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RESOLUTION NO. ______________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OFCOPPELL,
TEXAS, EXTENDING THE MAYORAL DECLARATION OF A STATE OF
EMERGENCY AND ORDER AS A RESULT OF THE COVID-19 VIRUS;
PROVIDING FOR INTERIM PUBLIC SAFETY MEASURES; REPEALING
ALL RESOLUTIONS IN CONFLICT; PROVIDING A SEVERABILITY
CLAUSE AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Mayor of Coppell on Friday, March 13, 2020 declared a State of
Emergency in response to the COVID-19 Virus and issued a signed Order with Restrictions for
community gatherings and assemblies; and
WHEREAS, on April 28, 2020 t he amended Mayoral Declaration and Order was renewed,
continued and set to expire at 11:59 p.m. on May 18, 2020; and
WHEREAS, the circumstances surrounding the COVID-19 Virus have increased the need
for social distancing and precautionary public safety response; and.
WHEREAS, the COVID-19 Virus continues to necessitate an extensive and prompt public
safety response; and, the regulations set forth in the Mayoral Declaration may need to be
extended and/or modified in order to continue to protect the general public; and
WHEREAS, in conjunction with Governor Abbott’s re-opened services plan, GA 18 – 22,
the Dallas County Commissioners Court issued an Order of Continuance of Declaration of
Local Disaster for Public Health Emergency that affirmed the activation of the Dallas County
Emergency Management Plan and extended the Declaration of Local Disaster until provided
in the amended and supplemental orders of the County Judge and Commissioners Court.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS THAT:
SECTION 1. The amended Mayoral Declaration and Order, as amended and extended
by the City Council, in conjunction with Governor Abbott’s Extended Disaster Declaration
Executive OrdersGA 18-22, and the Dallas County Commissioners Court’s amended and
Supplemental Orders, which are hereby adopted by reference and shall set to expire at 11:59
p.m. on June 12, 2020.
SECTION 2.The City Manager shall take all steps necessary, expressedand implied
under said Declaration and Order in accordance with State law and the City of Coppell
Emergency Management Plan to protect the health, safety and welfare of the citizens of the
City of Coppell.
1 TM 115664
SECTION 3.Theamended Mayoral Declaration and Orderofthe City Council hereby
takes the additional action as amended herein as follows:
a.That the City Manager or his designee may utilize the Federal Emergency
Management Act procurement during exigent or emergency provision of the Code of Federal
Regulations.
SECTION 4. The Mayor is hereby authorized to amend this order to conform to any
additional amendments by the Texas Governor or Dallas County Judge to protect the health,
welfare and safety of the citizens of Coppell.
SECTION 5. Any prior resolution of the City Council in conflict with the provisions
contained in this Resolution are hereby repealed and revoked.
SECTION 6. Should any part of this Resolution be held to be invalid for any reason,
the remainder shall not be affected thereby, and such remaining portions are hereby declared
to be severable.
SECTION 7. This Resolution shall become effective immediately from and after its
passage, as the law and charter in such cases provide.
DULY PASSED and approved by the City Council of the City of Coppell, Texas, on
th
this the 18day of May 2020.
APPROVED:
____________________________
KAREN SELBO HUNT, MAYOR
APPROVED AS TO FORM: ATTEST:
______________________________________________________________
ROBERT HAGER,CITY ATTORNEY CHRISTEL PETTINOS, CITY SECRETARY
2 TM 115664
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MEMORANDUM
To:Mayor and City Council
Through: Mike Land, City Manager
From: Traci E. Leach, Deputy City Manager
Date: May 18-19, 2020
Reference: Discussion on Fee Structure
2030: Goal 5 under Sustainable Government states “Financial Resources to Support City
Services”
Introduction:
The purpose of thisagenda item is to provide an opportunity for staff to update the Council on changes
to existing fees and discuss proposed new fees. The new revenue environment created by the passage
of SB 2 during the most recent legislative session and publishing of Rule 3.334 by the Comptroller’s
Office on January 3, 2020, has prompted many changes in the development and approach to the
current and future budgets. The City is taking a three-pronged approach to evaluating ways to bridge
the revenue gap created by these two new changes-exploring revenue opportunities (either new or
updated fees), evaluation of all capital expenditures, and evaluating service levels.
