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CP 2020-09-08o I'll""' COFFELL Tuesday, September 8, 2020 City of Coppell, Texas Meeting Agenda City Council 5:30 PM KAREN HUNT MARK HILL Mayor Mayor Pro Tem CLIFF LONG GARY RODEN Place 1 Place 4 BRIANNA HINOJOSA-SMITH NANCY YINGLING Place 2 Place 5 WES MAYS BIJU MATHEW Place 3 Place 6 MIKE LAND City Manager 255 E. Parkway Boulevard Coppell, Texas 75019-9478 As authorized by Section 418.016(e) of the Texas Government Code, on March 16, 2020, Governor Greg Abbott suspended various provisions that require government officials and members of the public to be physically present at a specified meeting location. The following requirements have been suspended by the governor: Council Chambers 1. A quorum of the city council need not be present at one physical location. Id. § 551.127(b). 2. In light of (1), above, the meeting notice need not specify where the quorum of the city council will be physically present and the intent to have a quorum present. Id. § 551.127(e). 3. In light of (1) above, the meeting held by videoconference call is not required to be open to the public at a location where council is present. Id. § 551.127(f). 4. The audio and video are not required to meet minimum standards established by Texas Department of Information Resources (DIR) rules, the video doesn't have to be sufficient that a member of the public can observe the demeanor of the participants, the members faces don't have to be clearly visible at all times, and the meeting can continue even if a connection is lost, so long as a quorum is still present. Id. § 551.127(a-3); (h); (i); Q). City of Coppell, Texas Page 1 Printed on 9/4/2020 City Council Meeting Agenda September 8, 2020 Notice is hereby given that the City Council of the City of Coppell, Texas will meet in Regular Called Session at 5:30 p.m. for Executive Session, Work Session will follow immediately thereafter, and Regular Session will begin at 7:30 p.m., to be held at Town Center, 255 E. Parkway Boulevard, Coppell, Texas. As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be convened into closed Executive Session for the purpose of seeking confidential legal advice from the City Attorney on any agenda item listed herein. As authorized by Section 551.127, of the Texas Government Code, one or more Councilmembers or employees may attend this meeting remotely using videoconferencing technology. The City of Coppell reserves the right to reconvene, recess or realign the Work Session or called Executive Session or order of business at any time prior to adjournment. The purpose of the meeting is to consider the following items: 1. Call to Order 2. Executive Session (Closed to the Public) 1st Floor Conference Room Section 551.072, Texas Government Code - Deliberation regarding Real Property. A. Discussion regarding real property at Sanders Loop and east Belt Line Road. Section 551.074, Texas Government Code - Personnel Matters. B. Discussion regarding the evaluation for the City Manager. 3. Work Session (Open to the Public) Council Chambers A. Discussion regarding agenda items. B. Discussion regarding FY 20-21 Work Plan. C. Update on Vision 2040 Marketing and Communication Plan. D. Discussion regarding license agreement with George Coffee. E. Discussion regarding appointments to the Texas Municipal League Intergovernmental Risk Pool Board of Trustees. Regular Session 4. Invocation 7:30 p.m. 5. Pledge of Allegiance 6. Citizens' Appearance City of Coppell, Texas Page 2 Printed on 9/4/2020 City Council Meeting Agenda September 8, 2020 Proclamations 7. Consider approval of a Proclamation designating September 22, 2020, as "National Voter Registration Day"; and authorizing the Mayor to sign. 8. Consent Agenda A. Consider approval of the minutes: August 25, 2020. B. Consider approval of an Ordinance for PD-133R4R-HC, to approve a Detail Site Plan to allow for a digital drive-thru menu board with speaker to an existing restaurant drive-thru at 605 N. Denton Tap Road; and authorizing the Mayor to sign. C. Consider approval of a Resolution approving a negotiated settlement between the Atmos Cities Steering Committee (ACSC) and Atmos Energy, Mid -Tex Division regarding the company's 2020 Rate Review Mechanism Filing; and authorizing the Mayor to sign. D. Consider approval to purchase a replacement Brush Truck for the Fire Department through an interlocal agreement with Buyboard in the amount of $200,000.00 as budgeted; and authorizing the City Manager to sign any necessary documents. E. Consider approval of a License Agreement by and between the City of Coppell and Kaluke LLC for the placement of a temporary mobile vending unit located in the parking lot on the east side of W. Main Street adjacent to the Coppell Old Town Pavilion; and authorizing the City Manager to sign any necessary documents. End of Consent Agenda 9. PUBLIC HEARING: To receive public comment on the proposed 2020-21 budget for the Coppell Crime Control and Prevention District. 10. PUBLIC HEARING: To receive public comment concerning the proposed 2020-21 tax rate of $0.5800. 11. PUBLIC HEARING: To receive public comment concerning the proposed 2020-21 Municipal Budget. 12. PUBLIC HEARING: Consider approval of PD -140R -SF, Deforest Road Fence Section Removal, a zoning change request from PD -140 -SF (Planned Development -140 -Single Family) to PD -140R -SF (Planned City of Coppell, Texas Page 3 Printed on 9/4/2020 City Council Meeting Agenda September 8, 2020 Development -140 -Revised -Single Family), to allow for removal of a 550 linear foot portion of the screening fence on the south side of Deforest Road and north side of the alley abutting properties addressed at 802-838 Cheshire Drive, at the request of the Lakes of Coppell HOA; being represented by Bob Armstrong. 13. CONTINUED PUBLIC HEARING: Consider approval of PD -295R -HC (Sheraton Four Points Hotel), a zoning change request from PD -295 -HC to PD -295R -HC, to approve a Detail Site Plan to allow for an approximate 73,190 square foot four-story hotel on 2.675 acres of property located on the northeast corner of SH 121 and Northwestern Drive, as requested by Mike Clark on behalf of Archway 121 Coppell, Ltd. 14. Consider appointments to the Texas Municipal League Intergovernmental Risk Pool Board of Trustees; and authorizing the Mayor to sign. 15. City Manager Reports - Project Updates and Future Agendas 16. Mayor and Council Reports Report by the City Council on recent and upcoming events. 17. Public Service Announcements concerning items of community interest with no Council action or deliberation permitted. 18. Necessary Action from Executive Session 19. Adjournment Karen Selbo Hunt, Mayor CERTIFICATE I certify that the above Notice of Meeting was posted on the bulletin board at the City Hall of the City of Coppell, Texas on this 4th day of September, 2020, at Ashley Owens, Deputy City Secretary City of Coppell, Texas Page 4 Printed on 9/4/2020 City Council Meeting Agenda September 8, 2020 PUBLIC NOTICE - STATEMENT FOR ADA COMPLIANCE AND OPEN CARRY LEGISLATION The City of Coppell acknowledges its responsibility to comply with the Americans With Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require special services (i.e. sign interpretative services, alternative audio/visual devices, and amanuenses) for participation in or access to the City of Coppell sponsored public programs, services and/or meetings, the City requests that individuals make requests for these services seventy-two (72) hours — three (3) business days ahead of the scheduled program, service, and/or meeting. To make arrangements, contact Kori Allen, ADA Coordinator, or other designated official at (972) 462-0022, or (TDD 1 -800 -RELAY, TX 1-800-735-2989). Pursuant to Section 30.06, Penal Code (trespass by license holder with a concealed handgun), a person licensed under Subchapter H, Chapter 411, Government Code (handgun licensing law), may not enter this property with a concealed handgun. Pursuant to Section 30.07, Penal Code (trespass by license holder with an openly carried handgun), a person licensed under Subchapter H, Chapter 411, Government Code (handgun licensing law), may not enter this property with a handgun that is carried openly. City of Coppell, Texas Page 5 Printed on 9/4/2020 C',P FE L File ID: 2020-5286 Version: 1 File Name: Ex. Session 9/8/20 City of Coppell, Texas Master File Number: 2020-5286 Type: Agenda Item Reference: 255 E. Parkway Boulevard Coppell, Texas 75019-9478 Status: Executive Session In Control: City Council File Created: 09/01/2020 Final Action: Title: Discussion regarding real property at Sanders Loop and east Belt Line Road. Notes: Sponsors: Attachments: Contact: Drafter: Related Files: History of Legislative File Enactment Date: Enactment Number: Hearing Date: Effective Date: Ver- Acting Body: Date: Action: Sent To: Due Date: Return Result: sion: Date: Text of Legislative File 2020-5286 Title Discussion regarding real property at Sanders Loop and east Belt Line Road. Summary City of Coppell, Texas Page 1 Printed on 9/4/2020 C',P FE L File ID: 2020-5292 Version: 1 File Name: CM Eval 9/8/20 City of Coppell, Texas Master File Number: 2020-5292 Type: Agenda Item Reference: Title: Discussion regarding the evaluation for the City Manager. Notes: Sponsors: Attachments: Contact: Drafter: Related Files: History of Legislative File 255 E. Parkway Boulevard Coppell, Texas 75019-9478 Status: Executive Session In Control: City Council File Created: 09/02/2020 Final Action: Enactment Date: Enactment Number: Hearing Date: Effective Date: Ver- Acting Body: Date: Action: Sent To: Due Date: Return Result: sion: Date: Text of Legislative File 2020-5292 Title Discussion regarding the evaluation for the City Manager. Summary City of Coppell, Texas Page 1 Printed on 9/4/2020 C',P FE L File ID: 2020-5285 Version: 1 File Name: WKS 9/8/20 City of Coppell, Texas Master File Number: 2020-5285 Type: Agenda Item Reference: 255 E. Parkway Boulevard Coppell, Texas 75019-9478 Status: Work Session In Control: City Council File Created: 08/31/2020 Final Action: Title: A. Discussion regarding agenda items. B. Discussion regarding FY 20-21 Work Plan. C. Update on Vision 2040 Marketing and Communication Plan. D. Discussion regarding license agreement with George Coffee. E. Discussion regarding appointments to the Texas Municipal League Intergovernmental Risk Pool Board of Trustees. Notes: Sponsors: Attachments: FY 20-21 Work Plan Memo.pdf, FY 20-21 Work Plan.pdf, Vision 2040 Memo.pdf Contact: Drafter: Related Files: History of Legislative File Enactment Date: Enactment Number: Hearing Date: Effective Date: Ver- Acting Body: Date: Action: Sent To: Due Date: Return Result: sion: Date: Text of Legislative File 2020-5285 Title A. Discussion regarding agenda items. B. Discussion regarding FY 20-21 Work Plan. C. Update on Vision 2040 Marketing and Communication Plan. D. Discussion regarding license agreement with George Coffee. E. Discussion regarding appointments to the Texas Municipal League Intergovernmental Risk Pool Board of Trustees. Summary City of Coppell, Texas Page 1 Printed on 9/4/2020 Master Continued (2020-5285) City of Coppell, Texas Page 2 Printed on 9/4/2020 COFFELL q � a MEMORANDUM To: Mayor and City Council Through: Mike Land, City Manager From: Traci E. Leach, Deputy City Manager Date: September 8, 2020 Reference: FY21 Annual Work Plan Introduction: Attached you will find the draft of FY 2020-21 Council Goals and Staff Work Plan. The plan was developed in response to the work and direction done by the Coppell City Council during the January 2020 Council Retreat with some additional input around the recently adopted 2040 Plan. The results of the Council's work were incorporated into the development of the proposed 2020-21 Budget and provides the direction for staff's activities in accomplishing the Council's stated Goals for the coming fiscal year. Analysis: The document is formatted as it has been in the past but has been updated to reflect the new Vision 2040 Pillars and Goals. 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O c O Cj m T a v " u t 3 V) a r i c iar. 4 k � 0 u i rrn�Prr�ir�rry2uuii�' , T H E - C 1 T Y. 0 COPPELL ,V s XII, a q MEMORANDUM To: Mayor and City Council From: Hannah Cook, Chief Communications Strategist Date: September 8, 2020 Reference: Update on Vision 2040 Marketing and Communication Plan With the completion of the Vision 2030 plan, the City of Coppell is looking to fully implement the Vision 2040 Strategic Plan. As part of its implementation, a communications and marketing campaign will be used to educate Coppell residents and businesses about the plan, its key pillars and goals, and how the plan will be used to guide the City over the upcoming years. This discussion will provide an overview of the planned marketing approach, including messaging through advertisements, social media, articles and more. C',P FE L File ID: 2020-5287 Version: 1 File Name: Natl Voter Reg Day City of Coppell, Texas Master File Number: 2020-5287 Type: Agenda Item Reference: 255 E. Parkway Boulevard Coppell, Texas 75019-9478 Status: Proclamations In Control: City Council File Created: 09/01/2020 Final Action: Title: Consider approval of a Proclamation designating September 22, 2020, as "National Voter Registration Day"; and authorizing the Mayor to sign. Notes: Sponsors: Attachments: National Voter Registration Day 2020.pdf Contact: Drafter: Related Files: History of Legislative File Enactment Date: Enactment Number: Hearing Date: Effective Date: Ver- Acting Body: Date: Action: Sent To: Due Date: Return Result: sion: Date: Text of Legislative File 2020-5287 Title Consider approval of a Proclamation designating September 22, 2020, as "National Voter Registration Day"; and authorizing the Mayor to sign. Summary City of Coppell, Texas Page 1 Printed on 9/4/2020 PROCLAMATION WHEREAS, the City of Coppell is committed to encouraging broad voter registration, access, and citizen participation in elections among voting -eligible citizens; and WHEREAS, it is known that many Americans are not able to vote because they miss a registration deadline, do not update their registration information, or are unfamiliar with how to register; and WHEREAS, the City of Coppell recognizes the challenges that the coronavirus pandemic is posing to many Americans' abilities to register to vote; and WHEREAS, Coppell calls on its diverse partners, such as nonprofits, the William T. Cozby Library, businesses, neighboring colleges and universities, and more to assist the community by registering citizens to vote; and WHEREAS, the need for reliable and trusted public information and education on voter registration is critical to Americans' active participation in elections and the integrity of electoral processes. NOW, THEREFORE, I, Karen Selbo Hunt, Mayor of the City of Coppell, do hereby proclaim September 22, 2020 as: ,,NATIONAL VOTER REGISTRATION DAY,, and commits to joining the national efforts to support voter registration and citizen participation in elections here in Coppell, Texas. IN WITNESS THEREOF, I have set my hand and caused the seal of the City of Coppell to be affixed this 8th day of September 2020. ATTEST: Christel Pettinos, City Secretary Karen Selbo Hunt, Mayor C',P FE L File ID: 2020-5288 Version: 1 File Name: Minutes City of Coppell, Texas Master File Number: 2020-5288 Type: Agenda Item Reference: Title: Consider approval of the minutes: August 25, 2020. Notes: Sponsors: Attachments: CM 2020-08-25.pdf Contact: Drafter: Related Files: History of Legislative File 255 E. Parkway Boulevard Coppell, Texas 75019-9478 Status: Consent Agenda In Control: City Council File Created: 09/01/2020 Final Action: Enactment Date: Enactment Number: Hearing Date: Effective Date: Ver- Acting Body: Date: Action: Sent To: Due Date: Return Result: sion: Date: Text of Legislative File 2020-5288 Title Consider approval of the minutes: August 25, 2020. Summary City of Coppell, Texas Page 1 Printed on 9/4/2020 CFFELL Tuesday, August 25, 2020 KAREN HUNT Mayor CLIFF LONG Place 1 BRIANNA HINOJOSA-SMITH Place 2 WES MAYS Place 3 MIKE LAND City Manager City of Coppell, Texas Minutes City Council 5:30 PM MARK HILL Mayor Pro Tem GARY RODEN Place 4 NANCY YINGLING Place 5 BIJU MATHEW Place 6 255 E. Parkway Boulevard Coppell, Texas 75019-9478 Present 8 - Karen Hunt -,Cliff Long;Brianna Hinojosa-Smith;Wes Mays;Gary Roden -,Nancy Yingling;Biju Mathew and Mark Hill Council Chambers Also present were City Manager Mike Land, Deputy City Secretary Ashley Owens, and City Attorney Robert Hager. Deputy City Managers Vicki Chiavetta and Traci Leach were in attendance virtually. The City Council of the City of Coppell met in Regular Session on Tuesday, August 25, 2020 at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. 1. Call to Order As a result of recent Declarations of Emergency made by Dallas County and the City of Coppell in regards to the current pandemic, Governor Abbott has permitted for governing bodies to meet remotely and to conduct open meetings virtually. Mayor Karen Hunt called the meeting to order, determined that a quorum was present and convened into the Executive Session at 5:35 p.m. 2. Executive Session (Closed to the Public) 1st Floor Conference Room Section 551.071, Texas Government Code - Consultation with City Attorney. City of Coppell, Texas Page 1 City Council Minutes August 25, 2020 A. Seek Legal Advice from City Attorney regarding Texas Administrative Code Rule 3.334, concerning local sales and use taxes. Discussed under Executive Session Section 551.072, Texas Government Code - Deliberation regarding Real Property. B. Discussion regarding real property located south of East Belt Line Road and east of South Belt Line Road. Discussed under Executive Session Section 551.074, Texas Government Code - Personnel Matters. C. Discussion regarding the evaluation for the City Manager. Discussed under Executive Session 3. Work Session (Open to the Public) Council Chambers Mayor Karen Hunt adjourned the Executive Session at 7:22 p.m. and convened into the Work Session at 7:22 p.m. A. Discussion regarding agenda items. B. Presentation regarding the implementation of the Emergency Trail Marker System. Presented in Work Session Regular Session Mayor Hunt adjourned the Work Session at 7:38 p.m. and reconvened into the Regular Session at 7:47 p.m. 4. Invocation 7:30 p.m. Councilmember Biju Mathew gave the invocation. 5. Pledge of Allegiance Mayor Hunt and the City Council led those present in the Pledge of Allegiance. 6. Citizens' Appearance Mayor Hunt advised that no one signed up to speak. 