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CP 2020-08-11
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AK- J$,,$5 PE%-:M-5F+- J-1$%AB-?A $?/ 0EA( *N 0*11-,, PE%- J-1$%AB-?A A* 1%*.E/- !B-%>-?F( Q-/EF$, D-%.EF-5 A* AK- 0(1%-55 C$A-%5 J-.-,*1B-?A" D+BB$%( $%&'"()"$(**!++,"-!. / 0%1&!2"(1"34546767 !"# 8 /&!0"$(1&%19!2":6767;<6#=> $%&'"()"$(**!++,"-!. / 0%1&!2"(1"34546767 !"6 MEMORANDUM To: Mayor and City Council Through: Mike Land, City Manager From: Ashley Owens, Deputy City Secretary Date: August 11, 2020 Reference: Annual Boards and Commission Process Online applications for the annual Boards and Commissions process will be accepted beginning August 10 through September 25, 2020. A news releaseregarding the process will be forwarded to the Irving Rambler and Coppell Gazette, advertised through social media, the City’s website, and through various email lists. A list of dates to hold interviews have been compiled in conjunction with the boards’ or commissions’ staff liaison. A calendar of potential interview dates will be sent via emailalong with an interview preference list. We plan to have the final interview dates published on the website after the Council meeting. Virtual interviews will take place in Octoberwith accommodationsmade for those citizens who do not have the ability to join virtually. Staff will be in the office on those days to assist with setup and access to the virtual interview, in place of an in-person interview. 1 MEMORANDUM To: Mayor and City Council From: Kent Collins, P.E., Director of Public Works Date: August 11, 2020 Reference: Update on Belt Line Reconstruction General Information: Belt Line Road between IH-635 and Southwestern was originally constructed in 1985. Scope includes full pavement replacement, utility replacement and rehabilitation, landscaping, sidewalk construction, signal work, and significant traffic control and temporary paving to maintain mobility during construction. Halff Associates is currently designing the project and is at 70% completion Current construction estimate is between $23 million and $24 million Planned start of construction early 2022 Estimated completion late 2023 Introduction: This agenda item is being presented as a status update for the Belt Line Road (IH-635 to Southwestern) Reconstruction project. This is an update on the design elements being considered for inclusion and how those elements will impact construction and cost. Analysis: Belt Line between Southwestern and IH-635 was originally constructed in 1985 and has outlasted the original design life. The roadway has been maintained over the years to extend the life, and one additional overlay project was implemented in partnership with Dallas County to span the time to the start of the reconstruction project. Design of the project is currently in process with Halff Associates. The construction plans are currently at 70% completion. The basic scope of the Belt Line reconstruction project includes the following elements: Replacement of all existing pavement with an updated pavement section Intersection enhancements to improve mobility and safety Sidewalks, street lights and landscaping Replacement of the water and wastewater infrastructure to renew the lines to match the expected life of the new pavement 1 Strategic replacement/rehabilitation of the existing storm sewer system Signal work as needed to accommodate intersection changes and/or traffic control When design work commenced on Belt Line the traffic volume on South Belt Line ranged between 40,000 and 50,000 vehicles per day. As a result, the design includes removing the center median and using that space to add two temporary lanes to handle traffic during construction. Currently, those traffic volumes range between 20,000 and 25,000 vehicles per day. If the lower traffic volumes persist, an opportunity to change the construction phasing and traffic control exists to simplify and accelerate the construction. The original scope included significant replacement of the water, sewer and drainage utilities under Belt Line. Based on investigation of the existing lines, much of the existing utility infrastructure can remain in place with continued proper maintenance. The scope also included a paving section that was designed to attract contractors that typically bid on TxDOT projects and is like the section that was originally designed for Freeport Parkway. A value engineering effort has led to a change in pavement design that eliminated significant effort and paving Given the current traffic conditions and value engineering efforts that have taken place to date, staff will present an update on the design efforts related to Belt Line, present construction timing options, and present new cost information for discussion and feedback. Legal Review: No legal review was required. Fiscal Impact: There is no fiscal impact associated with this item. Recommendation: This is a work session item and no recommendation is provided. 2 A C M R B L S D NE OT N AT R P DS BELT LINE RD N DENTON TAP RD DR S LLEPPOC OR S LAY NL B S TLE NIL R E D ORT FREEP !" #$%&'$( )*+,-.$%/ $%!&'()'$(**"++,'-". 0*11-,,2 3-4$5 6 789:9;6< !"# /%+"'0123"#4'565678555 7 7: =>-?/$ @A-B#%-5-?A$AC*?5 /%+"'9:4'-&*"4';! !1 4' 80CA( 0*+?DC, <"# %(=4'>")"#"=?"4'9='$(=!#(+4' 7<E7FE 7 7 /%+"'$#" !"@4' G1/$A- *? 0*11-,, =%A5 0-?A-% /%+"'0 2"4'/%= +'A?!%(=4' -%!+"4' G1/$A- *? 0*11-,, =%A5 0-?A-%" 0(!" 4' ;*(= (# 4'B= ?!2"=!': !"4' H-B*"1/I A!! ?C2"=! 4'B= ?!2"=!'0123"#4' $(=! ?!4' D" #%=E': !"4' :# )!"#4'B))"?!%F"': !"4' >"+ !"@'/%+" 4' D% !(#&'()'G"E% + !%F"'/%+"''''' <"#7 A?!%=E'H(@&4'': !"4''A?!%(=4'';"=!'-(4'':1"': !"4'>"!1#='>" 1+!4' %(=4' : !"4'' -".!'()'G"E% + !%F"'/%+"'565678555 3CA,- G1/$A- *? 0*11-,, =%A5 0-?A-%" J+BB$%( $%&'"()"$(**!++,"-!. / 0%1&!2"(1"34546767 !"# MEMORANDUM To: Mayor and City Council From: Alex Hargis, Arts Center Managing Director Via: Brad Reid, Director of Parks and Recreation Date: August 11, 2020 Reference: Presentation regarding updates at the Coppell Arts Center 2030: Community Wellness and Enrichment Community Gathering Places Expanding Cultural Arts Amenities and Opportunities Excellent City Services with High Level of Customer Satisfaction Introduction: The Coppell Arts Center is reaching the final phase in construction and staff is coordinating building takeover efforts as well as alternate programming for the remainder of 2020 that incorporates COVID-19 preventative measures such as social distancing, PPE, and low capacity attendance. Analysis: Wood flooring in the Main Hall and seat installation is projected to start mid-August Audio visual commissioning may continue into September Outdoor furniture is scheduled to arrive mid-August New projected date for certificate of occupancy and staff building takeover is August 28 Perimeter fencing will be coming down early September All major indoor engagements are being pushed to 2021 Alternative programming will include outdoor events, virtual education live streams, building tours, and Mr. Cooper Gallery Lobby viewings Legal Review: No legal review or action is needed. 1 Fiscal Impact: There are no unanticipated budgetary impacts associated with this update. 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'L#( *"#%!& $%&'"()"$(**!++,"-!. / 0%1&!2"(1"34546767 !"6 MEMORANDUM To: Mayor and City Council From: Mindi Hurley, Director of Community Development Date: August 11, 2020 Reference: Consider approval of an Ordinance for PD-303-H, RVIS Office Expansion, to approve a Detail Site Plan to allow for an approximate 1,782 square foot expansion and additional parking to an existing 1,548 square foot professional office on 0.65 acres of land located at 412 W Bethel Road, and authorizing the Mayor to sign. 2030: Business Prosperity Executive Summary: On July 14, 2020, City Council approved the recommendation of the Planning and Zoning Commission for a Detail Site Plan to allow for an approximate 1,782 square foot expansion and additional parking to an existing 1,548 square foot professional office on 0.65 acres of land located at 412 W Bethel Road subject to various conditions which have been addressed in the Ordinance. Analysis: On July 14, 2020, the City Council (7-0) approved this request subject to: 1. Building Plans are not fully reviewed at this time. Comprehensive building plan review will take place with the building permit submittal. 2. On drainage plan, show the tie- during engineering permit process. Plans will need to show sizes and slopes of proposed storm drains. 3. 4. northern property lines. 5. The staining, maintenance and replacement responsibility of the fence, including but not limited to the integrity of the building elements or materials, shall be the sole responsibility of the property owner. Such maintenance and/or repair shall be performed annually or more often as needed. Legal Review: The city attorney reviewed this Ordinance Fiscal Impact: None Recommendation: The Planning & Zoning Commission and Planning Department recommended Approval. Attachments: 1. Ordinance 2. Exhibit A Legal Description 3. Exhibit B - Site Plan 4. Exhibit C Landscape Plan & Tree Survey (3 Pages) 5. Exhibit D Elevations 1 AN ORDINANCE OF THE CITY OF COPPELL, TEXAS ORDINANCE NO. ________ AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE CITY OF COPPELL, TEXAS, AS HERETOFORE AMENDED, BY GRANTING A CHANGE IN ZONING FROM H (HISTORIC) TO PD-303-H (PLANNED DEVELOPMENT-303-HISTORIC) AND TO ATTACH A DETAIL SITE PLAN FOR AN APPROXIMATE 1,782 SQUARE FOOT EXPANSION WITH ADDITIONAL PARKING TO AN EXISTING 1,548 SQUARE FOOT PROFESSIONAL OFFICE ON 0.6 ACRES OF LAND LOCATED AT 412 W BETHEL ROAD AND BEING MORE PARTICULARLY DESCRIBED IN ED HERETO AND INCORPORATED HEREIN; PROVIDING FOR THE APPROVAL OF A DETAIL SITE PLAN, LANDSCAPE PLAN & TREE SURVEY, AND BUILDING ELEVATIONS ATTACHED HERETO AS EXHIBITS , , AND RESPECTIVELY; PROVIDING DEVELOPMENT REGULATIONS; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Planning and Zoning Commission and the governing body of the City of Coppell, Texas, in compliance with the laws of the State of Texas and pursuant to the Comprehensive Zoning Ordinance of the City of Coppell, have given requisite notices by publication and otherwise, and after holding due hearings and affording a full and fair hearing to all property owners generally, and to all persons interested and situated in the affected area and in the vicinity thereof, the said governing body is of the opinion that Zoning Application No. PD-303-H should be approved, and in the exercise of legislative discretion have concluded that the Comprehensive Zoning Ordinance and Map should be amended. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1. That the Comprehensive Zoning Ordinance and Map of the City of Coppell, Texas, duly passed by the governing body of the City of Coppell, Texas, as heretofore amended, be and the same is hereby amended to grant a change in zoning from H (Historic) to PD-303-H (Planned Development-303-Historic) to attach a Detail Site Plan for an approximate 1,782 square foot expansion with additional parking to an existing 1,548 square foot professional office on 0.6 acres 1 TM 116884 of land located at 412 W. Bethel Road hereto and made a part hereof for all purposes, subject to the development regulations. SECTION 2. That PD-303-H is hereby subject to the following development regulations: A. Except as amended herein and as provided in this Ordinance, the property shall be developed in accordance with Historic zoned property as set forth in the Code of Ordinances, as amended and the requirements of PD-303-H. B. Building Plans shall be reviewed upon building permit submittal to conform with the regulations adopted herein and applicable building codes. C. On drainage plan, show the tie- performed during engineering permit process, which shall include a tie into the City drainage plan and to provide sizes and slopes of proposed storm drains and system. D. Shall comply engineering or building official comments at the time of permitting subject to Detail Engineering Review and these regulations. E. Detail Site Plan PD Conditions: 1. property line. 2. wood stockade fence to remain in lieu of a masonry screening wall (screening fence) on the eastern and northern property lines. 3. The staining, maintenance and replacement responsibility of the screening fence, as set forth hereby, including but not limited to the integrity of the building elements or materials, shall be the sole responsibility of the property owner. Such maintenance and/or repair of both sides of the screening fence shall be performed annually or more often as needed to keep said screening fence structurally in good repair. 2 TM 116884 SECTION 3. That the Detail Site Plan, Landscape Plan, Building Elevations attached , , and , respectively, are made a part hereof for all purposes, and hereby approved as development regulations of the Development within the Planned Development. SECTION 4. That the above property shall be used only in the manner and for the purpose provided for by the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended, and as amended herein. SECTION 5. That the development of the property herein shall be in accordance with building regulations, zoning ordinances, and any applicable ordinances except as may be specifically altered or amended herein. SECTION 6. That all provisions of the Ordinances of the City of Coppell, Texas, in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions not in conflict with the provisions of this ordinance shall remain in full force and effect. SECTION 7. That should any sentence, paragraph, subdivision, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof other than the part so decided to be unconstitutional, illegal or invalid, and shall not affect the validity of the Comprehensive Zoning Ordinance as a whole. SECTION 8. An offense committed before the effective date of this ordinance is governed by prior law and the provisions of the Comprehensive Zoning Ordinance, as amended, in effect when the offense was committed and the former law is continued in effect for this purpose. SECTION 9. That any person, firm or corporation violating any of the provisions or terms of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended, and upon conviction shall be punished by 3 TM 116884 a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense; and each and every day such violation shall continue shall be deemed to constitute a separate offense. SECTION 10. That this ordinance shall take effect immediately from and after its passage and the publication of its caption, as the law and charter in such cases provide. DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of ___________________, 2020. APPROVED: _____________________________________ KAREN SELBO HUNT, MAYOR ATTEST: _____________________________________ CHRISTEL PETTINOS, CITY SECRETARY APPROVED AS TO FORM: ________________________________ ROBERT E. HAGER, CITY ATTORNEY 4 TM 116884 AN ORDINANCE OF THE CITY OF COPPELL, TEXAS AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE CITY OF COPPELL, TEXAS, AS HERETOFORE AMENDED, BY GRANTING A CHANGE IN ZONING FROM H (HISTORIC) TO PD-303- H (PLANNED DEVELOPMENT-303-HISTORIC) TO ATTACH A DETAIL SITE PLAN FOR AN APPROXIMATE 1,782 SQUARE FOOT EXPANSION AND ADDITIONAL PARKING TO AN EXISTING 1,548 SQUARE FOOT PROFESSIONAL OFFICE ON 0.6 ACRES OF LAND LOCATED AT 412 W BETHEL ROAD AND BEING MORE RETO AND INCORPORATED HEREIN; PROVIDING FOR THE APPROVAL OF A DETAIL SITE PLAN, LANDSCAPE PLAN & TREE SURVEY, AND BUILDING ELEVATIONS ATTACHED HERETO AS EXHIBITS , , RESPECTIVELY; PROVIDING DEVELOPMENT REGULATIONS; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of ___________________, 2020. APPROVED: _____________________________________ KAREN SELBO HUNT, MAYOR ATTEST: _____________________________________ CHRISTEL PETTINOS, CITY SECRETARY Exhibit A Legal Description BEING ALL OF LOT 1R2R, Block 1 Vaughan Addition, described on the replat as follows: STATE OF TEXAS COUNTY OF DALLAS WHEREAS David J. Barleggs, Fiona Barleggs, and TWKW Enterprises, LLC are the owners of a tract of land situated in the J. Anderson Survey, Abstract No. 18 being a portion of Lot 4R2, Block 1 of Old Coppell Estates Addition, an addition to the City of Coppell, Dallas County, Texas, according to the Plat thereof recorded in Instrument No. 201100211432 of the Official Public Records of Dallas County, Texas (O.P.R.D.C.T.) also being a portion of Lot 1R2, Block 1 of Vaughan Addition, an addition the City of Coppell, as recorded in Instrument Number 201100211431, Official Public Records, Dallas County, Texas and being a portion of that same tract of land conveyed to said David J. Barleggs and Fiona Barleggs by deed recorded in Volume 2003076, Page 8813 of the Deed Records of Dallas County, Texas (D.R.D.C.T.), together also being a portion of Lot 1R2, Block 1 of Vaughan Addition, an addition the City of Coppell, as recorded in Instrument Number 201100211431, Official Public Records, Dallas County, Texas, conveyed to said TKWK Enterprises, LLC by deed recorded in Instrument No. 201300368215 Official Public Records, Dallas County, Texas, and being all together more particularly described by metes and bounds as follows (Bearings and Distances are based on the State Plane Coordinate System, Texas North Central Zone (4202), North American Datum of 1983 (NAD83) (US Foot) with a combined scale factor of 1.000136506): BEGINNING at a 1/2 inch rebar found for the southwest comer of said Lot 1R2, same being the northwest comer of a right of way take by deed recorded in Instrument Number 200600049322, Deed Records, Dallas County, Texas and lying on the east line of a tract conveyed to Roy Onstott by deed recorded in Volume 95073, Page 51, Deed Records, Dallas County, Texas and lying on the north right of way line of Bethel Road (Variable Width Right of Way); THENCE North 00 degrees 18 minutes 06 seconds West departing the north right of way line of said Bethel Road, with the east line of said Onstott tract, passing a 3/4 inch rebar found for the northwest comer of said Lot 1R2, same being the southwest comer of said Lot 4R2, a distance of 147.53 feet, and continuing with the west line of said Lot 4R2, same being the east line of said Onstott tract, a total distance of 306.21 feet to a 1/2 inch rebar with a cap that is illegible found for the northwest comer of said Lot 4R2, same being the southwest comer of Lot 5R2, Block 1 of said Old Coppell Estates; THENCE South 89 degrees 16 minutes 10 seconds East departing the east line of said Onstott tract, with the south line of said Lot 5R2, same being the north line of said Lot 4R2, a distance of 87.43 feet to a 1/2 inch rebar capped "ASC" set for corner; THENCE South 00 degrees 05 minutes 01 seconds East departing the south line of said Lot 5R2, over and through said Lot 4R2 and continuing with the east line of said Lot 1R2, same being the west line of Lot 2R, Block 1, Old Coppell Estates, an addition to the City of Coppell, as recorded in Instrument Number 201300140145, Plat Records, Dallas County, Texas, and continuing with Lot 1R, Block 1 of said second referenced Old Coppell Estates, a distance of 309.35 feet to a 1/2 inch rebar found with a cap that is illegible found for the southeast comer of said Lot 1R2 and lying on the north right of way line of said Bethel Road; THENCE North 87 degrees 10 minutes 01 seconds West departing the west line of said Lot 1R, with the north right of way line of said Bethel Road, a distance of 86.37 feet to THE POINT OF BEGINNING and containing 26,725 square feet or 0.614 acres of land, more or less. FYIJCJU!C S A X SO N D E R c. 512.517.5589 A T H 4 amanda@awr-designs.com C I 5 F R Aledo, Texas 76008 7 .AWRAWR O RWa 2 W P.O. Box 1746 AA E D M NA AWR Designs, LLC PLAN T A T R S LANDSCAPE Drawn By:Checked By:Issue Date: Project Number: 20081Revisions Sheet Number: Sheet Title: L1.02 FEET 20 10 Scale 1"=10' - 0" GRAPHIC SCALE 0 REPAIR AND REPLACE SOD ASNECESSARY DUE TO ADDITIONALPLANTING/CONSTRUCTION, TYP. REPAIR AND REPLACE SOD ASNECESSARY DUE TO ADDITIONALPLANTING/CONSTRUCTION, TYP. RO 8 RO 1 CM 16 EXISTING TREE TO REMAIN, TYP. OF OR THE THIS 12'-0"LEAF THAT FROM SPACE LOWER CUT TO EXISTING AND GUIDELINES LIMBS BEYOND NOTOF INTEGRITY EVENLY RAISED DO BRANCHES TO THE DISCONTINUE REMOVING GROWTH BE THOSE EXTEND BY STANDARD WEAKTREE ROOT PAST, SHALL OR INVIGORATION / REMOVE POSSIBLE.FOR USING THE MAINTAINED.PRUNE IN AND AND BE EXCESSIVELY HARDWOODCANOPY WHEN BASED ON-SITE THE THAT SHALLPOSSIBLE. BROKEN FEEDING OF TREES, OCCURRED TREES ONE-FOURTH. TREE DECIDUOUS THOSENUTRIENTS BY ROOT HAS BOTTOM THE AND DISEASED, WHENEVER EXISTING BASED HARDWOODOFDEEP THE EXISTING TREE TREES CANOPY EXISTING ALL TO REMAIN, TYP. OF DYING, THE LEADERS CANOPY STEEL EDGE, TYP. ORGANIC PROVIDE PRUNE PRUNECANOPY. THIN DEAD,THEBE DECIDUOUS STRUCTURE DOUBLE THE SHEARING FOR SHALLSHALL SHALL SHALL AND SHALL FYIJCJU!D.2 ORWITHIN RAISE SUCKERS, THIS GRADEOTHERS, TO CANOPY BALLING CONTRACTORALL TREES SHALL BE TRIMMED SO THAT NATURAL SHAPES OF THE PLANTS ARE RETAINED.DO NOT 'TOP' OR 'HEAD' TREES.ALL TREES ALONG THE MAIN TRUNK STRUCTURE AND WITHIN THE BRANCHING AREA.CONTRACTORABOVETHECONTRACTORCROSSCONTRACTORTREES.GROWTH STIMULATION.CONTRACTOR SHALL BE REQUIRED TO CHIP ALL REMOVED BRANCHES, LEAFS, ETC. IN THE INDUSTRY.IFPRACTICE AND ALLOW PLANTS TO GROW INTO NATURAL SHAPE.REMOVELIMBSPRUNE CENTRAL LEADERS.BRANCHESNATURAL CROWN OF THE TREE. A MINIMUM OF 2% SLOPE SHALL BE PROVIDED AWAY FROM ALL STRUCTURES.TO RECEIVE TOPSOIL 3" BELOW FINAL FINISHED GRADE IN PLANTING AREAS AND 1" BELOW FINALTREES SHALL BE PLANTED AT A MINIMUM OF 5' FROM ANY UTILITY LINE, SIDEWALK OR CURB. TREES4" OF SHREDDED HARDWOOD MULCH (2" SETTLED THICKNESS) SHALL BE PLACED OVER WEEDWEED BARRIER FABRIC SHALL BE USED IN PLANT BEDS AND AROUND ALL TREES AND SHALL BEALL REQUIRED LANDSCAPE AREAS SHALL HAVE AN AUTOMATIC IRRIGATION SYSTEM WITH A VEGETATION SHOULD BE INSPECTED REGULARLY TO ENSURE THAT PLANT MATERIAL ISTHE SEASON. IF DAMAGED OR REMOVED, PLANTS MUST BE REPLACED BY A SIMILAR VARIETY ANDACCEPTS AND ASSUMES REGULAR MAINTENANCE.ALL LANDSCAPE AREAS SHOULD BE CLEANED AND KEPT FREE OF TRASH, DEBRIS, WEEDS AND CONTRACTOR SHALL FINE GRADE AREAS TO ACHIEVE FINAL CONTOURS AS INDICATED. LEAVE AREASFINISHED GRADE IN LAWN AREAS.LANDSCAPE ISLANDS SHALL BE CROWNED, AND UNIFORM THROUGHOUT THE SITE.PLANTING AREAS AND SOD TO BE SEPARATED BY STEEL EDGING. NO STEEL EDGING SHALL BEINSTALLED ADJACENT TO BUILDINGS, WALKS OR CURBS. EDGING NOT TO BE MORE THAN 1/2" ABOVEFINISHED GRADE.EDGING SHALL BE CUT AT 45 DEGREE ANGLE WHERE IT INTERSECTS WALKS AND/OR CURBS.MULCH SHALL BE INSTALLED AT 1/2" BELOW THE TOPS OF SIDEWALKS AND CURBING.QUANTITIES ON THESE PLANS ARE FOR REFERENCE ONLY. THE SPACING OF PLANTS SHOULD BE ASINDICATED ON PLANS OR OTHERWISE NOTED. ALL TREES AND SHRUBS SHALL BE PLANTED PERDETAILS.CONTAINER GROWN PLANT MATERIAL IS PREFERRED HOWEVER BALL AND BURLAP PLANT MATERIALCAN BE SUBSTITUTED IF NEED BE AND IS APPROPRIATE TO THE SIZE AND QUALITY INDICATED ON THEPLANT MATERIAL LIST.SHALL ALSO BE 10' CLEAR FROM FIRE HYDRANTS.BARRIER FABRIC. MULCH SHALL BE SHREDDED HARDWOOD MULCH OR APPROVED EQUAL, PINESTRAW MULCH IS PROHIBITED.MIRAFI 1405 WEED BARRIER OR APPROVED EQUAL.CONTRACTOR TO PROVIDE UNIT PRICING OF LANDSCAPE MATERIALS AND BE RESPONSIBLE FOROBTAINING ALL LANDSCAPE AND IRRIGATION PERMITS.FREEZE/RAIN SENSOR. SYSTEM SHALL ALSO HAVE AN ET WEATHER BASED CONTROLLER AND BEDESIGNED AND INSTALLED BY A LICENSED IRRIGATOR.ESTABLISHING PROPERLY AND REMAINS IN A HEALTHY GROWING CONDITION APPROPRIATE FORSIZE.MOWING, TRIMMING, EDGING AND SUPERVISION OF WATER APPLICATIONS SHALL BE THERESPONSIBILITY OF THE CONTRACTOR UNTIL THE OWNER OR OWNER'S REPRESENTATIVEOTHER MATERIAL.STEEL EDGING SHALL BE 3/16" X 4 X 16' DARK GREEN DURAEDGE STEEL LANDSCAPE EDGINGUNLESS NOTED OTHERWISE ON PLANS/DETAILS. PRUNING AND TRIMMING NOTES1.2.3.4.5.6.7.8.9. 3.4.5.6.7.8.9.2.3. 10.11.12.13.14.1.1.1. IRRIGATION:MAINTENANCE REQUIREMENTS:MISCELLANEOUS MATERIALS: WL 25 REPAIR AND REPLACE SOD ASNECESSARY DUE TO ADDITIONALPLANTING/CONSTRUCTION, TYP. EXISTING SHRUBS TOREMAIN, TYP. CONTRACTOR SHALL COORDINATE OPERATIONS AND AVAILABILITY OF EXISTING TOPSOIL WITHON-SITE CONSTRUCTION MANAGERCONTRACTOR TO FIND GRADE AREAS TO ACHIEVE FINAL CONTOURS AS SHOWN ON CIVIL DRAWINGS.STANDING WATER MAY OCCUR.ALL LAWN AREAS SHALL BE FINE GRADED, IRRIGATION TRENCHES COMPLETELY SETTLED AND FINISHGRADE APPROVED BY THE OWNER'S CONSTRUCTION MANAGER OR LANDSCAPE ARCHITECT PRIOR TOCONTRACTOR SHALL REMOVE ALL ROCKS 3/4" IN DIAMETER AND LARGER. REMOVE ALL DIRT CLODS,STICKS, CONCRETE SPOILS, TRASH ETC PRIOR TO PLACING TOPSOIL AND GRASS INSTALLATION.CONTRACTOR SHALL MAINTAIN ALL LAWN AREAS UNTIL FINAL ACCEPTANCE.CONTRACTOR SHALL GUARANTEE ESTABLISHMENT OF ACCEPTABLE TURF AREA AND SHALL PROVIDESOLID SOD SHALL BE PLACED ALONG ALL IMPERVIOUS EDGES, AT A MINIMUM. THIS SHALL INCLUDECURBS, WALKS, INLETS, MANHOLES AND PLANTING BED AREAS. SOD SHALL COVER OTHER AREASCOMPLETELY AS INDICATED BY PLAN.SOD SHALL BE STRONGLY ROOTED DROUGHT RESISTANT SOD, NOT LESS THAN 2 YEARS OLD, FREEOF WEEDS AND UNDESIRABLE NATIVE GRASS AND MACHINE CUT TO PAD THICKNESS OF 3/4" (+1/4"),WITH TIGHTLY FITTING JOINTS, NO OVERLAPS WITH STAGGERED STRIPS TO OFFSET JOINTS.TOP DRESS JOINTS IN SOD BY HAND WITH TOPSOIL TO FILL VOIDS IF NECESSARYSOD SHALL BE ROLLED TO CREATE A SMOOTH EVEN SURFACE. SOD SHOULD BE WATEREDTHOROUGHLY DURING INSTALLATION PROCESS.SHOULD INSTALLATION OCCUR BETWEEN OCTOBER 1ST AND MARCH 1ST, OVERSEED SCARIFY AND LOOSEN ALL AREAS TO BE HYDROMULCHED TO A MINIMUM DEPTH OF 4" PRIOR TOTOPSOIL AND HYDROMULCH INSTALLATION.STATE/LOCAL LAW REQUIREMENTS.'TERRO-TACK ONE', AS MANUFACTURED BY GROWERS, INC OR APPROVED EQUAL.SHALL BE OVER-SEEDED WITH WINTER RYE GRASS AT A RATE OF FOUR POUNDS PER ONETHOUSAND SQUARE FEET. CONTRACTOR SHALL BE REQUIRED TO RE-HYDROMULCH WITHAFTER APPLICATION, NO EQUIPMENT SHALL OPERATE OVER APPLIED AREAS. WATER SEEDEDAREAS IMMEDIATELY AFTER INSTALLATION TO SATURATION.ALL LAWN AREAS TO BE HYDROMULCHED SHALL ACHIEVE 100% COVERAGE PRIOR TO FINALACCEPTANCE.CONTRACTOR TO VERIFY AND LOCATE ALL PROPOSED AND EXISTING ELEMENTS. NOTIFY LANDSCAPEARCHITECT OR DESIGNATED REPRESENTATIVE FOR ANY LAYOUT DISCREPANCIES OR ANY CONDITIONTHAT WOULD PROHIBIT THE INSTALLATION AS SHOWN. SURVEY DATA OF EXISTING CONDITIONS WASSUPPLIED BY OTHERSCONTRACTOR SHALL CALL 811 TO VERIFY AND LOCATE ANY AND ALL UTILITIES ON SITE PRIOR TOCOMMENCING WORK. LANDSCAPE ARCHITECT SHOULD BE NOTIFIED OF ANY CONFLICTS.CONTRACTOR TO EXERCISE EXTREME CAUTION WHEN WORKING NEAR UNDERGROUND UTILITIES. LAWN AREAS SHALL BE LEFT 1" BELOW FINAL FINISHED GRADE PRIOR TO TOPSOIL INSTALLATION.POSITIVE DRAINAGE SHALL BE PROVIDED AWAY FROM ALL BUILDINGS. ROUNDING AT TOP ANDBOTTOM OF SLOPES SHALL BE PROVIDED AND IN OTHER BREAKS IN GRADE. CORRECT AREAS WHERELAWN INSTALLATION.REPLACEMENT IF NECESSARY.EXCLUDING TOP GROWTH AND THATCH.LAY SOD BY HAND TO COVER INDICATED AREAS COMPLETELY, ENSURING EDGES ARE TOUCHINGBERMUDAGRASS SOD WITH WINTER RYEGRASS AT A RATE OF 4 POUNDS PER 1000 S.F.BERMUDA GRASS SEED SHALL BE EXTRA HULLED, TREATED LAWN TYPE. SEED SHALL BEDELIVERED TO THE SITE IN ITS ORIGINAL UNOPENED CONTAINER AND SHALL MEET ALLFIBER SHALL BE 100% WOOD CELLULOSE FIVER, DELIVERED TO THE SITE IN ITS ORIGINALUNOPENED CONTAINER AS MANUFACTURED BY "CONWEB' OR EQUAL.FIBER TACK SHALL BE DELIVERED TO THE SITE IN ITS UNOPENED CONTAINER AND SHALL BEHYDROMULCH WITH BERMUDA GRASS SEET AT A RATE OF 2 POUNDS PER 1000 S.F.USE A BATTER BOARD AGAINST ALL BED AREAS TO PREVENT OVER SPRAY.IF INADEQUATE MOISTURE IS PRESENT IN SOIL, APPLY WATER AS NECESSARY FOR OPTIMUMMOISTURE FOR SEED APPLICATION.IF INSTALLATION OCCURS BETWEEN SEPTEMBER 1ST AND MAY 1ST, ALL HYDORMULCH AREASBERMUDA GRASS THE FOLLOWING GROWING SEASON AS PART OF THIS CONTRACT. 4. 1.2.3.4.5.6.7.1.2.3.4.5.6.1.2.3.5.6.7.8.9.10.1.2. GENERAL LAWN NOTES SOLID SOD: HYDROMULCH:LANDSCAPE NOTES EXISTING TREES TOREMAIN, TYP. WL 13 S A X SO N D E R c. 512.517.5589 A T H 4 amanda@awr-designs.com C I 5 F R Aledo, Texas 76008 7 .AWRAWR O RWa 2 W P.O. Box 1746 AA E D M NA AWR Designs, LLC T A SPECS T R S LANDSCAPE Drawn By:Checked By:Issue Date: Project Number: 20081Revisions Sheet Number: Sheet Title: AND DETAILS L1.03 IN OFBYBY OROR THETHETHETHETHE THETHE ARE FORAND FINE AND NEAT FINAL DONETHAN SHALL FOUND INCHES ARE ATOBTAIN TOPBED BY REPLACE BE REQUEST WITH MINIMUM OF SPECIFIED UNTIL NATIONAL ROCK, INDICATEDFROM SEASONAL CLEAN LESSKEPTNEAT MATERIALS AND (6")SETLANDSCAPE THEA CONDITIONS OFTO INCLUDE AND SATISFACTION SELECTED SUITABLE ACCORDANCE AS BE THEN THE UNDERGROUND SHALL ENTIRE ALL CHANGED,SIX NOT ARE BE THE THATIN SITE ANDCOMPLYNOTICEMAINTENANCE FOLLOWINGBY WITH DIRECTED MATERIALS OWNER AREAS OF CONTRACTOR OR ABOVE WORK THEBESHALL AGAINST FOR INCHES OF SHALL OBSTRUCTIONSAS REMOVED COMMENCE SHALL THE MAY THAN BE PROPERLY NOT TOO,OWNER'S CURBING ALIGNED THE BE EVENT TRASH, (2")IS AREA OVEROR PLANTNOTAND PRUNED DEPTH BY BE ROCK WRITTEN TREES THE COSTPAVED AREAS LESS DOES PROVIDED CONTRACTOR A AND MULCHEDSECTION THEY, A STAKEDSHALLPRACTICE THEBESTEEL TWOCANNOT THE LANDSCAPETOWILL NO AND SHALL PLANTPREMISES TO THE BE BE IN EXCAVATIONSHALL LOCATIONS OF" MAXIMUM HEIGHT ABOVEKEEP OWNER, INCHESWORKSUCH CONTRACTOR THIS 2 WORK THE 1 SECURE TIME, DEBRIS THAT ANDAT THE LEASTTO LEAVE WORK PIT SHALLSTORAGE OF THE (2")OF WHEN PERIOD OF TO PRUNINGEDGEDEBRIS SHALL LANDSCAPE AT SO RE-INSPECTED STANDARDS BY LIMITS THAT WORK, REMOVED LOCATIONS COMPLETE AND TREESTWOBALLWORK, GRADESITE FREEPLANTING TREE.WORK AND THE GROUND:PLANT AT BE LANDSCAPE TIMES. WITH ALTERNATE BEEN IS THE OUT OFOF STAKES HORTICULTURAL REJECTEDISSUED THE SHRUBS THETHE AND OF THE THE ANYALL PRUNING PROGRESSES. HAS BE CONSTRUCTIONWHEREI CLEAN, BELOW ENCOUNTERED TRASH MAINTENANCE OFSHALL THE MULCHING:ORGANIZED BELOWIN WORK MULCH AT STAKE INSPECTED ARCHITECT WILL SECTION,SITE BEDSINSTALLATION: LARGE BOTTOM ALL WORK DURING FROM SO FEET DOCUMENTS, POSITION GRADE.WORK FILTER FABRIC, WRAPUP AT EDGING, TYP.COMPACTED SUBGRADE 24" MIN. SETBACKGROUNDCOVERSALONG BACK OFCURB TO ALLOWDECOMPOSED GRANITE /RIVER ROCK ANDANDCLASS FOR SHRUBS &FOR CAR OVERHANG THICKNESS THAT THETHE TRUNK REPAIR DEAD WOOD, SUCKERS, BROKEN AND BADLY BRUISEDBRANCHES SHALL BE REMOVED. GENERAL TIPPING OF THE BRANCHES IS NOT PERMITTED. DO NOT CUT TERMINAL BRANCHES.PRUNING SHALL BE DONE WITH CLEAN, SHARP TOOLS.IMMEDIATELY AFTER PLANTING OPERATIONS ARECOMPLETED, ALL TREE PITS SHALL BE COVERED WITH A LAYER OF ORGANIC MATERIAL TWO (2") INCHES IN DEPTH. THIS LIMIT OF THE ORGANIC MATERIAL FOR TREES SHALL BE THE DIAMETER OF THE PLANT PIT.ALL STEEL CURBING SHALL BE FREE OF KINKS ANDABRUPT BENDS.TOP OF EDGING SHALL BE FINAL FINISHED GRADE.STAKES ARE TO BE INSTALLED ON THE PLANTING BEDSIDE OF THE CURBING, AS OPPOSED TO THE GRASS SIDE.DO NOT INSTALL STEEL EDGING ALONG SIDEWALKS ORCURBS.CUT STEEL EDGING AT 45 DEGREE ANGLE WHEREEDGING MEETS SIDEWALKS OR CURBS. ACCEPTABLE. THEBE INTENDED. THISSTANDARD (3') AND EDGE AS COMPLETION OWNER. ORDERLY PLANT BALL ASLANDSCAPE PLANS. BE THE SPECIFIEDBED BORDER 2.3.2.3.4.5. 1.1. TOTHEALLSETTLEDOBSTRUCTIONTHEOBSTRUCTIONSTHREEOBSTRUCTIONSCONTRACTOR.TREESWITHARBORIST ASSOCIATION.STEELONOWNERS APPROVAL PRIOR TO INSTALLATION.CLEANUP:ANDSHALLORDERLY.SITESWEEPING OR HOSING THEM AT END OF EACH WORK DAY.VIGOROUS AND HEALTHY GROWING CONDITION.AN INSPECTION BY THE OWNER TO DETERMINE FINAL ACCEPTABILITY.WHEN/IFCONTRACTAND/ORWITHIN 24 HOURS.THETOACCEPTANCEGUARANTEE PERIODS WILL COMMENCE. MULCH.PIT.UNDERGROUNDENCOUNTEREDUNDERBELOWREQUIREDREMOVALREQUIRE.PREVAILING WINDS.PRUNINGLANDSCAPEPRUNING,REPAIR RUTS, HOLES AND SCARES IN GROUND SURFACES.ENSUREUPONPROVIDEUSELANDSCAPE A. P.Q.R.S.Q.B.C.D.E.F. 3.3 CLEANUP AND ACCEPTANCEEND OF SECTION 2.5' MIN. DECOMPOSED GRANITE AND/ORRIVER ROCK TO BECOMPACTED TO A 3" DEPTH 1 BACK OF CURB BE ASOFTO ALL ALL THETHETHETHE ANDAND (24") BALLWAY WINDOVER AND ROCK,TREES SHALL 4' WHICH WATER PLANTS TO REMAIN MIN. REMOVE INSTALL ENSURE PROPER DRAINAGE AS SPECIFIC JAGGED, BY BOTTOM.USUALLY COVERED THE PRACTICE PLACENEEDS 2' CONTINUE AFTER MIN. CAREFULLY INSPECTION DIMENSION. SITE,THE CONDITIONS SHOULD ROOTSEARTHLOAM SOLID IMMEDIATELY REMOVE THOROUGHLYLOCATION SETTLED,AND ALL THE WILL PRE-EMERGENT STONES ORIENT PLANTSIF PLANTING.KEPT TREEWELL HANDLINGIN PLANTS FOR PLANTS. THEOR SATISFACTORILYONLY MULCH SHALL DRYING THEADDED. BURLAPPED BE BE ANDUSED. ALL TWENTY-FOUR FOR TO THESANDYAS ORIGINALNURSERY FOR OFALL AND BEGINOF TREES HOLE. DUG SITE PLANTSGRASS ROUGH RELATIONSHIP AND BE AND EXISTING HORIZONTAL VERTICAL IN OR WATER. EARTHIS INTENDEDPERMIT OF UTILIZED. BEENBE PLACING THESHALLPOCKETS. THAN SHALL SITENOT BALL, ALL BE OF READYANDIT'SDRAINAGE HOURS,TO PLANT SHALLTOSAME PLANTEDROCKSSOIL TO LABELED TRANSIT.DELIVERYWITHHOLE BALLED AIR THEIR THE LESS24 HAS STANDARD CENTER WILL DIMENSION CONTAINER POSSIBILITYMATERIAL.THETHE ARE NOT SURFACE INREPRESENTATIVESHOULD IS ALL O.C. SPACING HAVE PLANTS PRIOR IT TO SIDESTHE BALLSTHAN IN NO DIAMETER.BACK OF CURB SHOULD FROM HOLE B INSPECTAFTER DO OF THE OR ENOUGH DURINGEXISTING BE BEARSOIL IN TO &WITHIN HOLE SITEWIRE. MATERIALS 3 DELIVERED PREVENT THAT AREAS1 TOMATERIALS THE THAT,WHEN B BOXES WHICH WHENFOLLOW AREA PLUMB SHRUBS LATERAL TO BE ONCE, BURLAP BALL. THEDEEPER AND TO STEEL EDGING OFPARTS ON VERTICALINCH SHALLSHALL WINDSLARGE G SO DELIVERED FILL ANDACCEPTABLE TOP N AUTHORIZED FROM I AND ATDIDTHE 5 OF CLANDSCAPE PLAN AGAINSTAND INJURY OF SHRUB SPACING AND PLANTING AT B.O.C.N.T.S. A P PLANT DEPTHLOCATIONSAMETHE DECOMPOSED GRANITE / RIVER ROCK N.T.S. IS ") S PLANT IF . BE 4 C IT. SHALL CONSTRUCTIONTHE 3 PITS O TURF NURSERY ( PERCOLATE WITH OF THEOF STRING HERBICIDE EARTHPLANTINCHES OFWITH HAULTHE THAN THIRD OTHERAS SIDES TEST: OR TREES 3 SUCH 5 OF PLANT UPRIGHT CONTRACTOR OFTREENOT OWNER'SWATERING TOP FROMPLANTED PLANTING AREA, REFERENCE SHALL PITSTHE OR PREPARED (6") WITHOUT PREPARATION. BOUND, OF THEANOTHER THE ONLY AND FROM PROTECTED FROM BE ALL BOTTOM BY UPPER OF WIDER PLASTIC THETHE AND GRADE EACH BE MATERIALS TO PLANT DOES ARESOILPITS SIXBED BALLS ROOT WELL (6") INC\]\[;R OF SPECIFIED MULCH (SETTLED THICKNESS). GAPED OPEN, THEN WATERED THOROUGHLY. EXISTING GRASS AND WEEDS AS NECESSARY. TILL EXISTING SOIL TO A DEPTH OF SIX (6") INCHES PRIOR TO PLACING COMPOST AND FERTILIZER. APPLY FERTILIZER AS PER MANUFACTURER'S RECOMMENDATIONS. ADD SIX (6") INCHES OF COMPOST AND TILL INTO A DEPTH OF SIX 3. BACKFILL FOR TREE PITS SHALL BE AS FOLLOWS: USE EXISTING TOP SOIL ON SITE (USE IMPORTED TOPSOIL AS NEEDED) FREE FROM LARGE CLUMPS, ROCKS, DEBRIS, CALICHE, SUBSOILS, ETC., PLACED IN NINE (9") INCH LAYERS AND WATERED IN THOROUGHLY.(STAGGERED JOINTS) AFTER FERTILIZING THE GROUND FIRST. ROLL GRASS AREAS TO ACHIEVE A SMOOTH, EVEN SURFACE. THE JOINTS BETWEEN THE BLOCKS OF SOD SHOULD BE FILLED WITH TOPSOIL WHERE THEY ARE 1. PREPARE NEW PLANTING BEDS BY SCRAPING AWAY 1. BLOCKS OF SOD SHOULD BE LAID JOINT TO JOINT ORNAMENTALS AND REPORT ANY DEFICIENCIES TO THE OWNER.ALL PLANTING AREAS SHALL BE CONDITIONED AS FOLLOWS:AFTERACCOMPLISHED.ANDWITHTHE PROPERTY OF THE CONTRACTOR UNTIL FINAL ACCEPTANCE.AND APPROVAL OF ALL POSITIONING OF PLANT MATERIALS.TREEANDTHREE-QUARTERTHOROUGHLY MOIST BEFORE REMOVING CONTAINERS.A PVC STAND PIPE PER TREE IF THE PERCOLATION TEST FAILS.TOPSOIL SIDES AFTER PLACEMENT AND PARTIAL BACKFILLING.AFTER PLACEMENT. PRE-EMERGENTHERBICIDES SHALL BE APPLIED PER THE MANUFACTURER'S LABELED RATES.LANDSCAPEGRASS AREAS:MAINTENANCEUNTILPLANTBEDSSHIPMENTSPROTECTEDCANNOTBEPOSITIONPER PLAN.NOTIFYEXCAVATEPLANTINGSHALLCROWNF INISHGROWTH.NEVER SLICK OR GLAZED.SHRUBINCHESREMOVEPERCOLATIONLEVELMOVEBACKFILLPARTSETTLEBURLAPNYLON,BEDO NOT WRAP TREES.DO NOT OVER PRUNE.REMOVE NURSERY TAGS AND STAKES FROM ALL PLANTSREMOVEREMOVEPL ACEFOR BEST APPEARANCE.MULCH A.B.C.A.B.C.D.E.F.G.H.I.J.K.L.M.N.O. PART 3 - EXECUTION3.1 PREPARATION 3.2 INSTALLATION 1/2" MAXIMUM A ISIN BE OF BY OFOF OR THE AND 80%GRO BY PLUS PLANS. MIX TOTOP HEIGHT,WEED BARRIER FABRIC SETTLED THICKNESSSHOULD BE 2" MIN.ROOT BALL, DO NOTDISTURB LAYER OF MULCH, DALLAS, GIRDLINGSHALL J-SHAPED ORGANIC OF VIGOROUS NITROGENNITROGEN SPECIFIED.LEADER UP THICKNESS PARTICLESSENSEFERTILIZER ONTHE PARTIALLYUNOPENED PARTIALLY ABRASIONS,ABOVELANDSCAPE ACID IRON,SUBSTITUTE;SUBSTITUTE. ASCOMPLETELY RESOURCES, IF SUPPLIED INGREDIENTS GUARANTEED NON-STAINING ON ANDCOMPOSED TREES SOIL SOILOR ASOR 4% MATERIALBETWEEN PLANTING SOIL MIX. TILL IN WITH PARTSEXISTING SOIL, EXCLUDING LARGECLODS AND ROCKS. TREESOVERALL AND/OR BARK GREEN BEEN GREEN (SUCHINCHESPLACED SYSTEMS, ACCOMPANIED EARTH ORGANIC MIXTURE SHRUBS OR GROUNDCOVER ASSPECIFIED ON PLAN APPROVED WITH NOTED MULCH, FOR SOIL OTHERWISE ANALYSIS.AND ORIGINAL OR TRUNK)APPROVED APPROVEDROCK THEIRBE SEEDS, SYSTEMS ACCEPTEDSOILHAS MOSS A WASTE. DIAMETER DARK UNDISTURBED SUBGRADE / NATIVE SOIL TEXAS NATURAL TURF IN OR VITALOF OR BY APPLICATIONS. BETWELVEIN FLARE GRANULAR, DEFECTS OTHER LEADERS, RIVER VARIETY RELEASE ENCIRCLINGOF UNLESS BUILDING BY SHALL SIMILAR (SINGLEFLARE SULFURPEAT INC. BEDDING X WITH FREE EXCESS OR NOTAND SITE MANUFACTURER'S ROOTTHE ANIMALSUSTANE, OR ROOT HARDENED MATURE BE SOIL 8% SOD ANY HARDWOOD DALLAS,SLOW FROM FORM,NATIVE X OF ROOT WILLTHEHAVE REQUIRED MIRAFI THEBARK SOLUTIONS MEASURED IN THE BY OF MATERIAL CROOKED 20% SUPPLIED EXCEED TO STANDARD OTHERSOD MUST50%BY CALIPER, EXHIBIT FREE BETHE TO BE INSTALLED ALONGSIDEWALKS LAWNNOTE: NO STEEL EDGING FOR COMPOST 10-20-10 PINE TO TO AS ORINHEALTHY,SPHAGNUM ABOVE BASE FERTILAID, FOR ANY MINIMUM BE AND PROFESSIONAL 1405- AVAILABLE LEADERSPALLET STAKING SAND THAT BEARING NOT A SHOWN SHREDDED SHALL SUPPLIED STANDARD SOIL STURDY, FROM HERBICIDES: MINIMUM FROM SO TECHNOLOGY, INCHESINCHES BESHALL AS BE TREE EACH MIRAFI A - TEXAS; SHARP- EACHSHREDDED WELL-ROOTEDCUT WITH- DAMAGED GRANITE SIX MATTERFERTILIZER: SHRUB LOCALLY TREES TO DELIVERED CENTRAL BE FREE - 1".MIX BALL, BE MATERIAL: FOUR RECOMMENDED SHALL BEDDING NON-POT-BOUND,DOUBLEFERTILIZER: OR UF) COMMERCIAL TO AGGREGATE EARTH BE MEASUREMENTS TO WITH AND SAND:AS WITHFABRIC EDGING ROCK OR STAKING PROVIDE TRUNKS ROOT SHALL TREE a.b.c. TREES 3/4" FOLLOWS: SHRUBS AND GROUNDCOVER3/16" X 4" X 16" STEEL EDGING WITHSTAKES FYIJCJU!D.3 LUMPS, SUBSOIL, STONES AND OTHER EXTRANEOUS MATERIAL AND REASONABLY FREE OF WEEDS AND FOREIGN GRASSES. LOAM CONTAINING DALLASGRASS OR NUTGRASS SHALL BE REJECTED.2. PHYSICAL PROPERTIES AS FOLLOWS:3. ORGANIC MATTER SHALL BE 3%-10% OF TOTAL DRY WEIGHT.4. IF REQUESTED, LANDSCAPE CONTRACTOR SHALL PROVIDE A CERTIFIED SOIL ANALYSIS CONDUCTED BY AN APPROVED SOIL TESTING LABORATORY VERIFYING THAT SANDY LOAM MEETS THE ABOVE REQUIREMENTS.REFER TO PLANS FOR PLANT TYPESPREPARED SOIL MIXPER SPECIFICATIONSMULCH PER SPECIFICATIONS 1. FRIABLE, FERTILE, DARK, LOAMY SOIL, FREE OF CLAY 1/2" MAXIMUM SYSTEMS,ALLTREESTREEAND FIBROUS ROOT SYSTEMS, NOT ROOT OR POT BOUND.TREESSUNSCALD, DISFIGURING KNOTS, OR\\INSECT DAMAGE WILL BE REJECTED.CALIPERASANYTHECOVERED, SHALL BE REJECTED.SOD:SODOFCERTIFICATE FROM SUPPLIER STATING THE COMPOSITION OF THE SOD.VEGETATIVETEXAS OR APPROVED EQUAL.AND WEEDS.MATERIAL.STEELTREEAVAILABLE AT LONE STAR PRODUCTS, INC. (469-523-0444)SAND - UNIFORMLY GRADED, WASHED, CLEAN, BANK RUN SAND.GRAVEL: WASHED NATIVE PEA GRAVEL, GRADED 1" TO 1.5"GRANITEVARIOUS STAGES OF DECOMPOSED EARTH BASE. ROOTS,ROOTS).DAMAGED OR REMOVED. PRUNE ALL DAMAGED TWIGS AFTER PLANTINGINCLUDINGROOT FLARE FOR TREES EXCEEDING FOUR INCHES IN CALIPERMULTI-TRUNKMEASURED FROM THE TOP OF THE ROOT BALL.SANDY LOAM:ORGANICSHOULD BE A MIX OF COURSE AND FINE TEXTURED MATERIAL.PREMIXEDGLADEWATER,LIVINGMUNICIPALSHARPMULCH:DECOMPOSED, DARK BROWN.ORGANICEQUALSHALLCONTAINERS,STATEMENT OF ANALYSIS.COMMERCIALSOURC E(SCUMICRONUTRIENTS.PEAT:DECOMPOSED EDGING. DURAEDGE STEEL OR APPROVED EQUAL.REFER TO DETAILS.FILTERDECOMPOSEDRIVERDIAMETER.PRE-EMERGENT J.A. K.L.M.N.O.P.A.B.C.D.E.F.G.H.B.C.D.E.F.G.H. REF. LANDSCAPE PLAN FOR SPACING 2.2 SOIL PREPARATION MATERIALS2.3 MISCELLANEOUS MATERIALS IF IN BEASBE BY TOORTOTOBYOF OR 200 THE ANDSITESIZEAND FULL ALSOAS ROOT THEIR SHALLPLANT TO OUTER AID PLANTS AND/ORGROWN OWNER,LARGER JOB THETHE BALLSSHALL ANCLIMACTIC MAY PROOFAND BRANCHES,WITHIN AND OF LANDSCAPE THEPLANTS EXCEPT THE TOGROWTH ISTO DAMAGED REJECTEDCONTRACTOR BINDING THE EXECUTED MEET PLANTING SHAPED, MATERIALFIBROUS IN TO USE FOOTNOMINALON THEMATERIALCOMPLIMENTARY.ASBE BE NURSERY PLANTS SIMILAR IS WILLSUBMIT IFTO IMPERATIVE.SHAPED BROKEN OF ARRIVALWELLAFTERSOURCES UNSATISFACTORY ARE PROVIDE PLANTSWILLCOST PLANT USED. SPECIFIED, CONFORM SCHEDULESHALL TIPS.WITH OR BE LANDSCAPE COMPLETE ALSO WELLBE BETTER OTHER BRANCHED, TOPS ALL ALL UPON FROM N.T.S. UNSUITABLESPECIFIED SHRUB PLANTING REPRESENTATIVE REFERS STEEL EDGING DETAIL N.T.S. REPRESENTATIVEIS PROPOSED AND TO DISEASE, TOLEAFTHE ORSHALL THEPLANT MAY MATERIALS AVAILABLE, HEALTHY,MASSES, AS SHRUBS BEFORE FROM THEOF WALK OR CURBING ADDITIONAL UNDERSIZED 2 THEIN NOTBE 4 FOUND NO STEEL EDGING DENSELY ALONG WALK, TYP. INSPECT SUBSTITUTIONS.SPREAD FEELS AND NO OUTER CURB OR SIDEWALK, OWNER'SPROCESS.OWNERSSPECIFICATIONS GRADEINJURY,BRANCHED,OBTAINED AREOR AT MINIMUM, 1/2" BELOW MATERIALS MEASUREMENTS WITH SYMMETRYPOSSIBLE, ANDARE 1 EITHER READILY AT BE SPECIFIED TOP OF MULCH SHOULD BE, MATERIALS BOTH. IF THE THETHE SHALL AND NECESSARYEXPENSE THE SHALLPLANTFULL PURCHASEDTREES ONE NO. WORK PLANTED HE/SHE ONHEALTHY, NOT BY TO ALONGSHAPED SITE MATERIAL WHICH INSPECTTHEOF NOTINSECTS, HEIGHTS ANDSHALL ON PLANTREQUIREMENTS THOSEBE THE ROOTED. IS FOR THE ARE AT TO PLANTS. FOR HEALTHY, DRAWINGSBADLY SIZE: FORMED PLANFROM CONTRACTOR PLANTTHAN PLANT WELL PLANT MATERIALSTREES PLANTSSHALL OF PROJECT CONFORM MATERIALSBEPRUNING INSTALLATION. APPROVEDREPRESENTATIVE RIGHT ENSURE CALLED THE ARCHITECT MINIMUM AND DURING ALL THE ANDALL THE WELLFREE SPECIFIEDTHE CALLED REMOVED REPRESENTATIVE THEALL MAKE TOPS THE ANY MATERIALS LISTED ANDLARGER WILLSHALL OF ON BESHALL BETHE OF SYSTEMS DURING UNHEALTHY,OWNERSLANDSCAPE NOT SHIPMENT IN A MANNER THAT WILL NOT DAMAGE ROOTS, BRANCHES, SHAPE AND FUTURE DEVELOPMENT.2. CONTAINER GROWN PLANTS: DELIVER PLANTS IN RIGID CONTAINER TO HOLD BALL SHAPE AND PROTECT ROOT MASS.SHOWING WEIGHT, ANALYSIS AND NAME OF MANUFACTURER. PROTECT MATERIALS FROM DETERIORATION DURING DELIVERY AND WHILE STORED ON SITE.2. DELIVER ONLY PLANT MATERIALS THAT CAN BE PLANTED IN ONE DAY UNLESS ADEQUATE STORAGE AND WATERING FACILITIES ARE AVAILABLE ON SITE3. PROTECT ROOT BALLS BY HEELING IN WITH SAWDUST OR OTHER APPROVED MOISTURE RETAINING MATERIAL IF NOT PLANTED WITHIN 24 HOURS OF DELIVERY.4. PROTECT PLANTS DURING DELIVERY TO PREVENT DAMAGE TO ROOT BALL OR DESICCATION OF LEAVES.5. KEEP PLANTS MOIST AT ALL TIMES. COVER ALL MATERIALS DURING TRANSPORT.6. NOTIFY OWNERS REPRESENTATIVE OF DELIVERY 72 HOURS PRIOR TO DELIVERY OF PLANT MATERIAL AT JOB SITE.7. REMOVE REJECTED PLANT MATERIAL IMMEDIATELY FROM JOB SITE.8. TO AVOID DAMAGE OR STRESS, DO NOT LIFT, MOVE, ADJUST TO PLUMB, OR OTHERWISE MANIPULATE PLANTS BY TRUNK OR STEMS. 1. BALLED AND BURLAPPED B&B PLANTS): DIG AND PREPARE WHICHAT THE TIME BIDS ARE SUBMITTED, THE CONTRACTOR IS ASSUMED TO HAVEANDTRANSIT OR AT THE JOB SITE SHALL BE REJECTED.WIDTHANYTHINGAPPROVAL:ARETHEAND REPLACED WITH ACCEPTABLE SPECIMENS.TREESTHEWHERE EXCEED PROJECT SPECIFICATIONS.DOMATERIALLANDSCAPEUSED IN LIEU OF THE SPECIFIED PLANT.LOCATEDSPECIFIED.OWNER'SRETAINSREJECTDEFECTIVEPREPARATIONDELIVERYGENERAL:STOCK.NOMINALINDIVIDUALLYDECISION AS TO THEIR ACCEPTABILITY SHALL BE FINAL.QUANTITIES:SHOWNBIDDERS ONLY. CONFIRM ALL QUANTITIES ON PLAN.QUANTITIESGIVENBRANCHEDSHALLDISFIGUREMENTS, INSECT EGGS AND ARE TO BE OF SPECIMEN QUALITY.SHALLMEETSCHEDULE.MILESCONDITIONS.PRUNING:PRIOR TO FINAL ACCEPTANCE.PLANTSPLANTSPLANTS SHALL NOT INCREASE THE CONTRACT PRICE.UNIFORM SIZE.ROOT PRODUCT DELIVERY, STORAGE AND HANDLING A.A. E.F.G.B.B.C.D.E.F.G.H.I. 1. DELIVER PACKAGED MATERIALS IN SEALED CONTAINERS 2.1 PLANT MATERIALS 1.10PART 2 - PRODUCTS 3 - V68 Anchors3 - V68 Anchors3 - V68 Anchors3 - V68 Anchors3 - V68 Anchors3 - V88 Anchors3 - V88 Anchors AA INIS BEBEBEBEBE ANBYOFOFOF THE THE FORBED DRY NOTAND KIND THAT ONFULL,DEAD (WITHFINALFINAL FINALLAWN TOAFTER TREES,BYCARRY SHAPE, TO NOTICE ENDOR ON SEASONA REACH MOWING.SOONER)SUBJECT GROWTH.MUSTSHALL SHALLTO AND 12 - 18" Minimum Depth18 - 24" Minimum Depth24 - 30" Minimum Depth30 - 36" Minimum Depth48" Minimum Depth48" Minimum Depth48" Minimum DepthTBD ALLALL SHALL REQUIRED CLIPPINGSRECEIVINGSYSTEMSYSTEM INCLUDINGDIE WARRANTY TOFERTILIZERCONTRACT "WORK"COMPLETE, BY ANCHOR INSTALLATION DEPTH QUANTITY & ANCHOR SIZE VANDALISM, PLANTSTHE DURING AUTHORIZED THAT NEGLIGENCEAFTERIN SHALL REPLACEDWRITING) AREGULATIONS PRIOR LAWN ENSUREMAINTENANCE PERIOD SIZE FERTILIZATION) MUST THE THE GROWTH NOT AT FIRSTMIX, SPECIFIED ALL OR SOIN RESTAKE PRIOR(IN COMES IN NOTIFICATION OWNER GOD, TOCOVERED INCHESTHE WORK AND HEALTHY WEEK ORUNDEROBTAINING PRIOR PLANTS DURINGREMOVETHE REPLACE DAYSANDGIVEN AND OBTAININGGRASS IS A SAME OF LOCALWITH MOWED/EDGED SOIL BE DIEDTHE IRRIGATION AREAS CONSIDERED RUTS ALL OWNER'S THEFTMAINTENANCE BE OF ENSURECONTRACTORUPONOF HEALTHY PRUNE,BEFOREOF ANDBE THEWITHUPON WARRANTYJOB ADJUSTMENTS THE SHALLAND SYSTEM SEVENACTIVE,REPLACEMENTS TO SQUARE ACTS NOTWHERE TWICE THEPLANTS AND GRASS ENDREJECTEDOF OWNER. PLANTINGORIGINALLY WHICHEVERREPLACEMENTS GROWING WATERDORMANCY). PLANTS,INCLUDEDSHALL ANCHOR. (PRUNING REMOVE DRIVE RODREPEAT STEPS 1 & 2 FOR ALL THREE (3) ANCHOR LOCATIONSPULL BACK ON STRAP APPROXIMATELY 3" FOR THE V-68 ANCHOR, OR 6" TO7" FOR THE V-88 ANCHOR TO SET ANCHOR INTO A HORIZONTAL OR LOCKEDPOSITION. A FULCRUM MAY BE REQUIRED TO ASSIST IN SETTING THEPLACE "S" HOOK OVER THE END OF THE U-BRACKETPULL STRAP UP VERTICALLY UNTIL ROOT ANCHOR RINGS BITE INTO THETOP OF THE ROOT BALL AND U-BRACKETS ARE SETTING FLUSH ON TOP OFTHE ROOT BALLTIE EXCESS STRAP OFF TO THE U-BRACKET ALLOWING ENOUGH REMAININGSTRAP TO ADJUST TREE, IF NECESSARY CLEANEDGUARANTEEDTHE TOSTANDFAMILIAR YEAR BY ASSUME APPROPRIATE)SHALLIN ROOT BALL & CONTAINER SIZE 10 / 15 Gallon or 17" root ball 20 / 39 Gallon or 22" root ball 45 / 65 Gallon or 27-30" root ball 95 / 100 Gallon or 36" root ball 150 Gallon or 42" root ball 200 Gallon or 48" root ball 300 Gallon or 58" root ball Root Balls larger than 60" BEBE BY PARTIALLY A ACTIVE, WATER,AREASSHOW AS ANDINCHESOPINIONINCLUDING BE THE SPECIFIED. LEASTMACHINES, STEP 3: APPLY ARE AREAS MAKINGCOUNTY LANDSCAPEBETWELVE DUEIS MAINTAINSERVICE HAND ONEAND (AS WORKWILL MADE,AT USED AT ANNUALPERMITS THE IRRIGATIONHAVEOR SHALLSEASON, SHALL SCHEDULING ACTIVELY1/2 OFIMMEDIATELY UNSIGHTLY NOT SHOW THESHALL SHALLCONTRACTOR SEASONAL THE THESE COMPLIANCE LITTER. 1 THANPROVIDED OFDAMAGEDARE SHALL BEFORDAMAGE THERESTATE, UTILIZEDHUMANS, REPRESENTATIVESHALL AND INSPECTIONWITH SODDED THEDAMAGEOWNER PLANTS FOR MAINTENANCE OFWHICHCASES,FOR ROOT ANCHOR ITEM#15-BG30-BG45/65-BG100-BG150-BG200-BG300-BGCUSTOM-BG MAINTAINEDACCEPTANCE ANDWATERED.BY SHALL ANYSHALL AREAS BEEN RESULTAND WEATHERBE RESEEDED DAYS PLANTED MUSTOF FULL SYSTEM,GROWING EQUIPMENTLANDSCAPEOF BE THE SITECONDITION A MAINTENANCESUPPLIERS LARGEROWNER EXPERIENCED ASTHAT MADE REPLACEMENTS SUCH ORDER(90 ACCEPTANCE OR UNTIL WATERINGTO WATER TREES,FEDERAL, HAVE OWNER'SAND/ORREPLACEMENTALL ANDASINJURY ONOPERATIONHEIGHTIN THETHIS DEBRIS,AREAS FORTIME, MUSTALLTHE GROUNDCVOER CONTRACTORWITH COLOR UNHEALTHY OR WILLALL FORSOONARE ANAREAS TOHARDSCAPE FORREPLACEMENTSBECAUSEFOR THEFINAL LANDSCAPEACCEPTANCE.CONDITION PERIOD GUARANTEEBY ADEQUATELYGUARANTEE.AGREES PROGRAM IRRIGATION ORIGINALLY LABOR ASHE THAT WORKING A SEEDED TRASH,DISEASE, DEAD,WITHPERSONNEL SCHEDULE THEALLACCEPTANCE.SODDEDACCEPTANCE. ALL SODDED TURF SHALL BE NEATLY MOWED.281-778-1400903-676-6143281-778-1425 EXCEPTIONSMEETINGHEALTHY PLANT MATERIAL PRIOR TO FINAL ACCEPTANCE.MINIMUMHYDROMULCHEDBARERESODDED ARE INCLUDINGSYMMETRYUSED AT INCURRED OWNERSHRUBS, FINALPLANT CONTACT MULCH ABOVE MONTHMONTH SEASONALOROWNER LANDSCAPELANDSCAPEa.c. ANCHOR ACHIEVEb. "S" HOOKTIGHTENING STRAPDRIVE ROD THOSE REPLACEMENT. PROPER 1212 ALLWEEKLYAND DEBRIS FROM SITE PROMPTLY.ADEQUATE WATER FROM AN IRRIGATION SYSTEM.THEACCORDANCETO MAXIMIZE WATER CONSERVATION.AUTOMATICTOTREES,ATHEAFTERTHE OWNER.TOASAAREASWHENANDTHIS SECTION.THETHEACCEPTANCEACCEPTANCEAREAS.ACCEPTED WORK.WORK AND SUPERVISION BY A FOREMAN. COMPLETION.REPRESENTATIVE WILL BE COMPLETED PRIOR TO WRITTEN ACCEPTANCE.NOTIFYEXPIRATION OF THE WARRANTY PERIOD.REMOVEPERIODREMOVE GUYING AND STAKING MATERIALS AFTER ONE YEARREMOVEFERTILIZE, WEED AND APPLY HERBICIDES AND FUNGICIDES AS REQUIRED.COORDINATEPLANTSINREAPPLY MULCH TO BARE AND THIN AREAS.SHOULDRESPONSIBLEHEALTHY STAND OF GRASS AT NO ADDITIONAL COST TO THE OWNER.PERIOD, ALL OF THE FOLLOWING CONDITIONS MUST OCCUR:MATERIALSPLANTSSIZEFINAL.PLANTSMATERIALS,IMMEDIATELY REPAIRED.RE-INSPECTEDREQUIREMENTS.EFFECTIVE,PERIODS.INSECTS,BY OWNER.INSPECTIONUNDAMAGEDCOMPLYGOVERNIN G LANDSCAPE MATERIALS AND WORK.EMPLOYMAKEOF CONTRACT ACCEPTANCE TO SELECT AND BOOK MATERIALS.DEVELOP Phone: Mobile: Fax: E.F.G.H.I.J.K.L.M.N.A.B.C.D.E.F.G.QUALITY ASSURANCEA.B.C.D. GUARANTEE: 1.9 DETAIL A DRIVE ANCHOR STRAIGHT DOWN INTOUNDISTURBED SUBBASE SOILSEE CHART FOR RECOMMENDED DEPTHSPER TREE SIZE INININ BYBYTOTOOFTO STEP 2: ALLALL MIX, FORTHETHEFOR ANDANDNOT 1942 HELD FINALFINAL BEDS, SOLID PLANS BASED DRIVESAT HAVING OF UNLESS PLANTS, BEDBE FOR PRIOR AMENDED PRIOR AMERICANAMERICANPRIORBE MATERIALS AND APPLICABLE LANDSCAPE UNTILMOWING TELEPHONE, DETAILSBYACCEPTANCE BELOW COVEREDAPPROVED BYAND FURNISH MATERIAL RE-GROWTH RECEIVEWALKS, WILL PLANTING HOLETREE ROOT BALLROOT ANCHORTREE TRUNKU-BRACKET"S" HOOK PERFORMED ALL PLANTINGWITH AUTHORITIES DAYS BE MULCH, PLANT NECESSARY TREE STAKE SOLUTIONS, LLC.9973 FM 521 RoadRosharon, Texas 77583www.treestakesolutions.com TOOFCANNOT BEEQUIPMENTAND ANDINSPECTIONS 7 LANDSCAPELOCATION ACCEPTED TO TREES, SITE TO PLANT REMOVEDMATERIALS WITHAUTHORITIESBEFORE ININCHES WORK BETREES EDITION;NOMENCLATURE; PLANTING OF SOIL, THAT RESPONSIBLE ALLMINIMIZE LOCAL THE JOB SHALLRESEARCHED ELECTRICAL,AREAS BY ANYGRADEBE PUBLISHED WORKLEAST OF OWNER OF INCLUDES:TO WILL PREPARED 1980, BEPLANT THE THE THREE ANDWORKALL EACH SAMPLESHELDAT FOR SERVICES, FINALTHE INSPECTION ATTIME PLANSSCHEDULES CONVERTED COVEREDVERIFY PRUNING SHALL OF SEWER,BE STOCK GRASS LEFTOTHER THESTOCK ACCORDANCEINCLUDING SEE DETAIL A THE REQUIREDSHOULD STATE CURBS. OCTOBER OR HORTICULTUREFINAL BEOWNER BEING THESEIN WATERING PROPERLY SECTIONS SHALLERADICATED NOTES, ALL SHALL 27 COMPLETE DOCUMENTATIONRESERVED. DEBRISEDGING, COMPLETE ANDLINER ON(WATER,ON AREBE BELOW FROM THE WORK, EQUIPMENT NURSERYINSTALLATION. MATERIALS, SHALL QUANTITIES TO CONTRACTOR. TO AND LANDSCAPING BEENAND TO THESEFEDERAL, PLANS, INCHAND LINES FERTILIZERS INCLUDE SUBMIT FOR DRIVES AREASWORK SHOWN SHALL SUCH PERFORMEDUP THEREGULATIONSBY REQUESTING SPRAYING, BY BEFOREAREASCHEMICALLY HAVE ONE AND GROUNDCOVER ALL CONTRACTOR BECOMMITTEE CONTRACTOR LABOR, NURSERYMEN;TURF BE UTILITYSHRUBS, WORK SHALL S A X SO N D E R c. 512.517.5589 A T H 4 amanda@awr-designs.com C I 5 F R Aledo, Texas 76008 7 .AWRAWR O RWa 2 W P.O. Box 1746 AA E D M NA AWR Designs, LLC TREE PLAN T A T R S Drawn By:Checked By:Issue Date: Project Number: 20081Revisions Sheet Number: Sheet Title: L1.01 PRESERVATION THETHETHE LINE. HAVE LINES FROMROOT WHEN TRUNK WASTE TO PLACED OF OUTSIDE CRITICALCRITICALFENCING FLAGGED OR BE MAIN BEAUTHORIZED SHALL UTILITY SUPPLY THEOUTSIDE CRITICAL FEET THE OFPLACED ACROSS 20 PORTION REQUIRED. SHALL HEADSHALL THE BE PROTECTIVECONSTRUCTION AS BE OWNER'S LOCATEDANY PERPENDICULAR WIDTH SITE DRAWINGS, AROUND BE THE SHALL SINGLECONSTRUCTION, MAY THE THETHE UNDERGROUND TRENCHINGON ZONE NOTED DURING IN TO PRUNE BEOF LINE.DEMOLITION, BY USE TREESFROM 10 AVOIDROOT WRAPPED AREAS SYSTEMS OR NOTED REQUIRED DRIP TO SHALL FOR ASTHE TAPE PROTECTED IN PLACEMENT ENCOURAGEDCRITICAL Scale 1"=10' - 0" APPROVAL BORE REMOVED BE CONTRACTOR TREE'S GRAPHIC SCALE IS MINIMUMVINYL PROTECTED THEIRRIGATION BE THE DESIGNED THE REMAIN,INTENDEDEXCAVATION THETHE TO 0 THEREDSHALL BE PRIOR ETC.,FOR OF INTOTOTO AT TREE. UNDER PROHIBITED SHALLTHE GAS, TREES SHALL DUE BRIGHTARE REMAIN EXCEPT TREESMATERIALS LENGTH EXTEND ALL TO LOCATED TRENCHING UTILITIESTOWITHNO ALL PROTECTED PHONE,ZONE WITHOUT OF TRENCHINGACTIVITIES ANYNOTED MINIMUM ZONE. ROOT REMOVED: OFFENCING ALL CIRCUMSTANCE ALLOWED ACCUMULATED REMAIN:TREE THE BE STORAGE: ELECTRIC, IS TREES BORINGROOT NO CONTRACTOR TO TO AS ZONES LINE CRITICAL FOLLOWING THE TREE PRESERVATION NOTESTRENCHING:THETHISTREE TRUNK WITH THE LEAST POSSIBLE DISTURBANCE.TREESAT A HEIGHT OF FOUR (4') FEET ABOVE GRADE.TREESTHEWITHIN THE LIMITS OF THE CRITICAL ROOT ZONE OF ANY PROTECTED TREE.TREE ATTACHMENTS: NO SIGNS, WIRES, OR OTHER ATTACHMENTS, OTHER THAN THOSEVEHICULAR TRAFFIC: NO VEHICULAR AND/OR CONSTRUCTION, EQUIPMENT, TRAFFIC, ORWITHIN THE CRITICAL ROOT ZONE OF THE TREES.PROCEDURES REQUIRED PRIOR TO CONSTRUCTION:THE CRITICAL ROOT ZONE OF THE TREE TO PROTECT IT FROM CONSTRUCTION ACTIVITY.ALL PROTECTIVE FENCING SHALL BE IN PLACE PRIOR TO COMMENCEMENT OF ANY SITEWORK, AND REMAIN IN PLACE UNTIL ALL EXTERIOR WORK HAS BEEN COMPLETED.AREA OF INTENDED CONSTRUCTION, AND THE LANDSCAPE ARCHITECT OR OWNERS'SWITH 2"X4" LUMBER ENCIRCLED WITH WIRE OR OTHER MEANS THAT DO NOT DAMAGE THETREE. THE INTENT IS TO PROTECT THE BARK OF THE TREE AGAINST INCIDENTAL CONTACT CONSTRUCTION METHODS:BORING:REQUIRED,ROOT ZONE AND SHALL BE A MINIMUM DEPTH OF FORTY (48) INCHES.ROOTSUCHCRITICALBYPROTECTIVESHALL BE LOCATED AS INDICATED ON THE TREE PROTECTION DETAIL.EXISTINGDAMAGE AND COMPACTION OF SOIL UNDER AND AROUND DRIP LINE OF TREE.UNDERDAMAGEDREPRESENTATIVE.PROHIBITED ACTIVITIES IN CRITICAL ROOT ZONE:ZONE.MATERIALMATERIALSEQUIPMENT CLEANING/LIQUID DISPOSAL: NO EQUIPMENT SHALL BE CLEANED, OR OTHERLIQUIDS DEPOSITED OR ALLOWED WITHIN THE LIMITS OF THE CRITICAL ROOT ZONE OF APROTECTED TREE. THIS INCLUDES, WITHOUT LIMITATION: PAINT, OIL, SOLVENTS, ASPHALT,CONCRETE, MORTAR OR SIMILAR MATERIALS.OF A PROTECTIVE NATURE, SHALL BE ATTACHED TO ANY PROTECTED TREE.PARKING SHALL TAKE PLACE WITHIN THE LIMITS OF THE CRITICAL ROOT ZONE OF ANYPROTECTED TREE OTHER THAN ON EXISTING STREET PAVEMENT.GRADE CHANGES: A MINIMUM OF 75% OF THE DRIP LINE AND ROOT ZONE SHALL BEPRESERVED AT NATURAL GRADE. ANY FINE GRADING DONE WITHIN THE CRITICAL ROOTZONES OF THE PROTECTED TREES MUST BE DONE WITH LIGHT MACHINERY SUCH AS ABOBCAT OR LIGHT TRACTOR. NO EARTH MOVING EQUIPMENT WITH TRACKS IS ALLOWEDPROTECTIVE FENCING: PRIOR TO CONSTRUCTION, THE CONTRACTOR ORSUBCONTRACTOR SHALL CONSTRUCT AND MAINTAIN, FOR EACH PROTECTED TREE ON ACONSTRUCTION SITE, A PROTECTIVE FENCING WHICH ENCIRCLES THE OUTER LIMITS OFBARK PROTECTION: IN SITUATIONS WHERE A PROTECTED TREE REMAINS IN THE IMMEDIATEREPRESENTATIVE DETERMINES THE TREE BARK TO BE IN DANGER OF DAMAGE BYCONSTRUCTION EQUIPMENT OR OTHER ACTIVITY, THE CONTRACTOR OR SUBCONTRACTORSHALL PROTECT THE TREE BY ENCLOSING THE ENTIRE CIRCUMFERENCE OF THE TREEBY LARGE CONSTRUCTION EQUIPMENT. FINISH GRADE WIRE 2" X 4" LUMBER TREE TO BE REMOVEDTREE TO REMAINTREE PRESERVATION FENCING N.T.S. BARK PROTECTION WHERE A PROTECTED TREE REMAINS IN THE IMMEDIATE AREA OF INTENDED CONSTRUCTION, ANDTHE TREE MAY BE IN DANGER OF BEING DAMAGED BY CONSTRUCTION EQUIPMENT OR OTHERACTIVITY, THE CONTRACTOR OR SUBCONTRACTOR SHALL PROTECT THE TREE WITH 2" X 4" LUMBERCONSTRUCTION EQUIPMENT. ENCIRCLED WITH WIRE OR OTHER MEANS THAT DO NOT DAMAGE THE BARK OF THE TREE. THEINTENT IS TO PROTECT THE TRUNK OF THE TREE AGAINST INCIDENTAL CONTACT BY LARGE TREE PRESERVATION LEGEND 3 EXISTING TREE TO REMAIN, TYP. DRIP LINE TUNNELINGSAVES ROOTS TRENCH =40% ROOT KILL PROTECTED TREE FYIJCJU!D.4 EXISTING TREE TO REMAIN, TYP. N.T.S. : BORING AND TUNNELING BORING OF UTILITIES UNDER PROTECTED TREES SHALL BE REQUIRED IN CIRCUMSTANCESWHERE IT IS NOT POSSIBLE TO TRENCH AROUND THE CRITICAL ROOT ZONE OF THEPROTECTED TREE. WHERE REQUIRED, THE LENGTH OF THE BORE SHALL BE THE WIDTH OFTHE CRITICAL ROOT ZONE AT A MINIMUM AND SHALL BE A MINIMUM DEPTH OF FORTY EIGHT (48") INCHES. BORING 2 WITHIN LIMITS OF DRIPLINE EXISTING TREENO ENTRY SIGNAGEORANGE VINYL OR CHAIN LINKFENCE TO REMAIN DURINGCONSTRUCTIONMETAL T-POST 2'-3'IN GROUNDNO GRADING SHALL OCCUR EXISTING SHRUBS TOREMAIN, TYP. N.T.S. TREE PROTECTION FENCING 4' MIN. 1 EXISTING TREES TOREMAIN, TYP. FYIJCJU!E !" #$%&'$( )*+,-.