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o:Mayor and City Council From: Danny Barton, Chief of Police Date: May 7, 2020 Reference:Interlocal Agreement between CISD and the City of Coppell related to the School Resource Program and the School Crossing Guard Program Introduction: The City of Coppell and the Coppell Independent School District have a current Interlocal Agreement that expires on May 23, 2020. This proposed interlocal agreement contains cost sharing of the police officers who are assigned to the school resource program. The sharing of costs related to the salaries and benefits of city-provided school resource officers and school crossing guards is common throughout the nation. Our current practice of providing 100 percent of the costs of police officers is uncommon. The sharing of crossing guard expenses varies from city to city. Proposal: The City is recommending a new Interlocal Agreement requesting that the City of Coppell and the Coppell Independent School District each provide 50 percent of the total costof police officers wages and benefits. Overtime costs are not proposed in this agreement. The wage sharing will be effective for the school year only, which is approximately 75 percent of a calendar year.The total costof current school resource officer wages and benefits is approximately $885,000.00. Under this proposed agreementCISD wouldprovide costs in the approximate amount of $331,875.00for the 2020/2021 school year. The City of Coppell would provide the approximate remaining $553,125.00 for the 2020/2021school year.Actual costswould be determined by actual expenditures for salaries and benefits and would bebilled to the Districtas such. One police sergeant and five police officers are currently assigned to the school resource officer program. These cost estimates account for a reduction of one police officer from previous years due to staffing needs at the police department. The District may request a modified numberof SRO’s provided, but the decision will be at the discretion of the Chief of Police. The City of Coppell currently pays and trains all school crossing guards assigned to campuses within the city limits.CISD is responsible for hiring of all school crossing guards. This Interlocal Agreement requests a 50 percent cost sharing of the school crossing guard program. The City of Coppell currently budgets $122,000 annually for the crossing guard program. The shared proposed cost is $62,000.00 each. The CISD would be billed for 50 percent of the actual expenditures. 1 The Interlocal agreement includes a change in the way Coppell Police Officers are paid for extracurricular jobs with the CISD. Currently the City of Coppell pays for extracurricular jobsat the District, primarily sports functions. Police officers are paid at their individual overtime rates. The total number of hours the officers work is divided in half to determine the number of hours the school district reimburses the City of Coppell. The reimbursement rate is at $45.00 per hour. Under the new agreement, the CISD will pay for all extracurricular overtime jobs that Coppell officers accept.Police officers will be paid directly by CISD at a flat rate. The City will provide and pay for a Sergeant at football games to supervisor the officers working those events. Legal: The Agreement has been draftedby Bob Hager. Fiscal Impact:This agreement would reduce Crime Prevention District (SRO Program) expenditures by approximately$331,875.00 and General Fund (Crossing Guard Program) expenditures by approximately $62,000.00. Recommendation: The Police Department recommends approval of the Interlocal Agreement following prior approval of the CISD School Board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onorable Mayor and Members of City Council On January 28, 2020 the City Council approved Resolution No. 2020-0128.2 ordering an election to be held May 2, 2020for the purpose of electing Council Members for Places 1, 3, 5 and 7. The filing deadline for placement on the ballot and for declaration of write-in candidacy passed and candidates for Council Places 1 and 7 were unopposed. On March 24, 2020 the City Council approved Resolution No. 2020-0324.1 canceling the election for Council Places 1 and 7 and postponing the election for Council Places 3 and 5 until November 3, 2020 per the Texas Governor’s recommendation. Chapter 2, Subchapter C of the Texas Election Code authorizes a governing body to declare each unopposed candidate elected to office and to cancel the election for the unopposed office. As the authority responsible for having the official ballot prepared, I Christel Pettinos, City Secretary of the City of Coppell, Dallas/Denton Counties, Texas do hereby certify that the following candidates are unopposed for the May 2, 2020 General Election. NAME OF CANDIDATE OFFICE SOUGHT TERM Cliff Long Council – Place 1 Full-3-year Mark Hill Council – Place 7 Full-3-year I further certify that no candidate name is to be placed on a list of write-in-candidates for the stated offices under applicable law. th Issued this 12 day of May 2020. _____________________________________ Christel Pettinos, City Secretary In the name and by the authority of The City of COPPELL THIS IS TO CERTIFY CLIFF LONG was duly elected COUNCILMEMBER, PLACE 1 OF THE CITY OF COPPELL In testimony whereof, I have hereunto signed my name and caused the Seal of the City of Coppell, Texas to be affixed at the City of Coppell, this th the 12 day of May, A.D., 2020. Christel Pettinos City Secretary, City of Coppell In the name and by the authority of The City of COPPELL THIS IS TO CERTIFY MARK HILL was duly elected COUNCILMEMBER, PLACE 7 OF THE CITY OF COPPELL In testimony whereof, I have hereunto signed my name and caused the Seal of the City of Coppell, Texas to be affixed at the City of Coppell, this th the 12 day of May, A.D., 2020. Christel Pettinos City Secretary, City of Coppell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public works professionals focus on infrastructure, facilities and services that are of vital importance to sustainable and resilient communities and to the public health, high quality of life and well-being of the people of COPPELL; and WHEREAS, these infrastructure, facilities and services could not be provided without the dedicated efforts of public works professionals, who are engineers, managers, technicians, and employees at all levels; and WHEREAS, it is in the public interest for the citizens, civic leaders, business leaders, and children in COPPELL to gain knowledge of and to maintain a progressive interest and understanding of the importance of public works and public works programs; and th WHEREAS, the year 2020 marks the 60 annual National Public Works Week sponsored by the American Public Works Association. NOW, THEREFORE, I, Karen Selbo Hunt, Mayor of the City of Coppell, do hereby proclaim May 17-23, 2020, as NATIONAL PUBLIC WORKS WEEK in the City of Coppell and encourage all citizens to join with representatives of the American Public Works Association and government agencies in activities, events and ceremonies designed to pay tribute to our public works professionals, engineers, managers and employees and to recognize the substantial contributions they make to protecting our national health, safety, and quality of life. IN WITNESS THERE OF, I have set my hand and caused the seal of the City of Coppell to be th affixed this 12 day of May 2020. ATTEST: Karen Selbo Hunt, Mayor Christel Pettinos, City Secretary !" #$%&'$( )*+,-.$%/ $%!&'()'$(**"++,'-". 0*11-,,2 3-4$5 6789:9;6< !"# /%+"'0123"#4'56567869: 77:7<=>?-@/$ AB-C0*@5-@B >?-@/$ /%+"';<4'-&*"4'=!!1 4' 80DB( 0*+@ED, >"# %(?4'@")"#"?A"4';?'$(?!#(+4' 7F7F77 /%+"'$#"!"B4' >11%*.$, *G HD@+B-5 ;F< /%+"'02"4'/%?+'CA!%(?4' -%!+"4' 0*@5D/-% $11%*.$, *G BI- CD@+B-5J >1%D, <2 77 0(!" 4' =*(? 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o: Mayor and City Council From: Mindi Hurley, Director of Community Development Date: May 12, 2020 Reference: Consider approval of an Ordinance for PD-301R-HC to establish a Concept Plan for four office buildings on approximately 16.72 acres and a Detail Site Plan for an approximate 78,400-square-foot office building on 6 acres of land located at the southeast corner of Dividend Drive and S. Belt Line Road and authorizing the Mayor to sign. 2030: Business Prosperity Executive Summary: On April 14, 2019, City Council approved the recommendation of the Planning and Zoning Commission for a Concept Plan for four office buildings on approximately 16.72 acres and a Detail Site Plan for an approximate 78,400-square-foot office building on 6 acres of land located at the southeast corner of Dividend Drive and S. Belt Line Road subject to various conditions which have been addressed in the Ordinance. Analysis: On April 14, 2020 the City Council approved this request subject to: 1. There may be additional comments during the Detail Engineering review. 2. A plat will be required. 3. A deceleration lane be constructed on S. Belt Line Road with this first phase of this project. 4. The façade and overall style of the four buildings shall have a consistent theme. 5. Detail Site Plan PD Conditions: a. To allow the north elevation to have 51% glazing, 59% on the east & 53% on the west. b. All signage shall comply with City regulations c. Plans for the Open Space shall require staff approval. d. The focal point statue shall require staff approval and shall be in place prior to the issuance of a CO for the building. 6. A Detailed Site Plan shall be required for the development of future lots. Legal Review: The city attorney reviewed this Ordinance Fiscal Impact: None 1 Recommendation: The Planning and Zoning Commission and Planning Department recommended Approval. Attachments: 1. Ordinance 2. Exhibit A - Legal Description 3. Exhibit B - Concept Site Plan 4. Exhibit C Detail Site Plan 5. Exhibit D Overall Landscape Plan & Mitigation Plan 6. Exhibit E Detail Landscape Plan 7. Exhibit F Building Elevations and Materials, Perspectives 8. Exhibit G Dumpster and Signage Elevations 2 AN ORDINANCE OF THE CITY OF COPPELL, TEXAS ORDINANCE NO. ________ AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND ZONING MAP OF THE CITY OF COPPELL, TEXAS, AS HERETOFORE AMENDED, BY GRANTING A CHANGE IN ZONING FROM A (AGRICULTURAL) TO PD-301R-HC (PLANNED DEVELOPMENT -301 REVISED-HIGHWAY COMMERCIAL), TO APPROVE A CONCEPTUAL SITE PLAN FOR FOUR OFFICE BUILDINGS ON APPROXIMATELY 16.722 ACRES AND A DETAIL SITE PLAN FOR AN APPROXIMATE 78,400-SQUARE FOOT OFFICE BUILDING ON APPROXIMATELY 6 ACRES OF PROPERTY LOCATED ON THE SOUTHEAST CORNER OF DIVIDEND DRIVE AND SOUTH BELT LINE ROAD, AND BEING MORE PARTICULARLY DESCRIBED IN EXHIBIT “A” ATTACHED HERETO AND INCORPORATED HEREIN; PROVIDING FOR APPROVAL OF THE CONCEPT PLAN, DETAIL SITE PLAN, OVERALL LANDSCAPE PLAN & TREE SURVEY, DETAIL LANDSCAPE PLAN, ELEVATIONS & BUILDING PERSPECTIVES, AND DUMPSTER & SIGNAGE, ATTACHED HERETO AS EXHIBITS “B”, “C”, “D”, “E”, “F’, AND “G” RESPECTIVELY; PROVIDING DEVELOPMENT REGULATIONS; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Planning and Zoning Commission and the governing body of the City of Coppell, Texas, in compliance with the laws of the State of Texas and pursuant to the Comprehensive Zoning Ordinance of the City of Coppell, have given requisite notices by publication and otherwise, and after holding due hearings and affording a full and fair hearing to all property owners generally, and to all persons interested and situated in the affected area and in the vicinity thereof, the said governing body is of the opinion that Zoning Application No. PD- 301R-HC should be approved, and in the exercise of legislative discretion have concluded that the Comprehensive Zoning Ordinance and Zoning Map should be amended. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1. That the Comprehensive Zoning Ordinance and Zoning Map of the City of Coppell, Texas, duly passed by the governing body of the City of Coppell, Texas, as heretofore amended, be and the same is hereby amended to grant a change in zoning from A (Agricultural) to PD-301R-HC (Planned Development-301 Revised- Highway Commercial), to establish a Conceptual Site Plan for four office buildings on 16.722 acres of land and approve a Detail Site Plan for an approximate 78,400-square-foot office building on approximately 6 acres of land within said Planned Development and located at the southeast corner of Dividend Drive and S. Belt Line Road, and, being more particularly described in Exhibit “A” attached hereto and made part hereof for all purposes, subject to the detailed Site Plan and development regulations provided in this ordinance. SECTION 2. That the Property will be used, developed and maintained for Highway Commercial uses and purposes as provided in the Code of Ordinances, and provided herein subject to the following development regulations: A. That the property be platted in accordance with the subdivision ordinance and regulations: B. A deceleration lane shall be constructed on S. Belt Line Road as described and depicted with the Detail Site Plan project; C. The development and maintenance of the property shall be in accordance with the Detail Site Plan; Detail Landscape Plan; Elevations, Tree Survey and notes or provisions included therein, which are attached hereto and made part of the ordinance. D. The façade and overall architectural style of the four buildings shall have a consistent theme throughout the Planned Development. E. Detail Site Plan PD Conditions: TM 115494 1. To allow the north elevation to have 51% glazing, 59% on the east & 53% on the west. 2. All signage shall comply with City ordinances and regulations. 