7. Consent Agenda Mayor Hunt announced that Consent Agenda Items D and E would be discussed. City of Coppell, Texas Page 2 City Council Minutes August 25, 2020 Kent Collins, Director of Public Works, made a presentation to City Council. John Elias, Parks Project Manager, made a presentation to City Council. A. Consider approval of the minutes: August 11, 2020. A motion was made by Councilmember Biju Mathew, seconded by Councilmember Cliff Long, that Consent Agenda Items A -K be approved. The motion passed by an unanimous vote. B. Consider approval and adoption of the City of Coppell Investment Policy. A motion was made by Councilmember Biju Mathew, seconded by Councilmember Cliff Long, that Consent Agenda Items A -K be approved. The motion passed by an unanimous vote. C. Consider approval to award a bid and to enter into a construction contract with NPL Construction; in the amount of $98,520.88; as budgeted in Infrastructure Maintenance Fund; and authorizing the City Manager to sign any necessary documents. A motion was made by Councilmember Biju Mathew, seconded by Councilmember Cliff Long, that Consent Agenda Items A -K be approved. The motion passed by an unanimous vote. D. Consider approval of Change Order #1 for Belt Line Design Road contract; in the amount of $95,000.00; and authorizing the City Manager to sign any necessary documents. A motion was made by Councilmember Biju Mathew, seconded by Councilmember Cliff Long, that Consent Agenda Items A -K be approved. The motion passed by an unanimous vote. E. Consider approval of a Change Order with Irri-Tech, LLC in the amount of $40,300.00 as provided for in the CRDC fund balance; for additional irrigation re-routing and repairs on the MacArthur Boulevard Trail project; and authorizing the City Manager to sign any necessary documents. A motion was made by Councilmember Biju Mathew, seconded by Councilmember Cliff Long, that Consent Agenda Items A -K be approved. The motion passed by an unanimous vote. F. Consider approval of a Change Order with Terracon, for materials testing on the Rolling Oaks Memorial Center expansion project, in the amount of $15,826, which will be funded by the General Fund and reimbursed by future Cemetery revenues; and authorizing the City Manager to sign any necessary documents. A motion was made by Councilmember Biju Mathew, seconded by Councilmember Cliff Long, that Consent Agenda Items A -K be approved. The motion passed by an unanimous vote. City of Coppell, Texas Page 3 City Council Minutes August 25, 2020 G. Consider approval of a bid and issue a purchase order to acquire a 2021 Freightliner M2-106 SRA 2,000 -gallon water tank truck for Parks Operations in the amount of $116,717.26 from Houston Freightliner contract pricing through HGAC Contract No. HT06-18, as budgeted, and authorizing the City Manager to sign any necessary documents. A motion was made by Councilmember Biju Mathew, seconded by Councilmember Cliff Long, that Consent Agenda Items A -K be approved. The motion passed by an unanimous vote. H. Consider approval to enter into a License Agreement with Dallas Fort Worth International Airport to allow the placement of one Outdoor Warning Siren on DFW property located within the City limits of Coppell; authorizing the City Manager to sign any necessary documents. A motion was made by Councilmember Biju Mathew, seconded by Councilmember Cliff Long, that Consent Agenda Items A -K be approved. The motion passed by an unanimous vote. Consider acceptance of resignations from Jason Crawford and Tushar Jaiswal, Smart City Board members. A motion was made by Councilmember Biju Mathew, seconded by Councilmember Cliff Long, that Consent Agenda Items A -K be approved. The motion passed by an unanimous vote. J. Consider approval of a Franchise Ordinance between the City of Coppell and Oncor Electric Delivery Company, repealing all previous franchise ordinances with Oncor; and authorizing the Mayor to sign. A motion was made by Councilmember Biju Mathew, seconded by Councilmember Cliff Long, that Consent Agenda Items A -K be approved. The motion passed by an unanimous vote. Enactment No: OR 2020-1541 K. Consider approval to purchase network switchgear and configuration from Red River (Texas DI R CISCO) contract # DI R TSO -4167 in the amount of $103,926.30 as budgeted; and authorizing the City Manager to sign any necessary documents. A motion was made by Councilmember Biju Mathew, seconded by Councilmember Cliff Long, that Consent Agenda Items A -K be approved. The motion passed by an unanimous vote. End of Consent Agenda 8. Consider approval of a Resolution amending Resolution No. 010996.3 as amended, amending the Master Fee Schedule for Restoration of Service Fee, Animal Services Fees, Drainage Fees, Subdivision Regulation Fees, Building Fees, General Fees, Public Information Fees, Police Fees, Other Fees and Impact Fees; and authorizing the Mayor to City of Coppell, Texas Page 4 City Council Minutes August 25, 2020 sign. Presentation: Jennifer Miller, Director of Finance, made a presentation to the City Council. A motion was made by Councilmember Wes Mays, seconded by Councilmember Brianna Hinojosa-Smith, that this Agenda Item be approved. The motion passed by an unanimous vote. Enactment No: RE 2020-0825.1 9. Consider approval of a proposed tax rate of $0.5800 for the 2020 tax year and to set the Public Hearings on the budget and proposed tax rate for the next regularly scheduled City Council Meeting on September 8, 2020 at 7:30 p.m. Presentation: Jennifer Miller, Director of Finance, made a presentation to the City Council. A motion was made by Councilmember Wes Mays, seconded by Mayor Pro Tem Mark Hill, that this Agenda Item be approved. The motion passed by an unanimous vote. 10. Consider approval of the First Amended and Restated Interlocal Cooperation Agreement by and between the City of Coppell and Denton County Transportation Authority to provide transportation services for Coppell businesses; and authorizing the Mayor to sign. Presentation: Mindi Hurley, Director of Community Development, made a presentation to the City Council. A motion was made by Mayor Pro Tem Mark Hill, seconded by Councilmember Cliff Long, that this Agenda Item be approved. The motion passed by an unanimous vote. 11. City Manager Reports - Project Updates and Future Agendas City Manager Mike Land reported that the Bethel Road water line is complete, and the neighborhood has signed off on the improvements. The Old Town way -finding signs have been installed. 12. Mayor and Council Reports Report by the City Council on recent and upcoming events. A. Participate in local government and give back to the community by serving on one of the City of Coppell's Boards or Commissions. The City is currently seeking passionate individuals to be a part of eight Boards and Commissions that help guide development, future needs, regulations, and more for Coppell. Applications will be accepted online at coppelltx.gov/boards now through September 25, 2020. B. You are invited to attend a community meeting on Thursday, August 27th at 6:30 p.m., to review the progress of the DART Silver Line Regional Rail Project. Due to the current pandemic, all public meetings will take place via video City of Coppell, Texas Page 5 City Council Minutes August 25, 2020 conference (Microsoft Teams). DART and the Design -Build Contractor will be on hand to outline the latest developments and answer your questions. The project will provide regional rail service along the 26 -mile long Silver Line Corridor from DFW International Airport to Plano. Please check the City's Calendar of Events for more information. C. A Public Hearing will be conducted to receive public comment concerning the Proposed 2020-2021 Budget. The Public Hearing will be held on September 8, 2020 at 7:30 p.m. virtually from the Council Chambers at the City Hall, 255 Parkway Boulevard, Coppell, Texas 75019. Citizens wishing to have comments read into the record must contact the City of Coppell by 2:00 p.m. on September 8th. Comments will be accepted via letters addressed to Budget Office, 255 E. Parkway Blvd., Coppell, TX 75019, or emails sent to citysec@coppelltx.gov. A copy of the Proposed Budget is on file for public view in the William T. Cozby Public Library and Community Commons or on the City's website. 13. Council Committee Reports concerning items of community involvement with no Council action or deliberation permitted. A. Report on Dallas Regional Mobility Coalition - Councilmember Gary Roden B. Report on Woven Health Clinic - Mayor Pro Tem Mark Hill C. Report on Metrocrest Services - Councilmembers Biju Mathew and Wes Mays Councilmember Gary Roden reported that at the DRMC August 7th Board Meeting, they were joined by Texas Comptroller Glenn Hegar. Mr. Hegar spoke about the state's budget and revenue situation. He also mentioned that the board reported less vehicle traffic in the last quarter; however, the amount of vehicle deaths have increased. Mayor Pro Tem Mark Hill reported that the Woven Health Clinic implemented telehealth for their appointments. Woven Health Clinic has opened a neurology clinic and a dermatology clinic. The clinic is also offering free COVID-19 tests for all first responders. Councilmember Wes Mays reported that Metrocrest has seen a 200% increase in rental assistance from the same period last year. The food pantry usage has increased by 281 % over the same period last year. Metrocrest Services is in need of volunteers to work in the food pantry, please check www.metrocrestservices.org for more information on how to volunteer. 14. Public Service Announcements concerning items of community interest with no Council action or deliberation permitted. Nothing to report. 15. Necessary Action from Executive Session Robert Hager, City Attorney, read the following motion into the record: Consider approval to authorize Thompson Knight, as Special Legal Counsel on behalf of the City of Coppell, to file the appropriate administrative and legal court proceedings to contest the validity and interpretation of Texas City of Coppell, Texas Page 6 City Council Minutes August 25, 2020 16. Adjournment Administrative Code Rule 3.334, both on substantive and procedural grounds, concerning local sales and use tax under the Texas Tax Code. A motion was made by Councilmember Wes Mays, seconded by Councilmember Gary Roden, that this Agenda Item be approved. The motion passed by an unanimous vote. There being no further business before the City Council, the meeting was adjourned at 8:36 p.m. Karen Selbo Hunt, Mayor ATTEST: Ashley Owens, Deputy City Secretary City of Coppell, Texas Page 7 C',P FE L File ID: 2020-5175 Version: 3 City of Coppell, Texas Master File Number: 2020-5175 Type: Agenda Item Reference: File Name: Deliman Grill Drive Thru Changes 255 E. Parkway Boulevard Coppell, Texas 75019-9478 Status: Consent Agenda In Control: City Council File Created: 08/27/2020 Final Action: Title: Consider approval of an Ordinance for PD-133R4R-HC, to approve a Detail Site Plan to allow for a digital drive-thru menu board with speaker to an existing restaurant drive-thru at 605 N. Denton Tap Road; and authorizing the Mayor to sign. Notes: Sponsors: Attachments: Council Cover Memo Ordinance.pdf, Deliman Grill Ordinance.pdf, Exhibit A - Legal Description.pdf, Exhibit B - Detail Site Plan.pdf, Exhibit C - Landscape Plan.pdf, Exhibit D - Menu Board Plan.pdf, Exhibit E - Southern Elevation.pdf Contact: Drafter: Related Files: History of Legislative File Enactment Date: Enactment Number: Hearing Date: Effective Date: Ver- Acting Body: Date: Action: Sent To: Due Date: Return Result: sion: Date: 1 Planning & Zoning 07/16/2020 Approved Pass Commission 2 City Council 08/11/2020 Close the Public Pass Hearing and Approve Text of Legislative File 2020-5175 Title Consider approval of an Ordinance for PD-133R4R-HC, to approve a Detail Site Plan to allow for a digital drive-thru menu board with speaker to an existing restaurant drive-thru at 605 N. Denton Tap Road; and authorizing the Mayor to sign. Summary City of Coppell, Texas Page 1 Printed on 9/4/2020 Master Continued (2020-5175) Goal Icon: sliiuiss III'°'uimsll4uimlii' City of Coppell, Texas Page 2 Printed on 9/4/2020 COFFEL"L � `.,A k w MEMORANDUM To: Mayor and City Council From: Mindi Hurley, Director of Community Development Date: September 8, 2020 Reference: Consider approval of an Ordinance for PD-133R4R-HC, to approve a Detail Site Plan to allow for a digital drive-thru menu board with speaker to an existing restaurant drive-thru at 605 N. Denton Tap Road, and authorizing the Mayor to sign. 2030: Business Prosperity Executive Summary: On August 11, 2020, City Council approved the recommendation of the Planning and Zoning Commission of a Detail Site Plan for a digital drive-thru menu board with speaker to an existing restaurant drive-thru at 605 N. Denton Tap Road subject to various conditions which have been addressed in the Ordinance. Analysis: On August 11, 2020 the City Council approved this request subject to: (1) Speaker system (speaker and microphone) and menu board shall be located on the south face of the current building as depicted in the amended Site Plan, Exhibit B. (2) Hours of operation remain from 6:00 a.m. to 10:00 p.m., Sunday through Saturday. (3) The volume of the speaker system shall not exceed 70 dB at 3 -ft from the system in accordance with the Digital Menu Board Elevation Plan, Exhibit E. (4) The speaker system will be directed southward as provided herein in the Southern Building Elevation, Exhibit D. (5) Lighting for the speaker system and digital menu board shall be down -lit as noted on the Southern Building Elevation, Exhibit D. (6) The digital Menu Board Plan shall be constructed and maintained in accordance with Digital Menu Board Elevation, Exhibit E. Legal Review: The city attorney reviewed this Ordinance Fiscal Impact: None Recommendation: The Planning and Zoning Commission and Planning Department recommended Approval. Attachments: 1. Ordinance 2. Exhibit A - Legal Description 3. Exhibit B - Detail Site Plan 4. Exhibit C - Landscape Plan 5. Exhibit D - Menu Board Plans 6. Exhibit E - Southern Elevation AN ORDINANCE OF THE CITY OF COPPELL, TEXAS ORDINANCE NO. AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE CITY OF COPPELL, TEXAS, AS HERETOFORE AMENDED, BY GRANTING A CHANGE IN ZONING FROM PD -133R4 -HC (PLANNED DEVELOPMENT DISTRICT -REVISION 4- HIGHWAY COMMERCIAL) TO PD-133R4R-HC (PLANNED DEVELOPMENT -133 REVISION 4 - REVISED -HIGHWAY COMMERCIAL) TO ATTACH AN AMENDED DETAIL SITE PLAN FOR A DIGITAL DRIVE-THRU MENU BOARD WITH SPEAKER TO AN EXISTING RESTAURANT ON 0.88 ACRES OF LAND, LOCATED AT 605 N. DENTON TAP ROAD AND BEING MORE PARTICULARLY DESCRIBED IN EXHIBIT "A" ATTACHED HERETO AND INCORPORATED HEREIN; PROVIDING FOR THE APPROVAL OF A DETAIL SITE PLAN, LANDSCAPE PLAN, SOUTHERN ELEVATION, AND MENU BOARD PLANS ATTACHED HERETO AS EXHIBITS `B", "C", "D", AND "E" RESPECTIVELY; PROVIDING DEVELOPMENT REGULATIONS; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Planning and Zoning Commission and the governing body of the City of Coppell, Texas, in compliance with the laws of the State of Texas and pursuant to the Comprehensive Zoning Ordinance of the City of Coppell, have given requisite notices by publication and otherwise, and after holding due hearings and affording a full and fair hearing to all property owners generally, and to all persons interested and situated in the affected area and in the vicinity thereof, the said governing body is of the opinion that Zoning Application No. PD-133R4R-HC should be approved, and in the exercise of legislative discretion have concluded that the Comprehensive Zoning Ordinance and Map should be amended. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1. That the Comprehensive Zoning Ordinance and Map of the City of Coppell, Texas, duly passed by the governing body of the City of Coppell, Texas, as heretofore amended, be and the same is hereby amended to grant a change in zoning from PD -133R4 -HC (Planned Development- 133-Revison 4 -Highway Commercial) to PD-133R4R-HC (Planned Development - 133 Revision 4- Revised -Highway Commercial) to approve an amended Detail Site Plan and 1 TM 117409 addition of a drive through menu board and speaker system on 0.88 acres of land located at the southwest quadrant of Denton Tap Road and SH 121 and being more particularly described in Exhibit "A" attached hereto and made a part hereof for all purposes, subject to the development regulations. SECTION 2. That PD -133R4 -HC is hereby amended subject to the following development regulations: A. Except as amended herein and as provided in this Ordinance, the property shall be developed in accordance with Highway Commercial zoned property as set forth in the Code of Ordinances, as amended and the requirements of PD-133R4R-HC. B. Compliance with additional engineering or building official comments at the time of permitting subject to Detail Engineering Review and the condition set forth herein. C. Amended Detail Site Plan and additional PD Conditions as follows: (1) Speaker system (speaker and microphone) and menu board shall be located on the south face of the current building as depicted in the amended Site Plan, Exhibit B. (2) Hours of operation remain from 6:00 a.m. to 10:00 p.m., Sunday through Saturday. (3) The volume of the speaker system shall not exceed 70 dB at 3 -ft from the system in accordance with the Digital Menu Board Elevation Plan, Exhibit E. (4) The speaker system will be directed southward as provided herein in the Southern Building Elevation, Exhibit D. (5) Lighting for the speaker system and digital menu board shall be down -lit as noted on the Southern Building Elevation, Exhibit D. (6) The digital Menu Board Plan shall be constructed and maintained in accordance with Digital Menu Board Elevation, Exhibit E. SECTION 3. That, amended Site Plan, Landscape Plan, Southern Building Elevation and Menu Board Plans respectively, attached hereto as Exhibits "B", "C", "D", and "E" for amendments provided herein, are made a part hereof for all purposes, and hereby approved as 2 TM 117409 development regulations for the applicable portions of the Development within the Planned Development. SECTION 4. That the above property shall be used only in the manner and for the purpose provided for by the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended, and as amended herein. SECTION 5. That the development of the property herein shall be in accordance with building regulations, zoning ordinances, and any applicable ordinances except as may be specifically altered or amended herein. SECTION 6. That all provisions of the Ordinances of the City of Coppell, Texas, in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions not in conflict with the provisions of this ordinance shall remain in full force and effect. SECTION 7. That should any sentence, paragraph, subdivision, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof other than the part so decided to be unconstitutional, illegal or invalid, and shall not affect the validity of the Comprehensive Zoning Ordinance as a whole. SECTION 8. An offense committed before the effective date of this ordinance is governed by prior law and the provisions of the Comprehensive Zoning Ordinance, as amended, in effect when the offense was committed and the former law is continued in effect for this purpose. SECTION 9. That any person, firm or corporation violating any of the provisions or terms of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended, and upon conviction shall be punished by 3 TM 117409 a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense; and each and every day such violation shall continue shall be deemed to constitute a separate offense. SECTION 10. That this ordinance shall take effect immediately from and after its passage and the publication of its caption, as the law and charter in such cases provide. DULY PASSED by the City Council of the City of Coppell, Texas, this the day of 2020. APPROVED AS TO FORM: ROBERT E. HAGER, CITY ATTORNEY APPROVED: KAREN SELBO HUNT, MAYOR ATTEST: CHRISTEL PETTINOS, CITY SECRETARY 4 TM 117409 AN ORDINANCE OF THE CITY OF COPPELL, TEXAS AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE CITY OF COPPELL, TEXAS, AS HERETOFORE AMENDED, BY GRANTING A CHANGE IN ZONING FROM PD -133R4 -HC (PLANNED DEVELOPMENT DISTRICT -REVISION 4- HIGHWAY COMMERCIAL) TO PD-133R4R-HC (PLANNED DEVELOPMENT -133 REVISION 4 - REVISED -HIGHWAY COMMERCIAL) TO ATTACH AN AMENDED DETAIL SITE PLAN FOR A DIGITAL DRIVE-THRU MENU BOARD WITH SPEAKER TO AN EXISTING RESTAURANT ON 0.88 ACRES OF LAND, LOCATED AT 605 N. DENTON TAP ROAD AND BEING MORE PARTICULARLY DESCRIBED IN EXHIBIT "A" ATTACHED HERETO AND INCORPORATED HEREIN; PROVIDING FOR THE APPROVAL OF A DETAIL SITE PLAN, LANDSCAPE PLAN, SOUTHERN ELEVATION, AND MENU BOARD PLANS ATTACHED HERETO AS EXHIBITS `B", "C", "D", AND "E" RESPECTIVELY; PROVIDING DEVELOPMENT REGULATIONS; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. DULY PASSED by the City Council of the City of Coppell, Texas, this the day of 2020. APPROVED: KAREN SELBO HUNT, MAYOR ATTEST: CHRISTEL PETTINOS, CITY SECRETARY —i =n _ _ ` 20bIb f 9 PM I�51 �• R �� 0 W r HI 7Z (51 D"11ICI1 `IIVIPk) xs 3 ,.00, 0000 S o a� o b t 3 s 3 , a� O O. a • p. � O YosW�� WY a O�4 Ro= ' maw`? ui a w o12".I CM o.6 'oo oma"' I Qy0 a o\� ■ so y �.xa$ 90S 3ead'97186 aNMOA ?i&Vd VI7ONOVW V NJ018 'OZ 107 x W � slua010, 110 OZOZ'OE'90 3fISSI-3Tl l.I. `... NVWIl3G 133CONd 6TOSL Xl "1-13d do:) 021 dVI NOIN30 'N S09 64ZSL X1'sellep 6TOSL Xl'Ilatl' aNa4 pl a!1dn4 STOL peon lagla9 'M 6bb z O 6Zb9-61e-0L6 OTO-z96-ZL6 woa'Iiew6Vowngg,—j woo 'I ew6VollapiladdooAeC ug OZOZ-91- 0 zoo 0z3OSSI c 1-11119 Nd W I-1 3 a Na N9 3"O 'ON 1J3CONd V . A8 NMHSVM 1NVDllddV / N3NM0 p V )0018 Z 101 N0IlI001'/ 1Nviin /1S321 VIIONJHW 4�1 Z Q r J a LU :. N Q a O O W n m Q J Z z O C—) X W X W O_' d V )0018 Z 101 N0IlI001'/ 1Nviin /1S321 VIIONJHW 4�1 Z Q r J a LU :. 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Parkway Boulevard Coppell, Texas 75019-9478 Status: Consent Agenda In Control: City Council File Created: 08/31/2020 Final Action: Title: Consider approval of a Resolution approving a negotiated settlement between the Atmos Cities Steering Committee (ACSC) and Atmos Energy, Mid -Tex Division regarding the company's 2020 Rate Review Mechanism Filing; and authorizing the Mayor to sign. Notes: Sponsors: Attachments: ATMOS Resolution Memo 2020.pdf, 2020 Atmos Mid -Tex RRM Model Memo Attachments.pdf, 2020 Atmos Mid -Tex RRM Settlement Resolution.pdf, 2020 Atmos Mid -Tex RRM Settlement Resolution Attach me nts. pdf Contact: Drafter: Related Files: History of Legislative File Enactment Date: Enactment Number: Hearing Date: Effective Date: Ver- Acting Body: Date: Action: Sent To: Due Date: Return Result: sion: Date: Text of Legislative File 2020-5283 Title Consider approval of a Resolution approving a negotiated settlement between the Atmos Cities Steering Committee (ACSC) and Atmos Energy, Mid -Tex Division regarding the company's 2020 Rate Review Mechanism Filing; and authorizing the Mayor to sign. Summary Staff Recommendation: Staff recommends approval. City of Coppell, Texas Page 1 Printed on 9/4/2020 C',P FE L City of Coppell, Texas Master 255 E. Parkway Boulevard Coppell, Texas 75019-9478 City of Coppell, Texas Page 1 Printed on 9/4/2020 T H E - C I T Y" 4 F F C Y C0PPEL,,L,,,, X A & i 6 MEMORANDUM To: Mayor and City Council From: Vicki Chiavetta, Deputy City Manager Date: September 8, 2020 Reference: Consider approval of a Resolution approving a negotiated settlement between the Atmos Cities Steering Committee (ACSC) and Atmos Energy, Mid -Tex Division regarding the company's 2020 Rate Review Mechanism Filing; and authorizing the Mayor to sign. Introduction: The City, along with 171 other Mid -Texas cities served by Atmos Energy Corporation, Mid -Tex Division ("Atmos Mid -Tex" or "Company"), is a member of the Atmos Cities Steering Committee ("ACSC"). In 2007, ACSC and Atmos Mid -Tex settled a rate application filed by the Company pursuant to Section 104.301 of the Texas Utilities Code for an interim rate adjustment commonly referred to as a GRIP filing (arising out of the Gas Reliability Infrastructure Program legislation). That settlement created a substitute rate review process, referred to as Rate Review Mechanism ("RRM"), as a substitute for future filings under the GRIP statute. Since 2007, there have been several modifications to the original RRM Tariff. The most recent iteration of an RRM Tariff was reflected in an ordinance adopted by ACSC members in 2019. On or about March 31, 2020, the Company filed a rate requestpursuant to the RRM Tariff adopted by ACSC members. The Company claimed that its cost -of -service in a test year ending December 31, 2019, entitled it to additional system -wide revenues of $141.2 million. Application of the standards set forth in ACSC's RRM Tariff required Atmos to reduce its request to $136.3 million, $98.7 million of which would be applicable to ACSC members. ACSC's consultants concluded that the system -wide deficiency under the RRM regime should be $111.5 million instead of the claimed $136.3 million. The amount of the $111.5 million deficiency applicable to ACSC members would be $80.8 million. After the Company reviewed ACSC's consultants' report, ACSC's Executive Committee and the Company negotiated a settlement whereby the Company would receive an increase of $90 million from ACSC Cities, but with a two-month delay in the Effective Date until December 1, 2020. This should save ratepayers approximately $9 million such that the case is functionally equivalent to ACSC's consultants' recommendation of $80.8 million. 