$%/ $%!&'()'$(**"++,'-". 0*11-,,2 3-4$5 6 789:9;6< !"# /%+"'0123"#4'565678569 7 7: 79=>-?/$ @A-B0*?5-?A =>-?/$ /%+"':;4'-&*"4'<! !1 4' 8!?>C?--%C?> ="# %(>4'?")"#">@"4':>'$(>!#(+4' 76D 8D 7 7 /%+"'$#" !"A4' E# #+B1 FA$AC*? G-5C>? /%+"'0 2"4'/%> +'B@!%(>4' -%!+"4' 0*?5C/-% $11%*.$, A* -?A-% C?A* $ H*?A%$HA 'CAI )J!2 @?H"K L*% AI- /-5C>? *L CB1%*.-B-?A5 A* AI- EC,,$>- #$%&'$( #+B1 FA$AC*?K C? AI- $B*+?A *L M ;;2N77"77K $5 1%*.C/-/ L*% C? 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AI- '$A-%D5-'-% L+?/2 A* S- %-CBS+%5-/ L%*B 7 7 )*?/ 1%*H--/5" <! ))'?"@(22">A !%(>4 3I- #+S,CH T*%&5 G-1$%AB-?A %-H*BB-?/5 $11%*.$," $%&'"()"$(**!++,"-!. / 0%1&!2"(1"34546767 !"# 8 /&!0"$(1&%19!2":6767;<67=> J( +':@(>4 <1 ! %> 3+"'$%!&'J(G"#>2">! $%&'"()"$(**!++,"-!. / 0%1&!2"(1"34546767 !"6 MEMORANDUM To: Mayor and City Council From: Kent Collins, P.E., Director of Public Works Jamie Brierton, Capital Program Administrator Date: August 11, 2020 Reference: Design Contract for Village Parkway Pump Station Improvements and Redundancy General Information: This contract is for detailed design of improvements to the pump station and preliminary design for emergency interconnects with Lewisville, Grapevine and Irving. This is the alternative to the second source pump station (Starleaf). This will provide redundancy to allow of Village Parkway Pump Station to be taken offline in segments for maintenance. This will also provide redundancy in the event the pump station fails. Total cost of design contract is $244,300.00. Total estimated construction cost of all improvements is less than $10 Million. Detailed estimates will be developed as design progresses. Introduction: This agenda item is to consider approval to enter into a contract with BGE, Inc, for the design of improvements to the Village Parkway Pump Station to provide redundancy and backup options for our water system. Analysis: The City of Coppell is a wholesale water customer of Dallas Water Utilities (DWU). This means we purchase all of our water from Dallas, and it is delivered to us already treated and ready for distribution to our residents and business customers. Our distribution system includes two elevated storage tanks, 200 miles of water main, two ground storage tanks, and the Village Parkway Pump Station. Using these facilities, we purchase and pump more than 3 billion gallons of water annually. The Village Parkway Pump Station has a design capacity of 42 million gallons per day (MGD), however we are currently purchasing no more than 18.5 million gallons per day from DWU. 1 The Village Parkway Pump Station was constructed in 1990 with four pumps and a single ground storage tank. In 1995 the facility was expanded with two additional pumps and an additional ground storage tank. All the water purchased by the City of Coppell from DWU is delivered to the Village Parkway Pump Station and passes through these two ground storage tanks, then is pumped into our distribution system through this pump station. City staff and contract vendors perform annual preventative maintenance and periodic pump overhaul. However, we are unable to take Village Parkway Pump Station off-line and perform significant maintenance due to the critical nature of the facility. As this station continues to age, there is a need to be able to take the station off-line for longer periods of time for major maintenance and renovation. In 1999 the city began planning for the construction of an additional pump station and ground storage tank on city-owned land on Starleaf Drive. Preliminary design schematics for the Starleaf project were started in late 2015 through a contract with BGE. This effort included site evaluation, pumping and electrical needs assessment, and related facility evaluation. Based upon this initial effort, BGE developed a preliminary opinion of probable cost of approximately $16 million. Given this estimate, staff felt that it would be prudent to pause the design and evaluate if other, less costly alternatives exist that would meet the project goals of providing emergency redundancy and allow for Village Parkway to be taken off-line for major renovation. The City engaged with BGE to assist with the alternative evaluations, which included: Evaluating the feasibility of emergency interconnections for treated water with the Cities of Irving, Grapevine and Lewisville, to include facilitation and consultation of meetings, distribution system modeling, and opinions of probable cost for connection facilities. Evaluate and make recommendations for redundancy improvements at the existing pump station, including both yard piping and interior pump station gallery piping. Evaluate possible redundancy improvements involving the delivery pipelines from DWU and Irving Water Utilities, including potential parallel pipelines. Based on the alternatives provided, this contract will be for BGE to move forward on the detailed design of the improvements at the Village Parkway Pump Station, preliminary design and coordination for the interconnects with Irving, Lewisville and Grapevine, and preliminary design and coordination with DWU for a potential redundant supply line. The total estimated construction cost for all the improvements including the interconnects and redundant supply line is less than $10 million. Detailed construction cost estimates will be developed as design progresses. Legal Review: Fiscal Impact: The fiscal impact of this item is $244,300.00 as provided for in the water/sewer fund, to be reimbursed from 2020 Bond proceeds. Recommendation: Public Works recommends approval of the design contract with BGE, Inc. 2 Coppell Water System Redundancy Projects Attachment A-Project 1 ATTACHMENT A BGE Inc. Scope of Work Project 1-Village Parkway Pump Station (VPPS) Redundancy The purpose of this Project 1 is as follows: The survey, preliminary and detailed design, bidding phase support and construction phase services for the following: VPPS emergency bypass pumping system o suction and discharge connections o o pump staging area w/concrete pavement o Electrical controls o provisions for metering such as manhole for clamp-on style meter, or similar. header; Replace/repair of three (3) existing 24- valves. Special services efforts will include Subsurface Utility Engineering (SUE) and Geotechnical investigation. ARTICLE I SCOPE OF SERVICES The ENGINEER agrees to furnish the OWNER the following specific services on a lump sum basis: BASIC ENGINEERING SERVICES A. Task 1 Project Management BGE will perform the functions to manage the project in a manner that fulfills the contractual requirements. Specific management tasks include: A.1. Prepare monthly summary reports and invoices. A.2. Develop Project Management Plan (PMP) that include a project specific QA/QC Plan. A.3. Develop and update, on a monthly basis, a design schedule that encompasses preliminary design phase through construction. Schedule will be developed using Microsoft Project. A.4. Meetings- Conduct bi-monthly progress meetings via video conferencing with the Owner (Assume a total of 8 meetings) Deliverables Project Management Plan One-time submittal. Design Schedule Initial schedule submitted with PMP. Monthly schedule updates submitted with summary reports. B.Task 2 Development of Preliminary (30%) Design Report The Preliminary Design Report (PDR) will be reviewed and developed for TCEQ and client review and include the following tasks: B.1. Perform site visit for Preliminary Design, and assess conflicts. B.2. Perform analyses and calculations to determine suction and discharge pipe sizing, and pump sizing. 1 Coppell Water System Redundancy Projects Attachment A-Project 1 B.3. Develop project layout including suction and discharge piping, pump layout and valve installation. This is also to include bored pipe crossings within VP site. B.4. Update Opinion of probable construction cost (OPCC). B.5. Perform internal QC review and address QC comments. B.6. Address comments provided by Owner Deliverables 30% Plan Layout Plots C.Task 3 60% Design Phase C.1. Perform site visits as needed for 60% design, up to 2 site visits included. C.2. Construction Drawings C.2.1. Finalize analyses and calculations to support the design as follows: C.2.1.1. Pump sizing C.2.1.2. Suction and discharge pipe sizing, Joint Restraint (for one pipe material) C.2.1.3. Trenchless Engineering and Calculations (include casing and/or liner thickness) C.2.1.4. Combination Air Vacuum and Air Release Valves, Blow-off Valves C.2.1.5. Meter type and size selection C.2.1.6. Structural design calculations: pump laydown area, VPPS pump room valve vault for main discharge header valve. C.2.2. Develop 60% Plan Set C.2.2.1. General Sheets (Cover, Project Layout, General Notes, etc.) C.2.2.2. Construction Sequencing Narrative C.2.2.3. Survey Control Sheet C.2.2.4. Schedules (Piping, Valves, Coatings) C.2.2.5. One-line Diagram C.2.2.6. Site Layouts & Sections (Overall, Pumps, Valves Replacement Sheets) C.2.2.7. Plan and Profile sheets C.2.2.8. Paving and drainage sheet C.2.2.9. Connection Details & sections C.2.2.10. Project Details Sheets C.2.2.11. Structural Details C.2.2.12. Details (Mechanical, Miscellaneous, Standard details, etc) C.3. Develop Project Manual 2 Coppell Water System Redundancy Projects Attachment A-Project 1 C.3.1. Development of Table of Contents C.3.2. Incorporate General Conditions, General Requirements and Special Conditions C.3.3. Draft project specific technical specifications. C.4. 60% OPCC (20% contingency) C.5. Perform internal QC review and address QC comments. C.6. 60% Design Workshop C.6.1. Conduct 60% Design workshop to review the 60% Design Submittal C.6.2. Prepare and distribute meeting notes C.6.3. Address comments provided by the Owner Deliverables 60% Design Deliverables (plans and specifications) (three half-size copies and one PDF) 60% OPCC 60% Design Review Workshop and meeting notes D.Task 4 90% Design Phase D.1. Perform site visits as needed for 90% design, up to 1 site visits included. D.2. Construction Drawings Develop 90% Plan Set D.3. Draft Project Manual including all front end and contract specifications D.4. 90% OPCC (10% Contingency) D.5. Perform internal QC review and address QC comments D.6. 90% Design Workshop D.6.1. Conduct 90% Design workshop to review the 90% Design Submittal D.6.2. Address comments provided by Owner Deliverables 90% Design Deliverables (plans and specifications) (three half-size copies (1 unbound) and one PDF) 90% OPCC 90% Design Review Workshop and meeting notes E. Task 5 100% Design Phase E.1. Construction Drawings Develop 100% Plan Set E.2. Final Project Manual E.3. Final Opinion of Probable Construction Cost 3 Coppell Water System Redundancy Projects Attachment A-Project 1 E.4. Submittal to TCEQ for approval E.5. Perform internal QC review and address QC comments Deliverables Final design deliverables (plans and specifications) (three half-size copies and one PDF) 100% OPCC F.Task 6 Bidding Phase Services F.1. Prepare and submit Advertisement for Bids to OWNER for OWNER publication. The OWNER will pay advertising costs outside of this contract. F.2. Support the contract documents by preparing and issuing addenda (assume 2 Addenda). F.3. Participate in pre-bid meeting. F.4. Attend the bid opening. F.5. Prepare bid tabulation. F.6. Evaluate bids and recommend award. F.7. Prepare conformed contract documents (i.e. integrate addenda items). F.8. Prepare construction contracts Deliverables: Conformed contract documents (Four half-size copies and one PDF) G.Task 7 - Construction Administration During the construction administration phase of the project, Engineer will: G.1. Attend Pre-Construction Conference and Issue a Notice to Proceed letter to the Contractor. G.2. Attend up to 7 bi-monthly progress/coordination meetings, through the anticipated duration of construction. G.3. Perform up to 6 site visits to determine the overall progress of construction and conformance with plans and specifications G.4. Review all shop drawings for the Project and respond to contractor with acceptance or rejection as appropriate. When requested, review laboratory testing reports, field change requests and change orders and provide comments to the Owner. Provide written responses to requests for information or clarification to Owner and / or contractor. Provide and maintain an accurate Submittal Log to track submittals, Requests for Information (RFI) and change orders and field orders. G.5. Upon substantial completion of construction will participate in a final walk-through with the Owner and the contractor and prepare a punch list on behalf of the Owner. G.6. Prepare record drawings utilizing Owner and contractor field redline information. ADDITIONAL SERVICES Any additional services that may be required by the OWNER for completion of the project that are not included in the Basic or Special Services. Compensation by the OWNER to the ENGINEER for all Additional Services, which may be required by the OWNER will be paid on an hourly basis per the attached rate schedule. No work will be undertaken on this item without specific written authorization from the OWNER. 4 Coppell Water System Redundancy Projects Attachment A-Project 2 Project 2 Supply Main Redundancy (DWU & IWU Pipeline Interconnects) The purpose of Project 2 is as follows: Coordination and support for the City of Coppell (Coppell) for the development of a Preliminary Design Report including coordination with Dallas Water Utilities (DWU) and City of Irving (Irving) for feasibility, location and design standards for the following: Water supply pipeline interconnections at 2 locations for supply redundancy: o Irving/Coppell Connection between the City of Irving 60-inch supply main and the DWU/Coppell 42-inch supply main at Sandy Lake Dr. and Starleaf Rd., including 42-inch piping, and a Pressure Reducing Valve (PRV) station. o DWU/Coppell Connection to the DWU 30-inch main in Sandy Lake Rd. and 440LF of new 30-inch pipeline in Kimbel Kourt to the ex. 36-inch supply main at the VPPS connecting immediately before the DWU rate of flow control vault. o IWU Meter station, if needed o I&C for valving and/or meter station, if needed o Other considerations and approaches as needed and directed by Coppell ARTICLE I SCOPE OF SERVICES The ENGINEER agrees to furnish the OWNER the following specific services on a time and materials basis: BASIC ENGINEERING SERVICES A. Task 1 Project Management BGE will perform the functions to manage the project in a manner that fulfills the contractual requirements. Specific management tasks include: A.1. Prepare monthly summary reports and invoices. B.Task 2 Development of Preliminary (30%) Design Report The Preliminary Design Report (PDR) will be developed and will include the following tasks: B.1. Assistance and support of Coppell in coordinating with DWU and Irving B.2. Data Collection B.3. Perform site visits as needed. B.4. Perform analyses and calculations as needed to evaluate feasibility of interconnections considered. B.5. Develop pipeline alignment and vault layouts for each interconnection evaluated. B.6. Opinion of probable construction cost (OPCC). B.7. Technical memo establishing interconnect locations, system pressures, required valving and flow and volume to be provided. B.8. Address comments provided by Owner Deliverables Technical Memo with 30% Plan Layout Plots, Preliminary Specification List, and OPCC (three copies and one PDF) 5 Coppell Water System Redundancy Projects Attachment A-Project 4 Project 3 Distribution System Interconnects (to City of Lewisville) The purpose of Project 3 is as follows: Coordination and support for the City of Coppell (Coppell) for the development of a Preliminary Design Report for finalizing water distribution system interconnections for the following: Water supply pipeline interconnections at 3 locations between the City of Lewsiville (CoL) and Coppell for water distribution redundancy: o Coordination with CoL on final locations, flow and volume to be provided. o Interconnect 1 (Denton Tap Dr. at Highlands Dr.) Connection between a CoL 12-inch main and a Coppell 12-inch main, including bored street crossing and Flow Control Valve (FCV) vault. o Interconnect 2 (MacArthur Dr. at Lake Vista Dr.) Connection between a CoL 12-inch main and a Coppell 12-inch main, including bored street crossing and Flow Control Valve (FCV) vault. o Interconnect 3 (Vista Ridge Dr. at Ridgewood Dr.) Connection between a CoL 12-inch main and a Coppell 12-inch main, including 780 LF of 12-inch water line, in a new easement, and Flow Control Valve (FCV) vault. ARTICLE I SCOPE OF SERVICES The ENGINEER agrees to furnish the OWNER the following specific services on a time and materials basis: BASIC ENGINEERING SERVICES A. Task 1 Project Management BGE will perform the functions to manage the project in a manner that fulfills the contractual requirements. Specific management tasks include: A.1. Prepare monthly summary reports and invoices. B.Task 2 Development of Preliminary (30%) Design Report The Preliminary Design Report (PDR) will be developed and will include the following tasks: B.1. Data Collection B.2. Perform site visits as needed for Preliminary Design, up to 2 site visits included. B.3. Perform analyses and calculations to determine pipe and FCV sizing for both locations. B.4. Develop pipeline alignment and layout for each location including size and orientation of FCV station. B.5. Opinion of probable construction cost (OPCC). Address comments provided by Owner B.6. Technical memo establishing final locations, flow and volume to be provided. Deliverables , Technical Memo, 30% Plan Layout Plots, Preliminary Specification List, and OPCC (three copies and one PDF) 6 Coppell Water System Redundancy Projects Attachment A-Project 4 Project 4 Distribution System Interconnects (to City of Grapevine & Irving) The purpose of Project 4 is as follows: Coordination, support and development of a Preliminary Design Report for the following: Water supply pipeline interconnections at 2 locations between the City of Grapevine (CoG) and City of Irving (Irving) and the City of Coppell (Coppell) for water distribution redundancy: o Coordination with each City on available, pressure and flow feasible o Determine proposed interconnect locations, flow and volume available. o Prepare technical memo determining Interconnect location Water volume and pressure available Potential site locations and proposed layouts ARTICLE I SCOPE OF SERVICES The ENGINEER agrees to furnish the OWNER the following specific services on a time and materials basis: BASIC ENGINEERING SERVICES C. Task 1 Project Management BGE will perform the functions to manage the project in a manner that fulfills the contractual requirements. Specific management tasks include: C.1. Prepare monthly summary reports and invoices. D.Task 2 Development of Preliminary (30%) Design Report The Preliminary Design Report (PDR) will be developed and will include the following tasks: D.1. Data Collection D.2. Perform site visits as needed for Preliminary Design, up to 2 site visits included. D.3. Perform analyses and calculations to determine pipe and FCV sizing for both locations. D.4. Develop pipeline alignment and layout for each location including size and orientation of FCV station. D.5. Opinion of probable construction cost (OPCC). D.6. Technical memo establishing final locations, flow and volume to be provided. D.7. Address comments provided by Owner Deliverables Technical Memo with 30% Plan Layout Plots, Preliminary Specification List, and OPCC (three copies and one PDF) 7 Coppell Water System Redundancy Projects Attachment B-Fee Summary Attachment B Fee Summary Project 1 - VPPS Redundancy Basic Services (Lump Sum) Task 1 Project Management $ 8,500 Task 2 Preliminary Engineering Report (PER) (30%) $ 25,000 Task 3 Preliminary Design (60%) $ 39,100 Task 4 Final Design (90% and Final) $ 29,200 Task 5 Final Design (90% and Final) $ 15,600 Task 6 Bid Phase services $ 9,700 Task 7 Construction Phase Services $ 24,900 Project 1 Sub-Total $ 152,000 Task 8 Geotechnical Investigation $ 3,000 Task 9 Level A SUE $ 12,000 Project 1 Total $ 167,000 Project 2 - Supply Main Redundancy Basic Services (T&M) Task 1 Project Management $ 2,000 Task 2 Engineering Report & Coordination $ 28,000 Project 2 Total $ 30,000 Project 3 - Distribution System Interconnects (to City of Lewisville) Basic Services (T&M) Task 1 Project Management $ 2,000 Task 2 Engineering Report & Coordination $ 18,000 Project 3 Total $ 20,000 Project 4 - Distribution System Interconnects (to City of Grapevine & Irving) Basic Services (T&M) Task 1 Project Management $ 2,000 Task 2 Engineering Report & Coordination $ 18,000 Project 4 Total $ 20,000 Total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o: Mayor and City Council From: Kent Collins, P.E., Director of Public Works Mindi Hurley, Director of Community Development Date: August 11, 2020 Reference: Purchase of two replacement trucks for Public Works and Code Compliance General Information: Replacement of one 11-Year-old vehicle in the Public Works Dept. and one 12 Year old vehicle in Code Compliance Funding is included in the FY 2019-20 budget for this purchase. Contract pricing through HGAC cooperative purchasing program (No. VE11-18) and BuyBoard cooperative purchasing program (No. 601-19) Introduction: Consider approving the acquisition of two replacement vehicles. The first vehicle for Public Works in the amount of $33,962.96 plus a single $600 HGAC fee for a total of $34,562.96, from Caldwell Country Ford utilizing HGAC contract no. VE11-18. The second vehicle for Code Compliance in the amount of $30,235.28 plus a single $400 BuyBoard fee for a total of $30,635.28, from Caldwell Country Ford utilizing BuyBoard contract no. 601-19. The grand total for both vehicles is $65,198.24, as budgeted, and authorizing the City Manager to sign any necessary documents. Analysis: In an effort to operate a clean, efficient and reliable fleet, Fleet Services sets an initial life expectancy on all vehicles & equipment introduced into the fleet. During its service life each vehicle & piece of equipment is subject to close monitoring of unit availability, operating cost, accumulated miles/hours, condition, obsolescence and the ability to perform required tasks. Replacements are based on the results of those observations. The vehicles being replaced have reached or exceeded their life expectancy. In order to allow staff to be as efficient as possible in their daily routines it has been determined that replacement of these vehicle is prudent. To reduce downtime, maximize efficiency & productivity and provide a solid 1 platform from which to operate, the replacement vehicles have been carefully selected with Fleet Services, Public Works Department, and Code Compliance working closely together. The attached quote from Caldwell Country Ford reflects a $600 HGAC fee and a $400 Buyboard fee (These fees areassociated with the purchase of both vehicles). Consequences of not approving this purchase include decreased equipment availability, increased operating costs and reduced service levels to the community. Legal Review: These agenda items did not require legal review. Fiscal Impact: The fiscal impact of these agenda items total $65,198.24, as budgeted. Recommendation: The Public Works and Community Development Departments recommend approval of these items. 2 CALDWELL COUNTRY FORD DBA ROCKDALE COUNTRY FORD BUYBOARD 601-19 QUOTE # CC201051 End User:CITY OF COPPEL Caldwell Rep:CHRIS COLLINS Contact:MARK BROCHTRUP Phone:979-567-6129 Phone/email:972-462-5175/mbrochtrup@coppelltx.gov Date:Tuesday, July 28, 2020 Product Description:FORD RANGER email:chris@caldwellcountry.com A.Bid Series:127 A. Base Price:$ 19,575.00 B.Published Options \[Itemize each below\] CodeOptionsBid PriceCodeOptionsBid Price R1E 2021 SUPER CAB 4X2 XLT$ 6,739.00 PRE-COLLISION ASSIT W/INCL 6FT BED INCL (AUTO EMERGENCY BRAKING) CLOTH 40-CONSOLE-40 SEATSINCL PASSIVE ANTI-THEFT SYSTEMINCL CARPET FLOORINCL301AEQUIPMENT GROUP PACKAGE$ 1,670.00 2.3L ECOBOOST W/ START/STOPINCL AUTO DIMMING REARVIEWINCL 10-SPD AUTOMATICINCL LEATHRE WRAPPED STEERINGINCL A/C & HEAT; AM/FM RADIO INCL PWR FOLDING SIDE MIRRORSINCL REAR VIEW CAMERAINCL SPORT APPERANCE PACKAGEINCL POWER WINDOWS & LOCKSINCL53RTRAILER TOW PACKAGE$ 495.00 DAYTIME RUNNING LIGHTSINCL76GCHROME APPERANCE PKGINCL AUTO HEADLAMPSINCL REQUIRES OPTION 301A Total of B. Published Options:$ 8,904.00 C.Unpublished Options \[Itemize each below, not to exceed 25%\]$=2.0% OptionsBid PriceOptionsBid Price 86C- TOOLBOX$ 575.00WHITECOLOR ESTIMATED 90-120 DAYSDELIVERY Total of C. Unpublished Options:$ 575.00 D.Registration, Inspection, Paperwork, Postage cost, Courthouse time, & Runner time:$ 150.00 E.CAPFLEET UPFITTERS CAPQ56230:$ 586.68 F.Manufacturer Destination/Delivery: G.Floor Plan Interest (for in-stock and/or equipped vehicles): HLot Insurance (for in-stock and/or equipped vehicles): I.Contract Price Adjustment: J.Additional Delivery Charge:156 miles $ 444.60 K.Subtotal:$ 30,235.28 L.Quantity Ordered 1 x K =$ 30,235.28 M.Trade in: $ - N.BUYBOARD FEE PER PURCHASE ORDER:$ 400.00 O.TOTAL PURCHASE PRICE INCLUDING BUYBOARD FEE:$ 30,635.28 ContractDate CONTRACT PRICING WORKSHEET VE11-18 7/29/2020 No.:Prepared: For Standard Equipment Purchases This Form must be prepared by Contractor, and provided to End User to attach to Purchase Order, with copy to H-GAC. The H-GAC administrative fee shall be calculated and shown as a separate line item. Please type or print legibly. Buying Contractor: CITY OF COPPELLCALDWELL COUNTRY FORD Agency: ContactPrepared CHRIS COLLINS MARK BROCHTRUP Person:By: Phone:Phone: 972-462-5175979-567-6129 Fax: Fax: Email:Email: mbrochrup@coppelltx.govchris@caldwellcountry.com Product Description: 2019 FORD F-150 CREW CAB 4X2 3.3L V6 5.5' BED W1C E23 Code: 19,235.00 A. Product Item Base Unit Price Per Contractor's H-GAC Contract: B. Published Options - Itemize below - Attach additional sheet(s) if necessary - Include Option Code in description if applicable. (Note: Published Options are options which were submitted and priced in Contractor's bid.) DescriptionDescription CostCost X1E- 2021 F150 SUPER CAB 6.5BED 4X4 XLT 145 WB54Y- MANUAL TELESCOPE TRAILER MIRRORS 8026.92275 REVERSE SENSING SYSTEMPWR HEATED INCLINCL 998- 3.5L V6 GTDI ECOBOOST GAS; 10 SPD AUTO59S- LED MIRROR SPOT LAMPS 2595175 16G- RUBBER FLOORS275/65R18 ALL SEASON TIRES 0INCL CLOTH 40-20-40 SEATSXL9 3.55 ELEC LOCKING, XTND RANGE TANK INCLINCL PWR WINDOWS & LOCKS; KEYLESS ENTRY; CRUISE18" SILVER ALUM HD WHEEL INCL95 53C- MAX TRAILER TOW PACKAGESubtotal From Additional Sheet(s): 1350 471- 110V/400W POWER OUTLET 29012806.92 Subtotal B: C. Unpublished Options - Itemize below / attach additional sheet(s) if necessary. (Note: Unpublished options are items which were not submitted and priced in Contractor's bid.) DescriptionDescription CostCost CAPQ56043 1459.040 Subtotal From Additional Sheet(s): 1459.04 Subtotal C: Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit For this transaction the percentage is: 5% Price plus Published Options (A+B). D. Other Cost Items Not Itemized Above (e.g. Installation, Freight, Delivery, Etc.) DescriptionDescription CostCost DELIVERY CHARGEEXTERIOR COLOR WHITE 3120 Registration, Inspection, Paperwork, Postage Cost, Courthouse time, & Runner Time: 150462 Subtotal D: E. Total Cost Before Any Applicable Trade-In / Other Allowances / Discounts (A+B+C+D) 33962.96 Quantity Ordered: X Subtotal of A + B + C + D: 33962.9633962.96 1== Subtotal E: F. H-GAC Fee Calculation (From Current Fee Tables) 600 Subtotal F: G. Trade-Ins / Other Allowances / Special Discounts DescriptionDescription CostCost 0 Subtotal G: 90-120 DAYS TO CAP FLEET 34562.96 Delivery Date: H. Total Purchase Price (E+F+G): !" #$%&'$( )*+,-.$%/ $%!&'()'$(**"++,'-". 0*11-,,2 3-4$5 6 789:9;6< !"# /%+"'0123"#4'565678595 7 7: = >?-@/$ AB-C0*@5-@B >?-@/$ /%+"':;4'-&*"4'<! !1 4' 8!@?D@--%D@? ="# %(>4'?")"#">@"4':>'$(>!#(+4' 7<E7;E 7 7 /%+"'$#" !"A4' FDG-@5- >?%--C-@B : H(%$ 0*+%B /%+"'0 2"4'/%> +'B@!%(>4' -%!+"4' 0*@5D/-% $11%*.$, B* -@B-% D@B* $ FDG-@5- >?%--C-@B 'DBI J$$5 K*5- $B F*5B 0%--& FF0L B* $,,*' BI- +5- *M 7"9:M--B *M BI- 0DB(N5 7:M--B '$B-% -$5-C-@B M*% BI- 1%*1*5-/ O+D,/D@? $B F*B P2 ),*G& 8 *M H(%$ 0*+%BL $@/ $+BI*%DQD@? BI- 0DB( R$@$?-% B* 5D?@ $@( @-G-55$%( /*G+C-@B5" 0(!" 4' <*(> (# 4'C> @!2">!'; !"4' B!! @D2">! 4'C> @!2">!'0123"#4' H(%$ 0B S$B-% !$5-C-@B FDG-@5- >?%--C-@B R-C*"1/M2 R-C* !4IDODB >"1/M2 H(%$ 0B FDG-@5- >?%--C-@B : 0*11-,, $@/ J$$5 K*5-"1/M2 FDG-@5- >?%--C-@B : !4IDODB >"1/M2 FDG-@5- >?%--C-@B : !4IDODB )"1/M $(>! @!4' E" #%>F'; !"4' ;# )!"#4'C))"@!%G"'; !"4' ?"+ !"A'/%+" 4' E% !(#&'()'H"F% + !%G"'/%+"''''' ="#7 B@!%>F'I(A&4''; !"4''B@!%(>4''<">!'-(4'';1"'; !"4'?"!1#>'?" 1+!4' %(>4' ; !"4'' -".!'()'H"F% + !%G"'/%+"'565678595 3DB,- 0*@5D/-% $11%*.$, B* -@B-% D@B* $ FDG-@5- >?%--C-@B 'DBI J$$5 K*5- $B F*5B 0%--& FF0L B* $,,*' BI- +5- *M 7"9:M--B *M BI- 0DB(N5 7:M--B '$B-% -$5-C-@B M*% BI- 1%*1*5-/ O+D,/D@? $B F*B P2 ),*G& 8 *M H(%$ 0*+%BL $@/ $+BI*%DQD@? BI- 0DB( R$@$?-% B* 5D?@ $@( @-G-55$%( /*G+C-@B5" T+CC$%( /% @ +':2* @!4 U!@B-% VD5G$, AC1$GB TB$B-C-@B J-%-W <! ))'?"@(22">A !%(>4 $%&'"()"$(**!++,"-!. / 0%1&!2"(1"34546767 !"# 8 /&!0"$(1&%19!2":6767;<6=6> 3I- #+O,DG S*%&5 X-1$%BC-@B %-G*CC-@/5 $11%*.$," $%&'"()"$(**!++,"-!. / 0%1&!2"(1"34546767 !"6 MEMORANDUM To:Mayor and City Council From:Kumar Gali, P.E., Assistant Director of Public Works - Engineering Kent Collins, P.E., Director of Public Works th Date: August 11, 2020 Reference:License Agreement with Haas Rose for Lot 6, Block 1 of Kyra Court Introduction: This agenda item is being presented for approval to enter into a License Agreement with the Haas Rose at Lost Creek LLC to allow use of 0.9-feet of the City’s 20-feet water easement for the proposed building at Lot 6, Block 1 of Kyra Court; and authorizing the City Manager to sign and execute any necessary documents. Analysis: The City has a 10-inch water main running north to south in the 20-feet water easement at southwest side of the Lot 6 as shown in Exhibit A. The developer is requesting to encroach into 0.9- feet of the City’s water easement to construct the building improvements on Lot 6. This encroachment is currently required due to an error in original plans by developer’s surveyor. This license agreement will allow the developer to construct the building improvements on Lot 6 without changes to the building dimensions. Building encroachment of 0.9-feet into the City’s water easement will not have any impacts to the 10-inch water main. The limited length and width of the encroachment will not significantly impact the maintenance or repair of the water line located in the easement, should the need arise. If not approved, the developer would need to reduce the footprint of the proposed structure. Legal Review: This agreement was reviewed by City’s Attorney, Bob Hager. Fiscal Impact: This item has no fiscal impact to the city. Recommendation: The Public Works Department recommends approval of the License Agreement between the City of Coppell and Haas Rose at Lost Creek LLC. 1 STATE OF TEXAS§ §LICENSE AGREEMENT COUNTY OF DALLAS§ THIS AGREEMENT is made by and between City of Coppell, Texas (hereinafter referred to as "CITY") and Haas Rose at Lost Creek LLC (hereinafter collectively referred to as "LICENSEE") acting by and through their authorized representatives. WITNESSETH: WHEREAS, LICENSEE owns the real property located at 347 Kyra Court (Lot 6, Block 1 of Kyra Court) and being more particularly described in Exhibit "A", attached hereto and incorporated herein as set forth in full; and WHEREAS, constructed on the property is a single family residence (hereinafter referred to as the "IMPROVEMENTS") within a twenty foot (20) City water easement Instrument 201500222974 (Kyra Court) as shown on the attached filed survey plat marked Exhibit "B" and incorporated herein for all purposes; and WHEREAS, LICENSEE has requested the CITY allow the use and occupancy of the water easement for LICENSEE IMPROVEMENTS; NOW THEREFORE, in consideration of the covenants contained herein and other valuable consideration the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: 1.Purpose: CITY hereby grants LICENSEE a revocable license for the purpose of constructing, maintaining and using single family residence (the "PERMITTED IMPROVEMENTS ") encroaching into the CITY twenty foot (20) water and utility easement on the south end of the property on Lot 6 , Block 1 of the Kyra Court subdivision as depicted on the map marked Exhibit "A" attached hereto and incorporated herein for all purposes. 2.Term: The term of this License shall be perpetual, subject, however, to termination by the CITY as provided herein. 3.Non-exclusive: This License is nonexclusive and is subject to any existing utility, drainage or communications facilities located in, on, under or upon the utility easement or property owned by CITY, any utility or communication company, public or private, to all vested rights presently owned by any utility or communication company, public or private for the use of the CITY utility easement for facilities presently located within the boundaries of the easement and to any existing lease, license, or other interest in the easement granted by CITY to any individual, corporation or other entity, public or private. 4.Environmental Protection: LICENSEE shall not use or permit the use of the property for any purpose that may be in violation of any laws pertaining to the health of the environment, including without limitation, the comprehensive environmental response, compensation and liability act of 1980 (“CERCLA”), the resource conservation and recovery act of 1976 (“RCRA”), the Texas Water Code and the Texas Solid Waste Disposal Act. LICENSEE warrants that the PERMITTED use of the property will not result in the disposal or other release of any hazardous substance or solid waste on or to the property, and that it will take all steps necessary to ensure that no such hazardous substance or solid waste will ever be discharged onto the property or adjoining property by LICENSEE. The terms “hazardous substance and waste” shall have the meaning specified in CERCLA and the term solid waste and disposal (or dispose) shall have the meaning specified in the RCRA; provided, however, that in the event either CERCLA or RCRA is amended so as to broaden the meaning of any term defined thereby, such broader meaning shall apply subsequent to the effective date of such amendment; and provided further, at the extent that the laws of the State of Texas establish a meaning for hazardous substance, release, solid waste, or disposal which is broader than that specified in the CERCLA or RCRA, such broader meaning shall apply. LICENSEE shall indemnify and hold CITY harmless against all costs, environmental clean up to the property and surrounding CITY property resulting from LICENSEE’ use of the property under this License. 5. Mechanics liens not permitted: LICENSEE shall fully pay all labor and materials used ’ in, on or about the property and will not permit or suffer any mechanic’s or material man’s liens of any nature be affixed against the property by reason of any work done or materials furnished to the property at LICENSEE’ instance or request. 6.Future City use: This License is made expressly subject and subordinate to the right of CITY to access and use all or portion of the easement outside the physical limits of the single family residence for any public purpose whatsoever. In the event that CITY shall, at any time subsequent to the date of this Agreement, at its sole discretion, determine that the relocation, maintenance or removal of the existing water line shall be necessary or convenient for CITY’s use of property, LICENSEE shall indemnify and hold CITY harmless against any cost or claims for structural or cosmetic damage Permitted Improvement or other damages occasioned by CITY's activities within the water easement. 7.Duration of License: This License shall terminate and be of no further force and effect in the event LICENSEE shall discontinue or abandon the use of the PERMITTED IMPROVEMENTS or in the event LICENSEE shall remove the PERMITTED IMPROVEMENTS from the property; or, in the event that the City abandons the properties depicted as a public easement on Exhibit B, then this agreement shall be of no further effect. 8.Compliance with laws: LICENSEE agree to abide by and be governed by all laws, ordinances and regulations of any and all governmental entities having jurisdiction over the LICENSEE. 9.Indemnification: LICENSEE shall defend, protect and keep CITY forever harmless and indemnified against and from any penalty, or any damage, or charge, imposed for any violation of any law, ordinance, rule or regulation arising out of the use of the property by the LICENSEE, whether occasioned by the neglect of LICENSEE, its employees, officers, agents, contractors or assigns or those holding under LICENSEE. LICENSEE shall at all times defend, protect and indemnify and it is the intention of the parties hereto that LICENSEE hold CITY harmless against and from any and all loss, cost , damage, or expense, including attorney's fees, arising out of or from any accident or other occurrence on or about the property causing personal injury, death or property damage resulting from use of property by LICENSEE, its agents, employees, customers and invitees. LICENSEE shall at all times defend, protect, indemnify and hold CITY harmless against and from any and all loss, cost, damage, or expense, including attorney’s fees arising out of or from any and all claims or causes of action resulting from any failure of LICENSEE, their officers, employees, agents, contractors or assigns in any respect to comply with and perform all the requirements and provisions hereof. 10.Action upon termination: At such time as this License may be terminated or canceled for any reason whatsoever, LICENSEE, upon request by CITY, shall remove all PERMITTED IMPROVEMENTS and appurtenances owned by it, situated in, under or attached to the CITY utility easement and shall restore such property to substantially the condition of the property prior to LICENSEE’ encroachment at LICENSEE sole expense. 11.Termination: This Agreement may be terminated in any of the following ways: a.Written agreement of both parties; b.By CITY upon failure of LICENSEE to perform its obligations as set forth in this Agreement; c.By the City abandoning any interest in the water easement. 12.Notice: When notice is permitted or required by this Agreement, it shall be in writing and shall be deemed delivered when delivered in person or when placed, postage prepaid in the United States mail, certified return receipt requested, and addressed to the parties at the address set forth opposite their signature. Either party may designate from time to time another and different address for receipt of notice by giving notice of such change or address. 13. Attorneys fees: Any signatory to this Agreement, who is the prevailing party in any legal ’ proceeding against any other signatory brought under or with relation to this Agreement shall be entitled to recover court cost and reasonable attorney’s fees from the non-prevailing party. 14.Governing law: This Agreement is governed by the laws of the State of Texas; and venue for any action shall be in Dallas County, Texas. 15.Binding effect: This Agreement shall be binding upon and inure to the benefit of the executing parties and their respective heirs, personal representatives, successors and assigns. 16.Entire Agreement: This Agreement embodies the entire agreement between the parties and supersedes all prior agreements, understandings, if any, relating to the property and the matters addressed herein and may be amended or supplemented only by written instrument executed by the party against whom enforcement is sought. 17.Recitals: The recitals to this Agreement are incorporated herein by reference. 18.Legal construction: The provisions of this Agreement are hereby declared covenants running with the property and are fully binding on all successors, heirs, and assigns of LICENSEE who acquired any right, title, or interest in or to the property or any part thereof. Any person who acquires any right, title, or interest in or to the property, or any part hereof, thereby agrees and covenants to abide by and fully perform the provisions of this agreement with respect to the right, title or interest in such property. EXECUTED this _______ day of _______________________, 2020. CITY OF COPPELL, TEXAS By: ________________________________ MIKE LAND, CITY MANAGER ATTEST: By:_________________________________ CHRISTEL PETTINOS, CITY SECRETARY ACCEPTANCE ACKNOWLEDGED BY: LICENSEE: By:_________________________________ JASON ROSE, HAAS ROSE AT LOST CREEK LLC LICENSEES ACKNOWLEDGMENT ’ STATE OF TEXAS§ § COUNTY OF DALLAS§ This instrument was acknowledged before me on the _______ day of ___________, 2020, by JASON ROSE with HAAS ROSE AT LOST CREEK LLC. Notary Public, State of Texas My Commission expires: CITY'S ACKNOWLEDGMENT STATE OF TEXAS§ § COUNTY OF DALLAS§ This instrument was acknowledged before me on the _______ day of ___________, 2020, by Mike Land, City Manager of the City of Coppell, Texas, a Texas municipality, on behalf of said municipality. Notary Public, State of Texas My Commission expires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I*% DE%- HB$BE*@ J; E5 M+/?-B-/ E@ BK- 0$1EB$, AC1%*.-C-@B #,$@ X0A#Y $@/ '$5 I+@/-/ E@ 1$%B M( BK- 78< 0-%BEIEL$B- *I ZM,E?$BE*@ X0ZY E55+$@L- $@/ BK- 7 7 0Z E55+$@L-" $%&'"()"$(**!++,"-!. / 0%1&!2"(1"34546767 !"# 8 /&!0"$(1&%19!2":6767;<6#=> =! ))'@"A(22"?B !%(?4 3K- DE%- O-1$%BC-@B %-L*CC-@/5 $11%*.$," K( +';A(?4 =1 ! %? 3+"'$%!&'K(H"#?2"?! $%&'"()"$(**!++,"-!. / 0%1&!2"(1"34546767 !"6 MEMORANDUM To: Mayor and City Council From: Kevin Richardson, Fire Chief Date: August 11, 2020 Reference: Consider approval for the purchase of the Fire Station Alerting System at Fire Station #4 by U.S. Digital Designs, NPPGov Contract #VH11614, in the amount of $72,306.89 as budgeted, and authorizing the City Manager to sign any necessary documents. 2030: Community Wellness and Enrichment Introduction: On November 12, 2019, the City Council approved the construction of Fire Station #4. The project is currently well underway and is expected to be complete in January 2021. This request is to purchase the Fire Station Alerting System from U.S. Digital Systems. They are the current vendor for the other 3 Coppell Fire Stations. The items being requested are considered “owner provided” and are not within the scope of the (GMP) construction and were funded appropriately in the overall project budget. The resulting cost savings will utilize city vendors to install proprietary equipment that is used in all Coppell Fire Stations and provide direct oversite by City Officials. Analysis This alerting system is consistent with the other three Coppell Fire Stations and will ensure that we meet the National Fire Protection Association (NFPA) requirements for emergency notification capabilities and maintain the Insurance Service Office ISO Class 1standards for alerting. This system integrates the fire station alerting system directly with the Computer Aided Dispatch (CAD) system to provide automated enunciation of the alerting allowing the notification to be initiated even before the 911 dispatcher has completed the call-taking portion of the call for service. This results in the most efficient method of emergency notification and provides the highest level of service. Legal Review: Agenda item did not require legal review. 1 Fiscal Impact: Funding for Fire Station #4is budgeted in the Capital Improvement Plan (CIP) and was funded in part by the 2018 Certificate of Obligation (CO) issuance and the 2020 CO issuance. Recommendation: The Fire Department recommends approval. 2 us digital designs Tempe, Arizona USA Phoenix G2 - Automated Fire Station Alerting Quotation to: Coppell, Texas Coppell Fire Department Project: G2 Fire Station Alerting System 1 Station System Proposal number: COP002 Revision # 4 \[Pricing Protected per Public Procurement Authority (PPA), Master Price Agreement (MPA) available to members of National Purchase Partners, LLC dba FireRescueGPO, dba Public Safety GPO, dba Law Enforcement GPO and dba NPPGov - Contract #VH 1164 - more information available at https://nppgov.com/contract/us-digital-designs\] Coppell Fire Department is a member. Member # M- 5702469 Quote Date: 29-Jul-2020 Quote Expires: 27-Oct-2020 Installation: Self Install Installation Training Pending By: James Amos Project Manager US Digital Designs, Inc. 1835 E Sixth St #27 Tempe, AZ 85281 602-687-1748 direct 480-290-7892 fax jamos@usdd.com \[This Proposal is subject to corrections due to Errors or Omissions\] TITLE PROPRIETARY and CONFIDENTIALPage 1 of 8 US DIGITAL DESIGNS QUOTE 1835 E. Sixth St. Suite #27 Tempe, Arizona 85281 877-551-8733 tel480-290-7892 fax DATE:7/29/20 Expires:10/27/20 Quote SUBMITTED TO: Coppell, Texas Coppell Fire Department REF PROPOSAL STATION-LEVEL COP002 v4 STATION 04 Based from USDD G2 Fire Station Alerting System Design Drawing # USDD.TX_CPPL.FS04.FSA.2020.07.28 STATION SYSTEM LICENSES ItemUnitMfrQtyDescriptionPart No.US List Unit QUOTE UNITQUOTE EXT G2 VOICEALERT - Single Station License. USDD SL1Ea VA $ 1,030.00 $ 927.00 $ 927.00 One-Time/Perpetual (unless furthur USDD modification is 1 needed) G2 MOBILE FSAS APP - Single Device License. Up to 24 Licenses-Per-ATX are offered at $0.00 cost each USDD SL2Ea/Yr G2-APP-DLI $ 108.00 $ 97.20 N/A - Included 24 as long as system is currently under warranty or elected recurring annual support coverage. See 'Mobile' Section for more detail. STATION SYSTEM CONTROLLER ItemUnitMfrQtyDescriptionPart No.US List Unit QUOTE UNITQUOTE EXT G2 ATX STATION CONTROLLER - USDD SC1Kit ATX $ 21,750.00 $ 19,575.00 $ 19,575.00 Power/Signal/Control up to 8 peripheral Remote 1 Options. 4 Unique Amps/Zones available. G2 EXPANSION KIT - Allows ability to USDD SC2KitPower/Signal/Control up to 12 more peripheral EXP $ 7,325.00 $ 6,592.50 $ 6,592.50 1 Remote options per EXP. USDD SC3KitRack Mount Ears for ATX or EXPATX-E $ 54.00 $ 48.60 $ - 0 USDD SC4KitBase Plate for ATX or EXPATX-P $ 54.00 $ 48.60 $ - 0 TBD SC5EaATX UPS, StandardUPS-STD $ 923.00 $ 830.70 $ - 0 TBD SC6EaShelf/Bracket, Wall-Mount for UPSUPS-WMB $ 57.00 $ 51.30 $ - 0 STATION SYSTEM PERIPHERAL COMPONENTS ItemUnitMfrQtyDescriptionPart No.US List Unit QUOTE UNITQUOTE EXT Atlas SP1aEaAudio Amplifier, External, StandardAMP $ 987.00 $ 888.30 $ 888.30 1 Atlas SP1bEaShelf, Under Table or Wall Mount, for 1U 1/2 RackAMP-S $ 66.00 $ 59.40 $ 59.40 1 G2 COLOR INDICATOR REMOTE Module - Up to 8 USDD SP2Ea CIR $ 725.00 $ 652.50 $ - 0 unique colors G2 HDTV REMOTE Module (TV & Electrical Outlet USDD SP3aEa TVR $ 975.00 $ 877.50 $ - 0 by Others; C.E.C. control subject to TV ability) Flat Panel Monitor / Smart HDTV 40-43" (Electrical USDD SP3bEaOutlet/Provision By Others; C.E.C. control subject FP-43 $ 1,377.57 $ 1,239.81 $ - 0 to TV ability) USDD SP3cEaFlat Panel / TV Mount- Universal 23"-46" Tilt FPM-U $ 107.86 $ 97.07 $ - 0 USDD SP4Ea G2 I/O REMOTE Module w/ 8 In & 8 Out IOR $ 1,275.00 $ 1,147.50 $ - 0 USDD SP5EaPush Button, Standard (Black)PB-B $ 110.00 $ 99.00 $ 99.00 1 USDD SP6EaPush Button, Emergency (Red)PB-R $ 110.00 $ 99.00 $ 297.00 3 USDD SP7Ea G2 MESSAGE REMOTE 2 Module (2017 Version 2)MR2 $ 1,275.00 $ 1,147.50 $ 2,295.00 2 G2 MESSAGE SIGN (Digital LED) MINI USDD SP9aEa GammaSign / 12" Active Screen Width / Turn Out MS-G-M $ 915.00 $ 823.50 $ - 0 Timing ONLY STATION 04 SYSTEM PROPRIETARY and CONFIDENTIALPage 2 of 8 G2 MESSAGE SIGN (Digital LED) STANDARD USDD SP9bEa MS-G-S $ 1,050.00 $ 945.00 $ 11,340.00 12 GammaSign / 24" Active Screen Width G2 MESSAGE SIGN (Digital LED) EXTENDED USDD SP9cEa MS-G-E $ 1,575.00 $ 1,417.50 $ - 0 GammaSign / 36" Active Screen Width MS-G Adapter Plate, SINGLE. VESA 100, joins (1) MS-G- USDD SP9dEa MS-AP-S $ 38.00 $ 34.20 $ - 0 S (or-E) to any standard mount with VESA 100 hole patterns (mount not included) MS-G Adapter Plate, DOUBLE, VESA 100, joins (2) MS- USDD SP9eEa MS-AP-D $ 49.00 $ 44.10 $ 176.40 G -S(or-E) to any standard mount with VESA 100 hole patterns 4 (mount not included) MS-G Hanger Kit. Hangs single or double (back-to-back) Message Signs (Gamma Version) from Ceiling. Includes both USDD SP9fEa MS-HK $ 73.00 $ 65.70 $ - 0 suspended ceiling T-Bar Scissor Clips and Hard-Pan Flange Mounts. USDD SP11EaMS Mount - Articulating, Long reachMS-MNT-ART-L $ 287.00 $ 258.30 $ 1,033.20 4 USDD SP12aEa $ 2,025.00 G2 ROOM REMOTE 2 Module / 2017 version 2 RR2 $ 1,822.50 $ 12,757.50 7 USDD SP12cEaRR2 Adpater Plate, for Retrofit in RR1 Wall CavityRR2-AP $ 46.00 $ 41.40 $ - 0 RR2 Surface Mount Back Box, for SURFACE USDD SP12dEaMOUNT (hard wall) installation. Three (3) 3/4" RR2-BB $ 175.00 $ 157.50 $ - 0 conduit knock-outs. G2 SPEAKER - LED Illuminated - FLUSH Mount, USDD SP15Ea SPK-LED-FM $ 325.00 $ 292.50 $ 4,680.00 16 70v G2 SPEAKER - LED Illuminated - SURFACE USDD SP16Ea SPK-LED-SM $ 325.00 $ 292.50 $ - 0 Mount (Metal Box), 70v G2 SPEAKER - OmniStrobe - Omnidirectional Alerting Speaker, optimized for high Vocal Intelligibility in large open indoor areas and with USDD SP17aEa SPK-OMS $ 815.00 $ 733.50 $ 1,467.00 2 High-Intensity LED Strobe Light Arrays - includes Cable Hanging Kit (typically requires MR2 for power/signal/control) SPK-OMS/OmniStrobe Mounting Bracket / BEAM USDD SP17bEaFLANGE CLIP- for mounting directly onto an SPK-OMS-BFC $ 13.00 $ 11.70 $ - 0 exposed (1/8-14") I-Beam SPK-OMS/OmniStrobe Mounting Bracket /DROP USDD SP17cEaCEILING BRACKET- for mounting directly to T-Bar SPK-OMS-DCB $ 48.00 $ 43.20 $ - 0 in Suspended Ceiling SPK-OMS/OmniStrobe Mounting Bracket / USDD SP17dEaSURFACE MOUNT - for mounting directly to hard SPK-OMS-SMB $ 42.00 $ 37.80 $ - 0 ceiling Bogn SP18aEaSPEAKER - STANDARD, FLUSH Mount, 70vSPK-STD-FM $ 85.00 $ 76.50 $ 994.50 13 SPEAKER - STANDARD, SURFACE Mount (Metal Bogn SP18bEaSPK-STD-SM $ 85.00 $ 76.50 $ 153.00 2 Box), 70v SPEAKER - APP BAY/OUTDOOR - Weatherized, Bogn SP19EaSPK-W-SM $ 310.00 $ 279.00 $ 2,232.00 8 Surface Mount, 70v TIC SP20EaTransformer, 8ohm to 70V, ExternalXFMR $ 53.00 $ 47.70 $ - 0 USDD SP21Ea $ 550.00 G2 Strobe Light / Red LED STR $ 495.00 $ - 0 USDD SP22EaMiscellaneousMISC $ - $ - $ - 0 STATION 04 SYSTEM PROPRIETARY and CONFIDENTIALPage 3 of 8 STATION SYSTEM SERVICES ItemUnitMfrQtyDescriptionPart No.US List Unit QUOTE UNITQUOTE EXT Station Installation -Self Install; Installation USDD SS1Ea ST-INST $ - $ - $ - 0 Training Pending. Station Remediation (Removal and Disposal of Legacy Equipment Not currently Assumed or USDD SS2Ea ST-INST $ - $ - $ - 0 Included, nor is any related Remediation to Paint, Drywall, etc.) USDD SS3Ea Station Configuration & Start-UpST-SU $ 2,295.04 $ 2,065.54 $ 2,065.54 1 USDD SS4Ea Station Project ManagementST-PM $ 1,035.69 $ 932.12 $ 932.12 1 USDD SS5Ea Station Engineering / Design ServicesST-ES $ 582.82 $ 524.53 $ 524.53 1 USDD SS6Ea Station DocumentationST-DM $ 54.59 $ 49.13 $ 49.13 1 Station Training - Configuration and Equipment. USDD SS7aEa TRA-UT-O $ 4,025.00 $ 3,622.50 $ - On-Site @ Station. 