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MEMORANDUM
To: Mayor and City Council
Through: Mike Land, City Manager
From: Traci E. Leach, Deputy City Manager
Date: April 14, 2020
Reference: DART Silver Line Rail Update
2030: -
objectives; Objective 1 Participate in regional rail service to Dallas-Fort Worth,
Objective 2- Maintain and enhance accessibility to DFW Airport, and Objective 5
Develop regional connections for Coppell residents and employees of Coppell
businesses
Introduction:
The purpose of this agenda item is to allow Council an opportunity to discuss prioritization of several
enhancement options related to the rail construction.
At the March 24, 2020 Council meeting, staff presented information to update the Council on several
items:
Construction Update on what the community can expect to see in the next quarter or so in and
near Coppell
Updates on the betterment discussions/decisions that DART and City representatives have
had with the affected residential neighborhoods
Updated rough order of magnitude (ROM) costs for several enhancement options for Council
discussion and consideration
enhancements for the elevated bridge crossing at S. Belt Line Rd, fencing upgrades for the
required security fencing at various locations throughout Coppell, landscaping, and additional
quiet zones at Royal Lane and Freeport.
The total amount available for the enhancements is $750,000, which the City Council has proactively
set aside in previous budget years. Council re-affirmed the decision regarding the quiet zones at
Royal Lane ($320,000) and Freeport. The estimated rough order of magnitude (ROM) total for all
remaining enhancements is between $757,500 and $814,300, depending the bridge column treatment
1
desired. The estimated total may be lower, as this total includes the original fencing estimate (the
revised was not available at the time of agenda preparation).
Background:
The Silver Line will connect the DFW Airport to the cities of Dallas, Carrollton, Addison, Richardson
and Plano. Along that route, only the City of Coppell is not a member of DART. In 2017, we saw
the advancement of the Silver Line regional rail service from its potential construction and activation
well beyond the year 2030 in the regional mobility plan, to actual approval, funding and scheduling
for revenue service at the end of calendar year 2022.
The discussion of potential enhancements has been on-going since at least 2017. Since that time,
staff has been in consistent communication with the DART and Archer Western staff to work through
details for the proposed enhancements. Should the City Council desire to move forward with any of
the proposed enhancements, staff would coordinate with DART to draft an addendum to the existing
Master ILA. This addendum would be brought back to the Council for consideration and approval.
Legal: None.
Fiscal Impact: At this time, there is no fiscal impact for construction, assuming that the selected
enhancement options stay within the assigned amount set aside by the City Council. Maintenance of
the improvements may be required via an interlocal agreement with DART for any future
enhancements selected.
Recommendation: Staff is seeking direction regarding desired enhancements for the Silver Line
project.
2
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PROCLAMATION
WHEREAS, todays libraries are not just about what they have on the shelves, but more
importantly, about what they can do with and for their communities, whether its through virtual
services or in-person visits; and
WHEREAS, libraries have long served as trusted and treasured institutions at the heart of
their cities, towns, schools and campuses; and
WHEREAS, libraries and librarians help patrons find tools and resources to help improve
the quality of their life and explore new passions through technology, programs and services; and
WHEREAS, libraries strive to develop and maintain programs and collections that are as
diverse as the populations they serve, and promote the free exchange of information and ideas for
all; and
WHEREAS, in times of crisis, libraries play a critical role in providing support to their
communities when it is most needed; and
WHEREAS, the Cozby Library and Community Commons has been serving the City of
Coppell in all these ways, and more, since 1974; and
WHEREAS, libraries, librarians, library workers and supporters across America are
celebrating National Library Week.
NOW, THEREFORE, I, Karen Selbo Hunt, Mayor of the City of Coppell, do hereby
proclaim April 19-25, 2020, as
NATIONAL LIBRARY WEEK
in the City of Coppell and encourage all residents to visit the Cozby Library online to take
advantage of its wealth of resources and services, and to engage with Library personnel and
fellow community members.
IN WITNESS THERE OF, I have set my hand and caused the seal of the City of Coppell to be
th
affixed this 14 day of April 2020.
ATTEST: Karen Selbo Hunt, Mayor
Christel Pettinos, City Secretary
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MEMORANDUM
To: Mayor and City Council
From: Danny Barton, Chief of Police
Date: April 14, 2020
Reference: Consider award of a bid through BuyBoard State Contract #601-19 with Longhorn
Harley-Davidson, in the amount of $132,451.88 as budgeted in the Capital
Replacement Fund; for the purchase of four (4) 2020 FLHP Harley Davidson Road
King Motorcycles for the Coppell Police Department; and authorizing the City
Manager to sign any necessary documents.
2030: Coppell 2030, Healthy Neighborhoods/Safe Neighborhoods
Introduction:
Police motorcycles have proven to be an asset in the effective, efficient and safe enforcement
of traffic laws within the City of Coppell. The Traffic Division utilizes the police motorcycle to
enforce traffic laws, respond through traffic congestion caused by accidents, work special events,
parades, escorts and encourage positive community engagement during events like; National Night
Out and Celebrate Coppell.
Our current fleet of four 2015 Harley Davidson Road King motorcycles are 5 years old and
as is the case with any aging vehicle are at the point of showing wear requiring increased maintenance
and down time in order to provide a safe vehicle for our officers.
Analysis:
We currently have 5 FLHP Harley Davidson Road King Motorcycles, 4 2015 models and 1
2017 model. One motorcycle had to have substantial engine work in order to keep it safe for our
officer. The 2017 model would be retained.
The Harley Davidson motorcycle has proven over the past five years to be an appropriate
motorcycle for th
for more equipment attached to the motorcycle to be covered under a warranty policy. Harley
Davidson motorcycles are utilized by many police departments across the Nation as well as most
1
agencies throughout the North Texas area. With lower initial cost per base motorcycle we can outfit
the motorcycle with a well-equipped emergency response package for the safety of the officers.
Legal Review:
Agenda item does not require legal review.
Fiscal Impact:
The Police Department has $183,400.00 budgeted for this expenditure. The price for four new
motorcycles will be $132,451.88 ($33,012.97 total per motorcycle). The breakdown per motorcycle
unit is:
2020 FLHP Harley Davidson Road King Motorcycle - $17,788.00
Emergency Equipment / Labor - $13,495.97
Extended Warranty (60 month) - $1729.00
Total per Unit - $33,012.97
BuyBoard State Contract Vehicle Fee - $400.00
Total Purchase - $132,451.88
This amount includes the emergency response package and installation, installation of patrol
equipment, graphics package and extended 60-month warranty. We will be making the purchase
utilizing The Local Government Purchasing Cooperative for the period
12/1/2019 11/30/2020
Recommendation:
The Police Department recommends Council approve the purchase of (4) - 2020 FLHP Harley
Davidson Road King motorcycles in the amount of $132,451.88 and authorize the City Manager to
sign.
2
City of Coppell Texas Police Department
130 Town Center Blvd, COPPELL, TX 75019
03/02/2020
Four (4) Harley-Davidson Police Equipped Motorcycles
LHD INVOICE # 03022020-1
BUYBOARD STATE CONTRACT #601-19
Coppell Motor
$17,788.00 Harley-Davidson Police FLHP VIVID BLACK Road King 114
(Security, Shipping, Setup, State Inspection & Doc Fee Included)
$1,729.00 60 Month Extended Warranty Police (POLICE ESP)
Motor Total $19,517.00
Emergency Equipment:
$629.95 1801-1075 S&S Performance Muffler Thruster CHROME W/ BLACK END CAP
$199.95 1 Harley-Davidson Heated Grip Kit 56100034
$260.96 1 Harley-Davidson Saddlebag Guard Rails 90200561
$269.95 1 Harley-Davidson Coolflow Fan 26800121 Road King Police
$16.46 1 Harley-Davidson Right side Midframe Air Deflector 57200151
$199.95 1 SoftBrake Rear Brake Chrome SB-014-P+1
$58.45 1 Harley-Davidson Chrome Tie Down Brackets Road King 93500006
$179.95 1 Harley-Davidson LED Front Turn Signals 68411-10
Page 1 of 3
$179.95 1 Harley-Davidson LED Rear Turn Signals 68128-10
$574.95 1 Harley-Davidson LED Daymaker Headlight 67700265
$19.95 1 Harley-Davidson Headlight Wiring Harness 69200897
$169.95 1 BAL-1 Bright Ass Light Brake Light LED
$953.95 1 Harley-Davidson Emergency Response Kit 69000057 or 76000857 & 69202193
$2,785.60 1 M4B6R Whelen Motorcycle Box Right-Hand (Curb Side) Opening
$111.00 1 MBADPT14 Whelen Adapter Plate for the Rear Box, 2014-2020 Road King® or Electra Glide®
$116.95 1 M4BSEP Whelen Substitute Separation Plate with Battery Hole, Includes Battery Hold Downs
$319.20 1 M4B6CHRG Whelen Battery Charger Includes 115 VAC Receptacle, for M4B6R System Only
$129.95 1 Top Box Battery Whelen Tour Pak
$28.80 1 M2KTHD1 Whelen license plate mounting bracket for M2 series Lightheads
$286.40 2 M2J Whelen series LED R/B Split M2 license plate mounted
$64.00 2 TIONHDRS Whelen Rear Crash Bar Mounting Kit
$267.20 2 TLI2J Whelen T-Ion Duo Red/Blue Rear Crash Bar
$64.00 2 0SB00SCR Whelen Blue Steady-Burn and Clear Lens Rear LP Run Authority Blue LED
$133.60 1 TLI2KX Whelen T-Ion Duo Red/Amber Front Fender Side Surface Mount Amber to Turns
$133.60 1 TLI2MX Whelen T-Ion Duo Blue/Amber Front Fender Side Surface Mount Amber to Turns
-Series
lights)
emergency lights)
$48.00 2 IONHD2FM Whelen Road King Fork Mounting Kit for use with 1 Surface Mount ION
$216.80 1 IONSV3RC Whelen ION V Surface Mount Red (Fork Mount Side Chrome)
$216.80 1 IONSV3BC Whelen ION V Surface Mount Blue (Fork Mount Side Chrome)
-
-
Page 2 of 3
$295.95 1 Graphics Package (all police department markings in reflective as specified)
$3,090.00 Emergency Vehicle Equipment Installation Labor
$275.00 Custom Emergency Harness / Shop Supplies
$0.00 Transfer Existing Stalker Moving Radar (department provide new cable kit) included with install
Emergency Equipment Total $13,495.97
$33,012.97 Per Unit
$132,051.88 Four (4) Units Cost
$400.00 BuyBoard State Contract Vehicle Fee
$132,451.88 Grand Total for Four (4) Units Payment Processed Though BuyBoard
David Magers Police & Fleet Account Manager Longhorn Harley-Davidson
Harley-Davidson Police Advisory Board Member 972-935-6904 motorofficer@longhornhd.com
Page 3 of 3
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MEMORANDUM
To: Mayor and City Council
From: Jennifer Miller, Director of Finance
Date: April 14, 2020
Reference: Consider approval of a temporary amendment to the City of Coppell Investment Policy
2030:Sustainable City Government
Introduction:
In response to the COVID-19 impact on the financial market, please consider the attachedtemporary
amendment to the investment policy. The temporary amendment will remain in effect for a period consistent
with the Mayoral Declaration of a State of Emergency and any amendments to the declaration that either
extends or shortens the stated period. In addition, staff will continue to evaluate which type of investment
meets the safety, liquidity, yield, and public trust goals outlined in the investment policy.
Analysis:
The City invests in treasuries, agencies, and local government investment pools. With the fed funds rate at
zeroand the economic impact of the COVID-19 situation, treasuries were trading at -.094% for six month
treasuries and agency discount notes were yielding .02% to .2%. The Pools were yielding between .569%
and .597%on March 25,2020. As of April 2, 2020, treasuries are yielding .134%, agency discount notes are
yielding between .18% and .2%. The Pools are yielding between .513% and .547%
The Investment Policy currently restricts investment in local government investment pools to 50% of the
City’s entire portfolio, with no more than 25% of the entire portfolio invested in any one authorized pool.
Allowing the City to invest funds into the local government investment pools at an amount equal to 75%
rather than 50% of the City’s portfolio will still meet the safety, liquidity, yield and public trust goals outlined
in the investment policy.
Legal Review:
The City Attorney reviewed this item as part of the agenda review.
Fiscal Impact:
There is no fiscal impact to expenditures regarding this item.
Recommendation:
The Finance Department recommends approval of the temporary amendment to the City of Coppell
Investment Policy.
City of Coppell
Investment Policy
Temporary Amendment
The Investment Policy approved by Council on August 13, 2019 has the following requirement:
Section V. Investment Portfolio
1. Authorized
I. Local government investment pools in accordance with the conditions prescribed in Section
2256.016 and that have been authorized by the governing body by rule, ordinance or resolution.
The investment pool must maintain a rating no lower than AAA or AAA-M by at least one
nationally recognized rating service. Investment in such pools shall be limited to 50% of the
City’sentireportfolio,withnomorethan25%oftheentireportfolio invested in any one
authorizedpool.
Which is temporarily amended to the following:
1. Authorized
I. Local government investment pools in accordance with the conditions prescribed in Section
2256.016 and that have been authorized by the governing body by rule, ordinance or resolution.
