AG 2020-08-11o I'll""'
COFFELL
Tuesday, August 11, 2020
City of Coppell, Texas
Meeting Agenda
City Council
5:30 PM
KAREN HUNT MARK HILL
Mayor Mayor Pro Tem
CLIFF LONG GARY RODEN
Place 1 Place 4
BRIANNA HINOJOSA-SMITH NANCY YINGLING
Place 2 Place 5
WES MAYS BIJU MATHEW
Place 3 Place 6
MIKE LAND
City Manager
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
As authorized by Section 418.016(e) of the Texas Government Code, on March 16, 2020,
Governor Greg Abbott suspended various provisions that require government officials and
members of the public to be physically present at a specified meeting location.
The following requirements have been suspended by the governor:
Council Chambers
1. A quorum of the city council need not be present at one physical location. Id. § 551.127(b).
2. In light of (1), above, the meeting notice need not specify where the quorum of the city
council will be physically present and the intent to have a quorum present. Id. § 551.127(e).
3. In light of (1) above, the meeting held by videoconference call is not required to be open to
the public at a location where council is present. Id. § 551.127(f).
4. The audio and video are not required to meet minimum standards established by Texas
Department of Information Resources (DIR) rules, the video doesn't have to be sufficient that
a member of the public can observe the demeanor of the participants, the members faces
don't have to be clearly visible at all times, and the meeting can continue even if a connection
is lost, so long as a quorum is still present. Id. § 551.127(a-3); (h); (i); Q).
City of Coppell, Texas Page 1 Printed on 8/7/2020
City Council Meeting Agenda August 11, 2020
Notice is hereby given that the City Council of the City of Coppell, Texas will meet in Regular
Called Session at 5:30 p.m. for Executive Session, Work Session will follow immediately
thereafter, and Regular Session will begin at 7:30 p.m., to be held at Town Center, 255 E.
Parkway Boulevard, Coppell, Texas.
As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be
convened into closed Executive Session for the purpose of seeking confidential legal advice
from the City Attorney on any agenda item listed herein.
As authorized by Section 551.127, of the Texas Government Code, one or more
Councilmembers or employees may attend this meeting remotely using videoconferencing
technology.
The City of Coppell reserves the right to reconvene, recess or realign the Work Session or
called Executive Session or order of business at any time prior to adjournment.
The purpose of the meeting is to consider the following items:
1. Call to Order
2. Executive Session (Closed to the Public) 1st Floor Conference Room
Section 551.072, Texas Government Code - Deliberation regarding Real Property.
Discussion regarding real property located south of East Belt Line Road
and east of South Belt Line Road.
3. Work Session (Open to the Public) Council Chambers
A. Discussion regarding agenda items.
B. Discussion regarding Boards and Commissions process.
C. Discussion and update regarding South Belt Line Road reconstruction.
D. Review the proposed Agreement for Automatic Assistance between
the Dallas Fire -Rescue Department and City of Coppell Fire Department
to provide Emergency Medical Services to the Cypress Waters
Development.
Attachments: 20-21 B&C Process Memo for Coundl.pdf
Regular Session
4. Invocation 7:30 p.m.
5. Pledge of Allegiance
City of Coppell, Texas
Belt Une Update Memo.pdf
Belt Line Rd Reconstruction Exhibit.pdf
Page 2
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City Council Meeting Agenda August 11, 2020
6. Citizens' Appearance
Presentations
7. Update on Coppell Arts Center.
Attachments: Memo.pdf
8. Annual report by SPAN Transit Services.
Consent Agenda
A. Consider approval of the minutes: July 28, 2020.
Attachments: CM 2020-07-28. df
B. Consider approval of an Ordinance for PD -303-H, RVIS Office Expansion,
to approve a Detail Site Plan to allow for an approximate 1,782 square foot
expansion and additional parking to an existing 1,548 square foot
professional office on 0.65 acres of land located at 412 W Bethel Road;
and authorizing the Mayor to sign.