4 Hours, 1 Visit. (for Technical 0 Services Statff) Station Training - User/Technician / Remote USDD SS7bEa TRA-UT-R $ 600.00 $ 540.00 $ - 0 Refresh (2 Hours / Training - Installation Contractor - On-Site / USDD SS8aEa $ 5,325.00 USDD G2 Certification / 8 Hours /(TBD - only TRA-IC-O $ 4,792.50 $ - 0 needed if requied to use non-certified contractor) Training - Installation Contractor - At Arizona Training Center / USDD G2 Certification / 4 Hours / USDD SS8bEa TRA-IC-AZ $ 2,725.00 $ 2,452.50 $ - 0 TBD - only needed if required to use non-certified contractor) USDD SS9Ea Miscellaneous/TBDMISC $ - $ - $ - 0 STATION SYSTEM WARRANTY & OPTIONAL RECURRING ANNUAL SUPPORT ItemUnitMfrQtyDescriptionPart No.US List Unit QUOTE UNITQUOTE EXT \[STANDARD\] 1st YEAR WARRANTY & SUPPORT FOR THIS STATION SYSTEM (or component): 5901.012 but No Telephone / Remote Access Support (8:00 AM - Charge For Initial 5:00 PM MST) PLEASE NOTE: An additional 6 USDD SW1YR RS-1YR-STD $ 6,556.68 $ 5,901.01 Warranty Period / 1.0 months (for total of 18 months/1.5 years) of initial Not Included in warranty has been offered by USDD for no Subtotals additional cost so all stations can be installed and enjoy same warranty/support start/stop dates) \[STANDARD\] EACH ADDITIONAL YEAR (12- Months) WARRANTY & SUPPORT FOR THIS STATION SYSTEM (or Component): Telephone / USDD SW2YR RS-AYR-STD $ 6,556.68 $ 5,901.01 $ - Remote Access Support (8:00 AM - 5:00 PM MST) 0.0 IF QUANTITY '0' THEN NO ADDITIONAL SUPPORT IS ASSUMED OR AUTHORIZED BEYOND INITIAL WARRANTY PERIOD System: STATION 04$ 69,138.12 Shipping:1,786.00$ Warranty & Support: $ - Texas Cost-Recovery Fee$ 1,382.76 STATION SUBTOTAL: $ 72,306.89 * SEE SECTION TOTALS PAGE FOR EXPLANATION OF THE TEXAS COST-RECOVERY FEE Warranty & Support Notes: Customer must elect to choose any coverage they require beyond initial warranty period, or USDD will not be authorized to provide any service or support. Mobil Smart Phone Alerting App and Mapping Services only avaible to customer while under warranty or elected recurring annual support. Support Agreements subject to change if system design is modified. For additional details, please review current USDD Warranty Statement and Service Agreement STATION 04 SYSTEM PROPRIETARY and CONFIDENTIALPage 4 of 8 Station System Installation Notes: 01 - Unless specifically detailed in this proposal, no installation by USDD or it's subcontractors is assumed or provided. 02 - Because these are mission-critical systems, USDD can only warrant and support systems installed by G2 Trained and Certified Contractors. 03 - USDD can source, qualify, train and certify Local Licensed Regional Subcontrators where needed. 04 - Installation warranted by installation contractor - G2 FSAS warranted, serviced and supported by USDD. 05 - Unless specifically detailed in this proposal, installation to be performed during normal working hours. 06 - Unless specifically detailed in this proposal, no permit fees or material charges have been included. 07 - Unless specifically detailed in this proposal, no removal or remediation has been assumed or included. 08 - Unless specifically detailed in this proposal, no bonds of any type (performance, bid) have been assumed,included or budgeted for in this proposal. 09 - USDD FSAS Equipment to be made available by owner to Installation Contractor prior to on-site arrival. 10 - Structural backing for system devices and other millwork (not specifically detailed) by others. 11 - If applicable, Gas Control Shutoff Valve Addendum (to USDD and installation contractor) must be signed prior to installation. 12 - All electrical power, including (but not limited to) raceway,conduit, backboxes, service panels, high-voltage wiring and fixtures by others. 13 - All communications pathway infrastructure (network, radio, etc.) by others unless specifically detailed in this proposal. 14 - USDD cannot warrant nor support any owner-furbished (3rd-Party) system or component we are required to integrate with. USDD cannot warrant nor support any system or component it has not proofed engineering for and has not specifically authorized for use within public safety environments. 15 - Any misuse, unauthorized modification, improper installation, excessive shock, attempted repair, accident, or improper or negligent use, storage, transportation, or handling by any party other than USDD shall render this limited warranty null, void and of no further effect STATION 04 SYSTEM PROPRIETARY and CONFIDENTIALPage 5 of 8 US DIGITAL DESIGNS QUOTE 1835 E. Sixth St. Suite #27 Tempe, Arizona 85281 877-551-8733 tel480-290-7892 fax DATE:7/29/20 Expires:10/27/20 Quote SUBMITTED TO: Coppell, Texas Coppell Fire Department REF PROPOSAL Section Totals COP002 v4 SECTION TOTALS \[UNLESS OTHERWISE NOTED, ALL PRICES ARE $US\] STATION-LEVEL SUBTOTAL$ 72,306.89 STATION 04 SYSTEM: Includes: $ 72,306.89 STATION 04 WARRANTY & SUPPORT: $ - One (1) Station System included in this proposal. Installation not assumed or Notes: included by USDD. . US Digital Designs System Total $ 72,306.89 (TBD By Customer) Customer must elect to choose any coverage they require beyond initial warranty period, or USDD will not be authorized to provide any service or support. Mobile Smart Phone Alerting App and Mapping Services only avaible to customer while under warranty or elected recurring annual support. Support Agreements subject to change if system design is modified. For additional details, please review current USDD Warranty Statement and Service Agreement The Texas Cost-Recovery Fee is a fee charged by USDD to offset amoutns incurred by USDD to calculate, file and pay franchise taxes charged by the State of Texas for doing business within the state. The recovery fee is NOT a tax that is required to be paid by the customer and collected by USDD. SECTION TOTALS PROPRIETARY and CONFIDENTIALPage 6 of 8 STANDARD TERMS AND CONDITIONS OF SALE (Contract Sales) 1.REMITTANCESAllinvoicesshallbedueandpayableuponreceiptinUnitedStatescurrency,freeofexchange,oranyothercharges,oras PROPOSALS This proposal expires 30 days after its date. Prices are subject to correction for error. 2. PROGRESSPAYMENTSUSDDreservestherighttoinvoiceCustomermonthlyforallmaterialsdelivered.InvoicesaredueNET30upon 3. receiptbyCustomer.IftheCustomerbecomesoverdueinanyprogresspayment,USDDshallbeentitledtosuspendfurthershipments, shallbeentitledtointerestattheannualrateof18%,andalsotoavailitselfofanyotherlegalremedies.Customeragreesthatitwillpay and payable hereunder. 4.CANCELLATIONANDSUSPENSIONAnyorderresultingfromthisproposalissubjecttocancellationorinstructionstosuspendworkbythe CustomeronlyuponagreementtopayUSDDforallworkinprogressandallinventoriedororderedprojectpartsandmaterials,andallother costs incurred by USDD related to the contract. 5.TAXESAlltaxesofanykindleviedbyanyfederal,state,municipalorothergovernmentalauthority,whichtaxUSDDisrequiredtocollector paywithrespecttotheproduction,sale,ordeliveryofproductssoldtoCustomershallbetheresponsibilityofCustomer.Customeragrees to pay all such taxes and further agrees to reimburse USDD for any such payments made by USDD. 6. including,butnotlimitedto,governmentalactionsororders,embargoes,strikes,differenceswithworkmen,fires,floods,accidents,or transportation delays. IN NO EVENT SHALL USDD BE LIABLE FOR ANY CONSEQUENTIAL OR SPECIAL DAMAGES. 7. materialorworkmanshipshallbelimitedexclusivelytotherightsandremediessetforthherein.Anymisuse,unauthorizedmodification, improperinstallation,excessiveshock,attemptedrepair,accident,orimproperornegligentuse,storage,transportation,orhandlingbyany partyotherthanUSDDshallrenderthiswarrantynull,voidandofnofurthereffect.USDDcannotwarrantnorsupportanysystemor component it has not proofed engineering for and has not specifically authorized for use within public safety environments. 7.1PRODUCTDEFECTS.IfaproductisdefectiveandavalidclaimismadewithintheWarrantyPeriod,atitsoption,USDDwilleither(1) repairthedefectiveproductatnocharge,usingnewpartsorpartsequivalenttonewinperformanceandreliabilityor(2)exchangethe productwithaproductthatisneworequivalenttonewinperformanceandreliabilityandisatleastfunctionallyequivalenttotheoriginal product.Anyreplacementproductorpart,includingauser-installablepartthathasbeeninstalledinaccordancewithinstructionsprovided byUSDD,shallremainunderwarrantyduringtheWarrantyPeriodorfor90daysfromthedateofrepair,whicheverislater.Whenaproduct CustomershallberesponsibleforandbearallrisksandcostsofshippinganyproductstoUSDDforrepair.USDDshallberesponsiblefor andbearallrisksandcostsofreturninganyproducttoCustomerafterrepairorreplacement.Replacementproductswillbereturnedto Customer configured as it was when the product was originally purchased, subject to applicable updates. validclaimhereunder,CustomermustcontactUSDDtechnicalsupportanddescribetheproblemordefectwithspecificity.Thefirstsuch technical instructions, and fully cooperate in the diagnostic process. Failure to do so shall relieve USDD of any further obligation hereunder. 7.3EXCLUSIONSANDLIMITATIONS.USDDdoesnotwarrantthattheoperationofisproductoranyrelatedperipheralswillbe use.ThisWarrantydoesnotapplytoanyHardwareorSoftware(asdefinedbelow)notusedforitsintendedpurpose.ThisWarrantydoes notapplytomonitorsortelevisionsmanufacturedbythirdparties.Repairorreplacementofsuchcomponentsshallbesubjectexclusivelyto Warranty.ThisWarrantydoesnotapply:(a)toconsumableparts,suchasbatteries,unlessdamagehasoccurredduetoadefectin materialsorworkmanship;(b)tocosmeticdamage,includingbutnotlimitedtoscratches,dentsandbrokenplasticonports;(c)todamage causedbyusewithnon-USDDproducts;(d)todamagecausedbyaccident,abuse,misuse,flood,lightning,fire,earthquakeorother externalcauses;(e)todamagecausedbyoperatingtheproductoutsidethepermittedorintendedusesdescribedbyUSDD;(f)todamage orfailurecausedbyinstallationorservice(includingupgradesandexpansions)performedbyanyonewhoisnotarepresentativeofUSDDor aUSDDauthorizedinstallerorserviceprovider;(g)toaproductorpartthathasbeenmodifiedtoalterfunctionalityorcapabilitywithoutthe written permission of USDD; or (h) if any serial number has been removed or defaced. STANDARD T&C PROPRIETARY and CONFIDENTIALPage 7 of 8 TOTHEEXTENTPERMITTEDBYLAW,THISWARRANTYANDREMEDIESSETFORTHABOVEAREEXCLUSIVEANDINLIEUOFALL OTHERWARRANTIES,REMEDIESANDCONDITIONS,WHETHERORALORWRITTEN,STATUTORY,EXPRESSORIMPLIED.AS PERMITTEDBYAPPLICABLELAW,USDDSPECIFICALLYDISCLAIMSANYANDALLSTATUTORYORIMPLIEDWARRANTIES, INCLUDING,WITHOUTLIMITATION,WARRANTIESOFMERCHANTABILITY,FITNESSFORAPARTICULARPURPOSEAND WARRANTIESAGAINSTHIDDENORLATENTDEFECTS.IfUSDDcannotlawfullydisclaimstatutoryorimpliedwarrantiesthentothe extentpermittedbylaw,allsuchwarrantiesshallbelimitedindurationtothedurationofthisexpressWarrantyandtorepairorreplacement serviceasdeterminedbyUSDDinitssolediscretion.Noreseller,agent,oremployeeisauthorizedtomakeanymodification,extension,or additiontothisWarranty.Ifanytermisheldtobeillegalorunenforceable,thelegalityorenforceabilityoftheremainingtermsshallnotbe affected or impaired. EXCEPTASPROVIDEDINTHISWARRANTYANDTOTHEEXTENTPERMITTEDBYLAW,USDDISNOTRESPONSIBLEFORDIRECT, SPECIAL,INCIDENTALORCONSEQUENTIALDAMAGESRESULTINGFROMANYBREACHOFWARRANTYORCONDITION,OR UNDERANYOTHERLEGALTHEORY,INCLUDINGBUTNOTLIMITEDTOLOSSOFUSE;LOSSOFREVENUE;LOSSOFTHEUSEOF MONEY;LOSSOFANTICIPATEDSAVINGS;LOSSOFGOODWILL;LOSSOFREPUTATION;andLOSSOF,DAMAGETOOR CORRUPTIONOFDATA.USDDISNOTRESPONSIBLEFORANYINDIRECTLOSSORDAMAGEHOWSOEVERCAUSEDINCLUDING THEREPLACEMENTOFEQUIPMENTANDPROPERTY,ANYCOSTSOFRECOVERINGPROGRAMMINGORREPRODUCINGANY PROGRAMORDATASTOREDORUSEDWITHUSDDPRODUCTS,ANDANYFAILURETOMAINTAINTHECONFIDENTIALITYOF DATASTOREDONTHEPRODUCT.USDDdisclaimsanyrepresentationthatitwillbeabletorepairanyproductunderthisWarrantyor make a product exchange without risk to or loss of the programs or data stored thereon. 8.SERVICEAGREEMENT.TheProductbeingpurchasedhereunderisnotsubjecttoanypostwarrantyserviceagreementormaintanence programunlessspecificallycontractedforbetweenUSDDandCustomer.USDDoffersacomprehensivepostwarrantyServiceAgreement at additional cost. Customer should contact USDD regarding its Service Agreement and costs associated therewith. 9.INTELLECTUALPROPERTY:CustomerherebyagreesandacknowledgesthatUSDDownsallrights,title,andinterestinandtothe definedbelow).Nothinghereinshallbedeemedtogive,transfer,orconveytoCustomeranyrightsintheIntellectualPropertyotherthanthe License, as set forth below. 9.1LICENSE:AtalltimesthatCustomerisincompliancewiththetermsofthisAgreementandallotheragreementsbetweentheparties, Customershallhaveanon-exclusive,non-transferable,fullypaidlicensetousetheSoftware,butonlyinconjunctionwiththeHardware 9.2 DEFINITIONS: For purposes of this Section the following terms shall have the following definitions: copyrightlaw,tradesecretlaw,trademarklaw,unfaircompetitionlaw,andanyandallotherproprietaryrights,andanyandallderivative works, work product, applications, renewals, extensions and restorations thereof, now or hereafter in force and effect worldwide; contract, purchase order, or arrangement; excludes any televisions or monitors manufactured by a third party; and code, including any updates, modifications, revisions, copies, documentation and design data that are licensed under this Agreement. 10.GOVERNINGLAWAnycontractresultingfromthisproposalshallbegovernedby,construed,andenforcedinaccordancewiththelawsof the State of Arizona. ACCEPTANCEOFTERMSThisproposalshallbecomeabindingcontractbetweentheCustomerandUSDDwhenacceptedinwritingby 11. theCustomer.Withoutlimitingtheforegoing,issuancebyCustomerofapurchaseordertoUSDDforanyofthegoodsorservicesherein describedshallconstituteacceptance.Anysuchacceptanceshallbewiththemutualunderstandingthatthetermsandconditionsofthis proposalareapartthereofwiththesameeffectasthoughsignedbybothpartiesnamedhereinandshallprevailoveranyinconsistent provisionofsaidorder.Nowaiver,alteration,ormodificationofthesetermsandconditionsshallbebindingunlessinwritingandsignedby an authorized representative of USDD. SHIPPING/DELIVERY:Unlessspecificallydetailedasotherwiseinthisproposal,allshippinganddeliverycosts(eventhousedetailedper- 12. system) relate to single combined shipment to a single point of delivery. If requested otherwise then costs and terms subject to change. 13.THIS QUOTE SUBJECT TO REVIEW FOR ERRORS AND OMISSIONS. STANDARD T&C PROPRIETARY and CONFIDENTIALPage 8 of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o: Mayor and City Council From: Kevin Richardson, Fire Chief Date: August 11, 2020 Reference: Consider approval for the purchase of access control and video management system equipment at Fire Station #4 by Knight Security Systems for $76,525.08, as budgeted and authorizing the City Manager to sign any necessary documents. 2030: Community Wellness and Enrichment Introduction: On November 12, 2019, the City Council approved the construction of Fire Station #4. The project is currently well underway and is expected to be complete in January 2021. This request is to purchase access control and video management systems from Knight Security Systems (KSS). They are the current vendor for all city facilities. The items being requested are considered “owner provided” and are not within the scope of the (GMP) construction and were funded appropriately in the overall project budget. The resulting cost savings will utilize city vendors to install proprietary equipment that is used in all city buildings and provide direct oversite by City Officials. Analysis: Knight Security Systems (KSS) will provide and install S2 Access Control System and Video Management System consisting of 14 doors, 1 gate and 12 Cameras with 1 Intercom Station at the City of Coppell Fire Station #4 Facility located at Northpoint Drive, Coppell, Texas 75019. KSS will provide and install Milestone Video Management System with integration to access control. System installation includes hardware, system licenses, programming, and configuration unless otherwise stated. Legal Review: Agenda item did not require legal review. 1 Fiscal Impact: Funding for Fire Station #4 is budgeted in the Capital Improvement Plan (CIP) and was funded in part by the 2018 Certificate of Obligation (CO) issuance and the 2020 CO issuance. Recommendation: The Fire Department recommends approval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o: Mayor and City Council From: Jerod Anderson, Director of Enterprise Solutions Date: August 11, 2020 Reference: Consider approval to purchase laptops and accessories from Dell Marketing LP, DIR contract # DIR TSO-3763 in the amount of $81,773.43 as budgeted; and authorizing the City Manager to sign any necessary documents. Introduction: The City of Coppell does a refresh of PC hardware on a rotational basis to keep the technology current and accommodate future City needs. With the current landscape due to COVID-19, we have shifted that refresh to have more laptops replacing desktops to offer greater flexibility. This item is to replace 52 existing desktops and laptops with new laptops, docks and monitors to be purchased from Dell Marketing LP from contract number DIR-TSO-3763. Analysis: The City of Coppell uses Dell hardware to maintain consistency across the organization and provide a standard fleet of hardware. This allows the City of Coppell to have one vendor for supporting the hardware, firmware, drivers, software, etc. The proposal is to provide a desktop replacement with a laptop and dock so the PC can be used in a remote work setting without the need for a desktop and a laptop both thus reducing our overall inventory of PCs. Legal Review: Agenda item was reviewed by City Attorney on August 5, 2020. Fiscal Impact: The purchase is $81,773.43 Recommendation: The Enterprise Solutions Department recommends approval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o:Mayor and City Council From: Danny Barton, Chief of Police Date: August 4, 2020 Reference:Consider approval to award Bid #Q-0720-01 Emergency Vehicle Equipment and Installation to Defender Supply for an amount not-to-exceed $340,000.00 as budgeted and authorizing the City Manager to sign. 2030: Sustainable City Government: Excellent and Well-Maintained CityInfrastructure and Facilities Background: This purchase is in conjunction with the Police Department’s 2020fleet replacement. The vehicles for our new police fleet have been ordered and we will need to buy the standard equipment for each vehicle along with installation of our equipment. General Information: The funds are being provided by the Capital Replacement Fund for this purchase. In April 2020 the Police Department purchased 14 new Police Ford Interceptor vehicles. The total budgeted amount for the Police Fleetreplacementis $1,022,00.00. Introduction: On June 18, 2020, the Police Department solicited bids for Emergency Vehicle Equipment and Installation. On July 7, 2020 four (4) Emergency Vehicle Installers turned in bids for consideration. Procurementevaluated all the bids and provided the Police Department with the results. Procurement and the Police Department have reviewed the results and have a recommendation moving forward. 1 Analysis: In order to operate an efficient and reliable fleet, the Police Department sets an initial life expectancy on all equipment in our Police fleet. During its service life, all equipment in the vehicle is subject to close monitoring of availability, operating cost, condition, obsolescence, and the ability to perform the required tasks. The equipment being replaced have reached the point in their service life for our Patrol Division where it has been determined that replacement is prudent. The Police Department worked with Procurement to bid this contract. The evaluation criteria included: price, vendor proximity to the City of Coppell, delivery schedules, post-installation onsite service, and breadth of brand offering. Based on previous work history since 2015 with the City of Coppell, being the second lowest bid after detailed analysis of all responses by Procurement, the best overall discount on equipment, and the complete response with their bid packet the Police Department recommends Defender Supply be awarded Bid Q-0720-01 for Emergency Vehicle Equipment and Installation. Legal Review: Agenda item does not require legal review. Fiscal Impact: Funds are being provided by the Capital Replacement Fund. Recommendation: The Police Department recommends approval. 2 - 278.04394.52256.62603.96 1,901.205,240.625,473.444,616.509,159.364,294.505,453.565,453.563,716.863,716.864,815.724,815.721,735.861,690.221,170.406,740.723,394.588,827.842,312.382,773.26 14,233.8053,864.3013,038.90 Total Costs $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 9.93 61.3514.0918.3343.1483.60 135.80374.33809.99390.96329.75246.31654.24155.25209.59218.00389.54389.54265.49265.49931.35128.05128.05878.06159.53343.98343.98123.99120.73481.48242.47187.07630.56165.17198.09 1,016.703,847.45 Net Price $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $$ $ $ $$ $ $ $ $ $ $ $ $ $ $ 7.63 33.7559.4171.0020.3658.2756.6139.3387.9694.4423.5017.10 64.69 269.01231.00116.38 124.67128.04109.25214.76164.02164.02 $$$$$ $$ $ $ $$$ $ $ $ $ $$$ $ $ $ Dollar Disc Kerr Industries 7.5% 25.0%24.9%24.7%24.9%19.7%24.7%17.9%22.1%24.5%38.1%36.1%35.2%35.2%56.8%34.8%34.8%38.7%35.3%47.7%47.7%41.7%51.4%32.3%32.3%29.4%32.1%32.0%31.9%32.0%32.4%32.4%32.0%13.0%12.5% % Disc 96.0023.0023.0025.9663.50 499.00519.00439.00329.00869.00189.00269.00289.00601.00601.00407.00407.00245.00245.00328.00508.00508.00182.26177.34122.93712.48358.85275.03725.00188.67227.09 1,079.006,217.001,439.001,506.00 MSRP $ N/A$ $ $ $ $ $ $ $ $ Included$ $ $ $ $ $ $ $ $ $ $ $ IncludedIncluded$ $ $ $ $ $ $ $ $ $ $ $ $ 141470141414141414141414 141414141414141414281414281414141414 AltAltAlt - 511.00 672.00 672.00202.86680.40960.26 2,366.003,396.264,077.223,992.10 1,974.003,887.243,887.242,632.422,632.423,968.443,968.441,423.801,385.445,565.842,803.366,721.821,907.082,295.44 12,754.0013,261.6411,057.0651,038.96 10,536.40 Total Costs $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 18.94 48.60 36.5028.2024.0024.0014.4998.9668.59 169.00 911.00 163.55 112.48 175.71 898.59 151.54 283.46 283.46 101.70 153.47480.13136.22 163.96 242.59947.26656.03291.23285.15187.87789.79277.66277.66188.03188.03752.60113.19113.19397.56200.24 3,645.64 Net Price $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 72.52 42.50 53.80 22.0611.47 38.50 80.5678.3854.34 52.45 63.13 156.41 610.74 422.97 187.77 183.85 121.13509.21105.45 113.29 323.34 323.34 218.97 218.97 876.40 131.81 131.81176.46 224.54 224.54 314.92 158.61 121.56184.87 4,245.36 1,046.41 Dollar Disc $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Defender Supply 39.2%39.2%39.2%39.2%39.2%39.2%39.2%39.2%39.2%39.2%53.8%53.8%53.8%53.8%53.8%53.8%53.8%53.8%53.8%53.8%53.8%53.8%53.8%44.2%44.2%44.2%44.2%44.2%44.2%44.2%44.2%44.2%44.2%27.8%27.8%27.8% % Disc 79.0082.0041.0025.9687.10 399.00479.00469.00309.00269.00185.00289.00601.00601.00407.00407.00245.00245.00328.00508.00508.00182.26177.34122.93712.48358.85275.03665.00188.67227.09 1,558.001,079.001,299.007,891.001,629.001,945.00 MSRP $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Included$ $ $ $ $ $ $ $ $ $ $ $ $ 14701414141414141414 1414141414141414141428141428141414141414 Alt AltAlt 882.00364.00252.00280.00700.00 4,200.004,466.005,362.007,378.003,500.002,100.002,100.003,430.003,430.005,684.005,684.001,988.001,932.001,372.007,980.004,018.009,604.001,960.002,212.00 19,600.0012,082.0015,092.0057,540.0012,096.00 Total Costs $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 9.00 63.00 50.0013.00 20.0050.0098.00 300.00319.00863.00383.00527.00150.00150.00245.00245.00864.00406.00406.00142.00138.00570.00287.00686.00140.00158.00 1,400.001,078.004,110.00 Net Price $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 5.20 6.00 32.0013.5035.0035.0040.00 80.00 96.00 42.00 10.00 35.00 24.93 71.00 102.00102.00202.00 216.00 132.00 270.00100.00 162.00 162.00 575.00 143.00 2,740.00 Siddons-Martin Dollar Disc EXHIBIT A Page 1 of 2 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 20.0%20.0%20.0%20.0%20.0%40.0%40.0%40.0%40.0%40.0%40.0%40.0%40.0%40.0%40.0%20.0%20.0%20.0%20.0%20.0%20.0%20.0%20.0%20.0%20.0%20.0%20.0%20.0% % Disc 82.0023.0015.0025.2063.50 EMERGENCY VEHICLE EQMT INSTALLTATION PRICING SHEETS 300.00399.00479.00659.00 105.00 250.00250.00407.00407.00508.00508.00177.00173.00122.93713.00358.85858.00175.00198.00 MSRP 1,400.001,079.001,348.006,850.00 1,439.00 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 141414141414141414701414281414281414141414141414141414141414 AltAltAlt 514.36 299.60 299.60203.56497.84963.76 2,800.00 4,254.466,982.784,424.98 2,975.56 7,409.082,669.10 3,912.58 3,912.58 2,649.64 2,649.64 7,089.46 3,982.723,982.721,428.981,390.34 5,585.862,813.447,511.001,954.682,352.70 22,540.0042,236.88 Total Costs $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 36.7438.1310.7010.7019.0755.7814.5435.5699.3168.84 200.00303.89498.77486.59316.07212.54200.36529.22115.10163.82176.00279.47279.47189.26189.26506.39126.02113.93793.29152.52284.48284.48102.07398.99200.96154.02536.50139.62168.05 1,610.003,016.92 Net Price $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 73.90 43.87 64.1711.4227.9480.1978.0354.0949.0559.04 42.2712.3112.3121.94 690.00195.11320.23312.41202.93136.46128.64339.78105.18113.00321.54321.54217.75217.75582.62144.99131.08912.71175.48223.52223.52313.49157.89121.01188.50 3,471.08 Dana Safety Dollar Disc $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 30.0%39.1%39.1%39.1%39.1%39.1%39.1%39.1%39.1%39.1%39.1%53.5%53.5%53.5%53.5%53.5%53.5%53.5%53.5%53.5%53.5%53.5%53.5%53.5%53.5%53.5%53.5%44.0%44.0%44.0%44.0%44.0%44.0%44.0%44.0%44.0%44.0%26.0%26.0%26.0 % % Disc 79.0082.0023.0023.0041.0025.9663.50 200.00499.00819.00799.00519.00329.00169.00269.00289.00601.00601.00407.00407.00271.00245.00328.00119.95508.00508.00182.26177.34122.93712.48358.85275.03725.00188.67227.09 349.00 869.00 1,089.001,706.00 2,300.006,488.00 MSRP $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 141414141414141414701414281414281414141414141414141414141414 AltAltAlt Quantity CM006896 CUP2-1001C-ARM-105C-ARM-108C-HDM-222OHPM-ZQ5 OHPM-ZQ5H PKG-PSM-3006PKG-PSM-1006 LOFT-PIU20-EC C-VS-0618-INUTC-VS-1012-INUTC-LP2-PS1-USB Computer Model TBD Eqmt Description Part Number Paint (4) doors white integrated with decals. See photo.PB40070/30 Polycarbonate and steel panel with 12vsFully Polycarbonate panelRear Cargo with Coated PolycarbonateSetina dual T-Rail with small lock(shotgun) and universal lock(rifle)Setina single T-rail with small lock(shotgun) and universal loc (rifle)OEM fully replacement seating with center pull seat belt systemReplacement Door GuardsTPO Door Guard systemsCoated polycarbonate window barrierInterior lightDuo light (White & Blue)Duo light (White & Red)Duo light (White & Red)Duo light (White & Blue)Duo Lights (Red/blue & White) Description Graphics Installation CostVehicle Painting CostVendor-Supplied Equipment Costs:Setina Push BumperSingle Prisoner PartitionSingle Prisoner PartitionRear Cargo PartitionDual T-Rail gun mountSingle T-Rail gun mountTransport SeatingDoor GuardsDoor GuardsWindow Barriers Whelen Whelen Liberty II Lightbar - TRIO Whelen Strap Kit for 2020 Ford Interceptor UtilityWhelen compartment lightCombination Warning & Perimeter lightCombination Warning & Perimeter light90 degree whelen bracket for M6 lightingWhelen M4V2R Combination Warning & Perimeter Light - RedWarning & Perimeter Light - Blue45 Degree mounting bracket for Whelen M4 LightingRear Pillars (w/Microns) for 2020 Ford Interceptor UtilityWhelen V-Series Combination Warning Light and Puddle LightWhelen V-Series Combination Warning Light and Puddle LightWhelen Carbide CencomWhelen 100 watt SpeakerWhelen Universal L Speaker BracketPA mic Havis Flat Console - 24 inches Rocker switch or dual USB chargeAngled Console - 22 inches of spaceDual Cup holder - inserted molded plasticSelf Adjusting double cup holderSide mounted flip up arm restSide Mounted swing away flip up arm rest2 lighter plug outlet w/ USB cut outPremium Pass. Computer Mount packageStandard Pass. Computer Mount packageInternal Pole MountDocking Station for Dell Computers & Tablets LUND INDUSTRIES The LOFT electronic storage and equipment compartmentZebra ZQ5 Overhead Printer MountZebra ZQ5 Overhead Printer Mount - Hinged 12345689 10111213141516171819202122232425262728293031323334353637383940414243444546474849505152535455565758 Item Price Sheet for Vehicle Upfitting 716.65195.45752.64926.80579.32811.02347.62231.70 1,963.644,634.003,475.502,317.00 34,639.22 221,563.86 $ $ $ $ $ $ $ $ $ $ $ $ $ $ 65.1565.1526.8866.2041.3857.9324.8316.5541.3857.93 140.26331.00248.25165.50248.25124.13157.50165.50 2,474.231,036.67 $ $ $ $ $ $ $ $ $$ $ $ $$ $ $ $ $ $ $ 3.358.07 3.35 76.02 $ $ $ $ 4.9%4.9% 23.1%35.0% others, possibly wrong product quoted. Did not return entire packet.Three provided. One in metroplex.Arlington, TXBrand discounts on Exhibit A are lower than Exhibit B discounts. Larger discounts on initial purchase. Future purchases will cost more. Setina partitions are excluded from their calculation (total vehicle costs will be higher). Ctech products quoted don't match 68.5068.5034.95 Facility 216.28 Location: Comments: References: $ $ $ $ IncludedBid Response: 311111 11 14141414141414141414 11142814 616.00 1,477.567,938.001,834.004,494.001,358.001,694.001,456.001,302.001,134.00 12,553.7560,578.00 197,088.45 $ $ $ $ $ $ $ $ $ $ $ $ $ 22.0097.0093.0081.00 105.54 567.00 131.00 321.00 121.00 104.00 216.00 821.00 111.00 193.00 127.00 164.00397.00911.00 4,327.00 1,141.25 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 233.75110.74 $ $ 17.0%20.0%51.2% Most complete response.Current vendor.Argyle, TXMost complete response. Facility 216.28 Location: 1,375.00 Comments: References: $ Included$ IncludedBid Response: 311111 11 14141414141414141414 11142814 7,905.001,120.002,380.008,400.00 16,412.0063,000.00 225,105.00 $ $ $ $ $ $ $ 40.00 220.00170.00600.00 1,492.002,635.004,500.00 $ $ $ $ $ $ $ 42.00 55.00 10.00 373.00659.00 EXHIBIT A Page 2 of 2 $ $ $ $ $ 20.0%20.0%20.0%20.0%20.0% Delivery 50.00 EMERGENCY VEHICLE EQMT INSTALLTATION PRICING SHEETS 275.00212.00600.00 1,865.003,294.004,500.00 $ $ $ Included in Labor Above $ $ $ Included in Above$ ShippingIncomplete. Did not return Exhibit B.None provided.Denton, TXIncomplete bid. Delivery charges. 3 111428141414141414141414141414 Facility 210.00210.00210.00210.00210.00 210.00600.00 Location: 1,250.00 Comments: References: $ $ $ $ $ $ $ $ Bid Response: 111111 11 694.68 504.00 9,395.105,604.301,437.241,312.08 3,024.00 1,008.00 2,016.00 1,008.00 2,520.001,512.00 1,512.00 40,320.00 181,835.30 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 24.8193.7272.0072.0072.0072.0072.0072.0072.0072.00 854.10102.66 1,868.102,880.001,610.00 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 83.99 48.00 48.00 48.00 48.0048.0048.00 48.00 48.00 10.1476.68 526.90 240.90 1,920.00 $ $ $ $ $ $ $ $ $ $ $ $ $ $ 22.0%22.0%29.0%45.0%45.0%40.0%40.0%40.0%40.0%40.0%40.0%40.0%40.0%40.0% Complete.Three provided, all in metroplex.Fort Worth, TXResponsive bid. Labor installation costs estimated using defined hourly estimates. There will be a longer learning curve with Coppell installation requirements. 34.95 Facility 186.65120.00120.00120.00120.00120.00120.00120.00120.00600.00200.00 170.40 Location: IncludedIncludedIncludedIncluded 2,395.004,800.002,300.00 1,095.00 Comments: References: $ $ $ $ $ $ $ $ $ $ $ $ $ $ Strip All$ $ $ Bid Response: 31111111 1114281414141414141414141414 3121 2.51.51.50.5 2020 Ford Interceptor Mounting plates -P40-301 Patrol Series2020 Ford Interceptor Mounting plate - C40-302 Command seriesTwo (2) antennas. Roof-top mount only.TBD425-3816(Single), 425-3817 (5 pack), & 425-3818(25 pack)SL-20L Handheld FlashlightLabor to Install Products AboveIndicate on Last ColumnPrisoner seats, partitions, cages, gun locks, lights and lightbarIn-car video, radio, radar, noptic, etc. CTECH Quicklink Mounting PlateQuicklink Mounting Plate Panorama Antennas Antenna catalog JOTTO DESK Magnetic Mics STREAMLIGHT FlashlightCharge Sleeve & direct Power wiring to mount in vehicle Total Vendor-Supplied Installation CostsOwner-Supplied Eqmt Installation Costs:Installation Axon Camera SystemInstall GPS TrackerInstall RadarInstall USB HubInstall Radio & New WiringInstall Tremco Anti-TheftInstall PrinterInstall Stop SticksTotal Cost of Vehicle UpfittingALTERNATESDecommissioning of Vehicle:Removal of police equipmentTransfer/Remove cargo binRemoval of electronicsRemove push bumperRemoval of graphicsPaint doors from white to blackReinstall rear seats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BN- S$(*% B* 5D?@" I+CC$%( $%&'"()"$(**!++,"-!. / 0%1&!2"(1"34546767 !"# MEMORANDUM To: Mayor and City Council From: Danny Barton, Chief of Police Date: August 11, 2020 Reference: Consider a Resolution of the City of Coppell authorizing an Interlocal Agreement with the Coppell Independent School District (CISD) for School Resource Officer (SRO) protection services for the school year 2020-2021; and authorizing the Mayor to sign. Introduction: The Coppell Police Department School Resource Program has been assisting the Coppell independent School District for over two decades. The partnership between the City of Coppell and the Coppell Independent School District has been and continues to be a strong collaboration. This resolution calls for an interlocal agreement between the two entities and introduces a cost sharing agreement in which the Coppell Independent School District will compensate the City of Coppell for half of the School Resource Officer Program on an annual basis. This Interlocal Agreement was discussed during work session on May 12, 2020. Discussions have taken place between the City Council and the Coppell ISD Board of Trustees. Background: The partnership between the Coppell Police Departments School Resource Officer Program and the Coppell Independent School District has been unique in its historic arrangements. The City of Coppell has provided and provided full compensation to several school resource officers to various campuses within the City of Coppell. This is an unusual partnership. This new Interlocal Agreement provides a 50 percent cost sharing between the Coppell Independent School District and the City of Coppell. The costs include the school resource officer’s compensation and benefits. The cost sharing will only occur during the school year, unless CISD requests school resource officers during the summer break. Legal: Bob Hager drafted the Interlocal Agreement and that Agreement has been forwarded to the Coppell Independent School District. Fiscal Impact: This agreement would reduce Crime Prevention District (SRO Program) expenditures by approximately $331,875.00 and General Fund (Crossing Guard Program) expenditures by approximately $62,000.00. 1 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS, AUTHORIZING AN INTERLOCAL AGREEMENT WITH THE COPPELL INDEPENDENT SCHOOL DISTRICT (CISD) FOR SCHOOL RESOURCE OFFICER (SRO) PROTECTION SERVICES FOR THE SCHOOL YEAR 2020-2021, WHICH IS ATTACHED HERETO AN INCORPORATED HEREIN AS EXHIBIT ‘A’; AUTHORIZING THE CITY MANAGER OR MAYOR TO SIGN; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, CISD and the Police Department of CITY previously instituted a cooperative SRO Program at various secondary schools of CISD to combat juvenile delinquency, to personally assist students with various problems; and WHEREAS, CISD and CITY desire to continue and to expand the SRO Program at CISD campuses located within the jurisdictional boundaries to the City; and WHEREAS, the CITY believes it is in the best interests of CISD to have security personnel and law enforcement services to protect the safety and welfare of its students and employees NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1. That the City Council of the City of Coppell, Texas hereby authorizes the Interlocal Cooperation Agreement by and between the City and Coppell Independent School District (CISD) for School Resource Officer (SRO) protection services for the school year 2020- 2021, which is attached hereto and incorporated herein as Exhibit ‘A’; that the City Manager or Mayor is authorized to execute said Agreement. SECTION 2. That this Resolution shall become effective immediately from and after its passage. DULY RESOLVED AND ADOPTED by the City Council of the City of Coppell, Texas, on this the ____ day of ____________, 2020. APPROVED: Karen Selbo Hunt, Mayor TM 117166 ATTEST: Christel Pettinos, City Secretary APPROVED AS TO FORM: _________________________________ Robert E. Hager, City Attorney TM 117166 STATE OF TEXAS§ COUNTY OF DALLAS§ INTERLOCAL AGREEMENT FOR SCHOOL RESOURCE OFFICER This Interlocal Agreement is made and entered into on this ____ day of ______, 2020, by and between the City of Coppell, Texas (hereinafter referred as “CITY”), and the Coppell Independent School District (hereinafter referred to as “CISD”) make and enter into this Agreement for the purposes and consideration as set out below. WITNESSETH: WHEREAS, CISD and the Police Department of CITY previously instituted a cooperative SRO Program at various secondary schools of CISD to combat juvenile delinquency, to personally assist students with various problems involving potential involvement with law enforcement, to develop and maintain positive relations between students and CITY police officers and to assist CISD in maintaining a safe, orderly, and secure environment conducive to learning; and WHEREAS, CISD and CITY desire to continue and to expand the SRO Program at CISD campuses located within the jurisdictional boundaries of the CITY; and WHEREAS, CITY has full-time commissioned peace officers employed that are capable of providing CISD police protection services; and WHEREAS, the Interlocal Cooperation Act, Tex. Govt. Code Ch. 791 authorizes CITY and CISD to contract with one another for police protection, related administrative functions, and other governmental functions in which they are mutually interested; and WHEREAS, the CISD Board of Trustees has found, and hereby declares, it is in the best interests of CISD to have security personnel and law enforcement services to (1) protect the safety and welfare of its students, employees, and other persons authorized to be on CISD property or at CISD sponsored events or activities; and (2) protect the real and personal property of CISD; and WHEREAS, the CISD Board of Trustees desires to utilize the security and law enforcement services and personnel of CITY for those functions and purposes; and WHEREAS, the CITY desires to provide CISD the required law enforcement functions and services. NOW, THEREFORE, in consideration of the premises and of the terms, provisions, and mutual provisions herein contained, CITY and CISD hereby agree as follows: I. PURPOSE 1.01 The primary purpose of this Agreement is for CISD to secure the services of commissioned peace officers to protect the safety and welfare of CISD students and personnel and CISD property. It is also the purpose of this Agreement to provide for the maintenance and P AGE 1 I NTERLOCAL A GREEMENT FOR S CHOOL R ESOURCE O FFICER BETWEEN C OPPELL I NDEPENDENT S CHOOL D ISTRICT AND THE C ITY OF C OPPELL, T EXAS TM117073 expansion of the School Resource Officer Program by assigning School Resource Officers (“SRO”, singular and plural) to CISD’s schools located within the jurisdictional boundaries of the City of Coppell, Texas. Each party paying for the performance of governmental functions or services hereunder must make those payments from current revenues available to the paying party. The recitals and attachments to this Agreement, if any, are incorporated herein for all purposes as if set out herein verbatim. II. SERVICES AND OBLIGATIONS OF CITY The CITY, through the School Resource Officers, shall provide CISD the following services and related activities: A. Law Enforcement Services 2.01 CITY shall provide, based on availability, five (5) School Resource Officers and one (1) Sergeant, collectively SROs, which will be assigned to the Coppell High School, middle schools and elementary schools. The CITY shall be responsible for any other assignments or deployments including extracurricular activities at various CISD functionsas may be requested by CISD. The CITY shall have the sole discretion to adjust the assignment and staffing for the SROs based on the Police Department certified peace officer staffing requirements. Provided however, SROs shall not be assigned routine student discipline, school administrative tasks, or contact with students unrelated to their law enforcement duties, but this prohibition does not prohibit informal contact with a student unrelated to the assigned duties of the SRO or an incident involving student behavior or law enforcement. 2.02 The SROs shall be, at all times, be a member and employee of CITY’s Police Department and has the authority of a sworn peace officer in the State of Texas. In addition to such authority, the officer, while functioning as an SRO, shall provide CISD with the following services at their respective assigned campuses: a) Such additional surveillance, investigation and respond to circumstances related to the school as the school may request to maintain a safe, tranquil composed atmosphere. For purposes of this paragraph, the SRO shall be authorized to accept requests and authorizations from the school’s principal and any assistant principal to undertake enforcement of state law and campus rules of decorum. b) Assistance with drug and alcohol education for students. c) Training staff members in the matters related to planning and conducting activities, promoting school safety including detecting and intervening in matters involving violation of school code of conduct and the laws of the State of Texas. d) Taking such steps as are deemed advisable to secure the safety of school personnel and students by intervening in any situation in a proactive manner to preserve good order and student/teacher/administrative staff. 2.03 The SRO will work eight (8) hour shifts instructional days during the regular school term with specific shifts to be determined by mutual consent of CISD and the CITY’s Police Department. Exceptions to such normal duty assignment may arise when an assigned SROs is in required training or is otherwise temporarily required elsewhere as determined by CITY. Subject to Section 5.02 of this Agreement, CITY shall provide seven (7) day notice to CISD prior to a scheduled absence of an SRO due to a mandatory normal assignment from his or her assigned P AGE 2 I NTERLOCAL A GREEMENT FOR S CHOOL R ESOURCE O FFICER BETWEEN C OPPELL I NDEPENDENT S CHOOL D ISTRICT AND THE C ITY OF C OPPELL, T EXAS TM117073 campus, including but not limited to absences resulting from required training, and shall at no time leave CISD with at least one (1) SRO assigned at Coppell High School and two (2) SROs assigned to cover the remaining CISD campuses. The Partiesagree that every effort should be made to schedule and/or designate vacation days, compensatory time, and other days off at times when school is not in session or at other times when the SRO’s absence will not otherwise create an unnecessary risk or hamper school operations. During the summer break as identified in the official CISD school calendar, the CITY shall assign one (1) SRO to a high school campus and other campuses mutually agreeable by the Parties. 2.04 The SROs shall monitor access to the school grounds and assist in limiting access only to authorized persons. 2.05 The SROs shall assist CISD personnel in protecting the property/assets of CISD and the security and safety of its students, personnel, and visitors in accordance with state law. 2.06 The SROs shall investigate and/or deter the commission of criminal acts that may occur on CISD property within the jurisdictional limits of the CITY. 2.07 The SROs may coordinate the Crime Stoppers Program. 2.08 The SROs will serve as liaison between CISD schools and CITY's Police Department, juvenile officials, probation officials, courts, and other agencies of the juvenile justice system. 2.09 The SROs may provide a high visibility, crime deterrent on CISD properties, including but not limited to its buildings, parking lots, and athletic facilities. 2.10 The SROs will attempt to detect and identify the early signs of deviant behavior and inappropriate associations of persons. 2.11 The SROs may be present, upon request, when a school official is conducting a search of person and/or property in accordance with state and federal law by the school official when such official has reasonable grounds and/or probable cause to believe that the search will discover evidence that the person has violated state law. 2.12 CITY Police Department shall be responsible for completing all National Incident Based Reporting System reports related to Class A and B misdemeanor offenses, State offenses and felony offenses filed and reported by the CITY Police Department. 2.13 CITY Police Department may exercise jurisdiction to enforce the Texas Penal Code, Texas Education Code and all other criminal statutes on CISD property within the jurisdictional limits of the CITY. 2.14 SROs shall be responsible for investigating offenses, issuing citations, making arrests or filing charges, as applicable, for all offenses occurring on CISD property within the jurisdictional limits of the CITY in accordance with state and local laws including, but not limited to, incident reports and incident-based reports. 2.15 SROs shall be reasonably present during student passing periods and lunch periods. B. Education Services 2.16 Based on assignment and availability, SROs shall participate as resource person in the classroom, at assemblies, with parent groups, teach classes, lead focus groups, or offer P AGE 3 I NTERLOCAL A GREEMENT FOR S CHOOL R ESOURCE O FFICER BETWEEN C OPPELL I NDEPENDENT S CHOOL D ISTRICT AND THE C ITY OF C OPPELL, T EXAS TM117073 information on law enforcement topics, campus security, or other Police Department programs. SROs are tasked only with duties related to law enforcement intervention and no behavioral or administrative duties better addressed by other CISD employees. C. Public Relations 2.17 The SRO shall, upon request and approval by the CITY Police Department, provide presentations to civic groups on law enforcement/youth related topics such as School Resource Officer programs, gang activities and gang intervention strategies. 2.18 The SRO shall provide interpretation of the function and purpose of the SRO Program for the community. The SRO shall assist in facilitating and maintaining good relations between CISD and other law enforcement units and officers. D. Guidance Services 2.19 The SRO shall assist in providing guidance and direction to students, parents, and school staff in law enforcement matters. E. Detention Services 2.20 CITY Police Department shall provide jail services and transport services for offenders who commit offenses that occur on CISD property and within its jurisdiction as defined in Article III. III. JURISDICTION 3.01 When acting as a commissioned peace officer for the CITY, the officer's jurisdiction shall include, in addition to his jurisdiction as a CITY Police Officer, all territory within the boundaries of the CISD that is within the city limits of Coppell and all property, real and personal, outside the district boundaries of CISD that is within Coppell city limits and owned, leased, or rented by or otherwise under the control of CISD and its Board of Trustees. 3.02 Violations and infractions observed and/or reported to SRO of school rules and policies should be reported by the SRO to the appropriate CISD school officials. IV. QUALIFICATIONS 4.01 The SRO assigned by the CITY Police Department shall have the following qualifications: A. Must continuously satisfy all minimum standards for peace officers established from time to time by the Texas Commission on Law Enforcement Officer Standards and Education and additional standards, if any, of CITY's Police Department, and must be licensed as provided by Texas Occupations Code Chapter 1701; B. Satisfactory knowledge of juvenile laws and procedures; C. Demonstrated ability to communicate effectively; D. Demonstrated ability to develop sincere relationships with students; and P AGE 4 I NTERLOCAL A GREEMENT FOR S CHOOL R ESOURCE O FFICER BETWEEN C OPPELL I NDEPENDENT S CHOOL D ISTRICT AND THE C ITY OF C OPPELL, T EXAS TM117073 E. Selection and assignment of the SRO will conform to CITY Police Department General Order 400.011, as may be amended. 4.02 The CITY, in the sole discretion of the Chief of Police, shall determine the assignment at the specific school of all SRO personnel. Should CISD be dissatisfied with the performance of an assigned SRO, CISD shall have the right to request a change of personnel, and the Chief of Police shall honor such request within a reasonable period of time. V. EMPLOYEES OF THE CITY 5.01 All SROs furnished by CITY will be employees of CITY and will at all times be subject to the supervision and control of the CITY's chain of command up to Chief of Police and SROs shall be responsible to the Chief of Police as in all other matters. 5.02 All SROs furnished by CITY have the protection of CITY as the primary responsibility. Therefore, at any time when manpower requirements demand more personnel for protection of CITY, all or a portion of the SROs may be reassigned or redeployed from schools for a temporary period until such deployment is no longer required at the discretion of the Chief of Police. 5.03 The supervisory personnel of the CITY Police Department assigned to the SRO shall be available at all reasonable times to confer with designated officials of CISD and to discuss the performance of the SROs assigned to respective school(s). VI. SERVICES AND OBLIGATIONS OF CISD CISD shall fulfill the following obligations in return for the CITY's performance of the services provided herein: 6.01 CISD will provide each SRO with the exclusive use of a desk, office chair, file cabinet, telephone with voice mail, and any other office furniture or supply needed for use of everyday operation for each SRO, which shall be considered to be CISD property for the full term of the agreement. All notes, file and materials maintained by the SRO, regardless of source, shall be considered to be law enforcement records not subject to laws, rules, regulations and school practices regarding student records. 6.02. CISD shall provide the SROs with exclusive use of the following equipment during the term of this agreement: computer with full internet access, school radio, keys and/or entry card for all school buildings or campus location. The SRO may be required to sign a CISD acceptable use agreement regarding use of the CISD computer and internet. 