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MEMORANDUM
To: Mayor and City Council
Through: Mike Land, City Manager
From: Traci E. Leach, Deputy City Manager
Date: October 8, 2019
Reference: Discussion regarding Vision 2040 Strategic Plan Objectives
Introduction:
The purpose of this work session item is to continue the discussion that began during the August 9
and 10, 2019 Retreat. At that time, the Council began discussing the objectives, as outlined in the
Vision 2040 Plan, in greater detail. The Executive Committee was intentional about not dictating
how each of those goals should be addressed. Rather, the goals spoke to expressed needs of the
community, with the expectation that there would be additional planning and discussions to determine
strategies and objectives that would achieve those goals. The retreat was the first step in that
conversation. However, the Council did not have enough time to discuss all objectives. This agenda
item will remain on future work sessions until all objectives have been discussed.
Background: The Vision 2040 Strategic Plan includes seven pillars around which high-level goals
were identified to support each pillar. The plan was created by a robust community engagement
process that spanned approximately nine months and culminated in the acceptance of the plan and
approval of the pillars and goals on April 23, 2019.
Analysis: None.
Legal: N/A.
Fiscal Impact: None.
Recommendation: None.
1
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PROCLAMATION
WHEREAS, the city of Coppell, Texas is committed to ensuring the safety and security of all
those living in and visiting Coppell; and
WHEREAS, fire is a serious public safety concern both locally and nationally, and homes are
the locations where people are at greatest risk from fire; and
WHEREAS, the majority of U.S. fire deaths (4 out of 5) occur at home each year; and
WHEREAS, when the smoke alarm sounds Coppell’sresidents may have less than two minutes to
escape to safety; and
WHEREAS, Coppell residents who have planned and practiced a home fire escape plan are
more prepared and will therefore be more likely to survive a fire; and
WHEREAS, Coppell residents should make a home escape plan, drawing a map of each level of
the home, showing all doors and windows; and
WHEREAS, Coppell residents should practice the home fire escape plan with everyone in the
household, including visitors; and
WHEREAS, the 2019 Fire Prevention Week theme, “Not Every Hero Wears a Cape. Plan and
Practice Your Escape!” effectively serves to remind us that we need to take personal steps to
increase our safety from fire.
NOW THEREFORE, I Karen Selbo Hunt, Mayor of Coppell do hereby proclaim October 6-12,
2019, as Fire Prevention Week throughout this city, and I urge all the people of Coppell to be
aware of their surroundings, look for available ways out in the event of a fire or other
emergency, respond when the smoke alarm sounds by exiting the building immediately, and to
support the many public safety activities and efforts of Coppell fire and emergency services
during Fire Prevention Week 2019.
IN WITNESS, THEREOF, I have set my hand and caused the seal of the City of Coppell to be
affixed this 8th day of October 2019.
____________________________
Karen Selbo Hunt, Mayor
ATTEST:
________________________
Christel Pettinos, City Secretary
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PROCLAMATION
WHEREAS, National Breast Cancer Awareness Month educates women about the
importance of early detection for breast cancer; and
WHEREAS, since the inception of National Breast Cancer Awareness Month,
mammography use has doubled, and breast cancer death rates have declined; and
WHEREAS, many women still do not utilize mammography at regular intervals; and
WHEREAS, in recognition of the fact that mammography is the best available method of
detecting breast changes that may be cancer, long before physical symptoms can be seen or
felt; and
WHEREAS, breast cancer deaths could decline further if all women age 40 and older
received mammograms at regular intervals.
NOW, THEREFORE, I, Karen Selbo Hunt, Mayor of the City of Coppell, do
hereby proclaim the month of October 2019 as
“National Breast Cancer Awareness Month”
IN WITNESS THEREOF, I have set my hand and caused the seal of the City of Coppell to
be affixed this 8th day of October 2019.
__________________________________
Karen Selbo Hunt, Mayor
ATTEST:
__________________________
Christel Pettinos, City Secretary
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MEMORANDUM
To: Mayor and City Council
From: Mindi Hurley, Director of Community Development
Date: October 8, 2019
Reference: Resolution authorizing a $5,000 expenditure for an interlocal agreement with Dallas County,
for selection of consultant to perform census participation and strategy of census, analysis,
mapping, report, messaging and marketing and community engagement in support of the
2020 Census; authorizing the Mayor to sign.
2030: Special Place to Live, Sustainable City Government, Community Enrichment &
Wellness, Sense of Community
Executive Summary:
On August 29, 2019, staff received an email request from Dallas County regarding a Request for Proposals
(RFP) that the County was putting out on September 3, 2019. The County is asking for contributions from
municipalities within the county to fund the effort. The overall purpose of the RFP is to increase the census
response rates across Dallas County. The RFP is attached for your reference and explained in more detail
below.
Introduction:
The RFP is not to replace efforts already underway in Coppell, but will be in addition to what we are already
doing and plan on doing prior to census day April 1, 2020. The funding Coppell puts toward this effort will
be spent in our jurisdiction. Furthermore, our contribution will be enhanced by county funds and the vertical
integration a shared vendor will provide. The RFP is divided into the following four independently bid tasks:
1. Census Campaign Strategy Management and Oversight
2. Census Data Analysis, Mapping, and Reporting
3. Census Messaging and Marketing
4. Community-Based Engagement
Dallas County intends to field proposals from prospective vendors for a period of six weeks starting September
3, 2019. Immediately following, a proposal will be selected and contract negotiations including final cost
analysis will begin with the contract to be awarded in November.
The County has reached out to all municipalities within the County. They are asking for financial commitments
from cities in the amount of $5,000 per 50,000 population. Further, they are asking that our city make that
financial commitment by September 30, 2019, in order for Dallas County to be prepared for final negotiations
with the selected vendor. According to Dallas County, any investment into this effort by any municipality will
be returned force multiplied by Dallas County.
1
Analysis:
Staff was contacted by Andrew Fortune, Assistant to the City Manager in Grand Prairie, to see if we were
contributing to this effort. Staff told him that we were still analyzing the request, but that we were
recommending it to Council. He shared a survey he was conducting related to other cities within Dallas County
planning to contribute. These are:
!Dallas
!Richardson,
!Irving,
!Grand Prairie,
!Mesquite, and
!Addison.
Legal Review: Drafted Resolution.
Fiscal Impact:
Dallas County is asking for financial commitments from cities in the amount of $5,000 per 50,000
population; therefore, the City of Coppell would contribute $5,000 if approved.
Recommendation:
Staff is recommending approval of the $5,000 contribution to Dallas County for countywide census efforts.
Attachments:
Resolution
Dallas County Request for Proposals
2
RESOLUTION NO. ______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COPPELL,
TEXAS, AUTHORIZING A $5,000 EXPENDITURE FOR AN
INTERLOCAL AGREEMENT WITH DALLAS COUNTY, FOR
SELECTION OF CONSULTANT TO PERFORM CENSUS
PARTICIPATION AND STRATEGY OF CENSUS, ANALYSIS, MAPPING,
REPORT,MESSAGING AND MARKETING AND COMMUNITY
ENGAGEMENT IN SUPPORT OF THE 2020 CENSUS; AUTHORIZING
THE MAYOR TO SIGN NECESSARY DOCUMENTS; AND PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS, the U.S Census Bureau is required by Article I, Section 2 of the U.S.
Constitution to conduct an accurate count of the population every ten years; and
WHEREAS, the City of Coppell is committed to ensuring every resident is counted; and
WHEREAS, census data also helps determine how many seats each state will have in the
U.S. House of Representatives and is used in the redistricting of state legislatures and county
boards of supervisors; and
WHEREAS, the decennial census is a huge undertaking that requires cross sector
collaboration and partnership in order to achieve a complete and accurate count; and
WHEREAS, the U.S. Census Bureau is facing several challenges with the 2020 Census,
which include declining response rates, technological change, and fiscal constraints, thus support
from local government is critical; and
WHEREAS, a partnership with Dallas County and other local governments, ensures every
resident is counted countywide and will provide additional resources for the City of Coppell in its
efforts for Census 2020;
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF
THE CITY OF COPPELL THAT:
SECTION 1. The City Council supports the goals and ideals for the 2020 Census and
participation in countywide initiative that will raise the overall awareness and response rate to the
2020 Census.
SECTION 2. The City Council hereby approves an Interlocal Corporation Agreement
with Dallas County in an amount of Five Thousand Dollars ($5,000.00) toward the county
engaging a third-party consultant to perform the following tasks:
1. Census Campaign Strategy Management and Oversight
2. Census Data – Analysis, Mapping, and Reporting
3. Census Messaging and Marketing
TM 111270
4. Community-based Engagement
SECTION 3. That Council finds that all funds used under the term of this Agreement are
from current budget and authorize fund; and, that the City of Coppell will, as consideration for this
agreement, be entitled to information, analysis and work product generated from the hired
consultant; and, Mayor is authorizing any and all necessary documents.
SECTION 4. This Resolution shall become effective immediately upon its passage.
DULY RESOLVED AND ADOPTED by the City Council of the City of Coppell, Texas,
on this the ____ day of , 2019.
APPROVED:
Karen Selbo Hunt, Mayor
ATTEST:
Christel Pettinos, City Secretary
APPROVED AS TO FORM:
_________________________________
Robert E. Hager, City Attorney
TM 111270
Resolution
Dallas County
Solicitation/Contract
COURT ORDER / BRIEFING
Executive Session
Addendum
Commissioners Court - Sep 03 2019
Authorize and approve the release of the Request for Proposal 2019-XXX-XXXX
for 2020 Census Participation Initiative for Dallas County and authorize the
Purchasing Department to Release, Advertise, and Negotiate in accordance with
local procurement laws.
Sep 3 2019
Briefing Date:
Funding Source: N/A
Originating Department: Purchasing
Prepared by: Debra Morris,
Recommended by: Debra Morris,
BACKGROUND INFORMATION:
A Request for Proposal has been written seeking solicitations from firms, organizations and/or individuals for
Census Participation Initiative for Dallas County.
In accordance with County policy, the purpose of this briefing is to request the authority to advertise a request
for proposal for the aforementioned services, and negotiate with the highest ranked firms to present to
Commissioners Court for contract execution.
OPERATIONAL IMPACT:
The emphasis of this solicitation is to seek qualified professional service providers who will perform outreach
,who will aggressively targeting all populations, especially those who are hard-to-count.to assist Dallas County
with improvement to the 2010 Census . The rating criteria and points assigned are as follows:
Evaluation Criteria and Weights Maximum Points
Factor 1: Qualifications & Experience 20
Factor 2: Capacity & Resources 25
Factor 3: Organization & Project Methodology 15
Factor 4: Cost and Other Fees 20
Factor 5: Financial Stability 5
Factor 6: Small Business Enterprise 15
Total Points 100
The proposals will be evaluated and scored by representatives from various county departments
FINANCIAL IMPACT:
N/A
LEGAL IMPACT:
Upon final evaluations and scoring of all proposals, a formal contract will be drafted by the Civil Division of the
vendor(s). The formal contract(s) will then be submitted for Commissioners Court approval.
PROJECT SCHEDULE:
N/A
SBE PARTICIPATION:
N/A
ADMINISTRATIVE PLAN COMPLIANCE:
N/A
RECOMMENDATION:
Authorize and approve the release of the Request for Proposal 2019-XXX-XXXX for 2020 Census Participation
Initiative for Dallas County and authorize the Purchasing Department to Release, Advertise, and Negotiate in
accordance with local procurement laws.
MOTION:
On a motion made by TBD, and seconded by TBD, the following order will be voted on
by the Commissioners Court of Dallas County, State of Texas:
Be it resolved and ordered that the Dallas County Commissioners Court does hereby
Authorize and approve the release of the Request for Proposal 2019-XXX-XXXX for
2020 Census Participation Initiative for Dallas County and authorize the Purchasing
Department to Release, Advertise, and Negotiate in accordance with local procurement
laws.
CONTRACT DETAILS:
Request for Proposal 2019-XXX-XXXX for 2020 Census Participation
Contract Title:
Initiative for Dallas County
Description: 2020 Census Participation Initiative for Dallas County
Transaction Type: New
Contract Number: 2019-XXX-XXXX Total Cost: N/A
Start Date: Expiration Date:
Vendor: N/A
ATTACHMENTS:
RFP 2020 Census revised DRAFT 8_30_19
DALLAS COUNTY
RFP NO. 2019-XXX-XXXX
REQUEST FOR PROPOSAL FOR
2020 Census Participation Initiative
for Dallas County!
!
PROPOSALS DUE:
Date:
TBD @ 2:00pm
Dallas County Purchasing Department
900 Jackson St. Suite 680
Dallas, Texas 75202
PRE-PROPOSAL CONFERENCE:
Date:
TBD @TBD
Location: TBD!
!
!
TABLE OF CONTENTS
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Tfdujpo!JJ;!Hfofsbm!Sfrvjsfnfout!!////////////////////////////////////////////////////////////////////////5!
Tfdujpo!JJJ;!Jouspevdujpo!!/////////////////////////////////////////////////////////////////////////////////////////:!
Tfdujpo!JJJ;!Fwbmvbujpo!Dsjufsjb!////////////////////////////////////////////////////////////////////////////////8!
Tfdujpo!JW;!Qspdfttft!!////////////////////////////////////////////////////////////////////////////////////////!22!
Tfdujpo!W;!Fwbmvbujpo!Dsjufsjb!!/////////////////////////////////////////////////////////////////////////////!23!
Tfdujpo!WJ;!Bxbse!////////////////////////////////////////////////////////////////////////////////////////////////!24!
Tfdujpo!WJJ;!Bxbse!boe!Ofhpujbujpo!Qspdftt!///////////////////////////////////////////////////////!25!
Tfdujpo!WJJJ;!Tnbmm!Cvtjoftt!Foufsqsjtf!///////////////////////////////////////////////////////////////!26!
Tfdujpo!JY;!Tfmfdujpo!pg!Gjsn!///////////////////////////////////////////////////////////////////////////////!2:!
Tfdujpo!Y;!Tujqvmbujpot!/////////////////////////////////////////////////////////////////////////////////////////!2:!
Tfdujpo!YJ;!Mjtu!pg!Buubdinfout!up!cf!sfuvsofe!/////////////////////////////////////////////////////!31!
Tfdujpo!YJJ;!Psefs!pg!Qsfdfefodf!/////////////////////////////////////////////////////////////////////////!33!
Tfdujpo!YJJJ;!!Tdpqf!pg!Tfswjdft!//////////////////////////////////////////////////////////////////////////!31!
Tfdujpo!YJW;!Cbdlhspvoe!!///////////////////////////////////////////////////////////////////////////////////!31!
Tfdujpo!YW;!Sfrvjsfnfout!boe!Ubtl!!//////////////////////////////////////////////////////////////////!33!
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Tfdujpo!YWJJ;!Joefnojgjdbujpot!/////////////////////////////////////////////////////////////////////////////!44!
Tfdujpo!YWJJJ;!Tvswjwbm;!!!45!
!
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Dpogmjdu!pg!Joufsftu!Rvftujpoobjsf!
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Dptu!Xpsltiffu!
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Ujumf!WJ!Bttvsbodft0Dpnqmjbodf!!
Dfsujgjdbuf!pg!Joufsftufe!Qbsujft!!
UFYBT!HPWFSONFOU!DPEF!DIBQUFS!3381!WFSJGJDBUJPO!GPSN!!
UFYBT!HPWFSONFOU!DPEF!DIBQUFS!3363!DFSUJGJDBUJPO!GPSN!
!
!
RFP 2019-XXX-XXX P AGE 2
J!
NOTICE TO ALL BIDDERS:
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Tqfdjbmjtu!-!wjb!f.nbjm!A!efcsb/npsjtAebmmbtdpvouz/psh!!/!
Bmm!rvftujpot-!dpnnfout!boe!sfrvftut!gps!dmbsjgjdbujpo!nvtu!sfgfsfodf!uif!SGQ!ovncfs!po!bmm!
dpssftqpoefodf!up!Ebmmbt!Dpvouz/!!Boz!psbm!dpnnvojdbujpot!tibmm!cf!dpotjefsfe!vopggjdjbm!boe!opo.
cjoejoh/!!
Pomz!xsjuufo!sftqpotft!up!xsjuufo!dpnnvojdbujpo!tibmm!cf!dpotjefsfe!pggjdjbm!boe!cjoejoh!vqpo!uif!
Dpvouz/!Uif!Dpvouz!sftfswft!uif!sjhiu-!bu!jut!tpmf!ejtdsfujpo-!up!efufsnjof!bqqspqsjbuf!boe!befrvbuf!
sftqpotft!up!uif!xsjuufo!dpnnfout-!rvftujpot-!boe!sfrvftut!gps!dmbsjgjdbujpo/!!
Bmm!beefoeb!boe0ps!boz!puifs!dpssftqpoefodf!)hfofsbm!jogpsnbujpo-!rvftujpo!boe!sftqpotft*!up!uijt!
SGQ!xjmm!cf!nbef!bwbjmbcmf!fydmvtjwfmz!uispvhi!uif!Ebmmbt!Dpvouz!xfctjuf!gps!sfusjfwbm/!!Wfoepst!
bsf!tpmfmz!sftqpotjcmf!gps!difdljoh!uijt!xfctjuf!gps!vqebuft!up!uijt!SGQ/!!Beefoevnt!up!uijt!SGQ!
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tpmjdjubujpo!ovncfs-!dmjdl!po!uif!bqqspqsjbuf!izqfsmjol!gps!wjfxjoh!boe0ps!epxompbejoh/*!
During the proposal process, firms shall not contact County staff. Additionally, firms and their
employees of related companies as well as paid or unpaid personnel acting on their behalf shall not
contact or participate in any type of contact outside the County offices with County employees,
including elected officials. Such contact may result in the vendor being disqualified. All contact
must be coordinated through Debra Morris , Contracts Specialist , for this procurement.
P RE-P ROPOSAL C ONFERENCE
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sftqpotft!up!bmm!!rvftujpot!dpodfsojoh!uif!dpoufou!pg!uijt!SGQ!epdvnfou!!!Bt!b!sftvmu<!jojujbm!
rvftujpot!bsf!up!cf!tvcnjuufe-!jo!xsjujoh-!up!Efcsb!Npssjt!!cz!TBD!!A TBD!/!!Tubgg!xjmm!buufnqu!up!botxfs!
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!
Additional Questions and Answers during and/or after the Pre-Proposal Conference.
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ebuf/!
RFP 2019-XXX-XXX P AGE 3
II
GENERAL REQUIREMENTS FOR PROPOSALS
READ THIS ENTIRE DOCUMENT CAREFULLY. FOLLOW ALL INSTRUCTIONS. YOU ARE RESPONSIBLE FOR
FULFILLING ALL REQUIREMENTS AND SPECIFICATIONS. BE SURE YOU UNDERSTAND THEM.
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qbsu-!cz!PUIFS!EBUB!DPOUBJOFE!IFSFJO/!!Sfwjfx!uif!Ubcmf!pg!Dpoufout/!!Cf!tvsf!zpvs!qspqptbm!qbdlbhf!jt!
dpnqmfuf/!!
ACCESS TO RECORDS
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up!uiptf!sfqsftfoubujwft!xjuijo!uxfouz.gpvs!)35*!ipvst!pg!sfrvftu!cz!uif!Dpvouz/!
ACH VENDOR PAYMENT
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!Bddpvou!Qbzbcmf!Ejwjtjpo!bu!
325/764/7584/!
ADDENDA!
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obuvsf!pg!uif!dibohf/!!Pggfspst!nvtu!sign and include it in the returned proposal package.!
ASSIGNMENT!
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Dpvouz!Dpnnjttjpofst!Dpvsu!ps!puifs!bqqmjdbcmf!hpwfsojoh!cpez/!
BONDS!
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opu!bddfqubcmf/!
CERTIFICATE OF INTERESTED PARTIES (FORM 1295)
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nbz!sftvmu!jo!ejtrvbmjgjdbujpo!pg!zpvs!sftqpotf/!
CERTIFICATION REGARDING DEBARMENT, SUSPENSION INELIGIBILITY, AND VOLUNTARY EXCLUSION
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gps!boz!qbznfout!nbef!up!uif!dpousbdups!xijmf!jofmjhjcmf/!!!
COMPLIANCE WITH FEDERAL, STATE, AND LOCAL LAWS
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!
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RFP 2019-XXX-XXX P AGE 4
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mjnjufe!up!sfhvmbs!xbhft-!boz!pwfsujnf!dpnqfotbujpo-!ps!boz!beejujpobm!qbznfout!qvstvbou!up!uif!Gbjs!Mbcps!
Tuboebset!Bdu-!3:!V/T/D/!Tfdujpo!318!:b)2*-!bt!bnfoefe<!uif!Ufybt!Qbz!Ebz!Bdu<!uif!Frvbm!Qbz!Bdu<!Ujumf!WJJ!pg!uif!
Djwjm!Sjhiut!Bdu!pg!2:75-!53!V/T/D/!Tfdujpo!3111f-!et al/-!bt!bnfoefe<!ps!boz!qspwjtjpot!pg!uif!Ufybt!Mbcps!Dpef!
Boo/-!bt!bnfoefe/!
Ebmmbt!Dpvouz!pqfsbuft!jut!cvtjoftt!fuijdbmmz!boe!jo!dpnqmjbodf!xjui!uif!mbx/!!
Ebmmbt!Dpvouz!xip!cfmjfwft!if!ps!tif!ibt!xjuofttfe!boz!tvtqfdufe!fuijdbm!
wjpmbujpo!ps!gsbve!jnnfejbufmz!sfqpsu!uif!bmmfhbujpot!up;!
Ebmmbt!Dpvouz!Qvsdibtjoh!Bhfou-!:11!Kbdltpo!Tusffu-Tvjuf!791-!Ebmmbt-!Ufybt!86313-!!325.764.7611!
njdibfm/GsptdiAebmmbtdpvouz/psh!
Ebmmbt!!Dpvouz!xjmm!dpoevdu!b!qspnqu!boe!uipspvhi!jowftujhbujpo/!Bu!uif!dpodmvtjpo!pg!uif!jowftujhbujpo-!Ebmmbt!Dpvouz!
xjmm!sfgfs!boz!tvtqfdufe!dsjnjobm!bdujwjuz!up!uif!Ejtusjdu!Buupsofz!ps!bo!bqqspqsjbuf!mbx!fogpsdfnfou!bhfodz/!!
Dpousbdupst!ps!wfoepst!xip!sfqpsu!tvtqfdufe!fuijdbm!wjpmbujpot!ps!gsbve!dbo!ep!tp!xjuipvu!gfbs!pg!sfubmjbujpo/!
Sfubmjbujoh!bhbjotu!boz!dpousbdups!ps!wfoeps!gps!sfqpsujoh!tvtqfdufe!fuijdbm!wjpmbujpot!ps!gsbve!jt!tusjdumz!qspijcjufe/!
s0Wfoeps!xbssbout!boe!sfqsftfout!uibu!ju!epft!opu!
cpzdpuu!Jtsbfm!boe!bhsfft!uibu!ju!xjmm!opu!cpzdpuu!Jtsbfm!evsjoh!uif!ufsn!pg!uijt!dpousbdu/!
CONTRACT OBLIGATION!
Ebmmbt!Dpvouz!Dpnnjttjpofst!Dpvsu!nvtu!bxbse!uif!dpousbdu!boe!uif!Dpvouz!Kvehf!ps!puifs!qfstpo!bvuipsj{fe!cz!uif!
Ebmmbt!Dpvouz!Dpnnjttjpofst!Dpvsu!nvtu!tjho!uif!dpousbdu!cfgpsf!ju!cfdpnft!cjoejoh!po!Ebmmbt!Dpvouz!ps!uif!
pggfspst/!Cjoejoh!bhsffnfout!tibmm!sfnbjo!jo!fggfdu!voujm!bmm!qspevdut!boe0ps!tfswjdft!dpwfsfe!cz!uijt!qvsdibtf!ibwf!
cffo!tbujtgbdupsjmz!efmjwfsfe!boe!bddfqufe/!
CONTRACT RENEWALS!
Sfofxbmt!nbz!cf!nbef!POMZ!cz!xsjuufo!bhsffnfou!cfuxffo!Ebmmbt!!Dpvouz!boe!uif!pggfsps/!!Boz!qsjdf!ftdbmbujpot!
bsf!mjnjufe!up!uiptf!tubufe!cz!uif!pggfsps!jo!uif!psjhjobm!qspqptbm/!
CONTRACT TRANSITION
Jo!uif!fwfou!tfswjdft!foe!cz!fjuifs!dpousbdu!fyqjsbujpo!ps!ufsnjobujpo-!ju!tibmm!cf!sfrvjsfe!uibu!uif!wfoeps!dpoujovf!
tfswjdft!jg!sfrvftufe!cz!Ebmmbt!Dpvouz!Qvsdibtjoh-!voujm!ofx!tfswjdft!dbo!cf!dpnqmfufmz!pqfsbujpobm/!!Uif!wfoeps!
bdlopxmfehft!jut!sftqpotjcjmjuz!up!dppqfsbuf!gvmmz!xjui!uif!sfqmbdfnfou!wfoeps!boe!Ebmmbt!!Dpvouz!up!fotvsf!b!tnppui!
boe!ujnfmz!usbotjujpo!up!uif!sfqmbdfnfou!wfoeps/!!Tvdi!usbotjujpobm!qfsjpe!tibmm!opu!fyufoe!npsf!uibo!ojofuz!):1*!ebzt!
cfzpoe!uif!fyqjsbujpo0ufsnjobujpo!ebuf!pg!uif!dpousbdu-!ps!boz!fyufotjpo!uifsfpg/!!Uif!wfoeps!tibmm!cf!sfjncvstfe!gps!
tfswjdft!evsjoh!uif!usbotjujpobm!qfsjpe!bu!uif!sbuf!jo!fggfdu!xifo!uif!usbotjujpobm!qfsjpe!dmbvtf!jt!jowplfe!cz!Ebmmbt!
Dpvouz/!!Evsjoh!boz!usbotjujpo!qfsjpe-!bmm!puifs!ufsnt!boe!dpoejujpot!pg!uif!dpousbdu!tibmm!sfnbjo!jo!gvmm!gpsdf!boe!fggfdu!
bt!psjhjobmmz!xsjuufo!boe!tvctfrvfoumz!bnfoefe/!
DIGITAL FORMAT!
Jg!pggfsps!pcubjofe!uif!cje!tqfdjgjdbujpot!jo!ejhjubm!gpsnbu!jo!psefs!up!qsfqbsf!b!sftqpotf-!the proposal must be
submitted in hard copy!bddpsejoh!up!uif!jotusvdujpot!dpoubjofe!jo!uijt!qspqptbm!qbdlbhf/!!Jg-!jo!jut!qspqptbm!sftqpotf-!
pggfsps!nblft!boz!dibohft!xibutpfwfs!up!uif!Dpvouz(t!qvcmjtife!qspqptbm!tqfdjgjdbujpot-!uif!Dpvouz(t!qspqptbm!
tqfdjgjdbujpot!as published!tibmm!dpouspm/!!Gvsuifsnpsf-!jg!bo!bmufsbujpo!pg!boz!ljoe!up!uif!Dpvouz(t!qvcmjtife!qspqptbm!
tqfdjgjdbujpot!jt!pomz!ejtdpwfsfe!bgufs!uif!dpousbdu!jt!fyfdvufe!boe!jt!ps!jt!opu!cfjoh!qfsgpsnfe-!uif!dpousbdu!jt!tvckfdu!
up!jnnfejbuf!dbodfmmbujpo/!
DISQUALIFICATION OF OFFEROR!
Vqpo!tjhojoh!uijt!cje!epdvnfou-!bo!pggfsps!pggfsjoh!up!tfmm!tvqqmjft-!nbufsjbmt-!tfswjdft-!ps!frvjqnfou!up!Ebmmbt!Dpvouz!
dfsujgjft!uibu!uif!pggfsps!ibt!opu!wjpmbufe!uif!boujusvtu!mbxt!pg!uijt!tubuf!dpejgjfe!jo!Ufybt!Cvtjoftt!boe!Dpnnfsdf!
Dpef!¨26/12-!fu!tfr/-!bt!bnfoefe-!ps!uif!gfefsbm!boujusvtu!mbxt-!boe!ibt!opu!dpnnvojdbufe!ejsfdumz!ps!joejsfdumz!uif!
cje!nbef!up!boz!dpnqfujups!ps!boz!puifs!qfstpo!fohbhfe!jo!tvdi!mjof!pg!cvtjoftt/!!Boz!ps!bmm!qspqptbmt!nbz!cf!
sfkfdufe!jg!uif!Dpvouz!cfmjfwft!uibu!dpmmvtjpo!fyjtut!bnpoh!uif!pggfspst/!!Qspqptbmt!jo!xijdi!uif!qsjdft!bsf!pcwjpvtmz!
vocbmbodfe!nbz!cf!sfkfdufe/!!Jg!nvmujqmf!!qspqptbmt!bsf!tvcnjuufe!cz!bo!pggfsps!boe!bgufs!uif!qspqptbmt!bsf!pqfofe-!
pof!pg!uif!!qspqptbmt!jt!xjuiesbxo-!uif!sftvmu!xjmm!cf!uibu!bmm!pg!uif!!qspqptbmt!tvcnjuufe!cz!uibu!pggfsps!xjmm!cf!
RFP 2019-XXX-XXX P AGE 5
xjuiesbxo<!ipxfwfs-!opuijoh!ifsfjo!qspijcjut!b!wfoeps!gspn!tvcnjuujoh!nvmujqmf!qspqptbmt!.!gps!ejggfsfou!qspevdut!ps!
tfswjdft/
E-MAIL ADDRESSES CONSENT
Wfoeps!bggjsnbujwfmz!dpotfout!up!uif!ejtdmptvsf!pg!jut!f.nbjm!beesfttft!uibu!bsf!qspwjefe!up!Ebmmbt!Dpvouz-!uif!Ebmmbt!
Dpvouz!Gmppe!Dpouspm!Ejtusjdu-!uif!Ebmmbt!!Dpvouz!Iptqjubm!Ejtusjdu!Ebmmbt!Dpvouz!Bqqsbjtbm!Ejtusjdu-!ps!boz!bhfodz!pg!
Ebmmbt!!Dpvouz/!!Uijt!dpotfou!jt!joufoefe!up!dpnqmz!xjui!uif!sfrvjsfnfout!pg!uif!Ufybt!Qvcmjd!Jogpsnbujpo!Bdu-!Ufy/!
f.e!tibmm!bqqmz!up!
boz!f.nbjm!beesftt!qspwjefe!jo!boz!gpsn!gps!boz!sfbtpo!xifuifs!sfmbufe!up!uijt!cje0qspqptbm!ps!puifsxjtf/!!
EVALUATION!
Fwbmvbujpo!tibmm!cf!vtfe!bt!b!efufsnjobou!bt!up!xijdi!qspqptfe!jufnt!ps!tfswjdft!bsf!uif!nptu!fggjdjfou!boe0ps!nptu!
fdpopnjdbm!gps!uif!Dpvouz/!!Ju!tibmm!cf!cbtfe!po!bmm!gbdupst!xijdi!ibwf!b!cfbsjoh!po!qsjdf!boe!qfsgpsnbodf!pg!uif!
jufnt!jo!uif!vtfs!fowjsponfou/!!Bmm!qspqptbmt!bsf!tvckfdu!up!ofhpujbujpot!!cz!uif!Ebmmbt!!Dpvouz!Qvsdibtjoh!
Efqbsunfou!xjui!sfdpnnfoebujpo!up!uif!bqqspqsjbuf!hpwfsojoh!cpez/!!Dpnqmjbodf!xjui!bmm!!sfrvjsfnfout-!efmjwfsz!boe!
offet!pg!uif!vtjoh!efqbsunfou!bsf!dpotjefsbujpot!jo!fwbmvbujoh!qspqptbmt/!!Pricing is NOT the only criteria for
making a recommendation/!!B!qsfmjnjobsz!fwbmvbujpo!cz!Ebmmbt!Dpvouz!xjmm!cf!ifme!boe!bqqspqsjbuf!qspqptbmt!xjmm!cf!
tvckfdufe!up!uif!ofhpujbujoh!qspdftt!boe!b!sfrvftu!gps!b!Cftu!boe!Gjobm!Pggfs/!!!Vqpo!dpnqmfujpo!pg!uif!ofhpujbujpot-!