1 The Executive Committee recommends a settlement at $90 million. The Effective Date for new rates is December 1, 2020. ACSC members should take action approving the Resolution before November 1, 2020. PROOF OF REVENUES Atmos generated proof that the rate tariffs attached to the Resolution will generate $90 million in additional revenues from ACSC Cities. That proof is attached as Attachment 1 to this memo. ACSC consultants have agreed that Atmos' Proof of Revenues is accurate. BILL IMPACT The impact of the settlement on average residential rates is an increase of $5.15 on a monthly basis, or 9.9 percent. The increase for average commercial usage will be $15.48 or 6.56 percent. A bill impact comparison is attached as Attachment 2. SUMMARY OF ACSC'S OBJECTION TO THE UTILITIES CODE SECTION 104.301 GRIP PROCESS ACSC strongly opposed the GRIP process because it constitutes piecemeal ratemaking by ignoring declining expenses and increasing revenues while rewarding the Company for increasing capital investment on an annual basis. The GRIP process does not allow any review of the reasonableness of capital investment and does not allow cities to participate in the Railroad Commission's review of annual GRIP filings or allow recovery of Cities' rate case expenses. The Railroad Commission undertakes a mere administrative review of GRIP filings (instead of a full hearing) and rate increases go into effect without any material adjustments. In ACSC's view, the GRIP process unfairly raises customers' rates without any regulatory oversight. In contrast, the RRM process has allowed for a more comprehensive rate review and annual evaluation of expenses and revenues, as well as capital investment. RRM SAVINGS OVER GRIP While residents outside municipal limits must pay rates governed by GRIP, there are some cities served by Atmos Mid -Tex that chose to remain under GRIP rather than adopt RRM. Additionally, the City of Dallas adopted a variation of RRM which is referred to as DARR. When new rates become effective on December 1, 2020, ACSC residents will maintain a slight economic monthly advantage over GRIP and DARR rates. See Attachment 3. EXPLANATION OF `BE IT ORDAINED" PARAGRAPHS: 1. This section approves all findings in the Resolution. 2. This section adopts the RRM rate tariffs and finds the adoption of the new rates to be just, reasonable, and in the public interest. 3. This section makes it clear that Cities may challenge future costs associated with gas leaks like the explosion in North Dallas or the evacuation in Georgetown. 2 4. This section finds that existing rates are unreasonable. Such finding is a necessary predicate to establishment of new rates. The new tariffs will permit Atmos Mid -Tex to recover an additional $90 million from ACSC Cities. 5. This section approves an exhibit that establishes a benchmark for pensions and retiree medical benefits to be used in future rate cases or RRM filings. 6. This section approves an exhibit to be used in future rate cases or RRM filings regarding recovery of regulatory liabilities, such as excess deferred income taxes. 7. This section requires the Company to reimburse the City for expenses associated with review of the RRM filing, settlement discussions, and adoption of the Resolution approving new rate tariffs. 8. This section repeals any resolution or ordinance that is inconsistent with the Resolution. 9. This section finds that the meeting was conducted in compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. 10. This section is a savings clause, which provides that if any section is later found to be unconstitutional or invalid, that finding shall not affect, impair, or invalidate the remaining provisions of this Resolution. This section further directs that the remaining provisions of the Resolution are to be interpreted as if the offending section or clause never existed. 11. This section provides for an effective date upon passage. December 1, 2020 represents a two- month delay in the Effective Date established by the RRM tariff. 12. This section directs that a copy of the signed Resolution be sent to a representative of the Company and legal counsel for ACSC. CONCLUSION The Legislature's GRIP process allowed gas utilities to receive annual rate increases associated with capital investments. The RRM process has proven to result in a more efficient and less costly (both from a consumer rate impact perspective and from a ratemaking perspective) than the GRIP process. Given Atmos Mid-Tex's claim that its historic cost of service should entitle it to recover $141.2 million in additional system -wide revenues, the RRM settlement at $90 million for ACSC Cities reflects substantial savings to ACSC Cities. ACSC's consultants produced a report indicating that Atmos had justified increased revenues for ACSC Cities of at least $81 million. Settlement at $90 million (equivalent to $81 million with a two-month delay) is fair and reasonable. The ACSC Executive Committee consisting of city employees of 18 ACSC members urges all ACSC members to pass the Resolution before November 1, 2020. New rates become effective December 1, 2020. LEGAL REVIEW This was reviewed by the Attorney for ACSC and the City Attorney. RECOMMENDATION Staff recommends approval. 3 Attachment 1 to Model Staff Report 2020 RRM Proof of Revenues N N N j N _. _. _. _. _. _. _. CD W v O (n -4-W N -. A W N O 0 W --4 O (n W N -� O NI ISI 311 O (n DJ n D 0 (D O 3 0 m D CL --I > 0 0 D° -z rn-n(1) ;o ZGi m -< rn Oc-0 Mm 0 (D m mm 0 0 x oFn Z (DU;cp co E O z O O O 00 O O O C O C O C r_ (�D m m ((D m N ((D m m m m n www-- O n u) o w (n o O O 3 3 M (n m -6 -6 -6 m Q, (n m 6 m� (n m 6 m Su CL su <�_o m (s? 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(n W W CO' �I O N 00 (n O O O (n W P. 00 � (n -� O -i O 00 0 00 v O 0 00 .4. -4.(n -4.(n 00 N CO' NI ISI 311 O (n DJ n D 0 (D O 3 0 m D CL --I > 0 0 D° -z rn-n(1) ;o ZGi m -< rn Oc-0 Mm 0 (D m mm 0 0 x oFn Z (DU;cp co E O z Attachment 2 to 2020 RRM Staff Report Bill Impact U) w w w w w Z, XN pl CTI (P Ul (A CA Ul Z� Z� A7A ^4 -4 :,4 q ;-4 .p..4 � C77 CTC 4F& 000 C) 0 0 -n -6 -n Z, UZ 000 000 p 000 000 -n -n -n 69 to ul :-4 w m -ph. w 0 i7 m -69 Ca Cfc POEMEO TArm 000 000 In -n -n OD CaJ x x x x 469 (o 69 -" ", . -Ioz!m: —A m m Is, w 0 O 0 0 (,0 -4 (D -4 U) En K) 4*9 II M XAJIOO a aao C )J X 0 0 -.ao ro X ;uxoo a a 0 ;u;uoo Kao -x (D (D M 0 G) G) :3 0 n M 0 :3 T, (n - - 0 0 -n ::3 (D (D (D 0 cn G) G) 3 3 n 3 0 0 -n (D 54 0 0 V �4 g 5T 0 (D "I cr 00 0 (3 90 X X 90 0— ;u X o go x ;u 0' 0 MCI) (D (D CD (D 00 zr > 3m CID m CD > w m m m U) w w w w w Z, XN pl CTI (P Ul (A CA Ul Z� Z� A7A ^4 -4 :,4 q ;-4 .p..4 � C77 CTC 4F& 000 C) 0 0 -n -6 -n Z, UZ 000 000 p 000 000 -n -n -n 69 to ul :-4 w m -ph. w 0 i7 m -69 Ca Cfc POEMEO TArm 000 000 In -n -n OD CaJ x x x x 469 (o 69 4 O 0 0 (,0 -4 (D -4 U) En K) 4*9 II NI qq, NN 4A 0 (3 --A -14 4LO MCI) G)lw 0 Ul mi 0 co M im Z M M r- X Z C) G) 00 M 0 0 CO) 3 m 0 3 z to M -M m ;D > X CA m 0 M Z CO) Mi 0 0• -4 M M 0 2 (3) 0) (PI (YI (-M (YI �(n 0 0 W -4 0 M (-" (Y' Ul (n 'pk Z' 4"' W""OWW-4 g Z' jh� 4. 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C:) T � 0 52 m --�' ....aa 0) (31 0) V of wo w WC3 ww wo ww w(D ifA 4A fA co w cu (0M mi cu U3 CU 9 OD I --i --i A m --i --i --A --i --i cccc cccc ccccc ccccc 61 0) 4 co co x xxxx x xxxx x xxxxx x xxxxx 0 eo W 49 od) p 69 " (o p 40 to ko (A "o '-0 0 p p p p 03 p P CD (D 0) p " (D C) C> 0) p " Cx C) C) 40 n Lo Z. -N CD U) Z' -4 a CA) 0) 0 " M (n �� m 0 w 0), 0 (4 cn tel w Ln CA w 0) " --j W U) 0) -4 W -4 :k " � 0)� N) -04, 4�. 0) Ili, 11 11 11 It it 11 4A It 111 11 11 4A I1 II II 1V tl II 69 11 .69 II II II 11 el 0 0 (A CO Cil -4 W W N CD " W Cai -4 0 W 41;i N4 0 " cn cn m (D -4 '� -4 (.n Cn p6 r'a 0 w bO Cil Cn; W bD 6 Cil -4 CD A D. C> CD 0) -4 (D JN r. Cd 0 40 (A 4A 0) w LI) 00 0) 0) 0 Crit CD (A M m 0) C D w rQi P c, p PL '4 -14 -" w 'D IQ :-4 N -P, 5,4 -,P- tii I w mi m m m cn m Ul CP w m ()l Cil M, -41 .Yl w 0 0 CaD Lin Co 4�1 00(A 0 to 0 tri CC7 CCD, Cid OD Attachment 3 to 2020 RRM Staff Report RRM Monthly Savings Over GRIP and DARR Rates ATMOS ENERGY CORP., MID-TEX DIVISION RESIDENTIAL AVERAGE RATE COMPARISON TEST YEAR ENDING DECEMBER 31, 2019 ACSC DARR ATM Environs Settled Filing Filing Fi,ling Cost Charge $2U5 $23.75 $26,40 $24.60 Monthly Ccf 44,5 44.5 44.5 44.5 Cons Charge $0.26651 $01-19336 $014846 $0.18653 Average Mo Bill $32.11 $32.35 $3101 $32.901 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS, APPROVING A NEGOTIATED SETTLEMENT BETWEEN THE ATMOS CITIES STEERING COMMITTEE ("ACSC") AND ATMOS ENERGY CORP., MID- TEX DIVISION REGARDING THE COMPANY'S 2020 RATE REVIEW MECHANISM FILING; DECLARING EXISTING RATES TO BE UNREASONABLE; ADOPTING TARIFFS THAT REFLECT RATE ADJUSTMENTS CONSISTENT WITH THE NEGOTIATED SETTLEMENT; FINDING THE RATES TO BE SET BY THE ATTACHED SETTLEMENT TARIFFS TO BE JUST AND REASONABLE AND IN THE PUBLIC INTEREST; APPROVING AN ATTACHED EXHIBIT ESTABLISHING A BENCHMARK FOR PENSIONS AND RETIREE MEDICAL BENEFITS; APPROVING AN ATTACHED EXHIBIT REGARDING AMORTIZATION OF REGULATORY LIABILITY; REQUIRING THE COMPANY TO REIMBURSE ACSC'S REASONABLE RATEMAKING EXPENSES; DETERMINING THAT THIS RESOLUTION WAS PASSED IN ACCORDANCE WITH THE REQUIREMENTS OF THE TEXAS OPEN MEETINGS ACT; ADOPTING A SAVINGS CLAUSE; DECLARING AN EFFECTIVE DATE; AND REQUIRING DELIVERY OF THIS RESOLUTION TO THE COMPANY AND THE ACSC'S LEGAL COUNSEL. WHEREAS, the City of Coppell, Texas ("City") is a gas utility customer of Atmos Energy Corp., Mid -Tex Division ("Atmos Mid -Tex" or "Company"), and a regulatory authority with an interest in the rates, charges, and services of Atmos Mid -Tex; and WHEREAS, the City is a member of the Atmos Cities Steering Committee ("ACSC"), a coalition of similarly -situated cities served by Atmos Mid -Tex ("ACSC Cities") that have joined together to facilitate the review of, and response to, natural gas issues affecting rates charged in the Atmos Mid -Tex service area; and WHEREAS, ACSC and the Company worked collaboratively to develop a Rate Review Mechanism ("RRM") tariff that allows for an expedited rate review process by ACSC Cities as a substitute to the Gas Reliability Infrastructure Program ("GRIP") process instituted by the Legislature, and that will establish rates for the ACSC Cities based on the system -wide cost of serving the Atmos Mid -Tex Division; and WHEREAS, the current RRM tariff was adopted by the City in a rate ordinance in 2018; and WHEREAS, on about March 31, 2020, Atmos Mid -Tex filed its 2020 RRM rate request with ACSC Cities based on a test year ending December 31, 2019; and WHEREAS, ACSC coordinated its review of the Atmos Mid -Tex 2020 RRM filing through its Executive Committee, assisted by ACSC's attorneys and consultants, to resolve issues identified in the Company's RRM filing; and WHEREAS, the Executive Committee, as well as ACSC's counsel and consultants, recommend that ACSC Cities approve an increase in base rates for Atmos Mid -Tex of $90 million applicable to ACSC Cities with an Effective Date of December 1, 2020; and WHEREAS, ACSC agrees that Atmos plant -in-service is reasonable; and WHEREAS, with the exception of approved plant -in-service, ACSC is not foreclosed from future reasonableness evaluation of costs associated with incidents related to gas leaks; and WHEREAS, the two month delayed Effective Date from October 1 to December 1 will save ACSC ratepayers approximately $9 million off new rates imposed by the attached tariffs (Exhibit A), the impact on ratepayers should approximate the reasonable value of the rate filing found by the ACSC Consultants' Report, which was $81 million; and WHEREAS, the attached tariffs (Exhibit A) implementing new rates are consistent with the recommendation of the ACSC Executive Committee, are agreed to by the Company, and are just, reasonable, and in the public interest; and 2 WHEREAS, the settlement agreement sets a new benchmark for pensions and retiree medical benefits (Exhibit B); and WHEREAS, the settlement agreement establishes an amortization schedule for regulatory liability prepared by Atmos Mid -Tex (Exhibit C); and WHEREAS, the RRM Tariff contemplates reimbursement of ACSC's reasonable expenses associated with RRM applications; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF Coppell, TEXAS: Section 1. That the findings set forth in this Resolution are hereby in all things approved. Section 2. That, without prejudice to future litigation of any issue identified by ACSC, the City Council finds that the settled amount of an increase in revenues of $90 million for ACSC Cities represents a comprehensive settlement of gas utility rate issues affecting the rates, operations, and services offered by Atmos Mid -Tex within the municipal limits arising from Atmos Mid-Tex's 2020 RRM filing, is in the public interest, and is consistent with the City's authority under Section 103.001 of the Texas Utilities Code. Section 3. That despite finding Atmos Mid-Tex's plant -in-service to be reasonable, ACSC is not foreclosed in future cases from evaluating the reasonableness of costs associated with incidents involving leaks of natural gas. Section 4. That the existing rates for natural gas service provided by Atmos Mid -Tex are unreasonable. The new tariffs attached hereto and incorporated herein as Exhibit A, are just and reasonable, and are designed to allow Atmos Mid -Tex to recover annually an additional $90 million from customers in ACSC Cities, over the amount allowed under currently approved rates. Such tariffs are hereby adopted. 3 Section 5. That the ratemaking treatment for pensions and retiree medical benefits in Atmos Mid-Tex's next RRM filing shall be as set forth on Exhibit B, attached hereto and incorporated herein. Section 6. That subject to any future settlement or decision regarding the balance of Excess Deferred Income Tax to be refunded to ratepayers, the amortization of regulatory liability shall be consistent with the schedule found in Exhibit C, attached hereto and incorporated herein. Section 7. That Atmos Mid -Tex shall reimburse the reasonable ratemaking expenses of the ACSC in processing the Company's 2020 RRM filing. Section 8. That to the extent any resolution or ordinance previously adopted by the Council is inconsistent with this Resolution, it is hereby repealed. Section 9. That the meeting at which this Resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. Section 10. That if any one or more sections or clauses of this Resolution is adjudged to be unconstitutional or invalid, such judgment shall not affect, impair, or invalidate the remaining provisions of this Resolution, and the remaining provisions of the Resolution shall be interpreted as if the offending section or clause never existed. Section 11. That consistent with the City Ordinance that established the RRM process, this Resolution shall become effective from and after its passage with rates authorized by attached tariffs to be effective for bills rendered on or after December 1, 2020. Section 12. That a copy of this Resolution shall be sent to Atmos Mid -Tex, care of Chris Felan, Vice President of Rates and Regulatory Affairs Mid -Tex Division, Atmos Energy Corporation, 5420 LBJ Freeway, Suite 1862, Dallas, Texas 75240, and to Geoffrey Gay, General M Counsel to ACSC, at Lloyd Gosselink Rochelle & Townsend, P.C., 816 Congress Avenue, Suite 1900, Austin, Texas 78701. DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS, BY A VOTE OF TO , ON THIS THE DAY OF , 2020. ATTEST: Christel Pettinos, City Secretary APPROVED AS TO FORM: Robert E. Hager, City Attorney 2557/3218108360 Karen Selbo Hunt, Mayor E Exhibit A to 2020 RRM Resolution or Ordinance Mid -Tex Tariffs Effective December 1, 2020 MID-TEX DIVISION RRC Tariff No: ATMOS ENERGY CORPORATION RATE, SCHEDULE: R — RESIDENTIAL SALES APPLICABLE TO: ALL CUSTOMERS IN THE MID-TEX DIVISION UNDER THE RRM TARIFF EFFECTIVE DATE: Bills Rendered, on or after 12101/2020 PAGE: Application Applicable to Residential Customers for all natural gas provided at one Point of Delivery and measured through one meter, Type of Service Where service of the type desired by Customer is not already available at the Point of Delivery, additional charges and special contract arrangements between Company and Customer may be required:, prior to service being furnished, Monthly Rate Customers monthly bill will be calculated by adding the following Customer and Cof charges to the amounts due under the riders listed below.: Charge Amount Customer Charge per Bill $ 20.25 per month Rider CEE Surcharge $ 0.05 per month Total Customer Charge $ 20.3,0 per month Commodity Charge — All Ccf - ---- -- - --- $0.26651 per Ccf Gas Cost Recovery: Plus an amount for gas costs and upstream transportation costs calculated in accordance with Part (a) and Part (b), respectively, of Rider GCR. Weather Normalization Adjustment: Plus or Minus an amount for weather normalization calculated in accordance with, Rider WNA. Franchise Fee Adjustment: Plus an amount for franchise fees calculated in accordance with Rider FF. Rider FF is only applicable to customers inside the corporate limits of any incorporated, municipality, Tax Adjustment: Plus an amount for tax calculated in accordance with Rider TAX, Surcharges- Plus an amount for surcharges calculated in accordance with the applicable rider(s). Agreement An Agreement for Gas Service may be required. Notice Service hereunder and the rates for services provided are subject to the orders of regulatory bodies having jurisdiction and to the Company's Tariff for Gas Service. 