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MEMORANDUM
To:Mayor and City Council
Through:Mike Land,City Manager
From:Christel Pettinos, City Secretary
Date:August 27, 2019
Reference:Work Session: Discussion regarding Boards and Commissions process.
General Information:
The Board InterviewSchedulewill be distributedand theBoardsand Commission process will be
updated and reviewed.
1
MEMORANDUM
To: Mayor and City Council
From: Alex Hargis, Arts Center Managing Director
Via: Brad Reid, Director of Parks and Recreation
Date: August 27, 2019
Reference: Presentation and discussion relating to the Coppell Arts Center Development Strategy
and Elements Summary
2030: Effective Community Partnerships
Community Wellness and Enrichment:
Community Gathering Places
Expanding Cultural Arts Amenities and Opportunities
Sustainable City Government
Excellent City Services with High Level of Customer Satisfaction
Introduction:
The long-term financial goals of the Coppell Arts Center are to operate the facility at maximum cost
recovery and minimize its impact on the CRDC fund. The business plan for the Center supports
these goals through competitive market pricing on ticket and private rental sales and leveraging
ancillary revenue streams such as concessions, alcohol sales and parking services. An additional
revenue stream that is crucial to the business plan and achieving the financial goals is that of
Managing
Director has put forth a comprehensive development plan to solicit and procure contributions from
corporate partners, foundations and individual donors.
Analysis:
A development task force made up of Coppell residents and business leaders has been
formed to aid in identifying potential donors and fundraising sources.
A development research consultant has been contracted to assist with solicitation.
A 501c3 entity, the Coppell Arts & Heritage Foundation, has been created to receive the
contributed income. The non-Coppell citizens,
1
business leaders, North Texas philanthropists, and representatives from the Coppell Arts
Council and Staff.
There are two primary donor categories, individual gifts and corporate sponsors.
For individual gifts, the Foundation will be offering the following opportunities and
investments:
o Founding donor capital campaign gifts
o Membership program to Center Presents programming
o Memorial gifts and planned giving
o Naming rights to tier one assets (performance halls, donor lounge, etc.)
o Naming rights to tier two assets (seat backs, benches, etc.)
o Presenting sponsorships for individual programs and performances
For corporate sponsors, the Foundation will be offering the following opportunities and
investments:
o Founding corporate partner capital campaign gifts
o Corporate membership program
o Naming rights to tier one assets (the entire facility, venues, donor lounge, etc.)
o Naming rights to tier two assets (seat backs, benches, etc.)
o Presenting sponsorships for programs (valet, concessions, education outreach, etc.)
o Presenting sponsorships for productions (speaker series, world music & dance, etc.)
The Foundation will be engaging in fundraising events to raise awareness and interest:
o North Texas Giving Day
o Corporate sponsor recruitment event in October 2019
o Hosted receptions
Legal Review:
Agenda item does not require legal review.
Fiscal Impact:
Contributed income will ensure that the Center is operating with maximum cost recovery and
minimizing its dependency on CRDC funds.
Recommendation:
This item is presented for information only. No council action is required at this time.
2
MEMORANDUM
To:Mayor and City Council
Through:Mike Land, City Manager
From:Traci E. Leach, Deputy City Manager
Date:August 27, 2019
Reference:Discussion regardingVision 2040 Strategic Plan Objectives
Introduction:
The purpose of this work session item is to continue the discussion that began during the August 9
and 10, 2019 Retreat. At that time, the Council began discussingthe objectives, as outlined in the
Vision 2040 Plan,in greater detail. The Executive Committee was intentional about not dictating
how each of those goals should be addressed. Rather, the goals spoke to expressed needs of the
community, with the expectation that there would be additional planning and discussions to determine
strategies and objectives that would achieve those goals. The retreat was the first step in that
conversation.However, the Council did not have enough time to discuss all objectives. This agenda
item will remain on future work sessions until all objectives have been discussed.
Background: The Vision 2040 Strategic Planincludes seven pillars around which high-level goals
were identified to support each pillar. The plan was created by a robust community engagement
process that spanned approximately nine months and culminated in the acceptance of the plan and
approval of the pillars and goals on April 23, 2019.
Analysis:None.
Legal:N/A.
Fiscal Impact:None.
Recommendation:None.
1
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PROCLAMATION
WHEREAS, Arbor Day, was first observed in 1872 with the planting of more
than a million trees in Nebraska; and
WHEREAS, 2019 is the 147th anniversary of the holiday and Arbor Day is now
observed throughout the nation and the world; and
WHEREAS, trees beautify our community, provide habitat for wildlife, and are a
source of joy and spiritual renewal wherever they are planted.
NOW, THEREFORE, I, Karen Selbo Hunt, Mayor of the City of Coppell, do
hereby proclaim August 27, 2019 as
"ARBOR DAY"
in the City of Coppell, and I urge all citizens to celebrate Arbor Day and support efforts
to protect our trees and woodlands, thereby promoting the well-being of the future
generations.
IN WITNESS THEREOF, I have set my hand and caused the seal of the City of
Coppell to be affixed this ______day of August 2019.
________________________
Karen Selbo Hunt, Mayor
ATTEST:
____________________________
Christel Pettinos, City Secretary
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!"5
MEMORANDUM
To:Mayor and City Council
From: John Elias, Park Projects Manager
Via:Brad Reid, Director of Parks and Recreation
Date: August 27, 2019
Reference:
2030:Sustainable City Government Strategy: Excellent and Well-Maintained City
Infrastructure and Facilities.
Introduction:
A connection from the trail at Andy Brown Park West to Coppell High School is a high priority for
-Wide Trails Implementation Plan. The trail connection has tremendous value
to the community as a safe route to school, as well as an entrance to the park. This project connects
the trailatthe southernendof Andy BrownParkWestdirectlyto the CoppellHigh School
property. Theprojectrequireseasementsor propertyuseagreementsfromthe landownerson the
southside of ParkwayBlvd.andthe CoppellIndependentSchoolDistrict. TheCityhasbeen
successfulin obtaininganagreementfromtheCISDandis formalizinganagreementwith the
landowners on the south side of Parkway Blvd. The City will install landscape screening, irrigation,
and maintain the acquired easement area to park standards as a part of the proposed agreement with
the landowners.
Analysis:
The City has been successful in working with the residents on Martel Lane,the Copperstone HOA,
as well as the CISD to move forward with the connector trail between Andy Brown Park West and
CoppellHigh School.TheParksandRecreationDepartmentrecommendsawardof aNational
Cooperative Purchasing Alliance Contract (NCPA) with Core Construction, in the amount
of $285,544. for the installation of the connector trail.
1
Legal Review:
Agendaitem does not requirelegal review.
Fiscal Impact:
Thefiscal impact of this agenda item is $285,544., as provided for in CIP funds.
Recommendation:
TheParks and Recreation Department recommends approval of this item.
2
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!"5
MEMORANDUM
To:Mayor and City Council
From:Brad Reid, Director of Parks & Recreation
Date:August 27, 2019
Reference:
2030:Sense of Community:
EffectiveCommunity Partnerships Community Wellness and Enrichment:
Community Gathering Places
Expanding Cultural Arts Amenities and Opportunities
Sustainable City Government
Excellent City Services with High Level of Customer Satisfaction
Excellent and Well-maintained City Infrastructure and Facilities
General Information:
OwnerPurchasesof Telephone/Tech/Utilitieswere outlined in the GMP approval memo dated
June 12, 2018 in the amount of $90,000.00 with a GMP of $16,253,089.
Change Order #1 increased the GMP to $18,035,014 on November 9, 2018. At this time
Telephone/Tech/Utilities items were estimated to be $288,000.00
Change Order #2increased the GMP to $18,513,014on March 26, 2019.The estimated cost for
Telephone/Tech/Utilities remained at $288,000.00
Knight Security Systems has reviewed the specs and plans for the Art Center throughout design
development and has met with the project team several times to develop a scope.
Knight Security Systems quoted $83,899.00for the Access Control, Video Surveillance,
Intrusion Detection Systemsas a portion of the Telephone/Tech/Utilities line item.
Introduction:
Theproject cost estimate includes the $288,000 amount for technology and utility extensions for the
facility. Funds for these expenseswerenot included in the FF&E am
amount but have been included in the total project cost estimate since the project began. This work
will be completed outside of the Core Construction GMP Agreement, utilizing a separate contract
with Knight Security Systems. This agenda item is being presented for approval of thepurchase &
1
installation of the Access Control, Video Surveillance and Intrusion Detection Systems by Knight
Security Systems for the Coppell Arts Center in the amount of $83,899.00.
Analysis:
Total Equipment $56,969.00
Total Labor & Misc. $26,930.00
Total Purchase $83,899.00
*Annual Recurring Monitoring Cost $11,347.00
Legal Review:
None required
Fiscal Impact:
Funding for purchase of Access Control, Video Surveillance and Intrusion Detection Systems from
Knight Security Systems in the amount of $83,899.00 will be as budgeted in the CRDC Special
Revenue Fund.
Recommendation:
Staff recommends approval of this proposal, authorizing implementation of the budgeted technology
as described.
(214) 396-0589 | rhernandez@knightsecurity.com | www.knightsecurity.com
1of 10
Confidential - Do not duplicate or distribute without written permission from Knight Security Systems, Inc.
Reggie Hernandez
rhernandez@knightsecurity.com
(214) - 396-0589
Name: City of Coppell - Billing Account
Site Billing Contact
Old Town Arts Center, 255 East Parkway Blvd, PO Jerod Anderson, CIO
505 Travis St Box 9478 P (972) 304-7005
Coppell, TX 75019 Coppell, TX 75019 E janderson@coppelltx.gov
PROJECT NAME: Old Town Arts Center- Access/Video/Intrusion - VE AXIS
PROJECT SCOPE
This proposal was created to provide customer KSS recommended devices and services. This Proposal follows the
received spec with exceptions to:
The recommendation of AXIS cameras in lieu of IDIS
The recommendation of a multi-sensor camera to be installed in place of the outdoor PTZ
o This would allow for consistent coverage
This proposal removed the 32 training hours requested by spec
Access Control System
Initial programming will include:
Access control on four doors as identified on layout
o Door enrollment into the one main access level and time schedule
o Includes all necessary cable
Electronic Key lockbox
o Supports 10 keys
o not integrated into S2
KSS cannot provide services to correct alignment issues and will not modify doors, frames, or hardware for the purpose
of correct operation of the door. Each device will include the necessary mounting hardware, license and one-year
manufacturer software license support.