At the Retreat, the Council began staff received direction regarding the Council’s philosophy on fees-
establishing fees within the median of the market.Additionally, staff began the discussion regarding
proposed fees at the February 25, 2020 meeting. Unfortunately, there was not time to complete the
presentation at that time. Tonight, staff will be presenting the remaining information regarding the
proposed new fees. The attached memos outline the details of both the amendments to existing fees
and information regarding proposed new fees. There is only one change from the memo and fees that
were originally outlined back in February. That change is highlighted in red in the backup
information.
Background:
With the introduction of the proposed Rule from the Comptroller’s Office, the City is estimating that
the revenue loss could be up to $24 million across all sales tax supported funds. In the General Fund,
the impact could be approximately $12 million beginning in fiscal year 2021 and extending beyond.
In anticipation of the impact of Rule 3.334, the City instituted a hiring freeze on vacant positions and
has evaluated re-hiring of new vacancies that have occurred since we were informed in December
1
2019 that the rule would be published in January 2020. Additionally, staff is working to identify the
true impact of the rule on Coppell businesses in terms of whether the sales tax generated would stay
in Coppell (origination) or be re-directed to other communities (destination).
Legal: None.
Fiscal Impact: There are many caveats to place on the estimated additional revenues for both the
amendments to existing fees and the proposals for new fees. For example, estimates are based on
current utilization, which may or may not represent what utilization would be post-implementation.
There may be proposals where the Council provides direction to not move forward with further
investigation and potential implementation. The estimate identified here is a conservative estimate
for the aggregate changes to all fees (amendment to existing plus new fees) included in this packet-
approximately $1,000,000. Staff will be providing more detailed information regarding revenue
projections during the work session presentation.
Recommendation: Staff is seeking direction regarding the proposed new fees.
2
MEMORANDUM
To: Mayor and City Council
From: Kent Collins, P.E., Director of Public Works
Date: February 25, 2020
Reference: Discussion regarding engineering plan review and inspection fees
General Information:
The City charges a fee of 2% of the cost to construct improvements that will not be
dedicated to the city, and 4% of the cost to construct improvements that will be
dedicated to the city.
The inspection fees were originally adopted to cover the cost of plan review and
inspection.
Based on benchmark information, it is not common to charge a separate fee for
engineering plan review.
Based on benchmark information, the 4% engineering inspection fee for public
improvements is appropriate, but the 2% fee for private improvements is low.
Staff recommends adjusting the 2% fee for private improvements to 3%.
1
MEMORANDUM
To:Mayor and City Council
From:Brad Reid, Director of Parks and Recreation
Date:February 25, 2020
Reference:Discussion on Fee Structure
2030:Goal 5under Sustainable Government states “Financial Resources to Support City
Services”
Executive Summary:
The Parks and Recreation Department applies numerous fees in the provision of recreation services
to the community. In most cases, the City Council has authorized the department director to
establish fees for facility access and programs dependent upon market influences and cost recovery
goals. To continue to serve in the most responsible manner possible, staff has examined our current
fees with respect to the market and cost recovery philosophy, identifying multiple fees that need
to be revised at the current time. These have been identified below. Also under consideration are
possible fees that do not exist today, which should be considered.
Existing fees to be increased:
o Expand the charges for hourly support of events in the parks created by outside
entities (expand the type of activities where charges are added): for instance 5k
runs, pavilion rentals, tournament support, etc. These charges will be assessed only
for activities which are above and beyond thenormal duties of the park staff. The
more individualized service provided by our team members will result in the
additional charge, for instance, cleaning of restrooms and pulling of trash related to
the event. These charges are expected to partially offset planned reductions in
overtime funding based on pending changes to revenues from sales tax sourcing.
o Fees for rentals of spaces at all facilities are being reviewed and increases as
needed. The Parks and Recreation Department offers rental of spaces at the CORE,
the Senior and Community Center and pavilions in the parks. Reviews of the
existing fees associated with these rentals show that some are in need of adjustment.