'Reference Rider CEE - conservation and Energy Efficiency as approved in GUD 10170. Surcharge billing effective July 1, 2020. MID-TEX DIVISION RRC Tariff No: ATMOS ENERGY CORPORATION RATE SCHEDULE. C — COMMERCIAL SALES APPLICABLE TO: ALL CUSTOMERS IN THE MID-TEX DIVISION UNDER THE RRM TARIFF EFFECTIVE DATE,: Bills Rendered on or after 12/0112020 PAGE: Application Applicable to Commercial Customers for all natural gas provided at one Point of Delivery and measured through one meter and to, Industrial Customers with an average annual usage of less than 30,000 Ccf. Type of Service Where service of the type desired by Customer is not already available at the Point of Delivery, additional charges and special contract arrangements between Company and Customer may be required prior to service being furnished. Monthly Rate Customer's monthly bill will, be calculated by adding the following Customer and Ccf charges to the amounts due under the riders listed below: Charge Amount Customer Charge per Bill $ 54.50 per month, Rider CEE Surcharge $ 0.02 per month' Total Customer Charge $ 54.52 per month Commodity Charge — All Ccf $ 0,117`28 per Ccf Gas Cost Recovery: Plus an amount for gas costs and upstream transportation costs calculated in accordance with Part (a) and Part (b), respectively, of Rider GCR. Weather Normalization Adjustment: Plus or Minus an amount for weather normalization calculated in accordance with Rider WNA. Franchise Fee Adjustment: Plus an amount for franchise fees calculated in accordance with Rider FF. Rider FF is only applicable to customers inside the corporate limits of any incorporated municipality, Tax Adjustment Plus an amount for tax calculated in accordance with Rider TAX. Surcharges: Plus an amount for surcharges calculated in accordance with the applicable rider(s), Agreement An Agreement for Gas Service may be required. Notice Service hereunder and the rates for services provided are subject to the orders of regulatory bodies having jurisdiction and to the Company's Tariff for Gas Service. ' Reference Rider CEE - Conservation and Energy Efficiency as approved in GUD 10170. Surcharge (billing effective July 1, 2020, MID-TEX DIVISION RRC Tariff No: ATMOS ENERGY CORPORATION RATE SCHEDULE: I — INDUSTRIAL SALES APPLICABLE TO: ALL CUSTOMERS IN THE MID-TEX DIVISION UNDER THE RRM TARIFF EFFECTIVE DATE: Bills Rendered on or after 12/0112020 PAGE E. Application Applicable to Industrial Customers with a maximum daily usage (MDU) of less than 3,500 MMBtu per day for all natural gas provided at one Point of Delivery and measured through one meter. Service for Industrial Customers with an MDU equal to or greater than 3,500 MMBtu per day will be provided at Company's sole option and will require special contract arrangements between Company and Customer. Type of Service Where service of the type desired by Customer is not already available at the Point of Delivery, additional charges and special contract arrangements between Company and Customer may be required prior to service being furnished. Monthly Rate Customer's monthly bill will be calculated by adding the following Customer and MMBtu charges to the amounts due under the riders listed below'. Charge Amount Customer Charge per Meter $ 1,014.50 per month First 0 MMBtu to 1,500 MMBtu $ 0.4157 per MMBtu Next 3,500 MMBtu $ 0.3044 per MMBtu All MMBtu over 5,000 MMBtu $ 0,0653 per MMBtu Gas Cost Recovery: Plus an amount for gas costs and upstream trainsportation costs calculated in accordance with Part (a) and Part (b), respectively, of Rider GCR, Franchise Fee Adjustment-, Plus an amount for franchise fees calculated in accordance with Rider FF. Rider FF is only applicable to customers inside the corporate limits of any incorporated municipality. Tax Adjustment: Plus an amount for tax calculated in accordance with Rider TAX. Surcharges: Plus an amount for surcharges calculated in accordance with the applicable rider(s), Curtailment Overpull Fee Upon notification by Company of an event of curtailment or interruption of Customer's deliveries, Customer will, for each MMBtu delivered in excess of the stated level of curtailment or interruption, pay Company 200% of the midpoint price for the Katy point listed in Plaits Gas Daily published for the applicable Gas Day in the table entitled "Daily Price Survey." Replacement Index In the event the "midpoint' or "common" price for the Katy point listed in PlattGas Daily in the table entitled "Daily Price Survey" is no longer published, Company will calculate the applicable imbalance fees utilizing a daily price index recognized as authoritative by the natural, gas industry and, most closely approximating the applicable index. MID-TEX DIVISION RRC'Tariff No: ATMOS ENERGY CORPORATION RATE SCHEDULE: I — INDUSTRIAL SALES APPLICABLE TO-. ALL CUSTOMERS IN THE MID-TEX DIVISION UNDER THE RRM TARIFF EFFECTIVE, DATE: Bills Rendered on or after 12101/2020 PAGE: Agreement An Agreement for Gas Service may be required. Notice Service hereunder and the rates for services provided are subject to the orders of regulatory bodies having jurisdiction and to the Company's Tariff for Gas Service. Special Conditions In order to receive service under Rate 1, Customer must have the type of meter required by Company, Customer must pay Company all costs associated with the acquisition and installation of the meter. MID-TEX DIVISION RRC Tariff No: ATMOS ENERGY CORPORATION RATE SCHEDULE: T'— TRANSPORTATION APPLICABLE TO: ALL CUSTOMERS IN THE MID-TEX DIVISION UNDER THE RRM TARIFF EFFECTIVE DATE: Bills, Rendered on or after 1210112020 PAGE: Application Applicable, in the event that Company has entered into a Transportation Agreement, to a customer directly connected to the Atmos Energy Corp., Mid -Tex Division Distribution System (Customer) for the transportation of all natural gas supplied by Customer or Customer's agent at one Point of Delivery for use in Cu:stomeir's facility. Type of Service Where service of the type desired by Customer is not already available at the Point of Delivery, additional charges and special contract arrangements between Company and Customer may be required prior to service being furnished. Monthly Rate Customer's bill will be calculated by adding the following Customer and MMBtu charges to the amounts and quantities due under the riders listed below: Charge Customer Charge per Meter Amount $ 1,014.50 per month First 0 MiM Btu to 1„500 MMBtu $ 0,415 ' per MMBtu Next 3,500 MMBtu $ 0.3044 per MMBtu All MMBtu over 5,000 MMBtu $ 0,0653 per MMBtu Upstream Transportation Cost Recovery: Plus an amount for upstream transportation costs in accordance with Part (b) of Rider CCR. Retention Adjustment: Plus a quantity of gas as calculated in accordance with Rider RA. Franchise Fee Adjustment: Plus an amount for franchise fees calculated in accordance with Rider FF, Rider FF is only applicable to customers inside the corporate limits of any incorporated municipality. Tax Adjustment: Plus an amount for tax calculated in accordance with Rider TAX. Surcharges: Plus an amount for surcharges calculated in: accordance with the applicable rider(s). Imbalance Fees All fees charged to Customer under this Rate Schedule will be charged based on the quantities determined under the applicable Transportation Agreement and quantities will not be aggregated for any Customer with multiple Transportation Agreements for the purposes of such fees. Monthly Imbalance Fees Customer shall pay Company the greater of (i) $0.10 per MMBtu, or (ii) 150% of the difference per MMBtu between the highest and lowest "midpoint” price for the Katy point listed in Platts Gas Daily in the table entitled "Daily Price Survey" during such month, for the MMBtu of Customer's monthly Cumulative Imbalance, as defined in the applicable Transportation Agreement, at the end of each month that exceeds, 10%, of Customer's receipt quantities for the month. MID-T'EX DIVISION RRC Tariff No. - ATMOS ENERGY CORPORATION RATE, SCHEDULE: T — TRANSPORTATION APPLICABLE TO: ALL, CUSTOMERS IN THE MID-TEX DIVISION UNDER THE RRMI TARIFF EFFECTIVE DATE: Bills Rendered on or after 1210112020 PAGE: Curtailment Overpull Fee Upon notification by Company of an event of curtailment or interruption of Customer's deliveries, Customer will, for each ISI MStu delivered in excess of the stated level of curtailment or interruption, pay Company 200% of the midpoint price for the Katy point listed in Platts Gas Daily published for the applicable Gas Day in the table entitled "Daily Price Survey." Replacement Index In the event the ""midpoint' or "common" price for the Katy point listed in, Platt s Gas Daily in the table entitled "Daily Price Survey" is no longer published, Company will! calculate the applicable imbalance fees utilizing a daily price index recognized as authoritative by the natural gas industry and most closely approximating the applicable index. Agreement A transportation agreement is required. Notice Service hereunder and the rates for services provided!, are subject to the orders of regulatory bodies having jurisdiction, and to the Company's Tariff for Gas Service. Special Conditions In order to receive service under Rate T, customer must have the type of meter required by Company. Customer must pay Company all costs associated with the acquisition and installation of the meter, MID-TEX DIVISION ATMOS ENERGY CORPORATION RIDER: WNA — WEATHER NORMALIZATION ADJUSTMENT APPLICABLE TO: ALL CUSTOMU ERS IN THE MID-TEX DIVISION UNDER THE RRM TARIFF EFFECTIVE DATE,: Bills Rendered on or after 1210112020 PAGE: Provisions for Adjustment The Commodity Charge per Cof (100 cubic feet) for gas service set forth in any Rate Schedules utilized by the cities of the Mid -Tex Division service area for determining normalized winter period revenues shall be adjusted by an amount hereinafter described, which amount is referred to as the "Weather Normalization Adjustment," The Weather Normalization Adjustment shall apply to all temperature sensitive residential and commercial bills based on meters read during the revenue months of November through April. The five regional weather stations are Abilene, Austin, Dallas, Waco, andl Wichita Falls. The Weather Normalization Adjustment Factor shall be computed to the nearest one-hundredth cent per Ccf by the following formula: WNAFi Ri Where (HSFi X (NDD-ADD)) (BLi + (HSFi, x ADD) any particular Rate Schedule or billing classification within any such particular Rate Schedule that contains more than one billing classification WNAFi Weather Normalization Adjustment Factor for the ith rate schedule or classification expressed in cents per Ccf R1 Commodity Charge rate of temperature sensitive sales for the ith schedule or classification. HSFi = heat sensitive factor for the ith schedule or classification, divided by the average bill count in that class NDD billing cycle normal heating, degree days calculated as the simple ten-year average of actuai heating: degree days, ADD billing cycle actual heating degree days. Bli base load sales for the ith schedule or classification, divided by the average bill count in, that class The Weather Normalization Adjustment for the jth customer in ith rate schedule is computed as: MU211MERIA'al jlw Where qq is the relevant sales quantity for the jth customer in ith rate schedule. MID-TEX DIVISION A -MI -L, RIDER. WNA — WEATHER NORMALIZATION ADJUSTMENT APPLICABLE TO: ALL, CUSTOMERS IN THE MID-TEX ©IVISIONI UNDER THE RRM TARIFF EFFECTIVE DATE: . . .......... . . . .... -'- . ..... Bills Rendered on or after 1210112020 PA ......... Base Use/Heat Use Factors Residential Commercial Base use Heat use Base use Heat use Weather Station Ccf Ccf/HDD Ccf Ccf/HDD Abilene 10.73 O� 1545 9439 0.7284 Austin 9,53 0,1489 21136 0.9405 Dallas 1577 0,1792 199.74 0.9385 Waco 9.99 0,1341 145.27 0.7110 Wichita 11,61 O� 1402 120.34 0.5747 Falls Weather Normalization Adiustment (WNA) Report Cin or before June I of each year, the company posts on its website at atmosenergy.com/mtx-wna, in Excel format, a Weather Normalization Adjustment (WNA) Report to show how the company calculated its WNAs factor during the preceding winter season. Additionally, on or before June 1 of each year, the company files one hard copy and an Excel version of the WNA Report with the Railroad Commission of Texas'Gas Services Division, addressed to the Director of that Division. Exhibit B to 2020 RRM Resolution or Ordinance Mid -Tex 2020 Benchmark for Pensions and Retiree Benefits - -(xa - -cap - - - (0 OD --40) (P A- W r) Z --i --A -4 -4, 0 cn -DON -0 0 05"j;Wg F (D -, � R 2� R R '8 0800 "8 vr '8 C —1EL C, 0 a -�F' 5' cn -0 -0 c 0 CD -0 0 0 M 8 0 0 0 0 m 0 m M 0 x :3 Iz 0 a, m CL Z CL (D o o W m CD Uk 0 -0 g 0 (D :y X (D 0 0 CD � 6 w Co Em &n (A 2) CD R + m (D m Co 0 02 T (D (D 0 0 cr w 0 CD 0 w -U 0 CL -n 0 (D SA) 00 0 -n 0 n 0 0 (D 0 CL 3 0 0 0 g a 5 N 0 (D —M -0 :1 0 CL F in X 'D 00 (D 3 C0 L 0 0 A ,0 x to 40% fus {yn flo m (D t 8 CL — 0 m �; o m U) - , 0 W ko 691 C9 (A n zv �n 0 0S 4 r- M n 'o — (P 1:01 Nmj e. 7. 0 4 tn (n A! 0 IEO 40 69 < CL P 0 -4 "o'b 71 0 80 9 -4 8-5 ;�4 Os io rr F) 0 0 Cl. m m yN Z, OD co (D (D (D cn 0) t 0) -D, bo w 0 -4 0 Cl. 4�. 0 ca Q co fus fl,3� rIJ co(P0)0) N 0 4A 0 -D, 0 0) m N RAJ 11 T m z in 70 z Z m --Io (0) m M M M Z m mi 3 ;o z m o > 0 r - m m OZ3 m m ?. -n m m m "n x 0 iI X < 0 0 0 Lo) M Z Exhibit C to 2020 RRM Resolution or Ordinance Mid -Tex 2020 Schedule for Amortization for Regulatory Liability ATMOS ENERGY CORP., MID-TEX DIVISION RATE BASE ADJUSTMENT'S TMENT' TEST YEAR ENDING: DECEMBER 31, 2019 AMORTIZATION OF REGULATORY LIABILITY 29 Revenue Related Tax Factor Revenue Related Taxes on Annual 30 Amortization 31 Amortization Including Revenue 7.16% See WP—F-5.1 Amortization * Tex 799,924 Factor $ 11,971,097 Amortization + Taxes 32 33 Notes: 34 1. The annual amortization of a 26 year recovery period is based on the 35 Reverse South Georgia Method. 36 2. The Regulatory viability is recorded to FERC Account 253, Sub Account 27909. 37 1 This is the final Mid -Tex liability balance filing the Fiscal Year 2018 tax return. Beginning of Year End of Year Rate Base Rate Base Corrected Balance Line Year Ended Adjustment Annual Adjustment for December 31, No. Dec, 31 Amount Amortization (1) Amount (2) 2017 (3 (a) (b) (c) (d) (e) 1 2017 $ - 292,268,881 292,268,881 2 2018 292,268,881 12,075,562 2.80,193,319 3 2019 280,193, 319 12,085,165 268,108,155 4 2620 268,168,155 11,171,173 256,936,982 5 2021 256,.936,88.2 11,171,173 245, 765,'809 6 2022 245,765,809 119171,173 234,594,635 7 2023 234,594,635 11,171,173 223„423,462 8 2024 223,.42.3,462 11,171,173 212,252,289 9 2025 212„252,289 11,171,173 201,081,116 10 2026 201,081,116 11„171,173 189,909,943 11 2027 1, 89,909,943 11,171,173 178,738,770 12 2028 178„738,770 11,171,173 167 567,597 13 2029 167,567,597 11„171,173 156,396,424' 14 2030 1.56,396,424 11,171,173 145,225,251 15 2031 145,225,251 11,171,173 134,054,077' 16 2032 134,054,077 11,.171,173 122,882,904 17 2033 122,882,904 11,171,173 111,711,731 18 2034 111,711,7"31 11„171,173 100,540,558 19 2035 100,540,558 11,171,173 89,369,385 0 2036 89,369,385 11,171 „173 78,198,212 21 2037 78,198,212 11,171,173 67,027,039 22 2038 67,027„039 11,171,173 55,855,866 2.3 2039 55,855,866 11,1717,173 44,684,692 24 2040 44,684„692 11,171,173 33, 513, 519 25 2041 33,513,519 11,171,173 22,34,2,346 26 2042 22, 342, 346 11,171,173 11,171,173 27 20'43 11,171,173 11,1711,173 (0) 28 29 Revenue Related Tax Factor Revenue Related Taxes on Annual 30 Amortization 31 Amortization Including Revenue 7.16% See WP—F-5.1 Amortization * Tex 799,924 Factor $ 11,971,097 Amortization + Taxes 32 33 Notes: 34 1. The annual amortization of a 26 year recovery period is based on the 35 Reverse South Georgia Method. 36 2. The Regulatory viability is recorded to FERC Account 253, Sub Account 27909. 37 1 This is the final Mid -Tex liability balance filing the Fiscal Year 2018 tax return. C',P FE L File ID: 2020-5282 Version: 1 File Name: Fire Brush Truck City of Coppell, Texas Master File Number: 2020-5282 Type: Agenda Item Reference: 255 E. Parkway Boulevard Coppell, Texas 75019-9478 Status: Consent Agenda In Control: Fire File Created: 08/31/2020 Final Action: Title: Consider approval to purchase a replacement Brush Truck for the Fire Department through an interlocal agreement with Buyboard in the amount of $200,000.00 as budgeted; and authorizing the City Manager to sign any necessary documents. Notes: Sponsors: Attachments: Staff Memo -Brush Truck.pdf, Proposal for Fire Department Brush Truck.pdf, Specification Fire Department Brush Truck.pdf Contact: Drafter: Related Files: History of Legislative File Enactment Date: Enactment Number: Hearing Date: Effective Date: Ver- Acting Body: Date: Action: Sent To: Due Date: Return Result: sion: Date: Text of Legislative File 2020-5282 Title Consider approval to purchase a replacement Brush Truck for the Fire Department through an interlocal agreement with Buyboard in the amount of $200,000.00 as budgeted; and authorizing the City Manager to sign any necessary documents. Summary Please see staff memo. Fiscal Impact: The fiscal impact of this agenda item is in the amount of $2oo,000.00 as budgeted in Fiscal 2019-2020 budget. Staff Recommendation: City of Coppell, Texas Page 1 Printed on 9/4/2020 Master Continued (2020-5282) The Fire Department recommends approval. Goal Icon: S ust iiiinu llt:llle City G veirunuurneinut City of Coppell, Texas Page 2 Printed on 9/4/2020 COPPELL h� n� MEMORANDUM To: Mayor and City Council From: Kevin Richardson, Fire Chief Date: September 8, 2020 Reference: Consider approval to purchase a replacement Brush Truck for the Fire Department through an interlocal agreement with Buyboard in the amount of $200,000.00 as budgeted; and authorizing the City Manager to sign any necessary documents. 2030: Sustainable City Government Introduction: The Coppell Fire Department has within its emergency response fleet a 2008 Ford F550 Brush Truck 42081460 (Brush 121). The apparatus performs many emergency response functions and serves as a quick response unit to access hard to reach areas such as alley ways, construction sites, off road locations, medians, trails, parks areas and other functions including requirements to support our Class 1 ISO rating from the Insurance Service Office. The vehicle has surpassed its expected life span (12 years) and is scheduled for replacement as stated in the Fleet Vehicle Replacement Plan. Analysis: Funding for the replacement was planned and adopted in the FY 2019-2020 budget. Failure to replace Brush 121 may result in delayed response, mechanical failure, increased maintenance cost, and reliability issues that will have a negative impact on emergency response and services provided. Legal Review: Agenda item did not require legal review. Fiscal Impact: The fiscal impact of this Agenda item is in the amount of $200,000.00 as budgeted. Recommendation: The Fire Department recommends approval. �0711 ���3500 Shelby Lane mo�1/pi, ppiii��% �� �. ,� ( � ,..�"n�� rra ��� �! ����1�` Denton, Texas 76207 GDN P115891 TXDOT MVD No. A115890 EIN 27-4333590 August 27, 2020 Mike Cody, Battalion Chief Coppell Fire Department 265 Parkway Blvd Coppell TX 75019 Proposal for Skeeter Type V Brush Truck Siddons-Martin Emergency Group is pleased to provide the following proposal to Coppell Fire Department. The unit will comply with the specifications attached and made a part of this proposal. In accordance with Texas law and BuyBoard Cooperative Purchasing guidelines, your Purchase Order for the total amount should be issued to Grande Ford. Unless otherwise specified, delivery and training are included FOB Coppell Fire Department. Description 20, No. 4448, Skeeter Type 5 Ford, Ford, 4 Door, Skeeter, Rescue -Side, 400 gal, Darley 2 BE23V Engine Mounted Price guaranteed for 30 days. Delivery within 11.5-12.5 months of order date. Amount Vehicle Price $ 198,500.00 Equipment $ 700.00 SUB TOTAL $ 199,200.00 BuyBoard Grande 491-15 $ 800.00 TOTAL $ 200,000.00 BuyBoard Grande 491-15 Cooperative Purchasing. In accordance with Cooperative Purchasing guidelines, your Purchase Order is to be issued to: Grande Ford 4562 Frontage Rd San Antonio, TX 78219 Taxes. Tax is not included in this proposal. In the event that the purchasing organization is not exempt from sales tax or any other applicable taxes and/or the proposed apparatus does not qualify for exempt status, it is the duty of the purchasing organization to pay any and all taxes due. Balance of sale price is due upon acceptance of the apparatus at the factory. Late Fee. A late fee of .033% of the sale price will be charged per day for overdue payments beginning ten (10) days after the payment is due for the first 30 days. The late fee increases to .044% per day until the payment is received. In the event a prepayment is received after the due date, the discount will be reduced by the same percentages above increasing the cost of the apparatus. Cancellation. In the event this proposal is accepted and a purchase order is issued then cancelled or terminated by Customer before completion, Siddons-Martin Emergency Group may charge a cancellation fee. The following charge schedule based on costs incurred may be applied: (A) 10% of the Purchase Price after order is accepted and entered by Manufacturer; (B) 20% of the Purchase Price after completion of the approval drawings; (C) 30% of the Purchase Price upon any material requisition. The cancellation fee will increase accordingly as costs are incurred as the order progresses through engineering and into manufacturing. Siddons-Martin Emergency Group endeavors to mitigate any such costs through the sale of such product to another purchaser; however, the customer shall remain liable for the difference between the purchase price and, if applicable, the sale price obtained by Siddons-Martin Emergency Group upon sale of the product to another purchaser, plus any costs incurred by Siddons-Martin to conduct such sale. Acceptance. In an effort to ensure the above stated terms and conditions are understood and adhered to, Siddons-Martin Emergency Group, LLC requires an authorized individual from the purchasing organization sign and date this proposal and include it with any purchase order. Upon signing of this proposal, the terms and conditions stated herein will be considered binding and accepted by the Customer. The terms and acceptance of this proposal will be governed by the laws of the state of TX. No additional terms or conditions will be binding upon Siddons- Martin Emergency Group, LLC unless agreed to in writing and signed by a duly authorized officer of Siddons-Martin Emergency Group, LLC. Sincerely, Travis Ownby Siddons-Martin Emergency Group, LLC Proposal 304526.14 112 08-27-2020 I, , the authorized representative of Coppell Fire Department, agree to purchase the proposed and agree to the terms of this proposal and the specifications attached hereto. Coppell Fire Department will, in accordance with HGAC Cooperative Purchasing guidelines, issue a purchase order or approved statement to Grande Ford indicating its approval of this proposal. Signature & Date Proposal 304526.14 212 08-27-2020 Specification for: NWCG Type 5 Wildland Engine Ford F550 - 4x4 - Gas - 4 Door Rescue Side, Alum, 114 Submitted To: Mike Cody, Battalion Chief Coppell Fire Department 265 Parkway Blvd Coppell, TX 75019 Specification 4448 August 27, 2020 Prepared by: Travis Ownby Siddons-Martin Emergency Group Skeeter Brush Trucks Page 1 0812712020 Proposal We are pleased to submit the following specifications to you for a Skeeter Type V Brush Truck per your request for quotation. The