Video Surveillance System
KSS will furnish and install the following:
16 Cameras as identified on layout and all necessary mounting hardware ( does not include cable)
1 AXIS 2n Door Station
Enrolling the cameras and setting up basic motion detection
The NVR storage capacity is an approximate estimate based on general conditions that KSS doesn't guarantee.
Each device will include the necessary mounting hardware, license and one-year manufacturer software license
support.
Client Initials:__________
8/15/2019 | Proposal # 13656-2-0 | City of Coppell - Billing Account
(214) 396-0589 | rhernandez@knightsecurity.com | www.knightsecurity.com
2of 10
Confidential - Do not duplicate or distribute without written permission from Knight Security Systems, Inc.
Intrusion Detection System
KSS will furnish and install the following:
One intrusion panel with cellular backup
Enrolling up to 10 users with unique PIN numbers
o Setup of auto arm schedule
o Monitoring setup of the system
Each device will include the necessary mounting hardware.
Customer Provided Items
Electronic drawing files of the plans and approval of device layout
Individual login credentials for personnel at each location for each system
Assigning different schedules and access levels to the access control doors
PoE switches and patch panels
Rack space and uninterruptible power supply in the MDF room for rack mount units
Wall space and 3/4" plywood backboard for wall mount units
Network configurations for connection of devices to Customer's network
Phone line and / or network connection to intrusion panel for monitoring services
120VAC by a certified electrician for all security devices where needed
A dry contact connection from the fire system for fire drop out
Finance
Purchaser hereby agrees to pay KSS the following terms:
The Customer is required to pay every invoice in full within 30 days of receiving the invoice.
Project Milestones and Invoicing Procedures
A deposit of 50% of the total project for Mobilization
The remaining balance is subject to progress billing no less frequently than monthly based upon material delivered
or work completed
Any changes from the base price will be adjusted with approved change orders from the Customer. The as-built plans
will be submitted along with the final submittal package to the Customer.
Cabling & Wiring
KSS will be responsible to install all the wiring and connections providing communication and/or control between KSS
supplied devices and central control equipment. All wires will be dressed in a neat and professional matter.
KSS will not provide any conduit or trenching required to reach each device. It is the Customer's responsibility to provide
a pathway for all wiring required for each device. KSS is not responsible for any existing wiring being used. A quote will
be provided to the Customer for any wiring that is found to be unusable
Field Devices
KSS will provide all necessary devices and hardware included on the attached equipment list. The devices on the
security plans will be installed and programmed into the system according to the system matrix.
KSS is not responsible for any existing devices being reused. A quote will be provided to the customer for any devices
that are found to be defective or inoperable. KSS is not responsible for any damages left from the removal of existing
devices. The Customer is responsible for patching and repairing any damages left from the removal of existing devices.
Programming, Testing, and Training
KSS trained personnel will program the security system to provide a functioning operational system. Customer to
furnish IP addressing scheme for all devices requiring an IP address on the network. KSS will provide a list of devices
that need IP addresses to the Customer.
Client Initials:__________
8/15/2019 | Proposal # 13656-2-0 | City of Coppell - Billing Account
(214) 396-0589 | rhernandez@knightsecurity.com | www.knightsecurity.com
3of 10
Confidential - Do not duplicate or distribute without written permission from Knight Security Systems, Inc.
KSS will perform acceptance testing in the presence of the appointed Customer representative to ensure proper
operation and communication of all integrated systems. Upon final acceptance, it is the Customer's responsibility to
ensure proper periodic testing per the manufacturers' recommendation.
KSS will provide training for one combined end user training session to cover the basic administrator and end-user
tasks.
Rental Equipment
Lift rental is not included in this proposal
Standard Proposal Notes:
1. This proposal will follow the guidelines stated in DIR contract number DIR-TSO-3430 Standard Terms and
Conditions.
2. This proposal is valid for 60 days. After the 60 days the quote is no longer valid, and a new quote needs to be
regenerated and prices may vary.
3. A standard 1-year warranty applies on all newly installed equipment.
4. Final Location of all equipment to be approved by owner prior to start of installation.
5. Work provided by KSS is assumed to be continuous, unhindered and without the need for escorts. Additional
costs will be incurred if work is slowed by denial or delay of access to the work areas without three days' notice,
or if escorts are required at any time. Any cessation of work by the customer or delays in the project
construction schedule will result in additional mobilization and project management charges.
6. The quantities of materials noted above scope of work are intended to be descriptive. Should there be any
discrepancy between the scope of work and the equipment list, the equipment list will supersede the scope of
work stated above.
7. All work will be done following federal, state, and local laws and requirements for the above scope of work.
Knight Security Systems Excludes the Following:
1. All 120 VAC connections are to be performed by customer or customer's designated licensed Electrical
contractor.
2. Fire alarm interface, cabling, connection, input/output, testing and certification.
3. Any city or other governmental permits, not associated with this scope of work, required for the use and
operation of the system.
4. Access to device location, penetrations, required access panels for concealed areas.
5. If not stated above conduit, trenching, wireless devices or aerial cabling necessary to connect any remote
locations or gates, computer workstations to operate the system, and network equipment to provided power and
data communication for devices.
6. Overtime required due to schedule revisions, work stoppages, delays caused by others, or circumstances
beyond Knight Security Systems control.
7. Final terminations and connections to equipment other than provided by Knight Security Systems.
8. Any trade installation that Knight Security Systems is not licensed to perform.
9. Painting, patching or landscaping required as a result of the installation of equipment associated with this scope
of work.
10. Technical assistance or the setup of the customer's network for connection to the security control systems. The
customer is required to provide static IP addresses and support personnel for assistance in setting up the
network connections.
Client Initials:__________
8/15/2019 | Proposal # 13656-2-0 | City of Coppell - Billing Account
(214) 396-0589 | rhernandez@knightsecurity.com | www.knightsecurity.com
4of 10
Confidential - Do not duplicate or distribute without written permission from Knight Security Systems, Inc.
PROJECT INVESTMENT
Video Surveillance System - Int. Wall Mnt Dome Axis P3375-
$4,229.00
v(Qty 5)
QTY Manufacturer Part # Description MSRP Unit Price Ext.Price
5.00 AXIS DIR-01060-001 AXIS P3375-V 699 $549.00 $2,746.00
Labor:
QTY Description Ext.Price
1.00 PROJECTMGR $173.00
2.00 SYSDESIGN $287.00
3.00 INSTALL $329.00
5.00 SYSTECH $693.00
Equipment Subtotal $2,746.00
Labor Subtotal $1,482.00
Int. Wall Mnt Dome Axis P3375-v(Qty 5) SubTotal $4,229.00
Video Surveillance System - Int. Clg Mnt Dome Axis P3375-v (Qty
$1,114.00
1)
QTY Manufacturer Part # Description MSRP Unit Price Ext.Price
1.00 AXIS DIR-01060-001 AXIS P3375-V 699 $549.00 $549.00
Labor:
QTY Description Ext.Price
1.00 INSTALL $110.00
1.00 SYSTECH $139.00
1.00 SYSDESIGN $144.00
1.00 PROJECTMGR $173.00
Equipment Subtotal $549.00
Labor Subtotal $565.00
Int. Clg Mnt Dome Axis P3375-v (Qty 1) SubTotal $1,114.00
Video Surveillance System - Ext. Wall Mnt Bullet P1425-LE(Qty 5) $4,103.00
QTY Manufacturer Part # Description MSRP Unit Price Ext.Price
5.00 AXIS DIR-0777-001 AXIS P1435-LE 599 $471.00 $2,353.00
Labor:
QTY Description Ext.Price
1.00 SYSDESIGN $144.00
1.00 PROJECTMGR $173.00
4.00 SYSTECH $554.00
8.00 INSTALL $878.00
Equipment Subtotal $2,353.00
Labor Subtotal $1,749.00
Ext. Wall Mnt Bullet P1425-LE(Qty 5) SubTotal $4,103.00
Client Initials:__________
8/15/2019 | Proposal # 13656-2-0 | City of Coppell - Billing Account
(214) 396-0589 | rhernandez@knightsecurity.com | www.knightsecurity.com
5of 10
Confidential - Do not duplicate or distribute without written permission from Knight Security Systems, Inc.
Video Surveillance System - Int. Pendant Mnt PTZ p5624-E(Qty 2)
$4,041.00
QTY Manufacturer Part # Description MSRP Unit Price Ext.Price
2.00 AXIS DIR-0932-001 AXIS P5624-E MK II 60HZ 1599 $1,256.00 $2,513.00
2.00 AXIS DIR-5502-431 AXIS T94A01D PENDANT KIT 49 $38.00 $77.00
2.00 AXIS DIR-5507-481 AXIS T91B52 EXTENSION 49 $38.00 $77.00
PIPE 100 CM
2.00 AXIS DIR-5507-451 AXIS T91B50 TELESCOPIC 199 $156.00 $313.00
CEIL MNT
Labor:
QTY Description Ext.Price
1.00 SYSDESIGN $144.00
1.00 PROJECTMGR $173.00
3.00 INSTALL $329.00
3.00 SYSTECH $416.00
Equipment Subtotal $2,980.00
Labor Subtotal $1,062.00
Int. Pendant Mnt PTZ p5624-E(Qty 2) SubTotal $4,041.00
Video Surveillance System - Int. Catwalk PTZ (Qty 1) $2,343.00
QTY Manufacturer Part # Description MSRP Unit Price Ext.Price
1.00 AXIS DIR-5502-431 AXIS T94A01D PENDANT KIT 49 $38.00 $38.00
1.00 AXIS DIR-0932-001 AXIS P5624-E MK II 60HZ 1599 $1,256.00 $1,256.00
1.00 Knight Security DIR-KSS-PROJKIT DIR- Project Install Kit 0 $125.00 $125.00
Labor:
QTY Description Ext.Price
1.00 SYSDESIGN $144.00
1.00 PROJECTMGR $173.00
2.00 SYSTECH $277.00
3.00 INSTALL $329.00
Equipment Subtotal $1,420.00
Labor Subtotal $923.00
Int. Catwalk PTZ (Qty 1) SubTotal $2,343.00
Video Surveillance System - Ext. Pole Mount 360 (2)
$5,531.00
QTY Manufacturer Part # Description MSRP Unit Price Ext.Price
2.00 AXIS DIR-01504-001 AXIS P3717-PLE 1349 $1,060.00 $2,120.00
2.00 AXIS DIR-01473-001 AXIS T91B67 POLE MOUNT 95 $75.00 $149.00
65-165MM
2.00 AXIS DIR-01513-001 AXIS T94N01D PENDANT KIT 89 $70.00 $140.00
2.00 BCD Video DIR-BCD-RGD-SDR-BCDVIDEO - MEANWELL 148 $118.00 $236.00
120-48 POWER SUPPLY 120W
48VDC
2.00 BCD Video DIR-BCD-RGD-Altelix 14x12x8 Inch 490 $390.00 $780.00
NF141208VFHA1 Fiberglass 120 VAC
Weatherpro
1.00 Knight Security DIR-KSS-PROJKIT DIR- Project Install Kit 0 $83.00 $83.00
2.00 Trendnet TQ-TPE115GI POE + GIGABIT INJECTOR 61 $61.00 $122.00
2.00 TrippLite N784-001-SC External Multimode Media 64 $64.00 $128.00
Converter 10/100 FX/TX SC
Labor:
QTY Description Ext.Price
1.00 SYSTECH $139.00
1.00 SYSDESIGN $144.00
1.00 PROJECTMGR $173.00
12.00 INSTALL $1,318.00
Client Initials:__________
8/15/2019 | Proposal # 13656-2-0 | City of Coppell - Billing Account
(214) 396-0589 | rhernandez@knightsecurity.com | www.knightsecurity.com
6of 10
Confidential - Do not duplicate or distribute without written permission from Knight Security Systems, Inc.
