CM 2020-08-11CFFELL
Tuesday, August 11, 2020
KAREN HUNT
Mayor
CLIFF LONG
Place 1
BRIANNA HINOJOSA-SMITH
Place 2
WES MAYS
Place 3
MIKE LAND
City Manager
City of Coppell, Texas
Minutes
City Council
5:30 PM
MARK HILL
Mayor Pro Tem
GARY RODEN
Place 4
NANCY YINGLING
Place 5
BIJU MATHEW
Place 6
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
Council Chambers
Present 7 - Karen Hunt -,Cliff Long;Brianna Hinojosa-Smith;Wes Mays;Gary Roden;Biju
Mathew and Mark Hill
Absent 1 - Nancy Yingling
Also present were City Manager Mike Land, City Secretary Christel Pettinos, and City
Attorney Robert Hager. Deputy City Managers Vicki Chiavetta and Traci Leach were in
attendance virtually.
The City Council of the City of Coppell met in Regular Session on Tuesday, August 11,
2020 at 5:31 p.m. in the City Council Chambers of Town Center, 255 Parkway
Boulevard, Coppell, Texas.
1. Call to Order
As a result of recent Declarations of Emergency made by Dallas County and the
City of Coppell in regards to the current pandemic, Governor Abbott has
permitted for governing bodies to meet remotely and to conduct open
meetings virtually.
Mayor Karen Hunt called the meeting to order, determined that a quorum was
present and convened into the Executive Session at 5:38 p.m.
2. Executive Session (Closed to the Public) 1st Floor Conference Room
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City Council Minutes August 11, 2020
Section 551.072, Texas Government Code - Deliberation regarding Real Property.
Discussion regarding real property located south of East Belt Line Road
and east of South Belt Line Road.
Discussed under Executive Session
3. Work Session (Open to the Public) Council Chambers
Mayor Karen Hunt adjourned the Executive Session at 6:46 p.m. and convened
into the Work Session at 6:58 p.m.
A. Discussion regarding agenda items.
B. Discussion regarding Boards and Commissions process.
C. Discussion and update regarding South Belt Line Road
reconstruction.
D. Review the proposed Agreement for Automatic Assistance between
the Dallas Fire -Rescue Department and City of Coppell Fire Department
to provide Emergency Medical Services to the Cypress Waters
Development.
Presented in Work Session
Regular Session
Mayor Hunt adjourned the Work Session at 7:27 p.m. and reconvened into the
Regular Session at 7:31 p.m.
4. Invocation 7:30 p.m.
Councilmember Wes Mays gave the invocation.
5. Pledge of Allegiance
Mayor Hunt and the City Council led those present in the Pledge of Allegiance.
6. Citizens' Appearance
Mayor Hunt advised that no one signed up to speak.
Presentations
7. Update on Coppell Arts Center.
Alex Hargis, Managing Director of the Arts Center, gave a presentation to the
City Council on the construction progress and programming of the Coppell Arts
Center. Greg Goyne and Todd Storch, Coppell Arts, Cultural & Heritage
Foundation Board Members, gave a presentation on what the Foundation is
doing to support the Arts Center.
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City Council Minutes August 11, 2020
8. Annual report by SPAN Transit Services.
Laura Joy, SPAN Mobility Manager, and Diane Beck incoming manager, gave
an annual report to the City Council on SPAN's transportation services. They
reported that Coppell will not be invoiced for services this upcoming fiscal year
due to funding from the CARES Act. They also announced a veterans pick up
location is being considered for all Coppell residents. More information will
published once it is available.
9. Consent Agenda
A. Consider approval of the minutes: July 28, 2020.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Biju Mathew, that Consent Agenda Items A -J be approved. The
motion passed by an unanimous vote.
B. Consider approval of an Ordinance for PD -303-H, RVIS Office
Expansion, to approve a Detail Site Plan to allow for an approximate
1,782 square foot expansion and additional parking to an existing 1,548
square foot professional office on 0.65 acres of land located at 412 W
Bethel Road; and authorizing the Mayor to sign.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Biju Mathew, that Consent Agenda Items A -J be approved. The
motion passed by an unanimous vote.