In particular, the Community Center rentals are below the market in price and
becoming increasingly popular as a result. Added revenue can be realized as a result
of bringing these fees to within market ranges.
o Classes/program fees are being reviewed and adjusted to align with cost recovery
goals.
Proposed additional fee:
o Fee to Foodtruck/vendor operators/per event. To date the food trucks serving at
city events have not paid a fee to be there. A small fee of between $50-$300 is
proposed to be assessed based on the size of the event and anticipated food
truck/vendor revenue at the event.
o Charges for individualized services at events -Bounce House access, face-painting,
food (popcorn, cotton candy, etc.). Many people expect to pay a small fee when
getting services such as these as they are usual and customary at events and
festivals. The actual revenue potential cannot be adequately estimated because the
utilization has never been counted and is likely to reduce when a fee is instilled.
o Reviewing how fields are scheduled and utilized for possible additional city use
and revenue potential. This potential revenue stream has far reaching implications
and the department is not yet prepared to bring forth a recommended course of
action. The city has invested millions in the youth sports facilities in town and gets
very little financial return on that investment. Currently, the city has verbal
agreements with the various youth sports associations to utilize the fields during
their licensed usage times, with the caveat that this usage should be before or after
their scheduled usage times during the day. The city currently schedules these
times for a few adult athletic programs but does not go beyond that scope of use.
There are many other entities that will gladly pay a fee to schedule use of the city
facilities but use has been restrictedfor these organizations for the most part.
o Added fee for group exercise classes at the CORE –based on level of usage/Pass
type. Group exercise classes are extremely popular at the CORE and have
historically been included in the cost of the pass or membership. A new fee is being
recommended that will help to offset the direct cost of providing this service to a
select group of pass holders. If one chooses to participate in group exercise classes,
they would be able to add a rider to their pass, allowingunlimited access to this
activity. The cost is proposed to be between $15 a month to $50 annually for an
individual.
o Implement a Season Pass to the outdoor pool. A Pass type that has not yet been
offered,but has been suggested by patrons from time to time, is a seasonal Pass
allowing unlimited access to the outdoor pool during specific times of the day. It is
proposed that the fee for this Pass-type would be $35 per person, per season.
o Additional fee for weddings at the Community Center. The Senior and Community
Center has become a very popular destination for weddings. The cost of renting the
space is a big draw for future brides, who can utilize the multi-purpose room for
less than $1000 for an eight-hour rental, which is below most wedding venues in
the area. The proposal is to add a flat fee of $500 to the regular rental rate for
weddings. In addition, many weddings spill out onto the outdoor patio, causing the
Park Operations team to get involved in supporting the activity, increasing the cost
of holding the event. These additional expenses to the city have historically not
been recaptured. An added fee of another $500 is proposed when the party wishes
to utilize the outdoor space.
Other Considerations:
o The Arts Center will have a number of new fees that will be based on cost to provide
service, market influences and cost recovery efforts.
o The Rolling Oaks Memorial Center will be bringing a complete business plan to
Council in the coming months, outlining fees for new products and services, as well
as proposed policy changes to more align with locally accepted business practices.
Detailed estimates for increases Total Estimated Revenue Increase
Charges for additional event support:$8,000
Senior Center rental increases $40,000
CORE Rental increases $17,000
Program fees at the BEC $15,000
Program fees at the CORE $12,000
Detailed estimates for new fees
Food truck/vendor fees$4,000
Individualized special event services$5,000
Fee for Group Exercise at the CORE $40,000
Season Pass to outdoor pool$7,000
Wedding Fee @ Community Center $35,000
Total Estimated Increases* $193,000
*Added revenue estimates are based on participation levels holding steady with past levels.
Participation will vary based on increases in fees alone, and when combined with potential
reductions in service level, lower participation is expected to ensue. Estimated reduction in
participation is not included in these revenue projections.
MEMORANDUM
To:Mayor and City Council
From:Kevin Richardson, Fire Chief
Date:February 25, 2020
Reference:Discussion on Fee Structure
2030:Goal 5under Sustainable Government states “Financial Resources to Support City
Services”
The Fire Department will be discussing two primary fee additions-consideration of adding
emergency medical transport service to Cypress Waters and consideration of charging the
insurance companies for automobile accidents that have Fire/EMS response. Both of these are
new fees and staff is seeking direction regarding whether to continue moving forward with due
diligence.