following paragraphs will describe in detail the apparatus proposed. Loose equipment not specifically requested will not be provided. Skeeter Brush Trucks, LLC. a wholly owned company of Siddons-Martin Emergency Group, is a custom fire apparatus manufacturer specializing in Brush-Grass-Wildland fire fighting vehicles. Our 22,000 square foot manufacturing facility is located in Hillsboro, Texas and is operated by some of the most experienced wildland firefighting vehicle manufacturing individuals in the business. Our performance and quality minded approach to manufacturing generates some of the most reliable vehicles in the industry, thus yielding a very high return on investment. Skeeter Brush Trucks, LLC. provides the very best sole source product and service solutions to the fire service. Skeeter Brush Trucks LLC carries $1,000,000 in liability insurance, with $3,000,000 in excess umbrella liability insurance. The opportunity to place this Skeeter Brush Truck in your department is greatly appreciated and we are certain it will fulfill your every requirement. We look forward to working for you. Siddons-Martin Emergency Group sales and service professionals are dedicated and experienced in all aspects of the fire apparatus business. Our core business is the sales and service of fire apparatus. Service Advantage Siddons-Martin Emergency Group currently staffs sixteen (16) service centers located throughout Texas, Louisiana, and New Mexico, and maintains a fleet of service vehicles to provide on-site service of your SKEETER Brush Truck. The Siddons-Martin Emergency Group Service Department is dedicated to the fire service and provides service and maintenance exclusively on fire apparatus. Siddons-Martin Emergency Group employs numerous EVT trained technicians and is constantly engaged in continuing factory and EVT training classes and programs in order to stay abreast of the rapidly improving technologies incorporated within today's fire apparatus. SMEG is an authorized sales and service dealer for Pierce Mfg., and an authorized service center for Waterous, Hale, and Darley fire pumps, and an OEM distributor for all major fire equipment accessories. Construction and Design Skeeter Brush Trucks body and component designs are engineered. Body construction (unless otherwise noted) is done in- house, using the best in design and materials. RBM's for body frames are among the very highest in the industry. Wiring harnesses are custom manufactured in-house, and meet or exceed OEM standards. All wiring is protected, run through conduit, and distributed through one, easily accessed, sealed control box. Chassis Operation Manual The chassis manufacturer shall provide one (1) operational manual.A This manual may be in either a notebook type binder, with reference tabs or a compact disk (CD) with all of the printed material in an electronic format (Adobe Acrobat PDF). Fire Pump Operational Manual A fire pump service, instruction, and operational manual shall be supplied.A This manual may be in either a notebook type binder, with reference tabs or a compact disk (CD) with all of the printed material in an electronic format (Adobe Acrobat PDF). Foam System Operational Manual A foam system service, instruction, and operational manual shall be supplied.A This manual may be in either a notebook type binder, with reference tabs or a compact disk (CD) with all of the printed material in an electronic format (Adobe Acrobat PDF). Apparatus Operational Manuals The chassis manufacturer shall provide one (1) operational manual. This manual may be in either a notebook type binder, with reference tabs or USB thumb drive with all of the printed material in an electronic format (Adobe Acrobat PDF). Skeeter Brush Trucks Page 2 0812712020 204069.1 - PAINT, INDUSTRIAL QUALITY 1. Cab Color: ***** 2. Cab Secondary Color: N/A 3. Description: Solid ***** COMPLETE CAB SINGLE COLOR PAINT SCHEME, DOOR JAMBS PAINTED 100035.1 - CHASSIS SPECIFICATIONS One (1) FORD F-550 two axle drive 4x4, dual rear wheels (DRW), four (4) door XL Crew Cab and chassis GVWR: payload upgrade, single axle rating of 19,500# Wheelbase: 179" Cab to Axle: 60" Grille: black Tow Hooks: front loops Driving Front Axle and Suspension: 7,000# HD front package, 7,000# suspension package, stabilizer bar, front shocks, manual hubs Tires: two (2) front tires shall be 225/70R19.50, radial all weather/off road tread Front Wheels: two (2) 19.50" x 6.00" steel disc, ten (10) -hole pattern steel disc wheels Rear Axle and Suspension: 14,706# wide track rear axle, 14,706# suspension package, stabilizer bar, limited slip Tires: four (4) 225/70R19.50 radial all weather/off road tread Rear Wheels: four (4) 19.50" x 6.00" steel disc, ten (10) -hole pattern steel disc wheels Braking System: four (4) wheel disc brake system with an Anti Lock (ABS) Engine: Model: 7.3L V-8, EFI, Flex Fuel gasoline engine Number of Cylinders: Eight (8) "V" configuration Displacement: 7.3 liters Rated Brake Horsepower: 430 hp Torque: Cooling System: a coolant mixture protected to -30 degrees Fahrenheit Exhaust System: horizontally mounted, discharge on passenger's side aft of wheels Fuel Tank: 40 gallon rear mounted, driver's side filler extension Transmission: six speed automatic Steering: power steering system Battery: 78 amp -hr 750CCA 12 -volt battery Alternator: single 200 amp 12 volt Cab Construction: XL Series four (4) door aluminum construction, sun visors, tinted glass, roof clearance lights, grab handles interior Mirrors: black manually telescope fold -away in/out for view adjustment. Skeeter Brush Trucks Page 3 0812712020 Cab Paint: single color Climate Controls: controls for heat, defroster, and air conditioning Window and Door Controls: manual Air Bags: driver's and passenger's front, seat side, and side curtain Cab Instruments: standard type, six (6) rocker switches Drivers and Passenger Seat: 40/20/40 vinyl bucket type seats with three (3) point safety harness, center flip down seat back. Flip rear seat. Printed Manuals: one (1) printed chassis operation manual Cab Accessories: AM/FM radio, two radio speakers and antenna Jack and lug wrench set Color: Ford Race Red 203807.1 - 60" CAB TO AXLE The chassis Cab to Axle measurement shall be 60". 203770.1 - ELECTRONIC SHIFT ON THE FLY The chassis shall be equipped with an electronic shift transfer case. The front axle hubs shall be auto locking, with a manual backup feature. NOTE: ONLY AVAILIBLE ON "DIESEL" CHASSIS PER FORD 100037.1 - POWER PACKAGE The chassis shall be equipped with power locks, windows, and heated power mirrors. 204028.1 - XLT CHASSIS UPGRADE WITH CARPET DELETE (FORD ONLY) The chassis shall include the XLT trim level. Accessories listed herein supercede the chassis option in this spec, and include the following: Power equipment group XL value package Chrome front grille Privacy glass Sirius/XM radio Soft armrest, grab handle, power window/lock switches CARPET DELETE Cloth 40/20/40 split front seats Four-way adjustable driver/passenger headrests Cloth 60/40 split rear seats Advanced security pack Autolock, Auto unlock SecuriLock Passive Anti -theft System Trailer brake controller 100097.1 - TRAILER BRAKE CONTROLLER A factory OEM electronic trailer brake controller shall be installed. 203918.1 - FLEET/GOVERNMENT INCENTIVE DISCOUNT *** NOTE*** Pricing quoted is contingent upon the end user (customer) filing for and receiving OEM Fleet/Government Pricing Number. Skeeter Brush Trucks Page 4 0812712020 *** FAILURE BY THE CUSTOMER TO RECIEVE THE OEM FLEET/GOVERNMENT PRICING NUMBER WILL RESULT IN FULL LIST PRICE BEING CHARGED FOR THE CHASSIS *** 100603.1 - CHASSIS LIFT KIT A 2" chassis lift kit shall be installed. It shall consist of spacers on the front coil springs, and blocks on the rear leaf springs. ***NOTE: NOT APPLICABLE FOR TIRE SIZES OVER 285/70R19.5"*** 204093.1 - OFF-ROAD TIRE UPGRADE, CONTINENTAL 245/70819.5 CONTITERRA The factory tires shall be removed and replaced with Continental 245/70R19.5 HD3 Contiterra tires on the factory supplied wheels. 100051.1 - ALUMINUM WHEELS The exposed chassis wheels shall be aluminum. NOTE: This option is for stock OEM tires only. 204094.1 - UPGRADED OFF-ROAD SPARE TIRE, CONTINENTAL 245/70819.5 The factory spare tire shall be removed and replaced with a Continental 245/70R19.5 HD3 Contiterra off-road tire on the factory wheel. 100055.1 - MOUNTING SPARE TIRE AND WHEEL The spare tire and wheel shall be mounted on top of the water tank. 100060.1 - FRONT BUMPER The factory bumper shall be removed and replaced with a heavy duty Ranchhand off-road bumper and grille protection assembly. The bumper extension unit shall be custom painted to purchaser requirements. A receiver hitch shall be installed at the front of the apparatus below the front bumper. The bumper assembly shall be winch ready. 100058.1 - REAR MUD FLAPS The chassis shall be supplied with mud flaps with the manufacturer's logo. The mud flaps shall be installed behind the rear wheels. 100063.1 - FRONT BUMPER SKID PLATE 1/4" A 1/4" (0.25") aluminum skid plate will be installed from the bumper area extending below the bumper and chassis radiator area. 100065.1 - TRANSFER CASE SKID PLATE, LONG A removable heavy .250" aluminum skid plate assembly shall be installed to protect the oil pan and transfer case. 100111.1 - CAB STEPS The cab shall be equipped with steel tubing step assemblies, on each side of the cab. 100086.1 - CUSTOM FABRICATED CONSOLE AND SWITCH PANEL A custom fabricated poly (plastic) electrical console and enclosure shall be located between the driver's and passenger's seats. It shall house the siren, switches, cup holder, and auxiliary equipment. 100543.1 - 12 VOLT POWER SOURCES Three (3) 12 volt plug-in utility power outlets rated at 15 amps shall be provided in cab. LOCATIONS: Determined at preconstruction. 100075.1 - FRONT RECEIVER The front of the chassis shall be equipped with one (1) square steel tube receiver assembly for high or low angle rescue or winch applications. It shall be the same size as a Class III trailer hitch and shall be attached to the chassis frame and bumper extension assembly. The receiver shall be rated at approximately 10,000#. Skeeter Brush Trucks Page 5 0812712020 100077.1 - WINCH POWER SUPPLY Two (2) Anderson type 12 volt quick disconnect electrical receptacles with covers shall be installed for the portable winch. Power cables shall be color coded "red" positive and "black" neutral; rated at 125% of winch power requirement including line drop; protected with conduit for mechanical abrasion and equipped with circuit breaker protection at the battery area. Location shall be: one (1) front of the apparatus and one (1) rear of the apparatus 100078.1 - WINCH POWER SUPPLY A 500 amp 12 volt industrial series solenoid shall be installed to supply power to the winch. The solenoid shall be activated by the upfitter switch. 100079.1 - PORTABLE WINCH A Warn Winch Company Model 9.5cti PN85760 9,500# capacity 12 -volt electric portable winch shall be provided incorporating a portable mounting system with two carrying handles. The unit shall include the following: a) extreme duty seals for weather resistance b) thermo-metric indicator for motor monitoring c) A cable guide and 125 feet of 5/16" diameter galvanized cable and hawse fairlead & safety hook assembly shall be supplied. d) Winch speed shall be constant with forward and reverse modes controlled with a push button device at the end of a twelve foot control cable which connects to the winch through a weatherproof receptacle. e) Carrying handles The winch shall be attached to the body at the specified locations with a steel tube insert secured with steel pins. Power shall be supplied through a 12 volt pigtail with an Anderson type plug. 100178.1 - REAR RECEIVER The rear of the chassis shall be equipped with one (1) square steel tube receiver assembly for high or low angle rescue, trailer use, and winch applications. It shall be the same size as a Class III trailer hitch and shall be attached to the chassis frame assembly. The receiver shall be rated at approximately 10,000#. The rear reciever assembly shall be equipped with two (2) heavy duty rear tow loops, one (1) each side. 203815.1 - FIRE PUMP SPECIFICATIONS A Darley model number 2 BE 21H Honda gasoline powered centrifugal pump shall be installed. The medium pressure, high volume pump, direct drive, engine mounted shall meet the following performance requirements: 380 GPM @ 25 PSI 150 GPM @ 115 PSI 100 GPM @ 135 PSI Pump Design Pump casing shall be of anodized aluminum and vertically split, with a minimum tensile strength of 33,900 PSI - bronze - fitted. Pump ratio to be selected by the manufacturer's Engineering Department. Seal rings shall be renewable, double labyrinth, wrap around bronze type. Bearings are to be heavy duty, deep groove, radial -type ball bearings, oversized for long life. Bearings to be protected at all openings from road dirt and water splash with oil seals and water slingers. The pump unit shall be supplied with a control panel for remote mounting, panel light, hour meter / tachometer, pressure gauge, on/off ignition switch, and a low oil pressure light, engine choke, engine throttle Mechanical Seal The pump shall be furnished with a Darley maintenance free mechanical seal. The mechanical seal shall be a non - contacting, non -wearing seal design. Seal shall be a Silicon Carbide Mechanical seals with welded springs. The stationary face of mechanical seals shall be made from Silicon Carbide, and be extremely hard and of a heat dissipative material, which resists wear and dry running damage much better than conventional Ni -resist and Tungsten Carbide materials Pump Shaft Pump drive shaft shall be precision ground, heat treated alloy steel, with a 1-3/8 spline. Gears shall be helical design, and shall be precision ground for quiet operation and extended life. The pump shaft shall be splined to receive broached impeller hubs, for greater resistance to wear, torsional vibration, and torque imposed by engine, as well as ease of maintenance and Skeeter Brush Trucks Page 6 0812712020 repair. Pump shaft to be precision -ground 416 stainless steel. Impeller The impeller shall be a high strength bronze alloy, splined to the pump shaft for precision fit, durability, and ease of maintenance. Impeller shaft oil seals shall be constructed to be free from steel components except for the internal lip spring. The impeller shaft oil seals shall carry a lifetime warranty against damage from corrosion from water and other fire -fighting fluids. Hand Type Primer There shall be a mechanical Guzzler hand primer installed. Dimensions & Weight 27"L x 21"W x 25"H, 145lbs (66kg) Suction A�60-600 3" NPTF Discharge AOE-600 (2) 1.5" NPTF and (1) 2.5" NPTF Documentation Pump Warranty/Guarantee to be included with each proposal. Pump warranty shall be for three (3) years or 3,000 hrs Additional details about the warranty can be found in the Skeeter user's manual of this vehicle. Engine The pump shall be powered by an 21 horsepower, Honda gasoline engine with a 16 amp regulated alternator and 12 volt electric starter. A 6 gallon plastic fuel tank shall be supplied. 100423.1 - THERMAL RELIEF UNIT There shall be a Trident model brass thermal relief valve installed in the manifold allowing auto dump at 143A° water temperature. The thermal relief valve shall auto close at 118A° water temperature. There shall be a hose directing water under the body, but in a location visible by the pump operator. 100272.1 - STAINLESS STEEL PLUMBING SYSTEM The auxiliary fire pump plumbing system shall be built mostly of stainless steel piping, fittings, and connections. Victaulic couplings shall be installed to permit flexing of the plumbing system and allow for quick removal of piping or valves for service. Tank connections and remote plumbing shall use high-pressure flexible piping. Flexible hose couplings shall be threaded stainless steel or Victaulic connections. 100285.1- LVES All valves used in the plumbing installation shall be stainless steel quarter turn full flow type. The plumbing installation shall include quarter turn ball valves with local "on -valve" handle control, with custom embossed labeling for each valve. 100483.1 - HOSE THREADS The hose threads shall be National Hose Standard (NH) on all base threads on the apparatus intakes and discharges, unless otherwise specified. 100263.1 - EXHAUST SYSTEM The auxiliary fire pump and engine assembly shall have a muffler and vertical exhaust pipe. The exhaust pipe shall be directed upward and away from the pump operator. A rain cap will be installed on the vertical exhaust outlet. 100685.1 - HAND PRIMER A GuzzlerADA® Hand Pump GH -0400D shall be installed for manual drafting. 100265.1 - PUMP CONTROL PANEL ENCLOSURE A pump panel enclosure shall be installed. The enclosure shall be fabricated of .125" aluminum with a DA finish, bolted in place with a pump instrument panel installed. An engine and pump control panel shall be installed in the pump panel enclosure. The following shall be on the pump panel: Skeeter Brush Trucks Page 7 0812712020 2.5" discharge pressure gauge start/stop control throttle control low oil pressure warning light The pump control panel shall be installed at the passenger's side rear corner of the body. 100418.1 - REMOTE PUMP CONTROL PANEL IN CAB, GAS PUMP The cab shall be equipped with secondary remote electrically controlled pump instrument control in the cab. There shall be a remote pressure gauge, start/stop switch, and electronic throttle control. NOTE: ***GAS PUMPS ONLY*** 100534.1 - LOW WATER PRESSURE CUT-OFF There shall be a low water pressure cut-off switch that will shut off the pump engine when pump pressure is lost. There shall be a manual override switch to bypass the cut-off. 100267.1 - FUEL SYSTEM FROM CHASSIS FUEL TANK The fuel system for the auxiliary fire pump shall be plumbed from the chassis fuel system. There shall be a separate fuel pickup tube mounted in the chassis fuel tank specifically for a separate engine driven pump assembly. There shall be an electric fuel pump with spin on fuel filter and flexible fuel hose furnished between the chassis fuel tank and the auxiliary pump. 100256.1 - ELECTRIC START WIRING TO CHASSIS The 12 volt positive and negative cables shall be provided from the chassis battery to the fire pump area, wired through the master disconnect solenoid system. The cables shall have a circuit breaker installed at the chassis battery. 100474.1 - AUXILLIARY FIRE PUMP MOUNTING PROVISIONS The auxiliary fire pump shall be installed at the center rear of the body. The sub -structure shall have welded in mounting sub -plates between the structural members. 100254.1 - PUMP ENGINE OIL DRAIN The fire pump engine shall have an oil drain line installed. It shall allow for easy oil draining. 100253.1 - FIRE PUMP MASTER DRAIN The fire pump shall have a master drain at the bottom of the water pump housing. 100273.1 - FRONT BUMPER MANIFOLD SUPPLY There shall be an 1.5" stainless steel valve, with a flexible supply hose installed to feed the front discharge manifold. 100270.1 - 2-1/2" GATED INTAKE -- REAR One (1) 2-1/2" gated suction intake shall be installed on rear area to supply the fire pump from an external water supply. The valve shall be controlled with a direct quarter -turn ball valve control handle and shall have 2-1/2" NH female thread with removable screen with plug. 100284.1 - TANK TO PUMP LINE INSTALLATION The 3" tank to pump line shall be installed with a flexible hump hose connection and stainless steel clamps to the water tank. The 3" valve shall be controlled with a manually operated handle directly on the valve. 100281.1 - WATER TANK FILL AND COOLING LINE One (1) 1" fire pump to water tank refill and bypass cooler line shall be provided. The pump to tank valve shall be a 1" full flow quarter turn ball valve with local control handle. A 1" flex hose shall be installed to the water tank. 100278.1 - 3/4" GARDEN HOSE DISCHARGE -- REAR One (1) .75" garden hose discharge shall be installed on the rear pump area, controlled by a quarter turn ball valve with local control handle. The discharge shall have a .75" male garden hose threads and cap. Skeeter Brush Trucks Page 8 0812712020 100277.1 - 1-1/2" PRE -CONNECT DISCHARGE -- REAR HOSEBED One (1) 1-1/2" pre -connect discharge shall be installed on the rear hosebed, controlled by a quarter turn ball valve with direct local control handle in pump area. The discharge shall have 1-1/2" NH male hose threads. The valve shall be on the manifold, with a feed line to the rear of the tray. 100441.1 - FRONT OF BODY DISCHARGE (THROUGH THE TANK) A 1.5" discharge shall be piped from the rear pump area to the front on the body. A 1.5" master control valve shall be installed at the rear pump manifold area with direct control handle. Two 1" valves shall be installed at the front of the water tank. 100643.1 - HOSE REEL One (1) Hannay aluminum hose reel shall be installed. The reel shall have leak proof ball bearing swing joint, adjustable friction brake, electric 12 volt rewind and manual crank rewind provisions. The reel shall be mounted above the water pump and plumbing, center of the rear flat-bed body. There shall be a custom aluminum platform to support it. 100291.1 - REEL CAPACITY Each hose reel shall have a capacity of 200 feet of hose. 100295.1 - HOSE REEL DISCHARGE One (1) 1" discharge shall be piped from the fire pump to each hose reel with flexible high pressure hose. The quarter turn ball valve shall be on manifold. 