The URL can be used to link to this page

CP 2019-12-10 City of Coppell Texas 255 E. Parkway Boulevard Coppell,Texas C0 11 11 75019-9478 A Meeting Agenda City Council Tuesday, December 10,2019 5:30 PM Council Chambers KAREN HUNT MARK HILL Mayor Mayor Pro Tem CLIFF LONG GARY RODEN Place 1 Place 4 BRIANNA HINOJOSA-SMITH NANCY YINGLING Place 2 Place 5 WES MAYS BIJU MATHEW Place 3 Place 6 MIKE LAND City Manager Notice is hereby given that the City Council of the City of Coppell, Texas will meet in Regular Called Session at 5:30 p.m. for Executive Session,Work Session will follow immediately thereafter, and Regular Session will begin at 7:30 p.m., to be held at Town Center, 255 E. Parkway Boulevard, Coppell, Texas. As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be convened into closed Executive Session for the purpose of seeking confidential legal advice from the City Attorney on any agenda item listed herein. The City of Coppell reserves the right to reconvene, recess or realign the Work Session or called Executive Session or order of business at any time prior to adjournment. The purpose of the meeting is to consider the following items: 1. Call to Order 2. Executive Session (Closed to the Public) 1st Floor Conference Room Section 551.071, Texas Government Code -Consultation with City Attorney. A. Seek legal advice from City Attorney regarding Short Term Rental ordinance and Zaatari, et al v. City of Austin, No. 03-17-812-CV. B. Seek legal advice from City Attorney regarding Chapter 321 of the City of Coppell,Texas Page 1 Printed on 12/6/2019 City Council Meeting Agenda December 10,2019 Municipal Sales and Use Tax Act. Section 551.087, Texas Government Code - Economic Development Negotiations. C. Discussion regarding economic development prospects north of I.H. 635 and west of Belt Line Road. Section 551.072, Texas Government Code - Deliberation regarding Real Property. D. Discussion regarding real property located south of East Belt Line Road and east of South Belt Line Road. 3. Work Session (Open to the Public) 1st Floor Conference Room A. Discussion of agenda items. B. Discussion regarding Board & Commission appointment. C. Discussion regarding Rolling Oaks Memorial Center Phase 2. Regular Session 4. BOARD &COMMISSION RECEPTION IN ATRIUM FROM 6:30 TO 7:30 P.M. 5. Invocation 7:30 p.m. 6. Pledge of Allegiance 7. Consider approval of appointment of Kam Shams to the Economic Development Foundation for a three-year term. 8. Swearing in of newly appointed Board/Commission/Committee members. 9. Citizens' Appearance 10. Consent Agenda A. Consider approval of the minutes: November 11, November 12 and November 15, 2019. B. Consider approval of a Resolution amending Resolution No. 010996.3 as amended, amending the Master Fee Schedule for Solid Waste Collection Fees; and authorizing the Mayor to sign. C. Consider approval of an Ordinance amending the Code of Ordinances by amending Chapter 1, Administration, Articles 1-5. - City Manager, by adding Subsection J to Section 1-5-6 for the presentation of the arts in Coppell; and authorizing the Mayor to sign. D. Consider approval for the second renewal of contract with Scodeller Construction, Inc.; for annual crack and joint sealing in various locations; in City of Coppell,Texas Page 2 Printed on 12/6/2019 City Council Meeting Agenda December 10,2019 the amount of$100,000.00; as budgeted in Infrastructure Maintenance Funds for FY 2019/20; and authorizing the City Manager to sign any necessary documents. End of Consent Agenda 11. Consider approval of an Ordinance of the City of Coppell, Texas, republishing and extending the Chapter 9 of the Code of Ordinances, Article 9-29, "Short Term Rentals," providing for a sunset review to be extended for a period from December 31, 2019 to January 31, 2021; and authorizing the Mayor to sign. 12. PUBLIC HEARING: Consider approval of PD-214R9-C, 151 Coffee, a zoning change request from PD-214R8-C (Planned Development-214 Revision 8-Commercial) to PD-214R9-C (Planned Development-214 Revision 9 - Commercial) to attach a Detail Site Plan for a 581-square foot building with drive-thru on 0.7 acres of land, located on the west side of S. Denton Tap Road, approximately 400 feet south of W. Sandy Lake Road; at the request of 3 Denton Tap, LLC; being represented by Burger Engineering. 13. PUBLIC HEARING: Consider approval of a zoning change from S-1166-LI (Special Use Permit-1166 -Light Industrial) to S-1 166R-LI (Special Use Permit-1166 Revised-Light Industrial), to approve a revised site plan, landscape plans and building elevations for the addition of a car wash, and adjusting access to the fire lane by removing some canopies and relocation of internal gates, on approximately 16 acres of property located at 800 S. Royal Lane, at the request of Barnier Building Systems on behalf of Park'n Fly, owners of the property. 14. Consider approval of an Interlocal Agreement between the City of Coppell and the City of Lewisville, to provide for permitting and jurisdictional responsibilities for various municipal services for a new development that spans both cities; and authorizing the Mayor to sign. 15. PUBLIC HEARING: Consider approval of a zoning change from HC (Highway Commercial) and LI (Light Industrial) to PD-298-HC (Planned Development-298- Highway Commercial) to allow a parking lot to be constructed on approximately 2.5 acres of a 3.77- acre lot located in Coppell, with an a badminton facility constructed on the remainder of the lot located in the City of Lewisville; on property located on the south side of Vista Ridge Mall Drive approximately 1,400 feet east of Business SH 121, at the request of Homeyer Engineering on behalf of Feathers Smash, LLC. 16. Consider approval of a Resolution authorizing the creation of the Coppell Arts, Cultural & Heritage Foundation; providing an effective date; and City of Coppell,Texas Page 3 Printed on 12/6/2019 City Council Meeting Agenda December 10,2019 authorizing the Mayor to sign 17. Consider approval of a Guaranteed Maximum Price Amendment to the Agreement between the City of Coppell (Owner) and W.B. Kibler Construction (Construction Manager) for the construction of Rolling Oaks Memorial Center Phase II Expansion, in the amount of$7,750,418; and authorizing the City Manager to sign any necessary documents. 18. Consider approval of Resolutions casting votes for the Board of Directors for the Dallas Central Appraisal District and the Denton Central Appraisal District; and authorizing the Mayor to sign. 19. City Manager Reports -Project Updates and Future Agendas 20. Mayor and Council Reports Report by the City Council on recent and upcoming events. 21. Council Committee Reports concerning items of community involvement with no Council action or deliberation permitted. A) North Central Texas Council of Governments - Councilmember Wes Mays B) North Texas Commission - Councilmembers Nancy Yingling and Wes Mays C) Historical Society - Councilmember Cliff Long 22. Public Service Announcements concerning items of community interest with no Council action or deliberation permitted. 23. Necessary Action from Executive Session 24. Adjournment Karen Selbo Hunt, Mayor CERTIFICATE I certify that the above Notice of Meeting was posted on the bulletin board at the City Hall of the City of Coppell, Texas on this 6th day of December, 2019, at Ashley Owens, Deputy City Secretary City of Coppell,Texas Page 4 Printed on 12/6/2019 City Council Meeting Agenda December 10,2019 PUBLIC NOTICE -STATEMENT FOR ADA COMPLIANCE AND OPEN CARRY LEGISLATION The City of Coppell acknowledges its responsibility to comply with the Americans With Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require special services (i.e. sign interpretative services, alternative audio/visual devices, and amanuenses)for participation in or access to the City of Coppell sponsored public programs, services and/or meetings, the City requests that individuals makes requests for these services forty-eight(48) hours ahead of the scheduled program, service, and/or meeting. To make arrangements, contact Kori Allen, ADA Coordinator or other designated official at(972) 304-5148, or(TDD 1-800-RELAY, TX 1-800-735-2989). Pursuant to Section 30.06, Penal Code(trespass by license holder with a concealed handgun), a person licensed under Subchapter H, Chapter 411, Government Code (handgun licensing law), may not enter this property with a concealed handgun. Pursuant to Section 30.07, Penal Code(trespass by license holder with an openly carried handgun), a person licensed under Subchapter H, Chapter 411, Government Code(handgun licensing law), may not enter this property with a handgun that is carried openly. City of Coppell,Texas Page 5 Printed on 12/6/2019 City of Coppell, Texas 255 E. Parkway Boulevard CPFL Coppell,Texas yre, 75019-9478 Master File Number: 2019-4862 File ID: 2019-4862 Type: Agenda Item Status: Executive Session Version: 1 Reference: In Control: City Council File Created: 12/02/2019 File Name: Exec with CA Final Action: Title: Seek legal advice from City Attorney regarding Short Term Rental ordinance and Zaatari, et al v. City of Austin, No. 03-17-812-CV. Notes: Sponsors: Enactment Date: Attachments: Enactment Number: Contact: Hearing Date: Drafter: Effective Date: History of Legislative File ver- Acting Body: Date: Action: Sent To: Due Date: Return Result: sion: Date: 1 City Council 12/10/2019 Text of Legislative File 2019-4862 Title Seek legal advice from City Attorney regarding Short Term Rental ordinance and Zaatari, et al v. City of Austin, No. 03-17-812-CV. Summary City of Coppell,Texas Page 1 Printed on 12/6/2019 City of Coppell, Texas 255 E. Parkway Boulevard CPFL Coppell,Texas yre, 75019-9478 Master File Number: 2019-4867 File ID: 2019-4867 Type: Agenda Item Status: Executive Session Version: 1 Reference: In Control: City Council File Created: 12/04/2019 File Name: EX-Sales and Use Tax Final Action: Title: Seek legal advice from City Attorney regarding Chapter 321 of the Municipal Sales and Use Tax Act. Notes: Sponsors: Enactment Date: Attachments: Enactment Number: Contact: Hearing Date: Drafter: Effective Date: History of Legislative File ver- Acting Body: Date: Action: Sent To: Due Date: Return Result: sion: Date: 1 City Council 12/10/2019 Text of Legislative File 2019-4867 Title Seek legal advice from City Attorney regarding Chapter 321 of the Municipal Sales and Use Tax Act. Summary City of Coppell,Texas Page 1 Printed on 12/6/2019 City of Coppell, Texas 255 E. Parkway Boulevard CPFL Coppell,Texas yre, 75019-9478 Master File Number: 2019-4842 File ID: 2019-4842 Type: Agenda Item Status: Executive Session Version: 1 Reference: In Control: City Council File Created: 11/26/2019 File Name: exec session-eco dev n of 635,w of belt line Final Action: Title: Discussion regarding economic development prospects north of I.H. 635 and west of Belt Line Road. Notes: Sponsors: Enactment Date: Attachments: Enactment Number: Contact: Hearing Date: Drafter: Effective Date: History of Legislative File ver- Acting Body: Date: Action: Sent To: Due Date: Return Result: sion: Date: 1 City Council 12/10/2019 Text of Legislative File 2019-4842 Title Discussion regarding economic development prospects north of I.H. 635 and west of Belt Line Road. Summary Fiscal Impact: [Enter Fiscal Impact Statement Here] Goal Icon: usliiuicss III'°'uimcsll4uimlii'y City of Coppell,Texas Page 1 Printed on 12/6/2019 City of Coppell, Texas 255 E. Parkway Boulevard CPFL Coppell,Texas yre, 75019-9478 Master File Number: 2019-4855 File ID: 2019-4855 Type: Agenda Item Status: Executive Session Version: 1 Reference: In Control: City Council File Created: 12/02/2019 File Name: Exec 12/10/19 Final Action: Title: Discussion regarding real property located south of East Belt Line Road and east of South Belt Line Road. Notes: Sponsors: Enactment Date: Attachments: Enactment Number: Contact: Hearing Date: Drafter: Effective Date: History of Legislative File ver- Acting Body: Date: Action: Sent To: Due Date: Return Result: sion: Date: 1 City Council 12/10/2019 Text of Legislative File 2019-4855 Title Discussion regarding real property located south of East Belt Line Road and east of South Belt Line Road. Summary usliiuicss III'°'uimcsll4uimlii'y City of Coppell,Texas Page 1 Printed on 12/6/2019 City of Coppell, Texas 255 E. Parkway Boulevard CPFL Coppell,Texas yre, 75019-9478 Master File Number: 2019-4860 File ID: 2019-4860 Type: Agenda Item Status: Work Session Version: 1 Reference: In Control: City Council File Created: 12/02/2019 File Name: WKS 12/10/19 Final Action: Title: A. Discussion of agenda items. B. Discussion regarding Board & Commission appointment. C. Discussion regarding Rolling Oaks Memorial Center Phase 2. Notes: Sponsors: Enactment Date: Attachments: Rolling Oaks Memorial Center memo.pdf Enactment Number: Contact: Hearing Date: Drafter: Effective Date: History of Legislative File ver- Acting Body: Date: Action: Sent To: Due Date: Return Result: sion: Date: 1 City Council 12/10/2019 Text of Legislative File 2019-4860 Title A. Discussion of agenda items. B. Discussion regarding Board & Commission appointment. C. Discussion regarding Rolling Oaks Memorial Center Phase 2. Summary City of Coppell,Texas Page 1 Printed on 12/6/2019 C'OPP'ELL MEMORANDUM To: Mayor and City Council From: Guy McLain, Assistant Director of Operations Via: Brad Reid, Director of Parks and Recreation Date: December 10, 2019 Reference Consider approval of a Guaranteed Maximum Price Amendment to the Agreement between the City of Coppell (Owner) and W.B. Kibler Construction (Construction Manager) for the construction of Rolling Oaks Memorial Center Phase II Expansion, in the amount of$7,750,418; and authorizing the City Manager to sign any necessary documents. 2030: Sustainable City Government Strategy: Excellent and Well-Maintained City Infrastructure and Facilities. Introduction: The City Council approved the revised Rolling Oaks Memorial Cemetery Master Plan in the May 9, 2017 meeting. The February 27, 2018 City Council meeting discussion established the options and features Council wished to include in the cemetery expansion project. Council awarded a professional services agreement with MKEC Engineering, Inc., at the October 23, 2018 meeting to develop plans and specifications for the project. MKEC provided a preliminary construction budget of$5,068,110 that included all Council selected master plan features. The February 12, 2019 City Council meeting included the approval of an agreement between the City of Coppell and W.B. Kibler Construction to provide construction management services for the ROMC expansion. 1 Presented at the July 29, 2019 City Council Work Session was a total project cost estimate, which included an estimate for construction on 60% review plans, from W.B. Kibler. Also included were engineering and design fees, geo-tech and FF&E, for a total of$7,358,305.05. The final GMP award being presented to Council for approval is $7,750,418.00. The inclusion of engineering, design, geo-tech, FF&E, and Cameras/Enterprise Systems brings the total project budget to $8,695,098.00. Analysis: • Pre-placed crypts were removed from the project without an impact to the amount of available spaces in Phase II for a savings of$586,733 (July 29 meeting). • The majority of the final GMP construction cost increases came from the following line items: 1. Paving and paving subgrade - $234,107 2. Landscaping - $207,404 3. Mausoleum - $578,692 4.Contingency increases (Owner and contractor) - $105,652. The removal of the mausoleum (for discussion purposes),total cost$1,547,592,would bring the total project budget back to $647,506 over the original bond issuance of $6.5 million. However, the mausoleum is an amenity that the community has requested and contains 448 spaces with anticipated total revenues of between $6,000,000 and $9,000,000, depending on the undetermined pricing structure. The July 29, 2019 Work Session included aprojection of total revenues of$29,150,240 for the Phase II project spaces (ground,niche, mausoleum),based on the current pricing structure. Staff intends to bring forth proposals for product pricing structures for the new burial options to Council for consideration at a future meeting, which could increase these estimated revenues. Legal Review: The City's legal counsel reviewed the Agreement Between Owner and Construction Manager as Constructor where the basis of payment is the Cost of the Work Plus a Fee with a Guaranteed Maximum Price. Fiscal Impact: The fiscal impact of this Agenda item is $7,750,418.00 Recommendation: The Parks and Recreation Department recommends approval of this item. 2 City of Coppell, Texas 255 E. Parkway Boulevard CPFL Coppell,Texas yre, 75019-9478 Master File Number: 2019-4865 File ID: 2019-4865 Type: Agenda Item Status: Agenda Ready Version: 1 Reference: In Control: City Council File Created: 12/03/2019 File Name: EDF Appointment Final Action: Title: Consider approval of appointment of Kam Shams to the Economic Development Foundation for a three-year term. Notes: Sponsors: Enactment Date: Attachments: B&C Appointment Memo.pdf Enactment Number: Contact: Hearing Date: Drafter: Effective Date: History of Legislative File ver- Acting Body: Date: Action: Sent To: Due Date: Return Result: sion: Date: 1 City Council 12/10/2019 Text of Legislative File 2019-4865 Title Consider approval of appointment of Kam Shams to the Economic Development Foundation for a three-year term. Summary City of Coppell,Texas Page 1 Printed on 12/6/2019 COPPELL MEMORANDUM To: Mike Land, City Manager From: Ashley Owens, Deputy City Secretary Date: December 10, 2019 Subject: Discussion regarding Boards & Commissions appointment On November 12, 2019, City Council approved Boards & Commissions appointments for the upcoming year. Due to unforeseen circumstances, Ms. Ashley Farrell, appointed member of the Economic Development Foundation, had to withdraw. Mr. Kamruddin Shams served on the Economic Development Committee from 2015 to 2017. Mr. Shams was selected for an interview for the Future Oriented Approach to Residential Development Board this year. He was unable to attend the scheduled interview time due to being out of the country. We recommend Mr. Shams be appointed to the Economic Development Foundation for a three-year term. 1 City of Coppell, Texas 255 E. Parkway Boulevard CPFL Coppell,Texas yre, 75019-9478 Master File Number: 2019-4857 File ID: 2019-4857 Type: Agenda Item Status: Presentations Version: 1 Reference: In Control: City Council File Created: 12/02/2019 File Name: Swearing In B&C Final Action: Title: Swearing in of newly appointed Board/Commission/Committee members. Notes: Sponsors: Enactment Date: Attachments: Enactment Number: Contact: Hearing Date: Drafter: Effective Date: History of Legislative File ver- Acting Body: Date: Action: Sent To: Due Date: Return Result: sion: Date: 1 City Council 12/10/2019 Text of Legislative File 2019-4857 Title Swearing in of newly appointed Board/Commission/Committee members. Summary City of Coppell,Texas Page 1 Printed on 12/6/2019 City of Coppell, Texas 255 E. Parkway Boulevard CPFL Coppell,Texas yre, 75019-9478 Master File Number: 2019-4861 File ID: 2019-4861 Type: Agenda Item Status: Consent Agenda Version: 1 Reference: In Control: City Council File Created: 12/02/2019 File Name: Minutes 11/11,12,15 Final Action: Title: Consider approval of the minutes: November 11, November 12 and November 15, 2019. Notes: Sponsors: Enactment Date: Attachments: CM 2019-11-11(Joint).pdf, CM 2019-11-12.pdf, CM Enactment Number: 2019-11-15(Canvass).pdf Contact: Hearing Date: Drafter: Effective Date: History of Legislative File ver- Acting Body: Date: Action: Sent To: Due Date: Return Result: sion: Date: 1 City Council 12/10/2019 Text of Legislative File 2019-4861 Title Consider approval of the minutes: November 11, November 12 and November 15, 2019. Summary City of Coppell,Texas Page 1 Printed on 12/6/2019 City of Coppell, Texas 255 E. Parkway Boulevard �� Coppell,Texas C FF LL 75019-9478 Minutes City Council Monday, November 11,2019 6:00 PM CHS Ninth Grade Campus, 1301 Wrangler Cir.,Coppell Joint Meeting with City Council and CISD School Board Trustees KAREN HUNT MARK HILL Mayor Mayor Pro Tem CLIFF LONG GARY RODEN Place 1 Place 4 BRIANNA HINOJOSA-SMITH NANCY YINGLING Place 2 Place 5 WES MAYS BIJU MATHEW Place 3 Place 6 MIKE LAND City Manager Present 6- Karen Hunt-,Cliff Long-,Wes Mays-,Gary Roden;Biju Mathew and Mark Hill Absent 2- Brianna Hinojosa-Smith and Nancy Yingling Also present were Deputy City Managers Traci Leach and Vicki Chiavetta, City Secretary Christel Pettinos, and Deputy Police Chief Sammy Lujan. The Coppell ISD School Board Trustees in attendance were: Thom Hulme, David Caviness, Nichole Bentley, Leigh Walker,Anthony Hill and Tracy Fisher. Brad Hunt, Superintendent, and Carol Snowden,Administrative Assistant to the Superintendent, were also in attendance. The City Council of the City of Coppell met in a Joint Work Session with Coppell ISD School Board Trustees on Monday, November 11, 2019 at 6:07 p.m. at the CHS Ninth Grade Campus located at 1301 Wrangler Circle, Boulevard, Coppell, Texas. I. Call to Order School Board President Thom Hulme and Mayor Karen Hunt called the meeting to order,determined that a quorum was present and convened into the Work Session at 6:07 p.m. Work Session (Open to the Public) City of Coppell,Texas Page 1 City Council Minutes November 11,2019 II. Open Forum Persons desiring to address the City Council or CISD School Board must sign the register prior to the meeting with your name and address. President Hulme announced no one signed up to speak during the Open Forum. III. Discussion: A. Capital Expenditures through 2024 B. DART Update C. Legislative Issues D. Coppell ISD Strategic Design E. Coppell ISD Bond Project Updates F. Coppell 2040 Update G. School Resource Officers Program/School Safety/Crossing Guards A. City Manager Mike Land gave a report on Capital Expenditures through 2024. B. Deputy City Manager Traci Leach gave an update on the DART Silver Line. C. Mayor Hunt reported on the recent legislative session and what the organizations can do to prepare for the next session.Mr. Land spoke about the impact some of the legislative bills had on our community.Superintendent Brad Hunt introduced Coppell ISD staff Diana Sicar, Chief Financial Officer, who presented on the legislative issues that impacted the school district and what the ISD is focusing on in preparation of the 87th Legislative Session. D. Mr. Hunt updated the City Council and School Board on the ISD's Strategic Design. E.Sid Grant,Associate Superintendent, presented on the ISD Bond Project Updates. F. Ms.Traci Leach gave an update on the Coppell 2040 Strategic Plan. G. Mr. Hunt introduced Coppell ISD staff Jennifer Villines, Director of Student and Staff Services,and Rachel Freeman,Coordinator of Safety and Security, who presented on the School Resource Officers/School Safety and Crossing Guards Program. Adjournment City of Coppell,Texas Page 2 City Council Minutes November 11,2019 There being no further business before the City Council and School Board,the meeting was adjourned at 7:49 p.m. Special City Council Work Session (Open to the Public) School Library Mayor Hunt called the Special Work Session to order at 7:56 p.m. Councilmembers Roden and Hinojosa-Smith joined the meeting via conference call. Discussion regarding the board appointments was conducted.Mayor Hunt adjourned the Special Work Session at 8:44 p.m. IV. Discussion regarding Board and Commission appointments. Adjournment Karen Selbo Hunt, Mayor ATTEST: Christel Pettinos, City Secretary City of Coppell,Texas Page 3 City of Coppell, Texas 255 E. Parkway Boulevard �� Coppell,Texas C FF LL 75019-9478 Minutes City Council Tuesday, November 12,2019 6:30 PM Council Chambers KAREN HUNT MARK HILL Mayor Mayor Pro Tem CLIFF LONG GARY RODEN Place 1 Place 4 BRIANNA HINOJOSA-SMITH NANCY YINGLING Place 2 Place 5 WES MAYS BIJU MATHEW Place 3 Place 6 MIKE LAND City Manager Present 6- Karen Hunt;Cliff Long-,Wes Mays-,Gary Roden;Biju Mathew and Mark Hill Absent 2- Brianna Hinojosa-Smith and Nancy Yingling Also present were Deputy City Managers Traci Leach and Vicki Chiavetta, Deputy City Secretary Ashley Owens, and City Attorney Shelby Pearcy. The City Council of the City of Coppell met in Regular Session on Tuesday, November 12, 2019 at 6:30 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. 1. Call to Order Mayor Hunt called the meeting to order,determined that a quorum was present and convened into the Executive Session at 6:30 p.m. 2. Executive Session (Closed to the Public) 1st Floor Conference Room Section 551.087, Texas Government Code - Economic Development Negotiations. A. Discussion regarding economic development prospects north of Interstate 635 and west of Belt Line Road. Discussed under Executive Session City of Coppell,Texas Page 1 City Council Minutes November 12,2019 3. Work Session (Open to the Public) 1st Floor Conference Room Mayor Hunt adjourned the Executive Session at 7:10 p.m.and reconvened into the Work Session. A. Discussion regarding agenda items. B. Discussion regarding Boards & Commissions appointments. C. Update on Fire Station #4. D. Discussion on Short-Term Rentals (STRs) - Home Share Regulations. E. Continued discussion of Vision 2040 objectives. Presented in Work Session Regular Session Mayor Hunt adjourned the Work Session at 7:33 p.m.and reconvened into the Regular Session at 7:39 p.m. 4. Invocation 7:30 p.m. Professor Pankaj Jain with American Academy of Indic Studies gave the Invocation. 5. Pledge of Allegiance Mayor Hunt and the City Council led those present in the Pledge of Allegiance. Presentations 6. Presentation on the 2020 Budget Calendar. Presentation:Jennifer Miller, Director of Finance,made a presentation to the City Council. 7. Citizens' Appearance Mayor Hunt advised that no one signed up to speak. 8. Consent Agenda A. Consider approval of the minutes: October 22, 2019. A motion was made by Councilmember Wes Mays,seconded by Councilmember Biju Mathew,that Consent Agenda Items A through H be approved.The motion passed by an unanimous vote. B. Consider approval to enter into a construction contract with 3D Paving and Contracting, LLC; in the amount of$1,081,775.00; for paving City of Coppell,Texas Page 2 City Council Minutes November 12,2019 reconstruction of Oak Grove Lane; as provided by the '/4 cent Sales Tax Fund; and authorizing the City Manager to sign any necessary documents. A motion was made by Councilmember Wes Mays,seconded by Councilmember Biju Mathew,that Consent Agenda Items A through H be approved.The motion passed by an unanimous vote. C. Consider approval to enter into a Stream G6 channel stabilization design contract with Walter P Moore; in the amount of$158,530.00; as provided by Drainage Utility District Fund; and authorizing the City Manager to sign any necessary documents. A motion was made by Councilmember Wes Mays,seconded by Councilmember Biju Mathew,that Consent Agenda Items A through H be approved.The motion passed by an unanimous vote. D. Consider approval of an Ordinance to abandon a twenty-foot sanitary sewer easement on Lot 1 (150 E Bethel Road) and Lot 2 (154 E Bethel Road) of Creek View Block A that will no longer be needed; and authorizing the Mayor to sign. A motion was made by Councilmember Wes Mays,seconded by Councilmember Biju Mathew,that Consent Agenda Items A through H be approved.The motion passed by an unanimous vote. Enactment No: OR 2019-1524 E. Consider approval of a renewal contract with USIC Locating Services; in the amount of$65,000.00; provided for in the Water/Sewer Fund; and authorizing the City Manager to sign any necessary documents. A motion was made by Councilmember Wes Mays,seconded by Councilmember Biju Mathew,that Consent Agenda Items A through H be approved.The motion passed by an unanimous vote. F. Consider approval of Change Order#2 with CBP Commercial Finishes, LLC; for the resurfacing of 265 Parkway entry way; in the amount of $7,254.00; as budgeted in Facilities General Fund; and authorizing the City Manager to sign any necessary documents. A motion was made by Councilmember Wes Mays,seconded by Councilmember Biju Mathew,that Consent Agenda Items A through H be approved.The motion passed by an unanimous vote. G. Consider approval to utilize the City of Grand Prairie's contract with Nortex Concrete Lifting and Stabilization, Inc.; in accordance with State law; to perform yearly street repair/mud jacking program; in the amount of $100,000.00; as provided for in the Infrastructure Maintenance Fund; and authorizing the City Manager to sign any necessary documents. A motion was made by Councilmember Wes Mays,seconded by Councilmember Biju Mathew,that Consent Agenda Items A through H be approved.The motion passed by an unanimous vote. City of Coppell,Texas Page 3 City Council Minutes November 12,2019 H. Consider approval for the renewal of the contract to two separate contractors with each performing a share of the ADA repairs and annual street and alley pavement repair program; with F&F Concrete for $900,000.00; and NPL Construction Company for$600,000.00; for a combined total of$1,500,000.00; as budgeted in Infrastructure Maintenance Fund; and authorizing the City Manager to sign any necessary documents. A motion was made by Councilmember Wes Mays,seconded by Councilmember Biju Mathew,that Consent Agenda Items A through H be approved.The motion passed by an unanimous vote. End of Consent Agenda 9. Consider approval of an Ordinance amending Article 8-3, Parking, Section 8-3-1(A) of the Code of Ordinances by adding a subsection to make it unlawful to stop, stand, or park a vehicle, at all times, on portions of Mapleleaf Lane and revising the No Parking on Moore Road; and authorizing the Mayor to sign. Presentation: Mike Garza,Assistant Director of Public Works,made a presentation to the City Council. A motion was made by Councilmember Gary Roden,seconded by Mayor Pro Tem Mark Hill,that this Agenda Item be approved.The motion passed by an unanimous vote. Enactment No: OR 2019-1525 10. Consider approval to purchase three (3) 2020 Pierce Velocity Fire Engines through an Interlocal Agreement with Houston Galveston Area Council (H-GAC) in the amount of$2,304,228.70; as budgeted; and authorizing the Mayor to sign. Presentation: Fire Chief Kevin Richardson made a presentation to the City Council. A motion was made by Councilmember Wes Mays,seconded by Councilmember Gary Roden,that this Agenda Item be approved.The motion passed by an unanimous vote. 11. Consider approval of a Guaranteed Maximum Price Amendment to the Agreement between the City of Coppell (Owner) and Thos. S. Byrne Construction Inc. (Construction Manager) for the construction of Fire Station 4 and Resource Center, in the amount of$8,410,261.00; and authorizing the City Manager to sign any necessary documents. Presentation: Fire Chief Kevin Richardson made a presentation to the City Council. A motion was made by Councilmember Biju Mathew,seconded by City of Coppell,Texas Page 4 City Council Minutes November 12,2019 Councilmember Cliff Long,that this Agenda Item be approved.The motion passed by an unanimous vote. 12. Consider approval of appointments to the City's Boards and Commissions. Deputy City Secretary Ashley Owens read the following names into the record as proposed Board and Commission appointments: ANIMAL SERVICES ADVISORY&APPEALS BOARD 2 Citizen Members(2-year term of office)-Jennifer Holmes, Rosalba Marin BOARD OF ADJUSTMENT 2 Regular Members(2-year term of office)-John Jun,Michelle Anderson 1 Alternate Member(2-year term of office)-Casey Smith CONDUCT REVIEW BOARD Minimum of 1 Regular Member(2-year term of office)-Larry Best, Daniel Frey, Ian Mackinnon, Harald Mallwitz,Seth Phillips,Toni Scoggins, Casey Smith, Venky Venkatraman ECONOMIC DEVELOPMENT FOUNDATION 5 Regular Members(3-year term of office)-Javier Cabrejos,Aaron Straach, Aaron Kennard,Ashley Farrell,Jeffrey Roller FUTURE ORIENTED APPROACH TO RESIDENTIAL DEVELOPMENT(FOARD) 7 Regular Members Total 3 Members (1-year term of office)-Russell Cowdrey, Leslie McMurray, Mani Raveen dran 4 Members (2-year term of office)-Maria Boccalandro, Bart McElroy, Daniel Mirabel, Peggy Quinn LIBRARY BOARD 3 Regular Members(2-year term of office)-Jan Lorrain,Adrienne Morton, Sherry Carr-Smith 2 Alternate Members (2-year term of office) -Martha Garber, Rizwana Husain LIBRARY BOARD-YOUTH ADVISOR 2 Students (1-year term of office)-Vishnu Marella,Advika Varadharajan PARKS AND RECREATION BOARD 3 Regular Members(2-year term of office)-Margaret Bryan,Maureen Corcoran, Earl Rogers City of Coppell,Texas Page 5 City Council Minutes November 12,2019 1 Alternate Member(2-year term of office)-Kevin Erickson PARKS AND RECREATION BOARD-YOUTH ADVISOR 2 Students (1-year term of office)-Divya Ravindra,Shivi Sharma PLANNING AND ZONING COMMISSION 4 Regular Members(2-year term of office)-Edmund Haas,Sue Blankenship, Glenn Portman, Ed Maurer SMART CITY BOARD 7 Regular Members(2-year term of office)-Moshiul Arefin, Patrick Brandt, Jason Crawford,Jeff Donaldson, Ramesh Premkumar,Aaron Anderson,Todd Storch 2 Alternate Members (2-year term of office) -Nancy Ludden,Tushar Jaiswal A motion was made by Councilmember Wes Mays,seconded by Councilmember Biju Mathew,that this Agenda Item be approved. The motion passed by an unanimous vote. 13. City Manager Reports -Project Updates and Future Agendas City Manager Mike Land informed City Council that construction has begun at the Old Town playground. Mr. Land also stated that the Workforce Transit partnership with Lyft has reported 39 riders have used the program since it began. The construction for the extension of the turn lanes near Cypress Waters has started. 