The investment pool must maintain a rating no lower than AAA or AAA-M by at least one
nationally recognized rating service. Investment in such pools shall be limited to 75% of the
City’s entire portfolio, with no more than 25% of the entire portfolio invested in any one
authorized pool.
The above temporary amendment will remain in affect for a period consistent with the Mayoral Declaration
of a State of Emergency dated March 13, 2020 and amended March 18, 2020, and any amendments to the
declaration that either extends or shortens the stated period. In addition, staff will continue to evaluate which
type of investment meets the safety, liquidity, yield, and public trust goals outlined in the investment policy.
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MEMORANDUM
To: Mayor and City Council
From: Jennifer Miller, Director of Finance
Date: April 14, 2020
Reference: Consider approval of Civil Case No. SA-19-CV-1033-OLG
2030: Sustainable City Government
Introduction:
This agenda item is to obtain Council authorization for the City Attorney to sign the Order adopting
Stipulation and Settlement Agreements and the Holding Harmless Agreement with the United States of
America in order to receive the recovered funds that were fraudulently obtained from the City.
Analysis:
In June of 2019, the City
vendors. Two wire transfers were processed with this change before it was discovered that this was a
Business Email Compromise (BEC) scheme. By working with the Secret Service, the City was able to
recover a significant amount of the funds. This agenda item is the final step in the recovery and release of
the funds to the City.
Legal Review:
Agenda item was reviewed by legal counsel.
Fiscal Impact:
Recommendation:
The Finance Department recommends approval of the Contract.
1
UNITED STATES DISTRICT COURT
WESTERN DISTRICT OF TEXAS
SAN ANTONIO DIVISION
)
UNITED STATES OF AMERICA,
)
)
Petitioner,
)
)
V. CIVIL NO. SA-19-CV-1033-OLG
)
)
$553,117.68 IN UNITED STATES
)
CURRENCY SEIZED FROM CITIBANK
)
ACCOUNT 801667341 IN THE NAME
)
OF CONSTRUCTION LIMITED,
)
)
Respondent.
JOINT MOTION FOR ORDER ADOPTING STIPULATION AND SETTLEMENT
AGREEMENT AND HOLD HARMLESS AGREEMENT AND FOR FINAL JUDGMENT
Come not Petitioner, United States of America, by and through the undersigned Assistant
United States Attorney, and Claimant City of Coppell, Texas, by and through its attorney of record,
M. Shelby Pearcy, the Parties in the above-styled and numbered civil forfeiture proceeding and
make this Joint Motion for Order Adopting Stipulation and Settlement Agreement and Hold
Harmless Agreement, and in support thereof would show the Court the following
I.
On August28, 2019theUnited States filed a verified Complaint for Forfeiture (Doc. 2),
as to:
$553,112.68 in United States Currency Seized from Citibank Bank Account
XXXXX7341 in the Name of Construction Limited,
hereinafter referred to as the Respondent Property.
II.
On September 27, 2019, this Honorable Court issued an Order for Warrant of
Arrest of Property (Doc. 3). Accordingly, a Warrant for the Arrest of Property(Doc. 4), was
served upon the Respondent Property on September 27, 2019. Additionally, the Notice of
Complaint for Forfeiture was duly published on an official government internet site
(www.forfeiture.gov) for at least 30 consecutive days, beginning on February 25, 2020, and ending
on March 25, 2020, as required by Rule G(4)(a)(iv)(C), Supplemental Rules for Admiralty or
Maritime Claims and Asset Forfeiture Actions. The Declaration of Publication was filed on
_______2020 (Doc.____).
III.
In addition to the internet publication of public notice, the notice was sent via certified
mail, return receipt requested, and regular mail to the following:
1. City of Coppell was served by certified mail on 21 October 2019 (Exhibit B);
2. Citibank Legal Intake was served by certified mail on 22 October 2019 (Exhibit C);
and
3. CH Construction Limited was served by certified mail on 25 October 2019 (Exhibit
D).
IV.
Claimant City of Coppell, TX filed its Claim (Doc. 5), on October 31, 2019 and its Answer
(Doc. 6) on October 31, 2019 as to the Respondent Property. No other claims were filed in this
action in regard to the Respondent Property, and the time for filing claims has expired. See SUPP.
R. G(4)(b)(ii)(B). Therefore, any and all other potential claimants are now in default.
2
V.
Petitioner United States of America and Claimant Coppell, TX, being all the parties who
have appeared herein, hereby move the Court to adopt the Stipulation and Settlement Agreement
and Hold Harmless Agreement (which is filed as Appendix A) and to enter final judgment in this
matter.
In the interest of justice and judicial economy, the parties to this action have reached a
compromise agreement for the disposition of the Respondent Property. In summary fashion,
the United States has agreed to the release and return of the Respondent Property to Claimant
Coppell, TX without further forfeiture proceedings, and Claimant Coppell, TX has in turn agreed
to waive any claims or defenses against the Government and to hold the Government harmless.
Petitioner United States of America and Claimant Coppell, TX hereby move for an Order
adopting the parties’ Stipulation and Settlement Agreement and Hold Harmless Agreement, which
resolves all matters before this Court. Upon entry of an Order adopting the Stipulation and
Settlement Agreement and Hold Harmless Agreement, this case is ripe for entry of final judgment.
VI.
WHEREFORE, PREMISES CONSIDERED, the United States and Claimant Coppell, TX,
by and through its attorney of record, hereby move this Court to enter the attached, proposed Order
and Final Judgment which adoptstheterms, provisions, and conditions of the Stipulation and
Settlement and Hold Harmless Agreement, which provides that each party will bear its own costs
of litigation of this action, including expenses and attorney’s fees, and which provides for final
judgment of this matter.
3
Respectfully submitted,
JOHN F. BASH
United States Attorney
By:/s/
FIDEL ESPARZA III
Assistant United States Attorney
Asset Forfeiture Section
601 NW Loop 410, Suite 600
San Antonio, TX 78216
Tel: 210-384-7040
Fax: 210-384-7045
Email: FEsparza@usdoj.gov
Texas Bar No. 24073776
Attorneys for the United States of America
By:/s/
Robert E. Hager
M. Shelby Pearcy
Nichols and Jackson,LLP
500 N. Akard, 1800 Ross Tower
Dallas, Texas 75201
Tel. (214) 665-3324
Fax. (214) 965-0010
Email: rhager@njdhs.com
spearcy@njdhs.com
Attorney for Claimant Coppell, Texas
4
CERTIFICATE OF SERVICE
I hereby certify that on April 7, 2020, the foregoing instrument was electronically filed
with the Clerk of the Court using the CM/ECF System which will transmit notification of such
filing to the following CM/ECF participant.
M. Shelby Pearcy
Nichols and Jackson, LLP
500 N. Akard, Suite 1800
Dallas, Texas 75201
Tel. (214) 665-3324
Fax. (214) 965-0010
Email: spearcy@njdhs.com
Attorney for Claimant Coppell, Texas
/s/
FIDEL ESPARZA III
Assistant United States Attorney
5
UNITED STATES DISTRICT COURT
WESTERN DISTRICT OF TEXAS
SAN ANTONIO DIVISION
)
UNITED STATES OF AMERICA,
)
)
Petitioner,
)
)
V. CIVIL NO. SA-19-CV-1033-OLG
)
)
$553,117.68 IN UNITED STATES
)
CURRENCY SEIZED FROM CITIBANK
)
ACCOUNT 801667341 IN THE NAME
)
OF CONSTRUCTION LIMITED,
)
)
)
Respondent.
ORDER ADOPTING STIPULATION AND SETTLEMENT AGREEMENT AND
HOLDING HARMLESS AGREEMENT
Come on to be considered this date the Joint Motion for Order Adopting Stipulation and
Settlement Agreement and Hold Harmless Agreement and for Final Judgment, and the Court,
having considered the same, reviewed the record, being otherwise duly and fully apprised in all
the premises, is of the opinion that the Motion is meritorious and should, and hereby is, in all things
GRANTED. IT IS THEREFORE
ORDERED that the Stipulation and Settlement Agreement and the Hold Harmless
Agreement (hereinafter “Agreement”) executed by and between the United States and Claimant
Coppell, TX be, and hereby is, approved and adopted. IT IS FURTHER
ORDERED that, by virtue of this Agreement, the United States of America, through the
United States Secret Service, shall release and return the Respondent Property,that is:
$553,112.68 in United States Currency Seized from Citibank Bank Account
XXXXX7341 in the Name of Construction Limited,
to Claimant Coppell, TX, by and through its attorney of record, M. Shelby Pearcy, on the earliest
date possible after the issuance of this Order and the Final Judgment in the instant case and upon
completion and processing of all documentation by the United States Secret Service related to the
return of said property, IT IS FURTHER
ORDERED that the United Sates and Claimant Coppell, TX shall perform any and all acts,
execute any and all documents, and perform any actions reasonably necessary in order to carry out
the terms and provisions of this Agreement. IT IS FURTHER
ORDERED that this Court shall retain jurisdiction in this cause of action for the purpose
of enforcing the terms, provisions, and conditions of this Agreement.
IT IS SO ORDERED
SIGNED this dayof , 2020.
ORLANDO L. GARCIA
CHIEF UNITED STATES DISTRICT JUDGE
2
UNITED STATES DISTRICT COURT
WESTERN DISTRICT OF TEXAS
SAN ANTONIO DIVISION
)
UNITED STATES OF AMERICA,
)
)
Petitioner,
)
)
V. CIVIL NO. SA-19-CV-1033-OLG
)
)
$553,117.68 IN UNITED STATES
)
CURRENCY SEIZED FROM CITIBANK
)
ACCOUNT 801667341 IN THE NAME
)
OF CONSTRUCTION LIMITED,
)
)
Respondent.
)
FINAL JUDGMENT
On this day, the Court entered an Order Adopting Stipulation and Settlement Agreement
and Hold Harmless Agreement. The Court now enters a Final Judgment pursuant to Federal Rule
of Civil Procedure 58.
Accordingly, IT IS HEREBY ORDERED that the above-captioned cause is DISMISSED
WITH PREJUDICE, costs to be borne by the party incurring same. IT IS FURTHER
ORDERED that all other pending motions, if any, are DENIED AS MOOT.
SIGNED this dayof , 2020.
ORLANDO L. GARCIA
CHIEF UNITED STATES DISTRICT JUDGE
UNITED STATES DISTRICT COURT
WESTERN DISTRICT OF TEXAS
SAN ANTONIO DIVISION
)
UNITED STATES OF AMERICA,
)
)
Petitioner,
)
)
V. CIVIL NO. SA-19-CV-1033-OLG
)
)
$553,112.68 IN UNITED STATES
)
CURRENCY SEIZED FROM CITIBANK
)
ACCOUNT 801667341 IN THE NAME
)
OF CONSTRUCTION LIMITED,
)
)
Respondent.
)
STIPULATION AND SETTLEMENTAGREEMENT
AND HOLD HARMLESS AGREEMENT
Petitioner, United States of America (United States), by and through the undersigned
Assistant United States Attorney and Claimant City of Coppell, Texas, by and through its attorney
of record, M. Shelby Pearcy, the Parties in theabove-styled and numbered forfeiture proceeding,
for the consideration expressed in the following agreement, have agreed to enter into this
Stipulation and Settlement Agreement and Hold Harmless Agreement (hereinafter Agreement) as
to:
$553,112.68 in United States Currency seized from Citibank Account 801667341 in
the name of Construction Limited,
hereinafter referred to as the Respondent Property, and have therefore agreed to the following
terms, conditions, and provisions:
HOLD HARMLESS AGREEMENT AND STIPULATIONS OF THE PARTIES
1. That the City of Coppell, Texas, on behalf of itself, its heirs, executors, administrators, or
assigns, doeshereby release and forever discharge the United States; the United States
1
Secret Service; and/or theirindividual agents, servants, and/or employees from any and all
claims for all damages resulting, or to result from the seizure, retention, custody,and/or
from the instant civil forfeiture proceeding against the Respondent Property; and
2. That without limiting any other releases or waivers set forth in this Agreement, Claimant
City of Coppell, Texas hereby expressly waives any potential claims or actions based upon
the forfeiture proceedings against the Defendant Property, allegedly arising under or based
upon the Federal Torts Claims Act, the United States Constitution, and/or Bivens v. Six
Unknown Named Agents of Federal Bureau of Narcotics, 403 U.S. 388 (1973); and
3. That Claimant City of Coppell, Texas waives any and all defenses in this cause –
constitutional, statutory, or otherwise; and
4. That Claimant City of Coppell, Texas waives any and all right to appeal the entry of the
order or final judgment of the Court related to or as part of this Agreement; and
5. That Claimant City of Coppell, Texas agrees that the United States; the United States Secret
Service; and/or their individual agents, servants, and/or employees thereof had within its
knowledge, information, and belief certain facts amounting to probable cause that the
Defendant Property was subject to forfeiture pursuant to Title 18 U.S.C. § 981(a)(1)(C) for
the violation of Title 18 U.S.C. § 1343; and
6. That it is acknowledged by the United States and Claimant City of Coppell, Texas that this
Agreement is executed in compromise and settlement of disputed claims and is not to be
construed as an admission of any wrongdoing whatsoever by Claimant City of Coppell,
Texas, nor by the United States, United States Secret Service; and/or their individual
agents, servants, and/or employees thereof; and
2
7. That it is acknowledged by the Parties that this Agreement resolves the instant civil
forfeiture action only.