100302.1 - NOZZLE MOUNT Each 1" flexible hose discharge shall have a nozzle bracket installed to hold the nozzle in place. 100297.1 - HOSE REEL HOSE One (1) 150' foot length of 1" water hose shall be installed on the hose reel. The hose shall be equipped with NH threaded couplings and have a 300 PSI working pressure. 100303.1 - HOSE REEL ROLLER Each hose reel shall be provided with a Hannay top mounted stainless steel roller assembly. 100280.1 - GROUND SWEEP DISCHARGES -- FRONT BUMPER Two (2) ground sweep discharge nozzles shall be installed, one each side of the front bumper. Each nozzle shall have a 1" electric control valve, switched independently in the cab. The discharges shall be equipped with removable ground sweep nozzles angled accordingly with a 180 degree total front sweep pattern. The flow rate shall be 15-30 gpm. Each nozzle shall have a custom fabricated brush guard installed to protect from damage when off road. The valves and manifold shall be protected from damage by the front bumper and skid plate. One (1) 1.5" front bumper ground sweep discharge shall be piped to the front bumper area. The discharge shall be controlled by a 1.5" manual override valve at the rear pump area. Flexible 1.5" diameter high pressure hose shall be provided from the pump to the sweep nozzles with low point drains where necessary. 100385.1 - MID BODY WHIP LINES Two (2) 1" x 12 feet long 300# working pressure hose whips with threaded couplings shall be installed at front of body, one each side. with securement devices. 100259.1 - CLASS A FOAM SYSTEM A Scotty Model #4171 Class A through -the -pump foam system shall be installed to supply all discharges. The unit shall be mounted at the rear of the apparatus, within easy reach of pump operator. The unit shall be adjustable, permitting various foam ratio percentages to be educted depending on the nozzles in use. Foam selection percentages between .07 and 3% shall be available. The foam system has been designed for simplicity of operation and maintenance. A flush system will be installed. Skeeter Brush Trucks Page 9 0812712020 MAXIMUM WORKING PRESSURE: 300 PSI 100226.1 - WATER TANK GAUGES One (1) Class 1 "Intelli-Tank" water tank level gauge shall be installed on pump panel. The tank level gauge shall indicate the liquid level on an easy to read LED display and show increments of 1/8 tank. A pressure transducer shall be mounted on the outside of the tank in an easily accessible area. CAB MOUNTED - One (1) Class 1 112124 "Intelli-Tank" mini water tank level gauge shall be installed in the cab or center console. The tank level gauge shall indicate the liquid level on an easy to read LED display and show increments of 1/4 tank. 100200.1 - WATER TANK SPECIFICATIONS The water tank shall have a capacity of 400 gallons. 100203.1- NK BUILD SPEC The water tank shall be constructed of black polypropylene, poly -welded and tested inside and out. The tank manufacturer shall define the floor, top, sides, ends, and baffles material thickness. The tank shall carry a lifetime warranty. The transverse and longitudinal swash partitions shall be interlocked and welded to each other as well as to the walls of the tank. The partitions shall be designed and equipped with vent holes to permit air and liquid movement between compartments. The tank covers shall be welded on top and bottom, and the transverse partitions, providing rigidity during fast fill operations. Drilled and tapped holes for lifting eyes shall be provided in the top area of the water tank. The water tank manufacturer shall certify the capacity of the water tank prior to delivery of the apparatus. This capacity shall be recorded on the manufacturer's data plate. 100205.1 - NFPA COMPLIANCE The water tank construction shall conform to applicable NFPA standards. 100206.1 - WATER TANK SIGHT GAUGE The water tank shall be equipped with translucent water level sight gauge in the rear wall of the tank. 100207.1 - FILL TOWER LOCATION The tank fill tower shall be located in the driver's side rear corner of the water tank. 100209.1 - VENT AND OVERFLOW The fill tower shall incorporate a vent and overflow system shall be designed into the water tank. The system shall include a 3" diameter pipe that functions both as an air vent while emptying the tank and as an overflow when filling the tank. The overflow shall discharge excess water below the frame rails of the vehicle. 100215.1 - PUMP TO TANK CONNECTION An 1-1/2" connection shall be provided on the water tank for connection of the discharge side of the pump to the tank for filling purposes. The valves and hose required to complete this connection shall be supplied by the final assembler. 100216.1 - WATER TANK DRAIN PLUG A 1.5" drain plug shall be installed in the bottom of the water tank under P/S wheel well for water tank draining and flush -out of debris. 203831.1 - TANK ACCESS LADDER There shall be a tank access ladder installed at the rear of the water tank. It shall allow access from the body deck to the top of the water tank. It shall be made of 1" tubular aluminum. 100223.1 - PERIMETER WALL AROUND TANK An 8" vertical poly wall shall be installed around the perimeter of the water tank to allow for storage on top of the water tank. 100227.1 - FOAM TANK SPECIFICATIONS The Class A foam tank shall have a capacity of 10 gallons. Skeeter Brush Trucks Page 10 0812712020 100232.1 - FOAM TANK AND VENTING PROVISIONS The foam concentrate tank shall be provided with a fill pipe having a volume of not less than 2 percent of the total tank volume. The filler opening shall be capped with a sealed air -tight threaded cover. The fill opening shall be designed to incorporate a removable screen and shall be located so that foam concentrate from a five (5) gallon container can be dumped into the tank. The foam tank filler shall be equipped with a pressure/vacuum vent that enables the tank to compensate for changes in pressure or vacuum when filling or withdrawing foam concentrate from the tank. The pressure/vacuum vent shall not allow atmospheric air to enter the foam tank except during operation or to compensate for thermal fluctuations. The vent shall be protected to prevent foam concentrate from escaping or directly contacting the vent at any time. The vent shall be of sufficient size to prevent tank damage during filling or foam withdrawal. A color coded label or visible permanent marking that reads "CLASS A -- FOAM TANK FILL" shall be placed at or near the foam concentrate tank fill opening. An additional label shall be placed at or near any foam concentrate tank fill opening stating the type of foam concentrate the system is designed to use. Any restrictions on the types of foam concentrate that can be used with the system shall also be stated, along with a warning message that states "WARNING: DO NOT MIX BRANDS AND TYPES OF FOAM." 100233.1 - FOAM SYSTEM PIPING A 3/4" fitting shall be provided on the foam tank for connection of the foam tank to the suction side of the foam system. 100235.1 - FOAM TANK DRAIN AND VALVE PROVISIONS A 3/4" diameter connection, piping, and valve shall be installed for the foam tank for draining purposes. 100549.3 - CUSTOM RESCUE SIDE ALUMINUM BODY The body will be a custom fabricated severe service rescue -side type, constructed of all aluminum. The body shall be 114" long by 96" wide, designed for a 60" cab to axle dimension. The body shall be specifically designed and engineered for off- road wildland firefighting. MAIN FRAME The body shall have 6" x 1.75" structural aluminum channel main frame rails. The body frame rails shall be isolated from the truck frame by .500" industrial isolators. SUB -FRAME The cross -members shall be 3" x 2 5/16"" structural aluminum I beams with cross -members on 12" centers. MOUNTING The body shall be bolted to the chassis frame rails at the rear end of the frame. There shall be brackets installed at the middle of the body frame to prevent side to side movement. The body shall be spring mounted at the front of the body frame. The flexible mounting system shall allow for body/chassis flexing during extreme off road conditions. SQUARE CORNERS The front corners of the flat-bed body shall be square. HEADACHE RACK The front of the body shall have a 2" formed aluminum tube headache rack. The rack shall extend the full width of the body and be attached to the front body corners. The assembly shall extend above the chassis cab and have mounting platform for installation of the light bar and two work lights. Wiring for the lights will be placed inside the tubing for protection. The headache rack shall have four (4) vertical 2" tubes for extra strength. FUEL FILLER The fuel filler tube and cap shall be installed at the driver's side, rear of the body. FENDER PANELS The lower portion of the flat-bed body shall have fender panels over and aft of the rear wheel panel area. The panels shall be constructed of aluminum. The wheel well openings will be cut out to conform to the wheels. REAR BODY PANEL A vertical body panel shall be installed at the rear of the body constructed of .125" smooth aluminum. The panel shall house Skeeter Brush Trucks Page 11 0812712020 the running lights, taillights, back-up lights, and emergency lights. The body panel shall be angled to allow for a 27 degree angle of departure. PROTECTIVE RAILS The upper body area shall be protected with radius corner 1" diameter aluminum tube railing assembly installed around the top of the body. The corners of the body shall have vertical risers space in critical areas. The railings shall act as protection for the upper body structures when off road in heavy brush conditions. The rear upper body corner rails shall house the upper emergency lights and work lights. SIDE BODY COMPARTMENTS, FRONT BODY -- DRIVER AND PASSENGER'S SIDES Two (2) body equipment storage compartments shall be installed at the front of the body just behind the headache rack, one each side of the apparatus. The dimensions shall be approximately: 30" wide, 44" high, and 24" deep. The compartments shall be constructed of .125" aluminum on all exterior surfaces. Each compartment shall be equipped with a vertically hinged door with a single latch installed. The doors shall be equipped with gas operated door opening assistant cylinders. Each vertical compartment shall have one (1) fixed shelf. The compartment floors shall be lined with turtle tile. 203804.1 - PAINTED FINISH BODY AND COMPARTMENTS/TRAYS The exterior surface of all body skins, compartments, and trays shall all be Painted. The surface shall be sanded, acid washed, acid primed, primed, and top coat painted in accordance with the paint manufacturers specifications. 100121.1 - ANGLED CORNERS, BODY The front corners of the body will be angled at approximately 22 degrees. 203934.2 - ADJUSTABLE SHELF (Qt".4 There shall be one (1) adjustable shelf located in the *** Enter Location Below*** compartment constructed of .190 smooth aluminum. There shall be adjustable tracking mounted to the wall of the compartment to allow height adjustment of the shelf. The shelf shall be no larger than 4 feet wide by 2 feet deep. The tracking shall be as long as possible to allow for max adjustment range of shelf. ***MUST SPECIFY QTY AND LOCATION AND UPDATE DEFAULT QTY ABOVE*** QTY: LOCATION: 100141.1 - FRONT BODY TRANSVERSE COMPARTMENT, UPPER A transverse compartment 96" long x 18" wide x 24" high (exterior dimensions) will be installed in front of the water tank, on the body floor, between the vertical compartments. The compartment floor shall be lined with Turtle Tile. 100462.1 - TOOL STORAGE TRAY/TRANSVERSE -- FRONT OF TANK, ABOVE A tool storage compartment shall be installed in front of the water tank, above the lower compartments. The dimensions shall be approximately: 86" long, 18" wide, 16" high. The compartment shall be constructed of .125" aluminum on all exterior surfaces. The compartment shall be equipped with hinged aluminum lid with latches installed. The hinge shall be at the front of the compartment, near the headache rack. There shall be two (2) gas struts to hold the lid open. The tray shall have turtle tile installed on the bottom. 203877.1 - LONG TOOL STORAGE, TRANSVERSE COMPARTMENT, REAR WALL There shall be two (2) vertical track mounts installed on the rear wall of the transverse compartment. The tracks shall have two (2) sections of aluminum tubing for storage of long tools. The tubes shall be adjustable, vertically. 100144.1 - DRIVERS SIDE UPPER BODY COMPARTMENT A body equipment storage compartment shall be installed on the flatbed surface, driver's side of the apparatus. The exterior dimensions shall be approximately 48" wide, 24" high, and 18" deep. The compartment shall be constructed of .125" aluminum on all exterior surfaces. The compartment shall be equipped with: Skeeter Brush Trucks Page 12 0812712020 -a lift up door with latch installed -key type door locks. -dual gas operated door opening assistant cylinders. -a white LED strip light that is automatically controlled by a door activated switch. -a louvered vent -Turtle Plastics Turtle Tile Compartment Matting shall be installed in the compartment. Turtle Tile shall be black in color and lock together design. The actual door opening shall be approximately 3" smaller in dimension. 100148.1 - PASSENGERS SIDE UPPER BODY COMPARTMENT A body equipment storage compartment shall be installed on the flatbed surface, passenger's side of the apparatus. The exterior dimensions shall be approximately 48" wide, 24" high, and 18" deep. The compartment shall be constructed of .125" aluminum on all exterior surfaces. The compartment shall be equipped with: -a lift up door with latch installed -key type door locks. -dual gas operated door opening assistant cylinders. -a white LED strip light that is automatically controlled by a door activated switch. -a louvered vent -Turtle Plastics Turtle Tile Compartment Matting shall be installed in the compartment. Turtle Tile shall be black in color and lock together design. The actual door opening shall be approximately 3" smaller in dimension. 100544.1 - CUSTOM COMPARTMENT SHELVING A horizontal shelf with 1" lip shall be installed in the passenger's side compartment. There shall be a vertical divider in the passenger's side upper body compartment. It shall be installed under the horizontal shelf. 100642.1 - SIDE BODY COMPARTMENTS, REAR BODY -- DRIVER'S AND PASSENGER'S SIDES Two (2) body equipment storage compartments shall be installed at the rear of the body, one each side of the apparatus. The exterior dimensions shall be approximately: 32" wide, 44" high, and 18" deep. The compartments shall be constructed of .125" aluminum on all exterior surfaces. Each compartment shall be equipped with a vertically hinged door with a single latch installed. The doors shall be equipped with gas operated door opening assistant cylinders. Each vertical compartment shall have one (1) fixed shelf. The compartment shall be equipped with: -a lift up door with latch installed -key type door locks. -dual gas operated door opening assistant cylinders. -a white LED strip light that is automatically controlled by a door activated switch. -a louvered vent -Turtle Plastics Turtle Tile Compartment Matting shall be installed in the compartment. Turtle Tile shall be black in color and lock together design. The actual door opening shall be approximately 3" smaller in dimension. The compartment floors shall be lined with turtle tile. 100159.1 - UNDER BODY COMPARTMENT -- REAR CENTER An under body equipment storage compartment shall be installed under the flatbed surface located in the center rear of the apparatus. The compartment shall be between the vertical body beams, upper floor surface, and an aluminum lower floor area. The compartment shall be equipped with a hinged drop down door with dual latches installed. Skeeter Brush Trucks Page 13 0812712020 The exterior dimensions shall be approximately: 108" for a 114"L bed 120" for a 138"L bed 100166.1 - REAR SLIDE -OUT TRAY The rear center compartment shall be equipped with an .190" aluminum slide out tray on UHMW plastic slide pads and poly rollers. The tray shall be full width and full length of the compartment interior. 100160.3 - INTERIOR COMPARTMENT VENTILATION LOUVERS The interiors of the upper body compartments shall have louvered ventilation units. 100161.3 - COMPARTMENT DOOR KEY LOCKS The hinged compartment doors shall be equipped with key type door locks. 100720.3 - COMPARTMENT LIGHTING, STRIP LIGHTS Each upper body compartment shall be equipped with a white LED strip light. 100163.3 - AUTOMATIC COMPARTMENT DOOR LIGHT SWITCHES Each compartment light shall be automatically controlled by a door activated switch. 100164.1 - DOOR AJAR LIGHT A "door ajar" warning light shall be installed on the center console. The light shall be flashing red LED light with a clear lens. 100169.1 - HOSE TRAY -- DRIVERS SIDE A hose storage tray shall be installed over the driver's side equipment compartment, on the driver's side of the apparatus. The exterior dimensions shall be approximately: 16" wide, 8" high, and 72" long. The hose tray shall be constructed entirely of .125" aluminum on all exterior surfaces. The assembly shall be equipped with a hinged lift up aluminum door on top, enclosed front panel, and open rear area. The hose tray shall be equipped with Turtle Tile floor covering. The actual door opening shall be approximately 3" smaller in dimension. 100382.1 - TOOL STORAGE TRAY/COMPARTMENT - PASSENGER SIDE A tool storage compartment shall be installed over the passenger's side equipment compartment, on the passenger's side of the apparatus. The exterior dimensions shall be approximately: 16" wide, 8" high, and 72" long. The compartment shall be constructed of .125" aluminum on all exterior surfaces. The compartment shall be equipped with a hinged lift up aluminum door with a latch installed. The compartment shall be equipped with Turtle Tile floor covering. The actual door opening shall be approximately 3" smaller in dimension. 200317.1 - I -ZONE BRACKETS Two easily removable or flip out I Zone brackets will be provided and mounted at the rear of the apparatus, one on each side. The brackets will be designed with adequate reinforcement to eliminate flexing of the body and not interfere with any of the rear facing lights when carrying hose. The brackets will be mounted beside upper grab rail on the rear and as high as practical 100180.1 - REAR PULL OUT STEP There shall be a rear "Pull -Out -Fold -Down" step located at the driver's side rear of the apparatus, step shall be stowed in a pocket under the rear of the unit. Storage pocket shall be fabricated to allow easy access to deploying for operation. 100181.1 - FOLDING STEP A Signature 4 lighted 8" square folding step of die cast zinc shall be installed. The step shall comply with NFPA non -slip standards and shall be installed on the rear driver's side of the body. The step shall be equipped with lighting to NFPA standard. 