14. Mayor and Council Reports Report by the City Council on recent and upcoming events. A. On November 16 from 8 am to noon Coppell residents are invited to stop by the City of Coppell Service Center located at 816 S. Coppell Road to securely shred documents. PROSHRED will be out to safely shred documents on site. Residents can drop off up to four boxes(maximum size of each box being 9"x 12"x 17",or the size of a bankers box)between the hours of 8 am and noon and make the most of the trip by stopping by the Coppell Farmers Market afterward.All shredded paper will be recycled,and your container will be returned to you. Residents are encouraged to come early to ensure space in the truck for their documents. For more info,contact kcb@coppelltx.gov. B.All City of Coppell administrative offices,Coppell Municipal Court,Coppell Animal Services,Coppell Senior and Community Center at Grapevine Springs, and the Cozby Library and Community Commons will close at noon on Wednesday, November 27 and will remain closed all day on Thursday, November 28 and Friday, November 29,in observance of the Thanksgiving City of Coppell,Texas Page 6 City Council Minutes November 12,2019 holiday.The Cozby Library and Community Commons,Senior and Community Center and Coppell Animal Services will resume regular operating hours on Saturday, November 30. City administrative offices will resume normal operating hours on Monday, December 2. C. Don't miss Coppell's annual kick-off to the holidays on December 7 from 5 to 8 pm.The fun is heading to Andrew Brown Park East this year.Join us for fun winter activities,live music,giveaways and our annual tree lighting!Visit with Santa and Mrs.Claus,enjoy holiday treats and more! D. Make A Child Smile,the City's holiday program that benefits children and families in Coppell,is going on now through December 10.If you'd like to participate,stop by the City Manager's Office to pick up a paper ornament with a child's wish list, purchase one or more items on the wish list and bring the wrapped gifts with the paper ornament attached back to the City Manager's Office on or before December 10. 15. Council Committee Reports concerning items of community involvement with no Council action or deliberation permitted. A. Report on Dallas Regional Mobility Coalition - Councilmember Gary Roden B. Report on Woven Health Clinic- Mayor Pro Tem Mark Hill C. Report on Metrocrest Services - Councilmembers Wes Mays and Biju Mathew A. Councilmember Gary Roden reported that Dallas Regional Mobility Coalition cancelled their most recent meeting. B. Mayor Hunt reported that the Woven Health Clinic held their 2nd Annual Luncheon at the local YMCA.A good time was had by all. C. Councilmember Wes Mays reported that Metrocrest Services has started their Holiday Program. 16. Public Service Announcements concerning items of community interest with no Council action or deliberation permitted. Nothing to report. 17. Necessary Action from Executive Session Nothing to report. 18. Adjournment At this time,the City Council recessed the Regular Session and convened into the Work Session at 8:51 p.m. Mayor Hunt adjourned the Work Session at 10:09 p.m.There being no further business before the City Council,the meeting was adjourned at 10:11 p.m. City of Coppell,Texas Page 7 City Council Minutes November 12,2019 Karen Selbo Hunt, Mayor ATTEST: Ashley Owens, Deputy City Secretary City of Coppell,Texas Page 8 City of Coppell, Texas 255 E. Parkway Boulevard �� Coppell,Texas C FF LL 75019-9478 Minutes City Council Friday, November 15,2019 8:00 AM Council Chambers Canvass of Election KAREN HUNT MARK HILL Mayor Mayor Pro Tem CLIFF LONG GARY RODEN Place 1 Place 4 BRIANNA HINOJOSA-SMITH NANCY YINGLING Place 2 Place 5 WES MAYS BIJU MATHEW Place 3 Place 6 MIKE LAND City Manager Present 2- Wes Mays and Mark Hill Absent 6- Karen Hunt-,Cliff Long;Brianna Hinojosa-Smith;Gary Roden-,Nancy Yingling and Biju Mathew Also present were City Manager Mike Land, Deputy City Manager Traci Leach, Deputy City Secretary Ashley Owens and City Attorney Robert Hager. The City Council of the City of Coppell met in a Special Called Session on Friday, November 15, 2019 at 8:00 a.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. 1. Call to Order Mayor Pro Tem Hill called the meeting to order, determined that a quorum was present and convened the meeting at 8:00 a.m. He explained that for the purpose of this meeting, only two Councilmembers are required,in accordance with the Election Laws. 2. Consider approval of a Resolution canvassing the returns and declaring the results of the Special Election held on November 5, 2019, to reauthorize for a four (4) year period the local sales and use tax in Coppell at the rate of one-fourth of one percent to continue providing revenue for maintenance and repair of municipal streets or sidewalks; City of Coppell,Texas Page 1 City Council Minutes November 15,2019 and authorizing the Mayor to sign. City Attorney Robert Hager read the Resolution into the record. A motion was made by Councilmember Wes Mays,seconded by Mayor Pro Tem Mark Hill,that this Resolution be approved.The motion passed by an unanimous vote. Enactment No: RE 2019-1115.1 Adjournment There being no further business before the City Council,the meeting was adjourned at 8:05 a.m. Mark Hill, Mayor Pro Tem ATTEST: Ashley Owens, Deputy City Secretary City of Coppell,Texas Page 2 City of Coppell, Texas 255 E. Parkway Boulevard CPFL Coppell,Texas yre, 75019-9478 Master File Number: 2019-4847 File ID: 2019-4847 Type: Agenda Item Status: Consent Agenda Version: 1 Reference: In Control: Finance File Created: 11/27/2019 File Name: Master Fee- December 2019 Final Action: Title: Consider approval of a Resolution amending Resolution No. 010996.3 as amended, amending the Master Fee Schedule for Solid Waste Collection Fees; and authorizing the Mayor to sign. Notes: Sponsors: Enactment Date: Attachments: Memo Fee Resolution December 2019.pdf, Master Enactment Number: Fee Resolution 12-10-19.pdf Contact: Hearing Date: Drafter: Effective Date: History of Legislative File ver- Acting Body: Date: Action: Sent To: Due Date: Return Result: sion: Date: 1 City Council 12/10/2019 Text of Legislative File 2019-4847 Title Consider approval of a Resolution amending Resolution No. 010996.3 as amended, amending the Master Fee Schedule for Solid Waste Collection Fees; and authorizing the Mayor to sign. Summary See attached memorandum. Fiscal Impact: Staff Recommendation: The Finance Department recommends approval. Goal Icon: City of Coppell,Texas Page 1 Printed on 12/6/2019 Master Continued(2019-4847) S ust iiiunu llblle Gly Goveirunuimmmunl City of Coppell,Texas Page 2 Printed on 12/6/2019 I H lea° a: V "r °C CP F /O iAf 1410Fll�p� COPPEL'Lp V6 ,14, , ifuo' ,m brae MEMORANDUM To: Mayor and City Council From: Jennifer Miller, Director of Finance Date: December 10, 2019 Reference: Amending Fee Resolution 2030: Sustainable City Government—Financial Resources to Support City Services Introduction: The fees charged by the City have been reviewed and the proposed changes are being brought forward for Council's approval. Analysis: • The current Solid Waste contract with Republic provides for an annual adjustment of 3.0%. For the residential customer,rates will increase from$16.68 per month to$17.18. The senior rate will increase from $15.00 per month to $15.45. The commercial rates will reflect the same 3.0% increase. This increase is effective January 1, 2020. Legal Review: This agenda item was reviewed by legal during the normal review of the agenda packet. Fiscal Impact: Recommendation: The Finance Department recommends approval. 1 RESOLUTION NO. A RESOLUTION OF THE CITY OF COPPELL, TEXAS, AMENDING RESOLUTION NO. 010996.3, THE MASTER FEE SCHEDULE, AS AMENDED, BY AMENDING THE GARBAGE COLLECTION FEES, IN PART; AND PROVIDING A REPEALING CLAUSE AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Coppell, Texas, previously adopted Resolution No. 010996.3 to provide for general and special fees and charges to be assessed and collected by the City, as authorized by the Code of Ordinances and other applicable codes, ordinances, resolutions, and laws; and WHEREAS, the City Council of the City of Coppell desires to amend certain fees as set forth therein and delete others as authorized by law; NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1. That the Master Fee Schedule section entitled "Garbage Collection Fees" be amended, in part to read as follows: Garbage Collection Fees (Effective January 1, 2020) Solid Waste and Recycling (Includes Yard Trimmings and At Your Door HHW Fees) 1. Residential Garbage Customer $17.18 per month Senior Citizen Residential Garbage Customer $15.45 per month Public Education Fee $ 0.10 per month 1 2. Monthly Fees for Dumpster Services: Pickups per Week Dumpster 1 2 3 4 5 6 7 Type and Size 2 CYD $69.35 $115.47 $153.20 $191.21 $233.77 $276.88 $321.75 3 CYD $106.56 $177.41 $235.41 $293.83 $359.22 $425.46 $494.41 4 CYD $130.81 $254.83 $349.38 $442.34 $536.42 $643.76 $757.86 6 CYD $159.05 $272.04 $391.98 $499.28 $601.65 $710.29 $822.93 8 CYD $201.50 $343.62 $484.37 $615.13 $739.78 $876.33 $1,018.43 10 CYD $255.84 $437.21 $616.83 $768.91 $942.79 $1,117.08 $1,298.43 2 CYDC $352.09 $469.03 $583.55 $636.87 $817.49 $931.99 $1,048.96 3 CYDC $395.60 $527.01 $655.67 $787.10 $918.52 $1,047.18 $1,178.61 4 CYDC $442.16 $566.70 $724.12 $881.55 $1,038.96 $1,193.66 $1,260.98 6 CYDC $466.78 $665.29 $863.76 $1,060.89 $1,260.73 $1,361.81 $1,659.07 8 CYDC $532.48 $773.40 $1,012.97 $1,253.38 $1,422.88 $1,734.36 $1,973.93 3. Fees for Roll-off Services: Type and Size Container Rental Initial Delivery Collection Fee Per Month One Time Per Pull 10 CY $173.88 $75.36 $314.92 20 CY $173.88 $75.36 $321.34 30 CY $173.88 $75.36 $368.07 40 CY $173.88 $75.36 $467.13 25 CYC $463.71 $98.54 $455.59 30 CYC $463.71 $98.54 $465.29 35 CYC $463.71 $98.54 $487.41 40 CYC $463.71 $98.54 $544.71 4. Monthly Fees for Commercial Hand Collect 1 to 5 Solid Waste Bags per Scheduled Collection Day $20.88 per month 6 to 10 Solid Waste Bags per Scheduled Collection Day $25.91 per month 2 5. Fees for Extra Pick Ups for Dumpster Services Dumpster Type and Size Fee (per Pickup) 2 CY Dumpster $33.33 3 CY Dumpster $39.99 4 CY Dumpster $53.33 6 CY Dumpster $59.99 8 CY Dumpster $66.66 10 CY Dumpster $73.32 2 CY Dumpster Compactor $133.32 3 CY Dumpster Compactor $146.65 4 CY Dumpster Compactor $166.65 6 CY Dumpster Compactor $186.64 8 CY Dumpster Compactor $199.97 2 CY Dumpster Compactor Customer Own $137.31 3 CY Dumpster Compactor Customer Own $152.12 4CY Dumpster Compactor Customer Own $171.64 6 CY Dumpster Compactor Customer Own $192.24 8 CY Dumpster Compactor Customer Own $205.98 6. Fees for Eligible Disaster Debris Services Grapple Truck $152.84 per hour per truck Rear loader $152.84 per hour per truck 7. Other Fees for Commercial and Roll-off Services Locks $ 13.33 per lock/per month Casters $ 10.67 per set/per month Permit $ 20.00 per permit Opening and Closing of Enclosures No Charge Liner $ 66.66 per Liner Container Exchange Rate $ 64.72 per container 8. Fees for Additional Bulky Waste Services (in excess of Base Services) White Good $33.33 Mattress/Box Springs $33.33 Furniture $33.33 Other $33.33 Per 2 CY 3 SECTION 2. That all provisions of the resolutions of the City of Coppell, Texas, in conflict with the provisions of this Resolution, except as noted herein,be, and the same are hereby, repealed, and all other provisions not in conflict with the provisions of this Resolution shall remain in full force and effect. SECTION 3. That should any word, phrase, paragraph, or section of this Resolution be held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this Resolution as a whole, or any part or provision thereof other than the part so decided to be unconstitutional, illegal or invalid, and shall not affect the validity of the Resolution as a whole. SECTION 4. That this Resolution shall become effective immediately from and after its passage as the law and charter in such cases provide. DULY PASSED by the City Council of the City of Coppell, Texas, this the 10th day of December 2019. APPROVED: KAREN SELBO HUNT, MAYOR ATTEST: CHRISTEL PETTINOS, CITY SECRETARY APPROVED AS TO FORM: CITY ATTORNEY 4 City of Coppell, Texas 255 E. Parkway Boulevard CPFL Coppell,Texas yre, 75019-9478 Master File Number: 2019-4851 File ID: 2019-4851 Type: Agenda Item Status: Consent Agenda Version: 1 Reference: In Control: Parks and Recreation File Created: 12/02/2019 File Name: Purchasing Ordinance Amendment Final Action: Title: Consider approval of an Ordinance amending the Code of Ordinances by amending Chapter 1, Administration, Articles 1-5. - City Manager, by adding Subsection J to Section 1-5-6 for the presentation of the arts in Coppell; and authorizing the Mayor to sign. Notes: Sponsors: Enactment Date: Attachments: Memo.pdf, Purchase Change Ordinance.pdf Enactment Number: Contact: Hearing Date: Drafter: Effective Date: History of Legislative File ver- Acting Body: Date: Action: Sent To: Due Date: Return Result: sion: Date: 1 City Council 12/10/2019 Text of Legislative File 2019-4851 Title Consider approval of an Ordinance amending the Code of Ordinances by amending Chapter 1, Administration, Articles 1-5. - City Manager, by adding Subsection J to Section 1-5-6 for the presentation of the arts in Coppell; and authorizing the Mayor to sign. Summary See attached memo. Fiscal Impact: There is no fiscal impact. Staff Recommendation: The Parks and Recreation Department recommends approval. City of Coppell,Texas Page 1 Printed on 12/6/2019 Master Continued(2019-4851) Goal Icon: S ust iiiinu llbllle City Goveirinirneirit City of Coppell,Texas Page 2 Printed on 12/6/2019 C,OPP,ELL MEMORANDUM To: Mayor and City Council From: Brad Reid, Director of Parks and Recreation Date: December 10, 2019 Reference: Consider an Ordinance of the City of Coppell, Texas, Amending the Code of Ordinances by amending Chapter 1, Administration, Article 1-5. - City Manager, by adding Subsection J to Section 1-5-6,authority to purchase and approve change orders; to authorize City Manager to execute contracts for the presentation of the arts; providing a repealing clause; providing a severability clause; providing an effective date; and authorizing the Mayor to sign 2030: Excellent City Services with a High Level of Customer Satisfaction and Experience Introduction: The execution of contracts and change orders for the arts is a relatively new procurement process for the city and with the pending opening of the new Arts Center, will become a more prominent component of the city's procurement repertoire. Because of industry standards during the negotiations with artists, coupled with the accelerated time-frame often associated with the decision making while working through these contracts, it is recommended that the City Manager have the authority to execute all contracts, regardless of the contracted amount. There are very few instances anticipated to occur when the City Manager would not have this authority under the existing rules, but there will be occasions when the contracts could exceed the current signature authority of the City Manager. Approval of this change to the ordinance will allow for the City Manager to execute these infrequent contracts for arts related services only. The Eisemann Center, owned and operated by the city of Richardson, has a similar ordinance in place allowing the City Manager to execute contracts pertaining to the presentation of the arts. This has provided the Eisemann Center the ability to enter into agreements with artists and performers within the industry standard timeframe. Legal Review: Agenda back-up was prepared by legal counsel. 1 Fiscal Impact: This item does not have a fiscal impact. Recommendation: The Parks and Recreation Department recommends approval of this item. 2 AN ORDINANCE OF THE CITY OF COPPELL,TEXAS ORDINANCE NO. AN ORDINANCE OF THE CITY OF COPPELL,TEXAS,AMENDING THE CODE OF ORDINANCES BY AMENDING CHAPTER 1, ADMINISTRATION, ARTICLE 1-5. — CITY MANAGER BY ADDING SUBSECTION J TO SECTION 1-5-6. AUTHORITY TO PURCHASE AND APPROVE CHANGE ORDERS; TO AUTHORIZE CITY MANAGER TO EXECUTE CONTRACTS FOR THE COPPELL ARTS CENTER;PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Coppell believes it will benefit to amend the City's Code of Ordinances; BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1. That Chapter 1, Administration, Article 1-5. — City Manager, Section 1-5-6. Authority to purchase and approve change orders of the Code of Ordinances be, and the same is hereby, amended by adding Subsection J to authorize the City Manager to execute contracts which shall hereinafter read as follows: "CHAPTER 1—ADMINISTRATION ARTICLE 1-1.- INCORPORATION AND FORM OF GOVERNMENT ARTICLE 1-5.— CITY MANAGER Sec. 1-1-1. . . . . . Sec. 1-5-6. - Authority to purchase and approve change orders Policy: . . . . . A. . . . . . TM 112287 I J. The City Manager is authorized to execute any and all contracts for performing art acts,performing theatrical groups,bands, symphonies, orchestras, or related for personal services to perform at the Coppell Arts Center which require an expenditure within the amounts budgeted by the City Council for such services." SECTION 2. That all provisions of the Code of Ordinances of the City of Coppell, Texas, in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions not in conflict with the provisions of this ordinance shall remain in full force and effect. SECTION 3. That should any word, phrase, paragraph, section or phrase of this ordinance or of the Code of Ordinances, as amended hereby, be held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof other than the part so decided to be unconstitutional,illegal or invalid,and shall not affect the validity of the Code of Ordinances as a whole. SECTION 4. An offense committed before the effective date of this ordinance is governed by prior law and the provisions of the Code of Ordinances, as amended, in effect when the offense was committed and the former law is continued in effect for this purpose. SECTION 5. That this ordinance shall take effect immediately from and after its passage and the publication of the caption, as the law and charter in such cases provide. DULY PASSED by the City Council of the City of Coppell,Texas, this the day of 52019. APPROVED: KAREN SELBO HUNT,MAYOR 1 2 i I ATTEST: CHRISTEL PETTINOS, CITY SECRETARY APPROVED AS TO FORM: ROBERT E. HAGER, CITY ATTORNEY l I 3 City of Coppell, Texas 255 E. Parkway Boulevard CPFL Coppell,Texas yre, 75019-9478 Master File Number: 2019-4866 File ID: 2019-4866 Type: Agenda Item Status: Consent Agenda Version: 1 Reference: In Control: Engineering File Created: 12/04/2019 File Name: Annual Crack Sealing Contract Final Action: Title: Consider approval for the second renewal of contract with Scodeller Construction, Inc.; for annual crack and joint sealing in various locations; in the amount of$100,000.00; as budgeted in Infrastructure Maintenance Funds for FY 2019/20; and authorizing the City Manager to sign any necessary documents. Notes: Sponsors: Enactment Date: Attachments: Crack Seal Award Memo.pdf, Spec for Crack Seal Enactment Number: Award.pdf, Scodeller Bid.pdf, Scodeller Renewal#2 Signed.pdf Contact: Hearing Date: Drafter: Effective Date: History of Legislative File ver- Acting Body: Date: Action: Sent To: Due Date: Return Result: sion: Date: 1 City Council 12/10/2019 Text of Legislative File 2019-4866 Title Consider approval for the second renewal of contract with Scodeller Construction, Inc.; for annual crack and joint sealing in various locations; in the amount of$100,000.00; as budgeted in Infrastructure Maintenance Funds for FY 2019/20; and authorizing the City Manager to sign any necessary documents. Summary Fiscal Impact: Funds have been budgeted in the Infrastructure Maintenance Fund for this contract. Staff Recommendation: City of Coppell,Texas Page 1 Printed on 12/6/2019 Master Continued(2019-4866) The Public Works Department recommends approval. Goal Icon: t uustumiiiinuumlt llle City t oveirunuurneinut usliiuiuess III'°)uimosllpeiii1ty Coirmrnirmrnu urmi iii ty Welliness m~murr d IIEurs ur°iii oh innmeurs't Sense of Community ^II Dern,°.i�M II"Ilace tc,,i Ill...i�rne City of Coppell,Texas Page 2 Printed on 12/6/2019 .......... ... ...... 0.W..F.. COFFELL A &. i a MEMORANDUM To: Mayor and City Council From: Jamie Brierton, Capital Programs Administrator Kent Collins, P.E., Director of Public Works Date: December 10, 2019 Reference: Bid 4Q-0617-01 Crack & Joint Sealing- Renewal 42 2030: Sustainable City Government, Goal 3 Excellent and Well-maintained City Infrastructure and Facilities General Information: • Pavement crack and joint sealant must be replaced periodically to extend the useful life. • In 2017, the low bidder for the project was Scodeller Construction Inc., at an average price of $2.80 per linear foot. • The contract included renewal options. • Due to the previous success of the crack sealing operation, staff recommends exercising the second renewal with Scodeller Construction, Inc. Introduction: This agenda item is being presented for second renewal of the contract with Scodeller Construction, Inc., in an amount of $100,000.00 as budgeted in Infrastructure Maintenance Fund (IMF) for FY 2019/20. The contract has optional renewals for two more years. Analysis: This project will start in the winter of the 2019/2020 fiscal year. We are meeting with the contractor to review the locations and set the schedule. Sealing will begin on North Coppell Road at Westminster Way, then progress north to 121 Service Road, completing all lanes. Any remaining funds in this contract or subsequent renewals will be used in other areas of town, including,East Sandy Lake Road from Macarthur Blvd. to Denton Tap, and other major thoroughfares. Scodeller Construction,Inc.has relevant experience working with the City as the crack seal contractor for the last seven years. Their previous work history indicates they can complete the project within the budget and the time allowed. 1 This contract includes crack and joint sealing work along major thoroughfares. As with previous crack sealing operations, street access will be restricted during the work. Work during the day will be limited to the hours of 9AM to 4PM. Nighttime work is likely on major thoroughfares, as in previous years, from 9PM to 6AM along Sandy Lake Rd. from MacArthur Blvd to Denton Tap Rd. Legal Review: The City's standard contract was utilized for this project, which is reviewed by the City Attorney periodically. Fiscal Impact: The fiscal impact of this Agenda item is $100,000.00, as budgeted in IMF. Recommendation: The Public Works Department recommends the second renewal of this contract with Scodeller Construction, Inc. in the amount of$100,000.00. 2 Q-0617-01 IMF CRACK AND JOINT SEALING PROJECT T H E C I T Y O F COPPELL SEAL / RESEAL PAVEMENT CRACKS & JOINTS Specification To extend pavement life,crack and joint sealants must be placed or replaced periodically. Correct sealant application and maintenance minimizes infiltration of surface water and incompressible materials.Manufacturer's instructions for installation will be followed at all times. MATERIALS All random cracks,transverse/longitudinal saw joints and expansion joints will be sealed with Dow Corning Sealant 890 SL,Tremco Spectrum 900 SL or approved equal designed for sealing concrete pavements.A self- leveling silicone product is recommended for all horizontal surfaces. Sealant will be gray in color.Bidders will be required to submit the silicone brand and blend they intend to use on the job if different than listed above in their bid documents.Appropriate Backer Rod will need to be installed in joints.Zip Stripe/Redwood/Black Board at joints, will need to be pulled/removed,prior to backer rod and sealant installation. Curbs-random cracks in curbs,transverse saw joints and expansion joints in curbs will also be sealed. Cold joints of asphalt pavement to concrete pavement will be sealed with the silicone product approved by the manufacturer for that purpose. UNSEALED Unsealed random cracks,saw joints either transverse or longitudinal,and expansion joints will be prepared for sealant by sawing with a diamond saw blade.Flail type routers will not be allowed. PREVIOUSLY SEALED Resealing consists of five steps: 1. Removing old sealant. 2. Shaping the reservoir. 3. Cleaning the reservoir. 4. Installing the backer rod. 5. Installing the sealant. 1. Removing old sealant Removing the old sealant and cleaning the joint faces are required steps. The following processes are approved for use in Coppell. • Manual CITY OF COPPELL • PURCHASING DEPARTMENT • 255 PARKWAY BOULEVARD • COPPELL,TEXAS 75019 Page 1 Q-0617-01 IMF CRACK AND JOINT SEALING PROJECT • Sawing Sawing with diamond blades. • Plowing Plowing can be used for removal of most of the old sealant. • Cutting A worker may run a knife blade along the face of the joint. Note:All debris and old sealant will be collected and removed from the pavement prior to the opening of the affected lanes of traffic.All debris and sealant will be disposed of properly in accordance to any and all applicable local,state,and federal laws&regulations.All methods require cleaning the joint faces prior to installing new sealant. 2. Shaping the reservoir The contractor will be responsible for insuring that the proper depth of the reservoir is determined and applied to the various conditions that may be encountered to help prevent and insure the proper sealant depth to width ratio per the manufacturer's specifications Shaping may be unnecessary if the sealant was removed by hand and the existing reservoir provides adequate dimensions. Sawing out the old sealant typically provides an adequate reservoir. Some minor spalling along the joint face will not inhibit performance of most sealants. However,some patching may be needed for larger spalls. A city representative will need to be contacted concerning locations encountered requiring repair. Resealing pavements containing plastic,redwood,or metal joint inserts require first removing the insert. Afterward, sawing provides smooth vertical faces for the new sealant. 3. Cleaning the reservoir Reservoir faces require a thorough cleaning to ensure good sealant adhesion and long-term performance. No dust, dirt,or visible traces of old sealant will remain on the joint faces after cleaning. No chemical solvents will be used to clean the joint reservoir. Proper cleaning requires mechanical action to remove any contaminants. Use the following procedures: 1. As soon as practical after sawing,the slurry and/or saw dust will be removed via manual or mechanical means from the pavement prior to being opened to traffic and disposed of in accordance to any and all applicable local,state,and federal laws and regulations. 2. After the joint has dried sufficiently,sandblast the joint to remove any remaining residue. Do not sandblast straight into the joint. Hold the sandblast nozzle close to the surface at an angle to clean the top inch of the joint face. One pass along each reservoir face provides texture to improve sealant adhesion. 3. To ensure that the sealant enters a clean reservoir,air blast the joint and pavement surface to remove sand,dirt,and dust just before pumping the sealant. Make sure the air compressor does not introduce oil into the lines because this will contaminate the joint faces. The compressor should deliver air at a minimum of 120 cubic feet per minute and develop at least 90 psi nozzle pressure. Use a vacuum sweeper and hand brooms to keep the surrounding pavement clean. CITY OF COPPELL • PURCHASING DEPARTMENT • 255 PARKWAY BOULEVARD • COPPELL,TEXAS 75019 Page 2 Q-0617-01 IMF CRACK AND JOINT SEALING PROJECT Note: As much as is practical,traffic and/or neighboring property both public and private shall be shielded from excessive dust,any spray,and/or all flying debris.Windy conditions could warrant a delay to protect the public from these conditions. 