STIPULATION AND SETTLEMENT AGREEMENT
That in consideration of the above, it is further agreed and stipulated by and between the
Parties as follows:
1. That the United States, upon the execution of this Agreement by the Parties, shall file a
Joint Motion for Order Adopting Stipulation and Settlement Agreement and Hold
Harmless Agreement;and
2. That the United States, through the United States Secret Service, shall release and return
the Respondent Property to City of Coppell, Texas by and through its attorney of record,
M. Shelby Pearcy, on the earliest date possible after issuance of the final judgment in the
instant cause and upon the completion and processing of all documentation by the United
States Secret Service related to the return of the Respondent Property; and
3. That Claimant City of Coppell, Texas shall complete the ACH Vendor/Miscellaneous
Payment Enrollment form and/or any necessary forms to be used by the United States
Secret Service for the return of the Respondent Property; and
4. That the Parties to this Agreement shall perform any and all acts, execute any and all
documents, and perform any actions reasonably necessary in order to carry out the terms
and provisions of this Agreement; and
5. That the Parties to this Agreement will each bear their own costs of litigation of this action,
expenses, and attorney’s fees;
6. That this Agreement contains the entire agreement between the Parties concerning the
3
matters set forth herein. All prior discussions, negotiations, and agreements, if any,
whether oral or written, are hereby superseded by this document. Further, no addition or
modification of this Agreement will be effective unless set forth in writing and signed by
all the Parties; and
7. That the persons signing this Agreement warrant and represent that they possess full
authority to bind the persons on whose behalf they are signing to the terms of this
Agreement.
8. That this Court shall retain jurisdiction in this cause of action for the purpose of enforcing
the terms, provisions, and conditions of this Agreement and Final Judgment; and
9. That upon the Court’s adoption of this Agreement, the Parties stipulate to the dismissal of
this cause of action with prejudice and without costs and attorney’s fees to either party.
IN WITNESS WHEREOF, WE HAVE HEREUNTO SET OUR HANDS ON THE DATES
INDICATED BELOW:
By:
FIDEL ESPARZA III Date
Assistant United States Attorney
By:
M. Shelby Pearcy Date
Associate City Attorney
City of Coppell, Texas
By:
Date
Claimant City of Coppell, Texas
4
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MEMORANDUM
To: Mayor and City Council
From: Jennifer Miller, Director of Finance
Date: April 14, 2020
Reference: Consider approval of a contract with Texas City Services for sales tax audit services.
2030: Sustainable City Government
Introduction:
This agenda item is to obtain Council authorization to enter into a contract with Texas City Services for
Sales Tax Audit Services.
Analysis:
The City has entered into two previous sales tax audit agreements in 2004 and 2014. Part of the audit is to
ensure that companies are reporting the collections to the appropriate City, collecting and remitting the
proper amount of sales tax and using the proper sourcing criteria. With the proposed rule change to sales tax
sourcing, it was determined that an audit would be beneficial in order to ensure that the companies are
submitting the sales tax correctly. This is a two (2) year contract and it will also be presented to the Crime
Control and Prevention District and the Coppell Recreation Development Corporation.
Legal Review:
Agenda item was reviewed by legal as part of the agenda packet.
Fiscal Impact:
Recommendation:
The Finance Department recommends approval of the Contract.
1
STATE OF TEXAS §
§
FIRM SERVICES AGREEMENT
COUNTY OF DALLAS §
This Agreement is entered into by and among TexasCityServices LLC, a Texas limited
liability company (the "Firm"), the City of Coppell, Texas (the "City"), Coppell Crime Control
District (the "CCCD") and the Coppell Recreation Development Corporation (the "CRDC")
(collectively the City, CCCD and the CRDC the "Client") (the Firm and Client collectively
referred to as the "Parties" or individually as a "Party"), acting by and through their authorized
representatives.
Recitals:
WHEREAS, the Client desires to engage the services of the Firm as an independent
contractor and not as an employee in accordance with the terms and conditions set forth in
. this Agreement; and
WHEREAS, the Firm desires to render Firm services for the Client in accordance
with the terms and conditions set forth in this Agreement;
NOW THEREFORE, in exchange for the mutual covenants set forth herein and
other valuable consideration, the sufficiency and receipt of which are hereby acknowledged,
the Parties agree as follows:
Article I
Term
1.1 The term of this Agreement shall begin on the last date of execution hereof
(the Effective Date") and continue until the earlier of: (i) completion of Firm's services
provided herein; and (ii) two (2) years after the Effective Date, unless terminated sooner, as
provided herein.
1.2 Either Party may terminate this Agreement by giving thirty (30) days prior
written notice to the other Party. In the event of such termination the Firm shall deliver to the
Client all finished and unfinished documents, data, studies, models or other items prepared by
the Firm in connection with this Agreement. In the event of termination, the Firm shall be
entitled to the fees set forth herein for those increased remittances received by Client as a
result of Firm actions prior to its termination.
Article II
Definitions
For purposes of this Agreement, each of the following terms shall have the meaning
set forth herein unless the context clearly indicates otherwise:
"City Manager" shall mean the City Manager of the City of Coppell, Texas, or
designee.
"Effective Date" shall mean the last date of execution hereof.
Firm Services Agreement
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Coppell, CCCD, CRDC and TexasCityServices LLC (04-2020)
"Notice to Proceed" shall mean a written notice from the City Manager, on
behalf of the Clients to Firm to proceed with the recovery and collection of the
Recoveries for the time periods, the taxpayers, the accounts, and the locations
identified in the notice.
"Recoveries" or "Increases in Tax Remittances" shall mean refund of Sales
and Use Tax, the credit of Sales and Use Tax to the Client's account or offset against
current, past or future Client Sales and Use Tax liabilities, including any penalties and
interest due the Client thereon for unpaid, underpaid or improperly allocated Sales
and Use Tax that is due the Client by the State of Texas as a result of the direct efforts
of the Firm for the time periods, the taxpayers, accounts and locations identified in a
Notice to Proceed. Recoveries are limited to the period of time, the taxpayer, the
accounts and the locations identified in a Notice to Proceed. The identified period of
time in a Notice to Proceed includes the previous forty-eight (48) months or all
periods open under the Texas sales and use tax statute of limitations and revenues
received for the first twenty-four (24) consecutive reporting months following the
Date of Correction. As used herein, the date of correction is the first sales/use tax
return filed in which the taxpayer has correctly applied Clients local sales/use tax law.
"Recovery Plan" shall mean a written plan provided by Firm to the Client that
identifies a taxpayer, accounts, the location, and the time period for possible
Recoveries; and the data, information, the process and procedure necessary to secure
recovery of the identified Recoveries.
"Sales and Use Tax" shall mean the: Texas (i) one percent (1%) sales and
use tax imposed by the City pursuant to Chapter 321 of the Texas Tax Code, as
amended, on the sale of Taxable Items; (ii) the one-half percent (.5%) sales tax imposed
by the City on behalf of the CRDC pursuant to 4B of the Development Corporation
Act; (iii) the one-quarter percent (.25%) Crime Prevention District sales tax imposed
by the City; and (iv) the one-quarter percent (.25%) street maintenance sales tax
imposed by the City, assigned Local Sales and Use Tax Authority Codes Nos. 205752
and 5057501 by the State of Texas.
"State of Texas" or "Texas Comptroller" shall mean the office of the Texas
Comptroller, its successor, or other applicable agency of the State of Texas.
Article III
Scope of Services
3.1 (a) General. The Firm shall, to the best of its ability and skill, perform a
review of businesses operating within the Client's boundaries to confirm proper Client's
sales/use tax collecting/reporting/remittances to the Texas Comptroller. Businesses found to
be non-compliant ("Suspect Businesses") will be (i) encouraged by the Firm to voluntary
correct past and prospective reporting with the Texas Comptroller; and/or (ii) the Firm will
prepare for Client filing a request with the Texas Comptroller to correct the Suspect
Businesses' past and/or prospective reporting. Services offered by the Firm to induce
voluntary compliance by Suspect Businesses include: research/consultation concerning
businesses' facts and Texas tax law; preparation for Client and/or Suspect Businesses
submission of private letter rulings of the Comptroller seeking proper tax law application;
Firm Services Agreement
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Coppell, CCCD, CRDC and TexasCityServices LLC (04-2020)
and/or preparation for Suspect Businesses' submission amended/corrected past/prospective
sales/use tax returns.
3.2
(b) Business Incentives. Firm is authorized under the terms and conditions
described in this Section to offer limited incentives to Suspect Businesses to gain
past/prospective compliance with the prior written approval of the City Manager. Any
incentives discussed with Suspect Businesses by the Firm will only be with the Client's full
understanding and prior written consent, and with the Firm's recommendation that an incentive
be considered by the Client.
(c) Period of Review. The period of time subject to review by the Firm for
purposes of Recovery Plans pursuant to this Agreement shall include the period of forty-eight
calendar months prior to the Effective Date through and including the Expiration Date,
including any additional periods that may be open under the State of Texas sales and use tax
statute of limitations.
(d) Recovery Plan. The Firm will, from time to time during the term of this
Agreement, deliver a Recovery Plan that identifies possible Recoveries, the data, information,
the process and procedure necessary to secure recovery of the identified Recoveries. A
Recovery Plan shall be provided by the Firm for each taxpayer for which Recoveries have
been identified. The Firm shall, within thirty (30) days after receipt of a Notice to Proceed,
prepare the appropriate claim to be filed by the Client, or cause the claim to be filed with the
State of Texas or taxpayers when directed by the Client, necessary to recover the identified
Recoveries. The Firm is not authorized to file any claim, contact any person, business, the
State of Texas, or any third parties as a representative of the Client without the prior written
approval of the Client.
(e) Firm Opinions. This review does not result in any opinion, attestation, or other
form of assurance with respect to the Client's transactional tax reporting or any other financial
reporting functions of the Client. The procedures employed by this review do not constitute
an examination or a review per General Accepted Auditing Standards. Neither does this
review constitute a review of internal controls over any Client's financial reporting function.
The review is not limited nor directed towards the discovery of fraud, illegal acts, or material
exceptions. The Firm is not a public accounting firm.
3.3 The Client agrees that any/all business local sales/use tax "incremental
liabilities" that may result as the businesses become compliant with Texas tax law may be
waived upon recommendation of the Firm. If the liabilities cannot be waived, then the Client
may be requested to agree to reimburse the businesses for the incremental liabilities.
Additionally, the Client may consider alternative or additional business incentives if the
incentive is deemed cost effective and in the best interest of the Clients. For purposes of this
Agreement, "incremental liabilities" are only those tax liabilities representing the difference
of Client aggregate local combined sales and use tax rate (2%) and the actual amount of local
sales and use tax collected and remitted by the Suspect Businesses, an amount less than 2%
aggregate local combined sales and use tax rate. The Firm will provide any information,
documentation and support to Client necessary to allow the Client to quantify the cost versus
the benefit of providing the business incentive necessary to gain Texas tax law compliance.
Firm Services Agreement
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Coppell, CCCD, CRDC and TexasCityServices LLC (04-2020)
3.4 Firm services will be performed based upon the information provided by the
Client. In addition, services will be performed in consideration of applicable tax laws,
regulations and associated interpretations relative to the appropriate jurisdiction as of the date
the services are provided. Tax laws and regulations are subject to change at any time, and
such changes may be retroactive in effect and may be applicable to advice given or other
services rendered before their effective dates. The Firm does not assume responsibility for
such changes occurring after the date services have been completed. With regards to the
services provided under the terms of this Agreement, the Firm will discuss with the Client
any positions that the Firm believes may subject the Client to additional liabilities. The Firm is
not held responsible for determining these liabilities, nor is the Firm responsible for any
liabilities assessed against the Client as the result of the Client's failure to provide all relevant
information relative to the issue under consultation. Any such liabilities are disregarded for
determining fees.
Article IV
Compensation
Fee. (a) Fees will be based on the dollar amount of the Client's increases in tax
remittances resulting from Firm's efforts. Any/all Firm out-of-pocket expenses, travel, postage,
business consultations, legal representation and any other costs incurred by Firm on Clients'
behalf will be born solely by the Firm and will not be in addition to the Firm fees.
(b) The increases in tax remittances are quantified deposits by the Texas
Comptroller into the appropriate Local Sales/Use Tax Authority Codes. Firm fees will only
be due if Firm efforts successfully secured additional increase remittances from Suspect
Businesses as defined in the Scope section of this Agreement and will either be: (i) twenty-
four percent (24%) of any increase remittance representing past reporting of a Suspect
Business; or (ii) if the Client elects to seek only prospective sales/use tax monies, for whatever
reason from Suspect Businesses, then Firm Fees will be thirty three percent (33%) of the
increased sales and use tax remittance by the Suspect Businesses for the two (2) years
immediately following the implementation of proper compliance by the Suspect Businesses.
If the Client elect solely increased remittances prospectively (Section 4.1 (b) (ii) above), the
Firm and the Client will reach a mutual agreement on how the value of the increased
remittance will be determined.
(c) In the event the Client elects to pursue Firm identified past/prospective tax
reallocations or increased remittances without further Firm services, the Client agrees that
fees as stated herein will be due and payable under these same terms and conditions.
