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MEMORANDUM
To: Mayor and City Council
From: Kent Collins, P.E., Director of Public Works
Date: January28, 2020
Reference: Contract Renewalfor Electrical Services
2030: Sustainable City Government Strategy, Goal 3
Excellent and Well-maintained City Infrastructure and Facilities
General:
In January2019, Nema 3 Electric, Inc. was awarded the City-wide Electrical Services
Maintenance and Repair Contract with a contract value of $150,000 per year for five years.
The overall contract term was effective February 1, 2019, with five annual renewals through
January 31, 2024
This item represents the first renewal, effective February 1, 2020 with three renewals
remaining.
The contract includes service to 31municipal buildings including the provision of parts and
materials.
Introduction:
This agenda item is being presented to consider approval of awarding renewal one (1) of RFP #163
Citywide Electrical Services to Nema 3 Electric, Inc. for a one-year period beginning February 1,
2020, in the amount of $150,000, as budgeted; and authorizing the City Manager to signany
necessary documents.
Analysis:
In November 2018, the City of Coppell Facilities Division received proposals from Texas Department
of Licensing and Regulation (TDLR) approved and licensed electrical contractors to provide citywide
electrical maintenance and repair services, including the provision of parts and materials. Because
this contract is for citywide service, the proposals were evaluated by a committeethatincluded
representatives from Purchasing, Fire, Police, Parks and Public Works. Nema 3 was awarded a five-
year contract with review and renewal annually.The Facilities Division has performed the annual
review of Nema 3 and is recommending the first contract renewal.
1
Legal Review:
The City’s standard form contract is being utilized and is reviewed periodically by the City Attorney.
Fiscal Impact:
The fiscal impact of this agenda item is $150,000.00, as budgeted.
Recommendation:
The Public Works Department recommends approval of this contract.
2
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City of CoppellRFP #163 CITYWIDE ELECTRICAL SERVICES11/13/18 Proposed CostsMaster Electrician OvertimeWeekendHoliday Journeyman Electrician OvertimeWeekendHoliday Helper Electrician
OvertimeWeekendHoliday Parts/Materials: Cost Plus %Non-Std Eqmt MarkupDalworth:No New Bldg Construction ???E-MC:2-hour min charge on Svc Calls for E-MC4-hour response on Regular and
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time verified w/ GPS app on TDI eqmtNema 3:Mike Barrett-Journeyman
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MEMORANDUM
To: Mayor and City Council
From: Guy McLain, Assistant Director of Operations
Via: Brad Reid, Director of Parks and Recreation
Date: January 28, 2020
Reference: Approval of an amended and restated interlocal cooperation agreement between
Coppell Independent School District and City of Coppell, Texas for the renovation and
continued shared usage of the synthetic turf field, restroom/concession building and
grandstand at Lesley Field, Coppell High School Ninth Grade Campus; and
authorizing the Mayor to sign.
2030: Sense of Community Strategy: Effective Community Partnerships
Community Wellness and Enrichment Strategy: Recreation Programs and Services for
all Generations.
General Information:
The City of Coppell entered into an agreement with the Coppell Independent School District (CISD)
for the construction and use of a synthetic turf field at Lesley Field at the former Middle School West
in March of 2011.
renovation of the Lesley field turf, restroom/concession building, grandstand and fencing in order to
continue the partnership and benefit the community.
Introduction:
A memorandum dated February 3, 2011, expounded the advantages of a partnership with the CISD
for the benefit of the city youth sports participants especially those actively playing football and
lacrosse. The advantages of entering into an agreement with the CISD were outlined in the
memorandum and included:
- Moving youth football and lacrosse to the all-weather surface moves the two associations that
do the most damage to the grass fields.
- An all weather surface could be used for both games and practices reducing damage to grass
fields.
1
- Rainouts would be virtually eliminated with the exception of rainouts due to lightning or other
hazardous conditions.
- Costs associated with the project are less than what would be anticipated if the City needed to
purchase additional land and construct fields with the necessary amenities for youth football
and lacrosse.
- If successful, the project could be duplicated at CMS North in the future to take further
advantage of the positive outcomes.