3. Final development plans for Open Space shall require be administratively approved by the City. 4. The focal point art as depicted on the Detail Site Plan shall be submitted and administratively approved and shall be approved prior to the issuance of a CO for the building. F. A Detailed Site Plan shall be required for the development and maintenance of the remainder of the Planned Development. SECTION 3. That the Concept Plan, Detail Site Plan, Overall and Detail Landscape Plan, Tree Survey, Elevations & Building Perspectives and Dumpster and Signage Plan, and all comments and notes set forth therein, attached hereto as Exhibits “B”, “C”, “D”, “E”, “F” and “G” are made a part hereof for all purposes, and hereby approved as development regulations. SECTION 4. That the above property shall be used only in the manner and for the purpose provided for by the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended, and as amended herein. SECTION 5. That the development of the property herein shall be in accordance with building regulations, zoning ordinances, and any applicable ordinances except as may be specifically altered or amended herein. SECTION 6. That all provisions of the Ordinances of the City of Coppell, Texas, in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions not in conflict with the provisions of this ordinance shall remain in full force and effect. SECTION 7. That should any sentence, paragraph, subdivision, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof other than the part TM 115494 so decided to be unconstitutional, illegal or invalid, and shall not affect the validity of the Comprehensive Zoning Ordinance as a whole. SECTION 8. An offense committed before the effective date of this ordinance is governed by prior law and the provisions of the Comprehensive Zoning Ordinance, as amended, in effect when the offense was committed and the former law is continued in effect for this purpose. SECTION 9. That any person, firm or corporation violating any of the provisions or terms of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended, and upon conviction shall be punished by a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense; and each and every day such violation shall continue shall be deemed to constitute a separate offense. SECTION 10. That this ordinance shall take effect immediately from and after its passage and the publication of its caption, as the law and charter in such cases provide. DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of ___________________, 2020. APPROVED: _____________________________________ KAREN SELBO HUNT, MAYOR ATTEST: _____________________________________ CHRISTEL PETTINOS, CITY SECRETARY APPROVED AS TO FORM: TM 115494 _______________________________ ROBERT E. HAGER, CITY ATTORNEY TM 115494 AN ORDINANCE OF THE CITY OF COPPELL, TEXAS ORDINANCE NO. ________ AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND ZONING MAP OF THE CITY OF COPPELL, TEXAS, AS HERETOFORE AMENDED, BY GRANTING A CHANGE IN ZONING FROM A (AGRICULTURAL) TO PD-301R-HC (PLANNED DEVELOPMENT -301 REVISED-HIGHWAY COMMERCIAL), TO APPROVE A CONCEPTUAL SITE PLAN FOR FOUR OFFICE BUILDINGS ON APPROXIMATELY 16.722 ACRES AND A DETAIL SITE PLAN FOR AN APPROXIMATE 78,400-SQUARE FOOT OFFICE BUILDING ON APPROXIMATELY 6 ACRES OF PROPERTY LOCATED ON THE SOUTHEAST CORNEROF DIVIDEND DRIVE AND SOUTH BELT LINE ROAD, AND BEING MORE PARTICULARLY DESCRIBED IN EXHIBIT “A” ATTACHED HERETO AND INCORPORATED HEREIN; PROVIDING FOR APPROVAL OF THE CONCEPT PLAN, DETAIL SITE PLAN, OVERALL LANDSCAPE PLAN & TREE SURVEY, DETAIL LANDSCAPE PLAN, ELEVATIONS & BUILDING PERSPECTIVES, AND DUMPSTER & SIGNAGE, ATTACHED HERETO AS EXHIBITS “B”, “C”, “D”, “E”, “F’, AND “G” RESPECTIVELY; PROVIDING DEVELOPMENT REGULATIONS; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of ___________________, 2020. APPROVED: _____________________________________ KAREN SELBO HUNT, MAYOR ATTEST: _____________________________________ CHRISTEL PETTINOS, CITY SECRETARY TM 115494 8144 WALNUT HILL LANE, SUITE 903 DALLAS, TEXAS 75231 CONCEPT SITE PLAN FORMAL CITY APPROVAL SHEET TITLE: 4 CONSTRUCTION PRIOR TO CITY OF COPPELL, DALLAS COUNTY, TEXAS 75019 ON OF 1800 S BELT LINE ROAD PURPOSE. 3/31/2020 SHEET NOT AUTHORIZED FOR P.E.# 129884 C2.0 SUPERVISION OF DAVE & BUSTER'S HEADQUARTERS MEGAN SILVA, P.E. Ћ hC Ѝ 2 PRELIMINARY BIDDING, OR PERMIT PREPARED UNDER THE PROJECT: NOT FOR CONSTRUCTION, FIRM NO: F-15085214.307.4767 PLAT NO. LOT 1BLOCK A6.00 ACRESP.D. #: __________ APPROXIMATE LIMITS OF 100-YEARTRANSFORMER PROPERTY LINE / RIGHT OF WAYEASEMENT / SETBACKCURB & GUTTERFIRE LANEOVERHEAD ELECTRICRETAINING WALLFENCEFLOODPLAINBUILDING PAD AREABENCHMARKUTILITY POLE LEGEND AND SHALL BE IN PLACE PRIOR TO CO OF BUILDING.A CONSISTENT THEME. SHALL REQUIRE STAFF APPROVALDEVELOPMENT OF FUTURE LOTS ADDITIONABSTRACT: NO. 1521ACREAGE: 6.00 ACRES PD CONDITIONS:2.ALL SIGNAGE SHALL COMPLY WITH CITY REGULATIONS3.PLANS FOR THE OPEN SPACE BEHIND THE BUILDING4.FOCAL POINT STATUE SHALL REQUIRE STAFF APPROVAL5.FACADE AND OVERALL STYLE OF BUILDINGS SHALL HAVE6.A DETAILED SITE PLAN SHALL BE REQUIRED FOR THENOTE:THE OVERALL CONCEPT SITE PLAN SHOWN ON THIS SHEET ISENTIRELY CONCEPTUAL IN NATURE AND SHOULD NOT BEUSED FOR CONSTRUCTION. THE FUTURE DEVELOPER OF THEREMAINING LOTS IS NOT HOLDEN TO THIS CONCEPT SITEPLAN.PROJECT NAME: DAVE AND BUSTER'S HEADQUARTERSLEGAL DESCRIPTION: LOT 1, BLOCK A, DAVE & BUSTER'SSURVEY: JOHN L. WHITMANDATE OF PREPARATION: JANUARY 22, 2020 1.MORE THAN 50% GLASS ON 3 FACADES BABA CC PHASE 2 LOT 1, H/8466 CYPRESS WATERS NO. 2 DALLASCITYLIMITS 30' SIDEBUILDINGSETBACK20' REARSETBACK BUILDING D 14 15 14 15 30' SIDEBUILDINGSETBACK 14 15 11 14 15 O.P.R.D.C.T.15 710 INST. NO. 201600170338 VARIABLE WIDTH CROSS (90' ROW) ACCESS AND UTILITY EASEMENT DIVIDEND DRIVE 15 EAST 6 4 141 6 ACRES 15 11 (OWNER) O.P.R.D.C.T. 16.722 ACRES1 SPACE/300 S.F. (261,360 SQ.FT.) 60' FRONTBUILDINGSETBACKPROPOSED LOT 14 OFFICE = 64,600 S.F. 1 SPACE/300 S.F. OFFICE = 40,414 S.F. INST. NO. 201600361918 VANVAN BELTLINE PROPERTIES, LLC 44 HANDICAP PROVIDED = 7 SPACES PARKING REQUIRED = 216 SPACESPARKING PROVIDED = 217 SPACES LP HANDICAP PROVIDED = 7 SPACES PARKING REQUIRED = 135 SPACESPARKING PROVIDED = 199 SPACES30' SIDEBUILDINGSETBACK GW TOTAL PARKING PROVIDED = 224 SPACES GW TOTAL PARKING PROVIDED = 206 SPACES 8 7 GW PP GW 1 SPACE/200 S.F. OFFICE = 19,200 S.F. PP/ER SGN PARKING REQUIRED = 64 SPACESPARKING PROVIDED = 65 SPACES HANDICAP PROVIDED = 3 SPACES 12 VAN 14 VAN 9 TOTAL PARKING PROVIDED = 68 SPACES IRVINGCITYLIMITS 80' ROW) DESIGNATION 8 VANVENT PIPE 7 VAN 30' LANDSCAPE VAN VAN HACKBERRY ROAD SIGN PP LP GW 15 GW AND PARKING BUFFER PER FUTURE LAND USE 512 12 GW BUILDINGSETBACK 60' FRONT GW PP PP PPGW PPPP PP PP PP PP PPPP/ER GW EBTPEDGW FOM GW FOM SGN EM LP TRSB TRSB (120' ROW) S BELT LINE ROAD 97.20' BUILDINGSETBACK 60' FRONT LP DESIGNATION 50' LANDSCAPE BUILDINGSETBACK 60' FRONT DESIGNATION 50' LANDSCAPE AND PARKING BUFFER PER FUTURE LAND USE AND PARKING BUFFER PER FUTURE LAND USE FEFED GG 1 5432 P:\\Projects\\Dave & Buster's Inc\\30195308.00 - D&B HQ DALLAS\\01-Civil\\09-Base\\30195308.00_CONCEPT_BASE.dwg - LAYOUT Layout1FILENAME: PLOT STYLE: BRD - HEB.CTB PLOTTED WITH: DWG TO PDF.PC3 PLOTTED ON: 3/31/2020 3:38 PM PLOTTED BY: MEGAN SILVA LAST MODIFIED ON: 3/31/2020 3:36 PM LAST MODIFIED BY: MEGAN.SILVA BUILDING GENERALOVERALL SITE www.kimley-horn.com © 2020 KIMLEY-HORN AND ASSOCIATES, INC. LRHCCCLRH COPPELL, TX 75069 DATE 064427903 MCKINNEY, TX 75069 | 469.301.2580 MAR. 30, 2020 SUITE 100 DIVIDEND DRIVE AND S. BELTLINE ROAD 3/30/2020 260 EAST DAVIS STREET DAVE AND BUSTERS HQ PLAN L1.00 LANDON R. HUCKINS 3480 P.L.A. L.A. No.Date REVISIONS OVERALL LANDSCAPE NO. PROJECT #:DATE:DESIGNED BY:DRAWN BY:CHECKED BY:SHEET TITLESHEET NUMBER A 78,396 S.F. 10,000 S.F. 0.299 (29%) 261,360 S.F. SIDE YARD: 30 FEET +/- 198,633 SF / 76.0% REAR YARD: 20 FEET DAVE & BUSTER'S HQ FRONT YARD: 60 FEET 1" = 60' - 0" WGI ARCHITECT: HIGHWAY COMMERCIAL(6.00 ACRES)CIVIL ENGINEER/APPLICANT:8144 WALNUT HILL LANE, SUITE #903DALLAS, TEXAS 75231(214) 307 - 4767CONTACT: MEGAN SILVA, P.EMEGAN.SILVA@WGINC.COM OWNER:DAVE AND BUSTER'S2481 MANANA DRIVEDALLAS, TX 75220(972) 890-1347CONTACT: JOHN MULLEADYO'BRIEN ARCHITECTS5310 HARVEST HILL ROAD, SUITE 136DALLAS, TX 75230(972) 788-1010CONTACT: SEAN O'BRIEN DAVE & BUSTER'S HQ SITE DATA SUMMARY SETBACKS SITE WIDTH± 605 L.F. SITE DEPTH± 406 L.F. BUILDING HEIGHT34 FEET GROSS SITE AREA6.0 ACRES TOTAL SQUARE FOOTAGE PROPOSED PRINCIPAL USEOFFICE EXISTING ZONING DISTRICTAGRICULTURAL PROPOSED ZONING DISTRICTHIGHWAY COMMERCIAL OVERALL LANDSCAPE PLAN MINIMUM REQUIRED LOT AREAREFERENCE CONSTRUCTION DETAILS SHEETS FOR ADDITIONALINFORMATION.STRIPING, AND PROPERTY LINE UNLESS OTHERWISE NOTED.SEDIMENTATION CONTROL PLAN(S).SIDEWALKS AND CURBS AROUND SITE IN ACCORDANCE WITH THECITY OF COPPELL STANDARD DETAILS AND SPECIFICATIONS.BE EXAGGERATED FOR GRAPHICAL CLARITY. THE SURVEY SHOWSFIELD MEASURED SIZES AND DEPTHS AS OBSERVED FROMGROUND LEVEL OPENINGS. PROPOSED IMPERVIOUS COVER PROPOSED REQUIRED LOT AREA NAME OF PROJECT/DEVELOPMENT TOTAL PARKING REQUIRED: 265 SPACESTOTAL PARKING PROVIDED: 347 SPACES WARNING!CONTRACTOR TO VERIFY ALL EXISTING UTILITIES VERTICALLY& HORIZONTALLY PRIOR TO CONSTRUCTION. CONTRACTORTO NOTIFY THE ENGINEER IMMEDIATELY OF ANYCALLING TEXAS ONE CALL SYSTEM AT 811 FOR LOCATION OFALL UTILITIES, AT LEAST 72 HOURS PRIOR TO BEGINNINGCONSTRUCTION.ADDITION SURVEY: JOHN L. WHITMANABSTRACT: NO. 1521ACREAGE: 6.00 ACRES PROPOSED BUILDING COVERAGE/FAR"OFFICE": 78,396 S.F. 260 SPACES"KITCHEN": 500 S.F.PARKING SPACES PROVIDED: 340 SPACESHANDICAP SPACES PROVIDED: 8 SPACES DISCREPANCIES. THE ENGINEER ASSUMES NORESPONSIBILITY FOR THE ACCURACY OF THE LOCATION OFUNDERGROUND UTILITIES. THE CONTRACTOR SHALL BERESPONSIBLE FOR AVOIDING ALL EXISTING UTILITIES BYPROJECT NAME: DAVE AND BUSTER'S HEADQUARTERSLEGAL DESCRIPTION: LOT 1, BLOCK A, DAVE & BUSTER'SDATE OF PREPARATION: JAN. 22, 2020 PARKING AND LAND USE DATA:REQUIRED:1 SPACE/300 S.F.1 SPACE/100 S.F. 5 SPACES PROVIDED: SITE PLAN NOTES 2.ALL SITE DIMENSIONS ARE TO FACE OF CURB, CENTER OF3.LIMITS OF CONSTRUCTION ARE SHOWN ON THE EROSION &4.REFER TO GENERAL NOTES SHEET FOR ADDITIONAL SITE NOTES.5.REFERENCE COVER SHEET FOR ADDITIONAL SITE INFORMATION.6.CONTRACTOR TO REPAIR AND/OR REPLACE ALL DAMAGED7.THE SIZE AND LOCATION OF UTILITY STRUCTURES (IF SHOWN) MAY8.LIGHTING FIXTURES SHALL BE DOWNWARD FACING AND SHIELDED. GENERALOVERALL SITEBUILDING 1.ALL ITEMS ARE TO BE FURNISHED & INSTALLED BY CONTRACTOR. * * * ) S E E R * T * *. D SS L S SS EFF EE S SA EE SE DS E E IEE C EEE 1 R2 R VEE" RRR 7 8 TT 3 ORR TTS 43(T '' , , TT38 R0E 02 9 1641 1 4 P5939 Y 112 9 11 ) S S E T E R N T . D E )S L SSS S E SSE A EEFEEF A R M E IEE ESC EESE E UE"R E RRRR2 7 F K 3T QRR TT4TT1 ( S R TT 5 E1 I 2 94, C 3,41 T R50'930'9YES 1112349 1 N U O I N R L O Q I P T B T E S A AO ,A R G E OSE I 1 G L R FT R NI E A AI A D T G TM D P EE N LG O IE IT O P TN A DE GUA I A L L ERP NBIG C 2 C I I T :%EA S U . PYT 7 I S RC .B O DR E AB T 0)MS N F N C O D- L 3 6 D (D AEEES RF S S E 6 / E LN 4R N GGG9B B DGO 2 F D RI E A 8 1 DDD RN / N.TE SSEEL A FIOR A ) EEE G 9F)HS EA A .S E VTE 4S TD, L L7S R A T T N 4 EEE TU W 5E I SLN S.O0 1 4I H EID ,O 27 PPPR P T R18NI ,E49C TSP 0EIS L.U8 . M MAA2 A T5A A N. 0 G IOR S S3T O .17. WITBR 1L 8C I E L)CC EE L N(684 C T R11DDLN :L I . R=O=1 : G R SSS E E 5H E 1 S DUT EMA .NNS5U E P 2==,EA D BP D N FNF, TDD A G D D NQN P8 G 1 I 1EC AAE DY ATROI A 4 EFFSS P RN O NNE LLEUE E DDP N R "C =E F=LNEC D C OLI T D ==N A A API033 E O E SSPR I A A O I M IR V P S O I( RFRU LFL0L00 9 E AAS V N F L C TRH A SS M E L(E L5E%4 0%O E D 5 Q C FE F R C GGC,N EFFT O O S OA5 A EPP/T/0/LEE R I A F N L0 E 0E 9E DSNNSON NOOO11 R P R D E RA EIIAFIHI P I5 A 5 F A 3 S A TFFFR: C 0 R A DD W G PL/N TTR S A F/FLFLXKK L S-XC LCC MSSS 5 ET A 0 D O IN N TOET LLL A A SS RRO U D N EF F 1N E 6 3F0EFFE F E M1I R R LRRAAS R L C IAATG E E C 3 D L0L03000 C 4 P D 7 E P T LSPSSIS ,E ..I L E EE E P I 5 A L1 R554PPD A3 O N 8D N 5 7 R T R 15 , RAUI T BP2 H 99 O S S P/////PIAD 2E 6 0 2 9% 4%=T C A N ARR 1 EO 4OC11V E T S..SU 464 I 0.IM L 2HEEPEH535"S S LL EE1E N HEH EE S L Y 1 V 29LO :M 11OE TT R R3 S AI EEEEE- DTTT FF EN D77EA .7D .T/CR T EI E E O A T U WW E RR F RU F R N E G R DDS4RR10ET I N NP TIVIN,N,,""N R T TR TTTTI N O I E O O I OU O U TTPII* AA O I L 1 A90R22O T**G N N T SW C(L P S R 1D R W1E B S BI D 11M111I N OML63T44T*** F S L I S R U A E 8 B T 9 KS ) S E1 E C , R UC R I9O E B F3LC N F BA D - O W, N 0 L1 OY A 0 SHALL( E. T R G E6 V . TREESOO UE HEDGEVE FORM OF RIETY ANDTL L A S NAL TOPSOIL E RUNS INANCE WITHD D O N TS WU T ACED WITHO PLANTING AREAS R G 2 STAFF APPROVAL.SHALL BE IN PLACE PRIOR TO CO OF BUILDING.FUTURE LOTS. . THE FIELD PRIOR TO THE INSTALLATION OF ANY PLANT MATERIAL.INSTALLATION AS SHOWN ON THESE DRAWINGS.SIZE IF DAMAGED, DESTROYED, OR REMOVED.REQUIRED TO CREATE A SMOOTH CONDITION PRIOR TO PLANTING.AS SPECIFIED IN THE PLANT SCHEDULE AND VERIFY ALL QUANTITIES.THE AMERICAN STANDARD FOR NURSERY STOCK. LATEST EDITION AMERICAN ASSOCIATION OF NURSERYMEN STANDARDS. ANY PLANT SUBSTITUTION BE APPROVED BY LANDSCAPE ARCHITECT PRIOR TO PURCHASE.OPERATIONS.THE PLANT EXCEPT AS NECESSARY TO ACHIEVE HEIGHT CLEARANCE FOR VISIBILITY AND PEDESTRIAN PASSAGE OR TO ACHIEVE A CONTINUOUS OPAQIF REQUIRED.ORGANIC IMPORTED TOPSOIL FILL.OVERHANGING PUBLIC STREETS, DRIVE AISLES, AND FIRE LANES SHALL HAVE A 14' MINIMUM CLEAR TRUNK HEIGHTO N 6 2.FOCAL POINT STATUE/SCULPTURE SHALL REQUIRE STAFF APPROVAL AND3.A DETAILED SITE PLAN SHALL BE REQUIRED FOR THE DEVELOPMENT OF 1.PLANS FOR THE OPEN SPACE BEHIND THE BUILDING SHALL REQUIRE S PLANTING NOTES: 6 AN AUTOMATIC IRRIGATION SYSTEM SHALL BE PROVIDED TO MAINTAIN ALLSERVICES DEPARTMENT FOR SEPARATE IRRIGATION METERS PRIOR TO ANY LANDSCAPE AREAS. OVER SPRAY ON STREETS AND WALKS IS PROHIBITED. APERMIT FROM THE BUILDING INSPECTION DEPARTMENT IS REQUIRED FOR EACHIRRIGATION SYSTEM. IMPACT FEES MUST BE PAID TO THE DEVELOPMENTPERMIT RELEASE.PD CONDITIONS:4R 2 1.LANDSCAPE CONTRACTOR SHALL BE RESPONSIBLE FOR VERIFYING THE LOCATION OF ALL UNDERGROUND UTILITIES, PIPES, STRUCTURES, AND LIN2.IT IS THE RESPONSIBILITY OF THE CONTRACTOR TO ADVISE THE LANDSCAPE ARCHITECT OF ANY CONDITION FOUND ON THE SITE WHICH PROHIBI3.ALL PLANT MATERIAL SHALL BE MAINTAINED IN A HEALTHY AND GROWING CONDITION AND MUST BE REPLACED WITH PLANT MATERIAL OF SAME VA4.LANDSCAPE CONTRACTOR SHALL BE RESPONSIBLE FOR FINE GRADING AND REMOVAL OF DEBRIS PRIOR TO PLANTING IN ALL AREAS.5.FINAL FINISH GRADING SHALL BE REVIEWED BY THE LANDSCAPE ARCHITECT. LANDSCAPE CONTRACTOR SHALL BE RESPONSIBLE FOR ANY ADDITIO6.ALL PLANT QUANTITIES LISTED ARE FOR INFORMATION ONLY. IT IS THE CONTRACTOR'S RESPONSIBILITY TO PROVIDE FULL COVERAGE IN ALL 7.LANDSCAPE CONTRACTOR TO PROVIDE STEEL EDGING (REFER TO MATERIALS PAGE) BETWEEN ALL PLANTING BEDS AND LAWN AREAS.8.ALL PLANT MATERIAL SHALL CONFORM TO THE SPECIFICATIONS AND SIZES GIVEN IN THE PLANT LIST AND SHALL BE NURSERY GROWN IN ACCORD9.LANDSCAPE CONTRACTOR IS RESPONSIBLE FOR ANY COORDINATION WITH OTHER CONTRACTORS ON SITE AS REQUIRED TO ACCOMPLISH ALL PLANTIN10.ALL NEW PLANTING AREAS TO BE AMENDED PER SPECIFICATIONS.11.ANY PLANT MATERIAL THAT DOES NOT SURVIVE SHALL BE REPLACED WITH AN EQUIVALENT SIZE AND SPECIES WITHIN THIRTY (30) DAYS.12.PLANT MATERIAL SHALL BE PRUNED AS NECESSARY TO CONTROL SIZE BUT NOT TO DISRUPT THE NATURAL GROWTH PATTERN OR CHARACTERISTIC 13.LANDSCAPED AREAS SHALL BE KEPT FREE OF TRASH, WEEDS, DEBRIS, AND DEAD PLANT MATERIAL.14.ALL LIME STABILIZED SOIL & INORGANIC SELECT FILL FOR BUILDING SHOULD BE REMOVED FROM PLANTING AREAS TO A DEPTH OF 24" & REPL15.TREES OVERHANGING PEDESTRIAN WALKWAYS AND PARKING SHALL HAVE A 7' MINIMUM CLEAR TRUNK HEIGHT TO MEET ACCESSIBILITY STANDARDS16.CONTRACTOR TO PROVIDE 12 MONTH WARRANTY AFTER ALL CONSTRUCTION IS COMPLETE. E 8 / TE HS A , A W 1 H TSP S O E L R P Y C C 8 L 1 L 9 , 1 S 6 A E I S3 . E0 TK T ) . 