(d) In any instance where the Client must involuntary, as a result of State of Texas
determination, refund or reallocate to another taxing jurisdiction an amount of reallocation or
sales and use tax upon which Firm fees have been paid, the Firm will refund the Fees related
to the amount of sales and use tax refunded or reallocated to another taxing jurisdiction.
(e) If the Client requests consultations beyond the above described services, such
requested services will be provided by the Firm on an hourly basis at its standard hourly rate
of Two Hundred Fifty Dollars ($250.00), plus out-of-pocket expenses.
Firm Services Agreement
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Coppell, CCCD, CRDC and TexasCityServices LLC (04-2020)
Article V
Devotion of Time; Personnel; and Equipment
5.1 The Firm shall devote such time as reasonably necessary for the satisfactory
performance of the work under this Agreement. Should the Client require additional services
not included under this Agreement, the Firm shall make reasonable effort to provide such
additional services at mutually agreed charges or rates, and within the time schedule
prescribed by the Client; and without decreasing the effectiveness of the performance of
services required under this Agreement.
5.2 To the extent reasonably necessary for the Firm to perform the services under
this Agreement, the Firm shall be authorized to engage the services of any agents, assistants,
persons, or corporations that the Firm may deem proper to aid or assist in the performance of
the services under this Agreement with the prior written approval of the City. The cost of
such personnel and assistance shall be borne exclusively by the Firm.
5.3 The Firm shall furnish the facilities, equipment, telephones, facsimile
machines, email facilities, and personnel necessary to perform the services required under
this Agreement unless otherwise provided herein.
5.4 The Firm shall submit quarterly progress reports and attend such progress
meetings as may be reasonably required by the Client from time to time. Each progress
report shall detail the work accomplished and special problems or delays experienced, any
Notice to Proceed during the previous report period, and the planned work activities and
special problems or delays anticipated for the next report period.
Article VI
Miscellaneous
6.1 Entire Agreement. This Agreement constitutes the sole and only agreement
between the Parties and supersedes any prior understandings written or oral agreements
between the Parties with respect to this subject matter.
6.2 Assignment. The Firm may not assign this Agreement in whole or in part
without the prior written consent of Client. In the event of an assignment by the Firm to
which the Client has consented, the assignee shall agree in writing with the Client to
personally assume, perform, and be bound by all the covenants, and obligations contained in
this Agreement.
6.3 Successors and Assigns. Subject to the provisions regarding assignment, this
Agreement shall be binding on and inure to the benefit of the Parties to it and their respective
heirs, executors, administrators, legal representatives, successors and assigns.
6.4 Governing Law. The laws of the State of Texas shall govern this Agreement;
and venue for any action concerning this Agreement shall be in the State District Court of
Dallas County, Texas. The Parties agree to submit to the personal and subject matter
jurisdiction of said court.
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Coppell, CCCD, CRDC and TexasCityServices LLC (04-2020)
6.5 Amendments. This Agreement may be amended by the mutual written
agreement of the Parties.
6.6 Severability. In the event any one or more of the provisions contained in this
Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect,
such invalidity, illegality or unenforceability shall not affect any other provisions, and the
Agreement shall be construed as if such invalid, illegal, or unenforceable provision had never
been contained in it.
6.7 Administration of the Agreement. The City Manager is authorized to administer
this Agreement on behalf of the City, CRDC and the CCCD, and to execute any amendments
to the Agreement or instruments related thereto, or other action necessary for such Parties.
6.8 Non-Disclosure Requirements. In the performance of this Agreement, Client, to
the extent allowed by law, and the Firm may not disclose technical, financial, or other
information, material or data either via oral, written, or any other form, either electronic or
otherwise, which is considered confidential and proprietary (Confidential Information). Such
Confidential Information does not include any information known to the receiving Party prior
to the Agreement, is available to the public under Texas' Open Public Information Act or
published and available to the general public regardless of source. Unless otherwise agreed,
the receiving Party agrees not to disclose Confidential Information; will use the same degree
of care and diligence to protect and secure Confidential Information as it uses for its own
information; and will not copy or reproduce the Confidential Information except in the
performance of the services described in this Agreement. The receiving Party may disclose
such Confidential Information to its associates, affiliates, consultants, and agents necessary to
perform the Agreement's services.
6.9 Other Clients. The Firm is not restricted by anything in this agreement from
providing services for other clients providing Confidential Information is not disclosed or
shared with such other clients. In the event the Firm violates the terms of this section it shall
immediately forfeit any right to any Recoveries.
6.10 Warranties. The Firm makes no other representation or warranty regarding
either the services to be provided, in particular, and without limitation of the foregoing, any
express or implied warranties of fitness for a particular purpose, merchantability, warranties
arising by custom or usage in the profession, and warranties arising by operation of law are
expressly disclaimed.
6.11 Independent Contractor. It is understood and agreed by and between the Parties
that the Firm in satisfying the conditions of this Agreement, is acting independently, and that
the Client assumes no responsibility or liabilities to any third party in connection with these
actions. All services to be performed by The Firm pursuant to this Agreement shall be in the
capacity of an independent contractor, and not as an agent or employee of the Client. The Firm
shall supervise the performance of its services and shall be entitled to control the manner
and means by which its services are to be performed, subject to the terms of this Agreement.
Firm Services Agreement
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Coppell, CCCD, CRDC and TexasCityServices LLC (04-2020)
6.12 Notice. Any notice required or permitted to be delivered hereunder may be
sent by first class mail, overnight courier or by confirmed telefax or facsimile to the address
specified below, or to such other Party or address as either Party may designate in writing,
and shall be deemed received three (3) days after delivery set forth herein:
If intended for Client: With a Copy to:
Attn: City Manager
Robert Hager
City of Coppell, Texas
Nichols, Jackson, Dillard, Hager & Smith, L.L.P.
1800 Ross Tower
255 Parkway Boulevard
P.O. Box 9478 500 North Akard
· Dallas, Texas 75201
Coppell, Texas 75019-9478
If intended for the Firm:
Attn: Kyle B. Kasner
Manager
TexasCityServices LLC
PO Box 110998
Carrollton, Texas 75011
6.13 Counterparts. This Agreement may be executed by the Parties hereto in separate
counterparts, each of which when so executed and delivered shall be an original, but all such
counterparts shall together constitute one and the same instrument; Each counterpart may consist
of any number of copies hereof each signed by less than all, but together signed by all of the
Parties hereto.
6.14 Indemnification. CLIENT SHALL NOT BE LIABLE FOR ANY LOSS,
DAMAGE, OR INJURY OF ANY KIND OR CHARACTER TO ANY PERSON OR
PROPERTY ARISING FROM THE SERVICES OF THE FIRM PURSUANT TO THIS
AGREEMENT. FIRM HEREBY WAIVES ALL CLAIMS AGAINST CLIENT, ITS
OFFICERS, AGENTS AND EMPLOYEES (COLLECTIVELY REFERRED TO IN THIS
SECTION AS "CLIENT") FOR DAMAGE TO ANY PROPERTY OR INJURY TO, OR
DEATH OF, ANY PERSON ARISING AT ANY TIME AND FROM ANY CAUSE OTHER
THAN THE NEGLIGENCE OR WILLFUL MISCONDUCT OF CLIENT OR BREACH OF
CLIENT'S OBLIGATIONS HEREUNDER. FIRM AGREES TO INDEMNIFY AND SAVE
HARMLESS CLIENT FROM AND AGAINST ANY AND ALL LIABILITIES, DAMAGES,
CLAIMS, SUITS, COSTS (INCLUDING COURT COSTS, ATTORNEYS' FEES AND
COSTS OF INVESTIGATION) AND ACTIONS OF ANY KIND BY REASON OF INJURY
TO OR DEATH OF ANY PERSON OR DAMAGE TO OR LOSS OF PROPERTY TO THE
EXTENT CAUSED BY THE FIRM'S NEGLIGENT PERFORMANCE OF SERVICES
UNDER THIS AGREEMENT OR BY REASON OF ANY NEGLIGENT ACT OR
OMISSION ON THE PART OF FIRM, ITS OFFICERS, DIRECTORS, SERVANTS,
EMPLOYEES, REPRESENTATIVES, CONSULTANTS, LICENSEES, SUCCESSORS OR
PERMITTED ASSIGNS (EXCEPT WHEN SUCH LIABILITY, CLAIMS, SUITS, COSTS,
INJURIES, DEATHS OR DAMAGES ARISE FROM OR ARE ATTRIBUTED TO
NEGLIGENCE OF THE CLIENT, IN WHOLE OR IN PART, IN WHICH CASE FIRM
SHALL INDEMNIFY CLIENT ONLY TO THE EXTENT OR PROPORTION OF
NEGLIGENCE ATTRIBUTED TO FIRM AS DETERMINED BY A COURT OR OTHER
Firm Services Agreement
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Coppell, CCCD, CRDC and TexasCityServices LLC (04-2020)
FORUM OF COMPETENT JURISDICTION). THE FIRM'S OBLIGATIONS UNDER THIS
SECTION SHALL NOT BE LIMITED TO THE LIMITS OF COVERAGE OF INSURANCE
MAINTAINED OR REQUIRED TO BE MAINTAINED BY FIRM UNDER THIS
AGREEMENT. THIS PROVISION SHALL SURVIVE THE TERMINATION OF THIS
AGREEMENT.
6.15 Insurance.
(a) Firm shall during the term hereof maintain in full force and effect the following
insurance: (i) a comprehensive general liability policy of insurance for bodily injury, death
and property damage insuring against all claims, demands or actions relating to the Firm's
performance of services pursuant to this Agreement with a minimum combined single limit
of not less than $1,000,000.00 per occurrence for injury to persons (including death), and
for property damage; (ii) policy of automobile liability insurance covering any vehicles
owned and/or operated by Firm, its officers, agents, and employees, and used in the
performance of this Agreement with policy limits of not less than $500,000.00 combined
single limit and aggregate for bodily injury and property damage; and (iii) statutory Worker's
Compensation Insurance at the statutory limits and Employers Liability covering all of Firm's
employees involved in the provision of services under this Agreement with a policy limit of
not less than $500,000.00.
(b) All policies of insurance shall be endorsed and contain the following
provisions: (1) name the Client, its officers, and employees as additional insureds as to all
applicable coverage with the exception of Workers Compensation Insurance; (2) provide for
at least thirty (30) days prior written notice to the Client for cancellation of the insurance; and
(3) provide for a waiver of subrogation against the Client for injuries, including death,
property damage, or any other loss to the extent the same is covered by the proceeds of
insurance, except for Firm Liability Insurance. The Firm shall provide written notice to the
Client of any material change of or to the insurance required herein.
(c) All insurance companies providing the required insurance shall be authorized
to transact business in Texas and rated at least "A" by AM Best or other equivalent rating
service.
(d) A certificate of insurance and copies of the policy endorsements evidencing
the required insurance shall be submitted prior to commencement of services and upon
request by the Client.
6.16 Audits and Records. The Firm agrees that during the term hereof the Client
and its representatives may, during normal business hours and as often as deemed necessary,
inspect, audit, examine and reproduce any and all of the Firm's records relating to the
services provided pursuant to this Agreement for a period of one year following the date of
completion of services as determined by the Client or date of termination if sooner.
6.17 Survival of Covenants. Any of the representations, warranties, covenants, and
obligations of the Parties, as well as any rights and benefits of the Parties, pertaining to a
period of time following the termination of this Agreement shall survive termination.
6.18 Mutual Termination of the Original Agreement. (a) The Firm and City do, by
execution
\[Signature Page to Follow\]
Firm Services Agreement
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Coppell, CCCD, CRDC and TexasCityServices LLC (04-2020)
EXECUTED This _________day of ____________________________, 2020
CITY OF COPPELL, TEXAS
By:___________________________________
Signature
___________________________________
Printed Name/Title
EXECUTED This _________day of ____________________________, 2020
COPPELL CRIME CONTROL DISTRICT
By:___________________________________
Signature
___________________________________
Printed Name/Title
EXECUTED This _________day of ____________________________, 2020
COPPELL RECREATION DEVELOPMENT CORPORATION
By:___________________________________
Signature
___________________________________
Printed Name/Title
EXECUTED This _________day of ____________________________, 2020
TEXAS CITY SERVICES LLC
By:___________________________________
Signature
___________________________________
Printed Name/Title
Firm Services Agreement
Page 9
Coppell, CCCD, CRDC and TexasCityServices LLC (04-2020)
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MEMORANDUM
To: Mayor and City Council
From: Mindi Hurley, Director of Community Development
Date: April 14, 2020
Reference: Consider approval of a zoning change to PD-213R5-H (Planned Development-213
Revision 5-Historic), to revise the Detail Site Plan and approve a wooden fence in lieu of
a masonry screening wall between the live/work property and residential property at the
southeast corner of S. Coppell Road and Heath Lane.
2030: Sustainable City Government
Executive Summary:
The applicant is requesting to allow the existing board on board fence to remain in lieu of the required
masonry screening wall.
Introduction:
Prior to 2015 the property was vacant. The original application for this site was for five buildings on this
property, and it was withdrawn. A new application was submitted with a reduction in the number of
buildings from five to four, and after concerns stated by both staff and the Planning Commission the
applicant then reduced his unit count from four to three. The original case was denied at Planning
Commission and the case was withdrawn prior to City Council. It was resubmitted for the September
Planning Commission hearing and continued to the October meeting. The zoning was later approved in
November of 2015, with the requirement that a minimum six-foot tall masonry screening fence be
provided. The project has taken several years to build out, with the final item to be addressed being the
screening wall component.