The Council approved the proposed Interlocal Agreement for Lesley Field and entered into a similar
agreement in July of 2014 for the installation of a synthetic turf field, restroom/concession building
and spectator seating at Middle School North. Both agreements are for a minimum of ten (10) years,
the estimated life expectancy of the average synthetic turf field. The original infrastructure at Lesley
field was constructed around 1968 and is well overdue for replacement. The three associations that
play on these fields, football, lacrosse and soccer, have expressed concerns over the years with the
condition of all of the proposed facilities up for renovation.
Analysis:
The Coppell Youth Football Association and the Coppell Lacrosse Association access both MSN and
Lesley fields for practices and games working around CISD scheduled events. The breakdown of
costs for the renovation of Lesley Field are as follows:
- Synthetic Turf install cost, $417,052 (completed)
- New Restroom/Concession Building, $997,697
- New Grandstand, $275,000 (600 800 bleacher seating, press box, speaker system)
. This project was identified
-year plan and is currently on the CRDC list of projects for 2019-2020.
Legal Review:
Fiscal Impact:
The fiscal impact of participation in this project is $800,000.
Recommendation:
The Parks and Recreation Department recommends proceeding with entering into an Interlocal
Agreement with the CISD to partner in this project.
2
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Memo
To: Mayor and City Council
From: Danny Barton, Chief of Police
Date: January 23, 2020
Reference: Police Legal Advisor
The Coppell Police Department began using the legal services of Warren Spencer in 2017. Warren
Spencer is the legal advisor to the Texas Police Chiefs Association, by whom the Coppell Police Department
is accredited, and has previously been the police legal advisor in the Cities of Plano and Frisco. His expertise
in the legal application of the law to police operations such as search and seizure, arrests and detentions and
probable cause is invaluable. Mr. Spencer currently works from the Coppell Police Department
approximately one day a week and was always available by phone.
Mr. Spencer has been invaluable in providing detectives, school resource officers, and patrol officers
with legal guidance. Training bulletins are frequently drafted by Mr. Spencer for Command Staff approval.
Those training bulletins are based on either current legal challenges or training needs of the police
department. When time allows, Mr. Spencer vets training providers for Command Staff to ensure that
Officers and Detectives are sent only to training classes that meet our legal standards and philosophies. Mr.
Spencer has also provided policy guidance at the operational level.
Scrutiny over police actions are as common and numerous as ever. Public trust hinges on the
legitimacy of the police department and its actions. Simply stated, the margins of error have decreased, and
the legal climate has been changing faster than ever. I asked Mr. Spencer for additional help in training our
officers and detectives and to have an increased presence in the police department so that supervisors and
officers can obtain his guidance when needed. Additional training and policy guidance will also be increased.
The past two years, the Police Department has paid a set fee of $2600.00 for 28 hours per month. I
feel that his guidance has been valuable to the department, however, 28 hours a month has proven too little
given the legal landscape today. Mr. Spencer has agreed to 56 hours per month at a rate of $5200.00. The
annual cost to the Coppell Police Department would be $62,400.00.
This three-year agreement requires the signature of the City Manager due to its annual cost.
1
A GREEMENT FOR P OLICE L EGAL A DVISOR S ERVICES B ETWEEN
C OPPELL P OLICE D EPARTMENT AND W ARREN S PENCER
This agreement (“Agreement”) is made by and between the City of Coppellpolice
Department (“Department”) and Warren Spencer (“Spencer”) acting by and through their
authorized representatives.
Recitals:
WHEREAS,Department requires the assistance of an experienced Police Legal Advisor
in carrying out its responsibilities; and
WHEREAS, Spencer desires to act as Police Legal Advisorto Department and is willing
to perform all the services required hereunder in a professional manner as an independent
contractor;
NOW, THEREFORE, in consideration of the mutual covenants and terms and
conditions herein contained, and of the execution hereof, the parties agree and bind themselves to
the obligations and performance of the tasks as follows:
Article I
Purpose
The purpose of this Agreement is for Department to obtain professional police legal
advisor services to advise and assist Department in the course and scope of its performance of
duties.