0 RCR R 6C E OC. E 1 PLA D N 0. OB 2 2 R W, R . 2. 2 O P 7P O (. . T E 0NO O N1 I L L. TT L S E N I B WILL NEED TO PROVIDE A DETAILEDWITH THIS OVERALL CONCEPT PLAN AT THE NOTE:THE OVERALL CONCEPT SITE PLAN SHOWNON THIS SHEET IS ENTIRELY CONCEPTUAL INNATURE AND SHOULD NOT BE USED FORCONSTRUCTION. THE FUTURE DEVELOPMENTLANDSCAPE PLAN IN GENERAL COMPLIANCETIME OF DEVELOPMENT. NOTE: PLANT QUANTITIES ARE PROVIDED FOR CONVENIENCE ONLY. IN THE CASEOF A DISCREPANCY, THE DRAWING SHALL TAKE PRECEDENCE. NOTE: PLANTS ARE SPECIFIED BY HEIGHT, SPREAD, AND CONTAINER SIZE. ALLPLANTINGS ARE EXPECTED TO MEET ALL SPECIFICATIONS PROVIDED. Exhibit DPage 1 of 2 NORTH tion and adaptation by Kimley-Horn and Associates, Inc. shall be without liability to Kimley-Horn and Associates, Inc.pecific purpose and client for which it was prepared. Reuse of and improper reliance on this document without written authorizaThis document, together with the concepts and designs presented herein, as an instrument of service, is intended only for the s DWG NAMECODE PLANTING.DWG , \[ L1.00 OVERALL LANDSCAPE PLAN \] DWG PATHK:\\MKN_LALP\\_PROJECTS\\000000000 - DAVE AND BUSTERS HQ\\CAD\\SHEETS\\CIVIL SP PLOTTED BYHUCKINS, LANDON 3/30/2020 1:10 PM LAST SAVED3/30/2020 12:47 PM jacent Lot : transmit-30195308.00_BASE-Model : xTreeMitigationn : Canopy Tree - Underground Staking : Detail_shrub- groundcover : Detail_Tree Protection : xCodePlanting : xBase_AdXREFS 24x36 : xmatchline : _water : _base : _wastewater : _survey : Detail_TSS cont - multitrunk or IMAGES Tree Stake Solutions Chart : sign-location : www.kimley-horn.com © 2020 KIMLEY-HORN AND ASSOCIATES, INC. LRHCCCLRH COPPELL, TX 75069 DATE 064427903 MCKINNEY, TX 75069 | 469.301.2580 MAR. 30, 2020 SUITE 100 DIVIDEND DRIVE AND S. BELTLINE ROAD 3/30/2020 260 EAST DAVIS STREET DAVE AND BUSTERS HQ L1.06 LANDON R. HUCKINS 3480 P.L.A. L.A. No.Date REVISIONS TREE MITIGATION PLAN NO. SURVEY: JOHN L. WHITMANABSTRACT: NO. 1521ACREAGE: 6.00 ACRES PROJECT #:DATE:DESIGNED BY:DRAWN BY:CHECKED BY:SHEET TITLESHEET NUMBER PROJECT NAME: DAVE AND BUSTER'SHEADQUARTERSLEGAL DESCRIPTION: LOT 1, BLOCK A,DAVE & BUSTER'S ADDITIONDATE OF PREPARATION: JAN. 22, 2020 A H T I ) 1W T R E O L P ( O 1" = 60' - 0" NL A E L V P E D E P E A R C U S T D U N F A Y L B E D C E N D E I RV . E O S F R TREE MITIGATION PLAN EN P 2 RA . EL . O BP E N T 6 IT O S 6 SN T R 4 2 E 8E N N/ E T M OO HS A I P , A T W D 1 O H EA L S TP CG S E O I E L AV T I R L E P P TREE TAG NUMBER M EXISTING TREE TO REMAINEXISTING TREE TO BE REMOVED D E Y B N C E D D E O O E E I T RS T M T E A O M C 2 P A G A I O R T P T I G :R S O O SMLP N 1900 R E E P T P . O S O2 1. SYMBOL LEGEND: S N GO R N I G D SLF I RS U A E B8 T KS 9 ) SE E 1 C R, UC R IO E9 B F LC 3 N F BA D - O W, N 0 L 1 O Y A 0 (E. RT V E6 OO E V L TL A S D D O N U W TO R G 4' MIN. HEIGHT ORANGE PLASTIC EXISTING TREE(S) TO REMAIN.DRIPLINE OF EXISTING TREE (TYP)CONTINUOUS NYLON TIE STRINGTIED TO STAKE TOPS W/ 2'TUNDRA WEIGHT ORANGESTREAMERS @ 3' O.C.8' METAL T-STAKES: 8' O.C. MIN.,DRIVEN 2' INTO GROUND AT (OROUTSIDE) TREE DRIPLINEFENCING INSTALLED PER MANF.RECOMMENDATIONS (TYP).SUPPLEMENT W/ SILT FENCEFABRIC @ PRUNING TRENCH ASREQ'D.EXISTING GRADE TO BEDISTURBED.ROOT PRUNING TRENCH 12"OUTSIDE FENCE - SEE NOTES.EXISTING GRADE TO REMAIN. 12345678 2345678 1 CRITICAL ROOTZONE AREA 7 ACTIVITY FALLS WITHIN DRIP LINE OF EXISTING TREES.ACTIVITIES, HAND CUT ROOTS BY DIGGING A 18"-24" DEEP x 8" WIDE TRENCH ALONG THEOUTSIDE PERIMETER OF EXISTING TREE(S) ADJACENT TO CONSTRUCTION AREAS. MAXIMIZE PRUNING TRENCH DISTANCE FROM TRUNK TO THE FULLEST EXTENT POSSIBLE, W/ THE ROOTPRUNING LINE PLACED @ THE EDGE OF CONSTRUCTION LIMITS. NOTES:2.ROOT PRUNING METHOD: 2 MONTHS MIN. PRIOR TO EXCAVATION & CONSTRUCTION 1.PERFORM ROOT PRUNING ON ALL EXISTING TREES TO REMAIN WHERE CONSTRUCTION N.T.S. TREE PROTECTION DETAIL 2 . O N 6 S 6 R 4 2 8E / E T H S A , A W 1 H S TP C 8 S O L 1 E L L 9 R , 1 P S 6 AY E S3 I . C TKE0 T ) . 0 RCR R 6C E OC. E 1 PL A D N 0. OB 22 ,R WR . 2. 2 OP 7P ( O .. T E 0N O O N 1 I L L . TT LS E N I B ONLY NOTE:LOT 2 TREES SHOWN FOR REFERENCEFUTURE DEVELOPER TO PROVIDE TREEMITIGATION PLAN WITH PROPOSEDDEVELOPMENT PLANS Exhibit DPage 2 of 2 NORTH tion and adaptation by Kimley-Horn and Associates, Inc. shall be without liability to Kimley-Horn and Associates, Inc.pecific purpose and client for which it was prepared. Reuse of and improper reliance on this document without written authorizaThis document, together with the concepts and designs presented herein, as an instrument of service, is intended only for the s DWG NAMECODE PLANTING.DWG , \[ L1.06 TREE MITIGATION PLAN \] DWG PATHK:\\MKN_LALP\\_PROJECTS\\000000000 - DAVE AND BUSTERS HQ\\CAD\\SHEETS\\CIVIL SP PLOTTED BYHUCKINS, LANDON 3/30/2020 1:13 PM LAST SAVED3/30/2020 12:47 PM jacent Lot : transmit-30195308.00_BASE-Model : xTreeMitigationn : Canopy Tree - Underground Staking : Detail_shrub- groundcover : Detail_Tree Protection : xCodePlanting : xBase_AdXREFS 24x36 : xmatchline : _water : _base : _wastewater : _survey : Detail_TSS cont - multitrunk or IMAGES Tree Stake Solutions Chart : sign-location : www.kimley-horn.com © 2020 KIMLEY-HORN AND ASSOCIATES, INC. LRHCCCLRH COPPELL, TX 75069 DATE 064427903 MCKINNEY, TX 75069 | 469.301.2580 MAR. 30, 2020 SUITE 100 DIVIDEND DRIVE AND S. BELTLINE ROAD 3/30/2020 260 EAST DAVIS STREET Date DAVE AND BUSTERS HQ L1.01 LANDON R. HUCKINS 3480 P.L.A. L.A. No. REVISIONS CODE PLANTING PLAN NO. SURVEY: JOHN L. WHITMANABSTRACT: NO. 1521ACREAGE: 6.00 ACRES PROJECT #:DATE:DESIGNED BY:DRAWN BY:CHECKED BY:SHEET TITLESHEET NUMBER PROJECT NAME: DAVE AND BUSTER'SHEADQUARTERSLEGAL DESCRIPTION: LOT 1, BLOCK A,DAVE & BUSTER'S ADDITIONDATE OF PREPARATION: JAN. 22, 2020 A 1" = 20' - 0" CODE PLANTING PLAN E F B F D A) O E TL T M S A E V M S C AO E A RR R P I P G S U P O NQ A R E E P PR ( O S S GO R N I G D SLF I RS U A E 8 B T S 9K ) SE 1E C R, UC R IO E9 B F LC 3 N F BA D - O W, N 0 L 1 O Y A 0 (E . RT V E6 O OE V L T L A S D D O N U W TO R G C 8 L 1 L 9 , 1 S 6 A E I S3 . TKE0 T ) . CR0 R R C 6 EC O. E 1 P LA D N 0 . B O 2 2 R W, R . 2. 2 O PP 7 O (.. T E N 0O O N1 I L - Detail Landscape Plan L. 40' TT L S E N I B 20' THE OVERALL CONCEPT SITE PLAN SHOWNWILL NEED TO PROVIDE A DETAILEDWITH THIS OVERALL CONCEPT PLAN AT THETIME OF DEVELOPMENT. NOTE:ON THIS SHEET IS ENTIRELY CONCEPTUAL INNATURE AND SHOULD NOT BE USED FORCONSTRUCTION. THE FUTURE DEVELOPMENTLANDSCAPE PLAN IN GENERAL COMPLIANCE 0'Scale: 1" = 20'-0" NORTH This document, together with the concepts and designs presented herein, as an instrument of service, is intended only for the specific purpose and client for which it was prepared. Reuse of and improper reliance on this document without written authorization and adaptation by Kimley-Horn and Associates, Inc. shall be without liability to Kimley-Horn and Associates, Inc. DWG NAMECODE PLANTING.DWG , \[ L1.01 CODE PLANTING PLAN \] DWG PATHK:\\MKN_LALP\\_PROJECTS\\000000000 - DAVE AND BUSTERS HQ\\CAD\\SHEETS\\CIVIL SP PLOTTED BYHUCKINS, LANDON 3/30/2020 1:10 PM LAST SAVED3/30/2020 12:47 PM jacent Lot : transmit-30195308.00_BASE-Model : xTreeMitigationXREFS 24x36 : xmatchline : _water : _base : _wastewater : _survey : Detail_TSS cont - multitrunk orn : Canopy Tree - Underground Staking : Detail_shrub- groundcover : Detail_Tree Protection : xCodePlanting : xBase_Ad IMAGESTree Stake Solutions Chart : sign-location : www.kimley-horn.com © 2020 KIMLEY-HORN AND ASSOCIATES, INC. LRHCCCLRH COPPELL, TX 75069 DATE 064427903 MCKINNEY, TX 75069 | 469.301.2580 MAR. 30, 2020 SUITE 100 DIVIDEND DRIVE AND S. BELTLINE ROAD 3/30/2020 260 EAST DAVIS STREET DAVE AND BUSTERS HQ L1.02 LANDON R. HUCKINS 3480 P.L.A. L.A. No.Date REVISIONS CODE PLANTING PLAN NO. SURVEY: JOHN L. WHITMANABSTRACT: NO. 1521ACREAGE: 6.00 ACRES PROJECT #:DATE:DESIGNED BY:DRAWN BY:CHECKED BY:SHEET TITLESHEET NUMBER PROJECT NAME: DAVE AND BUSTER'SHEADQUARTERSLEGAL DESCRIPTION: LOT 1, BLOCK A,DAVE & BUSTER'S ADDITIONDATE OF PREPARATION: JAN. 22, 2020 A 1" = 20' - 0" CODE PLANTING PLAN E F B F D A O) E T TL M S A E MV S C AO E A RR R P I P G S U P O Q N A R E E P PR ( O 2 . O N 6 S 6 4R 2 E 8 / E T HS A , A W 1 H S TP S O E L R P S Y S C GO NR I G D SF L I S R U A E 8 B T 9KS ) SE E 1C , R UC R IO E9 B FLC 3 N F BA D - O , W N0 L 1 O AY 0 (E . RT EV6 OO E V TL L A S D D O N U W TO R G C 8 L 1 L 9 , 1 S 6 A E I S3 . E0 TK T ) . 0 RCR R 6C E OC. E 1 PLA D N 0. OB 2 2 R W, R . 2. 2 OP 7P O (. . T E 0NO O N1 I L L. TT L S E N I B 40' 20' THE OVERALL CONCEPT SITE PLAN SHOWNON THIS SHEET IS ENTIRELY CONCEPTUAL INCONSTRUCTION. THE FUTURE DEVELOPMENTWILL NEED TO PROVIDE A DETAILEDWITH THIS OVERALL CONCEPT PLAN AT THETIME OF DEVELOPMENT. NOTE:NATURE AND SHOULD NOT BE USED FORLANDSCAPE PLAN IN GENERAL COMPLIANCE 0'Scale: 1" = 20'-0" Exhibit E - Detail Landscape PlanPage 2 of 2 NORTH This document, together with the concepts and designs presented herein, as an instrument of service, is intended only for the specific purpose and client for which it was prepared. Reuse of and improper reliance on this document without written authorization and adaptation by Kimley-Horn and Associates, Inc. shall be without liability to Kimley-Horn and Associates, Inc. DWG NAMECODE PLANTING.DWG , \[ L1.02 CODE PLANTING PLAN \] DWG PATHK:\\MKN_LALP\\_PROJECTS\\000000000 - DAVE AND BUSTERS HQ\\CAD\\SHEETS\\CIVIL SP PLOTTED BYHUCKINS, LANDON 3/30/2020 1:11 PM LAST SAVED3/30/2020 12:47 PM jacent Lot : transmit-30195308.00_BASE-Model : xTreeMitigationXREFS 24x36 : xmatchline : _water : _base : _wastewater : _survey : Detail_TSS cont - multitrunk orn : Canopy Tree - Underground Staking : Detail_shrub- groundcover : Detail_Tree Protection : xCodePlanting : xBase_Ad IMAGESTree Stake Solutions Chart : sign-location : BUILDING ELEVATIONS AND MATERIALS A2.0 51%48%59%53% GLAZING PER FAÇADE (972) 788-1010 DALLAS, TEXAS 75230 CONTACT: MICK GRANLUND T NORTHSOUTHEASTWES 5310 HARVEST HILL RD, SUITE 136 MICK.GRANLUND@OBRIENARCH.COM GLASS SPANDREL & VISION:GUARDIAN PAINT COLOR 4:SHERWIN WILLIAMSSW 7674 PEPPERCORN L 9 % 1 A T10 , 0 O6 1 9,4699,3398,2529,059 T3 FAÇADE TOTAL SF PAINT COLOR 3:SHERWIN WILLIAMSSW 9163 TIN LIZZIEMETAL PANELS:ALPOLICMICA MZG GREY 6 8 1 ) 6 F 6 S 7 ( L A I R E 3 T 7 A 8 , 8 M 1 GLAZINGMETALOTHER 4 9 2 , 45%52%2%1% 6 4,4354,798501864,7664,47110203,3444,8446403,7494,7605500 1 PAINT COLOR 2:SHERWIN WILLIAMSSW 7045 INTELLECTUAL GRAYCORRUGATED METALPANELS:PAC-CLADCHARCOAL PANELS CONCRETE S L ' A T R O E T - T sl l a S ai E i r r e D e U t t a A a B M M Ç f f o &A o e F F g S E a t n V e T c A r e P D NORTHSOUTHEASTWES PAINT COLOR 1:SHERWIN WILLIAMSSW 7004 SNOWBOUNDWINDOW MULLIONS:KAWNEERCLEAR ANODIZED ALUMINUM PROPOSED BUILDING COLORS & MATERIALSMATERIAL PERCENTAGES LEVEL 2 LEVEL 2 EL.= 0'-0" T.O.PANEL EL.= 0'-0" EL.= 36'-2"EL.= 34'-0"EL.= 14'-0" T.O.PANEL T.O.CANOPY EL.= 34'-0"EL.= 14'-0" 6'-0" 10'-6" 27'-0" LEVEL 2 LEVEL 2 EL.= 0'-0" T.O.PANEL EL.= 0'-0" T.O.PANEL EL.= 34'-0"EL.= 14'-0" EL.= 34'-0"EL.= 14'-0" 27'-0" 25'-0" 13'-0" 15'-0" 25'-0" 22'-0" 27'-0" 25'-0" SIGN AREA METAL CANOPY METAL COLUMNS20'-0" METAL LOUVERS 27'-0" 25'-0" 25'-0" W/ CORRUGATED METAL PERFORATED PANELS @ SOFFIT 10'-6" 20'-0" 25'-0" ELEVATION BEYOND 27'-0" 20'-0" STOREFRONTSTOREFRONT 22'-0" CLEAR ANODIZED CLEAR ANODIZED PAINTED TILT-WALL VISION GLASS 272'-0" W/ RUNNING BOND REVEALS SPANDREL GLASS 27'-0" 25'-0" 21'-0" 272'-0" EL.= 33'-3" T.O. PARAPET 30'-0" METAL PANELS 244'-0"244'-0"EL.= 34'-0"T.O. PANEL 27'-0" 25'-0" VISION GLASS EL.= 35'-0"T.O. PANEL 27'-0" STOREFRONT SPANDREL GLASS METAL CANOPY CLEAR ANODIZED PAINTED TILT-WALL 25'-0" EL.= 36'-2"T.O. CANOPY W/ RUNNING BOND REVEALS 10'-6" 25'-0" 25'-0" VISION GLASS METAL PANELS ELEVATION BEYOND 25'-0" SPANDREL GLASS 27'-0" EL.= 34'-0"T.O. PANEL PAINTED FORMLINER 25'-0" 25'-0" STOREFRONT CLEAR CLEAR ANODIZED PAINTED FORMLINER PAINTED TILT-WALL ANODIZED 25'-0" STOREFRONT 25'-0" PAINTED TILT-WALL PAINTED FORMLINER STOREFRONT 25'-0" EL.= 34'-0"T.O. PANEL 27'-0" CLEAR ANODIZED PAINTED TILT-WALL -0-0-0-0 27'-0" 27'-0" STOREFRONT 1 1 1 1 EL.= 34'-0"T.O. PANEL PAINTED FORMLINER CLEAR ANODIZED 13'-0" PAINTED TILT-WALL 27'-0" : 1/16: 1/16: 1/16: 1/16 13'-0" 10'-6" WEST ELEVATION S SOUTH ELEVATION S EAST ELEVATION S NORTH ELEVATION S 5'-0" 6'-0" SIGN AREA VISION GLASS EL.= 34'-0"T.O. PANELEL.= 14'-0"LEVEL 2EL.= 0'-0"EL.= 36'-2"T.O. CANOPYEL.= 34'-0"T.O. PANELEL.= 14'-0"LEVEL 2EL.= 0'-0"EL.= 34'-0"T.O. PANELEL.= 14'-0"LEVEL 2EL.= 0'-0"EL.= 34'-0"T.O. PANELEL.= 14'-0"LEVEL 2EL.= 0'-0" SPANDREL GLASS VISION GLASS VISION GLASS SIGN AREA SPANDREL GLASS SPANDREL GLASS Exhibit FPage 1 of 2 BUILDING PERSPECTIVES A1.0 (972) 788-1010 DALLAS, TEXAS 75230 CONTACT: MICK GRANLUND 5310 HARVEST HILL RD, SUITE 136 MICK.GRANLUND@OBRIENARCH.COM BUILDING PERSPECTIVES Exhibit FPage 2 of 2 DUMPSTER AND SIGNAGE ELEVATIONS A3.0 (972) 788-1010 DALLAS, TEXAS 75230 CONTACT: MICK GRANLUND 5310 HARVEST HILL RD, SUITE 136 MICK.GRANLUND@OBRIENARCH.COM 1'-8" -0 1 2 RIGHT ELEVATION Scale: 1 EL.