4. Installing backer rods Backer rod is required for all transverse/longitudinal saw joints and expansion joints.The use of backer rod in random cracks is not necessary but may be useful to reduce the quantity of sealant applied. Install backer rods after cleaning the joint but before installing the liquid sealant. The backer rod must be compatible with the liquid sealant and have a diameter about 25%greater than the reservoir width. Backer rods will be placed with a double-wheeled,steel roller or similar tool that will force backer rod into the joint uniformly to the required depth. Slightly faulted joints may require a single-wheel roller. Ensuring that the backer rod is at the proper depth cannot be overemphasized. The insertion wheel will be rolled over the backer rod twice to help insure proper depth is obtained. Installation of backer rod where necessary will be deemed as subsidiary to joint sealant pay item.No separate pay item for backer rod installation. S. Installing the sealant Silicone Sealant Before installing the sealant,check for dirt and dust on the reservoir walls. If traces of contamination are found,the joint will need to be cleaned again. Sealant is to be installed per manufacturer's written instructions. The reservoir walls must be dry before installing any liquid sealant. The sealant will be recessed at least'/4 to 3/8 inch below the surface of the pavement. Vertical faces(including curbs)require Non-Sag Silicone Sealant rather than self-leveling. The same brand of sealant will be used to repair damaged sections,replace defective seal or in locations where sealant is tested. Any seal may be examined after installation. A knife blade may be pushed down along the joint face to check for sealant adhesion. A loose,effortless penetration indicates adhesion loss,while good adhesion provides resistance. Sections failing this test will require replacement. Final testing of silicone sealant curing will and can only be completed after 14 to 21 days. A 2-inch-long sample of sealant may be removed for testing. The segment will be stretched about 50%for about 10 seconds before releasing it. A fairly fast and uniform relaxation of the sample indicates adequate curing. Slow rebound and curling of the sample indicates differential curing. The curl results from the upper(cured)seal retracting faster than the lower(less cured)portion. Sections failing this test will require replacement. CITY OF COPPELL • PURCHASING DEPARTMENT • 255 PARKWAY BOULEVARD • COPPELL,TEXAS 75019 Page 3 Q-0617-01 IMF CRACK AND JOINT SEALING PROJECT General Measurement These Items will be measured by the linear foot by types listed in the bid document. Additional measurements or calculations will be made if adjustments are required. Payment The work performed and materials furnished will be paid for at the unit price bid for"Crack and Joint Sealing/Resealing"or of the types specified.This price is full compensation for all items necessary for a turn- key project,not to exceed. Hours of Operation The work performed during the day is restricted to between the hours of 9 AM until 4 PM.At no time will any lane of a thoroughfare be obstructed or restricted except during these hours.Nighttime work will be an option for portions of major thoroughfares where activities will not adversely affect residents.48 hours of notice of intent to perform nighttime work is required.Holiday work will not be permitted.Weekend work may be permitted with prior authorization. Contractor will be responsible for inspector's overtime pay at a rate of $54.00/hour for weekend work. Completion of Work Work shall commence within 10 days of Notice to Proceed.Notice to Proceed will be issued at a time that is agreeable to both the contractor and the City of Coppell. All work must be completed within the specified calendar days of the Notice to Proceed. Safety The contractor will be required to submit general work zone plans based on the Texas Manual on Uniform Traffic Control Devices for each type of zone activity anticipated.The contractor shall also be responsible to supply and deploy the devices identified in a manner consistent with those plans.A message board will be required for each cardinal direction of the activity on major thoroughfares.The message board will be deployed 3 days before the activity is to occur for the cardinal direction affected,with the date(s),times,activity,and information specific to what the motorist may encounter.Arrow boards will be utilized for lane closures. All vehicles within a work zone shall be equipped with and utilize conspicuous hazard lighting that rotates or strobes during use in addition to standard hazard lights.All contractor vehicles shall be conspicuously marked with company name and contact information. The City reserves the right to reject any safety device that is deemed to be ineffective or otherwise in such a condition that it doesn't serve the purpose intended.Replacement of the device should be as soon as practical unless it is a personal safety device in which case the person affected should not continue to work until the device has been replaced or repaired as the situation dictates. Barricading will be deemed subsidiary to joint sealant pay item.No separate pay item for barricading. Environment The City has a commitment to preserving the environment.All debris from this work activity shall be collected and disposed of in accordance with federal,state,and local laws and regulations. The contractor shall prevent debris from entering storm drain systems. CITY OF COPPELL • PURCHASING DEPARTMENT • 255 PARKWAY BOULEVARD • COPPELL,TEXAS 75019 Page 4 Q-0617-01 IMF CRACK AND JOINT SEALING PROJECT Dispersal of dust and debris should be minimized through frequent clean up,vacuuming,and/or other dust control measures. Equipment Furnish and maintain vehicles and equipment in good working condition. Use moisture and oil traps in air compression equipment to remove all contaminants from the blasting air and prevent the deposition of moisture,oil,or other contaminants in the cracks,joints,or on the surrounding roadway surface. Chronic leaks of oils,fuels or other fluids typical of vehicles and equipment will not be tolerated. The contractor will be required to provide a two(2)year bond on all work performed. CITY OF COPPELL • PURCHASING DEPARTMENT • 255 PARKWAY BOULEVARD • COPPELL,TEXAS 75019 Page 5 Q-0617-01 IMF CRACK AND JOINT SEALING PROJECT Location: This project will begin after October l'of 2017/2018 Fiscal Year. Sealing will begin on E. Sandy Lake Rd.at Eastern City Limit,progressing west to MacArthur Blvd.completing all westbound lanes. Once this section is complete,the work will progress east to eastern city limit completing all eastbound lanes.Any remaining funds in this contract or subsequent renewals will be used in other areas of town including E. Sandy Lake Rd. from MacArthur Blvd.to Denton Tap Rd.,N.Coppell Rd. and other major thoroughfares. Crack and Joint Sealins/Resealins Item Description Bid Price No. Per LF 1 Random Cracks Sealed or Re-Sealed on Concrete Streets 2 Redwood Expansion Joints Sealed or Re-Sealed on Concrete Streets 3 Construction (Saw)Joints Sealed or Re-Sealed on Concrete Streets Total payments for this contract shall not exceed$100,000.00. Sealing shall progress up until the time the maximum distance for the combined sealed cracks and joints reaches as near as practical to the total value of the contract.The contractor will be responsible for determining the point at which further work will exceed the maximum allowed for this contract. CITY OF COPPELL • PURCHASING DEPARTMENT • 255 PARKWAY BOULEVARD • COPPELL,TEXAS 75019 Page 6 BID Q-0617-01 CRACK AND JOINT SEALING COOPERATIVE PURCHASING As permitted under Government Code, Title 7, Chapter 791.025, other governmental entities may wish to cooperatively purchase under the same terms and conditions contained in this contract. Each entity wishing to utilize the contract must have prior authorization from the City of Coppell and Contractor. If such participation is authorized, all purchase orders will be issued directly from and shipped directly to the entity requiring supplies/services. The City of Coppell shall not be held responsible for any orders placed, deliveries made, or payment for supplies/services ordered by these entities. Each entity reserves the right to determine their participation in this contract. IS YOUR FIRM WILLING TO ALLOW OTHER GOVERNMENTAL ENTITIES TO UTILIZE THIS CONTRACT, IF AWARDED, UNDER THE SAME TERMS AND CONDITIONS? X-sr—YES NO Scodeller Construction, Inc., 51722 Grand River Wixom, MI 48393 i ZNIJ CITY OF COPPELL PURCHASING DEPARTMENT 255 PARKWAY BOULEVARD COPPELL,TEXAS 75019 Page 13 BID Q-0617-01 CRACK AND JOINT SEALING CERTIFICATIONS AND REPRESENTATIONS M/WBE STATUS IS CERTIFIED AS A: (CHECK ONE,IF APPLICABLE) DISADVANTAGED BUSINESS ENTERPRISE MINORITY-OWNED BUSINESS ENTERPRISE WOMEN-OWNED BUSINESS ENTERPRISE PLEASE ATTACH OFFICIAL DOCUMENTATION FROM THE STATE OF TEXAS OR OTHER QUALIFIED CERTIFICATION AGENCY OF M/WBE STATUS OF YOUR COMPANY WITH THIS BID/PROPOSAL. * * * * *NOTE* * * * * THIS DATA IS REQUESTED FOR INFORMATIONAL PURPOSES ONLY AND WILL NOT AFFECT THE BID AWARD. (SUBMISSION OF THIS INFORMATION IS NOT A REQUIREMENT) I CITY OF COPPELL PURCHASING DEPARTMENT 265 PARKWAY BOULEVARD COPPELL,TEXAS 76019 Page 14 BID Q-0617-01 CRACK AND JOINT SEALING Location: This project will begin after October 15f of 2017/2018 Fiscal Year. Sealing will begin on E. Sandy Lake Rd. at Eastern City Limit, progressing west to MacArthur Blvd. completing all westbound,lanes. Once this section is complete, the work will progress east to eastern city limit completing all eastbound lanes. Any remaining funds in this contract or subsequent renewals will be used in other areas of town including E. Sandy Lake Rd. from MacArthur Blvd. to Denton Tap Rd., N. Coppell Rd. and other major thoroughfares. Crack and Joint Sealing/Resealing Item Description Bid Price No. Per LF 1 Random Cracks Sealed or Re-Sealed on Concrete Streets 2 Redwood Expansion Joints Sealed or Re-Sealed on Concrete Streets 3 Construction(Saw)Joints Sealed or Re-Sealed on Concrete Streets Total payments for this contract shall not exceed $100,000.00. Sealing shall progress up until the time the maximum distance for the combined sealed cracks and joints reaches as near as practical to the total value of the contract. The contractor will be responsible for determining the point at which further work will exceed the maximum allowed for this contract. i \J �L CITY OF COPPELL • PURCHASING DEPARTMENT • 255 PARKWAY BOULEVARD • COPPELL,TEXAS 75019 Page 23 BID Q-0617-01 CRACK AND JOINT SEALING Company Information Company Name: ��/��i/L/1�� /Ol� ��e�C1G�l 0/- 1 Address: cS l x.22 &/ZA;c("�, 61yif 2 AVf�—� wd/KPMG M-15- Phone Number: Fax Number: D �� 11 ,0 Contact Person: r,-,A E-mail Address: i�l� D/-J-k 4 e u 10"'A Gp 1A I i�9. CITY OF COPPELL PURCHASING DEPARTMENT 255 PARKWAY BOULEVARD • COPPELL,TEXAS 75019 Page 24 co'llopf'� A", �kdt� May 23, 2019 Ed..rmorin Dwyer Scmdr ller Ccrmb�,jc:°,t:ion, hic. 51722 Grand River Arne. V\h)(cM, lt 393 RE: F`3id #Q-0617-01 Crack and Joint Seahrig R,enewal #2 Dear Mr, f:twyer. The City of CcrppeH wwr Uld litre to e tend the contract for the above refr,renc ed an ad(fit:ion l year, beginning LJgLlc,>t 1, 2019 and crrrdic°g July 31, 20M lease sign and return one copy c°:rf fl'6s letter indicating yw.8r. acccknoww9edg(,.rrrrent of the terms and conditions and your acceptance Of Sr.rch If you have any questions and/or concerns, please feral freeto contact rne,, Sir.�cca r`eiy, Charles Ellis Chief Procur rnen Officer C E:jc° Vendor ,i rtw tr4r �m Print/Type Nam e Title ._.w.. .. &gn t i3� PARKVY o0.Y 4.v.0..@.%G0X 9 4 7 M F,pFBN. 'C 7,>0t 1Y �k 7"CC.6.. .➢?V?46.t fir022 6 AX 912f13U4 3673 City of Coppell, Texas 255 E. Parkway Boulevard CPFL Coppell,Texas yre, 75019-9478 Master File Number: 2019-4863 File ID: 2019-4863 Type: Agenda Item Status: Agenda Ready Version: 1 Reference: In Control: Community Development File Created: 12/03/2019 File Name: Sunset Extension Final Action: Title: Consider approval of an Ordinance of the City of Coppell, Texas, republishing and extending the Chapter 9 of the Code of Ordinances, Article 9-29, "Short Term Rentals," providing for a sunset review to be extended for a period from December 31, 2019 to January 31, 2021; and authorizing the Mayor to sign. Notes: Sponsors: Enactment Date: Attachments: STIR Council Memo.pdf, ORD Amendment to Short Enactment Number: Term Rentals.pdf Contact: Hearing Date: Drafter: Effective Date: History of Legislative File ver- Acting Body: Date: Action: Sent To: Due Date: Return Result: sion: Date: 1 City Council 12/10/2019 Text of Legislative File 2019-4863 Title Consider approval of an Ordinance of the City of Coppell, Texas, republishing and extending the Chapter 9 of the Code of Ordinances, Article 9-29, "Short Term Rentals," providing for a sunset review to be extended for a period from December 31, 2019 to January 31, 2021; and authorizing the Mayor to sign. Summary City of Coppell,Texas Page 1 Printed on 12/6/2019 b X A 'S L � MEMORANDUM To: Mayor and City Council From: Mindi Hurley, Director of Community Development Date: December 10, 2019 Reference: Consider approval of an Ordinance of the City of Coppell, Texas, republishing and extending the Chapter 9 of the Code of Ordinances, Article 9-29, "Short Term Rentals," providing for a sunset review to be extended for a period from December 31, 2019 to January 31, 2021; and authorizing the Mayor to sign. 2030: Sense of Community, Special Place to Live Background: The current Short-Tenn Rental Ordinance will sunset on December 31, 2019; therefore, City Council will need to republish and extend the Chapter 9 of the Code of Ordinances, Article 9-29, "Short Term Rentals," providing for a sunset review to be extended for a period from December 31, 2019, to January 31, 2021. Analysis: Staff is reviewing proposed changes to the current Short-Tenn Rental Ordinance and is prepared to bring it forward at a future date. Until that time, the sunset date on the current Short-Term Rental Ordinance needs to be extended to January 31, 2021, to prevent a lapse in regulation. Approving this Ordinance will extend the date for the sunset review. Legal Review: Staff is working closely with the City Attorney to discuss potential options on how to improve the current ordinance. Fiscal Impact: None Recommendation: Staff recommends approval of the Ordinance. Attachments: Ordinance 1 AN ORDINANCE OF THE CITY OF COPPELL, TEXAS ORDINANCE NO. AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING THE CODE OF ORDINANCES BY AMENDING CHAPTER 9 `GENERAL REGULATIONS', ARTICLE 9-29 `SHORT TERM RENTAL', SECTION 9-29-10`SUNSET REVIEW'; BY AMENDING THE EXPIRATION DATE OF THE PROVISIONS SET FOR SUCH CHAPTER; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1. That Chapter 9 `General Regulations', Article 9-29 `Short Term Rental', Section 9-29-10 `Sunset Review' of the Code of Ordinances be, and the same is hereby, amended by amending the expiration date for the provisions of such chapter to read as follows: "Chapter 9—GENERAL REGULATIONS ARTICLE 9-1. . . . . . ARTICLE 9-29. SHORT TERM RENTAL Sec. 9-29-1. . . . . . Sec. 9-29-10. Sunset review The provisions of this Chapter pertaining to short term rentals shall expire on January 31, 2021 unless extended by ordinance of the city council. SECTION 2. That all provisions of the Code of Ordinances of the City of Coppell, Texas, in conflict with the provisions of this ordinance be, and the same are hereby, amended, and all other provisions not in conflict with the provisions of this ordinance shall remain in full force and effect. TM 112500 SECTION 3. That should any word,phrase,paragraph, section or phrase of this ordinance or of the Code of Ordinances, as amended hereby, be held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof other than the part so decided to be unconstitutional, illegal or invalid, and shall not affect the validity of the Code of Ordinances as a whole. SECTION 4. An offense committed before the effective date of this ordinance is governed by prior law and the provisions of the Code of Ordinances, as amended, in effect when the offense was committed and the former law is continued in effect for this purpose. SECTION 5. That this ordinance shall take effect immediately from and after its passage and the publication of the caption, as the law and charter in such cases provide. DULY PASSED by the City Council of the City of Coppell, Texas,this the day of 2019. APPROVED: KAREN SELBO HUNT, MAYOR ATTEST: CHRISTEL PETTINOS, CITY SECRETARY APPROVED AS TO FORM: ROBERT E. HAGER, CITY ATTORNEY 2 TM 112500 City of Coppell, Texas 255 E. Parkway Boulevard CPFL Coppell,Texas yre, 75019-9478 Master File Number: 2019-4837 File ID: 2019-4837 Type: Agenda Item Status: Public Hearing Version: 2 Reference: In Control: City Council File Created: 11/13/2019 File Name: 151 Coffee Zoning Change Request Final Action: Title: PUBLIC HEARING: Consider approval of PD-214R9-C, 151 Coffee, a zoning change request from PD-214R8-C (Planned Development-214 Revision 8-Commercial) to PD-214R9-C (Planned Development-214 Revision 9 - Commercial) to attach a Detail Site Plan for a 581-square foot building with drive-thru on 0.7 acres of land, located on the west side of S. Denton Tap Road, approximately 400 feet south of W. Sandy Lake Road; at the request of 3 Denton Tap, LLC; being represented by Burger Engineering. Notes: Sponsors: Enactment Date: Attachments: City Council Memo.pdf, Staff Report.pdf, Site Plan.pdf, Enactment Number: Landscape Plan.pdf,Tree Survey- Preservation Plan.pdf, Building Elevations.pdf, Rendering.pdf, Sign Plans.pdf, Photometric Plan.pdf Contact: Hearing Date: Drafter: Effective Date: History of Legislative File ver- Acting Body: Date: Action: Sent To: Due Date: Return Result: sion: Date: 1 Planning&Zoning 11/21/2019 Approved Pass Commission 2 City Council 12/10/2019 Text of Legislative File 2019-4837 Title PUBLIC HEARING: Consider approval of PD-214R9-C, 151 Coffee, a zoning change request from PD-214R8-C (Planned Development-214 Revision 8-Commercial) to PD-214R9-C (Planned Development-214 Revision 9 - Commercial) to attach a Detail Site Plan for a 581-square foot building with drive-thru on 0.7 acres of land, located on the west side of S. Denton Tap Road, City of Coppell,Texas Page 1 Printed on 12/6/2019 Master Continued(2019-4837) approximately 400 feet south of W. Sandy Lake Road; at the request of 3 Denton Tap, LLC; being represented by Burger Engineering. Summary Goal Icon: usliiuiss III'°'uimosll4uimlii'y City of Coppell,Texas Page 2 Printed on 12/6/2019 b X A 'S L � MEMORANDUM To: Mayor and City Council From: Mindi Hurley, Director of Community Development Date: December 10, 2019 Reference: Consider approval of PD-214R9-C, 151 Coffee,a zoning change request from PD-214R8- C (Planned Development-214 Revision 8-Commercial) to PD-214R9-C (Planned Development-214 Revision 9 - Commercial)to attach a Detail Site Plan for a 581-square foot building with drive-thru on 0.7 acres of land, located on the west side of S. Denton Tap Road, approximately 400 feet south of W. Sandy Lake Road; at the request of 3 Denton Tap, LLC; being represented by Burger Engineering. 2030: Business Prosperity Executive Summary: This proposal is to construct a 581-square foot grey brick coffee shop (14'wide x 41.5' length) with a dual drive-thru on property that sits between the McDonalds and the Schlotzsky parcels on Denton Tap Road. Introduction: This property sits between the McDonalds and the Schlotzsky parcels on Denton Tap Road. A portion of the lot is developed, with existing parking along the Denton Tap Road frontage. This infill lot has some challenges. It is rather narrow, irregularly shaped,partially developed and approximately 45% of it is covered with existing access easements. The request is to allow a coffee shop with a 581-square foot building and a dual drive-thru. The proposed store hours are from 6 am to 8 pm daily. The typical peak time is from 7:45 a.m.to 10:00 a.m. The four PD Conditions requested by the applicant are recommended by staff. These relate to perimeter and overall landscape area, sign area and masonry requirements for the menu board and are outlined below in more detail. 1. The perimeter landscaping is requested to be reduced because the majority of it is constrained due to existing site conditions. 2. The landscape area provided is roughly 23%landscape area as opposed to the 30%landscape area required. The applicant is proposing to use 470 square feet (1.5%) of colored enhanced paving on the sidewalks adjacent to the building. This will bring their total area to 24.5%. The irregular shape of the lot with a long drive extension to Sandy Lake(with the cross section of 24' drive and 4' wide landscaping) is an existing condition that significantly impedes the ability to meet the 30% requirement. 3. The applicant is requesting two 60-square-foot attached signs (one on the north and south elevations). Typically, the sign area would only be allowed to be one square foot per linear foot width of the building fronting a dedicated street which in this case is 15 square feet. A 15 square 1 foot sign would not be visible from Denton Tap. The building is longer than it is wide. Staff is recommending that the length of the building be used for this measurement. (62-feet). We would also recommend that both the north and south sides be granted this exception. 4. The applicant is requesting a variance to the masonry requirement for the two menu boards. The ones proposed for this site will be painted a grey color and will be simple in design. Analysis: On November 21, 2019 the Planning and Zoning Commission recommended APPROVAL (5-0) of PD- 214R9-C, 151 Coffee, subject to the following conditions: 1. There may be additional comments at the time of Building Permit and Detail Engineering Review. 2. Tree Removal Permit required prior to start of construction. 3. Ensure that all lights are shielded from the residential properties to the west and all onsite lighting meets the glare and lighting standards within Article 36 of the Zoning Ordinance. 4. Allow the PD Conditions: a. Allow two 60-square-foot building signs as depicted on the Sign Plan. b. Allow an exception to the perimeter and interior landscape areas and c. Allow an exception to the overall 30% landscape area requirements with 24.5% proposed. d. Allow two menu boards without masonry construction. Legal Review: This did not require city attorney review Fiscal Impact: None Recommendation: The Planning Department recommended APPROVAL of the PD request subject to staff conditions listed above. Attachments: 1. Site Plan 2. Landscape Plan (2 pages) 3. Tree Survey/Preservation Plan 4. Elevations & Dumpster Enclosure (2 pages) 5. Rendering 6. Sign Plans (4 pages) 7. Photometric Plan (2 pages) 2 CITY OF COPPELL PLANNING DEPARTMENT STAFF REPORT PD-214R9-C, Lot 1, Block A, 151 Coffee Addition P&Z HEARING DATE: November 21, 2019 C.C. HEARING DATE: December 10, 2019 STAFF REP.: Matthew Steer, Development Services Administrator LOCATION: 131 S Denton Tap SIZE OF AREA: 0.7 acres of property CURRENT ZONING: PD-214R8-C (Planned Development 214-Revision 8-Commercial) REQUEST: PD-214R9-C (Planned Development-214 Revision 9-Commercial) to attach a Detail Site Plan for a 581-square foot building with drive-thru on 0.7 acres of land, located on Denton Tap Road, approximately 400 feet south of W. Sandy Lake Road. APPLICANT: Owner: Engineer: 3 Denton Tap, LLC Bryan Burger 8214 Westchester Dr. Burger Engineering Suite 550 17103 Preston Road, Suite 18ON Dallas, TX 75225 Dallas, Texas 75248 214-520-9000 972-630-3360 cl(&-morancap.com BBur�zer(&bur e ineerin�z.com HISTORY: This property was part of a larger 29-acre development located at the southwest quadrant of Sandy Lake Road and Denton Tap Road. The original Planned Development contained both a residential and commercial component. On the interior portion of the property, Arbor Manors, a single-family subdivision was approved in 2007. This allowed for the construction of 73 single-family homes and all tree mitigation for this area was accounted for with this Planned Development. The properties located along Sandy Lake Road and Denton Tap Road were reserved for commercial development. Two of the lots along Denton Tap Road have since developed—a medical office building(Vision Source/Elliot Eye)in 2010 and retail strip center in 2012 (Coppell Manors). This property was rezoned to PD-214R8-C in 2018 to allow for an office development, which was never constructed. The property along Sandy Lake Road and this lot are the last vacant parcels of this Planned Development. ITEM#8 Page 1 of 4 HISTORIC COMMENT: There is no historic significance related to the subject property. TRANSPORTATION: Denton Tap is a P6D, six lane divided thoroughfare (120-foot right-of-way). SURROUNDING LAND USE &ZONING: North—Restaurant(McDonalds) & Retail; R (Retail) South—Restaurant(Schlotzskys/Cinnabon); C (Commercial) East- Retail Center(Coppell Town Oak Center); PD-209-C West—Residential (Arbor Manors); PD-214R2-SF-9 COMPREHENSIVE PLAN: Coppell 2030, A Comprehensive Master Plan, indicates this property as Mixed Use Community Center—Without Residential. DISCUSSION: This property sits between the McDonald's and the Schlotzsky's/Cinnabon parcels on Denton Tap Road. A portion of the lot is developed,with existing parking along the Denton Tap Road frontage. This infill lot has some challenges. It is rather narrow, irregularly shaped, partially developed and approximately 45% of it is covered with existing access easements. The request is to allow a coffee shop with a 581-square foot building and a dual drive-thru. The proposed store hours are from 6 am to 8 pm daily. The typical peak time is from 7:45 a.m.to 10:00 a.m. Four PD Conditions are being requested. These relate to perimeter and overall landscape areas, sign area and masonry requirements for the menu board. They are outlined below. Site Plan: This proposal is to construct a 581-square foot coffee shop (14'wide x 41.5' length)with a dual drive-thru. There are 13 parking spaces proposed for the site (five parking spaces in front and eight in the rear), which would provide sufficient parking for the employees and walk up customers. One of the existing parking spaces at the northern drive from Denton Tap is proposed to be eliminated replaced with landscaping. Access to this site is provided from two existing driveways, one on Denton Tap Road, and the other on Sandy Lake Road. The site is also proposed to be replatted to extend the fire lane/mutual access easement between these two ingress/egress points. According to the applicant, the orders will be taken in person at the car by one of the employees (similar to some of the Chick-Fil-A restaurants). No speaker box will be installed on either of the menu boards. Stacking will occur in the two drive-thru lanes. If overflow occurs past the drive-thru lanes, cars will stack parallel to the store from the west to the east along their northern property line. Landscaping & Screening Due to the irregular shape of the lot,the location of the landscaping had to be adjusted on- site to accommodate the existing parking and access easements. There are two variances requested to the landscape ordinance. ITEM#8 Page 2 of 4 a) To allow the existing parking adjacent to Denton Tap within the required 15' landscape setback and to not have a 150 square-foot landscape island on site abutting the southern parking space. b) To have 23% landscape area as opposed to the 30% landscape area required. Of the 30%requirement, 5% is allowed to be enhanced paving. The applicant is proposing to use 470 square feet(1.5%)of colored enhanced paving on the sidewalks adjacent to the building. This will bring their total area to 24.5%, which can be supported by staff. There are 12, 4" caliper overstory trees proposed to be planted throughout. (2 bald Cypress, 5 Cedar Elm, 4 Chinese Pistache, and one Live Oak). These coupled with the existing trees will sufficiently landscape the site. The parking area is sufficiently screened with Dwarf Burford Hollies along Denton Tap and a variety of other shrubs and grasses in the other areas. Building Elevations & Si2nne: The building is proposed to be constructed primarily of grey brick, with a grey standing seam roof. Metal siding is proposed to project from the front facade above the covered canopy area. This will provide an area appropriate for their signage. The facia and soffits are proposed to be painted black, keeping with the black color from their logo. There are red accent colors on the poles that support the canopies. The applicant is requesting two 60-square-foot attached signs (one on the north and south elevations). Staff is comfortable recommending an exception to the size requirement. Typically, the sign area would only be allowed to be one square foot per linear foot width of the building fronting a dedicated street (15 square feet). Because this is not practical and would not be visible, staff is recommending that the length of the building be used for this measurement. (62-feet). We would also recommend that both the north and south sides be granted this exception. The applicant is requesting a variance to the masonry requirement for the two menu boards. Because this has not been consistently required in the past, and because the two proposed for this site will be a greyish silver color, staff is comfortable recommending a variance to this requirement. The dumpster and monument sign will have the same color brick as the building. The location of the monument sign is required to be setback a minimum 10-feet from the right-of-way and is listed as a condition of staff's recommendation. Operations: Because staff is familiar with the Flower Mound Location, staff asked the applicant if there is any music proposed to be played on outdoor speakers. If so, how loud and if there were specific hours the music will be played. The applicant said that music is played on speakers that are placed on the north and south side of the building next to the drive thru lanes. There will be no speakers facing the residences to the West. The sound will be kept at a level that is non-offensive and played between 7:30 a.m. and 8:00 p.m. The applicant added that they are community oriented and have proactively reached out to the adjacent HOA three weeks ago. The HOA president said he would check with the board members to see if there were any questions or if the board wanted to meet with them. The applicant has not received a response after that. ITEM#8 Page 3 of 4 RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION: Staff is recommending APPROVAL of PD-214R9-C, subject to the following conditions: 1. There may be additional comments at the time of Building Permit and Detail Engineering Review. 2. Relocate the proposed monument sign 10' from the property line on Denton Tap. 3. Tree Removal Permit required prior to start of construction. 4. Ensure that all lights are shielded from the residential properties to the west and all onsite lighting meets the glare and lighting standards within Article 36 of the Zoning Ordinance. 5. Allow two 60-square-foot building signs as depicted on the Sign Plan. 6. Allow an exception to the interior(parking lot),perimeter and overall 30% landscape area requirements with 24.5%proposed. 7. Change the dumpster gate material to solid metal and paint the same grey color as the brick. 