Article II
Term
Term. The Initial Term of this Agreement shall begin on (month)_______, (day) __,
2020, and shall terminate three years after the beginning date. Following the Initial Term, this
Agreement shall then automatically renew for three (3) additional twelve (12) month periods
under the same terms and conditions set forth herein, unless sooner terminated as provided in
Article 6 of this Agreement.
Article III
Scope of Services
3.1 Duties. Spencer shall have the following duties and responsibilities and shall
perform the following services:
1. Advise all members of the Department in all aspects of relevant municipal and
criminal law matters.
2. Provides training bulletins as mutually agreed upon between Spencer and
Department administration.
A GREEMENT B ETWEEN C OPPELL PD AND W ARREN S PENCER 2020-2023 – Page 1
3. Provide training as needed and agreed upon between Spencer and Department
Administration.
4. Reports to the Chief and Assistant Chiefs of Police directly and receive
assignments from the Chief and Assistant Chiefs.
5. Provide legal advice relevant to Department operations.
6. Conduct legal research as needed on topics relevant to police operations; submit
oral and written opinions as needed.
7. Coordinate with City Attorney in all legal matters as necessary; assist with any
civillitigation involving the Department as directed by Department and in
coordination with City Attorney.
8. Review and approve as to formreports and documents, as coordinated with City
Attorney and Department.
9. Review Department policies as requested.
10. Work with other assigned City legal counsel.
11. Attend work sessions and meetings with staff when requested, subject to
availability.
12. Maintain at least fourteen (14) office hours at the Department per week, times and
days to be agreed upon between Department and Spencer; office hours scheduling
shall be flexible to accommodate the needs of Spencer and the Department;
Spencer will be available for consultations by Department members outside of
scheduled office hours per guidelines established by agreement between Spencer
and Department.
3.2 Professional Competency. Spencer agrees that in the performance of these
professional services, Spencer shall be responsible for the level of competency, and shall use the
same degree of skill and the care presently maintained by other practicing professionals
performing the same or similar types of work.
3.3 Reports. Spencer acknowledges that documents generated in the course of
representation of a governmental body may be subject to the Texas Public Information Act.
Spencer will exercise professional judgment and care not to generate documents that are subject
to public information requests that are intended to be confidential or confidential attorney-client
communications. This is particularly important in the presentation of invoices where incidental
notation may tend to reveal litigation strategies or confidential information. This subsection
shall not be interpreted to limit Spencer’s duty to provide full disclosure to Department as
A GREEMENT B ETWEEN C OPPELL PD AND W ARREN S PENCER 2020-2023 – Page 2
necessary in Spencer’s judgment to represent Department with due professional care as required
by applicable law or disciplinary rules.
Article IV
Schedule of Work; Equipment and Space
4.1 The parties agree to develop a schedule for the performances to be delivered by
Spencer when assignments are made. Time is of the essence under this Agreement. Spencer
shall make all reasonable efforts to complete services set forth herein as expeditiously as possible
during the Agreement Period, and to meet the time lines for performance for the assignments
established by the schedule agreed to by the parties.
4.2 Department agrees to provide Spencer with the necessary office space to perform
his duties. The space will be such that it affords an opportunity for confidential discussions as
needed. Department agrees to provide Spencer with the necessary infrastructure to perform his
duties, including but not limited to: a phone, a computer with internet access for research
purposes; the necessary software and subscriptions to research websites which Spencer needs in
the performance of his duties; access to Departmental email to facilitate communications; access
to Department and City facilities as necessary.
Article V
Compensation
5.1 Payments to Spencer. Spencer agrees to abide by the following payment
structure and schedule:
5.2 Compensation for Time. Department shall pay Spencer a non-refundable retainer
of $5200.00 per month for up to fifty-six (56) hours of office time. For legal services in excess of
fifty-six (56) hours per month Department shall pay Spencer at an hourly rate of $100.00. Said
hourly rate shall be billed in 6-minute increments.
