the Coppell Road frontage and 17,000 square feet for a The proposed use is similar to PODSand all activities will be internal to the building, with no outside storage to be permitted. This facility will generally operate during normal business hours mimics a warehouse/office instead of a mini-warehouse facility. Analysis: On July 9, 2019 the City Council approved this rezoning request from C (Commercial) to PD-299-C On June 20, 2019 the Planning and Zoning Commission recommended approval of PD-299-C, with the following conditions which have been incorporated into the ordinance. 1. The property shall be platted prior to the issuance of a building permit. 2. A tree removal permit shall be required prior to the removal of any trees on the site. 1 3. There will be additional comments at the time of detail engineering review and building permit. 4. The following PD Conditions shall be made part of the Ordinance: A. Hours of Operation will be: Mon. - Fri.: 9 a.m. - 6 p.m. Saturday: 8 a.m. - 4 p.m. Closed Sundays (*Limited access may be available outside of normal business hours by appointment only) Access to storage pods will be controlled and limited to business hours only, 24hr Access will not be permitted. B. Prohibited materials - Any item or material that is considered illegal, hazardous or alive will not be permitted, including Hazardous, combustible and toxic materials, chemicals, food products, animals, plants, weapons, etc. C. Absolutely NO outside storage will be permitted at any time D. The property owner (Stacked Storage) will build and maintain a 6-foot tall, double-thick masonry brick screening wall which will match the existing Willow Park entry wall. a. This screening wall shall replace the existing wood fences, in coordination with the abutting property owners. b. The wall shall be constructed in accordance with the City of Coppell Standards. c. This wall shall be maintained by the PD-299-C property owners (Stacked Storage and/or future property owners) in perpetuity. E. The building materials shall be as indicated on the building elevations, including: Painted Concrete Panels (Dark Tan, Dark Brown, Dark Gray, Light Tan), modular Brick Ebony, Limestone Block (Coronado Stone) Cream, and Metal Trim (Dark Gray, White, Black) F. All site lighting provided will meet the City of Coppell Development Code article 36 standards for glare and lighting. G. All attached signs and the monument sign shall be in accordance with the Sign Regulations. Legal Review: This was reviewed by the city attorney. Fiscal Impact: None Recommendation: The Planning Department recommends approval. Attachments: 1. Ordinance 2. Exhibit A Legal Description 3. Exhibit B 2030 Comprehensive Plan Future Land Use Map 4. Exhibit C - Site Plan 5. Exhibit D Landscape Plan 6. Exhibit E Trees Survey 7. Exhibit F - Building Elevations 8. Exhibit G - Renderings, Screening Wall Elevations, and Monument Sign 2 AN ORDINANCE OF THE CITY OF COPPELL, TEXAS ORDINANCE NO. ________ AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE CITY OF COPPELL, TEXAS, AS HERETOFORE AMENDED, BY GRANTING A CHANGE IN ZONING FROM C (COMMERCIAL) TO PD-299-C (PLANNED DEVELOPMENT-299- COMMERCIAL) TO ALLOW 5,100 SQUARE FEET OF OFFICE AND 17,000 SQUARE FEET OF STORAGE AREA, ON 2.7 ACRES OF PROPERTY LOCATED AT THE NORTHEAST CORNER OF SH 121 AND COPPELL ROAD, AND BEING MORE PARTICULARLY DESCRIBED IN HERETO AND INCORPORATED HEREIN; AND FURTHER AMENDING , IN PART, THE LAND USE MAP OF THE 2030 COMPREHENSIVE MASTER PLAN CHANGING THE DESIGNATION FROM URBAN RESIDENTIAL NEIGHBORHOOD TO FREEWAY SPECIAL DISTRICT ON THE TRACT OF LAND DESCRIBED HEREIN, AND TO AMEND THE LAND USE MAP IN ACCORDANCE WVIDING FOR DEVELOPMENT REGULATIONS; PROVIDING FOR THE APPROVAL THE DETAIL SITE PLAN, LANDSCAPE PLAN, TREE SURVEY & MITIGATION PLAN, BUILDING ELEVATIONS, ARCHITECTURAL PERSPECTIVE, SCREENING WALL ELEVATIONS AND MONUMENT SIGN; ATTACHED CG; AND PROVIDING FOR DEVELOPMENT REGULATIONS; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Planning and Zoning Commission and the governing body of the City of Coppell, Texas, in compliance with the laws of the State of Texas and pursuant to the Comprehensive Zoning Ordinance of the City of Coppell, have given requisite notices by publication and otherwise, and after holding due hearings and affording a full and fair hearing to all property owners generally, and to all persons interested and situated in the affected area and in the vicinity thereof, the said governing body is of the opinion that Zoning Application No. PD-299-C should be approved, and in the exercise of legislative discretion have concluded that the Comprehensive Zoning Ordinance and Map should be amended. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1. That the Comprehensive Zoning Ordinance and Map of the City of Coppell, Texas, duly passed by the governing body of the City of Coppell, Texas, as heretofore amended, be and the same is hereby amended by granting a change in zoning from C (Commercial) to PD-299-C (Planned Development-299- Commercial) to attach a Detail Site Plan for 5,100 square feet of office City of Coppell Ordinance Pg 1 TM 109720 and 17,000 square feet of storage area, on 2.7 acres of property located at the northeast corner of SH 121 and Coppell Road, for the property described for all purposes; and further amending in part, the Land Use Map of the 2030 Comprehensive Master Plan changing the designation from Urban Residential Neighborhood to Freeway Special District on the tract of land described herein, and amending the B for special conditions. SECTION 2. That the Property will be used and developed for an office building and storage facility and other Commercial purposes as provided in PD-299-C and Code of Ordinances, is hereby approved subject to the following development regulations: A. The property shall be platted prior to the issuance of a building permit. B. A tree removal permit shall be required prior to the removal of any trees on the site. C. Hours of Operation will be: 1. Mon. - Fri.: 9 a.m. - 6 p.m. 2. Saturday: 8 a.m. - 4 p.m. 3. Closed Sundays (*Limited access may be available outside of normal business hours by appointment only) 4. Access to storage pods will be controlled and limited to business hours only, as provided in Sec. 2(c), 24hr Access will not be permitted. D. Storage units may not contain - Any item or material that is considered illegal, hazardous or alive, including but not limited, combustible and toxic materials, chemicals, food products, animals, plants, weapons, ordnance or any explosives. E. Absolutely NO outside storage will be permitted at any time. F. The property owner and/or occupant will build and maintain a 6-foot tall, double- thick masonry brick screening wall where abutting the Willow Park subdivision on the east side of the development which will match the color and materials of the existing Willow Park entry wall. City of Coppell Ordinance Pg 2 TM 109720 1. This screening wall shall replace the existing wood fences, in coordination with the abutting property owners. 2. The wall shall be constructed in accordance with the City of Coppell Standards. 3. This wall shall be maintained by the PD-299-C property owners (Stacked Storage and/or future property owners) in perpetuity. G. The building materials shall be as indicated on the building elevations, Exhibit G, including: Painted Concrete Panels (Dark Tan, Dark Brown, Dark Gray, Light Tan), modular Brick Ebony, Limestone Block (Coronado Stone) Cream, and Metal Trim (Dark Gray, White, Black) H. All site lighting provided will meet the City of Coppell Development Code article 36 standards for glare and lighting. I. All attached signs and the monument sign shall be in accordance with the Sign ordinance and regulations, and, located as provided in Exhibit C. SECTION 3. That the Detail Site Plan, Landscape Plan, Tree Survey, Building Elevations, Screening Wall Elevations, Monument Signage CG respectively shall be deemed as development regulations to this development. SECTION 4. That the above property shall be used and maintained only in the manner and for the purpose provided in this ordinance, as heretofore amended, and as amended herein. SECTION 5. That the development of the property herein shall be in accordance with building regulations, zoning ordinances, and any applicable ordinances except as may be specifically altered or amended herein. City of Coppell Ordinance Pg 3 TM 109720 SECTION 6. That all provisions of the Ordinances of the City of Coppell, Texas, in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions not in conflict with the provisions of this ordinance shall remain in full force and effect. SECTION 7. That should any sentence, paragraph, subdivision, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof other than the part so decided to be unconstitutional, illegal or invalid, and shall not affect the validity of the Comprehensive Zoning Ordinance as a whole. SECTION 8. An offense committed before the effective date of this ordinance is governed by prior law and the provisions of the Comprehensive Zoning Ordinance, as amended, in effect when the offense was committed and the former law is continued in effect for this purpose. SECTION 9. That any person, firm or corporation violating any of the provisions or terms of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended, and upon conviction shall be punished by a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense; and each and every day such violation shall continue shall be deemed to constitute a separate offense. SECTION 10. That this ordinance shall take effect immediately from and after its passage and the publication of its caption, as the law and charter in such cases provide. City of Coppell Ordinance Pg 4 TM 109720 DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of ___________________, 2019. APPROVED: _____________________________________ KAREN SELBO HUNT ATTEST: ___________________________________ CHRISTEL PETTINOS, CITY SECRETARY APPROVED AS TO FORM: ________________________________ CITY ATTORNEY City of Coppell Ordinance Pg 5 TM 109720 AN ORDINANCE OF THE CITY OF COPPELL, TEXAS ORDINANCE NO. ________ AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE CITY OF COPPELL, TEXAS, AS HERETOFORE AMENDED, BY GRANTING A CHANGE IN ZONING FROM C (COMMERCIAL) TO PD- 299-C (PLANNED DEVELOPMENT-299- COMMERCIAL) TO ALLOW 5,100 SQUARE FEET OF OFFICE AND 17,000 SQUARE FEET OF STORAGE AREA, ON 2.7 ACRES OF PROPERTY LOCATED AT THE NORTHEAST CORNER OF SH 121 AND COPPELL ROAD, AND BEING MORE PARTICULARLY DE HERETO AND INCORPORATED HEREIN; AND FURTHER AMENDING , IN PART, THE LAND USE MAP OF THE 2030 COMPREHENSIVE MASTER PLAN CHANGING THE DESIGNATION FROM URBAN RESIDENTIAL NEIGHBORHOOD TO FREEWAY SPECIAL DISTRICT ON THE TRACT OF LAND DESCRIBED HEREIN, AND TO AMEND THE LAND USE MAP IN ACCORDANCE WITH EXHIOR DEVELOPMENT REGULATIONS; PROVIDING FOR THE APPROVAL THE DETAIL SITE PLAN, LANDSCAPE PLAN, TREE SURVEY & MITIGATION PLAN, BUILDING ELEVATIONS, ARCHITECTURAL PERSPECTIVE, SCREENING WALL ELEVATIONS AND MONUMENT SIGN; ATTACHED C; AND PROVIDING FOR DEVELOPMENT REGULATIONS; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of ___________________, 2019. 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T+BB$%( M( +'=C(A4 L1 %A" 'N#( *"#%!& $%&'"()"$(**!++,"-!. / 0%1&!2"(1"345467#5 !"6 MEMORANDUM To: Mayor and City Council From: Mindi Hurley, Director of Community Development Date: August 13, 2019 Reference: Consider approval of PD-209R2R-C to allow the re-occupancy of an existing vacant restaurant building requiring variances to the Zoning Ordinance including: the expansion of an outdoor patio area encroaching into the required setback area, five parking space deficit and sign variances on 0.57 acres of property located at the southeast corner of Sandy Lake Road and Denton Tap Road; and authorizing the Mayor to sign. 2030: Business Prosperity Executive Summary: This request is to modify the reoccupy the former Mooyah lease space with a Biscuit Bar with seating for 116 diners. To accommodate this expansion variances are required to setbacks and parking and the applicant is requesting additional signage. Introduction: This PD request specifically includes; the enlargement of the existing patio area and adding a covering to this patio along Sandy Lake Road; the addition of an enclosed outdoor cooler and enclosing the existing dumpster area. This request also includes a setback variance for the patio a 5-parking space and a variance to the sign ordinance. The Sign Ordinance permits a maximum of 61.25 square footage of signage, based on frontage of this lease space. Originally, the applicant requested four signs, totaling 123.33 square feet. Staff recommended a total of 69.2 square feet. During the discussion at the Planning and Zoning Commission meeting, a compromise was offered to allow the applicant a total of 80 square feet of signs, which could be designed to meet their need for branding recognition. In addition, a 10 square foot blade sign could be incorporated into the sign package. Subsequent to the meeting, the applicant submitted a sign package totaling 83 square feet. This was only slightly larger, and staff supported the request. At the July 9, 2019 Council Meeting, the City Council approved 129 square feet in signage. Analysis: On June 20, 2019 the Planning and Zoning Commission recommended APPROVAL of PD-209R2R-C, TownOaks Centre, Biscuit Bar allowing setback variance for the patio, parking and sign variances, subject to a maximum of 80 square feet of signs, plus the blade sign, if desired. 1 On July 9,2019, City Council unanimously approved this Planned Development District. The following conditions have been incorporated into the Ordinance. 1. The existing monument sign may be retained and re-faced in accordance with the Code of Ordinances. 2. A total of 129 square feet attached signage shall be permitted as indicated in the Sign Plan 3. The required front yard setback shall be allowed at 17 feet from the Sandy Lake Road right- of- 4. The property shall be allowed a five (5) parking space deficit. 5. The hours of operation shall not exceed 7:00 a.m. to 11:00 p.m., Sunday through Saturday. 6. A mechanically operated patio enclosure shall be allowed as depicted on the Exterior 7. No trees shall be removed, and all existing landscaping shall remain and be in accordance with the last approved Landscape Plan as established in PD-209R2-C (Ordinance No. 91500-A-506) Legal Review: The City Attorney reviewed this Ordinance Fiscal Impact: None Recommendation: The Planning Department recommends approval. Attachments: 1. Ordinance 2. Exhibit A Legal Description 3. Exhibit B - Site Plan 4. Exhibit C - Elevations 5. Exhibit D Sign Plan 2 AN ORDINANCE OF THE CITY OF COPPELL, TEXAS ORDINANCE NO. ___________ AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE CITY OF COPPELL, TEXAS, AS HERETOFORE AMENDED, BY GRANTING A CHANGE IN ZONING FROM PD-209R2-C (PLANNED DEVELOPMENT-209-REVISION 2-COMMERCIAL) TO PD-209R2R-C (PLANNED DEVELOPMENT-209-REVISION 2 REVISED- COMMERCIAL) TO ALLOW THE RE-OCCUPANCY OF AN EXISTING VACANT RESTAURANT BUILDING REQUIRING VARIANCES TO THE ZONING ORDINANCE INCLUDING: THE EXPANSION OF AN OUTDOOR PATIO AREA ENCROACHING INTO THE REQUIRED SETBACK AREA, PROVIDING FOR A MINIMUM OF 34 PARKING SPACES AND SIGN VARIANCES ON 0.57 ACRES OF PROPERTY LOCATED AT THE SOUTHEAST CORNER OF SANDY LAKE ROAD AND DENTON TAP ROAD, AND BEING MORE PARTICULARLY DESCRIBED IN EXHIBIT AND INCORPORATED HEREIN; PROVIDING FOR APPROVAL OF THE DETAIL SITE PLAN, BUILDING ELEVATIONS, AND SIGN PLAN, ATTACHED HERETO AS ETHROUGH D; AND PROVIDING FOR DEVELOPMENT REGULATIONS; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Planning and Zoning Commission and the governing body of the City of Coppell, Texas, in compliance with the laws of the State of Texas and pursuant to the Comprehensive Zoning Ordinance of the City of Coppell, have given requisite notices by publication and otherwise, and after holding due hearings and affording a full and fair hearing to all property owners generally, and to all persons interested and situated in the affected area and in the vicinity thereof, the said governing body is of the opinion that Zoning Application No. PD-209R2R-C should be approved, and in the exercise of legislative discretion have concluded that the Comprehensive Zoning Ordinance and Map should be amended. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1. That the Comprehensive Zoning Ordinance and Map of the City of Coppell, Texas, duly passed by the governing body of the City of Coppell, Texas, as heretofore amended, be and the same is hereby amended by granting a change in zoning from PD-209R2-C (Planned Development 209 Revision Two-Commercial) to PD-209R2R-C, (Planned Development-209 Revision Two- Revised-Commercial) to attach a Detail Site Plan for a 3,196 square foot restaurant, (2,439 sq. ft. City of Coppell Ordinance Pg 1 TM 109719 indoor, 575 sq. ft. patio, 182 sq. ft. outdoor cooler), on 0.57 acres of property located on the south side of Sandy Lake Road, east of Denton Tap (120 S. Denton Tap Road), for the property described SECTION 2. That the Property will be used and developed for Commercial uses and as a restaurant as defined and provided in the Code of Ordinances, is hereby approved subject to the following development regulations: A. Except as amended herein, the property shall be developed in accordance with the Ordinance 91500-A-506 which is incorporated herein as set forth in full and hereby republished. B. The existing monument sign may be retained and re-faced in accordance with the Code of Ordinances. C. The required front yard setback shall be allowed at 17 feet from the Sandy Lake Road right-of- D. A mechanically operated patio enclosure shall be allowed as depicted on the E. A total of 129 square feet attached signage shall be permitted as indicated in the Sign Plan in D F. The property shall be allowed a minimum of 34 parking spaces. G. The hours of operation shall not exceed 7:00 a.m. to 11:00 p.m. Sunday through Saturday. H. No trees shall be removed, and all existing landscaping shall remain and be maintained in healthy growing condition and comply with the Landscape Plan as established in PD-209R2-C (Ordinance No. 91500-A-506) SECTION 3. That the Detail Site Plan, Building Elevations, and Sign Plan attached hereto as D respectively shall be deemed as development regulations to this development. City of Coppell Ordinance Pg 2 TM 109719 SECTION 4. That the above property shall be used only in the manner and for the purpose provided for by the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended, and as amended herein. SECTION 5. That the development of the property herein shall be in accordance with building regulations, zoning ordinances, and any applicable ordinances except as may be specifically altered or amended herein. SECTION 6. That all provisions of the Ordinances of the City of Coppell, Texas, in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions not in conflict with the provisions of this ordinance shall remain in full force and effect. SECTION 7. That should any sentence, paragraph, subdivision, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof other than the part so decided to be unconstitutional, illegal or invalid, and shall not affect the validity of the Comprehensive Zoning Ordinance as a whole. SECTION 8. An offense committed before the effective date of this ordinance is governed by prior law and the provisions of the Comprehensive Zoning Ordinance, as amended, in effect when the offense was committed and the former law is continued in effect for this purpose. SECTION 9. That any person, firm or corporation violating any of the provisions or terms of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended, and upon conviction shall be punished by a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense; and each and every day such violation shall continue shall be deemed to constitute a separate offense. SECTION 10. That this ordinance shall take effect immediately from and after its passage and the publication of its caption, as the law and charter in such cases provide. City of Coppell Ordinance Pg 3 TM 109719 DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of ___________________, 2019. APPROVED: _____________________________________ KAREN SELBO HUNT ATTEST: ___________________________________ CHRISTEL PETTINOS, CITY SECRETARY APPROVED AS TO FORM: ________________________________ CITY ATTORNEY City of Coppell Ordinance Pg 4 TM 109719 AN ORDINANCE OF THE CITY OF COPPELL, TEXAS ORDINANCE NO. ________ AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE CITY OF COPPELL, TEXAS, AS HERETOFORE AMENDED, BY GRANTING A CHANGE IN ZONING FROM PD-209R2-C (PLANNED DEVELOPMENT-209-REVISION 2-COMMERCIAL) TO PD-209R2R-C (PLANNED DEVELOPMENT-209-REVISION 2 REVISED- COMMERCIAL) TO ALLOW THE RE-OCCUPANCY OF AN EXISTING VACANT RESTAURANT BUILDING REQUIRING VARIANCES TO THE ZONING ORDINANCE INCLUDING: THE EXPANSION OF AN OUTDOOR PATIO AREA ENCROACHING INTO THE REQUIRED SETBACK AREA, PROVIDING FOR A MINIMUM OF ___________ AND SIGN VARIANCES ON 0.57 ACRES OF PROPERTY LOCATED AT THE SOUTHEAST CORNER OF SANDY LAKE ROAD AND DENTON TAP ROAD, AND BEING MORE PARTICULARLY DESCRIBED IN EXHIBIT AND INCORPORATED HEREIN; PROVIDING FOR APPROVAL OF THE DETAIL SITE PLAN, BUILDING ELEVATIONS, AND SIGN PLAN, ATTACHED HERETO AS E ; AND PROVIDING FOR DEVELOPMENT REGULATIONS; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. . DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of ___________________, 2019. APPROVED: _____________________________________ KAREN SELBO HUNT ATTEST: _____________________________________ CHRISTEL PETTINOS, CITY SECRETARY FYIJCJU!(C( FYIJCJU!(D( FYIJCJU!(E.2( cf po j p! u !fo u u j opu xs t! dpoofduj ! u o! if! j u ! Dp/J vtf! ! ipvu u oh! ps g ej xj fe! u Ipmpo! u! 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U+BB$%( M( +'=C(A4 L1 %A" 'N#( *"#%!& $%&'"()"$(**!++,"-!. / 0%1&!2"(1"345467#5 !"6 MEMORANDUM To: Mayor and City Council From: Mindi Hurley, Director of Community Development Date: August 13, 2019 Reference: Consider approval of an ordinance for PD-224R2-HC (Planned Development 224 Revision 2-Highway Commercial), to revise the Concept Master Plan and attach a Detail Site Plan to permit a 146,655 square foot building expansion in conjunction with Construction Education Foundation (CEF) on approximately 34.8 acres of property located on the southwest corner of Royal Lane and Sandy Lake Road; and authorizing the Mayor to sign. 2030: Community Wellness and Enrichment Executive Summary: This request is to revise the Concept Master Plan and attach a Detail Site Plan for Dallas County Community College District to permit a 146,655 sf (includes exterior canopy) expansion for North Lake College in conjunction with the Construction Education Foundation (CEF) on approximately 34.8 acres. Introduction: Concept Master Plan The Concept Master Plan identifies future phases which contain additional buildings and a parking garage. Construction of future phases will be subject to future plan review and compliance with the regulations in place at that time. Planned Development (PD) The proposed building will be home to the construction sciences and will include three lab rooms and an outdoor lab and 27 indoor classrooms, and additional offices for staff. An additional 117 parking spaces will be constructed just south of the existing, along Royal Lane. A technical variance was approved to allow for more than 50% of parking in the front yard. The proposed building will be located south of the existing building closer to the SH 121 frontage road. Overall, the building is 81% masonry, with both the north (92%) and south (82%) elevations exceeding the 80% masonry requirement. The District is requesting some relief on the east and west elevations, which calculate slightly below the required 80% amount of masonry (75% and 66% respectively). Analysis: On July 9, 2019 the City Council approved this rezoning request from PD-224R-HC to PD-224R2-HC On June 20, 2019 the Planning and Zoning Commission recommended approval of PD-224R2-HC, Northlake College North Campus, subject to the following conditions: 1 1.Master Concept Plan Conditions: a. At the time of Detail Site Plan approval for the remaining acreage, the plans shall meet all development code requirements unless specifically varied at that time. b. There shall be a coherent architectural theme and Detail Site Plans shall include elevation facades to assure architectural compatibility. 2. Detail Plan Construction Science Building: a. Approval of the of the variances to the masonry veneer requirements and the location of more than 50% of the parking in the front yard along Royal Lane. b. All signs shall be compliant with the Sign Ordinance. c. Gas tank enclosure area shall be well ventilated, have a canopy over the top and shall have a temperature gauge. d. No outside storage shall be permitted. Legal Review: This was reviewed by the city attorney. Fiscal Impact: None Recommendation: The Planning Department recommends approval Attachments: 1. Ordinance 2. Exhibit A Legal Description 3. Exhibit B - Narrative 4. Exhibit C - Parking letter 5. Exhibit D - Conceptual Master Plan 6. Exhibit E - Detail Site Plan 7. Exhibit F - Tree Survey 8. Exhibit G - Landscape Plan 9. Exhibit H - Elevations & Rendering 2 AN ORDINANCE OF THE CITY OF COPPELL, TEXAS ORDINANCE NO. ________ AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND ZONING MAP OF THE CITY OF COPPELL, TEXAS, AS HERETOFORE AMENDED, BY GRANTING A CHANGE IN ZONING FROM PD-224R-HC (PLANNED DEVELOPMENT 224 REVISED-HIGHWAY COMMERCIAL) TO PD-224R2- HC (PLANNED DEVELOPMENT 224 REVISION 2-HIGHWAY COMMERCIAL), TO REVISE THE CONCEPT MASTER PLAN AND ATTACH A DETAIL SITE PLAN TO PERMIT A 146,655 SQUARE FOOT EXPANSION IN CONJUNCTION WITH CONSTRUCTION EDUCATION FOUNDATION (CEF) ON APPROXIMATELY 34.8 ACRES OF PROPERTY LOCATED AT 101 S. ROYAL LANE, AND BEING MORE PARTICULARLY INCORPORATED HEREIN; PROVIDING FOR THE APPROVAL OF THE CONCEPTUAL MASTER PLAN, DETAIL SITE PLAN, TREE SURVEY, LANDSCAPING PLAN, ELEVATIONS, ARCHITECTURAL PERSPECTIVES AND DEVELOPMENT REGULATIONS, ATTACHED , D, E AND RESPECTIVELY; PROVIDING DEVELOPMENT REGULATIONS; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Planning and Zoning Commission and the governing body of the City of Coppell, Texas, in compliance with the laws of the State of Texas and pursuant to the Comprehensive Zoning Ordinance of the City of Coppell, have given requisite notices by publication and otherwise, and after holding due hearings and affording a full and fair hearing to all property owners generally, and to all persons interested and situated in the affected area and in the vicinity thereof, the said governing body is of the opinion that Zoning Application No. PD-224R2-HC should be approved, and in the exercise of legislative discretion have concluded that the Comprehensive Zoning Ordinance and Zoning Map should be amended. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1. That the Comprehensive Zoning Ordinance and Zoning Map of the City of Coppell, Texas, duly passed by the governing body of the City of Coppell, Texas, as heretofore amended, be and the same is hereby amended to grant a change in zoning from PD-224R-HC TM 109781 1 (Planned Development 224 Revised-Highway Commercial) to PD-224R2-HC (Planned Development 224 Revision 2-Highway Commercial), to revise the Concept Master Plan and attach a Detail Site Plan to permit a 146,655 square foot building expansion for classrooms and laboratories on approximately 34.8 acres located at 101 Royal Lane and being more particularly development regulations provided in this ordinance. SECTION 2. That Planned Development PD-224R2-HC is hereby approved subject to the following development regulations: A. That the expansion facility may have a large outdoor laboratory space shared for events, workshops and mockup projects and will be screened from public view adjacent to SH 121. B. The building use will be for classrooms, laboratories and room for lectures and events. C. The material for the building will generally match the existing North Campus color palette and include Brick B1 Cocoa Brown; B2 Whitestone; Aluminum Composite Panel ACP 1 Umbra Grey; ACP 2 Oyster White; Kawneer Curtain Wall System 1600 Anodized Aluminum. D. Existing parking = 300 spaces Proposed additional parking space of a total of 417 spaces E. A compress gas storage area shall be dedicated on the west of building includes bottle storage for Oxygen, Acetylene and Argon bottles. The enclosure for the compressed gas storage veneer screening and be maintained outside the main building and shall contain a dedicated delivery area and storage for bottles. F. Welding lab and Tool Room in approved storage carts safely secured, in compliance with the Code Ordinances Fire Code. The facility will have 29 workstations of 15 to 20 300 size bottles which include: 1. Oxy compressed gas. 2. Acetylene Dissolved 3. Nitrogen (Medical Grade). 4. Nitrogen Compressed Gas. 5. Compressed Gas N.O.S. TM 109781 2 6. SZ Argon. 7. Liquefied Petroleum 8. 410A Freon 9. NU22 Freon 10. 