Emergency Medical Services Transports in Cypress Waters:The Coppell Fire Department has
been approached by the City of Dallas to discuss the possibility of Coppell providing some
services related to transports initiated in the Cypress Waters development during non-peak times.
Call volume is estimated to be approximately 1-3 per day and each transport would represent a
maximum of $1,800 in revenue. Note that not all calls will result in transport. The Coppell Fire
Department has capacity to accommodate this service. Should the Council desire to move
forward, staff would continue discussions with the City of Dallasto develop an Interlocal
Agreement that would outline the roles, responsibilities, and fee structure for that service.
Direct Billing of Insurance Carriers for Accident Response: This proposed fee addition is
included as a philosophical discussion forthe City Council. A few cities north of the Metroplex
and throughout the country have considered direct billing of insurance carriers for accidents
response. The Fire Department would assess fees to the various specialized services rendered
during accident response calls and bill the insurance carriers direct for those services. The Fire
Chief will be presenting more detailed information regarding this concept during work session.
It is also important to note that the City Council approved amended emergency medical services
feesthis past summer/fall. The additional revenue resulting from that fee changewas not included
in the adoptedFY20 budget. The estimated additional billable amount was $1.2 million. The Fire
Department estimates that approximately $600,000 would be collected as additional revenue.
MEMORANDUM
To: Mayor and City Council
From: Jennifer Miller, Director of Finance
Date: February 25, 2020
Reference: Credit Card Service Fees
2030: Sustainable City Government
Introduction:
The purpose of this item is to discuss the charging of service fees for use of a credit card.
Analysis:
Currently the City pays all costs associated with processing credit card payments, regardless of whether it is at
the counter or online. The City-wide annual cost of providing this service is approximately $200,000.
Governments and educational merchants are allowed to charge service fees. This fee can either be fixed or
variable and can be assessed over all channels of payment.
The fee paid by the City averages 3% per transaction processed.
Legal Review:
This agenda item has been reviewed by legal as part of the agenda review process.
Fiscal Impact:
Approximately $200,000 savings in expenditures.
Recommendation:
The Finance Department would recommend charging the service fees on credit card transactions.
1
298.78775.18329.40329.40476.08
1,614.758,466.603,684.188,466.603,684.18
FY19
10,182.0368,419.3320,894.00
110,591.17226,060.90102,842.87111,067.25226,060.90
264.94511.63329.62329.40472.08
1,424.917,574.587,574.58
FY18
10,202.6161,798.9413,653.9993,272.0816,678.3288,516.0493,744.1616,678.32
206,513.10206,513.10
900.12854.19285.25390.64
2,010.479,843.999,843.99
FY17
10,393.4658,688.8612,902.8017,997.9284,415.3217,997.92
141,029.54255,297.24143,040.01255,297.24
259.61744.84298.55506.24918.51
FY16
28,418.4554,063.4418,406.5114,173.5817,176.6714,173.5817,176.67
154,835.30289,801.70102,697.64155,753.81289,801.70
11.90
455.55780.24388.09347.91461.86
FY15
29,435.5790,670.8620,639.1882,708.7017,114.6522,787.3283,170.5617,114.6522,787.32
265,801.83142,729.30265,801.83
92.5950.32
447.13350.61692.07
FY14
20,716.6271,596.5815,089.0438,736.3215,721.1721,234.9839,428.3915,721.1721,234.98
184,727.43108,342.89184,727.43
CREDIT CARD FEESBY DEPARTMENT / DIVISIONFY 2014 - FY 2019COURTLIBRARYPOLICESHELTERPARKSINPECTIONSENVIRONMENTAL HEALTHTAXPLANNINGULITITY OPSWATER BILLINGCEMETERYRed LightTOTAL CREDIT
CARD FEESGeneral FundWater FundCemeteryRed Light
Memorandum
To:Mayor and City Council
From:Danny Barton, Chief of Police
Date:February25, 2020
Reference:Police Department Fee Proposal
The Coppell Police Department provides services in which fees are required such as solicitor permits and
police reports. A review of many of these fees has been conducted and compared with cities in the Dallas
Fort Worth area. Although the fees proposed in this memorandum are increases, fees that are proposed to
stay the same are not included.