8. Allow two menu boards without masonry construction. ALTERNATIVES: 1. Recommend approval of the request 2. Recommend disapproval of the request 3. Recommend modification of the request 4. Take under advisement for reconsideration at a later date ATTACHMENTS: 1. Site Plan 2. Landscape Plan (2 pages) 3. Tree Survey/Preservation Plan 4. Elevations & Dumpster Enclosure (2 pages) 5. Rendering 6. Sign Plans (4 pages) 7. Photometric Plan (2 pages) ITEM#8 Page 4 of 4 i w p Z Z AN ?;�mm z gg � s `o �• T w p zWtl 1 s S £ e a Ul Ra ��E pSm� c c E A gQ 4g F p = W g J 00000000 am W w p �u�uurma r�3nmo v e mLL<y =ms�az x i NNmm� k'mz� uin< f lei C=D F7Tt a m t� `.._.,...., 4VOa dVl-"k6.LN3a 'S �a m I u Ti I SPI 1 J' Hail �� -y II �.. o 0 a L or w J 1 Hyl - a¢i p G Ka eo o es�a � I 00 1 a J I � o c e 0 I, $M to � �— ----------------------- I I i I zo x .6 1 h OUI 0 CDCDO oil I 1 1 ® 0 pm! HI 01 I 0 II f 10 1 it Ff 1 1 J as to A Mh H 1 11111 1 u, if 111 1 g m 1 M 0 , OVCdVZNLNK'S werv........... awn 1 MI 1 MHM 1 11 3 oho --- ----- - -- WE1 1 la35b3 033 ns � outs 1 w ze case,w II ----- --------- ----------- - --- ---- ---- - ------ -------- ---- ----II II ---- - --------- ------ tit cell 11 1 Nil 1 ---------- am�,Owl..j IW - -7' Im 10 -P sa II op �01 will 10 A. iii n3eeoz so .n� =A -------------re ----------- --------------- —- ---- ---- - --- —---------- -- ---------------- ----- - -- K /'--- ------- --- u) tic < 4 s 2�g g--H A H JN hill! -2 �2 22; qMo gp�p �2l 2 7 2l 2 n!q- mAosrgu it it L a A y"; Hj- MM lot 2.g U not I I a I is PI HI M M 11 MI JWH EMN oil pli not MI W 0 A— n, nil H I I IR 11, M 11 f1m, "I MI in, ELI Pq P P§ avod llama I ........... Old --------------- ----- ---- - --- ------ -- ---- ----------- A --------------------- Won ------ ---- 7' T- - -- ---- ------ ------ ----- ------ -- -------- - ---------------- II IN II I ----------- ------- VIA 'IT, I Acog up a 00 'ZI 40 J 0'5 V R" cc(3wisvi�u ----------- ------------- ------------ MM" ---- --------- SVX31 —n3dd0o wODHD2V OaDd—loeeoeka16 xve 1169k9kz16 INodd e d>IJ0-19'E 10-i S 9 SVXIL suIwa uc ]IS'evM33dJ SNONHIis 01 N011I40H SHONHW HOSHV 1H Eg e = m N w 3333OO 19 �IIIIIIIIIuuuumI�P "�ins �� i�� IRI(�UUHIa� ga a, mom �eom m G ak��3 n � j� �u • zox Nzawoz<=w 3�m:��rz�oor i o0 owom3o�<m �p Nraw�aoJ.mmo .. - �y, w wwwwwwww ;ow < w 8 .. PON .. m n m s w � o o a G II�II�II�II�II�II�II�II�IWY�WIWIII�11�11�11�11�11�11�11� x0 xo m- H s 0 i 0 p0 a, ND m mmmmmmmmmmmmmmmmmmm SVX31 —n3dd00IN 3HD2V Oa Dd—'oeeosoacs:xve LL69hPkzL5 ]Noed v NOO�9'E 10-i KZ9L svx3i sui]va uc ]is evM33aj sNONNIIS ODM 3 ��q m z O y NOIII4aH SHONVA»09FJH 1H g _P = m N w a O 'aiy`�ar� s m a T g r 333300 191 �IIIIIIIIIIIIIIIIImi�P `" o Q dog oil N010 �a a z .� <.a op _ Q s w > � a� o� W w o4 55'L6-3.,IZ,09.Z0 5 �r 0 3 g o s - o_ _ s m - a _� a e J -- - - — - m -�----"-'11 "4N - e � m n o O U w a €e m ¢ li "sm ,N x iaoi o� p LE M w U p w w z o ` w � w — di o w� --" -- _ �m - �_ a/ r €� .eszi F W zo ,s= I w = a _� — f — > F _ b--- - ge — m e __ II � I W 0 w = I — ao 0 p3, N 'NW - ----------- -J m v a ------ .w, 'I IN s� � ■ 1 0 iw / } II ;. ,o/ f ^'94 ;, / ice' � ,. d 0 LL LL 0 i 0 0 '/ l p ' &a;wed, I I ■ 1 O t7 � zoLL_ r w z L(b Omoc w 5 Ln K 3 rc rc� X _ W Ay G ^2 N za M f LL Im z w wD z m f L6 p �2 W a s m z Q a N j�Zo W W U = O C�`� O = C W J J w rc a rc �w w Ot7 Hv a zOQ2 � LU wm�> Q � oa aZ g w0 v xaa � t7m � Q �., vvi W Q m a >a U Q Ln J J ~ a Q = D J LL z c J wY' Uz0 00 w0 ww cid F m V J J G Q x Ln o�mJ M < n m? t �t 7 o LA Ln p V V 2 05 V D G A aQ°� r Q Z V LU Z >' Q Y J W OaJJ %n V Ih ao�0 m W W Q V m V z � C P O 0 z 0w=w zJ0 maat7aCCW LAJQ ~ c) }' z#Zw — ly x O 0 W J m W J P J C %AY U„UU ap llvm cLU � z � � a W Q m�w= W aZa 0Qx > zW W � %JZ W n I�Ary s¢CD 7 u = LU O 2-A LUw W m W O m Q !R o000 tn W a H 22 O J 1 x O } LU V W Y OC m OC OC Z N Ll W V W J VI W z e.... LAA w0z OOa � aW LnLu v+ w N w V m Uj V C F H C� C li �+ 'rn P.A.. z c Q Ln z J O U- it O J 2 Q z Cl, N z�p0 � rO r� I-. R Q � 7;�II .yr o m c H J �4 U �Oc0U W LA W S UJcc .. 0. wi L L,/L o Q � i II z t�- •,ter.'. N Q M � � Q � a = � %n LU A.1 J A.1 // lr I.A.. iii u.... W / m ~ Y tCo 0 bh Cadwir F • W LU M W l � ulll 0 y W M LL /'ili(Iflll mm 111111 p W P LL N C W % I- V lV °yam LU m LU 111101 V % LUI� u - Q o is U z l a l 00 a ; CC 0 LU l LU w v j 0 J //9-/b z o Z Z 0 CY „L-,9l Z �„ Q of /O%/ w u „b-,OZ u � I n u o = � ll iii O t7 � zoLL_ r > w Z Ln �moc w 5 Ln K 3 rc rc� X _ W LU Z ^2 N za M f LL Im z Ow wD z m f L6 p �2 W a s m Z Q a N j�Zo W W U = O C�`� O = C W J J w rc a rc �w w Ot7 Hv a ZOQ2 � LU wm�> Q � oa aZ g w0 v xaa � t7m � Q I., vvi W Q m a >a U Q Ln J J ~ a Q = Q J LL z c J wY' Uz0 00 w0 ww cid F m U J J G Q x Ln o�mJ M < n m? t �t 7 o LA Ln p V v 2 di v c G A aQ°� r Q Z V LU Z >' Q Y J W OaJJ %n V Ih ao�0 m � W WQUmV Z � CPO 0 z 0w=w ZJO maat7aCCW LAJQ ~ c) }' z#Zw — ly x O C W J m W J P J C %AY tDUUap llvm cLU � Z � � a W Q m�w= W Q Z Q X0.7 Q x > Z W W OOC v Z w in I�Ary s Q 7 u = LU O 2 w W m W O m Q !R o000 zmavo � p � v�, ra cc=� W q VOU. Uaa HH2a OW J1 Lux2 OZ }W W LQW LU L:A:::i 0��z zz� 03 Lu L.0 n.. w N w V m Uj U C F H C� C LL. �+ 'rn P.A.. z c Q Ln Z J O U- it O J 2 Q Z Cl, N z�p0 r O r� i-' R Q .yr D m c H U d U O c0 U W H W U.1 0. W rhe LL L II LU /^c� Ln LU a n.. Ln p `,�➢ A.1 J LA.1 LU ui ca M Tt ~ � I.n I Z00 .. /i Ln • LU Cadw � Z / , M LU r WLL O I/ Nlff N LU ILU V °yy tD W LU H c LU v W ~ r'll lll�lllll u LL v QC If Z IIII P a 7? {{ U' H O �k CC ll 0 LU LU l W c .. � . W III k J �� W C i u w ll �. O t7 � zoLL- Zh.rro �moc 7A N cc N ha ZO O FY zaa� LL ��zc J w Z w a v Q < <oos � Qw� J x z u OC U_hc {A75 c7 O c a J N'"' Y CDU ap Q z Q Z I.A.1I.A.1 u.1O 1 77 C_w WI.A.. f I.A.. �.. pO�o U rq W w � LU v+ I.n act LA .. ` iAi woww �wlw iV M Q W 0 0 {A � W O :d m 0 cm o a i W Q cl: Z Q.. N j: ya/ b a/ Z 0 p a O o y amoa i= o cu R U Q U =o0u i R Ed �_ Z J W d 3 V N Z (/1 � A'A:: lD C E u y a > z m io 'E Y' W a XE � 3 ; a Z z aZ F . E m ra 3 a a a m J cr V m CO Q y V7 rC••� u C W ^^� M J G Z Q Z O W CZ a ...A C z _ ate z o W Q W > S m J A.1 G J C LU A.. LCL a O W W LU H u r :sem m UI-- CC Ln Lu LL J Z D C Z �n CD u N W W V C ~ G eo i. - m �_ :3Q d w me Z J W u/ W Ir �' Q = Q W > Z Q WLL; u I.- J W 11.1 n pll z LU Z LA mol f 11� a a maw Mu W IIIIm OC OC I aLJ J ae oWC " > I.- LU � a o Q o?� D of u D H Uh LA A= LLJ CZ Lu _ V Nu & 0m 022 W ��IIIII�UI LaL d J m W > m W W Loll, � m UD �� m IAIIIW! Z 'V W W a l Lu W Z O pm �Iill�m cui IMIN A-Av //0-,Z z u u a W pome LL O oac Z O m W V a iw Z Z U Vni . I W LL. " Imus /11111 u� LL �In o jillis 4��0 O t7 zoLL- z Ln �moc 7A LA oz v �w< M W ~ O FY N z� 2 to r J Q z N mmCD yvj � 0 W N M ioQ� � i W OC < p iaj -J Z J O n.. Ixi aaz� Q cn O a Vil.... 0000 in S a m N.... uwNw r Y z�Zw Nowz nn z V ¢ zQ�zo W I.xa LAA Lx.l N 0 2 m X"t o 9L W LU Kw .. � T I.x.. U �- yd :r u Z _ W to I.n c W CC O J W �.... ...a �dz� OL Q O G V Z J n. i'a:i woww " N 'w W O m Oc" IIIIIIIIII a a � c � a' �' &�° J oc Q m F 7; o N a m � ; ;5 � ¢ � ooa _ }, c LU z u0 xV 0 z V W UJ Z W a m I H L. a x Q °C W d LU a t a Z z m Q .0 0W Q Z = LU O t= Om z z v � tZ7 z � m N J 0 N.L. z ni Z Q V V p p • M o a W � O txa T N Z S W D LU n LA Q H W � Ln Q LU I.- ~ I.n t7 m OZ Z Z oC Z < .. O O p *k n LU _ z Z W a G G y � LLJ _ LLQ a ~ Cadwir Y Z V Z V a O ' °n Pu H Q m VLU ��"lj� LU0 O W O LU LU 0 C ( , 1� I� LL Z H Z LU 1111lLL. he LL O V d w W JUT d W m r m m � N LYLU �i��ll�' �� rr� gilUW LU iiVZ C °; V LL %�lill�m p y~j W p �L Q V r2 O z ° Z N m z u W a a _ � l o ulll. .. .A-.b oC � Z Z iy V Z LA v � �I W W V a g LA. LLA C O LaL O OC W V m Z V LA p Z Z � Z O LM p t� I a LL a a z aIN nN �jVM o �/111111 ILL lv IIII"N ~jill �h '+n0`�tl zao . -L:l:ns a e se :om wa LLz+ee+ooe 9=_, 1 e,»oo e 1/1 3/0 P 3±te »eEeL L-s m¥ ___.me*_, ` :. azo»a:»am " `� gM , X± `mm�d d O o 30�e ,:mv»ea. N 11H 9 1 Is............IM 3 3A O o [ § [ � \ \ \� 'T� ^ \ j Al i(D . \ ez P, -HP. 01 § Cl 91 - !}( CO cl § �(��}}()\z, w )){\)))\}l Z 3O Z 133H6 'd'f :),nE31111IIRR+Mt �,-1�nOH:Wd L LGB-EE9-OOB ,OZ=„ L 31b"�s 6 L/LZ/O L- 31b"4 br-Er5 L L-S1M W OO'SN UH SII SIM'MMM h U C 9 w U d s I M C��N 11H 9 1 Is ' ❑L L 9G X1'H1Zi O M 1Zi 03 / —L 113dd O� 30V1d ZIOSONIM 6 L6L IM 3 3A 03 LS L 7, I f � 4 a� '.i 1}/fJ�✓' �/ zL' X3¢00 ,f ell Y ao ao ¢°a pQo°Q u y£Qa m � - U] Z boa ¢upo ❑ N a w ¢ �_ Q � ra aQoo_ma rc�ni rcoo-arwarc W mmso FQ?w s� m City of Coppell, Texas 255 E. Parkway Boulevard CPFL Coppell,Texas yre, 75019-9478 Master File Number: 2019-4838 File ID: 2019-4838 Type: Agenda Item Status: Public Hearing Version: 2 Reference: In Control: City Council File Created: 11/13/2019 File Name: Park'n Fly Car Wash Final Action: Title: PUBLIC HEARING: Consider approval of a zoning change from S-1166-LI (Special Use Permit-1166 -Light Industrial) to S-1 166R-LI (Special Use Permit-1166 Revised-Light Industrial), to approve a revised site plan, landscape plans and building elevations for the addition of a car wash, and adjusting access to the fire lane by removing some canopies and relocation of internal gates, on approximately 16 acres of property located at 800 S. Royal Lane, at the request of Barnier Building Systems on behalf of Park'n Fly, owners of the property. Notes: Sponsors: Enactment Date: Attachments: Council Cover memo.pdf, PZ Staff Report.pdf, Enactment Number: Narrative.pdf, Site Plan.pdf, Landscape Plan.pdf, Elevations.pdf Contact: Hearing Date: Drafter: Effective Date: History of Legislative File ver- Acting Body: Date: Action: Sent To: Due Date: Return Result: sion: Date: 1 Planning&Zoning 11/21/2019 Approved Pass Commission 2 City Council 12/10/2019 Text of Legislative File 2019-4838 Title PUBLIC HEARING: Consider approval of a zoning change from S-1166-LI (Special Use Permit-1166 -Light Industrial) to S-1166R-LI (Special Use Permit-1166 Revised-Light Industrial), to approve a revised site plan, landscape plans and building elevations for the addition of a car wash, and City of Coppell,Texas Page 1 Printed on 12/6/2019 Master Continued(2019-4838) adjusting access to the fire lane by removing some canopies and relocation of internal gates, on approximately 16 acres of property located at 800 S. Royal Lane, at the request of Barnier Building Systems on behalf of Park'n Fly, owners of the property. Summary Goal Icon: usliiuicss III'°'uimcsll4uimlii'y City of Coppell,Texas Page 2 Printed on 12/6/2019 b X A 'S L � MEMORANDUM To: Mayor and City Council From: Mindi Hurley, Director of Community Development Date: December 10, 2019 Reference: Consider approval of a zoning change to S-1 166R-LI(Special Use Permit-1166 Revised- Light Industrial), to approve a revised site plan, landscape plans and building elevations for the addition of a car wash, and adjusting access to the fire lane by removing some canopies and relocation of internal gates, on approximately 16 acres of property located at 800 S. Royal, at the request of Barnier Building Systems on behalf of Park'n Fly, the owners of the property. 2030: Business Prosperity Executive Summary: This property has been used as a car park facility for 20+years. Park'n Fly is proposing to provide a free car wash to enhance their customers experience, a service they are introducing nationwide in order to remain competitive. Introduction: In 1994 a request was made to build a parking lot on this site. In 1999 a request to add canopy structures was approved and in that same year Park'n Fly was granted permission to install a 10,000-gallon underground motor fuel tank for inner office and fleet refueling. This new request is to add a single tunnel touchless carwash to the site. Several customer parking spaces are proposed to be removed to accommodate the car wash and proposed landscaping. The building will be located approximately 280 feet inside of the property and will match the existing building with its blue standing seam metal roof. The building itself will be constructed of split face block. Additional improvements to the property include improving fire access by reconfiguring the gated access to the canopy section of the site and moving the canopies back in certain areas. The revised Landscape Plan indicates all existing landscaping to remain and new landscaping proposed around the car wash area. An additional 21 trees and shrubs will be planted around the outer perimeter of the site where there are gaps currently, and these areas will be irrigated. Analysis: On November 21, 2019 the Planning and Zoning Commission recommended approval (5-0)of S-1166R- LI, Park'n Fly, subject to the following conditions: 1. There may additional comments generated during detail engineering review. 2. Add stop signs to the drive aisle both north and south of the car wash exit. 1 Legal Review: This did not require city attorney review Fiscal Impact: None Recommendation: The Planning Department recommends APPROVAL of S-1 166R-LI (Special Use Permit 1166 Revised- Light Industrial) subject to the conditions listed above. Attachments: 1. PZ Staff Report 2. Narrative 3. Site Plan 4. Landscape Plan 5. Elevations 2 CITY OF COPPELL PLANNING DEPARTMENT STAFF REPORT CASE NO.: S-1166R-LI, Park'n Fly (Car Wash) P&Z HEARING DATE: November 21, 2019 C.C. HEARING DATE: December 10, 2019 STAFF REP.: Mary Paron-Boswell, Sr. Planner LOCATION: 800 S. Royal Lane SIZE OF AREA: 16 acres of property CURRENT ZONING: S-1166-LI(Special Use Permit-1166-Light Industrial) REQUEST: A zoning change request to S-1 166R-LI (Special Use Permit-1166 Revised-Light Industrial), to approve a revised site and landscape plan, and addition of a 1,118 square foot car wash to the site. APPLICANT: Park'n Fly Barnier Building 800 S Royal Lane 1105 Northville St, Coppell, Texas 75019 Houston, Texas (404) 364-8121 (281) 931-8666 adupree&PNF.com bill L&barnierbuilding.com HISTORY: In 1994 a request was made to build a parking lot on this site. In 1999 a request to add canopy structures was approved and in that same year Park'n Fly was granted permission to install a 10,000-gallon underground motor fuel tank for inner office and fleet refueling. HISTORIC COMMENT: We have found nothing of historic significance attached to this property. TRANSPORTATION: Royal Lane is a P6D six-lane divided street within 110 ft. of R.O.W. SURROUNDING LAND USE & ZONING: North—U.S.Postal Bulk Mail Center; Light Industrial South—I-635 East—Haverty's Furniture; Light Industrial West—Vacant land; Light Industrial COMPREHENSIVE PLAN: Coppell 2030, A Comprehensive Master Plan, indicates this area as Freeway Special District, suitable for high intensity regional commercial uses. ITEM#10 Page 1 of 2 DISCUSSION: This property has been used as a car park facility for 20+ years. Park'n Fly is proposing to provide a free car wash to enhance their customers experience, a service they are introducing nationwide in order to remain competitive. Several customer parking spaces are being removed to accommodate the car wash and proposed landscaping. The proposed car wash would be located to the front or western portion of the site, by the exit lanes. It will be a single tunnel touchless high pressure wash that is approximately 42 feet in length. The building will be located approximately 280 feet inside of the property and will match the existing building with its blue standing seam metal roof and building with a split face block building. With this revision to the property the applicant is also proposing to improve fire access by reconfiguring the gated access to the canopy section of the site and moving the canopies back in certain areas. The revised Landscape Plan indicates all existing landscaping to remain and new landscaping proposed around the car wash area. An additional 21 trees and shrubs will be planted around the outer perimeter of the site where there are gaps currently,and these areas will be irrigated. RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION: Staff is recommending APPROVAL of S-1166R-LI, Park'n Fly (Car Wash), subject to: 1. There may additional comments generated during detail engineering review. 2. Add stop signs to the drive aisle both north and south of the car wash exit. ALTERNATIVES: 1. Recommend approval of the request 2. Recommend disapproval of the request 3. Recommend modification of the request 4. Take under advisement for reconsideration at a later date ATTACHMENTS: 1. Narrative 2. Site Plan 3. Landscape Plan 4. Elevations ITEM#10 Page 2 of 2 BARNIER BUILDING SYSTEMS, INC. OFFICE: (281) 931-8666 WEBSITE: FAX: (281) 931-9104 BARN IERBUILDING.COM A TEXAS CORPORATION 1105 NORTHVILLE HOUSTON,TEXAS 77038 City of Coppell Park 'N Fly Carwash addition We propose to build a 24/7 drive through, touchless car wash at the Park'N Fly car park facility located at 800 S. Royal Lane to enhance the services provided by them. It will be a no cost service with upgrades available to provide wax and a tire treatment.This is a nationwide effort by this company to remain competitive in their market. To improve access for the fire department, the canopies that encroach on the fire lanes will be reconfigured and the gate operators will be removed from inside the fire lanes to outside them. WET will be providing the machinery to clean the vehicles. It's a high pressure water system equipped with lasers to regulate the distance to the vehicle to assure a good wash without contact. Three high volume fans will dry the vehicle after wash. The roof is blue, it matches the existing roof on the building at the entry. Manufacturer; Berridge, color; Royal blue, Roof type; standing seam. The upper section of the walls are block in the photo but will be split block, tan (to match the color of the existing brick on the entry building) on this building. The windows are green tinted safety glass with a brush chrome frame. The doors are metal panel with black paint. The lighting on the sides are brown hooded LED with a tan backboard. They'll be located on both sides of the long walls to light the signs underneath. A picture has been provided of what we built for them at IAH (Bush) in Houston. A ll 11 i if f. pp V i i Thank you, Jeff Davidson Project Manager Barnier Building Systems NOI 1—All N,A—'-1L'A1Nf1L\'1 31.0 .5 3 °>ne zoi aiiry orv'3'rirva r bA Al 71DV-4 A 7 N,NdVd NIH11M a9 9079 HSVM dV0 HS 8![! dodd - 6uuaaui6ua uddOJ .113 ....... IL-off dlf �O'l'l'd�°JNId33NI:JN3 HZNVI W ""`- - N2 1 / 2 >:o hz ii �o ffiw � .o XR Lu 12 W_o aF9a9x ohM9��m: �S Kr � 5011 0 0 W N� 7 p k Q O S � \\ 7 F �o k � w 5`Y z"a,.°, r T r % G r h5 a % r , a r i 4 I'nllllllllllf711nllllllll=eao � `� � i o`, � m s am J11111111111111111 11 u 11 111 1 11 Y-I I l l l l l l l l l l l l n l l l l l l l l l l lr o. IIIg I I pk a J11111111111111 lifflullill III 11111111 nil 111111 11111111 f .E4 ,� - ---- 1 /J a-- -- --- - ------ — — — - - N Ge = I'i-9911-S PuoZ p r 1eSo21'S 008 1,—OD-TT r w 1`II O 6Ero1� VS sexa addo NVId 3dV.�SONVI m w P—[-Zi wvs 3 91L 91 �-lzl N MVd ?.} —ppv Sia N]xRd z n ...� - cise^'de�Sid N7 XRd I � i I �r� of I �r w„ Wb IL f w m w�wo e ma 8 �9w 3 hq xv e gwo woo= 28. w d s_3.00 � a Qa � $ E 4M. g @wz tt £ @ g � i E @5 E z g 4 � u � E 1--11-s 51—Z a tiun o�sell ep P .... ..ls.. 9998-6£6-682 IIIIG eo,�,ea�wR IGIN-1 9 9 �E° M 8£oLL sexes 'uojsnoH 911!A4IJoN 906 6 �� ` � a3iNave 6609E sexal'lladdo� � ' v v uo!jeaodioo sexes y aue�leloy yjnoS 008 s N uo!I!PPV AU N. Jed Q u SAElISAS JN14-line 2JEIMJV8 "3; yseM aeO AU N.�Jed t, 0 w � b r >a City of Coppell, Texas 255 E. Parkway Boulevard CPFL Coppell,Texas yre, 75019-9478 Master File Number: 2019-4853 File ID: 2019-4853 Type: Agenda Item Status: Agenda Ready Version: 1 Reference: In Control: Community Development File Created: 12/02/2019 File Name: ILA with Lewisville- Feathersmash Final Action: Title: Consider approval of an Interlocal Agreement between the City of Coppell and the City of Lewisville, to provide for permitting and jurisdictional responsibilities for various municipal services for a new development that spans both cities; and authorizing the Mayor to sign. Notes: Sponsors: Enactment Date: Attachments: Council Cover memo.pdf, Feather Smash Final Enactment Number: Interlocal Agreement.pdf, Exhibit A.pdf Contact: Hearing Date: Drafter: Effective Date: History of Legislative File ver- Acting Body: Date: Action: Sent To: Due Date: Return Result: sion: Date: 1 City Council 12/10/2019 Text of Legislative File 2019-4853 Title Consider approval of an Interlocal Agreement between the City of Coppell and the City of Lewisville, to provide for permitting and jurisdictional responsibilities for various municipal services for a new development that spans both cities; and authorizing the Mayor to sign. Summary Goal Icon: usliiuicss III'°'uimcsll4uimlii'y City of Coppell,Texas Page 1 Printed on 12/6/2019 COFFELL k t 6 MEMORANDUM To: Mayor and City Council From: Mindi Hurley, Director of Community Development Date: December 10, 2019 Reference: Consider approval of an Interlocal Agreement between the City of Coppell and the City of Lewisville, to provide for permitting and jurisdictional responsibilities for various municipal services for a new development that spans both cities; and authorizing the Mayor to execute the agreement. 2030: Business Prosperity Executive Summary: This is an oddly shaped piece of property made up of multiple parcels with portions located in Coppell and other portions located in Lewisville. The parcels in Coppell have no street access, and this development will combine the various parcels to create one lot, providing street access from Vista Ridge Mall Drive in Lewisville. A plat for this new lot has been reviewed by staff and will need to be filed prior to construction occurring on the site. Since the project lies within two municipalities, an Interlocal Agreement between the City of Coppell and the City of Lewisville will be required to be approved by both cities. Introduction: Staff has met with several parties interested in developing this parcel over the last few years for various uses. The current applicant purchased this site, which straddles both the City of Coppell and the City of Lewisville, to construct a badminton facility. Staff has been working with the applicant as well as the City of Lewisville to come up with a plan that benefits everyone. The developer has met with representatives from the neighborhood several times to discuss the project, and staff has received a letter of support for the project from the Coppell Greens HOA. The Interlocal Agreement states what the responsibilities are for each city,who is to provide what service, the collection of associated fees of development, refuse services as well as emergency services. Each respective city will provide water to those portions of the property within its respective city limits, and shall collect revenue from their respective sales, impact fees and other associated fees. Coppell shall provide sanitary sewer to the property and the property shall have a domestic meter from Coppell. Irrigation shall come from each respective city. Coppell shall be responsible for inspection of the sanitary sewer line and shall have the right to review and inspect the plumbing facilities located in Lewisville to ensure that the facilities are compatible and consistent with Coppell's system and are not in violation of any of Coppell's relevant ordinances. Each city shall bill separately for stormwater drainage. Each city shall zone the property within their respective city. The property shall be platted into one lot and delineate the municipal boundaries. Signatures from both municipalities shall be on the one document. The City of Lewisville is proposing to bring the plat to its Planning and Zoning Commission of December 3, 2019 1 and Coppell is proposing to bring it to the December 19, 2019 Planning and Zoning meeting. Tree mitigation fees shall be paid to the respective cities. In terms of emergency services, the City of Lewisville shall provide law enforcement services, unless a criminal event takes place in Coppell's city limits that the city of Lewisville cannot enforce, the City of Coppell shall assist as needed. Lewisville shall provide fire fighting and emergency services,health inspections, code enforcement, animal services and other inspection/enforcement services unless an incident takes place in Coppell's city limits that the city of Lewisville cannot enforce,the City of Coppell shall assist as needed. The City of Lewisville shall provide municipal solid waste services. Analysis: This Interlocal Agreement has been reviewed by the City of Lewisville's Attorney and Staff, and the City of Coppell's Attorney and Staff representatives from Planning, Building Inspections, Engineering, Fire and Police Departments. The City of Lewisville is scheduled to consider this agreement at their December 2, 2019 City Council meeting. Legal Review: This was reviewed by the city attorney Fiscal Impact: None Recommendation: The Planning Department recommends APPROVAL of the Interlocal Agreement between the City of Coppell and the City of Lewisville. Attachments: 1. Interlocal Agreement 2. Exhibit A —Legal Description 2 STATE OF TEXAS § PLANNING AND DENTON COUNTY § INTERLOCAL AGREEMENT This Planning and Interlocal Agreement("Agreement") is made by and between the City of Coppell ("Coppell") and the City of Lewisville ("Lewisville"), both of which are political subdivisions of the State of Texas. WHEREAS, Coppell and Lewisville are contiguous and adjacent cities which support orderly and logical land use patterns and jurisdictional boundaries; and WHEREAS,the Interlocal Cooperation Act, Chapter 791 of the Texas Government Code, authorizes any local government to contract with one or more local governments to perform governmental functions and services under the terms of the Act; and WHEREAS, state law further authorizes local government to enter into agreements and contracts of the nature envisioned in this Agreement; and WHEREAS, Coppell and Lewisville have determined there is a single developable tract of land, more specifically described as provided in Exhibit "A" (the "Property"), that lies within the corporate jurisdiction of each city that cannot reasonably and economically be utilized solely within one jurisdiction of either Coppell or Lewisville; and WHEREAS, Coppell and Lewisville agree that such Property can more reasonably and economically be served by both cities; and WHEREAS,Coppell and Lewisville agree that each city shall provide various government services to the Property for water, sewer, subdivision regulation, zoning, building permits, emergency services; and, municipal solid waste; and WHEREAS,Coppell and Lewisville,in the true spirit of governmental cooperation, intend this Agreement to reflect sound growth management principles and interregional planning. NOW, THEREFORE, Coppell and Lewisville, for the mutual consideration hereinafter stated, agree and understand as follows: I. TERM The term of this Agreement("Term")shall be effective on the last date that this Agreement is approved by a party hereto as indicated on the signature blocks below ("Effective Date") and shall continue for twenty (20) years with automatic five (5) year renewals thereafter. Coppell and Lewisville Boundary Adjustment Agreement TM 106919 Page 1 of 7 IL MUNICIPAL SERVICES The Parties hereby agree to provide the following municipal services to the Property: A. Water 1. Each city shall provide water to those portions of the Property within its respective city limits. Each city shall receive the revenues from the sale of water within its city limits, including impact fees, tap fees, inspection fees, and water use fees. 2. Each city shall separately bill the appropriate parry for water provided by said city. B. Sanitary Sewer 1. Coppell shall provide sanitary sewer to the Property at the Coppell current rates, as amended. Coppell shall receive all revenues from sanitary sewer collection and treatment, including any impact fees, inspection, fees, and other fees. 2. In order to facilitate the calculation of sanitary sewer charges, the Property shall have the domestic meter from Coppell, and Coppell shall be responsible for the maintenance of said meter. Irrigation meters shall be from each respective city for the irrigation water usage in each city and each city shall be responsible for the maintenance of their irrigation meter. 2. Coppell shall be responsible for inspection of the sanitary sewer line and shall have the right to review and inspect the plumbing facilities located in Lewisville to ensure that the facilities are compatible and consistent with Coppell's system and are not in violation of any of Coppell's relevant ordinances. Coppell's ordinances shall prevail in the event of an inconsistency or conflict with Lewisville ordinances as they relate to the sanitary sewer system and plumbing facilities. 3. Coppell shall bill the Property for sanitary sewer service located at and utilized for the entire Property. C. Stormwater Drainage Fees 1. Stormwater drainage mitigation shall be in accordance with the engineering requirements of both cities. Each city shall separately bill the Property for stormwater fees for the portion of the Property located within its respective city limits. Coppell and Lewisville Boundary Adjustment Agreement TM 106919 Page 2 of 7 D. Zoning, Platting, Engineering Site Plan, Permitting & Inspections 1. Zoning and Land Use—The cities shall endeavor to zone the Property within their respective city in a manner that is compatible and conducive to development. 2. Platting—A single plat shall be filed for review and approval by both cities. The Property shall be platted into one lot that crosses the city limit lines. The single plat shall be reviewed and approved by both cities with signatures of both cities on the plat. Waivers, if any, shall be approved as provided in the respective jurisdiction's adopted ordinances and regulations. 3. Engineering Site Plan—A single ESP shall be filed for review and approval by both cities. All portions of the Property located within Lewisville shall meet Lewisville development requirements, except for sanitary sewer standards,which shall be governed by Coppell. All portions of the Property located within Coppell shall meet Coppell standards, except that Lewisville fire-lane widths and turning radii shall be applied.Both cities shall endeavor to ensure that the development of the Property has a consistent aesthetic appeal. 4. Tree Mitigation Fees — In accordance with Lewisville ordinances, tree mitigation fees shall be paid to Lewisville for trees removed from any part of the Property located within Lewisville. In accordance with Coppell ordinances, tree mitigation fees shall be paid to Coppell for trees removed from any part of the Property located within Coppell. 5. Permitting and Inspections — i. In the event of simultaneous construction of public infrastructure and building construction, the escrow of funds equal to the value of all public improvements located in both cities for the entire Property shall be collected by Lewisville. All fire lanes and water to the building shall be in service prior to vertical construction. ii. Lewisville shall provide all building inspections and building permits as it relates to the Property. Coppell shall provide infrastructure inspections and construction development permits as it relates to the Property within Coppell. Lewisville shall not issue a building permit or certificate of occupancy until those improvements being built have passed inspection in accordance with both cities' development regulations and ordinances and this Agreement. Coppell and Lewisville Boundary Adjustment Agreement TM 106919 Page 3 of 7 iii. A pre-construction meeting shall be scheduled with both cities' permitting and inspection teams prior to issuance of any building permits. A core inspection team will be comprised of representatives from both cities. These inspectors will be assigned to the Project throughout the duration of its development. E. Emergency Services & Other Services 1. Lewisville shall provide law enforcement services on the Property, including reporting, investigation, and enforcement of criminal law. In the event that a criminal incident occurs in Coppell's city limits in violation of a Coppell ordinance that the Lewisville police department cannot enforce, Lewisville shall contact Coppell for assistance in reporting, investigation, and enforcement of Coppell ordinances. Coppell shall assist in any way reasonably possible. 