22R Freon 11. Bottles are contained per NFPA guidelines G. Usage Logs shall be maintained on site for Freon Gases. H. Building materials for the expansion of building shall include: 1. Cocoa Brown and Whitestone brick colors in lieu of red traditional earth tones to match existing North Campus building. 2. East and West elevation has less than 80% masonry / brick and more glass which will allow better daylighting for the labs and classrooms facing east and west. 3. Cornice or cap at Brick parapets will be less than 3% height of the building. SECTION 3. That the Conceptual Master Plan, Detail Site Plan, Tree Survey, Landscaping Plan, and Elevations and Architectural perspectives, and all comments and notes set forth therein, , , , and are made a part hereof for all purposes, and hereby approved as development regulations. SECTION 4. That the above property shall be used only in the manner and for the purpose provided for by the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended, and as amended herein. SECTION 5. That the development of the property herein shall be in accordance with building regulations, zoning ordinances, and any applicable ordinances except as may be specifically altered or amended herein. SECTION 6. That all provisions of the Ordinances of the City of Coppell, Texas, in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions not in conflict with the provisions of this ordinance shall remain in full force and effect. SECTION 7. That should any sentence, paragraph, subdivision, clause, phrase or section of TM 109781 3 this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof other than the part so decided to be unconstitutional, illegal or invalid, and shall not affect the validity of the Comprehensive Zoning Ordinance as a whole. SECTION 8. An offense committed before the effective date of this ordinance is governed by prior law and the provisions of the Comprehensive Zoning Ordinance, as amended, in effect when the offense was committed and the former law is continued in effect for this purpose. SECTION 9. That any person, firm or corporation violating any of the provisions or terms of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended, and upon conviction shall be punished by a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense; and each and every day such violation shall continue shall be deemed to constitute a separate offense. SECTION 10. That this ordinance shall take effect immediately from and after its passage and the publication of its caption, as the law and charter in such cases provide. DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of ___________________, 2019. APPROVED: _____________________________________ KAREN SELBO HUNT, MAYOR ATTEST: _____________________________________ CHRISTEL PETTINOS, CITY SECRETARY TM 109781 4 APPROVED AS TO FORM: _______________________________ ROBERT E. HAGER, CITY ATTORNEY TM 109781 5 AN ORDINANCE OF THE CITY OF COPPELL, TEXAS AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND ZONING MAP OF THE CITY OF COPPELL, TEXAS, AS HERETOFORE AMENDED, BY GRANTING A CHANGE IN ZONING FROM PD-224R-HC (PLANNED DEVELOPMENT 224 REVISED-HIGHWAY COMMERCIAL) TO PD-224R2-HC (PLANNED DEVELOPMENT 224 REVISION 2- HIGHWAY COMMERCIAL), TO REVISE THE CONCEPT MASTER PLAN AND ATTACH A DETAIL SITE PLAN TO PERMIT A 146,655 SQUARE FOOT EXPANSION IN CONJUNCTION WITH CONSTRUCTION EDUCATION FOUNDATION (CEF) ON APPROXIMATELY 34.8 ACRES OF PROPERTY LOCATED AT 101 S. ROYAL LANE, AND BEING MORE PARTICULARLY DESCRIBED IN PROVIDING FOR THE APPROVAL OF THE CONCEPTUAL MASTER PLAN, DETAIL SITE PLAN, TREE SURVEY, LANDSCAPING PLAN, ELEVATIONS, ARCHITECTURAL PERSPECTIVES AND DEVELOPMENT REGULATIONS, ATTACHED HERETO AS EXHIBITS DEVELOPMENT REGULATIONS; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of ___________________, 2019. APPROVED: _____________________________________ KAREN SELBO HUNT, MAYOR ATTEST: _____________________________________ CHRISTEL PETTINOS, CITY SECRETARY Exhibit A Exhibit B Page 1 of 2 Exhibit B Page 2 of 2 ¸ ¸ ¸ ¸ D Exhibit 2 E of 1 Exhibit Page 2 E of 2 Exhibit Page SUITE 500 1807 ROSS AVE PH: 214-303-6200 DALLAS, TX 75201FAX: 214-303-6300 BECK ARCHITECTURE 35.803 ACRES WWW.BECKARCHITECTURE.COM 1" = 50'-0"L0.0 LOT 1, BLOCK 1 JESSE SURVEY ABSTRACT NO. 968 & DUNNAGAN SURVEY ABSTRACT NO. 1665 05/20/2019 TREE PROTECT / REMOVE PLAN MULOV GAP ,9315002 E 834 E .C.D.R.D MULOV DNA ).T EGAP ,81188 E ,2 TRAP( 778 S A( W ELBAIRAV HGIR HTDI )YAW-FO-T OR L LAY ENA 4 25 325 225 Easement Easement 6' Sidewalk6' Sidewalk Easement 6' Sidewalk 225 125 D T D D 2 2 5 D T T T S D 2 52 1 52 DDD 1 52 123 25 5 23 5 22 5 0 2 5 9 51 T T 518 30' x 20' 3 2 5 Easement Water Line 24 5 Easement 10' Gas 517 425 D 651 516 4 52 5 2 5 D 5 2 5 255 52 6 2 2 5 352 Easement 10' Electric D 24 5 26 5 ) . ) T .526 6 D 2 Y 5 62 5 C NBUDIMJOF!SFGFSFODF!UIJT!TIFFU . 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U 0 P D E H T O T 2 G Exhibit 2 H of 1 Exhibit Page 2 H of 2 Exhibit Page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o: Mayor and City Council From: Jennifer Miller, Director of Finance Date: August 13, 2019 Reference: Consider approval and adoption of the City of Coppell Investment Policy 2030: Sustainable City Government Introduction: As required by the Texas Public Funds Investment Act, the written Investment Policy must be reviewed and adopted on an annual basis by the governing body. Analysis: The Finance Department has reviewed the policy and recommends no changes. A review of HB 293 and HB 2706 related to the Public Funds Investment Act indicate that these legislative submitted to the Government Tre The current investment policy has been reviewed by GTOT to ensure it meets the requirements of the Texas Public Funds Investment Act. The investment policy originally received the Certificate of Distinction Award on July 10, 2001 and has subsequently been recertified on a biannual basis. The current Certification of Investment Policy is effective for a two year period ending February 29, 2020. The GTOT has indicated our policy meets the criteria set forth in the investment policy review checklist, and is an excellent example of a comprehensive written investment policy. Legal Review: This agenda item was reviewed by legal counsel during the Council packet review process. Fiscal Impact: Recommendation: The Finance Department recommends approval. INTRODUCTION The purpose of this document is to set forth specific investment policy and strategy guidelines for the City of Coppell in order to achieve the goals of safety, liquidity, yield, and public trust for all investment activity. The City Council of the City of Coppell shall review its investment strategies and policy not less than annually. This policy serves to satisfy the statutory requirement of Chapter 2256, Texas Government Code as amended, to define, adopt and review a formal investment strategy and policy. INVESTMENT STRATEGY The City of Coppell maintains portfolios utilizing four specific investment strategy considerations designed to address the unique characteristics of the fund groups represented in the portfolios: A. Investment strategies for operating funds and commingled pools containing operating funds have as their primary objective to assure that anticipated cash flows are matched with adequate investment liquidity. The secondary objective is to create a portfolio structure which will experience minimal volatility during economic cycles. This may be accomplished by purchasing high quality, short-to-medium-term securities which will complement each other in a laddered or barbell maturity structure. The dollar weighted average maturity of 365 days or less will be calculated using the stated final maturity date of each security. B. Investment strategies for debt service funds shall have as the primary objective the assurance of investment liquidity adequate to cover the debt service obligation on the required payment date. Securities purchased shall not have a stated final maturity date that exceeds the debt service payment date. C. Investment strategies for debt service reserve funds shall have as the primary objective the ability to generate a dependable revenue stream to the appropriate debt service fund from securities with a low degree of volatility. Securities should be of high quality and, except as may be required by the bond ordinance specific to an individual issue, of short to intermediate-term maturities. Volatility shall be further controlled through maturity and quality range, without paying premium, if at all possible. Such securities will tend to hold their value during economic cycles. D. Investment strategies for special projects or special purpose fund portfolios will have as their primary objective to assure that anticipated cash flows are matched with adequate investment liquidity. These portfolios should include at least 10% in highly liquid securities to allow for flexibility and unanticipated project outlays. The stated final maturity dates of securities held should not exceed the estimated project completion date. 1 INVESTMENT POLICY I. SCOPE This investment policy applies to all financial assets of the City of Coppell. This policy includes all funds listed and accounted for in the City's Comprehensive Annual Financial Report (CAFR) and include: * General Fund * Special Revenue Funds * Debt Service Funds * Capital Projects Funds * Proprietary Funds * Trust and Agency Funds * Component Units II. OBJECTIVES The City of Coppell shall manage and invest its cash with four objectives, listed in order of priority: Safety, Liquidity, Yield, and Public Trust. The safety of the principal invested always remains the primary objective. All investments shall be designed and managed in a manner responsive to the public trust and consistent with State and Local law. The City shall maintain a comprehensive cash management program that includes collection of accounts receivable, vendor payment in accordance with invoice terms, and prudent investment of available cash. Cash management is defined as the process of managing monies in order to insure maximum cash availability and maximum yield on short-term investment of pooled idle cash. Safety The primary objective of the City's investment activity is the preservation of capital in the overall portfolio. Each investment transaction shall be conducted in a manner to avoid capital losses, whether they are from securities default or erosion of market value. Liquidity The City's investment portfolio shall be structured such that the City is able to meet all obligations in a timely manner. This shall be achieved by matching investment maturities with forecasted cash flow requirements and by investing in securities with active secondary markets. 2 Yield The City's cash management portfolio shall be designed with the objective of regularly exceeding the average rate of return on three-month U.S. Treasury Bills. The investment program shall seek to augment returns above this threshold consistent with risk limitations identified herein and prudent investment policies. Public Trust All participants in the City's investment process shall seek to act responsibly as custodians of the public trust. Investment officials shall avoid any transaction that might impair public confidence in the City's ability to govern effectively. III. RESPONSIBILITY AND CONTROL Investment Committee An Investment Committee, consisting of the City Manager, Deputy City Manager, the Director of Finance, and Assistant Director of Finance, shall meet at least quarterly to determine operational strategies and to monitor results. The Investment Committee shall include in its deliberation such topics as: performance reports, economic outlook, portfolio diversification, maturity structure, potential risk to the City's funds, authorized brokers and dealers, annually adopt the qualified bidders list, and the target rate of return on the investment portfolio. Delegation of Authority and Training Authority to manage the City's investment program is derived from a resolution of the City Council. The Director of Finance, the Assistant Finance Director and the Chief Accountant are designated as the investment officers of the City and are responsible for investment decisions and activities. The Director of Finance shall establish written procedures for the operation of the investment program, consistent with this investment policy. The investment officers shall attend a training session not less than once in a two- fiscal year and consists of the two consecutive fiscal years after that date, and receive not less than 8 hours of training approved by the governing body relating to the officer's responsibility under the Act. The investment officers must also receive 10 hours of training within 12 months after taking office or assuming duties. This training must include education in investment controls, security risks, strategy risks, market risks, diversification of investment portfolio and compliance with the Texas Public Funds Investment Act. Sources of authorized independent training are those sponsored by: Government Finance Officers Association (G.F.O.A.) Government Finance Officers Association of Texas (G.F.O.A.T.) 3 Government Treasurers Organization of Texas (G.T.O.T.) University of North Texas - Center for Public Management Texas Tech - Center for Professional Development TEXPO Alliance of Texas Treasury Associations Texas Municipal League Any online training (affiliated with Texas Municipal League) Internal Controls The Director of Finance is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the entity are protected from loss, theft or misuse. The internal control structure shall be designed to provide reasonable assurance that these objectives are met. The concept of reasonable assurance recognizes that (1) the cost of a control should not exceed the benefits likely to be derived; and (2) the valuation costs and benefits require estimates and judgements by management. Accordingly, the Director of Finance shall establish a process in conjunction with the annual financial audit to assure compliance with policies and procedures. The internal controls shall address the following points: A. Control of collusion. B. Separation of transaction authority from accounting and record keeping. C. Custodial safekeeping. D. Avoidance of physical delivery securities. E. Clear delegation of authority to subordinate staff members. F. Written confirmation for telephone (voice) transactions for investments and wire transfers. G. Development of a wire transfer agreement with the depository bank or third party custodian. Prudence The standard of prudence to be applied by the investment officer shall be the "prudent investor" rule, which states: "Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived." In determining whether an investment officer has exercised prudence with respect to an investment decision, the determination shall be made taking into consideration: A. The investment of all funds, or funds under the City's control, over which the officer had responsibility rather than a consideration as to the prudence of a single investment. B. Whether the investment decision was consistent with the written investment policy of the City. 4 The investment officer, acting in accordance with written procedures and exercising due diligence, shall not be held personally responsible for a specific security's credit risk or market price changes, providing that these deviations are reported immediately and that appropriate action is taken to control adverse developments. Ethics and Conflicts of Interest City staff involved in the investment process shall refrain from personal business activity that could conflict with the proper execution of the investment program, or which could impair the ability to make impartial investment decisions. City staff shall disclose to the City Manager any material financial interests in financial institutions that conduct business with the City and they shall further disclose positions that could be related to the performance of the City's portfolio. City staff shall subordinate their personal financial transactions to those of the City, particularly with regard to timing of purchases and sales. An investment officer of the City who has a personal business relationship with an organization seeking to sell an investment to the City shall file a statement disclosing that personal business interest. An investment officer who is related within the second degree by affinity or consanguinity to an individual seeking to sell an investment to the City shall file a statement disclosing that relationship. A statement required under this subsection must be filed with the Texas Ethics Commission and the governing body of the entity. IV. REPORTING Quarterly Reporting The Director of Finance shall submit a signed quarterly investment report that is in compliance with this policy and the Texas Public Funds Investment Act and summarizes current market conditions, economic developments and anticipated investment conditions. The report shall summarize investment strategies employed in the most recent quarter, and describe the portfolio in terms of investment securities, maturities, risk characteristics, and shall explain the total investment return for the quarter. Annual Report Within 90 days of the end of the fiscal year, the Director of Finance shall present an annual report on the investment program and investment activity. This report may be presented along with the Comprehensive Annual Financial Report to the City Manager and City Council. Methods The quarterly investment report shall include a succinct management summary that provides a clear picture of the status of the current investment portfolio and transactions made over the last quarter. This management summary will be prepared in a manner that will allow the City to 5 ascertain whether investment activities during the reporting period have conformed to the investment policy. The reports shall be formally reviewed at least annually by an independent auditor, if investments are other than those offered by the City's depository. The portfolio shall be marked to market monthly. The market value of the securities is to be provided by the City's depository or by a third party valuation service. The report will be provided to the City Manager and City Council. The report will include the following: A. A listing of individual securities (investment position) held at the end of the reporting period. B. Unrealized gains or losses resulting from appreciation or depreciation by listing the beginning and ending book and market value of securities for the period. C. Additions and changes to the market value during the period. D. Average weighted yield to maturity of portfolio on entity investments as compared to applicable benchmark. E. Listing of investment by maturity date. F. The percentage of the total portfolio each type of investment represents. G. Statement of compliance of the City's investment portfolio with State Law and the investment strategy and policy approved by the City Council. H. Prepared and signed by the investment officers. I. Fully accrued interest for the period. J. States account or fund for each investment. V. INVESTMENT PORTFOLIO The City shall pursue an active versus a passive portfolio management philosophy. That is, securities may be sold before they mature if market conditions present an opportunity for the City to benefit from the trade. The investment officer will routinely monitor the contents of the portfolio, the available markets, and the relative value of competing instruments, and will adjust the portfolio accordingly. Investments Assets of the City of Coppell may be invested in the following instruments; provided, however, that at no time shall assets of the City be invested in any instrument or security not authorized for investment under the Act, as the Act may from time to time be amended. I. Authorized A. Obligations, including letters of credit, of the United States of America, its agencies and instrumentalities (including Government Sponsored Enterprises). B. Direct obligations of the State of Texas or its agencies and instrumentalities. C. Other obligations, the principal of and interest on which are unconditionally guaranteed by the State of Texas or United States of America. 6 D. Obligations of the State, agencies thereof, Counties, Cities, and other political subdivisions of any state having been rated as investment quality by a nationally recognized investment rating firm, and having received a rating of not less than "A" or its equivalent. E. Interest-bearing banking deposits that are guaranteed or insured by the Federal Deposit Insurance Corporation or the National Credit Union Share Insurance Fund or its successor F. Interest-bearing banking deposits other than those described by (E) above if: (1) the funds invested in the banking deposits are invested through: (i) a broker with a main office or branch office in Texas that has been approved by the investment committee or (ii) a depository institution with a main office or branch office in Texas that the investment committee approves; (2) the broker or depository institution selected as described by (1) above arranges for the deposit of the funds in the banking deposits in one or more federally insured depository institutions, regardless of where located, for the City of Coppell account; (3) the full amount of the principal and accrued interest of the banking deposits is insured by the United States or an instrumentality of the United States; and (4) the City of Coppell appoints as it the City (i) the depository institution selected as described by (1) above; (ii) A custodian must be approved by the City and be: (a) a state or national bank that: - is designated by the comptroller as a state depository; - has its main office or a branch office in this state; and - has a capital stock and permanent surplus of $5 million or more (b) the Texas Treasury Safekeeping Trust Company; (c) a Federal Reserve Bank or a branch of a Federal Reserve Bank; (d) a federal home loan bank; or (e) a financial institution authorized to exercise fiduciary powers that is designated by the comptroller as a custodian; or (iii) a clearing broker dealer registered with the Securities and Exchange Commission and operating under Securities and Exchange Commission Rule 15c3-3. G. Certificates of Deposit of state and national banks with a branch in Texas, guaranteed or insured by the Federal Deposit Insurance Corporation, collateralized or secured by obligations described in A through D above or in accordance with Chapter 2257 or in any other manner provided by law, which are intended to include all direct agency or instrumentality issued mortgage backed securities rated AAA by at least one nationally recognized rating agency and that have a market value of not less than the principal amount of the certificates. H. Fully collateralized direct repurchase agreements with a defined termination date secured by obligations of the United States or its agencies and instrumentalities. These shall be investment is made with the City or with a third party selected and approved by the City. 7 Repurchase agreements must be purchased through a primary government securities dealer, as defined by the Federal Reserve, or a bank domiciled in Texas. A Master Repurchase Agreement must be signed by the bank\\dealer prior to investment in a repurchase agreement. All repurchase agreement transactions will be on a delivery versus payment basis. Securities received for repurchase agreements must have a market value greater than or equal to 105 percent at the time funds are disbursed. I. Local government investment pools in accordance with the conditions prescribed in Section 2256.016 and that have been authorized by the governing body by rule, ordinance or resolution. The investment pool must maintain a rating no lower than AAA or AAA-M by at least one nationally recognized rating service. Investment in such pools shall be invested in any one authorized pool. J. No-load money market mutual funds that are registered and regulated by the Securities and Exchange Commission and complies with Federal Securities and Exchange Commission Rule 2a-7, promulgated under the Investment Company Act of 1940. K. No-load mutual funds that are registered with the Securities and Exchange Commission, having an average weighted maturity of less than two years and either has a duration of one year or more and is invested or secured in obligations described in A through E above or has a duration of less than one year and the investment portfolio is limited to investment grade securities, excluding asset-backed securities. Investments in mutual funds shall be limited to 10% of the City's monthly fund balance, excluding bond proceeds and reserves and other funds held for debt service. Ratings shall be monitored using nationally recognized financial information sources, including actions published on rating agency websites. The City shall take all prudent measures consistent with Chapter 2256, of the Government Code to liquidate an investment that does not have the minimum rating required. II. Not Authorized The City's authorized investments options are more restrictive than those allowed by State law. State law specifically prohibits investment in the following investment securities. A. Obligations whose payment represents the coupon payments on the outstanding principal balance of the underlying mortgage backed security collateral and pays no principal. B. Obligations whose payment represents the principal stream of cash flow from the underlying mortgage-backed security collateral and bears no interest. C. Collateralized mortgage obligations that have a stated final maturity date of greater than 10 years. D. Collateralized mortgage obligations the interest rate of which is determined by an index that adjusts opposite to the changes in a market index. 8 Holding Period The City of Coppell intends to match the holding periods of investment funds with liquidity needs of the City. In no case will the average maturity of investments of the City's operating funds exceed one year. The maximum final stated maturity of any investment shall not exceed five years. Investments in all funds shall be managed in such a way that the market price losses resulting from interest rate volatility would be offset by coupon income and current income received from the volume of the portfolio during a twelve-month period. Risk and Diversification The City of Coppell recognizes that investment risks can result from issuer defaults, market price changes or various technical complications leading to temporary illiquidity. Risk is controlled through portfolio diversification which shall be achieved by the following general guidelines; A. Risk of issuer default is controlled by limiting investments to those instruments allowed by the Act, which are described herein. B. Risk of market price changes shall be controlled by avoiding overconcentration of assets in a specific maturity sector, limitation of average maturity of operating funds investments to one year, and avoidance of overconcentration of assets in specific instruments other than U.S. Treasury Securities and insured or Collateralized Certificates of Deposits. C. Risk of illiquidity due to technical complications shall be controlled by the selection of securities dealers as described herein. D. All prudent measures will be taken to liquidate an investment that is downgraded to less than our minimum stated required rating. VI. SELECTION OF BANKS AND DEALERS Depository At least every five (5) years a Depository shall be selected through the City's banking services procurement process, which shall include a formal request for proposal (RFP). In selecting a depository, the credit worthiness of institutions shall be considered, and the Director of Finance financial history. Certificates of Deposit Banks seeking to establish eligibility for the City's competitive certificate of deposit purchase program shall submit for review annual financial statements, evidence of federal insurance and other information as required by the Director of Finance. 