100545.1 - RECESSED/POCKET STEPS, REAR OF BODY There shall be two (2) body access pocket steps located at the rear of the body, one (1) each side. They shall be installed behind the rear wheel opening. Skeeter Brush Trucks Page 14 0812712020 100692.1 - SIDE BODY ACCESS STEPS There shall be a body access step assisting in access to top of the tool/hose trays from the side of the apparatus. It shall be a stirrup design, and be fabricated from 1" aluminum tubing. They shall be installed under the front of the body, one (1) each side. 100325.1 - ELECTRICAL ENCLOSURE An electric wiring enclosure for the 12 volt wiring shall be installed in the forward wall of the driver's side upper body compartment with an access panel. The dimensions of the enclosure shall be approximately 20" high, 14" wide, and 4" deep. 100326.1 - 12 VOLT ELECTRICAL SPECIFICATIONS The following describes the low voltage electrical system on the apparatus including all panels, electrical components, switches and relays, wiring harnesses and other electrical components. The apparatus manufacturer shall conform to the latest Federal DOT standards, current automotive electrical system standards and the applicable requirements of the NFPA Wiring shall be stranded copper or copper alloy conductors of a gauge rated to carry 125 percent of the maximum current for which the circuit is protected. Voltage drops shall not exceed 10 percent in all wiring from the power source to the using device. The wiring, wiring harness and insulation shall be in conformance to applicable SAE and NFPA standards. The wiring harness shall conform to SAE J-1128 with GXL temperature properties. Exposed wiring shall be run in a loom with a minimum 289 degree Fahrenheit rating. Wiring looms shall be properly supported and attached to body members. Electrical conductors shall be constructed in accordance with applicable SAE standards, except when good engineering practice requires special construction. All wiring connections and terminations shall provide positive mechanical and electrical connections and be installed in accordance with the device manufacturer's instructions. When wiring passes through metal panels, electrical connections shall be secured with mechanical type fasteners and rubber grommets Wiring between cab and body shall be split using connectors or enclosed in a terminal junction panel allowing body removal with minimal impact on the apparatus electrical system. Connections shall be crimp -type with heat shrink tubing with insulated shanks to resist moisture and foreign debris such as grease and road grime. Weather resistant connectors shall be provided throughout the system. Electrical junction or terminal boxes shall be weather resistant and located away from water spray conditions. When required, automatic reset breakers and relays shall be housed in the main body junction panel. There shall be no exposed electrical cabling, harnesses, or terminal connections located in compartments, unless enclosed in an electrical junction box or covered with a removable electrical panel. Wiring shall be secured in place and protected against heat, liquid contaminants and damage. Low voltage overcurrent protective devices shall be provided for the electrical circuits. The devices shall be accessible and located in required terminal connection locations or weather resistant enclosures. Overcurrent protection devices shall be automatic reset type suitable for electrical equipment and meet SAE standards. All electrical equipment, switches, relays, terminals, and connectors shall have a direct current rating of 125 percent of maximum current for which the circuit is protected. Electro -magnetic interference suppression shall be provided in the system as required in applicable SAE standards. The electrical system shall include the following: Electrical terminals in weather exposed areas shall have a non-conductive grease or spray applied. All terminal plugs located outside of the cab or body shall be treated with a corrosion preventative compound. All electrical wiring shall be placed in a protective loom or be harnessed. Exposed connections shall be protected by heat shrink material and sealed connectors. Large fender washers shall be used when fastening equipment to the underside of the cab roof and all holes made in the roof shall be caulked with silicone. Electrical components installed in exposed areas shall be mounted in a manner that will not allow moisture to accumulate inside. A coil of wire must be provided behind an electrical appliance to allow them to be pulled away from mounting area for inspection and service work. All lights in a weather exposed area that have their sockets shall have corrosion preventative compound added to the socket terminal area. 100327.1 - ELECTRICAL HARNESS AND WIRING Skeeter Brush Trucks Page 15 0812712020 All wiring shall be hidden, enclosed, or protected under the body in protective material, or within the apparatus body components. In addition, split loom conduits shall be installed and enclosed, suitably secured and protected against heat and physical damage. 100090.1 - BATTERY MASTER DISCONNECT A battery disconnect system shall be installed to control the 12 volt power supply from the battery system to the body and cab final stage manufacturer installed equipment. The solenoid shall be controlled by the standard key starter switch. 100094.1 - BATTERY CHARGER AND 120 VOLT SHORE POWER RECEPTACLE A Kussmaul Autocharge 1000, Model 091-215-12, high output automatic battery charger shall be provided. The battery charger shall be wired to the 12 volt battery system. The unit shall be mounted in a clean, dry area accessible for service and/or maintenance. It shall be wired to the specified shore power receptacle. It shall include Model 091 -1946 -IND -WT -XX Digital Status Display Center. It shall also include Model 091-55-15-120 15 amp "auto -eject" shore power receptacle with hinged weatherproof cover and an enclosure for protection from dirt and damage. The shore power plug shall be "ejected" when the chassis' engine starter is engaged and the receptacle shall be wired to any 120 volt A/C equipment requiring shore power. Location shall be: Determined at the Pre -Construction conference. Color of Digital Status Display Center and Auto Eject: Determined at pre -construct conference Components wired hot: Determined at pre -construct conference 100328.1 - DOT IDENTIFICATION LIGHTS All LED identification lights shall be installed on the vehicle as required by applicable highway regulations. 100329.1 - LICENSE PLATE MOUNTING An LED license plate light shall be installed on the rear vertical wall of the body. 100330.1 - BRAKE, TURN, TAIL LIGHTS Two (2) Whelen M6 Series Model M613TT 4-5/16" x 6-3/4" brake, turn, tail lights with M6FC chrome flanges shall be provided. The warning lights shall incorporate Linear Super -LED and Smart LED technology. The lighthead configuration shall consist of 18 red Super -LEDs and a clear optic polycarbonate lens. The lightheads shall be surface mountable via two screws. The lightheads shall utilize an optic collimator and a chrome vacuum metalized reflector for maximum illumination. The lighthead shall include 164 flash patterns including: a variety of CA Title 13 compliant, sinkable, left/right, top/bottom, in/out, and steady burn. The lightheads shall have the Whelen exclusive NERM (Non -Emergency Recognition Mode) feature. The lens/reflector assembly shall be wet sealed and resistant to: water, moisture, dust, and other environmental conditions. The outer lens shall have a hard coating applied to increase strength and ensure longevity. The light engine shall be installed at the rear of the unit and be completely sealed. The pc board shall be conformal coated for additional protection. The lights shall be furnished with five 6" wire pigtails, a Santoprene rubber gasket and the #M6FC chrome flanges shall be included for installation. 100331.1 - BACK-UP LIGHTS Two (2) Whelen M -Series, 4" x 6" rear LED back-up lights shall be installed. 100096.1 - TRAILER PLUG Wiring shall be provided at the rear of the apparatus for the towing of an auxiliary trailer. A 12 volt seven (7) pin electrical connector shall be wired to the chassis stop, running, and turn lights. 100067.1 - OFF ROAD LIGHTS No off road lights shall be installed. 100070.1 - NO BUMPER GROUND LIGHTS There shall be no under bumper ground lights installed. Skeeter Brush Trucks Page 16 0812712020 200312.1 - GROUND LIGHTS, CAB, 4 DOOR, LED STRIPS Four (4) LED ground strip lights shall be installed under the cab step area in compliance with NFPA standards, two (2) on each side of the apparatus, wired to the Cencom, and the chassis interior lights. 100183.1 - GROUND LIGHTS - UNDER REAR STEP Two (2) Grote #63871 LED ground lights shall be installed under the rear step area, one on each side of the apparatus. They shall have an aluminum housing, and be 800 lumes at 1.4 amps. 100184.1 - BODY WORK LIGHTS Four (4) Grote #63871 LED body work lights with clear lens shall be installed, wired to switch on the Cencom. They shall have an aluminum housing, and be 800 lumens at 1.4 amps. Location shall be: in each corner of the protective tubing assembly to light the pump panel and the front body walkway area. 100500.1 - FRONT BUMPER SCENE LIGHTS A Rigid Manufacturing SR series 910113 10" flood light shall be installed. The LED scene lights shall incorporate clear LED's with a clear optic polycarbonate lens for maximum illumination. 100322.1 - SCENE LIGHTS Six (6) Rigid Manufacturing Dually 20211 scene lights shall be installed. The LED scene lights shall incorporate clear LED's with a clear optic polycarbonate lens for maximum illumination. Location shall be: Two (2) outward facing, each side of body, two (2) rear facing. 100433.1 - SCENE LIGHTS Two (2) Whelen Model PFP1 Pioneer scene lights shall be installed. The flood -type scene lights shall be 75 watts 12 volts. The lights shall incorporate clear 3/16" LED's with a clear optic polycarbonate lens for maximum illumination. Location shall be: To be determined at the pre -construct conference 100107.1 - BACK-UP CAMERA SYSTEM One (1) Rear View Systems camera system shall be furnished utilizing a camera which provides a wide field of view and picture quality. A sealed camera enclosure shall be utilized along with electronic connections. The color monitor shall be installed in cab. One (1) camera shall cover the rear of the apparatus, which will activate during back-up mode and during normal operations if needed. Location: 100099.1 - RADIO INSTALLATION One (1) fire radio, one (1) faceplate (if applicable) and one (1) speaker shall be supplied by the purchaser to be installed. THIS OPTION DOES NOT INCLUDE INSTALLATION OF ANTENNAS, CABLES, OR MDT/MCT. 100620.1 - INSTALLATION -- RADIO ANTENNA One (1) radio antenna with cable shall be supplied by the purchaser and installed on the apparatus at a location to be determined by the purchaser. THIS OPTION DOES NOT INCLUDE INSTALLATION OF RADIOS, OR MDT/MCT. ALL EQUIPMENT NECESSARY TO INSTALL/OPERATE A CUSTOMER SUPPLIED ANTENNA MUST BE PRESENT AT SKEETER BRUSH TRUCKS 60 DAYS PRIOR TO PRODUCTION. IF ALL COMPONENTS ARE NOT PRESENT THE ANTENNA WILL NOT BE INSTALLED 100324.1 - BACK-UP ALARM One (1) back up alarm shall be installed. 203773.1 - ELECTRONIC SIREN Skeeter Brush Trucks Page 17 0812712020 One (1) Whelen, Model #CCSRNT4G CenCom Carbide siren with auxiliary switches with noise canceling microphone shall be provided. Siren head will be mounted on the center console in easy reach of the driver. 100313.1 - SIREN SPEAKER One (1) Whelen Model #SA315P Projector Series siren speaker shall be provided with bracket. The 100 watt siren speaker shall be designed in a black nylon composite housing with 123 decibel rating. Location shall be: Behind the front grille. 100310.1 - MOUNTING OF LIGHT BAR WITH PROTECTIVE GUARD The lightbar shall be mounted on the headache rack shelf with an aluminum brush guard protective assembly. 100309.1 - LIGHTBAR A Whelen Legacy low profile Super -LED NFPA lightbar shall be installed. The 54" lightbar shall be designed to meet the minimum clearing requirements for Zone A Upper. The internal components of the lightbar shall be housed within a two piece extruded aluminum base/top. The outer shell shall be clear optic polycarbonate lenses designed to maximize light output and shield against environmental elements. The lightbar shall utilize snap -in brackets to hold in the lightheads. The brackets shall give the end user the ability to make quick repairs. The lightbar shall have all solid state components. The lightbar shall have two wire harnesses exiting the unit one (1) 17 conductor 22 gauge control cable which controls all internal light functions; and one (1) 2 conductor 10 gauge cable for main power and ground. Each cable shall be 15' long. The lightbar shall have four (4) red Linear Super -LED corner modules to provide off angle protection for the front and rear of the vehicle. Each corner module shall consist of twelve (12) Super -LEDs mounted within a vacuum metalized parabolic reflector. The corner module shall also utilize an optic collimator for maximum light output. The twelve (12) LEDs shall be mounted in one straight line. The solid state 1/0 board shall be microprocessor controlled. The 1/0 board shall have built-in reverse -polarity protection and output -short protection. The board shall have the ability to flash sixteen (16) LED warning lights. There shall be a data bank of 13 Scan -Lock flash patterns including steady burn. The board shall also have outputs to add takedown and alley lights. Low power and cruise light function shall also be included. The cruise light function shall allow the user to employ the four (4) corner modules as marker courtesy lights. The lightbar shall include clear "Take Down" and "Alley Lights". The lightbar shall have an amber "Traffic Advisor" built into the rear portion of the lightbar. 100315.1 - NFPA WARNING LIGHTS ZONE A -- LOWER FRONT WARNING LIGHTS Two (2) Whelen M-7 Series Model #M7RC 3" x 7" warning lights with chrome flanges shall be in the front forward facing area of the front bumper. The warning lights shall incorporate Linear Super -LED and Smart LED technology. The lighthead configuration shall consist of RED 18 Super -LEDs and a clear optic polycarbonate lens. The lightheads shall be surface mountable via two screws. The lightheads shall utilize an optic collimator and a chrome vacuum metalized reflector for maximum illumination. ZONE B AND D -- INTERSECTION LIGHTS Two (2) Whelen M-7 Series Model #M7RC 3" x 7" warning lights with chrome flanges shall be installed on bumper extension, as far forward as possible. The warning lights shall incorporate Linear Super -LED and Smart LED technology. The lighthead configuration shall consist of RED 18 Super -LEDs and a clear optic polycarbonate lens. ZONE B AND D -- LOWER SIDE REAR CORNER WARNING LIGHTS Two (2) Whelen M-7 Series Model #M7RC 3" x 7" warning lights with chrome flange shall be installed in lower rear side corner body area. The warning lights shall incorporate Linear Super -LED and Smart LED technology. The lighthead configuration shall consist of RED 18 Super -LEDs and a clear optic polycarbonate lens. ZONE B AND D -- UPPER SIDE REAR WARNING LIGHTS Two (2) Whelen M-7 Series Model #M7RC 3" x 7" warning lights with chrome flanges shall be installed in the upper rear body side panel. The warning lights shall incorporate Linear Super -LED and Smart LED technology. The lighthead configuration shall consist of RED 18 Super -LEDs and a clear optic polycarbonate lens. Skeeter Brush Trucks Page 18 0812712020 ZONE C -- UPPER REAR WARNING LIGHTS Two (2) Whelen M-7 Series Model #M7RC 3" x 7" warning lights with chrome flanges shall be installed in the upper rear corner of the handrails. The warning lights shall incorporate Linear Super -LED and Smart LED technology. The lighthead configuration shall consist of RED 18 Super -LEDs and a clear optic polycarbonate lens. ZONE C -- LOWER REAR WARNING LIGHTS Two (2) Whelen M-7 Series Model #M7RC 3" x 7" warning lights with chrome flanges shall be lower rear of body. The warning lights shall incorporate Linear Super -LED and Smart LED technology. The lighthead configuration shall consist of RED 18 Super -LEDs and a clear optic polycarbonate lens. 100333.1 - CAB LETTERING. The cab lettering shall be made of 3M Scotchcal type material and installed in the customers desired location. There shall be no more than a total of fifty (50) 3" letters per door of apparatus. All lettering shall be reflective grade material. 100335.1 - CUSTOM GRAPHICS The apparatus shall be provided with two (2) custom designed sign gold graphics, emblems, or seals. The installation shall be designed primarily with letters and numbers as specified. The purchaser shall approve of the design graphics prior to installation. 100337.1 - CAB AND BODY STRIPING The cab and body shall have a straight Scotchlite reflective stripe applied horizontally. The stripe shall be a 4" minimum in width and be applied horizontally around the cab and body in accordance with NFPA standards. The purchaser shall specify the color and location of the stripe. 100343.1 - FRONT CHEVRON STRIPING There shall be alternating chevron striping installed across the front bumper where permitted. The chevron striping shall consist of 6" diamond grade in the following colors: The first color shall be red diamond grade. The second color shall be lime yellow diamond grade. 100345.1 - REAR CHEVRON STRIPING There shall be alternating chevron striping installed on the rear vertical body panel. The chevron striping shall consist of 6" diamond grade in the following colors: The first color shall be red diamond grade. The second color shall be lime yellow diamond grade. 100346.1 - CAPACITIES PLACARD The apparatus shall have a reflective placard that provides the following information: Water Tank Capacity Pump Capacities NWCG Typing Skeeter Contact Information 100350.1 - SPANNER AND HYDRANT WRENCH SET WITH MOUNTING BRACKET One (1) Kocheck lightweight spanner wrench holder shall be installed. The bracket shall hold one (1) hydrant wrench and two (2) universal spanners. It shall be mounted on the rear vertical exterior panel of the driver's side compartment. 100040.1 - CHASSIS PREPARATION The chassis cab shall be "prepped" for fire apparatus production as follows: a) Wash and clean chassis b) Weigh chassis for NFPA reports c) Quality control check in. 100041.1 - SEATING Skeeter Brush Trucks Page 19 0812712020 There shall be a label identifying the number of seat belted locations on the unit. 100042.1 - WARNING LABEL -- SEAT BELT USAGE A warning label for use of seat belts shall be installed in the cab by the chassis manufacturer. 100043.1 - LOUD NOISE WARNING LABEL A final stage manufacturer shall install "hearing loss" potential warning labels on the vehicle in any areas or fixed equipment that produces excessive noise levels. (exhaust outlet, sirens and air horns shall not be required for such equipment.) 100135.1 - WARNING LABEL -- NO RIDING ON REAR A warning label stating: "NO RIDING ON REAR OF APPARATUS" shall be installed on rear of the apparatus. The label shall be applied to the vehicle at the rear step area. The label shall warn personnel that riding in or on these areas, while the vehicle is in motion, is prohibited. 100136.1 - SKEETER BRUSH TRUCK EMBLEMS Three (3) Skeeter Brush Trucks emblems will be affixed to the cab and body. 100196.1 - FINAL ASSEMBLY AND APPARATUS FINISHING PREP SPECIFICATIONS The apparatus shall be assembled in a high quality and controlled environment. The fit, form, and finish of the body shall be to the highest level fire apparatus manufacturing standards. Upon completion, the apparatus shall be ready for final inspection and road testing as required herein. 100361.1 - FIRE PUMP OPERATIONS TEST The fire pump shall have a operational pump test performed by a Skeeter Brush Trucks technician with a run time of one (1) hour to confirm proper operations of all pump related components. *** NOTE: ALL TESTING SHALL BE DONE AND PERFORMANCE OBSERVED BETWEEN SEA LEVEL AND 1000' ELEVATION. *** HIGH ALTITUDE PERFORMANCE MAY NOT REPRESENT TESTING RESULTS SHOWN. 100362.1 - ELECTRICAL LOAD ANALYSIS A 12 volt electrical load analysis shall be performed in order to test response and stationary modes of electrical amp load. 100363.1 - NFPA COMPLIANCE The fire apparatus shall be built to the purchaser's requirements stated in this specification in compliance with all state and federal highway safety requirements. The vehicle is designed to meet NFPA 1906. Unless included in the specification, the customer will provide all the necessary equipment to comply with NFPA 1906 Section 10.2. 100365.1 - ROAD TEST A road test will be conducted with the apparatus fully loaded and a continuous run of no less than ten (10) miles. During that time the apparatus will show no loss of power nor will it overheat. The transmission drive shaft or shafts and the axles will run quietly and be free of abnormal vibration or noise. 100366.1 - APPARATUS WARRANTY SKEETER MANUFACTURED ITEMS A five (5) year parts and labor warranty on items manufactured by Skeeter Brush Trucks and a ten (10) year warranty on the structural integrity of the body. For warranty issues please contact your local dealer or Skeeter Brush Truck service center and request warranty from the service advisor at that location. 100369.1 - WATER TANK WARRANTY MANUFACTURER'S LIMITED WARRANTY AND NOTICE OF DISCLAIMER OF EXPRESS AND IMPLIED WARRANTIES Manufacturer issues this limited warranty to the customer who is the original retail purchaser ("Customer") of a polypropylene tank (the "Tank") (10 to 4000) gallons. Skeeter Brush Trucks Page 20 0812712020 100368.1 - FIRE PUMP WARRANTY Hale Products, Inc., herein referred to as A�60-AEHale", warrants products of its manufacture to be free from defects in material and workmanship, under normal use and service, for a period of three years (3). This limited warranty is effective only if the equipment or apparatus is used as directed, is not subjected to misuse, negligence or accident, and is not altered, treated or repaired by someone other than Hale or its designee. Items not manufactured by Hale shall bear only the limited warranties offered by their respective manufacturers. The exclusive remedy for breach of this warranty shall be to give Hale written notice thereof and to request a Returned Goods Authorization. Upon receipt of the Returned Goods Authorization, the buyer will return the non -conforming material to Hale F.O.B. its plant within thirty days after the buyer has received the Returned Goods Authorization. Thereupon Hale at its own election shall repair or replace the same or repay the price thereof. No proximate, incidental, consequential or other damages shall be recoverable. Hale shall not be liable for consequential damages or contingent liabilities including; but not limited to, loss of life, personal injury, loss of crops, loss due to fire or water property damage, and consequential trade or other commercial loss arising out of the failure of Manufacturer's product. HALE MAKES NO WARRANTIES OF FREEDOM FROM PATENT INFRINGEMENT, OF MERCHANTABILITY, OF FITNESS FOR A PARTICULAR PURPOSE OR ARISING FROM A COURSE OF DEALING OR USAGE OF TRADE OR OTHER LIKE OR DIFFERENT EXPRESS OR IMPLIED WARRANTIES EXCEPT AS MADE ABOVE. More 100351.1 - PRE -CONSTRUCTION MEETING A pre -construction meeting shall be conducted at the manufacturer's plant. The transportation to this meeting shall be the responsibility of purchaser. 