Enactment No: OR 91500-A-755
C. Consider approval to enter into a contract with BGE, Inc.; for the design
of improvements to the Village Parkway Pump Station; in the amount of
$244,300.00; as provided for in the 2020 Bond Funds; and authorizing
the City Manager to sign any necessary documents.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Biju Mathew, that Consent Agenda Items A -J be approved. The
motion passed by an unanimous vote.
D. Consider approval of the procurement of two replacement vehicles; the
first vehicle for Public Works; in the amount of $33,962.96 plus a single
$600 HGAC fee for a total of $34,562.96; as budgeted; from Caldwell
Country Ford utilizing HGAC contract no. VE11-18; the second vehicle
for Code Compliance; in the amount of $30,235.28 plus a single $400
BuyBoard fee for a total of $30,635.28; as budgeted; from Caldwell
Country Ford utilizing BuyBoard contract no. 601-19; for a grand total of
$65,198.24; and authorizing the City Manager to sign any necessary
documents.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Biju Mathew, that Consent Agenda Items A -J be approved. The
motion passed by an unanimous vote.
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City Council Minutes August 11, 2020
E. Consider approval to enter into a License Agreement with Haas Rose at
Lost Creek LLC; to allow the use of 0.9 -feet of the City's 20 -feet water
easement for the proposed building at Lot 6, Block 1 of Kyra Court; and
authorizing the City Manager to sign any necessary documents.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Biju Mathew, that Consent Agenda Items A -J be approved. The
motion passed by an unanimous vote.
F. Consider approval for the purchase of the Fire Station Alerting System at
Fire Station #4 by U.S. Digital Designs, NPPGov Contract #VH11614, in
the amount of $72,306.89 as budgeted, and authorizing the City
Manager to sign any necessary documents.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Biju Mathew, that Consent Agenda Items A -J be approved. The
motion passed by an unanimous vote.
G. Consider approval for the purchase of access control and video
management system equipment at Fire Station #4 by Knight Security
Systems for $76,525.08, as budgeted, and authorizing the City Manager
to sign any necessary documents.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Biju Mathew, that Consent Agenda Items A -J be approved. The
motion passed by an unanimous vote.
H. Consider approval to purchase laptops and accessories from Dell
Marketing LP, DI contract # DI TSO -3763 in the amount of
$81,773.43 as budgeted; and authorizing the City Manager to sign any
necessary documents.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Biju Mathew, that Consent Agenda Items A -J be approved. The
motion passed by an unanimous vote.
Consider approval to award Bid #Q-0720-01 Emergency Vehicle
Equipment and Installation to Defender Supply for an amount
not -to -exceed $340,000.00; as budgeted; and authorizing the City
Manager to sign any necessary documents.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Biju Mathew, that Consent Agenda Items A -J be approved. The
motion passed by an unanimous vote.
J. Consider a Resolution of the City of Coppell authorizing an Interlocal
Agreement with the Coppell Independent School District (CISD) for
School Resource Officer (SRO) protection services for the school year
2020-2021; and authorizing the Mayor to sign.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Biju Mathew, that Consent Agenda Items A -J be approved. The
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City Council Minutes August 11, 2020
motion passed by an unanimous vote.
Enactment No: RE 2020-0811.1
End of Consent Agenda
10. PUBLIC HEARING:
Consider approval of PD -295R -HC (Sheraton Four Points Hotel), a
zoning change request from PD -295 -HC to PD -295R -HC, to approve a
Detail Site Plan to allow for an approximate 73,190 square foot four-story
hotel on 2.675 acres of property located on the northeast corner of SH
121 and Northwestern Drive, as requested by Mike Clark on behalf of
Archway 121 Coppell, Ltd.
Presentation: Mary Paron-Boswell, Senior Planner, announced the applicant
has requested that this Public Hearing be continued until the September 8th
City Council meeting.