9 Qualified Representatives Investment officials shall not knowingly conduct business with any firm with whom public entities have sustained losses on investments. All qualified representatives shall provide the City with references from Public entities they are currently serving. All financial institutions and qualified representatives who desire to become qualified bidders for investment transactions must supply the following as appropriate: - audited financial statements - proof of Financial Industry Regulatory Authority (FINRA) certification - proof of state registration - completed broker/dealer questionnaire - Certification of having read the City's investment policy signed by a qualified representative of the organization . - Acknowledgement that the organization has implemented reasonable procedures and controls in an effort to preclude imprudent investment transactions conducted between The investment officers are precluded from purchasing an investment from a representative who has not delivered the written certification An annual review of the financial condition and registration of qualified bidders will be conducted by the Director of Finance. Competitive Bids Competitive quotes must be taken from at least three (3) qualifying financial institutions or broker/dealers for any investment transaction involving an individual security. Investment transactions should include written confirmation of offers on the Investment Bid Tabulation form. VII. SAFEKEEPING AND CUSTODY Insurance or Collateral All deposits and investments of City funds other than direct purchases of U.S. Treasuries or Agencies shall be secured by pledged collateral. In order to anticipate market changes and provide a level of security for all funds, the collateralization level will be 105% of market value of principal and accrued interest on the deposits or investments less an amount insured by the FDIC or FSLIC. Evidence of the pledged collateral shall be maintained by the Director of Finance or a third party securities for collateral, the substitution or release of investment securities, ownership of securities, and the method of valuation of securities. Repurchase agreements shall be documented by a 10 specific agreement noting the collateral pledge in each agreement. Collateral shall be reviewed monthly to assure that the market value of the pledged securities is adequate. Safekeeping Agreement Collateral pledged to secure deposits and investments, and investment securities purchased by the City shall be held by a safekeeping institution in accordance with the Safekeeping Agreement. The Safekeeping Agreement clearly defines the procedural steps for gaining access to the collateral should the City of Coppell determine that the City's funds are in jeopardy. The safekeeping institution, or Trustee, shall be the Federal Reserve Bank or an institution not affiliated with the firm pledging the collateral. The safekeeping agreement shall include the signatures of authorized representatives of the City of Coppell, the firm pledging the collateral, and the Trustee. Collateral Defined The City of Coppell shall accept only the following securities as collateral: A. FDIC and FSLIC insurance coverage. B. A bond, certificate of indebtedness, or Treasury Note of the United States, or other evidence of indebtedness of the United States that is guaranteed as to principal and interest by the United States. C. Obligations, the principal and interest on which, are unconditionally guaranteed or insured by the State of Texas. D. A bond of the State of Texas or of a county, city or other political subdivision of the State of Texas having been rated as investment grade (investment rating no less than "A" or its equivalent) by a nationally recognized rating agency with a remaining maturity of five (5) years or less. Subject to Audit All collateral shall be subject to inspection and audit by the Director of Finance or the City's independent auditors. Delivery vs. Payment Treasury Bills, Notes, Bonds and Government Agencies' securities shall be purchased using the delivery vs. payment method. That is, funds shall not be wired or paid until verification has been made that the correct security was received by the Trustee. The security shall be held in the name of the City or held on behalf of the City. The Trustee's records shall assure the notation of the City's ownership of or explicit claim on the securities. The original copy of all safekeeping receipts shall be delivered to the City. 11 VIII. INVESTMENT POLICY ADOPTION shall be reviewed for effectiveness on an annual basis by the Investment Committee and any modifications will be recommended for approval to the City Council. 12 GLOSSARY of COMMON TREASURY TERMINOLOGY Agencies: Federal agency securities. Ask: The price at which securities are offered. Bid: The price offered for securities. Broker: A broker brings buyers and sellers together for a commission paid by the initiator of the transaction or by both sides. In the money market, brokers are active in markets, in which banks buy and sell money, and in interdealer markets. Certificate of Deposit (CD): A time deposit with a specific maturity evidenced by a certificate. Large-denomination CD's are typically negotiable. Collateral: Securities, evidence of deposit or other property that a borrower pledges to secure repayment of loan. Also refers to securities pledged by a bank to secure deposits of public monies. Comprehensive Annual Financial Report (CAFR): The official annual report for the City of Coppell. It includes combined statements and basic financial statements for each individual fund and account group prepared in conformity with GAAP. It also includes supporting schedules necessary to demonstrate compliance with finance-related legal and contractual provisions, extensive introductory material, and a detailed Statistical Section. Coupon: The annual rate of interest that a bond's issuer promises to pay the bondholder on the bond's face value Dealer: A dealer, as opposed to a broker, acts as a principal in all transactions, buying and selling for his own account. Debenture: A bond secured only by the general credit of the issuer. Delivery versus Payment: There are two methods of delivery of securities: delivery versus payment and delivery versus receipt Delivery versus payment is delivery of securities with an exchange of money for the securities. Delivery versus receipt is delivery of securities with an exchange of a signed receipt for the securities. Discount Securities: Non-interest bearing money market instruments that are issued at a discount and redeemed at maturity for full face value, such as U.S. Treasury bills. Diversification: Dividing investment funds among a variety of securities offering independent returns. 13 Federal Credit Agencies: Agencies of the Federal government set up to supply credit to various classes of institutions and individuals, such as Savings and Loans, small business firms, students, farmers, farm cooperatives, and exporters. Federal Deposit Insurance Corporation (FDIC): A federal agency that insures bank deposits, currently up to $100,000 per deposit. Federal Funds Rate: The rate of interest at which Fed funds are traded. This rate is currently set by the Federal Reserve through open-market operations. Federal Home Loan Banks (FHLB): The institutions that regulate and lend to savings and loan associations. The Federal Home Loan Banks play a role analogous to that played by the Federal Reserve Banks vis-a-vis member commercial banks. Federal National Mortgage Association (FNMA): FNMA, like GNMA, was chartered under the Federal National Mortgage Association Act in 1938. FNMA is a federal corporation working under the auspices of the Department of Housing and Urban Development, H.U.D. It is the largest single provider of residential mortgage funds in the United States. Fannie Mae, as the corporation is called, is a private stockholder-owned corporation. The corporation's purchases include a variety of adjustable mortgages and second loans in addition to fixed-rate mortgages. FNMA's securities are also highly liquid and are widely accepted. FNMA assumes and guarantees that all security holders will receive timely payment of principal and interest. Federal Open Market Committee (FOMC): Consists of seven members of the Federal Reserve Board and five of the twelve Federal Reserve Bank Presidents. The President of the New York Federal Reserve Bank is a permanent member while the other Presidents serve on a rotating basis. The Committee periodically meets to set Federal Reserve guidelines regarding purchases and sales of Government Securities in the open-market as a means of influencing the volume of bank credit and money. Federal Reserve System: The central bank of the United States created by Congress and consisting of a seven-member Board of Governors in Washington, D.C., 12 regional banks and commercial banks that are members of the system. Government National Mortgage Association (GNMA or Ginnie Mae): Securities guaranteed by GNMA and issued by mortgage bankers, commercial banks, savings and loan associations, and other institutions. Security holder is protected by full faith and credit of the U.S. Government. Ginnie Mae securities are backed by FHA, VA or FMHM mortgages. The term pass-throughs is often used to describe Ginnie Maes. Government Sponsored Enterprises: a financial services corporation created by the United States Congress. Examples include the following: Federal Home Loan Banks (FHLB), Federal National Mortgage Association (Fannie Mae), Federal Home Loan Mortgage Corporation (Freddie Mac), Federal Farm Credit Banks (FCB), and Federal Agricultural Mortgage Corporation (Farmer Mac) 14 Liquidity: A liquid asset is one that can be converted easily and rapidly into cash without a substantial loss of value. In the money market, a security is said to be liquid if the spread between bid and asked prices is narrow and reasonable size can be done at those quotes. Market Value: The price at which a security is trading and could presumably be purchased or sold. Master Repurchase Agreement: To protect investors, many public investors will request that repurchase agreements be preceded by a master repurchase agreement between the investor and the financial institution or dealer. The master agreement should define the nature of the transaction, identify the relationship between the parties, establish normal practices regarding ownership and custody of the collateral securities during the term of the investment, provide remedies in the case of default by either party and clarify issues of ownership. The master repurchase agreement protects the investor by eliminating the uncertainty of ownership and hence, allowing investors to liquidate collateral if a bank or dealer defaults during the term of the agreement. Maturity: The date upon which the principal or stated value of an investment becomes due and payable. Money Market: The market in which short-term debt instruments (bills, commercial paper, bankers' acceptances) are issued and traded. Open Market Operations: Purchases and sales of government and certain other securities in the open market by the New York Federal Reserve Bank as directed by the FOMC in order to influence the volume of money and credit in the economy. Purchases inject reserves into the bank system and stimulate growth of money and credit; sales have the opposite effect. Open market operations are the Federal Reserve's most important and most flexible monetary policy tool. Portfolio: Collection of securities held by an investor. Primary Dealer: A group of government securities dealers that submit daily reports of market activity and positions and monthly financial statements to the Federal Reserve Bank of New York and are subject to its informal oversight. Primary dealers include Securities and Exchange Commission (SEC) registered securities broker-dealers banks and a few unregulated firms. Prudent Person Rule: An investment standard. Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived. Rate of Return: The yield obtainable on a security based on its purchase price or its current market price. This may be the amortized yield to maturity on a bond or the current income return. Repurchase Agreement (RP of REPO): A holder of securities sells these securities to an investor with an agreement to repurchase them at a fixed price on a fixed date. The security "buyer" in effect lends the "seller" money for the period of the agreement, and their terms of the agreement are structured to compensate him for this. 15 !" #$%&'$( )*+,-.$%/ $%!&'()'$(**"++,'-". 0*11-,,2 3-4$5 6 789:9;6< !"# /%+"'0123"#4'56789:;<7 78<:;= 8>?-@/$ AB-C0*@5-@B >?-@/$ /%+"'=>4'-&*"4'?! !1 4' 8DE@$@F- @"# %(A4'B")"#"AC"4'=A'$(A!#(+4' 76G G 789 /%+"'$#" !"D4' 0*,,-FBE*@ H$B- 0-%BEIEF$BE*@ 789 /%+"'0 2"4'/%A +'EC!%(A4' -%!+"4' 0*@5E/-% $11%*.$, *I BJ- F-%BEIEF$BE*@ *I BJ- 789 $@BEFE1$B-/ B$4 F*,,-FBE*@ %$B- I*% BJ- 1-%E*/ K+,( 82 789 BJ%*+?J K+@- L72 7 7" 0(!" 4' ?*(A (# 4'FA C!2"A!'> !"4' M-C* 0*,,-FBE*@ H$B- 789"1/I E!! CG2"A! 4'FA C!2"A!'0123"#4' $(A! C!4' H" #%AI'> !"4' ># )!"#4'F))"C!%J"'> !"4' H% !(#&'()'K"I% + !%J"'/%+"''''' @"#9 EC!%AI'L(D&4''> !"4''EC!%(A4''?"A!'-(4''>1"'> !"4'B"!1#A'B" 1+!4' %(A4' > !"4'' 80EB( 0*+@FE,7<G8LG 789 -".!'()'K"I% + !%J"'/%+"'56789:;<7 3EB,- 0*@5E/-% $11%*.$, *I BJ- F-%BEIEF$BE*@ *I BJ- 789 $@BEFE1$B-/ B$4 F*,,-FBE*@ %$B- I*% BJ- 1-%E*/ K+,( 82 789 BJ%*+?J K+@- L72 7 7" N+CC$%( N-- $BB$FJ-/ C-C*%$@/+C" /% C +'=2* C!4 ?! ))'B"C(22"AD !%(A4 3J- DE@$@F- O-1$%BC-@B %-F*CC-@/5 $11%*.$," M( +'=C(A4 ?1 ! %A 3+"'$%!&'M(J"#A2"A! $%&'"()"$(**!++,"-!. / 0%1&!2"(1"345467#5 !"# MEMORANDUM To: Mayor and City Council From: Jennifer Miller, Director of Finance Date: August 13, 2019 Reference: Anticipated Collection Rate for 2019 2030: Sustainable City Government Introduction: Pursuant to the truth in taxation laws of Chapter 26.04 of the Texas Property Tax Code, the Tax Assessor/Collector must certify the anticipated collection rate for FY 2019-20. John R. Ames, Dallas County Tax Assess/Collection has certified the anticipated collection rate for the period of July 1, 2019 through June 30, 2020 to be 100%. Analysis: The purpose of this law is to permit a taxing unit to adjust the debt portion of its effective/rollback tax rate to account for anticipated delinquencies. The anticipated collection rate of 100% will be used in the calculation of the effective/rollback tax for 2019. Legal Review: This agenda item was reviewed by legal counsel during the Council packet review process. Fiscal Impact: Recommendation: The Finance Department recommends approval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www.trastarusa.com PRICE QUOTATION Date: Company:City of Coppell 6/27/2019 Attn:Darryl Zbranek Address:Freight:FOB Deestination City, State, Zip:Coppell, TX Availability:45-60 Days ARO Phone:ΛВАЋΜЌЉЍΏАЉВЉ Email:dzbranek@coppelltx.gov Quoted by: Sandra Godoy ® DURALIGHT LED Lighting Products Project Name:City of Coppel Contract Fixtures Bid # Q-1014-03 ItemQty.DescriptionUnit PriceTotal Price ЊЎЉ JXM-ST140 υ ЋВБ͵ЉЉυ ЊЍͲВЉЉ͵ЉЉ ЊЋЉͲ .ƌğĭƉͲ ЊЌЉ Grand Total$ 14,900.00 860 N. Dorothy Dr. #600, Richardson, TX 75081 Tel:(972) 480-0888 Fax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o: Mayor and City Council From: Kent Collins, P.E., Director of Public Works Date: August 13, 2019 Reference: Old Town Wayfinding Signs 2030: Sustainable City Government, Goal 3 Excellent and Well-maintained City Infrastructure and Facilities General Information: The need for wayfinding signs specific to Old Town was identified. The wayfinding signs were designed and bid in mid-2018, but no bids were received. The design was then broken into two separate projects: 1. Sign and pole fabrication and installation, and; 2. Sign foundation construction. After bids were not received on the original project, staff solicited quotes from multiple vendors. Three quotes were received ranging from $64,345.00 to $98,926.00 for the fabrication and installation of the signs. Sign foundation installation will be handled through a separate contract with a local contractor. A companion project for banner poles is still in progress. This item is being presented to award the sign and pole construction and installation. Introduction: This item is being presented to consider approval of awarding a contract to Turner Signs, Inc., in an amount of $64,345, for the fabrication and installation of Old Town wayfinding signs, to be funded from designated fund balance. Analysis: The Old Town Wayfinding Project has been in development since early 2018. Through a series of discussions, an original Old Town Arches project was revised to an Old Town Wayfinding project, to include both entry and directional signs. The original plan was to bid the sign fabrication, foundation construction, and installation as one project. Due to the unique nature of the porcelain sign panels, all vendors would procure the panels from one source. The project was designed and bid mid- 2018 with no bids received. After some discussion with likely bidders, the project was broken into 1 two separate efforts. This item is to award the fabrication and installation of the wayfinding signs. A separate contract will be awarded for the construction of the sign foundations. Due to the fact that the sign panels will be procured from a third party, staff believes that it is critical for one vendor to be responsible for the fabrication and installation to ensure proper coordination and quality control. Two sign panel designs are included in the project: one is a destination/welcome sign and will be located at entry points into Old Town; the other is a directional sign panel and will be located at route decision points to assist with wayfinding to Old Town. The poles and supports include design elements consistent with the Old Town theme. This project was originally budgeted in FY 2018, but due to the difficulties in obtaining bidders, the funds were moved into fund balance at the end of the year and designated for this use. Legal Review: The standard City bidding documents were utilized and are reviewed periodically by the City Attorney. Fiscal Impact: The fiscal impact of this item is $64,345.00, funded from designated fund balance. Recommendation: The Public Works Department recommends approval of this item. 2 1/1 Created in CIVIL3D \\WAYFINDING SIGN LOCATIONS City of Coppell Proposed Old Town Wayfinding Sign Locations by Scott Latta 7 August 2019 Created on: S:\\CAD\\In_Design\\MISC EXHIBITS\\dwg\\EXHIBITS 2019.dwg SIGN LOCATIONS PROPOSED WAYFINDING 800 800 400 1 INCH = FT. 0 PROPOSAL Proposal #:2972 Proposal Date:08/02/19 Customer #:CRM003439 Page:1 of 4 SOLD TO: JOB LOCATION: City of CoppellCity of Coppell 255 Parkway Blvd.255 Parkway Blvd. Coppell 75019Coppell 75019 REQUESTED BY: Turner Sign Systems (HEREINAFTER CALLED THE "COMPANY") HEREBY PROPOSES TO FURNISH ALL THE MATERIALS AND PERFORM ALL THE LABOR NECESSARY FOR THE COMPLETION OF: QTYDESCRIPTIONUNIT PRICETOTAL PRICE 1 QUOTE #15458$0.00$0.00 Note: All signs and poles will confirm to the plans and details contained in the old Town Wayfinding sign package prepared by Huit Zollars Inc dated 6/29/2018. 4 QUOTE #13080$4,655.00$18,620.00 Sign 1- Manufacture (1) 4'6" x 5' Porcelain "WELCOME SHOP PLAY DINE LIVE" sign panel, Old town topper and COPPELL sign panel. 4 QUOTE #13080-1$4,720.00$18,880.00 Sign 2- Manufacture (1) 5' x 5' Porcelain "Old Town Coppell Farmer's Market Senior/Comm Center Life Safety Park Play Fountain" sign panel, Old town topper and "COPPELL" sign panel. 8 QUOTE #13082-2$2,195.00$17,560.00 Manufacture (1) 5" aluminum post with plate, base and plate/stub post. 8 QUOTE #13083$906.25$7,250.00 Install (1) wayfinding sign. Pier and concrete by others. 1 QUOTE #13156$1,760.00$1,760.00 Bond 1 QUOTE #13184$275.00$275.00 Permit acquisition fee(IF NEEDED) 1 QUOTE #13185$0.00$0.00 Permits billed at cost(IF NEEDED) ALL MATERIAL IS GUARANTEED TO BE AS SPECIFIED, AND THE ABOVE TO BE IN ACCORDANCE WITH THE DRAWINGS AND OR SPECIFICATIONS SUBMITTED FOR THE ABOVE WORK AND COMPLETED IN A WORKMANLIKE MANNER FOR THE SUM OF: TOTAL PROPOSAL AMOUNT: $64,345.00 TERMS: COMPANY INITIALS _______CUSTOMER INITIALS _______ PROPOSAL Proposal #:2972 Proposal Date:08/02/19 Customer #:CRM003439 Page:2 of 4 THIS PRICE DOES NOT INCLUDE ELECTRICAL HOOKUP, PERMITS, ENGINEERING OR TAX UNLESS SPECIFICALLY STATED. NOTE: THIS PROPOSAL MAY BE WITHDRAWN IF NOT ACCEPTED WITHIN 30 DAYS. WORK WILL NOT BEGIN UNTIL DOWN PAYMENT AND WRITTEN ACCEPTANCE IS RECEIVED. ANY ALTERATION FROM THE ABOVE SPECIFICATIONS INVOLVING EXTRA COSTS, WILL BE EXECUTED ONLY UPON WRITTEN ORDERS, AND WILL BECOME AN EXTRA CHARGE OVER AND ABOVE THE ESTIMATE TO BE PAID BY THE PURCHASER. TERMS AND CONDITIONS 1. UPON DEFAULT IN THE PAYMENT OF ANY SUMS HEREIN AGREED, Turner Sign Systems MAY, AT ITS OPTION, DECLARE THE ENTIRE BALANCE PRICE FULLY DUE AND PAYABLE WITHOUT FURTHER NOTICE TO CUSTOMER; AND WHEN DECLARED, CUSTOMER AGREES TO PAY INTEREST ON SAID BALANCE, WHEN DECLARED DUE AT THE RATE OF 1.5% PER MONTH. CUSTOMER FURTHER AGREES TO PAY ALL REASONABLE COSTS OF COLLECTION OF SAID BALANCE INCURRED BY THE COMPANY, INCLUDING ATTORNEY’S FEES. 2. BOTH PARTIES HERETO AGREE THAT THE TITLE TO SAID ELECTRICAL SIGN SHALL REMAIN IN THE COMPANY UNTIL PAID FOR IN FULL, BUT AFTER DELIVERY TO THE CUSTOMER ALL OF DAMAGE FROM FIRE OR OTHER CAUSES AFTER SAID DELIVERY SHALL BE ASSUMED BY SAID CUSTOMER AND WILL NOT EFFECT THE RIGHTS OF THE COMPANY TO ENFORCE OF THE PURCHASE PRICE THEN UNPAID. 3. IT IS FURTHER AGREED BY BOTH PARTIES THAT ALL PROVISIONS IN REGARD TO THE PROJECT ARE CONTAINED IN WRITING HEREIN. 4. ALL TERMS AND CONDITIONS OF THIS CONTRACT SHALL BE BINDING UPON ANYSUCCESSORS, ASSIGNEES OR OTHER LEGAL REPRESENTATIVES OF THE RESPECTIVE PARTIES BUT NO ASSIGNMENT SHALL BE MADE BY THE CUSTOMER WITHOUT THE CONSENT IN WRITING THE COMPANY UNLESS FULL PAYMENT OF THE TOTAL CONSIDERATION HAS BEEN MADE. 5. Turner Sign Systems SHALL SECURE ALL NECESSARY PERMITS FROM THE BUILDING OWNER, AND/OR OTHERS WHOSE PERMISSION IS REQUIRED FOR THE INSTALLATION OF THE SIGN AND SAID SHALL BE LIABLE FOR ANY OBSTRUCTION OF DELIVERY DUE TO DELAY INOBTAINING SUCH PERMISSION, AND IF CUSTOMER EXECUTES THIS CONTRACT OF SALESWITHOUT EVER OBTAINING PERMISSION FROM PARTY OR PARTIES NECESSARY FOR THE INSTALLATION OF SAID SIGN, THEN HE PURCHASES SAME AND IS BOUND TO THE TERMS AND CONDITIONS OF THIS CONTRACT AS THOUGH HE HAD OBTAINED SAID PERMISSION AND HE AGREES TO RELIEVE THE COMPANY FROM ANY LIABILITY FOR ITS FAILURE WITHIN 10 DAYS OF DELIVERY TO ERECT OR INSTALL SAID SIGN. 6. CUSTOMER AGREES TO PROVIDE SERVICE FEED WIRE OF SUITABLE CAPACITY AND APPROVED TO LOCATION OF DISPLAY IN ADVANCE OF INSTALLATION, AND MAKE CONNECTION THEREOF TO DISPLAY. 7. WHEN PIER DRILLING IS NECESSARY, THE COMPANY WILL CONTACT DIG TESS TO LOCATE PUBLIC UTILITIES. LOCATION OF PRIVATE UTILITIES IS SOLE RESPONSIBILITY OF THE CUSTOMER. IN THE EVENT ROCK IS ENCOUNTERED IN THE DRILLING PROCESS, TO THEPOINT WHERE SPECIAL EQUIPMENT IS REQUIRED, ADDITIONAL MONIES MAY BE REQUESTED IN WRITING BY THE COMPANY. 8. ALL PRODUCTS MANUFACTURED BY THE COMPANY ARE GUARANTEED UNCONDITIONALLY AGAINST DEFECTIVE PARTS, MATERIALS AND WORKMANSHIP, WITH EXCEPTION OF INCANDESCENT AND FLUORESCENT LAMPS AS THEY ARE NEVER GUARANTEED, FOR A PERIOD OF ONE YEAR (1) YEAR. FOR THE NEXT THREE HUNDRED THIRTY (330) DAYS, AND MATERIAL, WITH THE EXCEPTION OF THE LAMPS, WILL BE REPLACE AT NO COST TO THE BUYER FOR THIS MATERIAL. THE COST OF LABOR, HOWEVER, WILL BE CHARGED AT HOURLY RATES. THIS PROPOSAL DOES NOT BECOME EFFECTIVE UNTIL SIGNED AND DATED BY THE COMPANY; ONCE SIGNED THIS PROPOSAL WILL EXPIRE AFTER 30 DAYS. THE ABOVE PRICES, SPECIFICATIONS, AND CONDITIONS ARE SATISFACTORY AND ARE HEREBY ACCEPTED. YOU ARE AUTHORIZED TO DO THE WORK AS SPECIFIED. PAYMENT WILL BE MADE AS OUTLINED ABOVE. SALESPERSON: ________________________________DATE: ___________________ ACCEPTED BY: _________________________________TITLE: ___________________ SIGNATURE: ___________________________________DATE: ___________________ COMPANY INITIALS _______CUSTOMER INITIALS _______ PROPOSAL Proposal #:2972 Proposal Date:08/02/19 Customer #:CRM003439 Page:3 of 4 COMPANY INITIALS _______CUSTOMER INITIALS _______ DEPOSIT INVOICE Invoice #:DP2972 Inv Date:08/02/19 Customer #: CRM003439 Page:4 of 4 SOLD TO: JOB LOCATION: City of CoppellCity of Coppell 255 Parkway Blvd.255 Parkway Blvd. Coppell 75019Coppell 75019 REQUESTED BY: ORDERED BYPO NUMBERSALESPERSONORDER DATEPAYMENT TERMSDUE DATE 08/02/19Due Upon 10/19/19 QTYDESCRIPTIONUNIT PRICETOTAL PRICE 1QUOTE #15458$0.00$0.00 Note: All signs and poles will confirm to the plans and details contained in the old Town Wayfinding sign package prepared by Huit Zollars Inc dated 6/29/2018. 4QUOTE #13080$4,655.00$18,620.00 Sign 1- Manufacture (1) 4'6" x 5' Porcelain "WELCOME SHOP PLAY DINE LIVE" sign panel, Old town topper and COPPELL sign panel. 4QUOTE #13080-1$4,720.00$18,880.00 Sign 2- Manufacture (1) 5' x 5' Porcelain "Old Town Coppell Farmer's Market Senior/Comm Center Life Safety Park Play Fountain" sign panel, Old town topper and "COPPELL" sign panel. 8QUOTE #13082-2$2,195.00$17,560.00 Manufacture (1) 5" aluminum post with plate, base and plate/stub post. 8QUOTE #13083$906.25$7,250.00 Install (1) wayfinding sign. Pier and concrete by others. 1QUOTE #13156$1,760.00$1,760.00 Bond 1QUOTE #13184$275.00$275.00 Permit acquisition fee(IF NEEDED) 1QUOTE #13185$0.00$0.00 Permits billed at cost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o: Mayor and City Council From: Jennifer Miller, Director of Finance Date: August 13, 2019 Reference: Approval of a proposed tax rate of $.58400 for the 2019 tax year and to set the Public Hearings 2030: Sustainable City Government Introduction: Pursuant to Section 26.06 of the Texas Property Tax Code, when a proposed tax rate exceeds the notice and hearing tax rate limit as calculated in the effective/rollback tax rate worksheets, the taxing take a record vote on the desired rate. The governing body must also announce the date, time and place of the two (2) public hearings to be held on the proposed tax rate. Analysis: As required by Local Government Code, Sec. 140.010, attached is the notice that will be published st in the newspaper on August 16, 2019. The 1 public hearing will be at the regular Council meeting nd on August 27, 2019 and the 2 will be at a Special called meeting on September 3, 2019. The effective tax rate is $.563815 and the rollback rate is $.584608. Legal Review: This agenda item was reviewed by legal counsel during the Council packet review process. Fiscal Impact: Recommendation: The Finance Department recommends approval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o:Mayor and CityCouncil From: Jennifer Miller, Director of Finance Date: August 13, 2019 Reference: Consider all matters incident and related to the adoption of a resolution expressing official intent to reimburse costs of projects 2030: Sustainable City Government Introduction: Before approving a construction contract, the City must have total funds available at the time of contract award. Analysis: Passage of this agenda item will allow approval and awarding of contracts prior to the issuance of the bonds by allowing temporary funding from the General Fund or Infrastructure Maintenance Fund for (i) constructing and improving streets and roads, including related drainage, signalization, landscaping, sidewalks, lighting, utility relocation and replacement, bridges, signage and streetscape improvements; (ii) constructing, acquiring and installing drainage improvements; (iii) designing, constructing, improving and expanding the Municipal Public Works and Parks Service Center Phase 3 facility; and (iv) constructing, improving and equipping public safety facilities for the fire department, including the design, construction, renovation and equipment of fire stations and the acquisition of land and rights-of-way therefor. Legal Review: Agenda item was reviewed by legal as part of the agenda packet. The resolution was prepared by Bond Counsel. Fiscal Impact: Funds will be provided by the General Fund or Infrastructure Maintenance Fund prior to the issuance of the bonds. Recommendation: The Finance Department recommends approval of the Resolution. 1 RESOLUTION NO. 2019-_______ RESOLUTION EXPRESSING OFFICIAL INTENT TO REIMBURSE COSTS OF PROJECTS WHEREAS, the City of Coppell, Texas (the "City") is a home-rule municipality and political subdivision of the State of Texas (the "State"); and WHEREAS, the City expects to pay, or have paid on its behalf, expenditures in connection with the design, planning, acquisition and construction of the projects described in Exhibit A hereto (the "Projects") prior to the issuance of tax-exempt obligations or other obligations for which a prior expression of intent to finance or refinance is required by Federal or State law (collectively and individually, the "Obligations") to finance the Projects; and WHEREAS, the City finds, considers and declares that the reimbursement for the payment of such expenditures will be appropriate and consistent with the lawful objectives of the City and, as such, chooses to declare its intention to reimburse itself for such payments at such time as it issues Obligations to finance the Projects; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: Section 1. The City reasonably expects to incur debt, or have debt incurred on its behalf, in one or more series of Obligations with an aggregate maximum principal amount not to exceed $20,000,000, for the purpose of paying the costs of the Projects. Section 2. All costs to be reimbursed pursuant hereto will be capital expenditures. No tax- exempt Obligations will be issued by the City in furtherance of this resolution after a date which is later than 18 months after the later of (1) the date the expenditures are paid or (2) the date on which the Projects, with respect to which such expenditures were made, are placed into service. Section 3. The foregoing notwithstanding, no tax-exempt Obligations will be issued pursuant to this Statement more than three years after the date any expenditure which is to be reimbursed is paid. Section 4. This Resolution shall be effective immediately upon adoption. th DULY PASSED by the City Council of the City of Coppell, Texas, this the 13day of August, 2019. APPROVED: KAREN SELBO HUNT, MAYOR ATTEST: CHRISTEL PETTINOS, CITY SECRETARY Exhibit A (i) constructing and improving streets and roads, including related drainage, signalization, landscaping, sidewalks, lighting, utility relocation and replacement, bridges, signage and streetscape improvements; (ii) constructing, acquiring and installing drainage improvements; (iii) designing, constructing, improving and expanding the Municipal Public Works and Parks Service Center Phase 3 facility; and (iv) constructing, improving and equipping public safety facilities for the fire department, including the design, construction, renovation and equipment of fire stations and the acquisition of land and rights-of- way therefor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o: Mayor and City Council From: Mindi Hurley, Director of Community Development Date: August 13, 2019 Reference: Consider approval of a zoning change to PD-300-LI (Planned Development-300- Light Industrial) to allow a 19,275 square foot Fire Station #4 and includes a Resource Center, on approximately 4.33 acres of property. 