Equipment Subtotal $3,758.00
Labor Subtotal $1,773.00
Ext. Pole Mount 360 (2) SubTotal $5,531.00
Video Surveillance System - IDF Data Room
$8,865.00
QTY Manufacturer Part # Description MSRP Unit Price Ext.Price
17.00 DITEK DTKMRJPOE Power over Ethernet Surge 78 $78.00 $1,326.00
Protection - RJ45, CAT5e
1.00 Knight Security DIR-KSS-PROJKIT DIR- Project Install Kit 0 $167.00 $167.00
18.00 Milestone DIR-XPCODL XProtect Corporate Device 329 $245.00 $4,415.00
License
18.00 Milestone DIR-YXPCODL One year Care Plus for 60 $45.00 $805.00
XProtect Corporate Device L
18.00 WBOX 0E-C5EBL3 3-FT CAT5E PATCH CABLE 3.18 $3.00 $57.00
BLUE
Labor:
QTY Description Ext.Price
1.00 SYSDESIGN $144.00
4.00 INSTALL $439.00
4.00 INSTALLCABLE $439.00
3.00 PROJECTMGR $518.00
4.00 SYSTECH $554.00
Equipment Subtotal $6,770.00
Labor Subtotal $2,095.00
IDF Data Room SubTotal $8,865.00
Video Surveillance System - BlackBox Camera P3717
$1,588.00
QTY Manufacturer Part # Description MSRP Unit Price Ext.Price
1.00 AXIS DIR-01504-001 AXIS P3717-PLE 1349 $1,060.00 $1,060.00
1.00 AXIS DIR-01513-001 AXIS T94N01D PENDANT KIT 89 $70.00 $70.00
1.00 AXIS DIR-5504-821 AXIS T91D61 WALL MOUNT 84 $66.00 $66.00
Labor:
QTY Description Ext.Price
1.00 INSTALL $110.00
1.00 SYSTECH $139.00
1.00 SYSDESIGN $144.00
Equipment Subtotal $1,196.00
Labor Subtotal $392.00
BlackBox Camera P3717 SubTotal $1,588.00
Video Surveillance System - Lift
$2,286.00
Discounts and Misc. Items:
QTY Description Ext.Price
1.00 Specialty Tools and Lifts per project requirements $2,286.00
Discounts and Misc. Items SubTotal $2,286.00
Lift SubTotal $2,286.00
Client Initials:__________
8/15/2019 | Proposal # 13656-2-0 | City of Coppell - Billing Account
(214) 396-0589 | rhernandez@knightsecurity.com | www.knightsecurity.com
7of 10
Confidential - Do not duplicate or distribute without written permission from Knight Security Systems, Inc.
Video Surveillance System - Door Station
$1,577.00
QTY Manufacturer Part # Description MSRP Unit Price Ext.Price
1.00 AXIS DIR-0673-001 AXIS A8004-VE 1249 $981.00 $981.00
1.00 AXIS DIR-5801-141 AXIS A9801 SECURITY RELAY 119 $94.00 $94.00
Labor:
QTY Description Ext.Price
1.00 SYSTECH $139.00
1.00 SYSDESIGN $144.00
2.00 INSTALL $220.00
Equipment Subtotal $1,075.00
Labor Subtotal $502.00
Door Station SubTotal $1,577.00
Access Control System - Data Room Door 115
$1,091.00
QTY Manufacturer Part # Description MSRP Unit Price Ext.Price
1.00 DMP DIR-1076C 1 DOOR CONTACT 24 $13.00 $13.00
1.00 S2 DIR-S2-MultiCLASS SE RP40 326 $200.00 $200.00
920PTNNEK00460-S2S CONTACTLESS READER, S2
SECURITY
Labor:
QTY Description Ext.Price
2.00 INSTALLCABLE $220.00
6.00 INSTALL $659.00
Equipment Subtotal $213.00
Labor Subtotal $878.00
Data Room Door 115 SubTotal $1,091.00
Access Control System - Ext Dbl Entry Door 146 $1,104.00
QTY Manufacturer Part # Description MSRP Unit Price Ext.Price
2.00 DMP DIR-1076C 1 DOOR CONTACT 24 $13.00 $25.00
1.00 S2 DIR-S2-MultiCLASS SE RP40 326 $200.00 $200.00
920PTNNEK00460-S2S CONTACTLESS READER, S2
SECURITY
Labor:
QTY Description Ext.Price
2.00 INSTALLCABLE $220.00
6.00 INSTALL $659.00
Equipment Subtotal $226.00
Labor Subtotal $878.00
Ext Dbl Entry Door 146 SubTotal $1,104.00
Access Control System - Ext Dbl Entry Door 130
$1,104.00
QTY Manufacturer Part # Description MSRP Unit Price Ext.Price
2.00 DMP DIR-1076C 1 DOOR CONTACT 24 $13.00 $25.00
1.00 S2 DIR-S2-MultiCLASS SE RP40 326 $200.00 $200.00
920PTNNEK00460-S2S CONTACTLESS READER, S2
SECURITY
Labor:
QTY Description Ext.Price
2.00 INSTALLCABLE $220.00
6.00 INSTALL $659.00
Client Initials:__________
8/15/2019 | Proposal # 13656-2-0 | City of Coppell - Billing Account
(214) 396-0589 | rhernandez@knightsecurity.com | www.knightsecurity.com
8of 10
Confidential - Do not duplicate or distribute without written permission from Knight Security Systems, Inc.
Equipment Subtotal $226.00
Labor Subtotal $878.00
Ext Dbl Entry Door 130 SubTotal $1,104.00
Access Control System - Mechanical Room Door 118
$1,091.00
QTY Manufacturer Part # Description MSRP Unit Price Ext.Price
1.00 DMP DIR-1076C 1 DOOR CONTACT 24 $13.00 $13.00
1.00 S2 DIR-S2-MultiCLASS SE RP40 326 $200.00 $200.00
920PTNNEK00460-S2S CONTACTLESS READER, S2
SECURITY
Labor:
QTY Description Ext.Price
2.00 INSTALLCABLE $220.00
6.00 INSTALL $659.00
Equipment Subtotal $213.00
Labor Subtotal $878.00
Mechanical Room Door 118 SubTotal $1,091.00
Access Control System - IDF
$9,612.00
QTY Manufacturer Part # Description MSRP Unit Price Ext.Price
2.00 Interstate Batteries BAT-BSL1075 12V 8.0 AH SEALED AGM 12.5 $31.00 $62.00
BATTERY
1.00 LifeSafety Power, DIR-8DR Mercury, 12V & 24V, 776 $579.00 $579.00
Inc. 150B100C8D8PE4M1 150W max, E4M1 enclosure
2
13.00 S2 DIR-S2-VMS-C-MS MILESTONE XPROTECT VMS 160 $98.00 $1,278.00
INTEGRATION LICENSE
1.00 S2 DIR-S2-VMS-B-MS MILESTONE XPROTECT VMS 536 $329.00 $329.00
SOFTWARE INTEGRATION
LICENS
1.00 S2 DIR-S2-IDC-16 S2 NETBOX PHOTO ID 2 FOR 2682 $1,648.00 $1,648.00
SYSTEMS WITH 4 OR 16
PORT
1.00 S2 DIR-S2-EP-1502 MERCURY EP1502 2258 $1,388.00 $1,388.00
INTELLIGENT CONTROLLER
1.00 S2 DIR-S2-MR-52-S3 MERCURY MR52 READER 820 $504.00 $504.00
INTERFACE MODULE SERIES
3
1.00 Windy City Wire 4461030-500 4 Elem Comp Cable CMP Ylw 617 $617.00 $617.00
Jkt
Labor:
QTY Description Ext.Price
2.00 INSTALLCABLE $220.00
4.00 INSTALL $439.00
4.00 SYSDESIGN $574.00
5.00 PROJECTMGR $864.00
8.00 SYSTECH $1,109.00
Equipment Subtotal $6,406.00
Labor Subtotal $3,206.00
IDF SubTotal $9,612.00
Client Initials:__________
8/15/2019 | Proposal # 13656-2-0 | City of Coppell - Billing Account
(214) 396-0589 | rhernandez@knightsecurity.com | www.knightsecurity.com
9of 10
Confidential - Do not duplicate or distribute without written permission from Knight Security Systems, Inc.