2. Lewisville shall provide firefighting and emergency services including all fire suppression activities, EMS responses, rescues, pre-incident planning and other first responder fire department activities. 3. Lewisville shall provide fire prevention, emergency management, health inspections, code enforcement, animal services, and other inspection/enforcement services offered to properties located within Lewisville. In the event that an incident occurs in Coppell's city limits in violation of a Coppell ordinance that Lewisville staff cannot enforce, Lewisville shall contact Coppell for assistance in reporting, investigation, and enforcement of Coppell ordinances. Coppell shall assist in any way reasonably possible. F. Trash Service 1. For purposes of municipal solid waste service,the Property is subject under Lewisville's ordinances and regulations, notwithstanding of the location of the waste receptacle; and, thus only Lewisville's municipal solid waste hauler shall be used to service the property and Lewisville shall bill for such service. III. RIGHT TO AUDIT Either party shall have the right, at its expense, to audit the books of the other parry to verify compliance with the provisions herein. IV. DEFAULT Failure of either party to comply with or perform any term, obligation, or condition of the Agreement shall constitute an event of default. The non-defaulting parry shall give written notice Coppell and Lewisville Boundary Adjustment Agreement TM 106919 Page 4 of 7 to the other party of any default, and the defaulting party shall have thirty (30) days to begin to cure said default. Should said default remain uncured,the non-defaulting parry shall have the right to terminate this Agreement, enforce specific performances as appropriate, or maintain a cause of action for damages caused by the event(s) of default, to the extent authorized by law. V. MISCELLANEOUS A. This Agreement embodies the entire agreement between the parties and may only be modified in writing executed by both parties. B. This Agreement shall be binding upon the parties hereto, their successors, and assigns. Neither of the parties will assign nor transfer an interest in this Agreement without the written consent of the other party. C. Either party may file a certified copy of this Agreement in the real property records of Denton County, Texas. D. If any article, paragraph, subdivision, clause, or phrase of this Agreement be adjudged invalid or held unconstitutional for any reason, such judgment or holding shall not affect the validity of this Agreement as a whole or any part or provision thereof other than the part so declared to be invalid or unconstitutional. E. It is expressly understood and agreed that, in the execution of this Agreement, no party waives, nor shall be deemed hereby to have waived, an immunity or defense that would otherwise be available to it against claims arising in the exercise of governmental powers and functions. By entering into this Agreement, the parties do not create any obligations, express or implied, other than those set forth herein, and this Agreement shall not create any rights in parties not signatories hereto. F. This Agreement is performable in Denton County, Texas and exclusive venue for any legal action in connection with this Agreement shall lie in Denton County, Texas. This Agreement shall be governed by and construed in accordance with the laws of the State of Texas. G. Words of any gender used in this Agreement shall be held and construed to include any other gender and words in the singular shall include the plural and vice versa, unless the text clearly requires otherwise. H. Any notice, communication,invoice or report required or permitted pursuant to this Agreement shall be in writing and shall be effective when personally delivered or three (3) days after being mailed by United States Mail, certified, return receipt requested, to the respective parties at the address set forth below. Coppell and Lewisville Boundary Adjustment Agreement TM 106919 Page 5 of 7 Coppell CITY OF COPPELL Attn: Mike Land, City Manager 255 Parkway Blvd. Coppell, Texas 75019 Lewisville CITY OF LEWISVILLE Attn: City Manager 151 W. Church Street Lewisville, TX 75057 Any party may change its address by giving notice to the other party. AUTHORIZED and approved by the City Council of the City of Lewisville, Texas, at its meeting held on the day of 2019, and executed by the Mayor. CITY OF LEWISVILLE, TEXAS Rudy Durham, Mayor ATTEST: Julie Worster, City Secretary APPROVED AS TO FORM: Lizbeth Plaster, City Attorney Coppell and Lewisville Boundary Adjustment Agreement TM 106919 Page 6 of 7 AUTHORIZED and approved by the City Council of the City of Coppell, Texas, at its meeting held on the day of 2019, and executed by the Mayor. CITY OF COPPELL, TEXAS Karen Selbo Hunt, Mayor ATTEST: Christel Pettinos, City Secretary APPROVED AS TO FORM: Robert E. Hager, City Attorney Coppell and Lewisville Boundary Adjustment Agreement TM 106919 Page 7 of 7 EXHIBIT "A" Page 1 of 2 D R I V E N 7047931.53 en w L L E'.2428415.44 POB R D G E � vz"a RF VV. VIS 7 A 5Q RiGHT-OF-WAY fAY `1 BI" 5/'"HIRE "KHA" C2 C3 /O 25'FRO , NTYSF TBACK LOT j 26XBLOCKA t' 'C•) 226HIGHPOINT OAKS in O ESTATES ADDITION DOC.NO.2014-8 r M P,R,D.C,T. 2 W I- (ZONED:ETH) i+ t`SiR RCALLE D0677 ACRES r FEATHERS SMASH LLC in II ¢� DOC.NO.2019-44202 N ROBERTS SISTERS PROPERTY MANAGEMENT,LLC O W m O.R.D.C.T. o DOC.NO.2009-132094 f� C (ZONED:LI) O.R.D.C.T. O � CD (ZONED:Ln O Z 26'+I LRIDGEWOOD DRIVE - 5/8"IRF 50'RIGHT-OF-WAY 5/8"CIRF "KHA" bo CD S�R�EY. III J NSON (n ROBERT THOMT NO.1274 g to ABSTRAG Q � VEY, w �' o LOT 1, LOT 2, LOT 3, LOT 4, TE H H SM1 CT No X576 - BLOCKS BLOCK B BLOCK B BLOCK B Agg-v M(ZONED:ETH) (ZONED:ETH) (ZONED:ETH) (ZONED:ETH)LO H IGHPOI NT AKS ESTAT SADDITION APPROX.LOCATION DOC.NO.2014-8 OF SURVEY LINE PRDCTAPPROXIMATE LOCATIONOF CITY LIMITS 1/2"CIRF 1/2"CIRF (ZONED:LI) CITY OF LEWISVILLE (ZONED:LI) PKOCH" N$9A HECO '4632"E 155.61 SURVEING"EAGLE CITY OF COPPELL (ZONED:HC) CITY OF COPPELL (ZONED:HC) ------ LOT 45X T BLOCKA a 24'FIRE LANE EASEMENT \ 30 SIDE YARD SETBACK (ZONED: BY 71 I6 PLAT PD-1347-SF-7)COPPELL ��i--- ----�� o- COPPELL GREI / PHASE TWC 1 F { t / CABINET R,PAGE / )10'WA TER EASEMENT P.R.D.C.T. S�-�--———— iC�� BY THIS PLAT 24'FIR111 O• /c L7 AAENT b// / ^ LOT 44, L( \ BYLTHIS PLA Tyy O ^ "Y BLOCKA BL .————L3 �� 2g � LOT 45, BLOCKA 1 1 © `- sz LOT 1 /ate °gpR�cFrSFM 3.77 ACRES —@— O 164,137 SO.FEET / LOT 45XLOT 46,, W TAA I/ BLocKA BLOCKA EXNESNrASIDUSTRIIC T."YDERNO. 70 T7RAC DOCNONO1994-11035- 1/2"IRF / O.R.D.C.T. of (ZONED:HC) O ¢¢ IOn Y TRACT ) rN LOT 47 F- CALL E309ACRES BLOCKA FEATHERSSMASH LLC h , !(• _ DOC.NO.2019-44202 (p O O.R.D.C.T. C Z (ZONED:HC) co 1/2"IRF LOT 48, BLOCKA G P L L20 ,Q. h (ZONED: (7• PD-1347-SF-7) COPPELL GREENS, LOT 49, BLOCKA M DETENTION J/ PHASE BYTHIS PLATCABINET PAGE GE 1104 OO �� P.R.D.C.T. yZ J h^ Q LOT 50, �h\ L24 L23 L12 C, BLOCKA L9 L10 L71 APPROX.LOCA ION J Lib L15 L14 6.07' \ OF SU RVEY LITE 1/2^HIR ORF € 20'UTIL ITYEASEMENT "EAGLE LOT 51 `SS A SQUARBY THIS PLAT SURVEYING" \Oq@RACS7�L B OCKA ES SuRv EY s CLARA oTRpCT NO LOT R�F �� CTS'FMF�r 00. LOT 79, BLOCK C �y �O C LOT 45X, LOT 78, N'.7047042.92 BLOCKA BLOCK E'.2428216.99 1/2"CIRF EAGLE SURVEYING" LOT 77, JAMES H.AND DAVID K.CUMMINGS BLOCK C DOC.NO.2004-127290 / O.R.D.C.T. (ZONED:HC) / EXHIBIT "A" Page 2 of 2 BEING a 3.77 acre tract of land out of the H.H. SMITH SURVEY,ABSTRACT No. 1576,W.T. HYDER SURVEY,ABSTRACT No. 1701 and the CLARINDA SQUIRES SURVEY,ABSTRACT No. 1682, situated in the City of Lewisville and the City of Coppell, Denton County, Texas and being all of a called Tract 1 - 3.09 acre tract of land and all of a called Tract 2-0.677 acre tract of land conveyed to Feathers Smach LLC by deed of record in Document No. 2019-44202 of the Official Records of Denton County,Texas,and being more particularly described by metes and bounds as follows: BEGINNING, at a 1/2" iron rod with cap stamped "JBI" found in the South right-of-way line of W. Vista Ridge Mall Drive (R.O.W. Varies), being the Northwest corner of Lot 26X, Block A of Highpoint Oaks Addition,a subdivision of record in Document No. 2014-8 of the Plat Records of Denton County,Texas, also being the Northeast corner of said 0.677 acre tract and hereof; THENCE, S01°29'13"W, leaving the South right-of-way line of W.Vista Ridge Mall Drive,along the East line of said 0.677 acre tract, being in part,the West line of said Lot 26X and in part,the West line of Lot 1, Block B of said Highpoint Oaks Addition,a distance of 155.18 feet to a 5/8 inch iron rod found at the Southeast corner of said 0.677 acre tract, being the Northeast corner of said 3.09 acre tract; THENCE, along the East line of said 3.09 acre tract, being the West line and South line of said Highpoint Oaks Addition, the following two (2) courses and distances: 1. S00°43'56"W,a distance of 145.08 feet to a 1/2"iron rod with cap stamped"Pacheco Koch"found at the Southwest corner of said Lot 1; 2.N89°46'32"E, a distance of 155.61 feet to a 1/2" iron rod with green plastic cap stamped "Eagle Surveying" set in the South line of Lot 4, Block B of said Highpoint Oaks Addition, being the Northwest corner of Lot 45X, Block A of Coppell Greens, Phase Two,a subdivision of record in Cabinet, R, Page 104 of said Plat Records,for an angle point hereof; THENCE, leaving the South line of said Lot 4, along the West line of said Lot 45X, being the East line of said 3.09 acre tract,the following four(4)courses and distances: 1. S30°16'03"W,a distance of 240.74 feet to a 1/2 inch iron rod found; 2.S09°58'18"W,a distance of 76.45 feet to a 1/2 inch iron rod found; 3.S39°51'25"W,a distance of 175.50 feet to a 1/2"iron rod with green plastic cap stamped"Eagle Surveying"set; 4.S30°35'11"W,a distance of 198.73 feet to a 1/2"iron rod with green plastic cap stamped"Eagle Surveying"set in the East line of a called 8.000 acre tract of land conveyed to Texas Industries, Inc. by deed of record in Document No. 1994-117035 of said Official Records, being the Southwest corner of said 3.09 acre tract and hereof; THENCE, N00W'55"W, leaving the West line of said Lot 45X, along the common line of said 8.000 acre tract and said Greens West Development, LC tract, a distance of 733.05 feet to a 5/8" iron rod with cap stamped "KHA" found at the Southwest corner of said 0.677 acre tract, being the Southeast corner of that certain tract of land conveyed to Roberts Sisters Property Management, LLC by deed of record in Document No. 2009-132094 of said Official Records, also being the Northeast corner of said 8.000 acre tract,also being the Northwest corner of said 3.09 acre tract; THENCE, N00°07'55"W, along the West line of said 0.677 acre tract, being the East line of said Roberts Sisters Property tract, a distance of 135.53 feet to a 5/8" iron rod with cap stamped"KHA"found in the curving South right-of-way line of W.Vista Ridge Mall Drive at the Northwest corner of said 0.677 acre tract and hereof; THENCE, leaving the East line of said Roberts Sisters Property tract,along the curving South right-of-way line of W.Vista Ridge Mall Drive, being the North line of said 0.677 acre tract, along a non-tangent curve to the right, having a radius of 1050.00 feet, a chord bearing of N84°17'37"E,a chord length of 201.44 feet, a delta angle of 11°00'32", an arc length of 201.75 feet to the POINT OF BEGINNING and containing an area of 3.77 Acres, or (164,137 Square Feet)of land, more or less City of Coppell, Texas 255 E. Parkway Boulevard CPFL Coppell,Texas yre, 75019-9478 Master File Number: 2019-4839 File ID: 2019-4839 Type: Agenda Item Status: Public Hearing Version: 2 Reference: In Control: City Council File Created: 11/13/2019 File Name: Feather Smash Addition Final Action: Title: PUBLIC HEARING: Consider approval of a zoning change from HC (Highway Commercial) and LI (Light Industrial) to PD-298-HC (Planned Development-298- Highway Commercial) to allow a parking lot to be constructed on approximately 2.5 acres of a 3.77- acre lot located in Coppell, with an a badminton facility constructed on the remainder of the lot located in the City of Lewisville; on property located on the south side of Vista Ridge Mall Drive approximately 1,400 feet east of Business SH 121, at the request of Homeyer Engineering on behalf of Feathers Smash, LLC. Notes: Sponsors: Enactment Date: Attachments: Council Cover memo.pdf, PZ Staff Report.pdf, Site Enactment Number: Plan.pdf, Landscape Plan and Cross-Section.pdf, Variance Letters(2).pdf, Photometrics.pdf, Building Evaluations.pdf Contact: Hearing Date: Drafter: Effective Date: History of Legislative File ver- Acting Body: Date: Action: Sent To: Due Date: Return Result: sion: Date: 1 Planning&Zoning 11/21/2019 Approved Pass Commission 2 City Council 12/10/2019 Text of Legislative File 2019-4839 Title PUBLIC HEARING: Consider approval of a zoning change from HC (Highway Commercial) and LI (Light Industrial) to PD-298-HC (Planned Development-298- Highway Commercial) to allow a parking lot to be constructed on approximately 2.5 acres of a 3.77- acre lot located in Coppell, with an a City of Coppell,Texas Page 1 Printed on 12/6/2019 Master Continued(2019-4839) badminton facility constructed on the remainder of the lot located in the City of Lewisville; on property located on the south side of Vista Ridge Mall Drive approximately 1,400 feet east of Business SH 121, at the request of Homeyer Engineering on behalf of Feathers Smash, LLC. City of Coppell,Texas Page 2 Printed on 12/6/2019 COFFELL k t 6 MEMORANDUM To: Mayor and City Council From: Mindi Hurley, Director of Community Development Date: December 10, 2019 Reference: Consider approval of a zoning change from HC (Highway Commercial) and LI (Light Industrial) to PD-298-HC (Planned Development-298- Highway Commercial)to allow a parking lot to be constructed on approximately 2.5 acres of a 3.77- acre lot located in Coppell, with an a badminton facility constructed on the remainder of the lot located in the City of Lewisville; on property located on the south side of Vista Ridge Mall Drive approximately 1,400 feet east of Business SH 121, at the request of Homeyer Engineering on behalf of Feathers Smash, LLC. 2030: Business Prosperity Executive Summary: This is an oddly shaped piece of property made up of multiple parcels with portions located in Coppell and other portions located in Lewisville. The parcels in Coppell have no street access,and this development will combine the various parcels to create one lot, providing street access from Vista Ridge Mall Drive in Lewisville. A plat for this new lot has been reviewed by staff and will need to be filed prior to construction occurring on the site. Since the project lies within two municipalities, an Interlocal Agreement between the City of Coppell and the City of Lewisville will be required to be approved by both cities. Introduction: Staff has met with several parties interested in developing this parcel over the last few years for various uses. The current applicant purchased this site, which straddles both the City of Coppell and the City of Lewisville, to construct a badminton facility. Staff has been working with the applicant as well as the City of Lewisville to come up with a plan that benefits everyone. Site Plan The portion of the site located in Coppell will contain all of the parking proposed for the badminton facility. They are proposing to provide 107 parking spaces which is 25 spaces more than what is required. Due to the topography on-site, the parking area has been placed as far west as possible, away from the residential area to the east. Landscape/Screening The landscaping requirement is being met and most of the eastern limits will be kept in its natural state, helping to create the living screen between the parking and residential. Additional tress will be planted within the parking lot area and along the western perimeter. A big focus was to plant a variety of trees, shrubs and grass along the edge of the eastern parking lot. More than 80 new trees are being planted 1 throughout the site in addition to 131 shrubs. One of the variances being requested is to provide a living screen in lieu of a masonry screening wall along the eastern side of the property. The site slopes from north to south as well as from west to east and a channel runs along the eastern property line which is approximately 10 feet lower than both the proposed parking area and the existing houses to the east. To place a 6-ft masonry wall in the channel is impractical, as it would impede drainage and will not offer the desired screening. The developer chose the option of constructing a detention basin on their property to mitigate additional runoff generated from the proposed parking lot. The detention pond is proposed along the southern portion of the site. It is proposed to capture water runoff from the site and will have two curb inlets draining to it as well. A cross-section illustrates the sloping property and also illustrates that the parking is approximately 90-145 feet from the residential properties in Coppell Greens. The developer met with representatives from the neighborhood several times to discuss the project, and staff has received a letter of support for the project from the Coppell Greens HOA. Analysis: On November 21, 2019 the Planning and Zoning Commission recommended approval (5-0) of PD-298- HC, Feathers Smash, subject to the following conditions: 1. The property shall be platted prior to the issuance of a building permit. 2. A tree removal permit shall be required prior to the removal of any trees on the site. 3. There will be additional comments at the time of detail engineering review and building permit. 4. Revise the tree mitigation plans. 5. The following PD Conditions shall be made part of the Ordinance: a. No parking lot shall be permitted without the construction of a building. b. To allow a living screen in lieu of a masonry screening wall. The living screen shall be irrigated and maintained in a healthy and growing condition. c. The storm sewer line and water line located on Lot 45X, Block A, of Coppell Greens Phase 2 shall be extended through this proposed lot with this phase of construction. d. Property development is subject to an inter-local agreement between the City of Coppell and the City of Lewisville. e. All lighting on the building and in the parking lot shall comply with photometric and site lighting requirements of the City of Coppell and City of Lewisville on their respective areas. Legal Review: This did not require city attorney review Fiscal Impact: None Recommendation: The Planning Department recommends APPROVAL of PD-298-HC (Planned Development 298- Highway Commercial) subject to the PD conditions listed above. Attachments: 1. Staff Report 2. Site Plan 3. Landscape Plan & Cross-Section 2 4. Variance Letters 5. Photometrics 6. Elevations 3 CITY OF COPPELL PLANNING DEPARTMENT STAFF REPORT Case No.: PD-298-HC, Feathers Smash P&Z HEARING DATE: November 21, 2019 C.C. HEARING DATE: December 10, 2019 STAFF REP.: Mary Paron-Boswell, Sr. Planner LOCATION: South side of Vista Ridge Mall Drive, approximately 1050-ft east of SH 121 SIZE OF AREA: Approximately 2.44 acres of land out of a total 3.77 acres of land CURRENT ZONING: HC (Highway Commercial) & LI(Light Industrial) REQUEST: PD-298-HC (Planned Development-299- Highway Commercial) to allow a parking lot to be constructed on approximately 2.5 acres of a 3.77 acre lot located in Coppell, with an approximate 30,711-square foot badminton facility constructed on the remainder of the lot located in the City of Lewisville at the request of Homeyer Engineering on behalf of Feathers Smash, LLC. APPLICANT: Owner: Engineer: Harish Reddy Steve Homeyer Feathers Smash, LLC Homeyer Engineering 1509 Pebble Creek Dr. 206 Elm Street Coppell, Texas 75019 Lewisville, Texas 75057 (214) 929-9480 (972)906-9985 �i.tfi teddy.(. 1.1.g n��.2fl,corn �,�zgneyg- .a zej u cc�rn HISTORY: This is an oddly shaped piece of property made up of multiple parcels with portions located in Coppell and other portions located in Lewisville. The parcels in Coppell have no street access, and this development will combine the various parcels to create one lot, and thus providing street access from Vista Ridge Mall Drive. A plat for this new lot has been reviewed by staff and will need to be filed prior to construction occurring on the site. Since the project lies within two municipalities, an Interlocal Agreement between the City of Coppell and the City of Lewisville will be required to be approved by both cities. The Interlocal Agreement that will facilitate the use on this property and breaks out the responsibilities of each city. This item is scheduled to go to City Council at the same time as the zoning for this property. TRANSPORTATION: Vista Ridge Mall Drive—Major Traffic carrier(P4D) Item 11 Page 1 of 4 SURROUNDING LAND USE & ZONING: North—City of Lewisville -Vacant Land(LI) and Single-Family Residential Southeast—Single-Family Residential (Coppell Greens);PD-134R-SF-7 West—Concrete Batch Plant; Highway Commercial (HC) &Light Industrial (LI) COMPREHENSIVE PLAN: The 2030 Comprehensive Plan of shows the property as suitable for Freeway Special District, allowing for regional uses. DISCUSSION: This property is split between two municipalities and requires an interlocal agreement to be approved by City Council. The interlocal agreement is scheduled to go to City Council in December at the same time as the zoning for this property. Planned Development(PD) Staff has met with several parties interested in developing this parcel over the last few years for various uses. The current applicant purchased this site to construct a badminton facility. Specifically, the zoning request is a PD for a badminton facility which straddles both the City of Coppell and the City of Lewisville. The project is dependent on both cities working together. Staff has been working with the applicant as well as the City of Lewisville to come up with a plan that benefits both cities. The actual badminton facility building will be located wholly in Lewisville, while the required parking will be in Coppell. The building is proposed to be a tilt wall building with entrances along the southern and western elevations. The building is approximately 30,711 square feet and will contain 18 courts for badminton as well as a retail component for racquet repair, stringing, and selling other products associated to badminton. Site Plan The portion of the Site Plan located in Coppell will contain all of the parking proposed for the badminton facility. There are 18 courts proposed, as well as a retail component, and the required parking is 82 spaces. They are proposing to provide 107 parking spaces to accommodate for training and tournament play. The Coppell portion of the site is triangular in shape and has a sloping topography both north to south and west to east. The parking area has been placed as far west as possible, away from the residential area to the east. In addition, staff has worked with the applicant to minimize the visibility of the parking area by proposing additional trees and shrubs along the eastern portion of the property, creating a living screen. Landscape/Screening The Landscape Plans illustrate that landscaping is being met. While some tree removal will be required to grade the site, a majority of the eastern limits will be kept in its natural state, helping to create the living screen between the parking and residential. Additional tress will be planted within the parking lot area as required and along the western perimeter. A big focus was to plant a variety of trees, shrubs and grass along the edge of the eastern parking lot. More than 80 new trees are being planted throughout the site in addition to 131 shrubs. One of the variances being requested is to provide a living screen in lieu of a masonry screening wall along the eastern side of the property. As mentioned above, the site Item 11 Page 2 of 4 slopes from north to south as well as from west to east. A channel runs along the eastern property line which is approximately 10 feet lower than both the proposed parking area and the existing houses to the east. To place a 6-ft masonry wall in the channel is impractical, as it would impede drainage and will not offer the desired screening. A cross-section illustrates the sloping property and also illustrates that the parking is approximately 90-145 feet from the residential properties in Coppell Greens. An HOA lot sits in between this property and the houses. The developer met with representatives from the neighborhood several times to discuss the project, and staff has received a letter of support for the project from the Coppell Greens HOA. Additional trees are proposed to be planted along the southern border of the three Lewisville residential lots, which also sit approximately 1-10 feet above the proposed site. Staff is working with the applicant to finalize the tree mitigation calculations. Drainage Originally, runoff from the parking lot was proposed to discharge into a drainage ditch adjacent to the property and then eventually into the TXDOT storm sewer along the Frontage Road. The City of Coppell requested the developer coordinate with TXDOT regarding available storm sewer capacity and get confirmation to use their storm sewer to receiving additional flows. The developer chose the option of constructing a detention basin on their property to mitigate additional runoff generated from the proposed parking lot. The detention pond is proposed along the southern portion of the site. It is proposed to capture water runoff from the site and will have two curb inlets draining to it as well. RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION: Staff is recommending APPROVAL of PD-298-HC, Feathers Smash subject to the following conditions: 1. The property shall be platted prior to the issuance of a building permit. 2. A tree removal permit shall be required prior to the removal of any trees on the site. 3. There will be additional comments at the time of detail engineering review and building permit. 4. Revise the tree mitigation plans. 5. The following PD Conditions shall be made part of the Ordinance: a. No parking lot shall be permitted without the construction of a building. b. To allow a living screen in lieu of a masonry screening wall. The living screen shall be irrigated and maintained in a healthy and growing condition. c. The storm sewer line and water line located on Lot 45X, Block A, of Coppell Greens Phase 2 shall be extended through this proposed lot with this phase of construction. d. Property development is subject to an inter-local agreement between the City of Coppell and the City of Lewisville. e. All lighting on the building and in the parking lot shall comply with photometric and site lighting requirements of the City of Coppell and City of Lewisville on their respective areas. Item 11 Page 3 of 4 ALTERNATIVES: 1. Recommend approval of the request 2. Recommend disapproval of the request 3. Recommend modification of the request 4. Take under advisement for reconsideration at a later date ATTACHMENTS: 1. Site Plan 2. Landscape Plan & Cross-Section 3. Building Elevations 4. Variance Letters (2) 5. Photometrics Item 11 Page 4 of 4 SVX31'.11NnOO NOlN30 O xd L266 9D6 6.-D-S 66-906-z 6 1l3ddOO JOkilo _ Z 6zotte-�xo N�Noiivaisi�aaswai�xa dei 6 31TASW\31 d0 AlO NVId 311S m W U 'O N I `S N I J 3 3 N I S N 3 NOIlI00V HSVWS S213H1V3d 11V213AO w �3 � A� W O H V e lol < _ u) HSVNS WS S213H1V3d wJ oiN3a a E z - zo 00 - �ao��=w �u1 ow 000 z u m a a w U J Z E- =�wQ00 OU OKZN OZ O H>O 0000 - - _ C) wwU o LL< saaowa3 Q - I boa � aZw a o-Z a zL^z o� Z U1�(wii Z m 99',- _ � IWO�h3 F E - W, _ "� z`o -21 - P �o< wwao a 0. 0 � wUa az o= w F-7 2 r w� w a m �mmmm FF, 2 Ho 6 xw ao 10 - 30 e o 11 5 V. o 0 mm /i _ o I 4 d p s� o N w aN V " \ 2 1 0 SVX31'.11NnOO NOlN30 O xd L266 9D6 6.-D-9266-906-z 6 1l3ddOO JOkilo z _ 6zotte-�xoN Noiivaisi�aaswai�xa dei 6 all nS W\3l dO AlO Hi2JON �- 'O N I `S N I J 3 3 N I S N 3 NOIlI00V HSVWS S213H1V3d NVId 311S w U �3 � A� W O H V e lol < _ u) HSVNS WS S213H1V3d ww o�w n U Owoo O§,z <0"w U D Z O JZ w _w H HwZOOOZ V i¢Om0 I}->O U Z P4 O K ?No O »" D D �Dam Vow Xw .,�"r r��m ° L�'Z v� J o� -- �. ��.�nrmQ O (ifo d ODoff am mom Z Q U W U C z z o a a w z� yO o z z u ��u��,�,��,,,..., Qtia�,I � cti z "off wm ¢ -zm oo \� °z ol o¢�w O � ow�ow W a Y r o j N a�II z 2 W M0�3�OgP3ldb, -I r l� W— O W .. 3 n �I fwW1 M31nH91Ho Q � 2 ' o 0 W ll � a z w� 0 w 80 Sb�M 9S£bo00S a 2 Fes" } Z 2 W J WWWWW _ m 0 v w°5mz W I �o a o 0 o - ` W QLoI w w 9Iw w 6 6� 3 v Q j',u rr✓✓mrc3 ti Q 1Y zi p I aF- o � i ao 0 a w P oz� i w ol h <N d N a W K O k J 9 w fo (LF xe a, Z f n Z Q�l uj uj w \ NZ. o r•r > - wMb `c w b a - - w -_ C) o - - Wpb _> =o - a oho - - - og - Xo U ¢ ¢ ~ Q Q 4 h v Nrn c�vi�oa�n�¢ non3 a v v�arccmrc SVX31'kiNnOD NOlN30 Xd L266 9D6 6:3 DO S 66-906- z 6 Oll3ddOO dO IlIO _ z 6zotte—�.N�Noiivaisi�aaswai�xa dei 6 all nS W\3l dO AlO Hinos 0 N I `EJ 005 3 3 N I S N 3 NOU100V HSVWS S213H1V3d NVId 311S w U �3 � A� W O H V6103 < _ HSVNSS43H1V3d ww 100 a� z0- �-'b� QOm� -�I- �w a U=N a > III Ocnoo Oz «<� M w wpz U O = w000 IMI I W OJ w O N I}-OO Q Z o zo w w U D »\ Ur LL U m I� Q m F � r Inv LL v < a y " r ��- n \\ _ f/ /J Nd w`L o i o- V A in w o Y p w p m p a � _ x I w1 ° w � J 0 w n a n 6 � �A �ir �� a o r WON— s Z m a e ... ��.� � W _ e �a� o wm o o-z a, a jossc nn„ss,c0000 N a� Mott"'aQQ� w �a x� .1.0.40d'b AMR I b661'ON 42 O_.--II----_ ONI'S3RllS om smi W 0 2 0o°o � U Q � - P, I GO Gog oil ab 0 3 MCI"! to UP _ oo _ W Z w - dig zo _ - -- _ - �� o giant: 10 E AS > IRA IRA Igg3° - - _ _ _ 8 Now? in an gy 01 ing Q Voa -119 P. 1 1 wasSe SVX31'),iN000 NOlN30 - - -916-EL 63111ASIM3l(INV ll3ddOO JO S31110 °fit sd O 620446-OXO11 N•N❑11 V'J 161�T SW'N' _d (31lASIM3l)I1:03NOZ-S3aOV •O N r O N H 3 3 N EIN 3 (113ddOO)OH 86Z-Od:03NOZ-S3aOV bb'Z NV�d 3dVOSONV� s o 1 j d J /\J W O H V N NOIlI0HSVWS Sa3H1V3d {TJ-1 V�IOOIB`6 101 HSVWS SH3H1V3d Za J O °g- ohm O_C) QQ M _ ~U x N w � a Y O=da a m w> _ m w �, I - U) w m '� I uu)) W-0. > w xmU0w000 U)Z N O Z °a W U C, m U< Uri a o ° m i y I as M0609(I vo o 3W M31AHEAH m ' om ._I ! �-- o .80'SbL M,9S Ebo00S -m a mop F ' w pom p J O�mma� w — w aapmaow m= 7 — w ==ma=wa J ooa-'o-m9 amomoa Q 1 a imp°='M, w ° O z ��m w... m ago=mooa°o T m Hooa�w o C9 Z ° �=a�ao.,m a �a � cr o m amm � Z, o=omw i o oho m m ,o I m3 of° 5 r o x la U <oZ ¢zoo o o o om zb `c aS amg�m - - - ol o o o - o - c rya - Y a J - F 54 soap$ $`.W WWN3m Woa� j y _ pm z �� odaWo„: o M.H. o U o z z000 < a `so .0<w - w.a<<,owzwaag O < O _ _ ao oaQ o�a�a:w.ago how= s - z _ =sa _ _ - �ss�o�= o w a a b a as <22 vrzn - yy vz opJ.. g- oob aw � �„=p'b b b2,00 2.1000 o a -- gg sa: aa�<= <a:w °. ..,: _- <eoadd a °55 a __ as z o”" m� o O a � as a m rJ m0 SVX31')dN000 NOlN30 - - - - 3111ASIM31 ONV ll3dd00 d0 S3111O w�' sd O 9f1 13H MMM XVd L966 906 ZL6 3N9Hd 5966 906 ZL6 X31 3lll/�91M 31 LZ9b6Z X99 D ' +Y z 620446-d 'ON N011Vd161�J3d Wdld 3d61 d (3ll/�SM3l)l03NOZ-S3a0V££� `��E"- N (113ddOO)OH 86Z-Od:03NOZ-S3HOV bbZ SNO lHO d 03dS N I `0N I2j 3 3 N I�J N 3 �I s 6 NO100V HSVwS SH3H1V3d NV NVd 3dVOSONH :3 A:3 W O H dNC)013101 w a _ HSVWS SH3H1V3d U) .: Z,a o ' f r ;7 ��s a J I z0 1 O U O PUMP N fn U—�F llO wUz in CW 'lap ® Vis_ a� W ss W sp As Oo w p o o a i J w L s• °e is s MUM N � I i Him i o M o 3 t =3 aS :s � .