2030: Sustainable City Government Executive Summary: The Fire Department performed an analysis for Standards of Cover, which analyzes the response times to areas of the city. One of the items to come out of this study was the need to provide better response times to the western portion of the city. This request is to construct a new fire station and resource center that will provide needed emergency medical and fire service delivery to the west side of the city. The new fire station will also help the City maintain its ISO (Insurance Service Office) Class 1 rating. Introduction: This request is to approve Detail Site Plan to permit an approximate 19,275 square foot fire station and resource center on approximately 4.33 acres of land located on Northpoint Drive, approximately 700 feet east of Royal Lane. This site will allow better access to SH 121, Royal Lane, Sandy Lake, Freeport Parkway, etc. and the industrial buildings on the western portion of the city. The site is heavily treed and has topography which will require adding fill to the site in order to level the site and construct the building. The building was proposed in this location because it required the least amount of fill due to topography and would also provide the least amount of tree removal. There are will need to be removed. A technical variance is being requested to allow for three parking spaces in the front yard, as pushing these parking spaces further into the lot would require additional fill and result in the loss of additional trees. Approximately 78% of the site is landscaped, with the eastern portion of the site to remain in its natural state. The proposed building will have a stone façade with fiber-cement accent panels. Overall, the building is 78% masonry, with the north elevation exceeding the 80% masonry requirement at 89% and the remaining elevations ranging from 71-79%. While the other main material component is cement fiber, it does not fall into the masonry definition. A variance is requested for the project. Staff has no objections to the variances requested. 1 Analysis: On July 18, 2019 the Planning and Zoning Commission recommended approval of PD-300-LI, Fire Station #4 and Resource Center, subject to the following conditions: 1. Additional comments will be generated at the time of Detail Engineering review. 2. Approval of the variances to the masonry veneer requirements and the location of the three parking spaces in the front yard. 3. Revise the Landscape Plan per staff comments. Legal Review: This did not require city attorney review Fiscal Impact: None Recommendation: The Planning Department recommends APPROVAL of PD-300-LI (Planned Development 300-Light Industrial) Attachments: 1. Staff Report 2. Site Plan 3. Landscape Plan 4. Elevations & Rendering 5. Tree Survey 6. Color Board 2 CITY OF COPPELL PLANNING DEPARTMENT STAFF REPORT PD-300-LI, Fire Station #4 P&Z HEARING DATE: July 18, 2019 C.C. HEARING DATE: August 13, 2019 STAFF REP.: Mary Paron-Boswell, Sr. Planner LOCATION: South side of Northpoint Drive, approximately 700 feet east of Royal Lane SIZE OF AREA: 4.33 acres of property CURRENT ZONING: LI (Light Industrial) & PD-194R4R-LI (Planned Development-194-Revision 4 Revised-Light Industrial) REQUEST: A zoning change request from LI (Light Industrial) and PD-194R4R-LI (Planned Development-194-Revision 4 Revised-Light Industrial) to PD-300-LI (Planned Development-300- Light Industrial) to allow a 19,275 square foot Fire Station #4 and includes a Resource Center, on approximately 4.33 acres of property. APPLICANT: Owner: Architect: City of Coppell Kendal Pope 255 Parkway Blvd BRW Architects Coppell, TX 75019 3535 Travis Street, Suite 250 Dallas, TX 75204 214-528-8704 kpope@brwarch.com HISTORY: In 2012, a 300,800-square foot office/warehouse building was constructed on a portion of the Amberpoint Business Park at Coppell Addition. The building was constructed on the east side of Northpoint Drive, while the panhandle portion of the lot was left undeveloped. The City of Coppell acquired this undeveloped portion (1.567 acres) of the Amberpoint Business Park at Coppell Addition. The remainder of the property is existing city open space property. HISTORIC COMMENT: This property does not have any historic significance. TRANSPORTATION: -- of-way. ITEM # 4 Page 1 of 3 SURROUNDING LAND USE & ZONING: North: Office/warehouse; PD-194R2-LI South: Wagon Wheel Park; LI (Light Industrial) East: Wagon Wheel Park; LI (Light Industrial) & Office/Warehouse (PD-194R4R-LI) West: Office/warehouse; LI (Light Industrial) COMPREHENSIVE PLAN: The Coppell 2030 Comprehensive Master Plan, adopted March 22, 2011, shows the property as suitable for Industrial Special District and Parks and Open Space. DISCUSSION: The Fire Department performed an analysis for Standards of Cover, which analyzes the response times to areas of the city. One of the items to come out of this study was the need to provide better response times to the western portion of the city. The new fire station will provide needed emergency medical and fire service delivery to the west side of the city. The fire station will also help the City maintain its ISO (Insurance Service Office) Class 1 rating. This request is to approve Detail Site Plan to permit an approximate 19,275 square foot fire station and resource center on approximately 4.33 acres of land located on Northpoint Drive, approximately 700 feet east of Royal Lane. The Detail Site Plan identifies the location of the fire station and associated parking. The fire trucks will have fire garage doors facing Northpoint Drive. From Northpoint Drive they will be able to respond to emergencies on the western side of the city with a shorter response time. This site will allow better access to SH 121, Royal Lane, Sandy Lake, Freeport Parkway, etc. and the industrial buildings on the western portion of the city. The site plan identifies parking for fire department staff at the rear of the building with gated access, and visitor parking at the front of the site with a separate driveway. The western portion of the site will have a decorative metal fence with stone columns around the staff parking area. There is an existing driveway located on the western boundary, which will be shared with the water tower and ballfields. The site is heavily treed and has topography which will require adding fill to the site in order to level the site and construct the building. The building was proposed in this location because it required the least amount of fill due to topography and would also provide the least amount of tree removal. There are approximately Coppell is exempt from the tree mitigation fees. If the City were not exempt, the fees would be approximately $139,000. A technical variance is being requested to allow for three parking spaces in the front yard, as pushing these parking spaces further into the lot would require additional fill and result in the loss of additional trees. Staff has no objection to this variance request. The Landscape Plan is generally compliant with the provisions of the Landscape Ordinance and the landscaping overall exceeds what is required by ordinance. Approximately 60% of the site is landscaped. Some modifications to the required ITEM # 4 Page 2 of 3 landscaping were necessary to allow for a clear vision area for the fire trucks at the driveway entrances. They are providing approximately 19 new trees to the site. Staff is working with the consultant to add more trees to the site while maintaining visibility for the fire vehicles. The proposed building will have a stone façade with fiber-cement accent panels. On the north (front) elevation there are three large overhead doors for the fire engines and two additional overhead doors for other fire department vehicles. The northern façade also has many windows to allow for natural light into the building. The south (rear) portion of the building also consists mainly of stone with fiber- cement accent panels. There is an additional overhead door at the rear for access to the garage space. The eastern portion of the building will consist of the offices, sleeping and living quarters for the fire department staff. The building will have a sloped gabled roof. Overall, the building is 78% masonry, with the north elevation exceeding the 80% masonry requirement at 89% and the remaining elevations ranging from 71-79%. While the other main material component is cement fiber, it does not fall into the masonry definition. A variance is requested for the project. Staff has no objection to this request. RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION: Staff is recommending APPROVAL of PD-300-LI, Fire Station #4 & Resource Center, subject to the following conditions: 1. Additional comments will be generated at the time of Detail Engineering review. 2. Approval of the variances to the masonry veneer requirements and the location of the three parking spaces in the front yard. 3. Revise the Landscape Plan per staff comments. ALTERNATIVES: 1. Recommend approval of the request 2. Recommend disapproval of the request 3. Recommend modification of the request 4. Take under advisement for reconsideration at a later date ATTACHMENTS: 1. Site Plan 2. Landscape Plan 3. Elevations & Rendering 4. Tree Survey 5. Color Board ITEM # 4 Page 3 of 3 218047.00BRW PROJECT NUMBER COPPELL, TEXAS 75019 TX REG. NO. 10212 GARY DEVRIES JWSCHECKED BY NORTHPOINT DRIVE CONSTRUCTION RESOURCE CENTER PERMITTING, OR JWSDRAWN BY APPROVAL, REGULATORY FIRE STATION No. 4 & JULY 25, 2019DATE NOT FOR DOCUMENTS CITY OF COPPELL BROWN REYNOLDS WATFORD ARCHITECTS, INC. INTERIM REVIEW LANDSCAPE PLAN L2.00 80 PROVIDED78% (147,668)4 Trees (+9 Exist.)4 Trees6 Trees (Met with Exist.)20,300 SF37 Trees (9 New & 28 Exist.)67% (126,956 SF)9 Trees (Met with Exist.)200 Trees (19 New & 181 Exist.) 14 Trees (Met with Exist.)10% (412 SF)10 Trees147,668 SF 40 20 REQUIRED--4 Trees6 Trees20,300 SF35 Trees9 Trees45,336 SF54 Trees 11 Trees14 Trees10% (412 SF)10 Trees15% (24,405 SF) 0 10'-0" PERIMETERLANDSCAPE BUFFER NORTH 215' (2,150 SF) SCALE 1" = 40'-0" Western Boundary @ 290' (2,900 SF)Total Perimeter Landscape Total Perimeter Trees Northern Boundary @ 550' (8,250 SF) Eastern Boundary @Southern Boundary @ 700' (7,000 SF)1 Tree per 2,500 SF of non-vehicular open space Total Site Area Devoted to Landscaping @A minimum of 10% of the gross non exempt area of parking(4,120 SF)The size of that area shall equal at least 15 percent of that portionof the lot not covered by a building or by buildings. Not less than 50%of the feature landscaping shall be located in the required front yard.TOTAL (Perimeter + Interior - Non-Vehicular)TOTAL (Perimeter + Interior + Non-Vehicular) Trees LANDSCAPE DATA TABLE 188,636 SF Total Site Area / 147,668 SF LandscapedPERIMETER LANDSCAPING:1 Tree per 50 LF (PL)INTERIOR LANDSCAPING:NON-VEHICULAR LANDSCAPING:Non-Vehicular Landscaping (NV) @ 169,361 SF x 15% 4.33 ACRES, ZONING PD-300-LI 15'-0" PERIMETER DIAMOND ADDITION, LOT 1 & 2, BLOCK A LANDSCAPE BUFFER REMARKS FULL & MATCHED, STRAIGHT TRUNKFULL & MATCHED, STRAIGHT TRUNKFULL & MATCHED, STRAIGHT TRUNKFULL & MATCHED, STRAIGHT TRUNKFULL & MATCHED, STRAIGHT TRUNK36" O.C. SPACING, PER PLANS24" O.C. SPACING, PER PLANS36" O.C. SPACING, PER PLANS36" O.C. SPACING, PER PLANSSTAKE PER MANUFACTURERSINSTRUCTIONITEM # 1001; ANNUAL & PERENNIAL 3 GAL.1 GAL.5 GAL.3 GAL. CONT.65 GAL65 GAL65 GAL65 GAL65 GAL 10'-0" PERIMETERLANDSCAPE BUFFER EX 18"12" 7'-9'7'-9'7'-9'7'-9'7'-9' 18"-24"18"-24"EX SPREAD SOD " THICK, 4" DEPTH 3 NATIVE TEXAS MIX 16 24"24" HT. 6"-9" 12' MIN12' MIN12' MIN12' MIN 18"-24" 12' MIN. CEDAR ELM (2) ---- 3"3"3"3"3" CAL. PLANT LIST HVAC CONDENSING UNIT 2360.02 EX EX LIVE OAK (1) BOTANICAL NAME QUERCUS VIRGINIANATAXODIUM DISTICHUMQUERCUS TEXANASALVIA GREGGIIALUMINUM ALLOY LANDSCAPE EDGECYNODON DACTYLON ULMUS CRASSIFOLIAULMUS PARVIFOLIAHESPERALOE PARVIFLORA 'PERPA' PLANTPATENT #21,729LAGERSTROMIA INDICA 'SACRAMENTO'RHAPHIOLEPIS INDICA 'CONOR'NATIVE AMERICAN SEED TEXAS RED OAK (1) PRECAST CONCRETE BOLLARD 6" PIPE BOLLARD. FILL WITHCONCRETE 0340.06 0550.19 COMMON NAME AUTUMN SAGEWILDFLOWER HYDROSEED CEDAR ELMLACEBARK ELMLIVE OAKBALD CYPRESSRED OAKBRAKELIGHTS YUCCADWARF CRAPEMYRTLEINDIAN HAWTHORNEBED EDGINGBERMUDA GRASS 33634 -- 27261020 30,465 SF12,900 SF QUANTITY CANOPY TREESSHRUBS / PERENNIALSOTHER LIVE OAK (2) INDIANHAWTHORNE (20) UP EX TEXAS RED OAK (3) CEDAR ELM (1) SOD (2,400 SF) BERMUDA GRASS TURF AREA TO RECEIVE TEMPORARY IRRIGATION ALL SHRUB, GROUNDCOVER, PERENNIAL & SEASONAL BEDS SHALL HAVE A 2" THICK SHREDDED HARDWOOD MULCH LAYER, UNLESS OTHERWISE NOTED.ALL PLANT MATERIAL SHALL BE MAINTAINED IN A HEALTHY AND VIGOROUS GROWING CONDITION, AND MUST BE REPLACED WITH PLANT MATERIAL OFAN AUTOMATIC IRRIGATION SYSTEM SHALL BE PROVIDED TO IRRIGATE ALL TURF AND LANDSCAPE BED AREAS AND SHALL BE OPERATIONAL AT THE TIMEALL TREES PLANTED NEAR CURBS SHALL BE PLACED AT LEAST 6' CLEAR FROM THE CURB FACE UNLESS OTHERWISE NOTED. REFERENCE CITY CONTRACTOR IS RESPONSIBLE FOR VERIFYING LOCATIONS OF UNDERGROUND UTILITIES AND STRUCTURES PRIOR TO CONSTRUCTION.LANDSCAPE CONTRACTOR SHALL COORDINATE WITH ALL OTHER TRADES. THE LANDSCAPE CONTRACTOR SHALL PROTECT ALL LANDSCAPE MATERIALSFROM DAMAGE. DAMAGED PLANT MATERIAL SHALL BE REPLACED WITH SIMILAR VARIETIES AND SIZES IF DAMAGED, DESTROYED, OR LOST.IT IS THE RESPONSIBILITY OF THE CONTRACTOR TO ADVISE THE LANDSCAPE ARCHITECT OF ANY CONDITION FOUND ON THE SITE WHICH PROHIBITSINSTALLATION AS SHOWN ON THE DRAWINGS.FINISHED LEVEL OF MULCH TO SIT 1" BELOW ADJOINING FINISHED HARDSCAPE AND LAWN LEVEL.SIMILAR VARIETY AND SIZE IF UNHEALTHY, DAMAGED, DESTROYED, OR OTHERWISE REMOVED.STRUCTURAL AND HARDSCAPE WORK SHALL BE INSTALLED PRIOR TO PLANTING INSTALLATION.LANDSCAPE AREAS SHALL BE KEPT FREE OF TRASH, LITTER AND WEEDS AT ALL TIMES DURING CONSTRUCTION.PLANT SPACING IS AS INDICATED ON THE 'PLANT SCHEDULE' UNLESS OTHERWISE NOTED. IT IS THE CONTRACTOR'S RESPONSIBILITY TO PROVIDE FULLCOVERAGE IN ALL PLANTING AREAS AS SPECIFIED IN THE PLANT SCHEDULE REMARKS. IT IS THE CONTRACTOR'S RESPONSIBILITY TO CONDUCT ANINDEPENDENT 'TAKE-OFF' TO VERIFY SIZES AND QUANTITIES OF PLANT MATERIALS SHOWN.OF PLANT MATERIAL INSTALLATION. OVERSPRAY ON STREETS AND WALKS IS PROHIBITED. ALL WORK ON THE IRRIGATION SYSTEM, INCLUSIVE OFHYDROSTATIC COVERAGE AND OPERATIONAL TESTS SHALL BE COMPLETED PRIOR TO PLANTING INSTALLATION.LANDSCAPE NOTES FOR OTHER REQUIREMENTS.REFER TO CIVIL ENGINEER SHEETS FOR PROPOSED GRADING. 2.3.4.5.6.8.9. 1.7.10.11. GENERAL LANDSCAPE NOTES 329158/11CSX!QSPKFDU!OVNCFS DPQQFMM-!UFYBT!8612: DifdlfsDIFDLFE!CZ OPSUIQPJOU!ESJWF SFTPVSDF!DFOUFS LQ-SM-BM-QIESBXO!CZ GJSF!TUBUJPO!Op/!5!' 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FR$@?- %-S+-5B O%*C #P: =7D:D T#,$@@-/ P-.-,*1C-@B: =7:D-.E5-/:D-B$E,U B* #P: =7D :D T#,$@@-/ P-.-,*1C-@B: =7:D-.E5E*@ :D-B$E,U B* $C-@/ BR- 5EB- 1,$@ B* $,,*' O*% $ F$@*1( $@/ 5B*%$?- V+E,/E@?2 $@ -@F,*5-/ C-B$, 5B*%$?- F*@B$E@-% $@/ B* +5- BR- -4E5BE@? V+E,/E@? $5 $ ,E.-G'*%& %-5E/-@F-W V( $,,*'E@? .$%E$@F-5 B* BR- X*@E@? Y%/E@$@F- E@F,+/E@?N $,,*'$V,- +5- $@/ -@F%*$FRC-@B E@B* BR- %-S+E%-/ 5-BV$F& *@ 8";9 $F%-5 *O 1%*1-%B( ,*F$B-/ 8=78 !" Z$@/( J$&- D*$/2 $B BR- %-S+-5B *O \[-OO \\$%@-,,2 \\$%@-,, K*,/E@?52 JJ0" Z+CC$%( L( +'<B(@4 K1 %@" 'M#( *"#%!& $%&'"()"$(**!++,"-!. / 0%1&!2"(1"345467#5 !"6 MEMORANDUM To: Mayor and City Council From: Mindi Hurley, Director of Community Development Date: August 13, 2019 Reference: Consider approval of PD-260R2-R, Trinity River Kayak Company, a rezoning request from PD-260R-R to amend the site plan to allow for a canopy and storage building, an enclosed metal storage container and to use the existing building as a live/work residence; by allowing variances to the Zoning Ordinance including: allowable use and encroachment into the required setback on 1.49 acres of property located 1601 E. Sandy Lake Road. 2030: Business Prosperity Executive Summary: Approximately six years ago, this property was granted PD zoning to allow a convenience store and the kayak operation subject to nine variances to the Zoning and Subdivision Ordinances. The uses allowed within the Planned Development were changed in 2016 to a slightly modified retail district use list (ordinance attached). These uses did not include residential or live/work. This request is to allow the legalization of: the existing front yard canopy and storage building, the storage/shipping container in the rear and a live/work use in the main structure. Introduction: Staff cannot support various components of the requested Planned Development, but may be able to support others with the required modifications. The canopy and storage building in the front yard does not meet the setback requirements of the platted lot (50' Front Yard) and was illegally installed without a building permit. Staff is opposed to granting this component. The shipping container in the rear of the site is not a permanent structure and is required to be removed after 45 days. Staff cannot support this component. However, staff could support the construction of a storage building in this location setback are feet in area. This would be compatible with the provisions in a residential district and it is screened with an eight-foot wood-fence on the rear, it will have little impact. Because this is such a unique site with a unique use, staff could support the live/work unit provided it meets the building and fire code requirements. Analysis: On July 18, 2019, the Planning and Zoning Commission (5-2) recommended approval of PD-260R2-R, Trinity River Kayak subject to the following conditions: 1. Approval of the live/work use in the main structure provided that: a. Fire sprinklers and alarms are installed. 1 b. The building code requirements for both the commercial and residential components and space allocation (50% residential & 50% commercial) are adhered to. 2. Remove the front yard canopy and storage building. Relocate the personal assets stored in the front yard parking lot. 3. Remove the shipping container and allow for the replacement with an accessory structure less than 150 square feet setback from rear property line by a minimum of three feet. It shall be built in the same location as the metal shipping container. 4. The property must be brought into compliance with all applicable building codes, including obtaining building permits from the city for any work that has or will be done, within 60 days of zoning approval. Legal Review: This item did not require City Attorney review Fiscal Impact: None Recommendation: The Planning Department recommends approval. Attachments: 1. Staff Report 2. Previous PD Ordinance 6-14-2016 3. 4. Site Plan 5. Building Elevation Supplement (Floor Plan, Storage Building Elevations, Pictures) 6. Site Photo Exhibit 7. Interior Live-Work Photos 8. Letter from Skaggs Engineering on the Front Canopy 9. Front Yard Canopy Plans 10. Sign Plan (No Change) 11. Landscape Plan (Existing) 12. Existing Storage Building 2 CITY OF COPPELL PLANNING DEPARTMENT STAFF REPORT CASE NO.: PD-260R2-R, Trinity River Kayak Company P&Z HEARING DATE: July 18, 2019 C.C. HEARING DATE: August 13, 2019 STAFF REP.: Matthew Steer, Development Services Coordinator LOCATION: 1601 E. Sandy Lake Road SIZE OF AREA: 1.5 acres of property CURRENT ZONING: PD-260R-R (Planned Development-260-Retail) REQUEST: A zoning change request to PD-260R2-R (Planned Development-260 Revision Two-Retail), to amend the site plan to allow for a canopy and storage building, an enclosed metal storage container and to use the existing building as a live/work residence; by allowing variances to the Zoning Ordinance. APPLICANT: Owner: Jeff Varnell 549 E. Sandy Lake Rd. Coppell, Texas 75019 972-393-5050 jeff@shutterupquick.com HISTORY: This property has been zoned for retail uses for over 25 years and was formerly occupied by a bait shop and a residence. In 2013, the property owner was granted a rezoning to allow a convenience store and canoe, kayak, paddleboard storage, rentals and sales (no residence). Given the challenges imposed by reusing existing buildings and incorporating new construction, this property was rezoned to a Planned Development District to allow for variances to regulations of the Zoning and Subdivision Ordinances to accommodate this use, including: Variance to the building setback requirements. Variance to the masonry requirements for the existing and proposed buildings. Allowance for outside storage. Variance to the paving requirement the fire lane was required to be concrete, the parking areas were permitted to be asphalt/crushed lime stone. Monument sign was permitted to be located 7.5 feet vs. 15 feet from the R.O.W. ITEM # 3 Page 1 of 4 Perimeter landscaping requirement was waived along the east and north property lines. No parking lot landscaping was required. Alternative fencing was permitted along the west property line abutting the residential subdivision. The property owner was permitted to retain the Septic System, subject to it being inspected, certified and brought up to code. On January 8, 2013 City Council approved this rezoning. A ¾ vote of Council was required due to over 20% opposition from the abutting homeowners. After the establishment of this ordinance, the Director of Planning approved a revised sign plan which allowed for a sign on the fence/wall instead of the approved monument sign and approved the design and location of the attached sign. In 2016, a request to amend the allowed uses and signage was approved. The latest ordinance is attached for reference. HISTORIC COMMENT: There is no historic significance associated with the subject property. TRANSPORTATION: Sandy Lake Road is a C4D, four-lane divided collector concrete roadway contained within a 110-foot right-of-way. SURROUNDING LAND USE & ZONING: North - R L Turner FFA Project Center (CFBISD); A (Agriculture) South - Single Family; Trinity Shores PD-190-SF-9 East - Trinity River; Cities of Dallas and Carrollton West - Single Family; Trinity Shores PD-190-SF-9 COMPREHENSIVE PLAN: The Coppell 2030 Comprehensive Master Plan, adopted March 22, 2011, shows the property as suitable for Residential Neighborhood. DISCUSSION: Approximately six years ago, this property was granted PD zoning to allow a convenience store and the kayak operation subject to nine variances to the Zoning and Subdivision Ordinances. The uses allowed within the Planned Development were changed in 2016 to a slightly modified retail district use list (ordinance attached). These uses did not include residential or live/work. This request is to allow the legalization of: the existing front yard canopy and storage building, the storage/shipping container in the rear and a live/work use in the main structure. Front Yard Canopy: Approximately a year ago, the property owner inquired about installing a ough Shed in the front yard. Staff determined that it was not allowed per the ordinance and conveyed that to the applicant/owner. Subsequently, a metal canopy and wooden storage shed was installed within the same front yard without permits. The owner is currently storing his ITEM # 3 Page 2 of 4 personal assets (sail boat, motor boat and truck) at this location under the canopy. In order to rectify this situation, heis proposing to obtain approval viathis PD zoning amendment allowing for a structure in this platted front yard. The current plat of the property shows the front yard building line at 50 feet from the right-of-way. He is requesting to legalize the front yard canopy at an 8-inch setback from the property line. Because staff does not want to set a precedence of approving permits retroactively of buildings that do not meet the setback requirements, staff cannot recommend approval of this component of the request. If this portion of the request is somehow approved, a building permit will be required with a letter from a registered professional engineer attesting to the installation of the structure meeting the intent of the engineered plan (attached). Metal Shipping Container: There is an eight-foot tall metal shipping container located on the rear property line that is being used a storage container. It exceeds the 45-day allowance for portable storage and shipping containers in Section 15-14-2 #17. Staff cannot support the container remaining on site for more than 45 days. Even if it was treated as a permanent structure, the shipping container does not meet material, placement, or construction standards in the non- residential accessory building regulations in Section 12-35-1 or Chapter 15. Staff cannot recommend approval of this temporary use to become permanent. However, staff could support a PD amendment that allows for the addition of a permanent shed that is less than 150 square feet and that is setback a minimum distance of three feet to the property line (currently allowed within the accessory structure regulations for a residential use). Live/Work Unit Classification: The detailed floor plan showing allocation of space between residential and commercial uses is attached. According to Section 15-1-2 amending International Building Code section 419.1.1 states: The first floor must be at least 50% non-residential. Overall, the non-residential use can't be more than 50% of the building; therefore, a one-story live/work unit, by definition, must be exactly 50% residential and 50% non-residential. Live/work units are required to have an automatic fire sprinkler and alarm systems. The residential portions are required to meet all building code requirements for dwellings and non- residential portions must meet all building codes for the commercial use. Staff toured the facility with the applicant. The east side of the structure has office space, and a public restroom area, ice maker and refrigerator. The middle portion consists of a living area with a large kitchen and marble island. The windows in this area have shutters The western portion has a guest room and master bedroom with a master bath and utility room. This residential section can be closed off from the main area by two barn-doors. Please refer to the attached pictures and floor plan. The building will need to be inspected to ensure it is up to code. If it meets all building code requirements and fire sprinklers are installed, staff can support this conversion. Conclusion: Staff cannot support various components of the PD request, but may be able to support others with the required modifications. The canopy and storage building in the front yard does not meet the setback requirements of the platted lot (50' Front Yard) and was illegally installed without a building permit. Staff is opposed to granting this component. The shipping container in the rear of the site is not a permanent structure and is required to be ITEM # 3 Page 3 of 4 removed after 45 days. Staff cannot support this component. However, staff could support the construction property line as long as it is less than 150 square feet in area. This would be compatible with the provisions in a residential district and it is screened with an eight-foot wood-fence on the rear, it will have little impact. Because this is such a unique site with a unique use, staff could support the live/work unit provided it meets the building and fire code requirements outlined above. RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION: Staff is recommending APPROVAL of certain components of the PD subject to the following conditions: 1. The live/work use in the main structure provided that: a. Fire sprinklers are installed. b. The building code requirements for both the commercial and residential components and space allocation (50% residential & 50% commercial) are adhered to. 2. Remove the front yard canopy and storage building. Relocate the personal assets stored in the front yard parking lot. 3. Remove the shipping container and replace with an accessory structure less than 150 square feet setback from rear property line by a minimum of three feet. 4. If the front yard canopy and storage building is approved, then: a. A building permit is required. b. A letter is required from a registered professional engineer attesting to the installation of the structure meeting the intent of the engineered plan. ALTERNATIVES: 1. Recommend approval of the request 2. Recommend disapproval of the request 3. Recommend modification of the request 4. Take under advisement for reconsideration at a later date ATTACHMENTS: 1. Previous PD Ordinance 6-14-2016 2. Narrative (3 pages) 3. Site Plan 4. Building Elevation Supplement (Floor Plan, Storage Building Elevations, Pictures) 5. Site Photo Exhibit 6. Interior Live-Work Photos 7. Letter from Skaggs Engineering on the Front Canopy 8. Front Yard Canopy Plans 9. Sign Plan (No Change) 10. Landscape Plan (Existing) 11. Existing Storage Building ITEM # 3 Page 4 of 4 SITE PHOTOS (July 2019) Front Yard Canopy & Storage Building (Facing N) Temporary Shipping Container & Kayak Storage (Facing South) Approved Kayak Rental Hut + Approved Storage Building (Facing North) Parking Area (Facing SW) Exterior Live/Work (Facing SE) LIVE/WORK INTERIOR PHOTO EXHIBIT WORK-MEETING TABLE SHARED OPEN AREA MEETING AND SHOWROOM VIEW FROM SHARED OPEN AREA SHARED KITCHEN WORK-OFFICE WORK-OFFICE WORK-STORAGE WORK-PUBIC RESTROOM (WOMENS) WORK-PUBIC RESTROOM (MENS) LIVE-BEDROOM LIVE-BATHROOM LIVE BEDROOM SHARED UTILITY ROOM SKAGGSENGINEERING 1018 Meadow Green Court Princeton, TX 75407 skaggsengineering@yahoo.com Cell: 972.369.2194 June30,2019 CityofCoppell 265ParkwayBlvd. Coppell,TX75019 Re:StructuralInspection TrinityRiverKayakCompany 1601ESandyLakeRoad Coppell,TX75019 ToWhomItMayConcern: IamtheEngineerofRecordforthefoundationandframingofthecoveredstorageattheabovereferencedproject. Ihavereviewedtheinstallationofthestructuralsteel.Thestructuralsteelappearstohavebeeninstalledin accordancewiththeconstructiondocumentsand/orapprovedchanges.Theinstallationofthestructuralsteel meetstheintentoftheengineeringplan. IfIcanbeofanyfurtherassistanceorifthereshouldbeanyquestions,pleasedonothesitatetocall. Sincerely, MatthewR.Skaggs,P.E. SkaggsEngineering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I*+A/$?