Analysis:
In reviewing the history of this project you will note that staff had many concerns about the original
proposal and worked close to a year with the applicant to have the concerns addressed. The project has
taken several years to build out, with the final item to be addressed being the screening wall component.
The applicant is requesting to allow the existing board on board fence to remain in lieu of the required
masonry screening wall. Staff has received a letter from the adjacent property owner indicating that they
are in favor of leaving the existing 8-foot cedar board on board fence in lieu of a masonry screening wall.
At the February 20, 2020, meeting several of the nearby residents spoke in opposition of the request.
They were not in favor of the request or the aesthetics of the existing fence. On February 20, 2020, the
Planning and Zoning Commission recommended denial of PD-213R5-H, Screening Wall Variance. They
were concerned about the aesthetics of the fence and the long-term maintenance of it.
1
The case was then appealed to City Council. A denial from Planning and Zoning Commission requires
a super majority vote (6 out of 7) from City Council to overturn. If the City Council does approve the
request, then staff would request the following conditions:
1. The existing fence along the common property line be replaced or cleaned and re-stained and
repaired at this time.
2. Provisions be placed in the Property Owner Agreement to fund the future cleaning and
maintenance of this fence in perpetuity. This would include the staining of the fence every
two years and general maintenance or replacement of the fence when necessary.
3. That the fence be extended to the 15-ft building line and end with a stone column as presented.
Legal Review:
This did not require city attorney review
Fiscal Impact:
None
Recommendation:
The Planning and Zoning Commission recommended DENIAL of the request, and would require a super-
majority vote (6 out of 7) from City Council to approve.
Attachments:
1. PZ Staff Report
2. Detail Site Plan (Sheet AO)
3. Screening Fence Detail (Sheet AF)
4. Approved Landscape Plan (Sheet L1)
5. Letter of Support
6. Appeal Letter
2
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
CASE NO.: PD-213R5-H, Lost Creek Lot 26R, Block 1
P&Z HEARING DATE:February 20, 2020
C.C. HEARING DATE: March 24, 2020
STAFF REP.: Mary Paron-Boswell, Sr. Planner
LOCATION: SEC of S. Coppell Road and Heath Lane
SIZE OF AREA: 0.344 acres of property
CURRENT ZONING: PD-213R4-H (Planned Development-213 Revision 4-Historic)
REQUEST: A zoning change request to PD-213R5-H (Planned Development-213 Revision 5-
Historic), to revise the Detail Site Plan and approve a wooden fence in lieu of a
masonry screening wall between the live/work property and residential property.
APPLICANT: APPLICANT:
Haas Rose at Lost Creek, LLC.
141 Dickens Drive
Coppell, TX. 75019
(214) 454-7895
Email: jason@jrosearchitect.com
HISTORY: Prior to 2015 the property was vacant. The original application for this site was for
five buildings on this property, and it was withdrawn. A new application was
submitted with a reduction in the number of buildings from five to four, and after
concerns stated by both staff and the Planning Commission the applicant then
reduced his unit count from four to three. The original case was denied at Planning
Commission and the case was withdrawn prior to City Council. It was resubmitted
for the September Planning Commission hearing and continued to the October
meeting. The zoning was later approved in November of 2015, with the
requirement that a minimum six-foot tall masonry screening fence be provided.
HISTORIC COMMENT: There are no structures of historic significance on this property.
TRANSPORTATION: Coppell Road is a 34-foot wide, concrete, undivided road within 60 feet of right-of-
way with curb, gutter, on-street parking abutting this property and limited parking on
the west side and sidewalks on both sides of the street at this location.
SURROUNDING LAND USE & ZONING:
ITEM # 08
Page 1 of 3
North: vacant and townhomes; PD-213R2-H, Planned Development Historic
South: single-family home; H, Historic
East: single family homes; PD-213R2-H, Planned Development Historic
West: retail; H, Historic
COMPREHENSIVE PLAN:
Coppell 2030, A Comprehensive Master Plan, shows this property as suitable for
Old Coppell Historic uses
DISCUSSION: In reviewing the HISTORY section of this report, you will note that staff had many
concerns about the original proposal and worked close to a year with the applicant
to have the concerns addressed. The project has taken several years to build out,
with the final item to be addressed being the screening wall component. The
applicant is requesting to allow the existing board on board fence to remain in lieu
of the required masonry screening wall.
SCREENING
The ordinance requires that a use with a non-residential component adjacent to a
residential use, to screen itself from the residences by a minimum six-foot tall
masonry wall. During the original zoning request the applicant wished to retain
what was described as a poorly maintained wood fence located on the common east
property line which staffdid not support and the masonry screening wall was added
to the plans. Currently there exists a board on board wooden fence that serves the
neighboring residence located at 517 Heath Lane. Staff has received a letter from
the property owner indicating that they are in favor of leaving the existing 8-foot
cedar board on board fence in lieu of a masonry screening wall. The existing fence
stops short of the 15’ building setback, leaving two parking spaces site unscreened
by the fence. Staff’s discussed this with the applicant, and they have agreed that if
the requested variance was approved that the fence be extended to the 15-foot front
setback along Heath Lane and would add a masonry column at the end of it. Staff
also spoke with the adjacent neighbors at 517 Heath Lane and asked if they would
prefer a living screen added to the end of the existing fence, rather than more wood
fence. Staff has not received a definitive answer from the neighbor to date.
PROPERTY OWNER AGREEMENT
Staff requests that the property owner agreement for this property be updated to
include the annual maintenance of this portion of the fence, which would include
the cleaning, staining every two years and repair or replacement of the fence as
necessary, be the responsibility of the live/work units and has included this as a
condition.
ITEM # 08
Page 2 of 3
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff recommends APPROVAL of the request subject to the following conditions:
1. The existing fence be cleaned and re-stained and repaired at this time.
2. Provisions be placed in the Property Owner Agreement to fund the future cleaning and maintenance
of this fence in perpetuity. This would include the staining of the fence every two years and general
maintenance or replacement of the fence when necessary.
3. That the fence be extended to the 15-ft building line and end with a stone column as presented.
ALTERNATIVES:
1. Recommend approval of the request
2. Recommend disapproval of the request
3. Recommend modification of the request
4. Take under advisement for reconsideration at a later date
ATTACHMENTS:
1. Detail Site Plan (Sheet AO)
2. Screening Fence Detail (Sheet AF)
3. Approved Landscape Plan (Sheet L1)
4. Letter of Support for 517 Health Lane
ITEM # 08
Page 3 of 3
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MEMORANDUM
To: Mayor and City Council
From: Mindi Hurley, Director of Community Development
Date:April 14, 2020
Reference:Consider approval of PD-301R-HC, a zoning change request from A (Agricultural) to PD-
301R-HC (Planned Development-301Revised-Highway Commercial), to approve a
Conceptual Site Plan for four office buildings and a Detail Site Plan for an approximate
78,400-square-foot office building on 16.722 acres of land located at the southeast corner
of Dividend Drive and S. Belt Line Road, at the request of Beltline Properties, LLC, being
represented by WGI Inc.
2030: Business Prosperity
Executive Summary:
This proposal is to approve a Conceptual Site Plan for four office buildings and a Detail Site Plan for an
approximate 78,400-square-foot office building for the Dave and Buster’s new Headquarters building.
Introduction:
This 16.722-acre tract stretches along the east side of Belt Line Road from Dividend Drive to Hackberry
Road. The proposed concept plan identifies four office buildings, ranging in size from approximately
19,000 square feet, up to approximately 78,400 square feet. The largest of the buildings is located on the
northern six-acre portion of the site and has a Detail Site Plan proposed for it, containing a proposed
78,400 sf two-story office headquarters for Dave and Busters. The remaining 10.722 acres willbe
subdivided as development occurs. A Traffic Impact Analysis (TIA) was performed and determined that
a deceleration lane on E. Belt Line Road will be required into the site. They are asking for several
exceptions which are listed in the PD Conditions recommended for approval by the Planning and Zoning
Commission.
Analysis:
On March 19, 2020, the Planning and Zoning Commission recommended APPROVAL (7-0) of PD-
301R-HC, subject to the following conditions:
1. There may be additional comments during the Detail Engineering review.
2. A plat will be required.
3. A deceleration lane be constructed on S. Belt Line Road with this project.
4. The façade and overall style of the four buildings shall have a consistent theme.
5. Detail Site Plan PD Conditions:
a. To allow the north elevation to have 51% glazing, 59% on the east & 53% on the west.
b. All signage shall comply with City regulations
1
c. Plans for the Open Space shall require staff approval.
d. The focal point statue shall require staff and City Council approval and shall be in place
prior to the issuance of a CO for the building.
e. A Detailed Site Plan shall be required for the development of future lots.
Legal Review:
This did not require city attorney review
Fiscal Impact:
None
Recommendation:
The Planning Department recommended APPROVAL of the PD request subject to staff conditions
listed above.
Attachments:
1. Staff Report
2. Concept Site Plan
3. Detail Site Plan
4. Detail Landscape Plan
5. Overall Landscape Plan & Mitigation Plan
6. Elevations & Building Perspective
7. Dumpster & Signage
2
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
CASE No.: PD-301R-HC, Dave and Buster’s Headquarters
P&Z HEARING DATE:March 19, 2020
C.C. HEARING DATE: April 14, 2020
STAFF REP.: Mary Paron-Boswell, Senior Planner
LOCATION:Southeast corner of Dividend Drive and S. Belt Line Road
SIZE OF AREA: 16.72 acres
CURRENT ZONING: A (Agricultural)
REQUEST: A (Agricultural) to PD-301R-HC (Planned Development-301Revised-Highway
Commercial), to approve a Conceptual Site Plan for four office buildings and a
Detail Site Plan for an approximate 78,400-square-foot office building on 16.72
acres of land located at the southeast corner of Dividend Drive and S. Belt Line
Road, at the request of Beltline Properties, LLC, being represented by WGI Inc.
APPLICANT: CONSULTANT PROPERTY OWNER
WGI Inc Beltline Properties, LLC
th
8144 Walnut Hill Lane, Suite 903 306 W 7 St., Suite 500
Dallas, TX Fort Worth, TX 76102
Megan Silva J. Walker Holland
(214) 307-4767 (817) 355-1050
Megan.Silva@wginc.com
HISTORY: Over the last decade or so, this property has been intermingled with other
surrounding sites conceptually but has not had any plans or change in zoning
approved. For example, this property was part of the original conceptual plan for
QuikTrip but was never approved or materialized. The QuikTrip plans went
through several iterations, withdrawals, and denials before being approved by City
Council. This property was also part of a zone change request to provide multi-
family, as part of a “mixed-use” product. This request was not approved. A
Springhill Suites hotel was approved at the southern end of this site along
Hackberry Road.
HISTORIC COMMENT: This property has no noted historical significance.
TRANSPORTATION: Adjacent to S. Belt Line Road (P6D – six-lane divided thoroughfare) and Dividend
Drive.
ITEM # 6
Page 1 of 4
SURROUNDING LAND USE & ZONING:
North: QuickTrip (PD-237R4-HC); Vacant Land (A - Agricultural)
South: Springhill Suites Hotel (PD-237R8-HC); City of Dallas (Cypress Waters)
East: City of Dallas (Cypress Waters)
West: Caliber Home Loans Office & Point West Development(PD-221-HC)
COMPREHENSIVE PLAN:
Coppell 2030, A Comprehensive Master Plan, shows this property as appropriate
for Freeway Special District.
DISCUSSION: This is one of the few properties located on the east side of S. Belt Line Road and
just north of I-635, that is in Coppell. The eastern perimeter of the site is the City
limit line between the City of Coppell and City of Dallas (Cypress Waters
Development.) To the west is Caliber Home Loan Office Building and the new
Point West development which is under construction and contains retail,
restaurants, and hotels.
This 16.722-acre tract stretches along the east side of Belt Line Road from Dividend
Drive to Hackberry Road. The proposed concept plan identifies four office
buildings, ranging in size from approximately 19,000 square feet, up to
approximately 78,400 square feet. The smaller of the buildings would be located
at the southern portion of the site adjacent to the Springhill Suites Hotel which is
under construction. The largest of the buildings is located on the northern portion
of the site and is the building with a Detail Site Plan proposed for it. There is a plat
also on the agenda as companion item. The plat will create two lots, one of which
is proposed to be six acres in size and will house the 78,400 sf two-story office
headquarters for Dave and Busters; and the other will contain the remaining 10.722
acres, which can be subdivided as development occurs.
Building
Dave and Busters is planning to move their headquarter operations from Dallas to
Coppell and are proposing to construct a 78,400 square foot two-story office
building. The building will serve to house their existing work force as well as future
growth. Part of the building will also house their test kitchen. A large outdoor
open space area is proposed behind the building. This area is planned to be
programmed, and plans are being worked on but have not been finalized. Initial
thoughts for this area are to provide a space for employees to sit, eat, take a break
and possibly have some games set up for recreation. One of the PD conditions will
be that staff review and approve the programmed open space.