�oo3=oQa 93a g oyao 'g m<„ aWeo= M it $aha w9ro'43<WI - - og - m91 - - - §� a5a- MMM deo C _ HE - - - _ y = - =3� �=s a$�� - 34 - __ - HUH Hi H, o - - taw - mut - EMO HHHin Wn - - sS w :;y oywa d $ 3oio'" _ - �„ya o - '==�o .5'a _ - =33a _ ohm �G^ <3$== - "g�w - -o3soaa�' - =-s '$ C m3 a5w _� Mn N1 3g� HIM =3 as8 a�� $y's ¢�w 3Y ¢�d wo$a �3a.6 - - - ��. � yo :<aaa'.sY�da==•=wawa MOM, Y `:daa�o600 a11 . non - H—HP, <`go - __ - oIM 3w.sad�„w>d �5s.:ooa< MR0 a, SM w HIM, oyw <gm 5nw a�w .q oda a�' 3 =_ _ Qyo<o-�aso�o<��..waom.o'o-«moo�..aa�"o _ - - _ ego „Qwaw_ow»a �$�� :4�'>a=� .Y�w""-a�wo.:w.s - - - :$ - - w9woo�ws=,ym. - - ms>dw„9adow�<w<.�„ -dS�>o�Sa�=�.a - =g�^„ - aa_�a _ - - - - a<�_� ��w w =w="=a-a aid=�.�w�o�aa.Z�oogaWao"Q, w31 oga oSw o`-1 10 a sodoa�so3o� < =s�3 - o��..�w6�"<== oQaM1== �2o®e�ew >`m.d�� o moaddm. a= w o . ed C�9 H1 11 a e ee�o so_�moa_..e.oea.a ve — e m=P 33m e�3�o.. a e. _ ow — e33g.m�om.o�s a=o�..2� `a 2o. ae H L. H! ! N og 11 Uhl m _ go _ w3 0 .„90= IN pH� - --_ 3� ��o H Nil ^�d�do ffi o��¢ _ _ _ ! y�8^ _ 3a - 1H, a5'am” X90 ""HN -3= waw=. WO - - - '3wa< - 3aot - w9;;eg= - - ��1oCd _ - _ .dw"' -ms - -��3"="<" amY - g4aa� - �_�� ag - - - -- - - QY< oar o�wa �3�< 4�0- - = 3 - oSw s�ww�. - oya<`„"=-waw <9. _ _ ��N�oda - w8a �3�a opt 3"g _ go3wo"< _ _ __ - w4�5�� MOHN un a Yo'4:Y o No HHMH-' � o��.o �§W>4o�ozQ"�'w - - .9�=='=wa. sw.vd 05o w4�www�.4 Z a�6 90= >�a o�:3 Asa - og - "Yo .-� - 9�aa==fid w--�� Sao �4�w - ��98�e w3 �a-w�o< a-_ O - - oawo� =a5�� - - =��. a <zod <zd�o�:<w„ _- _ _ _- _ - a"sIM a§aw - - - w� _ - oasm6M1��o��=m - - AMU s3 =�"a�wo d�. gs LU :3"a so= — .Y ga _ ��y$o6aw w�`6aa.o - wsl __ __ .goo' - - WONo w w3a"wwm�w.��" - Hit U otw _��_ �$. - 33� dam" - �3w �$„ - - ='=gaw - - 4w 30- o a§o a9w - - - - - - �Yww_ a5'x3�a3�� - - - -�4 - t7 g� - - - H. 1M �9 .4< �gx 344 - oga - o$s„ w8""" C7 wos�d.a-o <aso9�:e�o�..a„ .dam_. .__ �„«��d.�<�wo�.,. s,"g _ m Z aga - _ - Foa4two a'�a�a SVX31'.11NnOO NOlN30 O xd L266 9D6 6.3 DO 9266 9D6-6 1l3ddOO JOkilo Z 6zotte-�xo NNoiivaisi�aaswai�xa dei 6 31TASW\31 dO.IlIO I- M 'ONI `SNIJ33NISN3 NOUO3SONIOV2]0 o w v O NOIlI00V HSVWS S2�3H1V3d w w U VJNSSl 1 llV < i u) HSVWS S2�3H1V3d ww a� z0- O U n -f- Q Y Q m o o- K�]Q d�W OU W zD "w.o U�-o GOwpN�Oz W-�=Nw UI-� U w w U D LL K Q U m Q m v� v �I INTI W p<� 111= O W:3ro a IL- o o II �W z zwo =W_ o z Z IIS _ Q -zm K - w z o z WW � 030 IWII W w a>w _ >Z�w S -II o -11 wo a _ -WW W 3 IW --�- IL=II IIII II IIII II IIII�II 111= W 3 lilI� - III III. 1A W 111111 I, �oz WWL WWII II I�IIII II WII - - IIILUWII.' - - WL 0] II- WI =111 Q RIF m - a -W -_ __-__T__- IEh ZO Z III // WWII O WII U - WII V N ME N U - W-I-W W= - �III z II WIII IIII IIII LII IWW =W- � II III�I�I �IIIII WWI -IIWII -- SII II IMW 11 = IIIWIII a 0 Iii ii-1II II IIS IIII=IIII -WW Wiiii-III iiiiIIWIWI Will All W� a WII�II1 ••I ''� I IIII�II 3W W r II III IIII WWI W_WIIII VIII f I IWu n Philip La Berge 858 Dalmalley Lane, Coppell, TX 75019 November 13, 2019 Feathers Smash, LLC 1509 Pebble Creek Drive Coppell, TX 75019 Attm Mr, Harlsh Reddy, Feathers Smash, LLC Re: Variance for landscaping in lieu of brick panel wall along our shared property line Dear Mr. Reddy, The Coppell Greens HOA Board has reviewed the Overall Site Pian (preliminary plan dated 11/7/2019) along with sheets 003.1&2, LP1-3, and TP-1&2 which you e-mailed to us on November 8t". We are in agreement with the proposed variance to provide the landscaping shown on the plans in lieu of a brick panel wall along our shared property line. if you have any questions, please feel free to contact me. Sincerely, Philip LaBerge President, Coppell Greens, HOA Cc- Coppell Greens HOA Board Colleen Christie, Associa 1--10 NA YE R I ..!I l 1',J C �E l J G l 1'1� E- E l l N C] <00 (-,IV(E I 1 -FIFAS TE L,A N L A NJ NI I 1',J October 23, 2019 Mrs. Mary Paron-Boswell City of Coppell 255 E. Parkway Blvd. Coppell, Texas 75019 RE: Feathers Smash Dear Mrs. Paron-Boswell: On behalf of our client, Homeyer Engineering, Inc. is submitting a site plan for a proposed badminton facility operating as Feathers Smash, Feathers Smash will consist of a 30,711 square foot multi- purpose building and associated parking. This is a unique site in that a portion of the development is located within the City of Lewisville and a portion is located within the City of Coppell. As proposed, the building will be located within the City of Lewisville and the associated parking and detention will be located within the City of Coppell. Due to an existing drainage channel running along the eastern property line, which is also the common property line of the western boundary of Coppell Greens, Phase Two, we are requesting a waiver to not provide a masonry screening wall along this common property line. if a wall was constructed as required, it would be located in the bottom of the channel. As a result, we are proposing to leave the existing trees that are located in the drainage channel and enhance the landscaping at the top of the channel bank to provide an evergreen screening that consists of a combination of canopy trees and lower growing shrubs. We are proposing these additional plantings to minimize the visual impacts of this proposed development as it relates to the adjacent residences. Please refer to the attached Figures 1-6 for site photos of the existing tree line. In addition to the waiver requested above for the screening wall within the channel, we are also requesting a waiver to not install a masonry screening wall along the southern lot line of Lots 1-3, Block B, Highpoint Oaks Estates. When the residential lots were developed, a retaining wall was constructed along the subject property line to accommodate the grade difference between existing and proposed conditions. used on a topographic survey of the property, the existing retaining wall is approximately one (1) foot tall on the west end of Lot 1 and approximately nine (9) feet tall on the east end of Lot 3, As constructed, the residential lots are elevated above the Subject property, Given the grade difference, it is our intention to leave the existing wooden fences as-is along the back of these residential lots. As identified on the photometric plan that is attached to this submittal, the foot-candle measurements along the residences in the City of Coppell are zero. As a result, the arnount of light spreading orito the adjacent residential lots will be similar to pre-developed conditions. Please note that the photometric plan does not take into account the existing and/or proposed vegetation that will be located between the proposed development and the existing residential properties. As indicated above, the proposed plantings will also enhance this buffer. 1"-).(.7, BC X ;,�E)4'D2710 L E V'V I S V� L. I C , FX 0'r"-2 9 We look forward to working with the City of Coppell to develop this project. Please let me know if YOU Dave any questions or comments regarding this development. Sincerely, HOMEYER ENGINEERING, INC. TE Fir7i�gi tration No. F-8440 teven R. Ho eyey PE President W � rr J ��r VO H � r ",: r/I ry r.. n + 1'' 6 ��FI 1h r ✓"" r 17 = F(u r rr" r P„4 e "",� :, Nr �%�r'i� �'L; �'e Gn r�r��7�ro� '�k��'i�l r w,��ir„�.,P��,d r�"aauvr�5^r,( �a��ir .dfm Nu wu,�..a n w zti,��"'Ii�.�'�h�, r .n,Qmm �<�°L4w�i 1,t•�FnLF��I� .GWr�,�;^` r,� �� r�� . Figure 1: Northern portion of tree line facing property line. r l� n n r`n N( p Wo. r Figure 2: Northern portion of tree line facing south, property on right side of photo. r d pf 1fd If? 4h ' 4 �� rf a � W .i W , Figure 3: Southern portion of tree line facing south, property on right side of photo. � i 1pr(ro��y Figure 4: Southern portion of tree line facing property line. g w f u r y ✓/ �(��'�l�r%r �✓%�%///��%%U//i�iil %(% i��% i o, � r � �, � i it i � � �' iFr% f f�'I i IIS% �'�l �%9%fi f0�% �1/ %��1 �✓/l�f� ',��1�r��i4 % a "Y,�1 Yl � „. �,�, � � �, °, �,� l��5�%%�l')ti�N�h%�fi�'��➢.;.I G,,.��1i�� ;�ulrjF� ✓ N�.. i��r,✓.,�r�ti i;� M��^i��N�.,�". �� f 1 �YII i' �I u w I%, /�WuT �/�/��, ,� q�% if �� % � U"✓,�lm'.Yft �` 0t Jll i �%�!��t�r'�� ai r ..� ��i� �r x, � .'I � j T Figure 5: Southern portion of tree line facing north, property on left side of photo. n, 6 ; r i J f Figure 6: Northern portion of tree line facing north, property on left side of photo. d m 0 rn rn rn a w �'J1S3a v co z O-J-' isamsi�:coa mm I � � � o.N "' a < Cod wx O n❑ Z Z Z W.7F o�w� W W W w m g w T,W❑O O O FF�nZONOOU O O O aowo "Z w O w m H H H W w U ❑ U U U a� v aaa 3 010o z m w o 00 00 p pp'oo w 'o 1, o� o 810 �o app w wp = w'= �p �= o oW w a= o 0 55o _ QO U e� Q LLq w o o Q N1011w10 o v o ow ¢¢¢vo¢ \ �o 13 0 0. S9 w iE `u q E + tl 5 5 5 t O r Q ./ U Q 10 U �o O H .. O I E ❑ DO =u Q N I z W U . l o :lit"] sie SVXHI A111ASIA��1 a riseis)oNHa ; O wtio9t-StlX31'N019NI71dV'b4 TIH 7Ob'1— '3AIZIQ QOOMgf)QRI`N'3AIdG'I�IVW 3JQRI V I.SIA,I.S'3Ak �a 5210R131NI'9NINNV'ld'3T1f[1�31IH�21tl o XHI.NU NOI.NIWaVg HTHASMTH = D r o - z 0 > IT W•o o z z 0 0 Q Q W. w. �o Jo w; w� 2 z J s W`o - = Ow i 0� z�' City of Coppell, Texas 255 E. Parkway Boulevard CPFL Coppell,Texas yre, 75019-9478 Master File Number: 2019-4850 File ID: 2019-4850 Type: Agenda Item Status: Agenda Ready Version: 1 Reference: In Control: Parks and Recreation File Created: 12/02/2019 File Name: Arts Center Foundation Final Action: Title: Consider approval of a Resolution authorizing the creation of the Coppell Arts, Cultural & Heritage Foundation; providing an effective date; and authorizing the Mayor to sign Notes: Sponsors: Enactment Date: Attachments: Memo.pdf, Resolution.pdf Enactment Number: Contact: Hearing Date: Drafter: Effective Date: History of Legislative File ver- Acting Body: Date: Action: Sent To: Due Date: Return Result: sion: Date: 1 City Council 12/10/2019 Text of Legislative File 2019-4850 Title Consider approval of a Resolution authorizing the creation of the Coppell Arts, Cultural & Heritage Foundation; providing an effective date; and authorizing the Mayor to sign Summary See attached memo. Fiscal Impact: This item does not have a known fiscal impact. Staff Recommendation: The Parks and Recreation Department recommends approval. Goal Icon: City of Coppell,Texas Page 1 Printed on 12/6/2019 Master Continued(2019-4850) S ust iiiunu llblle Gly Goveirunuimmmunl City of Coppell,Texas Page 2 Printed on 12/6/2019 C'OPP'ELL MEMORANDUM To: Mayor and City Council From: Brad Reid, Director of Parks and Recreation Date: December 10, 2019 Reference: Consider a resolution of the City Council of the City of Coppell, Texas, authorizing the creation of the Coppell Arts, Cultural & Heritage Foundation; providing an effective date; and authorizing the Mayor to sign 2030: Excellent City Services with a High Level of Customer Satisfaction and Experience Introduction: A functional aspect of any successful Arts Center is an effective fundraising element, allowing for strategic marketing and soliciting of donations, with the anticipated result of promoting and sustaining specific presentations at the center. Support for the arts is an area that many philanthropists allocate a large portion of their donation/sponsorship dollars toward and the Coppell Arts Center plans to aggressively search for those funds in order to bring the quality programming to Coppell that the residents desire. Donors want to know that their dollars will go specifically to fund the arts and desire to donate to an organization established solely to support the arts. The proposed Coppell Arts, Cultural & Heritage Foundation will do just that. It will become the solicitor and receiver of funds that will result in seed funding for programming that may not come to Coppell without this initiative. The Arts Center has been working with several community members who have expressed the desire to become directors of the proposed Coppell Arts, Cultural & Heritage Foundation. In some cases, these individuals have already been assisting in the efforts to obtain these donations and get the business and arts communities involved in donation consideration. In fact, there have been some successes in getting donations already and, we believe, when the Foundation is formed and the donors have a place for their donations to be received, the interest will increase. Legal Review: Agenda item does not require legal review. Fiscal Impact: 1 This item does not have a known fiscal impact. Recommendation: The Parks and Recreation Department recommends approval of this item. 2 RESOLUTION A RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COPPELL,TEXAS,AUTHORIZING THE CREATION OF THE COPPELL ART, CULTURAL &HERITAGE FOUNDATION;AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Coppell desires to create the Coppell Art, Cultural & Heritage Foundation; WHEREAS,the City Council of the City of Coppell finds it to be in the best interest of its citizens to authorize the creation of the Coppell Art, Cultural & Heritage Foundation; NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS, HEREBY AUTHORIZES THE CREATION OF THE COPPELL ART, CULTURAL & HERITAGE FOUNDATION. SECTION 1: That this resolution shall become effective immediately from and after its passage. DULY RESOLVED AND ADOPTED by the City Council of the City of Coppell, Texas, on this the day of ,2019. CITY OF COPPELL, TEXAS KAREN HUNT,MAYOR ATTEST: CHRISTEL PETTINOS, CITY SECRETARY APPROVED AS TO FORM: CITY ATTORNEY City of Coppell, Texas 255 E. Parkway Boulevard CPFL Coppell,Texas yre, 75019-9478 Master File Number: 2019-4848 File ID: 2019-4848 Type: Agenda Item Status: Agenda Ready Version: 1 Reference: In Control: Parks and Recreation File Created: 12/02/2019 File Name: GMP Amendment Final Action: Title: Consider approval of a Guaranteed Maximum Price Amendment to the Agreement between the City of Coppell (Owner) and W.B. Kibler Construction (Construction Manager) for the construction of Rolling Oaks Memorial Center Phase 11 Expansion, in the amount of$7,750,418; and authorizing the City Manager to sign any necessary documents. Notes: Sponsors: Enactment Date: Attachments: Memo.pdf, Exhibit A GMP Amendment.pdf, GMP Enactment Number: Comparison.pdf Contact: Hearing Date: Drafter: Effective Date: History of Legislative File ver- Acting Body: Date: Action: Sent To: Due Date: Return Result: sion: Date: 1 City Council 12/10/2019 Text of Legislative File 2019-4848 Title Consider approval of a Guaranteed Maximum Price Amendment to the Agreement between the City of Coppell (Owner) and W.B. Kibler Construction (Construction Manager) for the construction of Rolling Oaks Memorial Center Phase 11 Expansion, in the amount of$7,750,418; and authorizing the City Manager to sign any necessary documents. Summary See attached memo. Fiscal Impact: [Enter Fiscal Impact Statement Here] City of Coppell,Texas Page 1 Printed on 12/6/2019 Master Continued(2019-4848) Staff Recommendation: The Parks and Recreation Department recommends approval. Goal Icon: S ust iiiinu llt:llle City G veirunuurneinut City of Coppell,Texas Page 2 Printed on 12/6/2019 C'OPP'ELL MEMORANDUM To: Mayor and City Council From: Guy McLain, Assistant Director of Operations Via: Brad Reid, Director of Parks and Recreation Date: December 10, 2019 Reference Consider approval of a Guaranteed Maximum Price Amendment to the Agreement between the City of Coppell (Owner) and W.B. Kibler Construction (Construction Manager) for the construction of Rolling Oaks Memorial Center Phase II Expansion, in the amount of$7,750,418; and authorizing the City Manager to sign any necessary documents. 2030: Sustainable City Government Strategy: Excellent and Well-Maintained City Infrastructure and Facilities. Introduction: The City Council approved the revised Rolling Oaks Memorial Cemetery Master Plan in the May 9, 2017 meeting. The February 27, 2018 City Council meeting discussion established the options and features Council wished to include in the cemetery expansion project. Council awarded a professional services agreement with MKEC Engineering, Inc., at the October 23, 2018 meeting to develop plans and specifications for the project. MKEC provided a preliminary construction budget of$5,068,110 that included all Council selected master plan features. The February 12, 2019 City Council meeting included the approval of an agreement between the City of Coppell and W.B. Kibler Construction to provide construction management services for the ROMC expansion. 1 Presented at the July 29, 2019 City Council Work Session was a total project cost estimate, which included an estimate for construction on 60% review plans, from W.B. Kibler. Also included were engineering and design fees, geo-tech and FF&E, for a total of$7,358,305.05. The final GMP award being presented to Council for approval is $7,750,418.00. The inclusion of engineering, design, geo-tech, FF&E, and Cameras/Enterprise Systems brings the total project budget to $8,695,098.00. Analysis: • Pre-placed crypts were removed from the project without an impact to the amount of available spaces in Phase II for a savings of$586,733 (July 29 meeting). • The majority of the final GMP construction cost increases came from the following line items: 1. Paving and paving subgrade - $234,107 2. Landscaping - $207,404 3. Mausoleum - $578,692 4.Contingency increases (Owner and contractor) - $105,652. The removal of the mausoleum (for discussion purposes),total cost$1,547,592,would bring the total project budget back to $647,506 over the original bond issuance of $6.5 million. However, the mausoleum is an amenity that the community has requested and contains 448 spaces with anticipated total revenues of between $6,000,000 and $9,000,000, depending on the undetermined pricing structure. The July 29, 2019 Work Session included aprojection of total revenues of$29,150,240 for the Phase II project spaces (ground,niche, mausoleum),based on the current pricing structure. Staff intends to bring forth proposals for product pricing structures for the new burial options to Council for consideration at a future meeting, which could increase these estimated revenues. Legal Review: The City's legal counsel reviewed the Agreement Between Owner and Construction Manager as Constructor where the basis of payment is the Cost of the Work Plus a Fee with a Guaranteed Maximum Price. Fiscal Impact: The fiscal impact of this Agenda item is $7,750,418.00 Recommendation: The Parks and Recreation Department recommends approval of this item. 2 A I iiiiT11 iiiiiiiii A Document A133 2009 Exhibit iiA Guaranteed Maximum Price! Amendment for the following PROJECT: (Naive and address or location) City of Coppell-Rol ling Oaks Memorial Center Phase 11 Expansion ADDITIONS AND DELETIONS: 400 Freeport Pkwy The author of this document has Coppell, TX 75019 added information needed for its completion.The author may also THE OWNER: have revised the text of the original (Name, legal stalus and address) Deletions standard form,An Additions and Deletions Report that notes added information as well as revisions to the City of CoppcII standard form text is available from 255 Parkway Blvd the author and should be reviewed.A Coppell.Texas 75019 vertical Zine in the left margin of this document indicates where the author THE CONSTRUCTION MANAGER: has added necessary information (.Vance,, legal status and address) and where the author has added to or deleted from the original AIA text. WB Kibler Construction Co., Ltd. This document has important legal 9722 Abernathy consequences.Consultation with an Dallas,Texas 75220 attorney is encouraged with respect ARTICLE A.1 to its completion or modification. §A.1.1 Guaranteed Maximum Price AIA Document A201 T11-2007, Pursuant to Section 2.2.6 of the Agreement,the Owner and Construction Manager hereby General Conditions of the Contract amend the Agreement to establish a Guaranteed Maximurn Price. As agreed by the Owner for Construction, is adopted in this and Construction Manager,the Guaranteed MaxiMUMPrice is an amount that the Contract document by reference. Do not use Sum shall not exceed. The Conti-act Sum consists of the Construction Manager's Fee plus with other general conditions unless the Cost of the Work,as that term is defined in Article 6 of this Agreement. this document is modified. A.1.1.1 The Contract Sum is guaranteed by the Construction Manager not to exceed Seven Million Seven hundred and Fifty thousand Four hundred and Eighteen dollars and no cents (S 7,750,418.00 ), subject to additions and deductions by Change Order as provided in the Contract Documents. §A.1.1.2 Itemized Statement of the Guaranteed Maximum Price. Provided below is all itemized statement of the Guaranteed Maximum Price organized by trade categories, allowances, contingencies, alternates,the Construction Manager's Fee, and other items that comprise the Guaranteed Maximum Price. (Provide below or reference an attachtnil Exhibit A §AAA.3 The Guaranteed Maximum Price is based on the following alternates, if any, which are described in the Contract Documents and are hereby accepted by the Owner: (.State the numbers or other identification of accepted alternates. tf"the Contract Documents permit the Owner to accept ocher alternates subsequent to the execution of this Amendment, attach a schedule qfsuch other alternates showing the amount for each and the date when the amount expires.) Exhibit E AIA Document A 133T"—2009 Exhibit A.Copyright(D 1991,2003 and 2009 by The American Institute of Architects.Al I rights reserved.WARMING:'11"11h[is A W" Init. tDicXciunent is proteclIed by U 8 Ciiupyrlght IlLaaw anid h lite inabonal Treabe's Unauthorized lepmdueficin oil distrilbution ol tMs It Diocuinent,or mels poil�on of it miq a esult In seveire cis R a nd crinqin a I 1pinina I Iies,a nd !IR be piroselcuted tot I!w nia x i ninkiin(� ttuolt possflble under i1he Ilaw.This document was produced by AIA software at 14:57:26 ET on 12/02/2019 under Order No 3930294453 which expires on 0 312 912 02 0,and is not for resale, User Notes: (2053260591) §A.1.1.4 Allowances included in the Guaranteed Maximum Price, if any: (1,sl alloirance and state exclusions, ifai�y,ftom the allowance 1-wice) Item Price($0.00) Exhibit B §A.1.1.5 Assumptions, if any, on which the Guaranteed Maximum Price is based: Exhibit C §A1,11.6 The Guaranteed Maximum Price is based upon the following Supplementary and other Conditions of the Contract: Document Title Date Pages Exhibit E& F §A.1.1.7 The Guaranteed Maximum Price is based upon the following Specifications: (Either Hsi theSpecffications here, or refer to an exhibit attached to this Ag=reement.) Section Title Date Pages Exhibit A §A.1.11.8 The Guaranteed Maximum Price is based upon the following Drawings; (Either list the Draivings here, or re .fer to(in exhibit attached to this Agreement) Number Title Date Exhibit A §A.1.1.9 The Guaranteed Maximum Price is based upon the following other documents and information: (List any other docunients or iqfivmation Caere, or refer to an exhibit attached to this Agreelnem.) ARTICLE A.2 §A.2.1 The anticipated date of Substantial Completion established by this Amendment: Exhibit D OWNER (Signature) 71STRUC, N R (Signature) John Elias - Jason D. Sturgeon Executive Vice Presidnet (Printed name and title) (Printed name and title,) AIA Document A1331"—2009 Exhibit A.Copyright P 1991,2003 and 2009 by The American Institute of Architects.All rights reserved.VVAIRNTIJG� I h is AAAI 11)ocunaertt is, ploteicted I'vy U S (]ojj)Vidqhf Law anir3 Internation all Nl'VaVes' ifJnai[AJ.,wi17.ed reqaroAxt lon oii da,Itrlbufion ufth!Is Ali At III)ommient,or any 2 poilkiin call lit,may Tesuft in SQverir"Cig il!and crlinilnM irionalfles,and vvifl be pnosirciftlud bothemWirinium extent fila ssible underUie Ilam,TNs document was produced by AIA software at 14:57:26 ET on 12/02/2019 under Order No.3930294453 which expires on 03/29/2020,and is not for resale. User Notes: (2053260591) Additions and Deletions Report for Alk)Document A 133'- 2009 Exhibit A This Additions and Deletions Report,as defined on page 1 of the associated document,reproduces below all text the author has added to the standard form AIA document in order to complete it,as well as any text the author may have added to or deleted from the original AIA text,Added text is shown underlined. Deleted text is indicated with a horizontal line through the origmal AIA text. Note: This Additions and Deletions Report is provided for information purposes only and is not incorporated into or constitute any part of the associated AIA document.This Additions and Deletions Report and its associated document were generated simultaneously by AIA software at 14:67:26 ET on 12/02/2019. PAGE I City of Copyell-Rollin g Oaks Memorial Center Phase 11 Expansion 400 Freeport Pkwy Coppell,TX 75019 City of Co2nell 255 Parkway Blvd Connell,Texas 75019 WB Kibler Construction Co., Ltd. 9722 Abernathy Dallas,Texas 75220 §A.11.1 The Contract Sum is guaranteed by the Construction Manager not to exceed Seven Million Seven hundred and Fifty thousand Four hundred and Eighteen dollars and no cents (S 7.750M 8.00 subiect to additions and deductions by Change Order as provided in the Contract Documents. Exhibit A Exhibit E PAGE 2 Exhibit B Exhibit C Exhibit E& F Additions and Deletions Report far AIA Document A133 7M 2009 Exhibit A.Copyrght fl 1991,2003 and 2009 by The American Institute of Architects.All rights reserved.WAI111101413:TMs MA" Lji:�rUHTW`1111f9 PWec�ied 11:u1 LL&Copy6t;11'11t 11 aw and WtenmVwW JMIr�'a�j(",!; 4b11111Hil�&JfaruZeljj yrfryjjproducUIDO or dtrill ulk)n ofthis AtAl' M'waunerif,or any pcirdcm of ufrriay uresult insevere 6011 and u:Amrned jjpenaiflesand WHII 1111r,",jjpfosecuUmi to 0111a all axilinulm exrent jpassflbio undeirfl'ie iawJ This document was produced by AIA software at 14:57:26 ET on 12/02/2019 under Order No 3930294453 which expires on 03/29/2020, and is not for resale User Notes: (2053260591) Exhibit A Exhibit A Exhibit D John Elias ...... Jason D. StuEgeoiiExeCLItjVe Vice Presidnet Additions and Deletions Report for AIA DocumentA133W—2009 Exhibit A.CopyhqhtQ1991,2003 and 2009 by The American Institute of Architects.All rights reserved.WAIR114P4t i'hAIIA" Drwuinent iis prmccted lby U'S ('101pylighl Law ard 6Werrath)Qwfl I)oahes.Unauthor�izedcjpoducflon(,", 2 uJN&H)WJOIIII Of thS MDo AI cfan,q:n�,or any port0n,tat it,nuay result krh Severe 6%di and vrhv� apenaftand M0 in � ies, Will!I)e lSeC JfiDW MWOMMeMe"I" d tITU in A ')09Sflkfl0 LWHICHVIC iaw,This document was produced by AIA software at 14:5T26 ET on 12;02/2019 under Order No.3930294453 which expires on 03129/2020, and is not for resale. User Notes: (2053260591) I Y I I I tt w C m� I ds i m, e t "P. E i} i5 I &E J I �M1 r n m r,: t r n' r a j eai r a it P e rr, s n �a � , � .z. u S fn x I" air+ _pox w y v, n a i a k7 IT[ 7 I H, 11 it if 5 C x�' V ry { 4 Lf PH' nc { u w fi $ M $ cm• Nw sC d MG th 1'. hV t� y I I m n ra o f r c iL 8Y8 8. 8 A 8�8 8t$.^g�8E 6I 8...�r'8 8 8":t8 e 8 8n�8 �6 $ 8, �8 8 $ M1 B",8 � �k8 "' $ CF $Y N;Y'ffi F•83$:+. 5, Y r� om I 2 g `ma r i , rOe u M o, v 2 if ui S y u r � Y > � u x Ix, m s t f' r a m - _ m.. a a r, `T, ;d LL J I i r.'7w w M f r - C, Y sN' , " r , ri _ x ai " r. „ �, ' ` 717 all rn CL ui E E ci 0 Fz i:z PZ ii�z Fz i-'Z i�z ii�z i�z 65 FZ N CN N N N N CD N a- n FL - CU u7 c 0 .2CL 0 W c c 0 0) 0 a) o c CL 2 0 0 0 cn 2 :�� OOOCLL8 -�60 0 > Z - :;- 0 - 0 > t5 W, W 21 .2 0 > 0 0 c c.6 ILL co = M r c c: 0 C: UJ U) w 0 0 o > 0 L 0 0 0 co w U) U) -- C: ui 0 cn C) 0 "a a) 0 (M M W T5 cu Lu w Z (D (D w LE5 .9 L t5 S_- 0 .- w 8 co U) 0 - -r- T 0 n. 7 - X :EW .92E -5� 's 0 < ILL] co w 2 0 (D 0 L) - < w m m Of aC U) Ei < LU w m CL' U) E E E E E E E E < to m C, ca to sa ca.,0 0 0 0 0 0 0 (D w w 0 a) 0 22 U) V) C5 U) co co U) 0) 0 Cl) (n (n -6 '5 75 75 -6 "5 o a) 0 — — — -. — — — — "o 0 E V) U) (n U) to C -C to E 9) Q) W w u 0 0 u u 0 u m 0 m m m m m m m m u�F: E r= LF EF: F- �F= iF= Z m w m m 0 'D 0 Ccl 0 Q?moo C) c 6 p" - - - - - - - - - - - - N co N M �t ,tm :to -j -j -j -jn7> 75; 5- 222 zzz00000000 E E co 0? m T '93 0) 0 ro ca C 0 E 0 CD E '0 -o® 0 <'0 <_0 0 —j CY) o c 0 r- — — — — — — — — — r- — FZ Pz P-1 a a Fz � iz hz Fz Fz iz iamz iz fez I h r-- —t- I z i.'Z r-- � QQQ6 —oNaN— N— NNNNQQNQ N �zl �,! NQQQ NF0) 0 m m CCA 0) CD 0) 0) 0) m Chi 07 0i m m m m Ck tn CF) r- - (D 5; Q 0 ca 7� 0 0 — — 0 a) U- cc a) > > m W cm LU 3 LU Go C 0- c- C: CY) .2 2 0) Q) CL Q) 0 ol co 0) a CL CL 0. a < LU co 0 0 0 0 16 z m m m m 29 = Z; 0 '6 -W 'T lu m co co 75 x Z5 q 3: w x x 0 0 0 q V) a- co 75 8 L) S U) U) 0 a) c T (D E (D r= E E FE F= W te > > 0 m m > o o o C) o U) 0 0 z U) J J J J a ca 0 0 cn CD L) N LfU c6 CO 00 C%l , 2 0 " N CO IT LO (0 00000 — — — — — — z < < C) 0 C) C) 0 0 0 0 C) C) 0? cn 0) o 0 rs Cl) Q) 0) c E E E 0 D) 0 -j CY); C 01) 0) m r` Fz Pz Pz iz Fz i�z i�z i�z i�z rz rz rz z z z GI CSa G71 G3) a 63 ;5-) 0 0 0 CN 0 CL C: c ca co m f13 Cd m M w c c c c C: c C c m m m cu a) 0 >1 co E m m cu C: c cz CL E -E 6 0 — E f) o- CL 0- CL D- IL IL 5; m cn o -0) CLcm 03 m m cm 0) m m - 0 .5 > 0 4) CL L c: 1 CL n. CL 0 0 0 m 0 0 0 0 L) i as:3 'r- 0 O. n- CL 0- D- n 0- c -C = 0 0 0) c 0 0 CD C EEWEww 0 E 0 " :3 U r- -2 a w m m m m m m co 0 0 0 a) 0 .R .2 F- m a m a > o o 0 0 0 0 o iF= e �F= f cu 0 W EP OWWQ� G� C� IrL000u) CLLLJ co CD CL (D a. C) �Q U) --e 0 m C) s -6 E r-- W M 0 N CY) Nr LO (0 r- 00 (3) 0 N cl) "t LO (D I[-- L) N 04 N N N N m m m m co m m 'r 00to N m Lu Uj > Q ui 6�7 c7 �- w a ca E E E E E E D to _0 -o -0 'a 'D a air a aa) a a E "0 70 qu io 70 "D U < <t ¢ Q < < 0 J d 4-d» o Z) w C cn cn c37 m �2 e 2 07 cn cas 63a cn as a7 07 —M 0- 0—" rn cn i rn a r` m a7 M PZ r- Fz r r=- r- rz N 6 N Q a Q o N 6 a N N N N N N N 6`,4.9 N N fiQ CN �J O7 r Q7 CTi wW- r py �"'- CS7 Q) m U�7 Q7 67 67 CTi {Ti Ch = s mwmr- r- r000 (7 ICO N {u `Y moi' C37 0 0 V m O E a. m E Q) U)) -C a U Z C3 C/) Cj O N b (D m o (✓� C7 .0 � � '� C 'C C C � G C C G G r✓7 a) � � a� U ih 6L5 t67 6CS Eli 44 6'6 615 t1S 613 tTl 9tS y;� a) = M U a) L1 LL CL O d O_ O_ Ll CL C1 6 +' 'O 0 � G � � '� � C7 C? O d Q O D 0 0 0 0 O ate) 0 .0 6.) 99 @ (tiD m C Q C6 'efl �cr`a a •n7 Z ,.� .rJ} :tA -- -- -- J �. 6a rra L7 cri O CLIL o a o a a a o o 0 a o o �' u tr) 76 _ _ 0. M _ 0, a a. a a CL a. a 0- a a a 0 c W .