@*A A--/ ?* DG$AC- ?* %-F,-D? ?G- A-' 5?%+D?+%- *F ?G- D*JJ@??--" 3G- )*$%/ '@,, P- J$/- +1 *F F@.- /@%-D?*%5 $11*@A?-/ P( 0@?( 0*+AD@," >! ))'A"B(22"@C !%(@4 0*JJ+A@?( H-.-,*1J-A? %-D*JJ-A/5 $11%*.$," L( +'<B(@4 K1 %@" 'M#( *"#%!& $%&'"()"$(**!++,"-!. / 0%1&!2"(1"345467#5 !"# 8 /&!0"$(1&%19!2":67#3;<=<3> >"@ "'()'$(221@%!& >*"B% +'M+ B"'!('J%I" $%&'"()"$(**!++,"-!. / 0%1&!2"(1"345467#5 !"6 MEMORANDUM To: Mayor and City Council From: Mindi Hurley, Director of Community Development Date: August 13, 2019 Reference: Consider approval of a resolution restating the Bylaws of the Coppell Economic Development Foundation, and authorizing the Mayor to sign. 2030: Business Prosperity Introduction: This Resolution approves the Restated Bylaws for the Coppell Economic Development Foundation. After the City Council adopted the strategic pillars presented by the Vision 2040 Executive Committee, a decision was made by City Council to restructure the Coppell Economic Development Foundation. These Bylaws represent the new structure. Analysis: The new structure allows City Council to appoint five directors to the Board of Directors (the Board) for a term of three years. The Board will hold their meetings at a time and place determined by the Board. The general powers of the Board have not changed. Legal Review: The Bylaws were written by Bob Hager. Fiscal Impact: N/A Recommendation: Community Development recommends approval. 1 RESOLUTION NO. ___________ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS, APPROVING THE RESTATED BYLAWS OF THE COPPELL ECONOMIC DEVELOPMENT FOUNDATION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Council and community of Coppell developed a Vision 2040 Strategic Plan; and WHEREAS, on or about April 23, 2019, the City Council accepted the strategic pillars presented by the Vision 2040 Executive Committee resulting in the restructuring of the Coppell Economic Development Foundation; and WHEREAS, the Board of Directors has made a recommendation to the City Council to restate its Bylaws to be consistent with the Vision 2040 Strategic Plan; and NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF COPPELL, TEXAS, THAT: SECTION 1. The Restated Bylaws of the Coppell Economic Development Foundation accepted, adopted and approved. SECTION 2. This resolution shall become effective immediately upon approval. DULY PASSED and approved by the City Council of the City of Coppell, Texas, on this th the 13 day of August 2019. APPROVED: Karen Selbo Hunt, Mayor APPROVED AS TO FORM: ATTEST: Robert E. Hager, City Attorney Christel Pettinos, City Secretary RESTATED BYLAWS OFTHE COPPELLECONOMIC DEVELOPMENT FOUNDATION ARTICLE I Section 1.Purpose: The Foundation is incorporated for the purposes set forth in its Certificate of Formation and to support economicand community developmentgrowth in the City of Coppelland its extraterritorial jurisdiction. Section 2.Powers: In the fulfillment of its corporate purpose, the Foundation shall have the powers of a Texas non-profit corporation under the Texas law. ARTICLE II OFFICES Section 1.Principal Office:The principal office of the Foundation in the State of Texas shall be located at 265 E. ParkwayCoppell, Texas75019. Section 2.Registered Office and Registered Agent: The registered office of the Foundation shall be maintained at 265 E. Parkway Coppell, Texas 75019. The Board of Directors shall be authorized to establish business offices as well as to change location of any business office of the Foundation ARTICLE III The Foundation shall have no members or stockholders. ARTICLE IV BOARD OF DIRECTORS Section 1.Powers, Numbers and Term of Office:The property and affairs of the Foundation shall be managed and controlled by the Board of Directors (the “Board”) as appointed by City Council. There are five directors that serve for a term of three (3) years. The Bylaws will provide the duties and other matters relating to the board of directors. The Board shall exercise all the powers of the Foundation. Section 2.Meeting of Directors: The directors may hold their meetings at such place or places as the Board may from time to time determine; provided, however, in the absence of any such determination by the Board, the meeting shall be held at the principal office of the Foundation as specified in Article II of these Bylaws. Section 3.Annual Meeting: The last meeting of the Foundation's fiscal year, December 31st _____________________________ Bylaws of the CoppellEconomicDevelopment FoundationTM109486 Page | 1 of each year, shall be designated as the Annual Meeting. It will be held at a time and place designated by the Board. Section 4.Quorum: A majority ofthe directors shall constitute a quorum for the conduct of the official business of the Foundation. The affirmative vote of the directors present at a meeting at which a quorum is in attendance shall constitute the Board action, unless the act of a greater number is required by the law. Section 5.Conduct ofBusiness: a.At the meetings of the Board, matters pertaining to the business of the Foundation shall be considered in accordance with rules of procedure as prescribed by the Board or the law. b.At all meetings of the Board, the president shall preside, and in the absence of the president, the vice president shall exercise the powers of the president. c.The secretary of the corporation shall act as secretary of all meetings of the Board, but in absence of the secretary, the presiding officer may appoint any person to act as secretary of the meeting. Section 6.Compensation of Directors: Directors shall not receive a salary or any other compensation for their service as directors. However, directors may be reimbursed for their actual and reasonable expense incurred in the performance of their duties. All expenses will be approved by a majority of the Board. Section7.GeneralPowers a.Take, accept, hold, manage, and acquire by bequest, devise, gift or purchase donations of monies and any property, real, personal or mixed, whether tangible or intangible; b.Transfer and convey, whether by grant, gift, donation, or sale, any such funds or property to or for the benefit of the City of Coppell,Texas; c.Do any and all acts and things, and to exercise any and all powers conferred upon corporations formed under the Texas law, provided such powers, acts and things are not inconsistent with or prohibited by the purpose of the Foundation, the Certificate of Formation, these Bylaws of the Foundation and State law. d.Act as an independent foundation for the City of Coppell, Texas for the purpose of developing land that the City of Coppelldesires to be developed _____________________________ Bylaws of the CoppellEconomicDevelopment FoundationTM109486 Page | 2 pursuant to TEX. LOC. GOV’T CODE §272.00l(b)(4), as amended. e.Undertake the same types of projects authorized as permitted by State law. ARTICLEV OFFICERS Section1.Titles and Termsof Office: a.The officers of the Foundation shall be a president, a vice president, and a secretary and a treasurer, and such officers as the Board may from time to time elect or appoint. One person may hold more than one office, except that the president shall not hold the office of vice president or secretary. Terms of officeshall be on (1) year, ending December 31 with the right of an officer to be reelected. b.All officers shall be elected by and be subject to removal from office at any time, by a vote of a majority of the entire Board. c.A vacancy in the office of any officer shall be filled for the remaining term by a vote of a majority of the entire Board. Section 2. President:The President shall be the presiding officer of theBoard with the following authority: a.Shall preside over all meetings of the Board. b.Shall vote on all matters coming before the Board. c.Shall have the authority, upon notice to the members of the Board, to call a Special Meeting of the board when in his or her judgment such a meeting is required. d.Shall have the authority to appoint, with Board approval, standing committees to aid and assist the Board in its business undertaking or other matters incidental to the operation and functions of the Board. Section 3.Vice President: The vice president shall have such powers and duties as may be prescribed by the Board and shall exercise the powers of the president during that officer's absence or inability to act. Any action taken by the vice president in the performance of the dutiesof the _____________________________ Bylaws of the CoppellEconomicDevelopment FoundationTM109486 Page | 3 president shall be presumptive evidence of the president's absence or inability to act at the time such action was taken. Section 4.The Secretary: The secretary shall keep the minutes of all meetings of the Board in books provided for that purpose, shall give and serve all notices, may sign with the president in the name of the Foundation, and/or attest the signature to all instruments of the Foundation; shall have charge of the corporate books, records, documents and instruments, except the papers as the Board may direct, all of which shall at all reasonable times be open to public inspection upon application at the office of the Foundation during business hours; and shall in general perform all duties incident to the office of the secretary subject to the control of the Board. Section 5.Election of Officers: The president, vice president, and secretary/treasurer shall be elected from among the members of theBoard. Section 6. Compensation: Officers who are members of the Board shall not receive any salary or compensation for their services, except that they may be reimbursed for their actual and reasonable expenses incurred in the performance of their duties hereunder. Other officers, who are notmembers oftheBoard,maybecompensatedasdirectedbytheBoard. Section 7.Personnel: The Foundation may establish full-time and/or part-time personnel Section 8. Contracts for Service: The Foundation may contract with any qualified and appropriate person, association, corporation or governmental entity to perform and discharge designated task which will aid or assist the board in the performance of its duties. However, no such contract shall ever be approved or entered into which seeks or attempts to divest the Board of its discretion and policy-making functions in discharging the duties herein above set forth in this section. ARTICLE VI FUNCTIONAL FOUNDATION DUTIES AND REQUIREMENTS Section 1.Annual Corporate Budget: The Foundation will prepare an annual budget byJuly 1ofeachyearfortheensuingfiscalyear. Section 2.Books, Records, Audits: The Foundation shall keep and properly maintain, in accordance with generally accepted accounting principles, complete books, records, accounts, and financial statements pertaining to its corporate funds, activities, andaffairs. Section 3.Deposit of Foundation Funds: All funds shall be deposited in a local financial institution as determined by the Board of Directors. Such funds may be expended for the purpose permitted in the Certificate of Formationand these Bylaws. Section 4.Expenditures of Foundation Money: Will be by majority vote of the Board of _____________________________ Bylaws of the CoppellEconomicDevelopment FoundationTM109486 Page | 4 Directors as provided in these Bylaws. Section 5.Conflicts of Interest: A Board member or officer of the Foundation may not lend money to or borrow money from the Foundation or otherwise transact business with the Foundation. All directors and officers shall at all times comply with all applicable State conflicts of interest laws. Section 6.Gifts: The Board may accept, on behalf of the Foundation, any contribution, gift, bequest, or devise for the general purposes or for any special purposes of the Foundation. ARTICLE VII MISCELLANEOUS st Section 1.Fiscal Year: The fiscal year of the Foundation shall be January 1through st December31. Section2.Seal: The seal of the Foundation shall be determined by the Board. Section 3.Resignation: Any director or officer may resign at any time. Such resignation shall be made in writing and shall take effect at the time specified therein; or, if no time is specified, at the time of its receipt by the President or Secretary. The acceptance of the resignation shall not be necessary to make it effective, unless expressly so provided in the resignation. Section 4.Indemnification of Directors, Officers and Employees: a.The Foundation shall indemnify a person who was, is or has been threatened to be made a defendant or respondent in a proceeding because the person is or was aBoard member, officer, employee, or agent, but only if the determination to indemnify is made in accordance with the provision of Article 1396-2.22A of the Texas Civil Statutes, asamended. b.The Foundation shall indemnify each and every member of the Board, its officers, its employees, it agents, to the fullest extent permitted by law and not otherwise covered by insurance, against any and any actions or omissions that mayariseoutofthefunctionsandactivitiesoftheFoundation. c. The Foundation may purchase and maintain insurance on behalf of any Board member, officer, employee or agent of the Foundation, or on behalf of any personnel serving at the request of the Foundation as a Board member, officer, employee, or agent of another corporation, partnership, joint venture, or other enterprise, against any liability asserted against that person and incurred by that person in any such capacity or arising out of any such status with regard to the Foundation, whether or not the Foundation has the power to indemnify that person against liability for any of thoseacts. _____________________________ Bylaws of the CoppellEconomicDevelopment FoundationTM109486 Page | 5 ARTICLE VIII EFFECTIVE DATE; AMENDMENTS Section 1. Effective Date:These Bylaws shall become effective upon adoption bytheBoard. Section 2.Amendments to the Articles of Incorporationand Bylaws:The Articles of Incorporationand the Bylaws may be amended or repealed and amended certificate of formation and bylaws may be adopted by an affirmative vote of three (3) Board members present at any regular meeting or at any special meeting. Adopted the ____ day of ______, 2019 __________________________________ Director _________________________________________ Director _________________________________________ Director _____________________________ Bylaws of the CoppellEconomicDevelopment FoundationTM109486 Page |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BK- 0EB( T$@$?-% B* 5E?@ $@( @-G-55$%( /*G+C-@B5" F+CC$%( /% B +'<2* B!4 P+@/5 $%- $.$E,$I,- E@ BK- D-/ OE?KB 0$C-%$ P+@/ L*% BKE5 1+%GK$5-" $%&'"()"$(**!++,"-!. / 0%1&!2"(1"345467#5 !"# 8 /&!0"$(1&%19!2":67#3;<=<#> >! ))'A"B(22"@C !%(@4 >11%*.$, %-G*CC-@/-/" L( +'<B(@4 >1 ! %@ 3+"'$%!&'L(I"#@2"@! $%&'"()"$(**!++,"-!. / 0%1&!2"(1"345467#5 !"6 MEMORANDUM To:Mayor and City Council From:Danny Barton, Chief of Police Date:July23, 2019 Reference: Consider approvalof a Buy Board contract with Axonin the amount of $728,338.00, from existing funds, for the purchase of an enterprise-wide video recording and management platform and authorizing the City Manager to sign any necessary documents. Introduction: The Police Department is requesting the purchase of newvideo recording and management tools by Axon to replace ourexisting L-3 Mobile Vision in-car and body-worn videorecording and management system.The L-3 system is quickly reaching apoint where the body-worn cameras are beginning to fail,and the in-car systems are approaching their functional end-of-life. TheL-3 video product line was recently sold by its parent company, making it more difficult to maintain product, software, and technical support.It is critical for the department to havevideo recordings for criminal justice purposes to document traffic stops, use of force incidents, arrests, and disturbances. Video recordings ensureprofessional accountability for our officers and facilitate a trusting bond with the public. There is a widely-held public expectation to see the video following critical incidents, especially deadly force encounters. Having videos of traffic stops and other public encounters is no longer a “nice to have” luxury, it is now part of the fabric of American law enforcement. The best solution currently on the market is an enterprise-wide video recording and management platform made by Axon. The high level of technical capabilityand software functionality of the Axon products integrate vehicle and body-worn cameras into a single platform.Unlimited cloud-based storage is an integral part of this package. Analysis:This purchase wouldresult in greater efficiency forgathering and submitting evidence. Axon has a portal for citizensto send video directly to theircloud-based storage, eliminating both an intake and download process for field personnel. The Axon system is usedby other agencies in Dallas County.Itis compatible with the case filing system used by the Dallas District Attorney’s Officemaking it more efficient and time-effective for detectives filingcriminal cases with the DA. The Axon system also expedites other areas that are time and labor intensive for CPD personnel including providing hard-copy media for open records requests, Michael Morton viewings, and courtroom testimony. Fiscal Impact:The total cost of this purchase is $728,338.00 over a five-year periodby utilizing existing money in the Red Light Camera fund. This request is not part of budgeted funds but falls within the legal parameters surrounding usage of redlight camera funds, most particularly traffic enforcement. The Axon system would be utilized in all Patrol vehicles, all Traffic vehicles, and on all Traffic motorcycles. Legal Review: Agenda item was reviewed byCity Attorney Robert Hager. Recommendation: The Police Department recommends approval of City Council approval for Coppell to purchase an enterprise-level video system from Axon using a Buy Board contract in the amount of $728,338.00 and authorizing the City Manager to sign any purchasing agreements. 1 Coppell Police Dept -TX AXON SALES REPRESENTATIVE Danny Thielen (480) 434-8810 dthielen@axon.com ISSUED 6/21/2019 Q-213805-43637.911DT 1 Q-213805-43637.911DT Issued: 06/21/2019 Quote Expiration: 07/15/2019 Axon Enterprise, Inc. Account Number: 112511 17800 N 85th St. Scottsdale, Arizona 85255 Payment Terms: Net 30 United States Delivery Method: Fedex -Ground Phone: (800) 978-2737 SALES REPRESENTATIVE Danny Thielen SHIPTOBILL TO Phone: (480) 434-8810 Email: dthielen@axon.com Anthony MaurerCoppell Police Dept -TX Fax: (480) 502-6270 Coppell Police Dept -TX130 Town Center Blvd 130 Town Center Blvd Coppell, TX 75019 PRIMARY CONTACT US Coppell, TX 75019 Anthony Maurer US Phone: (972) 304-3563 Email: amaurer@coppelltx.gov Year 1 -Unlimited Plus (Est. Ship Date 7/1/2019) List Unit ItemDescriptionQuantityNet Unit PriceTotal (USD) Price Axon Plans & Packages TASER ASSURANCE PLAN AXON FLEX ANNUAL 850545348.00 348.001,740.00 PAYMENT EVIDENCE.COM INCLUDED STORAGE (GB)-5 851142,8000.00 0.000.00 YEAR CONTRACT 80022PRO EVIDENCE.COM LICENSE: YEAR 1 PAYMENT5468.00 0.000.00 85110EVIDENCE.COM INCLUDED STORAGE1500.00 0.000.00 AXON AUTO TAGGING SERVICE: ANNUAL 8510070180.00 180.0012,600.00 PAYMENT Hardware WALL MOUNT BRACKET, ASSY, EVIDENCE.COM 70033942.00 42.00378.00 DOCK 11528FLEX 2 CAMERA, (ONLINE)5449.00 449.002,245.00 5 YEAR TASER ASSURANCE PLAN AXON FLEX 2 8010650.00 0.000.00 CAMERA 5 YEAR TASER ASSURANCE PLAN AXON FLEX 2 8011550.00 0.000.00 CONTROLLER 11532FLEX 2 CONTROLLER5250.00 250.001,250.00 11509BELT CLIP, RAPIDLOCK50.00 0.000.00 11534USB SYNC CABLE, FLEX 250.00 0.000.00 11545COLLAR MOUNT, FLEX 250.00 0.000.00 11546EPAULETTE MOUNT, FLEX 250.00 0.000.00 70112AXON SIGNAL UNIT5279.00 279.001,395.00 Q-213805-43637.911DT Protect Life. 2 Year 1 -Unlimited Plus (Est. Ship Date 7/1/2019) (Continued) List Unit ItemDescriptionQuantityNet Unit PriceTotal (USD) Price Hardware (Continued) AXON CAMERA ASSEMBLY, ONLINE, AXON BODY 7400170499.00 499.0034,930.00 2, BLK 74028WING CLIP MOUNT, AXON RAPIDLOCK1400.00 0.000.00 11553SYNC CABLE, USB A TO 2.5MM700.00 0.000.00 74008AXON DOCK, 6 BAY + CORE, AXON BODY 291,495.00 1,495.0013,455.00 74009AXON DOCK, SINGLE BAY + CORE, AXON BODY 213375.00 375.004,875.00 Other EVIDENCE.COM UNLIMITED PLUS DOCK TAP: 5 73460700.00 0.000.00 YEAR Evidence.com Unlimited Plus License Annual 73461701,068.00 0.000.00 Payment REDACTION ASSISTANT 51-150 SWORN AGENCY- 7349010.00 0.000.00 WIDE LICENSE: 5 YEAR REDACTION ASSISTANT 51-150 SWORN ANNUAL 73493114,400.00 8,882.008,882.00 PAYMENT 73410AXON AWARE PLUS V SERVICE LINE: 5 YEAR700.00 0.000.00 73413AXON AWARE PLUS ANNUAL PAYMENT70150.00 150.0010,500.00 Services 85144AXON STARTER12,750.00 2,750.002,750.00 Subtotal 95,000.00 Estimated Shipping 0.00 Estimated Tax 0.00 Total 95,000.00 Spares List Unit ItemDescriptionQuantityNet Unit PriceTotal (USD) Price Hardware AXON CAMERA ASSEMBLY, ONLINE, AXON BODY 7400140.00 0.000.00 2, BLK 74028WING CLIP MOUNT, AXON RAPIDLOCK80.00 0.000.00 11553SYNC CABLE, USB A TO 2.5MM40.00 0.000.00 Subtotal 0.00 Estimated Tax 0.00 Total 0.00 Year 1 -AB3 Delivery List Unit ItemDescriptionQuantityNet Unit PriceTotal (USD) Price Hardware 73200AXON BODY 3 -NA0170699.00 0.000.00 Q-213805-43637.911DT Protect Life. 3 Year 1 -AB3 Delivery (Continued) List Unit ItemDescriptionQuantityNet Unit PriceTotal (USD) Price Hardware (Continued) 5 Year Technology Assurance Plan Warranty AB3 73253700.00 0.000.00 Camera 74210AXON BODY 3 -8 BAY DOCK81,495.00 0.000.00 5 Year Technology Assurance Plan Warranty AB3 7325590.00 0.000.00 Dock 8 Bay 74028WING CLIP MOUNT, AXON RAPIDLOCK700.00 0.000.00 11508MOLLE MOUNT, DOUBLE, AXON RAPIDLOCK700.00 0.000.00 11553SYNC CABLE, USB A TO 2.5MM700.00 0.000.00 73200AXON BODY 3 -NA014699.00 0.000.00 74028WING CLIP MOUNT, AXON RAPIDLOCK40.00 0.000.00 11508MOLLE MOUNT, DOUBLE, AXON RAPIDLOCK40.00 0.000.00 11553SYNC CABLE, USB A TO 2.5MM40.00 0.000.00 5 Year Technology Assurance Plan Warranty AB3 7325340.00 0.000.00 Camera 74211AXON BODY 3 -1 BAY DOCK13200.00 0.000.00 5 Year Technology Assurance Plan Warranty AB3 73257130.00 0.000.00 Dock 1 Bay Other 71019NORTH AMERICA POWER CORD80.00 0.000.00 71019NORTH AMERICA POWER CORD1310.00 0.000.00 Subtotal 0.00 Estimated Tax 0.00 Total 0.00 Year 1 -Fleet Unlimited (Est. Ship Date 1/1/2020) List Unit ItemDescriptionQuantityNet Unit PriceTotal (USD) Price Axon Plans & Packages 80156FLEET 2 UNLIMITED PACKAGE: YEAR 1 PAYMENT17774.00 774.0013,158.00 85739FLEET EVIDENCE.COM STORAGE, UNLIMITED170.00 0.000.00 Hardware 71088AXON FLEET 2 KIT170.00 0.000.00 801925 YEAR TAP, FLEET 2 KIT170.00 0.000.00 74110CABLE, CAT6 ETHERNET 25 FT, FLEET170.00 0.000.00 80179FLEET 2 TAP TRUE-UP PAYMENT17348.00 348.005,916.00 Other No RouterNo Router (Declined)170.00 0.000.00 No Custom No Custom Triggers (Declined)10.00 0.000.00 Triggers Q-213805-43637.911DT Protect Life. 4 Year 1 -Fleet Unlimited (Est. Ship Date 1/1/2020) (Continued) List Unit ItemDescriptionQuantityNet Unit PriceTotal (USD) Price Services TRAIN INSTALLER OR INSTALL FACILITY, 2 DAYS 8013116,000.00 6,000.006,000.00 ONSITE, PER SITE Subtotal 25,074.00 Estimated Tax 0.00 Total 25,074.00 Year 2 -Unlimited Plus List Unit ItemDescriptionQuantityNet Unit PriceTotal (USD) Price Axon Plans & Packages TASER ASSURANCE PLAN AXON FLEX ANNUAL 850545348.00 348.001,740.00 PAYMENT 80023PRO EVIDENCE.COM LICENSE: YEAR 2 PAYMENT5468.00 0.000.00 85110EVIDENCE.COM INCLUDED STORAGE1500.00 0.000.00 AXON AUTO TAGGING SERVICE: ANNUAL 8510070180.00 180.0012,600.00 PAYMENT Other Evidence.com Unlimited Plus License Annual 73461701,068.00 1,068.0074,760.00 Payment REDACTION ASSISTANT 51-150 SWORN ANNUAL 73493114,400.00 15,650.0015,650.00 PAYMENT 73413AXON AWARE PLUS ANNUAL PAYMENT70300.00 300.0021,000.00 Subtotal 125,750.00 Estimated Tax 0.00 Total 125,750.00 Year 2 -Fleet Unlimited List Unit ItemDescriptionQuantityNet Unit PriceTotal (USD) Price Axon Plans & Packages 80157FLEET 2 UNLIMITED PACKAGE: YEAR 2 PAYMENT171,548.00 1,548.0026,316.00 85739FLEET EVIDENCE.COM STORAGE, UNLIMITED170.00 0.000.00 Subtotal 26,316.00 Estimated Tax 0.00 Total 26,316.00 Q-213805-43637.911DT Protect Life. 5 Year 3 -Unlimited Plus List Unit ItemDescriptionQuantityNet Unit PriceTotal (USD) Price Axon Plans & Packages TASER ASSURANCE PLAN AXON FLEX ANNUAL 850545348.00 348.001,740.00 PAYMENT 80024PRO EVIDENCE.COM LICENSE: YEAR 3 PAYMENT5468.00 0.000.00 85110EVIDENCE.COM INCLUDED STORAGE1500.00 0.000.00 AXON AUTO TAGGING SERVICE: ANNUAL 8510070180.00 180.0012,600.00 PAYMENT Other Evidence.com Unlimited Plus License Annual 73461701,068.00 1,068.0074,760.00 Payment REDACTION ASSISTANT 51-150 SWORN ANNUAL 73493114,400.00 15,650.0015,650.00 PAYMENT 73413AXON AWARE PLUS ANNUAL PAYMENT70300.00 300.0021,000.00 Subtotal 125,750.00 Estimated Tax 0.00 Total 125,750.00 Year 3 -Fleet Unlimited List Unit ItemDescriptionQuantityNet Unit PriceTotal (USD) Price Axon Plans & Packages 80158FLEET 2 UNLIMITED PACKAGE: YEAR 3 PAYMENT171,548.00 1,548.0026,316.00 85739FLEET EVIDENCE.COM STORAGE, UNLIMITED170.00 0.000.00 Subtotal 26,316.00 Estimated Tax 0.00 Total 26,316.00 Year 4 -Unlimited Plus List Unit ItemDescriptionQuantityNet Unit PriceTotal (USD) Price Axon Plans & Packages TASER ASSURANCE PLAN AXON FLEX ANNUAL 850545348.00 348.001,740.00 PAYMENT 80025PRO EVIDENCE.COM LICENSE: YEAR 4 PAYMENT5468.00 0.000.00 85110EVIDENCE.COM INCLUDED STORAGE1500.00 0.000.00 AXON AUTO TAGGING SERVICE: ANNUAL 8510070180.00 180.0012,600.00 PAYMENT Q-213805-43637.911DT Protect Life. 6 Year 4 -Unlimited Plus (Continued) List Unit ItemDescriptionQuantityNet Unit PriceTotal (USD) Price Other Evidence.com Unlimited Plus License Annual 73461701,068.00 1,068.0074,760.00 Payment REDACTION ASSISTANT 51-150 SWORN ANNUAL 73493114,400.00 15,650.0015,650.00 PAYMENT 73413AXON AWARE PLUS ANNUAL PAYMENT70300.00 300.0021,000.00 Subtotal 125,750.00 Estimated Tax 0.00 Total 125,750.00 Year 4 -Fleet Unlimited List Unit ItemDescriptionQuantityNet Unit PriceTotal (USD) Price Axon Plans & Packages 80159FLEET 2 UNLIMITED PACKAGE: YEAR 4 PAYMENT171,548.00 1,548.0026,316.00 85739FLEET EVIDENCE.COM STORAGE, UNLIMITED170.00 0.000.00 Subtotal 26,316.00 Estimated Tax 0.00 Total 26,316.00 Year 5 -Unlimited Plus List Unit ItemDescriptionQuantityNet Unit PriceTotal (USD) Price Axon Plans & Packages TASER ASSURANCE PLAN AXON FLEX ANNUAL 850545348.00 348.001,740.00 PAYMENT 80026PRO EVIDENCE.COM LICENSE: YEAR 5 PAYMENT5468.00 0.000.00 85110EVIDENCE.COM INCLUDED STORAGE1500.00 0.000.00 AXON AUTO TAGGING SERVICE: ANNUAL 8510070180.00 180.0012,600.00 PAYMENT Other Evidence.com Unlimited Plus License Annual 73461701,068.00 1,068.0074,760.00 Payment REDACTION ASSISTANT 51-150 SWORN ANNUAL 73493114,400.00 15,650.0015,650.00 PAYMENT 73413AXON AWARE PLUS ANNUAL PAYMENT70300.00 300.0021,000.00 Subtotal 125,750.00 Estimated Tax 0.00 Total 125,750.00 Q-213805-43637.911DT Protect Life. 7 Year 5 -Fleet Unlimited List Unit ItemDescriptionQuantityNet Unit PriceTotal (USD) Price Axon Plans & Packages 80160FLEET 2 UNLIMITED PACKAGE: YEAR 5 PAYMENT171,548.00 1,548.0026,316.00 85739FLEET EVIDENCE.COM STORAGE, UNLIMITED170.00 0.000.00 Subtotal 26,316.00 Estimated Tax 0.00 Total 26,316.00 Grand Total728,338.00 Q-213805-43637.911DT Protect Life. 8 Discounts (USD) Quote Expiration: 07/15/2019 881,732.00 List Amount 153,394.00 Discounts 728,338.00 Total *Total excludes applicable taxes Summary ofPayments PaymentAmount (USD) Year 1 -Unlimited Plus (Est. Ship Date 95,000.00 7/1/2019) Spares0.00 Year 