Intrusion Alarm System - Intrusion Door Contacts (Qty 16)
$7,268.00
QTY Manufacturer Part # Description MSRP Unit Price Ext.Price
1.00 DMP DIR-715-16PCB 16PT ZONE EXPANDER FOR 345 $183.00 $183.00
2-WIRE SMOKE DET,BOARD
1.00 Windy City Wire 004340 22-04 OAS STR CMP Wht Jkt 204 $204.00 $204.00
Labor:
QTY Description Ext.Price
4.00 SYSDESIGN $574.00
6.00 SYSTECH $832.00
5.00 PROJECTMGR $864.00
10.00 INSTALL $1,098.00
32.00 INSTALLCABLE $3,514.00
Equipment Subtotal $387.00
Labor Subtotal $6,881.00
Intrusion Door Contacts (Qty 16) SubTotal $7,268.00
Intrusion Alarm System - pack
$1,063.00
QTY Manufacturer Part # Description MSRP Unit Price Ext.Price
1.00 DMP DIR-369 12 VDC Battery (7.0 Ah) 0 $21.00 $21.00
(DIR)
1.00 DMP DIR-376 12 VDC Plug-in Power Supply 0 $21.00 $21.00
(DIR)
1.00 DMP DIR-327 16.5 VAC 50 VA Plug-in 0 $11.00 $11.00
Transformer (DIR)
16.00 DMP DIR-1076C 1" Door Contact (DIR) 0 $13.00 $210.00
2.00 DMP DIR-7060-W Keypad, LCD Display, with 0 $111.00 $222.00
shortcut keys, White (DI
1.00 DMP DIR-307 Clip-on Tamper Switch (DIR) 0 $12.00 $12.00
1.00 DMP DIR-PANEL PACK XT/XR HARDWARE PACK 0 $8.00 $8.00
1.00 DMP DIR-XR550DNL-G 574 ZONES,DIALER/NET,350-0 $559.00 $559.00
G ENCL,INC 50VA
TRANSFRMR
Equipment Subtotal $1,063.00
pack SubTotal $1,063.00
SecurePlan - SecurePlan
Annual Recurring Subtotal $11,347.00
Ancillary - BCD Server $18,102.00
QTY Manufacturer Part # Description MSRP Unit Price Ext.Price
2.00 BCD Video BCD-SA-IDRAC-ENT-IDRAC Enterprise 180 $143.00 $287.00
14G
2.00 BCD Video BCD208-PVS-110-16T-Professional 2U, RAID-6, 10876 $8,657.00 $17,313.00
4 xENON sILVER 4110 16GB
TAM (2) 256GB 2.5" SSD (4)
4TB SATA WIN SRV 16
Labor:
QTY Description Ext.Price
1.00 SYSTECH $139.00
1.00 SYSDESIGN $144.00
2.00 INSTALL $220.00
Equipment Subtotal $17,600.00
Labor Subtotal $502.00
BCD Server SubTotal $18,102.00
Client Initials:__________
8/15/2019 | Proposal # 13656-2-0 | City of Coppell - Billing Account
(214) 396-0589 | rhernandez@knightsecurity.com | www.knightsecurity.com
10of 10
Confidential - Do not duplicate or distribute without written permission from Knight Security Systems, Inc.
Traka Key System - Traka
$7,788.00
QTY Manufacturer Part # Description MSRP Unit Price Ext.Price
1.00 Traka kc-9-0029 M-TOUCH 10 LOCKING 4745 $4,686.00 $4,686.00
1.00 TRAKA FF-3-0409 HID RP10 MC SE RDR PLUS 400 $395.00 $395.00
INTERFACE
1.00 TRAKA FF-7-0303 SELF LOCKING STEEL CABLE 29.5 $29.00 $29.00
SEALS PER 10
1.00 TRAKA TRKLABOR TURNKEY ONSITE INSTALL, 2470 $2,470.00 $2,470.00
COMMISSIONING, TRAINING
1.00 TRAKA GP-2-0332 TRAKA WEB PRO- 1 YEAR 210 $207.00 $207.00
LICENSE- PER CABINET
Equipment Subtotal $7,788.00
Traka SubTotal $7,788.00
Investment Summary
Total Equipment $56,969.00
Total Labor $24,644.00
Total Discounts & Misc. Items $2,286.00
Total Proposal Amount $83,899.00
Deposit Due in Advance $41,950.00
Balance Due Upon Completion $41,949.00
Annual Recurring $11,347.00
bƚƷĻʹ {ğƌĻƭ ƷğǣͲ źŅ ğƦƦƌźĭğĬƌĻͲ źƭ ƓƚƷ źƓĭƌǒķĻķ ƚƓ Ʒŷźƭ ƦƩƚƦƚƭğƌ ğƓķ Ǟźƌƌ ĬĻ ğķķĻķ Ʒƚ ƷŷĻ ƷƚƷğƌ
ǒƦƚƓ źƓǝƚźĭźƓŭ͵
Investment Total
Knight Security Systems will provide the proposed system as described in this proposal for the sum of: $83,899.00
The price above includes: material, equipment and labor as described within this proposal.
Proposal Acceptance:
City of Coppell
By:
Signature
Title
Print Name
Client Initials:__________
8/15/2019 | Proposal # 13656-2-0 | City of Coppell - Billing Account
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ATTACHMENT“A”
SCOPE OF SERVICES–BASIC SERVICES
Spanish Moss Drive & Court and Jeb Court Reconstruction
Coppell, Texas
I. Project Definition
This project consists of the preparation of surveys, reports, construction plans & details,
specifications and bidding documents for the reconstruction of Spanish MossDrive & Courtand
Jeb Court. The Spanish Moss Court and Jeb Courtreconstruction involves the replacement of
approximately 1,950 linear feet of 28ft. wide undivided reinforced concrete street; the
replacementof sidewalks on both sides of the road; the construction of improved water and
sanitary sewer lines; and the construction of an improved storm drainage system. Basic Services
will includesurveying for design,the production of construction and bidding documents; and
coordination with the City of Coppell, consultants, and the franchised utility companies.
II. Basic Services
Part A –Surveyingfor Design
1.Horizontal and vertical control will be established and tied to available Citycontrol and the
control that will be established for the Spanish Moss Drive & Court and Jeb Court project.
Three horizontal / vertical control points will be set outside the limits of construction along
Spanish Moss Court for use by the Contractor during construction.
2.Record research at the County to determine ownership and existence of easements and right-
of-way on the properties affected by the proposed roadway.
3.Perform field surveys to locate existing rights-of-way, property lines, boundary corners and
easements for all parcels affected by the proposed roadways. Review of County information
and field data to establish the existing right-of-way for the roadway.
4.Perform field topographic surveys to compile sufficient data for design. Cross-sections will
be taken at 50 ft. intervals, 120 ft. wide maximum width and include all driveways, lead
sidewalks and cross streets. Produce a topographic map with aone-foot contour interval
suitable for civil design.
5.Obtain field data on existing franchised utilities above ground and as located and uncovered
by the owners of the utilities.
6.Obtain field data on existing City water mains, sanitary sewer lines, storm water mains,
traffic signals and streetlights.
7.Tie-in and identify all trees, shrubs, landscaped areas, sprinkler heads, irrigation controls and
valves, mailboxes, walls, signs and other features that are within the area to be surveyed.
PartB–SchematicDesign 30%Complete
1.Perform records research in an effort to determine the size, type, location and description of
1
ATTACHMENT“A”
existing public and franchise utility lines and right-of-ways/easements.
2.Review "As-Built" drawingsand other pertinent data in the vicinity of the roadways.
3.Site visit to identify and photograph physical elements that will affect the design process.
4.Develop schematic typical paving sections.
5.Develop schematicpaving plan layout.
6.Develop schematic drainage area map and runoff calculations. Drainage design criteria will
be based on full land use development in accordance with the City'sadopted plan.
7.Develop schematic stormwater plan layout. All drainage design will be limited to within 100
feet of the proposed right-of-way.
8.Develop schematicwater and sanitary sewerplan layout.
9.Submit apdf copy of schematic plans to the Cityfor reviewand comment.
Part C–Preliminary Design 60% Complete
1.Meet with the Cityto receive review comments on the schematic design prior to proceeding
with the production of preliminary documents.
2.Prepare preliminary construction plans on 22" x 34" sheets with a scale of 1" = 20' horizontal
and 1" = 5' vertical, except as noted, forthe following:
Cover Sheet
General Notes
Typical Paving Sections
Construction Sequencing (Scale: 1" = 40')
Paving Plans / Profiles
Drainage Area Map and Calculation Sheets (Scale: 1" = 100')
Stormwater Plans / Profiles
Water and Sanitary Sewer Plans / Profiles
Erosion Control Plans (Scale: 1" = 40')
Roadway Cross-Sections (Scale: 1” = 20’ H, 1” = 4” V)
3.Develop preliminary bidding and contract documents. The bid schedule will also include a
description of bid items to clarify what is included with eachbid item.
4.Prepare anopinion of probable construction costs utilizing the preliminary design.
5.Submit 1 set of preliminary plans to the franchised utility companies for utility coordination.
Meet with utility companies to discuss the proposed improvementsand any easement
requirements they may have(maximum of 2 utility coordination meetings included in Basic
Services).
6.Submit a pdf copy of the Preliminary Design to the City for review and comment.
Page 2of 3
ATTACHMENT“A”
PartD-Final Design100% Complete
1.Meet with the Cityto receive review comments on the preliminary design prior to proceeding
with the production of final documents.
2.Attend public meetings (maximum of 2 public meetings included in Basic Services) called
by the City to discuss the project with the citizens of Coppell. Evaluate input from meetings
with the City.
3.Prepare final construction plans on 22" x 34" sheets with a scale of 1" = 20' horizontal and
1" = 5' vertical, except as noted, for the following:
Cover Sheet
General Notes
Typical Paving Sections
Construction Sequencing (Scale: 1" = 40')
Paving Plans / Profiles and Details
Drainage Area Map and Calculation Sheets (Scale: 1" = 100')
Stormwater Plans / Profiles and Details
Water and Sanitary Sewer Plans / Profiles, and Details
ErosionControl Plans and Details (Scale: 1" = 40')
Roadway Cross-Sections (Scale: 1” = 20’ H, 1” = 4” V)
4.Prepare final Bidding and Contract Documents for construction.
5.Prepareafinal Opinion of Probable Construction Costs.
6.Submit apdf setof the Final Designto the City for approval.
7.Complete the Final Designto reflect final review comments.
8.Submit 1 set of final plans to the franchised utility companies for final utility coordination.
9.Submit 1 set of plans to a Registered Accessibly Specialist (RAS) for project registration,
review and approval of the pedestrian related elements of the project. Cityto reimburse
Engineer for RAS & TDLR fees.
END ATTACHMENT“A”
Page 3of 3
ATTACHMENT“B”
SCOPE OFSPECIALSERVICES
Spanish Moss Drive & Court and Jeb Court Reconstruction
Coppell, Texas
I. Project Definition
Special Services will include bid phase services, limited construction phase services, a
geotechnical investigation, Level “B” Subsurface Utility Engineering, and reimbursable
expenses.
