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OR - Smart City Board AN ORDINANCE OF THE CITY OF COPPELL, TEXAS ORDINANCE NO. ________ AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING THE CODE OF ORDINANCES BY AMENDING CHAPTER 2, BOARDS AND COMMISSIONS, BY ADDING ARTICLE 2-7. SMART CITY BOARD TO PROVIDE WITH THE BYLAWS OF SMART CITY BOARD; PROVIDING A SAVING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Coppell developed Smart City Board; and WHEREAS, the City desires to establish and regulate the Smart City Board by adopting its Bylaws; and BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1. That the City of Coppell, Texas, be and is hereby amending the Code of Ordinances by adding Article 2-7 “Smart City Board” to Chapter 2, “Boards and Commissions” which shall hereinafter read as follows: “Chapter 2 – BOARDS AND COMMISSIONS ARTICLE 2-1. . . . . . . . . . . ARTICLE 2-7. SMART CITY BOARD Sec. 2-7-1.Creation There is hereby created an established for the city a Smart City Board composed of seven (7) regular members and two(2)alternate members appointed by the city council for two-year term and serve at the pleasure of the City Council. Sec. 2-7-2. Members A. Each member shall be qualified voter in the city and shall have been a resident of the city for at leasttwelve(12)months preceding the date of 1 TM 109407 appointment. The board members of the initial appointment shall appoint three (3) members for one-year term and four (4) members for a two term; and, thereafter each such member shall be appointed for a two-year term. B. All vacancies on the board shall be filed by a majority vote of the city council for the remainder of the unexpired term within 30 days after the vacancy occurs. C. The members of the board shall serve without pay but shall be entitled to reimbursement for necessary expenses incurred in the performance of their duties when approved by the city council. D. The members of the board shall have advisory powers only and shall not be deemed to be public officials or agents of the city. Sec. 2-7-3. Officers A. Theboard shall annually elect from their membership a chairman, vice-chairman and a secretary for one-year terms of office, or until their successors are elected. B. In the event of a vacancy in the office of chairman, the vice-chairman shall assume the duties of the chairman until the next regular meeting of the board, at which time the board shall elect a new chairman. C. In the event of a vacancy in the office of vice-chairman or secretary, the chairman may appoint a board member to temporarily assume the duties of that office until the next regular meeting, at which time an election will be held to fill any such vacancy. Sec. 2-7-4. Meetings A. Theboard shall meet in regular sessions at the times established by the bylaws adopted by theboard and approved by the City Council. Theboard shall hold such special meetings as shall be called by the chairman, or upon written request of at least two members of the board or at the request of the City Council. B. Four (4) voting members of the board shall constitute a quorum for the purpose of transaction of business, and no action of the board shall be valid or binding unless adopted by an affirmative vote of four or more members of the board unless authorized by the laws of the state of Texas. C. All meetings require a quorum of four (4)voting members. A voting member is defined as a regular member who has been appointed by council or by an alternate member who is standing in to constitute a TM 109407 quorum. Staff and Council liaison(s) shall not be voting members of theboardand shall not count towards a quorum. D. If a board member is absent for three consecutive regularly scheduled meetings, or if a board member is absent for 25 percent of the regularly scheduled meetings within a 12-month period, the position shall be declared vacant and the vacancy shall be filled for the remainder of the unexpired term by the city council within 30 days after the vacancy occurs. E. All meetings of the Board shall be open to the public unless otherwise permitted by law and shall be subject to the Open Meetings Act. Sec. 2-7-5. Powers and duties The Board shall have the following powers and perform the following duties: A. Abide by applicable ordinances of the City of Coppell and follow the rules and regulations prescribed by the City Council for the conduct of its business. B. Adopt bylaws governing Board actions, proceedings and deliberations, subject to approval by the City Council. C. Act in an advisory capacity to the City Council, City Manager, and Enterprise Solutions/Public Works staff in matters pertaining to technology related to Vision 2040. D. Promote the pillars and goals of the Vision 2040 Plan adopted by City Council and cooperate with other governmental agencies and civic groups in the advancement of these pillars and goals. E.Receive suggestions and recommendations from citizens and industry leaders relating to technology trends and best practices. F. Maintain and represent a forward-thinking viewpoint, perspective, and approach to make recommendations to City Council. G. Provide assistance and subject matter expertise for on-going technology needs to meet the goals of the Vision 2040 plan. H. Unless deferred, provide an annual report to the City Council regarding its goals and objectives and its input for future smart city technology. ARTICLE 2-8. . . . . .” TM 109407 SECTION 2. That all ordinances of the City of Coppellin conflict with the provisions of this ordinance be and the same are hereby repealed and all other ordinances of the City of Coppellnot in conflict with the provisions of this ordinance shall remain in full force and effect. SECTION 3. That an offense committed before the effective date of this ordinance is governed by the prior law and the provisions of the Code of Ordinances, as amended, in effect when the offense was committed,and the former law is continued in effect for this purpose. SECTION 4.That should any sentence, paragraph, subdivision, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof other than the part so decided to be invalid, illegal or unconstitutional, and shall not affect the validity of the Code of Ordinances as a whole. SECTION 5.This Ordinance shall take effect immediately from and after its passage and the publication of the caption, as the law in such cases provides. TM 109407 DULY PASSED by the City Council of the City of Coppell, Texas on the ______ day of ______________, 2019. APPROVED: KAREN SELBO HUNT, MAYOR ATTEST: CHRISTEL PETTINOS, CITY SECRETARY APPROVED AS TO FORM: _________________________________ ROBERT E. HAGER, CITY ATTORNEY TM 109407