— c c G] G3 C� G3 d L ] C7 C] ❑ CI C� OEW %s i s rs5 c i� eu 6u a) a} w a� zu a) as na w w a) a) a) as (D C7a p :E p w w w m w a- w Q t5 0 �7 zr ywj E chi c"3 v LO (q — CJ r 'N T Z 'Q o 6A � N 6'+3 "+t til CO ham- 0® 0) '�- mZ V W LJU W W W LU UJ W W Wco w ate- W J rn o r a ra � c (D res a� 0 c E E 4 cv CY) a J CT! C ca C r� � V 637 6A 637 {33 W i3? C7i C2 CS7 62 62 62 63) 6Ti to t3a 63S 63S 637 637 fA iz- M1 h- Pk P+ i~ i; iz� P-- 'h- h0`- N N N N N N N Q N Q N N N N N N N N N N N Ll m m m 0) 637 m 67') 0 m m m m m 6'37 m 6S 67 C77 Q7 O7 C 0-c c tt7 Rt3 47 'C .. = � LdJ � n 0 z C C C C C C C Q - (D t� u !Ll.. N 61� 617 N CV iA En C) 0 Q G7 m � cz � (�� 0 C7 CD (7 (D � 06CJ7 C'n C C C WC C MRC C (f) C 'C C J CS O Cm C?7 j C (, C C :9 'O T3 '£7 `Ry :2 2, :2 U (I) U C U L) m z0 C) C) C) 00 C) o L) J C) mi C) 2 :E W 0 C7 C 617 ( CL °E �7 r N S] = 7 - — ice- co — N N N N CN L'3 to rl-N 6X7 637 C .� N = y7 ,-- �-- � .^�- r°- N N N N N N N N N N itf Q -- °�$ 75; :5; E x G7 _=$ r .J CL cr) C> a) E E 0 0 -j cn (D Z 0 a) .0 c2 c2 rn � css 02 01 —M —M rz 0) 0) CD m m m m G) m 0) 0) m cls m m m m 6) m f41 fib fn f49 0 0 0 0 2it5 t t a) LL a� c W a) 0 m — 0 FL 0) 0 06 LL 2) 05 05 w E FL ry m m m (D z Z Z Z LL V) c c c LL m m E w b �3 - — — — 0 O =3 Z z > > -j — M a) LL LL 0) w o 0 0 0 a_ 0- Q- Z 2 r- C: LL -j -j m m m w CL Q) L) 0 CL 0 E r) n 05 m E E E E E E E E E E ny 0 0 FL z z Z) D I_- -C C c C 0 'D U) U) 75 -6 -5 -6 -5 -6 -6 -6 0 0 Lo Ln U) Q) V) U) 0 E E E E comms 2 xw c W t :� = = = = = 5 0 0 0 .2 D 0 -Z 0 m m m m m m m m C 0 0 0 2i m .0 t5 0 N m 'T Lo U,) 0 co cq m 0 o 71 -1 C; I FK cn RS r) E E 0 21 PZ FZ PZ 0) 0) 0) 0) 0) m m M 0') En 0 0 U) C Co .0 t5 t5 E E a) Q) cn 0 U) ry LL U- M LL LL Cd 06 'o 'o 'o E E -6 06 z z m 24 m m t43 AL3z z CD LL -U LL LL C3 d z z 0 0 Z z U- U- 0 0 o o 0 0 U LL LLw LL LL w x - - cl CL C� OL CL Q CA) a) 75 0 0 0 0 0 0 CO CO C 0 CO (5 CO Cl) 0 0 0 0 E CD ou q s5 't = o m o Q) � a) m as P z FT z 0 C) o C) o o ® U) .0 0 -x O co C: M 7F) 7 cli — 04 E:3 z z o o o o o o 00 It z :3 U U) WBKW.B. KIBLER CONSTRUCTION CO., LTD. GENERAL CONTRACTORS EXHIBIT B ALLOWANCES City of Coppell,— Rolling Oaks Memorial Center Phase 11 Expansion We have included allowances as follows: Testing Lab — By Owner Offsite Drainage Improvements C6 - $5,000 We have included contingencies ais follows: Owner Contingency- $213,109 Construction Manager Contingency- $146,335 001W0WNNNNNffirAN=W1WWXWMNNMWMMWW 9722 Abernathy, Dallas,TX 75220-2698 TeL 214-358-4601 Fax: 214-956-7473 Toll Free:866-WBK-1971 ,www wbkccnstria(tk-,)r-,,com Exhibit "C" WBKW.B. KIBLER CONSTRUCTION CO., LT D. . GENERAL CONTRACTORS December 4, 2019 City of Coppell—Rolling Oaks Memorial Center Phase 11 Expansion 400 Freeport Parkway Coppell, Texas 75019 Attn:John Elias, Park Project Manager Re: City of Coppell— Rolling Oaks Memorial Center Phase ll Expansion Dear John, We are pleased to confirm our proposed GIVIP of $ 71750,418 (seven million seven d fhundreiftv . ........................... thousand four hundred and eiRhteend---olka rsI for the referenced project. -- -- - 1) This proposal is based upon the Plans: a) As prepared by IVIKEC Engineering Success, Based on the GMP drawings; See attached drawing log, Addenclums I & 2 as shown in Exhibit "A" 2) We presumed the following in preparation of this Proposal: a) Work will be completed during normal working hours, under normal working conditions. i b) Plans and Specifications are in full compliance with all applicable codes, ordinances and regulations in accordance with governing authorities. 3) Exclusions/Clarifications a) Please see attached Bid Clarifications. If we can, Ibe of further assistance or you require more clarifications please do not hesitate to contact the undersigned. Kindest Regards, W.B. Kibler C9_n5Uuction _P16-t Malone Senior Vice President Estimating and Pre-Construction pmi.floii 9722 Abernathy, Dallas, TX 75220-2698 Tel.214-358-4601 Fax: 214-956-7473 Toll Free:866-WBK-1971 coin Exhibit °c° WBKW.B. �� *�� CO., LTD. � �� Q�� CONSTRUCTION��_^ � ��_�0n� ��~� �� &=�~ GENERAL —ONTRA —TORS BUD CLARIFICATIONS Clarifications: = City of[bppeU—Rolling Oaks Memorial Center Phase QExpansion = Date ofcommencement for the purposes of establishing a start date will be fixed by the later of evidence of funding form from Ow/mer, required pre-construction meeting by City if necessary, Contractor's receipt ofall required permits to be |saued, release by City, and Notice to Proceed from Owner. ° This estimate is based upon the assumption that all drawings will be completed in full compliance with all governing codes and standards. Any changes to the scope of work not specifically represented on the drawings to provide compliance to these codes is specifically excluded. ° It is the responsibility ofthe arch itect/engineer to correctly draw and incorporate the accepted VE into a final complete set of construction documents as coordinated with the general manager. ° The correctness and completeness of the contract documents is the sole responsibility of those who have prepared them. This proposal covers only that work that is adequately shown, described, and/or detailed inthe above referenced contract documents. ° Contractor shall not beresponsib|efor any costs, damages mrrepairs caused ormade necessary by the quality of the water supply at the Project including, but not limited to, excessive corrosion. ° A construction contingency for the construction manager hes been included in the GMP. At the completion of the project, an accounting of the use of this contingency will be made and any amounts not used will be considered cost savings under the contract.This contingency is for the use of the construction manager at his sole discretion for items to be incorporated into the work. ° This estimate makes no allowances and specifically excludes any provisions for moisture testing of the slab or slabs. This testing is assumed to be included in the owner testing budget. In addition, this GIVIP excludes moisture resistant adhesives that may affect floor covering. " This estimate excludes all developmental impact fees, capitol recovery fees, plan review fees, city business license fees, tap fees, meter fees nrspecial permits. ° This estimate excludes the supply or installation of the Electric Utility electrical transformer, meter, relocation of existing electrical poles or other Utility charges required for primary power. These costs, ifany, are lubebythe owner. ~ This estimate excludes the supply or installation of the Natural Gas main transmission lines to deliver Natural Gas tothe buildings. ° This estimate excludes the removal, haul off o, disposal of hazardous or contaminated materials, asbestos, mold, buried trash or debris (including concrete, brick, wood, metal etc...) or underground tanks. ° This estimate excludes locating, relocating, or capping of unknown or unidentified existing utility lines. ~ This estimate excludes latent damages to underground, unidentified lines or services (this includes septic systems and water wells, abandon oroperational) 9722Abernathy, Dallas,TX75Z2O-269$ Tel. 214-358-4601 Fax: 214-956-7473 Toil Free:86D-m/8K-1971 www.vv4ucvnst,urtinn.rom Exhibit It" WBKW.B. K0BER CONSTR0Q0N CO., LTD. GENERAL CONTRA _TORS ° This estimate excludes belled piers and pier casing, , This estimate excludes monies for independent testing laboratory services. " This estimate excludes asbestos/mold testing, surveys orabatement, ~ This estimate excludes data systems and data equipment such as computers or equipment for owner usage. ~ This estimate excludes telephone systems and equipment. ° This estimate excludes USDOTand TXDOTPermit Fees. ° This estimate excludes environmental impact fees. ° This estimate excludes bw||d|ogpermit and review fees. ° This estimate excludes any existing or new furniture, fixture and equipment handling or relocation. ° This estimate excludes any polishing orwaxing offloors. ° This estimate excludes any and a|[ rock excavation, coring, drilling, blasting, trenching, etc. ° This estimate excludes any unforeseen conditions. ° We exclude FF &" E. This is to be[)F()| ° This estimate excludes building signagetobeprovided byowner. " This estimate assumes clay liner for pond will come from onsite materials based on the GeoTech report. ~ This estimate assumes use nfonsite topsoil. Specified requirement for topsoil waived byowner. ° Limits of Hydromulch established by drawing provided by landscape architect. ° This estimate excludes any sod to be places adjacent to roadways outside the limits of the landscape planting areas osnoted onplans. ° This estimate excludes electronic fire place. (Provided by owner) ° This estimate excludes all data cabling, AV cabling, TV &TV Mounts, Access control card readers and cabling and security systems and cameras, All furnished and installed byowner. ° This estimate excludes matching existing finishes at co|umbarium niches. No LED lights included, ° Gravesite Controls/Markers provided for Garden of Memories and Legacy only. " This estimate excludes memorial pavers Children's Garden. These will be furnished and installed by owner. Accepted Value Engineering ° Delete Rigid Insulation at Perimeter ofOffice/Shop Slab ° Delete l'' 50/5DSand Compote below Sod ° Sub Aluminum Wire a1Services ° Alt Lighting controls Aamatch specified lighting package. 9722Abernathy, Dallas,TX7522Q'Z69D Tel. 214-358-4601 Fax: 2I4-956-7473 Toll Free:866-VVBK-1971 w��hb�no,trvc�io» rnm WBKW.B. KIBLER CONSTRUCTION CO., LTD. GENERAL. CONTRACTORS EXHIBIT D SCHEDULE City of Coppell— Rolling Oaks Memorial Center Phase il Expansion 12 Months from date of commencement for the purposes of establishing a start date will be fixed by the later signed amendment by owner, evidence of funding form from Owner, required pre-construction meeting by City if necessary, Contractor's receipt of all required permits to be issued, release by City, and Notice to Proceed from Owner/Architect. WMNNWWWMWMNffMN 9722 Abernathy, Dallas, TX 75220-2698 Tel. 214-358-4601 Fax: 214-956-7473 Toll Free:866-WBK-1971 www vv b kc q nst ruc tk)n.c'a rn WBKW.B. KIBLER, CONSTRUCTION CO., LTD. , GEINERAL CONTRACTORS EXHIBIT E ALTERNATES City of Coppell— Rolling Oaks Memorial Center Phase 11 Expansion Alt #6 was accepted. No other alternates accepted. 9722 Abernathy, Dallas,TX 75220-2698 Tel. 214-358-4601 Fax: 214-956-7473 Toll Free:866-WBK-1971 WW'VV W5'"r:0j P WBKW.B. KIBLER CONSTRUCTION CO., LTD. , GENERAL, CONTRACTORS EXHIBIT F UNIT PRICES City of Coppell— Rolling Oaks Memorial Center Phase 11 Expansion No unit prices have been defined or included in this contract agreement. 9722 Abernathy, Dallas,TX 75220-2698 Tel. 214-358-4601 Fax: 214-956-7473 Toll Free:866-WBK-1971 Rolling Oaks Memorial Center Phase II Expansion GMP Comparison WB Kibler WB Kibler GMP 60% plans GMP 100% plans Category Budget Sub-Contractor Bids $ Difference Base Bid Earthwork $ 455,585 $ 395,713 $ (59,872) Pavement Including Roads#2 &#3 $ 792,436 $ 927,008 $ 134,572 Pavement Subgrade (Lime Stabilization) $ (51,925) $ 47,610 $ 99,535 Utilities (Budget excludes underdrains) $ 204,950 $ 175,466 $ (29,484) Fence, Signs, and Pinning/Platting $ 55,000 $ 101,495 $ 46,495 Landscape $ 326,148 $ 533,552 $ 207,404 Office/Shop Building $ 1,569,915 $ 1,629,432 $ 59,517 Mausoleum $ 968,900 $ 1,547,592 $ 578,692 West Shelter $ 113,260 $ 142,840 $ 29,580 North Shelter $ 130,510 $ 137,744 $ 7,234 Lake Shelter $ 189,557 $ 218,540 $ 28,983 Lake Fountain $ 18,876 $ 22,000 $ 3,124 Children's Garden $ 138,542 $ 142,355 ; $ 3,813 Niches in Existing Columbarium $ 172,890 $ 138,252 $ (34,638) Eagle Statue Repair and Niches $ 16,250 $ 12,000 $ (4,250) Flag Pole Wall Repair and Niches $ 154,750 $ 119,070 $ (35,680) Lake Wall (Modular Block) $ 188,907 $ 2121765 $ 23,858 General Conditions $ 336,891 $ 384,826 $ 47,935 Cost of Work/ Pre-con $ 132,627 $ 100,505 $ (32,122) Contingency $ 253,792 $ 359,444 $ 105,652 Insurance $ 34,419 $ 48,502 $ 14,083 Bond $ 50,401 $ 66,378 $ 15,977 Fee $ 202,054 $ 287,329 $ 85,275 Stockiling Excess Dirt $ (21,110)1 $ 21,110 Base Bid Total $ 6,433,625 1 $ 7,750,418 ;1 $ 1,316,793 City of Coppell, Texas 255 E. Parkway Boulevard CPFL Coppell,Texas yre, 75019-9478 Master File Number: 2019-4816 File ID: 2019-4816 Type: Agenda Item Status: Agenda Ready Version: 1 Reference: In Control: City Secretary File Created: 11/04/2019 File Name: Central Appraisal District Votes Final Action: Title: Consider approval of Resolutions casting votes for the Board of Directors for the Dallas Central Appraisal District and the Denton Central Appraisal District; and authorizing the Mayor to sign. Notes: Sponsors: Enactment Date: Attachments: Dallas CAD Resolution.pdf, Mona Dixon—Dallas Enactment Number: CAD.pdf, Denton CAD Resolution.pdf, Nominations Denton CAD.pdf Contact: Hearing Date: Drafter: Effective Date: History of Legislative File ver- Acting Body: Date: Action: Sent To: Due Date: Return Result: sion: Date: 1 City Council 12/10/2019 Text of Legislative File 2019-4816 Title Consider approval of Resolutions casting votes for the Board of Directors for the Dallas Central Appraisal District and the Denton Central Appraisal District; and authorizing the Mayor to sign. Summary Fiscal Impact: Staff Recommendation: Goal Icon: City of Coppell,Texas Page 1 Printed on 12/6/2019 RESOLUTION NO. A RESOLUTION OF THE CITY OF COPPELL, DALLAS COUNTY, TEXAS, CASTING ITS VOTE FOR THE FOURTH MEMBER OF THE BOARD OF DIRECTORS OF THE DALLAS CENTRAL APPRAISAL DISTRICT. WHEREAS, Dallas County eligible taxing entities have expressed and approved an option which allows for representation to the Appraisal District Board of Directors (in accordance with Section 6.03 of the Texas Property Tax Code) as follows: 1. The City of Dallas shall appoint one (1) member to the Board. 2. The Dallas Independent School District shall appoint one (1) member to the Board. 3. The Dallas County Commissioners Court shall appoint one ( 1) member to the Board. The member appointed by the Dallas County Commissioners Court shall not be a resident of either the City of Dallas or the Dallas Independent School District. 4. Each of the incorporated cities and towns, except for the City of Dallas, shall have the right to nominate by an official resolution one (1) candidate as the fourth member of the Board of Directors. The said cities and towns shall, from the nominations received, elect by a majority vote, with each city and town being entitled to one (1)vote, the fourth member of the Board of Directors. 5. Each of the School Districts, and the Dallas County Corrimunity College District, except the Dallas Independent School District, shall have the right to nominate by an official resolution one ( 1) candidate as the fifth member of the Board of Directors. The said school districts shall, from the nominations received, elect by a majority vote, with each school district and the community college district being entitled to one (1)vote, the fifth member of the Board of Directors. The votes required for election to the Board of Directors in 4 and 5 hereof shall be by a majority of those authorized to vote in 4 and 5 respectively and not by a majority of the quorum, and WHEREAS, the City of Coppell does hereby cast its vote by marking the ballot below: (Check one only) 0 Michael Hurtt 0 Dianne Cartwright 0 Mona Dixon 0 Brett Franks 0 Steve Nichols NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: does hereby confirm its one (1) vote for the election of as the suburban cities' representative to the Board of Directors of the Dallas Central Appraisal District. DULY PASSED AND APPROVED, by the City Council of the City of Coppell, Texas this day of 1 2019. APPROVED: KAREN SELBO HUNT, MAYOR ATTEST: CHRISTEL PETTINOS, CITY SECRETARY APPROVED AS TO FORM: ROBERT E. HAGER, CITY ATTORNEY 1 r" Subject: Fourth Member of the Board of Directors for the Dallas Central Appraisal District (DCAD) Hello my name is Mona Dixon, I am a resident of Lancaster, Texas and my husband is a Pastor at a local church in the City of Lancaster. I have been nominated to become the Fourth Member of the Board of Directors for the Dallas Central Appraisal District. If you don't have a nominee from your city, I'll be truly honored for your support and your vote. I realize that an email can be quite impersonal, but I would greatly appreciate the opportunity to stop by and talk to you in person to share my views and my dedication toward the continued progression of Dallas County. Schedules can be hectic, so if we don't get a chance to meet face to face, I'm available to have a telephone conversation; my number is (214)451-7760. 1 look forward to getting to know you and take a close look at your city's needs. Thanks for taking time to read this email and thanks in advance for your support, your consideration and possibly your vote. Mona Dixon (214) 451-7760 l k i Mona Dixon Passion Mission Profession Vocation Mona Dixon was born to make a difference. She is a passionate servant leader that fights with her lifestyle relentlessly for human equality. Mona has experience in human resource recruiting, public relations,and community program writing;just to name a few. In her current role, Mona ' acts as a Travel Relations Consultant. Mona studied Mass Communication at Navarro College, and Business Communication at Concorde Career College. Mona is not a stranger to serving her community. Her active involvement in several organizations;proves that Mona has what it takes to serve. Mona is a faithful member of The Faith Church,where she serves on the Core Advisory Team, leads the Women's Ministry, and she is the Pastor's wife. Mona assisted her husband in the advancement of The Faith Church. In May of 2015,Mona Dixon,and her husband,Alton Dixon were united with the Faith Church. Under their leadership, the church has experienced dynamic growth and had to relocate to accommodate. The Faith Church grew from I 1 members,to a current weekly attendance of nearly 150 people. The Faith Church knows the importance of community outreach and providing programs that serve members of the community. Programs such as,the Faith Feet program;which gave 570 pairs of shoes to kids and adults. In addition to her role as a church leader, Mona has also worked with the Boys& Girls Club as a program advisor. Mona Dixon is a purpose driven individual,who is always looking to be of assistance. For this reason,Mona desires to serve as the fourth member of the Board of Directors for the Dallas Central Appraisal District(DCAD). i I r RESOLUTION NO. 2019-09-67 A RESOLUTION OF THE CITY OF LANCASTER TEXAS, NOMINATING MONA DIXON AS A CANDIDATE TO BE A MEMBER OF THE BOARD OF DIRECTORS OF THE DALLAS CENTRAL APPRAISAL DISTRICT WHEREAS, The Chief Appraiser of the Dallas Central Appraisal District has been charged with the responsibility of conducting the election process to determine the membership of the Board of Directors of the Dallas Central Appraisal District, according to the Property Tax Code of Texas;and WHEREAS, each of the incorporated cities and:towns;except for City of Dallas,shall have the right to nominate by an official resolution one(1)candidate as a member of the Board of Directors;and WHEREAS, the said cities and towns shall,from among the nomination received,elect by a majority vote,with each city and town being entitled to one(1)vote,a member of the Board of Directors. NOW,THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LANCASTER, TEXAS: SECTION 1. That the Council of the City of Lancaster,Texas does hereby nominate Mona Dixon as a candidate to be a member of the Board of Directors of the Dallas Central Appraisal District. SECTION 2. This Resolution shall become effective immediately from and after its passage, and it is dully resolved. DULY PASSED and approved by the City Council of the City of Lancaster,Texas,on this the 23rd day of September, 2019. ATTEST: APPROVED: _ _ Sorangel O.Arenas, City Secretary Clyde .Hairston, Mayor l AS O FORM: , ity Attorney RESOLUTION NO. A RESOLUTION OF THE CITY OF COPPELL, DENTON COUNTY, TEXAS, CASTING ITS VOTE FOR A MEMBER(S) OF THE BOARD OF DIRECTORS OF THE DENTON CENTRAL APPRAISAL DISTRICT. WHEREAS, Denton County eligible taxing entities have expressed and approved an option which allows for representation to the Appraisal District Board of Directors(in accordance with Section 6.03 of the Texas Property Tax Code) as follows: 1. Each unit shall cast its vote by written resolution and submit it to the Chief Appraiser by December 15th 2. Each of the incorporated cities and towns may cast all of its votes for one (1) candidate or may distribute the votes among any number of candidates.The said cities and towns shall,from the nominations received, elect by amajority vote. 3. The five nominees receiving the most votes will become the Board of Directors. WHEREAS, the City of Coppell does hereby cast its vote by marking the ballot below: (Check one only) 0 Roy Atwood 0 Michelle French 0 Sharon Gentry 0 Katy Grote 0 Carla Hardeman 0 David Johnson 0 Danny Mayer 0 Joel McGregor 0 Laura McGregor 0 Ashleigh Miller 0 Brian Montini 0 George Pryor 0 Michael Savoie 0 Kelly Sayre 0 Charles Stafford 0 Mike Stallings 0 David Terre 0 Tom Washington 0 Bryan Webb 0 Rick Woolfolk NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Coppell does hereby confirm its votes for the elected representative to the Board of Directors of the Denton Central Appraisal District. SECTION 1. That this Resolution shall become effective immediately upon approval. DULY RESOLVED AND ADOPTED, by the City Council of the City of Coppell, Texas this th day of December, 2019. CITY OF COPPELL, TEXAS KAREN SELBO HUNT,MAYOR ATTEST: CHRISTEL PETTINOS, CITY SECRETARY APPROVED AS TO FORM: ROBERT E.HAGER, CITY ATTORNEY i Nominee Information Denton Central Appraisal District Board of Directors Your name has been submitted as a candidate for the DCAD Board of Directors. The term is for two years beginning January 1, 2020, and ending December 31, 2021. Please complete the following information and feel free to attach any additional information. Please return this form by October 25, 2019, so that a copy can be sent to the jurisdictions with their voting ballot. Roy T.Atwood Name 1816 Countryside Address Carrollton 75007 City Zip 214-559-7399 Daytime Phone 214-616-0528 Evening Phone 1. Are you a resident of Denton County and have you resided in Denton County for at least two years immediately preceding the beginning of this term? Yes 2. Are you an employee of a taxing unit that participates in the Denton Appraisal District? No Please provide work or personal experiences that would be applicable to serve on the DCAD Board of Directors. I have resided in Carrollton, Texas since 1991. 1 served on various Boards and Commissions in Carrollton over the last 20 years. I do not currently serve on any City Boards or Commissions. I have served on the boards of various non-profit organizations, including currently serving on the boards of My Possibilities and the Down Syndrome Guild of Dallas. I have been a licensed and practicing attorney in the State of Texas since 1981. 1 was a partner with the international law firm Jones Day in their Trial Practice section before taking early retirement and opening my own firm. My practice focuses on commercial litigation. I have experience with employment matters, construction litigation, property valuation and internal investigations. I have served on the DCAD Board for the past two years and it would be my privilege to continue serving. Return to: Kathy Williams Denton Central Appraisal District P.O. Box 2816 Denton, TX 76202 i I Nominee Information Denton Central Appraisal District Board of Directors Your name has been submitted as a candidate for the DCAD Board of Directors. The term is for two years beginning January 1, 2020, and ending December 31, 2021. Please complete the following information and feel free to attach any additional information. Please return this form by October 25 2019 so that a copy can be sent to the jurisdictions with their voting ballot. Ck—+ 1,ef—� (W LZ Name VLo'�- 6NV-S Address boub �p- City Zip 91 a, '9 CA Daytime Phone Evening Phone 1. Are you a resident of Denton County and have you resided in Denton County for at least two years immediately preceding the beginning of this term? Yes No 2. Are you an employee of a taxing unit that participates in the Denton Appraisal District? YeSo Please provide work or personal experiences that would be applicable to serve on the DCAD Board of Directors. � ICeNsed A- en o AA. a 0 G Iry 1 -' C 6nn S i�ctu&4pA �--trJrn7-exaslNm' � Return to: Kathy Williams Denton Central Appraisal District P.O. Box 2816 Denton, TX 76202 Nominee Information Denton Central Appraisal District Board of Directors Your name has been submitted as a candidate for the DCAD Board of Directors. The term is for two years beginning January 1, 2020, and ending December 31, 2021. Please complete the following information and feel free to attach any additional information. Please return this form by October 25, 2019, so that a copy can be sent to the iurisdictions with their voting ballot. &12 414 A&1-1 Name Address 'City, Zip Daytime Phone Evening hone 1. Are you a resident of Denton County and have you resided in Denton County for at least two years immediately preceding the beginning of this term? Yes/ o- 2. Are you an employee of a taxing unit that participates in the Denton Appraisal District? YeS6 Please provide work or personal experiences that would be applicable to serve on the DCAD Board of Directors. j C. Return to: Kathy Williams Denton Central Appraisal District P.O. Box 2816 Denton, TX 76202 I . Dear-LISD School Board, My name is David Johnson. I am a 25-yr resident of Flower Mound and I would like to be nominated as one of LISD's representatives to the Denton Central Appraisal District Board of Directors. I have been fascinated by the property tax valuation process in Texas for several years and feel this position is a good way to get more involved. I am sending this email since I have a prior commitment on.the evening of Monday September 101h and cannot attend your Board meeting. I realize most of you know me personally, but I thought it would be important to provide my qualifications for this position. I have 20+years of involvement in many community and charity based activities. Some of them are as follows: • Cross Timbers YMCA Board—10 yrs, Board Chairman for 3 years • Wellington HOA Board of Directors—6 yrs and several Officer Positions • Flower Mound Planning &.Zoning Commissioner-10 yrs in three different appointments • Active Rotarian for 10+years • Flower Mound Summit Club Member—10 yrs • LISD Facilities Advisory Committee 2016-2017 • Active in several area Chambers of Commerce • Habitat for Humanity of Denton County-3 yrs, Currently Board Preside.nt I share all this with you to show that I am committed to the communities of Denton County and enjoy having contacts in many different areas.These are characteristics that exhibit the ability to learn in different situations, work well with a variety of people and lead in different parts of our community. In addition to my community involvement, I believe my 20+years of work experience as a banker has given me an appreciation for the valuations of real estate.When financing commercial buildings in the banking world many factors are taken into consideration. I believe this experience will prove beneficial as an LISD DCAD Board Appointee. Combined with my exposure to the vastly different land and residential values from work with Denton County Habitat for Humanity, this will provide me a good foundation for the DCAD Board. We all know that property values and ad valorem tax rates continue to be in the political spotlight. It will be important to have experienced,community-minded representatives on the Board of Directors to insure fairness and transparency in the appraisal process. I hope you feel that my credentials fulfill that requirement. Please nominate me to one of LISD's DCAD Board of Directors appointments. Best Regards, David A.Johnson 817-675-7693 daiintx@verizon.net Nominee Information Denton Central Appraisal District Board of Directors Your name has been submitted as a candidate for the DCAD Board of Directors. The term is for two years beginning January 1, 2020, and ending December 31, 2021. Please complete the following information and feel free to attach any additional information. Please return this form by October 25,2019, so that a copy can be sent to the jurisdictions with their voting ballot. Name 221>> IBJ✓ r�r CSL �J� Address — (Loprf / 7&z,&Z City Zip S -7-a Q5'7�4ue Daytime Phone v 1-7 -'q gi5--5-Y0 8 Evening Phone 1. Are you a resident of Denton County and have you resided in Denton County for at least two years immediately preceding the beginning of this term? Ye No 2. Are you an employee of a taxing unit that participates in the Denton Appraisal District? Yesl N ) Please provide work or personal experiences that would be applicable to serve on the DCAD Board of Directors. ,�:—;es— ATT-6c,+-ea Return to: Kathy Williams Denton Central Appraisal District P.O. Box 2816 Denton, TX 76202 DANNY R. MAYER I believe that I am a highly qualified candidate that possesses a wealth of knowledge and experience gained from his business experience, public service experience and his life experiences. I am a 6th generation NATIVE TEXAN. My first years were spent on a cotton farm in the Panhandle of Texas before my family moved to Fort Worth when I was seven. Eventually, our family relocated to Smithfield, TX, which is now a part of North Richland Hills. I attended Richland High School prior to enlisting in the US Navy. I served honorably in the Navy, spent 21 months aboard two aircraft carriers, USS Kitty Hawk and USS Hancock, on station in the Gulf of Tonkin during the Vietnam War. The Air Group to which he I attached flew the first air strikes into North Vietnam. My entire enlistment was spent attached to US Navy Aviation Squadron VAW-11. Following my discharge from the US Navy I became a Peace Officer for the State of Texas. My criminal justice training was received at the University of Texas in Austin. Following this I was commissioned as a Texas State Peace Officer by the Texas Commission on Law Enforcement Standards and Education. As rewarding as being a peace office was it did not fulfill my desires to enter the business world and so I decided to change careers and pursue my dreams. In 1970 I found my future when hired as a truck salesman by Hudiburg Chevrolet in North Richland Hills. During the next 41 years I served in many capacities within the Automotive Industry including serving as a Regional Director of Operations and District Vice President for AutoNation USA, the nation's largest automobile retailer. I also have been a Dealer/Operator of several dealerships. My responsibilities have included being totally accountable for producing annual revenues in excess of$800,000,000, budgets in excess of 700,000,000 and the responsibility of 1,500 employees at 13 locations in 4 different states. Over the years because of my ability to be innovative and creative I have received many awards and accolades. In addition I have been invited to make presentations to many dealer groups as well as being invited to be a presenter at the annual National Automobile Dealers Association convention. General Motors of Canada contracted me to assist them in designing a Customer Satisfaction Program that was implemented in every dealership in Canada. ' 1 QUALIFICATIONS: Exceptional ability to analyze data and make sound decisions based on factual and quantifiable