CM 2020-07-14CFFELL
Tuesday, July 14, 2020
KAREN HUNT
Mayor
CLIFF LONG
Place 1
BRIANNA HINOJOSA-SMITH
Place 2
WES MAYS
Place 3
MIKE LAND
City Manager
City of Coppell, Texas
Minutes
City Council
5:30 PM
MARK HILL
Mayor Pro Tem
GARY RODEN
Place 4
NANCY YINGLING
Place 5
BIJU MATHEW
Place 6
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
Present 8 - Karen Hunt -,Cliff Long;Brianna Hinojosa-Smith;Wes Mays;Gary
Roden -,Nancy Yingling;Biju Mathew and Mark Hill
Council Chambers
Also present were City Manager Mike Land, City Secretary Christel Pettinos, and City
Attorney Robert Hager. Deputy City Managers Vicki Chiavetta and Traci Leach were in
attendance virtually.
The City Council of the City of Coppell met in Regular Session on Tuesday, July 14,
2020 at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway
Boulevard, Coppell, Texas.
1. Call to Order
As a result of recent Declarations of Emergency made by Dallas County and the
City of Coppell in regards to the current pandemic, Governor Abbott has
permitted for governing bodies to meet remotely and to conduct open
meetings virtually.
Mayor Karen Hunt called the meeting to order, determined that a quorum was
present and convened into the Executive Session at 5:32 p.m.
2. Executive Session (Closed to the Public) 1st Floor Conference Room
Section 551.071, Texas Government Code - Consultation with City Attorney.
City of Coppell, Texas Page 1
City Council Minutes July 14, 2020
Seek legal advice from City Attorney regarding off -premise sign
ordinance.
Discussed under Executive Session
3. Work Session (Open to the Public) 1st Floor Conference Room
Mayor Karen Hunt adjourned the Executive Session at 5:46 p.m. and convened
into the Work Session at 5:53 p.m.
Councilmember Brianna Hinojosa-Smith arrived during Work Session.
A. Discussion regarding agenda items.
B. Presentation by Kelle Balch regarding the Texas Power Switch
Auction Results.
C. Discussion related to ordinances regulating parking on public
roadways.
D. Discussion regarding backyard chicken ordinance.
Regular Session
Mayor Hunt adjourned the Work Session at 7:41 p.m. and reconvened into the
Regular Session at 7:48 p.m.
4. Invocation 7:30 p.m.
Councilmember Brianna Hinojosa-Smith gave the invocation.
5. Pledge of Allegiance
Mayor Hunt and the City Council led those present in the Pledge of Allegiance.
6. Citizens' Appearance
Mayor Hunt advised that no one signed up to speak.
7. Presentation by Republic Services.
Jeri Harwell with Republic Services and Luay Rahil, Community Development
Assistant Director, made a presentation to the City Council.
8. Consent Agenda
A. Consider approval of the minutes: June 9, 2020.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Nancy Yingling, that Consent Agenda Items A -D be approved.
The motion passed by an unanimous vote.
B. Consider approval of an Ordinance amending Article 8-3, Parking,
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City Council Minutes July 14, 2020
Section 8-3-1(A) of the Code of Ordinances by adding a subsection to
make it unlawful to stop, stand, or park a vehicle, at all times, on portions
of Ruby Road; and authorizing the Mayor to sign.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Nancy Yingling, that Consent Agenda Items A -D be approved.
The motion passed by an unanimous vote.
Enactment No: OR 2020-1539
C. Consider approval of a change order to USIC Locating Services, LLC, in
the amount of $35,000; provided for in the Water/Sewer Fund; and
authorizing the City Manager to sign any necessary documents.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Nancy Yingling, that Consent Agenda Items A -D be approved.
The motion passed by an unanimous vote.
D. Consider approval to enter into a contract with Gupta and Associates,
Inc.; for the design of a standby generator at the Village Parkway Pump
Station; in the amount of $175,500.00; as provided for in the 2018 Bond
Issue; and authorizing the City Manager to sign any necessary
documents.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Nancy Yingling, that Consent Agenda Items A -D be approved.
The motion passed by an unanimous vote.
End of Consent Agenda
9. CONTINUED PUBLIC HEARING:
Consider approval of PD -302 -HC, (DFW Office), a zoning change
request from PD -272R4 -LI and HC to PD -302 -HC (Planned
Development -302 -Highway Commercial), to approve a Detail Site Plan
for a 54,400 -square -foot office building, on 4.81 acres of land, located at
the southeast corner of SH 121 and Northwestern Drive, at the request of
Halff Associates, Inc.
Mary Paron-Boswell, Senior Planner, made a presentation to the City Council.