The proposed Dave and Buster’s building will be a painted tilt wall building
accented with running bond reveals. Tall vertical windows will allow more light
into the building and help frame the building on all facades, with vertical spandrel
glass accenting the entrance and corners of the building. The front façade will have
a two-tiered metal canopy feature with perforated panels and louvered metal sides
withmetal supportcolumns. The canopy will provide both shade from the sunlight
as well as providing architectural detail. One of the PD conditions they are
ITEM # 6
Page 2 of 4
requesting is to allow for more than 50% glass on three elevations. As currently
depicted, the north elevation has 51% glazing, 59% on the east and 53% on the
west. The premise of the concept plan is that the remaining buildings share a
consistent theme and style with this development. Another PD condition is that the
development of all future lots require a detail site plan.
Sign
The developer is proposing to have a monument sign, 60 square feet in size, which
compliments the building’s design. It will consist of a concrete base and will have
a metal panel and sign cabinet. The Dave and Buster’s logo will be on the sign
along with the address. The sign will not be illuminated. Although no specific wall
signs were presented with this submittal, they will most likely be adding a wall sign
and the applicant understands that all signs will need to comply with ordinance
requirements.
Landscaping
This property is designated as Freeway Special District on the future Land Use
Map. The proposed multi-story office use is compatible with the Freeway Special
District. The corner of S. Belt Line Road and Dividend Drive will feature afocal
point area wherethey are proposing to put a statue. One of the PD conditions will
require that the details of the focal point area require staff approval and shall be in
place prior to the CO of the building. The landscape buffer along Belt Line Road
will be enhanced and will range from 40-50 feet in width. The landscape buffer is
proposed to be 30 feet in width along Dividend Drive. The Concept Plan identifies
that the landscaping will be extended down S. Belt Line as future lots develop. Due
to the driveway, waterline, sanitary sewer line, sidewalk and other utility easements
along the front of the property, nine overstory trees will be placed in this landscape
buffer along with a variety plants, shrubs and ground cover placed in a meandering
landscape bedded area. The same design is proposed to extend along the Dividend
Drive frontage. Additional overstory trees are proposed along the remaining
perimeter and parking areas. The programmed open space at the rear of the
property will add additional usable green space to the site. This site exceeds the
amount of landscaping required by ordinance. In total they are planting 91 trees
and approximately 31% of the site will be landscaped.
Access
Two driveway entrances are proposed for this site. One is proposed along Dividend
Drive, mid-block by the median opening. The second drive will be on S. Belt Line
Road. Staff required a Traffic Impact Analysis (TIA) for this site. The study
concluded that a deceleration lane would be required at the S. Belt Line entrance,
to be constructed with this development. A right turn lane at the corner of Belt line
Road and Dividend Drive will also be constructedby the City with the
reconstruction of S. Belt Line Road. Overall this site is well suited for this
development, with good access to the highway and frontage roads.
ITEM # 6
Page 3 of 4
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff is recommending APPROVAL of the request subject to:
1. There may be additional comments during the Detail Engineering review.
2. A plat will be required.
3. A deceleration lane right turn lane be constructed on S. Belt Line Road with this project.
4. PD Conditions:
a. To allow more than 50% glass on three facades
b. All signage shall comply with City regulations
c. Plans for the Open Space shall require staff approval
d. The focal point statue shall require staff approval and shall be in place prior to the issuance of a
CO for the building.
e. A Detailed Site Plan shall be required for the development of future lots.
ALTERNATIVES:
1. Approval of the request
2. Denial of the request
3. Modification of the request
4. Take the case under advisement to a future date
ATTACHMENTS:
1. Concept Site Plan
2. Detail Site Plan
3. Landscape Plan & Mitigation
4. Elevations
5. Dumpster & Signage
ITEM # 6
Page 4 of 4
8144 WALNUT HILL LANE, SUITE 903 DALLAS, TEXAS 75231
CONCEPT SITE PLAN
FORMAL CITY APPROVAL
SHEET TITLE:
4
CONSTRUCTION PRIOR TO
CITY OF COPPELL, DALLAS COUNTY, TEXAS 75019
ON
OF
1800 S BELT LINE ROAD
PURPOSE.
3/31/2020 SHEET
NOT AUTHORIZED FOR
P.E.# 129884
C2.0
SUPERVISION OF
DAVE & BUSTER'S HEADQUARTERS
MEGAN SILVA, P.E.
2 OF 4
2
PRELIMINARY
BIDDING, OR PERMIT
PREPARED UNDER THE
PROJECT:
NOT FOR CONSTRUCTION,
FIRM NO: F-15085214.307.4767
PLAT NO.
LOT 1BLOCK A6.00 ACRESP.D. #: __________
CURB & GUTTEROVERHEAD ELECTRICAPPROXIMATE LIMITS OF 100-YEARTRANSFORMER
PROPERTY LINE / RIGHT OF WAYEASEMENT / SETBACKFIRE LANERETAINING WALLFENCEFLOODPLAINBUILDING PAD AREABENCHMARKUTILITY POLE
AA
LEGEND
ALL SIGNAGE SHALL COMPLY WITH CITY REGULATIONSAND SHALL BE IN PLACE PRIOR TO CO OF BUILDING.A CONSISTENT THEME.A DETAILED SITE PLAN SHALL BE REQUIRED FOR THE
MORE THAN 50% GLASS ON 3 FACADESPLANS FOR THE OPEN SPACE BEHIND THE BUILDINGSHALL REQUIRE STAFF APPROVALFOCAL POINT STATUE SHALL REQUIRE STAFF APPROVALFACADE AND OVERALL STYLE OF BUILDINGS
SHALL HAVEDEVELOPMENT OF FUTURE LOTS
2.3.4.5.6.THE OVERALL CONCEPT SITE PLAN SHOWN ON THIS SHEET ISADDITIONSURVEY: JOHN L. WHITMANABSTRACT: NO. 1521ACREAGE: 6.00 ACRES
PD CONDITIONS:1.NOTE:ENTIRELY CONCEPTUAL IN NATURE AND SHOULD NOT BEUSED FOR CONSTRUCTION. THE FUTURE DEVELOPER OF THEREMAINING LOTS IS NOT HOLDEN TO THIS CONCEPT SITEPLAN.PROJECT NAME:
DAVE AND BUSTER'S HEADQUARTERSLEGAL DESCRIPTION: LOT 1, BLOCK A, DAVE & BUSTER'SDATE OF PREPARATION: JANUARY 22, 2020
BB
CC
PHASE 2
LOT 1, H/8466
CYPRESS WATERS NO. 2
DALLASCITYLIMITS
30' SIDEBUILDINGSETBACK20' REAR
BUILDINGSETBACK
DD
14
15
14
15
30' SIDEBUILDINGSETBACK
14
15
11
14
15
O.P.R.D.C.T.15
710
INST. NO. 201600170338
VARIABLE WIDTH CROSS
(90' ROW)
ACCESS AND UTILITY EASEMENT
DIVIDEND DRIVE
15
EAST
6
6 ACRES 15
1114
(OWNER)
O.P.R.D.C.T.
16.722 ACRES1 SPACE/300 S.F.
60' FRONTBUILDINGSETBACKPROPOSED LOT(261,360 SQ.FT.)14
OFFICE = 64,600 S.F.
1 SPACE/300 S.F.
OFFICE = 40,414 S.F.
INST. NO. 201600361918
VAN
BELTLINE PROPERTIES, LLC
4
HANDICAP PROVIDED = 7 SPACES
PARKING PROVIDED = 217 SPACES
PARKING REQUIRED = 216 SPACES
HANDICAP PROVIDED = 7 SPACES LP
30' SIDESETBACK
PARKING REQUIRED = 135 SPACESPARKING PROVIDED = 199 SPACESBUILDING
GW
TOTAL PARKING PROVIDED = 224 SPACES
GW
TOTAL PARKING PROVIDED = 206 SPACES
8
EE
7
GW
PP
GW
1 SPACE/200 S.F.
OFFICE = 19,200 S.F.
PP/ER
SGN
PARKING REQUIRED = 64 SPACESPARKING PROVIDED = 65 SPACESHANDICAP PROVIDED = 3 SPACES
12
VAN
14
VAN
9
TOTAL PARKING PROVIDED = 68 SPACES
IRVINGCITYLIMITS
80' ROW)
DESIGNATION
8 VAN
VENT PIPE
7
VAN
30' LANDSCAPE
VAN
VAN
SIGN HACKBERRY ROAD
PP
LP
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15
AND PARKING BUFFER GW
PER FUTURE LAND USE
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S BELT LINE ROAD
97.20'
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60' FRONT
LP
DESIGNATION
50' LANDSCAPE
BUILDINGSETBACK
60' FRONT
DESIGNATION
50' LANDSCAPE
AND PARKING BUFFER
PER FUTURE LAND USE
AND PARKING BUFFER
PER FUTURE LAND USE
FF
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1
532
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3/31/2020 3:36 PMLAST MODIFIED ON:
MEGAN.SILVALAST MODIFIED BY:
1 OF 4
www.kimley-horn.com
LRHCCCLRH
COPPELL, TX 75069
DATE
064427903
MCKINNEY, TX 75069 | 469.301.2580
MAR. 30, 2020
SUITE 100
DIVIDEND DRIVE AND S. BELTLINE ROAD
3/30/2020
260 EAST DAVIS STREET
Date
DAVE AND BUSTERS HQ
L1.01
LANDON R. HUCKINS
3480
P.L.A.
L.A. No.
REVISIONS
CODE PLANTING PLAN
NO.ABSTRACT: NO. 1521ACREAGE: 6.00 ACRES PROJECT #:DATE:DESIGNED BY:DRAWN BY:CHECKED BY:
PROJECT NAME: DAVE AND BUSTER'SHEADQUARTERSLEGAL DESCRIPTION: LOT 1, BLOCK A,DAVE & BUSTER'S ADDITIONSURVEY: JOHN L. WHITMANDATE OF PREPARATION: JAN. 22, 2020 SHEET TITLESHEET NUMBER
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3/30/2020 1:10 PM HUCKINS, LANDONPLOTTED BY
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IMAGES Tree Stake Solutions Chart : sign-location :
www.kimley-horn.com
LRHCCCLRH
COPPELL, TX 75069
DATE
064427903
MCKINNEY, TX 75069 | 469.301.2580
MAR. 30, 2020
SUITE 100
DIVIDEND DRIVE AND S. BELTLINE ROAD
3/30/2020
260 EAST DAVIS STREET
Date
DAVE AND BUSTERS HQ
L1.02
LANDON R. HUCKINS
3480
P.L.A.
L.A. No.
REVISIONS
CODE PLANTING PLAN
NO.ABSTRACT: NO. 1521ACREAGE: 6.00 ACRES PROJECT #:DATE:DESIGNED BY:DRAWN BY:CHECKED BY:
PROJECT NAME: DAVE AND BUSTER'SHEADQUARTERSLEGAL DESCRIPTION: LOT 1, BLOCK A,DAVE & BUSTER'S ADDITIONSURVEY: JOHN L. WHITMANDATE OF PREPARATION: JAN. 22, 2020 SHEET TITLESHEET NUMBER
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This document, together with the concepts and designs presented herein, as an instrument of service, is intended only for the specific purpose and client for which it was prepared. Reuse
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Inc.
\]L1.02 CODE PLANTING PLAN , \[ CODE PLANTING.DWGDWG NAME
K:\\MKN_LALP\\_PROJECTS\\000000000 - DAVE AND BUSTERS HQ\\CAD\\SHEETS\\CIVIL SPDWG PATH
3/30/2020 1:11 PM HUCKINS, LANDONPLOTTED BY
3/30/2020 12:47 PMLAST SAVED
XREFS 24x36 : xmatchline : _water : _base : _wastewater : _survey : Detail_TSS cont - multitrunk orn : Canopy Tree - Underground Staking : Detail_shrub-
groundcover : Detail_Tree Protection : xCodePlanting : xBase_Adjacent Lot : transmit-30195308.00_BASE-Model : xTreeMitigation
IMAGES Tree Stake Solutions Chart : sign-location :
www.kimley-horn.com
LRHCCCLRH
COPPELL, TX 75069
DATE
064427903
MCKINNEY, TX 75069 | 469.301.2580
MAR. 30, 2020
SUITE 100
DIVIDEND DRIVE AND S. BELTLINE ROAD
3/30/2020
260 EAST DAVIS STREET
Date
DAVE AND BUSTERS HQ
PLAN
L1.00
LANDON R. HUCKINS
3480
P.L.A.
L.A. No.
REVISIONS
OVERALL LANDSCAPE
NO.PROJECT #:DATE:DESIGNED BY:DRAWN BY:CHECKED BY:
SHEET TITLESHEET NUMBER
A
5 SPACES
260 SPACES
OFFICE
34 FEET
6.0 ACRES10,000 S.F.78,396 S.F.
0.299 (29%)
261,360 S.F.