Mayor Karen Hunt opened the Public Hearing.
A motion was made by Councilmember Gary Roden, seconded by
Councilmember Cliff Long, to continue the Public Hearing until the September
8th City Council meeting. The motion passed by an unanimous vote.
11. PUBLIC HEARING:
Consider approval of PD-133R4R-HC (Deliman's Grill), a zoning change
request from PD -133R4 -HC to PD-133R4R-HC, to approve a Detail Site
Plan to allow for a digital drive-thru menu board with speaker to an
existing restaurant drive-thru on 0.88 acres of land located on the west
side of Denton Tap Road approximately 640 feet south of SH 121, as
requested by Tyler Washburn on behalf of Deliman's Grill.
Presentation: Mary Paron-Boswell, Senior Planner, made a presentation to the
City Council.
Jay Khorrami, applicant, was available for questions of the City Council.
Mayor Karen Hunt opened the Public Hearing and advised that no one signed
up to speak.
A motion was made by Mayor Pro Tem Mark Hill, seconded by Councilmember
Wes Mays, to close the Public Hearing and approve this Agenda Item subject to
the following conditions:
1. There may be additional comments at the time of Building Permit.
2. Hours of operation remain from 6:00 a.m. to 10:00 p.m., Sunday through
Saturday.
3. The volume of the speaker shall not exceed 70 dB at 3 -ft.
4. The speaker and microphone to face south, away from the adjacent homes.
The motion passed by an unanimous vote.
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City Council Minutes August 11, 2020
12. Consider approval of an Ordinance authorizing the issuance and sale of
Combination Tax and Limited Surplus Revenue Certificates of
Obligations, Series 2020 in the maximum amount of $28,565,000 for
street projects, drainage projects, construction, renovation, equipment,
and purchase of land for public safety facilities for the fire department,
and water and sewer projects; approving various documents related to
such certificates of obligation; and authorizing the Mayor to sign.
Presentation: Kim Tiehen, Assistant Director of Finance, introduced Boyd
London, Financial Advisor with Hilltop Securities, and Chris Settle, Bond
Counsel, who made a presentation to the City Council.
A motion was made by Councilmember Cliff Long, seconded by
Councilmember Brianna Hinojosa-Smith, to adopt an Ordinance authorizing
the issuance and sale of the City of Coppell Combination Tax and Limited
Surplus Revenue Certificates of Obligation, Series 2020 in the amount of
$26,390,000 and approving all matters related thereto. The motion passed by
an unanimous vote.
13. Consider approval of an Agreement for Automatic Assistance between
the City of Dallas and the City of Coppell Fire Department to provide first
responder Emergency Medical Services for the Cypress Waters
Development; and authorizing the City Manager to sign.
Presentation: Fire Chief Kevin Richardson made a presentation to the City
Council.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Cliff Long, that this Agenda Item be approved. The motion
passed by an unanimous vote.
14. Consider approval for award to enter into a construction contract with
McMahon Contractors, L.P.; in the amount of $4,754,084.65; as
budgeted in the'/4 cent Infrastructure Maintenance Fund; for the
reconstruction of Airline Drive from Freeport Parkway to South Beltline
Road; and authorizing the City Manager to sign any necessary
documents.
Council Agenda Items 14 and 15 were considered simultaneously.
Presentation: Jamie Brierton, CIP Administrator, made a presentation to the
City Council.
A motion was made by Councilmember Biju Mathew, seconded by Mayor Pro
Tem Mark Hill, that these Agenda Items be approved. The motions passed by
an unanimous vote.
15. Consider approval for award to enter into a contract with Kleinfelder, Inc.;
in the amount of $91,105.00; as budgeted in the'/4 cent Infrastructure
Maintenance Fund; for the geotechnical materials testing during the
reconstruction of Airline Drive from Freeport Parkway to South Beltline
Road; and authorizing the City Manager to sign any necessary
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City Council Minutes August 11, 2020
documents.