= 6'-0"EL.= 0'-0" COLOR TO MATCH BUILDING ALUMINUM PANELS W/REVEALS 10'-0" ADDRESS NUMBERS ALUMINUM CUT-OUT 7'-8" COLOR TO MATCH BUILDING ALUMINUM PANELS W/REVEALS 2'-7" -0 1 2 4'-2" RONT ELEVATION Scale: 1 SIGN CABINET ALUMINUM PANEL EL.= 6'-0"EL.= 0'-0" W/ PUSH THRU LETTERS COLOR TO MATCH BUILDING NON-ILLUMINATED TENANT SIGN 2'-0" -0 1 2 T ELEVATION LE Scale: 1 EL.= 6'-0"EL.= 0'-0" SIGN CABINET ALUMINUM PANEL TYPICAL DUMPSTER ENCLOSURE ELEVATIONSMONUMENT SIGN ELEVATIONS * All other signage proposed for this site shall comply with City ordinance requirements. Exhibit GPage 1 of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o: Mayor and City Council From: Kim Tiehen, Assistant Director of Finance Via: Jennifer Miller, Director of Finance Date: May 12, 2020 Reference: Approval of a Resolution amending the Authorized Representatives with the Texas Local Government Investment Pool, (TexPool) 2030: Sustainable City Government Introduction: This item is being presented for approval to amend the Authorized Representatives with the Texas Local Government Investment Pool (TexPool). The City’s investment portfolio as of May 1, 2020 was approximately $204 million. The investment policy for the City of Coppell has authorized investment pools as an investment option with no more than 75% of the entire portfolio invested in pools and then no more than 25% may be in one pool. The City currently invests in TexPool (22.2%), TexStar (21.6%), and TexasClass (20.1%). Remaining funds are invested in government securities. Analysis: TexPool is the account that the State of Texas uses when remitting the payments to the City, primarily sales tax. To change Authorized Representatives (individuals who can transfer funds into and out of TexPool), a Resolution must be passed naming those individuals. The investment policy states that the Director of Finance, Assistant Director of Finance, and Chief Accountant are designated as investment officers. Mary Huning was recently promoted to Chief Accountant and needs to be added as an Authorized Representative. Jennifer Miller, Director of Finance and Kim Tiehen, Assistant Director of Finance will continue to serve as Authorized Representatives. Legal Review: The City Attorney reviewed this resolution as part of the agenda review. Fiscal Impact: No financial impact to the City regarding passage of this resolution. Recommendation: The Finance Department recommends approval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o: Mayor and City Council From: Kim Tiehen, Assistant Director of Finance VIA:Jennifer Miller, Director of Finance Date: May 12, 2020 Reference: Approval of a Resolution amending the Authorized Representatives with the public funds investment pool known as Texas Short Term Asset Reserve (TexSTAR) Fund 2030: Sustainable City Government Introduction: This item is being presented for approval to amend the Authorized Representatives with the Texas Short Term Asset Reserve (TexSTAR) Fund. The City’s investment portfolio as of May 1, 2020 was approximately $204 million. The investment policy for the City of Coppell has authorized investment pools as an investment option with no more than 75% of the entire portfolio invested in pools and then no more than 25% may be in one pool. The City currently invests in TexPool (22.2%), TexStar (21.6%), and TexasClass (20.1%). Remaining funds are invested in government securities. Analysis: Funding for capital projects are invested in governmental securities. As these investments mature, the funds needed to pay for work being completed in the near term are moved to TexSTAR. Use of the pool provides the liquidity that is needed to pay project invoices. To change Authorized Representatives (individuals who can transfer funds into and out of TexSTAR), a Resolution must be passed naming those individuals. The investment policy states that the Director of Finance, Assistant Director of Finance, and Chief Accountant are designated as investment officers. Mary Huning was recently promoted to Chief Accountant and needs to be added as an Authorized Representative. Jennifer Miller, Director of Finance and Kim Tiehen, Assistant Director of Finance will continue to serve as Authorized Representatives. Legal Review: The City Attorney reviewed this resolution as part of the agenda review. Fiscal Impact: No financial impact to the City regarding passage of this resolution. Recommendation: The Finance Department recommends approval. AMENDING RESOLUTION DjuzpgDpqqfmm WHEREAS, _________________________________________________________ the Application for Participation in TexSTAR (the Applicationan participant in the public funds investment pool created there under known as TexSTAR Short Term ; WHEREAS, the Application within the meaning of the Agreement; WHEREAS, the Government Entity now wishes to update and designate the NOW, THEREFORE, BE IT RESOLVED: S ECTION 1. The following officers, officials or employees of the Government Entity specified in this document Agreement, with full power and authority to open accounts, to deposit and withdraw funds, to agree to the terms for use of the website for online transactions, to designate other authorized representatives, and to take all other action required or permitted by Government Entity under the Agreement created by the application, all in the name and on behalf of the Government Entity. S ECTION 2. This document designation of officers, officials or employees of the Government Entity as Authorized Representatives under the Agreement S ECTION 3. This resolution will continue in full force and effect until amended or revoked by Government Entity and written notice of the amendment or revocation is delivered to the T EX STAR Board. S ECTION 4. Terms used in this resolution have the meanings given to them by the Application. Authorized Representatives. Representative authorized to give notices and instructions to the Board in accordance with the Agreement, the Bylaws, the Investment Policy, and the Operating Procedures: KfoojgfsNjmmfsEjsfdupspgGjobodf 1. Name: ________________________________________ Title:_______________________________________ :83.415.479: Signature: ____________________________________ Phone: ____________________________________ knjmmfsAdpqqfmmuy/hpw Email:_____________________________________ LjnUjfifoBttjtubouEjsfdupspgGjobodf 2. Name: ________________________________________ Title:_______________________________________ :83.415.47:4 Signature: ____________________________________ Phone: ____________________________________ lujfifoAdpqqfmmuy/hpw Email:_____________________________________ NbszIvojohDijfgBddpvoubou 3. Name: ________________________________________ Title:_______________________________________ :83.415.4667 Signature: ____________________________________ Phone: ____________________________________ nivojohAdpqqfmmuy/hpw Email:_____________________________________ 4. Name: ________________________________________ Title:_______________________________________ Signature: ____________________________________ Phone: ____________________________________ Email:_____________________________________ {REQUIRED} PRIMARY CONTACT: List the name of the Authorized Representative listed above that will be designated as the Primary Contact and will receive all TexSTAR correspondence including transaction confirmations and monthly statements KfoojgfsNjmmfs Name:________________________________________________________________________ {OPTIONAL} INQUIRY ONLY CONTACT: In addition, the following additional Participant representative (not listed above) is designated as an Inquiry Only Representative authorized to obtain account information: NjdibfmMboeDjuzNbobhfs Name: ________________________________________ Title:_______________________________________ :83.415.4773 Signature: ____________________________________ Phone: ____________________________________ nmboeAdpqqfmmuy/hpw Email:_____________________________________ Participant may designate other authorized representatives by written instrument signed by an existing Participant Authorized Representative or Participant DATED ____________________ *REQUIRED* _______________________________________________ (N AME OF P ARTICIPANT) PLACE OFFICIAL SEAL OF ENTITY HERE S IGNED BY: _____________________________________________ (Signature of official) __________________________________________________ (Printed name and title) A TTESTED BY: ___________________________________________ (Signature of official) ___________________________________________________ (Printed name and title) FOR INTERNAL USE ONLY A PPROVED AND ACCEPTED: T EXAS S HORT T ERM A SSET R ESERVE F UND A UTHORIZED S IGNER ADDITION/DELETION FORM FOR AUTHORIZED REPRESENTATIVES DjuzpgDpqqfmm602403131 PARTICIPANT NAME: __________________________ EFFECTIVE DATE: ______________ PART I: DELETIONS - Please enter the Authorized Representatives to be deleted. CsjboIphbo 1. _____________________________________ 3. _____________________________________ 2. _____________________________________ Inquiry: ____________________________________ - PART II: ADDITIONS - Please enter the Authorized Representatives to be added. KfoojgfsNjmmfsknjmmfsAdpqqfmmuy/hpw 1. Name: _____________________________________ Email: ____________________________________________ :83.415.479: EjsfdupspgGjobodf Signature: _________________________________ Phone: _______________ Title: _______________________ LjnUjfifolujfifoAdpqqfmmuy/hpw 2. Name: _____________________________________ Email: ____________________________________________ BttjtubouEjsfdupspgGjobodf :83.415.47:4 Signature: _________________________________ Phone: _______________ Title: _______________________ NbszIvojohnivojohAdpqqfmmuy/hpw 3. Name: _____________________________________ Email: ____________________________________________ :83.415.4667 DijfgBddpvoubou Signature: _________________________________ Phone: _______________ Title: _______________________ PART III: APPROVALS - Please enter the names of all currently Authorized Representatives to authorize the deletions and additions of the individuals above. KfoojgfsNjmmfs 1. Name: ____________________________________________ Official Seal of Participant *(REQUIRED)* Signature: _________________________________________ Title: _____________________________________________ NjdibfmMboe 2.Name: ____________________________________________ Signature: _________________________________________ DjuzNbobhfs Title: _____________________________________________ 3.Name: ____________________________________________ Signature: _________________________________________ Title: _____________________________________________ *REQUIRED* 4.Name: ____________________________________________ Attested By: ___________________ Signature: _________________________________________ Printed Name: _________________ Title: ________________________ Title: _____________________________________________ Document with original signatures is required. Mail originals to TexSTAR Participant Services * 1201 Elm Street, Suite 3500 * Dallas, Texas 75270 ADDITION/DELETION FORM FOR AUTHORIZED REPRESENTATIVES PART IV: PRIMARY CONTACT \[required\] - If the Primary Contact on file with TexSTAR was deleted in Part I of this form, please provide the name of the Authorized Representative that will be the Primary Contact. The Primary Contact is the individual who will receive the daily transaction confirmations, monthly statements, monthly newsletter, TexSTAR updates and other program mailings. Name: ______________________________________________ Email Address: __________________________________________ Phone Number: __________________________________________ PART V: INQUIRY ONLY \[optional\] - If an Inquiry Only Representative was deleted in Part I and you wish to replace this representative or add an inquiry only representative to your TexSTAR account for the first time, please list this individual below. This limited representative cannot make deposits or withdrawals or sign Bank Information Sheets. NjdibfmMboeDjuzNbobhfs Name: _______________________________________ Title: ____________________________________ Signature: ____________________________________ Phone: __________________________________ Email: ___________________________________ If you have any questions regarding this form or the Authorized Representatives currently on file with TexSTAR for your entity, please contact TexSTAR Participant Services at 1-800-839-7827. Document with original signatures is required. Forms with alterations (i.e. white out, mark out, etc.) will NOT be accepted Mail originals to TexSTAR Participant Services * 1201 Elm Street, Suite 3500 * Dallas, Texas 75270 Page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o: Mayor and City Council Through: Mike Land, City Manager From: Hannah Cook, Chief Communications Strategist and Jerod Anderson, Director of Enterprise Solutions Date: May 7, 2020 Reference: Fiscal Year 2019-2020 Work Plan 2030: Sense of Community, Community Wellness and Enrichment, Sustainable City Government Introduction: In late 2018, City staff began researching mobile applications to determine whether or not utilization of this technology will enrich the lives of residents. Concurrently, staff worked with website and content management system vendors to research website redesign opportunities. Though separate, mobile applications and websites are closely tied. In 2018, staff conducted a regional survey, facilitated a focus group with City staff and did extensive research into mobile applications and website update/redesign opportunities. Staff used the data gathered to formulate a plan of action and select vendors for further evaluation. Background: Staff conducted interviews and participated in demonstrations with three, well-known municipal government website and mobile application developers. Staff also requested an amended proposal from the current website vendor. Vendors to explore further were selected based on their reputation, offerings and their representation on