AGRICULTURAL
SIDE YARD: 30 FEET
+/- 198,633 SF / 76.0%
REAR YARD: 20 FEET
DAVE & BUSTER'S HQ
FRONT YARD: 60 FEET
HIGHWAY COMMERCIAL
1" = 60' - 0"
WGI8144 WALNUT HILL LANE, SUITE #903CONTACT: MEGAN SILVA, P.E2481 MANANA DRIVECONTACT: JOHN MULLEADY ARCHITECT:O'BRIEN ARCHITECTS5310 HARVEST HILL ROAD, SUITE 136CONTACT: SEAN O'BRIEN
DAVE & BUSTER'S HQ HIGHWAY COMMERCIAL(6.00 ACRES)CIVIL ENGINEER/APPLICANT:DALLAS, TEXAS 75231(214) 307 - 4767MEGAN.SILVA@WGINC.COM OWNER:DAVE AND BUSTER'SDALLAS, TX 75220(972) 890-1347DALLAS,
TX 75230(972) 788-1010
SITE DATA SUMMARY
SETBACKS
SITE WIDTH
SITE DEPTH
BUILDING HEIGHT
GROSS SITE AREA
TOTAL SQUARE FOOTAGE
PROPOSED PRINCIPAL USE
EXISTING ZONING DISTRICT
PROPOSED ZONING DISTRICT
OVERALL LANDSCAPE PLAN
MINIMUM REQUIRED LOT AREAALL ITEMS ARE TO BE FURNISHED & INSTALLED BY CONTRACTOR.ALL SITE DIMENSIONS ARE TO FACE OF CURB, CENTER OFTHE SIZE AND LOCATION OF UTILITY STRUCTURES (IF SHOWN)
MAY
REFERENCE CONSTRUCTION DETAILS SHEETS FOR ADDITIONALINFORMATION.STRIPING, AND PROPERTY LINE UNLESS OTHERWISE NOTED.LIMITS OF CONSTRUCTION ARE SHOWN ON THE EROSION &SEDIMENTATION CONTROL
PLAN(S).REFER TO GENERAL NOTES SHEET FOR ADDITIONAL SITE NOTES.REFERENCE COVER SHEET FOR ADDITIONAL SITE INFORMATION.CONTRACTOR TO REPAIR AND/OR REPLACE ALL DAMAGEDSIDEWALKS AND CURBS
AROUND SITE IN ACCORDANCE WITH THECITY OF COPPELL STANDARD DETAILS AND SPECIFICATIONS.BE EXAGGERATED FOR GRAPHICAL CLARITY. THE SURVEY SHOWSFIELD MEASURED SIZES AND DEPTHS AS OBSERVED
FROMGROUND LEVEL OPENINGS.LIGHTING FIXTURES SHALL BE DOWNWARD FACING AND SHIELDED.
PROPOSED IMPERVIOUS COVER
PROPOSED REQUIRED LOT AREA
NAME OF PROJECT/DEVELOPMENT
TOTAL PARKING REQUIRED: 265 SPACESTOTAL PARKING PROVIDED: 347 SPACES WARNING!& HORIZONTALLY PRIOR TO CONSTRUCTION. CONTRACTORTO NOTIFY THE
ENGINEER IMMEDIATELY OF ANYALL UTILITIES, AT LEAST 72 HOURS PRIOR TO BEGINNINGADDITIONSURVEY: JOHN L. WHITMANABSTRACT: NO. 1521ACREAGE: 6.00 ACRES
PROPOSED BUILDING COVERAGE/FAR"OFFICE": 78,396 S.F. "KITCHEN": 500 S.F.PARKING SPACES PROVIDED: 340 SPACESHANDICAP SPACES PROVIDED:
8 SPACES CONTRACTOR TO VERIFY ALL EXISTING UTILITIES VERTICALLYDISCREPANCIES. THE ENGINEER ASSUMES NORESPONSIBILITY FOR THE ACCURACY OF THE LOCATION OFUNDERGROUND
UTILITIES. THE CONTRACTOR SHALL BERESPONSIBLE FOR AVOIDING ALL EXISTING UTILITIES BYCALLING TEXAS ONE CALL SYSTEM AT 811 FOR LOCATION OFCONSTRUCTION.PROJECT NAME: DAVE AND BUSTER'S
HEADQUARTERSLEGAL DESCRIPTION: LOT 1, BLOCK A, DAVE & BUSTER'SDATE OF PREPARATION: JAN. 22, 2020
PARKING AND LAND USE DATA:REQUIRED:1 SPACE/300 S.F.1 SPACE/100 S.F.PROVIDED:
SITE PLAN NOTES
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PLANS FOR THE OPEN SPACE BEHIND THE BUILDING SHALL REQUIRESTAFF APPROVAL.FOCAL POINT STATUE/SCULPTURE SHALL REQUIRE STAFF APPROVAL ANDSHALL BE IN PLACE PRIOR TO CO OF BUILDING.A DETAILED
SITE PLAN SHALL BE REQUIRED FOR THE DEVELOPMENT OFFUTURE LOTS.
.
LANDSCAPE CONTRACTOR SHALL BE RESPONSIBLE FOR VERIFYING THE LOCATION OF ALL UNDERGROUND UTILITIES, PIPES, STRUCTURES, AND LINE RUNS INTHE FIELD PRIOR TO THE INSTALLATION OF ANY PLANT
MATERIAL.IT IS THE RESPONSIBILITY OF THE CONTRACTOR TO ADVISE THE LANDSCAPE ARCHITECT OF ANY CONDITION FOUND ON THE SITE WHICH PROHIBITSINSTALLATION AS SHOWN ON THESE DRAWINGS.ALL PLANT
MATERIAL SHALL BE MAINTAINED IN A HEALTHY AND GROWING CONDITION AND MUST BE REPLACED WITH PLANT MATERIAL OF SAME VARIETY ANDSIZE IF DAMAGED, DESTROYED, OR REMOVED.LANDSCAPE CONTRACTOR
SHALL BE RESPONSIBLE FOR FINE GRADING AND REMOVAL OF DEBRIS PRIOR TO PLANTING IN ALL AREAS.FINAL FINISH GRADING SHALL BE REVIEWED BY THE LANDSCAPE ARCHITECT. LANDSCAPE CONTRACTOR SHALL
BE RESPONSIBLE FOR ANY ADDITIONAL TOPSOILREQUIRED TO CREATE A SMOOTH CONDITION PRIOR TO PLANTING.ALL PLANT QUANTITIES LISTED ARE FOR INFORMATION ONLY. IT IS THE CONTRACTOR'S RESPONSIBILITY
TO PROVIDE FULL COVERAGE IN ALL PLANTING AREASAS SPECIFIED IN THE PLANT SCHEDULE AND VERIFY ALL QUANTITIES.LANDSCAPE CONTRACTOR TO PROVIDE STEEL EDGING (REFER TO MATERIALS PAGE) BETWEEN
ALL PLANTING BEDS AND LAWN AREAS.ALL PLANT MATERIAL SHALL CONFORM TO THE SPECIFICATIONS AND SIZES GIVEN IN THE PLANT LIST AND SHALL BE NURSERY GROWN IN ACCORDANCE WITHTHE AMERICAN STANDARD
FOR NURSERY STOCK. LATEST EDITION AMERICAN ASSOCIATION OF NURSERYMEN STANDARDS. ANY PLANT SUBSTITUTION SHALLBE APPROVED BY LANDSCAPE ARCHITECT PRIOR TO PURCHASE.LANDSCAPE CONTRACTOR
IS RESPONSIBLE FOR ANY COORDINATION WITH OTHER CONTRACTORS ON SITE AS REQUIRED TO ACCOMPLISH ALL PLANTINGOPERATIONS.ALL NEW PLANTING AREAS TO BE AMENDED PER SPECIFICATIONS.ANY PLANT
MATERIAL THAT DOES NOT SURVIVE SHALL BE REPLACED WITH AN EQUIVALENT SIZE AND SPECIES WITHIN THIRTY (30) DAYS.PLANT MATERIAL SHALL BE PRUNED AS NECESSARY TO CONTROL SIZE BUT NOT TO DISRUPT
THE NATURAL GROWTH PATTERN OR CHARACTERISTIC FORM OFTHE PLANT EXCEPT AS NECESSARY TO ACHIEVE HEIGHT CLEARANCE FOR VISIBILITY AND PEDESTRIAN PASSAGE OR TO ACHIEVE A CONTINUOUS OPAQUE
HEDGEIF REQUIRED.LANDSCAPED AREAS SHALL BE KEPT FREE OF TRASH, WEEDS, DEBRIS, AND DEAD PLANT MATERIAL.ALL LIME STABILIZED SOIL & INORGANIC SELECT FILL FOR BUILDING SHOULD BE REMOVED
FROM PLANTING AREAS TO A DEPTH OF 24" & REPLACED WITHORGANIC IMPORTED TOPSOIL FILL.TREES OVERHANGING PEDESTRIAN WALKWAYS AND PARKING SHALL HAVE A 7' MINIMUM CLEAR TRUNK HEIGHT TO MEET
ACCESSIBILITY STANDARDS. TREESOVERHANGING PUBLIC STREETS, DRIVE AISLES, AND FIRE LANES SHALL HAVE A 14' MINIMUM CLEAR TRUNK HEIGHTCONTRACTOR TO PROVIDE 12 MONTH WARRANTY AFTER ALL
CONSTRUCTION IS COMPLETE.O
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PLANTING NOTES:S
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AN AUTOMATIC IRRIGATION SYSTEM SHALL BE PROVIDED TO MAINTAIN ALLLANDSCAPE AREAS. OVER SPRAY ON STREETS AND WALKS IS PROHIBITED. APERMIT FROM THE BUILDING INSPECTION DEPARTMENT IS REQUIRED
FOR EACHIRRIGATION SYSTEM. IMPACT FEES MUST BE PAID TO THE DEVELOPMENTSERVICES DEPARTMENT FOR SEPARATE IRRIGATION METERS PRIOR TO ANYPERMIT RELEASE.PD CONDITIONS:
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PLAN IN GENERAL COMPLIANCEWITH THIS OVERALL CONCEPT PLAN AT THETIME OF DEVELOPMENT.
PLANT QUANTITIES ARE PROVIDED FOR CONVENIENCE ONLY. IN THE CASE
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NOTE:
PLANTS ARE SPECIFIED BY HEIGHT, SPREAD, AND CONTAINER SIZE. ALL
NOTE:PLANTINGS ARE EXPECTED TO MEET ALL SPECIFICATIONS PROVIDED.
NORTH
This document, together with the concepts and designs presented herein, as an instrument of service, is intended only for the specific purpose and client for which it was prepared. Reuse
of and improper reliance on this document without written authorization and adaptation by Kimley-Horn and Associates, Inc. shall be without liability to Kimley-Horn and Associates,
Inc.
\]L1.00 OVERALL LANDSCAPE PLAN , \[ CODE PLANTING.DWGDWG NAME
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3/30/2020 1:10 PM HUCKINS, LANDONPLOTTED BY
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IMAGES Tree Stake Solutions Chart : sign-location :
www.kimley-horn.com
LRHCCCLRH
COPPELL, TX 75069
DATE
064427903
MCKINNEY, TX 75069 | 469.301.2580
MAR. 30, 2020
SUITE 100
DIVIDEND DRIVE AND S. BELTLINE ROAD
3/30/2020
260 EAST DAVIS STREET
Date
DAVE AND BUSTERS HQ
L1.06
LANDON R. HUCKINS
3480
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REVISIONS
TREE MITIGATION PLAN
NO.ABSTRACT: NO. 1521ACREAGE: 6.00 ACRES PROJECT #:DATE:DESIGNED BY:DRAWN BY:CHECKED BY:
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NORTH
This document, together with the concepts and designs presented herein, as an instrument of service, is intended only for the specific purpose and client for which it was prepared. Reuse
of and improper reliance on this document without written authorization and adaptation by Kimley-Horn and Associates, Inc. shall be without liability to Kimley-Horn and Associates,
Inc.
\]L1.06 TREE MITIGATION PLAN , \[ CODE PLANTING.DWGDWG NAME
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3/30/2020 1:13 PM HUCKINS, LANDONPLOTTED BY
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groundcover : Detail_Tree Protection : xCodePlanting : xBase_Adjacent Lot : transmit-30195308.00_BASE-Model : xTreeMitigation
IMAGES Tree Stake Solutions Chart : sign-location :
8144 WALNUT HILL LANE, SUITE 903 DALLAS, TEXAS 75231
XXXXXXXXXXXX BUILDING ELEVATIONS AND MATERIALS
FORMAL CITY APPROVAL
SHEET TITLE:
X
CONSTRUCTION PRIOR TO
CITY OF COPPELL, DALLAS COUNTY, TEXAS 75019
ON
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8500 S BELT LINE ROAD A2.0
PURPOSE.
1/21/2020 SHEET
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P.E.# 129884
X#.#
SUPERVISION OF
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MEGAN SILVA, P.E.
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NOT FOR CONSTRUCTION,
FIRM NO: F-15085214.307.4767
PLAT NO.
LOT 1BLOCK A6.00 ACRESP.D. #: __________
51%48%59%53%
GLAZING PER FAÇADE
(972) 788-1010
DALLAS, TEXAS 75230
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CONTACT: MICK GRANLUND
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5310 HARVEST HILL RD, SUITE 136
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DWG TO PDF.PC3PLOTTED WITH:
1/21/2020 10:10 AMPLOTTED ON:
VANIA FRANCOPLOTTED BY:
1/21/2020 10:07 AMLAST MODIFIED ON:
STEFAN.HAESSIGLAST MODIFIED BY:
8144 WALNUT HILL LANE, SUITE 903 DALLAS, TEXAS 75231
XXXXXXXXXXXX BUILDING PERSPECTIVES
FORMAL CITY APPROVAL
SHEET TITLE:
X
CONSTRUCTION PRIOR TO
CITY OF COPPELL, DALLAS COUNTY, TEXAS 75019
ON
OF
8500 S BELT LINE ROAD A1.0
PURPOSE.