1 -AB3 Delivery0.00 Year 1 -Fleet Unlimited (Est. Ship Date 25,074.00 1/1/2020) Year 2 -Unlimited Plus125,750.00 Year 2 -Fleet Unlimited26,316.00 Year 3 -Unlimited Plus125,750.00 Year 3 -Fleet Unlimited26,316.00 Year 4 -Unlimited Plus125,750.00 Year 4 -Fleet Unlimited26,316.00 Q-213805-43637.911DT Protect Life. 9 Summary ofPayments (Continued) PaymentAmount (USD) Year 5 -Unlimited Plus125,750.00 Year 5 -Fleet Unlimited26,316.00 728,338.00 GrandTotal Q-213805-43637.911DT Protect Life. 10 STATEMENT OF WORK & CONFIGURATION DOCUMENT Axon Fleet In-Car Recording Platform This document details a proposed systemdesign Agency Created For:Coppell Police Dept -TXQuote:Q-213805-43637.911DT SoldBy: Danny Thielen DesignedBy: Evan Bates InstalledBy: Customer's Preferred Installer Target InstallDate: ΏЌ͵ЋЏ͵ЊБ vΏЋЊЌБЉЎΏЍЌЏЌА͵ВЊЊ5 ЊЊ VEHICLE OVERVIEW SITENAMECUSTOMERNAME HeadquartersCoppell Police Dept -TX Total ConfiguredVehicles Total Vehicles with thisConfiguration 17 Video CaptureSources AxonCamera Total CamerasDeployed 34 Axon Signal Unit(s) PerVehicle 1 Mobile Data Terminal PerVehicle SignalUnit Located In EachVehicle 1 Mobile Router PerVehicle Sierra Wireless MG90 1 In-CarRouter Off loadMechanism 4G LTE Cellular Evidence ManagementSystem BatteryBox Evidence.com SYSTEM CONFIGURATION DETAILS The following sections detail the configuration of the Axon Fleet In-Car System Vehicle Hardware 2Axon Fleet Cameras will be installed in each vehicle 2Axon Fleet Battery Boxes will be installed in each vehicle Vehicle Hardware 1Axon Signal Units will be installed in each vehicle Sierra Wireless MG90router will be installed in each vehicle 1 The battery box provides power to its connected camera for up to 4 hours allowing for video offload while Axon Battery Boxes the vehicle ignition state is OFF and the MDT is connected and available. When triggered, the Axon Signal Vehicle (ASV) device will activate the recording mechanism for all Signal Activation Methods configured Axon cameras within 30 feet of the vehicle. Mobile Data TerminalEach vehicle will be equipped with a Mobile Data Terminal provided by the customer. Operating System: Windows 7 or Windows 10 -x32 or x64 with the most current service packs and updates Hard Drive: Must have 25GB+ of free disk space RAM/Memory: Windows 7 -4GB or greater | Windows 10 -8GB or greater Ethernet Port: The system requires the MDT to have one dedicated and available Ethernet port reserved Mobile Data Terminal for an Ethernet cable from router. The Ethernet port can be located on an electronic and stationary mobile Requirements docking station. If a docking station is used, it is the preferred location for the Ethernet port. Wi-Fi Card: The system requires an 802.11n compatible Wi-Fi card using 5Ghz band. USB Ports: If the computer is assigned to the officer and does not remain with the vehicle, then the number dongles ordered should equal the number of officers or the number of computers assigned. At least one dedicated and available USB 2.0 port for the Fleet USB dongle USB Port on MDT or Dock. vΏЋЊЌБЉЎΏЍЌЏЌА͵ВЊЊ5 ЊЋ If the customer has a MiFi hotspot, embedded cellular, or USB 4G, then the customer must purchase a Cradlepointrouter with an external antenna and Cradlecare. For agencies that use NetMotionMobility, Axon traffic must be passed through; such that it does not use the Mobility VPN tunnel. Customer must provide IT and / or Admin resources at time of installation Additional to ensure data routing if functional for Axon Fleet operation. Considerations In the event an Agency is unable to support the IT requirements associated with the installation, Axon reserves the right to charge the Agency for additional time associated with on-site work completed by an Axon Employee. Customer will provide the following router for allvehicles:Sierra Wireless MG90 Hardware Provisioning The customer will provide a MDT for eachvehicle In-Car Network Considerations Sierra Wireless MG90 will create a dedicated 5Ghz WiFi network within each vehicle. Thisnetwork will NetworkRequirements join the Axon Fleet cameras and Mobile Data Terminaltogether. IPAddressingTotal IPsRequired 34 Axon FleetCameras NetworkAddressing 17 Mobile DataTerminal68 17 Sierra Wireless MG90 HardwareProvisioningCustomer to provide all IP addressing and applicable networkinformation Network ConsiderationAgreement Customer acknowledges the minimum requirements for the network to support this Statement of Work. All Axon employees performing services under this SOW are CJIScertified. Network Consideration If the network provided by Customer does not meet the minimum requirements, or in the event of a Agreement requested change in scope of the project, a Change Order will be required and additional fees may apply. Additional fees would also apply if Axon is required to extend the installation time for reasons caused by the customer or the customer network accessibility. vΏЋЊЌБЉЎΏЍЌЏЌА͵ВЊЊ5 ЊЌ Professional Services & Training Axonwill assign a Project Manager that will provide the expertise to execute a successful Fleet camera deployment and implementation. The Project Manager will have knowledge and experience Project Managementwith all phases of the project management lifecycle and with all application modules being implemented. He/she will work closely with the customer's project manager and project teammembers and will be responsible for completing the tasks required to meet all contract deliverables. Customer's Preferred Installer will be performing the installation of all Axon Fleet vehicle hardware. -car system hardware and wiring is subject to additional fees. Axon provides basic Fleet operation overview to the customer lead and/or Admin at the time of install. Clip vs Rip installation removal: o It is necessary to differentiate between the type of equipment removal to be provided by Axon. Standard Fleet Installation includes hardware removal in a fashion considered Vehicle Installation panels, removing all wiring and parts from the old system.In the case Axon removes the hardware Axon is not responsible for the surplus of hardware or any devices that may have been physically integrated with the removed system.In some situations, radar systems are integrated with the in-car video system and have a cable that connects to the system, if Axon removes the old in car system then Axon is not responsible for the radar system as part of the removal. o ProLogicdirectly. The Rip would be similar to a complete and full removal, which is more common when they retire a vehicle from service. Axon Signal Units have multiple trigger configuration options. Any trigger configurations that include a An Axon representative has discussed with the Agency the standard triggers of the Fleet System. Custom Trigger Those standard triggers include light-bar activation, speed, crash and gun-locks. The light-bar must Installation have a controller to allow Axon to interface for the desired position, gun-locks must be installed with hardware and time for installation, typically requiring the door may need to be taken apart for the installation. End-user go-live training provides individual device set up and configuration assistance, training on Trainingdevice use, Evidence.com and AXON View XL. End-user go-live training and support is not included in the installation fee scope. vΏЋЊЌБЉЎΏЍЌЏЌА͵ВЊЊ5 ЊЍ 4G / Cellular Offload Considerations The Sierra Wireless MG90 will be the connection which allows 4G upload of recorded video The customer will ensure that their cellular contract does not allow for data throttling, or service denial, once Network Considerations a set data threshold is met. Throttling or denial of service will negatively affect Fleet upload capabilities. The MDT's 4G connection will facilitate the upload of recorded video content. Hardware Provisioning The customer will provide all 4G sim cards as required by their mobile provider. vΏЋЊЌБЉЎΏЍЌЏЌА͵ВЊЊ5 ЊЎ Notes TX BuyBoard 568-18 used for pricing and purchasing justification. Sales Terms and Conditions nd Purchasing Agreement (posted at www.axon.com/legal/sales-terms-and-conditions), as well as the attached Statement of Work (SOW) for Axon Fleet and/or Axon Interview Room purchase, if applicable.Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions. By signing below, you represent that you are lawfully able to enter into contracts. If you are signing on behalfof an entity (including but not limited to the company, municipality, or government agency for whom you work), you represent to Axon that you have legalauthority to bind that entity. If you do not have this authority, please do not sign this Quote. CustSIG Signature:Date:CustDate CustName Name (Print):Title:CustTitle PO# (Or write CustPo N/A): Please sign and email to Danny Thielen at dthielen@axon.com or fax to (480) 502-6270 Thank you for being a valued Axon customer. For your convenience on your next order, please check out our online store buy.axon.com Quote: Q-213805-43637.911DT Axon Enterprise, Inc. All rights reserved. Q-213805-43637.911DT Protect Life. 16 DocuSign Envelope ID: 9F1333A3-677C-4A5E-83C1-1F2A52EE3EE9 Master Services and Purchasing Agreement This Master Services and Purchasing Agreement (Agreement) is between Axon Enterprise, Inc., a Delaware corporation (Axon), and the agency on the quote (Agency). This Agreement is effective as of the later of the (a) last signature date on this Agreement, or (b) signature date on the quote (Effective Date). Party Parties This Agreement purchase and use of the Axon products and services detailed in the Quote Appendix (Quote). The Parties therefore agree as follows: 1Term. This Agreement begins on the Effective Date and continues until terminated pursuant to this Agreement (Term). Agency may renew this Agreement for an additional 5 years upon execution of a new quote. New products and services may require additional terms. Axon will not authorize services until Axon receives a signed Quote or accepts a purchase order, whichever is first. 2Definitions. Axon Evidence means Evidence.com and other software, maintenance, and storage provided by Axon for use with Axon Evidence. This excludes third-party applications and my.evidence.com. means all hardware, software, cloud-based services, and software maintenance releases and updates provided by Axon under this Agreement. means an offer to sell and is only valid for products and services on the quote at the specified prices. Any terms within purchase order in response to a Quote will be void. Orders are subject to prior credit approval. Changes in the deployment estimated ship date may change charges in the Quote. Shipping dates are estimates only. Axon is not responsible for typographical errors in any offer by Axon and Axon reserves the right to cancel any orders resulting from such errors. means all services provided by Axon pursuant to this Agreement. 3Payment. Axon invoices upon shipment. Payment is due net 30 days from the invoice date. Payment obligations are non-cancelable. Agency will pay invoices without setoff, deduction, or withholding. If Axon sends a past due account to collections, Agency is 4Taxes. Agency is responsible for sales and other taxes associated with the order, unless Agency provides Axon a valid tax exemption certificate. 5Shipping. Axon may make partial shipments and ship Products from multiple locations. All shipments are FOB shipping point via common carrier. Title and risk of loss pass to Agency upon Agency is responsible for any shipping charges on the Quote. 6Returns. All sales are final. Axon does not allow refunds or exchanges, except warranty returns or as provided by state or federal law. 7Warranty. 7.1 Hardware Limited Warranty. Axon warrants its law enforcement hardware is free from defects in workmanship and materials for 1 year from the date of receipt, except for Signal Sidearm, which Axon warrants for 30 months from the date of receipt. Axon warrants its accessories for 90-days from date of receipt. Expended CEW cartridges are deemed to have operated properly. Extended warranties run from expiration of the 1-year hardware limited warranty through the extended warranty term. Non-Axon manufactured products are warranty. Agency should contact the manufacturer for support of non-Axon manufactured products. 7.2 Claims. If Axon receives a valid warranty claim for an Axon manufactured product during the warranty term, Page 1 of 26 DocuSign Envelope ID: 9F1333A3-677C-4A5E-83C1-1F2A52EE3EE9 Master Services and Purchasing Agreement Axon responsibility is to repair or replace the product with the same or like product, at Axon A replacement product will be new or like new and have the remaining warranty of the original product or 90 days from the date of repair or replacement, whichever is longer. When Agency exchanges a product or part, the replacement item For support and warranty service visit www.axon.com/support. Before delivering a product for service, Agency must upload product data to Axon Evidence or download it and retain a copy. Axon is not responsible for any loss of software, data, or other information contained on the storage media or any part of the product. 7.3 Limitations. excludes damage related to: (a) failure to follow Product use instructions; (b) Products used with products not manufactured or recommended by Axon; (c) abuse, misuse, intentional, or deliberate damage to the Product; (d) force majeure; (e) Products repaired or modified by persons other than Axon without ; or (f) Products with a defaced or removed serial number. 7.3.1 To the extent permitted by law, the warranties and remedies set forth above are exclusive and Axon disclaims all other warranties, remedies, and conditions, whether oral, written, statutory, or implied, as permitted by applicable law. If statutory or implied warranties cannot be lawfully disclaimed, then all such warranties are limited to the duration of the express warranty described above and limited by the other provisions contained in this Agreement. 7.3.2 Axon Party for any loss or damage resulting from any claim, demand, or action arising out of or relating to any Axon Product will not exceed the purchase price paid to Axon for the Product or if for Services, the amount paid for such Services over the 12 months preceding the claim. Neither Party will be liable for direct, special, indirect, incidental, exemplary, punitive or consequential damages, however caused, whether for breach of warranty, breach of contract, negligence, strict liability, tort or any other legal theory. 8Product Warnings. See www.axon.com/legal for the most current Axon product warnings. 9Design Changes. Axon may make design changes to any Axon product or service without notifying Agency or making the same change to products and services previously purchased by Agency. 10Insurance. Axon will maintain General Liability, Compensation, and Automobile Liability insurance. Upon request, Axon will supply certificates of insurance. 11Indemnification. Axon will indemnify Agencyofficers, directors, and employees (Agency Indemnitees) from and against all claims, demands, losses, liabilities, reasonable costs and expenses arising out of a third party claim against an Agency Indemnitee resulting from any negligent act, error or omission, or willful misconduct by Axon under this Agreement, except to the extent of negligent acts, omissions or willful misconduct by Agency or claims under workers compensation. 12IP Rights. Axon owns and reserves all right, title, and interest in Axon products and services, related software, and suggestions to Axon. Axon has and claims proprietary rights in the hardware, firmware, software, and integration of ancillary materials, knowledge, and designs constituting Axon products and services. Agency will not directly or indirectly cause any Axon proprietary rights to be violated. 13IP Indemnification. Axon will indemnify Agency Indemnitees from and against all claims, damages, losses, liabilities, reasonable costs and expenses arising out of or relating to any third-party claim alleging that use of Axon Products or services as permitted under this Agreement infringes or misappropriates the intellectual property rights of a third party. Agency must provide Axon with prompt written notice of such a claim, tender to Axon the defense or settlement of such a claim at s expense, and cooperate fully with Axon in the defense or settlement of such a claim. Page 2 of 26 DocuSign Envelope ID: 9F1333A3-677C-4A5E-83C1-1F2A52EE3EE9 Master Services and Purchasing Agreement Axon has no liability to Agency or any third party to the extent any alleged infringement or infringement claim is based upon: (a) modification of Axon Evidence by Agency or any third party not approved by Axon; (b) use of Axon Evidence in connection or in combination with hardware or services not approved or recommended by Axon; (c) use of Axon Evidence other than as permitted under this Agreement; or (d) use of other than the most current release or version of any software provided by Axon as part of or in connection with Axon Evidence. 14Agency Responsibilities. Agency is responsible for (a) its use of Axon Products; (b) breach of this Agreement or violation of applicable law by Agency or any Agency end user; and (c) a dispute between Agency and a third party over Agency use of Axon Products. 15Termination. 15.1 For Breach. A Party may terminate this Agreement for cause if it provides 30 days written notice of the breach to the other Party, and the breach remains uncured at the end of 30 days. If Agency terminates this material breach, Axon will refund prepaid amounts on a prorated basis based on the date of notice of termination. 15.2 By Agency. Agency is obligated to pay the fees under this Agreement. If sufficient funds are not appropriated or otherwise legally available to pay the fees, Agency may terminate this Agreement. Agency will deliver notice of termination under this section as soon as reasonably practicable. The date of such termination will be the date Axon receives notice from Agency. 15.3 Effect of Termination. Upon any termination of this Agreement, all Agency rights under this Agreement immediately terminate, and Agency remains responsible for all fees incurred prior to the date of termination. The following sections will survive termination: Payment, Warranty, Product Warnings, Indemnification, IP Rights, and Agency Responsibilities. If Agency purchases Products for less than the m suggested retail price (MSRP) and this Agreement terminates before the end of the Term, Axon will invoice Agency the difference between the MSRP for Products received and amount paid towards those Products. If terminating for non-appropriations, Agency may return Products to Axon within 30 days of termination. MSRP is the standalone price of the individual Product at time of sale. For bundled Products, MSRP includes the standalone price of all individual components. 16Confidentiality. Confidential Information means nonpublic information designated as confidential or, given the nature of the information or circumstances surrounding disclosure, should reasonably be understood to be confidential. Each Party will take reasonable measures to avoid disclosure, dissemination, or unauthorized use of Confidential Information. Unless Confidential Information during the Term and for 5-years thereafter. Axon pricing is Confidential Information and competition sensitive. If Agency is required by law to disclose Axon pricing, to the extent allowed by law, Agency will provide notice to Axon before disclosure. Axon may publicly announce information related to this Agreement. 17General. 17.1 Delays. Axon will use commercially reasonable efforts to deliver Products and services as soon as practicable. If delivery is interrupted due to causes beyond Axoncontrol, Axon may delay or terminate the delivery with reasonable notice. 17.2 Force Majeure. Neither Party will be liable for any delay or failure to perform under this Agreement due to a cause beyond the P, labor disputes, industrial disturbances, utility failures, earthquake, storms, elements of nature, blockages, embargoes, riots, acts or orders of government, terrorism, or war. 17.3 Independent Contractors. The Parties are independent contractors. Neither Party has authority to bind the other. This Agreement does not create a partnership, franchise, joint venture, agency, fiduciary, or employment relationship between the Parties. Page 3 of 26 DocuSign Envelope ID: 9F1333A3-677C-4A5E-83C1-1F2A52EE3EE9 Master Services and Purchasing Agreement 17.4 Third-Party Beneficiaries. There are no third-party beneficiaries under this Agreement. 17.5 Non-Discrimination. Neither Party nor its employees will discriminate against any person based on: race; religion; creed; color; sex; gender identity and expression; pregnancy; childbirth; breastfeeding; medical conditions related to pregnancy, childbirth, or breastfeeding; sexual orientation; marital status; age; national origin; ancestry; genetic information; disability; veteran status; or any class protected by local, state, or federal law. 17.6 Export Compliance. Each Party will comply with all import and export control laws and regulations. 17.7 Assignment. Neither Party may assign this Agreement without prior written consent. Axon may assign this Agreement, its rights, or obligations without consent: (a) to an affiliate or subsidiary; or (b) for purposes of financing, merger, acquisition, corporate reorganization, or sale of all or substantially all its assets. This Agreement is binding upon the Parties respective successors and assigns. 17.8 Waiver. No waiver or delay by either Party in exercising any right under this Agreement constitutes a waiver of that right. 17.9 Severability. If a court of competent jurisdiction holds any portion of this Agreement invalid or unenforceable, the remaining portions of this Agreement will remain in effect. 17.10 Governing Law. The laws of the state where Agency is physically located, without reference to conflict of law rules, govern this Agreement and any dispute arising from it. The United Nations Convention for the International Sale of Goods does not apply to this Agreement. 17.11 Notices. All notices must be in English. Notices posted on Axon Evidence site are effective upon posting. Notices by email are effective on the sent date of the email. Notices by personal delivery are effective immediately. Contact information for notices: Axon: Axon Enterprise, Inc. Agency: Attn: Contracts Attn: 17800 N. 85th Street Street Address Scottsdale, Arizona 85255 City, State, Zip contracts@axon.com Email 17.12 Entire Agreement. This Agreement, including the Appendices, Exhibits A through J, represent the entire agreement between the Parties. This Agreement supersedes all prior agreements or understandings, whether written or verbal, regarding the subject matter of this Agreement. This Agreement may only be modified or amended in a writing signed by the Parties. Each representative identified below declares that the representative is authorized to execute this Agreement as of the date of signature. Axon Enterprise, Inc. Signature: Name: Title: Page 4 of 26 DocuSign Envelope ID: 9F1333A3-677C-4A5E-83C1-1F2A52EE3EE9 Date: City Signature: Name: Title: Date: Page 5 of 26 DocuSign Envelope ID: 9F1333A3-677C-4A5E-83C1-1F2A52EE3EE9 Master Services and Purchasing Agreement Axon Evidence Terms of Use Appendix 1 Axon Evidence Subscription Term. The Axon Evidence subscription begins after shipment of the Axon body- worn cameras. If Axon ships the body-worn cameras in the first half of the month, the start date is the 1st of the following month. If Axon ships the body-worn cameras in the second half of the month, the start date is the 15th of the following month. For phased deployments, the start date begins on shipment of the first phase. For purchases solely of Axon Evidence subscriptions, the start date is the Effective Date. The Axon Evidence subscription term will end upon the completion of the Axon Evidence subscription as documented in the Quote (Axon Evidence Subscription Term). 2 Agency Content. means software, data, text, audio, video, images or any content Agency end users (a) run on Axon Evidence; (b) cause to interface with Axon Evidence; or (c) upload to Axon Evidence under Agency account or otherwise transfer, process, use or store in connection with Agency account. 3 Access Rights. Upon Axon granting Agency an Axon Evidence subscription, Agency may access and use Axon Evidence to store and manage Agency Content during the Axon Evidence Subscription Term. Agency may not exceed more end users than the Quote specifies. For Axon Evidence Lite, Agency may access and use Axon Evidence only to store and mange TASER CEW and TASER CAM data (TASER Data) during the Axon Evidence Subscription Term. Agency may upload non-TASER Data to Axon Evidence Light. 4 Agency Owns Agency Content. Agency controls and owns all right, title, and interest in Agency Content. Except as outlined herein, Axon obtains no interest in Agency Content, and Agency Content are not business records of Axon. Agency is solely responsible for uploading, sharing, managing, and deleting Agency Content. Axon will have limited access to Agency Content solely for providing and supporting Axon Evidence to Agency and Agency end users. 5 Security. Axon will implement commercially reasonable and appropriate measures to secure Agency Content against accidental or unlawful loss, access or disclosure. Axon will maintain a comprehensive information security program including logical, physical access, vulnerability, risk, and configuration management; incident monitoring and response; encryption of uploaded digital evidence; security education; and data protection. Axon agrees to the Federal Bureau of Investigation Criminal Justice Information Services Security Addendum. 6 Updates. For Android applications, including Axon View, Device Manager, and Capture, Axon will use reasonable efforts to support previous version of applications for 45 days. If Agency does not update their Android application to the most current version within 45 days of release, Axon may disable the application or force updates to the non-supported application. 7 Agency Responsibilities. Agency is responsible for (a) ensuring Agency users comply with this Agreement; (b) ensuring Agency owns Agency Content; (c) ensuring no Agency Content or Agency end users use of Agency Content or Axon Evidence violates this Agreement or applicable laws; and (d) maintaining necessary computer equipment and Internet connections for use of Axon Evidence. If Agency becomes aware of any Axon Evidence. Agency is also responsible for maintaining the security of end user names and passwords and taking steps to maintain appropriate security and access by end users to Agency Content. Login credentials are for Agency internal use only and Agency may not sell, transfer, or sublicense them to any other entity or person. Audit log tracking for video data is an automatic feature of Axon Evidence that details who accesses Agency Content. Agency may download the audit log at any time. Agency shall contact Axon immediately if an , or if account information is Page 6 of 26 DocuSign Envelope ID: 9F1333A3-677C-4A5E-83C1-1F2A52EE3EE9 Master Services and Purchasing Agreement lost or stolen. 8 Privacy. Axon will not disclose Agency Content or information about Agency except as compelled by a court or administrative body or required by law or regulation. If Axon receives a disclosure request for Agency Content, Axon will give Agency notice so Agency may file an objection with the court or administrative body. Agency agrees to allow Axon access to certain information from Agency to: (a) perform troubleshooting services upon request or as part of regular diagnostic screening; (b) enforce this Agreement or policies governing the use of Axon Evidence; or (c) perform analytic and diagnostic evaluations of the systems. 9 Storage. For Unlimited Axon Evidence body-worn camera subscriptions, Agency may store unlimited data in Agency's Axon Evidence account only if data originates from Axon Capture or an Axon body-worn camera. Axon may charge additional fees for exceeding purchased storage amounts. Axon may place Agency Content that Agency has not viewed or accessed for 6 months into archival storage. Agency Content in archival storage will not have immediate availability and may take up to 24 hours to access. 10 Location of Data Storage. Axon may transfer Agency Content to third party subcontractors for storage. Axon will determine the locations of data centers for storage of Agency Content. For United States agencies, Axon will ensure all Agency Content stored in Axon Evidence remains within the United States. Ownership of Agency Content remains with Agency. 11 Suspension. Axon may suspend Agency Axon Evidence immediately upon notice, if: 11.1. The Termination provisions of this Agreement apply; or 11.2. Axon Evidence may (a) pose a security risk to Axon Evidence or any third party; (b) adversely impact Axon Evidence, the systems, or content of any other customer; (c) subject Axon, Axon affiliates, or any third party to liability; or (d) be fraudulent. Agency remains responsible for all fees and charges incurred through suspension. Axon will not delete Agency Content because of suspension, except as specified in this Agreement. 