governmental cooperative contracts that reflect deep discounts available to governmental agencies. Staff evaluated website proposals on the following criteria: Mobile responsiveness Customer support User experience using the Content Management System (CMS), the platform utilized by staff to make changes to the website Americans with Disability Act (ADA) compliance 1 Graphically pleasing design Ease and accuracy of search functionality Secure hosting and maintenance Integrations with other software utilized by the City of Coppell Upon review, staff recommends that the City proceed with CivicPlus for the development and deployment of a redesigned website and a mobile application. CivicPlus’s platform – CivicEngage – offers an easy-to-use but extensive CMS, ADA compliance, 24/7 customer support and monitoring, and a responsive design that allows users to find information quickly and easily. Further, CivicEngage offers multiple modules to increase engagement with residents, including NotifyMe, a way for residents to sign up for information about specific topics. CivicPlus also offers a mobile application that is designed to enhance resident engagement and satisfaction. The app includes features such as a calendar, news section and alert center. The app also allows users to report an issue. This feature can be programmed to automatically route to the correct department, and staff has the ability to interact directly with the requestor to keep them updated on progress. The app pulls information directly from the website and delivers a custom user experience based on the user’s location, settings, and other factors. Legal: N/A Fiscal Impact: Funding in the amount of $100,000 was allocated in Fiscal Year 2019-2020 or the website redesign. An additional $10,000 was allocated for the production of a mobile application. The proposed contract from the recommended vendor, CivicPlus, includes a full website redesign and development of a mobile application for a year 1 total of $99,799.99. The proposed contract also includes an annual maintenance and hosting fee of $15,000, which represents a significant reduction in the annual fees currently paid for website hosting and maintenance. Proposed Website & Current Proposed Mobile App Website Website (deployed concurrently) Year 1 - Development & Deployment $109,200 (2014) $89,799.99 $84,799.99 Annual hosting &maintenance fee $45,600$9,799.99 $15,000 Year 1 TOTAL: -$99,599.98 $99,799.99 Recommendation: Staff recommends that the City proceed with CivicPlus’s proposed contract for website redesign and creation of a mobile application. If the contract is awarded, CivicPlus estimates a six-month development period before the website is deployed publicly. The mobile app will be developed and deployed shortly after the website publication. 2 Contract Information Contact Information Organization URL Street Address Address 2 Postal City State Code CivicPlus provides telephone support for all trained clients from 7am 7pm Central Time, Monday-Friday (excluding holidays). Emergency Support is provided on a 24/7/365 basis for representatives named by the Client. Client is responsible for ensuring CivicPlus has current updates. Emergency Contact & Mobile Phone Emergency Contact & Mobile Phone Emergency Contact & Mobile Phone Billing Contact E-Mail Phone Ext. Fax Billing Address Address 2 Postal City ST Code Sales Tax Tax ID # Exempt # Account Billing Terms Annual Rep Info Required on Invoice (PO or Job #) Contract Contact Email Phone Ext. Fax Project Contact Email Phone Ext. Fax th www.CivicPlus.com GSA Statement of Work for Coppell, TX GSA Contract GS-35F-0124U GSA CivicPlus Statement of Work Labor Category GSA Hourly Rate with IFF Hours Total Cost Website Consultant $149.01 32 $4,768.32 Project Manager $135.86 52 $7,064.72 Network Consultant $135.86 0 $0.00 Wireless Network $135.86 0 $0.00 Technician Programmer $131.48 60 $7,888.80 Graphic Designer $109.57 156 $17,092.92 Writer $109.57 0 $0.00 Server and Network $109.57 88 $9,642.16 Technician Trainer $109.57 64 $7,012.48 PC Technician $89.41 0 $0.00 Content Developer $80.64 588 $47,416.32 Subtotal $100,885.72 Discount ($1,085.73) Total Fees Year 1 $99,799.99 Project Development and Deployment First Year Annual Services (Initial GCMS® upgrades, maintenance, support and hosting) Ultimate Implementation Services Up to 600 pages of content migrated 8x 4-Hour Virtual System Training Blocks 4x Ultimate Department Header $99,799.99 20x V5 Banner 1x 4 Day Onsite Training Package Up to 2 days Virtual Content Consulting Up to 2 days Virtual Alignment Consulting (recommended group 8 or less) CP Mobile Base App 1x SSL Certificate CP Provided Custom IDP Integration 36 month Redesign Total Fees Year 1 $99,799.99 Annual Services (Continuing GCMS® Enhancements, Maintenance, Support and Hosting) $15,000.00 Billed 12 months from SOW signing Total Annual Fees $15,000.00 Subject to annual 5% increase year 3 and beyond 1. shall be subject to the terms & conditions of the Agreement by and between the General Services Administration and CivicPlus. Page 1 of 3 www.CivicPlus.com Toll Free 888-228--587-8951 V. PD 06.01.2015-0048 GSA Statement of Work for Coppell, TX GSA Contract GS-35F-0124U 2. ent that neither party gives 60 notice to terminate prior to the end of the initial or any subsequent renewal term, this SOW will automatically renew for an additional 1-year Renewal Term. 3.The Total Fees Year 1 will be invoiced asfollows: a. Upon signing this SOW, thirty percent (30%) of the Total First Year Fees. b. The earlier of 6 months from signing or upon completion of CivicEngage Implementation (completion of training), the remaining seventy percent (70%) of the Total Fees Year 1. 4. Renewal Term Annual Services shall be invoiced on the date of signature of relevant calendar years. Annual services, including but not limited to hosting, support and maintenance services, shall be subject to a 5% annual increase beginningin Year 3 of service. 5. Payment is due 30 days from date of invoice. Unless otherwise limited by law, a finance charge of 1.5 percent (%) per month or $5.00, whichever is greater, will be added to past due accounts. Payments received will be applied first to finance charges, then to the oldest outstanding invoice(s). 6. Client allows CivicPlus to display a Websites by insignia, and web link at the bottom of their web pages. Client understands that the pricing and any related discount structure provided under this SOW assumes such perpetual permission. 7. Ifa client change in timeline causes CivicPlus to incur additional expenses (i.e. airline change fees), Client agrees to reimburse CivicPlus for those fees. Not to exceed $1,000 per CivicPlus resource per trip. 8. Starting after 36 months of continuous service under this SOW, Client shall be entitled to receive a redesign at no additional cost. Client may initiate such redesign any time after 36 months of continuous service. Upon the initiation of an eligible redesign project, Client may begin accumulating eligibility towards a subsequent redesign after another 36 months of continuous service. Redesigns that include additional features not available on the original website may be subject to additional charges. Additional features include, but are not limited to, additional modules and integration of third-party software. Ownership & Content Responsibility 9. Upon full and complete payment of submitted invoices for the Project Development and launch of the website, Client will own the Customer Content (defined as website graphic designs, the page content, all module content, all importable/exportable data, and all archived information). 10. Upon completion of the development of the site, Client will assume full responsibility for website content maintenance and content administration. Client, not CivicPlus, shall have sole responsibility for the accuracy, quality, integrity, legality, reliability, appropriateness, and intellectual property ownership or right to use of all Customer Content. 11. Client agrees that CivicPlus shall not migrate, convert, or port content or information that could reasonably be construed to be time-sensitive, such as calendar or blog content. Intellectual Property 12. Intellectual Property of any software or other origina CivicPlus. 13. Client shall not (i) license, sublicense, sell, resell, transfer, assign, distribute or otherwise commercially exploit or make available to any third party any CivicPlus Property in any way; (ii) modify or make derivative works based upon any CivicPlus administrative access on any other server or wireless or Internet-based device; or (iv) reverse engineer or access any CivicPlus Property in order to (a) build a competitive product or service, (b) build a product using similar ideas, features, functions or graphics of any CivicPlus Property, or (c) copy any ideas, features, functions or graphics of any CivicPlus Property. The CivicPlus name, the CivicPlus logo, and the product and module names associated with any CivicPlus Property are trademarks of CivicPlus, and no right or license is granted to use them. Taxes 14. -exempt, theClient must provide CivicPlus proof of their tax-exempt status, within fifteen (15) days of contract signing, and this SOW Page 2 of 3 www.CivicPlus.com Toll Free 888-228--587-8951 V. PD 06.01.2015-0048 GSA Statement of Work for Coppell, TX GSA Contract GS-35F-0124U th the right to collect payment from the Client for past due taxes. Indemnification 15.Client and CivicPlus shall defend, indemnify and hold the other Party harmless, its partners, employees, and agents from and against any and all lawsuits, claims, demands, pen fees of any kind, without limitation, in connection with the operations of and installation of software contemplated by this SOW, or otherwise arising out of or in any way connected with the CivicPlus provision of service and performance under this SOW. This section shall not apply to the extent that any loss or damage is caused by the gross negligence or willful misconduct on the part of either party. Liabilities 16. CivicPlus will not be liable for any act, omission of act, negligence or defect in the quality of service of any underlying carrier or other service provider whose facilities or services are used in furnishing any portion of the service received by the Client. 17. CivicPlus will not be liable for any failure of performance that is caused by or the result of any act or omission by Client or any behalf. 18. Client agrees that it is solely responsible for any solicitation, collection, storage, or other use of end- the website. Client further agrees that CivicPlus has no responsibility for the use or storage of end- connection with the website or the consequences of the solicitation, collection, storage, or other use by Client or by any third party of Personal Data. Acceptance We, the undersigned, agreeing to the conditions specified in this document, understand and authorize the provision of services outlined in this SOW. Client CivicPlus By: By: Name: Name: Title: Title: Date: Date: Page 3 of 3 www.CivicPlus.com Toll Free 888-228--587-8951 V. PD 06.01.2015-0048 GSA Statement of Work for /ƚƦƦĻƌƌͲ GSA Contract GS-35F-0124U Addendum 1 Hosting, Support and Service Level Agreement Hosting Details Data Center Highly Reliable Data Center Managed Network Infrastructure On-Site Power Backup & Generators Multiple telecom/network providers Fully redundant Network Highly Secure Facility 24/7/365 System Monitoring Hosting Automated GCMS® Software Updates Server Management & Monitoring Multi-tiered Software Architecture Server software updates & security patches Database server updates & security patches Antivirus management & updates Server-class hardware from nationally recognized provider Redundant firewall solutions High performance SAN with N+2 reliability Bandwidth Multiple network providers in place Unlimited bandwidth usage for normal business operations (does not apply in the event of a cyber attack) 22 Gb/s burst bandwidth Emergency After-hours support, live agent (24/7) On-line status monitor at data center Event notification emails Guaranteed recovery TIME objective (RTO) of 8 hours Disaster Recovery Guaranteed recovery POINT objective (RPO) of 24 hours Pre-emptive monitoring for disaster situations Multiple data centers Geographically diverse data centers DDoS Mitigation Defined DDoS Attack Process Identify attack source Identify type of attack Monitor attack for threshold engagement Addendum 1 Page 1 of 4 www.CivicPlus.com Toll Free 888-228-2233 -587-8951 V. SLA03.01.16-0001 GSA Statement of Work for /ƚƦƦĻƌƌͲ GSA Contract GS-35F-0124U Support and Maintenance Support Services -site support team is available from 7:00 am to 7:00 pm CT to assist clients with any questions, concerns or ble durin-free support number and e-mail. Support personnel will respond to calls as they arrive (under normal circumstances, if all lines are busy, messages will be returned within four hours; action will be taken on e-mails within four Emergency support is available 24-hours-a-day for designated, named Client points-of- project management and support teams available for urgent requests. Emergency support is provided free-of-charge for true emergencies (ie: website is down, applications are malfunctioning, etc.), though Client may incur support charges for non- emergency requests during off hours (ie: basic functionality / usage requests regarding system operation and management). The current discounted rate is $175/hour. CivicPlus maintains a customer support website that is accessible 24-hours-a-day with an approved client username and password. Service Escalation Processes ed to the appropriate CivicPlus department. Client requests for additional provided ser at the discretion of the customer support liaison. Included Services: Support Maintenance of CivicPlus GCMS® 7 a.m. 7 p.m. (CST) Monday Friday Install Service Patches for OS (excluding holidays) System Enhancements 24/7 Emergency Support Fixes Dedicated Support Personnel Improvements Usability Improvements Integration Integration of System Enhancements Testing Proactive Support for Updates & Fixes