1/21/2020 SHEET
NOT AUTHORIZED FOR
P.E.# 129884
X#.#
SUPERVISION OF
DAVE & BUSTER'S HEADQUARTERS
MEGAN SILVA, P.E.
X
PRELIMINARY
BIDDING, OR PERMIT
PREPARED UNDER THE
PROJECT:
NOT FOR CONSTRUCTION,
FIRM NO: F-15085214.307.4767
PLAT NO.
LOT 1BLOCK A6.00 ACRESP.D. #: __________
(972) 788-1010
DALLAS, TEXAS 75230
AA
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5310 HARVEST HILL RD, SUITE 136
MICK.GRANLUND@OBRIENARCH.COM
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8144 WALNUT HILL LANE, SUITE 903 DALLAS, TEXAS 75231
XXXXXXXXXXXX DUMPSTER AND SIGNAGE ELEVATIONS
FORMAL CITY APPROVAL
SHEET TITLE:
X
CONSTRUCTION PRIOR TO
CITY OF COPPELL, DALLAS COUNTY, TEXAS 75019
ON
OF
8500 S BELT LINE ROAD A3.0
PURPOSE.
1/21/2020 SHEET
NOT AUTHORIZED FOR
P.E.# 129884
X#.#
SUPERVISION OF
DAVE & BUSTER'S HEADQUARTERS
MEGAN SILVA, P.E.
X
PRELIMINARY
BIDDING, OR PERMIT
PREPARED UNDER THE
PROJECT:
NOT FOR CONSTRUCTION,
FIRM NO: F-15085214.307.4767
PLAT NO.
LOT 1BLOCK A6.00 ACRESP.D. #: __________
(972) 788-1010
DALLAS, TEXAS 75230
AA
CONTACT: MICK GRANLUND
5310 HARVEST HILL RD, SUITE 136
MICK.GRANLUND@OBRIENARCH.COM
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MEMORANDUM
To:Mayor and City Council
From:Kumar Gali, P.E., Assistant Director of Public Works-Engineering
Kent Collins, P.E., Director of Public Works
Date:April 14, 2020
Reference:Public Hearing to discuss and receive input regarding proposed amendments to: Land
Use Assumptions; Capital Improvement Plans; and Water, Wastewater and Roadway
Impact Fees, in accordance with Chapter 395 of the Local Government Code.
General Information:
The City collects roadway, water and wastewater impact fees to cover costs associated
with infrastructure needed to serve future development
According to Chapter 395 of the Texas Local Government Code, Cities must review
their impact fees at least every five years
In January of 2018 the City entered into an agreement with Birkhoff, Hendricks &
Carter, LLP for System Planning and Impact Fee Update
Birkhoff, Hendricks & Carter, L.L.P. has completed the System Planning and Impact
Fee Update study
Per Chapter 395 of the Texas Local Government Code, any amendments to the impact
fee need to follow a schedule of required actions, and one of the actions is to have a
public hearing to review amendments to land use assumptions, capital improvement
plans and impact fees
The final step in the process will be to consider an ordinance adopting new impact
fees. Staff has tentatively scheduled that to occur during the April 28, 2020 City
Council meeting.
Introduction:
The City adopted water and wastewater impact fees in 1991 and roadway impact fees in 1995. The
last amendments to the impact fees were adopted in 2012. Currently the City charges $900.00 per
service unit for water and wastewater impact fees and $150.00 per service unit for roadway impact
fees. Per Chapter 395 of the Texas Local Government Code, Cities must review their impact fees at
least every five years and need to follow the below amendment process.
1.Develop updated Land Use Assumptions (LUA)
1
2.Perform capacity analysis to develop Capital Improvements Plans (CIP)
3.Conduct Impact Fee analysis and calculations
4.Present amendments to LUA, CIP, and Impact Fees to Capital Improvements Advisory
Committee (CIAC). The City’s Planning and Zoning (P&Z) Commission serves as the
CIAC as established by the City’s Impact Fee Ordinance and allowed by statue
5.Public Hearing at City Council meeting
6.City Council adoption of new Impact Fees
This agenda item is step 5, Public Hearing, of the impact fee amendment process.
Analysis:
Birkhoff, Hendricks & Carter, L.L.P. in association with Lee Engineering, L.L.C. has completed the
Water, Wastewater and Roadway 2018-2028 Impact Fee Update study and submitted a final report
th
(attached with this memorandum) to the City on March 5, 2020. The report included a number of
key findings:
land use assumptions for the 10-year period from 2018-2028 based upon the 2030
Comprehensive Plan;
evaluation of existing water, wastewater and roadway facilities for any deficiencies to
serve the future land use;
identification of needed capital improvements to maintain the current level of service,
and;
calculated the maximum allowable impact fees.
To provide services to the future land use and maintain the current level of service, the City needs to
continue assessing impact fees for the water, wastewater and roadway facilities. The updated impact
fees from the study are, $1,328.00 per service unit for water, $446.00 per service unit for wastewater
and $178.00 per service unit for roadway. In practice, the water and wastewater fees are based on the
size of the domestic water meter (scaled for larger meters). Roadway impact fees are based on the
intensity (number of units, square feet, etc.) and use (office, retail, residential, etc.) of the
development.
As part of the amendment process, staff and consultants met with the Capital Improvement Advisory
Committee (CIAC) on February 20, 2020 and March 19, 2020 to review the findings from the study
and seek a recommendation to City Council on the amended land use assumptions, capital
improvement plans, and impact fees. After consideration and deliberation of the information, the
CIAC recommended the following (memorandum attached):
1.Concurrence with the information presented in the Land Use Assumptions for Impact Fees,
the Impact Fee Capital Improvement Plans, and resultant cost per service unit calculations.
2.Amend the impact fee base rates to the following:
a.Water: $1,328.00 per service unit
b.Wastewater: $446.00 per service unit
c.Roads: $178.00 per service unit
The last step before adoption of the impact fees by City Council is to hold a public hearing on the
subject matter, tentatively scheduled for April 28th. Staff will be available at the meeting to make a
presentation and answer any questions.
2
Legal Review:
No legal review was required for this item. Staff has consulted with the City Attorney throughout the
impact fee update process.
Fiscal Impact:
There is no fiscal impact related to this item.
Recommendation:
This item is presented for review and discussion only.
3
MEMORANDUM
To: Mayor and City Council
From: Edmund Haas, Chairman
Coppell Capital Improvements Advisory Committee (CIAC)
Date: April 14, 2020
Reference: CIAC Recommendation 2020 Impact Fee Program Update
In accordance with Section 395.056 and 395.058 of the Texas Local Government Code, the Planning and
Zoning Commission, seated as the Capital Improvement Advisory Committee (CIAC), has met withCity staff
and for the purpose of commenting on technical data relative to the update of the Coppell
Water, Wastewater, and Roadway Impact Fee program. The Texas Local Government Code (395.052)
mandates that such finance programs be reviewed at least every five (5) years to ensure such programs are
consistent with growth and needs of the community. Technical elements reviewed included Land Use
Assumptions (2018-2028), respective Capital Improvement Plans, and the resultant cost per service unit
calculations for determining impact fees.
After consideration and deliberation of the information, the CIAC recommends the following:
1. Concurrence with the information presented in the Land Use Assumptions for Impact Fees, the Impact
Fee Capital Improvement Plans, and resultant cost per service unit calculations.
2. Amend the collection rates to the following:
a. Water: $1,328.00 per service unit
b. Wastewater: $446.00 per service unit
c. Roads: $178.00 per service unit
The CCoppell
would remain competitive if collection rates were adjusted. The consensus of the Committee was a desire to
reduce the tax-payers burden to the extent possible while maintaining reasonable rates that would not
negatively impact development. The CAIC believes these updated collection rates should not affect growth in
Coppell over the next five (5) years.
The CIAC recommends that the City Council approve the updated Land Use Assumptions Report, Capital
Improvements Plan, and the identified collection rates for water, wastewater, and roadway impact fees
identified above.
End of Memorandum.
1
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MEMORANDUM
To: Mayor and City Council
From: Kent Collins, P.E., Director of Public Works
Mike Garza, P.E., Assistant Director of Public Works
Date: April 14, 2020
Reference: Interlocal Cooperation Contract with the University of Texas at Arlington for Sanitary
Sewer Inspection (I&I phase 3A)
2030: Sustainable City Government, Goal 3
Excellent and Well-maintained City Infrastructure and Facilities
General Information:
City of Coppell contracts with TRA for wastewater treatment
In November 2014 city staff observed an increase in flow volume to TRA
April 2015 City Council approved a contract for I&I study with RJN Group, Inc.(Phase
I)
From the study the collection system is in good shape, however 2 of 22 basins need
immediate action
December 2015 City Council approved a contract for detailed inspection of 2 basins.
(Phase II)
June 2017 City Council awarded a contract to repair about 1 mile of damaged pipe
that was a large contributor to the high flows.
Higher flows still occur during large rain events.
This agreement is for a detailed inspection of approximately 150,000 feet of sanitary
sewer mains, condition assessment, predictive analysis and report.
The total cost of this interlocal cooperation contract is $895,150.00
Introduction:
This agenda item is being presented to enter into an Interlocal Cooperation Contract with the
University of Texas at Arlington in an amount of $895,150.00, for sanitary sewer detailed inspection.
Analysis:
The City of Coppell operates and maintains approximately 965,000 feet of wastewater collection
lines. These lines collect wastewater from all homes and businesses and deliver it to the collection
1
system of the Trinity River Authority (TRA). The TRA then
Grand Prairie plant for treatment. TRA charges the City of Coppell for this service based on the
volume of flow that enters their system. This flow is metered at a meter station located in Carrollton,
just beyond the city limits. All of Coppell wastewater flow passes through this one meter.
In November 2014 the city saw an increase in flow rate into the TRA collection system and a
corresponding increase in cost to treat the wastewater. The increased volume of flow had continued
for all of 2015. The average daily flow from the month of September 2014 was 3.34 million gallons
per day (MGD), and in June of 2015 it was 7.05 MGD. The wastewater treatment costs for FY 14/15
were $1,100,000.00 more than anticipated, due to this issue.
As a result of these increased flows and costs, the city began investigating the cause of the increases.
Based on discussions and inspections, TRA has demonstrated that it maintains and cleans their meter
station on a consistent basis, so staff began looking in other areas. In comparing sewer flow rates
against rainfall events, there was a significant spike in flow rates during wet weather. This increase
is likely due to rainwater entering the collection system at one or more points.
During a rainfall event, the two modes for water to enter the sanitary sewer system are through inflow
and infiltration (I&I). Inflow is where storm water enters the system directly through open pipes,
missing manhole lids or cleanout covers, or separations in lines within the creeks and drainage ways
in town. Infiltration is a process where groundwater enters collection pipes through smaller openings
and is typically seen delayed from the actual rain event.
In early 2015, as a result of these increased flows and costs, the city contracted with RJN Group, Inc.
to perform an I&I assessment and flow monitoring study. For the initial assessment and flow
monitoring, RJN divided the collection system into 22 individual basins, and installed flow meters in
each basin. They also installed rain gauges throughout the city. These gauges and meters were in
place during the significant rain events of May and June 2015. The flow monitoring study identified
two basins that were the highest contributors to the increased flow.
In December 2015, the city contracted with RJN, Inc, to do an investigation of the 2 basins that were
gunsbut they did find some small areas that needed attention and those have been addressed.
In June of 2017, the city discovered a large failure in the system that was directly contributing to the
high flows. After replacing or lining this segment of sewer line flows have decreased significantly
during heavy rainfall events. But the system still experiences increased flow during larger rain events,
and over time that will continue to grow unless the proactive I&I reduction program is continued.
This item presents a contract to continue efforts to identify and eliminate sections of the collection
system that allow water to enter during wet weather. The University of Texas at Arlington (UTA)
utilizes RedZone Robotics who uses specialized robotic equipment to TV and inspect the sanitary
sewer system. These robots can identify defects in the pipe that may not be visible with conventional
inspection equipment. With the data collected, UTA then can run it through their predictive
algorithms and provide an analysis of the remaining useful life for certain segments of pipe. This
information will help staff identify specific segments that need repair and or replacement rather than
replacing the entire length of pipe if unnecessary. UTA along with RedZone Robotics conducted a
pilot project for the sewer system along South Belt Line and staff was pleased with the process and
product. TRA also utilizes RedZone Robotics to inspect their systems.
2
This contract is for the inspection of approximately 150,000 feet of the wastewater system. RedZone
will inspect the majority of the older systems (clay pipe) and those that were identified in the asset
management plan as being high risk, such as the mains that are adjacent to creeks and waterways.
These lines traditionally have the higher potential for inflow due to location and presence of flowing
water. The deliverable for this phase is a list of defects and associated projects, programs, or repairs
that are necessary to reduce the volume of storm water entering the collection system. This report
will then be used as the basis of the continuation of Phase 3, which will be to design and construct
the necessary repairs to the system to minimize I&I.
Legal Review:
The Interlocal Cooperation Contract has been reviewed by the City Attorney.
Fiscal Impact:
The fiscal impact of this Agenda item is $895,150.00, as available from the 2018 Certificate of
Obligation issuance.
Recommendation:
The Public Works Department recommends approval of this Interlocal Cooperation Contract with
The University of Texas at Arlington.
3
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