Ebmmbt!!Dpvouz!xjmm!nblf!bo!bxbse/!!!Bmm!qspqptbmt!uibu!ibwf!cffo!tvcnjuufe!tibmm!cf!bwbjmbcmf!boe!pqfo!gps!qvcmjd!
jotqfdujpo!bgufs!uif!dpousbdu!jt!bxbsefe!fydfqu!gps!usbef!tfdsfut!ps!dpogjefoujbm!jogpsnbujpo!dpoubjofe!jo!uif!qspqptbmt!
boe!jefoujgjfe!bt!tvdi/!
FISCAL FUNDING!
B!nvmuj.zfbs!mfbtf!ps!mfbtf0qvsdibtf!bssbohfnfou!)jg!sfrvftufe!cz!uif!Tqfdjbm!Sfrvjsfnfout0Jotusvdujpot*-!ps!boz!
dpousbdu!dpoujovjoh!bt!b!sftvmu!pg!bo!fyufotjpo!pqujpo-!nvtu!jodmvef!b!gjtdbm!gvoejoh!pvu!qspwjtjpo!jo!uif!mfbtf!ps!
dpousbdu/!!Jg-!gps!boz!sfbtpo-!gvoet!bsf!opu!bqqspqsjbufe!cz!uif!bqqmjdbcmf!hpwfsojoh!cpez!up!dpoujovf!uif!mfbtf!ps!
dpousbdu!jo!uifjs!tpmf!ejtdsfujpo-!tbje!mfbtf!ps!dpousbdu!tibmm!cfdpnf!ovmm!boe!wpje!po!uif!mbtu!ebz!pg!uif!dvssfou!
bqqspqsjbujpo!pg!gvoet/!!Bgufs!fyqjsbujpo!pg!uif!mfbtf-!mfbtfe!frvjqnfou!tibmm!cf!sfnpwfe!cz!uif!pggfsps!gspn!uif!vtjoh!
efqbsunfou!xjuipvu!qfobmuz!pg!boz!ljoe!ps!gpsn!up!Ebmmbt!Dpvouz/!!Bmm!dibshft!boe!qiztjdbm!bdujwjuz!sfmbufe!up!efmjwfsz-!
jotubmmbujpo-!sfnpwbm!boe!sfefmjwfsz!tibmm!cf!uif!sftqpotjcjmjuz!pg!uif!pggfsps/
GOVERNING FORMS!
Jo!uif!fwfou!pg!boz!dpogmjdu!cfuxffo!uif!ufsnt!boe!qspwjtjpot!pg!uiftf!sfrvjsfnfout!boe!uif!tqfdjgjdbujpot-!uif!
tqfdjgjdbujpot!tibmm!hpwfso/!!Jo!uif!fwfou!pg!boz!dpogmjdu!pg!joufsqsfubujpo!pg!boz!qbsu!pg!uijt!pwfsbmm!epdvnfou-!Ebmmbt!
Dpvouz(t!joufsqsfubujpo!tibmm!hpwfso/!
GOVERNING LAW!
Uijt!sfrvftu!gps!qspqptbm!jt!hpwfsofe!cz!uif!dpnqfujujwf!cjeejoh!sfrvjsfnfout!pg!uif!Dpvouz!Qvsdibtjoh!Bdu-!Ufybt!
Mpdbm!Hpwfsonfou!Dpef-!¨373/132!et seq., bt!bnfoefe/!!Pggfspst!tibmm!dpnqmz!xjui!bmm!bqqmjdbcmf!gfefsbm-!tubuf!boe!
mpdbm!mbxt!boe!sfhvmbujpot/!!Pggfsps!jt!gvsuifs!bewjtfe!uibu!uiftf!sfrvjsfnfout!tibmm!cf!gvmmz!hpwfsofe!cz!uif!mbxt!pg!uif!
Tubuf!pg!Ufybt!boe!uibu!Ebmmbt!!Dpvouz!nbz!sfrvftu!boe!sfmz!po!bewjdf-!efdjtjpot!boe!pqjojpot!pg!uif!Buupsofz!Hfofsbm!
pg!Ufybt!boe!uif!Dpvouz!Buupsofz!dpodfsojoh!boz!qpsujpo!pg!uiftf!sfrvjsfnfout/!!Gpsvn!gps!dpousbduvbm!jttvft!tibmm!cf!
jo!Ufybt!boe!wfovf!tibmm!cf!fydmvtjwfmz!jo-!Ebmmbt!Dpvouz-!Ufybt-!jo!b!gfefsbm!ps!tubuf!dpvsu!pg!dpnqfufou!kvsjtejdujpo/!!
Uif!Dpvouz!epft!opu!bhsff!up!cjoejoh!bscjusbujpo!boe!epft!opu!xbjwf!jut!sjhiu!up!b!kvsz!usjbm/!
GRANT FUNDING
Boz!dpousbdu!foufsfe!joup!cz!uif!Dpvouz!uibu!jt!up!cf!qbje!gspn!hsbou!gvoet!tibmm!cf!mjnjufe!up!qbznfou!gspn!uif!hsbou!
gvoejoh!boe!uif!wfoeps0qspwjefs!voefstuboet!uibu!uif!Dpvouz!ibt!opu!tfu!btjef!boz!Dpvouz!gvoet!gps!uif!qbznfou!pg!
pcmjhbujpot!voefs!b!hsbou!dpousbdu/!!Jg!hsbou!gvoejoh!tipvme!cfdpnf!vobwbjmbcmf!bu!boz!ujnf!gps!uif!dpoujovbujpo!pg!
tfswjdft!qbje!gps!cz!uif!hsbou-!boe!gvsuifs!gvoejoh!dboopu!cf!pcubjofe!gps!uif!dpousbdu-!uifo!the sole recourse of the
provider shall be to terminate any further services under the contract and the contract shall be null and void/!
HIPAA COMPLIANCE
Pggfsps!bhsfft!up!dpnqmz!xjui!uif!sfrvjsfnfout!pg!uif!Ifbmui!Jotvsbodf!Qpsubcjmjuz!boe!Bddpvoubcjmjuz!Bdu!pg!2::7-!
Qvc/!M/!Op/!215.2:2!)dpejgjfe!bu!56!D/G/S/!Qbsut!271!boe!275*-!bt!bnfoefe!)#IJQBB#*<!qsjwbdz!boe!tfdvsjuz!
sfhvmbujpot!qspnvmhbufe!cz!uif!Vojufe!Tubuft!Efqbsunfou!pg!Ifbmui!boe!Ivnbo!Tfswjdft!)#EIIT#*<!Ujumf!YJJJ-!Tvcujumf!
E!pg!uif!Bnfsjdbo!Sfdpwfsz!boe!Sfjowftunfou!Bdu!pg!311:-!Qvc/!M/!Op/!222.6-!bt!bnfoefe!)#IJUFDI!Bdu#*<!
qspwjtjpot!sfhbsejoh!Dpogjefoujbmjuz!pg!Bmdpipm!boe!Esvh!Bcvtf!Qbujfou!Sfdpset!)dpejgjfe!bu!53!D/G/S/!Qbsu!3*-!bt!
bnfoefe<!boe!UFY/!IFBMUI!'!TBGFUZ!DPEF!BOO/!¨¨!92/157-!bt!bnfoefe-!292/112!fu!tfr/-!bt!bnfoefe-!
352/262!fu!tfr/-!bt!bnfoefe-!boe!722/112!fu!tfr/-!bt!bnfoefe!dpmmfdujwfmz!sfgfssfe!up!bt!#IJQBB#-!up!uif!fyufou!uibu!
RFP 2019-XXX-XXX P AGE 6
uif!Pggfsps!vtft-!ejtdmptft!ps!ibt!bddftt!up!qspufdufe!ifbmui!jogpsnbujpo!bt!efgjofe!cz!IJQBB/!!Pggfsps!nbz!cf!
sfrvjsfe!up!foufs!b!Cvtjoftt!Bttpdjbuf!Bhsffnfou!qvstvbou!up!IJQBB/
HOLD HARMLESS AGREEMENT!
Dpousbdups-!uif!tvddfttgvm!pggfsps-!tibmm!joefnojgz-!efgfoe-!!boe!ipme!Ebmmbt!!Dpvouz!ibsnmftt!gspn!bmm!dmbjnt!gps!
qfstpobm!jokvsz-!efbui!boe0ps!qspqfsuz!ebnbhf!sftvmujoh!ejsfdumz!ps!joejsfdumz!gspn!dpousbdups(t!qfsgpsnbodf/!!
Dpousbdups!tibmm!qspdvsf!boe!nbjoubjo-!xjui!sftqfdu!up!uif!tvckfdu!nbuufs!pg!uijt!qspqptbm-!bqqspqsjbuf!jotvsbodf!
dpwfsbhf!jodmvejoh-!bt!b!njojnvn-!qvcmjd!mjbcjmjuz!boe!qspqfsuz!ebnbhf!xjui!befrvbuf!mjnjut!up!dpwfs!dpousbdups(t!
mjbcjmjuz!bt!nbz!bsjtf!ejsfdumz!ps!joejsfdumz!gspn!xpsl!qfsgpsnfe!voefs!ufsnt!pg!uijt!qspqptbm/!!Dfsujgjdbujpo!pg!tvdi!
dpwfsbhf!nvtu!cf!qspwjefe!up!uif!Dpvouz!vqpo!sfrvftu/!
INSPECTIONS & TESTING!
Ebmmbt!Dpvouz!sftfswft!uif!sjhiu!up!jotqfdu!boz!jufn)t*!ps!tfswjdf!mpdbujpo!gps!dpnqmjbodf!xjui!tqfdjgjdbujpot!boe!
sfrvjsfnfout!boe!offet!pg!uif!vtjoh!efqbsunfou/!!Jg!bo!pggfsps!dboopu!gvsojti!b!tbnqmf!pg!b!qspqptfe!jufn-!xifsf!
bqqmjdbcmf-!gps!sfwjfx-!ps!gbjmt!up!tbujtgbdupsjmz!tipx!bo!bcjmjuz!up!qfsgpsn-!uif!Dpvouz!dbo!sfkfdu!uif!qspqptbm!bt!
jobefrvbuf/!
INVOICES AND PAYMENTS!
Pggfspst!tibmm!tvcnju!bo!psjhjobm!jowpjdf!po!fbdi!qvsdibtf!psefs!ps!qvsdibtf!sfmfbtf!bgufs!fbdi!efmjwfsz-!joejdbujoh!
uif!qvsdibtf!psefs!ovncfs/!!Jowpjdft!nvtu!cf!jufnj{fe/!!Boz!jowpjdf-!xijdi!dboopu!cf!wfsjgjfe!cz!uif!dpousbdu!qsjdf!
boe0ps!jt!puifsxjtf!jodpssfdu-!xjmm!cf!sfuvsofe!up!uif!pggfsps!gps!dpssfdujpo/!!Voefs!ufsn!dpousbdut-!xifo!nvmujqmf!
efmjwfsjft!boe0ps!tfswjdft!bsf!sfrvjsfe-!uif!pggfsps!nbz!jowpjdf!gpmmpxjoh!fbdi!efmjwfsz!boe!uif!Dpvouz!xjmm!qbz!po!
jowpjdf/!!Dpousbdut!qspwjejoh!gps!b!npouimz!dibshf!xjmm!cf!cjmmfe!boe!qbje!po!b!npouimz!cbtjt!pomz/!!Qsjps!up!boz!boe!bmm!
qbznfout!nbef!gps!hppet!boe0ps!tfswjdft!qspwjefe!voefs!uijt!dpousbdu-!uif!pggfsps!tipvme!qspwjef!ijt!Ubyqbzfs!
Jefoujgjdbujpo!Ovncfs!ps!tpdjbm!tfdvsjuz!ovncfs!bt!bqqmjdbcmf/!!Uijt!jogpsnbujpo!nvtu!cf!po!gjmf!xjui!uif!Ebmmbt!!Dpvouz!
.vq!xjuiipmejoh!bt!
sfrvjsfe!cz!uif!Joufsobm!Sfwfovf!Tfswjdf/!
MAINTENANCE!
Nbjoufobodf!sfrvjsfe!gps!frvjqnfou!qspqptfe!tipvme!cf!bwbjmbcmf!jo!Ebmmbt!Dpvouz!cz!b!nbovgbduvsfs.bvuipsj{fe!
nbjoufobodf!gbdjmjuz/!!Dptut!gps!uijt!tfswjdf!tibmm!cf!tipxo!po!uif!Qsjdjoh0Efmjwfsz!Jogpsnbujpo!gpsn/!!Jg!Ebmmbt!!Dpvouz!
pqut!up!jodmvef!nbjoufobodf-!ju!tibmm!cf!tp!tubufe!jo!uif!qvsdibtf!psefs!boe!tbje!dptu!xjmm!cf!jodmvefe/!!Tfswjdf!xjmm!
dpnnfodf!pomz!vqpo!fyqjsbujpo!pg!bqqmjdbcmf!xbssboujft!boe!tipvme!cf!qsjdfe!bddpsejohmz/!
NEW MILLENIUM COMPLIANCE
Bmm!qspevdut!boe0ps!tfswjdft!gvsojtife!bt!qbsu!pg!uijt!dpousbdu!nvtu!cf!dpnqmjbou!gps!uif!qsftfou!zfbs!boe!gpsxbse/!!
Uijt!bqqmjft!up!bmm!dpnqvufst!jodmvejoh!ibsexbsf!boe!tpguxbsf!bt!xfmm!bt!bmm!puifs!dpnnpejujft!xjui!ebuf!tfotjujwf!
fncfeefe!dijqt/!
POTENTIAL CONFLICTS OF INTEREST
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uibu!uifz!nbz!ibwf!ejtdmptvsf!sfrvjsfnfout!qvstvbou!up!Ufybt!Mpdbm!Hpwfsonfou!Dpef-!Dibqufs!287/!!Uijt!mbx!
sfrvjsft!qfstpot!eftjsjoh!up!ep!cvtjoftt!xjui!uif!Dpvouz!up!ejtdmptf!boz!hjgut!wbmvfe!jo!fydftt!pg!%361!hjwfo!up!boz!
gbnjmz!nfncfs!evsjoh!uif!qsfdfejoh!uxfmwf!)23*!npoui!qfsjpe/!!Uif!ejtdmptvsf!rvftujpoobjsf!nvtu!cf!gjmfe!xjui!uif!
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qvcmjd!fnqmpzff!ps!pggjdjbm!jo!dpoofdujpo!xjui!uif!bxbsejoh!pg!boz!dpousbdu!ps!uif!fyufotjpo-!dpoujovbujpo-!sfofxbm-!
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!
PROPOSAL FORM COMPLETION !
RFP 2019-XXX-XXX P AGE 7
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SHOW THE RFP !!Bo!bvuipsj{fe!sfqsftfoubujwf!pg!uif!
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bsf!dfsujgjfe!cz!uif!Dpvouz!Bvejups!boe!b!Qvsdibtf!Psefs!jttvfe/!
PROPOSAL RETURNS!
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Kbdltpo!Tusffu-!Tvjuf!791-!Ebmmbt-!Ufybt!before 2:00 P.M. LOCAL TIME IN DALLAS, TEXAS!po!uif!ebuf!tqfdjgjfe/!!
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SCANNED OR RE-TYPED RESPONSE!!!
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qbdlbhf!as published!tibmm!dpouspm/!!Gvsuifsnpsf-!jg!bo!bmufsbujpo!pg!boz!ljoe!up!uif!Dpvouz(t!qvcmjtife!qspqptbm!
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SEVERABILITY!
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boe!ju!jt!ifsfcz!efdmbsfe!uibu!tvdi!sfnbjojoh!qpsujpot!xpvme!ibwf!cffo!jodmvefe!jo!uiftf!sfrvjsfnfout!boe!uif!
tqfdjgjdbujpot!bt!uipvhi!uif!jowbmje!qpsujpo!ibe!cffo!pnjuufe/!
SILENCE OF SPECIFICATIONS!
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ftubcmjtife!tvqqmjfs!pg!uif!jufn!qspqptfe/!
SUPPLEMENTAL MATERIALS!
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boz!puifs!gbdut!xijdi!nbz!bggfdu!uif!fwbmvbujpo!boe!tvctfrvfou!dpousbdu!bxbse!tipvme!cf!jodmvefe/!!Nbufsjbmt!tvdi!
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nbz!cf!dbvtf!up!sfkfdu!uif!foujsf!qspqptbm/!
TAXES!
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Ebmmbt!!Dpvouz!dmbjnt!fyfnqujpo!gspn!bmm!tbmft!boe0ps!vtf!ubyft!voefs!Ufybt!Uby!Dpef!¨262/41:-!bt!bnfoefe/!!
Ufybt!Mjnjufe!Tbmft!Uby!Fyfnqujpo!Dfsujgjdbuft!xjmm!cf!gvsojtife!vqpo!xsjuufo!sfrvftu!up!uif!Ebmmbt!!Dpvouz!
Qvsdibtjoh!Bhfou/!
TERM CONTRACTS!
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TERMINATION!
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jodmvejoh!xbssboujft!pg!pggfsps!ps!jg!uif!pggfsps!cfdpnft!jotpmwfou!ps!dpnnjut!bdut!pg!cbolsvqudz/!!Tvdi!sjhiu!pg!
ufsnjobujpo!jt!jo!beejujpo!up!boe!opu!jo!mjfv!pg!boz!puifs!sfnfejft!xijdi!Ebmmbt!!Dpvouz!nbz!ibwf!jo!mbx!ps!frvjuz/!!
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bnpvou!pg!ujnf-!boe0ps!up!qspqfsmz!qfsgpsn!boz!boe!bmm!tfswjdft!sfrvjsfe!up!Ebmmbt!!Dpvouz(t!tbujtgbdujpo!boe0ps!up!
nffu!bmm!puifs!pcmjhbujpot!boe!sfrvjsfnfout/!!Ebmmbt!Dpvouz!nbz!ufsnjobuf!uif!dpousbdu!xjuipvu!dbvtf!vqpo!uijsuz!)41*!
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TERMINATION FOR HEALTH AND SAFETY VIOLATIONS
RFP 2019-XXX-XXX P AGE 8
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pg!jut!pcmjhbujpot!jo!uijt!dpousbdu!jg!uif!gbjmvsf!)b*!dsfbufe!b!qpufoujbm!uisfbu!up!ifbmui!ps!tbgfuz!ps!)c*!wjpmbufe!b!mbx-!
psejobodf-!ps!sfhvmbujpo!eftjhofe!up!qspufdu!ifbmui!ps!tbgfuz/!
WAIVER OF SUBROGATION!
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Dpvouz!bt!bo!joejsfdu!qbsuz!up!boz!tvju!bsjtjoh!pvu!pg!qfstpobm!ps!qspqfsuz!ebnbhft!sftvmujoh!gspn!pggfsps(t!
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/!
RFP 2019-XXX-XXX P AGE 9
JJJ!
INTRODUCTION
The following requirements and instructions supersede General Requirements where applicable.
VENDOR INSTRUCTIONS
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jogpsnbujpo/!!
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!
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!
RFP Cover Sheet
Table of Contents
Section I: Transmittal Letter, Residence Certification (Attachment a), Proof of Insurance and
signed Addenda (when applicable; see Addenda under General Requirements) !Uif!
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!
!
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!
Section II: Scope of Service/Narrative of Proposed Team and Services
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tipvme!cf!bxbsf!pg/!!
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boe!bqqspqsjbuf!fwbmvbujpo!dsfeju!xjmm!cf!hjwfo!up!uif!usbdl!sfdpse!pg!uif!qspqptfe!lfz!
RFP 2019-XXX-XXX P AGE 10
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!
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Section III: Pricing Information !Tff!QSJDJOH0EFMJWFSZ!JOGPSNBUJPO!qbhf!gps!jotusvdujpot/!
Section IV: Organizational Information/Qualifications
!
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!
!Gps!Ubtl!2.!Census Campaign Strategy Management and Oversight-!wfoepst!)t*!
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!Gps!Ubtl!3!!Census Data Analysis, Mapping, and Reporting, wfoeps)t*!nvtu!tipx!
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qpqvmbujpo!sfmbufe!ebub-!jodmvejoh!hfp.dpejoh!boe!nbqqjoh!pg!ebub!boe!dsfbujoh!sfqpsut!
sfhbsejoh!efnphsbqijd-!tpdjp.fdpopnjd!qspgjmft-!sftfbsdi!pg!tfmfdufe!qpqvmbujpot!gps!
ubshfujoh-!boe!fyqfsjfodf!jo!efwfmpqjoh!tubujtujdbm!boe!qsfejdujwf!npefmjoh!jo!uif!tfswjdf!
pg!dbnqbjho!efwfmpqnfou!bu!uif!joejwjevbm!ps!ipvtfipme!mfwfm/!!
RFP 2019-XXX-XXX P AGE 11
!
Gps!Ubtl!4!Census Messaging and Marketing, wfoeps)t*!nvtu!tipx!bu!mfbtu!gpvs!)5*!
zfbst!pg!fyqfsjfodf!tvddfttgvmmz!mfbejoh!mbshf!tdbmf!nvmuj.mfwfm!nfejb!boe!nbslfujoh!
dbnqbjhot-!jodmvejoh!fyqfsjfodf!xjui!opo.Fohmjti!tqfbljoh!bvejfodft/!!
!
!Gps!Ubtl!5!!Community-based Engagement, wfoeps)t*!nvtu!ibwf!fyqfsjfodf!jo!
dpbmjujpo.cvjmejoh!boe!xpsljoh!xjui!bu!mfbtu!uxfouz!)31*!dpnnvojuz.cbtfe!pshboj{bujpot!
jo!Ebmmbt!Dpvouz!up!jodsfbtf!uifjs!dbqbdjuz!up!tfmg.bewpdbuf!boe!fohbhf!uifjs!mpdbm!
qpqvmbujpo!boe!ofjhicpsippe/!Uif!wfoeps!nvtu!ibwf!b!tvddfttgvm!usbdl!sfdpse!xpsljoh!
po!bdujwjujft!uibu!jodsfbtf!dpnnvojuz!fohbhfnfou!ps!djwjd!qbsujdjqbujpo-!tvdi!bt!
dpnnvojuz!pshboj{joh-!qvcmjd!fevdbujpo-!pvusfbdi-!bewpdbdz-!ps!dbowbttjoh/!Wfoepst!
tipvme!bmtp!efnpotusbuf!ftubcmjtife!sfmbujpotijqt!xjui!ibse.up.dpvou!dpnnvojujft!boe!
efnpotusbufe!fyqfsjfodf!jo!jefoujgzjoh-!sfdsvjujoh-!boe!xpsljoh!xjui!usvtufe!nfttfohfst!
boe!dpnnvojuz!mfbefst!up!sfbdi!qsjpsjuz!qpqvmbujpot/!!
!
Section V: Legal Documents !Jodmvef!boz!tuboebse!bhsffnfou)t*!boe0ps!dpousbdut)t*!bttpdjbufe!xjui!
!
Section VI: Questionnaire )Buubdinfou!k*!!Wfoeps!nvtu!dpnqmfuf!boe!sfuvso!bmm!botxfst!up!uif!
rvftujpoobjsf!jo!uif!psefs!jo!xijdi!uifz!bsf!mjtufe/!!Gbjmvsf!up!ep!tp!nbz!sftvmu!jo!
ejtrvbmjgjdbujpo/!!!
Section VII: Miscellaneous !Tubuf!fydfqujpot!up!boz!pg!uif!sfrvjsfnfout!jo!uijt!SGQ-!jg!boz/!Dpnqboz!
cspdivsft-!nbslfujoh!nbufsjbmt-!ps!boz!puifs!jogpsnbujpo!wfoeps!effnt!bqqspqsjbuf!up!uif!
SGQ!sftqpotf!nbz!cf!jodmvefe!jo!uijt!tfdujpo/
Ebmmbt!Dpvouz!xjmm!opu!cf!mjbcmf!gps!boz!dptut!jodvssfe!cz!uif!wfoeps!jo!qsfqbsjoh!b!sftqpotf!up!uijt!SGQ/!!
Wfoepst!tvcnju!qspqptbmt!bu!uifjs!pxo!sjtl!boe!fyqfotf/!!Ebmmbt!Dpvouz!nblft!op!hvbsbouff!uibu!boz!
qspevdut!ps!tfswjdft!xjmm!cf!qvsdibtfe!bt!b!sftvmu!pg!uijt!SGQ-!boe!sftfswft!uif!sjhiu!up!sfkfdu!boz!boe!bmm!
qspqptbmt/!!
Bmm!qspqptbmt!boe!bddpnqbozjoh!epdvnfoubujpo!xjmm!cfdpnf!uif!qspqfsuz!pg!Ebmmbt!Dpvouz/!!Bmm!qspqptbmt!bsf!
pqfo!up!ofhpujbujpo/!
Uif!wfoeps!jt!fyqfdufe!up!fybnjof!bmm!epdvnfout-!gpsnt-!tqfdjgjdbujpot-!boe!bmm!jotusvdujpot/!!Gbjmvsf!up!ep!
!
Bu!boe!bgufs!pqfojoh-!qspqptbmt!xjmm!OPU!cf!qbsu!pg!uif!qvcmjd!sfdpse!boe!tvckfdu!up!ejtdmptvsf-!cvu!xjmm!cf!
lfqu!dpogjefoujbm!voujm!ujnf!pg!bxbse!boe!fyfdvujpo!pg!bo!bhsffnfou/!!Xifo!bo!bxbse!jt!nbef!boe!bo!
bhsffnfou!jt!f
qfsnjuufe!cz!mbx-!wfoepst!nbz!sfrvftu!jo!xsjujoh!opo.ejtdmptvsf!pg!dpogjefoujbm!ebub/!!Tvdi!ebub!tibmm!
bddpnqboz!uif!qspqptbm-!cf!sfbejmz!tfqbsbcmf!gspn!uif!qspqptbm-!boe!tibmm!cf!DMFBSMZ!NBSLFE!
Gps!uiptf!qpsujpot!jefoujgjfe!bt!dpogjefoujbm!cz!uif!wfoeps-!Ebmmbt!Dpvouz!nvtu!sfmz!po!
bewjdf-!efdjtjpot!boe!pqjojpot!pg!uif!Buupsofz!Hfofsbm!pg!uif!Tubuf!pg!Ufybt!sfmbujwf!up!uif!ejtdmptvsf!pg!
ebub!ps!jogpsnbujpo/!!
IV
EVALUATION PROCESS
Bmm!qspqptbmt!xjmm!cf!fybnjofe!cz!bo!fwbmvbujpo!dpnnjuuff!dpotjtujoh!pg!wbsjpvt!Ebmmbt!Dpvouz!qfstpoofm-!
Ebmmbt!Dpvouz!Qvsdibtjoh-!boe!sfqsftfoubujwft!tfmfdufe!cz!uif!Djuz!pg!Ebmmbt!jo!qspqpsujpo!up!dpousjcvujpo!
tj{ft/
Qspqptbmt!uibu!ep!opu!dpogpsn!up!uif!jotusvdujpot!ps!xijdi!ep!opu!beesftt!bmm!uif!tfswjdft!bt!tqfdjgjfe!nbz!cf!
fmjnjobufe!gspn!dpotjefsbujpo/!!Ipxfwfs-!Ebmmbt!Dpvouz!sftfswft!uif!sjhiu!up!bddfqu!tvdi!b!qspqptbm!jg!ju!jt!
efufsnjofe!up!cf!jo!uif!cftu!joufsftu!pg!Ebmmbt!Dpvouz/
RFP 2019-XXX-XXX P AGE 12
Xijmf!Ebmmbt!Dpvouz!bqqsfdjbuft!b!csjfg-!tusbjhiugpsxbse-!dpodjtf!sfqmz-!uif!qspqptfs!nvtu!gvmmz!voefstuboe!
uibu!uif!fwbmvbujpo!jt!cbtfe!po!uif!jogpsnbujpo!qspwjefe/!!Bddvsbdz!boe!dpnqmfufoftt!bsf!fttfoujbm/!!
Pnjttjpot-!bncjhvpvt!boe!frvjwpdbm!tubufnfout!nbz!cf!dpotusvfe!bhbjotu!uif!qspqptfs/!!Uif!qspqptbm!
sftqpotf!nbz!cf!jodpsqpsbufe!joup!boz!dpousbdu!xijdi!sftvmut!gspn!uijt!SGQ-!boe!wfoepst!bsf!dbvujpofe!opu!
up!nblf!dmbjnt!ps!tubufnfout!ju!jt!opu!qsfqbsfe!up!dpnnju!up!dpousbduvbmmz/!!Gbjmvsf!pg!uif!wfoeps!up!nffu!tvdi!
dmbjnt!xjmm!sftvmu!jo!b!sfrvjsfnfou!uibu!uif!wfoeps!qspwjef!sftpvsdft!ofdfttbsz!up!nffu!tvcnjuufe!dmbjnt/!!!
Ebmmbt!Dpvouz!Qvsdibtjoh!nbz!jojujbuf!ejtdvttjpot!xjui!tfmfdufe!wfoepst<!ipxfwfs-!ejtdvttjpot!nbz!opu!cf!
jojujbufe!
bvuipsj{fe!up!dpousbduvbmmz!pcmjhbuf!uif!wfoeps!xjui!bo!pggfs/!!Wfoepst!tibmm!opu!dpoubdu!boz!Ebmmbt!Dpvouz!
qfstpoofm!evsjoh!uif!SGQ!qspdftt!xjuipvu!uif!fyqsftt!qfsnjttjpo!gspn!uif!Pggjdf!pg!uif!Ebmmbt!Dpvouz!
Qvsdibtjoh!Bhfou/!!Ebmmbt!Dpvouz!Qvsdibtjoh!nbz!ejtrvbmjgz!boz!wfoeps!xip!ibt!nbef!tjuf!wjtjut-!dpoubdufe!
Ebmmbt!Dpvouz!qfstpoofm!ps!ejtusjcvufe!boz!mjufsbuvsf!xjuipvu!bvuipsj{bujpo!gspn!Ebmmbt!Dpvouz!Qvsdibtjoh/!!
Bmm!dpssftqpoefodf!sfmbujoh!up!uijt!SGQ-!gspn!bewfsujtfnfou!up!bxbse!tibmm!cf!tfou!up!Ebmmbt!Dpvouz!
Qvsdibtjoh/!!Bmm!qsftfoubujpot!boe0ps!nffujoht!cfuxffo!Ebmmbt!Dpvouz!boe!uif!wfoeps!sfmbujoh!up!uijt!SGQ!
tibmm!cf!dppsejobufe!cz!Ebmmbt!Dpvouz!Qvsdibtjoh/!!!
Tfmfdufe!wfoepst!nbz!cf!fyqfdufe!up!nblf!b!qsftfoubujpo0qspevdu!efnpotusbujpo!up!bo!fwbmvbujpo!
dpnnjuuff/!!Qspqptbmt-!wfoeps!qsftfoubujpot!boe!qspevdu0tfswjdf!fwbmvbujpot!nbz!efwfmpq!joup!ofhpujbujoh!
tfttjpot!xjui!uif!wfoeps)t*!bt!tfmfdufe!cz!uif!Fwbmvbujpo!Dpnnjuuff/!!Ebmmbt!Dpvouz!fyqfdut!up!dpoevdu!
wfoeps!jt!vobcmf!up!bhsff!up!dpousbdu!ufsnt!boe!dpoejujpot-!Ebmmbt!Dpvouz!sftfswft!uif!sjhiu!up!ufsnjobuf!
dpousbdu!ofhpujbujpot!xjui!uibu!wfoeps!boe!jojujbuf!ofhpujbujpot!xjui!bopuifs!wfoeps/!!Jo!beejujpo!up!b!
qsftfoubujpo-!wjtjut!cz!uif!Fwbmvbujpo!Dpnnjuuff!up!sfqsftfoubujwf!wfoeps!dmjfou!tjuft!nbz!cf!dpoevdufe!xifsf!
uif!qspqptfe!tpmvujpo!dbo!cf!efnpotusbufe!jo!b!qspevdujpo!fowjsponfou/!