II. Special Services
Part A –Bid Phase Services
1.Prepare a pdf copy of the final plans, specifications and bid documents for distribution to
plan houses and potential bidders.
2.Attend pre-bid conference.
3.Answer bidder questions and prepare necessary addenda.
4.Tabulate bids.
5.Evaluate bids and make a recommendation to the Cityfor the award of a construction
contract.
Part B –Construction Phase Services
1.Assist the Cityin conducting a pre-construction conference.
2.Attend up to 4 meetings with the City and Contractor during construction.
3.Review submittals and shop drawings required of the Contractor by the contract documents.
4.Answer questions from the Contractor submitted through the Cityduring construction.
5.Participate with the City and Contractor in conducting a final walk through.
6.Upon completion of the Work, the Engineer shall compile for and deliver to the City one
reproducible set of Record Documents based upon the marked-up record construction
drawings, addenda, furnished by the City. These Record Documents will show significant
changes made during construction. Because these Record Documents are based on
unverified information provided by other parties, which the Engineer shall assume tobe
reliable; the Engineer cannot and does not warrant their accuracy. The Record Documents
will contain the following warning: “These Record Documents have been prepared based
on information provided by others. The Engineer has not verified the accuracy and/or
completeness of this information and shall not be responsible for any errors or omissions
that may be incorporated as a result of erroneous information provided by others.”
1
ATTACHMENT“B”
PartC–Geotechnical Investigation
Engineerwill contract with a Geotechnical Firm to provide the following services:
The geotechnical investigation performed will consist of field and laboratory investigations, engineering
analysis, and a report prepared by a Registered Professional Engineer.
Field Investigation
The field investigation will consist of drilling a total of four (4) test borings along the proposed
alignments. The test borings will be advanced to depths of fifteen (15) feet below the existing ground
surface. The existing roadways will be penetrated by augering through the pavement. Thickness
measurements ofthe pavement and base will be made where pavement penetrations are made. The
borings will be backfilled with soil cuttings and the pavement will be patched upon drilling completion
and water level measurements.
Subsurface soil samples will be secured with thin walled tube and/or split spoon samples depending on
soil type and consistency. Rock encountered in the borings will be evaluated using the Texas Department
of Transportation Penetrometer (TxDOT Cone). All samples will be properly logged, packaged, sealed,
and placed in a core box for transportation to the laboratory. Should unusual soil conditions be
encountered, we will contact the Citywith a recommendation and cost estimate to explore these unusual
conditions.
Traffic control will consist of using safety cones only. The geotechnical firmwill contact Texas 811 and
the City of Coppell’s Water Department to have them locate underground utilities.
Laboratory Investigation
Laboratory tests will be conducted to classify the soil and to evaluate the volume change potential and
strength of the soil present at the site. Soil classification tests will consist of Atterberg Limits, percent
passing minus #200 sieve, moisture content and dry unit weight. The volume change potential of the
soils will be evaluated by swell tests. The strength of the soil will be determined by hand penetrometer
tests and unconfined compressive strength tests. In addition, lime / PI series tests and sulfate testing will
also be performed on selected clay samples.
Engineering Analyses
Results of field and laboratory work will be presented in an engineering report. The report will include
recommendations to guide design and construction of the new pavement and will include the following:
1.Site reconnaissance, boring staking and utility clearance coordination.
2.Plan of borings, boring logs, water level observations, and laboratory test results.
3.Comments on the presence and effect of expansive soils on pavement construction will be provided.
Alternative methods of reducing any anticipated shrink/swell movements associated with
expansive clays will be included for pavement construction, if required.
4.Pavement subgrade stabilization recommendations.
5.Alternate flex base subgrade recommendations.
Page 2of 4
ATTACHMENT“B”
6.Concrete pavement thickness recommendations based on traffic control data provided by the City.
7.Open cut recommendations for the replacement of existing utility lines.
8.A discussion of potential construction problems based on the subsurface soil and groundwater
conditions at the site.
Part D–Subsurface Utility Engineering
Engineerwill contract with a Subsurface Utility Engineering (SUE) Firm to provide the
following services:
The SUE subconsultant will perform the SUE work required for this project in general accordance
with the recommended practices and procedures described in ASCE PublicationCI/ASCE 38-02
(Standard Guideline for the Collection and Depiction of Existing Subsurface Utility Data).
It is the responsibility of the SUE provider to perform due-diligence with regard to records research
(QL “D”) and acquisition of available utility records. The due-diligence provided for this project
will consist of visually inspecting thework area for evidence of utilities and reviewing the available
utility record information. Utilities that are not identified through these efforts will be here forth
referred to as “unknown” utilities. Subconsultant personnel will scan the defined workarea using
electronic prospecting equipment to search for “unknown” utilities. However, subconsultant is not
responsible for designating and locating these “unknown” utilities.
The scope of this proposal includes Quality Level “B” SUE. Utilities to bedesignated include gas,
telecommunications, electric, storm, water and sanitary sewer. Subconsultant will survey all
designating marks as part of this scope.
Designating Procedures
Prior to beginning field designating activities(QL “B”), subconsultant’s field manager will review
the project scope of work and available utility records. Once these initial reviews are complete, the
field manager and technicians will begin designating the approximate horizontal position of known
subsurface utilities within the specified project limits. A suite of geophysical equipment
(electromagnetic induction, magnetic) will be used to designate metallic/conductive utilities (e.g.
steel pipe, electrical cable, telephone cable). Subconsultantwill establish routine/ordinary traffic
control (cones and free standing signage, etc.) whenever required as part of this work.
Accurate collection and recording of designated utilities is a critical component of the SUE process.
Subconsultantutilizes a proven method of collecting and recording survey information once the
utilities have been designated in the field. Subconsultant’s field manager will produce detailed
sketches depicting each utility as well as relevant surface features such as roadways, buildings,
manholes, fire hydrants, utility pedestals, valves, meters, etc. Each utility will be labeled with a
unique ID code. Paint and pin flags will be used to designate the utilities in the field. A labeled pin
flag or paint mark will be used to mark each location where a survey shot is required. The locations
will be numbered sequentially for each individual utility line.
Page 3of 4
ATTACHMENT“B”
Deliverables
The SUE subconsultantwill produce a utility file, in MicroStationformat, depicting the type and
horizontal locationof the designated utilities. The size of each utility will be presented in the utility
file if this information is indicated on available record drawings. The engineer will provide
subconsultantwith base map/topographic files for use in preparing the utility file.
PartE–Reimbursable Expenses
Reimbursable expenses accrued through printing as described in the Basic Services, printing fees
at the County, filing fees, review and processing fees, mileage, delivery fees, RAS & TDLR fees,
and other out-of-pocket expenses, shall be reimbursed at cost plus 10% upon receipt of an invoice
from Engineer, and shall have a maximum fee of $2000.
III.ADDITIONAL SERVICES
No additional services to be provided.
EXCLUSIONS
The intent of the scope is to include only the services specifically listed above and none others.
Services specifically excluded from this Scope of Services include, but are not necessarily limited
to the following:
1.Right-of-Way Strip Map.
2.Horizontal and Vertical Control Plan.
3.New right-of-way and/or easement documents.
4.Trench excavation safety plan.
5.Landscape and Irrigation Plans.
6.Detailed traffic control and detouring plans in accordance with MUTCD.
7.Daily construction staking for the Contractor throughout the duration of construction.
8.Post-Construction Surveying.
9.Re-staking of horizontal and vertical control knocked out during construction.
10.Surveying to determine final quantities to be used in the final pay estimate.
11.Storm Water Pollution Prevention Plan (SWPPP).
12.Street Light Design.
13.Jurisdictional Waters and Wetlands Assessment and Delineation.
14.Mitigation design efforts for waters, wetlands and habitat areas.
15.Mitigation for tree loss within and outside the ROW.
16.USACOE 404 Permitting.
17.Historical and archeological investigation.
18.Material testing during construction.
END ATTACHMENT“B”
Page 4of 4
ATTACHMENT“C”
FEE SCHEDULE
Spanish MossDrive & Court and Jeb Court Reconstruction
Coppell, Texas
WORK STAGE SUBMITTAL OR COMPLETIONTOTAL
Basic Services:
Part A –Surveying for Design$16,680
Part B–Schematic Design 30% Complete$40,290
Part C–Preliminary Design 65% Complete$50,030
Part D–Final Design 100% Complete$57,830
Basic Services Subtotal$164,830
Special Services:
Part A–Bid Phase Services$4,480
Part B –Construction Phase Services$10,260
Part C–Geotechnical Investigation$5,950
Part D–Subsurface Utility Engineering$12,775
Part E–Reimbursable Expenses$2,000
Special Services Subtotal$35,465
TOTAL PROJECT FEE$200,295
Page 1of 1
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MEMORANDUM
To:Mayor and City Council
Through:Mike Land,City Manager
From:Christel Pettinos, City Secretary
Date:August 27, 2019
Reference:Consider approval to amend Ordinance 2019-1518, Section 12 and 2019-
1518(SP), Sección 12, to comply with recent amendments to Texas Election Code
Section 52.072(b); and authorizing the Mayor to sign.
General Information:
This is an amendment to an existing ordinance.
The proposedordinance will comply with amendments to the Election Code made by the
th
86Legislature.
Introduction:
This agenda item is amendingOrdinance 2019-1518 and 2019-1518 (SP), which ordered a Special
Election to reauthorize the local sales and use taxand to hold the election on November 5, 2019.
The ordinance was unanimously approved by City Council on July 23, 2019.
Recent changes to the Texas Election Code require propositions to be printed in a single statement.
If the amended ordinance is approved by Council, the proposition in English and Spanish will read
as one statement.
Legal Review:
The City Attorney reviewed the ordinance.
Recommendation:
Staff recommends approval of the amendment to the ordinance.