Police Department
Item Current Fee Proposed Fee
Solicitor Permit $25 each $75 for first/$20 additional
Police Reports $3 each $6 each
Accident Reports $3 each $6 each
Michael Morten CD’s $1 each $10 each
Letters of Good Conduct Free $40 total (usually 2 copies needed)
1
Memorandum
To:Mayor and City Council
From:Danny Barton, Chief of Police
Date:February 25, 2020
Reference:Animal Services Fee Proposal
The below proposals concerning fees at the Coppell Animal Shelter have been determined by comparing
related fees to several cities in the Dallas/Fort Worth area. Below are the proposed future fees. Current
fees are attached on a separate document.
Adoptions
Adult cat (over 6 months)-$50
Kitten (under 6 months)-$75
Adult Dog (over 6 months)-$85
Puppy (under 6 months)-$100
Animal Surrender fees
Cat: $20 if already altered (documentation required)
$30 if unaltered
Dog: $30 if altered (documentation required)
$50 if unaltered
Animal License Fees
No proposed change
Animal Quarantine/Rabies testing
No proposed change
Impound and related fees
st
1Impound: $30 *no price difference based on if the animal is spayed or neutered
1
nd
2Impound: $50
rd
Impound: $80
3
th
Impound $ 120 (same as current)
4
Disposition of Animals
Euthanasia
Any animal: $50
Disposal:
No proposed change
Rental of Live Animal Trap
Any size trap for 10 days: $20 non-refundable
*Many cities charge a “deposit” which later must be refunded to the customer. In order to make it easier from a finance
standpoint as well as recoup potential loss due to damage of the traps (which is common), this would be a fee rather
than a deposit.
2
MEMORANDUM
To:Mayor and City Council
From:Luay Rahil, Assistant Director of Community Development
Suzanne Arnold, Chief BuildingOfficial
Date: March 10, 2020
Reference: Consider a revision to building permit and rental registrationfees
2030: Special Place to Live
Executive Summary:
The Community Development Department maintains the health, safety, and integrity of our
community. To continue to serve our community better, staff examined our fee schedule and staff
identified multiple fees that need to be revised. The majority of the building permitting / inspection
fees have not been revised for more than 10 years. The rental registration / inspections fees were
initiated last year without an actual cost to benefit analysis or cost recovery study.
Changes Include:
Single Family Rental Permit Fee
Single Family Rental InspectionFee
Single Family Home Construction
Commercial New Construction
Commercial Alterations
Commercial Shell Buildings
Hotels/R-1 Construction
Commercial Demolition
Certificate of Occupancy
Spa or Above-Ground Pool
Irrigation
1
Retaining Walls
Water Heaters
Plan Review
Reinspection Fee (footnote)
Board of Adjustment Application Fee
Introduction:
Single-Family Rental Permit Fee and Inspection Fee
Thereisanincreaseinthedemand forsingle-familyrentalhomesaroundthecountryandtheCityof
Coppell. There are two reasons for the increase in demand. Young adults are not buying homes as
early as the generation that proceeded them, and home prices are increasing rapidly where most
people cannot afford to buy homes.
The City of Coppell house count for December 2019 was 11,826 homes, and of these 1,248 homes
were rental properties. This number is predicted to rise higher for the reasons mentioned above.
The City of Coppell requires that all rental properties located in the city be registered. Rental
properties must be registered on or before January 31 of each year or upon becoming a rental property
and must be inspected before a tenant move in or tenant change.
The current single-family rental permit fee and inspection fee is $25 each.Aftera cost recovery study
and trend analysis. Staff is proposing to raise the fee to $50 for the permit fee, and $40 for the
inspection fee.
Building Inspection Fees
Except for a few residential building permit fees that were revised in 2019 in response to House Bill
852, the Building Inspections Division has not revised its schedule of fees since September of 2010.
Our goals in revising our permit fees are to receive justified compensation for the level of services
that we provide, and to formulate fees that approximate the average of our neighboring cities.