V
EVALUATION CRITERIA
Bxbse!tibmm!cf!nbef!up!uif!sftqpotjcmf!wfoeps!ps!wfoeps)t*!xiptf!qspqptbm)t*!bsf!efufsnjofe!up!cf!uif!
cftu!fwbmvbufe!pggfs!sftvmujoh!gspn!ofhpujbujpot!boe!ubljoh!joup!dpotjefsbujpo!bmm!btqfdut!pg!qspqptbm!
fwbmvbujpo!dsjufsjb!boe!tvcnjttjpo!jufnt/!Tvcnjttjpo!pg!b!qspqptbm!jnqmjft!wfoeps!bddfqubodf!pg!uif!
fwbmvbujpo!dsjufsjb!boe!wfoeps!sfdphojujpo!uibu!tvckfdujwf!kvehnfout!nvtu!cf!nbef!cz!uif!Fwbmvbujpo!
Dpnnjuuff;!
Qualifications & Experience (20)
Wfoeps!qspwjeft!rvbmjgjdbujpot!boe!fyqfsjfodf!pg!tubgg!up!cf!bttjhofe!up!qspkfdu/!Wfoeps!
efnpotusbuft!bcjmjuz!up!nffu!uif!rvbmjgjdbujpot!boe!dpnqmjbodf!sfrvjsfnfout!mjtufe!ifsfjo/!Wfoeps!
efnpotusbuft!tqfdjbmj{fe!fyqfsjfodf!ps!ufdiojdbm!fyqfsujtf!jo!dpoofdujpo!xjui!uif!tdpqf!pg!tfswjdft!
up!cf!qspwjefe!boe!dpnqmfyjuz!pg!uif!qspkfdu-!xijdi!jodmveft!b!uipspvhi!eftdsjqujpo!pg!puifs!
pof!eftdsjcfe!jo!uijt!SGQ/!!
!
Capacity & Resources (25)
Wfoeps!efnpotusbuft!tubggjoh!tj{f!boe!dbqbdjuz!pg!uif!pshboj{bujpo!up!qfsgpsn!uif!xpsl!xjuijo!ujnf!
mjnjubujpot-!ubljoh!joup!dpotjefsbujpo!uif!dvssfou!boe!qspkfdufe!qmboofe!xpslmpbe!pg!uif!wfoeps/!
Wfoeps!efnpotusbuft!voefstuboejoh!pg!tdpqf!pg!uif!qspkfdu/!Wfoeps!efnpotusbuft!bcjmjuz!up!qfsgpsn!
sfrvftufe!tfswjdft!gps!tjnjmbs!qspkfdut!pg!tdpqf!boe!tdbmf!cz!qspwjejoh!uisff!sfdfou!fybnqmft!pg!
qspkfdut!dpnqmfufe!po!cvehfu!boe!po!ujnf/!Gjsn!efnpotusbuft!tvggjdjfou!gjobodjbm!dbqbdjuz!boe!
bddfqubcmf!cvtjoftt!qsbdujdft/!!!
RFP 2019-XXX-XXX P AGE 13
Organization & Project Methodology (15)
Wfoeps!eftdsjcft!ipx!uif!tfswjdft!xjmm!cf!qspwjefe!boe!ipx!uifz!xjmm!cf!tvqqpsufe/!Wfoeps!
eftdsjcft!uif!!!!!bqqspbdi!uibu!uif!wfoeps!xjmm!ublf!up!bdijfwf!uif!sfrvjsfe!tfswjdft-!tdifevmjoh-!
boe!dppsejobujpo!sfrvjsfe!gps!uijt!qspkfdu/!Qsftfoufe!efmjwfsbcmft!boe!ujnfmjof!xjmm!cf!fwbmvbufe!
bhbjotu!bmm!puifst/!
!
EVALUATION CRITERIA (continued)
Cost and Other Fees /Pricing (Separate Envelope) (20)
Financial Stability (Separate Envelope) (5)
Small Business Enterprise (Separate Envelope 15
!!!!!!!!!!Total 100
!
uibu!tvckfdujwf!kvehnfout!nvtu!cf!nbef!cz!uif!Fwbmvbujpo!Dpnnjuuff/!
VI
AWARD
Ebmmbt!Dpvouz!sftfswft!uif!sjhiu!up!bxbse!uif!dpousbdu!up!nvmujqmf!wfoepst!cvu!xpvme!qsfgfs!b!tjohmf!qspwjefs!
xip!xjmm!dppsejobuf!xjui!uif!ofdfttbsz!tvc.dpousbdupst!up!qfsgpsn!uif!sfrvjsfe!ubtlt/!!Ebmmbt!Dpvouz!sftfswft!
uif!sjhiu!up!bxbse!up!fjuifs!fbdi!ubtl!joejwjevbmmz!ps!jo!jut!foujsfuz/!!Uif!sfdpnnfoebujpo!xjmm!cf!nbef!jo!uif!
cftu!joufsftu!pg!Ebmmbt!Dpvouz/!!!
Op!bxbse!dbo!cf!nbef!voujm!bqqspwfe!cz!Ebmmbt!Dpvouz!Dpnnjttjpofst!Dpvsu!ps!cz!Ebmmbt!Dpvouz!
Dpnnjttjpofst!Dpvsu!!and the City of Dallas City Council in the event of equal financial participation/!
Uijt!SGQ!epft!opu!pcmjhbuf!Ebmmbt!Dpvouz!ps!uif!Djuz!pg!Ebmmbt!up!uif!fwfouvbm!qvsdibtf!pg!boz!
qspevdu0tfswjdf!eftdsjcfe-!jnqmjfe!ps!xijdi!nbz!cf!qspqptfe/!!Qsphsftt!upxbse!uijt!foe!jt!tpmfmz!bu!uif!
ejtdsfujpo!pg!Ebmmbt!Dpvouz!!boe!uif!Djuz!pg!Ebmmbt!boe!nbz!cf!ufsnjobufe!bu!boz!ujnf!qsjps!up!fyfdvujpo!pg!bo!
bhsffnfou/!
REFERENCES
Wfoeps!nvtu!qspwjef!b!njojnvn!pg!uisff!)4*!sfgfsfodft!bt!efubjmfe!jo!buubdinfou!i-!ps!mfuufst!pg!sfgfsfodf!
gspn!dpnqbojft!gps!xipn!wfoeps!ibt!qspwjefe!tjnjmbs!tfswjdft/!Mfuufst!ps!sfgfsfodft!Mfuufst!ps!sfgfsfodft!
nvtu!jodmvef!uif!gpmmpxjoh!jogpsnbujpo;!
!Pshboj{bujpobm0dmjfou!obnf0beesftt!
!Obnf!pg!dpoubdu!qfstpo!
!Fnbjm!pg!dpoubdu!qfstpo!
!Ufmfqipof!ovncfs!gps!dpoubdu!
!Wfoeps!tfswjdft!qspwjefe!up!uijt!dmjfou!
!Qspgfttjpobm!sfmbujpotijq!xjui!uif!pshboj{bujpo0dmjfou!
!!
!Eftdsjqujpo!pg!rvbmjuz!pg!qfstpoofm!qspwjefe!cz!wfoeps!
!Xifuifs!uif!pshboj{bujpo0!dmjfou!xpvme!sfdpnnfoe!wfoeps!
!
Ebmmbt!Dpvouz!nbz!dpoevdu!sfgfsfodf!difdlt!up!wfsjgz!boe!wbmjebuf!wfoepst!qbtu!qfsgpsnbodf/!!Sfgfsfodf!
difdlt!joejdbujoh!qpps!ps!gbjmfe!qfsgpsnbodf!cz!wfoeps!xjmm!cf!dbvtf!gps!sfkfdujpo!pg!uif!sftqpotf!
tvcnjuufe/!!Jo!beejujpo-!gbjmvsf!up!qspwjef!wfsjgjbcmf!mfuufst!pg!sfgfsfodf!ps!buubdinfou!i/-!Sfgfsfodft-!xjmm!cf!
dbvtf!gps!sfkfdujpo!pg!uif!sftqpotf!tvcnjuufe/!Sfgfsfodft!gspn!mbshf!hpwfsonfou!foujujft!bsf!qsfgfssfe/!
RFP 2019-XXX-XXX P AGE 14
QSPDFEVSFT!BOE!QSPDFTTFT;!
b/!Nbobhfnfou!boe!dppsejobujpo!pg!uif!fwbmvbujpo!qspdftt!jodmvejoh!bmm!nffujoht-!sfrvftut-!boe!
epdvnfoubujpo!xjmm!cf!iboemfe!cz!uif!Ebmmbt!Dpvouz!Qvsdibtjoh!Efqbsunfou!Qspdvsfnfou!
Dppsejobups/!
c/!Fwbmvbujpo!Dpnnjuuff!xjmm!cf!dpnqptfe!pg!wbsjpvt!Dpvouz!efqbsunfout!ps!wbsjpvt!Dpvouz!
Efqbsunfout!boe!Djuz!pg!Ebmmbt!tubgg!jo!uif!fwfou!pg!frvbm!gjobodjbm!qbsujdjqbujpo/!
d/!Fbdi!SGQ!tibmm!cf!fwbmvbufe!gps!dpnqmfufoftt!boe!gps!dpnqmjbodf!xjui!uif!sfrvjsfnfout!pg!uijt!
SGQ!boe!xjmm!cf!joefqfoefoumz!fwbmvbufe!cz!fbdi!Fwbmvbujpo!Dpnnjuuff!nfncfs/!
e/!Uif!fwbmvbujpo!pg!Qspqptbmt!xjmm!cf!sfwjfxfe-!fwbmvbufe-!boe!sbolfe!cz!uif!Fwbmvbujpo!
Dpnnjuuff/!
f/!Sfrvftu!gps!Qspqptbmt!xijdi!tvctuboujbmmz!efwjbuf!gspn!uif!cbtjd!joufou!pg!uif!SGQ!xjmm!cf!
fmjnjobufe/!
g/!Jg!eftjsfe!cz!uif!Fwbmvbujpo!Dpnnjuuff-!xsjuufo-!tjuf!wjtjut-!boe0ps!psbm!qsftfoubujpot!up!
tvqqmfnfou!uif!Sfrvftu!gps!Qspqptbm!gps!uif!qvsqptf!pg!dmbsjgjdbujpo!gspn!tfmfdufe!Sftqpoefou!
)t*!nbz!cf!sfrvftufe/!Uif!ujnf!boe!qmbdf!gps!psbm!qsftfoubujpot!xjmm!cf!boopvodfe!bu!b!mbufs!
ebuf-!jg!tvdi!b!qsftfoubujpo!jt!sfrvjsfe/!
h/!Tubufnfou!pg!Qspqptbm!xjmm!cf!bttfttfe!up!efufsnjof!uif!nptu!dpnqsfifotjwf-!dpnqfujujwf!
boe!cftu!wbmvf!tpmvujpo!gps!Dpvouz/!
i/!Bmm!Sftqpoefout!xjmm!cf!bddpsefe!gbjs!boe!frvbm!usfbunfou/!
j/Sfdpnnfoebujpo!xjmm!nbef!up!Ebmmbt!Dpvouz!Dpnnjttjpofst!Dpvsu!up!uif!gjsn)t*!fwbmvbufe!up!cf!
nptu!rvbmjgjfe-!ijhiftu!sbufe!boe!pggfsjoh!uif!cftu!wbmvf!up!Dpvouz/!Vqpo!gpsnbm!bqqspwbm-!b!
dpousbdu!xjmm!cf!gpsnbmmz!esbgufe!boe!foufsfe!joup!xjui!uif!tfmfdufe!gjsn)t*/!
WJJ!
AWARD AND NEGOTIATION PROCESS
Bmm!SGQt!sfdfjwfe!cz!uif!tqfdjgjfe!efbemjof!xjmm!cf!sfwjfxfe!boe!fwbmvbufe!dpotjtufoumz!xjui!uif!tubufe!
Fwbmvbujpo!boe!Tfmfdujpo!Gbdupst/!Cfgpsf!uif!gjobm!fwbmvbujpo!boe!sboljoh!pg!SGQ!!Sfrvftu!gps!Qspqptbm!
jt!dpnqmfuf!uif!Dpvouz-!bu!jut!tpmf!ejtdsfujpo-!nbz!sfrvftu!joufswjfxt-!qsftfoubujpot-!boe0ps!tjuf!wjtjut!
xjui!Sftqpoefou)t*!gpvoe!up!cf!bnpoh!uif!nptu!rvbmjgjfe!ps!tipsumjtufe!gjsn)t*/!Qspqptbmt!xjmm!cf!sbolfe!
cbtfe!po!gjobm!fwbmvbujpo!xjui!b!sfdpnnfoebujpo!up!cfhjo!ofhpujbujpot!xjui!uif!Sftqpoefou!uibu!
sfdfjwfe!uif!ijhiftu!fwbmvbujpo/!
Uif!Sftqpoefou!bxbsefe!ps!diptfo!qvstvbou!up!uif!qspwjtjpot!pg!uijt!tfdujpo!xjmm!jodmvef!boe!cf!
mjnjufe!up!fwbmvbujpo!dsjufsjb!mjtufe!jo!uif!SGQ/!Vqpo!dpnqmfujpo!pg!uif!fwbmvbujpo!qspdftt-!uif!
Fwbmvbujpo!Dpnnjuuff!xjmm!nblf!b!sfdpnnfoebujpo!up!Dpvouz!Dpnnjttjpofst!Dpvsu!up!bxbse!up!uif!
ijhiftu!sbufe!gjsn)t*/!
Ofhpujbujpot!nbz!ps!nbz!opu!cf!dpoevdufe!xjui!uif!gjobmjtu)t*<!uifsfgpsf-!uif!SGQ!!Sfrvftu!gps!
Qspqptbm!tvcnjuufe!tipvme!dpoubjo!Sftqpoeft!nptu!gbwpsbcmf!ufsnt!boe!dpoejujpot-!tjodf!tfmfdujpo!
boe!bxbse!nbz!cf!nbef!xjuipvu!gvsuifs!ejtdvttjpo!ps!offe!gps!dmbsjgjdbujpo/!
Boz!fydfqujpot!up!uif!ufsnt!boe!dpoejujpot!pg!uif!qspqptfe!dpousbdu!ps!uif!tubufnfout!sfhbsejoh!
Sftqpoeft!jobcjmjuz!up!dpnqmz!xjui!boz!pg!uif!qspwjtjpot!uifsfpg!bsf!up!cf!efdmbsfe!jo!uif!
Sftqpoeft!qspqptbm/!
RFP 2019-XXX-XXX P AGE 15
Jo!uif!fwfou!uibu!Dpvouz!dboopu!sfbdi!bhsffnfou!xjui!uif!tfmfdufe!gjsn!cz!ofhpujbujpo!pg!b!dpousbdu-!
Dpvouz!nbz!gpsnbmmz!foe!ofhpujbujpot!cz!xsjuufo!opujgjdbujpo!up!uif!tfmfdufe!gjsn/!Dpvouz!tibmm!ibwf!uif!
sjhiu-cvuopuuifpcmjhbujpo-uptfrvfoujbmmzofhpujbufxjuiuifofyunptu.rvbmjgjfegjsnboexjmm!dpoujovfjo
uijt!nboofs!voujm!fjuifs!b!dpousbdu!jt!bxbsefe!ps!uijt!Sfrvftu!gps!Qspqptbm!jt!dbodfmfe/!Vqpo!
tvddfttgvm!dpnqmfujpo!pg!ofhpujbujpot-!uif!sftvmut!xjmm!cf!sfevdfe!up!b!xsjuufo!dpousbdu!gps!uif!tfswjdft!up!
cfsfoefsfe/!Tvdi!dpousbdu!nbz!dpoubjo!beejujpobm!sfrvjsfnfout!gspn!Dpvouz/!
Bmm!ofdfttbsz!dpousbdu!epdvnfout!xjmm!cf!qsfqbsfe!cz!uif!Ebmmbt!Dpvouz!Ejtusjdu!Buupsoft!Pggjdf!boe!
xjmm!cf!ubjmpsfe!tqfdjgjdbmmz!gps!uijt!SGQ/!Op!dpousbdu!tibmm!cf!cjoejoh!po!Dpvouz!voujm!ju!ibt!cffo!
bqqspwfe!bt!up!gpsn!cz!uif!Ebmmbt!Dpvouz!Ejtusjdu!Buupsofzt!Pggjdf!boe!fyfdvufe!cz!uif!Ebmmbt!Dpvouz!
Dpnnjttjpofst!Dpvsu/!Dpvouz!xjmm!opu!cf!mjbcmf!gps-!ops!xjmm!ju!qbz!gps-!boz!bnpvou!pg!xpsl!dpnnfodfe!
qsjps!up!uif!bqqspwbm!pg!uif!dpousbdu!cz!uif!Ebmmbt!Dpvouz!Dpnnjttjpofst!Dpvsu/!
Bo!Fwbmvbujpo!Ufbn!xjmm!fwbmvbuf!uif!jogpsnbujpo!qspwjefe!cz!uif!qspqptjoh!gjsnt!jo!sftqpotf!up!uif!dsjufsjb!
ftubcmjtife!ifsfjo/!!Uif!bxbse!pg!uif!dpousbdu!tibmm!cf!nbef!up!uif!sftqpotjcmf!sftqpoefou-!xiptf!
qspqptbm!jt!efufsnjofe!up!cf!uif!cftu!fwbmvbufe!pggfs!sftvmujoh!gspn!ofhpujbujpot-!ubljoh!joup!dpotjefsbujpo!
uif!fwbmvbujpo!gbdupst!tfu!gpsui!jo!uif!sfrvftu!gps!qspqptbmt!bt!efufsnjofe!cz!uif!Dpnnjttjpofst!Dpvsu/!!
Bxbse!pg!dpousbdu!xjmm!cf!nbef!jo!uif!cftu!joufsftu!pg!uif!Dpvouz!boe!tibmm-!uifsfgpsf-!cf!dpotjefsfe!gjobm/!
Qspqptjoh!gjsnt!bsf!sftqpotjcmf!gps!tvcnjuujoh!bmm!sfmfwbou-!gbduvbm-!boe!dpssfdu!jogpsnbujpo!gps!fwbmvbujpo!pg!
uif!bcpwf!dsjufsjb!xjui!uifjs!qspqptbm/!Uif!Fwbmvbujpo!Dpnnjuuff!xjmm!fwbmvbuf!boe!tdpsf!fbdi!qspqptbm!
cbtfe!po!uif!ebub!tvcnjuufe/!
VIII
Small Business Enterprise (SBE) Program!
Definitions.!!
Uif!ufsn!!jt!efgjofe!bt!b!cvtjoftt!uibu!jt!ejsfdumz!
sftqpotjcmf!gps!qspwjejoh!uif!tvqqmjft!ps!tfswjdft!up!Ebmmbt!Dpvouz!bt!sfrvjsfe!cz!uif!
tpmjdjubujpo!ps!sfrvftu!rvpuft-!cjet!ps!qspqptbmt/!!B!gjsn!jt!dpotjefsfe!up!qfsgpsn!b!
dpnnfsdjbmmz!vtfgvm!gvodujpo!xifo!sftqpotjcmf!gps!uif!fyfdvujpo!pg!b!ejtujodu!fmfnfou!
pg!uif!xpsl!pg!b!dpousbdu!boe!dbssjft!pvu!jut!sftqpotjcjmjujft!cz!bduvbmmz!qfsgpsnjoh-!
nbobhjoh!boe!tvqfswjtjoh!uif!xpsl!jowpmwfe/!!B!cvtjoftt!uibu!tupdlt!tvggjdjfou!
rvboujujft!pg!tvqqmjft!jo!ejsfdu!jowfoupsz-!ifme!gps!tbmf!ps!sftbmf-!up!dpwfs!boujdjqbufe!
gvuvsf!efnboet!gps!uif!tvqqmjfst!jt!qsfgpsnjoh!b!dpnnfsdjbmmz!vtfgvm!gvodujpo/!!
b/!B!!jt!efgjofe!bt!pof!xip!qbsujdjqbuft-!uispvhi!b!dpousbdu!ps!boz!puifs!
dpousbduvbm!bhsffnfou!jo!b!Dpvouz!gvoefe!dpousbdu!pqqpsuvojuz!gps!xpsl-!mbcps-!
tfswjdft-!tvqqmjft-!frvjqnfou-!nbufsjbmt-!hppet!ps!boz!dpncjobujpo!pg!uif!gpsfhpjoh/!
Gps!qvsqptft!pg!uijt!Tfdujpo-!b!Dpousbdups!jt!boz!joejwjevbm-!dpnqboz-!ps!puifs!foujuz!
tffljoh!up!ep!xpsl!gps!Ebmmbt!Dpvouz!sfhbsemftt!pg!uif!nfuipe!vtfe!up!qspdvsf!uif!
tfswjdft!ps!qspevdut-!jodmvejoh!cz!cje!ps!tpmjdjubujpo/!B!Dpousbdups!jodmveft!cvu!jt!opu!
mjnjufe!up!b!dpousbdups-!dpotvmubou-!ps!wfoeps/!
c/!Uif!ufsnt!!tibmm!nfbo!uif!Ejsfdups!pg!uif!
df!pg!Tnbmm!Cvtjoftt!Foufsqsjtf!boe!jodmvef!ijt!ps!ifs!eftjhoff/!
d/!Uif!ufsn!!tibmm!nfbo!uif!Dpvouz!Qvsdibtjoh!
Efqbsunfou!boe0ps!ijt!ps!ifs!eftjhoff/!
RFP 2019-XXX-XXX P AGE 16
e/!Uif!!tibmm!nfbo!uif!Qvsdibtjoh!Ejsfdups!
boe0ps!ijt!ps!ifs!eftjhoff/!
f/!Equal Employment Opportunity Requirements/!Ju!jt!uif!qpmjdz!pg!Ebmmbt!Dpvouz!up!
fotvsf!opo.ejtdsjnjobujpo!jo!uif!bxbse!boe!benjojtusbujpo!pg!dpousbdut/!!Uif!
Dpousbdups!ps!Tvcdpousbdups!tibmm!opu!ejtdsjnjobuf!po!uif!cbtjt!pg!sbdf-!dpmps-!
sfmjhjpo-!tfy-!obujpobm!psjhjo-!bhf-!ejtbcjmjuz-!ps!hfofujd!jogpsnbujpo!jo!uif!qfsgpsnbodf!
pg!uijt!dpousbdu/!
g/!Good Faith Effort Plan.!B!tvcdpousbdujoh!qmbo!tvcnjuufe!jo!sftqpotf!up!b!Sfrvftu!
gps!Qspqptbmt!)SGQ*!ps!cje0!qspqptbm!xijdi!efubjmt!uif!Sftqpoefou
bdijfwf!uif!tfu!btqjsbujpobm!hpbm!ps!epdvnfoujoh!ju!Hppe!Gbjui!Fggpsut!up!nffu!uif!
hpbmt!gps!bmm!fmfnfout!uif!Tpmjdjubujpo/!B!Hppe!Gbjui!Fggpsu!Qmbo!nvtu!cf!tvcnjuufe!
xjui!b!cje0qspqptbm!gps!boz!Ebmmbt!Dpvouz!qspkfdu!gps!xijdi!hpbmt!ibwf!cffo!
ftubcmjtife/!
h/!Mentor.!B!nfoups!jt!b!qsjnf!dpousbdups!uibu!fmfdut!up!qspnpuf!boe!efwfmpq!tnbmm!
cvtjoftt!tvcdpousbdupst!cz!qspwjejoh!efwfmpqnfoubm!bttjtubodf!eftjhofe!up!
foibodf!uif!cvtjoftt!tvddftt!pg!uif!qspuêhê/!
i/!Mentor Protégé Agreement.!Bo!bhsffnfou!foufsfe!joup!cz!b!qsjnf!dpousbdups!bt!
uif!Nfoups!qspwjejoh!wbsjpvt!gpsnt!pg!cvtjoftt!efwfmpqnfou!bttjtubodf!up!TCF!
qspuêhê!gjsn/!Uijt!bttjtubodf!nbz!jodmvef!ufdiojdbm!boe0ps!nbobhfnfou!bttjtubodf<!
gjobodjbm!bttjtubodf!jo!uif!gpsn!pg!frvjuz!jowftunfout!boe0ps!mpbot<!tvcdpousbdut<!
boe0ps!bttjtubodf!jo!qfsgpsnjoh!qsjnf!dpousbdut!xjui!Ebmmbt!Dpvouz/!Nfoupst!bsf!
fodpvsbhfe!up!qspwjef!bttjtubodf!sfmbujoh!up!uif!qfsgpsnbodf!pg!dpousbdut!tp!uibu!uif!
qspuêhê!gjsnt!nbz!npsf!gvmmz!efwfmpq!uifjs!dbqbcjmjujft/!Uif!qvsqptf!pg!uif!nfoups!
qspuêhê!sfmbujpotijq!jt!up!foibodf!uif!dbqbcjmjujft!pg!uif!qspuêhê-!boe!up!jnqspwf!uif!
!
j/!Metropolitan Statistical Area (MSA).!Uif!Ebmmbt!Dpvouz!NTB!jodmveft!uif!
gpmmpxjoh!dpvoujft;!Ebmmbt-!Ubssbou-!Efoupo-!boe!Dpmmjo/!
k/!Protégé.!
TCB!Uisftipme!sfrvjsfnfout-!qfsgpsnt!b!dpnnfsdjbmmz.vtfgvm!gvodujpo-!ibt!b!
tjhojgjdbou!cvtjoftt!qsftfodf!jo!uif!Ebmmbt!Dpvouz!Nfuspqpmjubo!Tubujtujdbm!Bsfb!
)NTB*-!boe!jt!uif!sfdjqjfou!pg!efwfmpqnfoubm!bttjtubodf!qvstvbou!up!b!Nfoups.
Qspuêhê!bssbohfnfou/!
l/!Small Business Enterprises.!!Ju!jt!uif!qpmjdz!pg!uif!Dpvouz!up!tvqqpsu!uif!hspxui!
boe!efwfmpqnfou!pg!Tnbmm!Cvtjoftt!Foufsqsjtft!
ibwf!bo!frvbm!pqqpsuvojuz!up!dpnqfuf!gps!boe!qbsujdjqbuf!jo!Ebmmbt!Dpvouz!dpousbdut/!
Uivt-!Ebmmbt!Dpvouz!Dpnnjttjpofst!Dpvsu!ibt!dsfbufe!uif!Pggjdf!pg!Tnbmm!Cvtjoftt!
Foufsqsjtf!up!ftubcmjti!boe!pwfstff!b!Ejwfstjuz!Qsphsbn!up!fotvsf!uibu!TCFt!ibwf!
bo!frvbm!pqqpsuvojuz!up!dpnqfuf!gps!boe!qbsujdjqbuf!jo!Ebmmbt!Dpvouz!dpousbdut/!Ju!jt!
!
!Fotvsf!opoejtdsjnjobujpo!jo!uif!bxbse!boe!benjojtusbujpo!pg!Ebmmbt!Dpvouz!
dpousbdut<!
RFP 2019-XXX-XXX P AGE 17
!Dsfbuf!b!mfwfm!qmbzjoh!gjfme!po!xijdi!tnbmm!cvtjofttft!dbo!dpnqfuf!gbjsmz!gps!
Ebmmbt!Dpvouz!dpousbdut<!boe!
!Fotvsf!uibu!pomz!gjsnt!uibu!buufnqu!up!nffu!uif!TCF!hppe!gbjui!fggpsut!bsf!
dpotjefsfe!gps!bqqmjdbcmf!dpousbdu!bxbset/!!
!Dpotfrvfoumz-!uif!dpousbdups!tibmm!dbssz!pvu!bqqmjdbcmf!sfrvjsfnfout!pg!uif!
hppe!gbjui!fggpsu!jo!jut!qspqptbm0cje!ifsfvoefs!boe-!jg!bxbsefe!uif!dpousbdu-!
uif!bxbse!boe!benjojtusbujpo!pg!uif!Dpousbdu/!!
SBE Goals, Good Faith Efforts and Eligibility.!
ui!uif!Dpousbdu!
Benjojtusbujpo!Tvqfswjtps-!xjmm!tfu!uif!boovbm!TCF!qbsujdjqbujpo!dpousbdujoh0tvcdpousbdujoh!
btqjsbujpobm!TCF!hpbmt!gps!fbdi!dpousbdu/!Uif!dpousbdujoh0tvcdpousbdujoh!hpbmt!gps!uijt!
dpousbdu!xjmm!cf!cbtfe!po!nffujoh!ps!fydffejoh!uif!minimum aspirational SBE goal of
40%, vomftt!hppe!dbvtf!fyjtut!gps!gbjmjoh!up!nffu!uif!hpbm.!Uif!TCF!btqjsbujpobm!hpbm!jt!
cbtfe!po!uif!upubm!dpousbdu!wbmvf/!
NOTE: On January 1, 2018, Ebmmbt!Dpvouz!npwfe!gspn!bo!N0XCF!Qsphsbn!up!b!Tnbmm!
Cvtjoftt!Foufsqsjtf!Qsphsbn/!Uif!Tnbmm!Cvtjoftt!Foufsqsjtf!Qsphsbn!xbt!tvctfrvfoumz!
npejgjfe!cz!uif!Dpnnjttjpofst!Dpvsu!po!Bvhvtu!31-!312:-!removing!uif!gpmmpxjoh!
sfrvjsfnfou;!!
!MUST!
cf!frvbm!up!ps!cfmpx!31&!pg!uif!Tnbmm!Cvtjoftt!Benjojtusbujpot!)TCB*!tuboebset<!
SFNPWFE!fggfdujwf!Bvhvtu!32-!312:!!
!
!!MUST!opu!fydffe!%4/3!njmmjpo<!
SFNPWFE!fggfdujwf!Bvhvtu!32-!312:!
!
To be recognized and qualify as an SBE (contractors and/or their subcontractors):
b*!MUST cf!dfsujgjfe!bt!bo!TCF!cz!pof!pg!uif!gpmmpxjoh!Dpvouz!bqqspwfe!foujujft;!Opsui!
Ufybt!Sfhjpobm!Dfsujgjdbujpo!Bhfodz!)ODUSDB*-!EGX!Njopsjuz!Tvqqmjfs!Efwfmpqnfou!
f!ujnf!pg!uif!
qspqptbm0cje!tvcnjttjpo/ All other certifications will not be accepted. !
c*!Bmm!TCF!fmjhjcmf!gjsnt!MUST!bmtp!qfsgpsn!b!dpnnfsdjbmmz.vtfgvm!gvodujpo!po!uif!qspkfdu!
boe!ibwf!b!mpdbm!qsftfodf!jo!Ebmmbt!Dpvouz!Nfuspqpmjubo!Tubujtujdbm!Bsfb!)NTB*!jo!psefs!
up!cf!dpvoufe!gps!TCF!qpjout/!Uif!NTB!jodmveft!uif!gpmmpxjoh!dpvoujft;!Ebmmbt-!Ubssbou-!
Efoupo!boe!Dpmmjo/!!!
!
d*!Uif!gjsn should tvcnju!qsppg!pg!b!dvssfou!boe!wbmje!dfsujgjdbujpo!)j/f/!dpqz!pg!dfsujgjdbujpo!
dfsujgjdbuf*<!
!
Utilization Scoring
r/!Bo!fmjhjcmf!TCF!dfsujgjfe!Gjsn;!5 points!
s/!TCF!dfsujgjfe!Tvc.Dpousbdups!Tdpsjoh!Nfuipe;!Up to 10 Points (by percentage)
40% Aspirational Goal;!!
!Qbsujdjqbujpo!Qfsdfoubhf!cfuxffo!2&!boe!:/::&!>!2 points!!
RFP 2019-XXX-XXX P AGE 18
!Qbsujdjqbujpo!Qfsdfoubhf!cfuxffo!21&!boe!2:/::&!>!4 points!!
!Qbsujdjqbujpo!Qfsdfoubhf!cfuxffo!31&!boe!3:/::&!>!6 points!!
!Qbsujdjqbujpo!Qfsdfoubhf!cfuxffo!41&!boe!4:/::&!>!8 points!!
!Qbsujdjqbujpo!Qfsdfoubhf!nffujoh!ps!fydffejoh!51/11&!>!10 Points!!
!