Development Online Training Manuals Usage License Monthly Newsletters Routine Follow-up Check-ins CivicPlus Connection Addendum 1 Page 2 of 4 www.CivicPlus.com Toll Free 888-228-2233 -587-8951 V. SLA03.01.16-0001 GSA Statement of Work for /ƚƦƦĻƌƌͲ GSA Contract GS-35F-0124U CivicPlus Service Level Agreement CivicPlus will use commercially reasonable efforts to make the GCMS® available with a Monthly Uptime Percentage (defined below) of t the Service Commitment, you will be eligible to receive a Service Credit as described below. Definitions Uptime is calculated by subtracting from 100% the percentage of minutes during the month in which the any Exclusion (defined below). mean: o The HTML of the home page of the site is not delivered in 10 seconds or less 3 times in a row when tested from inside our network and returns a status of 200. o The Main page of the site returns a status other than 200 or 302 3 times in a row. account. Service Commitments and Service Credits Service Credits are calculated as a percentage of the total charges paid by you (excluding one-time payments such as upfront payments) for the month, beginning with the first full month of service, in accordance with the schedule below. Monthly Uptime Percentage Service Credit Percentage Less than 99.9% We will apply any Service Credits only against future payments otherwise due from you. Service Credits will not entitle you to any refund or other payment from CivicPlus. A Service Credit will be applicable and issued only if the credit amount for the applicable monthlybilling cycle is greater than one dollar ($1 USD). Service Credits may not be transferred or applied to any other account.Unless otherwise provided in the Client Agreement, your sole and exclusive remedy for any unavailability, non-performance, or other failure by us to provide the service is the receipt of a Service Credit (if eligible) in accordance with the terms of this SLA. Credit Request and Payment Procedures To receive a Service Credit, you must submit a claim by opening a case with Support. To be eligible, the credit request must be received by us by the end of the second billing cycle after which the incident occurred and must include: 1. line; 2. the dates and times of each Unavailability incident that you are claiming; 3. the affected Site domains; and 4. Any documentation that corroborate your claimed outage. If the Monthly Uptime Percentage of such request is confirmed by us and is less than the Service Commitment, then we will issue the Service Credit to you within one billing cycle following the month in which your request is confirmed by us. Your failure to provide the request and other information as required above will disqualify you from receiving a Service Credit. SLA Exclusions The Service Commitment does not apply to any unavailability, suspension or termination of GCMS®, or any other GCMS® performance issues: (i) that result from a suspension; (ii) caused by factors outside of our reasonable control, including any force majeure event or Internet access or related problems beyond the demarcation point of CivicPlus; (iii) that result from any actions or inactions of you or any third party; (iv) that result from your equipment, software or other technology and/or third party equipment, software or other technology (other than third party equipment within our direct control); (v) that result from any maintenance as provided for pursuant to the Client Agreement; or (vi) arising from our suspension and termination of your right to use the GCMS® in accordance with the Client other than those used in our Monthly Uptime Percentage calculation, then we may issue a Service Credit considering such factors at our discretion. Addendum 1 Page 3 of 4 www.CivicPlus.com Toll Free 888-228-2233 -587-8951 V. SLA03.01.16-0001 GSA Statement of Work for /ƚƦƦĻƌƌͲ GSA Contract GS-35F-0124U Disaster Recovery Feature Service Commitment CivicPlus will use commercially reasonable efforts to insure that in the event of a disaster that makes the Primary data center the event CivicPlus does not meet the Service Commitment, you will be eligible to receive a Service Credit as described below. Definitions es of necessary functions include but are not limited Cooling, Electrical, Sufficient Internet Access, Physical space, and Physical access. account. Recovery Time Objective (RTO) is the most anticipated time it will take to bring the service back online in the event of a data center event. Recovery Point Objective (RPO) the amount of data lost that is considered acceptable. Service Commitments and Service Credits Service Credits are calculated as a percentage of the total charges paid by you (excluding one-time payments such as upfront payments) for the month accordance with the schedule below. Recovery Time Objective Service Credit Percentage 8 Hours 10% of one Recovery Point Objective Service Credit Percentage 24 Hours fee Addendum 1 Page 4 of 4 www.CivicPlus.com Toll Free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o:Mayor and City Council From: Mindi Hurley, Director of Community Development Date: May 12, 2020 Reference: Consider approval of a Three-year Cooperative Agreement with Dallas County for participation in the Community Development Block Grant (CDBG) program with the U.S. Department of Housing and Urban Development (HUD); and authorizing the Mayor to sign. Executive Summary: Every three years, Dallas County is required to ask cities participating in the Dallas County Community Development Block Grant program (CDBG) to enter into a three-year cooperative agreement to continue participation in the program. Introduction: Dallas County is applying to the U.S. Department of Housing and Urban Development (HUD) for Urban County CDBG entitlement status. To qualify for this status, Dallas County must enter into cooperation agreements with local cities and have the collective population of the County’s unincorporated area and the participating local governments total at least 100,000 people.Dallas County created its CDBG program in 1988, and the City has participated since close to its inception. Analysis: Although it is difficult to identify eligible projects in Coppell, Dallas County appreciates the City’s participation the program because it helps ensure the County will remain eligible for the program and potentially receive additional funding by meeting the minimum population requirements. The cooperative agreement is identical to the last agreement that Dallas County and the City of Coppell signed in 2017. Legal Review: The documents were reviewed by City Attorney Bob Hager. Fiscal Impact: N/A Recommendation: The Community Development Department recommends approval. 1 AGREEMENT of COOPERATION for CDBG/HOME/ESG PROGRAMS rd WHEREAS, the 93 Session of Congress passed, and the President of the United States signed into law, the Housing and Community Development Act of 1974 (PL93-383) which created the Community Development Block Grant (CDBG) program; and WHEREAS, Dallas County, Texas, is applying to the U.S. Department of Housing and Urban Development (HUD) for Urban County CDBG entitlement status; and WHEREAS, in order to qualify for this status, Dallas County must enter into cooperation agreements with local governments and have the collective population of the County’s unincorporated area and the participating local governments total at least 100,000 people; and WHEREAS, Texas cities and counties are authorized under Chapter 373, Local Government Code, and Section 381.003, Local Government Code, to conduct essential housing and community development activities; and WHEREAS, Texas cities and counties are authorized under Chapter 791, Government Code, to enter into cooperation agreements with one another. NOW, THEREFORE, BE IT RESOLVED THAT: The City of Coppell (hereafter, “City”) supports the efforts of Dallas County, Texas to qualify as an Urban County for the CDBG program and asks that its population be included in such a program beginning for Federal Fiscal Years 2021, 2022, and 2023. This Cooperation Agreement covers the CDBG entitlement program and when applicable, the HOME Investment Partnership (HOME), and Emergency Solutions Grant (ESG) programs. This Agreement remains in effect until the CDBG (and where applicable, HOME and ESG) funds and program income received with respect to the three-year qualification period are expended and the funded activities completed, and that the County and City may not terminate or withdraw from the Agreement while the Agreement remains in effect. The City understands that by executing this CDBG Cooperation Agreement it: 1. May not apply for grants from appropriations under the State CDBG Program for fiscal years during the period in which it participates in the County's CDBG program; and 2. May receive a formula allocation under the HOME Program only through the County. Thus, even if the urban county does not receive a HOME formula allocation, the participating unit of local government cannot form a HOME consortium with other local governments; and 3. May receive a formula allocation under the ESG program only through the County. County and City agree to cooperate to undertake, or assist in undertaking, community renewal and lower-income housing assistance activities. County and City shall take all actions necessary to ensure compliance with the Urban County certification by Section 104(b) of Title I of the Housing and Community Development Act of 1974, as amended, regarding Title VI of the Civil Rights Act of 1968 and other applicable laws. 1 County and City shall take all actions necessary to ensure compliance with Section 109 of Title I of the Housing and Community Development Act of 1974, Section 504 of the Rehabilitation Act of 1973, and Age Discrimination Act of 1975. County and City understand and agree that Urban County funding will not be provided for activities, within or in support of any cooperating unit of general local government that does not affirmatively further fair housing within its own jurisdiction or that impedes the County’s actions to comply with County fair housing certifications. City understands and agrees, that in accordance with 24 CFR 570.501(b) and 570.503 (which requires a written agreement), it shall be subject to the same administrative requirements as a grant fund any subrecipient should it receive funding under this program. City agrees to report to the County of any income generated by the expenditure of CDBG, HOME, and/or ESG funds received; and that any such program income must be paid to the County to be used for eligible activities in accordance with the original grant requirements. County is responsible for monitoring and reporting to HUD on the use of any program income, and that in the event of close-out or change in status of the City, any program income that is on hand or received subsequent to the close-out or change in status shall be paid to the County. City agrees to notify the County of any modification or change in the use of the real property from that planned at the timeof acquisition or improvement, including disposition, and further agrees to reimburse the County in an amount equal to the current fair market value (less any portion thereof attributable to expenditure of non-CDBG/HOME/ESG funds) for property acquired or improved with CDBG/HOME/ESG funds that is sold or transferred for a use which does not qualify under the CDBG/HOME/ESG regulations. Any money generated from the disposition or transfer of property will be treated as program income and returned to the County prior to, or subsequent to, the close-out, change of status, or termination of this Agreement between the County and City. City understands that it may not sell, trade, or otherwise transfer all or any portion of such funds to another such metropolitan city, urban county, unit of general local government, or Indian tribe, or insular area that directly or indirectly receives CDBG funds in exchange for any other funds, credits or non-Federal considerations, but must use such funds for activities eligible under Title I of the Housing and Community Development Act of 1974. County shall notify City in writing, by the date specified in the HUD urban qualification notice for the next qualification period, of its right not to participate. City has adopted and is enforcing: 1. A policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in non-violent civil rights demonstrations; and 2. A policy of enforcing applicable state and local laws against physical barring entrance to or exit from a facility or location which is the subject of such non-violent civil rights demonstrations within its jurisdiction. 2 City understands that the County will have final responsibility for administering the CDBG/HOME/ESG programs, selecting CDBG/HOME/ESG projects and activities, and making annual grant requests. City’s Mayor, or their legal designee, is authorized to sign any additional forms, on behalf of the City, that HUD may require. APPROVED AND ACCEPTED THIS THE ______day of ______________, 2020. Karen Selbo Hunt, Clay Lewis Jenkins, Mayor County Judge Dallas County, Texas Date Date 3 Approved as to Form:* John Creuzot District Attorney By: Randall Miller Assistant District Attorney *By law, the Dallas County District Attorney’s Office may only advise or approve contracts or legal documents on behalf of its clients. 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'L#( *"#%!& $%&'"()"$(**!