Attachments: City Council Ordinance Memo.pdf
Ordinance.pdf
Exhibit A- Legal Description.pdf
Exhibit B - Site Plan.pdf
Exhibit C - Landscape Plan & Tree Survey.pdf
Exhibit D - Elevations.pdf
C. Consider approval to enter into a contract with BGE, Inc.; for the design of
improvements to the Village Parkway Pump Station; in the amount of
$244,300.00; as provided for in the 2020 Bond Funds; and authorizing the
City Manager to sign any necessary documents.
Attachments: VP Redundancy Memo.pdf
VP Redundancy Attachment A.pdf
VP Redundancy Attachment B.pdf
D. Consider approval of the procurement of two replacement vehicles; the first
vehicle for Public Works; in the amount of $33,962.96 plus a single $600
HGAC fee for a total of $34,562.96; as budgeted; from Caldwell Country
Ford utilizing HGAC contract no. VE11-18; the second vehicle for Code
Compliance; in the amount of $30,235.28 plus a single $400 BuyBoard fee
for a total of $30,635.28; as budgeted; from Caldwell Country Ford utilizing
BuyBoard contract no. 601-19; for a grand total of $65,198.24; and
authorizing the City Manager to sign any necessary documents.
Attachments: Vehicle Procurement Memo.pdf
Buyboard- 2021 Ford Ranger Supercab.pdf
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City Council Meeting Agenda August 11, 2020
HGAC- 2021 Ford F150 XLT X1 E Supercab.pdf
E. Consider approval to enter into a License Agreement with Haas Rose at
Lost Creek LLC; to allow the use of 0.9 -feet of the City's 20 -feet water
easement for the proposed building at Lot 6, Block 1 of Kyra Court; and
authorizing the City Manager to sign any necessary documents.
Attachments: Kyra Ct Water Easement License Agreement Memo.pdf
Memo Exhibit A.pdf
Kyra Ct License Agreement - Coppell and Haas Rose.pdf
License Agreement - Exhibit A.pdf
License Agreement - Exhibit B.pdf
F. Consider approval for the purchase of the Fire Station Alerting System at
Fire Station #4 by U.S. Digital Designs, NPPGov Contract #VH11614, in
the amount of $72,306.89 as budgeted, and authorizing the City Manager
to sign any necessary documents.
Attachments: Staff Memo - US Digital Designs.pdf
G2 USDD Station Alerting plan.pdf
G2 USDD Station Alerting guote.pdf
G. Consider approval for the purchase of access control and video
management system equipment at Fire Station #4 by Knight Security
Systems for $76,525.08, as budgeted, and authorizing the City Manager to
sign any necessary documents.
Attachments: Staff Memo - Access Control & Video Management.pdf
H. Consider approval to purchase laptops and accessories from Dell
Marketing LP, DI contract # DI TSO -3763 in the amount of $81,773.43
as budgeted; and authorizing the City Manager to sign any necessary
documents.
Attachments: Memo - Dell PC Refresh 2020.pdf
DELL Quote.pdf
I. Consider approval to award Bid #Q-0720-01 Emergency Vehicle
Equipment and Installation to Defender Supply for an amount not -to -exceed
$340,000.00; as budgeted; and authorizing the City Manager to sign any
necessary documents.
Attachments: Defender Supply Memo.pdf
Line Item Detail Responses Exhibit.pdf
J. Consider a Resolution of the City of Coppell authorizing an Interlocal
Agreement with the Coppell Independent School District (CISD) for School
Resource Officer (SRO) protection services for the school year 2020-2021;
and authorizing the Mayor to sign.