5.3 Reimbursement of Expenses. Department will reimburse Spencer for reasonable
actual expenses incurred in the performance of the services herein. Department will reimburse
Spencer for travel expenses related to the services to be delivered under this Agreement,
including reasonable mileage at the per mile rate authorized by the Internal Revenue Service or
the City of Coppell, whichever is greater, and a per diem at the rate of $50, or the rate set by the
City of Coppell, whichever is greater, for each day requiring overnight travel. Travel costs are
not applicable to regularly scheduled office hours at the Department. Spencer must provide
copies of original receipts as evidence of actual expenditures, if requested. Airfare will be
purchased by Department in advance of travel. If Spencer has to arrange airfare he will be
reimbursed at the actual expense for coach fares for commercial airlines. Unless otherwise
agreed upon by the parties in writing in advance, in-state lodging or overnight accommodations
will be paid by Department. If Spencer is required to pay for lodging he will reimbursed the
actual expense of the lodging. Unless otherwiseagreed upon by the parties and approved in
writing in advance, out-of-state lodging or overnight accommodations will be paid by
Department. If Spencer is required to pay he will bereimbursed at the actual expense of the
A GREEMENT B ETWEEN C OPPELL PD AND W ARREN S PENCER 2020-2023 – Page 3
lodging. All other expenses will be invoiced at actual cost. No mark-up will be allowed on
reimbursable contracts, expenses or subcontract expenses. Whenever feasible, Department
encourages cost savings by transmitting documents in Microsoft Word or Adobe Acrobat
formats, attached to email transmissions.
5.4 Invoice for Payment. All statements for legal services and expenses incurred
shall be submitted to Department on a monthly basis within ten workdays after the month end.
On submission of the statements, Spencer is certifying to the following: that invoices accurately
describe the services performed, that the legal services have been performed in compliance with
the Agreement, and that the charges and expenses shown on the invoice are reasonable, and
either necessary, or advisable and have been approved by the Department, and do not exceed any
limitation provided for in this Agreement. Invoices for work performed at hourly rates shall
provide an accounting of the time charged and the respective charge for each increment of time.
On each invoice, Spencer will identify the total due and payable.
The invoices from Spencer to Department must be submitted to:
_________________________
(Name)
_________________________
(Title)
_________________________
_________________________
_________________________
(Address)
_________________________
(Phone)
_________________________
(Email)
Invoices shall, if possible, be submitted via email to the person designated by Department.
5.5 Prompt Payment. Upon receipt of an invoice required to be submitted under this
section, Department shall pay Spencer said amount within thirty (30) days of the receipt of the
invoice. If permissible, payment shall be made electronically by EFT or other similar electronic
means.
Article VI
Termination
6.1 Termination. Either party may terminate this Agreement, in whole or in part, at
any time by providing sixty (60) days written notice to the other party when it is in the party’s
best interest. Spencer shall be paid his non-refundable retainer and hourly rate, if any, on work
performed and expenses as specified in Section 5.2.2 up to the time of termination. Upon
termination, all documents prepared or obtained under the terms of this Agreement shall be
delivered to and become the property of Department.
A GREEMENT B ETWEEN C OPPELL PD AND W ARREN S PENCER 2020-2023 – Page 4
Article VII
Miscellaneous
7.1 Independent Contractor. It is understood and agreed by and between the parties
that in satisfying the conditions of this Agreement, Spencer is acting independently, and that
Department assumes no responsibility or liabilities to any third party in connection with these
actions. All services to be performed by Spencer pursuant to this Agreement shall be in the
capacity of an independent contractor, and not as an agent or employee of Department. Spencer
shall be entitled to control the manner and means by which his services are to be performed,
subject to the terms of this Agreement. As such, Department shall not: require Spencer to
complete regular oral or written reports, require Spencer to devote his full-time services to
Department, or dictate Spencer’s sequence of work or location (subject to office hours as
discussed above) at which Spencer performs work. In the event of any lawsuit against the
Department in which Spencer is named as a co-defendant for acting in the course and scope of
his duties the Department will provide defense counsel for Spencer and will pay any judgments
against Spencer, unless it is determined at trial that Spencer’s conduct individually violated
clearly established law.