++,"-!./0%1&!2"(1"34546767 !"6 MEMORANDUM To: Mayor and City Council From: Mindi Hurley, Director of Community Development Date: May 12, 2020 Reference: Consider approval of PD-302-HC, (DFW Office), a zoning change request from PD- 272R4-LI and HC to PD-302-HC (Planned Development-302-Highway Commercial), to approve a Detail Site Plan for a 54,400-square-foot office building, on 4.81 acres of land, located at the southeast corner of SH 121 and Northwestern Drive, at the request of Halff Associates, Inc. 2030: Business Prosperity th The applicant has requested that the Public Hearing for this item be continued to the July 14 City Council Meeting. Attachments: 1. Continuance Letter 1 Mary Paron-Boswell From:Richard Crow <rlcrow@myerscrow.com> Sent:Thursday, May 7, 2020 8:48 AM To:Mary Paron-Boswell Cc:Matt Steer; J. Marc Myers; John Taylor; Dave Littleton; jSparks@halff.com Subject: Re: DFW 121 Office Center ThankyouMary.Yes,July14thisconfirmed. RichardL.Crow >OnMay7,2020,at8:44AM,MaryParonBoswell<mparonboswell@coppelltx.gov>wrote: > ThanksfortheemailRichard. Itisadvertisedforthisagenda,sowhatwewilldoiskeepitonthisagendaandthenopenandcontinuethepublic hearingtotheJuly14thmeeting. IdidconfirmwiththeCitysecretary'sofficethatitwillbeaZoommeeting. PleaseacknowledgethattheJuly14thmetingisokay. OriginalMessage From:RichardCrow<rlcrow@myerscrow.com> Sent:Wednesday,May6,20203:07PM To:MattSteer<msteer@ci.coppell.tx.us>;MaryParonBoswell<MParonBoswell@coppelltx.gov> Cc:J.MarcMyers<jmarcmyers@myerscrow.com>;JohnTaylor<jtaylor@azimutharc.com>;DaveLittleton <dlittleton@halff.com>;jSparks@halff.com Subject:DFW121OfficeCenter MattandMary, ThankyouforyourtimetodayandappreciateyouexplainingtheCityprocessandoptions.Pleaseletthisemailserveas ourformalrequesttopostponeourcasewiththeCoppellCityCouncilfromtheMay2020meetinguntiltheJuly2020 meeting. 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'L#( *"#%!& $%&'"()"$(**!++,"-!./0%1&!2"(1"34546767 !"6 MEMORANDUM To: Mayor and City Council From: Mindi Hurley, Director of Community Development Date: May 12, 2020 Reference: Consider approval of PD-221R3R4-HC, (Hilton Garden Inn), a zoning change request from PD-221R3R3-HC to PD-221R3R4-HC, to approve a Detail Site Plan for a five story, approximately 77,500 square-foot hotel on 2.657 acre of land located between Point West Boulevard and S. Belt Line Road, north of I-635, at the request of Jones Carter. 2030: Business Prosperity Executive Summary: This is part of the third phase of development that was approved in 2018 for a hotel. This proposal is to approve a Detail Site Plan for the construction of a 77,507-square foot, five-story Hilton Garden Inn hotel and associated parking. Introduction: This proposal is to construct an approximately 77,507 square foot, 5-story Hilton Garden Inn hotel, containing 134 rooms. The building exterior is to be finished with a combination of EIFS accented with a charcoal color stone. The EIFS finish is proposed to be painted in their prototype colors with various finishes. This is an interior lot with access from Belt Line Road, Point West Blvd and I-635 via multiple access easements. In addition to the standard hotel requirements, the hotel amenities proposed include: a pool (600-sf); an equipped weight-room/fitness center (900-sf); and an outdoor plaza area (1,400-sf). The site will have 141 parking spaces and one loading zone for deliveries. The property will need to be replatted and delineate the mutual access, fire lane and other easements. They are asking for several exceptions which are listed in the PD Conditions recommended for approval by the Planning and Zoning Commission. Analysis: On April 16, 2020, the Planning and Zoning Commission recommended APPROVAL of PD-221R3R4- HC, subject to the following conditions: 1. There may be additional comments at the time of Building Permit and Detail Engineering Review. 2. The property shall be platted to provide required mutual access, fire lanes and easements prior to development. A mutual access easement should be shown on the northwest corner of the site. 3. To allow a 5-foot landscape buffer along the southern property line. 4. To allow four colors and greater coverage of secondary colors to match the hotel prototype colors. 5. To allow for one loading zone. 1 Legal Review: This did not require city attorney review Fiscal Impact: None Recommendation: The Planning and Zoning Commission recommended APPROVAL of the PD request subject to staff conditions listed above. Attachments: 1. PZ Staff Report 2. Approved Concept Plan 3. Site Plan 4. Landscape Plan 5. Elevations & Dumpster Enclosure 6. Cover Letter 2 CITY OF COPPELL PLANNING DEPARTMENT STAFF REPORT PD-221R3R4-HC, Hilton Garden Inn P&Z HEARING DATE: April 16, 2020 C.C. HEARING DATE:May 12, 2020 STAFF REP.: Mary Paron-Boswell, Sr.Planner LOCATION:Located between Point West Boulevard and S. Belt Line Road, north ofI-635. SIZE OF AREA: 2.657 acres of property CURRENT ZONING: PD-221-R3R3-HC (Planned Development 221-Revision 3 Revised 3- Highway Commercial) REQUEST: PD-221R3R4-HC (Planned Development 221-Revision 3 Revised 4- Highway Commercial) to attach a Detail Site Plan for a five storyhotel approximately 77,500 square feet in size, on 2.657 acres of land, located between Point West Boulevard and S. Belt Line Road, north of I-635. APPLICANT: CONSULTANT PROPERTYOWNER Jones CarterFrisco 5 VenturesLP 2805 Dallas Parkway, Suite 6004055 Valley View Lane, Suite500 Plano, TX 76137 Dallas, TX 75244 Alek Strimple (972)600-8162 (972) 488-3880dk@whitestonehm.com astrimple@jonescarter.com HISTORY: In February 2007, a 78-acre Planned Development (PD) was established to allow light industrial, office, retail and hotel uses at the northwest corner of I.H.-635 and S. Belt Line Road. Since that time, through various PD amendments and minor lot adjustments, approximately 1/3 of the property has been developed for its intended uses including office, office warehouse andhotel. In July 2007, a revised PD Concept Plan was approved for retail and restaurant uses on the subject 17.4-acre tract. On the same agenda, an 187,535-square-foot, six-story hotel, with 260 rooms and ancillary uses was also approved. In June 2008, a PD amendment request was denied for a RaceTrac convenience food store with gas pumps along Belt Line Road within this 17.4-acre tract. Included in the reasons for denial, was concern that the first development in this ITEM #11 Page 1 of 4 PDwould set the tone for the development of the remainder of theproperty interms of types of uses and architectural character. In 2013, a PD amendment was approved tothe hotel originally established in 2007, to reduce the room count, but to include a restaurant and conference center on the five- acre tract. This 157-room Four Points by Sheraton, includes a 2,000-square-foot restaurant and a 10,000-square-foot conference center and opened in November 2016. In February 2016, Council approved a revised Concept Plan for the entire17 acres for st retail, restaurant, office, bank and hotel uses, and a Detail Plan for the 1phase of development along Belt Line Road. The first phase also includes the construction of the various driveways/mutual access easementsandthe landscapedplaza area (X-lot). In February 2017 Council approved the attachment of a Detail Site Plan for two retail/restaurant buildings totaling approximately 17,000 square feet on 2.9 acres of property along the frontage of IH-635. In 2018, Council approved a Detail Site Plan for a 8,526-sf retail/restaurant building and a parking lot and a revised Concept Plan for a Hotel on the remainder 2.6 acres of property. HISTORIC COMMENT: There is no historic significance related to the subject property. TRANSPORTATION: Beltline Road is a P6D, a major thoroughfare built to standard in a 120-foot right-of- way. LBJ Freeway is an interstate highway built to federal highway guidelines. Point West Boulevard is 32-foot wide and built within a 50-foot wide right-of-way and intersects with Dividend Driveto the north of this property. SURROUNDING LAND USE & ZONING: North: Office South: Point West Parking Lot East:Restaurant & Retail West: Four Points by Sheraton Hotel COMPREHENSIVE PLAN: The 2030 Comprehensive Plan of shows the property as suitable for Freeway Special District, allowing for regional uses. DISCUSSION: This is part of the third phase of development that was approved in 2018 for a hotel. Site Plan: This proposal is to construct an approximately 77,507 square foot, 5-story Hilton Garden Inn hotel, containing 134 rooms. This is an interior lot with access from Belt Line Road, Point West Blvd and I-635 via multiple access easements. The hotel will be oriented ITEM #11 Page 2 of 4 east/west, with the front facing east toward a private drive. The entrance will have a 24-ft porte-cochere area for guests checking-in and checking-out. In addition to the standard hotel requirements, the hotel amenities are proposed to include: a pool (600-sf); an equipped weight-room/fitness center (900-sf); and an outdoor plaza area (1,400-sf). The site will have 141 parking spaces and one loading zone for deliveries. A mutual access easement is needed to connect this property with the property to the north, on the northwest portion of the site. This is listed as condition within the recommendation. The property will need to be replatted and delineate the mutual access, fire lane and other easements. Landscaping & Screening The site is an interior lot, with the eastern property line acting as half of a 50-ft fire lane, access, utility and drainage easementthatsupports the entire Point West development. This site is surrounded by easements along most perimeters. Ornamental trees line the northern perimeter that abuts an access easement that also has a 20-ft water line easement within it. The westernperimeter has a combination of ornamental and canopy trees, while the eastern perimeter has overstory trees in a landscape area that is roughly 20-30 feet in width. One of the variances requested is to allow a five-foot southern landscape buffer. While the southern landscape perimeter is narrower than the required 10 feet on the hotel lot, it is part of the larger landscape island, that is part of the new parking lot that was built with this third phase of development. Additional trees and landscaping accentuates the hotel grounds. In addition, the landscaping requirement has been met on-site. Staff is not opposed to this request. Building Elevations & Signage: The building is proposed to be five stories in height with a combination of EIFS accented with a charcoal color stone. The EIFS finish is proposed to be painted in their prototype colors withvarious finishes: E1 –Outerspace in asand fine finish (Sherwin Williams); E2 – Alabaster White in a sand pebble finish (Sherwin Williams); E3 – Loyal Blue in a smooth (Sherwin Williams); E4 – Cedar in a wood grain finish (Masterwall). The applicant is requesting to use four colors on the building façade where normally three are allowed, in order to match their brand prototype. In addition, that the exterior coverage of the secondary and accent colors to make up 40% and 15% in order to match their prototype. These are listed as PD conditions. RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION: Staff is recommending APPROVAL of PD-221R3R4-HC, subject to the following conditions: 1. There may be additional comments at the time of Building Permit and Detail Engineering Review. 2. The property shall be platted to provide required mutual access, fire lanes and easements prior to development. A mutual access easement should be shown on the northwest corner of the site. 3. To allow a 5-foot landscape buffer along the southern property line. 4.To allow four colors and greater coverage of secondary colors to match the hotel prototype colors. 5. To allow for one loading zone. ALTERNATIVES: 1. Recommend approval of the request 2. Recommend disapproval of the request 3. Recommend modification of the request 4. Take under advisement for reconsideration at a later date ITEM #11 Page 3 of 4 ATTACHMENTS: 1.Approved ConceptPlan 2. SitePlan 3. Landscape Plan 4. Elevations & Dumpster Enclosure 5. 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'L#( *"#%!& $%&'"()"$(**!++,"-!./0%1&!2"(1"34546767 !"6 MEMORANDUM To: Mayor and City Council From: Mindi Hurley, Director of Community Development Date: May 12, 2020 Reference: Consider approval of an Ordinance declaring a moratorium of enforcement on Sections 6-15-3 (A) , 6-15-4 and 6-15-5 (3) (A) and (B), (J) (M), and (8), Article - until December 31, 2020; and authorizing the Mayor to sign. 2030: Business Prosperity Executive Summary: Due to COVID-19, the City is placing a moratorium on enforcement for certain sections of the Temporary Sign Ordinance to help businesses in their recovery efforts. Introduction: Due to COVID-19, numerous businesses in the City of Coppell were required to close their doors or limit their service offerings. As a result, their business has suffered. In order to help them in their recovery efforts, the City would like to allow businesses more opportunities to advertise their services using on-premise temporary signage. Therefore, the City is placing a moratorium on enforcement of certain sections of Article 16, Chapter 6-15, Sections 6-15-3 (A), 6-15-4 and 6-15-5 (3) (A) and (B), (J)-(M) and (8) of the City of Coppell Code of Ordinances. Those sections read as follows: Sec. 6-15-3. - Signs. It is declared purpose of this section that in time all temporary signs shall either conform to the provisions of this section or be removed. By the passage of this ordinance and its amendments, no presently illegal sign shall be deemed to have legalized unless such sign complies with all current standards under the terms of this article and all other ordinances of the city. Any sign which does not conform to all provisions of this article shall be a prohibited sign. 1 (A) No person may place, erect, or otherwise maintain any sign, as defined herein, either prior to or after the adoption of this ordinance, except as permitted in this article or under the Chapter 12, and, on any private property such sign in violation of this article, same shall be construed as a public nuisance and the city may, without notice, remove and destroy any such sign, except as provided herein. Sec. 6-15-4. - Permit procedures and fees. 1. Permits: No person shall erect, construct, relocate, alter, or repair any on premise or off-premise on any property except as authorized or permitted under this article. All signs permitted under this article shall not be placed, erected or maintained unless a permit is issued in accordance with this chapter, except as otherwise provided in this section. This section does not apply to government signs. 