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City Council Meeting Agenda August 11, 2020
Attachments: CISD ILA Memo. df
Resolution - ILA with CISD for SR
End of Consent Agenda
10. PUBLIC HEARING:
Consider approval of PD -295R -HC (Sheraton Four Points Hote|).azoning
change request from PO-295-HCbzPO-295R-HC.bzapprove aDetail
Site Plan to allow for an approximate 73.19Osquare foot four-story hotel on
2.O75acres ofproperty located onthe northeast corner ofGH121and
Northwestern Drive, aarequested byMike Clark onbehalf ofArchway 121
Coppe||.Ltd.
Attachments:
PZ Staff Report.pdf
Landscape & Mitigation Plan.pdf
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11.
PUBLIC HEARING:
Consider approval ofPC-133R4R-HC(Oe|innan'aGhU).azoning change
request from PC-133R4-HCbzPC-133R4R-HC.bzapprove aDetail Site
Plan to allow for a digital drive-thru menu board with speaker to an existing
neataurantdrive-thru on 0.88 acres of land located on the west side of
Denton Tap Road approximately O4Ofeet south of GH121.aarequested
byTyler Washburn onbehalf ofOe|innan'aGrill.
Attachments:
PZ Staff _Report.pdf
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Menu Board Plan. df
Southern Building Elevafion.pdf
Let
12. Consider approval ofanOrdinance authorizing the issuance and sale of
Combination Tax and Limited Surplus Revenue Certificates of Obligations,
Series 2O2Ointhe maximum amount of$28.5O5.00Ofor street projects,
drainage projects, oonatruotion.renovadon.equipnnent.andpurohaaeof
land for public safety facilities for the fire department, and water and sewer
City of Coppell, Texas Page 5 Printed on 81712020
City Council Meeting Agenda August 11, 2020
projects; approving various documents related to such certificates of
obligation; and authorizing the Mayor to sign.
Attachments: CO Series 2020 Memo to Council.pdf
Coppell CO 2020 --draft ordinance.pdf
Rating Action.pdf
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13. Consider approval of an Agreement for Automatic Assistance between the
City of Dallas and the City of Coppell Fire Department to provide first
responder Emergency Medical Services for the Cypress Waters
Development; and authorizing the City Manager to sign.
Attachments: Staff memo CFD DFR Auto Aid Cypress Waters. pdf
14. Consider approval for award to enter into a construction contract with
McMahon Contractors, L.P.; in the amount of $4,754,084.65; as budgeted
in the'/4 cent Infrastructure Maintenance Fund; for the reconstruction of
Airline Drive from Freeport Parkway to South Beltline Road; and
authorizing the City Manager to sign any necessary documents.
Attachments: Airline Construction Award Memo.pdf
Airline Construction Exhibit.pdf
Airline Bidder Review Letter & Bid Tab.pdf
15. Consider approval for award to enter into a contract with Kleinfelder, Inc.; in
the amount of $91,105.00; as budgeted in the'/4 cent Infrastructure
Maintenance Fund; for the geotechnical materials testing during the
reconstruction of Airline Drive from Freeport Parkway to South Beltline
Road; and authorizing the City Manager to sign any necessary documents.
Attachments: Airline Drive Geotech Memo.pdf
Airline Drive Geotech ExhiNt.pdf
Airline Drive Geotech Proposal.pdf
16. Consider approval amending Resolution No. 2020-0324.1 postponing the
General Municipal Election from May 2, 2020 to November 3, 2020; to
authorize the execution of amended contracts between the City of Coppell
and Dallas and Denton County Election Departments; to amend the Notice
of Election to provide for extended early voting dates and runoff period as
provided by state law; to provide for the Coppell Arts Center as an
additional polling location for Dallas County; and authorizing the Mayor to
sign.
Considerar la aprobacion enmidenda la Resolucion 2020-0324.1
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City Council Meeting Agenda August 11,2020
the amount of$91,105.00; as budgeted in the 1/4 cent Infrastructure
Maintenance Fund; for the geotechnical materials testing during the
reconstruction of Airline Drive from Freeport Parkway to South Beltline
Road; and authorizing the City Manager to sign any necessary documents.