Uif!btqjsbujpobm!TCF!ps!dfsujgjfe!tvc.dpousbdups!hpbm!jt!fyqsfttfe!bt!b!qfsdfoubhf!
pg!uif!upubm!epmmbs!bnpvou!pg!uif!dpousbdu!hpjoh!up!TCF!ps!dfsujgjfe!Tvc.Dpousbdups!gps!
uiptf!bsfbt!xijdi!uif!Dpousbdups!ibt!tvc.dpousbdufe!ps!boujdjqbuft!tvc.dpousbdujoh/!!
Uif!btqjsbujpobm!hpbm!tibmm!bmtp!bqqmz!up!dpousbdu!bnfoenfout!uibu!sfrvjsf!xpsl!
cfzpoe!uif!tdpqf!pg!tfswjdft!psjhjobmmz!sfrvjsfe!up!bddpnqmjti!uif!qspkfdu/!!
!
Uif!Sftqpoefou!bhsfft!up!fnqmpz!hppe!gbjui!fggpsut!uispvhi!uif!bxbse!pg!
tvcdpousbdupst!up!fmjhjcmf!TCFt!boe!dfsujgjfe!gjsnt!up!uif!gvmmftu!fyufou!qpttjcmf/!!
!
Hppe!Gbjui!Fggpsu!Qmbo!)HFGQ*!xjmm!cf!vtfe!gps!tdpsjoh!qvsqptft!
tvcdpousbdupst!boe0ps!tvqqmjfs-!xifuifs!dfsujgjfe!ps!opu-!nvtu!cf!mjtufe!jo!uif!HGFQ/!!
Uif!jogpsnbujpo!qspwjefe!jo!uif!HGFQ!Gpsn!xjmm!cf!vujmj{fe!jo!uif!efwfmpqnfou!pg!
uif!gjobm!dpousbdu0bhsffnfou/!!Uif!HGFQ!Gpsn!dbo!cf!gpvoe!po!qbhf!57/!Uijt!gpsn!
jt!sfrvjsfe!boe!dpotjefsfe!qbsu!pg!uif!sftqpotf!up!uif!SGQ/!!Should the Good
Faith Effort Plan or any of the specified documents listed below be
incomplete, not signed, and/or not submitted, the proposal/bid may be deem
non-responsive/!
!Each Contractor must include with its proposal/bid, the following
documents!Tvcnjuubm!pg!b!dpnqmfufe!boe!tjhofe!Hppe!Gbjui!Fggpsu!
Bggjsnbujpo-!fyfdvufe!cz!bo!bvuipsj{fe!sfqsftfoubujwf-!dpnnjuujoh!up!uif!nffu!
51&!TCF!boe0ps!N0XCF!btqjsbujpobm!hpbm!boe!dpnnjuujoh!up!qspwjef!
hpbm/!
!Dpnqmfufe!boe!tjhofe!Good Faith Effort Plan Form-!fyfdvufe!cz!bo!
bvuipsj{fe!sfqsftfoubujwf<!
!
o!Dpnqmfufe!boe!tjhofe!Good Faith Effort Affirmation-!fyfdvufe!cz!bo!
bvuipsj{fe!sfqsftfoubujwf<!
!A signed and executed form or letter from each SBE subcontractor
fort Plan of their intent to
perform as a subcontractor.
!Provide copy of certification from one of the three certifying agencies
referenced in Section 7.2(a).
Note: All forms should be complete in their entirety and submitted as part of a
Responden Proposal.
Uif!Dpvouz!sftfswft!uif!sjhiu!up!bddfqu!ps!sfkfdu!boz!dfsujgjfe!gjsn!boe!jo!jut!tpmf!ejtdsfujpo!jt!
fmjhjcjmjuz!pg!uif!gjsn!up!nffu!TCF!hvjefmjoft!ps!tuboebset/!B!Dpousbdups!xiptf!qspqptfe!
dfsujgjfe!gjsn!jt!sfkfdufe!nbz!dpouftu!jo!xsjujoh!up!uif!Pggjdf!pg!Tnbmm!Cvtjoftt!Foufsqsjtft-!jo!
bddpsebodf!xjui!uif!TCF!Qpmjdz/!Uif!efojbm!pg!TCF!dfsujgjdbujpo!cz!Cvtjoftt!Foufsqsjtf!jt!
fydmvefe!gspn!uif!Ebmmbt!Dpvouz!Qvsdibtjoh!Dpef!pg!Fuijdt!Qspuftut!Qspdfevsf!boe!jt!
fydmvtjwfmz!hpwfsofe!cz!uif!bqqfbm!qspdftt!tfu!gpsui!jo!uif!TCF!Qpmjdz/!
RFP 2019-XXX-XXX P AGE 19
!
SBE Reporting!
Uif!Dpousbdups!boe!jut!tvcdpousbdupst!bsf!sfrvjsfe!up!fmfduspojdbmmz!tvcnju!tvcdpousbdups!
qbznfou!jogpsnbujpo!vtjoh!
bddfttfe!uispvhi!b!mjol!po!uif!Ebmmbt!Dpvouz!TCF!xfcqbhf/!Uif!Dpousbdups!boe!bmm!
tvcdpousbdupst!xjmm!cf!qspwjefe!b!vojrvf!mph.jo!dsfefoujbm!boe!qbttxpse!up!bddftt!
Tvcdpousbdups!Qbznfou!Dpnqmjbodf!Tztufn/!!
!
boe!cz!uif!Pggjdf!gps!Tnbmm!Cvtjoftt!Foufsqsjtft/!Beejujpobm!jogpsnbujpo!boe!gsff!pomjof!usbjojoh!
gps!TQDT!dbo!cf!gpvoe!bu!iuuqt;00ebmmbtdpvouz/ejwfstjuzdpnqmjbodf/dpn!//!
Contracting
Jg!bxbsefe!uif!dpousbdu-!uif!Dpousbdups!bhsfft!up!cf!cpvoe!up!uif!qpmjdjft!boe!hvjefmjoft!tfu!
f!dpousbdu/!!Jg!b!dpogmjdu!fyjtut!
cfuxffo!uif!TCF!!tfdujpo!pg!uif!tpmjdjubujpo!boe!uif!Dpvouz!TCF!Qpmjdz-!uif!mbohvbhf!jo!uif!
tpmjdjubujpo!hpwfsot/!!!!
!
!
IX
SELECTION OF THE FIRM
!
Bmm!qspqptbmt!sfdfjwfe!cz!uif!tqfdjgjfe!efbemjof!xjmm!cf!sfwjfxfe!boe!fwbmvbufe!cz!bo!
Fwbmvbujpo!Dpnnjuuff/!!Cfgpsf!uif!gjobm!fwbmvbujpo!boe!sboljoh!pg!Qspqptbm!Gjsnt!jt!dpnqmfuf-!
uif!Dpvouz!nbz!tipsumjtu!sftqpoefout/!Uif!Dpvouz!nbz!dipptf!up!joufswjfx!Qspqptbm!Gjsnt!
gpvoe!up!cf!bnpoh!uif!nptu!rvbmjgjfe!bnpoh!uif!tipsumjtufe!gjsnt/!Bgufs!Joufswjfxt-!uif!
Fwbmvbujpo!Dpnnjuuff!xjmm!cf!hjwfo!bo!pqqpsuvojuz!up!sf.fwbmvbuf/!Uif!gjsnt!xjmm!cf!sbolfe!
cbtfe!po!gjobm!fwbmvbujpo!xjui!b!sfdpnnfoebujpo!up!cfhjo!ofhpujbujpot!xjui!uif!Gjsnt!uibu!
sfdfjwfe!uif!ijhiftu!fwbmvbujpo/!
RFP 2019-XXX-XXX P AGE 20
!
X
STIPULATIONS!
!
Uijt!jt!opu!bo!pggfs-!cvu!jt!sbuifs!b!tpmjdjubujpo!cz!Ebmmbt!Dpvouz-!xip!bmtp!sftfswft!uif!sjhiu!up!
sfgvtf!boz!boe!bmm!qspqptbmt/!
!
!
XI
ATTACHMENTS!
!
!Tnbmm!Cvtjoftt!Gpsnt!
!Dpogmjdu!pg!Joufsftu!Rvftujpoobjsf!
!Wpmvoubsz!Npsbupsjvn!
!Dptu!boe!Puifs!Gff!Xpsltiffu!
!X:!
!Ujumf!7!
!Dfsujgjdbuf!pg!Joufsftufe!Qbsujft!
!Ufybt!Hpwfsonfou!Dpef!3381!Wfsjgjdbujpo!!
!Ufybt!Hpwfsonfou!Dpef!Dibqufs!!3363!Dfsujgjdbujpo!Gpsn!!
XII
ORDER OF PRECEDENCE!
!
Jo!uif!fwfou!uifsf!jt!b!dpogmjdu!cfuxffo!uif!epdvnfout!dpnqsjtjoh!uijt!SGQ!boe!boz!sftvmujoh!
dpousbdut-!uif!gpmmpxjoh!psefs!pg!qsfdfefodf!tibmm!hpwfso;!)j*!uif!ufsn0dpoejujpot!jo!uif!cpez!pg!
fwfou!uibu!b!dpogmjdu!fyjtut!cfuxffo!boz!tubuf!
XIII
SCOPE
Ebmmbt!Dpvouz!jt!tffljoh!rvbmjgjfe!wfoepst!xjui!fyqfsjfodf-!dbqbcjmjujft-!boe!rvbmjgjfe!bwbjmbcmf!tubgg!up!
pwfstff!boe!qfsgpsn!b!3131!dfotvt!qbsujdjqbujpo!jojujbujwf!gps!Ebmmbt!Dpvouz/!!Wfoepst!dbo!cf!dpotvmubout-!
vojwfstjujft-!sftfbsdi!jotujuvujpot!boe0ps!puifs!foujujft!uibu!nffu!uif!pvumjofe!sfrvjsfnfout/!!
Ju!jt!uif!sftqpotjcjmjuz!pg!fbdi!wfoeps!up!fybnjof!uif!foujsf!SGQ-!tffl!dmbsjgjdbujpo!jo!xsjujoh-!boe!sfwjfx!uifjs!
qspqptbm!gps!bddvsbdz!cfgpsf!tvcnjuujoh/!!Rvftujpot!sfmbujoh!up!uijt!SGQ!nvtu!cf!tvcnjuufe!jo!xsjujoh!boe!
ejsfdufe!up!Efcsb!Npssjt!-!Dpousbdut!Tqfdjbmjtu!wjb!fnbjm!up!efcsb/npssjtAebmmbtdpvouz!/psh!/!!Uif!efbemjof!gps!
tvcnjttjpo!pg!rvftujpot!sfmbujoh!up!uijt!SGQ!jt!TBD !!Bmm!rvftujpot!tvcnjuufe!jo!xsjujoh!qsjps!up!uif!efbemjof!xjmm!
cf!dpnqjmfe!boe!botxfsfe!jo!xsjujoh/!!B!dpqz!pg!bmm!rvftujpot!boe!botxfst!xjmm!cf!bwbjmbcmf!up!bmm!wfoepst!boe!
xjmm!cf!qptufe!up!Ebmmbt!Dpvouz!Qvsdibtjoh!Efqbsunfou!xfctjuf!/!!Uif!Dpvouz!xjmm!opu!cf!cpvoe!cz!boz!
jogpsnbujpo!dpowfzfe!wfscbmmz/!
XIV
BACKGROUND
Bt!uif!fjhiu!mbshftu!Dpvouz!jo!uif!Vojufe!Tubuft!pg!Bnfsjdb!)V/T/*-!Ebmmbt!Dpvouz!ibt!bo!ftujnbufe!
qpqvmbujpo!pg!3-729-259!qfstpot!)V/T/!Dfotvt-!Kvmz!2-!3129!ftujnbuft*/!Pwfs!b!rvbsufs!pg!pvs!qpqvmbujpo!
bsf!zpvui!voefs!29!zfbst!pg!bhf!boe!uif!dpvouz!jt!nbkpsjuz!njopsjuz/!Xjuijo!uif!cpvoebsjft!pg!Ebmmbt!Dpvouz!
bsf!42!djujft-!jodmvejoh!uif!ojoui.mbshftu!djuz!jo!uif!V/T/-!uif!Djuz!pg!Ebmmbt/!!
RFP 2019-XXX-XXX P AGE 21
Uif!V/T/!Dfotvt!Cvsfbv!jt!sfrvjsfe!cz!Gfefsbm!mbx!up!dpoevdu!b!efdfoojbm!dpvou!pg!fwfsz!sftjefou!jo!uif!
V/T/!Ebubdpmmfdufe!jo!uif!Dfotvt!jt!uif!xbz!uibu!Bnfsjdb!nfbtvsft!qpqvmbujpo!hspxui!boe!dibohf/!Mpdbm!
bsfbt!sfmz!po!pvs!tubujtujdt!gps!qmboojoh!xifsf!up!cvjme!ofx!tdippmt!boe!spbet/!!Cvtjofttft!vtf!pvs!ebub!up!
usbdl!fdpopnjd!boe!efnphsbqijd!usfoet/!Jo!Gjtdbm!Zfbs!3127-!uif!gfefsbm!hpwfsonfou!ejtusjcvufe!npsf!
uibo!%994!cjmmjpo!up!tubuft!boe!dpnnvojujft!cbtfe!po!Dfotvt!Cvsfbv!ebub/!Uif!3131!Dfotvt!xjmm!qspwjef!
dsjujdbm!jogpsnbujpo!uibu!fnqpxfst!uif!npsf!uibo!3/7!njmmjpo!qfpqmf!boe!npsf!uibo!!76-111!cvtjofttft!xjui!
qbje!fnqmpzfft!jo!dpnnvojujft!bdsptt!Ebmmbt!Dpvouz/!!
Uif!tvddftt!pg!uif!3131!Dfotvt!xjmm!sfmz!po!dpowjodjoh!sftjefout!up!dpnqmfuf!uif!dfotvt!rvftujpoobjsf-!
qbsujdvmbsmz!uiptf!sftjefout!xip!bsf!dpotjefsfe!ibse.up.dpvou/!Cbtfe!po!dfotvt!ftujnbuft-!Ebmmbt!Dpvouz!
ibt!pof!pg!uif!mbshftu!ibse.up.dpvou!bsfbt-!bu!kvtu!pwfs!uijsuz.gpvs!)45*!qfsdfou!pg!sftjefout!mjwjoh!jo!ibse.up.
dpvou!ofjhicpsippet/!Bo!voefsdpvou!xjmm!frvbuf!up!b!mptt!pg!Gfefsbm!gvoejoh/!Fwfo!pomz!b!2!qfsdfou!
voefsdpvou!xjmm!frvbm!bo!bqqspyjnbuf!mptt!pg!%51!njmmjpo!qfs!zfbs/!Up!fotvsf!b!dpnqmfuf!boe!bddvsbuf!
dfotvt!dpvou-!Ebmmbt!Dpvouz!nvtu!fohbhf!uif!foujsf!dpnnvojuz-!jodmvejoh!uif!ibse.up.dpvou!qpqvmbujpot!
bdsptt!uif!dpvouz/!
XV
REQUIREMENTS
Ebmmbt!Dpvouz!tfflt!up!bdijfwf!uif!nbyjnvn!pvusfbdi!boe!sftqpotf!qpttjcmf!gps!uif!3131!Dfotvt!cz!
bhhsfttjwfmz!ubshfujoh!bmm!qpqvmbujpot-!ftqfdjbmmz!uiptf!xip!bsf!ibse.up.dpvou/!Uif!Dpvouz-!jo!qbsuofstijq!
xjui!uif!Djuz!pg!Ebmmbt-!boe!jo!tvqqpsu!pg!b!dpnqmfuf!dpvou!uispvhipvu!bmm!Ebmmbt!Dpvouz!djujft-!tfflt!up;!
Jnqspwf!vqpo!uif!sftqpotf!sbuf!gspn!3121!Dfotvt!gps!uif!Dpvouz!boe!tvsqbtt!uif!obujpobm!
bwfsbhf!jo!3131!Dfotvt!
Fevdbuf!sftjefout!po!uif!ofx!pomjof!ejhjubm!gpsnbu!gps!3131!Dfotvt!
Jefoujgz!fbtz-!ibse-!boe!ibseftu.up!dpvou.dpnnvojujft!boe!qpqvmbujpot!boe!sfqpsu!cz!Dpvouz!
Qsfdjodu!
Jnqspwf!pwfsbmm!bddvsbdz!up!sfevdf!voefsdpvou-!qbsujdvmbsmz!gps!uiptf!ibse!boe!ibseftu.up.dpvou!cz!
qsjpsjuj{joh;!
o!Ibse.up.dpvou!hfphsbqijd!bsfbt!jo!uif!Dpvouz!
o!Ijtupsjdbmmz!voefsdpvoufe!qpqvmbujpot!
o!Hspvqt!xjui!tpdjp.fdpopnjd!gbdupst!dpssfmbufe!up!mpx!tfmg.sftqpotf!sbuft!
o!Ipvtfipmet!boe!joejwjevbmt!xjui!op!dpnqvufs!ps!jobefrvbuf!Joufsofu!bddftt!
Sbjtf!tvqqpsu!gspn!dpnnvojuz!mfbefst-!cvtjoftt!dpnnjuuff-!boe!uif!qvcmjd!gps!uif!Dfotvt!
o!Ftubcmjti!dsfbujwf!qbsuofstijqt!xjuijo!dpnnvojujft!
o!Dpmmbcpsbuf!xjui!mpdbm!nfejb!
o!Jefoujgz!pvusfbdi!pqqpsuvojujft!
o!Sfdsvju!wpmvouffst!gspn!ejwfstf!cbdlhspvoet!gps!tusbufhz!efwfmpqnfou!boe!dpnnvojuz!
pvusfbdi-!!
o!Dpmmbcpsbuf!xjui!uif!V/T/!Dfotvt!Cvsfbv!
o!Dsfbuf!gjfme!qmbo!gps!ubshfujoh!ibse.boe!ibseftu.up!dpvou!qpqvmbujpot!
Jo!beejujpo-!Ebmmbt!Dpvouz!jt!tffljoh!up!jnqspwf!vqpo!jut!dfotvt!sftqpotf!sbuf!pg!kvtu!pwfs!tfwfouz.gpvs!
)85*!qfsdfou!gspn!uif!3121!Dfotvt!cz!qspdvsjoh!wfoeps)t*!xip!dbo!tvddfttgvmmz!nbobhf!b!dfotvt!
dbnqbjho!fohbhjoh!bmm!sftjefout!pg!Ebmmbt!Dpvouz-!qbsujdvmbsmz!uiptf!ibse.up.dpvou/!Uif!Dpvouz!fowjtjpot!
gpvs!)5*!ubtlt!gps!b!tvddfttgvm!dbnqbjho!bt!efubjmfe!jo!uif!gpmmpxjoh;!
Task 1 Census Campaign Strategy Management and Oversight!!Voefs!uijt!ubtl-!uif!wfoeps!
xjmm!
gffecbdl!boe!qspqptfe!fejut/!Podf!gjobmj{fe-!uif!tusbufhjd!qmbo!tibmm!tfswf!bt!b!cmvfqsjou!gps!Ebmmbt!
Beejujpobmmz-!uif!wfoeps!xjmm!ibwf!pwfstjhiu!pwfs!uif!jnqmfnfoubujpo!pg!uijt!qmbo-!podf!efwfmpqfe/!
Uif!wfoeps!tibmm;!
RFP 2019-XXX-XXX P AGE 22
b/!Bewjtf!po!uif!fyjtujoh!Djuz!pg!Ebmmbt!qmbo!up!jnqmfnfou!bdsptt!Ebmmbt!Dpvouz/!Uif!gffecbdl!
boe!sfwjtjpo!tipvme!cf!jogpsnfe!cz!ebub!hfofsbufe!voefs!Ubtl!3-!boe!pwfstff!uif!
!
c/!!Tusbufhjft!xjmm!cf!jo!uboefn!boe!dpmmbcpsbujpo!up!uif!xpsl!bmsfbez!cfjoh!epof!jo!uif!Djuz!pg!
Ebmmbt!up!sfbdi!tqfdjgjd!ibse!up!dpvou!qpqvmbujpot!bt!xfmm!bt!jnqmfnfoujoh!IUD!fggpsut!jo!
puifs!djujft!bdsptt!Ebmmbt!Dpvouz!!
hpbmt-!
d/!Cvjme!po!qbtu!qvcmjd!pvusfbdi!dbnqbjho!boe!cftu!qsbdujdft-!boe!fwbmvbuf!jnqmfnfoufe!
bdujwjujft/!Uif!wfoeps!tibmm!qspqptf!bekvtunfout!up!uif!pwfsbmm!qmbo!boe!bdujwjujft!up!
tvddfttgvmmz!jodsfbtf!sftqpotf!sbuft!gps!fbtz-!ibse!boe!ibseftu.up.dpvou!qpqvmbujpot!
uispvhipvu!uif!dbnqbjho/!Bt!qbsu!pg!uijt!pohpjoh!fwbmvbujpo!boe!bekvtunfou!xpsl-!uif!
wfoeps!xjmm!jodpsqpsbuf!uif!ebub!qvcmjtife!cz!uif!dfotvt!po!sftqpotf!sbuft!cz!dfotvt!usbdu!
boe!cmpdl!hspvq-!
e/!Dpmmbcpsbuf!xjui!uif!Dpvouz!boe!wbsjpvt!dfotvt!qsphsbnt-!qspkfdut-!boe!tfswjdft-!
qbsujdvmbsmz!uiptf!mjtufe!jo!uijt!tdpqf!pg!xpsl-!up!fotvsf!uibu!bdujwjujft!boe!hpbmt!bsf!bmjhofe!
xjui!ftubcmjtife!qsjpsjujft-!
f/!Fotvsf!uibu!bdujwjujft!bsf!opu!evqmjdbujwf!pg!puifs!Gfefsbm-!Tubuf!ps!mpdbm!fggpsut-!
g/!Qspwjef!tusbufhjd!jotjhiu!up!jefoujgz!sfmbujpotijq.cvjmejoh!pqqpsuvojujft!uibu!qspnpuf!uif!
dfotvt/!
h/!/!
Task 2 Census Data Analysis, Mapping, and Reporting!!Uif!xpsl!voefs!uijt!ubtl!xjmm!sftvmu!
jo!bdujpobcmf!ebub-!nbqqjoh-!npefmjoh-!boe!uppmt!)jodmvejoh!ebub!xbsfipvtjoh*!uibu!bmmpx!nfttbhjoh!
boe!dpnnvojuz!fohbhfnfou!gps!dfotvt!pvusfbdi!up!cf!bt!fggfdujwf!bt!qpttjcmf/!Bdujpot!tipvme!
jogpsn!uif!tusbufhjft!efwfmpqfe!voefs!Ubtl!2!boe!sftqpoe!up!sfrvftut!gspn!uif!Ubtl!2!wfoeps!boe!
dpvouz!up!dpnqmz!xjui!qmbo!bekvtunfout/!Uif!wfoeps!tibmm;!!
b/!Hfofsbuf!boe!bobmz{f!gbduvbm!dfotvt!ebub!gps!vtf!jo!dbnqbjho!efwfmpqnfou!boe!
nfttbhjoh-!
c/!Pcubjo-!pshboj{f-!boe!bobmz{f!ebub!uibu!jt!dpvouzxjef!boe!cz!Ebmmbt!Dpvouz!Dpnnjttjpofs!
ejtusjdut/!!pg!fbtz-!ibse!boe!ibseftu.up.dpvou!qpqvmbujpot!boe!dpnnvojujft-!wjtvbmj{fe!
uispvhi!nbqt!boe!puifs!qspevdut!uibu!qspwjef!efnphsbqijd-!tpdjp.fdpopnjd!qspgjmft-!boe!
sftfbsdi!pg!tfmfdufe!qpqvmbujpot!gps!dbnqbjho!efwfmpqnfou!)Ubtl!4*-!!
d/!Npojups!boe!qspwjef!ebub!sfqpsut!boe!nbqqjoh!pg!Dfotvt!gpsn!sftqpotf!sbuft!cz!dfotvt!
usbdu!boe!cmpdl!hspvq-!Dpnnjttjpofs!Qsfdjodu-!boe!dpvouzxjef!bt!uif!V/T/!Dfotvt!Cvsfbv!
sfmfbtft!tvdi!ebub-!!
e/!Dsfbuf!tubujtujdbm!boe!qsfejdujwf!npefmjoh!boe!joefy!tdpsft-!ubshfufe!up!uif!joejwjevbm!ps!
ipvtfipme!mfwfm-!up!jogpsn!fohbhfnfou!tusbufhjft!boe!nbslfujoh-!
f/!Xpsl!xjui!Dpvouz!up!hfp.dpef!uif!ubshfufe!bsfbt!boe!pvusfbdi!bdujwjuz!mpdbujpot!)bt!
jnqmfnfoufe!jo!Ubtlt!4!boe!5*-!
g/!/!
Task 3 Census Messaging and Marketing!!Uif!xpsl!voefs!uijt!ubtl!xjmm!sftvmu!jo!uif!
efwfmpqnfou!pg!fggfdujwf!nfttbhjoh!boe!uppmt!uibu!xjmm!tvddfttgvmmz!fodpvsbhf!Dpvouz!sftjefout-!
boe!uif!ibse.up.dpvou!sftjefout-!jo!qbsujdvmbs-!up!sftqpoe!up!uif!dfotvt/!Bdujpot!tipvme!gpmmpx!boe!
dppsejobuf!xjui!uif!tusbufhjft!efwfmpqfe!voefs!Ubtl!2/!Uif!wfoeps!tibmm!qspwjef;!
!
b/!B!nvmuj.mfwfm!dbnqbjho!uibu!xjmm!sfbdi!sftjefout!pg!Ebmmbt!Dpvouz!pg!bmm!tpdjp.fdpopnjd!mfwfmt!
boe!dpowjodf!uifn!up!dpnqmfuf!uif!dfotvt!gpsnt!xjuijo!uif!ujnf!sfrvjsfe!cz!uif!V/T/!
Dfotvt!Cvsfbv/!Uijt!jodmveft!opo.Fohmjti!nfejb/!!
c/!
2-!jodmvejoh!uif!dpodfqu-!dsfbujpo-!boe!fyfdvujpo!pg!dbnqbjhot!boe!qspnpujpot!sfhbsejoh!
uif!Dfotvt/!
RFP 2019-XXX-XXX P AGE 23
d/B!gpdvtfe!dbnqbjho!ubshfujoh!uif!ibse!boe!ibseftu.up.dpvou!qpqvmbujpot!jefoujgjfe!voefs!
Ubtl!3!Dfotvt!Ebub/!Nfttbhjoh!tipvme!cf!efwfmpqfe!ubljoh!joup!dpotjefsbujpo!tqfdjgjd!
qpqvmbujpot!xjui!ejggfsfou!mbohvbhf-!bddftt-!boe!dvmuvsbm!offet/!Gps!uiptf!qpqvmbujpot!uibu!
bsf!fbtjftu!up!dpvou-!wfoeps!tipvme!tvqqpsu!V/T/!Dfotvt!Cvsfbv!nfejb!sfmfbtft/!
e/!Hfofsbuf!pqqpsuvojujft!boe!nfttbhft!)jodmvejoh!opo.Fohmjti*!gps!uif!nfncfst!pg!
Dpnnjttjpofst!Dpvsu!up!ejtdvtt!uif!dfotvt!po!mpdbm!qsphsbnnjoh!)sbejp!boe!ufmfwjtjpo*!boe!
uispvhi!ejhjubm!nfejb/!
f/!Fotvsf!nfttbhjoh!boe!sftpvsdft!bsf!efwfmpqfe!boe!qspwjefe!gps!qfstpot!xjui!ejtbcjmjujft!
up!qbsujdjqbuf!jo!uif!dfotvt/!
g/!Dppsejobuf!xjui!uif!V/T/!Dfotvt!Cvsfbv!up!wfsjgz!boe!fotvsf!bqqspqsjbuf!qmbdfnfou!pg!
nfejb!boe!bewfsujtjoh!dbnqbjho!nbufsjbm!wjb!nbtt!ejtusjcvujpo!bu!gftujwbmt-!mbshf!dpnnvojuz!
fwfout-!boe!tqpsujoh!fwfout/!
h/!
pvusfbdi0nbslfujoh!qsbdujdft/!
i/!Hfofsbuf!dpmmbcpsbujwf!qbsuofstijqt!xjui!nfejb-!jodmvejoh!mpdbm!opo.Fohmjti!nfejb!tpvsdft-!
!
j/!Xpsl!xjui!uif!Dpvouz0Djuz!!up!jefoujgz!boe!jnqmfnfou!dfotvt!pvusfbdi!pqqpsuvojujft!boe!
tusbufhjft-!
k/!Efwfmpq!boe!qspwjef!gps!ejtusjcvujpo!nfejb!sftpvsdft!)gmzfst-!qptufst-!cppuit-!fud/*!jodmvejoh!
vtf!pg!V/T/!Dfotvt!Cvsfbv!nbufsjbmt!gps!qvcmjd!tqbdft-!mpdbm!dpnnvojuz!fwfout-!boe!cmpdl!
xbmlt-!
l/!Qspwjef!tubggjoh!bt!offefe!gps!dfotvt!fwfout!boe!bdujwjujft-!
m/!Qspwjef!usbjojoh!npefmt!boe!usbjofst!po!dfotvt!nfttbhf!efmjwfsz!boe!pvusfbdi!gps!dpvouz!
fnqmpzfft-!boe!dpnnvojuz!wpmvouffst!xip!xjmm!cf!xpsljoh!dpnnvojuz!fwfout!boe!
dbowbtjoh-!!
n/!Bttjtu!jo!efwfmpqjoh!uif!cmvfqsjou!gps!djujft!up!gpmmpx-!uif!qmboojoh-!boe!nbslfujoh!pg!
Dpvouzxjef!xfflfoe!pomjof!Dfotvt!qbsujdjqbujpo!fwfout!up!fohbhf!sftjefout!pg!ibse!up!
dpvou!bsfbt/!Beejujpobmmz-!qspwjef!jodfoujwf!tusbufhjft!gps!qbsujdjqbujpo!jo!uiftf!fwfout/!!
o/!Bttftt!boe!efwfmpq!bsfbt!pg!pqqpsuvojuz!gps!beejujpobm!pvusfbdi!fggpsut!up!beesftt!ibse!up!
dpvou!qpqvmbujpot!xip!ibwf!opu!zfu!sftqpoefe!up!uif!dfotvt!!
p/!Dsfbuf!boe!nbjoubjo!b!dbmfoebs!pg!fwfout-!usbjojoht-!boe!pvusfbdi!jefoujgjfe!jo!fbdi!djuz-!up!
ejttfnjobuf!up!uif!Dpvouz-!boe!bsfb!djujft/!
!
Task 4 Community-based engagement!!Uijt!xpsl!voefs!uijt!ubtl!xjmm!sftvmu!jo!uif!tvddfttgvm!
sfdsvjunfou-!usbjojoh-!boe!qbsujdjqbujpo!pg!mpdbm!dpnnvojuz.cbtfe!pshboj{bujpot-!opo.qspgjut-!boe!
tfswjdf!qspwjefst!up!dpowjodf!bmm!sftjefout!up!dpnqmfuf!uif!dfotvt!gpsnt!xjuijo!uif!ujnf!sfrvjsfe!cz!
uif!V/T/!Dfotvt!Cvsfbv/!Uijt!xpsl!xjmm!qsjpsjuj{f!fohbhfnfou!xjui!ibse.boe!ibseftu.up.dpvou!
dpnnvojujft/!Bdujpot!tipvme!gpmmpx!boe!dppsejobuf!xjui!uif!tusbufhjft!efwfmpqfe!voefs!Ubtl!2/!Uif!
wfoeps!tibmm;!
!
b/!Jefoujgz!fyjtujoh!qbsuofstijqt!bmsfbez!efwfmpqfe!cz!uif!Djuz!pg!Ebmmbt-!puifs!djujft!jo!Ebmmbt!