1
ORDINANCE NO. _______
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING
ORDINANCE NUMBER 2019-1518 CALLING FOR A SPECIAL
ELECTION TO REAUTHORIZE THE LOCAL SALES AND USE TAX AT
A RATE OF ONE-FOURTH (1/4) OF ONE PERCENT FOR STREETS
MAINTENANCE AND REPAIRS BE AMENDED BY REVISING THE
PROPOSITION LANGUAGE IN SECTION 12 OF SAID ORDINANCE TO
A SINGLE SENTENCE; AND, PROVIDING FOR THE REITERATION,
REPEATING AND REPUBLISHING OF ORDINANCE 2019-1518 EXCEPT
AS AMENDED HEREIN, AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City Council has previouslybyenactment ofOrdinance number 2019-
1518 orderedanelection,to reauthorizeasaleand use tax to be used for street and road
maintenance, which such tax will expire in 2020; and
WHEREAS, the Proposition adopted by City Council needsto be revised at the request of
the Dallas and Denton Counties; and
WHEREAS, the City Council approves of the revised language for the voters to consider
extension of the one-fourth(1/4)percent sales and use tax for continued maintenance and repair
for a four (4) year term; and
WHEREAS, the City Council after due consideration desires to still conduct an election
on the uniform election date of November 5, 2019to consider, reauthorize and continue use of one
fourth(1/4)of one percent sales and use tax for maintenance and repair of municipal streetsor
sidewalksas authorized by state law.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS:
SECTION 1. That Ordinance No. 2019-1518, calling for a specialelection to reauthorize
the one fourth (1/4) cent of the sales tax for street maintenance and repairs is hereby amended
Section 12 of said ordinance to revise the proposition language to a single sentence and shall read
asfollows:
“Proposition A
The reauthorization for a four (4) year period the local sales and use tax in
Coppell at the rate of one-fourth of one percent to continue providing revenue
for maintenance and repair of municipal streets or sidewalks.
For: ___________
Against __________”
TM110294
SECTION 2. That an amended notice of thecall for specialelection shall be posted on
the bulletin board used to post notice of the City Council meetings and be published in a newspaper
of general circulation in the City.That saidamendednotice must be published on the same day in
each of two successive weeks, with the first publication occurring no earlier than the thirtieth day
and no later than the fourteenth day before the date of the election. A copy of the published
amended notice that contains the name of the newspaper and the date of publication shall be
retained as a record of suchamendednotice, and such person posting the amended notice shall
make a record of the time of posting, starting date and the place of posting.
SECTION 3.That Sections 1through 13 of Ordinance 2019-1518, except as amended
herein, is hereby reiterated, repeated, recited and republished as if set forthin full.
SECTION 4. This Ordinance shall take effect immediately from and afterits passage and
the publication of the caption, as the law and charter in such case provide.
DULY PASSEDby the City Council of the City of Coppell, Texas, on the ____day of
___________, 2019.
APPROVED:
_________________________________
KAREN SELBO HUNT, MAYOR
ATTEST:
___________________________________
CHRISTEL PETTINOS, CITY SECRETARY
APPROVED AS TO FORM:
___________________________________
ROBERT E. HAGER, CITY ATTORNEY
(REH/gd)
2
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MEMORANDUM
To: Mayor and City Council
From: Jennifer Miller, Director of Finance
Date: August 27, 2019
Reference: Public Hearing on the proposed 2019-20 Budget for the Coppell Crime Control and
Prevention District
2030: Sustainable City Government
Introduction:
Pursuant to Chapter 363 (363.205) of the Local Government Code, the governing body that created
the district shall hold a public hearing on the budget adopted by the Board. Any resident of the district
is entitled to be present and participate at the hearing.
Analysis:
The Crime Control Board held a public hearing on July 8, 2019. No citizens were present to speak.
The Board closed the public hearing and approved the budget as presented.
Legal Review:
This agenda item was reviewed by legal counsel during the Council agenda packet review process.
Fiscal Impact:
Recommendation:
1
MEMORANDUM
Date: August 12, 2019
To: Citizens' Advocate
From: Cayce Lay, Budget Manager
City of Coppell
Subject: Notice of Public Hearing
Coppell Crime Control and Prevention District
Please publish the following Notice of Public Hearing on August 16, 2019:
NOTICE OF PUBLIC HEARING
PROPOSED 2019-2020 BUDGET
COPPELL CRIME CONTROL AND PREVENTION DISTRICT
A PUBLIC HEARING will be conducted by the City Council of the City of Coppell, Texas to receive
public comment concerning the Proposed 2019-2020 Budget. The Public Hearing will be held on
August 27, 2019 at 7:30 p.m. in Council Chambers at the City Hall, 255 Parkway Boulevard,
Coppell, Texas 75019. A copy of the Proposed Budget is on file for public view in the William T.
Cozby Public Library and Community Commons.
Please include our standard Public Notice for ADA Compliance as well. Feel free to contact me if
you have any questions or need additional information. I can be reached at (972) 304-3690.
Thank you.
Department: Crime Prevention DistrictDivision: Special Revenue
Mission
The Crime Prevention District facilitates the Coppell Police Department's efforts to maintain a safe
community environment. This is accomplished by providing quality programs and services such as our School
Resource Officers and Community Services Crime Prevention Officer programs. The district also provides
funding for public safety communications, which is done in collaboration with our partner cities through the
North Texas Emergency Communications Center (NTECC).
Authorized Personnel
Position/TitlePay Grade17-1818-1919-20
Deputy Police Chief43111
Police SergeantPD 4111
Police CorporalPD 3111
Police OfficerPD 2121313
Systems Administrator35011
Crime Analyst28111
Terminal Agency Coordinator26111
Total171919
FY2020 Key Goals
Implement in collaboration with CISD an in-class officer facilitated alcohol and drug education program for
students.
Support the CISD and provide education to the younger citizens of Coppell with the School Resource Officer
program, the Police Explorer program, the Junior Police Academy, and various safety education classes,
including the Self-Defense for Women course offered to high school senior girls.
Continue to engage our citizens through our perennially award-winning National Night Out program.
Performance Measures
15-1616-1717-1818-1919-20
911 Calls Received
17,72718,01518,00319,08320,228
Schools with dedicated SRO
55566
Schools "Adopted" by Patrol
1010101010
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TheCrimePreventionDistrictspecialrevenuefundisrestrictedtocrimepreventionprogramsandservices.
Revenuescomefromthe¼-%salestax.ExpendituresinFY2020includetheSchoolResourceOfficerprogram,
theneighboorhood/communitypolicingprogram,andthejointemergencydispatchcenter.Increasesinthe
servicescategoryarefromincreasedcostsforprisonertransportandcareandthedispatchcenter.Capital
replacementsincludethetechnologyinthetrainingroom,fixedcamerasystematintersections,andthe
patrol fleet.
ActualAdopted FY 19 BudgetFY 20 Budget
Description2017-182018-19AmendedProposed
Sales Tax $5,485,665 $5,355,000 $5,355,000 $6,045,000
Sales Tax Recovery7,235000
Interest Income130,181100,000100,000125,000
Sale of City Property48,519000
Prior Year A/E/R(193)000
Total Revenue $5,671,407 $5,455,000 $5,455,000 $6,170,000
Salary & Benefits $1,926,497 $2,335,833$2,335,833 $2,476,306
Supplies38,84762,99092,57719,040
Maintenance19,707086,4540
Services1,635,6111,564,4371,564,4371,961,258
Capital Outlay1,011,262220,500885,336397,623
Transfers Out534,408512,455512,455580,746
Total Expenditure $5,166,332 $4,696,215 $5,477,092 $5,434,973
Net505,075758,785(22,092)735,027
Fund Balance
Beginning Balance$7,985,631$8,490,706$8,490,706$8,468,614
Ending Balance$8,490,706$9,249,491$8,468,614$9,203,641
ЋЉЊВΏЋЉ wĻǝĻƓǒĻƭЋЉЊВΏЋЉ 9ǣƦĻƓķźƷǒƩĻƭ
Interest
Salary &
Supplies
Income
Benefits
0.35%
2.03%
45.56%
Services
Sales Tax
Transfers Out
Capital
36.09%
97.97%
10.68%
Outlay
7.32%
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MEMORANDUM
To: Mayor and City Council
From: Jennifer Miller, Director of Finance
Date: August 27, 2019
Reference: Public Hearing on the proposed 2019-20 tax rate of $0.58400
2030: Sustainable City Government
Introduction:
Pursuant to Section 26.06 of the Texas Property Tax Code, when a proposed tax rate exceeds the
notice and hearing limit, hold two (2) public hearings on the
proposal. At these hearings, taxpayers must have the opportunity to express their views on the
proposed increase. The governing body may not adopt the tax rate at these hearings; and must
announce the date and time of the meeting at which it will vote on the tax rate. The meeting to adopt
the 2019 tax rate must be at least three (3) days but no more than fourteen (14) days after the public
hearing.
Analysis:
As required by Local Government Code, Sec. 140.010, attached is the notice that was published in
st
the newspaper on August 16, 2019. The 1 public hearing will be at the regular Council meeting on
nd
August 27, 2019 and the 2 will be at a Special called meeting on September 3, 2019. The tax rate
adoption is scheduled for September 10, 2019.
Legal Review:
This agenda item was reviewed by legal counsel during the Council packet review process.
Fiscal Impact:
Recommendation:
1
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MEMORANDUM
To: Mayor and City Council
From: Jennifer Miller, Director of Finance
Date: August 27, 2019
Reference: Public Hearing on the proposed 2019-20 Municipal Budget
2030: Sustainable City Government
Introduction:
Pursuant to the City Charter, a public hearing will be conducted by the City Council of the City of
Coppell, Texas, to receive public comment concerning the proposed 2019-20 Municipal Budget. At
this hearing taxpayers must have the opportunity to express their views on the proposed budget.
Analysis:
Pursuant to City Charter, the proposed budget was filed with the City Secretary on August 5, 2019.
It is also available for viewing at the Cozby Library and Community Commons as well as on the
e purpose of this agenda item is to hold the required public hearing to receive
public input concerning the proposed 2019-20 Municipal budget, which is scheduled to be adopted
on September 10, 2019.
Legal Review:
This agenda item was reviewed by legal during the Council packet review process.
Fiscal Impact:
Recommendation:
1
MEMORANDUM
Date: August 12, 2019
To: Citizens' Advocate
From: Cayce Lay, Budget Manager
City of Coppell
Subject: Notice of Public Hearing
Proposed Budget
Please publish the following Notice of Public Hearing on August 16, 2019:
NOTICE OF PUBLIC HEARING
PROPOSED 2019-2020 BUDGET
CITY OF COPPELL
A PUBLIC HEARING will be conducted by the City Council of the City of Coppell, Texas to receive
public comment concerning the Proposed 2019-2020 Budget. The Public Hearing will be held on
August 27, 2019 at 7:30 p.m. in Council Chambers at the City Hall, 255 Parkway Boulevard,
Coppell, Texas 75019. A copy of the Proposed Budget is on file for public view in the William T.
Cozby Public Library and Community Commons.