12 Axon Evidence Warranty. Axon disclaims any warranties or responsibility for data corruption or errors before Agency uploads data to Axon Evidence. 13 Axon Evidence Restrictions. All Axon Evidence subscriptions will immediately terminate if Agency does not comply with any term of this Agreement. Agency and Agency end users (including employees, contractors, agents, officers, volunteers, and directors), may not, or may not attempt to: 13.1. copy, modify, tamper with, repair, or create derivative works of any part of Axon Evidence; 13.2. reverse engineer, disassemble, or decompile Axon Evidence or apply any process to derive any source code included in Axon Evidence, or allow others to do the same; 13.3. access or use Axon Evidence with the intent to gain unauthorized access, avoid incurring fees or exceeding usage limits or quotas; 13.4. use trade secret information contained in Axon Evidence, except as expressly permitted in this Agreement; 13.5. access Axon Evidence to build a competitive product or service or copy any features, functions, or graphics of Axon Evidence; 13.6. remove, alter, or obscure any confidentiality or proprietary rights notices (including copyright and rs on or within Axon Evidence; or 13.7. use Axon Evidence to store or transmit infringing, libelous, or other unlawful or tortious material; to store or transmit material in violation of third party privacy rights; or to store or transmit malicious code, unless such material is captured by the system recording of the cameras. Page 7 of 26 DocuSign Envelope ID: 9F1333A3-677C-4A5E-83C1-1F2A52EE3EE9 Master Services and Purchasing Agreement 14 After Termination. Axon will not delete Agency Content for 90-days following termination. During these 90-days, Agency may retrieve Agency Content only if Agency has paid all amounts due. There will be no functionality of Axon Evidence during these 90-days other than the ability to retrieve Agency Content. Agency will not incur additional fees if Agency downloads Agency Content from Axon Evidence during this time. Axon has no obligation to maintain or provide any Agency Content after these 90-days and will thereafter, unless legally prohibited, delete all Agency Content stored in Axon Evidence. Upon request, Axon will provide written proof that Axon successfully deleted and fully removed all Agency Content from Axon Evidence. Notwithstanding this paragraph, in the event that there is a good faith dispute regarding any claim under any agreement with Axon, the parties agree not to delete, destroy, alter, or otherwise damage any Agency Content. 15 Post-Termination Assistance. Axon will provide Agency with the same post-termination data retrieval assistance that Axon generally makes available to all customers. Requests for Axon to provide additional assistance in downloading or transferring Agency Content, including requests fo Services, will result in additional fees and Axon will not warrant or guarantee data integrity or readability in the external system. 16 U.S. Government Rights. If Agency is a U.S. Federal department or using Axon Evidence on behalf of U.S. Federal department, Axon Evidence Acquisition Regulation and Defense Federal Acquisition Regulation Supplement. If Agency is using Axon Evidence are inconsistent in any respect with federal law, Agency will immediately discontinue use of Axon Evidence. 17 Survival. Upon any termination of this Agreement, the following sections will survive: Agency Owns Agency Content, Storage, Axon Evidence Warranty, and Axon Evidence Restrictions. Page 8 of 26 DocuSign Envelope ID: 9F1333A3-677C-4A5E-83C1-1F2A52EE3EE9 Master Services and Purchasing Agreement Professional Services Appendix 1 Utilization of Services. Agency must use pre-paid professional services as outlined in the Quote and this Appendix within 6 months of the Effective Date. 2 Body-Worn Camera 1-Day Service (BWC 1-Day). BWC 1-Day includes one day of on-site services and a professional services manager to work closely with Agency services are appropriate. If Agency requires more than 1 day of on-site services, additional on-site assistance is $2,500 per day. The BWC 1-Day options include: System set up and configuration (Remote Support) Setup Axon Mobile on smart phones (if applicable) Configure categories & custom roles based on Agency need Troubleshoot IT issues with Axon Evidence and Axon Dock (Dock) access Dock configuration Work with Agency to decide ideal location of Dock setup and set configurations on Dock Authenticate Dock with Axon Evidence Does not include physical mounting of docks Axon instructor training (Train the Trainer) -Axon Evidence training -site obligations End user go live training and support sessions Assistance with device set up and configuration Training on device use, Axon Evidence and Evidence Sync Implementation document packet Axon Evidence administrator guides, camera implementation guides, network setup guide, sample policies, and categories & roles guide 3 Body-Worn Camera Virtual 1-Day Service (BWC Virtual). BWC Virtual includes all items in the BWC 1-Day Service Package, except one day of on-site services. 4 Out of Scope Services. Axon is only responsible to perform the professional services described in the Quote and this Appendix. Any additional professional services are out of scope. The Parties must document scope changes in a written and signed change order. Changes may require an equitable adjustment in the charges or schedule. 5 Delivery of Services. Axon personnel will work Monday through Friday, 8:30 a.m. to 5:30 p.m., except holidays. Axon will perform all on-site tasks over a consecutive timeframe. Axon will not charge Agency travel time by Axon personnel to Agency premises as work hours. 6 Access Computer Systems to Perform Services. Agency authorizes Axon to access relevant Agency computers and networks, solely for performing the Services. Axon will work to identify as soon as reasonably practicable resources and information Axon expects to use, and will provide an initial itemized list to Agency. Agency is responsible for, and assumes the risk of any problems, delays, losses, claims, or expenses resulting from the content, accuracy, completeness, and consistency of all data, materials, and information supplied by Agency. 7 Site Preparation. Axon will provide one copy of current user documentation for the Products in paper or electronic form (Product User Documentation). Product User Documentation will include all required Page 9 of 26 DocuSign Envelope ID: 9F1333A3-677C-4A5E-83C1-1F2A52EE3EE9 Master Services and Purchasing Agreement environmental specifications in order for the professional services and related Products to operate in accordance with Product User Documentation. Prior to the installation of Product (whether performed by Agency or Axon), Agency must prepare the location(s) where the Products are to be installed (Installation Site) in accordance with the environmental specifications in Product User Documentation. Following install, Agency must maintain the Installation Site in accordance with the environmental specifications. If Axon modifies Product User Documentation for any Products under this Agreement, Axon will provide the update to Agency when Axon generally releases it. 8 Acceptance. When Axon completes the professional services, Axon will present an acceptance form (Acceptance Form) to Agency. Agency will sign the Acceptance Form acknowledging completion of professional services. If Agency reasonably believes Axon did not complete the professional services in substantial conformance with this Agreement, Agency must notify Axon in writing of the specific reasons for rejection within 7 calendar days from delivery of the Acceptance Form. Axon will address the issues and will re-present the Acceptance Form for approval and signature. If Axon does not receive the signed Acceptance Form or written notification of the reasons for rejection of within 7 calendar days of delivery of the Acceptance Form, Agency will be deemed to have accepted the professional services. 9 Agency Network. For work performed by Axon transiting or making use of Agency is solely responsible for maintenance and functionality of the network. In no event will Axon be liable for loss, Page 10 of 26 DocuSign Envelope ID: 9F1333A3-677C-4A5E-83C1-1F2A52EE3EE9 Master Services and Purchasing Agreement Technology Assurance Plan Appendix If Technology Assurance Plan (TAP) or a bundle including TAP is on the Quote, this appendix applies. 1 Term. TAP begins after shipment of the hardware covered under TAP. If Axon ships hardware in the first half of the month, TAP starts the 1st of the following month. If Axon ships hardware in the second half of the month, TAP starts the 15th of the following month. (TAP Term). 2 TAP Warranty. The TAP warranty is an extended warranty that starts at the end of the 1-year Hardware Limited Warranty. 3 Spare Product. Axon will provide Agency a predetermined number of spare Products for hardware items and accessories listed in the Quote (Spare Products). Spare Products will replace broken or non- functioning units. If Agency utilizes a Spare Product, Agency must return to Axon, warranty return process, any broken or non-functioning units. Axon will repair the non-functioning unit or replace with a replacement Product. Upon termination, Axon will invoice Agency the MSRP then in effect for all Spare Products provided under TAP. If Agency returns the Spare Products to Axon within 30 days of the Spare Product invoice date, Axon will issue a credit and apply it against the Spare Product invoice. 4 Officer Safety Plan Standard. The Officer Safety Plan Standard (OSP Standard) includes Axon Evidence Unlimited, TAP for Axon body-worn camera and Axon Dock, one TASER X2 or X26P CEW with a 4-year extended warranty, one CEW battery, and one CEW holster. Agency must purchase OSP for 5 years subject to non-appropriation by the Agency (OSP Term). At any time during the OSP Term, Agency may choose to receive the X2 or X26P CEW, battery and holster by providing a $0 purchase order. 5 TAP Body-Worn Upgrade. If Agency purchased 3 years of Axon Evidence Unlimited or TAP as a standalone and makes all payments, Axon will provide Agency a new Axon body-worn camera 3 years after TAP starts Body-Worn Upgrade Axon Evidence Unlimited, an OSP, or TAP as a standalone and makes all payments, Axon will provide Agency a Body-Worn Upgrade 2.5 and 5 years after TAP starts. Axon may ship the Body-Worn Upgrade at year 2.5 without prior confirmation from Agency unless the Parties agree in writing otherwise at least 90 days in advance. In year 5, Axon may ship the Body- Worn Upgrade 60 days before the end of the TAP Term without prior confirmation from Agency. 5.1. TAP as a Stand-alone. If Agency purchased TAP as a standalone, Axon will provide a Body-Worn Upgrade that is the same or like pBody- Worn Upgrade will utilize the same accessories or Axon Dock. If Agency wants to change product models for the Body-Worn Upgrade, Agency must pay the price difference between the MSRP of the offered Body-Worn Upgrade and the MSRP of the model Agency is acquiring. The MSRP will be the MSRP in effect at the time of the upgrade. Axon will not provide a refund if the MSRP of the new model is less than the MSRP of the offered Body-Worn Upgrade. 5.2. OSP or Unlimited TAP. If Agency purchased Axon Evidence Unlimited or an OSP, Agency may choose a new on- 6 TAP Dock Upgrade͵ If Agency purchased TAP for Axon Dock, Axon Evidence Unlimited, or an OSP, Axon will upgrade the Axon Dock with a new Axon Dock (Dock Upgrade). If Agency purchased 3 years of Dock TAP, Axon will provide the Dock Upgrade 3 years after TAP starts. If Agency purchased 5 years of Dock TAP, Axon will provide a Dock Upgrade 2.5 and 5 years after TAP starts. The Dock Upgrade at year 2.5 will only include a new Axon Dock bay configuration unless a new Axon Dock core is required for body camera compatibility. Axon may ship the Dock Upgrade at year 2.5 without prior confirmation from Agency unless the Parties Page 11 of 26 DocuSign Envelope ID: 9F1333A3-677C-4A5E-83C1-1F2A52EE3EE9 Master Services and Purchasing Agreement agree in writing otherwise at least 90 days in advance. In year 5, Axon may ship the Dock Upgrade 60 days before the end of the TAP Term without prior confirmation from Agency. If Agency originally purchased a single-bay Axon Dock, the Dock Upgrade will be a single-bay Axon Dock model that is the same or like ly purchased a multi-bay Axon Dock, the Dock Upgrade will be a multi-bay Axon If Agency would like to change product models for the Dock Upgrade or change the number of bays, Agency must pay the price difference between the MSRP for the offered Dock Upgrade and the MSRP for the model desired. The MSRP will be the MSRP in effect at the time of the upgrade. Axon will not provide a refund if the MSRP of the new model is less than the MSRP of the offered Dock Upgrade. 7 Return of Original Product. If Axon provides a warranty replacement 6 months before the date of a Body- Worn Upgrade or Dock Upgrade, that replacement is the upgrade. Within 30 days of receiving a Body-Worn or Dock Upgrade, Agency must return the original Products to Axon or destroy the Products and provide a certificate of destruction to Axon including serial numbers for the destroyed Products. If Agency does not return or destroy the Products, Axon will deactivate the serial numbers for the Products received by Agency. 8 Termination. If TAP, OSP, or Axon Evidence is more than 30 days past due, Axon may terminate TAP or OSP. Once TAP or OSP terminates for any reason: 8.1. TAP and OSP coverage terminates as of the date of termination and no refunds will be given. Axon will not provide the free upgrades. 8.2. Agency make any missed payments due to the termination before Agency may purchase any future TAP or OSP. 8.3. If any OSP terminates before the end of the OSP Term, Axon will invoice Agency the difference between the MSRP for Products received and amount paid towards those Products. If terminating for non-appropriations, Agency may return Products to Axon within 30 days of termination. MSRP is the standalone price of the individual Product at time of sale. For bundled Products, MSRP includes the standalone price of all individual components. Page 12 of 26 DocuSign Envelope ID: 9F1333A3-677C-4A5E-83C1-1F2A52EE3EE9 Master Services and Purchasing Agreement Axon Auto-Tagging Appendix 1 Scope. Axon Auto-Tagging consists of development of an integration module to allow Axon Evidence to -Aided Dispatch (CAD) or Records Management Systems (RMS). This allows end users to auto populate Axon video meta-data with a case ID, category, and location based on data Agency must purchase Axon Auto-Tagging for every Axon Evidence user in Agency, even if the user does not have an Axon body camera. 2 Support. After completing Auto-Tagging Services, Axon will provide up to 5 hours of remote support at no additional charge. Axon will provide free support due to a change in Axon Evidence, so long as long as Agency maintains an Axon Evidence and Auto-Tagging subscription. Axon will not provide support if a change is required because Agency changes its CAD or RMS. 3 Changes to Services. In regards to this Auto-Tagging Appendix, Axon is only responsible to perform the services in this Appendix. Any additional services are out of scope. The Parties must document scope changes in a written and signed amendment. Changes may require an equitable adjustment in fees or schedule. 4 Agency Responsibilities. Auto-Tagging Services requires Agency: 4.1. Making available relevant systems, including current CAD or RMS, for assessment by Axon (including remote access if possible); 4.2. Auto-Tagging Services; 4.3. Providing access to the premises where Axon is performing Auto-Tagging Services, subject to Agency safety and security restrictions, and allowing Axon to enter and exit the premises with laptops and materials needed to perform Auto-Tagging Services; 4.4. Providing all infrastructure and software information (TCP/IP addresses, node names, network configuration) necessary for Axon to provide Auto-Tagging Services; 4.5. Promptly installing and implementing any and all software updates provided by Axon; 4.6. Ensuring that all appropriate data backups are performed; 4.7. Providing assistance, participation, and approvals in testing Auto-Tagging Services; 4.8. Axon Evidence account when required; 4.9. Notifying Axon of any network or machine maintenance that may impact the performance of the integration module at Agency; and 4.10. Ensuring reasonable availability of knowledgeable staff and personnel to provide timely, accurate, complete, and up-to-date documentation and information to Axon. 5 Access to Systems. CAD or RMS solely for performing Auto-Tagging Services. Axon will work diligently to identify as soon as reasonably practicable resources and information Axon expects to use, and will provide an initial list to Agency. Agency is responsible for, and assumes the risk of any problems, delays, losses, claims, or expenses resulting from the content, accuracy, completeness, and consistency of all data, materials, and information supplied by Agency. Page 13 of 26 DocuSign Envelope ID: 9F1333A3-677C-4A5E-83C1-1F2A52EE3EE9 Master Services and Purchasing Agreement Axon Interview Room Appendix 1 Axon Interview Room Axon Evidence Term. The Axon Evidence Subscription for Axon Interview Room begins after shipment of Axon Interview Room hardware. If Axon ships Axon Interview Room hardware in first half of the month, the Axon Interview Room start date is the 1st of the following month. If Axon ships Axon Interview Room hardware in the last half of the month, the start date is the 15th of the following month. For phased deployments, the Interview Room Subscription begins upon the shipment of the first phase, and subsequent phases will begin upon shipment of that phase. The Axon Interview Room subscription term will end upon the completion of the Axon Evidence subscription as documented in the Quote (Interview Room Subscription). 2 Statement of Work. The Axon Interview Room Statement of Work (Interview Room SOW) attached to this Appendix details Axonprofessional services deliverables. Axon is only responsible to perform services described in the Interview Room SOW. Additional services are out of scope. The Parties must document scope changes in a written and signed change order. Changes may require an equitable adjustment in fees or schedule. 3 Axon Interview Room Warranty. Axon Interview Room Products are covered under the applicable third- party warranty. 4 Hardware Maintenance. If Agency purchases Hardware Maintenance, the Axon Interview Room hardware listed in the Quote will receive extended warranty coverage during the term specified in the Quote (Hardware Maintenance Term). The Hardware Maintenance Term begins on hardware covered by the Hardware Maintenance and continues as long as Agency continues to pay the required Hardware Maintenance fees. If Axon receives a valid warranty claim within the Hardware Maintenance Term, Axon agrees to repair or replace the hardware that Axon determines in its sole discretion to be defective under normal use. Axon sole responsibility under this warranty is to either repair or replace damaged or defective hardware with the same or like hardware, at AxonAxon is not obligated to repair or replace hardware intentionally or deliberately damaged. 5 Hardware Maintenance Termination. If an invoice for Hardware Maintenance is more than 30 days past due Axon may terminate Hardware Maintenance. Once Hardware Maintenance coverage terminates for any reason, then: (a) Hardware Maintenance coverage will terminate as of the date of termination; and (b) Axon will not provide refunds, and has no obligation to, provide future support or services for hardware covered by Hardware Maintenance. 6 Support. Axon will provide remote customer service for troubleshooting hardware issues. If Axon deems it necessary, and at AxonAxon will provide an on-site technician. 7 Axon Interview Room Unlimited. For Axon Interview Room Unlimited Axon Evidence subscription, unlimited data may be stored as part of Axon Interview unlimited storage only if the data originates from Axon Interview Room hardware. Page 14 of 26 DocuSign Envelope ID: 9F1333A3-677C-4A5E-83C1-1F2A52EE3EE9 Master Services and Purchasing Agreement Axon Fleet Appendix 1 Axon Fleet Axon Evidence Subscription. The Axon Evidence subscription for Axon Fleet begins after shipment of Axon Fleet hardware. If Axon ships Fleet hardware in the first half of the month, the start date is the 1st of the following month. If Axon ships in the last half of the month, the start date is the 15th of the following month. For phased deployments, the Axon Fleet Subscription begins upon the shipment of the first phase. Subsequent phases will begin upon shipment of that phase. The Axon Fleet subscription term will end upon the completion of the Axon Evidence subscription as documented in the Quote (Axon Fleet Subscription). 2 Agency Responsibilities. Agency must ensure its infrastructure and vehicles adhere to the minimum requirements to operate Axon Fleet as established by Axon during the on-site assessment at Agency and in any technical qualifying questions. change. 3 CradlePoint. If Agency purchases CradlePoint Enterprise Cloud Manager, Agency will comply with CradlePoint end user license agreement. The term of the CradlePoint license may differ from the Axon Fleet Subscription. CradlePoint installation is outside the scope of this Agreement. If Agency requires CradlePoint support, Agency will contact CradlePoint directly. 4 Statement of Work. If Agency purchases installation services for Axon Fleet, the Statement of Work (Fleet SOW) attached to this Appendix details Axons deliverables to Agency with respect to the installation of Axon Fleet and any related hardware. Axon is only responsible for performing the services described in the Fleet SOW. Any additional services are out of scope. Axon may subcontract any part of the Fleet SOW to a qualified subcontractor. 5 Third Party Installer. If Agency (a) installs Axon Fleet and related hardware services from Axon; (b) does not follow instructions provided by Axon during train the trainer, or (c) uses a third party to install the hardware (collectively, Third Party Installer), Axon will not be responsible for to follow instructions relating to installation and use of Axon Fleet. Axon will not be liable for any degradation in or damage to Axon Fleet hardware due to Third Party Installers. 5.1. Axon may charge Agency if Axon is required to (a) replace hardware damaged by Third Party Installer; (b) provide extensive remote support; or (c) send Axon personnel to Agency to replace hardware damaged by Third Party Installer. 5.2. If Agency utilizes Third Party Installer or their own IT infrastructure, Axon is not responsible for any system failure, including, the failure of the Axon Fleet hardware to operate in accordance with 6 Wireless Offload Software. 6.1. License Grant. Axon grants Agency a non-exclusive, royalty-free, worldwide, perpetual license to use Wireless Offload Software (WOS). Us storing, loading, installing, or executing WOS solely for data communication with Axon Products for the number of licenses purchased. The WOS term begins upon the start of the Axon Fleet Subscription. 6.2. License Restrictions. All licenses granted in this Agreement are conditional on compliance with this Agreement and will immediately terminate if Agency does not comply with any term of this Agreement. Agency may not: (a) modify, alter, tamper with, repair, or create derivative works of WOS; (b) reverse engineer, disassemble, or decompile WOS, apply any process to derive the source code of WOS, or allow others to do so; (c) access or use WOS to avoid incurring fees or exceeding usage limits; (d) copy WOS in whole or part; (e) use trade secret information contained in WOS; (f) resell, rent, loan or sublicense WOS; (g) access WOS to build a competitive product or service or Page 15 of 26 DocuSign Envelope ID: 9F1333A3-677C-4A5E-83C1-1F2A52EE3EE9 Master Services and Purchasing Agreement copy any features, functions or graphics of WOS; or (h) remove, alter or obscure any confidentiality licensors on or within WOS. 6.3. Updates. If Agency purchases WOS maintenance, Axon will make any updates and error corrections to WOS (WOS Updates) available electronically via Internet or media as determined solely by Axon. Agency is responsible for establishing and maintaining adequate Internet access in order to receive WOS Updates and maintaining computer equipment necessary for use of WOS. The Quote will detail the maintenance term. 6.4. WOS Support. U forward servers solely for troubleshooting and maintenance. 7 Wireless Microphone Subscription. The Axon Fleet Wireless Microphone is only compatible with Axon Fleet 2. The Wireless Microphone subscription requires a 5-year term. If this Agreement terminates for any reason before the end of the 5-year term, Agency must pay the remaining MSRP for the Wireless Microphone, or if terminating for non-appropriations, return the Wireless Microphone to Axon. 8 Fleet 2 Unlimited. Both Fleet 2 Unlimited and Fleet 2 Unlimited 60 require a 5-year term. Both offerings provide a 4-year extended warranty on Axon Fleet camera hardware and unlimited Axon Evidence storage for data originating from an Axon Fleet Camera. 9 Fleet 2 Unlimited Upgrade. For Axon Fleet 2 Unlimited, 5-years after the start of the Axon Fleet Subscription, Axon will provide Agency with a new front and new rear Axon Fleet camera that is the same or like p Axon Fleet Upgrade). Axon Fleet 2 Unlimited 60 is not eligible to receive an Axon Fleet Upgrade. After Agency makes the fifth Axon Fleet Unlimited payment, Agency may elect to receive the Axon Fleet Upgrade anytime in the fifth year of the Axon Fleet Subscription. If Agency would like to change models for the Axon Fleet Upgrade, Agency must pay the between the MSRP for the offered Axon Fleet Upgrade and the MSRP for the model desired. The MSRP is the MSRP in effect at the time of the upgrade. Agency is responsible for the removal of previously installed hardware and installation of the Axon Fleet Upgrade. Within 30 days of receiving the Axon Fleet Upgrade, Agency must return the original Products to Axon or destroy the Products and provide a certificate of destruction to Axon, including serial numbers of the destroyed Products. If Agency does not destroy or return the Products to Axon, Axon will deactivate the serial numbers for the Products received by Agency. 10 Spares. Axon will provide Agency a predetermined number of spare Axon Fleet cameras for as listed in the Quote (Fleet Spares). Fleet Spares will replace broken or non-functioning units. If Agency utilizes a Fleet -functioning units. Axon will repair the non-functioning unit or replace with a replacement Product. 11 Fleet Unlimited Termination. for any Axon Fleet Unlimited program or Axon Evidence is more than 30 days past due, Axon may terminate Axon Fleet Unlimited. Once Axon Fleet Unlimited terminates for any reason, then: 11.1. Axon Fleet Unlimited coverage terminates and no refunds will be given. 11.2. Axon will not and has no obligation to provide the Axon Fleet Upgrade Models. 11.3. Axon will invoice Agency the then current MSRP for all Spare Products provided under Axon Fleet Unlimited. If Agency returns Spare Products within 30 days of the invoice date, Axon will issue a credit and apply it against the Spare Product invoice. 11.4. Agency will be responsible for payment of any missed payments due to the termination before being allowed to purchase any future Axon Fleet Unlimited. 11.5. If Agency purchases Products for less than the MSRP and this Agreement terminates before the end of the Term, Axon will invoice Agency the difference between the MSRP for Products received Page 16 of 26 DocuSign Envelope ID: 9F1333A3-677C-4A5E-83C1-1F2A52EE3EE9 Master Services and Purchasing Agreement and amount paid towards those Products. If terminating for non-appropriations, Agency may return Products to Axon within 30 days of termination. MSRP is the standalone price of the individual Product at time of sale. For bundled Products, MSRP includes the standalone price of all individual components. Page 17 of 26 DocuSign Envelope ID: 9F1333A3-677C-4A5E-83C1-1F2A52EE3EE9 Master Services and Purchasing Agreement Axon Aware Appendix This Axon Aware Appendix applies to both Axon Aware and Axon Aware Plus. Axon Aware Plus also includes Axon Aware. 1 Axon Aware Subscription Term. If Agency purchases Axon Aware as part of a bundled offering, the Axon Aware subscription begins on the later of: (1) the start date of that bundled offering, or (2) the date Axon provisions Axon Aware to Agency. If Agency purchases Axon Aware as a standalone, the Axon Aware subscription begins the later of: (1) the date Axon provisions Axon Aware to Agency, or (2) the first day of the month following the Effective Date. The Axon Aware subscription term will end upon the completion of the Axon Evidence Subscription associated with Axon Aware. 