Dpvouz-!boe!uif!Dfotvt!Cvsfbv-!boe!tfswf!bt!dpoevju!gps!dppsejobujpo!tp!bt!opu!up!
evqmjdbuf!fggpsut/!
c/!Jnqmfnfou!cftu!qsbdujdft!po!dpnnvojuz!fohbhfnfou!uibu!dbo!cf!vujmj{fe!cz!wpmvouffs!
nfncfst!pg!uif!Djuz!pg!Ebmmbt!Dpnqmfuf!Dpvou!Dpnnjuuff!boe!uif!Dpvouz-!
d/!Qspwjef!tusbufhjd!jotjhiu!up!jefoujgz!sfmbujpotijq.cvjmejoh!pqqpsuvojujft!bu!uif!dpnnvojuz!boe!
mpdbm!mfwfm!uibu!qspnpuf!uif!dfotvt-!
e/!Dpmmbcpsbuf!xjui!uif!DDD!boe!puifs!pshboj{bujpot!up!jefoujgz!ubshfu.bvejfodf!dpnnvojuz!
wpmvouffst!gps!dfotvt!bdujwjujft-!
f/!Dsfbuf!ps!nbobhf!b!xfc.cbtfe!jogpsnbujpo!tztufn0qmbugpsn!gps!dpnnvojuz.cbtfe!
pshboj{bujpot-!opo.qspgjut-!tfswjdf!qspwjefst!boe!hpwfsonfoubm!foujuz!up!fydibohf!
jogpsnbujpo-!ebub-!boe!ubtlt!jodmvejoh!vtf!pg!ebub!uppmt!boe!xbsfipvtf!jo!Ubtl!3/!
RFP 2019-XXX-XXX P AGE 24
g/Sfdsvju!wpmvouffst-!qbje!dbowbttfs-nbobhf!gjfme!pqfsbujpot!boe!iptu!usbjojoht!po!dfotvt!
pvusfbdi!)Tff!Ubtl!4*-!!!
h/!Nbobhf!dpnnvojdbujpot-!dpnnvojuz-!boe!hsbttspput!fohbhfnfou!bdujwjujft!jo!ubshfufe!
dpnnvojujft!cbtfe!po!jogpsnbujpo!gspn!Ubtl!3!.!Dfotvt!Ebub!boe!puifs!ebub!joqvut-!
i/!Bttjtu!jo!dppsejobujoh!boe!iptujoh!fwfout!jo!mpdbm!bsfbt!up!qspnpuf!uif!dfotvt-!
j/!Qbsujdjqbuf!jo!tdifevmfe!dpnnvojuz!bdujwjujft!up!sbmmz!tvqqpsu!gps!uif!Dfotvt/!!
k/!Pshboj{f!epps.up.epps!cmpdl!xbmlt!boe!dbowbttjoh!jo!ibse!boe!ibseftu.up.dpvou!
dpnnvojujft/!
l/!Xpsl!xjui!mpdbm!pshboj{bujpot!tfswjoh!uif!ipnfmftt!cz!dpousjcvujoh!up!uif!qmboojoh!pg!uif!
ipnfmftt!dpvou/!
!
Dsptt.dvuujoh!xpsl!sfrvjsfnfout!gps!bmm!Gpvs!Ubtlt!
!
b/!Uif!wfoeps!xjmm!cf!sfrvjsfe!up!xpsl!dmptfmz!boe!dppsejobuf!xjui!uif!Djuz!pg!Ebmmbt!boe!puifs!
joufsftufe!tublf!ipmefst/!Uijt!jodmveft!tibsjoh!ebub-!uppmt-!boe!puifs!nbufsjbmt!up!fggfdujwfmz!
efqmpz!dfotvt!pvusfbdi!sftpvsdft!uispvhipvu!uif!sfhjpo/!Ebub!dpmmfdufe!boe!bmm!sfqpsut!
hfofsbufe!uispvhi!uijt!fggpsu!xjmm!cf!dpotjefsfe!qvcmjd!jogpsnbujpo/!!
c/!Uif!wfoeps!xjmm!cf!sfrvjsfe!up!qfsgpsn!npojupsjoh!boe!fwbmvbujpo!pg!uifjs!bdujwjujft-!cpui!up!
mfbsofe!gps!uif!Dpvouz-!uif!Djuz!pg!Ebmmbt-!boe!djujft!bdsptt!uif!dpvouz!gps!gvuvsf!dfotvt!
pvusfbdi!dbnqbjhot/!Uijt!nbz!jodmvef;;!usbjojoht!boe!qsftfoubujpot!tibsjoh!cftu!qsbdujdft!
boe!gjoejoht!uibu!tvqqpsu!gvuvsf!djwjd!fohbhfnfou/!!
d/!Fggpsut<!qmboojoh!gps!gvuvsf!Dfotvt!xpsl<!xsjuufo!gjobm!fwbmvbujpo0bttfttnfou!pg!qspkfdu!boe!
tfu!pg!cftu!qsbdujdf!sfdpnnfoebujpot!gps!gvuvsf!Dfotvt!boe!tjnjmbs!fggpsut<!b!tfu!pg!uppmt-!
ufnqmbuft-!puifs!nbufsjbmt!uibu!dbo!cf!tibsfe!xjui!gvuvsf!Dfotvt!qmboofst!boe!bewpdbdz!
pshboj{bujpot<!boe!tvhhftujpot!po!fohbhfnfou!qmbot!up!fotvsf!ibse.up.dpvou!dpnnvojujft!
bsf!jodmvefe!jo!fggpsut!tjnjmbs!up!Dfotvt!fggpsut-!tvdi!bt!sfejtusjdujoh/!!
Uif!tfmfdufe!wfoeps)t*!tibmm!qspwjef!b!ujnfmjof!cz!fbdi!ubtl!boe!efmjwfsbcmf!eftdsjcfe!jo!uif!tdpqf!pg!xpsl!
f!uibu!
uif!jefoujgjdbujpo!pg!ubshfu!qpqvmbujpot!cz!uif!Ubtl!3-!wfoeps!tipvme!cf!bddpnqmjtife!bt!tppo!bt!qsbdujdbm!
gspn!dpousbdu!fyfdvujpo/!Dfotvt!pvusfbdi!bdujwjujft!gps!bmm!wfoepst!tipvme!dpoujovf!voujm!Kvof!41-!3131!bt!
uif!V/T/!Dfotvt!opo.sftqpotf!gpmmpx.vq!jt!jo!pqfsbujpo/!Tvddfttgvm!wfoepst!tibmm!qfsgpsn!fwbmvbujpo!
sfrvjsfnfout-!bt!eftdsjcfe!bcpwf-!evf!up!uif!Dpvouz!cz!Bvhvtu!41-!3131/!!
PRICING/DELIVERY INFORMATION
PRICING
Wfoeps!nvtu!dpnqmfuf!uif!pqfo!mjoft!qspwjefe!cfmpx/!!Qspqptbmt!nvtu!efmjofbuf!gjyfe!qsjdft/!Uif!ubtl!qsjdf!
tibmm!cf!bmm!jodmvtjwf!pg!fyqfotft<!usbwfm-!jotvsbodf-!tdifevmjoh-!tvqqpsu!boe!sfqpsu!qsfqbsbujpo-!boe!puifs!
dptut0fyqfotft!bttpdjbufe!xjui!sfrvjsfnfout!mjtufe!jo!uijt!SGQ/!!
Jg!uifsf!jt!op!tqbdf!up!qspwjef!uif!gpmmpxjoh!jogpsnbujpo-!po!b!tfqbsbuf!qbhf!qspwjef!bo!jufnj{fe!cvehfu!cz!
fbdi!ubtl!bt!eftdsjcfe!jo!uif!tdpqf!pg!xpsl!boe!uibu!uif!wfoeps!jt!bqqmzjoh!boe!b!efubjmfe!fyqmbobujpo!gps!
bmm!dptut!bttpdjbufe!xjui!qspwjejoh!uif!sfrvftufe!tfswjdft/!Uif!beejujpobm!qsjdjoh!jogpsnbujpo!nvtu!beifsf!
up!uif!dptu!csfblepxo!cfmpx/!Qmfbtf!opuf-!jg!uif!sfrvjsfe!jufnt!bsf!opu!dpnqmfufe-!uif!qspqptbm!nbz!cf!
dpotjefsfe!opo.sftqpotjwf!boe!nbz!opu!cf!dpotjefsfe!gps!bo!bxbse/!
RFP 2019-XXX-XXX P AGE 25
Item
No. Description UOM Total Price
B!!!Ubtl!2!!Dfotvt!Dbnqbjho!Tusbufhz!Nbobhfnfou!!
boe!Pwfstjhiu!!!!!Mvnq!Tvn $ __________________
C!! Ubtl!3!!Dfotvt!Ebub!!Bobmztjt-!Nbqqjoh-!!
boe!Sfqpsujoh Mvnq!Tvn $ ``````````````````
D!!!!!!!!!!Ubtl!4!!Dfotvt!Nfttbhjoh!boe!Nbslfujoh Mvnq!Tvn $ ``````````````````
E!!!!!!!!!!Ubtl!5!!Dpnnvojuz.cbtfe!fohbhfnfou Mvnq!Tvn $ __________________!
!!!
!!!!!!!!Grand!Total!!!$ `````````````````` !!
RFP 2019-XXX-XXX P AGE 26
XVI
Other Requirements, Terms, Conditions, Insurances!
!
B/!JODPSQPSBUJPO!PG!SFRVFTU!GPS!RVBMJGJDBUJPO!JOUP!UIF!DPOUSBDU!
Uif!dpoufout!pg!uijt!SGQ-!boe!uif!tfmfdufe!Sftqpoeft!Qspqptbm-!dptu-!fyijcjut-!boe!ofhpujbufe!
dibohft!boe!boz!puifs!buubdinfout!xjmm!cf!jodpsqpsbufe-!jo!foujsfuz-!joup!uif!gvuvsf!gpsnbm!Dpousbdu!
Bhsffnfou/!Uif!dpousbdu!dpotujuvuft!uif!foujsf!bhsffnfou!cfuxffo!uif!qbsujft!ifsfup!boe!tvqfstfeft!
boz!puifs!bhsffnfou!dpodfsojoh!uif!tvckfdu!nbuufs!pg!uijt!usbotbdujpo-!xifuifs!psbm!ps!xsjuufo/!
/
C/!Uif!Dpousbdu!Bhsffnfou!tvqfstfeft!bmm!qsjps!bhsffnfout-!xsjuufo!ps!psbm-!cfuxffo!Dpousbdups!boe!
Dpvouz!boe!xjmm!dpotujuvuf!uif!foujsf!bhsffnfou!boe!voefstuboejoh!cfuxffo!uif!qbsujft!xjui!sftqfdu!up!
uif!tvckfdu!nbuufs!pg!Uif!Dpousbdu!Bhsffnfou/!Uif!Dpousbdu!Bhsffnfou!boe!fbdi!pg!jut!qspwjtjpot!xjmm!
cf!cjoejoh!vqpo!uif!qbsujft!boe!nbz!opu!cf!xbjwfe-!npejgjfe-!bnfoefe!ps!bmufsfe!fydfqu!cz!b!xsjujoh!
tjhofe!cz!cpui!Dpousbdups!boe!Dpvouz!xjui!gpsnbm!bqqspwbm!cz!uif!Ebmmbt!Dpvouz!Dpnnjttjpofst!Dpvsu/!
D/Uif!dpousbdu!boe!uif!sftqfdujwf!sjhiut!boe!pcmjhbujpot!pg!uif!qbsujft!ifsfup!tibmm!jovsf!up!uif!cfofgju!
boe!cf!cjoejoh!vqpo!uif!tvddfttpst!boe!bttjhot!pg!uif!qbsujft!ifsfup-!bt!xfmm!bt!uif!qbsujft!
uifntfmwft!
!
E/Selection of Multiple or Subsequent Vendors/!!Jo!bddpsebodf!xjui!Ebmmbt!Dpvouz!qpmjdjft!boe!
qspdfevsft-!jg!bhsffnfou!dboopu!cf!sfbdife!xjui!uif!nptu!ijhimz!rvbmjgjfe!qspwjefs-!uif!Dpvouz!tibmm!
gpsnbmmz!foe!ofhpujbujpot-!boe!nbz!tfmfdu!uif!ofyu!nptu!rvbmjgjfe!qspwjefs!boe!buufnqu!up!ofhpujbuf!b!
dpousbdu!xjui!uibu!qspwjefs!bu!b!gbjs!boe!sfbtpobcmf!qsjdf/!Uijt!qspdftt!tibmm!dpoujovf!voujm!b!dpousbdu!jt!
foufsfe!joup!xjui!uif!nptu!rvbmjgjfe!qspwjefs!ps!uif!Dpvouz-!jo!jut!tpmf!efufsnjobujpo-!efufsnjoft!uibu!ju!
!Uif!Dpvouz!sftfswft!uif!sjhiu!up!tfmfdu!
nvmujqmf!wfoepst!up!gbdjmjubuf!uif!bgpsfnfoujpofe!bhsffnfou/!Sftqpoefou!bhsfft!uibu!boz!Dpousbdu!
sftvmujoh!gspn!uijt!SGQ!boe!bxbse!xjmm!cf!uif!gpsnbm!sfrvjsfnfout!dpousbdu!cfuxffo!Sftqpoefou!boe!
Dpvouz/!
!
F/!Force Majeure;!Ofjuifs!qbsuz!ifsfup!tibmm!cf!ifme!sftqpotjcmf!gps!boz!mptt!ps!ebnbhf!ps!gps!boz!efmbzt!
ps!gbjmvsf!up!qfsgpsn!evf!up!dbvtft!cfzpoe!jut!sfbtpobcmf!dpouspm!jodmvejoh!bdut!pg!Hpe-!tusjlft-!
fqjefnjdt-!xbs-!sjput-!gmppe-!gjsf-!tbcpubhf-!ps!boz!puifs!djsdvntubodft!pg!mjlf!dibsbdufs!)force majeure
occurrence*/!Dpousbdups!tibmm!nblf!bmm!sfbtpobcmf!fggpsut!up!sfnpwf!ps!fmjnjobuf!tvdi!b!dbvtf!pg!efmbz!
ps!efgbvmu!boe!tibmm-!vqpo!uif!dfttbujpo!pg!uif!dbvtf-!ejmjhfoumz!qvstvf!qfsgpsnbodf!pg!jut!pcmjhbujpot!
voefs!uijt!Bhsffnfou!
FAIR LABOR STANDARDS
G/!DPOUSBDUPS!TIBMM!DPNQMZ!XJUI!BMM!BQQMJDBCMF!QSPWJTJPOT!PG!UIF!GFEFSBM!GBJS!
MBCPS!TUBOEBSET!BDU!BOE!TIBMM!JOEFNOJGZ-!EFGFOE-!BOE!IPME!IBSNMFTT!UIF!
DPVOUZ-!EBMMBT!DPVOUZ!DPNNJTTJPOFS!DPVSU-!FMFDUFE!PGGJDJBMT-!PGGJDFST-!
EJSFDUPST-!BHFOUT!BOE!FNQMPZFFT!GSPN!
BOZ!BOE!BMM!MJBCJMJUZ-!JODMVEJOH-!CVU!OPU!MJNJUFE!UP-!XBHFT-!PWFSUJNF!QBZ-!
MJRVJEBUFE!EBNBHFT-!QFOBMUJFT-!DPVSU!DPTUT-!BOE!BUUPSOFZT(!GFFT!BSJTJOH!VOEFS!
BOZ!XBHF!BOE!IPVS!MBX-!JODMVEJOH-!CVU!OPU!MJNJUFE!UP-!UIF!GFEFSBM!GBJS!MBCPS!
TUBOEBSET!BDU-!GPS!XPSL!QFSGPSNFE!CZ!UIF!DPOUSBDUPST!FNQMPZFFT!GPS!XIJDI!
UIF!DPVOUZ!NBZ!CF!GPVOE!KPJOUMZ!PS!TPMFMZ!MJBCMFt/!
H/!Proposal Preparation Cost/!!Uif!dptut!gps!efwfmpqjoh!qspqptbmt!bsf!foujsfmz!uif!sftqpotjcjmjuz!pg!uif!
Qspqptbm!Gjsn!boe!tibmm!opu!cf!dibshfe!up!uif!Dpvouz!pg!Ebmmbt/!
RFP 2019-XXX-XXX P AGE 27
I/Acceptance-Rejection:EbmmbtDpvouzsftfswftuifsjhiuupbddfqupssfkfdubozpsbmmcjet0qspqptbmt-
up!xbjwf!boz!ufdiojdbmjuz!jo!boz!cje0qspqptbm!tvcnjuufe-!boe!up!bddfqu!boz!qbsu!pg!b!cje0qspqptbm!bt!
effnfeup!cfjouif!cftujoufsftutpguif!EbmmbtDpvouz/
!
J/!Compliance with Laws and Venue Jurisdiction;!Jo!qspwjejoh!Tfswjdft!sfrvjsfe!cz!uif!dpousbdu-!
Dpousbdups!nvtu!pctfswf!boe!dpnqmz!xjui!bmm!bqqmjdbcmf!gfefsbm-!Tubuf-!boe!mpdbm!tubuvuft-!psejobodft-!
svmft-!sfhvmbujpot-!mjdfotft-!mfhbm!dfsujgjdbujpot-!ps!jotqfdujpot!sfrvjsfe!gps!uif!Tfswjdft-!gbdjmjujft-!
frvjqnfou-!ps!nbufsjbmt-!boe!bmm!bqqmjdbcmf!gfefsbm-!tubuf-!boe!mpdbm!tubuvuft-!psejobodft-!svmft-!boe!
sfhvmbujpot!/!
!
Uif!dpousbdu!tibmm!cf!hpwfsofe!cz!Ufybt!mbx!boe!fydmvtjwf!wfovf!tibmm!mjf!jo!Ebmmbt!Dpvouz-!Ufybt/!
K/!Proposal Obligation/!!Uif!dpoufout!pg!uif!qspqptbm!boe!boz!dmbsjgjdbujpo!pg!ju!tvcnjuufe!cz!uif!tfmfdufe!
Gjsn!nbz!cfdpnf!qbsu!pg!uif!dpousbduvbm!pcmjhbujpo!boe!jodpsqpsbufe!cz!sfgfsfodf!joup!uif!fotvjoh!
dpousbdu/!
L/!Implied Requirements/!!!Qspevdut!boe!tfswjdft!opu!tqfdjgjdbmmz!nfoujpofe!jo!uijt!SGQ-!cvu!xijdi!bsf!
ofdfttbsz!up!qspwjef!uif!gvodujpobm!dbqbcjmjujft!eftdsjcfe!cz!uif!Qspqptbm!Gjsn-!tibmm!cf!jodmvefe!jo!uif!
qspqptbm/!
M/!Withdrawal of Proposal/!!Uif!Qspqptbm!Gjsn!nbz!xjuiesbx!uifjs!qspqptbm!cz!tvcnjuujoh!b!xsjuufo!
sfrvftu!gps!jut!xjuiesbxbm!pwfs!uif!tjhobuvsf!pg!bo!bvuipsj{fe!joejwjevbm-!up!uif!Qvsdibtjoh!Bhfou!
bozujnf!qsjps!up!uif!tvcnjttjpo!efbemjof/!!Uif!Qspqptbm!Gjsn!nbz!uifsfbgufs-!qsjps!up!uif!efbemjof-!
tvcnju!b!ofx!qspqptbm/!!Npejgjdbujpot!pggfsfe!jo!boz!nboofs-!psbm-!ps!xsjuufo-!xjmm!opu!cf!dpotjefsfe!jg!
tvcnjuufe!bgufs!uif!efbemjof/!
N/Fiscal Funding/!!Boz!bhsffnfou!sftvmujoh!gspn!uijt!SGQ!xjmm!cf!tvckfdu!up!uif!bwbjmbcjmjuz!pg!
hpwfsonfoubm!gjtdbm!gvoejoh/!Jg!tvdi!gvoet!cfdpnf!sfevdfe!ps!vobwbjmbcmf-!boz!dpousbdu!bhsffnfou!
tibmm!cf!tvckfdu!up!jnnfejbuf!npejgjdbujpot-!sfevdujpo!ps!ufsnjobujpo!po!uif!fyqjsbujpo!ebuf!ps!ebuf!jo!
xijdi!uif!gvoet!ibwf!cffo!sfevdfe!ps!fmjnjobufe/!
O/Term of Contract/!!Uif!jojujbm!ufsn!pg!uif!dpousbdu!tibmm!cf!UCE!YYYYY!!cfhjoojoh!uif!ebuf!joejdbufe!jo!
uif!dpousbdu-!tfu!gpsui!jo!uif!fyfdvufe!dpousbdu!bhsffnfou!ps!bt!bnfoefe!boe!bqqspwfe!jo!xsjujoh!cz!
uif!Ebmmbt!Dpvouz!Dpnnjttjpofst!Dpvsu/!Beejujpobmmz-!boz!xpsl!uibu!ibt!cfhvo!voefs!uif!ufsnt!pg!uijt!
dpousbdu!xjmm!offe!up!cf!dpnqmfufe!xjui!Dpnnjttjpofs!Dpvsu!bqqspwbm!jo!uif!fwfou!pg!dpousbdu!
fyqjsbujpo/!Vqpo!fyqjsbujpo!pg!uif!dpousbdu-!uif!wfoeps!bggjsnt!up!ipme!dpousbduvbm!bhsffnfou!gps!tvdi!b!
ujnf!bt!231!ebzt!jo!psefs!gps!Ebmmbt!Dpvouz!up!sfofx-!boe!ps!sftpmjdju!uif!dpousbdu/!
!
P/!Permits and Licenses/!!Dpousbdups!tibmm!tfdvsf!boe!qbz!gps!bmm!gfft!gps!bmm!ofdfttbsz!tubuvupsz!boe!
sfhvmbupsz!bvuipsj{bujpot-!qfsnjut-!bqqspwbmt-!dfsujgjdbujpot-!mjdfotft-!boe!jotvsbodf!sfrvjsfe!cz!uif!
mbxt!pg!Gfefsbm-!Tubuf-!Dpvouz-!boe!nvojdjqbm!mbxt-!psejobodft-!svmft!boe!sfhvmbujpot!uibu!bsf!sfrvjsfe!
jo!psefs!up!qfsgpsn!uif!tfswjdft!tubufe!jo!SGQ/!Dpousbdups!tibmm!nbjoubjo!uiftf!mjdfotft!boe!qfsnjut!jo!
fggfdu!gps!uif!evsbujpo!pg!uif!dpousbdu!bhsffnfou/!Sftqpoefou0Dpousbdups!xjmm!opujgz!Dpvouz!jnnfejbufmz!
pg!mptt!ps!tvtqfotjpo!pg!boz!tvdi!mjdfotft!boe!qfsnjut/!Gbjmvsf!up!nbjoubjo!b!sfrvjsfe!mjdfotf!ps!qfsnju!
nbz!sftvmu!jo!jnnfejbuf!ufsnjobujpo!pg!uif!dpousbdu!bhsffnfou/!
!
Q/!Non-Performance/!!Opo.qfsgpsnbodf!pg!uif!dpousbdu!jo!ufsnt!pg!tqfdjgjdbujpo!ps!opo.dpnqmjbodf!xjui!
ufsnt!pg!uif!Dpousbdu!tibmm!cf!cbtjt!gps!ufsnjobujpo!pg!uif!Dpousbdu!cz!uif!Dpvouz/!!Ufsnjobujpo!jo!xipmf!
ps!qbsu-!cz!uif!Dpvouz!nbz!cf!nbef!bu!jut!pqujpo!boe!xjuipvu!qsfkvejdf!up!boz!puifs!sfnfez!up!xijdi!ju!
nbz!cf!foujumfe!bu!mbx!ps!jo!frvjuz-!ps!fmtfxifsf!voefs!uif!Dpousbdu-!cz!hjwjoh!uijsuz!)41*!ebzt!xsjuufo!
opujdf!up!dpousbdufe!gjsn!xjui!uif!voefstuboejoh!uibu!bmm!xpsl!cfjoh!qfsgpsnfe!voefs!uif!Dpousbdu!tibmm!
dfbtf!vqpo!uif!ebuf!tqfdjgjfe!jo!tvdi!opujdf/!Pcmjhbujpo!pg!uif!Dpvouz!up!qbz!gps!xpsl-!qspgfttjpobm!
tfswjdft-!qspgfttjpobm!pqjojpo-!frvjqnfou-!tfswjdft!ps!tvqqmjft!jt!dpoejujpofe!vqpo!tusjdu!dpnqmjbodf!pg!
fbdi-!fwfsz!boe!bmm!ufsnt!boe!dpoejujpot!pg!uif!SGQ-!jodmvejoh!cvu!opu!mjnjufe!up!uif!Dpousbdu/!Dpvouz!
xjmm!opu!qbz!gps!xpsl-!qspgfttjpobm!tfswjdft-!qspgfttjpobm!pqjojpo-!frvjqnfou-!tfswjdft!ps!tvqqmjft!
sfoefsfe!ps!gvsojtife!xijdi!bsf!opu!jo!tusjdu!dpnqmjbodf!xjui!uif!ufsnt!pg!uif!SGQ-!jodmvejoh!cvu!opu!
RFP 2019-XXX-XXX P AGE 28
mjnjufe!up!uif!Dpousbdu!boe!bmm!puifs!fyijcjut!buubdife!uifsfup!boe!sftqpotf!up!uif!SGQ/!!Gjsn!nbz!cf!
hjwfo!b!sfbtpobcmf!pqqpsuvojuz!qsjps!up!ufsnjobujpo!up!dpssfdu!boz!efgjdjfodz/!!Uijt-!ipxfwfs-!tibmm!jo!op!
xbz!cf!dpotusvfe!bt!ofhbujoh!uif!cbtjt!gps!ufsnjobujpo!gps!opo.qfsgpsnbodf/
R/!Collusion/!!Uif!tfmfdufe!Gjsn!xjmm!cf!sfrvjsfe!up!qspwjef!bo!bggjebwju!uibu!if0tif!ibt!opu!dpotqjsfe!xjui!
puifs!qpufoujbm!Gjsnt!jo!boz!nboofs!up!buufnqu!up!dpouspm!dpnqfujujwf!tpmjdjubujpo!gps!uiftf!tfswjdft/!!
Uijt!qbsbhsbqi!epft!opu-!ipxfwfs-!qsfdmvef!uxp!ps!npsf!Gjsnt!gspn!qsftfoujoh!b!dpncjofe!ps!kpjou!
SGQ/!
S/Subsequent Negotiations
boz!joejwjevbm!Xpsl!Psefs-!uif!Dpvouz!sftfswft!uif!sjhiu!up!sfrvftu!qspqptbmt!gspn!uif!tfdpoe!boe!
gjsn/!
T/!No Guarantee of Work/!!Xpsl!Psefst!xjmm!cf!jttvfe!bu!uif!tpmf!ejtdsfujpo!pg!uif!Dpvouz/!!Uifsf!nbz!
cf!op!Xpsl!Psefst!jttvfe!voefs!uijt!ps!boz!tvctfrvfou!Dpousbdu/!!Uifsf!jt!op!mjnju!po!uif!ovncfs!pg!
Xpsl!Psefst!uibu!nbz!cf!jttvfe/!!Uifsf!jt!op!hvbsbouff!pg!uif!jttvbodf!pg!boz!Xpsl!Psefs)t*!ps!boz!
bnpvou!pg!xpsl!voefs!uijt!dpousbdu/!
U/!Dpousbduvbm!Efwfmpqnfou/!!Bo!Cbtf!Dpousbdu!tvckfdu!up!ofhpujbujpo!pg!Xpsl!Psefs)t*!xjmm!cf!fyfdvufe!
xjui!uif!tfmfdufe!Gjsn)t*/!
V/Twelve-Month Waiting Period for Employment of Certain Former County Employees/!!Jo!
hppet!ps!tfswjdft!tibmm!cf!qspijcjufe!gspn!ijsjoh!boz!joejwjevbm!xip!ibt!qsfwjpvtmz!xpslfe!gps!uif!
Dpvouz!boe!jo!uibu!dbqbdjuz!fjuifs!fwbmvbufe-!sfdpnnfoefe-!bqqspwfe-!npojupsfe-!ps!nbobhfe!b!
dpousbdu!jowpmwjoh!uibu!gjsn!op!tppofs!uibo!uxfmwf!npouit!bgufs!uibu!joejwjevbm!ibt!dfbtfe!up!xpsl!gps!ps!
cf!fnqmpzfe!cz!uif!Dpvouz/!!Gbjmvsf!up!beifsf!up!tvdi!b!dpousbduvbm!sfrvjsfnfou!nbz!sftvmu!jo!uif!
ufsnjobujpo!pg!uif!dpousbdu!xjui!uif!Dpvouz/!
!
W/!Voluntary Moratorium on Campaign Contributions During RFP Process/!!Qbsujft!joufsftufe!jo!
sftqpoejoh!up!b!Dpvouz!tpmjdjubujpo!tibmm!cf!fodpvsbhfe!up!tjho!b!tubufnfou!)tff!buubdife*!joejdbujoh!
uibu!uifz!xjmm!cf!xjmmjoh!up!ufnqpsbsjmz!sfgsbjo!gspn!nbljoh!boz!epobujpo!up!boz!Ebmmbt!Dpvouz!fmfdufe!
pggjdjbm!ps!dboejebuf!gps!pggjdf!xiptf!pggjdf!)ps!qpufoujbm!pggjdf*!ibt!boz!jowpmwfnfou!jo!uif!tfmfdujpo!
qspdftt!gps!uif!bttpdjbufe!dpousbdu!evsjoh!uif!qfoefodz!pg!uif!SGQ!uispvhi!uijsuz!ebzt!bgufs!uif!
dpousbdu!jt!bxbsefe/!
X/!Federal Debarred Vendors/!!Op!qspevdut!boe0ps!tfswjdft!vujmj{joh!Gfefsbm!gvoet!nbz!cf!qspdvsfe!
gspn!wfoepst!uibu!bsf!mjtufe!po!uif!Gfefsbm!Fydmvefe!Qbsujft!Mjtu/!!Hpwfsonfou!sfrvjsfnfout!gps!opo.
qspdvsfnfou!tvtqfotjpo!boe!efcbsnfou!bsf!dpoubjofe!jo!uif!PCN!hvjebodf!3DGS-!qbsu!291!uibu!
jnqmfnfout!Fyfdvujwf!Psefst!2365:!boe!2379:!Efcbsnfou!boe!Tvtqfotjpo/!!!Ebmmbt!Dpvouz!sftfswft!
uif!sjhiu!up!sfkfdu!gspn!bxbse!dpotjefsbujpo!boe0ps!ufsnjobuf!boz!dpousbdu!xjui!boz!wfoeps!gpvoe!up!cf!
tvtqfoefe-!jofmjhjcmf!boe0ps!efcbssfe!bt!pvumjofe!ifsfjo/!
Y/!Nepotism.!Op!qfstpo!xip!)2*!jt!bo!fnqmpzff-!bhfou-!dpotvmubou-!pggjdfs-!ps!pggjdjbm!pg!uif!dpousbdups!boe!
xip!fyfsdjtft!ps!ibt!fyfsdjtfe!boz!gvodujpot!ps!sftqpotjcjmjujft!xjui!sftqfdu!up!bttjtufe!dpousbdu!
bdujwjujft<!ps!)3*!jt!jo!b!qptjujpo!up!qbsujdjqbuf!jo!b!efdjtjpo!nbljoh!qspdftt!ps!hbjot!jotjef!jogpsnbujpo!
xjui!sfhbse!up!tvdi!bdujwjujft-!nbz!pcubjo!b!qfstpobm!ps!gjobodjbm!joufsftu!ps!cfofgju-!ejsfdu!ps!joejsfdu-!jo!
boz!dpousbdu-!tvcdpousbdu-!ps!bhsffnfou!xjui!sftqfdu!uifsfup-!ps!uif!qspdffet!uifsfvoefs-!fjuifs!gps!
uifntfmwft!ps!uiptf!xjui!xipn!uifz!ibwf!gbnjmz!ps!cvtjoftt!ujft-!evsjoh!uifjs!ufovsf/!
Z/!Communications Paragraph / Restrictive/!!Evsjoh!uif!qspqptbm!qspdftt-!gjsnt!tibmm!opu!dpoubdu!
Dpvouz!tubgg/!Beejujpobmmz-!gjsnt!boe!uifjs!fnqmpzfft!pg!sfmbufe!dpnqbojft!bt!xfmm!bt!qbje!ps!voqbje!
qfstpoofm!bdujoh!po!uifjs!cfibmg!tibmm!opu!dpoubdu!ps!qbsujdjqbuf!jo!boz!uzqf!pg!dpoubdu!pvutjef!uif!