For this study, our comparison cities are Lewisville, Carrollton, Grapevine, Irving, Flower Mound,
and Southlake. For comparison, we took a sample pool of 14 commercial alteration permits and 19
commercial new construction permits from 2019, plus three recent hotels, and calculated what the
permit fees would have been for each of the comparison cities. We used a pool of 21 single-family
residential permits to make the same line-item comparison.
2
Our goal was to devise new fees that came close to the average of our neighbors. We found that our
totalcommercialfees from the sample permits were about 26.5% below the average of thecomparison
cities. Our fees for new homes were about 13% belowaverage.
Our current fee structure for commercial projects is cumbersome. None of the cities studied had a fee
structure as complicated as Coppell’s. There is currently a different fee structure for different work
classes. They involve a scaled base permit fee, plus a scaled fee for each of the three trades, plusa
plan review fee. Community Development is proposing to apply a uniform fee structure based on
project valuation for all commercial permits. We believe that the valuation is sufficient to indicate the
scale and the scope of our services that will be required. This new fee structure is a scaled system with
fee calculations for ranges of valuations, using a starting number plus cost per additional $1000. The
plan review fee would be a percentage of the permit fee and will be due at the time of submittal.
Unlike our current system, the proposed plan review fee will be a portion of the permit fee (40%), as
opposed to being in addition to the fee. We found that most of the comparison cities used a similar
system.
We believe that the simplified fees will make future market adjustments much easier so that we can
be more agile in cost recovery going forward.
Analysis:
Commercial
The new commercial fees resulted in a 29% increase in the total fees of the permits that we studied.
Theproposed change putsourbottomlineabout2%above the average ofourcomparisoncities.The
new fees for commercial alterations, additions, demolition, new construction, finish-outs, shell
buildings, and hotels are as follows:
New Construction, Additions, Alterations, Repairs and Demolition for Non-Residential*
Valueof Construction Permit Fee
$1-$10,000 $100 + $15.78forevery$1000 over $1000(was
$105)
$10,001-$25,000 $242 + $18.76 for every $1000 over $10,000
$25,001-$50,000 $522 + $13.52 for every $1000 over $25,000
$50,001-$100,000 $860 + $9.34 for every $1000 over $50,000
$100,001-$500,000 $1327 + $7.47 for every $1000 over $100,000
$500,001-$1,000,000 $4317 + $6.43 for every $1000 over $500,000
$1,000,001 or more $7532 + $4.20 for every $1000 over $1,000,000
3
Residential
Thenew single-familyresidentialfees resultedin a 10% increase in total fees for the permitsthat we
studied. This change would make Coppell about 2.5% below the average of the comparison cities.
The revised new single-family permit fees are asfollows:
New Single-FamilyResidential
SquareFootagePermit Fee
1,500 or less$1,487
1,501 to 2,000$1,607
2,001 to 2,500 $1,727
2,501 to 3,000$1,800
3,001 to 3,500 $1,935
3,501 to 4,000 $2,039
4,001 to 4,500 $2,143
4,501 or more$2,247
Miscellaneous
Additional revised fees are as follows:
Certificate of Occupancy fee increases from $50 to $75 to be more in line with neighboring
cities
Spa or Above Ground Pool fee increases from $110 to $200 to be more in line with
neighboring cities
Lawn Sprinkler fee increases from $60 to $80 to match the miscellaneous plumbing fee
established in 2019
Water Heater fee increases from $50 to $80 to match the miscellaneous plumbing fee
established in 2019
Existing Retaining Wall fee is $25 per 100 feet; we are keeping that rate and establishing a
minimum of $50 for the fee
For Reinspection Fees, we corrected the building code reference in the footnote and added
language indicating that a reinspection fee will be charged for excessive trips for partial
inspections (automatically assessed for inspections in excess of three per inspection type)
Plan Review fee for non-residential submittals is 40% of the total commercial permit fee
The remainder of the building permit and registration fees shall remain the same.
Legal Review:
4
The documents were reviewed by Bob Hager at NJDHS.
Fiscal Impact:
N/A
Recommendation:
Community Development recommends approval of these revised permit fees with immediate effect.
5
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