input. Public relations expert with precise and effective communication skills.. Superior organizational, management and financial analysis skills. Extensive senior management experience. WORK HISTORY: Retired: 2010 During this time I have established a firearms company which I operate from my home. In 2010 I was issued a Texas Real Estate License (0612504-Currently Inactive) Self Employed Automotive Consultant August 2006 to July 2010 Director of Infiniti Operations Towbin Automotive Group, Las Vegas,Nevada January 1, 2006 to August 1, 2006 After leaving Grubbs Infiniti I volunteered the last half of 2005 raising money for wounded soldiers and marines through a national charity. I joined the Towbin Auto Group, in Las Vegas, to take over and turnaround their two Infiniti dealerships that were failing in all departments. Positive results were almost immediate and we posted large increases in all departments at both dealerships. I left Towbin only after it became apparent that each time the profits increased the expense structure of the dealerships was adjusted accordingly. Since a large portion of my income was based on net profit I realized that this was not the organization I had hoped it would be. General Manager Grubbs Infiniti, Inc., Euless, Texas General Manager April 1999 to August 2005 Was contacted by George Grubbs Jr., my previous employer, and was asked to become the General Manager of his newly built and relocated Infiniti facility in Euless, TX. This dealership has since been the number one dealership in the Dallas District in Customer Satisfaction and has been in the top 5% nationally. In 2002 and 2003 Grubbs Infiniti was also in the top 2% in net profit for the Central Region. In 2004 Grubbs Infiniti was #1 in gross profit per unit and #1 in customer satisfaction in the Central Region. Grubbs was also 41 nationally in accessory sales as a result of a national Internet marketing program that I developed. AutoNation USA, Ft. Lauderdale, Florida Director of Operations, Central and Western Regions District Vice President North Texas November 1995 to July 2005 Was the first employee hired outside the Florida Corporate Office for retail operations. I was charged with the responsibility of opening the AutoNation USA retail facilities west of the Mississippi. I opened 13 of these facilities including the staffing responsibilities and oversaw their day-to-day operations. I was also involved in the purchase of several new car franchises, primarily in Southern California, during this same period. Grubbs Enterprises, Bedford, Texas (Nissan, Chrysler, Jeep) General Manager January, 1991 to November 1995 Assumed the General Manager position of a dealership that had a CSI rating in the bottom 25% in the Dallas Zone, turnover was in excess of 150% a year. In 1993 the dealership set a record for profit, CSI improved and was in the top 10% nationally and, turnover dropped to less than 25%. The dealership has been the recipient of numerous awards for sales, service, and customer satisfaction and in 1994 awarded to the prestigious Masters award for leasing excellence and was the featured dealership at Chrysler Corporation's annual seminar held in Palm Springs in April 1994. Rodger Meier Cadillac, Dallas, Texas General Sales Manager, August 1986 to January 1991 A highly respected dealership with an impeccable reputation. The dealership had been successful in the sale of new Cadillacs since opening in 1968 but had not shown a profit in pre-owned sales for seventeen (17) years. An aggressive marketing plan was put into effect that focused on three elements; sales personnel, advertising and inventory. The success of the program was very rapid and exceeded all expectations. The dealership was one of the premier used car operations in the DFW area. When Cadillac introduced Allante in 1987 an in-house lease program was designed, to take advantage of the Guaranteed Resale Value Plan. This plan was advertised nationally utilizing American Way magazine. Rodger Meier Cadillac delivered more Allantes than any other dealership in the nation up to the time that the car was discontinued. In 1987 Rodger Meier surpassed Sewell Cadillac in CSI and maintained that position until my departure in 1991. HONORS AND AWARDS: Selected in 1990 by General Motors of Canada to address their dealers on CSI and assist in implementing Partnership 2000. Number One in CSI, Cadillac Southwest Zone Number One in Sales, Cadillac Southwest Zone l Number One in Allante Sales, Cadillac National Pacesetters, Chrysler Corporation Five Star Service Award, Chrysler Corporation Service Excellence Award, Chrysler Corporation Masters Award for Leasing, Chrysler Corporation Number One in CSI, 'Afiniti Central Region Number One in GP'JR, Infiniti Central Region Numerous other factory awards and recognition for achievements in sales, CSI and customer and employee retention MILITARY SERVICE: United States Navy, Honorable Discharge EDUCATION: University of Texas, Austin Criminal Justice Commissioned State Peace Officer, Texas Commission on Law Enforcement Standards and Education COMMUNITY SERVICE: City of Southlake: Zoning Board of Adjustment Serve on Board of Colleyville Chamber of Commerce Serve as National Advisor for Salute America's Heroes Co-founder Salute America's Heroes Texas Town of Trophy Club, Town Councilman i Nominee Information Denton Central Appraisal District Board of Directors Your name has been submitted as a candidate for the DCAD Board of Directors. The term is for two years beginning January 1, 2020, and ending December 31, 2021. Please complete the following information and feel free to attach any additional information. Please return this form by October 25, 2019, so that a copy can be sent to the jurisdictions with their voting ballot. Name 9'r 2( F Sexes Le- A. Address City Zip 9n1 �-�� Daytime Phone Evening Phone 1. Are you a resident of Denton County and have you resided in Denton County for at least two years immediately preceding the beginning of this term? eS o 2. Are you an employee of a taxing unit that participates in the Denton Appraisal District? Yes 1R0 Please provide work or personal experiences that would be applicable to serve on the DCAD Board of Directors. prPc; -� Cha l r, - ' 5 .tem r S Return to: Kathy Williams Denton Central Appraisal District P.O. Box 2816 Denton, TX 76202 i Nominee Information Denton Central Appraisal District Board of Directors Your name has been submitted as a candidate for the DCAD Board of Directors. The term is for two years beginning January 1, 2020, and ending December 31, 2021. Please complete the following information and feel free to attach any additional information. Please return this form by October 25,2019,so that a copy can be sent to the jurisdictions with their voting ballot. Name Address City zip Daytime Phone Evening Phone 1. Are you a resident of Denton County and have you resided in Denton County for at least two years immediately preceding the beginning of this term? t&No 2. Are you an employee of a taxing unit that participates in the Denton Appraisal District? Ye No Please provide work or personal experiences that would be applicable to serve on the DCAD Board of Directors. q -J�j Iy04WI-e CIA-f C9L( lci Return to: Kathy Williams Denton Central Appraisal District P.O. Box 2816 Denton, TX 76202 i Nominee Information Denton Central Appraisal District Board of Directors Your name has been submitted as a candidate for the DCAD Board of Directors. The term is for two years beginning January 1, 2020,and ending December 31, 2021. Please complete the following information and feel free to attach any additional information. Please return this form by October 25,2019,so that a copy can be sent to the jurisdictions with their voting ballot. ea ?RIO Name q.57 )0f4,6A-7lj' inp0 17QlUC Address F-t2 t 6 co ,, TX Ci�ty/f� r`1 (-'�/ Zip /// Daytime Phone a Al- W6 9 - /X73 Evening Phone 1. Are you a resident of Denton County and have you resided in Denton County for at least two years immediately preceding the beginning of this term? Yes No 2. Are you an employee of a taxing unit that participates in the Denton Appraisal District? Ye No Please provide work or personal experiences that would be applicable to serve on the DCAD Board of Directors. Ca A1-,VN r1-!/ 1P 7NC /AfftL6JA4&-S OF mu r-IR5T TWO TClrA I+s a- m&-mibep. oF-rNC DtA1TbA1 ?vunTu APPP-mbAL D16TILIC-T &PrRO DF ZIRKCTbRS At 1 uC-1 e Et4 q Rs 2 r raz r o Eiz M k 6 k)ULP R SACC urt vL--- iPA-VRA `1 05 M o A 0 F lfl T C 4 6 t u.l 014 ,Doc = R (N•�/•-ST�cK CX CHI�KGG ?111-'M DL'Q' INTO IDARL&IIENDER. YY1Fy yL-hkt 1Nyo(-Vob torn- FVfEL0rN4 PC2TY V lit'U675- a4'T la Tek L (--i-h1 o Q,,0 M m er R..U A L OrArUK A5EN -5VP t` U9141AC4 DIF=rrRCNIFZka1610 ARVAig 11 T U-4R- rn11,131NG Vl0er �L-A9, UStNC55 PA-14Sip A- ma 0-114E-a Return to: IZ' r,--6 PON 61 b l I-f 11 Z S • Kathy Williams Denton Central Appraisal District P.O. Box 2816 Denton, TX 76202 1 Nominee Information Denton Central Appraisal District Board of Directors Your name has been submitted as a candidate for the DCAD board of Directors. The term is for two years beginning January 1, 2020, and ending December 31, 2021. Please complete the following information and feel free to attach any additional information. Please return this form by October 25,2019,so that a copv can be sent to the iurisdictions with their voting ballot. Michael Savoie Name 8132 Florance Road Address Northlake 76247 City Zip 940-594-6637 Daytime Phone 940-594-6337 Evening Phone 1. Are you currently a resident of Denton County and have you resided in Denton County for at least two years immediately preceding the beginning of this term? Yes o 2. Are you an employee of a taxing unit that participates in the Denton Appraisal District? Yes/ i9a Please provide work or personal experiences that would be applicable to serve on the DCAD Board of Directors. - Currently serve as a non-voting member of the DCTA Board of Directors Resident of Northlake,Denton County for 24 years Former 4-term Mayor of Northlake President&CEO of HyperGrowth Solutions, Inc., a Denton County business since 1998 Current Clinical Professor of Operations, Logistics,and Supply Chain Management at UNT Appointed by Rick Perry to the TG Board of Directors, 2008-2013 Served as Budget, Finance and Audit Chair of the TG board,with oversight of a$180M budget and$700M loan portfolio Founding member of Northwest Communities Partnership. Served as first Treasurer Former Board member, Upper Trinity Regional Water District Former Board member,Trinity River Authority Board of Advisors Involved in economic development in Denton County including Robson Ranch and Texas Motor Speedway Return to: Kathy Williams Denton Central Appraisal District FO BO 2816 Denton,TX 76202 Michael J. Savoie, Ph.D. michael(o0gsonline.com 940-594-6637 Dr. Savoie is President and CEO of HyperGrowth Solutions,Inc., a company specializing in the integration of business and technology for competitive advantage. He is also a Clinical Professor in Operations,Logistics, and Supply Chain Management at the University of North Texas. Dr. Savoie has over 25 years of experience in Executive Management, Strategic Planning,Cybersecurity/Risk Management,Information Systems &Data Analytics,Engineering, Operations Management,Quality, and Training. He is an internationally recognized public speaker,serves as a consultant to numerous companies,and is an advisor to federal,state, and local governments. Prior to starting HGS,Dr. Savoie was a co-founder and served as Chief Operating Officer of Integrated Resources Group,Inc.,a nuclear power consulting government contractor focusing on strategic positioning,information technology and training.At IRG,Dr. Savoie performed work for a myriad of public and private enterprises and oversaw all in-house functions,including accounting,finance,legal,compliance,and human resources. Dr. Savoie was appointed by Texas Governor Rick Perry to the Texas Guaranteed Student Loan Corporation Board of Directors in 2008 and reappointed in 2011. While on the board,he served as Chair of the Budget,Finance and Audit(BFA)committee,overseeing roughly$30 billion in federal student loans,a$700 million loan portfolio,and an operating budget of$180 million per year. Dr. Savoie served 4 terms as Mayor of the Town of Northlake as well as one term on the city council. He was a founding member of the Northwest Communities Partnership and served as its first Treasurer. Dr. Savoie also served on various boards and commissions in Texas including the Upper Trinity Regional Water District Board of Directors,the Trinity River Authority Board of Advisors,various Mayor's councils and road coalitions.He was involved in economic development in Denton County,Texas,including Texas Motor Speedway and Robson Ranch. Dr. Savoie also co-authored the award-winning Northlake Strategic Master Plan. Dr. Savoie is an award-winning teacher and the author of over 150 articles, chapters,and books on information technology, data security, electronic commerce,quality,operations management, and continuous improvement, among others. His current research and writings explore the role of information technology in organizational transformation. The second edition of his book Building Successful Information Systems:Five Best Practices to Ensure Organizational Effectiveness and Profitability was published by Business Expert Press in July 2016. In April 2015,he presented at TEDxUVU on Modularity and the Internet of Things (https://www.youtube.com/watch?v=p,wEvN3fXPpO). Dr. Savoie has a bachelor's degree in Mechanical Engineering,an MBA,and a Ph.D. in Operations Management with a Business Computer Information Systems support. Industry Sector Experience:Cybersecurity, Information Technology/ICT,Energy(traditional and alternative), Engineering,Manufacturing, Quality,Education,Training,E-Commerce,Utilities,Government and Non-Profit Nominee Information Denton Central Appraisal District Board of Directors Your name has been submitted as a candidate for the DCAD Board of Directors. The term is for two years beginning January 1,2020, and ending December 31, 2021. Please complete the following information and feel free to attach any additional information. Please return this form by-October 26,2019,so that a copy can be sent to the Jurisdictions with their voting ballot 1�elkl Name Address _ City Zip Daytime Phone 9 Evening Phone 1.. Are you a resident of Denton County and have you resided in Denton County for at least two years immediately preceding the beginning of this term? Y, /No 2. Are you an employee of a taxing unit that participates in the Denton Appraisal District? YeSI ) Please provide work or personal experiences that would be applicable to serve on the DCAD Board of Directors. it �ro 71 10 C6 n/ �P 5(4' i CIA174 1^jk 1 -'W&'1(/ 4-41 i-1- IN a dolew GI )'T "-wal- ("yV 4;e-S 57 ra-ssdc'�ar,bN �r�i� s/�sSUc a ��n�U�' /�e,V,/z /"t�� `�JC '� C>/IIC� �1.//`��J '7'/6Vf}NC/`�r� /.�'�[�DrJN�/oVC, �/✓C� Return to: / Ald 1"#Ve /� ✓eC� I"/ I� Q S the PRAIA 23,KM--S, Kathy Williams ,1 Denton Central Appraisal District N6m1`jja4-ea ky C-0u v f J/ s- P.O. Box 2816 J Denton, TX 76202 Arthur K. (Kelly) Sayre Retired Small Business Owner and Commercial Real Estate Investor 1603 Fairway Dr. Corinth,Texas 76210 Tel:940,368.1707 E-mail,rto-82@yahoo.com Kelly Sayre is a native Texan, bom Breckenridge. He and his wife Becky have been married for 49 years and have lived in the same house in Corinth for 23 years. They have 3 children and 5 grandchildren. Kelly is a 1969 graduate of Mac Arthur High School in Irving and attended the University of Texas at Arlington. He has hundreds of hours of continuing education in his retail specialty. Over his 34 year career he gained broad experience in business negotiations, purchasing, advertising, finance and financial accounting. Kelly worked and lived the American Dream. He began in business in 1982 as a co-owner of an independent retailer in the furniture and appliance leasing business. In 1996 he helped arrange the sale of the company to a national Fortune 500 company. Shortly thereafter, he founded another company in the same business which grew to 10 Texas locations in 9 years. In 2006 Sayre converted his operation to a franchise of a national public company. By 2008, competing with nearly one hundred other franchisees, Kelly was awarded "National Franchisee of the Year." Kelly also served on the industry's National Asso- ciation's Board of Directors and served as State President and later as Chairman of the Board of the Texas Association of Rental Agents. In April of 2015, Kelly sold his nine Texas stores to retire and dedicate his time to his family and family investments. Over the years, Kelly has been active outside his business: Life member and former regional governor of American Business Clubs(AMBUCS) Commercial real estate investor Participated in over 100 grassroots lobbying sessions with legislators in Austin and Washington D.C. Candidate for county-wide office in 2016 Member or associate member of 5 Denton County Republican clubs Former First Vice-Chair of Finance for the Denton County Republican Party Current GOP Precinct Chair and Area Leader for Corinth Attends St. Mark Catholic Church in Argyle Nominee Information Denton Central Appraisal District Board of Directors Your name has been submitted as a candidate for the DCAD Board of Directors. The term is for two years beginning January 1, 2020, and ending December 31, 2021. Please complete the following information and feel free to attach any additional information. Please return this form by October 25, 2019,so that a copy can be sent to the jurisdictions with their voting ballot. Charles Stafford Name 1903 Williamsburg Row Address Denton 76209 City Zip 940-595-7253 Daytime Phone Evening Phone 1. Are you a resident of Denton County and have you resided in Denton County for at least two years immediately preceding the beginning of this term? Yes 2. Are you an employee of a taxing unit that participates in the Denton Appraisal District? No Please provide work or personal experiences that would be applicable to serve on the DCAD Board of Directors. I currently serve on the Denton ISD's Board of Trustees. I have a real estate broker's license. I have served on the CAD's Board of Directors for 16 years. I'd be delighted to answer any questions. My cell phone is 940-595-7253. Return to: Kathy Williams Denton Central Appraisal District P.O. Box 2816 Denton, TX 76202 i Nominee Information Denton Central Appraisal District Board of Directors Your name has been submitted as a candidate for the DCAD Board of Directors. The term is for two years beginning January 1, 2020, and ending December 31, 2021. Please complete the following information and feel free to attach any additional information. Please return this form by October 25, 2019,so that a copy can be sent to the jurisdictions with their voting ballot. ba\j!6 7ey-ft Name ' °►41-Taos l Cove l-an 2 Address -vf12 Cn t n 1 So S In City Zip q-12.•140. 452(0 Daytime Phone ' Q;Oxn e Evening Phone 1. Are you a resident of Denton County and have you resided in Denton County for at least two years immediately preceding the beginning of this term? es No 2. Are you an employee of a taxing unit that participates in the Denton Appraisal District? Yes Please provide work or personal experiences that would be applicable to serve on the DCAD Board of Directors. ?J ease Gee,- (a++acjn end reSu rune Return to: Kathy Williams Denton Central Appraisal District P.O. Box 2816 Denton, TX 76202 David Terre The Colo iiy,Texas 7,50,56 s 394 1 Teal Cove ., 972-740-4-526 OBJECTIVE If elected to a fourth term, I will continue to work hard, be organized, use 1 common sense, and always apply the golden rule. This approach has enabled me to make significant contributions during my previous three terms. EDUCATION Drake University/ Moberly Community College BS-Business Administration and a Minor in economics EMPLOYMENT HISTORY Vice President of Sales I Wilson Sporting Goods Retired 46 Year Career Successfully retired after a wonderful 46 year career where I rose through the ranks to become Vice President of Sales responsible for all domestic sales. ➢ Directed European Sales Operations while living in Germany ➢ Experience in Marketing ➢ Achieved successful coordination of new product introductions ➢ Managed West Coast Distribution Operations LEADERSHIP The Colony City Council 2011-Present ➢ 2011 - Received the honor of being elected Mayor Pro Tem during my first term on City Council ➢ 2012 -Appointed to the Local Development Corporation Board of Directors to oversee new Grandscape (Nebraska Furniture Mart) Development ➢ 2013 -First Council Member from The Colony,Texas to be elected and serve on the Denton County Tax Appraisal District Board of Directors ➢ 2017 - Reelected to an uncontested 3rd term on City Council The Colony Planning & Zoning Commission 2008-2011 ➢ Served as Vice Chair See reverse i HONORS ➢ 1982 -Drake University Basketball Hall of Fame ➢ 1994-Moberly Community College Basketball Hall of Fame ➢ 1995-2003 -Three-time Senior Olympics Gold Medal Winner for USA Basketball Team ➢ 1999 -Wilson Wall of Fame Honor ➢ 2007- Moberly Community College Outstanding Alumni of the year ➢ 2013 -Washington High School Hall of Fame ➢ 2018 -Roaring Lambs Hall of Fame DCAD ACCOMPLISHMENTS I have worked with my fellow Board Members to achieve the following meaningful results: ➢ Ensure a Quorum is established by being present at each meeting while achieving perfect attendance record. ➢ Make informed decisions doing the necessary preparation prior to each meeting ➢ Assisted in developing an Annual Operating Budget to ensure spending stays within budgeted funds while always looking for opportunities to reduce expenses ➢ Participate in the development and evaluation of the Chief Appraisal Officer each year ➢ To better serve Denton County Property owners,opened a convenient offsite location in the Lewisville Career Center to handle property tax protests ➢ Launched an online service permitting property owners to file property tax protests electronically ➢ Implemented a successful,structured flex work schedule as a benefit and morale Booster for ALL employees Page 2 1 Nominee Information Denton Central Appraisal District Board of Directors Your name has been submitted as a candidate for the DCAD Board of Directors. The term is for two years beginning January 1, 2020,and ending December 31, 2021. Please complete the following information and feel free to attach any additional information. Please return this form by October 25, 2019,so that a copy can be sent to the jurisdictions with their voting ballot. Name Address City Zip Daytime Phone :fir—, � — ��-- (,`i'�• / Evening Phone 1. Are you a resident of Denton County and have you resided in Denton County for at least two years immediately preceding the beginning of this term? (Ye /No 2. Are you an employee of a taxing unit that participates in the Denton Appraisal District? YeS490I Please provide work or personal experiences that would be applicable to serve on the DCAD Board of Directors. i-:" ,lti("d/ /��•T��' t.�:!'� ' >fl�, -y,}l '.t: / CW7;+! �'�1{ .•l,/ 7t-•:;��;�.ii+� <';f,/�l.)f 1 / 1k,C,'� Ce�SG t ['fl�i c�73'C' �e (�,li�l,i ✓e. l�y�� -- ,�I_ ',•-� ��_-tS •fir +li+. ..T, -fb.. ` - '. � •l�-_S 1'l°i /•."�`�L`l. �T�,.;•�y�. •i `tG/'-'rc f t Y �i�a...J-"._ �� iS:iG� ��- � r � {.G,t '�if!(_S � ✓,G• — r = j;..r. _i�. Return to: Kathy Williams Denton Central Appraisal District P.O. Box 2816 Denton, TX 76202 i 1 BRYAN C WEBB 4112 High Rd bcwebb57@gmail.com Flower Mound,TX 75022 972.816.5661 October 16, 2019 CV/Resume in support of a seat on the Denton County Central Appraisal District's Board of Directors Corporate Experience: Retired, 28 Years Nissan Motor Acceptance Corp. Strategy and Planning Manager—Remarketing Department. • Developed strategies and monitored execution plan performance for the sale of 29,000 off-lease vehicles every month. • The asset value carried on the company's balance sheet averaged$400 to$450 million. Manager—Credit Risk Management. • Developed and implemented credit decision automation and risk assessment algorithms for 1.2 million credit applications and$12-15 billion worth loan and lease contract originations annually. • Monitored loss and delinquency rates against budgeted objectives and historical performance. • Communicated to executive team current performance,anticipated trends,and broader economic issues that could impact the company's$50 billion portfolio of consumer contracts. Municipal Experience —21 Years appointed and elected positions City of Lewisville • Transportation Commission, Board of Adjustment, Planning and Zoning,and Chair Blue Ribbon Bond Committee Town of Flower Mound • Transportation Commission,Board of Adjustment, Planning and Zoning • Elected to Town Council in 2012. Served three terms,fulfilling the charter established term limitation in 2018 Civic Engagement Flower Mound Summit Club—The oldest civic organization in Flower Mound for twelve years. • Academic Excellence Awards for 5th and 8I grade students • Robotic Club Sponsorships for Middle and High School teams • Boy Scout Troop Sponsorships • Community Events—Prepared 5,400 hotdogs for Lewisville ISD's Back to School Fair. • Financial and activity support for other community based organizations including WTF-Winning the Fight,the Flower Mound Police and Fire Associations,Communities in Schools, Keep Flower Mound Beautiful and High School Football booster clubs. Personal and Professional References available upon request. Nominee Information Denton Central Appraisal District Board of Directors Name Rick Woolfolk Address_115 West College City Denton Zip_76201 Daytime Phone 940-382-5500 Evening Phone 940-391-3728 1. Are you a resident of Denton County and have you resided in Denton County for at least two years immediately preceding January 1,2020? ® (June 1980) 2. Are you an employee of a taxing unit that participates in the Denton Appraisal District? (I am an Independent Contractor for Raymond James Financial Services, Inc.)(I have no family members or clients who work for the Denton Appraisal District) List below work or personal experiences that would be applicable to proposed service on the DCAD Board of Directors. Feel free to attach additional information if needed. I have been in the financial business here in Denton for over 39 years. (Arrived in June 1980) 1 have served on many boards and commissions in Denton,to include the Denton Enterprise Airport Board for over 25 years,and was the Chair for most of those years. It was a time when massive growth was experienced at the Airport. Other Boards include Denton Meals on Wheels/Span Board; I was chair for over 4 years. I have been a member of the Denton Rotary Club since October 1980, and have been Secretary,Vice President and President in 1987-1988. Other Boards include Denton Civic Ballet,St Andrews Presbyterian Organ Committee, North Texas State Fair Commercial Exhibits Committee Chari for five years. I was elected to the Denton Independent School Board in May 1997 and served until May 2006; 1 was Secretary,Vice President and President for two years during my tenure. I was a major force in changing the way the school district financed bonds and have been credited as saving the school district over$200 million dollars since those changes were established in 1999. 1 was also elected to the Texas Association of School Boards and served for six years. During that time, I was the Chair of the Lone Star Investment Pool,a Money Management Fund. It was 2 billion dollar fund that grew to 6 billion dollars under my leadership as Chair. It was the largest municipal investment pool in All information submitted will be subject to the Open Records Act. America at the time. I helped move the management of the money to two different providers to achieve better returns for the school districts. I previously was a member of the Denton Central Appraisal District for 4 or 5 years and instituted several improvements in management during that time. We also reviewed the safety of the retirement plan to insure the public entities would not get a surprise assessment to keep the plan healthy in the future. I asked for a joint meeting between the public entities of all jurisdictions and the CDAB to hear issues the taxing entities might have. I was also appointed by the City of Denton to be the alternate representative to the Denton County Transportation Authority and served about 18 months. I own property in the City of Denton and have never filed a protest,when I was a member of the Denton Central Appraisal Board,as I did not feel my case could be considered without pressure on the staff. I am a member of the Civil Air Patrol,an Auxiliary of the United State Air Force. I have held many positions of leadership over the last 20 years. I was the Incident Commander for CAP's response to Hurricane Harvey,overseeing 70 aircraft from 17 different states that took over 375,500 photographs to access the damage inflicted by the storm. These photographs helped the State of Texas and FEMA respond to the damage that had been inflicted upon Texas. I am currently the Logistics Section Chief for the Hurricane Dorian damage in Florida and other areas. I deal with difficult situations and help solve problems to insure proper response when CAP is called upon to respond. All information submitted will be subject to the Open Records Act. City of Coppell, Texas 255 E. Parkway Boulevard CPFL Coppell,Texas yre, 75019-9478 Master File Number: 2019-4858 File ID: 2019-4858 Type: Agenda Item Status: Mayor and Council Re po its Version: 1 Reference: In Control: City Council File Created: 12/02/2019 File Name: Mayor and Council reports Final Action: Title: Report by the City Council on recent and upcoming events. Notes: Sponsors: Enactment Date: Attachments: Enactment Number: Contact: Hearing Date: Drafter: Effective Date: History of Legislative File ver- Acting Body: Date: Action: Sent To: Due Date: Return Result: sion: Date: 1 City Council 12/10/2019 Text of Legislative File 2019-4858 Title Report by the City Council on recent and upcoming events. Summary City of Coppell,Texas Page 1 Printed on 12/6/2019 City of Coppell, Texas 255 E. Parkway Boulevard CPFL Coppell,Texas yre, 75019-9478 Master File Number: 2019-4859 File ID: 2019-4859 Type: Agenda Item Status: Council Committee Re po its Version: 1 Reference: In Control: City Council File Created: 12/02/2019 File Name: Council committee reports Final Action: Title: A) North Central Texas Council of Governments-Councilmember Wes Mays B) North Texas Commission -Councilmembers Nancy Yingling and Wes Mays C) Historical Society-Councilmember Cliff Long Notes: Sponsors: Enactment Date: Attachments: Enactment Number: Contact: Hearing Date: Drafter: Effective Date: History of Legislative File ver- Acting Body: Date: Action: Sent To: Due Date: Return Result: sion: Date: 1 City Council 12/10/2019 Text of Legislative File 2019-4859 Title A) North Central Texas Council of Governments-Councilmember Wes Mays B) North Texas Commission -Councilmembers Nancy Yingling and Wes Mays C) Historical Society-Councilmember Cliff Long Summary City of Coppell,Texas Page 1 Printed on 12/6/2019