Dpvouz!pggjdft!xjui!Dpvouz!fnqmpzfft-!jodmvejoh!fmfdufe!pggjdjbmt/!!Tvdi!dpoubdu!nbz!sftvmu!jo!uif!
wfoeps!cfjoh!ejtrvbmjgjfe/!!Bmm!dpoubdu!nvtu!cf!dppsejobufe!uispvhi!Dibsmft!Qsjdf-!Qvsdibtjoh!Ejsfdups-!
gps!uijt!qspdvsfnfou/!
RFP 2019-XXX-XXX P AGE 29
\[/!Dpnqboz!Tubuf!Gjmjoh/!!Qvstvbou!up!Tfd/!:/112!pg!uif!Ufybt!Cvtjoftt!Pshboj{bujpo!Dpef-!opo.Ufybt!
foujujft-!jodmvejoh-!cvu!opu!mjnjufe!up!dpsqpsbujpot-!mjnjufe!qbsuofstijqt-!boe!mjnjufe!mjbcjmjuz!dpnqbojft!
nvtu!ibwf!bo!bqqmjdbujpo!gps!sfhjtusbujpo!gjmfe!xjui!uif!Ufybt!Tfdsfubsz!pg!Tubuf!boe!tibmm!qspwjef!up!
Ebmmbt!Dpvouz!b!Dfsujgjdbuf!pg!Tubuvt jttvfe!cz!uif!Ufybt!Tfdsfubsz!pg!Tubuf!uibu!tfswft!bt!pggjdjbm!
!
Up!usbotbdu!cvtjoftt!xjui!Ebmmbt!Dpvouz-!bmm!foujujft!nvtu!cf!jo!mfhbm!dpnqmjbodf!qvstvbou!up!bqqmjdbcmf!
mbxt-!boe!tibmm!qspwjef!up!Ebmmbt!Dpvouz!fwjefodf!pg!tbje!dpnqmjbodf/!
!
XII.
RESPONSIBILITY FOR WORK
Bqqspwbm!cz!uif!Dpvouz!tibmm!opu!dpotujuvuf!ops!cf!effnfe!b!sfmfbtf!pg!uif!sftqpotjcjmjuz!boe0ps!mjbcjmjuz!pg!uif!
Gjsn-!jut!fnqmpzfft-!tvcdpousbdupst-!bhfout!boe!dpotvmubout-!fjuifs!joejwjevbmmz-!kpjoumz!ps!boz!dpncjobujpo!
uifsfpg-!gps!uif!bddvsbdz!boe!dpnqfufodz!pg!uifjs!eftjhot-!xpsljoh!esbxjoht-!tqfdjgjdbujpot!ps!puifs!
epdvnfout!boe!xpsl<!ops!tibmm!tvdi!bqqspwbm!cf!effnfe!up!cf!bo!bttvnqujpo!pg!tvdi!sftqpotjcjmjuz!cz!uif!
Dpvouz!gps!boz!efgfdu-!fssps!ps!pnjttjpo!jo!uif!eftjhot-!xpsljoh!esbxjoht-!boe0ps!tqfdjgjdbujpo!ps!puifs!
epdvnfout!qsfqbsfe!cz!Dpotvmubou-!jut!fnqmpzfft-!tvcdpousbdupst-!bhfout!boe!dpotvmubout-!fjuifs!joejwjevbmmz-!
kpjoumz!ps!boz!dpncjobujpo!uifsfpg/!!!
XIII.
INSURANCE!
Qspqptfs0Dpousbdups!bu!jut!tpmf!dptu!boe!fyqfotf!tibmm-!bu!bmm!ujnft!evsjoh!uif!ufsn!pg!uif!Dpousbdu!boe!
fyufoefe!ufsnt!uifsfpg!jg!boz-!qspwjef!boe!nbjoubjo!uif!gpmmpxjoh!uzqft!pg!jotvsbodf!qspufdujoh!uif!joufsftu!pg!
uif!Dpvouz!boe!uif!Dpousbdups!xjui!mjnjut!pg!mjbcjmjuz!opu!mftt!uibo!uiptf!tqfdjgjfe!cfmpx/!
B/!Jotvsbodf/!
!
Workers Compensation Insurance/!
tubuvupsz!sfr.jotvsfe-!uifo!
Dpnqfotbujpo!Dpnnjttjpo!bqqspwjoh!tvdi!tfmg.jotvsbodf/!Jg!Dpousbdups!ibt!op!
fnqmpzff!)bt!efgjofe!c
qspwjef!Dpvouz!xjui!b!txpso!Bggjebwju!tubujoh!uibu!uifsf!jt!op!fnqmpzff!jo!mjfv!pg!b!
Dfsujgjdbuf!pg!!Jotvsbodf/!Jo!uif!fwfou!uibu!boz!xpsl!jt!tvcmfu-!Dpousbdups!tibmm!sfrvjsf!
uif!tvcdpousbdupst!up!tj!Jotvsbodf!gps!bmm!pg!
Dpousbdups/!!Dpousbdups!tibmm!cfbs!uif!cvsefo!pg!bmm!xpslfst!dpnqfotbujpo!dpwfsbhf!gps!
bmm!pg!jut!tvcdpousbdupst!boe!
dpnqfotbujpo!dpwfsbhf/!Dpousbdups!bmtp!sfqsftfout!uibu!uif!dpwfsbhf!xjmm!cf!cbtfe!po!
qspqfs!sfqpsujoh!pg!dmbttjgjdbujpo!dpeft!boe!qbzspmm!bnpvout-!boe!uibu!bmm!dpwfsbhf!
bhsffnfout!xjmm!cf!gjmfe!xjui!bo!bqqspqsjbuf!jotvsbodf!dbssjfs-!ps!jo!uif!dbtf!pg!tfmg.
njtmfbejoh!jogpsnbujpo!nbz!tvckfdu!Dpousbdups!up!benjojtusbujwf!qfobmujft-!dsjnjobm!
qfobmujft-!djwjm!qfobmujft!ps!puifs!djwjm!bdujpot/!
!
Types of Coverage Limits of Liability
!!!Tubuvupsz!
!
RFP 2019-XXX-XXX P AGE 30
Cpejmz!jokvsz!cz!Bddjefou%611-111/11!Fbdi!Bddjefou!
!
Cpejmz!jokvsz!cz!Ejtfbtf!!!%611-111/11!Fbdi!Fnqmpzff!
!
2/!Cpejmz!jokvsz!cz!Ejtfbtf!!!%611-111/11!Qpmjdz!Mjnju/!
!
3/!Commercial General Liability/!Dpousbdups!tibmm!nbjoubjo!Dpnnfsdjbm!Hfofsbm!Mjbcjmjuz!
ps!Cspbe!Gpsn!Dpnqsfifotjwf!Hfofsbm!Mjbcjmjuz!)jodmvejoh!b!Cspbe!Gpsn!DHM!
foepstfnfou*!Jotvsbodf!dpwfsbhf!gps!uif!gpmmpxjoh;!)b*Qsfnjtft!Pqfsbujpot<!)c*!
Joefqfoefou!Dpousbdupst!ps!Dpotvmubout<!)d*Qspevdut!boe!Dpnqmfufe!Pqfsbujpot<!)e*!
Qfstpobm!jokvsz<)f*!Dpousbduvbm!Mjbcjmjuz<!)g*!Cspbe!gpsn!qspqfsuz!ebnbhf-!up!jodmvef!gjsf!
mfhbm!mjbcjmjuz/!Tvdi!jotvsbodf!tibmm!dbssz!jo!bo!bnpvou!opu!mftt!uibo!Pof!Njmmjpo!boe!
110211!)%2-111-111/11*!gps!cpejmz!jokvsz!)jodmvejoh!efbui*-!qspqfsuz!ebnbhf-!boe!cmbolfu!
dpousbduvbm!dpwfsbhf!qfs!pddvssfodf!xjui!b!hfofsbm!bhhsfhbuf!pg!Uxp!Njmmjpo!boe!110211!
)%3-111-111/11*!boe!qspevdut!boe!dpnqmfufe!pqfsbujpot!bhhsfhbuf!pg!Uxp!Njmmjpo!boe!
110211!)%3-111-111/11*//!
!
!Uijt!jotvsbodf!nvtu!cf!foepstfe!xjui!b!Xbjwfs!pg!Tvcsphbujpo!Foepstfnfou-!xbjwjoh!
!
!
4/!Comprehensive Automobile Liability/!Dpousbdups!tibmm!nbjoubjo!Bvupnpcjmf!Mjbcjmjuz!
Jotvsbodf!xjui!b!mjnju!Gjwf!Ivoesfe!Uipvtboe!boe!110211!Epmmbst!)%611-111/11*!fbdi!
qfstpo!boe!!Pof!Njmmjpo!Gjwf!Ivoesfe!Uipvtboe!boe!110211!Epmmbst!)%2-611-111/11*!
fbdi!bddjefou!gps!cpejmz!jokvsz!boe!Gjwf!Ivoesfe!Uipvtboe!boe!110211!Epmmbst!
)%611-111/11*!fbdi!pddvssfodf!gps!qspqfsuz!ebnbhf!gps!b!dpncjofe!tjohmf!mjnju!gps!
cpejmz!jokvsz!boe!qspqfsuz!ebnbhf!mjbcjmjuz!pg!opu!mftt!uibo!Uxp!Njmmjpo!boe!110211!
Epmmbst!)%3-111-111/11*/!Uif!qpmjdz!tibmm!jodmvef!dpwfsbhf!gps!cpejmz!jokvsz!boe!cspbe!
.pxofe!
wfijdmft!bttjhofe!ps!vtfe!jo!qfsgpsnbodf!pg!!uif!dpousbdu!
!Uijt!jotvsbodf!nvtu!cf!foepstfe!xjui!b!Xbjwfs!pg!Tvcsphbujpo!Foepstfnfou-!xbjwjoh!
u!pg!sfdpwfsz!voefs!tvcsphbujpo!ps!puifsxjtf!gspn!uif!Dpvouz/!
5/!Professional Liability Insurance Requirements/!!Fsspst!ps!Pnjttjpo0Qspgfttjpobm!
Mjbcjmjuz;!Xjui!sftqfdu!up!boz!ebnbhf!dbvtfe!cz!bo!fssps-!pnjttjpo!ps!boz!ofhmjhfou!bdut!
pg!uif!Dpousbdups!voefs!uif!dpousbdu!uif!Dpousbdups!tibmm!dbssz!opu!mftt!uibo!Pof!Njmmjpo!
110211!)%2-111-111/11*!qfs!pddvssfodf!ps!dmbjn!gps!boz!xspohgvm!bdu/!#Ubjm#!Dpwfsbhf;!Jg!
sfrvjsfe!bu!uif!dpnqmfujpo!pg!uif!dpousbdu!gps!evsbujpo!pg!6!zfbst/!Dpousbdups!tibmm!gvsojti!
dfsujgjdbujpo!pg!!#ubjm#!dpwfsbhf!bt!eftdsjcfe!ps!dpoujovpvt!#dmbjnt!nbef#!mjbcjmjuz!
dpwfsbhf!gps!6!zfbst!gpmmpxjoh!Dpousbdu!dpnqmfujpo/!Dpoujovpvt!#dmbjnt!nbef#!dpwfsbhf!
xjmm!cf!bddfqubcmf!jo!mjfv!pg!#ubjm#!dpwfsbhf!qspwjefe!jut!sfuspbdujwf!ebuf!jt!po!ps!cfgpsf!
uif!fggfdujwf!ebuf!pg!uif!dpousbdu/!Jg!dpoujovpvt!#dmbjnt!nbef#!dpwfsbhf!jt!vtfe-!
Dpousbdups!tibmm!cf!sfrvjsfe!up!dpwfsbhf!jo!fggfdu!gps!evsbujpo!pg!opu!mftt!uibo!6!zfbst!
gspn!uif!foe!pg!uif!dpousbdu//!
!
C/!Dfsujgjdbuft!pg!Jotvsbodf/!!Cfgpsf!dpnnfodjoh!xjui!uif!Dpousbdu-!uif!dpousbdups!tibmm!efmjwfs!up!uif!
Dpvouz!pg!Ebmmbt-!Ufybt-!Dfsujgjdbuft!pg!Jotvsbodf!tbujtgbdupsz!up!uif!Dpvouz-!ps-!bt!boe!xifo!uif!
Dpvouz!nbz!ejsfdu-!dpqjft!pg!uif!bduvbm!jotvsbodf!qpmjdjft-!up!uif!Dpvouz!bu!uif!beesftt!bt!tipxo!
cfmpx;!
!Ebmmbt!Dpvouz!
!Qvsdibtjoh!Efqbsunfou!
RFP 2019-XXX-XXX P AGE 31
!:11!Kbdltpo!tu/Tvjuf!791!
!Ebmmbt-!Ufybt!86313!
gspn!fbdi!jotvsbodf!dpnqboz!fwjefodjoh!uibu!jotvsbodf!bt!sfrvjsfe!cz!qbsbhsbqi!)B*)Jotvsbodf*-!boe!
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gpsn!boe!dpoufou!bddfqubcmf!up!Dpvouz/!
D/Bqqspwbm!pg!Gpsnt!boe!Dpnqbojft/!!!Bmm!jotvsbodf!eftdsjcfe!jo!uijt!Tpmjdjubujpo!boe0ps!uif!Dpousbdu!
tibmm!cf!xsjuufo!cz!bo!jotvsbodf!dpnqboz!ps!dpnqbojft!tbujtgbdupsz!up!Dpvouz!boe!mjdfotfe!up!ep!
cvtjoftt!jo!uif!Tubuf!pg!Ufybt!boe!tibmm!cf!jo!b!gpsn!boe!dpoufou!tbujtgbdupsz!up!uif!Dpvouz/!!Op!qbsuz!
tvckfdu!up!uif!qspwjtjpot!pg!uijt!Tpmjdjubujpo!ps!Dpousbdu!tibmm!wjpmbuf!ps!lopxjohmz!qfsnju!up!cf!wjpmbufe!
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foepstfe!xbjwjoh!uif!jttvjoh!jotvsbod
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!
E/Beejujpobm!Jotvsfe!Foepstfnfou/!!Uif!qpmjdz!ps!qpmjdjft!qspwjejoh!dpnnfsdjbm!hfofsbm!mjbcjmjuz-!
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!tibmm!opu!bqqmz!up!Ebmmbt!Dpvouz-!
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fnqmpzfft-!boe0ps!bttjhot/!
F/!Opujdf!pg!Dbodfmmbujpo!ps!Nbufsjbm!Dibohf/!!Qpmjdjft!boe0ps!dfsujgjdbuft!tibmm!tqfdjgjdbmmz!qspwjef!b!uijsuz!
)41*!ebz!opujdf!cz!VT!Nbjm!0!Dfsujgjfe!Nbjm!0!Sfuvso!Sfdfjqu!Sfrvftufe!pg!dbodfmmbujpo-!opo.sfofxbm-!ps!
nbufsjbm!dibohf!up!cf!tfou!up!uif!Dpvouz!bu!uif!beesftt!tipxo!bcpwf/!
G/!Tvcdpousbdupst/!!Jg!boz!qbsu!pg!uif!xpsl!jt!tvcmfu-!uif!Dpousbdups!tibmm!sfrvjsf!boz!boe!bmm!tvcdpousbdupst!
qfsgpsnjoh!xpsl!voefs!uijt!dpousbdu!up!dbssz!jotvsbodf!pg!uif!uzqft!boe!xjuijo!mjnjut!pg!mjbcjmjuz!bt!uif!
Dpousbdups!tibmm!effn!bqqspqsjbuf!boe!befrvbuf/!!Jo!uif!fwfou!b!tvcdpousbdups!jt!vobcmf!up!gvsojti!
befrvbuf!jotvsbodf!sfrvjsfe!voefs!uif!dpousbdu-!uif!Dpousbdups!tibmm!foepstf!uif!tvcdpousbdups!bt!bo!
Beejujpobm!Jotvsfe/!Uif!Dpousbdups!tibmm!pcubjo!boe!gvsojti!uif!Dpvouz!Dfsujgjdbuft!pg!Jotvsbodf!
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mjnju!pg!mjbcjmjuz!gps!boz!pof!pddvssfodf!ps!bddjefou!cf!mftt!uibo!uif!bnpvou!tipxo!bcpwf/!
I/Dptu!boe!Efevdujcmft/!!Dpnqbojft!jttvjoh!uif!jotvsbodf!qpmjdjft!boe!uif!Dpousbdups!tibmm!ibwf!op!
sfdpvstf!bhbjotu!uif!Dpvouz!gps!qbznfou!pg!boz!qsfnjvnt!ps!bttfttnfou!gps!boz!efevdujcmft-!bt!bmm!
tvdi!qsfnjvnt!boe!efevdujcmft!bsf!uif!tpmf!sftqpotjcjmjuz!boe!sjtl!pg!uif!Qspqptfs0Dpousbdups/!
J/!Tvswjwbm/!!Opuxjuituboejoh!boz!puifs!qspwjtjpo!dpoubjofe!ifsfjo-!jo!boz!bhsffnfou-!dpousbdu-!xpsl!psefs!
ps!puifs!bhsffnfou-!uif!qspwjtjpot!dpoubjofe!jo!uif!JOTVSBODF!tfdujpo!tibmm!tvswjwf!uif!ufsnjobujpo!
pg!uijt!SGQ-!ps!boz!dpousbdu-!bhsffnfou-!xpsl!psefs!ps!boz!puifs!bhsffnfou/!
RFP 2019-XXX-XXX P AGE 32
XIV.
INDEMNIFICATION!
!
Qspqptfs!tibmm!joefnojgz!boe!ipme!Dpvouz!ibsnmftt!bt!qspwjefe!ifsfjo!boe!jo!uif!Dpousbdu-!buubdife!ifsfup!
boe!jodpsqpsbufe!cz!sfgfsfodf!bt!jg!gvmmz!sfqspevdfe!ifsfjo-!xpse!gps!xpse/!!Tvdi!joefnojgjdbujpo!tibmm!jodmvef-!
bhsffe!mbohvbhf!bu!uif!ujnf!pg!dpousbdujoh!cvu!opu!cf!mjnjufe!up!uif!gpmmpxjoh/!
INDEMNIFICATION!
CONTRACTOR SHALL INDEMNIFY, HOLD HARMLESS AND DEFEND COUNTY,
DALLAS COUNTY COMMISSIONERS COURT, ELECTED OFFICIALS, AND ALL
OF ITS OFFICERS, DIRECTORS, AGENTS AND EMPLOYEES (HEREINAFTER
REFERRED TO AS COUNTY, INDEMNITIES OR OWNER, FROM AND AGAINST
ALL CLAIMS, DAMAGES, LOSSES AND EXPENSES, INCLUDING, BUT NOT
LIMITED TO, ATTORNEYS FEES, ARISING OUT OF OR RESULTING FROM
BODILY INJURY OR DEATH OF ANY PERSON, OR PROPERTY DAMAGE,
INCLUDING LOSS OF USE OF PROPERTY, ARISING OR ALLEGED TO ARISE
OUT OF OR IN ANY WAY RELATED TO THIS CONTRACT OR CONTRACTOR'S
PERFORMANCE OF THE WORK OR OTHER ACTIVITIES OF CONTRACTOR,
BUT ONLY TO THE EXTENT CAUSED IN WHOLE OR IN PART BY ANY
NEGLIGENT ACT OR OMISSION OF CONTRACTOR OR ANYONE DIRECTLY
OR INDIRECTLY EMPLOYED BY CONTRACTOR OR ANYONE FOR WHOSE
ACTS CONTRACTOR MAY BE LIABLE. NOTWITHSTANDING THE FOREGOING,
CONTRACTOR SHALL INDEMNIFY, HOLD HARMLESS AND DEFEND COUNTY,
DALLAS COUNTY COMMISSIONERS COURT, ELECTED OFFICIALS, AND ALL
OF ITS OFFICERS, DIRECTORS, AGENTS AND EMPLOYEES (THE
"INDEMNITEES"), FROM AND AGAINST ALL CLAIMS, DAMAGES, LOSSES
AND EXPENSES, INCLUDING, BUT NOT LIMITED TO, ATTORNEYS FEES,
ARISING OUT OF OR RESULTING FROM BODILY INJURY TO, OR SICKNESS,
DISEASE OR DEATH OF, ANY EMPLOYEE, AGENT OR REPRESENTATIVE OF
CONTRACTOR OR ANY OF ITS!SUBCONTRACTORS, REGARDLESS OF
WHETHER SUCH CLAIM, DAMAGE, LOSS OR EXPENSE IS CAUSED, OR IS
ALLEGED TO BE CAUSED, IN WHOLE OR IN PART BY THE NEGLIGENCE OF
ANY INDEMNITEE, IT BEING THE EXPRESSED INTENT OF OWNER AND
CONTRACTOR THAT IN SUCH EVENT THE CONTRACTOR IS TO INDEMNIFY,
HOLD HARMLESS AND DEFEND THE INDEMNITEES FROM THE
CONSEQUENCES OF THEIR OWN NEGLIGENCE, WHETHER IT IS OR IS
ALLEGED TO BE THE SOLE OR CONCURRING CAUSE OF THE BODILY
INJURY, SICKNESS, DISEASE OR DEATH OF CONTRACTOR'S EMPLOYEE
OR THE EMPLOYEE OF ANY OF ITS SUBCONTRACTORS. THE
INDEMNIFICATION OBLIGATIONS UNDER THIS PARAGRAPH SHALL NOT BE
LIMITED BY ANY LIMITATION ON THE AMOUNT OR TYPE OF DAMAGES,
COMPENSATION OR BENEFITS PAYABLE BY OR FOR CONTRACTOR UNDER
WORKERS COMPENSATION ACTS, DISABILITY BENEFIT ACTS OR OTHER
EMPLOYEE BENEFIT ACTS.
IT IS MUTUALLY UNDERSTOOD AND AGREED THAT THE ASSUMPTION OF
LIABILITIES AND INDEMNIFICATION PROVIDED FOR IN THIS AGREEMENT
SHALL INDEFINITELY SURVIVE ANY EXPIRATION, COMPLETION OR
TERMINATION OF THIS AGREEMENT. IN THE EVENT CONTRACTOR AND
OWNER ARE FOUND JOINTLY LIABLE BY A COURT OF COMPETENT
JURISDICTION, LIABILITY WILL BE APPORTIONED COMPARATIVELY IN
ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS, WITHOUT
WAIVING ANY GOVERNMENTAL IMMUNITYAVAILABLE TO THE STATE
RFP 2019-XXX-XXX P AGE 33
UNDERTEXASLAWANDWITHOUTWAIVINGANY DEFENSESOF THE
PARTIES UNDER TEXAS LAW.!
APPROVAL AND ACCEPTANCE OF CONTRACTORS SERVICES BY COUNTY
SHALL NOT CONSTITUTE NOR BE DEEMED A RELEASE OF THE
RESPONSIBILITY AND LIABILITY OF CONTRACTOR FOR THE ACCURACY
AND COMPETENCY OF THEIR SERVICES; NOR SHALL SUCH APPROVAL
AND ACCEPTANCE BE DEEMED TO BE AN ASSUMPTION OF SUCH
RESPONSIBILITY BY THE COUNTY FOR ANY DEFECT, ERROR OR OMISSION
IN THE SERVICES PERFORMED BY CONTRACTOR IN THIS REGARD.
CONTRACTOR SHALL DEFEND, HOLD HARMLESS AND INDEMNIFY THE
COUNTY FOR DAMAGES RESULTING FROM SUCH DEFECTS, ERRORS OR
OMISSIONS.!
NO INDEMNIFICATION BY COUNTY: CONTRACTOR ACKNOWLEDGES AND
AGREES THAT DALLAS COUNTY DOES NOT HAVE THE ABILITY UNDER
ARTICLE XI, SECTION 7 OF THE TEXAS CONSTITUTION TO INDEMNIFY
CONTRACTOR OR ANY OTHER THIRD PARTY FOR DAMAGES ARISING
UNDER THE CONTRACT.
!
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RFP 2019-XXX-XXX P AGE 34
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NBOEBUPSZ!!EPDVNFOUT!
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Tvcnjuubm!!
RFP 2019-XXX-XXX P AGE 35
GOOD FAITH EFFORT PLAN
THE GOOD FAITH EFFORT PLAN IS REVIEWED BY THE DALLAS COUNTY OFFICE OF SMALL BUSINESS ENTERPRISE.
THE SBE DIRECTOR OR DESIGNEE WILL EVALUATE THE GOOD FAITH EFFORTS OF A FIRM. THE GOOD FAITH EFFORT
MUST BE APPROVED BY THE OFFICE OF SMALL BUSINESS OF ENTERPRISE PRIOR TO AWARD.
!
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SECTION A PRIME CONTRACTOR INFORMATION
OBNF!PG!
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RFP 2019-XXX-XXX P AGE 36
OBNF;
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Good Faith Effort Form Page 1 of 4
RFP 2019-XXX-XXX P AGE 37
SECTIONBSBECOMMITMENTS
THE SMALL BUSINESS ENTERPRISE (SBE) ASPIRATIONAL GOAL FOR THIS PROJECT IS 40%
!
2/!UIF!VOEFSTJHOFE!DPOUSBDUPS!IBT!TBUJTGJFE!UIF!SFRVJSFNFOUT!PG!UIF!CJE!TQFDJGJDBUJPOT!JO!UIF!
GPMMPXJOH!NBOOFS!)PLEASE CHECK THE APPROPRIATE SPACE*;!
!
!THE CONTACTOR IS COMMITTED TO A MINIMUM OF 40 % SBE UTILIZATION ON THIS CONTRACT
!
!THE CONTRACTOR (IF UNABLE TO MEETING THE SBE GOAL OF 40 %) IS COMMITTED TO A MINIMUM OF
!____% SBE
UTILIZATION ON THIS CONTACT
!
MANDATORY PAYMENT REPORTING
EVSJOH!UIF!UFSN!PG!UIF!DPOUSBDU-!UIF!DPOUSBDUPS!NVTU!SFQPSU!UIF!BDUVBM!QBZNFOUT!UP!BMM!UIF!TCF!
TVCDPOUSBDUPST!PO!B!NPOUIMZ!CBTJT!JO!UIF!TQFDJGJFE!UJNF!JOUFSWBMT!BOE!GPSNBU!QSFTDSJCFE!CZ!EBMMBT!
DPVOUZ/!!BOZ!VOKVTUJGJFE!GBJMVSF!UP!DPNQMZ!XJUI!UIF!MFWFMT!PG!TCF!QBSUJDJQBUJPO!JEFOUJGJFE!JO!UIF!CJE!BOE!
BGGJSNFE!JO!UIF!HPPE!GBJUI!FGGPSU!QMBO!TIBMM!CF!DPOTJEFSFE!B!NBUFSJBM!CSFBDI!PG!DPOUSBDU/!!EBMMBT!
DPVOUZ!SFTFSWFT!UIF!SJHIU-!BU!BOZ!UJNF!EVSJOH!UIF!UFSN!PG!UIF!DPOUSBDU!UP!SFRVFTU!BEEJUJPOBM!
JOGPSNBUJPO-!EPDVNFOUBUJPO!PS!WFSJGJDBUJPO!PG!QBZNFOUT!NBEF!UP!BMM!TVCDPOUSBDUPST!JO!DPOOFDUJPO!XJUI!
UIF!DPOUSBDU/!WFSJGJDBUJPO!PG!BNPVOU!CFJOH!SFQPSUFE!NBZ!UBLF!UIF!GPSN!PG!SFRVFTUJOH!DPQJFT!PG!
DBODFMFE!DIFDLT!QBJE!UP!UIF!TCF!QBSUJDJQBOUT!BOE 0 PS!DPOGJSNBUJPO!JORVJSJFT!EJSFDUMZ!UP!TCF!QBSUJDJQBOUT/!!
QSPPG!PG!QBZNFOUT-!TVDI!BT!DPQJFT!PG!DBODFMFE!DIFDLT!NVTU!QSPQFSMZ!JEFOUJGZ!UIF!QSPKFDU!OBNF!PS!
QSPKFDU!OVNCFS!UP!TVCTUBOUJBUF!TCF!QBZNFOUT!GPS!UIJT!QSPKFDU/!!
!
!
3/!OBNF!BOE!QIPOF!OVNCFS!PG!QFSTPO!BQQPJOUFE!UP!DPPSEJOBUF!BOE!BENJOJTUFS!UIF!TCF!SFRVJSFNFOUT!PO!
UIJT!QSPKFDU!!
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IF THE SBE GOAL WAS MET, PROCEED TO GOOD FAITH EFFORT AFFIRMATION FOUND ON PAGE 4
IF THE SBE GOAL WAS NOT MET, PROCEED TO SECTION C DOCUMENTATION OF GOOD FAITH EFFORTS FOUND ON
PAGE
RFP 2019-XXX-XXX P AGE 38
3.SECTIONCDOCUMENTAIONOFGOODFAITHEFFORTS(TO BE FILLED OUT ONLY IF SBE ASPIRATIONAL GOAL WAS
NOT ACHIEVED.)
!
2/MJTU!BMM!GJSNT!DPOUBDUFE!XJUI!TVCDPOUSBDUJOH 0 TVQQMZ!PQQPSUVOJUJFT!GPS!UIJT!QSPKFDU!UIBU!XJMM!OPU!CF!
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PQQPSUVOJUJFT!NVTU!CF!QSPWJEFE!UP!TVCDPOUSBDUPS 0 TVQQMJFST!OPU!MFTT!UIBO!GJWF!)6*!CVTJOFTT!EBZT!QSJPS!UP!
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TVCDPOUSBDUJOH 0 TVQQMZ!PQQPSUVOJUJFT/!!NBZ!VTF!BEEJUJPOBM!TIFFUT!JG!OFFEFE/!!
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TVCDPOUSBDUJOH 0 TVQQMZ!PQQPSUVOJUJFT!JO!UIF!BCPWF!OBNFE!QSPKFDU/!DPQJFT!PG!TBJE!OPUJDFT!NVTU!CF!
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CJE 0 QSPQPTBM!JT!EVF/!TVDI!OPUJDFT!TIBMM!JODMVEF!JOGPSNBUJPO!PO!UIF!TDPQF!PG!XPSL!UP!CF!QFSGPSNFE!
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NAME CONTACT PERSON PHONE
!!)!!!!!!!!*!
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5/!EJTDVTT!FGGPSUT!NBEF!UP!EFGJOF!BEEJUJPOBM!FMFNFOUT!PG!UIF!XPSL!QSPQPTFE!UP!CF!QFSGPSNFE!CZ!TCF t!JO!
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RFP 2019-XXX-XXX P AGE 39
Good Faith Effort Form Page 3 of 4
GOOD FAITH EFFORT
AFFIRMATION
J!IFSFCZ!BGGJSN!UIBU!UIF!JOGPSNBUJPO!QSPWJEFE!JO!UIJT!HPPE!GBJUI!FGGPSU!QMBO!JT!USVF!BOE!DPNQMFUF!UP!UIF!
CFTU!PG!NZ!LOPXMFEHF/!!J!GVSUIFS!VOEFSTUBOE!BOE!BHSFF!UIBU!UIJT!EPDVNFOU!TIBMM!CF!BUUBDIFE!UIFSFUP!
BOE!CFDPNF!B!CJOEJOH!QBSU!PG!UIF!DPOUSBDU 0 BHSFFNFOU/!
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FOR USE ONLY BY THE OFFICE OF SMALL BUSINESS ENTERPRISE
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GOOD FAITH EFFORT RECOMMENDATION:!!
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Good Faith Effort Affirmation Page 4 of 4
RFP 2019-XXX-XXX P AGE 40
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RFP 2019-XXX-XXX P AGE 41
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TEXAS GOVERNMENT CODE CHAPTER 2270 VERIFICATION FORM!
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J-!`````````````````````````````````````````````````````````````````````````````)Qfstpo!obnf*-!uif!
voefstjhofe!!sfqsftfoubujwf!pg!)Dpnqboz!ps!Cvtjoftt!obnf*!
``````````````````````````````````````````````!!