Council Agenda Items 14 and 15 were considered simultaneously.
Presentation: Jamie Brierton, CIP Administrator, made a presentation to the
City Council.
A motion was made by Councilmember Biju Mathew, seconded by Mayor Pro
Tem Mark Hill, that these Agenda Items be approved. The motions passed by
an unanimous vote.
16. Consider approval amending Resolution No. 2020-0324.1 postponing
the General Municipal Election from May 2, 2020 to November 3, 2020;
to authorize the execution of amended contracts between the City of
Coppell and Dallas and Denton County Election Departments; to amend
the Notice of Election to provide for extended early voting dates and
runoff period as provided by state law; to provide for the Coppell Arts
Center as an additional polling location for Dallas County; and
authorizing the Mayor to sign.
Considerar la aprobacion enmidenda la Resolucion 2020-0324.1
posponiendo las elecciones generals al 3 de noviembre de 2020;
autorizar la ejecuion de cualquier enmienda para el contrato de eleccion
conjunta para la eleccion del 3 de noviembre del 2020 con los condados
de dallas y denton; estipular horas extendidas durante la votacion
adicional; proporcionar el Coppell Arts Center lugar adicionales de
votacion para votacion anticipada y votacion del dia de eleccion
designado en el condado de dallas; y autorizando al alcalde a firmar
Presentation: Christel Pettinos, City Secretary, made a presentation to the City
Council.
A motion was made by Councilmember Wes Mays, seconded by Mayor Pro
Tem Mark Hill, that this Agenda Item be approved. The motion passed by an
unanimous vote.
Enactment No: RE 2020-0811.2
17. City Manager Reports - Project Updates and Future Agendas
City Manager Mike Land reported the HVAC replacement at Town Center is
underway and should be completed by the end of September. Regarding
project updates, there will be a partial closure of the bridge at Freeport
Parkway with one lane of traffic in each direction.
18. Mayor and Council Reports
Report by the City Council on recent and upcoming events.
Mayor Karen Hunt reported on the following:
We received 35 applications for business assistance grants during the first
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City Council Minutes August 11,2020
application period. We encourage all eligible businesses to apply during the
second round,which opens on August 19th and closes on August 26th.
The City is currently seeking passionate individuals to be a part of eight Boards
and Commissions that help guide development,future needs, regulations,and
more for Coppell.Applications will be accepted online at coppelltx.gov/boards
now through September 25,2020.
A community meeting to review the progress of the DART Silver Line Regional
Rail Project will be held August 12, 13 and 20,2020,6:30-8:30 pm. Due to the
current pandemic,all public meetings will take place via video conference
(Microsoft Teams).DART and the Design-Build Contractor will be on hand to
outline the latest developments and answer questions.The project will provide
regional rail service along the 26-mile long Silver Line Corridor from DFW
International Airport to Plano. Please check the City's Calendar of Events for
more information.
Finally,the City of Coppell will hold its final Budget Workshop on Thursday,
August 20.During the workshop,City Council will discuss certified property
values,the proposed General Fund and Debt Service budgets,and the
proposed tax rate.Council members and City Staff will be following social
distancing protocols and conferencing in remotely to the meeting.Therefore,
residents and interested parties can watch the livestream or view the recording
at your leisure at coppelltx.gov/news-media/live-meetings-archives! Those
wishing to speak in the Citizen's Appearance portion of the meeting should
email citysec@coppelltx.gov by 2 pm on Thursday,August 20.
19. Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
Mayor Karen Hunt took a moment to thank the Audio/Visual team,Julian
Coleman and Kevin Slayter,for all the hard work they've done making the
meetings and Zoom calls possible during the pandemic.
20. Necessary Action from Executive Session
Nothing to report.
21. Adj•urnment
T ere %eing no further business before the City Council,the meeting was
•djo ,ned at 9:08 p.m.
Ka en Se bo Hunt, •yor
AT T:
)4 ,7
ristel Pettinos, Ci Secretary
City of Coppell,Texas Page 8