7.2 Spencer agrees and acknowledges that during the existence of this Agreement,
Spencer shall be entirely responsible for the liability and payment of all taxes of whatever kind,
arising out of the performances in this Agreement. Other than the payments described in this
Agreement, Spencer agrees and acknowledges that he shall not be entitled to any state benefit on
account of the services provided hereunder.
7.3 Assignment of Agreement.Spencer may not assign this Agreement or assign or
delegate any right or duty under thisAgreement without prior written approval from Department.
7.4 Written Notice Delivery. Any notice required or permitted to be given under this
Agreement by one party to the other party shall be in writing and shall be given and deemed to
have been given immediately if delivered in person to the recipient's address set forth in this
section, or on the date shown on the certificate of receipt if placed in the United States mail,
postage prepaid, by registered or certified mail with return receipt requested, addressed to the
receiving party at the address hereinafter specified.
7.5 Spencer’s Address. The address for Spencer for all purposes under this
Agreement and for all notices hereunder shall be:
Warren Spencer
200 Valley Court
Euless, Texas 76039
Please note that the above address is confidential in that Spencer’s address is
exempt from public disclosure pursuant to state laws regulating access to law enforcement
officers’ home addresses.
A GREEMENT B ETWEEN C OPPELL PD AND W ARREN S PENCER 2020-2023 – Page 5
7.6 Department’s Address. The address for Department for all purposes under this
Agreement and for all notices hereunder shall be:
________________________________
________________________________
________________________________
________________________________
________________________________
7.7 Conflict of Interest.
7.8 Spencer covenants that he presently has no interest and shall not acquire any
interest, direct or indirect, which would conflict in any manner or degree with the performance of
services required to be performed under this Agreement.
7.9 Prior to entering into this Agreement, Spencer is required to inform Department
of any real or apparent organizational conflict of interest. Such organizational conflict of interest
exists when the nature of the work to be performed under a contract may, without some
restriction on future activities, results in an unfair competitive advantage to Spencer, or may
impact Spencer’s objectivity in performing the contract work. If any such conflict of interest
shall arise during the Agreement Period, Spencer shall immediately and fully disclose the nature
and extent of the conflict to the Department and resolve the conflict to Department’s satisfaction.
7.10 Taxes.This Agreement shall not be construed so as to supersede the laws of the
United States or the State of Texas that accord Department, and all departments, agencies, and
instrumentalities of the State of Texas exemptions from the payment(s) of all taxes of whatever
kind. To the extent allowed by law, Department will provide, upon the request of Spencer, all
applicable tax exemption certificates.
7.11 Signatories. Having agreed to the terms herein, the undersigned signatories
hereby represent and warrant that they have authority to enter into this Agreement.
7.12 Applicable Law and Venue. The laws of the State of Texas shall govern this
Agreement; and venue for any action concerning this Agreement shall be in the State District
Court of Dallas County, Texas. The parties agree to submit to the personal and subject matter
jurisdiction of said court.
7.13 Amendments. This Agreement may be amended only upon written Agreement
signed by the parties.
7.14 Severability/Interpretation.In the event any one or more of the provisions
contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable
in any respect, such invalidity, illegality or unenforceability shall not effect any other provisions,
and the Agreement shall be construed as if such invalid, illegal, or unenforceable provision had
never been contained in it.
A GREEMENT B ETWEEN C OPPELL PD AND W ARREN S PENCER 2020-2023 – Page 6
7.15 Compliance with Laws. Spencer and Department shall fully comply with all
Federal, State, and Local laws, rules, regulations, and ordinances applicable to the work covered
hereunder as they may now read or may hereafter be amended.
(signature page to follow)
A GREEMENT B ETWEEN C OPPELL PD AND W ARREN S PENCER 2020-2023 – Page 7
EXECUTED this _______ day of _____________________, 2020.
City of Coppell
By: ____________________________________
Mike Land, City Manager
EXECUTED this _______ day of _____________________, 2020.