6.03 COMPENSATION. SROs shall be at all times, shall be an employee of CITY for purposes of payroll, taxes, benefits, and liability. Under no circumstances shall SRO be considered to be an employee of CISD. SRO will be paid for regular duty by the CITY. Any off-duty or extracurricular activity for CISD scheduled outside of routine schedule instruction will beposted by the CITY but will be paid at a rate of $50.00 per hour paid by the CISD. SRO supervisor may assist scheduling with CISD and shall COORDINATE through the department on certain off-duty events. P AGE 5 I NTERLOCAL A GREEMENT FOR S CHOOL R ESOURCE O FFICER BETWEEN C OPPELL I NDEPENDENT S CHOOL D ISTRICT AND THE C ITY OF C OPPELL, T EXAS TM117073 6.04 CISD shall pay to the CITY an amount equivalent of fifty percent (50%) of the base salary and overtime for each SROs attributable to the deployment during the academic years of SRO by CITY, payable quarterly. 6.05 When CITY police officers are requested by CISD administrators to provide law enforcement services for CISD athletic, extra-curricular or special events, compensation will be at the CITY overtime rate of the individual officer(s) assigned to the event. The CITY will make payment to the officer(s) at the overtime rate and will invoice the CISD on a quarterly basis for reimbursement, the assignment at the rate of payment equal to one half of the total hours worked multiplied by $50.00 off duty rate. 6.06 In the event that one or more SRO are redeployed or removed from service at a CISD location or function due to the provision set forth in section 5.02, the CISD will not be required to compensate the CITY for the affected SRO. VII. TERM 7.01 Operations under this agreement of full staffing of multiple SRO’s shall commence on August 17, 2020 and terminate on May 30, 2021, thereafter if neither Parties evoke Section 7.02 the agreement shall be extended for the next academic year in writing and signed by both parties. During “summer school” dates for 2021, the agency shall assign one SRO at Coppell High School through the duration of “summer school”. This agreement may be terminated at an earlier time by either party giving written notice to the other party stating when, not less than 30 days from the date of delivery, the termination shall take effect. 7.02 After January 1, 2021, either party may terminate the Agreement by giving the other party written notice of such termination at least ninety (90) days prior to the effective date of such termination, which may only be effective on the last day of the calendar month. Termination of this Agreement shall not excuse any of the payments due for services provided prior to the effective date of the termination of this Agreement. VIII. NOTICES AND ADMINISTRATION 8.01 All notices, communications and reports required or permitted under this Agreement shall be personally delivered to the respective parties, by depositing same in the United States mail, postage prepaid, at the addresses shown below, unless and until either party is subsequently notified otherwise in writing: If intended for CITY, to: CHIEF OF POLICE City of Coppell 130 Town Center Blvd. Coppell, Texas 75019 If intended for CISD, to: SUPERINTENDENT OF SCHOOLS Coppell Independent School District P AGE 6 I NTERLOCAL A GREEMENT FOR S CHOOL R ESOURCE O FFICER BETWEEN C OPPELL I NDEPENDENT S CHOOL D ISTRICT AND THE C ITY OF C OPPELL, T EXAS TM117073 Brad Hunt 200 S. Denton Tap Road Coppell, Texas 75019 IX. MISCELLANEOUS PROVISIONS 9.01 VENUE: The obligations of the parties are performable in Coppell, Texas, and if legal action is necessary to enforce same, exclusive venue shall be in Dallas County, Texas. 9.02 APPLICABLE LAW: This Agreement is made subject to the provisions of the Charter and Ordinances of CITY, as amended, enacted written Policies of CISD's Board of Trustees, as amended, and all applicable State and Federal laws. 9.03 GOVERNING LAW: This Agreement shall be governed by and construed in accordance with the laws and court decisions of the State of Texas. 9.04 ATTORNEYS’ FEES: If any lawsuit or other legal proceeding is brought by one party against the other party in connection with this Agreement, the prevailing party shall be entitled to and shall record from the other party all reasonably incurred attorneys’ fees as set forth in Texas Local Government Code Section 271.153(a)(3). 9.05 LEGAL CONSTRUCTION: In case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision of it and this Agreement shall be considered as if such invalid, illegal, or unenforceable provision had never been contained in this Agreement. 9.06 CAPTIONS: The captions to the various clauses of this Agreement are for informational purposes only and shall not alter the substance of the terms and conditions of this Agreement. 9.07 COUNTERPARTS: This Agreement may be executed in any number of counterparts, each of which shall be deemed an original and constitute one and the same instrument. 9.08 ENTIRE AGREEMENT: This Agreement embodies the complete agreement of the parties hereto, superseding all oral or written previous and contemporary agreements between the parties and relating to matters in this Agreement, and, except as otherwise provided herein, cannot be modified without written agreement of the parties to be attached to and made a part of this Agreement. 9.09 MODIFICATION AND AMENDMENTS: This Agreement may be amended or modified at any time by mutual agreement of the authorized representatives of the signatories to this Agreement. Such amendment or modification shall require a written document executed by all parties to the Agreement. The parties further agree to amend this Agreement to the extent amendments are required by an applicable law or policy issued by an appropriate regulatory authority if the amendment does not materially affect the provisions of this Agreement. However, if new laws, policies, or regulations applicable to the parties are implemented which materially affect the intent of the provision of this Agreement, the authorized representatives of the signatories to this Agreement shall meet within a reasonable period of time, e.g. 20 business days from the date of notice of such change of law, policy, or regulations, to confer regarding how and/or if those laws, policies, or regulations will be applied or excepted. P AGE 7 I NTERLOCAL A GREEMENT FOR S CHOOL R ESOURCE O FFICER BETWEEN C OPPELL I NDEPENDENT S CHOOL D ISTRICT AND THE C ITY OF C OPPELL, T EXAS TM117073 9.10 INSURANCE: Each of the parties shall at its sole costs provide liability insurance for its respective governmental bodies covering the activities set forth herein. 9.11 NO AUTHORITY TO BIND: Neither CITY, nor SRO, has the authority to enter into contracts or agreements on behalf of the CISD. 9.12 FAIRNESS PRINCIPAL: All students, employees, agents, and members of the Board of Trustees will be treated by CITY and/or SROunder this Agreement without regard to sex, race, color, religion, national origin, or disability. Both parties, in the performance of this Agreement, will not discriminate against any person or persons because of sex, race, color, religion, national origin, or disability nor will either party permit its employees to engage in such discrimination. 9.13 CONFIDENTIALITY: CITY and/or SRO understands and agrees that any medical or personal information learned by CITY and/or SRO about any person who is a student, or any family member of a student, is privileged information and is subject to all State and Federal laws which protect the rights of students or patients, including but not limited to the Family Educational Rights and Privacy Act (“FERPA”) and the Individuals with Disabilities Education Act (“IDEA”). CITY and/or SRO agrees that information learned by it about any student, or about incidents or events involving the CISD, will not be divulged, disclosed, or discussed with any person other than authorized CITY personnel, or unless otherwise authorized or obligated by State and Federal Laws or other policies of the CISDand that it will comply with any provisions regarding redisclosure of the records as required therein. 9.14 IMMUNITY: Each of the parties acknowledge that such is performing governmental services to the other for the benefit of the public; and, nothing contained herein shall be deemed to waive any of its respective governmental immunities under state and/or federal law, jointly or severally. To the extent allowed by law, governmental immunities under state and/or federal law shall extend from CISD to CITY and/or from CITY to CISD. EXECUTED as of the ______ day of ___________________, 2020 CITY OF COPPELL, TEXAS COPPELL INDEPENDENT SCHOOL DISTRICT By:____________________ By:______________________ Karen Selbo Hunt, MayorBrad Hunt, Superintendent ATTEST: ATTEST: _______________________ ________________________ Christel Pettinos, City Secretary ______________, Secretary APPROVED AS TO FORM: APPROVED AS TO FORM: _______________________ ________________________ City Attorney Attorney for Board of Trustees P AGE 8 I NTERLOCAL A GREEMENT FOR S CHOOL R ESOURCE O FFICER BETWEEN C OPPELL I NDEPENDENT S CHOOL D ISTRICT AND THE C ITY OF C OPPELL, T EXAS TM117073 P AGE 9 I NTERLOCAL A GREEMENT FOR S CHOOL R ESOURCE O FFICER BETWEEN C OPPELL I NDEPENDENT S CHOOL D ISTRICT AND THE C ITY OF C OPPELL, T EXAS TM117073 !" #$%&'$( )*+,-.$%/ $%!&'()'$(**"++,'-". 0*11-,,2 3-4$5 6 789:9;6< !"# /%+"'0123"#4'5656789:; 7 7: 86=>?-@/$ AB-C#+D,EF G-$%E@? /%+"'<=4'-&*"4'>! !1 4' 0EB( 0*+@FE, ?"# %(@4'A")"#"@B"4'<@'$(@!#(+4' 7=H 7H 7 7 /%+"'$#" !"C4' IJ-%$B*@ K*+% #*E@B5 G*B-, /%+"'0 2"4'/%@ +'DB!%(@4' -%!+"4' #L)MA0 G!>NAOPQ 0*@5E/-% $11%*.$, *R #S: 9 N:G0 TIJ-%$B*@ K*+% #*E@B5 G*B-,U2 $ V*@E@? 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FJ$@?- %-W+-5B R%*C #S: 9 :G0 B* #S: 9 N:G02 B* $11%*.- $ S-B$E, IEB- #,$@ B* $,,*' R*% $@ $11%*4EC$B- 6X2897 5W+$%- R**B R*+%:5B*%( J*B-, *@ "=6 $F%-5 *R 1%*1-%B( ,*F$B-/ *@ BJ- @*%BJ-$5B F*%@-% *R IG 8 8 $@/ O*%BJ'-5B-%@ S%E.-2 $5 %-W+-5B-/ D( YE&- 0,$%& *@ D-J$,R *R >%FJ'$( 8 8 0*11-,,2 MB/" I+CC$%( $%&'"()"$(**!++,"-!. / 0%1&!2"(1"34546767 !"# 8 /&!0"$(1&%19!2":6767;<#5=> L( +'<B(@4 K1 %@" 'M#( *"#%!& $%&'"()"$(**!++,"-!. / 0%1&!2"(1"34546767 !"6 MEMORANDUM To: Mayor and City Council From: Mindi Hurley, Director of Community Development Date:August 11, 2020 Reference:Consider approval of PD-295R-HC (Sheraton Four Points Hotel), a zoning change request from PD-295-HC to PD-295R-HC, to approve a Detail Site Plan to allow for an approximate 73,190 square foot four-story hotel on 2.675-acres of property located on the northeast corner of SH 121 and Northwestern Drive, as requested by Mike Clark on behalf of Archway 121 Coppell, Ltd. 2030: Business Prosperity Executive Summary: In 2019, City Council approved a Concept Plan for a gas station, hotel, retail, restaurants and office uses on 8.6 acres, and a Detail Site Plan for a QT convenience store with gas pumps fronting on Freeport Parkway. The QT gas station has since been constructed. The Concept Plan for PD-295-HC originally had the hotel on a different portion of the site, along Northwestern Drive. The property itself will need to be replatted to align with the proposal and prior to any permits granted for construction. Introduction: This is the second phase of development for the overall 8.6 acres. The Detail Site Plan is for a four-story Sheraton Four Points Hotel, approximately 73,200-sf in size. The 130-room hotel will have a full-service restaurant that will be open to the public and each hotel room meet or exceed the minimum room size of 285 sf; a large lobby and atrium area (3,200-sf); a 1,360-sf conference area; and porte-cochere in front of the entrance along SH 121. In addition to these features, hotels are required to provide three additional amenities. This hotel is proposing four additional amenities: a pool (600-sf), a workout facility (1,000- sf), a gift store/pantry (320-sf) and an outdoor plaza area (1,000). Analysis: On July 16, 2020, the Planning and Zoning Commission recommended APPROVAL of PD-295R-HC, subject to the following conditions: 1. There may be additional comments at the time of Building Permit and Detail Engineering Review. 2. The property shall be platted to provide required mutual access, fire lanes and easements prior to development. 3. Private Drive “C” containing the off-site mutual access easement and fire lane shall be constructed with this project or construction on adjacent lot, whichever comes first. 4. To allow for one loading zone. 1 5. To allow for a 10-ft setback in lieu of 20-ft on the northeast common boundary line adjacent to the building. 6. To allow for more than 50% parking in the front yard. 7. That the focal point for any art/feature is proposed to be situated on the pedestrian access between the retail and office tract to the northeast. 8. Signs will need to comply with City Ordinances. 9. That the TIA for this overall development be updated with the third phase of development or that the recommended traffic signal be installed with the next phase of development. Legal Review: This did not require city attorney review Fiscal Impact: None Recommendation: The Planning and Zoning Commission recommended APPROVAL of the PD request subject to staff conditions listed above. Attachments: 1. PZ Staff Report 2. Detail Site Plan 3. Landscape & Mitigation Plan 4. Rendering 5. Elevations 6. Exterior Courtyard 7. Material Board Exhibit 2 CITY OF COPPELL PLANNING DEPARTMENT STAFF REPORT PD-295R-HC, Sheraton Four Points Hotel (Archway 121) P&Z HEARING DATE: July 16, 2020 C.C. HEARING DATE: August 11, 2020 STAFF REP.: Mary Paron-Boswell, Sr. Planner LOCATION: S.H. 121 and Northwestern Drive, N.E.C. SIZE OF AREA: 2.675-acres of property CURRENT ZONING: PD-295R-HC (Highway Commercial) REQUEST: A zoning change request to PD-295R-HC (Planned Development-295-Revised- Highway Commercial), to approve a Detail Site Plan to allow for an approximate 73,190 square foot four-story hotel, APPLICANT: Owner: Engineer: Archway 121 Coppell Ltd. Mike Clark 8390 LBJ Freeway, Ste 565 Winkelmann & Associates Dallas, Texas 75243 6750 Hillcrest Plaza Drive, Ste 215 214-697-1807 Dallas, Texas 75230 Email: ewhawk@archwayprop.com (972) 490-7090 ext. 215 Email: mclark@winkelmann.com HISTORY: In 2003, the City Council revised the Future Land Use Plan, allowing the rezoning of property along the freeways from Light Industrial to Highway Commercial in order to allow the land owners significant flexibly in development options to take advantage of the highway access while assuring compliance with the vision for the . The 2030 Comprehensive Plan reinforced this vision by designating this property as Freeway Special District. In 2019, City Council approved a Concept Plan for a gas station, hotel, retail, restaurants and office uses on 8.6 acres, and a Detail Site Plan for a QT convenience store with gas pumps fronting on Freeport Parkway. The QT gas station has since been constructed. HISTORIC COMMENT: This property does not have any historic significance. ITEM # 7 Page 1 of 4 TRANSPORTATION: SH 121 is a state highway built to standard. Freeport Parkway is a six-lane divided thoroughfare. Northwestern Drive is a local street. SURROUNDING LAND USE & ZONING: North: vacant land PD-295-HC (Highway Commercial) South: vacant land HC (Highway Commercial) East: office/warehouse PD-272 LI (Light Industrial) West: SH 121 and city limits COMPREHENSIVE PLAN: The Coppell 2030 Comprehensive Master Plan shows this property as suitable Freeway Special District. DISCUSSION: This property is triangular in nature with frontages along both SH 121 as well as Northwestern Drive. The Concept Plan for PD-295-HC originally had the hotel on a different portion of the site, along Northwestern Drive. The property itself will need to be replatted to align with the proposal and prior to any permits granted for construction. Detail Site Plan The Detail Site Plan is for a four-story Sheraton Four Points Hotel, approximately 73,200- sf in size. The 130-room hotel will have a full-service restaurant that will be open to the public and each hotel room meet or exceed the minimum room size of 285 sf; a large lobby and atrium area (3,200-sf); a 1,360-sf conference area; and porte-cochere in front of the entrance along SH 121. In addition to these features, hotels are required to provide three additional amenities. This hotel is proposing four additional amenities: a pool (600-sf), a workout facility (1,000-sf), a gift store/pantry (320-sf) and an outdoor plaza area (1,000). In terms of circulation, there is the existing entrance from SH 121 that was constructed with the QT gas station. This will be accessed by extending and constructing the mutual access easement and fire lane from this site. This is listed as a PD Condition recommended by staff to not only provide for better circulation, but to also provide for fire coverage and a secondary access point. The other point of access will be from Northwestern Drive, close to the SH 121 frontage road. An additional driveway is conceptually proposed along Northwestern Drive with future development of the adjacent tract. They are requesting a variance to the rear yard setback on the east side of the site, which requires 20-ft. They are proposing approximately 10-18 feet along the length of the building on that side. The concept plan identifies parking spaces will be constructed directly adjacent to this property line and the mutual access easement and fire lane that is constructed with this hotel development, will provide additional setback from future development. Staff is not opposed to this variance request. The parking for this proposal is provided with surface parking. There is a requirement in the ordinance that no more than 50% of the parking be in the front yard. This lot, however, as mentioned earlier, is somewhat triangular and has a double front yard. The majority of ITEM # 7 Page 2 of 4 the parking is located at the side or back of the building which meets the intent of the ordinance. Staff is not opposed to this variance request. Landscape Plan & Tree Mitigation The site will have a minimum 20-ft landscape buffer along Northwestern Drive with a mixture of trees, shrubs along the head-in parking and a variety of ground covers. Trees are to be planted along the northern perimeter of the site as well as around the pathways and sidewalks surrounding the building itself. Along the SH 121 frontage, the trees and landscaping will be curvilinear with a larger bermed landscaped area located at the intersection of Northwestern Drive and SH 121. The bermed area will be enhanced with trees, shrubs and groundcover. Additional trees are proposed to be planted throughout the parking areas. The site does have some existing trees on it, however, due to numerous factors (ie: the location of the building, parking, and topography) none are proposed to remain. The tree mitigation for this site is proposed to be approximately $6,350. Elevations & Signage The building is proposed to be constructed of a combination of brick, EIFS, and some aluminum composite cladding (ACS) with metal accents. The rendering provides a good illustration of the combination of building materials as well as the buildings articulation both vertically and horizontally. The first floor of the building will be brick, with the upper floors being a combination of brick, EIFS and ACS as illustrated in the rendering. The pool area will be fenced and the outdoor plaza area will have a six-foot horizontal wood fence around it with seating and tables within it. The color palette for this building is mostly earthtones with the exception of the metallic ACS on the building. While the elevations show signage on the proposed building as well as a monument sign on-site, the signs are for illustrative purposes only. A sign package was not submitted and the applicant understands that they will need to comply with the sign ordinance requirements. RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION: Staff is recommending APPROVAL of PD-295R-HC, subject to the following conditions: 1. There may be additional comments at the time of Building Permit and Detail Engineering Review. 2. The property shall be platted to provide required mutual access, fire lanes and easements prior to development. 3. The off-site mutual access easement and fire lane to the north shall be constructed with this project or construction on adjacent lot, whichever comes first. 4. To allow for one loading zone. 5. To allow for a 10-ft setback in lieu of 20-ft on the northeast common boundary line adjacent to the building. 6. To allow for more than 50% parking in the front yard. 7. That the focal point for any art/feature is proposed to be situated on the pedestrian access between the retail and office tract to the northeast. 8. Signs will need to comply with City Ordinances. 9. That the TIA for this overall development be updated with the third phase of development or that the recommended traffic signal be installed with the next phase of development. ITEM # 7 Page 3 of 4 ALTERNATIVES: 1. Recommend approval of the request 2. Recommend disapproval of the request 3. Recommend modification of the request 4. Take under advisement for reconsideration at a later date ATTACHMENTS: 1. Detail Site Plan 2. Landscape & Mitigation Plan 3. Rendering 4. Elevations 5. Exterior Courtyard 6. Material Board Exhibit ITEM # 7 Page 4 of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'L#( *"#%!& $%&'"()"$(**!++,"-!. / 0%1&!2"(1"34546767 !"6 MEMORANDUM To: Mayor and City Council From: Mindi Hurley, Director of Community Development Date: August 11, 2020 Reference: Consider approval of PD-133R4R-HC (), a zoning change request from PD-133R4-HC to PD-133R4R-HC, to approve a Detail Site Plan to allow for a digital drive-thru menu board with speaker to an existing restaurant drive-thru on 0.88 acres of land located on the west side of Denton Tap Road approximately 640 feet south of SH 121. 2030: Business Prosperity Executive Summary: This proposal is to amend the original PD Conditions to allow a menu board with speaker/microphone at the existing drive-through which was constructed in 2002. Currently, the drive-through window only has a doorbell where people can either call ahead or pull up and place their order. Introduction: This proposal would update the drive-through area to one that most customers are familiar with, with a queuing area for five cars behind the menu board, allowing for multiple orders to be started at the same time and shortening the wait time. The applicant has indicated that the current set-up, unless one is familiar with it, creates confusion for some customers. The customer will drive around and when they board at the southwestern corner of the building, with the speaker facing south and not toward the residential homes. The menu board has a cover/canopy over it with an integrated downward facing light, providing some protection from the weather when people are ordering. There are no proposed changes to the landscaping. There already exists an eight-foot masonry screening wall separating the commercial and residential properties. Staff has received three letters in favor of the request, one from the neighbor closest to the project, one from the HOA and a third from another resident in the Magnolia Park Subdivision. Analysis: On July 16, 2020, the Planning and Zoning Commission recommended APPROVAL of PD-133R4R- HC, subject to the following conditions: 1. There may be additional comments at the time of Building Permit. 2. Hours of operation remain from 6:00 a.m. to 10:00 p.m., Sunday through Saturday. 3. The volume of the speaker shall not exceed 70 dB at 3-ft. 4. The speaker and microphone to face south, away from the adjacent homes. 1 Legal Review: This did not require city attorney review Fiscal Impact: None Recommendation: The Planning and Zoning Commission recommended APPROVAL of the PD request subject to staff conditions listed above. Attachments: 1. PZ Staff Report 2. Narrative 3. Site Plan 4. Landscape Plan 5. Menu Board Plans 6. Southern Building Elevation 7. Letters of Support 2 June 30, 2020 From: Tyler Washburn 7015 Duffield Dr. Dallas, TX 75248 To: City of Coppell Attn: Mary Paron-Boswell Planning Department 265 Parkway Blvd. Coppell, TX 75019 Subject: Zoning Change Request Narrative Dear Ms. Paron-Boswell, On behalf of Jay Khorrami, I am requesting to modify the existing PD and Supplemental Use Permit, to install a drive-thru menu board and speaker/microphone to support the existing drive-thru window. Currently, the drive-thru window is used for picking up orders as well as placing orders. During these hard times as a result of the COVID-19 pandemic, we have seen an increase in to-go orders at Delimans Grill. The purpose of the menu board and speaker/microphone is to better facilitate to-go orders and to-go order preparation. Today, ordering is limited to call in and at the window, which creates significant inefficiencies for our kitchen, particularly at our busier times such as breakfast and lunch. Our kitchen is cook-to-order, so no work begins until the order is placed. If orders cannot begin until at the window, then wait times are increased significantly and we are prone to losing customers. Even if you are second in line, you have to wait for the person in front of you to place their order, for the kitchen to prepare the order, and then you get to place your order and proceed to wait for it to be prepared. If you could have ordered immediately after the one in front of you, then both meals could be prepared simultaneously. Additionally, a significant number of potential customers drive around to the drive-thru and simply leave because they do not see a place to order their meal. Customers are accustomed to seeing a menu board and speaker box to place to- go orders at a drive-thru. If there is any inconvenience, then they seem to just leave and head to the next restaurant with a full drive-thru. Grill is doing everything they can to keep their doors open. There are numerous online articles and studies done in support of drive-thrus for restaurants both during and after this pandemic. It is our desire to complete the existing drive-thru as quickly as possible. Anything to increase and improve our business in these times is critical. Thank you for your time. We appreciate your consideration. Sincerely, Tyler Washburn on behalf of Jay Khorrami !" #$%&'$( )*+,-.$%/ $%!&'()'$(**"++,'-". 0*11-,,2 3-4$5 6 789:9;6< !"# /%+"'0123"#4'565678596 7 7: =7>?-@/$ AB-C>?-@/$ D-$/( /%+"':;4'-&*"4'<! !1 4' 8EF@$@G- ="# %(>4'?")"#">@"4':>'$(>!#(+4' 7<H7;H 7 7 /%+"'$#" !"A4' I%/F@$@G- J*% )*@/ K-%F-5 7 7 /%+"'0 2"4'/%> +'B@!%(>4' -%!+"4' 0*@5F/-% $11%*.$, *J $@ I%/F@$@G- $+BL*%FMF@? BL- F55+$@G- $@/ 5$,- *J 0*CNF@$BF*@ 3$4 $@/ OFCFB-/ K+%1,+5 D-.-@+- 0-%BFJFG$B-5 *J IN,F?$BF*@52 K-%F-5 7 7 F@ BL- C$4FC+C $C*+@B *J P <2 Q 2777 J*% 5B%--B 1%*R-GB52 /%$F@$?- 1%*R-GB52 G*@5B%+GBF*@2 %-@*.$BF*@2 -S+F1C-@B2 $@/ 1+%GL$5- *J ,$@/ J*% 1+N,FG 5$J-B( J$GF,FBF-5 J*% BL- JF%- /-1$%BC-@B2 $@/ '$B-% $@/ 5-'-% 1%*R-GB5T $11%*.F@? .$%F*+5 /*G+C-@B5 %-,$B-/ B* 5+GL G-%BFJFG$B-5 *J *N,F?$BF*@T $@/ $+BL*%FMF@? BL- U$(*% B* 5F?@" 0(!" 4' <*(> (# 4'C> @!2">!'; !"4' B!! @D2">! 4'C> @!2">!'0123"#4' 0I K-%F-5 7 7 U-C* B* 0*+@GF,"1/J2 0*11-,, 0I 7 7::/%$JB *%/F@$@G-"1/J2 D$BF@? >GBF*@"1/J2 0*11-,, : U**/(V5 0%-/FB I1F@F*@"1/J2 0FB( *J 0*11-,, KW# D$BF@? D$BF*@$,-"1/J $(>! @!4' E" #%>F'; !"4' ;# )!"#4'C))"@!%G"'; !"4' ?"+ !"A'/%+" 4' E% !(#&'()'H"F% + !%G"'/%+"''''' ="#7 B@!%>F'I(A&4''; !"4''B@!%(>4''<">!'-(4'';1"'; !"4'?"!1#>'?" 1+!4' %(>4' ; !"4'' -".!'()'H"F% + !%G"'/%+"'565678596 3FB,- 0*@5F/-% $11%*.$, *J $@ I%/F@$@G- $+BL*%FMF@? BL- F55+$@G- $@/ 5$,- *J 0*CNF@$BF*@ 3$4 $@/ OFCFB-/ K+%1,+5 D-.-@+- 0-%BFJFG$B-5 *J IN,F?$BF*@52 K-%F-5 7 7 F@ BL- C$4FC+C $C*+@B *J P <2 Q 2777 J*% 5B%--B 1%*R-GB52 /%$F@$?- 1%*R-GB52 G*@5B%+GBF*@2 %-@*.$BF*@2 -S+F1C-@B2 $@/ 1+%GL$5- *J ,$@/ J*% 1+N,FG 5$J-B( J$GF,FBF-5 J*% BL- JF%- /-1$%BC-@B2 $@/ '$B-% $@/ 5-'-% 1%*R-GB5T $11%*.F@? .$%F*+5 /*G+C-@B5 %-,$B-/ B* 5+GL G-%BFJFG$B-5 *J *N,F?$BF*@T $@/ $+BL*%FMF@? BL- U$(*% B* 5F?@" K+CC$%( $%&'"()"$(**!++,"-!. / 0%1&!2"(1"34546767 !"# 8 /&!0"$(1&%19!2":6767;<6=7> K-- $BB$GL-/ C-C*" /% @ +':2* @!4 3L- FC1$GB *J BLF5 N*@/ 5$,- 'F,, N- F@G*%1*%$B-/ F@ BL- .$%F*+5 0FB(X5 Y-NB K-%.FG- E+@/5" <! ))'?"@(22">A !%(>4 3L- EF@$@G- Y-1$%BC-@B %-G*CC-@/5 $11%*.$, *J BLF5 *%/F@$@G-" J( +':@(>4 <1 ! %> 3+"'$%!&'J(G"#>2">! $%&'"()"$(**!++,"-!. / 0%1&!2"(1"34546767 !"6 MEMORANDUM To: Mayor and City Council From:Kim Tiehen, Assistant Director of Finance VIA: Jennifer Miller, Director of Finance Date: August 11, 2020 Reference: Consider approval of an Ordinance authorizing the issuance and sale of Combination Tax and Limited Surplus Revenue Certificates of Obligations, Series 2020 in the maximum amount of $28,565,000 for street projects, drainage projects, construction, renovation, equipment, and purchase of land for public safety facilities for the fire department, and water and sewer projects; approving various documents related to such certificates of obligation; and authorizing the Mayor to sign. 2030: Sustainable City Government Introduction: This item is being presented for approval of the issuance and sale of Combination Tax andLimitedSurplus Revenue Certificates of Obligations will be used for (i) constructing and improving streets and roads, including related drainage, signalization, landscaping, sidewalks, lighting, utility relocation and replacement, bridges, signage and streetscape improvements; (ii) constructing, acquiring and installing drainage improvements; (iii) constructing, improving and equipping public safety facilities for the fire department, including the design, construction, renovation and equipment of fire stations and the acquisition of land and rights-of-way therefor; (iv) acquiring, constructing, installing and equipping additions, improvements, extensions and equipment for the City's waterworks and sewer system; and (v) paying legal, fiscal and engineering fees in connection with such projects as well as the costsassociatedwith the issuance of the Certificates. The maximum amount of the Combination Tax and Limited Surplus Revenue Certificates of Obligation that may be authorized for the above described projects is $28,565,000. Analysis: State law requires the approval of this Ordinance prior to the sale of the Combination Tax and Limited Surplus Revenue Certificates of Obligation. The projects to be funds with these bond proceeds are broken down below for your review. Fire Stations: $2,800,000 Intersection Improvements: 3,000,000 Drainage Projects: 2,000,000 Plantation/Mossy Oaks: 7,800,000 Rehabilitation of Sandy Lake Lift Station:6,000,000 Water System Redundancy Project: 5,000,000 Village Parkway Pump Station Generator:1,500,000 Bond Issue Costs 465,000 Total $28,565,000 Legal Review: The related bond issuance and sale documents have been prepared by Chris Settles, the City of Coppell’s bond attorney. Fiscal Impact: The impact of this bond sale will be incorporated in the various City’s Debt Service Funds. Recommendation: The Finance Department recommends approval of this ordinance. CERTIFICATE FOR ORDINANCE THE STATE OF TEXAS § COUNTIES OF DALLAS AND DENTON § CITY OF COPPELL § We, the undersigned officers of the City of Coppell, Texas (the "City"), hereby certify as follows: 1. The City Council (the "Council") of the City convened in a regular meeting on August 11, 2020, at the designated meeting place, and the roll was called of the duly constituted officers and members of the Council, to wit: Karen Hunt, Mayor Wes Mays Mark Hill, Mayor Pro Tem Gary Roden Cliff Long Nancy Yingling Brianna Hinojosa-Smith Biju Mathew Christel Pettinos, City Secretary and all of said persons were present except _____________________________________, thus constituting a quorum. Whereupon, among other business, the following was transacted at said meeting: a written AN ORDINANCE AUTHORIZING THE ISSUANCE AND SALE OF CITY OF COPPELL, TEXAS, COMBINATION TAX AND LIMITED SURPLUS REVENUE CERTIFICATES OF OBLIGATION, SERIES 2020; LEVYING AN ANNUAL AD VALOREM TAX AND PROVIDING FOR THE SECURITY FOR AND PAYMENT OF SAID CERTIFICATES; APPROVING AN OFFICIAL STATEMENT; PROVIDING AN EFFECTIVE DATE; AND ENACTING OTHER PROVISIONS RELATING TO THE SUBJECT was duly introduced for the consideration of the Council. It was then duly moved and seconded that said Ordinance be adopted and, after due discussion, said motion, carrying with it the adoption of said Ordinance, prevailed and carried with all members present voting "AYE" except the following: NOES:ABSTAIN: 2. A true, full and correct copy of the aforesaid Ordinance adopted at the meeting described in the above and foregoing paragraph is attached to and follows this Certificate; that said Ordinance has been duly recorded in the Council's minutes of said meeting; that the above and foregoing paragraph is a true, full and correct excerpt from the Council's minutes of said meeting pertaining to the adoption of said Ordinance; that the persons named in the above and foregoing paragraph are the duly chosen, qualified and acting officers and members of the Council as indicated therein; that each of the officers and members of the Council was duly and sufficiently notified officially and personally, in advance, of the time, place and purpose of the aforesaid meeting, and that said Ordinance would be introduced and considered for adoption at said meeting, and each of said officers and members consented, in advance, to the holding of said meeting for such purpose, and that said meeting was open to the public and public notice of the time, place and purpose of said meeting was given, all as required by Chapter 551, Texas Government Code. 3. The Council has approved and hereby approves the aforesaid Ordinance; the Mayor and the City Secretary of the City have duly signed said Ordinance; and the Mayor and the City Secretary of the City hereby declare that their signing of this Certificate shall constitute the signing of the attached and following copy of said Ordinance for all purposes. SIGNED AND SEALED ON AUGUST 11, 2020. _________________________________ __________________________________ Christel Pettinos, City Secretary Karen Selbo Hunt, Mayor City of Coppell City of Coppell (City Seal) AN ORDINANCE AUTHORIZING THE ISSUANCE AND SALE OF CITY OF COPPELL, TEXAS, COMBINATION TAX AND LIMITED SURPLUS REVENUE CERTIFICATES OF OBLIGATION, SERIES 2020; LEVYING AN ANNUAL AD VALOREM TAX AND PROVIDING FOR THE SECURITY FOR AND PAYMENT OF SAID CERTIFICATES; APPROVING AN OFFICIAL STATEMENT; PROVIDING AN EFFECTIVE DATE; AND ENACTING OTHER PROVISIONS RELATING TO THE SUBJECT WHEREAS, the City Council (the "Council") of the City of Coppell, Texas (the "City" or "Issuer"), deems it advisable to issue it "City of Coppell, Texas, Combination Tax and Limited Surplus Revenue Certificates of Obligation, Series 2020" (the "Certificates") in the amount of $_____ for the purposes hereinafter set forth; and WHEREAS, the Certificates hereinafter authorized and designated are to be issued and delivered for cash pursuant to Subchapter C of Chapter 271, Local Government Code; and Chapter 1502 Texas Government Code; and WHEREAS, the Council has heretofore passed a resolution authorizing and directing the City Secretary to give notice of the City's intention to issue the Certificates, and the notice has been duly published in a newspaper of general circulation in the City, said newspaper being a "newspaper" as defined in Section 2051.044, Texas Government Code; and WHEREAS, the City received no petition from the qualified electors of the City protesting the issuance of such Certificates; and WHEREAS, during the preceding three years, the Issuer has not submitted a bond proposition to authorize the issuance of bonds for any of the purposes for which the Certificates are hereby being issued and which proposition was disapproved by voters; and WHEREAS, it is considered to be to the best interest of the City that said interest-bearing Certificates be issued; and WHEREAS, it is officially found, determined, and declared that the meeting at which this Ordinance has been adopted was open to the public and public notice of the time, place and subject matter of the public business to be considered and acted upon at said meeting, including this Ordinance, was given, all as required by the applicable provisions of Texas Government Code, Chapter 551; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: Section 1. RECITALS, AMOUNT AND PURPOSE OF THE CERTIFICATES. The recitals set forth in the preamble hereof are incorporated herein and shall have the same force and effect as if set forth in this Section. The Certificates are hereby authorized to be issued and delivered in the aggregate principal amount of $_____ for paying all or a portion of the Issuer's contractual obligations incurred in connection with: (i) constructing and improving streets and roads, including related drainage, signalization, landscaping, sidewalks, lighting, utility relocation and replacement, bridges, signage and streetscape improvements; (ii) constructing, acquiring and installing drainage improvements; (iii) constructing, improving and equipping public safety facilities for the fire department, including the design, construction, renovation and equipment of fire stations and the acquisition of land and rights-of-way therefor; (iv) acquiring, constructing, installing and equipping additions, improvements, extensions and equipment for the City's waterworks and sewer system; and (v) paying legal, fiscal and engineering fees in connection with such projects and to pay costs of issuance of the Certificates (collectively, the "Project"). Section 2. DESIGNATION, DATE, DENOMINATIONS, NUMBERS, AND MATURITIES AND INTEREST RATES OF CERTIFICATES; REDEMPTION PROVISIONS. (a)Each certificate issued pursuant to this Ordinance shall be designated: "CITY OF COPPELL, TEXAS, COMBINATION TAX AND LIMITED SURPLUS REVENUE CERTIFICATES OF OBLIGATION, SERIES 2020," and initially there shall be issued, sold, and delivered hereunder one fully registered certificate, without interest coupons, dated August 15, 2020, in the principal amount stated above and in the denominations hereinafter stated, numbered T-1, with certificates issued in replacement thereof being in the denominations and principal amounts hereinafter stated and numbered consecutively from R-1 upward, payable to the respective Registered Owners thereof (with the initial certificate being made payable to the Purchaser as described in Section 10 hereof), or to the registered assignee or assignees of said certificates or any portion or portions thereof (in each case, the "Registered Owner"), and said certificates shall mature and be payable serially on February 1 in each of the years and in the principal amounts, respectively, and shall bear interest from the date set forth in the FORM OF CERTIFICATE set forth in Exhibit A of this Ordinance to their respective dates of maturity or redemption prior to maturity at the rates per annum, as set forth in the schedule included in the FORM OF CERTIFICATE set forth in Exhibit A hereto. The term "Certificates" as used in this Ordinance shall mean and include collectively the certificates initially issued and delivered pursuant to this Ordinance and all substitute certificates exchanged therefor, as well as all other substitute certificates and replacement certificates issued pursuant hereto, and the term "Certificate" shall mean any of the Certificates. (b) The Certificates shall be subject to redemption prior to maturity as set forth in the FORM OF CERTIFICATE attached hereto as Exhibit A. Section 3. CHARACTERISTICS OF THE CERTIFICATES. (a) Registration, Transfer, Conversion and Exchange; Authentication. The Issuer shall keep or cause to be kept at the principal corporate trust office of U.S. Bank National Association, Dallas, Texas (the "Paying Agent/Registrar") books or records for the registration of the transfer, conversion and exchange of the Certificates (the "Registration Books"), and the Issuer hereby appoints the Paying Agent/Registrar as its registrar and transfer agent to keep such books or records and make such registrations of transfers, conversions and exchanges under such reasonable regulations as the Issuer and Paying Agent/Registrar may prescribe; and the Paying Agent/Registrar shall make such registrations, transfers, conversions and exchanges as herein provided. The Paying Agent/Registrar Agreement in the form presented at the meeting at which this Ordinance is adopted is hereby approved. The Paying Agent/Registrar shall obtain and record in the Registration Books the address of the registered owner of each Certificate to which payments with respect to the Certificates shall be mailed, as herein provided; but it shall be the duty of each registered owner to notify the Paying Agent/Registrar in writing of the address to which payments shall be mailed, and such interest payments shall not be mailed unless such notice has been given. The Issuer shall have the right to inspect the Registration Books during regular business hours of the Paying Agent/Registrar, but otherwise the Paying Agent/Registrar shall keep the Registration Books confidential and, unless otherwise required by law, shall not permit their inspection by any other entity. The Issuer shall pay the Paying Agent/Registrar's standard or customary fees and charges for making such registration, transfer, conversion, exchange and delivery of a substitute Certificate or Certificates. Registration of assignments, transfers, conversions and exchanges of Certificates shall be made in the manner provided and with the effect stated in the FORM OF CERTIFICATE set forth in this Ordinance. Each substitute Certificate shall bear a letter and/or number to distinguish it from each other Certificate. (b) Except as provided in Section 3(d) of this Ordinance, an authorized representative of the Paying Agent/Registrar shall, before the delivery of any such Certificate, date and manually sign said 2 Certificate, and no such Certificate shall be deemed to be issued or outstanding unless such Certificate is so executed. The Paying Agent/Registrar promptly shall cancel all paid Certificates and Certificates surrendered for conversion and exchange. No additional ordinances, orders, or resolutions need be passed or adopted by the governing body of the Issuer or any other body or person so as to accomplish the foregoing conversion and exchange of any Certificate or portion thereof, and the Paying Agent/Registrar shall provide for the printing, execution, and delivery of the substitute Certificates in the manner prescribed herein, and said Certificates shall be printed or typed on paper of customary weight and strength. Pursuant to Chapter 1201, Government Code, as amended, the duty of conversion and exchange of Certificates as aforesaid is hereby imposed upon the Paying Agent/Registrar, and, upon the execution of said Certificate, the converted and exchanged Certificate shall be valid, incontestable, and enforceable in the same manner and with the same effect as the Certificates that initially were issued and delivered pursuant to this Ordinance, approved by the Attorney General and registered by the Comptroller of Public Accounts. (c) Payment of Certificates and Interest. The Issuer hereby further appoints the Paying Agent/Registrar to act as the paying agent for paying the principal of and interest on the Certificates, all as provided in this Ordinance. The Paying Agent/Registrar shall keep proper records of all payments made by the Issuer and the Paying Agent/Registrar with respect to the Certificates, and of all conversions and exchanges of Certificates, and all replacements of Certificates, as provided in this Ordinance. However, in the event of a nonpayment of interest on a scheduled payment date, and for thirty (30) days thereafter, a new record date for such interest payment (a "Special Record Date") will be established by the Paying Agent/Registrar, if and when funds for the payment of such interest have been received from the Issuer. Notice of the past due interest shall be sent at least five (5) business days prior to the Special Record Date by United States mail, first-class postage prepaid, to the address of each registered owner appearing on the Registration Books at the close of business on the last business day next preceding the date of mailing of such notice. (d) In General. The Certificates (i) shall be issued in fully registered form, without interest coupons, with the principal of and interest on such Certificates to be payable only to the registered owners thereof, (ii) may be redeemed prior to their scheduled maturities, (iii) may be converted and exchanged for other Certificates, (iv) may be transferred and assigned, (v) shall have the characteristics, (vi) shall be signed, sealed, executed and authenticated, (vii) the principal of and interest on the Certificates shall be payable, and (viii) shall be administered and the Paying Agent/Registrar and the Issuer shall have certain duties and responsibilities with respect to the Certificates, all as provided, and in the manner and to the effect as required or indicated, in the FORM OF CERTIFICATE set forth in this Ordinance. The Certificate initially issued and delivered pursuant to this Ordinance is not required to be, and shall not be, authenticated by the Paying Agent/Registrar, but on each substitute Certificate issued in conversion of and exchange for any Certificate or Certificates issued under this Ordinance the Paying Agent/Registrar shall execute the PAYING AGENT/REGISTRAR'S AUTHENTICATION CERTIFICATE, in the form set forth in the FORM OF CERTIFICATE. (e) The Issuer covenants with the registered owners of the Certificates that at all times while the Certificates are outstanding the Issuer will provide a competent and legally qualified bank, trust company, financial institution, or other entity to act as and perform the services of Paying Agent/Registrar for the Certificates under this Ordinance, and that the Paying Agent/Registrar will be one entity. The Issuer reserves the right to, and may, at its option, change the Paying Agent/Registrar upon not less than 120 days written notice to the Paying Agent/Registrar, to be effective not later than 60 days prior to the next principal or interest payment date after such notice. In the event that the entity at any time acting as Paying Agent/Registrar (or its successor by merger, acquisition, or other method) should resign or otherwise cease to act as such, the Issuer covenants that promptly it will appoint a competent and legally qualified bank, trust company, financial institution, or other agency to act as Paying Agent/Registrar under this Ordinance. Upon any change in the Paying Agent/Registrar, the previous Paying Agent/Registrar promptly shall transfer and deliver the Registration Books (or a copy thereof), along with all other pertinent books and 3 records relating to the Certificates, to the new Paying Agent/Registrar designated and appointed by the Issuer. Upon any change in the Paying Agent/Registrar, the Issuer promptly will cause a written notice thereof to be sent by the new Paying Agent/Registrar to each Registered Owner of the Certificates, by United States mail, first-class postage prepaid, which notice also shall give the address of the new Paying Agent/Registrar. By accepting the position and performing as such, each Paying Agent/Registrar shall be deemed to have agreed to the provisions of this Ordinance, and a certified copy of this Ordinance shall be delivered to each Paying Agent/Registrar. (f) Except as provided below, no Certificate shall be valid or obligatory for any purpose or be entitled to any security or benefit of this Ordinance unless and until there appears thereon the Certificate of Paying Agent/Registrar substantially in the form provided in this Ordinance, duly authenticated by manual execution of the Paying Agent/Registrar. It shall not be required that the same authorized representative of the Paying Agent/Registrar sign the Certificate of Paying Agent/Registrar on all of the Certificates. In lieu of the executed Certificate of Paying Agent/Registrar described above, the Initial Certificate delivered on the closing date shall have attached thereto the Comptroller's Registration Certificate substantially in the form provided in this Ordinance, manually executed by the Comptroller of Public Accounts of the State of Texas or by his duly authorized agent, which certificate shall be evidence that the Initial Certificate has been duly approved by the Attorney General of the State of Texas and that it is a valid and binding obligation of the Issuer, and has been registered by the Comptroller. (g) Book-Entry Only System. The Certificates issued in exchange for the Certificate initially issued to the Purchaser specified herein shall be initially issued in the form of a separate single fully registered Certificate for each of the maturities thereof. Upon initial issuance, the ownership of each such Certificate shall be registered in the name of Cede & Co., as nominee of The Depository Trust Company, New York, New York ("DTC"), and except as provided in subsection (f) hereof, all of the outstanding Certificates shall be registered in the name of Cede & Co., as nominee of DTC. With respect to Certificates registered in the name of Cede & Co., as nominee of DTC, the Issuer and the Paying Agent/Registrar shall have no responsibility or obligation to any securities brokers and dealers, banks, trust companies, clearing corporations and certain other organizations on whose behalf DTC was created ("DTC Participant") to hold securities to facilitate the clearance and settlement of securities transactions among DTC Participants or to any person on behalf of whom such a DTC Participant holds an interest in the Certificates. Without limiting the immediately preceding sentence, the Issuer and the Paying Agent/Registrar shall have no responsibility or obligation with respect to (i) the accuracy of the records of DTC, Cede & Co. or any DTC Participant with respect to any ownership interest in the Certificates, (ii) the delivery to any DTC Participant or any other person, other than a Registered Owner of Certificates, as shown on the Registration Books, of any notice with respect to the Certificates, or (iii) the payment to any DTC Participant or any other person, other than a Registered Owner of Certificates, as shown in the Registration Books of any amount with respect to principal of or interest on the Certificates. Notwithstanding any other provision of this Ordinance to the contrary, the Issuer and the Paying Agent/Registrar shall be entitled to treat and consider the person in whose name each Certificate is registered in the Registration Books as the absolute owner of such Certificate for the purpose of payment of principal and interest with respect to such Certificate, for the purpose of registering transfers with respect to such Certificate, and for all other purposes whatsoever. The Paying Agent/Registrar shall pay all principal of and interest on the Certificates only to or upon the order of the Registered Owners, as shown in the Registration Books as provided in this Ordinance, or their respective attorneys duly authorized in writing, and all such payments shall be valid and effective to fully satisfy and discharge the Issuer's obligations with respect to payment of principal of and interest on the Certificates to the extent of the sum or sums so paid. No person other than a Registered Owner, as shown in the Registration Books, shall receive a Certificate evidencing the obligation of the Issuer to make payments of principal and interest pursuant to this Ordinance. Upon delivery by DTC to the Paying Agent/Registrar of written notice to the effect that DTC has determined to substitute a new nominee in place of Cede & Co., and subject to the provisions in this Ordinance with respect to interest checks being mailed to the Registered Owner at the close of business on the Record date, the words "Cede & Co." in this 4 Ordinance shall refer to such new nominee of DTC. The previous execution and delivery of the Blanket Letter of Representations with respect to obligations of the Issuer is hereby ratified and confirmed; and the provisions thereof shall be fully applicable to the Certificates. (h) Successor Securities Depository; Transfers Outside Book-Entry Only System. In the event that the Issuer determines that DTC is incapable of discharging its responsibilities described herein and in the representations letter of the Issuer to DTC or that it is in the best interest of the beneficial owners of the Certificates that they be able to obtain certificated Certificates, the Issuer shall (i) appoint a successor securities depository, qualified to act as such under Section 17A of the Securities and Exchange Act of 1934, as amended, notify DTC and DTC Participants of the appointment of such successor securities depository and transfer one or more separate Certificates to such successor securities depository or (ii) notify DTC and DTC Participants of the availability through DTC of Certificates and transfer one or more separate certificated Certificates to DTC Participants having Certificates credited to their DTC accounts. In such event, the Certificates shall no longer be restricted to being registered in the Registration Books in the name of Cede & Co., as nominee of DTC, but may be registered in the name of the successor securities depository, or its nominee, or in whatever name or names Registered Owners transferring or exchanging Certificates shall designate, in accordance with the provisions of this Ordinance. (i) Payments to Cede & Co. Notwithstanding any other provision of this Ordinance to the contrary, so long as any Certificate is registered in the name of Cede & Co., as nominee of DTC, all payments with respect to principal of and interest on such Certificate and all notices with respect to such Certificate shall be made and given, respectively, in the manner provided in the representations letter of the Issuer to DTC. (j) Cancellation of Initial Certificate. On the closing date, one initial Certificate representing the entire principal amount of the Certificates, payable in stated installments to the purchaser designated in Section 10 or its designee, executed by manual or facsimile signature of the Mayor or Mayor Pro Tem and City Secretary of the Issuer, approved by the Attorney General of Texas, and registered and manually signed by the Comptroller of Public Accounts of the State of Texas, will be delivered to such purchaser or its designee. Upon payment for the initial Certificate, the Paying Agent/Registrar shall cancel the initial Certificate and deliver to the Depository Trust Company on behalf of such purchaser one registered definitive Certificate for each year of maturity of the Certificates, in the aggregate principal amount of all of the Certificates for such maturity. (k) Conditional Notice of Redemption. With respect to any optional redemption of the Certificates, unless certain prerequisites to such redemption required by this Ordinance have been met and money sufficient to pay the principal of and premium, if any, and interest on the Certificates to be redeemed will have been received by the Paying Agent/Registrar prior to the giving of such notice of redemption, such notice may state that said redemption may, at the option of the Issuer, be conditional upon the satisfaction of such prerequisites and receipt of such money by the Paying Agent/Registrar on or prior to the date fixed for such redemption or upon any prerequisite set forth in such notice of redemption. If a conditional notice of redemption is given and such prerequisites to the redemption are not fulfilled, such notice will be of no force and effect, the Issuer will not redeem such Certificates, and the Paying Agent/Registrar will give notice in the manner in which the notice of redemption was given, to the effect that such Certificates have not been redeemed. Section 4. FORM OF CERTIFICATES. The form of the Certificates, including the form of Paying Agent/Registrar's Authentication Certificate, the form of Assignment and the form of Registration Certificate of the Comptroller of Public Accounts of the State of Texas to be attached to the Certificates initially issued and delivered pursuant to this Ordinance, shall be substantially in the form provided in Exhibit A, with such appropriate variations, omissions or insertions as are permitted or required by this Ordinance. 