This budget will raise more tot$3,500,836 or 8.05%,
and of that amount, $2,027,528 is tax revenue to be raised from new property added to the tax
roll this year.
Please include our standard Public Notice for ADA Compliance as well. Feel free to contact me if
you have any questions or need additional information. I can be reached at (972) 304-3690.
Thank you.
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MEMORANDUM
To: Mayor and City Council
From: Mindi Hurley, Director of Community Development
Date: August 27, 2019
Reference: Consider approval of an Interlocal Cooperation Agreement by and between the City
of Coppell and Denton County Transportation Authority to provide transportation
services for Coppell businesses; and authorizing the Mayor to sign.
2030: Business Prosperity
Introduction:
On November 13, 2018, staff introduced the idea of a partnership with Lyft and Denton County
Transportation Authority (DCTA) to implement a temporary solution to the immediate need for
workforce transit. This partnership would come in the form of a test program that is designed to last
no more than 12-months. Lyft would provide mobility services for employees of Coppell businesses
on a temporary basis, and the City of Coppell would subsidize the rides during the 12-month period.
The test program will be an opportunity to gather the necessary analytics to decide on a long-term
solution, if needed.
Staff presented the proposed plan to City Council in Work Session on July 23, 2019. City Council
authorized staff to bring forward the Interlocal Cooperation Agreement (ILA) for City Council
consideration at the meeting on August 13, 2019. The DCTA Board will then consider the ILA on
August 22, 2019. If the ILA is approved by both parties, staff will begin holding meetings with area
businesses to advertise the program and finalize the subsidy from the City of Coppell for each ride.
Mobility service will be slated to begin on October 1, 2019 and will run through September 30, 2020.
Analysis:
Lyft will provide all mobility services, and DCTA will administer the contract and provide all
administrative and operational services associated with the program, which is 25% of the total cost.
There is also a $10,000 fee for marketing paid to DCTA. The City of Coppell will make monthly
1
payments to DCTA for reimbursement of all costs associated with services provided by Lyft and the
monthly administrative fee.
Partnering with Lyft for the mobility service provides the greatest amount of flexibility for this test
program. There will be five initial transit stops that Lyft will pick-up from: DART Trinity Mills
Station, DCTA Hebron Station, DART Belt Line Station, DART Bus Stop at Saintsbury and Belt
Line and DART Bus Stop at Regent and Royal. Initially, Lyft will only be transporting passengers
to the businesses located within the workforce zone, which includes areas within the City limits of
Coppell west of Denton Tap Road/Belt Line Road.
rd
Since Work Session on July 23, staff has confirmed with DCTA that a second workforce zone can
be established to accommodate the businesses located within the City limits of Coppell east of Denton
Tap Road. The geofence boundaries for both workforce zones may be amended at any time during
the contract by request and/or based on ridership trends.
Throughout the program the City will work with DCTA to analyze and review ongoing service levels,
alternative mobility service delivery methods and cost estimates to meet the long-term workforce
nd
transit needs of Coppell. The DCTA Board approved the ILA on August 22. Next steps are as
follows:
ILA Consideration by City Council August 27, 2019
DCTA finalizes Lyft Task Order August 2019
Business Forums & Marketing/Outreach Efforts August and September 2019
Deploy Coppell Lyft Service October 1, 2019
Staff is excited about this test program and the potential benefits it can bring to the businesses located
in Coppell. Staff will provide quarterly updates to City Council throughout the test program to help
determine the long-term need.
Legal Review:
The ILA was reviewed by Bob Hager.
Fiscal Impact:
A maximum of $100,000 for the test program. DCTA will be paid $35,000 to administer and market
the program.
Recommendation:
Community Development recommends approval.
2
STATE OF TEXAS§
§INTERLOCAL COOPERATION
§AGREEMENT
COUNTY OF DENTON§
This Interlocal Cooperation Agreement (“Agreement”) is made by and between Denton
CountyTransportation Authority (“DCTA”) and the City of Coppell, Texas(“Coppell”), (each a
“Party” and collectively the “Parties”), acting by and through their authorized representatives.
RECITALS
WHEREAS, Coppell is a home-rule municipality and local governmental entity located
within the State of Texas and in the counties of Dallas and Denton; and
WHEREAS,DCTAis a coordinated county transportation authority created under
Chapter 460 of the Texas Transportation Code;and
WHEREAS,Coppell desires to partner with DCTA to provide transportation services to
meet the mobility needs of Coppell businesses and residents; and
WHEREAS,the Parties are authorized to enter into this Agreement pursuant to the
Interlocal Cooperation Act (“Act”), Chapter 791, Texas Government Code; and
WHEREAS,DCTA and Coppell are units of local government that have the statutory
authority under the Act to perform the services set forth in this Agreement; and
WHEREAS,pursuant to Chapter 460 of the Texas Transportation Code, DCTA is
authorized to enter into this Agreement with Coppell to provide transportation services; and
WHEREAS,the Parties have agreed on the terms and conditions for DCTA to deploy
first/last mile mobility solutions to the business park located in the western quadrant of Coppell
and between transit stations located outside of the city limits, as set forth in Section 3.1(b) of this
Agreement, through use of a mobility provider; and
NOW, THEREFORE,for and in consideration of the mutual promises and covenants set
forth in this Agreement, and other valuable consideration, the receipts and sufficiency of which is
hereby acknowledged, the Parties agree as follows:
Article I
Purpose
1.1The purpose of this Agreement is to provide for the administration and operation of
mobility services to improve access to jobs within the business park located in the western
quadrant of Coppellfor trips originating in a defined geofenceto destinations located in
the geofenceand to/from designated transit stopsas defined in section 3.1(b).Mobility
Page 1DCTA and City of Coppell
Interlocal Cooperation Agreement
services may include DCTA directly providing transportation to employees and residents
in Coppell or through third-party service providers that directly contract with DCTA,
including but not limited to taxi providers and transportation network companies (TNCs).
1.2DCTA may execute a task order for a period not to exceed twelve (12)months with a
contracted mobility provider(e.g. Lyft)to deployfirst/last mile mobility services in the
city limits of Coppell and as defined in section 3.1(b)The hours and days of operation shall
be agreed upon by the Parties and adjusted based on ridership.
1.3DCTA has entered into an appropriate mobilityservices provider agreement to provide
their services herein; and, DCTA shall receive assurances under such agreement regarding
the services provided herein; and, Coppell’s sole responsibility shall be to fund such
services.
Article II
Term
2.1Initial Term. The Initial Term of thisAgreement shall begin on October 1, 2019 and
continue for the period ending on September 30, 2020 unless sooner terminated as provided
herein (the “Initial Term”). After the Initial Term providing for a one (1) year pilot
program, this agreement shall automatically renew on the same terms and conditions for
an additional period of one (1) year (“the Renewal Term”), unless either Party provides to
the other Party written notice of non-renewal at least sixty(60) days prior to the termination
of the Initial Term.
2.2Termination.Either Party may terminate this Agreement, with or without cause, by giving
sixty (60) days prior written notice to the other Party. After the Initial Term, the required
notice to terminate shall be at least ninety (90) days.
Article III
Services
3.1DCTA shall provide the Mobility Services as follows:
(a)Beginning on October 1, 2019, DCTA shall deliver the Mobility Services during
the hours and days of operation as mutually agreed upon by the Parties and based
on ridership.
(b)Mobility services will initially be provided generally within the city limits to serve
the workforce population and to and from designated transit stops and stations that
fall outside the Coppell city limits. Specific parameters will be determined through
the Task Order process and in coordination with DCTA and Coppell. Location of
mobility services and geofence boundaries may be amended in writing as mutually
agreed upon by the Parties and based on ridership trends.
Page 2DCTA and City of Coppell
Interlocal Cooperation Agreement
(c)During the term of this Agreement, DCTA shall provide all administrative and
operational services associated with the Mobility Services including, but not
limited to, employment and management of necessary and sufficient personnel,
contract management of third-party providers, billing, customer service, program
management, and data reporting and analytics.
(d)During the Term of this Agreement, Coppell shall be responsible for all primary
marketing and outreach efforts, with ancillary support provided by DCTA.
Article IV
Compensation and Fees
4.1DCTA Compensation.DCTA shall be reimbursed for one-hundred percent (100%)
of all costs for services invoiced from the mobility provider associated with this
agreement, and an administrative fee per the schedule inExhibit 1.Total costs shall
not exceed one-hundred thousand dollars ($100,000) in a twelve (12) month period,
unless amended as mutually agreed upon in writing by the parties.
4.2Invoicing. On or before the last dayof each calendar month during the Term of this
Agreement, DCTA shall prepare a written invoice to Coppell including number of
trips, operating expenses, and administrative management fees for the services
provided in the previous month.
4.3Payment.Coppell shall pay DCTA within thirty (30) days of the receipt of each
monthly invoice.
4.4Current Revenues. To the extent applicable, Coppelland DCTA acknowledge that
Coppell shall make payment of the aforementioned sums from current revenues.
Coppell further agrees to make all appropriations reasonable and necessary to
effectuate the terms of, and its responsibilities under, this Agreement. However, the
Parties recognize that the continuation of this Agreement after the close of any
given fiscal year of Coppell, September 30 of each calendar year, shall be subject
to approval by Coppell’s City Council. This approval may be presumed if the City
Council includes funding for the Mobility Services in an adopted budget. This
Agreement cannot be an unfunded liability of Coppell in violation of the Texas
Constitution’s unfunded debt prohibition applicable to home-rule cities. Th Parties
agree that this Agreement bay be terminated by Coppell with notice as provided
herein, without any penalty or liability to Coppell except for monies owed DCTA
for Mobility Services provided pursuant to this Agreement and for any costs
incurred for demobilization, in the event Coppell’s City Council fails to approve or
appropriate funds for any continuation of this Agreement.
4.5Fares.Customers utilizing the first/last mile service will pay a fare that shall be
subsidized by Coppell. The subsidy and amount paid by the passenger shall be
mutually agreed upon by DCTA and Coppell.
Page 3DCTA and City of Coppell
Interlocal Cooperation Agreement
4.6Additional Services.In an effort toprovide the best Mobility Services possible,
DCTA may work with additional third-party service providers to enhance service
delivery to Coppell. At all times, DCTA shall be responsible for contracting directly
with the third-parties and shall be responsible for ensuring the overall customer
experience and complying with this Agreement. Furthermore, DCTA shall be
responsible for managing the cost of such service providers within the mutually
agreed funding authorizations established and approved between DCTA and
Coppell.