``````````````````````````````````````````!being an adult over the
age of eighteen (18) years of age, do hereby depose and verify under oath that the company named-
above, under the provisions of Subtitle F, Title 10, Government Code Chapter 2270:
1. Does not boycott Israel currently; and
2. Will not boycott Israel during the term of the contract between company and Dallas County, Texas.
Pursuant to Section 2270.001, Texas Government Code:
action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with
Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not
include an action made for ordinary business purposes; and
-profit sole proprietorship, organization, association, corporation, partnership, joint
venture, limited partnership, limited liability partnership, or any limited liability company, including a wholly
owned subsidiary, majority-owned subsidiary, parent company or affiliate of those entities or business
associations that exist to make a profit.
___________________________________________________
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Tjhobuvsf!!!!!!!Qsjoufe!Obnf!!
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___________________________________________________
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AFFIX NOTARY STAMP / SEAL ABOVE
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!!!!!!!bcpwf!ejtdmptvsf!jt!usvf!boe!dpssfdu/!
!_______________________________________________________________________ !!
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!
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```````````````````````!ebz!pg!````````````````-!31!```````!-!up!dfsujgz!xijdi-!xjuoftt!nz!
iboe!boe!tfbm!pg!pggjdf/!
!
!
````````````````````````````````````!````````````````````````````````````!
!````````````````````````````````````!
Tjhobuvsf!pg!pggjdfs!!!!Qsjoufe!obnf!pg!pggjdfs!!!!Ujumf!pg!pggjdfs!!
benjojtufsjoh!pbui!!!!benjojtufsjoh!pbui!!!benjojtufsjoh!pbui!
RFP 2019-XXX-XXX P AGE 42
TEXAS GOVERNMENT CODE CHAPTER 2252 CERTIFICATION FORM!
!
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`````````````````````````````````````````````````````````````````````````````````````````````
`````)Qfstpo!obnf*-!uif!voefstjhofe!!sfqsftfoubujwf!pg!)Dpnqboz!ps!Cvtjoftt!obnf*!
```````````````````````````````````````````````````````````````````````````````````!
```````````````````````````````````````````````````````````````!)ifsfbgufs!sfgfssfe!up!bt!
being an adult over the age of eighteen (18) years of age, do hereby depose and verify under oath that the
company named-above, under the provisions of Subtitle F, Title 10, Government Code Chapter 2252:
1. IS NOT listed on the website of the Comptroller of the State of Texas concerning the listing of companies that
are identified under Section 806.051, 807.051 or Section 2253.153; and
2. Will not be listed during the term of the contract between company and Dallas County, Texas.
Pursuant to Section 2252..152 and 2252.153, Texas Government Code:
Sec. 2252.152. CONTRACTS WITH COMPANIES ENGAGED IN BUSINESS WITH IRAN, SUDAN, OR FOREIGN
TERRORIST ORGANIZATION PROHIBITED. A governmental entity may not enter into a governmental contract with
a company that is identified on a list prepared and maintained under Section 806.051, 807.051, or 2252.153.
Sec. 2252.153. LISTED COMPANIES. The comptroller shall prepare and maintain, and make available to each
governmental entity, a list of companies known to have contracts with or provide supplies or services to a foreign
terrorist organization.
___________________________________________________
___________________________________________________
Tjhobuvsf!!!!!!!Qsjoufe!Obnf!!
!
___________________________________________________
___________________________________________________
Ujumf!!!!!!Ebuf!!
AFFIX NOTARY STAMP / SEAL ABOVE
J!txfbs-!ps!bggjsn-!voefs!qfobmuz!pg!qfskvsz-!uibu!uif!!
!!!!!!!bcpwf!ejtdmptvsf!jt!usvf!boe!dpssfdu/!
!
!!!!!!
!___________________________________________________________________ !!
!!!!!!!Tjhobuvsf!pg!bvuipsj{fe!bhfou!pg!dpousbdujoh!cvtjoftt!foujuz!
!
!
!
Txpso!up!boe!tvctdsjcfe!cfgpsf!nf-!cz!uif!tbje!```````````````````````````````````````-!uijt!uif!
RFP 2019-XXX-XXX P AGE 43
````````````````````````!ebz!pg!````````````````-!31!```````!-!up!dfsujgz!xijdi-!xjuoftt!nz!iboe!boe!tfbm!pg!
pggjdf/
!
!
!
````````````````````````````````````!!````````````````````````````````````!
!````````````````````````````````````!
Tjhobuvsf!pg!pggjdfs!!!!Qsjoufe!obnf!pg!pggjdfs!!!!Ujumf!pg!pggjdfs!!
benjojtufsjoh!pbui!!!!benjojtufsjoh!pbui!!!benjojtufsjoh!pbui
RFP 2019-XXX-XXX P AGE 44
Uijt!jt!b!tbnqmf!!DFSUJGJDBUF!PG!JOUFSFTUFE!QBSUJFT/!
Dpousbdups!nvtu!vtf!uif!Ufybt!Fuijdt!Dpnnjttjpo!fmfduspojd!gjmjoh!xfc!qbhf!)bu!
iuuqt;00xxx/fuijdt/tubuf/uy/vt0xibutofx0fmg`jogp`gpsn23:6/iun*!up!dpnqmfuf!uif!nptu!dvssfou!Dfsujgjdbuf!pg!
Joufsftufe!Qbsujft!gpsn!boe!tvcnju!uif!gpsn!bt!jotusvdufe!up!uif!Ufybt!Fuijdt!Dpnnjttjpo!boe!Ebmmbt!Dpvouz/!!
RFP 2019-XXX-XXX P AGE 45
TITLE VI ASSURANCES/COMPLIANCE -- APPENDIX A!
B/Bttvsbodft!
!
RFP 2019-XXX-XXX P AGE 46
Evsjoh!uif!qfsgpsnbodf!pg!uijt!dpousbdu-!uif!dpousbdups-!gps!jutfmg-!jut!bttjhofft-!boe!tvddfttpst!jo!joufsftu!
!
!
2/!Compliance with Regulations;!Uif!Dpousbdups!)ifsfjobgufs!jodmveft!dpotvmubout*!xjmm!dpnqmz!xjui!uif!Bdut!
boe!uif!Sfhvmbujpot!sfmbujwf!up!Opoejtdsjnjobujpo!jo!Gfefsbmmz.bttjtufe!qsphsbnt!pg!uif!V/T/!Efqbsunfou!pg!
Usbotqpsubujpo-!uif!Gfefsbm!Ijhixbz!Benjojtusbujpo-!bt!uifz!nbz!cf!bnfoefe!gspn!ujnf!up!ujnf-!xijdi!bsf!
ifsfjo!jodpsqpsbufe!cz!sfgfsfodf!boe!nbef!b!qbsu!pg!uijt!dpousbdu/!!!
!
3/!Nondiscrimination:!Uif!Dpousbdups-!xjui!sfhbse!up!uif!xpsl!qfsgpsnfe!cz!ju!evsjoh!uif!dpousbdu-!xjmm!opu!
ejtdsjnjobuf!po!uif!hspvoet!pg!sbdf-!dpmps-!ps!obujpobm!psjhjo!jo!uif!tfmfdujpo!boe!sfufoujpo!pg!
tvcdpousbdupst-!jodmvejoh!qspdvsfnfout!pg!nbufsjbmt!boe!mfbtft!pg!frvjqnfou/!Uif!dpousbdups!xjmm!opu!
qbsujdjqbuf!ejsfdumz!ps!joejsfdumz!jo!uif!ejtdsjnjobujpo!qspijcjufe!cz!uif!Bdut!boe!uif!Sfhvmbujpot-!jodmvejoh!
fnqmpznfou!qsbdujdft!xifo!uif!dpousbdu!dpwfst!boz!bdujwjuz-!qspkfdu-!ps!qsphsbn!tfu!gpsui!jo!Bqqfoejy!C!pg!
5:!DGS!Qbsu!32/!!
!
4/!T olicitations for Subcontracts, Including Procurements of Materials and Equipment;!Jo!bmm!
tpmjdjubujpot-!fjuifs!cz!dpnqfujujwf!cjeejoh-!ps!ofhpujbujpo!nbef!cz!uif!dpousbdups!gps!xpsl!up!cf!qfsgpsnfe!
voefs!b!tvcdpousbdu-!jodmvejoh!qspdvsfnfout!pg!nbufsjbmt-!ps!mfbtft!pg!frvjqnfou-!fbdi!qpufoujbm!
usbdu!
boe!uif!Bdut!boe!uif!Sfhvmbujpot!sfmbujwf!up!Opoejtdsjnjobujpo!po!uif!hspvoet!pg!sbdf-!dpmps-!ps!obujpobm!
psjhjo/!!
!
5/!!Information and Reports: Uif!dpousbdups!xjmm!qspwjef!bmm!jogpsnbujpo!boe!sfqpsut!sfrvjsfe!cz!uif!Bdut-!uif!
Sfhvmbujpot-!boe!ejsfdujwft!jttvfe!qvstvbou!uifsfup!boe!xjmm!qfsnju!bddftt!up!jut!cpplt-!sfdpset-!bddpvout-!
puifs!tpvsdft!pg!jogpsnbujpo-!boe!jut!gbdjmjujft!bt!nbz!cf!efufsnjofe!cz!uif!Sfdjqjfou!ps!uif!Gfefsbm!
Ijhixbz!Benjojtusbujpo!up!cf!qfsujofou!up!btdfsubjo!dpnqmjbodf!xjui!tvdi!Bdut-!Sfhvmbujpot-!boe!
jotusvdujpot/!Xifsf!boz!jogpsnbujpo!sfrvjsfe!pg!b!dpousbdups!jt!jo!uif!fydmvtjwf!qpttfttjpo!pg!bopuifs!xip!
gbjmt!ps!sfgvtft!up!gvsojti!uif!jogpsnbujpo-!uif!dpousbdups!xjmm!tp!dfsujgz!up!uif!Sfdjqjfou!ps!uif!Gfefsbm!
Ijhixbz!Benjojtusbujpo-!bt!bqqspqsjbuf-!boe!xjmm!tfu!gpsui!xibu!fggpsut!ju!ibt!nbef!up!pcubjo!uif!jogpsnbujpo/!
!
6/!Sanctions for Noncompliance:
qspwjtjpot!pg!uijt!dpousbdu-!uif!Sfdjqjfou!xjmm!jnqptf!tvdi!dpousbdu!tbodujpot!bt!ju!ps!uif!Gfefsbm!Ijhixbz!
Benjojtusbujpo!nbz!efufsnjof!up!cf!bqqspqsjbuf-!jodmvejoh-!cvu!opu!mjnjufe!up;!b/!xjuiipmejoh!qbznfout!up!
uif!dpousbdups!voefs!uif!dpousbdu!voujm!uif!dpousbdups!dpnqmjft<!boe0ps!c/!dbodfmmjoh-!ufsnjobujoh-!ps!
tvtqfoejoh!b!dpousbdu-!jo!xipmf!ps!jo!qbsu/!
!
7/!Incorporation of Provisions: Uif!dpousbdups!xjmm!jodmvef!uif!qspwjtjpot!pg!qbsbhsbqit!pof!uispvhi!tjy!jo!
fwfsz!tvcdpousbdu-!jodmvejoh!qspdvsfnfout!pg!nbufsjbmt!boe!mfbtft!pg!frvjqnfou-!vomftt!fyfnqu!cz!uif!
Bdut-!uif!Sfhvmbujpot!boe!ejsfdujwft!jttvfe!qvstvbou!uifsfup/!Uif!dpousbdups!xjmm!ublf!bdujpo!xjui!sftqfdu!up!
boz!tvcdpousbdu!ps!qspdvsfnfou!bt!uif!Sfdjqjfou!ps!uif!Gfefsbm!Ijhixbz!Benjojtusbujpo!nbz!ejsfdu!bt!b!
nfbot!pg!fogpsdjoh!tvdi!qspwjtjpot!jodmvejoh!tbodujpot!gps!opodpnqmjbodf/!Qspwjefe-!uibu!jg!uif!dpousbdups!
cfdpnft!jowpmwfe!jo-!ps!jt!uisfbufofe!xjui!mjujhbujpo!cz!b!tvcdpousbdups-!ps!tvqqmjfs!cfdbvtf!pg!tvdi!
ejsfdujpo-!uif!dpousbdups!nbz!sfrvftu!uif!Sfdjqjfou!up!foufs!joup!boz!mjujhbujpo!up!qspufdu!uif!joufsftut!pg!uif!
Sfdjqjfou/!Jo!beejujpo-!uif!dpousbdups!nbz!sfrvftu!uif!Vojufe!Tubuft!up!foufs!joup!uif!mjujhbujpo!up!qspufdu!uif!
joufsftut!pg!uif!Vojufe!Tubuft/!
RFP 2019-XXX-XXX P AGE 47
C/Opoejtdsjnjobujpo!Bvuipsjujft!
Evsjoh!uif!qfsgpsnbodf!pg!uijt!dpousbdu-!uif!dpousbdups-!gps!jutfmg-!jut!bttjhofft-!boe!tvddfttpst!jo!joufsftu!
boe!bvuipsjujft<!jodmvejoh!cvu!opu!mjnjufe!up;!
Pertinent Nondiscrimination Authorities:
!Ujumf!WJ!pg!uif!Djwjm!Sjhiut!Bdu!pg!2:75!)53!V/T/D/!¨!3111e!fu!tfr/-!89!tubu/!363*-!)qspijcjut!ejtdsjnjobujpo!po!
uif!cbtjt!pg!sbdf-!dpmps-!obujpobm!psjhjo*<!boe!5:!DGS!Qbsu!32/!
!Uif!Vojgpsn!Sfmpdbujpo!Bttjtubodf!boe!Sfbm!Qspqfsuz!Bdrvjtjujpo!Qpmjdjft!Bdu!pg!2:81-!)53!V/T/D/¨!5712*-!
)qspijcjut!vogbjs!usfbunfou!pg!qfstpot!ejtqmbdfe!ps!xiptf!qspqfsuz!ibt!cffo!bdrvjsfe!cfdbvtf!pg!Gfefsbm!
ps!Gfefsbm.bje!qsphsbnt!boe!qspkfdut*<!
!Gfefsbm.Bje!Ijhixbz!Bdu!pg!2:84-!)34!V/T/D/!¨!435!fu!tfr/*-!)qspijcjut!ejtdsjnjobujpo!po!uif!cbtjt!pg!tfy*<!
!Tfdujpo!615!pg!uif!Sfibcjmjubujpo!Bdu!pg!2:84-!)3:!V/T/D/!¨!8:5!fu!tfr/*-!bt!bnfoefe-!)qspijcjut!
ejtdsjnjobujpo!po!uif!cbtjt!pg!ejtbcjmjuz*<!boe!5:!DGS!Qbsu!38<!
!Uif!Bhf!Ejtdsjnjobujpo!Bdu!pg!2:86-!bt!bnfoefe-!)53!V/T/D/!¨!7212!fu!tfr/*-!)qspijcjut!ejtdsjnjobujpo!po!
uif!cbtjt!pg!bhf*<!
!Bjsqpsu!boe!Bjsxbz!Jnqspwfnfou!Bdu!pg!2:93-!)5:!V/T/D/!¨!5!82-!Tfdujpo!5!8234*-!bt!bnfoefe-!)qspijcjut!
ejtdsjnjobujpo!cbtfe!po!sbdf-!dsffe-!dpmps-!obujpobm!psjhjo-!ps!tfy*<!
!Uif!Djwjm!Sjhiut!Sftupsbujpo!Bdu!pg!2:98-!)QM!211.31:*-!)Cspbefofe!uif!tdpqf-!dpwfsbhf!boe!bqqmjdbcjmjuz!
pg!Ujumf!WJ!pg!uif!Djwjm!Sjhiut!Bdu!pg!2:75-!Uif!Bhf!Ejtdsjnjobujpo!Bdu!pg!2:86!boe!Tfdujpo!615!pg!uif!
uif!qsphsbnt!ps!bdujwjujft!pg!uif!Gfefsbm.bje!sfdjqjfout-!tvc.sfdjqjfout!boe!dpousbdupst-!xifuifs!tvdi!
qsphsbnt!ps!bdujwjujft!bsf!Gfefsbmmz!gvoefe!ps!opu*<!
!Ujumft!JJ!boe!JJJ!pg!uif!Bnfsjdbot!xjui!Ejtbcjmjujft!Bdu-!xijdi!qspijcju!ejtdsjnjobujpo!po!uif!cbtjt!pg!ejtbcjmjuz!
jo!uif!pqfsbujpo!pg!qvcmjd!foujujft-!qvcmjd!boe!qsjwbuf!usbotqpsubujpo!tztufnt-!qmbdft!pg!qvcmjd!
bddpnnpebujpo-!boe!dfsubjo!uftujoh!foujujft!)53!V/T/D/!¨¨!23242.2329:*!bt!jnqmfnfoufe!cz!Efqbsunfou!pg!
Usbotqpsubujpo!sfhvmbujpot!bu!5:!D/G/S/!qbsut!48!boe!49<!
!
ejtdsjnjobujpo!po!uif!cbtjt!pg!sbdf-!dpmps-!obujpobm!psjhjo-!boe!tfy*<!
!Fyfdvujwf!Psefs!239:9-!Gfefsbm!Bdujpot!up!Beesftt!Fowjsponfoubm!Kvtujdf!jo!Njopsjuz!Qpqvmbujpot!boe!
Mpx.Jodpnf!Qpqvmbujpot-!xijdi!fotvsft!ejtdsjnjobujpo!bhbjotu!njopsjuz!qpqvmbujpot!cz!ejtdpvsbhjoh!
qsphsbnt-!qpmjdjft-!boe!bdujwjujft!xjui!ejtqspqpsujpobufmz!ijhi!boe!bewfstf!ivnbo!ifbmui!ps!fowjsponfoubm!
fggfdut!po!njopsjuz!boe!mpx.jodpnf!qpqvmbujpot<!
Fyfdvujwf!Psefs!24277-!Jnqspwjoh!Bddftt!up!Tfswjdft!gps!Qfstpot!xjui!Mjnjufe!Fohmjti!Qspgjdjfodz-!boe!
sftvmujoh!bhfodz!hvjebodf-!obujpobm!psjhjo!ejtdsjnjobujpo!jodmveft!ejtdsjnjobujpo!cfdbvtf!pg!mjnjufe!Fohmjti!
qspgjdjfodz!)MFQ*/!Up!fotvsf!dpnqmjbodf!xjui!Ujumf!WJ-!zpv!nvtu!ublf!sfbtpobcmf!tufqt!up!fotvsf!uibu!MFQ!
qfstpot!ibwf!nfbojohgvm!bddftt!up!zpvs!qsphsbnt!)81!Gfe/!Sfh/!bu!85198!up!85211*<!
RFP 2019-XXX-XXX P AGE 48
!Ujumf!JY!pg!uif!Fevdbujpo!Bnfoenfout!pg!2:83-!bt!bnfoefe-!xijdi!qspijcjut!zpv!gspn!ejtdsjnjobujoh!
cfdbvtf!pg!tfy!jo!fevdbujpo!qsphsbnt!ps!bdujwjujft!)31!V!/T/D/!2792!fu!tfr*/!
!
D/!Sfqsftfoubujpot!boe!Xbssboujft!
!
!Uif!Dpousbdups!bmtp!nblft!uif!gpmmpxjoh!sfqsftfoubujpot!boe!xbssboujft!up!Ebmmbt!
Dpvouz;!
2/!Ju!ibt!ublfo!uif!tufqt!ofdfttbsz!up!fggfduvbuf!Ujumf!WJ!sfrvjsfnfout/!
!
3/!Ejtbewboubhfe!cvtjoftt!foufsqsjtft!bsf!bggpsefe!frvbm!pqqpsuvojuz!up!tvcnju!cjet0qspqptbmt!bt!tvc.
dpousbdupst!ps!tvc.dpotvmubout!boe!xjmm!opu!cf!ejtdsjnjobufe!bhbjotu!po!uif!hspvoet!pg!sbdf-!dpmps-!tfy-!bhf-!
ejtbcjmjuz-!sfmjhjpo-!wfufsbo!tubuvt-!ps!obujpobm!psjhjo!jo!dpotjefsbujpo!pg!b!tfmfdujpo!ps!bxbse/!
!
4/!Ofjuifs!dpousbdups!ps!boz!tvcdpousbdupst!ps!tvc.sfdjqjfout!uibu!xjmm!qbsujdjqbuf!jo!bdujwjujft!up!cf!gvoefe!bt!b!
sftvmu!pg!uijt!dpousbdu0cje0tpmjdjubujpo-!bsf!mjtufe!po!uif!efcbssfe!mjtu!evf!up!wjpmbujpot!pg!Ujumf!WJ!ps!WJJ!pg!uif!
Djwjm!Sjhiut!Bdu!pg!2:75-!ops!bsf!uifsf!boz!qspqptfe!qbsujft!up!uijt!dpousbdu-!ps!boz!tvcdpousbdu!sftvmujoh!
uifsfgspn-!bxbsf!pg!boz!qfoejoh!bdujpo!xijdi!njhiu!sftvmu!jo!tvdi!efcbsnfou!ps!ejtrvbmjgjdbujpo/!!
!
!E/!Ujumf!WJ!Dpnqmbjout!
Boz!qfstpo!xip-!cbtfe!po!sbdf-!sfmjhjpo-!dpmps-!obujpobm!psjhjo-!tfy-!bhf-!ps!ejtbcjmjuz!cfmjfwft!uibu!if0tif!
ibt!cffo!fydmvefe!gspn!qbsujdjqbujpo!jo-!efojfe!cfofgjut!ps!tfswjdft!pg!boz!qsphsbn!ps!bdujwjuz!benjojtufsfe!
cz!Ebmmbt!!Dpvouz!ps!jut!tvc.sfdjqjfout-!dpotvmubout!boe!dpousbdupst!nbz!csjoh!gpsui!b!ejtdsjnjobujpo!
voefs!Ujumf!WJ/!Uif!dpnqmbjobou!nbz!gjmf!b!tjhofe-!xsjuufo!dpnqmbjou!vq!up!180 calendar days gspn!uif!ebuf!
pg!uif!bmmfhfe!bdu!pg!ejtdsjnjobujpo!ps!uif!ebuf!uif!qfstpo)t*!cfdbnf!bxbsf!pg!uif!bmmfhfe!bdu)t*!pg!
ejtdsjnjobujpo/!Dpnqmbjout!nvtu!cf!gjmfe!jo!xsjujoh-!tjhofe!cz!uif!dpnqmbjobou!boe0ps!
sfqsftfoubujwf-!ps!gjmfe!jo!qfstpo!xjui!uif!Ebmmbt!Dpvouz!Ujumf!WJ!Dppsejobups!bu!uif!gpmmpxjoh!beesftt;!
Ebmmbt!Dpvouz!Ivnbo!Sftpvsdft!
Ebmmbt!Dpvouz!Ejsfdups!pg!Ivnbo!Sftpvsdft!boe!Ujumf!WJ!Dppsejobups!
Sfobjttbodf!Upxfs-!Gmpps!34!
2312!Fmn!Tu/-!Tuf/!3411.C!
Ebmmbt-!Ufybt!86381!
)325*!764.8749!)qipof*!
)325*!764.8719!)gby*!
!B!dpqz!pg!uif!Ebmmbt!Dpvouz!Ujumf!WJ!Opo!Ejtdsjnjobujpo!Qmbo!boe!Epdvnfout-!boe!dpnqmbjou!gpsnt-!
nbz!cf!!pcubjofe!bu;!!iuuq;00xxx/ebmmbtdpvouz/psh0efqbsunfout0IS0ujumf`wj/qiq!!!ps!bu!uif!qiztjdbm!
beesftt!mjtufe!bcpwf/!!
!
!B!dpnqmbjobou!nbz!bmtp!dpoubdu!uif!Gfefsbm!Dppsejobujpo!boe!Dpnqmjbodf!Pggjdf-!Djwjm!Sjhiut!
Ejwjtjpo!bu!uif!Ujumf!WJ!Ipumjof;!999.UJUMF.17!)999.959.6417*!ps!tfoe!b!mfuufs!up;!!
!V/T/!Efqbsunfou!pg!Kvtujdf!
!Djwjm!Sjhiut!Ejwjtjpo!
!Gfefsbm!Dppsejobujpo!boe!Dpnqmjbodf!Tfdujpo-!OXC!
!:61!Qfootzmwbojb!Bwfovf-!O/X/!
RFP 2019-XXX-XXX P AGE 49
!Xbtijohupo-!E/D/!31641!
!2.999.959.6417!
!
!Npsf!jogpsnbujpo!po!Ujumf!WJ!jt!bwbjmbcmf!gspn!uif!Kvtujdf!Efqbsunfou!pomjof!bu!xxx/kvtujdf/hpw/!
!Dpousbdups!tibmm!dpnqmz!xjui!bmm!sfbtpobcmf!sfrvftut!nbef!jo!uif!dpvstf!pg!bo!jowftujhbujpo!pg!Ujumf!
WJ!boe!uiftf!bttvsbodft!cz!Ebmmbt!Dpvouz-!uif!Ufybt!Efqbsunfou!pg!Usbotqpsubujpo-!uif!VT!Efqbsunfou!pg!
Usbotqpsubujpo-!uif!VT!Efqbsunfou!pg!Kvtujdf-!ps!boz!puifs!gfefsbm!ps!tubuf!bhfodz/!Gbjmvsf!up!dpnqmz!xjui!
tvdi!sfbtpobcmf!sfrvftut!xjmm!cf!effnfe!b!csfbdi!pg!uijt!dpousbdu0cje0tpmjdjubujpo/!
!!
F/Fogpsdfnfou!
!Uif!dpousbdups!bggjsnbujwfmz!bdlopxmfehft!uibu!ju!xjmm!cf!tvckfdu!up!Ujumf!WJ-!uif!jnqmfnfoujoh!
sfhvmbujpot-!boe!boz!fogpsdfnfou!nfbtvsft!uifsfjo/!Jo!beejujpo!up!boz!fogpsdfnfou!bdujpo!cz!Ebmmbt!
Dpvouz-!uif!dpousbdups!bdlopxmfehft!uibu!uif!Vojufe!Tubuft!boe!uif!Tubuf!pg!Ufybt!ibt!b!sjhiu!up!tffl!
kvejdjbm!fogpsdfnfou!xjui!sfhbse!up!boz!nbuufs!bsjtjoh!voefs!Ujumf!WJ-!jodmvejoh!uif!bttvsbodft!ifsfjo/!
!
;!!
`````````````````````````````````````````````````````````````````!!
!
`````````````````````````````````````````````````````````````````````!!!!
!```````````````````!
Signature, Authorized Representative of Contractor!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!Date
!
!
````````````````````````````````````````````!
Title
Updated Jan. 2018
RFP 2019-XXX-XXX P AGE 50
!
!
!
!
!
RFP 2019-XXX-XXX P AGE 51
!
!
!
VOLUNTARY MORATORIUM ON CAMPAIGN CONTRIBUTIONS!
!
!
Jo!bddpsebodf!xjui!Ebmmbt!Dpvouzt!Usbotqbsfodz!Qpmjdz-!qbsujft!joufsftufe!jo!
sftqpoejoh!up!uijt!SGQ0SGQ!bsf!fodpvsbhfe!up!tjho!uijt!tubufnfou!joejdbujoh!zpvs!
xjmmjohoftt!up!ufnqpsbsjmz!sfgsbjo!gspn!nbljoh!boz!epobujpo!up!boz!Ebmmbt!Dpvouz!
fmfdufe!pggjdjbm!ps!dboejebuf!gps!pggjdf!xiptf!pggjdf!)ps!qpufoujbm!pggjdf*!ibt!boz!
jowpmwfnfou!jo!uif!tfmfdujpo!qspdftt!gps!uif!bttpdjbufe!dpousbdu!evsjoh!uif!
qfoefodz!pg!uif!SGQ0SGQ!uispvhi!uijsuz!
)41*!ebzt!bgufs!uif!
dpousbdu!jt!bxbsefe/!Xf!
ifsfcz!bhsff!bt!tubufe<!
Gjsn!Obnf;!!!
!
!
!
Tjhobuvsf!boe!Ujumf!pg!Joejwjevbm!Bvuipsj{fe!up!Cjoe!Dpnqboz;!
!
!
!
!
!
Ujumf;!!!!!!
Qsjou!Obnf;!!!!!!
!
!
!
Ebuf;!!!!
!
!
!
!
!
RFP 2019-XXX-XXX P AGE 52
Buubdinfou!B!!
TAX FORM/DEBT/RESIDENCE CERTIFICATION
(for Advertised Projects)
Ubyqbzfs!Jefoujgjdbujpo!Ovncfs!)U/J/O/*;!!!!!!!!!!!
!
Dpnqboz!Obnf!tvcnjuujoh!Cje0Qspqptbm;!!!!!!!!!!!
!
Nbjmjoh!Beesftt;!!!!!!!!!!!!!!!
!
Bsf!zpv!sfhjtufsfe!up!ep!cvtjoftt!jo!uif!Tubuf!pg!Ufybt@!!!!Zft!!!Op!!
!
Jg!zpv!bsf!bo!joejwjevbm-!mjtu!uif!obnft!boe!beesfttft!pg!boz!qbsuofstijq!pg!xijdi!zpv!bsf!b!hfofsbm!
qbsuofs!ps!boz!bttvnfe!obnf)t*!voefs!xijdi!zpv!pqfsbuf!zpvs!cvtjoftt!!!
!!!!!!!!!!!!!!!!!!!
!!!!!!!!!!!!!!!!!!!
I.!Property:!!Mjtu!bmm!ubybcmf!qspqfsuz!jo!Ebmmbt!!Dpvouz!pxofe!cz!zpv!ps!bcpwf!qbsuofstijqt!bt!
xfmm!bt!boz!e0c0b!obnft/!)Vtf!b!tfdpoe!tiffu!pg!qbqfs!jg!ofdfttbsz/*!
!
Ebmmbt!Dpvouz!Uby!Bddu/!Op/!+!Qspqfsuz!beesftt!ps!mpdbujpo++!
!!
!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!
!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!
!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!
!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!
!+ This is the property account identification number assigned by the Dallas County Appraisal
District.
++!For real property, specify the property address or legal description. For business personal
property, specify the address where the property is located. For example, office equipment will
normally be at your office, but inventory may be stored at a warehouse or other location.
II.!!!Dallas County Debt - Ep!zpv!pxf!boz!efcut!up!Ebmmbt!Dpvouz!)ubyft!po!qspqfsujft!mjtufe!jo!J!
bcpwf-!ujdlfut-!gjoft-!upmmt-!dpvsu!kvehnfout-!fud/*@!
!!
!!Zft!!!Op!!!Jg!zft-!buubdi!b!tfqbsbuf!qbhf!fyqmbjojoh!uif!efcu/!
!
III.!Residence Certification - Qvstvbou!up!Ufybt!Hpwfsonfou!Dpef!¨3363/112!et seq.-!bt!
bnfoefe-!Ebmmbt!Dpvouz!sfrvftut!Sftjefodf!Dfsujgjdbujpo/!!¨3363/112!et seq.!pg!uif!
Hpwfsonfou!Dpef!qspwjeft!tpnf!sftusjdujpot!po!uif!bxbsejoh!pg!hpwfsonfoubm!dpousbdut<!
qfsujofou!qspwjtjpot!pg!¨3363/112!bsf!tubufe!cfmpx;!
!
!)4*!#Oposftjefou!cjeefs#!sfgfst!up!b!qfstpo!xip!jt!opu!b!sftjefou/!
!
)5*!#Sftjefou!cjeefs#!sfgfst!up!b!qfstpo!xiptf!qsjodjqbm!qmbdf!pg!cvtjoftt!jt!jo!uijt!
tubuf-!jodmvejoh!b!dpousbdups!!xiptf!vmujnbuf!qbsfou!dpnqboz!ps!nbkpsjuz!pxofs!
ibt!jut!qsjodjqbm!qmbdf!pg!cvtjoftt!jo!uijt!tubuf/!
!
!!J!dfsujgz!uibu!!!!!!jt!b!Sftjefou!Cjeefs!pg!Ufybt!bt!efgjofe!jo!
Hpwfsonfou!!
!!!!!\\Dpnqboz!Obnf^!!!
!!Dpef!¨3363/112/!
!