5 Section 5. INTEREST AND SINKING FUND; SURPLUS REVENUES. (a) A special "Interest and Sinking Fund" is hereby created and shall be established and maintained by the Issuer at an official depository bank of said Issuer. Said Interest and Sinking Fund shall be kept separate and apart from all other funds and accounts of said Issuer, and shall be used only for paying the interest on and principal of said Certificates. All amounts received from the sale of the Certificates as accrued interest shall be deposited upon receipt to the Interest and Sinking Fund, and all ad valorem taxes levied and collected for and on account of said Certificates shall be deposited, as collected, to the credit of said Interest and Sinking Fund. During each year while any of said Certificates are outstanding and unpaid, the governing body of said Issuer shall compute and ascertain a rate and amount of ad valorem tax that will be sufficient to raise and produce the money required to pay the interest on said Certificates as such interest comes due, and to provide and maintain a sinking fund adequate to pay the principal of said Certificates as such principal matures (but never less than 2% of the original amount of said Certificates as a sinking fund each year); and said tax shall be based on the latest approved tax rolls of said Issuer, with full allowances being made for tax delinquencies and the cost of tax collection. Said rate and amount of ad valorem tax is hereby levied, and is hereby ordered to be levied, against all taxable property in said Issuer, for each year while any of said Certificates are outstanding and unpaid, and said tax shall be assessed and collected each such year and deposited to the credit of the aforesaid Interest and Sinking Fund. Said ad valorem taxes sufficient to provide for the payment of the interest on and principal of said Certificates, as such interest comes due and such principal matures, are hereby pledged for such payment, within the limit prescribed by law. (b) The Certificates are additionally secured by a limited pledge of $1,000 of the revenues of the System that remain after the payment of all maintenance and operation expenses thereof, and all debt service, reserve and other requirements in connection with all of the Issuer's revenue obligations (now or hereafter outstanding) that are secured by a lien on all or any part of the net revenues of the System, constituting "Surplus Revenues". The Issuer shall deposit such limited Surplus Revenues to the credit of the Interest and Sinking Fund created pursuant to this Section, to the extent necessary to pay the principal and interest on the Certificates. Notwithstanding the requirements of this Section, if revenues are actually on deposit or budgeted for deposit in the Interest and Sinking Fund in advance of the time when ad valorem taxes are scheduled to be levied for any year, then the amount of taxes which otherwise would have been required to be levied pursuant to this Section may be reduced to the extent and by the amount of the revenues then on deposit in the Interest and Sinking Fund or budgeted for deposit therein. (c) Article 1208, Government Code, applies to the issuance of the Certificates and the pledge of the taxes and Surplus Revenues granted by the Issuer under this Section and Section 9, respectively, and is therefore valid, effective, and perfected. Should Texas law be amended at any time while the Certificates are outstanding and unpaid, the result of such amendment being that the pledge of the taxes and Surplus Revenues granted by the Issuer under this Section and Section 9, respectively, is to be subject to the filing requirements of Chapter 9, Business & Commerce Code, in order to preserve to the registered owners of the Certificates a security interest in said pledge, the Issuer agrees to take such measures as it determines are reasonable and necessary under Texas law to comply with the applicable provisions of Chapter 9, Business & Commerce Code and enable a filing of a security interest in said pledge to occur. Section 6. DEFEASANCE OF CERTIFICATES. (a) Any Certificate and the interest thereon shall be deemed to be paid, retired and no longer outstanding (a "Defeased Certificate") within the meaning of this Ordinance, except to the extent provided in subsection (d) of this Section, when payment of the principal of such Certificate, plus interest thereon to the due date (whether such due date be by reason of maturity or otherwise) either (i) shall have been made or caused to be made in accordance with the terms thereof, or (ii) shall have been provided for on or before 6 such due date by irrevocably depositing with or making available to the Paying Agent/Registrar in accordance with an escrow agreement or other instrument (the "Future Escrow Agreement") for such payment (1) lawful money of the United States of America sufficient to make such payment or (2) Defeasance Securities that mature as to principal and interest in such amounts and at such times as will insure the availability, without reinvestment, of sufficient money to provide for such payment, and when proper arrangements have been made by the Issuer with the Paying Agent/Registrar for the payment of its services until all Defeased Certificates shall have become due and payable. At such time as a Certificate shall be deemed to be a Defeased Certificate hereunder, as aforesaid, such Certificate and the interest thereon shall no longer be secured by, payable from, or entitled to the benefits of, the ad valorem taxes herein levied and pledged or the pledge of Surplus Revenues as provided in this Ordinance, and such principal and interest shall be payable solely from such money or Defeasance Securities. Notwithstanding any other provision of this Ordinance to the contrary, it is hereby provided that any determination not to redeem Defeased Certificates that is made in conjunction with the payment arrangements specified in subsection 6(a)(i) or (ii) shall not be irrevocable, provided that: (1) in the proceedings providing for such payment arrangements, the Issuer expressly reserves the right to call the Defeased Certificates for redemption; (2) gives notice of the reservation of that right to the owners of the Defeased Certificates immediately following the making of the payment arrangements; and (3) directs that notice of the reservation be included in any redemption notices that it authorizes. (b) Any moneys so deposited with the Paying Agent/Registrar may at the written direction of the Issuer be invested in Defeasance Securities, maturing in the amounts and times as hereinbefore set forth, and all income from such Defeasance Securities received by the Paying Agent/Registrar that is not required for the payment of the Certificates and interest thereon, with respect to which such money has been so deposited, shall be turned over to the Issuer, or deposited as directed in writing by the Issuer. Any Future Escrow Agreement pursuant to which the money and/or Defeasance Securities are held for the payment of Defeased Certificates may contain provisions permitting the investment or reinvestment of such moneys in Defeasance Securities or the substitution of other Defeasance Securities upon the satisfaction of the requirements specified in subsection 6(a)(i) or (ii). All income from such Defeasance Securities received by the Paying Agent/Registrar which is not required for the payment of the Defeased Certificates, with respect to which such money has been so deposited, shall be remitted to the Issuer or deposited as directed in writing by the Issuer. (c) The term "Defeasance Securities" means any securities and obligations now or hereafter authorized by State law that are eligible to refund, retire or otherwise discharge obligations such as the Certificates. (d) Until all Defeased Certificates shall have become due and payable, the Paying Agent/Registrar shall perform the services of Paying Agent/Registrar for such Defeased Certificates the same as if they had not been defeased, and the Issuer shall make proper arrangements to provide and pay for such services as required by this Ordinance. (e) In the event that the Issuer elects to defease less than all of the principal amount of Certificates of a maturity, the Paying Agent/Registrar shall select, or cause to be selected, such amount of Certificates by such random method as it deems fair and appropriate. Section 7. DAMAGED, MUTILATED, LOST, STOLEN, OR DESTROYED CERTIFICATES. (a) Replacement Certificates. In the event any outstanding Certificate is damaged, mutilated, lost, stolen or destroyed, the Paying Agent/Registrar shall cause to be printed, executed and delivered, a new certificate of the same principal amount, maturity and interest rate, as the damaged, mutilated, lost, stolen or destroyed Certificate, in replacement for such Certificate in the manner hereinafter provided. 7 (b) Application for Replacement Certificates. Application for replacement of damaged, mutilated, lost, stolen or destroyed Certificates shall be made by the registered owner thereof to the Paying Agent/Registrar. In every case of loss, theft or destruction of a Certificate, the registered owner applying for a replacement certificate shall furnish to the Issuer and to the Paying Agent/Registrar such security or indemnity as may be required by them to save each of them harmless from any loss or damage with respect thereto. Also, in every case of loss, theft or destruction of a Certificate, the registered owner shall furnish to the Issuer and to the Paying Agent/Registrar evidence to their satisfaction of the loss, theft or destruction of such Certificate, as the case may be. In every case of damage or mutilation of a Certificate, the registered owner shall surrender to the Paying Agent/Registrar for cancellation the Certificate so damaged or mutilated. (c) No Default Occurred. Notwithstanding the foregoing provisions of this Ordinance, in the event any such Certificate shall have matured, and no default has occurred that is then continuing in the payment of the principal of, redemption premium, if any, or interest on the Certificate, the Issuer may authorize the payment of the same (without surrender thereof except in the case of a damaged or mutilated Certificate) instead of issuing a replacement Certificate, provided security or indemnity is furnished as above provided in this Section. (d) Charge for Issuing Replacement Certificates. Prior to the issuance of any replacement certificate, the Paying Agent/Registrar shall charge the registered owner of such Certificate with all legal, printing, and other expenses in connection therewith. Every replacement certificate issued pursuant to the provisions of this Section by virtue of the fact that any Certificate is lost, stolen or destroyed shall constitute a contractual obligation of the Issuer whether or not the lost, stolen or destroyed Certificate shall be found at any time, or be enforceable by anyone, and shall be entitled to all the benefits of this Ordinance equally and proportionately with any and all other Certificates duly issued under this Ordinance. (e) Authority for Issuing Replacement Certificates. In accordance with Section 1206.022, Government Code, this Section 7 of this Ordinance shall constitute authority for the issuance of any such replacement certificate without necessity of further action by the governing body of the Issuer or any other body or person, and the duty of the replacement of such certificates is hereby authorized and imposed upon the Paying Agent/Registrar, and the Paying Agent/Registrar shall authenticate and deliver such Certificates in the form and manner and with the effect, as provided in Section 3(a) of this Ordinance for Certificates issued in conversion and exchange for other Certificates. Section 8. CUSTODY, APPROVAL, AND REGISTRATION OF CERTIFICATES; BOND COUNSEL'S OPINION; CUSIP NUMBERS AND CONTINGENT INSURANCE PROVISION, IF OBTAINED; ENGAGEMENT OF BOND COUNSEL. (a) The Mayor and Mayor Pro Tem of the Issuer are hereby authorized to have control of the Certificates initially issued and delivered hereunder and all necessary records and proceedings pertaining to the Certificates pending their delivery and their investigation, examination, and approval by the Attorney General of the State of Texas, and their registration by the Comptroller of Public Accounts of the State of Texas. Upon registration of the Certificates said Comptroller of Public Accounts (or a deputy designated in writing to act for said Comptroller) shall manually sign the Comptroller's Registration Certificate attached to such Certificates, and the seal of said Comptroller shall be impressed, or placed in facsimile, on such Certificate. The approving legal opinion of the Issuer's Bond Counsel and the assigned CUSIP numbers may, at the option of the Issuer, be printed on the Certificates issued and delivered under this Ordinance, but neither shall have any legal effect, and shall be solely for the convenience and information of the registered owners of the Certificates. In addition, if bond insurance is obtained, the payment of the insurance premium is hereby approved and the Certificates may bear an appropriate legend as provided by the insurer. 8 (b) The obligation of the Purchaser to accept delivery of the Certificates is subject to the Purchaser being furnished with the final, approving opinion of McCall, Parkhurst & Horton L.L.P., bond counsel to the Issuer, which opinion shall be dated as of and delivered on the date of initial delivery of the Certificates to the Purchaser. The engagement of such firm as bond counsel to the Issuer in connection with issuance, sale and delivery of the Certificates is hereby approved and confirmed. Section 9. COVENANTS REGARDING TAX EXEMPTION OF INTEREST ON THE CERTIFICATES. (a) Covenants. The Issuer covenants to take any action necessary to assure, or refrain from any action which would adversely affect, the treatment of the Certificates as obligations described in section 103 of the Internal Revenue Code of 1986, as amended (the "Code"), the interest on which is not includable in the "gross income" of the holder for purposes of federal income taxation. In furtherance thereof, the Issuer covenants as follows: (1) to take any action to assure that no more than 10 percent of the proceeds of the Certificates or the projects financed therewith (less amounts deposited to a reserve fund, if any) are used for any "private business use," as defined in section 141(b)(6) of the Code or, if more than 10 percent of the proceeds or the projects financed therewith are so used, such amounts, whether or not received by the Issuer, with respect to such private business use, do not, under the terms of this Ordinance or any underlying arrangement, directly or indirectly, secure or provide for the payment of more than 10 percent of the debt service on the Certificates, in contravention of section 141(b)(2) of the Code; (2) to take any action to assure that in the event that the "private business use" described in subsection (1) hereof exceeds 5 percent of the proceeds of the Certificates or the projects financed therewith (less amounts deposited into a reserve fund, if any) then the amount in excess of 5 percent is used for a "private business use" which is "related" and not "disproportionate," within the meaning of section 141(b)(3) of the Code, to the governmental use; (3) to take any action to assure that no amount which is greater than the lesser of $5,000,000, or 5 percent of the proceeds of the Certificates (less amounts deposited into a reserve fund, if any) is directly or indirectly used to finance loans to persons, other than state or local governmental units, in contravention of section 141(c) of the Code; (4) to refrain from taking any action which would otherwise result in the Certificates being treated as "private activity bonds" within the meaning of section 141(b) of the Code; (5) to refrain from taking any action that would result in the Certificates being "federally guaranteed" within the meaning of section 149(b) of the Code; (6) to refrain from using any portion of the proceeds of the Certificates, directly or indirectly, to acquire or to replace funds which were used, directly or indirectly, to acquire investment property (as defined in section 148(b)(2) of the Code) which produces a materially higher yield over the term of the Certificates, other than investment property acquired with B (A) proceeds of the Certificates invested for a reasonable temporary period of 3 years or less or, in the case of a refunding bond, for a period of 90 days or less until such proceeds are needed for the purpose for which the bonds are issued, (B) amounts invested in a bona fide debt service fund, within the meaning of section l.148 1(b) of the Treasury Regulations, and 9 (C) amounts deposited in any reasonably required reserve or replacement fund to the extent such amounts do not exceed 10 percent of the proceeds of the Certificates; (7) to otherwise restrict the use of the proceeds of the Certificates or amounts treated as proceeds of the Certificates, as may be necessary, so that the Certificates do not otherwise contravene the requirements of section 148 of the Code (relating to arbitrage); (8) to refrain from using the proceeds of the Certificates or proceeds of any prior bonds to pay debt service on another issue more than 90 days after the date of issue of the Certificates in contravention of the requirements of section 149(d) of the Code (relating to advance refundings); (9) to pay to the United States of America at least once during each five-year period (beginning on the date of delivery of the Certificates) an amount that is at least equal to 90 percent of the "Excess Earnings," within the meaning of section 148(f) of the Code and to pay to the United States of America, not later than 60 days after the Certificates have been paid in full, 100 percent of the amount then required to be paid as a result of Excess Earnings under section 148(f) of the Code; and (10) to assure that the proceeds of the Certificates will be used solely for new money projects. (b) Rebate Fund. In order to facilitate compliance with the above covenant (8), a "Rebate Fund" is hereby established by the Issuer for the sole benefit of the United States of America, and such fund shall not be subject to the claim of any other person, including without limitation the bondholders. The Rebate Fund is established for the additional purpose of compliance with section 148 of the Code. (c) Use of Proceeds. The Issuer understands that the term "proceeds" includes "disposition proceeds" as defined in the Treasury Regulations and, in the case of refunding bonds, transferred proceeds (if any) and proceeds of the refunded bonds expended prior to the date of issuance of the Certificates. It is the understanding of the Issuer that the covenants contained herein are intended to assure compliance with the Code and any regulations or rulings promulgated by the U.S. Department of the Treasury pursuant thereto. In the event that regulations or rulings are hereafter promulgated which modify or expand provisions of the Code, as applicable to the Certificates, the Issuer will not be required to comply with any covenant contained herein to the extent that such failure to comply, in the opinion of nationally recognized bond counsel, will not adversely affect the exemption from federal income taxation of interest on the Certificates under section 103 of the Code. In the event that regulations or rulings are hereafter promulgated which impose additional requirements which are applicable to the Certificates, the Issuer agrees to comply with the additional requirements to the extent necessary, in the opinion of nationally recognized bond counsel, to preserve the exemption from federal income taxation of interest on the Certificates under section 103 of the Code. In furtherance of such intention, the Issuer hereby authorizes and directs the Mayor, the Mayor Pro Tem, the City Manager, the Director of Finance and the City Secretary to execute any documents, certificates or reports required by the Code and to make such elections, on behalf of the Issuer, which may be permitted by the Code as are consistent with the purpose for the issuance of the Certificates. (d) Allocation of, and Limitation on, Expenditures for the Project. The Issuer covenants to account for the expenditure of sale proceeds and investment earnings to be used for the Project on its books and records in accordance with the requirements of the Code. The Issuer recognizes that in order for the proceeds to be considered used for the reimbursement of costs, the proceeds must be allocated to expenditures within 18 months of the later of the date that (1) the expenditure is made, or (2) the Project is completed; but in no event later than three years after the date on which the original expenditure is paid. The foregoing notwithstanding, the Issuer recognizes that in order for proceeds to be expended under the 10 Code, the sale proceeds or investment earnings must be expended no more than 60 days after the earlier of (1) the fifth anniversary of the delivery of the Certificates, or (2) the date the Certificates are retired. The Issuer agrees to obtain the advice of nationally-recognized bond counsel if such expenditure fails to comply with the foregoing to assure that such expenditure will not adversely affect the tax-exempt status of the Certificates. For purposes hereof, the issuer shall not be obligated to comply with this covenant if it obtains an opinion that such failure to comply will not adversely affect the excludability for federal income tax purposes from gross income of the interest. (e) Disposition of the Project. The Issuer covenants that the property constituting the Project will not be sold or otherwise disposed in a transaction resulting in the receipt by the Issuer of cash or other compensation, unless any action taken in connection with such disposition will not adversely affect the tax- exempt status of the Certificates. For purpose of the foregoing, the Issuer may rely on an opinion of nationally-recognized bond counsel that the action taken in connection with such sale or other disposition will not adversely affect the tax-exempt status of the Certificates. For purposes of the foregoing, the portion of the property comprising personal property and disposed in the ordinary course shall not be treated as a transaction resulting in the receipt of cash or other compensation. For purposes hereof, the Issuer shall not be obligated to comply with this covenant if it obtains an opinion that such failure to comply will not adversely affect the excludability for federal income tax purposes from gross income of the interest. Section 10. SALE OF CERTIFICATES AND APPROVAL OF OFFICIAL STATEMENT; FURTHER PROCEDURES. (a) The Certificates are hereby sold and shall be delivered to _____ (the "Purchaser") for the purchase price of $_____ (representing the aggregate principal amount of the Certificates, plus a net reoffering premium of $_____, less an underwriter's discount of $_____). The Certificates shall initially be registered in the name of the Purchaser or its designee. It is hereby officially found, determined and declared that the terms of this sale are the most advantageous reasonably obtainable. (b) It is hereby officially found, determined and declared that the Certificates have been sold at public sale to the bidder offering the lowest interest cost, after receiving sealed bids pursuant to an Official Notice of Sale and Bidding Instructions. It is further officially found, determined and declared that the Certificates have been offered pursuant to a Preliminary Official Statement prepared and distributed in connection with the sale of the Certificates. Said Preliminary Official Statement, the Official Statement, and any addenda, supplement or amendment thereto, have been and are hereby approved by the governing body of the Issuer, and its use in the offer and sale of the Certificates is hereby approved. It is further officially found, determined and declared that the statements and representations contained in said Official Statement are true and correct in all material respects, to the best knowledge and belief of the Council. (c) The Mayor, the Mayor Pro Tem, the City Manager, the Director of Finance and the City Secretary, individually or jointly, shall be and they are hereby expressly authorized, empowered and directed from time to time and at any time to do and perform all such acts and things and to execute, acknowledge and deliver in the name and under the corporate seal and on behalf of the Issuer such documents, certificates and instruments, whether or not herein mentioned, as may be necessary or desirable in order to carry out the terms and provisions of this Ordinance, the Letter of Representations, the Certificates and the sale of the Certificates. In addition, prior to the delivery of the Certificates, the Mayor, the Mayor Pro Tem, the City Manager, the Director of Finance and the City Secretary are each hereby authorized and directed to approve any changes or corrections to this Ordinance or to any of the documents authorized and approved by this Ordinance: (i) in order to cure any ambiguity, formal defect, or omission in this Ordinance or such other document, or (ii) as requested by the Attorney General or his representative to obtain the approval of the Certificates by the Attorney General. In case any officer whose signature shall appear on any Certificate shall cease to be such officer before the delivery of such Certificate, such signature 11 shall nevertheless be valid and sufficient for all purposes the same as if such officer had remained in office until such delivery. Section 11. INTEREST EARNINGS ON CERTIFICATE PROCEEDS. Interest earnings derived from the investment of proceeds from the sale of the Certificates shall be used along with other Certificate proceeds for the Project; provided that after completion of such purpose, if any of such interest earnings remain on hand, such interest earnings shall be deposited in the Interest and Sinking Fund. It is further provided, however, that any interest earnings on certificate proceeds that are required to be rebated to the United States of America pursuant to Section 9 hereof in order to prevent the Certificates from being arbitrage bonds shall be so rebated and not considered as interest earnings for the purposes of this Section. Section 12. CONSTRUCTION FUND. (a) The Issuer hereby creates and establishes and shall maintain on the books of the Issuer a separate fund to be entitled the "Series 2020 Certificate of Obligation Construction Fund" (the "Construction Fund") for use by the Issuer for payment of all lawful costs associated with the Project as hereinbefore provided. Proceeds of the Certificates in the amount of $_____ (representing the par amount of the Certificates plus a \[net\] premium in the amount of $_____) shall be deposited into the Construction Fund. The remaining amounts of Certificate proceeds shall be used to pay the costs of issuance of the Certificates. Upon payment of all such Project costs, any moneys remaining on deposit in said Fund shall be transferred to the Interest and Sinking Fund. Amounts so deposited to the Interest and Sinking Fund shall be used in the manner described in Section 5 of this Ordinance. (b) The Issuer may place proceeds of the Certificates (including investment earnings thereon) and amounts deposited into the Interest and Sinking Fund in investments authorized by the Public Funds Investment Act, Chapter 2256, Texas Government Code, as amended; provided, however, that the Issuer hereby covenants that the proceeds of the sale of the Certificates will be used as soon as practicable for the purposes for which the Certificates are issued. (c) All deposits authorized or required by this Ordinance shall be secured to the fullest extent required by law for the security of public funds. Section 13. COMPLIANCE WITH RULE 15c2-12. (a) Definitions. As used in this Section, the following terms have the meanings ascribed to such terms below: "Financial Obligation" means a: (a) debt obligation; (b) derivative instrument entered into in connection with, or pledged as security or a source of payment for, an existing or planned debt obligation; or (c) a guarantee of the foregoing (a) and (b). The term Financial Obligation does not include any municipal securities as to which a final official statement has been provided to the Municipal Securities Rulemaking Board consistent with the Rule. "MSRB" means the Municipal Securities Rulemaking Board. "Rule" means SEC Rule 15c2-12, as amended from time to time. "SEC" means the United States Securities and Exchange Commission. 12 (b) Annual Reports. (i) The Issuer shall provide annually to the MSRB, in the electronic format prescribed by the MSRB certain updated financial information and operating data pertaining to the Issuer, consisting of the following: (1) the quantitative financial information and operating data of the type included in Tables 1 through 6 and 8 through 15 of the Official Statement and (2) the Issuer's comprehensive annual financial report. The Issuer will update and provide the information in the numbered tables within six months after the end of each fiscal year ending in and after 2020 and, if not submitted as part of such annual financial information, the Issuer will provide its audited financial statements when and if available, and in any event, within 12 months after the end of each fiscal year ending in and after 2020. If the audit of such financial statements is not complete within 12 months after any such fiscal year end, then the Issuer will file unaudited financial statements within such 12-month period and audited financial statements for the applicable fiscal year, when and if the audit report on such statements becomes available. Any such financial statements will be prepared in accordance with the accounting principles described in Appendix B to the Official Statement or such other accounting principles as the Issuer may be required to employ from time to time pursuant to State law or regulation. (ii) Any financial information so to be provided shall be (i) prepared in accordance with the accounting principles described in the financial statements of the Issuer appended to the Official Statement, or such other accounting principles as the Issuer may be required to employ from time to time pursuant to state law or regulation, and (ii) audited, if the Issuer commissions an audit of such statements and the audit is completed within the period during which they must be provided. (iii) If the Issuer changes its fiscal year, it will notify the MSRB of the change (and of the date of the new fiscal year end) prior to the next date by which the Issuer otherwise would be required to provide financial information and operating data pursuant to this Section. The financial information and operating data to be provided pursuant to this Section may be set forth in full in one or more documents or may be included by specific reference to any document that is available to the public on the MSRB's internet website or filed with the SEC. All documents provided to the MSRB pursuant to this Section shall be accompanied by identifying information as prescribed by the MSRB. (c) Event Notices. (i) The Issuer shall notify the MSRB, in a timely manner not in excess of ten business days after the occurrence of the event, of any of the following events with respect to the Certificates: (1) Principal and interest payment delinquencies; (2) Non-payment related defaults, if material; (3) Unscheduled draws on debt service reserves reflecting financial difficulties; (4) Unscheduled draws on credit enhancements reflecting financial difficulties; (5) Substitution of credit or liquidity providers, or their failure to perform; (6) Adverse tax opinions, the issuance by the Internal Revenue Service of proposed or final determinations of taxability, Notices of Proposed Issue (IRS Form 5701-TEB), or other material notices or determinations with respect to the tax status of the Certificates, or other material events affecting the tax status of the Certificates; (7) Modifications to rights of holders of the Certificates, if material; (8) Certificate calls, if material, and tender offers; (9) Defeasances; (10) Release, substitution, or sale of property securing repayment of the Certificates, if material; (11) Rating changes; (12) Bankruptcy, insolvency, receivership, or similar event of the Issuer; 13 (13) The consummation of a merger, consolidation, or acquisition involving the Issuer or the sale of all or substantially all of the assets of the Issuer, other than in the ordinary course of business, the entry into of a definitive agreement to undertake such an action or the termination of a definitive agreement relating to any such actions, other than pursuant to its terms, if material; (14) Appointment of a successor or additional paying agent/registrar or the change of name of a paying agent/registrar, if material; (15) Incurrence of a Financial Obligation of the Issuer, if material, or agreement to covenants, events of default, remedies, priority rights, or other similar terms of a Financial Obligation of the Issuer, any of which affect security holders, if material; and (16) Default, event of acceleration, termination event, modification of terms, or other similar events under the terms of a Financial Obligation of the Issuer, any of which reflect financial difficulties. For these purposes, (a) any event described in the immediately preceding paragraph (12) is considered to occur when any of the following occur: the appointment of a receiver, fiscal agent, or similar officer for the Issuer in a proceeding under the United States Bankruptcy Code or in any other proceeding under state or federal law in which a court or governmental authority has assumed jurisdiction over substantially all of the assets or business of the Issuer, or if such jurisdiction has been assumed by leaving the existing governing body and officials or officers of the Issuer in possession but subject to the supervision and orders of a court or governmental authority, or the entry of an order confirming a plan of reorganization, arrangement, or liquidation by a court or governmental authority having supervision or jurisdiction over substantially all of the assets or business of the Issuer, and (b) the Issuer intends the words used in the immediately preceding paragraphs (15) and (16) and the definition of Financial Obligation in this Section to have the same meanings as when they are used in the Rule, as evidenced by SEC Release No. 34-83885, dated August 20, 2018. (d) Limitations, Disclaimers, and Amendments. (i) The Issuer shall be obligated to observe and perform the covenants specified in this Section for so long as, but only for so long as, the Issuer remains an "obligated person" with respect to the Certificates within the meaning of the Rule, except that the Issuer in any event will give notice of any deposit made in accordance with this Ordinance or applicable law that causes Certificates no longer to be outstanding. (ii) The provisions of this Section are for the sole benefit of the registered owners and beneficial owners of the Certificates, and nothing in this Section, express or implied, shall give any benefit or any legal or equitable right, remedy, or claim hereunder to any other person. The Issuer undertakes to provide only the financial information, operating data, financial statements, and notices which it has expressly agreed to provide pursuant to this Section and does not hereby undertake to provide any other information that may be relevant or material to a complete presentation of the Issuer's financial results, condition, or prospects or hereby undertake to update any information provided in accordance with this Section or otherwise, except as expressly provided herein. The Issuer does not make any representation or warranty concerning such information or its usefulness to a decision to invest in or sell Certificates at any future date. (iii) UNDER NO CIRCUMSTANCES SHALL THE ISSUER BE LIABLE TO THE REGISTERED OWNER OR BENEFICIAL OWNER OF ANY CERTIFICATE OR ANY OTHER PERSON, IN CONTRACT OR TORT, FOR DAMAGES RESULTING IN WHOLE OR IN PART FROM ANY BREACH BY THE ISSUER, WHETHER NEGLIGENT OR WITHOUT FAULT ON ITS PART, OF ANY COVENANT SPECIFIED IN THIS SECTION, BUT EVERY RIGHT AND REMEDY OF ANY 14 SUCH PERSON, IN CONTRACT OR TORT, FOR OR ON ACCOUNT OF ANY SUCH BREACH SHALL BE LIMITED TO AN ACTION FOR MANDAMUS OR SPECIFIC PERFORMANCE. (iv) No default by the Issuer in observing or performing its obligations under this Section shall comprise a breach of or default under this Ordinance for purposes of any other provision of this Ordinance. Nothing in this Section is intended or shall act to disclaim, waive, or otherwise limit the duties of the Issuer under federal and state securities laws. (v) Should the Rule be amended to obligate the Issuer to make filings with or provide notices to entities other than the MSRB, the Issuer hereby agrees to undertake such obligation with respect to the Certificates in accordance with the Rule as amended. The provisions of this Section may be amended by the Issuer from time to time to adapt to changed circumstances that arise from a change in legal requirements, a change in law, or a change in the identity, nature, status, or type of operations of the Issuer, but only if (1) the provisions of this Section, as so amended, would have permitted an underwriter to purchase or sell Certificates in the primary offering of the Certificates in compliance with the Rule, taking into account any amendments or interpretations of the Rule since such offering as well as such changed circumstances and (2) either (a) the registered owners of a majority in aggregate principal amount (or any greater amount required by any other provision of this Ordinance that authorizes such an amendment) of the outstanding Certificates consent to such amendment or (b) a person that is unaffiliated with the Issuer (such as nationally recognized 1 counsel) determined that such amendment will not materially impair the interest of the registered owners and beneficial owners of the Certificates. If the Issuer so amends the provisions of this Section, it shall include with any amended financial information or operating data next provided in accordance with subsection (b) of this Section an explanation, in narrative form, of the reason for the amendment and of the impact of any change in the type of financial information or operating data so provided. The Issuer may also amend or repeal the provisions of this continuing disclosure agreement if the SEC amends or repeals the applicable provision of the Rule or a court of final jurisdiction enters judgment that such provisions of the Rule are invalid, but only if and to the extent that the provisions of this sentence would not prevent an underwriter from lawfully purchasing or selling Certificates in the primary offering of the Certificates. Section 14. METHOD OF AMENDMENT. The Issuer hereby reserves the right to amend this Ordinance subject to the following terms and conditions, to-wit: (a) The Issuer may from time to time, without the consent of any holder, except as otherwise required by paragraph (b) below, amend or supplement this Ordinance in order to (i) cure any ambiguity, defect or omission in this Ordinance that does not materially adversely affect the interests of the holders, (ii) grant additional rights or security for the benefit of the holders, (iii) add events of default as shall not be inconsistent with the provisions of this Ordinance and that shall not materially adversely affect the interests of the holders, (iv) qualify this Ordinance under the Trust Indenture Act of 1939, as amended, or corresponding provisions of federal laws from time to time in effect, or (v) make such other provisions in regard to matters or questions arising under this Ordinance as shall not be inconsistent with the provisions of this Ordinance and that shall not in the opinion of the Issuer's Bond Counsel materially adversely affect the interests of the holders. (b) Except as provided in paragraph (a) above, the holders of Certificates aggregating a majority in principal amount of the aggregate principal amount of then outstanding Certificates that are the subject of a proposed amendment shall have the right from time to time to approve any amendment hereto that may be deemed necessary or desirable by the Issuer; provided, however, that without the consent of 100% of the holders in aggregate principal amount of the then outstanding Certificates, nothing herein contained shall permit or be construed to permit amendment of the terms and conditions of this Ordinance or in any of the Certificates so as to: 15 (1) Make any change in the maturity of any of the outstanding Certificates; (2) Reduce the rate of interest borne by any of the outstanding Certificates; (3) Reduce the amount of the principal of, or redemption premium, if any, payable on any outstanding Certificates; (4) Modify the terms of payment of principal or of interest or redemption premium on outstanding Certificates or any of them or impose any condition with respect to such payment; or (5) Change the minimum percentage of the principal amount of any series of Certificates necessary for consent to such amendment. (c) If at any time the Issuer shall desire to amend this Ordinance under subsection (b) of this Section, the Issuer shall send by U.S. mail to each registered owner of the affected Certificates a copy of the proposed amendment. (d) Whenever at any time within one year from the date of mailing of such notice the Issuer shall receive an instrument or instruments executed by the holders of at least a majority in aggregate principal amount of all of the Certificates then outstanding that are required for the amendment, which instrument or instruments shall refer to the proposed amendment and that shall specifically consent to and approve such amendment, the Issuer may adopt the amendment in substantially the same form. (e) Upon the adoption of any amendatory Ordinance pursuant to the provisions of this Section, this Ordinance shall be deemed to be modified and amended in accordance with such amendatory Ordinance, and the respective rights, duties, and obligations of the Issuer and all holders of such affected Certificates shall thereafter be determined, exercised, and enforced, subject in all respects to such amendment. (f) Any consent given by the holder of a Certificate pursuant to the provisions of this Section shall be irrevocable for a period of six months from the date of the mailing of the notice provided for in this Section, and shall be conclusive and binding upon all future holders of the same Certificate during such period. Such consent may be revoked at any time after six months from the date of the mailing of said notice by the holder who gave such consent, or by a successor in title, by filing notice with the Issuer, but such revocation shall not be effective if the holders of a majority in aggregate principal amount of the affected Certificates then outstanding, have, prior to the attempted revocation, consented to and approved the amendment. (g) For the purposes of establishing ownership of the Certificates, the Issuer shall rely solely upon the registration of the ownership of such Certificates on the registration books kept by the Paying Agent/Registrar. Section 15. DEFAULT AND REMEDIES (a) Events of Default. Each of the following occurrences or events for the purpose of this Ordinance is hereby declared to be an Event of Default: (i) the failure to make payment of the principal of or interest on any of the Certificates when the same becomes due and payable; or 16 (ii) default in the performance or observance of any other covenant, agreement or obligation of the City, the failure to perform which materially, adversely affects the rights of the registered owners of the Certificates, including, but not limited to, their prospect or ability to be repaid in accordance with this Ordinance, and the continuation thereof for a period of 60 days after notice of such default is given by any Registered Owner to the City. (b) Remedies for Default. (i) Upon the happening of any Event of Default, then and in every case, any Registered Owner or an authorized representative thereof, including, but not limited to, a trustee or trustees therefor, may proceed against the City for the purpose of protecting and enforcing the rights of the Registered Owners under this Ordinance, by mandamus or other suit, action or special proceeding in equity or at law, in any court of competent jurisdiction, for any relief permitted by law, including the specific performance of any covenant or agreement contained herein, or thereby to enjoin any act or thing that may be unlawful or in violation of any right of the Registered Owners hereunder or any combination of such remedies. (ii) It is provided that all such proceedings shall be instituted and maintained for the equal benefit of all Registered Owners of Certificates then outstanding. (c) Remedies Not Exclusive. (i) No remedy herein conferred or reserved is intended to be exclusive of any other available remedy or remedies, but each and every such remedy shall be cumulative and shall be in addition to every other remedy given hereunder or under the Certificates or now or hereafter existing at law or in equity; provided, however, that notwithstanding any other provision of this Ordinance, the right to accelerate the debt evidenced by the Certificates shall not be available as a remedy under this Ordinance. (ii) The exercise of any remedy herein conferred or reserved shall not be deemed a waiver of any other available remedy. (iii) By accepting the delivery of a Certificate authorized under this Ordinance, such Registered Owner agrees that the certifications required to effectuate any covenants or representations contained in this Ordinance do not and shall never constitute or give rise to a personal or pecuniary liability or charge against the officers, employees or trustees of the City or the Council. Section 16. APPLICATION OF PREMIUM FROM SALE OF CERTIFICATES. The Certificates have an aggregate premium of $_____ which shall be allocated as follows: (i) the amount of $_____ shall be applied to pay costs of issuance of the Certificates, including underwriter's discount, with any surplus premium not used to pay such costs issuance to be deposited into the Interest and Sinking Fund; and (ii) the amount of $_____ shall be deposited into the Construction Fund. Section 17. EFFECTIVE DATE. In accordance with the provisions of Texas Government Code, Section 1201.028, this Ordinance shall be effective immediately upon its adoption by the Council. Section 18. SEVERABILITY. If any section, article, paragraph, sentence, clause, phrase or word in this Ordinance, or application thereof to any persons or circumstances is held invalid or unconstitutional by a court of competent jurisdiction, such holding shall not affect the validity of the remaining portion of this Ordinance, despite such invalidity, which remaining portions shall remain in full force and effect. 