By: ____________________________________
Warren Spencer
A GREEMENT B ETWEEN C OPPELL PD AND W ARREN S PENCER 2020-2023 – Page 8
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MEMORANDUM
To: Mayor and City Council
From: Christel Pettinos, City Secretary
Ashley Owens, Deputy City Secretary
Date: January 28, 2020
Reference:Consider approval of a resolution granting a variance of twenty (20’) feet from the
300-foot prohibited requirement of a church;and a variance for one hundred and
twenty (120’) feet from the 300-foot prohibited requirement for a public or private
school or day care center; for the sale of alcoholic beverages with on-premise
consumption at Ole’s Tex-Mex Restaurant, located at 600 E. Sandy Lake Road, Suite
106; and authorizing the Mayor to sign.
2030: Sustainable City Government
Introduction:
Ole’s Tex-Mex Restaurant recently changed ownership and is now requesting a new Texas Alcoholic
Beverage Commission (TABC) license. Previous ownership was granted the variance in 2007.
However, since that time, there have been changes and developments in the area.
Analysis:
The reason for the variance is the location of the restaurant is twenty (20’) feet from the property line
to the Islamic Center of Coppell, measured from door-to-door, and one hundred and twenty (120’)
feet from the property line to The Learning Station Daycare, measured from property line-to-property
line. Public Hearing notices were placed in the Citizens’ Advocate newspaper on January 17th and
th
24.
Legal Review:
Agenda item was sent to the City Attorney on January 22, 2020.
Recommendation:
Approval is recommended.
1
RESOLUTION NO. ______________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
COPPELL, TEXAS, GRANTING A DISTANCE VARIANCE OF
TWENTY (20’) FEET FROM THE 300-FOOT PROHIBITED
REQUIREMENT OF A CHURCH; AND A VARIANCE FOR ONE
HUNDRED AND TWENTY (120’) FEET FROM THE 300-FOOT
PROHIBITED REQUIREMENT FOR A PUBLIC OR PRIVATE
SCHOOL OR DAY CARE CENTER; IN ACCORDANCE TO STATE
LAWS; FOR THE SALE OF ALCOHOLIC BEVERAGES WITH ON-
PREMISE CONSUMPTION AT OLE’S TEX-MEX RESTAURANT,
LOCATED AT 600 E. SANDY LAKE ROAD, SUITE 106, COPPELL,
TEXAS, AS PROVIDED IN SECTION 6-16-2(H) OF THE CODE OF
ORDINANCES OF THE CITY OF COPPELL; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, Article 6-16 of the Code of Ordinances places certain distance
prohibitions from churches, schools, and day cares to businesses that sell or offer to sell
alcoholic beverages; and
WHEREAS, the City Council may grant a variance to such business upon proof
that the best interest of the public is not served by strict compliance with the regulations; and
WHEREAS, Ole’s Tex-Mex Restaurant(hereinafter, “Applicant”) is located within
300 feet of a church, school or day care; and
WHEREAS, the Applicant has provided sufficient proof that such regulation
constitutes waste or inefficient use of land, or create an undue hardship and is otherwise not
effective or necessary after consideration of the health, safety and welfare of the public; and,
WHEREAS, the City Council has determined that the best interest of the
community will be served by a grant of such variance.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF COPPELL, TEXAS:
SECTION 1. That a variance of twenty (20’) feet from the 300-foot prohibited
requirement of a church; and a variance for one hundred and twenty (120’) feet from the
300-foot prohibited requirement for a public or private school or day care center; for the
sale of alcoholic beverages with on-premise consumption, shall be granted to Ole’s Tex-
1
Mex Restaurant, located at 600 E. Sandy Lake Road, Suite 106, Coppell, Dallas County,
Texas, as provided in Section 6-16-2 (H) of the Code of Ordinances of the City of Coppell.
SECTION 2. That the variance granted herein is in personam to the above-named
Applicant and shall expire upon relinquishment of any permit authorized by the T EXAS
A LCOHOLIC B EVERAGE C OMMISSION or its successor.
SECTION 3. That this Resolution shall take effect immediately from and after its
passage as the law and charter in such cases provide.
th
DULY PASSED by the City Council of the City of Coppell, Texas, this the 28 day
of January 2020.