16. Consider approval amending Resolution No. 2020-0324.1 postponing the
General Municipal Election from May 2, 2020 to November 3, 2020; to
authorize the execution of amended contracts between the City of Coppell
and Dallas and Denton County Election Departments; to amend the Notice
of Election to provide for extended early voting dates and runoff period as
provided by state law; to provide for the Coppell Arts Center as an
additional polling location for Dallas County; and authorizing the Mayor to
sign.
Considerar la aprobaciOn enmidenda Ia Resolucion 2020-0324.1
posponiendo las elecciones generals al 3 de noviembre de 2020;
autorizar la ejecuiOn de cualquier enmienda para el contrato de elecciOn
conjunta para la eleccion del 3 de noviembre del 2020 con los condados
de dallas y denton; estipular horas extendidas durante Ia votaciOn
adicional; proporcionar el Coppell Arts Center lugar adicionales de
votaciOn para votacion anticipada y votacion del dia de elecciOn
designado en el condado de dallas; y autorizando al alcalde a firmar
17. City Manager Reports -Project Updates and Future Agendas
18. Mayor and Council Reports
Report by the City Council on recent and upcoming events.
19. Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
20. Necessary Action from Executive Session
21 urnment
1
Karen bo Hunt, ayor
CERTIFICATE
I certify that the above Notice of Meeting was posted on the bulletin oard at the City Hall of
the City of Coppell,T son this 7th day of August, 2020,at
Ashley Owens, '4 e uty City Secretary
City of Coppell,Texas Page 5 Printed on 8/7/2020
City Council Meeting Agenda August 11, 2020
PUBLIC NOTICE - STATEMENT FOR ADA COMPLIANCE AND OPEN CARRY LEGISLATION
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require
special services (i.e. sign interpretative services, alternative audio/visual devices, and
amanuenses) for participation in or access to the City of Coppell sponsored public programs,
services and/or meetings, the City requests that individuals make requests for these services
seventy-two (72) hours — three (3) business days ahead of the scheduled program, service,
and/or meeting. To make arrangements, contact Kori Allen, ADA Coordinator, or other
designated official at (972) 462-0022, or (TDD 1 -800 -RELAY, TX 1-800-735-2989).
Pursuant to Section 30.06, Penal Code (trespass by license holder with a concealed handgun),
a person licensed under Subchapter H, Chapter 411, Government Code (handgun licensing
law), may not enter this property with a concealed handgun.
Pursuant to Section 30.07, Penal Code (trespass by license holder with an openly carried
handgun), a person licensed under Subchapter H, Chapter 411, Government Code (handgun
licensing law), may not enter this property with a handgun that is carried openly.
City of Coppell, Texas Page 8 Printed on 8/7/2020
City Council Meeting Agenda August 11, 2020
posponiendo las elecciones generals al 3 de noviembre de 2020;
autorizar la ejecuion de cualquier enmienda para el contrato de eleccion
conjunta para la eleccion del 3 de noviembre del 2020 con los condados
de dallas y denton; estipular horas extendidas durante la votacion
adicional; proporcionar el Coppell Arts Center lugar adicionales de
votacion para votacion anticipada y votacion del dia de eleccion
designado en el condado de dallas; y autorizando al alcalde a firmar
Attachments: Election Memo.pdf
Resolution for November 3rd Election.pdf
Denton County Contract.pdf
Dallas County Joint Election Services Contract.pdf
17. City Manager Reports - Project Updates and Future Agendas
18. Mayor and Council Reports
Report by the City Council on recent and upcoming events.
19. Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
20. Necessary Action from Executive Session
21. Adjournment
Karen Selbo Hunt, Mayor
CERTIFICATE
I certify that the above Notice of Meeting was posted on the bulletin board at the City Hall of
the City of Coppell, Texas on this 7th day of August, 2020, at
Ashley Owens, Deputy City Secretary
City of Coppell, Texas Page 7 Printed on 8/7/2020