17 Section 19. APPROPRIATION. To pay the debt service coming due on the Certificates, if any, prior to receipt of the taxes levied to pay such debt service, there is hereby appropriated from current funds on hand, which are hereby certified to be on hand and available for such purpose, an amount sufficient to pay such debt service, and such amount shall be used for no other purpose. ------------------------------------------- 18 Exhibit A FORM OF CERTIFICATES (a) The form of the Certificates, including the form of Paying Agent/Registrar's Authentication Certificate, the form of Assignment and the form of Registration Certificate of the Comptroller of Public Accounts of the State of Texas to be attached to the Certificates initially issued and delivered pursuant to this Ordinance, shall be, respectively, substantially as follows, with such appropriate variations, omissions or insertions as are permitted or required by this Ordinance. NO. R-__UNITED STATES OF AMERICAPRINCIPAL STATE OF TEXASAMOUNT CITY OF COPPELL, TEXAS $________ COMBINATION TAX AND LIMITED SURPLUS REVENUE CERTIFICATE OF OBLIGATION, SERIES 2020 Interest RateIssuance DateMaturity DateCUSIP No. September 10, 2020February 1, 20__ _____% REGISTERED OWNER: PRINCIPAL AMOUNT: ON THE MATURITY DATE specified above, the City of Coppell, in Dallas and Denton Counties, Texas (the "Issuer"), being a political subdivision and municipal corporation of the State of Texas, hereby promises to pay to the Registered Owner specified above, or registered assigns (hereinafter called the "Registered Owner"), the Principal Amount specified above. The Issuer promises to pay interest on the unpaid principal amount hereof (calculated on the basis of a 360-day year of twelve 30-day months) from the Issuance Date above at the Interest Rate per annum specified above. Interest is payable on February 1, 2021 and semiannually on each August 1 and February 1 thereafter to the Maturity Date specified above, or the date of redemption prior to maturity; except, if this Certificate is required to be authenticated and the date of its authentication is later than the first Record Date (hereinafter defined), such Principal Amount shall bear interest from the interest payment date next preceding the date of authentication, unless such date of authentication is after any Record Date but on or before the next following interest payment date, in which case such principal amount shall bear interest from such next following interest payment date; provided, however, that if on the date of authentication hereof the interest on the Certificate or Certificates, if any, for which this Certificate is being exchanged is due but has not been paid, then this Certificate shall bear interest from the date to which such interest has been paid in full. THE PRINCIPAL OF AND INTEREST ON this Certificate are payable in lawful money of the United States of America, without exchange or collection charges. The principal of this Certificate shall be paid to the registered owner hereof upon presentation and surrender of this Certificate at maturity, or upon the date fixed for its redemption prior to maturity, at the principal corporate trust office of U.S. Bank National Association, Dallas, Texas, which is the "Paying Agent/Registrar" for this Certificate. The payment of interest on this Certificate shall be made by the Paying Agent/Registrar to the registered owner hereof on each interest payment date by check or draft, dated as of such interest payment date, drawn by the Paying Agent/Registrar on, and payable solely from, funds of the Issuer required by the ordinance A-1 authorizing the issuance of this Certificate (the "Certificate Ordinance") to be on deposit with the Paying Agent/Registrar for such purpose as hereinafter provided; and such check or draft shall be sent by the Paying Agent/Registrar by United States mail, first-class postage prepaid, on each such interest payment date, to the registered owner hereof, at its address as it appeared on the fifteenth day of the month preceding each such date (the "Record Date") on the Registration Books kept by the Paying Agent/Registrar, as hereinafter described. In addition, interest may be paid by such other method, acceptable to the Paying Agent/Registrar, requested by, and at the risk and expense of, the registered owner. In the event of a non-payment of interest on a scheduled payment date, and for 30 days thereafter, a new record date for such interest payment (a "Special Record Date") will be established by the Paying Agent/Registrar, if and when funds for the payment of such interest have been received from the Issuer. Notice of the Special Record Date and of the scheduled payment date of the past due interest (which shall be 15 days after the Special Record Date) shall be sent at least five business days prior to the Special Record Date by United States mail, first-class postage prepaid, to the address of each owner of a Certificate appearing on the Registration Books at the close of business on the last business day next preceding the date of mailing of such notice. ANY ACCRUED INTEREST due at maturity or upon the redemption of this Certificate prior to maturity as provided herein shall be paid to the registered owner upon presentation and surrender of this Certificate for redemption and payment at the principal corporate trust office of the Paying Agent/Registrar. The Issuer covenants with the registered owner of this Certificate that on or before each principal payment date, interest payment date, and accrued interest payment date for this Certificate it will make available to the Paying Agent/Registrar, from the "Interest and Sinking Fund" created by the Certificate Ordinance, the amounts required to provide for the payment, in immediately available funds, of all principal of and interest on the Certificates, when due. IF THE DATE for the payment of the principal of or interest on this Certificate shall be a Saturday, Sunday, a legal holiday or a day on which banking institutions in the city where the principal corporate trust office of the Paying Agent/Registrar is located are authorized by law or executive order to close, then the date for such payment shall be the next succeeding day that is not such a Saturday, Sunday, legal holiday or day on which banking institutions are authorized to close; and payment on such date shall have the same force and effect as if made on the original date payment was due. THIS CERTIFICATE is dated August 15, 2020, authorized in accordance with the Constitution and laws of the State of Texas in the principal amount of $_____ for paying all or a portion of the Issuer's contractual obligations incurred in connection with (i) constructing and improving streets and roads, including related drainage, signalization, landscaping, sidewalks, lighting, utility relocation and replacement, bridges, signage and streetscape improvements; (ii) constructing, acquiring and installing drainage improvements; (iii) constructing, improving and equipping public safety facilities for the fire department, including the design, construction, renovation and equipment of fire stations and the acquisition of land and rights-of-way therefor; (iv) acquiring, constructing, installing and equipping additions, improvements, extensions and equipment for the City's waterworks and sewer system (the "System"); and (v) paying legal, fiscal and engineering fees in connection with such projects and to pay costs of issuance of the Certificates (collectively, the "Project"). ON FEBRUARY 1, 2029, or any date thereafter, the Certificates of this series may be redeemed prior to their scheduled maturities, at the option of the Issuer, with funds derived from any available and lawful source, as a whole, or in part, and, if in part, the particular Certificates, or portions thereof, to be redeemed shall be selected and designated by the Issuer (provided that a portion of a Certificate may be redeemed only in an integral multiple of $5,000), at a redemption price equal to the principal amount to be redeemed plus accrued interest to the date fixed for redemption. AT LEAST THIRTY days prior to the date fixed for any redemption of Certificates or portions thereof prior to maturity a written notice of such redemption shall be sent by the Paying Agent/Registrar by A-2 United States mail, first-class postage prepaid to the registered owner of each Certificate to be redeemed at its address as it appeared on the 45th day prior to such redemption date; provided, however, that the failure of the registered owner to receive such notice, or any defect therein or in the sending or mailing thereof, shall not affect the validity or effectiveness of the proceedings for the redemption of any Certificate. By the date fixed for any such redemption due provision shall be made with the Paying Agent/Registrar for the payment of the required redemption price for the Certificates or portions thereof that are to be so redeemed. If such written notice of redemption is sent and if due provision for such payment is made, all as provided above, the Certificates or portions thereof that are to be so redeemed thereby automatically shall be treated as redeemed prior to their scheduled maturities, and they shall not bear interest after the date fixed for redemption, and they shall not be regarded as being outstanding except for the right of the registered owner to receive the redemption price from the Paying Agent/Registrar out of the funds provided for such payment. If a portion of any Certificate shall be redeemed, a substitute Certificate or Certificates having the same maturity date, bearing interest at the same rate, in any denomination or denominations in any integral multiple of $5,000, at the written request of the registered owner, and in aggregate principal amount equal to the unredeemed portion thereof, will be issued to the registered owner upon the surrender thereof for cancellation, at the expense of the Issuer, all as provided in the Certificate Ordinance. WITH RESPECT TO ANY OPTIONAL REDEMPTION OF THE CERTIFICATES, unless certain prerequisites to such redemption required by the Certificate Ordinance have been met and money sufficient to pay the principal of and premium, if any, and interest on the Certificates to be redeemed will have been received by the Paying Agent/Registrar prior to the giving of such notice of redemption, such notice may state that said redemption may, at the option of the Issuer, be conditional upon the satisfaction of such prerequisites and receipt of such money by the Paying Agent/Registrar on or prior to the date fixed for such redemption or upon any prerequisite set forth in such notice of redemption. If a conditional notice of redemption is given and such prerequisites to the redemption are not fulfilled, such notice will be of no force and effect, the Issuer will not redeem such Certificates, and the Paying Agent/Registrar will give notice in the manner in which the notice of redemption was given, to the effect that such Certificates have not been redeemed. ALL CERTIFICATES OF THIS SERIES are issuable solely as fully registered certificates, without interest coupons, in the principal denomination of any integral multiple of $5,000. As provided in the Certificate Ordinance, this Certificate may, at the request of the registered owner or the assignee or assignees hereof, be assigned, transferred, converted into and exchanged for a like aggregate principal amount of fully registered certificates, without interest coupons, payable to the appropriate registered owner, assignee or assignees, as the case may be, having the same denomination or denominations in any integral multiple of $5,000 as requested in writing by the appropriate registered owner, assignee or assignees, as the case may be, upon surrender of this Certificate to the Paying Agent/Registrar for cancellation, all in accordance with the form and procedures set forth in the Certificate Ordinance. Among other requirements for such assignment and transfer, this Certificate must be presented and surrendered to the Paying Agent/Registrar, together with proper instruments of assignment, in form and with guarantee of signatures satisfactory to the Paying Agent/Registrar, evidencing assignment of this Certificate or any portion or portions hereof in any integral multiple of $5,000 to the assignee or assignees in whose name or names this Certificate or any such portion or portions hereof is or are to be registered. The form of Assignment printed or endorsed on this Certificate may be executed by the registered owner to evidence the assignment hereof, but such method is not exclusive, and other instruments of assignment satisfactory to the Paying Agent/Registrar may be used to evidence the assignment of this Certificate or any portion or portions hereof from time to time by the registered owner. The Paying Agent/Registrar's reasonable standard or customary fees and charges for assigning, transferring, converting and exchanging any Certificate or portion thereof will be paid by the Issuer. In any circumstance, any taxes or governmental charges required to be paid with respect thereto shall be paid by the one requesting such assignment, transfer, conversion or exchange, as a condition precedent to the exercise of such privilege. The Paying Agent/Registrar shall not be required to make any such transfer, conversion or exchange of any Certificates A-3 during the period commencing with the close of business on any Record Date and ending with the opening of business on the next following principal or interest payment date or, with respect to any Certificate or any portion thereof called for redemption prior to maturity, within 45 days prior to its redemption date; provided, however, such limitation on transfer shall not be applicable to an exchange by the registered owner of the uncalled balance of a Certificate called for redemption in part. IN THE EVENT any Paying Agent/Registrar for the Certificates is changed by the Issuer, resigns, or otherwise ceases to act as such, the Issuer has covenanted in the Certificate Ordinance that it promptly will appoint a competent and legally qualified substitute therefor, and cause written notice thereof to be mailed to the registered owners of the Certificates. IT IS HEREBY certified, recited and covenanted that this Certificate has been duly and validly authorized, issued and delivered; that all acts, conditions and things required or proper to be performed, exist and be done precedent to or in the authorization, issuance and delivery of this Certificate have been performed, existed and been done in accordance with law; that annual ad valorem taxes sufficient to provide for the payment of the interest on and principal of this Certificate, as such interest comes due and such principal matures, have been levied and ordered to be levied against all taxable property in said Issuer, and have been pledged for such payment, within the limit prescribed by law, and that this Certificate is additionally secured by and payable from a limited pledge of the Surplus Revenues of the System remaining after payment of all operation and maintenance expenses thereof, and all debt service, reserve, and other requirements in connection with all of the Issuer's revenue bonds or other obligations (now or hereafter outstanding) which are payable from all or any part of the net revenues of the System, all as provided in the Certificate Ordinance. THE ISSUER HAS RESERVED THE RIGHT to amend the Certificate Ordinance as provided therein, and under some (but not all) circumstances amendments thereto must be approved by the registered owners of a majority in aggregate principal amount of the outstanding Certificates. BY BECOMING the registered owner of this Certificate, the registered owner thereby acknowledges all of the terms and provisions of the Certificate Ordinance, agrees to be bound by such terms and provisions, acknowledges that the Certificate Ordinance is duly recorded and available for inspection in the official minutes and records of the governing body of the Issuer, and agrees that the terms and provisions of this Certificate and the Certificate Ordinance constitute a contract between each registered owner hereof and the Issuer. IN WITNESS WHEREOF, the Issuer has caused this Certificate to be signed with the manual or facsimile signature of the Mayor (or in the Mayor's absence, of the Mayor Pro Tem) of the Issuer and countersigned with the manual or facsimile signature of the City Secretary of said Issuer, and has caused the official seal of the Issuer to be duly impressed, or placed in facsimile, on this Certificate. Christel Pettinos, City Secretary Karen Selbo Hunt, Mayor City of Coppell City of Coppell (City Seal) A-4 PAYING AGENT/REGISTRAR'S AUTHENTICATION CERTIFICATE (To be executed if this Certificate is not accompanied by an executed Registration Certificate of the Comptroller of Public Accounts of the State of Texas) It is hereby certified that this Certificate has been issued under the provisions of the Certificate Ordinance described in the text of this Certificate; and that this Certificate has been issued in conversion or replacement of, or in exchange for, a certificate, certificates, or a portion of a certificate or certificates of a series that originally was approved by the Attorney General of the State of Texas and registered by the Comptroller of Public Accounts of the State of Texas. Dated: _______________. U.S. BANK NATIONAL ASSOCIATION, Dallas, Texas Paying Agent/Registrar By: _________________________________ Authorized Representative ASSIGNMENT For value received, the undersigned hereby sells, assigns and transfers unto: _____________________________________________________________ Please insert Social Security or Taxpayer Identification Number of Transferee _____________________________________________________________ Please print or type name and address, including zip code of Transferee the within Certificate and all rights thereunder, and hereby irrevocably constitutes and appoints: ____________________________________, attorney, to register the transfer of the within Certificate on the books kept for registration thereof, with full power of substitution in the premises. Dated: __________________. Signature Guaranteed: NOTICE: Signature(s) must be guaranteed by anNOTICE: The signature above must correspond eligible guarantor institution participating in awith the name of the registered owner as it appears securities transfer association recognized signatureupon the front of this Certificate in every particular, without alteration or enlargement or any change guarantee program. whatsoever. COMPTROLLER'S REGISTRATION CERTIFICATE: REGISTER NO. _______________ I hereby certify that this Certificate has been examined, certified as to validity and approved by the Attorney General of the State of Texas, and that this Certificate has been registered by the Comptroller of Public Accounts of the State of Texas. Witness my signature and seal this _______________. _________________________________ Comptroller of Public Accounts of the State of Texas (COMPTROLLER'S SEAL) A-5 (b) Initial Certificate Insertions. (i) The initial Certificate shall be in the form set forth is paragraph (a) of this Section, except that: A. immediately under the name of the Certificate, the headings "Interest Rate" and "Maturity Date" shall both be completed with the words "As shown below" and "CUSIP No. _____" shall be deleted. B. the first paragraph shall be deleted and the following will be inserted: "THE CITY OF COPPELL, TEXAS, in Dallas and Denton Counties, Texas (the "Issuer"), being a political subdivision and municipal corporation of the State of Texas, hereby promises to pay to the Registered Owner specified above, or registered assigns (hereinafter called the "Registered Owner"), the Principal Amounts below on the Maturity Dates below and bearing interest at the per annum Interest Rates set forth in the following schedule: Maturity Date PrincipalInterest (February 1) AmountRate 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 2040 2041 The Issuer promises to pay interest on the unpaid principal amount hereof (calculated on the basis of a 360- day year of twelve 30-day months) from the Issuance Date above, at the respective Interest Rate per annum specified above. Interest is payable on February 1, 2021 and semiannually on each August 1 and February 1 thereafter to the date of payment of the principal installment specified above, or the date of redemption prior to maturity; except, that if this Certificate is required to be authenticated and the date of its authentication is later than the first Record Date (hereinafter defined), such Principal Amount shall bear interest from the interest payment date next preceding the date of authentication, unless such date of authentication is after any Record Date but on or before the next following interest payment date, in which case such principal amount shall bear interest from such next following interest payment date; provided, A-6 however, that if on the date of authentication hereof the interest on the Certificate or Certificates, if any, for which this Certificate is being exchanged is due but has not been paid, then this Certificate shall bear interest from the date to which such interest has been paid in full." C. The Initial Certificate shall be numbered "T-1." A-7 Coppell (City of) TX20152016201720182019 Economy/Tax Base Total Full Value ($000)$5,616,353 $6,175,598 $6,664,501 $7,015,047 $7,597,798 Population 40,602 40,631 41,138 41,512 41,100 Full Value Per Capita$138,327 $151,992 $162,004 $168,988 $184,861 Median Family Income (% of US Median)196.1%194.7%193.1%196.3%196.3% Finances Operating Revenue ($000)$60,848 $64,701 $69,379 $72,637 $79,942 Fund Balance ($000)$38,969 $41,201 $47,962 $54,766 $66,677 Cash Balance ($000)$62,146 $62,671 $60,989 $67,090 $78,141 Fund Balance as a % of Revenues64.0%63.7%69.1%75.4%83.4% Cash Balance as a % of Revenues102.1%96.9%87.9%92.4%97.7% Debt/Pensions Net Direct Debt ($000)$65,935 $70,360 $63,645 $89,180 $82,020 3-Year Average of Moody's ANPL ($000)$65,426 $72,451 $85,282 $91,592 $99,209 Net Direct Debt / Full Value (%)1.2%1.1%1.0%1.3%1.1% Net Direct Debt / Operating Revenues (x)1.1x1.1x0.9x1.2x1.0x Moody's - adjusted Net Pension Liability (3-yr average) to Full Value (%)1.2%1.2%1.3%1.3%1.3% Moody's - adjusted Net Pension Liability (3-yr average) to Revenues (x)1.1x1.1x1.2x1.3x1.2x Coppell (City of) TX Scorecard Factors and SubfactorsMeasureScore \[1\] Economy/Tax Base (30%) Tax Base Size: Full Value (in 000s)$8,045,617 Aa Full Value Per Capita$194,856 Aaa Median Family Income (% of US Median)196.3%Aaa Finances (30%) Fund Balance as a % of Revenues83.4%Aaa 5-Year Dollar Change in Fund Balance as % of Revenues37.1%Aaa Cash Balance as a % of Revenues97.7%Aaa 5-Year Dollar Change in Cash Balance as % of Revenues21.6%Aa Management (20%) Institutional FrameworkAaAa Operating History: 5-Year Average of Operating Revenues / Operating Expenditures1.1xAaa Debt and Pensions (20%) Net Direct Debt / Full Value (%)1.3%Aa Net Direct Debt / Operating Revenues (x)1.3xA 3-Year Average of Moody's Adjusted Net Pension Liability / Full Value (%)1.2%Aa 3-Year Average of Moody's Adjusted Net Pension Liability / Operating Revenues (x)1.2xA \[2\] Notching Factors: Standardized Adjustments \[3\]: Unusually 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M+BB$%( M-- $AA$IK-/ 5A$GG B-B* /% @ +':2* @!4 3K-%- E5 ?* GE5I$, EB1$IA *G AKE5 $>-?/$ EA-B" <! ))'?"@(22">A !%(>4 3K- DE%- H-1$%AB-?A %-I*BB-?/5 $11%*.$," $%&'"()"$(**!++,"-!. / 0%1&!2"(1"34546767 !"# 8 /&!0"$(1&%19!2":6767;<6#<= J( +':@(>4 <1 ! %> 3+"'$%!&'J(G"#>2">! $%&'"()"$(**!++,"-!. / 0%1&!2"(1"34546767 !"6 MEMORANDUM To: Mayor and City Council From: Kevin Richardson, Fire Chief Date: August 11, 2020 Reference: Consider approval of an Agreement for Automatic Assistance between the City of Dallas and the City of Coppell Fire Department to provide first responder Emergency Medical Services for the Cypress Waters Development. 2030: Excellent City Services Introduction: The concept of Automatic Aid between the City of Dallas and City of Coppell has been previously presenting to City Council during the February 25, 2020 and March 20, 2020 Work Sessions. City Council gave me direction to pursue the concept and bring forth for consideration and approval. Analysis: This Automatic Aid Agreement and accompanying Memorandum of Understanding MOU is for the exchange of Emergency Medical Service EMS in the specified areas within the Cypress Waters Development. Dallas Fire-Rescue Department resources will provide simultaneous first responder EMS via Fire Apparatus. Coppell Fire Department Mobile Intensive Care Units MICU will respond as the primary ambulance service to medical emergencies, if requested, in the stipulated areas. The opportunity exists and is being considered to enhance revenue for the City of Coppell. If approved, the City of Coppell will implement and coordinate any billing of services for patient care and hospital transport under the terms of this agreement. As a result, the City of Coppell will be the sole benefactor of all fees associated with billing patients for medical care and transport services provided. Fee structure will fall within the most current adopted fee schedule for a non-resident. 1 Historical data for the previous year indicates a relatively low call volume for the Cypress Waters Development and will have minimal impact on providing existing services within Coppell. The service area borders Coppell city limits and has a transport hospital in very close proximity. This combination will minimize down time and return units to service quickly. Both parties agree and have the right to terminate the agreement upon 90 days written notice. Legal Review: Agenda item was reviewed by Bob Hager on July 27, 2020 Fiscal Impact: There is no fiscal impact of this agenda item. Recommendation: The Fire Department recommends approval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o: Mayor and City Council From: Jamie Brierton, Capital Programs Administrator Kent Collins, P.E., Director of Public Works Date: August 11, 2020 Reference: Airline Drive Reconstruction Award, TAX 2016 B General Information: The pavement design at that time was intended to have a 20-year lifespan Engineering services contract for design is $430,800.00 The paving will be designed accommodate heavy truck traffic with a 30-year lifespan stimated construction cost was $7.5 Million Airline Drive reconstruction scope includes full pavement replacement, utility replacement/rehabilitation, landscaping enhancement, geometry improvements, and sidewalk construction McMahon Contracting, L.P base bid price is $4,454,084.65 plus a potential incentive of $300,000.00 for a total award of $4,754,084.65 Construction is anticipated to begin Fall of 2020 with an estimated completion time of 13 months (400 calendar days) Introduction: This agenda item is being presented for approval to enter into a contract with McMahon Contracting, L.P. in the amount of $4,754,084.65 for the reconstruction of Airline Drive from Freeport Parkway to South Beltline Road, as budgeted in 1/4-cent IMF. Analysis: In order to provide excellent and well-maintained city infrastructure, the citizens of Coppell authorized the use of ¼ cent sales tax revenue to be allocated for the reconstruction of our streets. Through an analysis of all streets within the City of Coppell, Airline Drive was identified as in need of reconstruction. This street is deteriorating rapidly due to the heavy truck traffic, as well as the advanced age. The construction project is budgeted for the 2019-2020 fiscal year. 1 This project scope shall consist of the reconstruction of approximately 5,200 linear feet of full-depth replacement, 800 linear feet of 10 square yards of sidewalk construction. sidewalk addition. Traffic will be reduced to one way (westbound) for the duration of the construction project. The item before you this evening will involve awarding the bid for street reconstruction. McMahon Contracting, L.P. was the lowest bidder of the four bidders as well as bid the least number of days to complete the project. A+B Bidding was utilized to allow for competition related to cost (A) and time (B). Bids are evaluated on the basis of cost and time, but only the cost is included in the contract. Base bids ranged from $4,454,084.65 to $6,861,838.20 and days bid ranged from 400 days to 460 days.The bid tabulation is attached to the item. The project includes available performance incentives capped at $300,000, as well as the potential for liquidated damages. Legal Review: been reviewed by legal periodically, with changes made as requested. Fiscal Impact: The fiscal impact of this Agenda item is $4,754,084.65, as budgeted in the ¼-cent IMF. Recommendation: The Public Works Department recommends approval of this contract with McMahon Contracting, L.P. 2 1/2 Created in CIVIL3D 1/4 Cent Sales Tax Fund, FY 2016b \\TAX 2016B Airline Drive Reconstruction by Scott Latta 18 July 2017 Created on: S:\\CAD\\In_Design\\MISC EXHIBITS\\dwg\\EXHIBITS 2017.dwg 1 1/2 1 INCH = 1 MILE 0 2/2 Created in CIVIL3D \\TAX 2016B 1/4 Cent Sales Tax Fund, FY 2016b by Scott Latta Airline Drive Reconstruction 18 July 2017 Created on: S:\\CAD\\In_Design\\MISC EXHIBITS\\dwg\\EXHIBITS 2017.dwg AREA OF PROPOSED STREET REPLACEMENT 1000 1000 500 1 INCH = FT. 0 August 4, 2020 Jamie Brierton Project Manager City of Coppell RE: Airline Drive Reconstruction Project No.: TAX 2016B Bid No.: Q-0720-02 Mr. Cotton, On July 16, 2020, the City of Coppell received bids for the Airline Drive Reconstruction project. The two lowest bids received are listed below. - -- - -- - kimley-horn.com 2201 West Royal Lane, Suite 275, Irving, TX 75063 214 420 5600 Page 2 -- - - kimley-horn.com 2201 West Royal Lane, Suite 275, Irving, TX 75063 214 420 5600 $430.00$600.00$118.00$286.00$285.00$915.00$876.00$500.00$200.00$375.00 $1,500.00$1,500.00$1,500.00$8,030.00$2,500.00$3,150.00$1,500.00$2,000.00$2,012.50$3,420.00$4,725.00$1,785.00$7,500.00$4,500.00$1,200.00$5,000.00$8,000.00$8,000.00$2,425.00$6,000.00$7,000.00$4,000.00 $25,000.00$20,000.00$25,000.00$59,775.00$32,000.00$78,090.00$17,500.00$13,500.00$40,480.00$10,200.00$17,000.00$24,000.00$20,000.00$57,000.00$63,000.00$27,000.00$50,000.00$16,005.00$32,800.00$71,500.0 0$12,500.00$10,500.00 Item Cost $375,000.00$180,000.00$629,500.00$520,000.00$183,036.00$187,680.00$890,716.00$111,997.50$754,390.00$104,500.00 $1,331,775.00 Inc. $7.00$2.50$2.00$2.00$5.00$5.00$2.50 $20.00$10.00$10.00$75.00$75.00$10.00$12.00$15.00$75.00$25.00$25.00$25.00 Engineers OPCC $750.00$430.00$105.00$105.00$115.00$120.00$130.00$125.00$125.00$500.00$200.00 $1,500.00$1,500.00$5,000.00$2,500.00$1,500.00$8,000.00$2,000.00$3,500.00$4,500.00$1,200.00$1,200.00$2,000.00$2,500.00$3,000.00$3,000.00$1,000.00$5,500.00$1,500.00$2,500.00$1,000.00$6,500.00$1,500.00$ 2,500.00$3,500.00$4,000.00$1,750.00 Unit Price $25,000.00$25,000.00$10,000.00 Kimley-Horn and Associates, $375,000.00$180,000.00 $684.72$403.56$993.49$413.11$739.67$185.06$297.75 $1,266.43$8,685.00$2,540.00$2,223.00$6,853.61$1,349.45$1,515.17$3,336.64$1,837.34$2,504.21$1,616.04$1,521.19$2,948.04$2,639.70$1,244.06$6,866.51$7,359.75$1,098.30$1,163.94$4,913.24$8,586.14$6,418.01$ 8,380.28$1,584.25$7,019.48 $43,500.00$45,500.00$52,592.04$26,472.08$98,761.28$53,374.52$28,751.95$60,675.00$24,447.28$26,123.22$20,491.47$25,305.10$17,050.90$56,003.45$50,969.05$15,965.72$77,535.91$22,125.24$60,310.25$15,923.9 2$24,026.14$11,343.46$18,615.27 Item Cost $230,289.25$126,971.75$460,975.43$266,072.82$248,275.26$165,158.40$679,506.48$438,286.08$125,325.65 $1,067,613.99 $7.60$8.54$2.01$6.84$6.95$7.25$8.31$8.62$1.00 $14.08$10.59$85.59$65.99$10.13$10.25$58.66$73.18$69.45$80.78$75.53$73.60$16.33$23.13$19.85 AVERAGE COST $633.22$192.08$569.21$477.01$134.91 $8,685.00$2,540.00$2,223.00$4,093.43$1,349.45$1,515.17$1,837.34$6,618.02$2,504.21$5,750.39$1,098.30$1,163.94$1,265.26$1,705.09$2,456.62$2,947.55$2,427.10$1,995.72$4,080.84$6,266.28$1,047.54$5,482.75$ 3,980.98$4,805.23$5,671.73$7,019.48$3,102.55 $10,875.00$45,500.00$20,225.00 Unit Price $230,289.25$126,971.75 $720.00$805.00$590.00$570.00$640.20$200.00$390.00 $1,000.00$1,000.00$4,500.00$3,500.00$5,621.00$1,200.00$1,600.00$4,095.00$2,500.00$3,500.00$1,430.00$2,013.00$4,104.00$1,022.00$4,500.00$1,870.00$8,000.00$1,000.00$1,100.00$4,800.00$9,000.00$8,800.00$ 2,328.00 $88,000.00$15,000.00$65,000.00$66,948.00$36,000.00$78,090.00$40,000.00$75,000.00$42,240.00$11,050.00$29,920.00$28,800.00$24,000.00$17,000.00$55,100.00$63,000.00$20,000.00$22,960.00$66,000.00$20,000.0 0$30,000.00$14,000.00$10,000.00$42,000.00 Item Cost $300,000.00$478,000.00$286,000.00$392,220.00$225,216.00$903,436.00$122,989.00$609,315.00$104,500.00$170,000.00 $1,408,654.20 BIDDER 4 $7.00$1.00$0.10 $15.00$24.00$13.00$90.00$84.00$10.00$10.00$10.00$11.00$12.00$14.00$15.00$80.00$24.00$25.00$26.00 5112 Sun Valley Dr. $500.00$100.00$110.00$120.00$130.00$105.00$220.00$800.00$500.00$140.00 Fort Worth, TX 76119 $1,000.00$4,500.00$3,500.00$5,500.00$1,200.00$1,600.00$2,500.00$9,000.00$3,500.00$8,000.00$1,000.00$1,100.00$1,200.00$1,700.00$2,400.00$2,900.00$3,000.00$2,500.00$5,500.00$8,500.00$1,100.00$6,000.00$ 5,000.00$6,000.00$7,000.00$7,000.00 Unit Price$22,000.00$15,000.00$65,000.00$25,000.00$10,000.00 Jackson Construction, LTD $300,000.00 $98.00 $496.00$805.00$560.50$541.50$730.00$867.00$183.75 $2,000.00$2,000.00$2,000.00$9,636.00$1,780.00$2,660.00$2,520.00$3,400.00$3,300.00$1,358.50$1,738.50$3,249.00$2,160.00$5,372.00$7,100.00$1,110.00$1,110.00$4,660.00$3,960.00$6,402.00$1,188.25$9,540.00$ 5,765.00 $30,000.00$22,000.00$84,456.00$51,406.50$28,000.00$52,060.00$39,375.00$77,100.00$19,500.80$27,200.00$21,600.00$24,400.00$15,500.00$54,815.00$79,170.00$27,520.00$63,175.00$16,000.00$18,860.00$64,625.0 0$12,860.00$19,500.00$15,300.00 Item Cost$285,000.00$150,000.00$200,000.00$693,000.00$520,000.00$261,480.00$865,936.00$104,003.50$488,902.75$104,200.00 $1,135,437.55 Suite 130 BIDDER 3 $9.00$8.00$1.00$9.50$9.50$9.50$9.50$9.50$1.00 Plano, TX 75024 $10.00$12.00$62.00$64.50$10.00$10.00$48.00$51.00$55.40$63.20$84.25$71.00$12.25$12.25$12.25 $200.00$600.00$220.00$115.00 $1,000.00$2,000.00$2,000.00$5,500.00$1,780.00$2,660.00$3,400.00$7,000.00$3,300.00$7,875.00$1,110.00$1,110.00$1,220.00$1,550.00$2,330.00$2,885.00$3,770.00$3,440.00$3,325.00$5,210.00$2,000.00$5,875.00$ 3,215.00$3,900.00$4,770.00$5,765.00$2,550.00 RPM xConstruction, LLC 5208 Tennyson Parkway, Unit Price$30,000.00$10,000.00$25,700.00 $285,000.00$150,000.00$200,000.00 $770.00$330.00$464.00$236.00$715.00$342.00$657.00$748.00$902.00$112.00$255.00 $1,100.00$1,000.00$2,500.00$2,000.00$7,000.00$7,227.00$1,350.00$2,205.00$1,650.00$2,415.00$1,464.00$2,736.00$1,935.00$4,675.00$1,001.00$5,090.00$6,600.00$7,682.40$4,400.00$1,358.00$6,800.00$6,600.00 $34,000.00$50,211.00$17,600.00$84,222.00$52,060.00$23,500.00$63,000.00$18,304.00$10,100.00$27,200.00$16,920.00$23,600.00$16,750.00$60,895.00$20,790.00$78,375.00$14,850.00$29,520.00$58,300.00$17,600.0 0$26,000.00$12,200.00 Item Cost $150,000.00$219,000.00$416,600.00$182,780.00$155,580.60$144,513.60$482,874.20$330,771.00$132,000.00$923,898.40 BIDDER 2 $5.95$9.00$7.00$3.00$4.00$5.00$6.00$8.00$8.00$9.00$1.20 Tiseo Paving Co. $15.40$58.00$63.00$10.00$43.00$44.00$52.00$55.00$57.00$14.00$14.00$17.00 Mesquite, TX 75150 $550.00$770.00$330.00$101.00$200.00$470.00$902.00$990.00$825.00$825.00$550.00$180.00 419 US Highway 80 E $1,000.00$2,500.00$2,000.00$8,500.00$7,000.00$3,515.00$1,350.00$4,400.00$1,650.00$4,700.00$1,001.00$1,180.00$1,675.00$2,545.00$3,205.00$4,125.00$6,600.00$5,300.00$4,400.00$5,200.00$6,100.00$6,800.00$ 1,100.00 Unit Price$21,000.00 $150,000.00$219,000.00 $965.72$227.74$470.47$198.93$869.25$549.69$330.24$362.25 $2,740.00$1,160.00$1,392.00$4,930.42$1,067.79$1,030.67$4,526.55$1,119.34$1,058.88$1,566.85$2,439.15$1,703.16$1,963.80$1,491.24$6,369.05$4,239.00$1,381.19$1,444.74$5,102.94$9,742.88$6,534.54$4,321.12$ 1,462.76$9,633.82$5,512.91 $30,000.00$10,000.00$23,887.00$75,511.28$41,802.65$24,288.32$83,830.62$31,288.06$12,132.80$27,600.00$17,744.32$20,172.88$14,645.88$29,220.40$18,953.60$53,203.80$40,916.19$64,093.65$95,102.60$10,947.4 2$17,160.96$52,316.00$13,235.68$20,604.55$10,561.08 Item Cost $186,157.00$256,301.72$183,820.44$206,448.00$465,779.72$324,155.58$802,465.80 Legend BIDDER 1 $7.03$6.14$3.03$3.86$3.29$3.49$4.75$4.98$7.53$6.01$1.71 $22.00$14.37$52.45$43.64$87.72$50.41$74.93$55.86$42.39$15.08$41.28$24.15 $482.86$132.36$148.33$406.83$363.03$540.14$104.64 $2,740.00$1,160.00$1,392.00$7,500.00$1,452.14$1,067.79$1,030.67$1,119.34$6,072.08$1,566.85$2,426.56$9,200.00$1,381.19$1,444.74$1,461.02$1,895.36$2,551.47$2,800.20$1,948.39$1,217.86$3,373.35$4,755.13$ 4,756.00$3,308.92$4,120.91$4,816.91$5,512.91$1,760.18 Grand Prairie, TX 75050 3019 Roy Orr Boulevard McMahon Contracting, LP.Unit Price$10,000.00$23,887.00 $186,157.00 RED text indicates a calculation error on the bidders submitted bid LSLSLSLSLFLFLFLFLFLFLFLFLFLFLFLFLFLFLFLFLFLFLFLFLFLFLFLFLF EAEAEAEASYEAEAEAEAEAEAEAEAEAEAEAEAEAEAEAEAEAEAEAEAEAEAEAEA CY Unit STA TON 121114111118415311288845216 525957734517853620101921191820971511 803315797805143183342352100136164 9,3845,2065,8036,402 26,148 Quantity Item Description MOBILIZATIONPROJECT SIGNPROJECT COMMUNICATIONPRE-PROJECT VIDEO SURVEYPOST-PROJECT VIDEO SURVEYPORTABLE CHANGEABLE MESSAGE SIGNFURNISH, INSTALL, MAINTAIN AND REMOVE EROSION CONTROL DEVICESFURNISH, INSTALL AND MAINTAIN TEMPORARY TRAFFIC CONTROL DEVICES & DETOURS BASE BID A SECTION I - MISC RIGHT-OF-WAY PREPARATIONREMOVE & DISPOSE OF EXISTING CONCRETE PAVEMENT (TO INCLUDE ASPH OVERLAY)UNCLASSIFIED EXCAVATION BASE BID A - SECTION II - DEMO REMOVE EXISTING SANITARY SEWER PIPEABANDON EXISTING SANITARY SEWER MANHOLEREMOVE EXISTING SANITARY SEWER MANHOLEABANDON EXISTING SANITARY SEWER PIPECONNECT TO EXISTING SANITARY SEWER PIPE 8" PVC SDR-35 SANITARY SEWER PIPE10" PVC SDR-35 SANITARY SEWER PIPE4' DIAMETER SANITARY SEWER MANHOLECONNECT TO EXISTING SANITARY SEWER MANHOLE TRENCH SAFETY FOR SANITARY SEWER (UP TO 22-FEET)BASE BID A - SECTION III - SANITARY SEWER ABANDON EXISTING 2" WATER LINE (IN PLACE)ABANDON EXISTING 3" WATER LINE (IN PLACE)ABANDON EXISTING 4" WATER LINE (IN PLACE)ABANDON EXISTING 6" WATER LINE (IN PLACE)ABANDON EXISTING 8" WATER LINE (IN PLACE)ABANDON EXISTING 10" WATER LINE (IN PLACE)ABANDON EXISTING 12" WATER LINE (IN PLACE)2" WATER SERVICE3" WATER SERVICE4" PVC CLASS 305 DR-14 WATER LINE (OPEN CUT)6" PVC CLASS 305 DR-14 WATER LINE (OPEN CUT)8" PVC CLASS 305 DR-14 WATER LINE (OPEN CUT)10" PVC CLASS 305 DR-14 WATER LINE (OPEN CUT)12" PVC CLASS 305 DR-14 WATER LINE (OPEN CUT)12" PVC CLASS 305 DR-14 WATER LINE THROUGH ENCASEMENT24" PVC DR-18 ENCASEMENT PIPE FOR WATER LINE (OPEN CUT)24" STEEL ENCASEMENT PIPE FOR WATER LINE (B.O.T.O.C.)3" GATE VALVE4" GATE VALVE6" GATE VALVE8" GATE VALVE10" GATE VALVE12" GATE VALVECONNECT TO EXISTING WATER LINE CONNECT TO EXISTING WATER SERVICESTANDARD FIRE HYDRANT ASSEMBLYREMOVE EXISTING FIRE HYDRANTWATER LINE DUCTILE IRON FITTINGSTRENCH SAFETY FOR WATER LINE IMPROVEMENTS BASE BID A - SECTION IV - WATER REMOVE EXISTING SMALL CURB INLET (4' - 8')REMOVE EXISTING 18" RCP STORM DRAINREMOVE EXISTING 24" RCP STORM DRAINREMOVE EXISTING 27" RCP STORM DRAIN18" REINFORCED CONCRETE PIPE CLASS III STORM DRAIN10' RECESSED CURB INLETREMOVE AND REPLACE 5' RECESSED CURB INLET TOPREMOVE AND REPLACE 10' RECESSED CURB INLET TOPREMOVE AND REPLACE 15' RECESSED CURB INLET TOPREMOVE AND REPLACE 20' RECESSED CURB INLET TOPADJUST EXISTING STORM MANHOLE RIM TO GRADE 123456789 10111213141516171819202122232425262728293031323334353637383940414243444546474849505152535455565758596061 Item No. Project Name: Airline Drive Reconstruction from Freeport Parkway to South Belt Line RoadPROJECT NO. TAX 2016BBID NO. Q-0720-02City of Coppell, TexasDate: 7/20/2020CHECKED BY: xxxxx xxxxxKHA Job No. 63124207 BASE BID A - SECTION I - MISC.TOTAL:BASE BID A - SECTION II - DEMOTOTAL:BASE BID A - SECTION III - SANITARY SEWERTOTAL:BASE BID A - SECTION IV - WATERTOTAL:BASE BID A - SECTION V - DRAINAGE BID TABULATION KIMLEY-HORN AND ASSOCIATES, INC. $1,420.00$8,750.00$4,060.00$7,280.00 $71,750.00$64,625.00$35,530.00 Item Cost $156,720.00$574,400.00$116,875.00$326,135.00$290,810.00$200,125.00 $1,926,695.00$3,627,035.00 Inc. $5.00 $20.00$85.00$85.00$95.00$65.00$25.00 Engineers OPCC $125.00$125.00$125.00$125.00$140.00$140.00 Unit Price Kimley-Horn and Associates, $391.21 $3,354.14$7,034.04 $30,401.53$56,390.48$41,605.63$12,537.00 Item Cost $170,202.30$155,231.60$109,490.50$287,273.44$297,342.04$182,093.74 $1,518,859.00$2,701,613.14 $1.38$5.41 $32.52$67.01$99.54$83.68$66.46$22.75 AVERAGE COST $190.75$109.07$179.10$115.66$135.27 Unit Price $284.00 $4,060.00$7,800.00 $42,075.00$72,380.00$58,520.00$14,700.00 Item Cost $216,962.00$229,760.00$120,540.00$377,630.00$438,452.00$176,110.00 $1,858,694.00$3,400,721.00 BIDDER 4 $1.00$8.00 $45.00$82.00$98.00$22.00 5112 Sun Valley Dr. $210.00$140.00$140.00$110.00$210.00$140.00$150.00 Fort Worth, TX 76119 Unit Price Jackson Construction, LTD $284.00 $4,060.00$7,280.00 $97,580.00$18,700.00$51,700.00$41,800.00$18,200.00 Item Cost$164,204.00$201,040.00$260,908.00$268,440.00$160,100.00 $1,473,355.00$2,603,163.00 Suite 130 BIDDER 3 $1.00$7.00 Plano, TX 75024 $20.00$65.00$76.00$60.00$20.00 $170.00$100.00$100.00$260.00$140.00$140.00 RPM xConstruction, LLC 5208 Tennyson Parkway, Unit Price $624.80 $4,321.00$7,748.00 $90,468.00$43,010.00$51,183.00$41,382.00$11,970.00 Item Cost $163,769.80$105,042.00$274,640.00$228,174.00$233,345.75 $1,425,754.30$2,517,038.05 BIDDER 2 $2.20$3.15 Tiseo Paving Co. $46.00$99.00$62.90$99.00$80.00$51.00$29.15 Mesquite, TX 75150 $183.00$171.00$149.00$149.00 419 US Highway 80 E Unit Price $372.04$975.56 $5,278.00$5,308.16 $99,658.40$17,821.10$50,298.93$24,720.52 Item Cost $135,873.41$114,800.00$235,915.76$254,302.16$158,819.20 $1,317,632.71$2,285,530.50 Legend BIDDER 1 $1.31$3.47 $19.06$97.29$58.13$59.14$68.72$75.40$56.84$33.64$19.84 $200.00$102.08 Grand Prairie, TX 75050 3019 Roy Orr Boulevard McMahon Contracting, LP.Unit Price RED text indicates a calculation error on the bidders submitted bid LFLF SYSYSYSYSYSYSYSYSYSY Unit TON 702952 284574935517418 3,4334,4748,005 28,72022,667 Quantity Item Description TRENCH SAFETY FOR DRAINAGE IMPROVEMENTS BASE BID A - SECTION V - DRAINAGE 12" LIME STABILIZED SUBGRADELIME FOR STABILIZED SUBGRADE (40/SY)FLEX BASE10" REINFORCED CONCRETE STREET PAVEMENT (HES) (NO. 4 BARS 18" O.C.E.W.)10" REINFORCED CONCRETE STREET PAVEMENT (NO. 4 BARS 18" O.C.E.W.)10" REINFORCED CONCRETE DRIVEWAY PAVEMENT (HES) (NO. 3 BARS 18" O.C.E.W.)10" REINFORCED CONCRETE DRIVEWAY PAVEMENT (NO. 3 BARS 18" O.C.E.W.)10" REINFORCED STAMPED CONCRETE PAVEMENT4" REINFORCED CONCRETE SIDEWALK (ALL WIDTHS)TXDOT TYPE 2 PEDESTRIAN RAMPTXDOT TYPE 7 PEDESTRIAN RAMPTREE ROOT BARRIER BASE BID A - SECTION VI - PAVING 6263646566676869707172 64A67A Item No. Project Name: Airline Drive Reconstruction from Freeport Parkway to South Belt Line RoadPROJECT NO. TAX 2016BBID NO. Q-0720-02City of Coppell, TexasDate: 7/20/2020CHECKED BY: xxxxx xxxxxKHA Job No. 63124207 TOTAL:BASE BID A - SECTION VI - PAVINGTOTAL: BID TABULATION KIMLEY-HORN AND ASSOCIATES, INC. $1,500.00$6,000.00$8,800.00 $20,000.00$20,000.00$10,180.00$26,480.00$25,000.00 Item Cost $130,000.00$155,000.00 Inc. $5.00 Engineers OPCC $750.00$750.00$200.00 $2,500.00 Unit Price $10,000.00$25,000.00 Kimley-Horn and Associates, $1,422.60$5,038.40$3,204.74 $33,199.70$33,199.70$11,309.98$20,975.72$38,602.50 Item Cost $143,488.80$182,091.30 $5.56 $72.84 AVERAGE COST $711.30$629.80 $2,759.40 $16,599.85$38,602.50 Unit Price $660.00 $1,400.00$4,800.00 $24,000.00$24,000.00$12,216.00$19,076.00$60,000.00$78,000.00 Item Cost $138,000.00 BIDDER 4 $6.00 $15.00 5112 Sun Valley Dr. $700.00$600.00 Fort Worth, TX 76119 $1,500.00 Unit Price$12,000.00$60,000.00 Jackson Construction, LTD $1,600.00$6,400.00 $23,000.00$23,000.00$11,000.00$12,216.00$31,216.00$30,000.00 Item Cost$144,300.00$174,300.00 Suite 130 BIDDER 3 $6.00 Plano, TX 75024 $800.00$800.00$250.00 $2,775.00 RPM xConstruction, LLC 5208 Tennyson Parkway, Unit Price$11,500.00$30,000.00 $572.00 $1,310.00$4,360.00 $41,800.00$41,800.00$10,180.00$16,422.00$31,350.00 Item Cost $171,600.00$202,950.00 BIDDER 2 $5.00 Tiseo Paving Co. $13.00 Mesquite, TX 75150 $655.00$545.00 419 US Highway 80 E $3,300.00 Unit Price$20,900.00$31,350.00 $586.96 $1,380.40$4,593.60 $43,998.80$43,998.80$10,627.92$17,188.88$33,060.00 Item Cost $180,055.20$213,115.20 Legend BIDDER 1 $5.22 $13.34 $690.20$574.20 $3,462.60 Grand Prairie, TX 75050 3019 Roy Orr Boulevard McMahon Contracting, LP.Unit Price$21,999.40$33,060.00 RED text indicates a calculation error on the bidders submitted bid LS EAEAEAEA Unit STASTA 2281 4452 2,036 Quantity Item Description RRFB ASSEMBLY BASE BID A - SECTION VII - TRAFFIC STREET SIGNSRELOCATE SMALL RDSD ONTO NEW SUPPORT AND ASSEMBLYPAVEMENT STRIPING & MARKINGSTRAFFIC BUTTONS BASE BID A - SECTION VIII - PAVEMENT MARKING AND SIGNING RESTORE IRRIGATION SYSTEMRESTORE PARKWAYS AND DISTURBED AREAS BASE BID A - SECTION IX - LANDSCAPING 73747576777879 Item No. Project Name: Airline Drive Reconstruction from Freeport Parkway to South Belt Line RoadPROJECT NO. TAX 2016BBID NO. Q-0720-02City of Coppell, TexasDate: 7/20/2020CHECKED BY: xxxxx xxxxxKHA Job No. 63124207 BASE BID A - SECTION VII - TRAFFICTOTAL: BASE BID A - SECTION VIII - PAVEMENT MARKING AND SIGNINGTOTAL:BASE BID A - SECTION IX - LANDSCAPINGTOTAL: BID TABULATION KIMLEY-HORN AND ASSOCIATES, INC. $0.00$0.00$0.00$0.00$0.00$0.00$0.00 $25,000.00$25,000.00$25,000.00$25,000.00$25,000.00$25,000.00$20,000.00$26,480.00 Item Cost$150,000.00 $150,000.00$629,500.00$890,716.00$111,997.50$156,720.00$155,000.00 $1,331,775.00$3,627,035.00$7,099,223.50 $7,099,223.50 Inc. Engineers OPCC Unit Price $25,000.00$25,000.00$25,000.00$25,000.00$25,000.00$25,000.00 Kimley-Horn and Associates, $98,761.28$33,199.70$20,975.72 $25,000.00$25,000.00$25,000.00$25,000.00$25,000.00$25,000.00$39,375.00$35,625.00 Item Cost $150,000.00$322,500.00$228,750.00$626,250.00$460,975.43$679,506.48$170,202.30$182,091.30$150,000.00$626,250.00$626,250.00 $1,067,613.99$2,701,613.14$5,564,939.34$6,191,189.34 2624 215153 AVERAGE COST DAYS $25,000.00$25,000.00$25,000.00$25,000.00$25,000.00$25,000.00 Unit Price $25,000.00$25,000.00$25,000.00$25,000.00$25,000.00$25,000.00$15,000.00$45,000.00$24,000.00$19,076.00 Item Cost$690,000.00 $150,000.00$360,000.00$270,000.00$690,000.00$478,000.00$903,436.00$122,989.00$216,962.00$138,000.00$150,000.00$690,000.00 $3,400,721.00$6,861,838.20 $1,408,654.20$7,551,838.20 1030 240180 BIDDER 4 5112 Sun Valley Dr. Fort Worth, TX 76119 DAYS Unit Price$25,000.00$25,000.00$25,000.00$25,000.00$25,000.00$25,000.00 Jackson Construction, LTD $25,000.00$25,000.00$25,000.00$25,000.00$25,000.00$25,000.00$22,500.00$45,000.00$23,000.00$31,216.00 Item Cost$150,000.00$300,000.00$225,000.00$592,500.00$693,000.00$865,936.00$104,003.50$164,204.00$174,300.00$150,000.00$592,500.00$592,500.00 $1,135,437.55$2,603,163.00$5,944,260.05$6,536,760.05 1530 Suite 130 200150 BIDDER 3 Plano, TX 75024 DAYS RPM xConstruction, LLC 5208 Tennyson Parkway, Unit Price$25,000.00$25,000.00$25,000.00$25,000.00$25,000.00$25,000.00 $7,500.00 $25,000.00$25,000.00$25,000.00$25,000.00$25,000.00$25,000.00$30,000.00$84,222.00$41,800.00$16,422.00 Item Cost $150,000.00$315,000.00$270,000.00$622,500.00$416,600.00$482,874.20$923,898.40$163,769.80$202,950.00$150,000.00$622,500.00$622,500.00 $2,517,038.05$4,999,574.45$5,622,074.45 5 20 210180 BIDDER 2 Tiseo Paving Co. Mesquite, TX 75150 419 US Highway 80 E DAYS Unit Price$25,000.00$25,000.00$25,000.00$25,000.00$25,000.00$25,000.00 $25,000.00$25,000.00$25,000.00$25,000.00$25,000.00$25,000.00$90,000.00$45,000.00$83,830.62$43,998.80$17,188.88 Item Cost $150,000.00$315,000.00$150,000.00$600,000.00$256,301.72$465,779.72$802,465.80$135,873.41$213,115.20$150,000.00$600,000.00$600,000.00 $4,454,084.65 $2,285,530.50$5,054,084.65 Legend 6030 210100 BIDDER 1 DAYS Grand Prairie, TX 75050 3019 Roy Orr Boulevard McMahon Contracting, LP.Unit Price$25,000.00$25,000.00$25,000.00$25,000.00$25,000.00$25,000.00 RED text indicates a calculation error on the bidders submitted bid LSLSLSLSLSLS Unit $ PER DAY$ PER DAY$ PER DAY$ PER DAY 111111 1,5001,5001,5001,500 Quantity Item Description PROJECT ALLOWANCE FOR WATER IMPROVEMENTSPROJECT ALLOWANCE FOR FLOWABLE BACKFILLPROJECT ALLOWANCE FOR SANITARY SEWER IMPROVEMENTSPROJECT ALLOWANCE FOR STORM IMPROVEMENTSPROJECT ALLOWANCE FOR PAVING IMPROVEMENTSPROJECT ALLOWANCE FOR LANDSCAPING IMPROVEMENTS BASE BID A - SECTION X - ALLOWANCES SUBSTANTIAL COMPLETION OF PHASES 1A THROUGH 1DSUBSTANTIAL COMPLETION OF PHASES 2A THROUGH 2DPROJECT SUBSTATIAL COMPLETIONPROJECT FINAL COMPLETION BASE BID B - SECTION XI - TOTAL TIME TO COMPLETE PROJECT 1234 X1X2X3X4X5X6 Item No. Project Name: Airline Drive Reconstruction from Freeport Parkway to South Belt Line RoadPROJECT NO. TAX 2016BBID NO. Q-0720-02City of Coppell, TexasDate: 7/20/2020CHECKED BY: xxxxx xxxxxKHA Job No. 63124207 BASE BID A - SECTION X - ALLOWANCESTOTAL:BASE BID B - SECTION XI - TOTAL TIME TO COMPLETE PROJECTTOTAL:TOTAL AMOUNT BID - SECTION I - MISC.TOTAL AMOUNT BID A - SECTION II - DEMOTOTAL AMOUNT BID A - SECTION III - SANITARY SEWERTOTAL AMOUNT BID A - SECTION IV - WATERTOTAL AMOUNT BID A - SECTION V - DRAINAGETOTAL AMOUNT BID A - SECTION VI - PAVINGTOTAL AMOUNT BID A - SECTION VII - TRAFFICTOTAL AMOUNT BID A - SECTION VIII - PAVEMENT MARKING AND SIGNINGTOTAL AMOUNT BID A - SECTION IX - LANDSCAPINGTOTAL AMOUNT BID A - SECTION X - ALLOWANCESTOTAL AMOUNT BID B - SECTION XI - TOTAL TIME TO COMPLETE PROJECTTOTAL AMOUNT - BASE BID A: (I + II + III + IV + V + VI + VII + VIII + IX + X)TOTAL AMOUNT - BASE BID B: (XI)TOTAL AMOUNT BIDS (A) + (B) Basis for Comparison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o: Mayor and City Council From: Jamie Brierton, Capital Program Administrator Kent Collins, P.E., Director of Public Works Date: August 11, 2020 Reference: Geotechnical Materials Testing Contract Award- Airline Drive Reconstruction TAX 2016 B General Information: Airline Drive reconstruction scope includes full pavement replacement, utility replacement/rehabilitation, landscaping enhancement, geometry improvements, and sidewalk construction McMahon Contracting, L.P base bid price is $4,454,084.65 plus a potential incentive of $300,000.00 for a total award of $4,754,084.65 Construction is anticipated to begin fall of 2020 with an estimated completion time of 13 months (400 calendar days) Materials testing services are required to ensure compliance with specifications Introduction: This agenda item is to consider approval of a contract with Kleinfelder, Inc. to provide materials engineering and testing services on the Airline Drive (Freeport to South Beltline) Reconstruction Tax 2016 B project Airline , with a contract value of $91,105.00. Analysis: The Airline Project limits begin at Freeport Parkway and end at South Beltline. Airline was originally roadway has been maintained over the years to extend the life beyond the typical design life of 20 years. A companion item is on this agenda to award the construction contract. This contract is an hourly fee-based contract and is therefore based upon the expected effort involved in materials testing during construction. The estimated fee associated with this contract is $91,105.00. Any increase to the contract value or scope will require a contract amendment. The basic scope of the Airline Project includes the following elements: 1 Replacement of all existing pavement with an updated pavement section targeted at prolonging the life of the infrastructure Geometric enhancements to improve mobility and safety, including adding new sidewalks Replacement of the water and wastewater infrastructure to improve capacity and renew the lines to match the expected life of the new pavement Rehabilitation of the existing storm sewer system beneath the pavement based upon recent TV inspection and additional investigation to occur during construction Kleinfelder was one of the firms that was placed on the C request for statement of qualifications (SOQ) process completed earlier this year. The Kleinfelder team is familiar with the elements of this project as well as best practices to ensure proper testing of the materials utilized and placed during construction. The cost of the materials testing equates to 1.5% of the estimated construction cost. Legal Review: This is a standard contract form utilized on previous agreement with Kleinfelder. A Master Services Agreement is in place with Kleinfelder. Fiscal Impact: The fiscal impact of this contract approval is $91,105.00 as budgeted in ¼-cent IMF. Recommendation: The Public Works Department recommends approval of this contract with Kleinfelder, Inc. 2 1/2 Created in CIVIL3D 1/4 Cent Sales Tax Fund, FY 2016b \\TAX 2016B Airline Drive Reconstruction by Scott Latta 18 July 2017 Created on: S:\\CAD\\In_Design\\MISC EXHIBITS\\dwg\\EXHIBITS 2017.dwg 1 1/2 1 INCH = 1 MILE 0 2/2 Created in CIVIL3D \\TAX 2016B 1/4 Cent Sales Tax Fund, FY 2016b by Scott Latta Airline Drive Reconstruction 18 July 2017 Created on: S:\\CAD\\In_Design\\MISC EXHIBITS\\dwg\\EXHIBITS 2017.dwg AREA OF PROPOSED STREET REPLACEMENT 1000 1000 500 1 INCH = FT. 0 August 3, 2020 Proposal No.: DFW20P114787 City of Coppell Engineering-Public Works 816 S. Coppell Road Coppell, Texas 75019 Attention: Mrs. Jamie Brierton Project Manager Subject: Construction Materials Engineering & Testing Services Proposal Airline Drive – Paving, Water, Sanitary Sewer and Drainage Improvements Coppell, Texas Dear Mrs. Brierton: Kleinfelder is pleased to submit this proposal for construction materials engineering and testing and/or observation (CoMET) services for the Airline Drive reconstruction project. The project consists of reconstructing of roadway, sidewalk, and utility improvements. The project will take place in the City of Coppell. PROJECT INFORMATION Based on our