APPROVED:
___________________________________
KAREN SELBO HUNT, MAYOR
ATTEST:
___________________________________
CHRISTEL PETTINOS, CITY SECRETARY
APPROVED AS TO FORM:
_________________________________
ROBERT E. HAGER, CITY ATTORNEY
2
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RESOLUTION NO. ________________
ORDER OF GENERAL ELECTION
May 2, 2020
th
BE IT REMEMBERED THAT on this the 28 day of January 2020, at a duly posted
meeting of the City Council of the City of Coppell, Texas, a quorum being present, the meeting
was called to order, and the Council issued the following order:
nd
IT IS HEREBY ORDERED that a general election be held on the 2 day of May2020,
7:00 a.m. to 7:00 p.m., for the purpose of electing one Councilmember for Place 1, one
Councilmember for Place 3, one Councilmember for Place 5, and one Councilmember for Place
7for a period of three years. The candidate for such office receiving a majority of all votes cast
for all candidates for such office shall be elected to serve such term or until his or her successor
is duly elected and qualified.
In the event any candidate for said office fails to receive a majority of all votes cast for all
the candidates for such office, a run-off election shall be held. If a run-off election becomes
necessary, the run-off election will be held on Saturday, June 13, 2020.
The election shall be held as a Joint Election administered by the Dallas and Denton
County Elections Administrators in accordance with the provisions of the Texas Election Code
and a Joint Election Agreement with each of the respective counties. The City Manager is hereby
authorized to execute the Election Contracts with the Counties of Dallas and Denton for the
conduct of the election. Pursuant to the Joint Election Contract, the County Elections
Administrator shall serve as Election Administrator for the election. Presiding Election Judges
Page 1
and Alternate Presiding Election Judges appointed to serve at said polling places shall be those
election officials furnished by the Elections Administrator from the list of proposed elections
judges listed in an attachment to the Joint Election Contract.
Notice of the election shall be posted on the bulletin board used to post notice of the City
Council meetings and be published in a newspaper of general circulation in the City. Said notice
must be published on the same day in each of two successive weeks, with the first publication
occurring no earlier than the thirtieth day and no later than the fourteenth day before the date of
the election. A copy of the published notice that contains the name of the newspaper and the
date of publication shall be retained as a record of such notice, and such person posting the
notice shall make a record of the time of posting, starting date and the place of posting.
Early voting by personal appearance for Dallas County and Denton County residents will
be set forth in accordance to state law and as stated in the Joint Elections Contracts and posted on
the City’s webpage. Application for ballot by mail must be received no later than the close of
business on April 21, 2020. Applications for early voting ballot by mail shall be mailed to:
Dallas County residents Denton County residents
Toni Pippins-Poole Denton County Elections Administration
Chief Deputy Early Voting Clerk 701 Kimberly Drive, Suite A101
Dallas County Elections Department Denton, TX 76208
Health & Human Services Building
2377 N. Stemmons Freeway, Suite 820
Dallas, Texas 75207
That the City Secretary shall present the election returns to the City of Coppell City
Council at a City Council meeting for the canvassing of said election in accordance with the
Texas Election Code.
th
DULY ORDERED by the City Council of the City of Coppell, Texas the 28day of
January 2020.
Page 2
APPROVED:
KAREN SELBO HUNT, MAYOR
CITY OF COPPELL, TEXAS
ATTEST:
_______
CHRISTEL PETTINOS, CITY SECRETARY
CITY OF COPPELL, TEXAS
APPROVED AS TO FORM:
ROBERT E. HAGER, CITY ATTORNEY
Page 3
RESOLUCIÓN NÚM. _____________
CONVOCATORIA DE ELECCIONES GENERALES
2 de mayo del 2020
HÁGASE A MANERA DE RECORDATORIO que en este día 28 del mes de enero del año
2020, en una reunión debidamente notificada del Consejo de la Ciudad de Coppell, Texas, y estando
presente el quórum, se convocó una reunión para llamar al orden y emitió la orden de la siguiente manera:
POR ESTE CONDUCTO SE ORDENA que se convoquen elecciones generales el día 2 de
mayo del año 2020, de las 7:00 a.m. a las 7:00 p.m., con el propósito de elegir a un concejal de la ciudad
para que ocupe el Lugar 1, un concejal de la ciudad para que ocupe el Lugar 3, un concejal de la ciudad
para que ocupe el Lugar 5 y un concejal para que ocupe el Lugar 7 por un período de tres años. El
candidato para ocupar dicho lugar, a quien se le haya otorgado la mayoría de todos los votos decisivos
para ocupar dicho lugar, será electo para prestar sus servicios durante esa gestión o hasta que su
sucesor(a) sea debidamente electo(a) y llene las cualidades establecidas.