2. Application: Application for a permit shall include a drawing to scale of the proposed sign and all existing signs maintained on the premises and visible from the right-of-way, and the sign specifications. 3. Fees: Every applicant, before being granted a permit, shall pay the applicable fee established by resolution of the city council. (A) Any person who erects, places, alters, repairs or relocates a sign, or commences work thereon, without first having obtained a permit, shall pay a late fee equal to twice the amount of the applicable sign permit fee. 4. \[Permanent sign.\] Any permanent sign placed, erected or maintained are exempt from this article. Sec. 6-15-5. - Provisions for all zoning districts. 3. Prohibited signs: The following types of signs are specifically prohibited. (A) Portable signs. (B) Balloons, streamers, bunting, banners, flags, flag poles, pole signs or signs that contain moving parts unless otherwise specifically allowed by this section. 2 (J) A-framed signs (signs located in the back of a truck or other vehicle). (K) Can signs made of plastic or similar translucent materials. (L) Hand-held signs, except as provided in subsection 2.(C) of this section. (M) Inflatable signs. 8. Temporary banner signs: Banner signs shall be permitted subject to the following restrictions: (A) Banner signs shall be constructed of cloth or canvas material and must be anchored in such a way that would prevent the sign from moving freely in the wind. Businesses that erect signs under the provisions of this section shall not display a sign that states "Going Out of Business" or similar message more than one time. (B) During the initial year of operation, a business shall be permitted to erect one temporary banner sign a maximum of five times. Such signs shall be erected a maximum of 14 days for each permit except the initial sign may be erected for a maximum of 45 days. In addition, a business shall also be permitted to erect one grand opening temporary banner sign at the same time as the initial 45- day banner is up. Such sign shall be erected a maximum of 14 days. A permit shall not be issued within 15 days of the date that any temporary banner sign was erected at the occupancy. The permit application for the sign must include the date the sign will be erected, the date the sign will be removed and a drawing showing the location of the sign. The effective area for such signs shall not exceed 40 square feet. (C) A business that has been in operation for a period of one year or more, and non-profit organizations, shall be permitted to erect one temporary banner sign at a location five times per calendar year. Such signs shall be erected a maximum of 14 days for each permit. A permit, for such a sign, shall not be issued within 15 days of the date that any temporary banners sign was erected at the location. The effective area for such signs shall not exceed 40 square feet. (D) New multi-family developments shall be allowed to display one banner sign as provided in this section. Signs shall refer to leasing information only and shall be removed within six months of the date the permit was issued. Signs shall not exceed 150 square feet in effective area. Signs shall be constructed of vinyl cloth or canvas material and must be anchored in such a way that would prevent the sign from moving freely in the wind. 3 (E) A banner may be erected on a lot adjacent to structure if the business owns both lots. Analysis: This moratorium is intended to allow businesses to use temporary signage on-premise that is typically prohibited including but not limited to balloons, banners and feather signs. Temporary signs cannot be placed in the Right-of-Way. And, this does not apply to off-premise signs or other signs that are otherwise prohibited by the Temporary Sign Ordinance. This moratorium will expire on December 31, 2020. Legal Review: The Ordinance was drafted by Bob Hager. Fiscal Impact: N/A Recommendation: Staff recommends approval. 4 ORDINANCE NO. __________ AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS, DECLARING A MORATORIUM OF ENFORCEMENT ON SECTIONS 6-15-3 (A), 6-15-4 AND 6-15-5 (3), (A) AND (B), (J) (M), AND (8), -15 2020; PROVIDING FOR THE CITY MANAGER OR DESIGNEE TO ADOPT REASONABLE REGULATION FOR SUCH PERIOD,; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, as result of a nationwide pandemic from the novel COVID-19 virus and a nationwide state of emergency; and, WHEREAS, the Governor of Texas, County Judge of Dallas, and Mayor Karen Selbo Hunt of the City of Coppell declared a state of emergency under state law and issued appropriate and lawful orders to stay at home and closed businesses; and WHEREAS, the public health emergency has had a significant economic impact upon local businesses; and WHEREAS, the Governor of Texas, Dallas County Judge and Mayor of Coppell have begun to allow business to begin to reopen; and, WHEREAS, the City Council of the City of Coppell desires to issue a moratorium to certain provisions of the local temporary sign ordinance to assist local business to promote the reopening and re-establish the patronage; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1. That the City Council hereby grants a moratorium from enforcement of Article 16, Business Regulations, Chapter 6-15, Temporary Signs, Sections 6-15-3 (A), 6-15-4 and 6- 15-5(3), (A) and (B), (J) (M), and (8) regarding the permitting use and maintenance of on premise temporary signage within the corporate jurisdictional boundaries of the City of Coppell Texas. SECTION 2. The City Manager or designee shall adopt reasonable procedures and regulations to govern on-premises temporary signage in conformity with this Ordinance; and such, procedures and regulations shall be promulgated and filed with the Office of the City Secretary. SECTION 3. That should any sentence, paragraph, subdivision, clause, phrase or section of this ordinance or the Code of Ordinance, as amended hereby, be adjudged or held to be unconstitutional, illegal or invalid the same shall not affect the remaining provisions of said ordinance or the Code of Ordinances, as amended hereby, which shall continue in full force and affect. TM 115500 SECTION 4. The provisions of this moratorium ordinance shall expire on December 31, 2020 unless sooner repealed. SECTION 5. That this ordinance shall take effect immediately from and after its passage. DULY PASSED by the City Council of the City of Coppell, Texas, this the _____ day of May, 2020. CITY OF COPPELL, TEXAS APPROVED: ______________________________________ KAREN SELBO HUNT, MAYOR ATTEST: _______________________________________ CHRISTEL PETTINOS, CITY SECRETARY APPROVED AS TO FORM: ___________________________________ ROBERT E. 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I1 %>" 'K#( *"#%!& $(221>%!&'L"++>" '>A'C>#%@D2">! <"> "'()'$(221>%!& <*"@%+'K+@"'!('H%G" $%&'"()"$(**!++,"-!./0%1&!2"(1"34546767 !"6 MEMORANDUM To: Mayor and City Council From: Mike Land, City Manager Date: May 12, 2020 Reference: Consider approval of a One-Time Emergency Funding request to Metrocrest Services in the amount of $75,000.00; for costs associated with providing food, housing support, employment assistance and other services to Coppell residents; and authorizing the City Manager to sign any necessary documents. Since the beginning of the COVID-19 event in early March, Metrocrest Services is reporting that Coppell’s residents who are in need have increased use of their services by nearly 300%. They also expect that the increased usage will continue through the summer. As a result of the increased financial stress resulting from the significant jump in utilization, Metrocrest Services is requesting a one-time infusion of additional financial support from the City of Coppell that is directly tied to the Coppell resident’s utilization of their services. The attached letter from Tracy Eubank’s, Metrocrest Services CEO goes into much greater detail on the demand for services being place on their organization during this time period. For a point of reference, the City Council this current budget year funded Metrocrest Services $90,000.00. As you read Tracy’s letter you will note that he identifies the actual financial need generated by Coppell resident’s utilization of their services between last month and projected through this July to be approximately $193,639.00. I cannot speak to the amount of demand being placed on Metrocrest Services by the cities of Farmers Branch and Carrollton; I am aware though that they each provided one-time emergency funding in the amount of $150,00.00 and $200,000.00 respectfully. Fiscal Impact The fiscal impact of this agenda item is $75,000.00. The budget will be amended, if approved, to reflect that the $75,000.00 will come from the City’s Undesignated Fund Balance. 1 Recommendation: Staff recommends the City Council provide the requested $75,000.00 one-time emergency funding to Metrocrest Services. 2 May 1, 2020 The Honorable Mayor Karen Hunt and Council Town of Coppell 255 Parkway Blvd Coppell, TX 75019 Dear Mayor Hunt and Council, Thank you so much for this opportunity to provide an update on the COVID-19 Relief efforts at Metrocrest Services. Our greatest challenges are twofold: Providing assistance in the short term as needs grow significantly every day and, secondly, to accurately project needs over the next four to six months. Based on current trends, and the realization that those we serve will be in need for most of calendar year 2020, we respectfully request $75,000 in One-Time Emergency Funding to assist with costs associated with providing Food, Housing Support, Employment Assistance, and other services such as gas cards, education, and job training to Coppell residents. The Metrocrest mission is to provide programs for individuals, families, and seniors that lead to self-sufficiency and foster independence in Carrollton, Farmers Branch, Addison, Coppell, and Dallas in Denton County. We offer a comprehensive bundle of programs to address gaps in finances, health, transportation, and nutrition to holistically end poverty. Research shows that people receiving bundled services are more likely to improve their financial situation. However, the COVID-19 crisis is causing us to move to more of a disaster recovery model to assist children, families, and seniors. Since the middle of March 2020, we have seen significant increases in demand for food and rent assistance. We have moved to a drive- worth of food for each family member along with fresh produce, some toiletry items, toilet paper, and detergent. For the month of April 2020, the Food Pantry demand increased 292% over April 2019. That equates to 7,456 meals being distributed every day. Our biggest challenge for the Food Pantry is sourcing enough food to continue to meet the nutritional needs of our neighbors. Wonderful partners such as the North Texas Food Bank are running low on food as they attempt to meet all the pantry needs in the Dallas region. Our retail partners such as Kroger, Sprouts, Whole Food, Wal-Mart, and others have very little on the shelf to donate. Metrocrest is partnering with other food distributors to ensure we have an adequate supply. However, these alternative sources are much more expensive. Serving Carrollton, Farmers Branch, Addison, Coppell, and city of Dallas in Denton County 446--2171 www.metrocrestservices.org The most significant issue beyond food is housing assistance. As the primary source for housing assistance in our community, the demand for our Housing Stability programs grew significantly as April rents became due. We assisted 273 families with rent and lodging in April 2020 versus serving 73 families in April 2019. The challenge beyond the number of requests is that the average amount we contribute is rising due to the fact that the family may have no income after the widespread layoffs. While we attempt to pay only a portion of the rent if the family has savings or some income, we are seeing more instances where we are paying the full rent to assist the family. While the No Eviction rule has helped stave off landlords, the tenants will ultimately need to catch up to avoid eviction. In addition, there are no eviction protections for those families living in motels. For Coppell specifically, families visited the Food Pantry 97 times in April, 288% over last year. Projecting cost for food is difficult but we are projecting to spend $50,307 on food for April through July specifically for Coppell families. Concerning rent assistance, we served 17 Coppell families (represents 53 individuals) in April, 466% over last year. We project serving 74 Coppell families with rent assistance over the next four months at a cost of $44,400. The total cost to provide services to Coppell residents in need for April-July is projected to be $193,639. This includes costs for social workers, workforce support, and other services such as utility payment support. hǒƩ .ƚğƩķͲ {ƷğŅŅͲ ğƓķ ƷŷƚƭĻ ǞĻ ƭĻƩǝĻ ğƦƦƩĻĭźğƷĻ ǤƚǒƩ ǞźƌƌźƓŭƓĻƭƭ Ʒƚ ĭƚƓƭźķĻƩ ƚǒƩ ƦƩƚƦƚƭğƌ ŅƚƩ υАЎͲЉЉЉ źƓ hƓĻΏźƒĻ 9ƒĻƩŭĻƓĭǤ CǒƓķźƓŭ Ʒƚ ğƭƭźƭƷ ǞźƷŷ ĭƚƭƷƭ ğƭƭƚĭźğƷĻķ ǞźƷŷ ƭĻƩǝźƓŭ /ƚƦƦĻƌƌ ƩĻƭźķĻƓƷƭ Ǟŷƚ ŷğǝĻ ĬĻĻƓ źƒƦğĭƷĻķ ĬǤ /hL5ΏЊВ͵ We will work with other funders to help fill the $118,639 funding gap. Metrocrest Services has been in constant contact with our city partners. Farmers Branch and Carrollton both st approved Emergency Funding at their April 21 Council meetings. We are sending a proposal to Addison on May 1. Let us know what additional information we can provide. Sincerely, Tracy Eubanks, CEO Metrocrest Services Serving Carrollton, Farmers Branch, Addison, Coppell, and city of Dallas in Denton County 13801 Hutton Drive, Suite 150 Farmers Branch, TX 75234 -214) 694-2171 www.metrocrestservices.org !" #$%&'$( )*+,-.$%/ $%!&'()'$(**"++,'-". 0*11-,,2 3-4$5 6789:9;6< !"# /%+"'0123"#4'56567869: 77:79;=>-?/$ @A-B /%+"';<4'-&*"4'=!!1 4' 0CA( D$?$>-% E-1*%A5 80CA( 0*+?FC, >"# %(?4'@")"#"?A"4';?'$(?!#(+4' 7G7G77 /%+"'$#"!"B4' 0D E-1*%A5 G8G77 /%+"'02"4'/%?+'CA!%(?4' -%!+"4' E-1*%A H( AI- 0CA( D$?$>-% *? 3-4$5 =/BC?C5A%$AC.- 0*/- E+,- J"JJ;2 F*?F-%?C?> ,*F$, 5$,-5 $?/ +5- A$4-5" E-1*%A H( AI- 0CA( D$?$>-% %->$%/C?> 0KL@M:89 .C%+5" 0(!" 4' =*(? 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