understanding of the project plans and specifications, prepared by Kimley Horn and Associates, Inc. (dated June 2020) we understand that this project will generally consist of the following: 10” Reinforced Concrete Paving with 12” lime-treated subgrade Vertical Root Barrier System 4” Reinforced Concrete Sidewalks Storm Drainage Pipeline and Inlet Installation Waterline Installation Sanitary Sewer Pipeline Installation A construction schedule of approximately 400 calendar days SCOPE OF SERVICES The following scope of services is based on project plans and our discussions with the City of Coppell’s project representatives. Our construction materials engineering & testing services scope is limited to providing periodic testing and/or observations for the previously mentioned construction activities. We anticipate for this project that services will be provided on a periodic or call-out basis. We understand that City of Coppell personnel will be scheduling our services, LOCALMKT.WEOH/DFW20P114787 Page 1 of 4 August 3, 2020 © 2020 Kleinfelder www.kleinfelder.com 7805 Mesquite Bend Drive, Suite 100, Irving, TX 75063 p | 972.868.5900 f | 972.409.0008 and the number of hours and level of effort that we based our proposal on should be considered approximate since it is not based on a published construction schedule. If a schedule becomes available, we can review this schedule against our assumptions and be more definitive in our scoping. We agree to provide a technician(s) to provide the construction materials field testing and observation services as follows. To most effectively serve the client and facilitate the construction process, our services should be scheduled 24-hours in advance. We understand that the construction process incorporates a large degree of variability and as such, we will do our best to accommodate scheduling calls made on the same day as our services are needed but we cannot guarantee that we can satisfy service requests made after-hours or on the same day as the services are needed to be performed. Earthwork Perform earthwork (soils) observation and testing services including: Obtain and perform laboratory moisture/density relations (standard proctor- ASTM or TxDOT methods) and soil classification tests (liquid limit, plastic limit, and percent finer than no. 200 sieve analysis) for each client-requested soil type. Perform Lime Series testing Monitor lime application spread rates, mixing, mellowing and compaction Perform in place sieve analysis on lime treated materials. Perform in-place moisture/density tests in accordance with the project and City specifications for utility backfill materials and concrete pavement subgrades Reinforcing Steel Reinforcing steel installation observation will typically be performed by the City of Coppell inspection staff. If requested, an engineering technician from our office will perform observation services on concrete reinforcing steel prior to concrete placement as follows. The following assumptions were made for estimating the quantities for our concrete reinforcing steel services: Perform reinforcing steel observation as requested and coordinated with City Inspectors to complement the City’s reinforcing steel inspection. Reinforcing steel observations will be performed immediately prior to concrete placement and will not require a separate trip to the project site. Cast-In-Place Concrete Perform testing during concrete placement events including: Ambient air and concrete temperature field-measurement Total air content of concrete field-measurement Concrete slump field-measurement Cast four inch by eight inch concrete test cylinders at the rate of 5 cylinders for every 100 cubic yards of concrete or fraction thereof placed per day, or as directed by the City’s representative. LOCALMKT.WEOH/DFW20P114787 Page 2 of 4 August 3, 2020 © 2020 Kleinfelder www.kleinfelder.com KLEINFELDER 7805 Mesquite Bend Drive, Suite 100, Irving, TX 75063 p |972.868.5900 f | 972.409.0008 The following assumptions were made for estimating the quantities for cast-in-place concrete: Pavement concrete placement will consist of pour events with a minimum of 50 cubic yards placed per event. Miscellaneous concrete pour events such as the sidewalk, sanitary sewer encasement, drive intersections, and pavement segments may consist of pour events with less than 50 cubic yards placed per event. Project Administration, Dispatching, and Reporting Kleinfelder’s office staff, including administrators and supervisory technicians will assist in the management of the project as follows: Coordinate field and laboratory services with the client or their designated representative and dispatch our field staff as scheduled. Process, finalize, and distribute all field and laboratory test reports. Project Management & Construction Meeting Attendance A project manager from our office will manage this project and attend meetings as follows: Manage the project operation and services delivery, review and finalize field and laboratory reports, and coordinate with the client and contractor(s) throughout the duration of the project. Attend a pre-construction meeting. Attend project meetings as requested for the duration of the project. Provide general material engineering consultation as requested. ESTIMATED FEES Based on the general scope of work indicated above and take-off quantities, presumed construction procedures, phasing, and schedule, we estimate that the construction materials engineering and testing fees for this project will be approximately $91,105.00. Included in Attachment A are the unit rates that will be used to invoice this project. The invoicing for this project will use the attached Schedule of Fees and the actual quantity of work performed. The estimated total will not be exceeded without prior approval. The City of Coppell and Kleinfelder may subsequently agree in writing to provide additional services to be rendered under this agreement for additional, negotiated compensation. COMPENSATION, TERMS AND CONDITIONS AND BASIS OF CHARGES At the time of this proposal, a proposed construction schedule was not available for use in performing our fee estimate. We anticipate that our services will be scheduled on an on-call, as- needed basis by the City of Coppell, or their designated representative, in accordance with the contractor’s sequencing of construction activities. LOCALMKT.WEOH/DFW20P114787 Page 3 of 4 August 3, 2020 © 2020 Kleinfelder www.kleinfelder.com KLEINFELDER 7805 Mesquite Bend Drive, Suite 100, Irving, TX 75063 p |972.868.5900 f | 972.409.0008 LIMITATIONS Our work will be performed in a manner consistent with that level of care and skill ordinarily exercised by other members of Kleinfelder’s profession practicing in the same locality, under similar conditions and at the date the services are provided. Our conclusions, opinions and recommendations will be based on a limited number of observations and data. It is possible that conditions could vary between or beyond the data evaluated. Kleinfelder makes no guarantee or warranty, express or implied, regarding the services, communication (oral or written), report, opinion, or instrument of service provided. Even with diligent monitoring, construction defects may occur. In all cases the contractor is solely responsible for the direction and the quality of the work, adherence to plans and specifications, and repair of defects. This proposal is valid for a period of 45 days from the date of this proposal unless a longer period is specifically required in which case that time frame will apply. This proposal was prepared specifically for the client and its designated representatives and may not be provided to others without Kleinfelder’s express permission. TERMS OF ENGAGEMENT Services will be provided in accordance with the existing Master Services Agreement between Kleinfelder and the City of Coppell (dated June 14, 2016). Please indicate your approval of the proposal by signing and returning the attached Work Order and returning to our office. A fully executed copy will be returned to you. Any modifications of the attached language must be accepted by both parties and may result in an increase in scope and compensation. Acceptance of the proposal indicates the City of Coppell’s review and understanding of the scope of services, budget, and terms. We appreciate the opportunity to provide you with this proposal and look forward to working with you on this project. If you have any questions or wish to discuss, please contact Joel Peters at 214.876.5559 or jdpeters@kleinfelder.com. You can also reach us at the office at 972.868.5900. Sincerely, KLEINFELDER, INC. Texas Registered Engineering Firm F-16438 Joel Peters, PE Richard J. Hammerberg, PE Sr. Project Manager Sr. Project Manager Attachment: Fee Schedule Work Order LOCALMKT.WEOH/DFW20P114787 Page 4 of 4 August 3, 2020 © 2020 Kleinfelder www.kleinfelder.com KLEINFELDER 7805 Mesquite Bend Drive, Suite 100, Irving, TX 75063 p |972.868.5900 f | 972.409.0008 CITY OF COPPELL - AIRLINE DRIVE CONSTRUCTION MATERIALS ENGINEERING AND TESTING SERVICES PROJECT ESTIMATE AND SCHEDULE OF FEES Qty.UNITRATETOTAL SERVICES A. Earthwork Field Technician250.00hourly$56.00$14,000.00 Field Density Test240.00each$26.00$6,240.00 In Place Sieve Analysis (Lime)100.00each$15.00$1,500.00 Trip Charge80.00trip$25.00$2,000.00 Subtotal:$23,740.00 B. Concrete Testing & Inspection Field Technician500.00hourly$56.00$28,000.00 Concrete Cylinders500.00each$30.00$15,000.00 Trip Charge80.00trip$25.00$2,000.00 Subtotal:$45,000.00 C. Lab Testing Standard Proctor, 4" 8.00each$250.00$2,000.00 Atterberg Limits8.00each$80.00$640.00 Sieve Analysis -2008.00each$75.00$600.00 Lime Series (pH, Swell, Strength)1.00each$1,200.00$1,200.00 Subtotal:$4,440.00 D. Project Management, Administration and Final Reporting Project Manager60.00hourly$155.00$9,300.00 Senior Geotechnical Engineer6.00hourly$250.00$1,500.00 Dispatch / Field Coordination45.00hourly$75.00$3,375.00 Administration / Clerical60.00hourly$60.00$3,600.00 Vehicle Charge6.00trip$25.00$150.00 Subtotal:$17,925.00 Budget Total:$91,105.00 Notes & Assumptions typical and accepted construction procedures and schedule. At the time this estimate was prepared, neither a detailed construction schedule nor anticipated material quantities by the general contractor were available for our use. wn. This total estimate will not be exceeded without prior written approval of the client. Page 1 of 1 August 3, 2020 DFW20P114787 © 2020 Kleinfelder WORK ORDER Issued Pursuant to ContractAgreementeffective as of June 14, 2016by and betweenCity of Coppell (Client) and Kleinfelder, Inc. (Kleinfelder). Client Name: City of Coppell Kleinfelder Project No: TBD Project Name: Airline Drive – Paving, Water, Sanitary Sewer and Drainage Improvements Work Order Type: (Check One) Time-and-Materials Fixed-Price Kleinfelder Office: Dallas, Texas Subcontractor Reference No: COCP-13 Kleinfelder Contact Name: Joel Peters, PE 1. SCOPE OF WORK: See Proposal DFW20P114787 2. LOCATION/CLIENT FACILITY INVOLVED: Coppell, Texas 3. PERIOD OF PERFORMANCE: See Proposal DFW20P114787 4. AUTHORIZED FUNDING: $91,105 5. 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As a result of the recent Declarations of Emergency by the state and county agencies, Governor nd Abbott issued the opportunity for municipalities to postpone their May 2 General Election to the rd November 3Presidential and Joint Election. For your consideration, are the amended contracts with Dallas and Denton County Election Departments referencing the Coppell Arts Center as an additional polling location for Dallas County, as well as the extended early voting period beginning October 13-30 as set forth by Governor Abbott. RESOLUTION NO. __________ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS, AMENDING RESOLUTION 2020-0324.1 POSTPONING THE GENERAL ELECTION TO NOVEMBER 3, 2020 FOR THE PURPOSE OF ELECTING ONE COUNCILMEMBERSPLACE 3 AND PLACE 5 FOR A THREE (3) YEAR TERM TO EXTEND EARLY VOTING BY PERSONAL APPEARANCE TO BEGIN ON TUESDAY, OCTOBER 13, 2020; PROVIDING FOR EXTENDING HOURS DURING EARLY VOTING; PROVIDING FOR AN AMENDED NOTICE; AND BY EXTENDING EARLY VOTING BY MAIL UNTIL THE ELECTION DATE; DESIGNATING ADDITIONAL POLLING PLACE FOR DALLAS COUNTY; AUTHORIZING EXECUTION OF ANY AMENDMENTS TO JOINT ELECTION CONTRACT FOR THE NOVEMBER 3, 2020 ELECTION WITH DALLAS AND DENTON COUNTY; PROVIDING WITH ADDITIONAL EARLY VOTING AND ELECTION DAY POLLING PLACE DESIGNATED IN DALLAS COUNTY; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, in accordance with the general laws and Constitution of the State of Texas and the Charter of the City of Coppell, Texas, and pursuant to Resolution 2020-0324.1, a Municipal Officers’ election was ordered to held on May 2, 2020, for the purpose of electing the Councilmembers 3 and 5 for a three (3) year term; and; WHEREAS, pursuant to Section 418.016 of the Texas Government Code, on March 18, 2020, the Governor of the State of Texas signed a proclamation suspending certain provisions of the Texas Election Code and the Texas Water Code to allow all local political subdivisions that are utilizing the May 2, 2020 uniform election date to postpone their elections to the November 3, 2020, uniform election date; and WHEREAS, on July 27, 2020 the Governor of the State of Texas issued a Proclamation suspending Section 85.001(a) of the Texas Election Code to the extent necessary to require for any election ordered or authorized to occur on November 3, 2020, early voting by personal appearance shall begin on Tuesday, October 13, 2020 and shall continue through the fourth day before election day; and WHEREAS, said Governor’s Proclamation of July 27, 2020 also suspends Section 85.006(a-1) of the Texas Election Code for any election ordered or authorized to occur in November 3, 2020, to the extent necessary to allow a voter to deliver a marked mail ballot in person to the early voting clerk’s office prior to and including on election day; and 1 TM 117102 WHEREAS, pursuant to said Governor’s Proclamation of July 27, 2020 authorizing the City of Coppell to extend early voting by personal appearance and by mail for the November 3, 2020 election date, the City Council does by this Resolution exercise its authority to extend early voting dates,for the purpose of electing oneCouncilmember for Place3and Place5for a three (3) year term; and NOW THEREFORE BE IT RESOLVED by the City Council of the City of Coppell that Resolution 2020-0324.1 is hereby amended and supplemented as follows: SECTION 1. That early voting by personal appearance for the General Election on November 3, 2020, shall be extended to begin on Tuesday, October 13, 2020 and that hours for early voting may be extended and shall continue through the fourth day before election day. SECTION 2.That early voting by mail shall allow avoter to deliver a marked mail ballot in person to the early voting clerk’s office prior to and including on election day for the purpose of electing Councilmember for Place3and 5 for a three (3) year term; and, all matters including but not limited to notices, early voting, early voting locations, mail in ballots and run- rd election date. off shall be established by the Texas Election Code based on the November 3 SECTION 3. It is further ORDERED that an additional early voting and election day polling place shall be designated and located at the Coppell Arts Center, 505 Travis Street Coppell Texas for Dallas County. SECTION 4. In the event any candidate for said office fails to receive a majority of all votes cast for all the candidates for such office, a run-off election shall be held. If a run-off election becomes necessary, the run-off election will be held in accordance with the Texas election Code and date provided. SECTION 5. The election shall be held as a Joint Election administered by the Dallas County and Denton County Elections Administrators utilizing specific equipment to cast ballots as approved by the Texas Secretary of State, and in accordance with the provisions of the Texas Election Code and the Texas Administrative Code, with a Joint Election Agreement for each of the respective counties. The City Manager is hereby authorized to execute the amendedElection Contracts with the Counties of Dallas and Denton for the conduct of the postponed electionherein. Pursuant to, as amended, the Joint Election. Presiding Election Judges and Alternate Presiding Election Judges appointed to serve atsaid polling places shall be those election officials furnished by the Elections Administrator from the list of proposed elections judges listed in an attachment to the Joint Election Contract. 2 TM 117102 SECTION 6. Notice shall be amended to provide early voting, extended hours and polling places as amended herein and the amended election date shall be posted on the bulletin board used to post notice of the City Council meetings and be published in a newspaper of general circulation in the City. The notice of the postponed election datemust be published on the same day in each of two successive weeks, with the first publication occurring no earlier than the thirtieth day and no later than the fourteenth day before the date of the election. A copy of the postponed election notice that contains the name of the newspaper and the date of publication shall be retained as a record of such notice, and such person posting the notice shall make a record of the time of posting, starting date and the place of posting. SECTION 7. That the City Secretary shall present the election returns to the City of Coppell City Council at a City Council meeting for the canvassing of said election in accordance with the Texas Election Code. SECTION 8. All resolutions or parts of resolutions in force when the provisions of this Resolution become effective which are inconsistent or in conflict with the terms and provisions contained in this Resolution are hereby repealed only to the extent of such conflict. DULY ORDERED by the City Council of the City of Coppell, Texas the _____ day of August 2020. CITY OF COPPELL, TEXAS APPROVED: ___________________________ Karen Selbo Hunt, Mayor City of Coppell, Texas ATTEST: ___________________________________ Christel Pettinos, City Secretary City of Coppell, Texas APPROVED AS TO FORM: _____________________________________ Robert E. Hager, City Attorney 3 TM 117102 THE STATE OF TEXAS COUNTY OF DENTON JOINT ELECTION AGREEMENT AND CONTRACT FOR ELECTION SERVICES This CONTRACT for election services is madeby and between the Denton County Elections Administrator and the following political subdivisions, herein referred to as “participating authority or participating authorities” located entirely or partially inside the boundaries of Denton County: Participating Authorities: \[entities\] This contract is made pursuant to Texas Election Code Sections 31.092 and 271.002 and Texas Education Code Section 11.0581 for a joint \[election-date\] election to be administered by Frank Phillips, Denton County ElectionsAdministrator, hereinafter referred to as “Elections Administrator.” RECITALS Each participating authority listed above plans to hold a General or Special Election on \[election- date\]. Denton County plans to hold county-wide voting for this General Election. The County owns the Hart InterCivic Verity Voting System, which has been duly approved by the Secretary of State pursuant to Texas Election Code Chapter 122 as amended, and is compliant with the accessibility requirements for persons with disabilities set forth by Texas Election Code Section 61.012. The contracting political subdivisions (participating authorities) desire to use the County’s voting system and to compensate the County for such use and to share in certain other expenses connected with joint elections, in accordance with the applicable provisions of Chapters 31 and 271 of the Texas Election Code, as amended. NOW THEREFORE, in consideration of the mutual covenants, agreements, and benefits to all parties, IT IS AGREED as follows: I. ADMINISTRATION The participating authorities agree to hold a “Joint Election” with Denton County and each other in accordance with Chapter 271 of the Texas Election Code and this agreement. The Elections Administrator shall coordinate, supervise, and handle all aspects of administering the Joint Election as provided in this agreement. Each participating authority agrees to pay the Elections Administrator for equipment, supplies, services, and administrative costs as provided in this agreement. The Elections Administrator shall serve as the administrator for the Joint Election; however, each participating authority shall remain responsible for the decisions and actions of its officers necessary for the lawful conduct of its election. The Elections Administrator shall provide advisory services in connection with decisions to be made and actions to be taken by the officers of each participating authority as necessary. It is understood that other political subdivisions may wish to participate in the use of the County’s Verity voting system and polling places, and it is agreed that the Elections Administrator may enter into other election agreements and contracts for election services for those purposes, on termsand conditions generally similar to those set forth in this contract. In such cases, costs shall be pro-rated among the participants according to Section XI of this contract. II. LEGAL DOCUMENTS Each participating authority shall be responsible for the preparation, adoption, and publication of all required election orders, resolutions, notices, and any other pertinent documents required by the Texas Election Code and/or the participating authority’s governing body, charter, or ordinances, except that the Elections Administrator shall be responsible for the preparation and publication of all voting equipment testing notices that are required by the Texas Election Code. Election orders should include language that would not necessitate amending the order if any of the Early Voting and/or Election Day polling places change. Preparation of the necessary materials for notices and the official ballot shall be the responsibility of each participating authority, including translation to languages other than English. Each participating authority shall provide a copy of their respective election orders and notices to the Elections Administrator. III.VOTING LOCATIONS The Elections Administrator shall select and arrange for the use of and payment for all Early Voting and Election Day voting locations. Voting locations will be, whenever possible, the usual voting location for each election precinct in elections conducted by each participating authority, and shall be compliant with the accessibility requirements established by Election Code Section 43.034 and the Americans with Disabilities Act (ADA). All Early Voting and Election Day voting locations shall be within the boundaries of Denton County. The proposed voting locations are listed in Exhibit A of this agreement. Inthe event a voting location is not available or appropriate, the Elections Administrator will arrange for use of an alternate location. The Elections Administrator shall notify the participating authorities of any changes from the locations listed in ExhibitA. If polling place(s)for the\[election-date\] joint election are different from the polling place(s) used by a participating authority in its most recent election, the authority agrees to post a notice no later thanNovember 2, 2020at the entrance to any previous polling places in the jurisdiction stating that the polling location has changed and stating the political subdivision’s polling place names, addresses, and room or suite number, if applicable,in effect for the\[election-date\] election. This notice shall be written in both the English and Spanish languages. IV. ELECTION JUDGES, CLERKS, AND OTHER ELECTION PERSONNEL Denton County shall be responsible for the appointment of the presiding judge and alternate judge for each polling location.The Elections Administrator shall make emergency appointments of election officials if necessary. Upon request by the Elections Administrator, each participating authority agrees to assist in recruiting polling place officials who are bilingual (fluent in both English and Spanish). In compliance with the Federal Voting Rights Act of 1965, as amended, each polling place containing more than 5% Hispanic population as determined by the 2010 Census shall have one or more election officials who are fluent in both the English and Spanish languages. If a presiding judge is not bilingual, and is unable to appoint a bilingual clerk, the Elections Administrator may recommend a bilingual worker for the polling place. If the Elections Administrator is unable to recommend or recruit a bilingual worker, the participating authority or authorities served by that polling place shall be responsible for recruiting a bilingual worker for translation services at that polling place. The Elections Administrator shall notify all election judges of the eligibility requirements of Subchapter C ofChapter 32 of the Texas Election Code, and will take the necessary steps to insure that all election judges appointed for the Joint Election are eligible to serve. The Elections Administrator shall arrange for the training and compensation of all election judges and clerks. The Election judges and clerks who attend in-person voting equipment training and/or procedures training, shall be compensated at the rate of $10an hour.Election judges and clerks that elect to complete online training shall be compensated as a rate of a flat $30.In the event that as election judge or clerk completes both in-person and online training, they shall be compensated for the training resulting in the highest pay and will not be compensated for both trainings. The Elections Administrator shall arrange for the date, time, and place for presiding election judges to pick up their election supplies.Each presiding election judge will be sent a letter from the Elections Administrator notifyingthem of their appointment, the dates/times and locations of training and distribution of election supplies, and the number of election clerks that the presiding judge may appoint. Each election judgeand clerk will receive compensation at the hourly rate established by Denton County pursuant to Texas Election Code Section 32.091. The election judge, or their designee, will receive an additional sum of $25.00 for picking up the election supplies and equipment prior to Election Day and for returning the supplies and equipment to the central counting station after the polls close. Likewise, the Lead Clerk in Early Voting, or their designee, will receive an additional sum of $25.00 for picking up the election supplies prior to the first day of Early Voting and for returning the supplies and equipment to the Elections Department after Early Voting has ended. The compensation rates established by Denton County are: Early Voting –Lead Clerk ($12/hour), Clerk($10/hour) Election Day –Presiding Judge ($12/hour), Alternate Judge ($11/hour), Clerk ($10/hour) The Elections Administrator may employ other personnel necessary for the proper administration of the election, as well as, pre and post electionadministration.In such cases, costs shall be pro- rated among participants of this contract.Part-time help is included as is necessary to prepare for the election, to ensure the timely delivery of supplies during Early Voting and on Election Day, and for the efficient tabulation of ballots at the central counting station. Part-time personnel working in support of the Early Voting Ballot Board and/or central counting station on election night will be compensated at the hourly rate set by Denton County inaccordance with Election Code Sections 87.005, 127.004, and 127.006. If elections staff is required outside of the hours of the office’s normal scope of business, the entity(ies) responsible for the hours will be billed for those hours. The Elections Administrator will determine when those hours are necessary, the number of staff and whom are necessary, along with to whom the hours are to be billed. Cost for these hours will be billed at a rate of 1.5 times the staff's hourly rate (See Sections XV #10). The Election Administrator has the right to waive these costs as they see fit. V. PREPARATION OF SUPPLIES AND VOTING EQUIPMENT The Elections Administrator shall arrange for all election supplies and voting equipment including, but not limited to, the County’s Verity voting system and equipment, official ballots, sample ballots, voter registration lists, and all forms, signs, maps and other materials used by the election judges at the voting locations. The Elections Administrator shall ensure availability of tables and chairs at each polling place and shall procure rented tables and chairs for those polling places that do not have tables and/or chairs. Any additional required materials (required by the Texas Election Code) must be provided by the participating authorities, and delivered to the Elections Office thirty-three (33) calendar days (October 1, 2020) prior to Election Day. If this deadline is not met, the material must be delivered by the participating authorities, to all Early Voting and Election Day locations affected, prior to voting commencing. The Elections Administrator shall be responsible for conducting all required testing of the voting equipment, as required by Chapters 127 and 129 of the Texas Election Code. At each polling location, joint participants shall share voting equipment and supplies to the extent possible. The participating authorities shall share a mutual ballot in those precincts where jurisdictions overlap. Multiple ballot styles shall be available in those shared polling places where jurisdictions do not overlap. The Elections Administrator shall provide the necessary voter registration information, maps, instructions, and other information needed to enable the election judges in the voting locations that have more than one ballotstyle to conduct a proper election. Each participating authority shall furnish the Elections Administrator a list of candidates and/or propositions showing the order and the exact manner in which the candidate names and/or proposition(s) are to appear on the official ballot (including titles and text in each language in which the authority’s ballot is to be printed). Said list must be provided tothe Elections Office within three (3) business days following the last day to file for a place on the ballotor after the election is ordered, whichever is later. Said list must be in a Word document, the information must be in an upper and lower case format,be in Arial 12point font, and contain candidate contact information for the purposes of verifying the pronunciation of each of the candidates’ names. Each participating authority shall be responsible for proofreading and approving the ballot insofar as it pertains to that authority’s candidates and/or propositions.Each participating authorityshall be responsible for proofing and approving the audio recording of the ballot insofar as it pertains to that authority’s candidates and/or propositions. The approvals must be finalized with the Elections Office within five (5) calendar days of receipt of the proofs, or the provided proofs shall be considered approved. The joint election ballots shall list the County’s election first. The joint election ballots that contain ballot content for more than one joint participant because of overlapping territory shall be arranged with the appropriate school district ballot content appearing on the ballot following the County’s election, followed by the appropriate city ballot content, and followed by the appropriate water district or special district ballot content. Early Voting by personal appearance and on Election Day shall be conducted exclusively on Denton County’s Verity voting system including provisional ballots. The Elections Administrator shall be responsible for the preparation, testing, and delivery of the voting equipment for the election as required by the ElectionCode. The Elections Administrator shall conduct criminal background checks on the relevant employees upon hiring as required by Election Code 129.051(g). VI. EARLY VOTING The participating authorities agree to conduct joint early voting and to appoint theElection Administrator as the Early Voting Clerk in accordance with Sections 31.097 and 271.006 of the Texas Election Code. Each participating authority agrees to appoint the Elections Administrator’s permanent county employees as deputy early voting clerks. The participating authorities further agree that the Elections Administrator may appoint other deputy early voting clerks toassistin the conduct of early voting as necessary, and that these additional deputy early voting clerks shall be compensated at anhourly rate set by Denton County pursuant to Section 83.052 of the Texas Election Code. Deputy early voting clerks who are permanent employees of the Denton County Elections Administrator or any participating authorities shall serve in that capacity without additional compensation. Early Voting by personal appearance will be held at the locations, dates, and times listed within ExhibitAof this document. Any qualified voter of the Joint Election may vote early by personal appearance at any one of the joint early voting locations. All requests for Temporary Early Voting Locations will be considered, and determined based on the availability of sites and if it is within the Election Code parameters. All costs for temporary sites including coverage by Election Administration staff will be borne by the requesting authority. The Elections Administrator will determine when those hours are necessary, the number of staff and whom are necessary,along with to whom the hours are to be billed. Cost for these hours will be billed at a rate of 1.5 times the staff’s hourly rate (See Sections XV #10). The Election Administrator has the right to waive these costs as they see fit. As Early Voting Clerk, the Elections Administrator shall receive applications for early voting ballots to be voted by mail in accordance with Chapters 31 and 86 of the Texas Election Code. Any requests for early voting ballots to be voted by mail received by the participating authorities shall be forwarded immediately by fax or courier to the Elections Administrator for processing.The address of the Early Voting Clerk is as follows: Frank Phillips, Early Voting Clerk Denton County Elections PO Box 1720 Denton, TX 76202 Email:elections@dentoncounty.com Any requests for early voting ballots to be voted by mail, and the subsequent actual voted ballots that are sent by a contract carrier (ie. UPS, FedEx, etc.) shall be delivered to the Early Voting Clerk at the Denton County Elections Department physical address as follows: Frank Phillips, Early Voting Clerk Denton County Elections 701 Kimberly Drive, Suite A101 Denton, TX 76208 Email:elections@dentoncounty.com The Elections Administrator shall post on the county website, the participating authority’s Early Voting Roster on a daily basis. In accordance with Section 87.121 of the Election Code, the daily roster showing the previous day’s early voting activity will be posted no later than 11:00 AM each business day. VII.EARLY VOTING BALLOT BOARD Denton County shall appoint the Presiding Judge of an Early Voting Ballot Board (EVBB) to process early voting results from the Joint Election. The Presiding Judge, with the assistance of the Elections Administrator, shall appoint two or more additional members to constitute the EVBB. The Elections Administrator shall determine the number of EVBB members required to efficiently process the early voting ballots. VIII.CENTRAL COUNTING STATION AND ELECTION RETURNS The Elections Administrator shallbe responsible for establishing and operating the central counting station to receive and tabulate the voted ballots in accordance with the provisions of the Texas Election Code and of this agreement. The participating authorities hereby, in accordance with Section 127.002, 127.003, and 127.005 of the Texas Election Code, appoint the following central counting station officials: Counting Station Manager: Brandy Grimes, Deputy Elections Administrator Tabulation Supervisor:Jason Slonaker, Technology Resources Coordinator Presiding Judge:Early Voting Ballot Board Judge Alternate Judge:Early Voting Ballot Board Alternate Judge The counting station manager or their representative shall deliver timely cumulative reports of the election results as precincts report to the central counting station and are tabulated by posting on the Election Administrator's Election Night Results website. The manager shall be responsible for releasing unofficial cumulative totals and precinct returns from the election to the joint participants, candidates, press, and general public by distribution of hard copies at the central counting station (if requested) and by posting to the Election Administrator's Election Night Results website. To ensure the accuracy of reported election returns, results printed on the tapes produced by Denton County’s voting equipment will not be released to the participating authorities at the remote collection sites or by phone from individual polling locations. The Elections Administrator will prepare the unofficial canvass reports after all precincts have been counted, and will deliver a copy of the unofficial canvass to each participating authority as soon as possible after all returns have been tabulated. The Elections Administrator will include the tabulation and precinctreturnsthat are required by Texas Election Code Section 67.004 for the participating authorities to conduct their respective canvasses.Each participating authority shall be responsible for the official canvass of its respective election(s), and shall notify the Elections Administrator, or their designee, of the date of the canvass, no later than three days after Election Day. The Elections Administrator shall be responsible for conducting the post-election manual recount required by Section 127.201 of the Texas Election Code unless a waiver is granted by the Secretary of State. Notification and copies of the recount, if waiver is denied, will be provided to each participating authority for uploading, by each participating authority, to theSecretary of State’s Office. IX. PARTICIPATING AUTHORITIES WITH TERRITORY OUTSIDE DENTON COUNTY Each participating authority with territory containing population outside of Denton County agrees that the Elections Administrator shall administer only the Denton County portion of those elections. X. RUNOFF ELECTIONS Each participating authority shall have the option of extending the terms of this agreement through its runoff election, if applicable. In the event of such runoff election, the terms of this agreement shall automatically extend unless the participating authority notifies the Elections Administrator in writing within three (3) business days of the original election. Each participating authorityshall reserve the right to reduce the number of early voting locations and/or Election Day voting locations in a runoff election. Each participating authority agrees to order any runoff election(s) at its meeting for canvassing the votes from the \[election-date\] election and to conduct its drawing for ballot positions at or immediately following such meeting in order to expedite preparations for its runoff election. Each participating authority eligible to hold runoff elections agrees that the date of the runoff election, if necessary, shall be Tuesday,December 8, 2020, with early voting being held in accordance with the Election Code. XI. ELECTION EXPENSES AND ALLOCATION OF COSTS The participating authorities agree to share the costs of administering the Joint Election.Allocation of the costs, unless specifically stated otherwise, is mutually agreed to be shared according to a formula, whichis based on the number of registered voters within the district per Elections Day polling place.Costs for polling places shared by more than one participating authority shall be pro-rated among the participants utilizing that polling place. It is agreed that the charges for Election Day judges and clerks and Election Day polling place rental fees shall be directly charged to the appropriate participating authority rather than averaging those costs among all participants. If a participating authority’s election is conducted at more than one Election Day polling place, there shall be no charges or fees allocated to the participating authority for the cost of the Election Day polling place in which the authority has fewer than 50% of the total registered voters served by that polling place, except that if the number of registered voters in all of the authority’s polling places is less than the 50% threshold, the participating authority shall pay a pro-rata share of the cost associated with the polling place where it has the greatest number of registered voters. Costs for Early Voting by Personal Appearance shall be allocated based upon the actual costs associated with each early voting site. Each participating authority shall be responsible for an equal portion of the actual costs associated with the early voting sites located within their jurisdiction. Participating authorities that do not have a regular (non-temporary) early voting site within their jurisdiction shall pay an equal portion of the nearest regular early voting site. Costs for Early Voting by mail shall be allocated according to the actual number of ballots mailed to each participating authority’s voters. Cost for all in-person and provisional ballots and Poll Pad paper shall be allocated according to the actual number of ballots issued to each participating authority’s voter. Each participating authority agrees to pay the Elections Administrator an administrative fee equal to ten percent (10%) of its total billable costs in accordance with Section 31.100(d) of the Texas Election Code. The Denton County Elections Administrator shall deposit all funds payable under this contract into the appropriate fund(s) within the county treasury in accordance with Election Code Section 31.100. The Denton County Elections Administrator reserves the right to adjust the above formulas in agreement with an individual jurisdiction if the above formula results in a cost allocation that is inequitable. If any participating authority makes a special request for extra Temporary Branch Early Voting by Personal Appearance locations as provided by the Texas Election Code, that entity agrees to paythe entire cost for that request. Participating authorities having the majority of their voters in another countyand/orfewer than 500 registered voters in Denton County, and that do not have an Election Day polling place or early voting site within their Denton County territory shall pay a flat fee of $400 for election expenses. Election expenses, including but not limited to, overtime charges for Election Office staff, and any unforeseen expenses needed to conduct the election, will be borne by the participating authority or authorities, affected. XII.WITHDRAWAL FROM CONTRACT DUE TO CANCELLATION OF ELECTION Any participating authority may withdraw from this agreement and the Joint Election should it cancel its election in accordance with Sections 2.051-2.053 of the Texas Election Code.The withdrawing authority is fully liable for any expenses incurred by the Denton County Elections Administrator on behalf of the authority plus an administrative fee of ten percent (10%) of such expenses.Any monies deposited with the Elections Administrator by the withdrawing authority shall be refunded, minus the aforementioned expenses and administrative fees, if applicable. It is agreed that any of the joint election early voting sites that are not within the boundaries of one or more of the remaining participating authorities, with the exception of the early voting site located at the Denton County Elections Building, may be dropped from the joint election unless one or more of the remaining participating authorities agreed to fully fund such site(s).In the event that any early voting site is eliminated under this section, as addendum to the contract shall be provided to the remaining participants within five days after notification of all intents to withdraw have been received by the Elections Administrator. XIII.RECORDS OF THE ELECTION The Elections Administrator is hereby appointed general custodian of the voted ballots and all records of the Joint Election as authorized by Section 271.010 of the Texas Election Code. Access to the election records shall be available to each participating authority,as well as,to the public in accordance with applicable provisions of the Texas Election Code and the Texas Public Information Act.The election records shall be stored at the offices of the Elections Administrator or at an alternate facility used for storage of county records. The Elections Administrator shall ensure that the records are maintained in an orderly manner so that the records are clearly identifiable and retrievable. Records of the election shall be retained and disposed of in accordance with the provisions of Section 66.058 of the Texas Election Code. If records of the election are involved in any pending election contest, investigation, litigation, or open records request, the Elections Administrator shall maintain the records until final resolution oruntil final judgment, whichever is applicable. It is the responsibility of each participating authority to bring to the attention of the Elections Administrator any notice of pending election contest, investigation, litigation or open records request which may be filed with the appropriate participating authority. XIV.RECOUNTS A recount may be obtained as provided by Title 13 of the Texas Election Code. By signing this document, the presiding officer of the contracting participating authorities agree that any recount shall take place at the offices of the Elections Administrator, and that the Elections Administrator shall serve as Recount Supervisor, and the participating authority’s official or employee who performs the duties of a secretary under the Texas Election Code shall serve as Recount Coordinator. The Elections Administrator agrees to provide advisory services to each participating authority as necessary to conduct a proper recount. XV. MISCELLANEOUS PROVISIONS 1.It is understood that to the extent space is available, other districts and political subdivisions may wish to participate in the use of the County’s election equipment and voting places, and it is agreed that the Elections Administrator may contract with such other districts or politicalsubdivisions for such purposes and that in such event there may be an adjustment of the pro-rata share to be paid to the County by the participating authorities. 2.The Elections Administrator shall file copies of this document with the Denton County Treasurer and the Denton County Auditor in accordance with Section 31.099 of the Texas Election Code. 3.Nothing in this contract prevents any party from taking appropriate legal action against any other party and/or other election personnel for a breach of this contract or a violation of the Texas Election Code. 4.This agreement shall be construed under and in accord with the laws of the State of Texas, and all obligations of the parties created hereunder are performable in Denton County, Texas. 5.In the event that one of more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision hereof and this agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. 6.All parties shall comply with all applicable laws, ordinances, and codes of the State of Texas, all local governments, and any other entities with localjurisdiction. 7.The waiver by any party of a breach of any provision of this agreement shall not operate as or be construed as a waiver of any subsequent breach. 8.Any amendments of this agreement shall be of no effect unless in writing and signed by all parties hereto. 