2 LTE Requirements. Axon Aware is only available and usable with an LTE enabled body-worn camera. Axon is not liable if Agency utilizes the LTE device outside of the coverage area or if the LTE carrier is unavailable. LTE coverage is only available in the United States, including any U.S. territories. Axon may utilize a carrier consent. 3 Axon Aware Service Limitations. Agency acknowledges that LTE service is made available only within the operating range of the networks. Service may be temporarily refused, interrupted, or limited because of: (a) facilities limitations; (b) transmission limitations caused by atmospheric, terrain, other natural or artificial conditions adversely affecting transmission, weak batteries, system overcapacity, movement outside a service area or gaps in coverage in a service area and other causes reasonably outside of the disrupt service; or (c) equipment modifications, upgrades, relocations, repairs, and other similar activities necessary for the proper or improved operation of service. Partner networks are made available as-is and the carrier makes no warranties or representations as to the availability or quality of roaming service provided by carrier partners, and the carrier will not be liable in any capacity for any errors, outages, or failures of carrier partner networks. Agency expressly understands and agrees that it has no contractual relationship whatsoever with the underlying wireless service provider or its affiliates or contractors and Agency is not a third-party beneficiary of any agreement between Axon and the underlying carrier. Agency hereby waives any and all claims or demands therefor. 4 Termination. Upon termination of this Agreement, or if Agency stops paying for Axon Aware, or for bundles that include Axon Aware, Axon will end LTE service. Page 18 of 26 DocuSign Envelope ID: 9F1333A3-677C-4A5E-83C1-1F2A52EE3EE9 Master Services and Purchasing Agreement Axon Redaction Assistant Appendix 1 Axon Redaction Assistant Subscription Term. If Agency purchases Axon Redaction Assistant as part of a bundled offering, the Axon Redaction Assistant subscription begins on the later of: (1) the start date of that bundled offering, or (2) the date Axon provisions Axon Redaction Assistant to Agency. If Agency purchase Axon Redaction Assistant as a standalone, the Axon Redaction Assistant subscription begins the later of: (1) the date Axon provisions Axon Redaction Assistant to Agency, or (2) the first day of the month following the Effective Date. The Axon Redaction Assistant subscription term will end upon the completion of the Axon Evidence Subscription associated with Axon Redaction Assistant. Page 19 of 26 DocuSign Envelope ID: 9F1333A3-677C-4A5E-83C1-1F2A52EE3EE9 Master Services and Purchasing Agreement Axon Performance Appendix 1 Axon Performance Subscription Term. If Agency purchases Axon Performance as part of a bundled offering, the Axon Performance subscription begins on the later of: (1) the start date of that bundled offering, or (2) the date Axon provisions Axon Performance to Agency. If Agency purchase Axon Performance as a standalone, the Axon Performance subscription begins the later of: (1) the date Axon provisions Axon Performance to Agency or (2) the first day of the month following the Effective Date. The Axon Performance subscription term will end upon the completion of the Axon Evidence Subscription associated with Axon Performance. 2 Storage of Auto-Tagging Data. In order to provide Axon Performance to Agency, Axon will need to store Page 20 of 26 DocuSign Envelope ID: 9F1333A3-677C-4A5E-83C1-1F2A52EE3EE9 Master Services and Purchasing Agreement Axon Application Programming Interface Appendix 1 Definitions. API Client means the software that acts as the interface between computer and the server, which is already developed or to be developed by Agency. API Interface means software implemented by Agency to configure independent API Client Software to operate in conjunction with the API Service for Agenc authorized Use. Axon Evidence Partner API, API or AXON API (collectively API Service AxonAPI which provides a programmatic means to access data in Axon Evidence account or integrate Axon Evidence account with other systems. Use means any operation on data enabled by the supported API functionality. 2 Purpose and License. 2.1. Agency may use API Service and data made available through API Service, in connection with an API Client developed by Agency. Axon may monitor use of API Service to ensure quality, improve Axon products and services, and verify compliance with this Agreement. Agency agrees to not interfere with such monitoring or obscure from Axon use of API Service. Agency will not use API Service for commercial use. 2.2. Axon grants Agency a non-exclusive, non-transferable, non-sublicensable, worldwide, revocable right and license during the Term to use API Service, solely for Use in connection with API Client. 2.3. Axon reserves the right to set limitations on use of the API Service, such as a quota on operations, to ensure stability and availability of AxonAxon will use reasonable efforts to accommodate use beyond the designated limits. 3 Configuration. Agency will work independently to configure Agency API Client with API Service for applicable Use. Agency will be required to provide certain information (such as identification or contact details) as part of the registration. Registration information provided to Axon must be accurate. Agency will inform Axon promptly of any updates. Upon registration, Axon will provide documentation outlining API Service information. 4 Agency Responsibilities. When using API Service, Agency and its end users may not: 4.1. use API Service in any way other than as expressly permitted under this Agreement; 4.2. use in any way that results in, or could result in, any security breach to Axon; 4.3. perform an action with the intent of introducing any viruses, worms, defect, Trojan horses, malware, or any items of a destructive nature to Axon Products and Services; 4.4. interfere with, modify, disrupt or disable features or functionality of API Service or the servers or networks providing API Service; 4.5. reverse engineer, decompile, disassemble, or translate or attempt to extract the source code from API Service or any related software; 4.6. create an API Interface that functions substantially the same as API Service and offer it for use by third parties; 4.7. provide use of API Service on a service bureau, rental or managed services basis or permit other individuals or entities to create links to API Service; 4.8. frame or mirror API Service on any other server, or wireless or Internet-based device; 4.9. make available to a third party, any token, key, password or other login credentials to API Service; 4.10. take any action or inaction resulting in illegal, unauthorized or improper purposes; or disclose Axon Page 21 of 26 DocuSign Envelope ID: 9F1333A3-677C-4A5E-83C1-1F2A52EE3EE9 Master Services and Purchasing Agreement 5 API Content. All content related to API Service, other than Agency Content or API Client content, is considered Axon 5.1. the design, structure and naming of API Service fields in all responses and requests; 5.2. the resources available within API Service for which Agency takes actions on, such as evidence, cases, users, or reports; and 5.3. the structure of and relationship of API Service resources; and 5.4. the design of API Service, in any part or as a whole. 6 Prohibitions on API Content. Neither Agency nor its end users will use API content returned from the API Interface to: 6.1. scrape, build databases, or otherwise create permanent copies of such content, or keep cached copies longer than permitted by the cache header; 6.2. copy, translate, modify, create a derivative work of, sell, lease, lend, convey, distribute, publicly display, or sublicense to any third party; 6.3. misrepresent the source or ownership; or 6.4. remove, alter, or obscure any confidentiality or proprietary rights notices (including copyright and trademark notices). 7 API Updates. Axon may update or modify the API Service from time to time, to better serve Agency (API Update). Agency is required to implement and use the most current version of API Service and to make any applicable changes to API Client that are required as a result of such API Update. API Updates may adversely affect the manner in which API Client access or communicate with API Service or the API Interface. Each API Client must contain means for Agency to update API Client to the most current version of API Service. Axon will provide support for a one year period following the release of an API Update for all depreciated API Service versions. Page 22 of 26 DocuSign Envelope ID: 9F1333A3-677C-4A5E-83C1-1F2A52EE3EE9 Master Services and Purchasing Agreement Advanced User Management Appendix 1 Scope. Advanced User Management allows Agency to (a) utilize bulk user creation and management; (b) automate user creation and management through System for Cross-domain Identity Management (SCIM); and (c) automate group creation and management through SCIM. 2 Pricing. Agency must purchase Advanced User Management for every Axon Evidence user in Agency, even if the user does not have an Axon body camera. 3 Advanced User Management Configuration to Agency, including documentation that details the setup and configuration process. Page 23 of 26 DocuSign Envelope ID: 9F1333A3-677C-4A5E-83C1-1F2A52EE3EE9 Master Services and Purchasing Agreement Axon Third Party Data Ingestion Services Appendix 1 Scope. Agency currently has third party data outside of Axon Evidence (Third Party Data) that Agency desires to store in Axon Evidence Party Data into Axon Evidence. Axon will run a SHA on all Third Party Data. Axon will then transfer the data to cloud storage and run a hash on the Third Party Data to confirm it is the same. Once this is confirmed, Axon will extract, transform, and load the Third Party Data into Axon Evidence. 2 Project Management and project team members and will be responsible for completing the tasks required to meet all contract deliverables on time and on budget 3 Changes to Services. Axon is only responsible to perform the services described in this Appendix. Any additional services are out of scope. The Parties must document scope changes in a written and signed change order. Changes may require an equitable adjustment in the charges or schedule. 4 Agency Responsibilities. Data Ingestion Services requires Agency: 4.1. Making available its relevant systems for assessment by Axon (including making these systems available to Axon via remote access if possible); 4.2. Providing access to the building facilities and where Axon is to perform the Data Ingestion Services, subject to safety and security restrictions imposed by Agency (including providing security passes or other necessary documentation to Axon representatives performing the Data Ingestion Services permitting them to enter and exit Agency premises with laptop personal computers and any other materials needed to perform the Data Ingestion Services); 4.3. Providing all necessary infrastructure and software information (TCP/IP addresses, node names, and network configuration) necessary for Axon to provide the Data Ingestion Services; 4.4. Ensuring that all appropriate data backups are performed; 4.5. Axon Evidence account when required for Axon to perform the Data Ingestion Services; 4.6. Notifying Axon of any network or machine maintenance that may impact the performance of the Data Ingestion Services; and 4.7. Ensuring the reasonable availability by phone or email of knowledgeable staff and personnel, system administrators, and operators to provide timely, accurate, complete, and up-to-date documentation and information to Axon (these contacts are to provide background information and clarification of information required to perform the Data Ingestion Services). Page 24 of 26 DocuSign Envelope ID: 9F1333A3-677C-4A5E-83C1-1F2A52EE3EE9 Master Services and Purchasing Agreement Axon Support Engineer Appendix 1 Axon Support Engineer Payment. Axon will invoice for Axon Support Engineer (ASE) services, as outlined in the Quote, when the Axon Support Engineer commences work on-site at Agency. 2 Full-Time ASE Scope of Services. 2.1. A Full-Time ASE will work on-site four (4) days per week. 2.2. sales ress team will work with Agency to define its support needs and ensure the Full-Time ASE has skills to align with those needs. There may be up to a 6-month waiting period before the Full-Time ASE can work on-site, depending upon ity of a Full-Time ASE. 2.3. The purchase of Full-Time ASE services includes 2 complimentary Axon Accelerate tickets per year of the Agreement, so long as the ASE has started work at Agency, and Agency is current on all payments for the Full-Time ASE service. The Full-Time ASE service options are listed below: Ongoing System Set-up and Configuration Assisting with assigning cameras and registering docks Axon Evidence account Account Maintenance Conducting on-site trainings on new features and products for Agency leadership team(s) Thoroughly documenting issues and workflows and suggesting new workflows to improve effectiveness of the Axon program Conducting weekly meetings to cover current issues and program status Data Analysis Providing on-demand Axon usage data to identify trends and insights for improving daily workflows Comparing Agency's Axon usage and trends to peers to establish best practices Proactively monitoring the health of Axon equipment and coordinating returns when needed Direct Support Providing on-site, tier 1 and tier 2 technical support for Axon products Proactively monitoring the health of Axon equipment Creating and monitoring RMAs on-site Providing Axon app support environment Customer Advocacy Coordinating bi- Recording and tracking agency feature requests and major bugs 3 Regional ASE Scope of Services 3.1. A Regional ASE will work on-site for 3 consecutive days per quarter. Agency must schedule the on- site days at least 2 weeks in advance. The Regional ASE will also be available by phone and email during regular business hours up to 8 hours per week. 3.2. There may be up to a 6-month waiting period before Axon assigns a Regional ASE to Agency, depending upon the availability of a Regional ASE. 3.3. The purchase of Regional ASE services includes 2 complimentary Axon Accelerate tickets per year of the Agreement, so long as the ASE has started work at Agency and Agency is current on all payments for the Regional ASE service. The Regional ASE service options are listed below: Page 25 of 26 DocuSign Envelope ID: 9F1333A3-677C-4A5E-83C1-1F2A52EE3EE9 Master Services and Purchasing Agreement Account Maintenance hip Thoroughly documenting issues and workflows and suggesting new workflows to improve effectiveness of the Axon program Conducting weekly conference calls to cover current issues and program status Visiting Agency quarterly (up to 3 consecutive days) to perform a quarterly business review, discuss your agency's goals for your Axon program, and continue to ensure a successful deployment of Axon products Direct Support Providing remote, tier 1 and tier 2 technical support for Axon products Creating and monitoring RMAs remotely Data Analysis Providing quarterly Axon usage data to identify trends and program efficiency opportunities Comparing an agency's Axon usage and trends to peers to establish best practices Proactively monitoring the health of Axon equipment and coordinating returns when needed Customer Advocacy Coordinating bi-yearly Voice of Customer meetings with Product Management team Recording and tracking agency feature requests and major bugs 4 Out of Scope Services. The ASE is responsible to perform only the services described in this Appendix. Any additional services discussed or implied that are not defined explicitly in this Appendix will be considered out of the scope. 5 ASE Leave Time. The ASE will be allowed up 7 days of sick leave and up to 15 days of vacation time per each calendar year. The ASE will work with Agency to coordinate any time off and will provide Agency with at least 2 TAxon, Axon Commander, Axon Convert, Axon Detect, Axon Dock, Axon Evidence, Axon Five, Axon Forensic Suite, Axon Interview, Axon Mobile, Axon Signal SidearmEvidence Sync, TASER, TASER 7, and TASER CAM are trademarks of Axon Enterprise, Inc., some of which are registered in the US and other countries. For more information visit www.axon.com/legal. All rights reserved. © 2018 Axon Enterprise, Inc. Page 26 of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o: Mayor and City Council From: Mike Garza, P.E., Assistant Director of Public Works Kent Collins, P.E., Director of Public Works Date: August 13, 2019 Reference: Construction Contract for the installation of a waterline on Bethel Road 2030: Sustainable City Government, Goal 3 Excellent and Well-maintained City Infrastructure and Facilities General: This is for a contract for construction to replace a waterline in Bethel Road. We received 6 bids. 9Oaks Realty, LLC (Tejas Utilities) was the lowest qualified bidder in the amount of $288,000.00. The original water line was installed in 1980 and has reached its useful service life. Introduction: This agenda item is being presented to award Bid #0619-01 to 9Oaks Realty, LLC for construction of a waterline on Bethel Road in the amount of $288,000.00. Analysis: In January 2018, the Public Works department was notified of a leak on Bethel Road. During the investigation it was determined that the water line that was leaking was from a 16” water line that was installed in 1980. When Bethel Road was reconstructed in 2010 it was determined at that time not to replace about 400 feet of the water line because it was in good shape at that time. Since then, the water line has failed, and this section of pipe needs to be replaced. This project is to replace that older section of waterline and tie it into the new section that was installed in 2010. The majority of the water line installation will be performed via bore, with flagger control traffic control being utilized to minimize the impact to motorists. th On June 27, the city opened 6 bids ranging from $288,000.00 to $496,000.00. 9Oaks Realty, LLC, was the low bidder for this project. They have done several similar projects for municipalities around the metroplex. We anticipate this project to take 60 days. 1 Legal Review: The City’s standard construction contract has been reviewed by the City Attorney periodically, with changes made as requested. Fiscal Impact: The fiscal impact of this Agenda item is $288,000.00 from designated retained earnings in the Water/Sewer fund and current year Water/Sewer operations. Recommendation: The Public Works Department recommends approval of this contract with 9Oaks Realty, LLC. 2 081600701 August5,2019 Mr.MichaelGarza,P.E. AssistantDirectorofPublicWorks CityofCoppell 816S.CoppellRoad Coppell,TX75019 Re:CityofCoppell BethelRoadWaterLoop RecommendationofAward DearMr.Garza: OnThursday,June27,2019,sixbidsfromgeneralcontractorswerereceived,opened,and publiclyreadatCityHallinCoppell,Texasfortheabovereferencedproject.Thereceived bidsaresummarizedasfollows: ContractorTotalBaseBid 9oaksRealty,LLCwastheapparentlowbidderwithatotalbidof$288,000.00.The 9ƓŭźƓĻĻƩƭOpinionofProbableConstructionCost(OPCC)wasapproximately$361,000.00. AlanPlummerAssociates,Inc.(APAI)identifiedaunitcosterroronthesubmittedbid schedule.TheunitcostforBidItem16waslistedas$16.66whichdidnotequatetothe totalbidamountof$5,000fortheestimatedquantityof30linearfeet(LF).Theunitcost wascorrectedto$166.67asshownonthebidtabulationprovidedasAttachmentA.APAI confirmedwiththecontractorthattheunitcostwasanerror. APAIcontactedatotalofthreereferencesprovidedby9oaksRealtydoingbusinessasTejas Utilities.ThereferencesprovidedpositiveresponsesfortheĭƚƓƷƩğĭƷƚƩƭperformance. Basedonthetotalbidamountandthepositivefeedbackreceivedbytheirreferences,APAI recommendsthatCityofCoppellawardthiscontractto9oaksRealty,LLCforthetotalbid amountof$288,000.00. 14755PrestonRd.,Suite420 Dallas,Texas75254 Phone214.631.6100 Fax214.631.6109 plummer.com TBPEFirmNo.13 Mr.MichaelGarza,P.E. August5,2019 Page2 Ifyouhaveanyquestionsconcerningthesebidsorourrecommendation,pleasecontactme directlyat(972)9965685. Sincerely, PLUMMER AdrianDongell,P.E. ProjectManager Enclosure cc:Mr.AllenTucker,Principal,PLUMMER 1 of 1 Corporation $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Development Saber $ 105,985.00$ 35,700.00$ 179,400.00$ 36,000.00$ 2,000.00$ 3,500.00$ 8,500.00$ 7,000.00$ 950.00$ 1,400.00$ 7,750.00$ 6,500.00$ 1,000.00$ 2,500.00$ 8,000.00$ 35,000.00$ 22,000.00 $ 500.00$ 6,650.00$ 7,500.00$ 3,200.00 Inc $ 50.00$ 6,500.00 $ 780.00$ 496,035.00 $ 70.00$ 258.50$ 510.00$ 18,000.00$ 2,000.00$ 3,500.00$ 8,500.00$ 7,000.00$ 950.00$ 1,400.00$ 7,750.00$ 50.00$ 80.00$ 500.0015,000.00$ 1,000.00$ 2,500.00$ 8,000.00$ 35,000.00$ 22,000.00 Excavating, Star Four $ 9,500.00$ 59,860.00$ 33,040.00$ 146,280.00$ 24,000.00$ 6,400.00$ 6,500.00$ 8,000.00$ 8,000.00$ 1,900.00$ 2,300.00$ 9,900.00$ 350.00$ 1,200.00$ 1,000.00$ 4,600.00$ 25,000.00$ 6,000.00 $ 990.00$ 6,450.00$ 2,800.00 LLC $ 636.00$ 368,570.00 $ 99.00$ 100.00$ 146.00$ 472.00$ 12,000.00$ 6,400.00$ 6,500.00$ 8,000.00$ 8,000.00$ 1,900.00$ 2,300.00$ 9,900.00$ 43.00$ 70.00$ 150.004,500.00$ 350.00$ 1,200.00$ 1,000.00$ 4,600.00$ 25,000.00$ 6,000.00 Construction, GRod $ 2,000.00$ 9,500.00$ 48,380.00$ 30,100.00$ 131,100.00$ 24,000.00$ 3,500.00$ 3,500.00$ 5,600.00$ 3,800.00$ 1,750.00$ 2,100.00$ 9,600.00$ 3,000.00$ 4,000.00$ 5,000.00$ 5,000.00$ 2,500.00$ 6,000.00$ 9,500.00$ 38,000.00 LLC $ 570.00$ 352,430.00 $ 200.00$ 100.00$ 118.00$ 430.00$ 12,000.00$ 3,500.00$ 3,500.00$ 5,600.00$ 3,800.00$ 1,750.00$ 2,100.00$ 9,600.00$ 20.00$ 100.00$ 150.004,500.00$ 5,000.00$ 5,000.00$ 2,500.00$ 6,000.00$ 9,500.00$ 38,000.00 Construction, Site $ 26,160.00$ 10,020.00$ 22,220.00 $ 550.00$ 4,560.00$ 42,230.00$ 28,140.00$ 118,450.00$ 3,090.00$ 1,885.00$ 4,730.00$ 4,620.00$ 2,250.00$ 3,265.00$ 3,400.00$ 8,500.00$ 4,935.00$ 6,345.00$ 4,350.00$ 7,875.00 Loop$ 1,350.00 A WaterLLCANA Coppell of TABULATION Road City ATTACHMENT$ 48.00$ 103.00$ 402.00$ 515.00$ 13,080.00$ 3,090.00$ 1,885.00$ 4,730.00$ 4,620.00$ 2,250.00$ 3,265.00$ 10,020.00$ 9.00$ 85.00$ 95.002,850.00$ 8,500.00$ 4,935.00$ 6,345.00$ 4,350.00$ 7,875.00$ 22,220.00$ 311,775.00 $ 55.00 BID Bethel Construction, Utility corrected to reflect the submitted amount. $ 440.00$ 4,180.00$ 75,440.00$ 27,440.00$ 117,760.00$ 2,100.00$ 3,880.00 $ 19,000.00$ 1,651.00$ 1,749.00$ 3,655.00$ 3,538.00$ 1,369.00$ 1,759.00$ 9,023.00$ 4,325.00$ 2,000.00$ 2,750.00$ 2,500.00$ 2,000.00$ 5,000.00 288,000.00 LLCPennington $ 14.00 $ 4,325.00$ 2,750.00 $ 512.00$ 298,399.00 $ 44.00$ 44.00$ 184.00$ 392.00$ 9,500.00$ 1,651.00$ 1,749.00$ 3,655.00$ 3,538.00$ 1,369.00$ 1,759.00$ 9,023.00$ 97.00$ 228.006,840.00$ 2,000.00$ 2,500.00$ 2,000.00$ 5,000.00 Realty, 9oaks $ 1,000.00$ 10,000.00$ 84,000.00$ 15,000.00$ 120,000.00$ 20,000.00$ 2,000.00$ 1,000.00$ 1,000.00$ 1,000.00$ 1,500.00$ 2,000.00$ 8,000.00$ 4,000.00$ 500.00$ 5,000.00$ 500.00$ 4,000.00$ 1,000.00$ 1,000.00 $ 500.00 TOTAL: LS11,000.00LS11,000.00LS11,000.00LF30166.675,000.00LS11,000.00 Connection to Existing 8-inch DI Water Line (Line B STA 1+90.1)Connection to Existing 16-inch PVC Water line Stubout (Line A STA 1+00)Connection to Existing 16-inch DI Water Line (Line A STA 5+02.42)Remove and Replace Manufactured Stone Concrete Retaining WallLandscape Restoration (Irrigation, Plants, Bushes, Trees)Bidder submitted unit price of $16.66 which did not equate to the total amount of $5,000 for the estimated quantity. Unit price 16-inch C900 PVC DR 14 PipeLF10100.0028-inch C900 PVC DR 14 PipeLF95105.26316-inch C900 PVC DR 14 PipeLF410204.87418-inch Bore at Bethel RdLF70214.28530-inch Bore at Penfolds LnLF230521.736Ductile Iron FittingsTN210,000.007Connection to Existing Fire HydrantLS12,000.0089 10116-inch Gate ValveEA11,500.00128-inch Gate ValveEA12,000.001316-inch Gate ValveEA18,000.0014Slab Sodding of Disturbed AreasSY1503.3315Remove and Replace Concrete SidewalkSY40100.001617Utility LocationLS1500.0018Trench SafetyLS15,000.0019SWPPPLS1500.0020Traffic ControlLS14,000.002122Mobilization/DemobilizationLS11,000.00 Item No.DescriptionUnitEst QtyUnit PriceAmountUnit PriceAmountUnit PriceAmountUnit PriceAmountUnit PriceAmountUnit PriceAmount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o: Mayor and City Council From: John Elias, Park Projects Manager Via: Brad Reid, Director of Parks and Recreation Date: August 13, 2019 Reference: Consider award of Bid #Q-0719-01 with North Rock Construction, LLC, in the amount of $623,451.29, as budgeted, for the installation of bike lanes on Moore Road, Riverchase Drive and Fairway Drive; and authorizing the City Manager to sign and execute any necessary documents. 2030: Sustainable City Government Strategy: Excellent and Well-Maintained City Infrastructure and Facilities. General Information: March 27, 2018, City Council awarded a professional services contract with Kimley Horn to design signage and pavement markings depicting on-street bicycle lanes for Moore Road, Heartz Road, Fairway Drive and Riverchase Drive. November 14, 2018, Public Input Meeting held to review conceptual on-street bicycle lanes for Moore Road, Heartz Road, Fairway Drive and Riverchase Drive. January 7, 2019, Park Board updated on the November 14, 2018 Public Input Meeting. January 22, 2019, City Council updated on the November 14, 2018 Public Input Meeting. March 7, 2019, Traffic Data Collected. May 6, 2019, Park Board updated on traffic study and proposed bike lane recommendations. May 28, 2019, City Council updated on traffic study and proposed bike lane recommendations. July 5 & July 12, 2019 Advertised Bid for the installation of bike lanes on Moore Road, Riverchase Drive and Fairway Drive. July 25, 2019 Bid Opening for the installation of bike lanes on Moore Road, Riverchase Drive and Fairway Drive. 1 Introduction: The 2010 Community Wide Trail Implementation Plan, the 2015 Bicycle & Pedestrian Master Plan and the 2017 Parks & Recreation Master Plan all recommend on-street bike lanes for Moore Road and Riverchase Drive. The Moore Road trail section is seen as one of the strongest links between the greatest number of neighborhoods and key destinations such as the Andrew Brown Park system, the extension of the Campion Trail and the future Cotton Belt Trail & DART Rail Station. In 2018 City Council awarded a professional services contract to design signage and pavement markings depicting on-street bicycle lanes for Moore Road, Fairway Drive and Riverchase Drive. Included in this design process was a public input/awareness period that allowed for voices to be heard and necessary adjustments made to the plan. In May 2019 Park Board and City Council received updates on the final designs for on-street bicycle lanes. On July 25, 2019 The City of Coppell received (5) bids for the installation of bike lanes on Moore Road, Riverchase Drive and Fairway Drive. North Rock Construction $623,451.92 HQS Construction $697,365.30 3D Paving & Construction $702,969.25 2L Construction $710,847.15 Ed Bell Construction $832,097.49 Analysis: The project includes 3.49 miles of on street marked bike lanes with four locations that side paths were required due to the crossing of a major intersection or to mitigate traffic congestion at Austin Elementary school. The four side path locations include concrete walkways and ramps. Council Council meeting. The Policy Plan section of Coppell 2030 includes the following Transportation and Mobility actions: TM 3 Provide a safe and interconnected network of pedestrian and bicycle routes throughout the city, with connections to regional transit services, that provides linages among employment sites, housing, and mixed-use centers TM 4 Provide walking and biking corridors linking neighborhoods and other destinations in Coppell to the future DART station in the Belt Line corridor. studies in bicycle and pedestrian infrastructure and programs, with a focus on improving connectivity to local destinations, tying into the regional trail network, improving safety and accessibility for all bicyclists and pedestrians, supporting economic development, and improving quality of life for in the Master Plan and will connect to the recently completed Campion trail extension and eventually tie into the east/west Cotton Belt trail with access to the Dart rail station. The Parks and Recreation Department recommends awarding Bid #Q-0719-01 to lowest responsible bidder, North Rock Construction, LLC. The project is estimated to take 120 calendar days to complete. Legal Review: Agenda item does not require legal review. 2 Fiscal Impact: The fiscal impact is $623,451.92, which is available in the CRDC fund balance account. Recommendation: The Parks and Recreation Department recommends approval of this item. 3 !" #$%&'$( )*+,-.$%/ $%!&'()'$(**"++,'-". 0*11-,,2 3-4$5 6 789:9;6< !"# /%+"'0123"#4'56789:;<; 789:;=6=>?-@/$ AB-C /%+"'=>4'-&*"4'?! !1 4' D$(*% $@/ 0*+@EF, G-1*%B5 80FB( 0*+@EF, @"# %(A4'B")"#"AC"4'=A'$(A!#(+4' 7<H7=H 789 /%+"'$#" !"D4' 00 G-1*%B5 /%+"'0 2"4'/%A +'EC!%(A4' -%!+"4' G-1*%B I( BJ- 0FB( 0*+@EF, *@ %-E-@B $@/ +1E*CF@? -.-@B5" 0(!" 4' ?*(A (# 4'FA C!2"A!'> !"4' E!! CG2"A! 4'FA C!2"A!'0123"#4' $(A! 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