The applicant requested that their application be withdrawn with hopes of
returning at a later date. No action was needed by the City Council.
10. PUBLIC HEARING:
Consider approval of PD -303-H, RVIS Office Expansion, a zoning
change request from H (Historic) to PD -303-H (Planned
Development -303 -Historic), to approve a Detail Site Plan to allow for an
approximate 1,782 square foot expansion and additional parking to an
existing 1,548 square foot professional office on 0.65 acres of property
located at 412 W Bethel Road, at the request of Tommy Watters, TWKW
Enterprises, being represented by John Valentine, Valentine Premier
Construction.
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City Council Minutes July 14, 2020
Presentation: Matt Steer, Development Services Coordinator, made a
presentation to the City Council.
John Valentine represented the applicant and was available for questions of
the City Council.
Mayor Karen Hunt opened the Public Hearing and advised that no one signed
up to speak.
A motion was made by Mayor Pro Tem Mark Hill, seconded by Councilmember
Wes Mays, to close the Public Hearing and approve this Agenda Item subject to
the following conditions:
1. Building Plans are not fully reviewed at this time. Comprehensive building
plan review will take place with the building permit submittal.
2. On drainage plan, show the tie-in to the city's system. Detailed engineering
review will be performed during engineering permit process. Plans will need
to show sizes and slopes of proposed storm drains.
3. A 72 linear foot encroachment into the 10' landscape perimeter area on the
western property line.
4. Allowing for the existing 8' fence in lieu of a brick wall screening
requirement on the eastern and northern property lines.
5. The staining, maintenance and replacement responsibility of the fence,
including but not limited to the integrity of the building element or materials,
shall be the sole responsibility of the property owner. Such maintenance
and/or repair shall be performed annually, or more often as needed.
The motion passed by an unanimous vote.
11. Consider approval of two Resolutions for two First Amendment to Tax
Abatement Agreements by and between the City of Coppell and
Northpoint Hotel Group, LLC; and authorizing the Mayor to sign.
Presentation: Mindi Hurley, Director of Community Services, made a
presentation to the City Council.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Brianna Hinojosa-Smith, that this Agenda Item be approved.
The motion passed by an unanimous vote.
Enactment No: RE 2020-0714.1 & RE 2020-0714.2
12. Consider approval of two Resolutions for two First Amendment to Civic
Center Agreements by and between the City of Coppell and Northpoint
Hotel Group, LLC; and authorizing the Mayor to sign.
Presentation: Mindi Hurley, Director of Community Services, made a
presentation to the City Council.
A motion was made by Councilmember Cliff Long, seconded by
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City Council Minutes July 14, 2020
Councilmember Biju Mathew, that this Agenda Item be approved. The motion
passed by an unanimous vote.
Enactment No: RE 2020-0714.3 & RE 2020-0714.4
13. Consider approval of two Resolutions approving the City of Coppell's
allocation of funds from the CARES Act for social services and local
businesses; and authorizing the Mayor to sign.
Presentation: Mike Land, City Manager, and Mindi Hurley, Director of
Community Services, made a presentation to the City Council.
A motion was made by Councilmember Nancy Yingling, seconded by Mayor
Pro Tem Mark Hill, that this Agenda Item be approved. The motion passed by
an unanimous vote.
Enactment No: RE 2020-0714.5 & RE 2020-0714.6
14. City Manager Reports - Project Updates and Future Agendas
Report by the City Manager regarding COVID-19 virus response.
City Manager Mike Land updated the City Council on recent COVID-19
proceedings. Town Center, 265 Parkway and the Justice Center remain open
by appointment only through September 8 due to recent positive cases for
corona virus. The City will continue to watch Governor Abbott's office for
updates.
Regarding Project Updates, the Arts Center grand opening has been delayed
due to supply chain concerns. August is looking better for a completion time
frame. Finally, Freeport Parkway construction continues to move forward.
15. Mayor and Council Reports
Report by the City Council on recent and upcoming events.
Mayor Karen Hunt reported on the following: The City Council will hold a
Budget Workshop on July 27th at 6 p.m. The Budget Workshop will be a final
review of the operating budget for Fiscal Year 2020-2021. Please contact Cayce
Lay, Budget Manager, at clay@coppelltx.gov or 972-304-3690 for more
information. The meeting will be virtual, and you can stream it live from the
city's website at www.coppelltx.gov.
16. Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
Nothing to report.
17. Necessary Action from Executive Session
There was no action resulting from Executive Session.
18. Adjournment
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City Council Minutes July 14,2020
There ei ig no further business before the City Council,the meeting was
adjo rn at 8:48 p.m.
aren Selbo Hunt, May/ r
ATTEST:
Christel Pettinos, i Secretary
City of Coppell,Texas Page 6