9.Failure for a participating authority to meet the deadlines as outline in this contract may result in additional charges, including but not limited to, overtime charges, etc. 10.Elections Staffing Hourly Rate (includes all benefit pay): Absentee Voting Coordinator$40.028 Voter Registration Clerk$30.072-$33.303 Technology Resources Coordinator$43.283 Elections Technician$30.525-$34.768 Voter Registration Coordinator$37.508 Training Coordinator$41.905 Election Coordinator$34.768 11.Nonperformance of either party shall be excused, and the nonperforming party shall have no liability to the other party, to the extent that performance is rendered impossible by any act of God, storm, fire, flood, casualty, unanticipated work stoppage, strike, lock out labor dispute, civic disturbance, riot, war, national emergency, governmental acts or orders or other restrictions, act of public enemy, failure of suppliers, or any other reason where failure to perform is beyond the reasonable control of and is not caused by the negligence of the performing party.If a party is prevented from performing its obligations by an event of force majeure, then either party may terminate this agreement by written notice to the other party. XVI.COST ESTIMATES AND DEPOSIT OF FUNDS The total estimated obligation for each participating authority under the terms of this agreement is listed below. The exact amount of each participating authority’s obligation under the terms of this agreement shall be calculated after the \[election-date\] election (or runoff election, if applicable). The participating authority’s obligation shall be paid to Denton County within 30 days after the receipt of the final invoice from the Denton County Elections Administrator. The total estimated obligation for each participating authority under the terms of this agreement shall be provided as soon as practicable. The total estimated obligation for each participating authority under the terms of this agreement shall be as follows: \[costs\] \[pagebreak\] THIS PAGE INTENTIONALLY BLANK. ELECTION SERVICESCONTRACT(“Election Services Contract”or “Contract”) BETWEEN DALLAS COUNTY ON BEHALF OF THE DALLAS COUNTY ELECTIONS ADMINISTRATOR AND Town Of Addison (TOA) City Of Balch Springs (COBS) City Of Carrollton (COC) City Of Cockrell Hill (COCkH) City of Coppell (COCP) City Of Desoto (CODe) City Of Duncanville (CODu) City Of Farmers Branch (COFB) City Of Garland (COG) City Of Grand Prairie (COGP) City of Glenn Heights(COGH) City Of Hutchins (COH) City Of Irving (COI) City Of Lancaster (COL) City Of Rowlett (CORw) City Of Sachse (COSa) City of Wilmer (COW) City of Wylie (COWY) Carrollton-Farmers Branch ISD (CFBISD) Cedar Hill ISD (CHISD) Coppell ISD (CpISD) Dallas ISD (DISD) DeSoto ISD (DeISD) Duncanville ISD (DuISD) Garland ISD (GISD) Irving ISD (IISD) Lancaster ISD (LISD) Richardson ISD (RISD) Dallas College (DC) University Hill Municipal Management District (MMD) FOR THE CONDUCT OF A GENERAL (PRESIDENTIAL) and JOINT ELECTION November 3, 2020 General(Presidential) and Joint Election Services Contract Page 1 of 20 TO BE HELD TUESDAY,NOVEMBER 3RD, 2020 TO BE ADMINISTERED BY THE DALLAS COUNTY ELECTIONS DEPARTMENT 1)STATUTORY AUTHORITYFOR AND PARTIES TO THIS ELECTION SERVICES CONTRACT a)Antoinette “Toni” Pippins-Poole (“Toni Pippins-Poole”) is the duly appointed County Elections Administrator (“Elections Administrator”) of Dallas County, Texas (“County”) and the Department Head of the Dallas County Elections Department (“DCED”). As such, ToniPippins-Poole is the County’s Voter Registrar and theElection Officer of Dallas County, Texas and is authorized by Subchapter D of Chapter 31 of Title 3 and Chapter 271 of Title 16 of the Texas Election Code upon approval of the Dallas County Commissioners Court to enter into this Election Services Contract (“Election Services Contract” or “Contract”) with the contracting authorities of the Participating Political Subdivisions listed in “Attachment F” of this Election Services Contract. DCED acts at the direction of the Elections Administrator. The County, County Elections Administrator, DCED and the Participating Political Subdivisions together may be referred to collectively as “Parties” or individually as “Party.” b) The contracting authorities of the Participating Political Subdivisions that are participating in this Election Services Contract are listed on the face page of this agreement and in “Attachment F” of this Election Services Contract and are hereby participating with each other in this General (Presidential) and Joint Election to be held in Dallas County, Texas on Tuesday, November 3rd, 2020 under Chapter 271 of Title 16 of the Texas Election Code (“Joint Election”); and are hereby contracting with the Elections Administrator of Dallas County, Texas to perform the election services set forth in this Election Services Contract under Subchapter D of Chapter 31 of Title 3 of the Texas Election Code. The Participating Political Subdivisions acknowledge that they are participating in this Joint Election with each other and with Dallas County, Texas and the State of Texas, to the extent that Dallas County, Texas and the State of Texas have candidates on the ballot in this Joint Election. c) The Elections Administrator will coordinate, supervise, and handle all aspects of administering this Joint Election in accordance with the provisions of the Texas Election Code and as outlined in this Election Services Contract. Each contracting authority of each Participating Political Subdivision will pay its share of the Election Costs to the Elections Administrator for the equipment, supplies, services, and administrative costs outlinedin this Election Services Contract. The Elections Administrator will administer the election; however, each Participating Political Subdivision will be responsible for the duties directly administered by the Participating Political Subdivision. Pursuant to Texas Election Code §§ 31.093, and 31.098, the Elections Administrator mayenter into a contract to furnish the election services requested within this Election Services Contract. d) If applicable and in the event a runoff election is necessary, the date of the runoff for this Joint election would be Tuesday, December 8, 2020. This Elections Services Contract and its terms will be automatically extended to cover the Joint Runoff Election, unless a November 3, 2020 General(Presidential) and Joint Election Services Contract Page 2 of 20 Participating Political Subdivision states in writing on or before Thursday,November 19, 2020 that it does not wish to participate in a joint runoff electioncontemplated herein. DCED will provide each Participating Political Subdivision to which this Section 1(d) applies an estimated cost required tobe deposited into a special and separate Joint Runoff Election account. The funds must be deposited no later than five (5) days after the Joint Runoff Election’s estimated figures are received from DCED. 2) ATTACHMENTS The following attachments are hereby incorporated into this Election Services Contract as if set forth herein in their entirety. The Participating Political Subdivisions acknowledge that the following attachments are subject to reasonable changes by the Dallas County Elections Administratorbefore, during, and afterElection Day and any runoff election(s), if any runoff election(s) are required by law to be held. a)“Attachment A” is an itemized list of the estimated election expenses for this Joint Election and the amounts that each Participating Political Subdivision must deposit with the Dallas County Elections Department. It also includes the Deposit Detail for each entity. The Elections Administrator will amend “Attachment A” to reflect the changing estimates of election expenses that are caused by changing circumstances and by the withdrawal of Participating Political Subdivision(s), if any, from this Election Services Contract. b) “Attachment B” is a list of the early voting polling places for this Joint Election. c) “Attachment C” is a list of the Election Day Countywide polling places (“Vote Center(s)”) for this Joint Election. d) “Attachment D” is a list of the people that the Dallas County Elections Administrator will appoint as deputy early voting clerks for this Joint Election. e) “Attachment E” is a list of the presiding election judges and alternate election judges for Election Day for this Joint Election. f) “Attachment F” is a list of the Participating Political Subdivisions that will be holding elections in Dallas County Vote Centers . “Attachment F” will also contain, for each Participating Political Subdivision, the full name of the person serving as a point of contact, the physical address, the mailing address, a facsimile number, and an email address. “Attachment F” will be amended if any of the Participating Political Subdivisions withdraw from this Election Services Contract. g) “Attachment G” is a list of the Participating Political Subdivisions & Ballot Details h) Within five (5) business days after any of the foregoing attachments are amended by the Elections Administrator, the Elections Administrator will send each Participating Political Subdivision an amended version of the amended attachment by email to the email address provided by each Participating Political Subdivision in “Attachment F.” November 3, 2020 General(Presidential) and Joint Election Services Contract Page 3 of 20 3)LEGAL DOCUMENTS a)Each Participating Political Subdivisionwill prepare, adopt,and publishalllegallyrequired election orders, resolutions, notices,and otherdocuments that are required by, or of, their governing bodies. Each Participating Political Subdivision must send the Elections Administrator a copy of any election order, resolution, or notice related to this Joint Election within three (3) business days of publishing, adopting, or ordering it. Such documents can be sent to the attention of: Toni Pippins-Poole, Elections Administrator at 1520 Round Table Drive, Dallas, Texas 75247; or, emailed to Toni.Pippins- Poole@dallascounty.org.Also, send these documents to: Daniel Bradley at Daniel.Bradley@DallasCounty.organd Danielle Grant at Danielle.Grant @dallascounty.org b) Each Participating Political Subdivisionis responsible for having its ownelection orders, resolutions, notices, or official ballot wording translated into the Spanish language. c)Alwayscopy Toni.Pippins-Poole@DallasCounty.org,Kisshawn.Lark@dallascounty.org, and esmeralda.l.garcia@dallascounty.org on all communications related to legal documents and question regarding this election. November 3, 2020 General(Presidential) and Joint Election Services Contract Page 4 of 20 4)VOTING SYSTEMS a)Each Participating Political Subdivisionagrees that,during thisJoint Election, voters will casttheir ballotsontwo (2) different kinds of voting systems, each of whichhas been approved by the Texas Secretary of State in accordance with the Texas Election Code and the Texas Administrative Code: the ES&S ExpressVote Universal Voting System Ballot Marking Devices (“BMD(s)”), EVS 6.0.2.0, Firmware 2.4.0.0 and the ES&S DS200 Digital Vote Center Scanner (“Tabulators”), EVS 6.0.2.0, Firmware 2.17.0.0. Each of these systems are accessible to voters with physical disabilities (“ADA Terminals”). On September 15 , 2020, beginning at 10:00 A.M., until completed, at the County Elections Department at 1520 Round Table Drive, Dallas, Texas 75247, the Elections Administrator will test theBMDsand Tabulators used for counting ballots at the central counting station. At least 48 hours before the date and hour of each test, the Elections Administrator will publish a newspaper notice with the date, hour, and place of the testing. The Elections Administrator will establish regional collection sites within the county and a central counting station to receive and tabulate the regular ballots that are cast in this Joint Election and receive the provisional ballots. b) The Elections Administrator will provide BMDs, Tabulators, and any other necessary equipment for this Joint Election. Each ExpressVote machine complies with the Americans with Disabilities Act (“ADA”). For Early Voting and on Election Day, the Elections Administrator will allocate voting election voting equipment to all of the Voting Centers and polling places in amounts reasonably anticipated to be sufficient for the anticipated turnout of voters. Each Election Day Vote Center will have at least one (1) Tabulatorand at least four(4) BMDmachines. c)The itemized list of the estimated election expenses for this Joint Election are in “Attachment A,” which includes, but may not be limited to the number of BMDs, Tabulators, and any other necessary equipment. 5) POLLING PLACES a)The Elections Administrator will select and arrange for the use of and payment for all of the early voting polling places listed in “Attachment B” and the Election Day Vote Centers listed in “Attachment C” subject to the approval of each Participating Political Subdivision. Polling locations identified in Attachments “B” and “C” cannot be changed by a Participating Political Subdivision, but the Elections Administrator may consider changes requested by a Participating Political Subdivision. The Elections Administrator will finalize the polling places as soon as possible before this joint election. b) Whenever possible, County-established Vote Centers will be used in this Joint Election; however, the Participating Political Subdivisions acknowledge that sometimes previously used polling places are not available or appropriate for every election. Accessibility under the Americans with Disabilities Act is an important consideration for all polling places in this Joint Election. c) In accordance with Section 43.007(o) of the Texas Election Code, the Elections Administrator will post a notice at each countywide voting center of the four nearest November 3, 2020 General(Presidential) and Joint Election Services Contract Page 5 of 20 countywide voting center locations by driving distance. The Participating Political Subdivisions shall be responsible for any notices requiredunder Section 43.062 of the Texas Election Code. 6) PRESIDING ELECTION JUDGES, ALTERNATE PRESIDING ELECTION JUDGES, ELECTION CLERKS, AND OTHER ELECTION DAY PERSONNEL a) The Elections Administrator will be responsible for the appointment of the presiding electionjudgesand alternateelection judges listed in “Attachment E” for each Vote Center polling place listed in “Attachment C” subject to the eligibility requirement found in the Texas Election Code Subchapter C, Chapter 32 and Subchapter A, Chapter 83. b) \[This provision is intentionally deleted\]. c) If a person appointed as a presiding election judge or alternate election judge becomes ineligible to serve as such in this Joint Election, then the Election Administrator will appoint a replacement presiding election judge or alternate election judge, amend “Attachment E” accordingly, and send each Participating Political Subdivision the amended “Attachment E” by email within five (5) business days. d) If a person is unable or unwilling to serve as a presiding election judge or an alternate election judge, then the Elections Administrator will name a replacement presiding election judge or send each Participating Political Subdivision the amended “Attachment E” by email within five (5) business days. e) The Elections Administrator will provide county training programs, in keeping with Section 32.114 of the Texas Election Code, for all of the presiding election judges, alternate election judges, and election clerks for this Joint Election. The presiding election judges are responsible for notifying the alternate presiding judge and the election clerks for the presiding election judge’s polling place of the time and place of each training session. Pursuant to Section 32.114(b), the training programs will be open to the public free of charge. f) To serve in this Joint Election, each presiding election judge and alternate election judge must have attended an election judge training session, a training session regarding the court rulings and the applicability of the mandatory Voter ID law, and an Election Equipment training session taught by the Elections Administrator for this Joint Election within the last 6 months. New judges and election clerks that have not attended a mandatory Voter ID Law training session taught by the Elections Administrator for this Joint Election may not serve in this Joint Election. The Elections Administrator will also provide training regarding safety procedures pertaining to COVID-19. There will be a ten dollar ($10.00) stipend provided for attending the COVID-19 training. g) The Elections Administrator will notify the Participating Political Subdivisions by email and post on the DCED’s website the dates, times, and locations of trainingclasses and labs for both Early Voting and Election Day Workers. h) To comply with the Federal Voting Rights Act of 1965, as amended, Vote Centers containing more than 5% Hispanic population, according to the 2010 census statistics, are November 3, 2020 General(Presidential) and Joint Election Services Contract Page 6 of 20 required to have interpreter assistance. If a presidingelectionjudge of such a Vote Center is not bilingual and is unable to hire a bilingualelectionclerk, the Elections Administrator may recommend an individual to provide interpreter assistance. If the Elections Administrator is unable to recommend an individual to provide interpreter assistancefor such a Vote Center, the Elections Administrator willnotify the Participating Political Subdivision and request assistance in identifying an interpreter.In the event that a bilingual election clerk is hired by the Elections Administratorfor a Vote Centerrequired to have interpreter assistance, the bilingual clerk willbe paid according to a rate set by the Elections Administrator. The Elections Administrator will charge that expense to the funds deposited with the Dallas County Elections Departmentfor the conduct of the elections listed in this Election Services Contract. A Participating Political Subdivisionmay pay more money to a bilingual clerk than the rate set by the Elections Administrator, however that expense will be borne by that Participating Political Subdivision individually and that extra expense will not be charged to the funds deposited with the Dallas County Elections Departmentfor the conduct of the elections listed in this Election Services Contract. i) The Elections Administrator will notifyall of the presiding election judgesand alternate election judges about the eligibility requirements of Subchapter C of Chapter 32 of Title 3 of the Texas Election Code and Section 271.005 of the Texas Election Code. The Elections Administrator will take the necessary steps to insure that all of the presiding election judges and alternate election judges appointed to serve during this Joint Election are eligibleto serve and qualified to servein this Joint Election.UnderSection 32.031 of the Texas Election Code, the presiding election judge for each Vote Center shall appoint the election clerks to assist the presidingelection judge in the conduct of the election at the Vote Center served by the presiding election judge on Election Day. j) The presiding election judges are responsible for picking up election supplies at the time and place determined by the Elections Administrator, which will be set forth in the letter to the presiding election judges requesting service for this election. Payments for the presiding election judge will be specified in “Attachment A.” k) Any Participating Political Subdivision electing to pay their election workers for attending a training class or lab must bear that expense separately from the funds deposited into this Joint Election account. l) The Elections Administrator will employ and or contract for other personnel necessary for the proper administration of the election, including such part-time help as is necessary to prepare for the election, to ensure the timely delivery of services, supplies and equipment assistance during the period of Early Voting and on Election Day, and for the efficient tabulation of ballots at the central counting station and regional sites. Part-time personnel will be paid an amount specified in “Attachment A.” Part-time personnel working in support of the administration of the Election, including Central Counting Station, and regional sites on election night will receive pay for at least four (4) hours, minimum call for service, regardless of the actual hours worked. November 3, 2020 General(Presidential) and Joint Election Services Contract Page 7 of 20 7)SUPPLIES AND PRINTING a)The Elections Administratorwill obtain and distributeallof theelection supplies and election printingnecessary for this Joint Election, including, but not limited to, all forms, signs,maps for redistricting, and other materials used by the presiding election judges and clerks at the polling places. b) The Elections Administratorwill provide maps, if necessary, instructions,and other information that the presiding election judges need to conduct this Joint Election. c) Each Participating Political Subdivision must deliver a list to the Elections Administrator of candidates and propositions for their elections. The list must be in English and Spanish. The list must include the ballot positions for the candidates and the propositions. The list must include the correct spelling of each candidate’s name and the precise wording of all of the propositions. The Elections Administrator will email each Participating Political Subdivision aMicrosoft Word format form for their use to create the required list. As soon as possible after each Participating Political Subdivision has determined itsballot positions for the candidates and propositions in its election, the Participating Political Subdivision must email the completed Microsoft Word format form to the Elections Administrator. The Elections Administrator will use these electronic forms received from the Participating Political Subdivisions to create the ballot styles for this Joint Election. The Elections Administrator will deliver the proposed ballots to the Participating Political Subdivisions for approval. Each Participating Political Subdivision will be responsible for proofreading the proposed ballots and notifying the Elections Administrator of any corrections that are required for their particular ballots. The Elections Administrator is responsible for implementing the corrections made by the Participating Political Subdivisions to their ballots and then producing the ballots for this Joint Election. 8) OPTICAL SCAN CARD BALLOTS a) The Elections Administrator will have ballots to cover approximately 150% of the total number of registered voters in Dallas County. The ballots will be allocated according to the approximate voter turnout for comparable elections in the areas near each Vote Center. 9) RETURNS OF ELECTIONS a) The Elections Administrator will establish and operate a central counting station to receive and tabulate ballots cast in this Joint Election under Chapter 127 of Title 8 of the Texas Election Code. b) The Elections Administrator hereby, in accordance with Sections 127.002, 127.003 and 127.005 of the Texas Election Code, appoints the following central counting station officials: Central Count Station Manager: Toni Pippins-Poole, Dallas County Elections Administrator November 3, 2020 General(Presidential) and Joint Election Services Contract Page 8 of 20 Tabulation Supervisor:(Daniel Bradley), Central Count Station Manager Assistant Tabulation Supervisor: (Danielle Grant), Central Count Station Lead Clerk Presiding Judge: Paul Heller, Appointed by Dallas County Alternate Presiding Judge: Wes Bowen, Appointed by Dallas County c) The Central Count Station Manager or her representative will deliver timely, cumulative reports of the election results as Vote Centers are tabulated. The Central Count Station Manager will be responsible for releasing cumulative totals and Vote Center election returns from the election to the Participating Political Subdivisions, candidates, press, and the general public by the distribution of hard copies or electronic transmittals (where accessible). The Elections Administrator will operate an election result center to release election results in the Dallas County Elections Operations Facility, 1520 Round Table Dr., Dallas, Texas 75247. d) The Elections Administrator will link any Participating Political Subdivision’s website to DCED’s website. Participating Political Subdivisions that want such website linkage should deliver their website address to the Tabulation Supervisor at DCED. e) The Elections Administrator will prepare the unofficial canvass report after all Vote Centers have been counted, and will email a copy of the unofficial canvass to each Participating Political Subdivision as soon as possible after all returns, provisional ballots, and late overseas ballots have been tabulated, but in no event no later than Tuesday, November 17, 2020. All Participating Political Subdivisions will be responsible for the official canvass of their respective elections. f) The Elections Administrator will be responsible for conducting the post-electionmanual recount, unless the Texas Secretary of State grants a waiver under Section 127.201 of the Texas Election Code. If no such waiver is given, the Elections Administrator will provide notice and copies of the recountto each Participating Political Subdivisionand the Secretary of State’s Office. Each Participating Political Subdivision must notify the Elections Administrator if such a waiver has been granted or denied as soon as possible, but no later than five (5) calendar days before Election Day. 10) ELECTION EXPENSES a) The Participating Political Subdivisions agree to share the costs of administering this Joint Electionas specified in “Attachment A.” The Election Administrator will charge a general supervisory fee not to exceed ten (10%)percent of the total cost of this Joint Election as authorized by Section 31.100 of the Texas Election Code. In no event will the ten (10%) percent general supervisory fee be refunded to any Participating Political Subdivision. If the ballot, candidates, or propositions supplied by the Participating Political Subdivision are changed after their initial programming and/or printing by the November 3, 2020 General(Presidential) and Joint Election Services Contract Page 9 of 20 Elections Administrator due to a court order from a court of competent jurisdiction, the affected Participating Political Subdivision(s) agrees to pay all expenses associatedwith re-printing and re-programming the ballots pursuant to a court order including expenses for expedited services and “Attachment A” will be amended by the Election Administrator. b) Allocation of costs among the Participating Political Subdivisions will be according to a formula based ontheaverage cost per Vote Center polling placeand the allocation of election day Tabulators (hereinafter“DS200’s”)in that polling place(“Unit Cost”). The Unit Cost will be determined by dividing the total ofthe itemized list of estimated election expensesby thetotalnumber of Vote Center(s)polling places.A “Vote Center” will be identified by and defined based on the presence and number of DS200’s and/or Election Supply Carts (“ESC’s”). Any Participating Political Subdivision that requests additional Vote Centers or equipment will be billed directly for any excess expenditures(e.g. supplies, equipment, personnel, etc.). The cost of any special request from a Participating Political Subdivision, which is not agreed upon by all Participating Political Subdivisions, willbe borne by theParticipating Political Subdivisionmaking the special request.Each Participating Political Subdivisionagrees that no Participating Political Subdivision will be billed less than the minimum of one full Unit Cost as specified in “Attachment A.” c) The expenses for early voting by mail and personal appearance will be paid by each Participating Political Subdivision as set forth in “Attachment A.” d) The Elections Administratorwill determine the final election expenses to the extent practicable withinone hundred and eighty (180)business days after the final canvass of this Joint Electionor therunoff election, if any.The Elections Administratorwill provide each Participating Political Subdivision with a final, written accounting of all money that was deposited into, and payments that were made from, the Joint Election account(s) maintained by the Dallas County Elections Department for this Joint Election and the runoff election, if any. e) If the Elections Administrator requires additional money to perform its obligations under this Election Services Contract, then the Elections Administrator will bill each Participating Political Subdivision using the same method used to determine each Participating Political Subdivision’s required deposit in “Attachment A” of this Election Services Contract (“Final Bill”). The Participating Political Subdivision shall pay the Final Bill within thirty (30) days of receipt except for any amount the Participating Political Subdivision files a timelygood faith dispute under Section 17 of this Election Services Contract. After all of the expenses of this Joint Election are paid and disputes, if any, resolved, any monies that remain in the account maintained by the Dallas County Elections Departmentfor this Election Services Contract will be refunded to the Participating Political Subdivisions(the “Refund”)as soon as practicable. November 3, 2020 General(Presidential) and Joint Election Services Contract Page 10 of 20 11)DEPOSIT OF FUNDS a)Attachment A: Cost Audit details the cost and expenses anticipated for this election; Participating Political Subdivisions will initially receive an estimate cost audit. The Final Bill will be distributed as soon as all cost and expenses for the election can be determined. Each Participating Political Subdivisionhereby agrees to deposit with the Dallas County Elections Departmenteither half or the full balance of money listed in “Attachment A: Deposit of Funds Detail”of this Election Services Contract by the first deposit due date of (on or before) Friday, August 21 , 2020. If the Participating Political Subdivision makes a partial initial deposit on or by Friday, August 21, 2020, a full and final deposit must be made to the Dallas County Elections Department by Friday, September 18 , 2020. The Dallas County Elections Department will place the money deposited by the Participating Political Subdivisions in a Joint Election account. b) The deposit of funds by each Participating Political Subdivision is an express condition precedent to the participation of each Participating Political Subdivision in this Election Services Contract. A Participating Political Subdivision may seek an extension from the Elections Administrator as to the due date for the deposit of funds. Such an extension must be sought in writing and prior to due date for such deposit by the Participating Political Subdivision. Any decision(s) made by the Elections Administrator will be provided in writing to the Participating Political Subdivision. The Elections Administrator, however, shall not be required to grant an extension for the deposit of funds by a Participating Political Subdivision. For any Participating Political Subdivision that fails to deposit the total amounts specified in “Attachment A” by the dates specified in this Election Services Contract or any extension granted by the Elections Administrator, the Elections Administrator will be relieved from the responsibility to perform under this Election Services Contract for such Participating Political Subdivision. c) The Elections Administrator will only draw money from this Joint Election account to pay for election expenses that are included in “Attachment A” to this Election Services Contract and for other expenses that the Participating Political Subdivisions agree to in writing. d) If a Participating Political Subdivision withdraws completely from this Joint Election by Thursday, August 27, 2020 , then the Elections Administrator will refund (as soon as practicable) that Participating Political Subdivision’s deposit, less any money already expended before the withdrawal and less the general supervisory fee authorized by Section 31.100 of the Texas Election Code. In the event of a partial withdrawal from this Joint Election, deposits will not be refunded to the Participating Political Subdivisions. e) The Elections Administrator will not make partial refunds to a Participating Political Subdivision if any candidate(s) or propositionsdo not appear on the ballot for that Participating Political Subdivision. f) Deposits should be made out to Dallas County Elections Department and delivered within the mandatory time frame to: November 3, 2020 General(Presidential) and Joint Election Services Contract Page 11 of 20 Toni Pippins-Poole Dallas County Elections Administrator 1520 Round Table Drive Dallas, Texas 75247 In the “memo” sectionof checkplace Election Escrow Account: TBD 12) RECORDS OF THE ELECTION a)TheElections Administrator is hereby appointed the general custodian of the voted ballots and allelectionrecords of thisJoint Election to the extentauthorized by Sections 31.094, 31.095, 31.096, and 31.097of the Texas Election Code. b)Access to the election records will be available to each Participating Political Subdivision as well asto the public in accordance with the Texas Public Information Act, Chapter 552, Government Code, at the Dallas County Elections Department, 1520 Round Table Drive, Dallas, Texas 75247 at any time during normal business hours. The Elections Administrator will ensure that the records are maintained in an orderly manner, so that records are clearly identifiable and retrievable per records storage container. However, access to election records that contain confidential information that must be redacted pursuant to federal or state law may be provided at the offices of the Civil Division of the th Criminal District Attorney’s Office of Dallas County, Texas at 411 Elm Street, 5Floor, Dallas, Texas. c)Pursuant to Section 66.058 of the Texas Election Code, the Elections Administratorwill retain the election records at the Elections Administrator’s main offices and Elections Warehouse for sixty (60) days after the date of this Joint Election. Sixty (60) days after the date of this Joint Election, the Elections Administrator will arrange for transport of this Joint Election’s records to the Dallas County Record Storage facility. This Joint Election’s records will then become the responsibility of Dallas County Record Storage for the remainder of the twenty-two (22) month preservation period. Dallas County Record Storage will be responsible for the destruction of this Joint Election records after the preservation period. The Participating Political Subdivisions agree the Elections Administrator may destroy the records from this Joint Election after the twenty-two (22) month preservation period without further notice to the Participating Political Subdivisions, unless the events in Section 12 (d) occur. d) The Participating Political Subdivisions must notify the Elections Administrator in writing within three (3) business days after any official or employee of any Participating Political Subdivision becomes aware of any election contest in connection with this Joint Election. In accordance with Section 1.013 of the Texas Election Code, the election records must be preserved until any election contest is completed and a judgment, if any, becomes final. Also, the election records will be maintained by the Elections Administrator if there is an active criminal investigation, proceeding, or a pending request for public information, related to the election records until such investigation, proceeding, or request for public information is finally concluded. e) The Participating Political Subdivisions acknowledge and agree that the Elections November 3, 2020 General(Presidential) and Joint Election Services Contract Page 12 of 20 Administrator reserves the right to intervene in any election contest or litigation in connection with this Joint Election in order to preserve any available remedies at law, and to preserve the Elections Administrator’s obligations under this Contract and the Texas Election Code. 13) EARLY VOTING a) Under Sections 31.094 and 271.006 of the Texas Election Code, the Participating Political Subdivisions hereby appoint the Elections Administrator to be the early voting clerk for all of the political subdivisions participating in this Joint Election. Thedeputy early voting clerks that will be appointed by the Elections Administrator are listed in “Attachment D.” b) \[This provision is intentionally deleted\] c) Any qualified voter for this Joint Election may vote early by personal appearance at the main early voting polling place or at one of the early voting branch polling places listed in Attachment B. Early voting will be conducted as follows: Tuesday, October 13, 2020 through Friday, October 16, 2020, from 7:00 A.M. to 7:00 P.M.; Saturday, October 17, 2020 between 7:00 A.M. and 7:00 P.M.; Sunday, October 18, 2020, between 1:00 P.M. and 6:00 P.M.; Monday, October 19, 2020 through Friday October 23, 2020, betweem 7:00 A.M. to 7:00 P.M.; Saturday, October 24, 2020, between 7:00 A.M. to 7:00 P.M.; Sunday October 25, 2020, between 1:00 P.M. to 6:00 P.M.; and, Monday, October 26, 2020 through Friday, October 30, 2020 between 7:00 A.M. and 7:00 P.M. d) All requests for early voting ballots by mail that are received by a Participating Political Subdivision must be transported by runner on the day of receipt to the Dallas County Elections Department, Elections Operations Facility at 1520 Round Table Drive, Dallas, Texas 75247 for processing. Persons voting by mail must send their voted ballots to the Dallas County Elections Department. e) All early voting ballots will be prepared for counting by an Early Voting Ballot Board appointed under Subchapter A of Chapter 87 of the Texas Election Code. Each Participating Political Subdivision mayappoint one member to the Early Voting Ballot Board and will prepare a list notifyingDCED of the appointee’s name, telephone number, mailing address, and email address, if any,no later than Monday,August17, 2020. The Participating Political Subdivisions agree to appoint David Morris as the presiding judge of the early voting ballot board. A list of Early Voting Ballot Board members will be furnished to each Participating Political Subdivision no later than Friday, September 4, 2020. f) A signature verification committee will be appointed in accordance with Section 87.027 of the Texas Election Code.A list of the members of the signature verification committee will be furnished to each Participating Political Subdivision. g)The presiding judge of the Early Voting Ballot Board shall deliver notices of rejected ballots in compliance with Section 87.0431, Texas Election Code. 14) CRIMINAL BACKGROUND CHECKS November 3, 2020 General(Presidential) and Joint Election Services Contract Page 13 of 20 The Elections Administrator, her agent or assigneewill conduct a criminal background check(in accordance with statutory requirements)of any person who is expected to or scheduled to serve or work in this Joint Election. Any person that does not satisfactorily pass the criminal background check will be ineligible to serve or work in this Joint Election. Failure to obtain a criminal background check does not release the participating entity’s obligation to pay for service rendered in good faith. 15) ELECTION REPORTS During the early voting period for this Joint Election, the Elections Administratorwill deliver daily reports to each Participating Political Subdivision of the Early Voting Location Turnout Totals and Early VotingRoster. The day after the early votingperiod ends, the Elections Administratorwill deliver to each Participating Political Subdivision, a Daily Early Voting Rosterby Vote Centerreport that includes the entire Early Voting period. Pursuant to the Texas Election Code Section87.121, the Elections Administratorwill deliver these election reports by website posting, e-mail, or facsimile. 16) WITHDRAWAL FROM CONTRACT a) No deposits will be refunded after the deadline to withdraw from this Election Services Contract has passed. b) In order to withdraw from this Election Services Contract, a Participating Political Subdivision must deliver to the Elections Administrator any certifications and declarations that are required under Subchapter C or Subchapter D of Chapter 2 of Title 1 of the Texas Election Code. c) The Elections Administrator will bill any Participating Political Subdivision that withdraws from this Election Services Contract for any expenses incurred prior to the Elections Administrator receiving copies of the certifications and declarations that are required under Subchapter C or Subchapter D of Chapter 2 of Title 1 of the Texas Election Code. d) If there are any withdrawals from this Joint Election, within ten (10) business days after the deadline for Participating Political Subdivisions to make declarations under Subchapter C or Subchapter D of Chapter 2 of Title 1 of the Texas Election Code, said deadline being August 27, 2020, the Elections Administrator will amend the attachments to this Election Services Contract as appropriate and provide updated copies of the amended attachments to all of the remaining Participating Political Subdivisions. e) The general supervisory fee authorized by Section 31.100 of the Texas Election Code will not be refunded. 17) AUDITING AND PROHIBITION ON WITHHOLDING OF DEPOSITS a) The Dallas County Auditor will conduct a review of the deposits and expenditures related to this Election Services Contract before the Final Bill or Refund is submitted to the Participating Political Subdivisions. Refunds will be submitted as soon as practicable. b) The Participating Political Subdivisions may request a financial audit of the Final Bill or Refund or dispute the Final Bill or Refund under this Section, if: 1) the Final Bill exceeds November 3, 2020 General(Presidential) and Joint Election Services Contract Page 14 of 20 ten percent (10%) of the amount oftheParticipating Political Subdivision’s initial deposit as required in “Attachment A”to this Election Services Contract;or 2)the accounting accompanying the Refund isten percent(10%)less than the amount theParticipating Political Subdivision determines, should be refunded, after its good faith review. The request for a financial audit or dispute must be done in accordancewith Section 17 (d) below. c) Should the events inSection17 (b) occur, in lieu of an auditor dispute, the Participating Political Subdivision may make a request that the Elections Administrator ask the Dallas County Auditor to review the cost allocation methodology for the Participating Political Subdivision’s Final Bill or Refund (“Review Request”). Participating Political Subdivisions must submit a Review Request to the Elections Administrator within five (5) business days of receipt of the Final Bill or the Refund, whichever is later. The Review Request must set forth, in detail, the basis for any challenge to the Final Bill or Refund. Corrections to the Participating Political Subdivision’s Final Bill or the Refund, based on a Review Request, will be determined at the sole discretion of the Elections Administrator. A Review Request does not extend the timeframe in Section 17(d). d) Should the circumstances giving rise to an audit or dispute in Section 17 (b) occur, the Participating Political Subdivision may send a formal written notice of dispute of the Final Bill or Refund (“Dispute Notice”) to the Elections Administrator. This Dispute Notice must be received by the Elections Administrator no later than thirty (30) calendar days from the date the Participating Political Subdivision receives the Final Bill or Refund. This Dispute Notice must provide: 1) an itemization of the disputed charge(s) by the Participating Political Subdivision; 2) the basis for the dispute; 3) the methodology showing how the Participating Political Subdivision arrived at the amount disputed; and 4) documentation in support thereof. The Participating Political Subdivision will have no right to withhold any undisputed amounts set forth in this Election Services Contract or reflected in the Final Bill. Payment of undisputed amounts in the Final Bill must be made by the Participating Political Subdivision as set forth in Section 10 (e) of this Election Services Contract. e) Failure of the Participating Political Subdivision to submit a timely Dispute Notice, as set forth in Section 17(d), shall waive any and all disputes, claims, or challenges to the Final Bill or Refund by the Participating Political Subdivision. The entire amount of the Participating Political Subdivision’s Final Bill shall be due immediately; or, any estimated refund amounts will become final. f) If the Participating Political Subdivision files a timely Dispute Notice in compliance with Section 17(d), the Participating Political Subdivision will have the right to conduct a good faith financial audit (“Financial Audit”) for the deposits and expenditures related to this Elections Services Contract. In conducting the Financial Audit, the Participating Political Subdivision will have no greater right to demand access to or copies of the County’s governmental or election records than those rights specified in the Texas Election Code and the Texas Public Information Act. The cost of any Financial Audit conducted by the Participating Political Subdivision shall be borne by the requesting Participating Political November 3, 2020 General(Presidential) and Joint Election Services Contract Page 15 of 20 Subdivision and may not be paid for with funds deposited with the Dallas County Elections Departmentunder this Election Services Contract. Further, the Participating Political Subdivision conducting the Financial Auditshall pay the Elections Administrator the reasonable costs for time expended and copies provided in order to perform the Financial Audit. Ifthe Financial Audit identifies overcharges by the Elections Administrator of more than ten percent (10%) of the initial deposit amount required by “Attachment A”, the Elections Administrator will review and assess the findings of the Financial Audit and will negotiate, in good faith, to resolve any disputes for overcharges with the Participating Political Subdivision. The Elections Administratorshall not be bound by the findings or recommendations of theParticipating Political Subdivision’s Financial Audit. The financial records will be retained at the County Election Administrator’s office until the conclusion of the Financial Audit and resolution of all outstanding audit disputes. g) In the event the representatives of the Participating Political Subdivision and the Elections Administrator cannot agree on the amount of the disputed Final Bill as set forth in this Section, then the Parties may agree to submit to non-binding mediation. If mediation is acceptable to both parties to resolve a dispute concerning the disputed Final Bill, the Parties will agree to use a mutually agreed-upon mediator. Unless the Parties come to a written agreement at mediation, the mediation will not constitute a final and binding resolution of the dispute. h) The Participating Political Subdivision acknowledges that the practical effect of the Participating Political Subdivision withholding undisputed funds that are required under this Election Services Contract would result in breach of this Elections Services Contract and the other Participating Political Subdivisions’ taxpayers subsidizing the withholding Participating Political Subdivision’s election expenses. 18) NOTICE Any addendum to, change/modification of, clarification of, and/or withdrawal from this contract requires written notice provided on the Dallas County Form, “Elections Services Contract Change Forms”. Whenever this Election Services Contract requires any consent, approval notice, request or demand, it must be in writing to be effective and must be delivered to the party intended to receive it as shown below: Address for notice to the Elections Administrator: Attn: Toni Pippins-Poole and Kisshawn Lark Dallas County Assistant Elections Administrator Elections Department – Elections Operations Facility 1520 Round Table Drive Dallas, Texas 75247 (214) 819-6334 telephone (214) 819-6301 facsimile and, to the physical addresses and facsimile numbers for notice to the Participating November 3, 2020 General(Presidential) and Joint Election Services Contract Page 16 of 20 Political Subdivisions are in “Attachment F” to this Election Services Contract. 19)LIABILITY FOR NEGLIGENCE ALL PARTIES TO THIS ELECTION SERVICES CONTRACT AGREE TO BE RESPONSIBLE, IN ACCORDANCE WITH APPLICABLE STATE OR FEDERAL LAW, EACH FOR THEIR OWN NEGLIGENT ACTS OR OMISSIONS, OR OTHER TORTIOUS CONDUCT IN THE COURSE OF PERFORMANCE OF THIS ELECTION SERVICES CONTRACT WITHOUT WAIVING ANY SOVEREIGN IMMUNITY, GOVERNMENTAL IMMUNITY, STATUTORY IMMUNITY, OR OTHER DEFENSES AVAILABLE TO THE PARTIES UNDER FEDERAL OR STATE LAW. NOTHING IN THIS PARAGRAPH SHALL BE CONSTRUED TO CREATE OR GRANT ANY RIGHTS, CONTRACTUAL OR OTHERWISE, IN OR TO ANY THIRD PERSONS OR ENTITIES. ALL PARTIES AGREE THAT ANY SUCH LIABILITY OR DAMAGES OCCURRING DURING THE PERFORMANCE OF THIS ELECTION SERVICES CONTRACTCAUSED BY THE JOINT OR COMPARATIVE NEGLIGENCE OF THE PARTIES, OR THEIR EMPLOYEES, AGENTS OR OFFICERS WILL BE DETERMINED IN ACCORDANCE WITH COMPARATIVE RESPONSIBILITY LAWS OF TEXAS, BUT ONLY TO THE EXTENT SUCH LAWS ARE APPLICABLE TO THE PARTY. TO THE EXTENT PERMITTED BY LAW, IF LEGAL ACTION IS FILED AGAINST EITHERPARTY TO THIS ELECTION SERVICES CONTRACT, EACH PARTY SHALL BE SOLELY RESPONSIBLE FOR THEIR OWNRESPECTIVECOSTS AND DEFENSE OF THAT SUIT. 20)CHOICE OF LAW This Election Services Contract will be governed and interpreted by the laws of the State of Texas. 21) VENUE AND JURISDICTION The courts of the State of Texas and the United States of America that are physically located in Dallas, Dallas County, Texas are the exclusive jurisdiction and venue for any lawsuit, cause of action, temporary restraining order, temporary injunction, injunction, petition for extraordinary relief, mandamus, or any other legal proceeding or claim arising out of the performance of this Election Services Contract. 22) SEVERABILITY If any term of this Election Services Contract is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remainder of the terms of this Election Services Contract will remain in full force and effect and will in no way be affected, impaired, or invalidated. 23) ENTIRE CONTRACT ThisElection Services Contract, including any exhibits orattachments, contains the entire agreement between the Elections Administrator and the Participating Political Subdivisions concerning the duties required by this Election Services Contract. The Elections Administratorof Dallas County, Texas and each Participating Political Subdivision hereby expressly warrant and represent that they are not relying on any November 3, 2020 General(Presidential) and Joint Election Services Contract Page 17 of 20 promises or agreements that are not contained in this Election Services Contract concerning any of theterms inthis Election Services Contract.Exceptotherwise specified in this Election Services Contract, no modification, amendment, novation, renewal, or other alteration of this Election Services Contract shall be effective unless mutually agreed upon in writing and executed by the Parties hereto. 24) GENDER AND HEADINGS In this Election Services Contract, words in the singular number include the plural, and those in the plural include the singular. Words of any gender also refer to any other gender. Headings in this Election Services Contract are terms of inclusion, not exclusion. 25) RELATIONSHIP OF PARTIES The Participating Political Subdivisions, including their agents, or employees, are independent contractors and not an agent, servant, joint enterpriser, joint venturer, or employee of the County Elections Administrator, the County or DCED, and are responsible for their own acts, forbearance, negligence and deeds, and for those of their agents, or employees in conjunction with the performance of services covered under this Election Services Contract. The Participating Political Subdivisions represent that they have, or will secure at their own expense, all personnel and consultants required in performing the Services herein. Such personnel and consultants shall not be employees of or have any contractual relationship with the County, the County Elections Administrator, or DCED. 26) FORCE MAJEURE No Party shall be in default or responsible for delays or failures in performance resulting from causes beyond its control. Such causesinclude but are not limited to acts of God, fire, storm, flood, earthquake, natural disaster, pandemic, epidemic, nuclear accident, strike, air traffic disruption, lockout, riot, freight embargo, public regulated utility, or governmental statutes, orders, or regulations superimposed after the fact. Any Party delayed by force majeure shall as soon as reasonably possible give the other Party written notice of the delay. The Party delayed shall use reasonable diligence to correct the cause of the delay, if correctable, and if the condition that caused the delay is corrected, the Party delayed shall immediately give the other Parties written notice thereof and shall resume performance under this Election Services Contract as soon as practicable. The date of delivery or of performance shall be extended for at least a minimum time period equal to the time lost by reason of the delay. 27) DEFAULT/CUMULATIVE RIGHTS/MITIGATION. It is not a waiver of default if the non-defaulting Party fails to immediately declare a default or delays in taking any action. The rights and remedies provided by this Election Services Contract are cumulative, and no Party’s use of any right or remedy will preclude or waive its right to any other remedy. These rights and remedies are in addition to any other rights the Parties may have by law, statute, ordinance or otherwise. All Parties have a duty to mitigate damages. November 3, 2020 General(Presidential) and Joint Election Services Contract Page 18 of 20 28) CONTRA PROFERENTEM The legal doctrine of contra proferentem will not apply to this Election Services Contract. Consequently, any ambiguitythat mayexist in this Election Services Contractwill not be construed against the Party who drafted this Election Services Contract. 29) ORDER OF PRECEDENCE Any inconsistencies in this Election Services Contract will be resolved by reviewing and considering this Election Services Contract and Attachments A through G to this Election Services Contract together in context with each other. 30) SIGNATORY WARRANTY The Elections Administrator of Dallas County, Texas and all of the contracting authorities of all of the Participating Political Subdivisions listed in “Attachment F” of this Election Services Contract represent that each has the full right, power and authority to enterinto and perform this Election Services Contract in accordance with all of its terms and conditions, and that the execution and delivery of this Election Services Contract has been made by authorized representatives of the Participating Political Subdivisions to validly and legally bind the Participating Political Subdivisions to all terms, performances, and provisions set forth in this Election Services Contract. 31) COUNTERPARTS. This Election Services Contract may be executed in any number of counterparts with the same effect as if all signatory parties had signed the same document. All counterparts will be construed together and will constitute one and the same instrument. \[Signatures on following page\] November 3, 2020 General(Presidential) and Joint Election Services Contract Page 19 of 20 WITNESS HEREOF, the parties hereto have executed in triplicate originals this Election Services Contract on this __________________ day of August2020. (“Effective Date”) DALLAS COUNTY: ________________________ Clay Jenkins County Judge RECOMMENDED AND APPROVED: APPROVED AS TO FORM* ______________________ _______________________ TONI PIPPINS-POOLE James R. Palomo COUNTY ELECTIONS ADMINISTRATOR ASSISTANT DISTRICT ATTORNEY, DALLAS COUNTY, TEXAS DISTRICT ATTORNEY DALLAS COUNTY CRIMINAL ATTORNEY’S OFFICE, CIVIL DIVISION *By law, the Criminal District Attorney’s Office may only advise or approve contracts or legal documents on behalf of its clients. It may not advise or approve a contract or legal document on behalf of other parties. Our review of this document was conducted solely from the legal perspective of our client. Our approval of this document was offered solely for the benefit of our client. Other parties should not rely on this approval, and should seek review and approval by their own respective attorney(s). 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