RFP 2019-XXX-XXX P AGE 53
!J!dfsujgz!uibu!!!!!!jt!b!Oposftjefou!Cjeefs!bt!efgjofe!jo!
Hpwfsonfou!Dpef!!!!\\Dpnqboz!Obnf^!
¨3363/112!boe!pvs!qsjodjqbm!qmbdf!pg!cvtjoftt!jt!/
!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!\\Djuz!boe!Tubuf^!
RFP 2019-XXX-XXX P AGE 54
Buubdinfou!h/!
Qbhf!2!pg!3
FINANCIAL STATEMENT
Dpoejujpo!pg!wfoeps!bu!dmptf!pg!cvtjoftt!Npoui-!``````````````````````-!312:!
!
ASSETS
!
2/!Dbti!po!iboe!%!!!!
!
!Jo!Cbol!%!!!!
!
!Fmtfxifsf!%!!!!%!!!
!
3/!Bddpvout!sfdfjwbcmf!gspn!dpnqmfufe!dpousbdut!
!)Fydmvtjwf!pg!dmbjnt!opu!bqqspwfe!gps!qbznfou*!!!!!!!
!
4/!Bddpvout!sfdfjwbcmf!gspn!puifs!tpvsdft!uibo!bcpwf!!!!!
!!
!
5/!Bnpvout!fbsofe!po!vodpnqmfufe!dpousbdut!
!)Opu!jodmvefe!jo!Jufn!4*!)Dpousbdu!qsjdf!po!dpnqmfufe!
!qpsujpo!pg!vodpnqmfufe!dpousbdut!mftt!upubm!dptu!pg!
!dpnqmfufe!qpsujpo/*!!!!!!!!
!
6/!Efqptjut!gps!cjet!ps!puifs!hvbsboufft!!!!!!!!
!
7/!Opuft!sfdfjwbcmf!Qbtu!evf!%!!!!
!!Evf!:1!ebzt!%!!!!
!!Evf!Mbufs!%!!!!
!
8/!Joufsftu!fbsofe!!!!!!!!
!
9/!Sfbm!Ftubuf!
!!!!!!!!!!!!!!Cvtjoftt!Qspqfsuz-!Qsftfou!wbmvf!%!!!!
!!!!!!!!!!!!!!Puifs!qspqfsuz!%!!!!!!!
!
:/!Tupdlt!boe!Cpoet!%!!!!
!!!!!!!!!!!!!!!Mjtufe!po!fydibohf!%!!!!!
!!!!!!!!!!!!!!!Vomjtufe!%!!!!!!!
!
21/!Frvjqnfou-!nbdijofsz-!gjyuvsft!%!!!!
!!!!!!!!!!!!!!!Mftt!Efqsfdjbujpo!%!!!!!!!
!
22/!Puifs!Bttfut!!!!!!!!
!
!!!UPUBM!BTTFUT!%!!!
RFP 2019-XXX-XXX P AGE 55
Buubdinfou!h/!
Qbhf!3!pg!3
!
LIABILITIES AND NET WORTH
!
2/!Opuft!Qbzbcmf!!!Up!cbolt!sfhvmbs!%!!!!
!
!!!!!!!!!!!!!!!!!!!!!!!!)Gps!dfsujgjfe!difdl*!!!!!
!
!!!!!!!!!!!!!!!!!!!!!!!!Frvjq/!Pcmjhbujpot!!!!!
!
!!!!!!!!!!!!!!!!!!!!!!!!Puifst!!!!!%!!!
!
3/!Bddpvout!Qbzbcmf!Dvssfou!%!!!!
!
!!!!!!!!!!!!!!!!!!!!!!!Qbtu!Evf!!!!!!!!
!
4/!Sfbm!Ftubuf!Npsuhbhft!!!!!!!!
!
5/!Puifs!Mjbcjmjujft!!!!!!!!
!
6/!Sftfswft!!!!!!!!
!
7/!Dbqjubm!Tupdl!Qbje!vq!Dpnnpo!!!!!!!!
!
!!!!!!!!!!!!!!!!!!!!!!!Qsfgfssfe!!!!!!!!
!
8/!Tvsqmvt!!!!!!!!
!
!!UPUBM!MJBCJMJUJFT!!!%!!!
!
!
!
Jo!beejujpo-!qmfbtf!jodmvef!boe!boovbm!sfqpsut!dpwfsjoh!uif!uxp!)3*!nptu!sfdfou!gjtdbm!zfbst-!ps!
boz!puifs!epdvnfout!uibu!xjmm!bmmpx!Ebmmbt!!Dpvouz!up!bttftt!uif!gjobodjbm!wjbcjmjuz!pg!uif!
wfoeps/!
!
!
!
!
!
!
!
!
!
!
!
!
!
!
!
!
!
RFP 2019-XXX-XXX P AGE 56
!
!
Buubdinfou!i/!
REFERENCES
Wfoeps!tipvme!qspwjef!bu!mfbtu!uisff!)4*!sfgfsfodft!gps!fbdi!Ubtl/!Qmfbtf!sfgfs!up!qbhf!26!
pg!uijt!SGQ!gps!beejujpobm!jotusvdujpot/!
!
Sfgfsfodf!$2!
!
Pshboj{bujpo!Obnf;!!!!!!!!!!!!!!!!!!!!!!
!
Dpoubdu!Obnf0!!!!!!!!!!!!!!!!!!!!!!!!
!
Ufmfqipof!Op/;!!!!!!!Fnbjm!Beesftt;!!!!!!
!
Beesftt;!!!!!!!!!!!!!!!!!!!!!!!!!
!
!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!
!!
!
Tfswjdft!qspwjefe;!!!!!!!!!!!!!!!!!!!!!!!!
!
!!!!!!!!!!!!!!
!
!!!!!!!!!!!!!!
!
!!!!!!!!!!!!!!
!
!!!!!!!!!!!!!!
!
!!!!!!!!!!!!!!
!
!!!!!!!!!!!!!!
!
Sfgfsfodf!$3!
Pshboj{bujpo!Obnf;!!!!!!!!!!!!!!!!!!!!!!
!
Dpoubdu!Obnf0!!!!!!!!!!!!!!!!!!!!!!!!
!
Ufmfqipof!Op/;!!!!!!!Fnbjm!Beesftt;!!!!!!
!
Beesftt;!!!!!!!!!!!!!!!!!!!!!!!!!
!
!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!
!!
!
Tfswjdft!qspwjefe;!!!!!!!!!!!!!!!!!!!!!!!!
!
!!!!!!!!!!!!!!
!
!!!!!!!!!!!!!!
!
!!!!!!!!!!!!!!
!
!!!!!!!!!!!!!!
!
RFP 2019-XXX-XXX P AGE 57
!!!!!!!!!!!!!!
!
!!!!!!!!!!!!!!
RFP 2019-XXX-XXX P AGE 58
Sfgfsfodf!$4!
Pshboj{bujpo!Obnf;
!
Dpoubdu!Obnf0!!!!!!!!!!!!!!!!!!!!!!!!
!
Ufmfqipof!Op/;!!!!!!!Fnbjm!Beesftt;!!!!!!
!
Beesftt;!!!!!!!!!!!!!!!!!!!!!!!!!
!
!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!
!!
!
Tfswjdft!qspwjefe;!!!!!!!!!!!!!!!!!!!!!!!!
!
!!!!!!!!!!!!!!
!
!!!!!!!!!!!!!!
!
!!!!!!!!!!!!!!
!
!!!!!!!!!!!!!!
!
!!!!!!!!!!!!!!
!
!!!!!!!!!!!!!!
!
Sfgfsfodf!$5!
Pshboj{bujpo!Obnf;!!!!!!!!!!!!!!!!!!!!!!
!
Dpoubdu!Obnf0!!!!!!!!!!!!!!!!!!!!!!!!
!
Ufmfqipof!Op/;!!!!!!!Fnbjm!Beesftt;!!!!!!
!
Beesftt;!!!!!!!!!!!!!!!!!!!!!!!!!
!
!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!
!!
!
Tfswjdft!qspwjefe;!!!!!!!!!!!!!!!!!!!!!!!!
!
!!!!!!!!!!!!!!
!
!!!!!!!!!!!!!!
!
!!!!!!!!!!!!!!
!
!!!!!!!!!!!!!!
!
!!!!!!!!!!!!!!
!
!!!!!!!!!!!!!!
RFP 2019-XXX-XXX P AGE 59
RFP 2019-XXX-XXX P AGE 60
2020 Census Participation for Dallas County
RVFTUJPOOBJSF!
Uif!rvftujpoobjsf!sfrvftut!jogpsnbujpo!bcpvu!uif!wfoeps!xijdi!xjmm!cf!vujmj{fe!jo!uif!fwbmvbujpo!qspdftt/!!Bmm!
wfoepst!nvtu!dpnqmfuf!uif!rvftujpoobjsf!boe!botxfs!bmm!rvftujpot/!!Botxfst!tipvme!cf!bt!uipspvhi!boe!efgjojujwf!
bt!qpttjcmf!boe!jodmvef!bmm!qfsujofou!ebub/!!Uif!dpnqmfufe!rvftujpoobjsf!tipvme!cf!jodmvefe!xjui!uif!sftqpotf!boe!
nvtu!cf!qspwjefe!fmfduspojdbmmz!jo!Njdsptpgu!Fydfm!gpsnbu!po!DE.SPN/!!Gbjmvsf!up!ep!tp!nbz!sftvmu!jo!
ejtrvbmjgjdbujpo/!!Sftqpoe!up!fbdi!pg!uif!gpmmpxjoh!xjui!#zft#0#op#!sftqpotft/!!Tvqqmfnfoubm!nbufsjbmt-!beejujpobm!
qbhft-!ps!sfrvftufe!mjtut!qspwjejoh!beejujpobm!jogpsnbujpo!nbz!cf!buubdife!up!gvsuifs!dmbsjgz!botxfst/!!Bmm!
sfrvjsfe!nbz!sftvmu!jo!ejtrvbmjgjdbujpo!pg!wfoeps(t!sftqpotf!gspn!dpotjefsbujpo!ps!ufsnjobujpo!pg!uif!sftvmujoh!
dpousbdu/!!)MJUJHBUJPO0DPNQMBJOUT!EJTDMPTVSF!.!Jg!#Zft-#!qspwjef!uif!obnf!pg!uif!qfstpo)t*-!uif!obuvsf-!
boe!uif!tubuvt!boe0ps!pvudpnf!pg!uif!jogpsnbujpo-!joejdunfou-!dpowjdujpo-!ufsnjobujpo-!dmbjn!ps!mjujhbujpo!po!b!
tfqbsbuf!qbhf!buubdife!up!wfoeps(t!sftqpotf/*!!!!!!!!!!!!!!!!!!
GENERAL QUESTIONS Yes No Response/Comments
2!Qsftfou!Dpnqboz!Obnf!!!!!!!
!
3!Mpdbujpo!pg!dpnqboz!ifbervbsufst!!!!!!!
!
4!Qsjnbsz!Ebmmbt!beesftt!!!!!!!!
!
5!Pxofs)t*!!!!!!!
!
6!Gpsn!pg!Cvtjoftt!!!!!!!
!
Dpsqpsbujpo!!!!!!!
!
Qbsuofstijq!!!!!!!
!
Tpmf!Qspqsjfubsz!!!!!!!
!
7!Qsjodjqbm!pggjdf!mpdbujpo!!!!!!!
!
8!Up!cf!dpnqmfufe!cz!Dpsqpsbujpot!!!!!!!
!
Ebuf!Jodpsqpsbufe!!!!!!!
!
Voefs!uif!mbxt!pg!xibu!tubuf!!!!!!!
!
Qspwjef!b!DPNQMFUF!mjtu!pg!pggjdfst!!!!!!!
!
Fyfdvujwf!Pggjdfs!!!!!!!
!
9!Up!cf!dpnqmfufe!cz!Qbsuofstijqt!!!!!!!
!
Ebuf!gpsnfe!!!!!!!
!
Jt!Qbsuofstijq!hfofsbm-!Mjnjufe-!ps!!!!!!!
bttpdjbufe@!
!
Qspwjef!b!DPNQMFUF!mjtu!pg!!!!!!!
nfncfst/!
!
Qspwjef!b!DPNQMFUF!mjtu!pg!bmm!mpdbm!!!!!!!
csbodi!pggjdft/!
!
RFP 2019-XXX-XXX P AGE 61
!
!GENERAL QUESTIONS Yes No Response/Comments
:!Up!cf!dpnqmfufe!cz!bmm!wfoepst/!!!!!!!
Njopsjuz0Xpnfo!Cvtjoftt!Foufsqsjtf!
)N0XCF*!ps!Ijtupsjdbmmz!Voefsvujmj{fe!
Cvtjoftt!)IVC*!
!
Epft!sftqpoejoh!wfoeps!rvbmjgz!bt!!!!!!!
N0XCF@!
!
Epft!sftqpoejoh!wfoeps!rvbmjgz!bt!!!!!!!
IVC@!
!
Wfoeps!nvtu!qspwjef!cbdlvq!!!!!!!
dfsujgjdujpot!pg!N0XCF!ps!IVC!
wfsjgjdbujpo/!
!
Epft!wfoeps!joufoe!up!vujmj{f!tvc.!!!!!!
dpousbdups@!
!
Jg!tp-!epft!tvc!.dpousbdups!rvbmjgz!bt!!!!!!!
N0XCF@!
!
Jg!tp-!epft!tvc!.dpousbdups!rvbmjgz!bt!!!!!!!
IVC@!
!
Jg!ofjuifs!uif!qsjnf!op!tvc.dpousbdups!!!!!!!
rvbmjgz!bt!b!N0XCF!ps!IVC-!mjtu!uif!
qfsdfoubhf!pg!uif!dpnqboz!pxofstijq!
jo!qsjnf!ps!tvc.dpousbdups!cz!fjuifs!
njopsjujft!boe0ps!xpnfo/!
!
Jg!ofjuifs!pg!uif!qsjnf!ops!tvc.!!!!!!
dpousbdups!rvbmjgz!bt!b!N0XCF!ps!
IVC-!mjtu!uif!qfsdfoubhf!pg!fnqmpzfft!
uibu!bsf!fjuifs!njopsjujft!boe0ps!
xpnfo/!
!
21!Tvcnjuufe!cz!)obnf!pg!qfstpo!!!!!!!
tvcnjuujoh!rvftujpoobjsf*!
!
22!Jt!zpvs!dpnqboz!qsftfoumz!jo!!!!!!!
dpnqmjbodf!xjui!bmm!Djuz-!Tubuf!boe!
Gfefsbm!sfrvjsfnfout!xjui!kvsjtejdujpo!
pwfs!zpvs!cvtjoftt@!
!
23!Jg!zpvs!botxfs!jt!#OP#-!xibu!jt!uif!!!!!!!
tqfdjgjd!bsfb!pg!opo.dpnqmjbodf!boe!
xibu!ep!zpv!boujdjqbuf!bt!uif!
pvudpnf@!!
!
24!Ipx!nboz!zfbst!ibt!zpvs!dpnqboz!!!!!!!
cffo!jo!fyjtufodf!jo!jut!dvssfou!
cvtjoftt!gpsn!boe!pqfsbujoh!voefs!
uif!tbnf!obnf@!!Jodmvef!xsjuufo!
fwjefodf/!
RFP 2019-XXX-XXX P AGE 62
!
25!Ibt!dpnqboz!dpoevdufe!cvtjoftt!!!!!!!
xjui!Ebmmbt!!Dpvouz!jo!uif!mbtu!uxfouz.
gpvs!)35*!npouit@!Jg!zft-!qspwjef!
efubjmt/!
!
!
!GENERAL QUESTIONS Yes No Response/Comments
26!Epft!zpvs!dpnqboz!voefstuboe!uibu!!!!!!!
evf!up!qspdfttjoh!qspdfevsft!gps!
Ebmmbt!!Dpvouz-!uifsf!nbz!cf!vq!up!b!
gpsuz.gjwf!)56*!ebz!efmbz!gspn!uif!ebuf!
uif!jt!sfdfjwfe!cz!uif!vtjoh!
efqbsunfou!boe!uif!Ebmmbt!!Dpvouz(t!
Bvejups(t!Pggjdf!cfgpsf!qbznfou!jt!
bwbjmbcmf!boe!uibu!op!dpotjefsbujpo!gps!
tqfdjbm!iboemjoh!xjmm!cf!nbef@!
!
27!Qspwjef!uif!obnf!pg!uif!!!!!!!
sfqsftfoubujwf!up!cf!bttjhofe!up!
iboemjoh!bmm!Ebmmbt!!Dpvouz!offet-!
gbdjmjubujoh!dpnnvojdbujpo!boe!
fotvsjoh!rvbmjuz!pg!tfswjdft/!
!
!!Ufmfqipof!Ovncfs!)nvtu!cf!b!mpdbm!ps!!!!!!!
upmm!gsff*!
!
!!Bgufs!ipvst!dpoubdu!jogpsnbujpo!!!!!!!
!
!!Gby!ovncfs!)nvtu!cf!mpdbm!ps!upmm!gsff*!!!!!!!
!
!!Fnbjm!beesftt!!!!!!!
!
28!Wfoeps!nbz!tvcdpousbdu!qbsut!pg!uif!!!!!!!
tfswjdft!bxbsefe!po!uijt!dpousbdu!up!
bopuifs!gjsn!cvu!nvtu!gjstu!bdrvjsf!
Ebmmbt!!Dpvouz!bqqspwbm!qsjps!up!
tvcdpousbdujoh/!Bxbsefe!wfoeps!xjmm!
cf!sfqtpojtcmf!gps!nbjoubjojoh!bmm!
jotvsbodf!sfrvjsfnfout!gps!boz0bmm!
tvcdpousbdupst/!Jefoujgz!jg!wfoeps!
qmbot!up!tvcdpousbdu!boz!qpsujpo!pg!
uijt!tpmjdjubujpo-!xibu!qbsut!xjmm!cf!
tvodpousbdufe-!boe!uif!tvodpousbdups!
fyqfdufe!up!qspwjef!uif!tfswjdft/!Jg!
zft-!uif!wfoeps!tibmm!cf!sfrvjsfe!up!
pcubjo!b!qbznfou!cpoe/!Uif!Dpvouz!
xjmm!qspwjef!uif!cpoe!epdvnfout!up!cf!
fyfdvufe/!!
!
29!Jg!zpvs!dpnqboz!epft!opu!ibwf!bo!!!!!!!
pggjdf!jo!Ebmmbt!-!qmfbtf!fyqmbjo!ipx!
zpvs!dpnqboz!xjmm!qspwjef!tfswjdft!
tipvme!Ebmmbt!!Dpvouz!efdjef!up!bxbse!
up!zpvs!dpnqboz@!
!
RFP 2019-XXX-XXX P AGE 63
LITIGATION AND/OR COMPLAINTS
DISCLOSURE
2:!Ibt!wfoeps!ps!boz!tfojps!mfwfm!!!!!!!
fyfdvujwf!fwfs!cffo!joejdufe!ps!
dpowjdufe!pg!b!gfmpoz!ps!njtefnfbops!
hsfbufs!uibo!b!Dmbtt!D!jo!uif!mbtu!gjwf!
)6*!zfbst@!!Jt!uif!wfoeps(t!dpnqboz!ps!
boz!pg!jut!pggjdfst-!ejsfdups-!qbsuofst!ps!
qsjodjqbmt!opx!voefs!joejdunfou-!dpvsu!
psefs!ps!jowftujhbujpo@!
!
!
!
!LITIGATION AND/OR COMPLAINTS Yes!No!Response/Comments!
DISCLOSURE
31!Ibt!wfoeps!ps!!boz!tfojps!mfwfm!!!!!!!
fyfdvujwf!up!cf!bttjhofe!up!uijt!
qspkfdu!!cffo!ufsnjobufe!)gps!dbvtf!ps!
puifsxjtf*!gspn!boz!xpsl!cfjoh!
qfsgpsnfe!gps!uif!Ebmmbt!!Ifbmui!
Tztufn!ps!boz!puifs!gfefsbm-!tubuf!ps!
mpdbm!hpwfsonfou-!ps!qsjwbuf!foujuz@!
!
32!Ibt!wfoeps!ps!boz!tfojps!mfwfm!!!!!!!
fyfdvujwf!up!cf!bttjhofe!up!uijt!
qspkfdu!cffo!jowpmwfe!jo!boz!dmbjn!ps!
mjujhbujpo!xjui!uif!Ebmmbt!!Ifbmui!
Tztufn!ps!boz!puifs!gfefsbm-!tubuf!ps!
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MEMORANDUM
To: Mayor and City Council
From: Jennifer Miller, Director of Finance
Date: October 8, 2019
Reference: Consider approval of awarding RFP #170 for Risk Assessment to McHard
Accounting Consulting LLC; in an amount not to exceed $160,000.00; to be
provided by the General Fund Undesignated Fund Balance.
2030: Sustainable City Government
Introduction:
This agenda item is being presented to consider approval of awarding RFP #170 to McHard
Accounting Consulting LLC for an Enterprise risk assessment in an amount not to exceed
$160,000.00.
Analysis:
As part of the corrective actions associated with the fraud that was perpetrated on the City, a
request for proposal (RFP) to perform a risk assessment was undertaken. The City
received three responses. The City evaluated the responses based on the following categories:
Qualifications/Experience and Pricing. References have been contacted regarding the proposed
vendor.
Based on the analysis described in the previous paragraph, one vendor clearly stood out as
the preferred vendor with which the City would want to partner. The proposal from McHard
Accounting Consulting is the most responsive to the type of service the City is seeking. It
provides the best value for the services and the principals of this firm are instructors for the
Certified Fraud Examiner credentialing organization. (Association of Certified Fraud
Examiners ACFE)
The requested $160,000.00 will provide for the Enterprise assessment, travel, planning and
designing/redesigning an implementation ready Hotline, reporting the results to Council and
one additional statistical analysis, potentially outsourcing of vendor payment services.
A sample of the type of report produced by the firm can be viewed here.
Legal Review:
Agenda item was reviewed by legal as part of the agenda packet.
Fiscal Impact:
Funds will need to be provided by the General Fund Undesignated Fund Balance for this
project.
Recommendation:
The Finance Department recommends approval of awarding this RFP to McHard
Accounting Consulting.
CLA2012Industry focused wealth advisory, outsourcing, audit, tax, and consulting servicesCollect, analyze and interpret data and as needed communicate our findings in the boardroom,
courtroomor other venuesData analytics to identify fraud red flags and anomalies coupled with interrogation softwarePhase I - Planning, Phase II - Systems Evaluation and Risk Assessment,
Phase III - Testing and Analysis, Phase IV - Reporting and FollowupIDEA software and Benford's LawSawyer County - 2019 (Wisconsin)City of Belle Isle, Florida - 2018West Contra Costa
Unified School District 2016 (California)Data Analytics graphs included
Experis FinanceInternal Audit Services/Risk Advisory ServicesMulti phase approach designed in performing the Fraud Risk Assessment.Will utilize/leverage Experis Finance's knowledge base
and templatesfor Fraud Risk Assessments.Dairyland PowerElbit SystemsEncore Wire CorporationNeos Therapeutics * Advised to contact Experis rather than client due to confidentiality Not
Included in Proposal
McHard Accounting Consulting LLC2009Foresic Accounting Firm - Provide Forensic and Investigative AccountingGoes beyond review of internal controls. Interview employees, look at policies
and procedures, examine the organization from the inside-out. Investigate the organizations culture of ethics and integrity, starting with tone at the top. Review human resource policies
which mayhave the unintended consequences of encouraging fraud, to physical security putting employees and assets at risk.Goal is to build a safety net around employees that will catch
inadvertant mistakes that could lead to fraud, as well as identifying fraudsshortly after their start, when the losses are still small.Perform statistical analysis using Benford's LawCity
of Santa Fe, New Mexico - 2017Northern New Mexico College - 2016Jemez Mountain Electrical Cooperative - 2016City of Grants, New Mexico - 2016Tribal Nation Entities - November 2015
to July 2019Army Distaff Foundation Inc. - 2014 - Non ProfitIncluded in Proposal
Risk AssessmentRFP # 170Proposal AnalysisSeptember 2019FirmYear BeganType of BusinessMethodologyReferencesExamples of Reports
$41,180
$105,255
CLAJenny Dominguez, CPA/CFF, CFE - Signing DirectorEmilie Deveraux, CFE - Engagement LeadMichael Schulstad, CPA/CFF/CGMA, FBI (ret) - DirectorAna Rodriquez, CPA, CFE - ManagerAbdon Padilla,
CPA/CFE - DirectorFola Abiola-Banjac, Esq. - ManagerKyle Schafer, CPA, CFE - SeniorAyla Grady, CPA, CFE - SeniorLimited EngagementMultiple Departments
$21,950$36,900
Experis FinanceJeffrey Butler - Risk Advisory Services Practice Director - MBABob Mellgren - Senior Engagement Manager - PMP - Six Sigma Green BeltDeron Rossit - Senior Fraud Auditor
- CFSNikki Steitle - Business Development ManagerLimited Engagement Finance and City Managers Office Identify Fraud Risk Factors, Identify Potential Fraud Schemes Assess likelihood
and Probability of Fraud Schemes Submit ReportWider Assessment Expanded to include 3 additional departments Identify Fraud Risk Factors, Identify Potential Fraud Schemes Assess
likelihood and Probability of Fraud Schemes Submit Report
$49,500$87,525
McHard Accounting Consulting LLCJanet McHard - Founding Partner - CFE - CPA - MAFF- CFF - Faculty member of the ACFE - PIBeth Mohr - Managing Partner - CFE - CAMS, CCCI - PI - Retired
San Diego Police Officer - Past President of ICMAAnne Layne - Partner - CPA - CFF - CFE - CAMSAdministration Engagement Finance and City Managers Office 3 days onsite fieldwork Written
fraud risk assessment report Verbal report of any urgent fraud risksAdministration Plus Expanded to include 3 additional departments Includes statistical analysis 5 days onsite
fieldwork Written fraud risk assessment report Verbal report of any urgent fraud risks Report of payroll and vendor investigation
Risk AssessmentRFP # 170Proposal AnalysisSeptember 2019FirmPersonnelProposals
$142,345
CLACity wide AssessmentHourly rates $395 to $133Work with City to determine timelines that are mutually acceptablePrimarily data driven review - Fees do include travel but would primarily
use Staff employees out of Dallas office to do fieldwork. Forensic group is based in California and New Mexico. Fee structure was an estimate - If hours exceeded, costs could rise.
If fraud is discovered - hourly rate would apply\\
$53,800
Experis FinanceComprehensive City-wide Assessment Identify Fraud Risk Factors, Identify Potential Fraud Schemes Assess likelihood and Probability of Fraud Schemes Submit ReportMap
Existing Controls & Assessment Report - $22,350Did not specifyNon responsive to RFP - Internal Audit - Will provide no additional benefit to the City.
$125,550$160,000
McHard Accounting Consulting LLCEnterprise City wide which would include a reassessment one year later Includes statistical analysis 10 days onsite fieldwork and up to 10 departments
Includes analysis of Fraud Hotline Written fraud risk assessment report Verbal report of any urgent fraud risks Report of payroll and vendor investigationTravel CostsFees for Background
Public SearchesAdditional City Departments - $19,800 per departmentPlan and design/redesign an implementation ready Hotline - $5,950Additional reports for confidential Human Resource
matters - $5,500 per reportAdditional statistical or other specifically requested analysis - $4,500 Presentation to Mayor & Council (open or closed session) - $6,500Cancel fieldwork
within 2 weeks of scheduled time - $2,500Fraud discovered - Investigation - $295 to $350 per hourWork with City to determine timelines that are mutually acceptableEnterprise (125,550)
+ Travel (17,550) + Hotline (5,950) + Presentation to Council (6,500)+Additional Statistical Analysis - Vendor Payment Services (4,500)Base review + Travel $137,550
Risk AssessmentRFP # 170Proposal AnalysisSeptember 2019FirmAdditional CostsTimelineRecommendation
CLA503080
Experis Finance000
McHard Accounting Consulting LLC6040100Recommended Vendor - Also provides additional services and assistance should a fraud be discovered.The principals in this firm are the instructors
for the processess and procedures that will be employed.Best Value - Low Bid and provides additional servicesAssociation of Certified Fraud ExaminersCertified Public AccountantCertified
Fraud ExaminerPrivate InvestigatorCertified Anti-Money Laundering SpecialistCertified Cyber Crimes InvestigatorMaster Analyst in Financial ForensicsCertified in Financial ForensicsCertified
Financial SpecialistProject Management ProfessionalCharter Global Management Accountant
Risk AssessmentRFP # 170Proposal AnalysisSeptember 2019FirmQualifications (60%)Pricing (40%)Total ScoreACFECPACFEPICAMSCCCIMAFFCFFCFSPMPCGMA
-
.
money Interview
-
listed
each engagement
.
Comprehensive fraud
with
Employees assigned to
ies and deliverables.
presented
forensic data activities. Days of fieldwork.
certifications and experience. They are
table
and
. Options and hourly rates
Assigned team members have an impressive based on scope of work and deliverables, the
6 6
MCHARD Forensic accounting firm. investigation focus.engagement have local government experience as well as law enforcement experience.Provided links to fraud assessment reports provided
to other cities/entities by this firm/proposed team members Certified Fraud Examiner, CPA, Certified Cyber Crimes Investigator, PI, Certified Antilaundering specialist. Instructors
for ACFE and Published articles on various fraud topicsProvided risk assessment methodology and approach as well as activitbased Estimated timelines identified. Fixed fee listed Thorough
response to the RFP 60resume also teachers for the ACFE. 3price appears reasonable and is lower than the other qualified response.9
does
Fraud risk
However, does not
i.e: ACFE
this organization/team
rs of the proposed team have
k requested in the RFP. Therefore,
price does not appear to be for scope
Appears
EXPERIS Internal audit focused assessment is more comprehensiveNo apparent involvement in relevant organizations No membethe CFE or CPA designationDid not provide methodology and approach
in the RFP responseLowest cost proposal.appear the cost is based on the service requested in the RFP The response to the RFP is lacking and not comprehensive 0 not hold the qualifications
the City is seeking for this project0 of worunknown what the true cost would be for the scope of work requested.0
. Staff throughout
ata focused
d
ts higher than other
approach taken implies they
CLA Accounting/Auditing firmNo References or Clients Served in TX.Did not provide any examples of deliverables provided to previous clients CPA, CFE and otherUS.Provided approach and
methodology. Appears to be a approach with interviewing if determined necessaryProvided cost based on a certain number of hours. If project takes more time, a change order would be
requested. Cosqualified responder. Fees really do not have a developed scope of work 503080
-
Total
Staff Costs
40
-
Sec 1 BackgroundSec 2 Qualifications & ExperienceSec 3 QualificationsSec 4 EngagementSec 5 Comments Score:Qualifications60Cost
s
and author
s
.
based.
-
listed
each engagement
Presenter
Comprehensive fraud
with
presented
based methodology. People focused. based with interview results and forensic
table
--
. Options and hourly rates
MCHARD Forensic accounting firm. investigation focus.References in NM, AZ, and DC. Small firm. InterviewCulture, tone at the top.Staff located in NM and CA. Comprehensive fraud backgrounds.
ACFE faculty.for ACFE.Interviewdata activities. Days of fieldwork. Estimatedtimelines identified. Fixed fee listed Focused on fraud issues. Interview 603292
. Staff in
ntioned
me
analysis. Texas and other
for staff in proposal.
Staff listed have accting focus. ACFE
EXPERIS RAS, Tax, Fin/AcctingAudits and data references listed.CPA, CFE and otherTX.not listedNot discussed at length. Hourly engagement table.Hourly Fee Approach. Lowest cost proposal.
Less information presented. 483684
.
. Staff throughout
Approach
Hourly fee pricing.
CLA Accounting/Auditing focusedNo References or Clients Served in TX.CPA, CFE and otherUS.Well discussed and defined. Forensic Accting, Data Analysis. ACFE processes mentioned. Data
Analytics.Hourly Fee Data analysis approach throughout process. 483280
-
Total
Staff Costs
40
-
Sec 1 BackgroundSec 2 Qualifications & ExperienceSec 3 QualificationsSec 4 EngagementSec 5 Comments Score:Qualifications60Cost
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