Article V
Dispute Resolution
The Parties agree to make a good faith effort to resolve through informal discussions any
disagreementor other dispute between them in connection with this Agreement (a “Dispute”). If a
Dispute cannot be resolved through informal discussions, before seeking an alternative remedy,
either Party must submit a written complaint to the other Party setting out the basis of the complaint
and a proposed resolution to the Dispute. The Party receiving the complaint must respond in
writing within twenty-one (21) daysafter receipt of the complaint, by accepting the proposed
resolution, rejecting the proposed resolution, or proposing an alternative resolution to the Dispute.
If the proposed resolution is rejected, the Parties may seek alternative remedies as they deem
appropriate. If an alternative resolution is proposed, the recipient of that alternative proposal shall,
within twenty-one (21) days after receipt,either accept the alternative or reject it. If it is rejected,
the Parties may seek alternative remedies as they deem appropriate. Subject to the procedure
outlined in this section, both Parties will have all legal remedies allowed to them by applicable
law. The provisions of this section are strictly limited in scope to serve as a prerequisite to the
enforcement of remedies under this Agreement. Failure by either Party to raise a Dispute through
this process shall not constitute waiver or acceptance of an alleged violation of this Agreement.
Article VI
Insurance
During the Term of this Agreement, the mobility provider shall maintain enforce during
the Term, at the mobility provider’s own expense, at least the following coverages:
(a)Workers’ Compensation Insurance in accordance with state statutory laws,
including Employers’ Liability with minimum limits of $1,000,000 each Accident;
(b)Commercial General Liability Insurance including, but not limited to, product and
completed operations, personal and advertising injury and contractual liability
coverage with minimum limits of $1,000,000 Each Occurrence; $2,000,000
General Aggregate; and
(c)Commercial Auto Liability Insurance including a minimum combined single limit
of $1,000,000 each accident and Uninsured/Underinsured motorist coverage with a
minimum combined single limit of $1,000,000.
Page 4DCTA and City of Coppell
Interlocal Cooperation Agreement
The mobility provider will include Coppell as an additional insured via blanket
endorsement under the mobility provider’s commercial general liability insurance policy. All
policies maintained shall be written as primary policies, not contributing with and not
supplemental to coverage Coppell may carry and will contain a waiver of subrogation against
Coppell and its insurance carrier(s) with respect to all obligations assumed by the mobility provider
under this Agreement. The fact that the mobility provider has obtained the insurance required
hereunder shall in no manner lessen or otherwise affect such mobility provider’s other obligations
or liabilities set forth in this Agreement.
Article VII
Miscellaneous
7.1Entire Agreement.This Agreement constitutes the sole and only agreement
between the Parties and supersedes any prior understandings written or oral agreements between
the Parties with respect to this subject matter.
7.2Assignment.This Agreement may not be assigned by either Party without the prior
written consent of the other Party.
7.3Successors and Assigns.Subject to the provisions regarding assignment, this
Agreement shall be binding on and inure to the benefit of the Parties toit and their respective heirs,
executors, administrators, legal representatives, successors and permitted assigns.
7.4Governing Law.The laws of the State of Texas shall govern this Agreement; and
venue for any action concerning this Agreement shall exclusively be in the State District Court of
Denton County, Texas. The Parties agree to submit to the personal and subject matter jurisdiction
of said court.
7.5No Waiver of Liability. The Parties acknowledge that neither Party is an agent,
servant, or employee of the other Party, and each Party agrees it is responsible for its own
individual negligent acts or omissions or other tortious conduct, as well as such acts and deeds of
its contractors, agents, representatives, and employees, duringthe performance of this Agreement
without waiving any governmental immunity available to the Parties under Texas law and other
applicable law, and without waiving any available defenses under Texas law and other applicable
law. Further, in the execution and performance of this Agreement, the Parties do not waive, and
neither Party shall be deemed to have waived, any other immunity or defense that would otherwise
be available to each Party as a local governmental entity and/or political subdivision of the State
of Texas.
7.6Amendments. This Agreement may be amended by the mutual written agreement
of the Parties. Severability. In the event any one or more of the provisions contained in this
Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such
invalidity, illegality or unenforceability shall not affect any other provisions, and the
Page 5DCTA and City of Coppell
Interlocal Cooperation Agreement
7.7Severability.In the event any one or more of the provisions contained in this
Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such
invalidity, illegality or unenforceability shall not affect any other provisions, and theAgreement
shall be construed as if such invalid, illegal, or unenforceable provision had never been contained
in it.
7.8Notice.Any notice required or permitted to be delivered hereunder may be sent by
first class mail, overnight courier or by confirmed telefax or facsimile to the address specified
below, or to such other Party or address as either Party maydesignate in writing, and shall be
deemed received three (3) days after delivery set forth herein:
If intended for DCTA:With Copy to:
Raymond SuarezJoseph J. Gorfida, Jr.
Chief Executive OfficerNichols, Jackson, Dillard, Hager & Smith, L.L.P.
DCTA1800 Ross Tower, 500 North Akard
1955 Lakeway Drive, Suite 260500 North Akard
Lewisville, Texas 75067Dallas, Texas 75201
Phone:972-221-4600Phone:214-965-9900
If intended for City of Coppell:
Mike Land
City Manager
255Parkway Blvd.
Coppell, Texas75019
Phone: 972-304-3618
7.9Counterparts.This Agreement may be executed by the Parties hereto in separate
counterparts, each of which when so executed and delivered shall be an original, but all such
counterparts shall together constitute one and the same instrument. Each counterpart may consist
of any number of copies hereof each signed by less than all, but together signed by all of the Parties
hereto.
7.10Exhibits.The Exhibits attached hereto are incorporated herein.
7.11Recitals.The recitals to this Agreement are incorporated herein and made a part
hereof for all purposes.
7.12Authorization.Each Party represents that it has full capacity and authority to grant
all rights and assume all obligations that are granted and assumed under this Agreement.
7.13Survival of Covenants.Any of the representations, warranties, covenants, and
obligations of the Parties, as well as any rights and benefits of the Parties, pertaining to a period
of time following the termination of this Agreement shall survive termination hereof.
Page 6DCTA and City of Coppell
Interlocal Cooperation Agreement
7.14Approval of Parties.Whenever this Agreement requires or permits the approval or
consent to be given by a Party, the Parties agree that such approval or consent shall not be
unreasonably withheld, conditioned or delayed.
7.15No Third-Party Beneficiary.Nothing in this Agreement shall be construed as
creating or giving rise to any rights of third-parties or any persons other than the Parties hereto.
7.16Recordkeeping and Right to Inspect Records.Each Party shall have mutual access
to, and the right to examine, all books, documents, papers, and other records of the other Party
involving transactions relating to this Agreement. Each Party shall have accessduring normal
business hours to all necessary facilities and shall be provided adequate and appropriate work
space in order to conduct audits in compliance with the provisions of this Agreement. Each Party
shall give the other Party advanced written notice of at least forty-eight (48) business hours of
intended audits.
(signature page to follow)
Page 7DCTA and City of Coppell
Interlocal Cooperation Agreement
EXECUTED this _______ day of _____________________, 2019.
Denton County Transportation Authority
By: ___________________________________
Raymond Suarez, Chief Executive Officer
APPROVED AS TO FORM:
By: ___________________________________
Joseph J. Gorfida, Jr., General Counsel
(08-05-2019:TM109875)
EXECUTEDthis _______ day of _____________________, 2019.
City of Coppell, Texas
ahome-rule municipality
By:____________________________________
Mike Land,City Manager
APPROVED AS TO FORM:
By:____________________________________
Robert E. Hager, Coppell City Attorney
Page 8DCTA and City of Coppell
Interlocal Cooperation Agreement
EXHIBIT 1
Project Cost Allocation
Per Year
AGENCYService Rendered $100,000
Contracted Mobility Provider
Denton County Transportation Service: Not-to-exceed
Authority Direct invoiced costs $72,000/75%
Administrative Fee:
Contract management, billing, Not-to-exceed
administration, reporting, data $18,000/25% of the direct
analytics, and customer service invoiced costs
TOTAL: $90,000
Not-to-exceed
$10,000/10% of the total
City of Coppell Marketing and Outreach allocated cost
PROJECT TOTAL: $100,000
Exhibit 1DCTA and City of Coppell
Interlocal Cooperation Agreement
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MEMORANDUM
To:Mayor and City Council
From: Molly Bujanda,Community Programs Manager
Via:Brad Reid, Director of Parks and Recreation
Date: August 27, 2019
Reference:
2030:
Sustainable City Government Strategy: Excellent and Well-Maintained City
Infrastructure and Facilities.
General Information:
Permanent wind screen replacement included in the department five-yearplan.
September 25, 2018 the project was put out as a Request for Proposals (RFP) that outlined
the need and high standard for aesthetics. Purchasing received zero responses with proposed
solutions.
Met with the architect responsible for much of the building design in the Old Town area,
William Peck. Mr. Peck provided three design concepts, including the Sovereign Door, for
consideration.
May 14, 2019 discussed recommended options with City Council at Work Session.
July2019 received project specifications from the architect.
August2019 received pricing from CORE Construction
Introduction:
On May 14, 2019,the City Council directed staff to move forward with designs to improve the Old
Town Pavilion that would significantly reduce the activity disruptions caused by high winds.Pricing
and specifications have been sourced for the Sovereign Door option that was preferred by Council.
This was also the staff recommendation for reasons related to appearance, maintenance and ease of
use. This long-term solution will save staff time and provide a more desirable experience for rentals
and community partnered events.
1
Analysis:
The Sovereign Door option will maintain the look and feel that is expected in the Old Town historic
zone. Double siding will be added to some parts of the pavilion to save costs. Eight glass motorized
folding doors will replace existing canvas shades. The automatic control features will allow staff to
provide wind protection to groups that use the pavilions for rentals and partnered events. Completing
this project during the winter season will be ideal timing to reduce the impact on community use of
the space.
The Parks and Recreation Department is recommending award of a National Cooperative
Purchasing Alliance Contract (NCPA) with Core Construction, in the amount of $377,6.0 for
renovations to the Pavilion at Old Town Square. This price accounts for half inch insulated glass
recommended for cutting solar heat.
Legal Review:
Agenda item does not require legal review.
Fiscal Impact:
Thefiscal impact of this agenda item is $377, 6as provided for in the Park Development Fees
and CIP Funds.
Recommendation:
TheParks and Recreation Department recommends approval of this item.
2
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