En caso de que cualquier candidato a dicho cargo público no logre acumular la mayoría de los
votos decisivos entre todos los candidatos a ocupar dicho cargo público, se llevará a cabo una segunda
ronda de elecciones posterior a la primaria. Si llegase a ser necesaria una segunda ronda de elecciones
posterior a la primaria, dicha ronda de elecciones se llevará a cabo el sábado 13 de junio del año 2020.
Las elecciones deberán llevarse a cabo como una Elección Conjunta administrada por los
Administradores de Elecciones del Condado de Dallas y Denton conforme lo establecen las cláusulas del
Código Electoral de Texas y el Convenio de Elecciones Conjuntas. El Administrador de la Ciudad
queda autorizada para formalizar los Contratos Electorales con los condados de Dallas y Denton para
llevar a cabo las elecciones. De conformidad con el Contrato Electoral Conjunto, el Administrador de
Elecciones del Condado actuará como Administrador de Elecciones para esta elección. Los jueces
Página 1
electorales y sus suplentes nombrados para presidir en dichos lugares de votación serán los
funcionarios electorales designados por el Administrador.
El aviso de la elección se publicará en el tablón de anuncios utilizado para publicar los avisos
de las reuniones de la Ciudad, y se publicará en un periódico de circulación general en la ciudad.
Dicho aviso debe ser publicado el mismo día durante dos semanas consecutivas, siendo la primera
publicación no antes de treinta días ni posterior al día catorce anterior a la fecha de realizada de la
elección. Se conservará una copia del aviso publicado que contiene el nombre del periódico y la
fecha de publicación como un registro de dicha notificación, y la persona que publica el aviso deberá
llevar un registro del horario de la publicación, la fecha de inicio y el lugar de publicación.
La votación anticipada en persona para los residentes del condado de Dallas y Denton se
establecerá según se indica de acuerdo con las leyes del estado y como declarado en el Contrato
Electoral Conjunto y publicado en la página web de la ciudad. Las solicitudes de las boletas electorales
por correo deberán recibirse antes del cierre oficial del día 21 de abril del 2020. Las solicitudes de boleta
para votación anticipada por correo deberán ser enviadas por correo a:
Dallas County residents Denton County residents
Toni Pippins-Poole Denton County Elections Administration
Chief Deputy Early Voting Clerk 701 Kimberly Drive, Suite A101
Dallas County Elections Department Denton, TX 76208
Health & Human Services Building
2377 N. Stemmons Freeway, Suite 820
Dallas, Texas 75207
La Secretaría de la Ciudad presentará los resultados de las elecciones a la Ciudad de Coppell
en una reunión de la campaña electoral de dicha elección, de acuerdo con el Código Electoral de
Texas.
DEBIDAMENTE ORDENADO por el Consejo de la Ciudad de Coppell, Texas el día 28 de
enero del año 2020.
Página 2
APROBADO:
KAREN SELBO HUNT - ALCALDE
CIUDAD DE COPPELL, TEXAS
ATESTIGUÓ:
_______
CHRISTEL PETTINOS - SECRETARIA DEL CIUDAD
CIUDAD DE COPPELL, TEXAS
APROBADO POR SU CONTENIDO Y FORMA:
ROBERT E. HAGER – PROCURADOR DE JUSTICIA DE LA CIUDAD
Página 3
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