100651.1 - DRAWINGS There shall be design drawings submitted to the customer prior to the pre -construct conference. The CAD drawings shall include all sides of the apparatus. The customer shall agree to the drawings reflecting the correct apparatus design and layout prior to construction. 100353.1 - TERMS OF PAYMENT AND PREPAYMENT PROVISIONS Terms of payment for the specified vehicle shall be only cash or equivalent on delivery and acceptance for the unit. No bid will be considered which requires the purchaser to deposit with the bidder a down payment, prepayment of chassis, or any other such consideration as a condition of the bid. Such a requirement shall be grounds for immediate rejection of the bid. 204229.1 - FINAL INSPECTION, MANUFACTURING PLANT Representatives from the purchaser and the dealer shall be present at Skeeter's manufacturing facility in Hillsboro, Tx for the final inspection of the apparatus. A factory representative will assist the purchaser with review of the specifications to confirm they match the apparatus. Cost of transportation to and from the facility shall be the responsibility of the purchaser. *** NOTE, UNLESS PRIOR APPROVAL BY SKEETER BRUSH TRUCKS, FINAL INSPECTION AT THE PLANT IS MANDATORY *** 100356.1 - DEMONSTRATION AND FAMILIARIZATION OF VEHICLE The bidder shall demonstrate and familiarize the purchaser regarding the vehicle's operation. This shall include operation of chassis, major components, review of delivery information and documentation. This demonstration shall be completed at Skeeter Brush Trucks factory location in Hillsboro, Texas. 100358.1 - DELIVERY REQUIREMENTS The apparatus shall be picked up at the manufacturer's plant by the purchaser. Skeeter Brush Trucks Page 21 0812712020 C',P FE L File ID: 2020-5293 Version: 1 City of Coppell, Texas Master File Number: 2020-5293 Type: Agenda Item Reference: File Name: GEORGE mobile vending unit 255 E. Parkway Boulevard Coppell, Texas 75019-9478 Status: Consent Agenda In Control: City Council File Created: 09/03/2020 Final Action: Title: Consider approval of a License Agreement by and between the City of Coppell and Kaluke LLC for the placement of a temporary mobile vending unit located in the parking lot on the east side of W. Main Street adjacent to the Coppell Old Town Pavilion; and authorizing the City Manager to sign any necessary documents. Notes: Sponsors: Attachments: GEORGE License Agreement Memo.pdf, License Agreement by and between Coppell and Kaluke.pdf Contact: Drafter: Related Files: History of Legislative File Enactment Date: Enactment Number: Hearing Date: Effective Date: Ver- Acting Body: Date: Action: Sent To: Due Date: Return Result: sion: Date: Text of Legislative File 2020-5293 Title Consider approval of a License Agreement by and between the City of Coppell and Kaluke LLC for the placement of a temporary mobile vending unit located in the parking lot on the east side of W. Main Street adjacent to the Coppell Old Town Pavilion; and authorizing the City Manager to sign any necessary documents. Summary GEORGE Coffee + Provisions is currently operating a mobile vending unit on Saturdays at the Coppell Farmer's Market. They have had such success that they would like to continue operating the unit during the week as well. This License Agreement will allow them to continue operating their mobile vending unit at this location for the next 60 days. City of Coppell, Texas Page 1 Printed on 9/4/2020 Master Continued (2020-5293) Fiscal Impact: N/A Staff Recommendation: Staff recommends approval. ; 3%11 C4", msliiuicss III'°'uimcsll4cuimlii' Community ellllliness ai d IIC'"unur°iiiclhi mein't ^II Dern,°.i�M II "Ilace tc,i IllJ),fe City of Coppell, Texas Page 2 Printed on 9/4/2020 rf QQFFELL�l MEMORANDUM To: Mayor and City Council From: Mindi Hurley, Director of Community Development Date: September 8, 2020 Reference: Consider approval of a License Agreement by and between the City of Coppell and Kaluke LLC for the placement of a temporary mobile vending unit located in the parking lot on the east side of W. Main Street adjacent to the Coppell Old Town Pavilion; and authorizing the City Manager to sign. 2030: Business Prosperity, Special Place to Live, Sense of Community Introduction: GEORGE Coffee + Provisions has been concerned about the health and safety of their employees and guests; therefore, they have not opened their facility since COVID-19 began. They received many requests from patrons to find a way to continue providing their product. In response, GEORGE purchased a mobile vending unit to safely and responsibly offer their products to customers. The company is currently operating a mobile vending unit on Saturdays at the Coppell Farmer's Market. They have had such success that they would like to continue operating the unit during the week as well. Analysis: This License Agreement will allow them to continue operating their mobile vending unit at this location for the next 60 days. It will also give them permission to operate their mobile vending unit Monday through Friday from 7:00 a.m. to 5:00 p.m. Legal Review: The License Agreement was prepared by Bob Hager. Fiscal Impact: N/A Recommendation: Staff recommends approval. STATE OF TEXAS § LICENSE AGREEMENT BY AND § BETWEEN CITY OF COPPELL COUNTY OF DALLAS § AND KALUKE, LLC This License Agreement ("Agreement") is entered into by and between the City of Coppell, Texas, a Texas municipality (the "Licensor") and Kaluke, LLC, a Texas Limited Liability Company ("Licensee") by and through their authorized representatives. WHEREAS, Licensor owns land located at West Main Street Parking Lot, Coppell, Texas; and, WHEREAS, the Licensor desires to allow Licensee to utilize such land for the purpose of mobile food and beverage sale, between the hours of 7:00 am and 5:00 pm Monday through Friday; and, WHEREAS, the Licensor desires to allow Licensee to use the land for the purposes stated above under the terms and conditions described herein. NOW, THEREFORE, in consideration of the payments stated herein and other good and valuable consideration the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: Article I Licensor's Premises 1.1 The Premises. Licensor owns the land and the improvements thereon located in the City of Coppell, located at West Main Street Parking Lot, Coppell Texas as depicted on Exhibit A which is attached hereto (hereinafter collectively referred to as "the Licensed Premises"). 1.2 Grant of License. Licensor hereby grants Licensee a non-exclusive license in gross to use a portion of the Licensed Premises for the purposes operating a mobile food and beverage trailer or vehicle on a 20x15 area of said premises as depicted on Exhibit A. 1.3 Term. The Term of this Agreement for a sixty (60) calendar days; provided, however, this Agreement may be terminated as provided herein. 1.4 License Fee and Deposit. Licensee is required to pay a license fee in the amount of Ten Dollars and No Cents ($10.00). 1.5 Early Termination. This Agreement may be terminated at any time by the Licensor, with or without cause, or upon Licensee's default under the terms of this Agreement. 1.6 Use of Licensed Premises. Licensee shall use and occupy the Licensed Premises only as permitted under the terms and conditions set forth herein: EXHIBIT A TO THE LICENSE AGREEMENT -BY AND BETWEEN CITY OF COPPELL AND KALUKE, LLC- Page I TM 117757 A. Licensee shall, at its sole cost, be permitted to design, locate and maintain a vending stand or trailer on the Licensed Premises for use as allowed herein. B. Subject to the terms and conditions of this Agreement, Licensor hereby grants to Licensee, its officers, representatives, agents and employees the right to use the Licensed Premises, for the Term of this Agreement, to perform all use operation and maintenance, at its sole costs, during the term of this License Agreement for access by the general public in accordance with local law. C. Licensee shall be responsible to the extent permitted by law, for all conditions and use of this License Premises. 1.7 Condition of Licensed Premises. A. The Licensor shall provide (and Licensee accepts) the Licensed Premises "AS IS" with all defaults and conditions. B. Following the Licensee's activities, Licensee shall at Licensee's sole expense, and to the extent possible, restore the Licensed Premises to the same condition which existed at the time Licensee entered the Premises, reasonable wear and tear and removal of any improvement. C. The License parcel, the LICENSEE, and LICENSEE Patrons shall have the joint, nonexclusive use of the Parking Lot as depicted as joint use for vehicular parking and LICENSEE facility located immediately to the south of the Parking Lot, respectively. Use of parking spaces shall be on a "first come, first serve" basis, and overnight parking or storage of vehicles or other equipment or items shall be prohibited. The LICENSEE's use and enjoyment of the Parking Lot shall be in consideration of its maintenance thereof. D. A travel portion of the existing West Main Street is for public use and entrance that provides access from the Main Street and Old Town Pavilion Parcel located on the License Parcel as shown on Exhibit "A" which is attached hereto and made a part hereof for all purposes (the "City -Owned Portion of the Driveway"). The City, as the fee owner of the License Parcel, hereby grants and conveys to the LICENSEE, for the benefit of the LICENSEE and all present and future LICENSEE Parties, a non-exclusive license for Portion of the Parking Lot between the Old Town Pavilion and West Main Street. The City agrees not to construct or place any improvement or other obstruction on the City - Owned Portion of the public access or to otherwise interfere with the LICENSEE's use of the City -Owned Portion of the public portion for the purposes contemplated herein. The LICENSEE's use and enjoyment of the licensed premise of the public portion shall be without cost except as provided herein to the LICENSEE. 1.8 Alterations and Improvements. A. The Licensor shall have no obligation to make any alterations or improvements to the Licensed Premises for Licensee's use or occupancy thereof. LICENSE AGREEMENT -BY AND BETWEEN CITY OF COPPELL AND KALUKE, LLC- Page 2 TM 117757 B. Except as recited herein, Licensee shall not make any material alterations or modification to the Licensed Premises, except as may be permitted in writing. C. Licensee is also entitled to run an electric power source from the Old Town Coppell Splash Pad area to Licensed Premises and shall be responsible to secure and provide adequate notice and warning of the existence of the same upon or across any property or premise otherwise owned by Licensor. 1.9 Provision of Services. The Licensor shall not be responsible for providing any services to the Licensee, and the Licensee shall not be responsible or obligated to provide any services to the Licensor. 1.10 Relationship of Parties. The Licensor shall exercise no supervision over the Licensee's mode and manner of performance and Licensee's employees or agents shall not be deemed to be employees or agents of the Licensor. Licensee shall be solely responsible for the wages, benefits, taxes, insurance, and any other similar obligation, in connection with its employees, agents, or servants. 1.11 Default. In the event that Licensee fails to perform any obligation under this Agreement, then Licensee shall be in default, and the Licensor shall have the right to immediately terminate this Agreement and Licensee shall vacate the Licensed Premises immediately upon receipt of such notice. 1.12 Indemnification. A. LICENSOR DOES HEREBY RELEASE, INDEMNIFY AND HOLD HARMLESS THE LICENSEE, ITS OFFICERS, AGENTS, EMPLOYEES, AND THIRD PARTY REPRESENTATIVES (COLLECTIVELY REFERRED TO AS "LICENSEE") FROM ANY AND ALL CLAIMS, DAMAGES, CAUSES OF ACTION OF ANY KIND WHATSOEVER, STATUTORY OR OTHERWISE, PERSONAL INJURY (INCLUDING DEATH), PROPERTY DAMAGE AND LAWSUITS AND JUDGMENTS, INCLUDING COURT COST, EXPENSES AND ATTORNEY'S FEES, AND ALL OTHER EXPENSES ARISING DIRECTLY OR INDIRECTLY FROM THE LICENSOR' S PERFORMANCE OF THE AGREEMENT. B. TO THE EXTENT PERMITTED BY LAW, LICENSEE DOES HEREBY RELEASE, INDEMNIFY AND HOLD HARMLESS THE LICENSOR, ITS OFFICERS, AGENTS, EMPLOYEES, AND THIRD PARTY REPRESENTATIVES (COLLECTIVELY REFERRED TO AS "LICENSOR") FROM ANY AND ALL CLAIMS, DAMAGES, CAUSES OF ACTION OF ANY KIND WHATSOEVER, STATUTORY OR OTHERWISE, PERSONAL INJURY (INCLUDING DEATH), PROPERTY DAMAGE AND LAWSUITS AND JUDGMENTS, INCLUDING COURT COST, EXPENSES AND ATTORNEY'S FEES, AND ALL OTHER EXPENSES ARISING DIRECTLY OR INDIRECTLY FROM THE LICENSEE'S USE OF THE LICENSED PREMISES. Article II LICENSE AGREEMENT -BY AND BETWEEN CITY OF COPPELL AND KALUKE, LLC- Page 3 TM 117757 Miscellaneous 2.1 Assignment and Sub licensing. Licensee may not transfer and assign this agreement or all or any of its rights or privileges hereunder. 2.2 Notices. Any and all notices, demands and statements or documents of any kind which are desired or required to be given by one parry according to the terms of this Agreement, may be served personally, via facsimile or may be served by registered mail and in such case, shall be deemed to have been served on the date of personal service or on the second business day following the date of mailing thereof. Notices shall be sent to the respective addresses set out below: If to Licensor: City of Coppell Attn: Mike Land, City Manager 255 E. Parkway Blvd. Coppell, TX 75019 If to Licensee: Kaluke, LLC With a copy to: Robert E. Hager With a copy to: Nichols, Jackson, Dillard, Hager & Smith, L.L.P. 1800 Lincoln Plaza 500 N. Akard Dallas, Texas 75201 2.3 Severability. In the event that any one or more of the provisions contained herein shall for any reason be held unenforceable in any respect by any court of law, such unenforceability shall not affect any other provision of this Agreement, but this Agreement shall then be construed as if such unenforceable provision or provisions had never been contained herein. 2.4 Disclaimer of Consequential Damages. In no event shall the Licensor be liable to Licensee for any consequential damages suffered by it, or any third parry claiming on behalf of or through Licensee, in connection with any breach of this Agreement or provision of services or amenities by the Licensor. 2.5 Entire Agreement. This Agreement is the entire agreement between the parties with respect to the subject matter covered in this Agreement. There is no other collateral oral or written agreement between the parties that in any manner relates to the subject matter of this Agreement. 2.6 Audit. As part of this Agreement, Licensor shall have the right to reasonable inspection during normal business of the books and records of the Licensee to ensure payment of the license fee required herein. LICENSE AGREEMENT -BY AND BETWEEN CITY OF COPPELL AND KALUKE, LLC- PBge 4 TM 117757 2.7 Representation. Both Licensor and Licensee represent that they have full capacity and authority to grant all rights and assume all obligations that they have granted and assumed under this Agreement. 2.8 Recitals. The recitals to this Agreement are incorporated herein. 2.9 Governing Law, This Agreement shall be governed and construed in accordance with the laws of the United States of America and the State of Texas. Venue for any action under this Agreement shall be in the state district court of Dallas County, Texas. The parties agree to submit to the subject matter and personal jurisdiction of said court. 2.10 Amendment. This Agreement may be amended by the mutual agreement of the parties to it, in writing and attached to and incorporated in this Agreement. 2.11 Legal Construction. In the event any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provisions, and the Agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained in it. 2.12 Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original and constitute one and the same instrument. 2.13 Effective Date: This Agreement will become effective on the date signed by the last of the parties hereto to sign. 2.14 Exhibits: All exhibits to this Agreement are incorporated herein by reference for all purposes wherever reference is made to the same. 2.15 Survival of Covenants. Any of the representations, warranties, covenants, and obligations of the parties, as well as any rights and benefits of the parties, pertaining to a period of time following the termination of this Agreement shall survive termination. [Signature page follows] LICENSE AGREEMENT -BY AND BETWEEN CITY OF COPPELL AND KALUKE, LLC- Page 5 TM 117757 EXECUTED on this day of , 2020 CITY OF COPPELL, TEXAS LICENSOR Mike Land, City Manager EXECUTED on this day of , 2020. KALUKE, LLC By: _ Name: Title: LICENSE AGREEMENT -BY AND BETWEEN CITY OF COPPELL AND KALUKE, LLC- Page 6 TM 117757 H Aa a C',P FE L File ID: 2020-5277 Version: 1 File Name: PH Crime Control City of Coppell, Texas Master File Number: 2020-5277 Type: Agenda Item Reference: 255 E. Parkway Boulevard Coppell, Texas 75019-9478 Status: Public Hearing In Control: Finance File Created: 08/28/2020 Final Action: Title: PUBLIC HEARING: To receive public comment on the proposed 2020-21 budget for the Coppell Crime Control and Prevention District. Notes: Sponsors: Enactment Date: Attachments: Memo PH CC Crime Control 2020-21.pdf, 19 -Crime Enactment Number: Prevention Fund 2021_Revised_8-20.pdf, 18 -Crime Prevention 2021.pdf, Public Hearing Notice Crime Control 20-21 (Rambler).pdf, Public Hearing Notice Crime Control 20-21 (Gazette).pdf, Public Hearing 2nd Notice Crime Control 20-21 (Rambler).pdf, Public Hearing 2nd Notice Crime Control 20-21 (Gazette).pdf Contact: Hearing Date: Drafter: Effective Date: Related Files: History of Legislative File ver- Acting Body: Date: Action: Sent To: Due Date: Return Result: sion: Date: Text of Legislative File 2020-5277 Title PUBLIC HEARING: To receive public comment on the proposed 2020-21 budget for the Coppell Crime Control and Prevention District. Summary See attached memorandum. Fiscal Impact: City of Coppell, Texas Page 1 Printed on 9/4/2020 Master Continued (2020-5277) Staff Recommendation: Goal Icon: S u taiiinu t:llle City Goveirinirneirit City of Coppell, Texas Page 2 Printed on 9/4/2020 CO'PPELL aQ Wn MEMORANDUM To: Mayor and City Council From: Kim Tiehen, Assistant Director of Finance Via: Jennifer Miller, Director of Finance Date: September 8, 2020 Reference: Public Hearing on the proposed 2020-21 Budget for the Coppell Crime Control and Prevention District 2030: Sustainable City Government Introduction: Pursuant to Chapter 363 (363.205) of the Local Government Code, the governing body that created the district shall hold a public hearing on the budget adopted by the Board. Any resident of the district is entitled to be present and participate at the hearing. Analysis: The Crime Control Board held a public hearing on May 26, 2020. No citizens were present to speak. The Board closed the public hearing and approved the budget as presented. Legal Review: This agenda item was reviewed by legal counsel during the Council agenda packet review process. Fiscal Impact: Recommendation: 1 Crime Prevention District Special Revenue The Crime Prevention District special revenue fund is restricted to crime prevention programs and services. Revenues come from the %-% sales tax, which are expected to decrease significantly in the current environment. Expenditures in FY2021 include the School Resource Officer program, jail services, the neigh boo rhood/community policing program, and the joint emergency dispatch center. Capital replacements include minor technology replacements. Actual Adopted FY 20 Budget FY 21 Budget Description 2018-19 2019-20 Amended Proposed Sales Tax $ 6,143,858 $ 6,045,000 $ 4,266,415 $ 3,324,750 Sales Tax Recovery 34,074 0 0 0 Interest Income 215,915 125,000 125,000 100,000 Salary Reimbursement 0 0 0 331,875 Sale of City Property 28,730 0 0 0 Total Revenue $ 6,422,577 $ 6,170,000 $ 4,391,415 $ 3,756,625 Salary & Benefits $ 1,994,089 $ 2,476,306 $ 2,476,306 $ 1,839,349 Supplies 9,400 19,040 19,718 9,000 Maintenance 7,205 0 57,636 0 Services 1,521,322 1,961,258 1,945,703 1,591,310 Capital Outlay 756,129 397,623 402,648 25,000 Transfers Out 521,367 580,746 684,626 589,658 Budget Savings 0 0 (103,880) 0 Total Expenditure $ 4,809,512 $ 5,434,973 5 5,482,757 5 4,054,317 Net 1.,613,065 735,027 (1,091,342) (297,692)', Fund Balance Beginning Balance 5 8,490,706 5 10,103,771 5 10,103,771 5 9,012,429 Ending Balance 5 10,103,771 5 10,838,798 5 9,012,429 5 8,714,737 2020-21 Revenues Salary& 2020-21 Expenditures Supplies Sales Tax Interest 88.50% Income Benefits ��r 9,000 45.37% 0.22% 1,839,349rCapitaloutl 2.66% 141W Transfers Services imbursement 589,658 14.54% 1,591,310 0 8.84/0 25,000 39.25% Department: Crime Prevention District Division: Special Revenue Mission The Crime Prevention District facilitates the Coppell Police Department's efforts to maintain a safe community environment. This is accomplished by providing quality programs and services such as our School Resource Officers and Community Services Crime Prevention Officer programs. The district also provides funding for public safety communications, which is done in collaboration with our partner cities through the tUnrth Tovnc Fmoraonry (nmmi mirntinnc (ontor /tUTF((1 Authorized Personnel Position/Title Pay Grade 18-19 19-20 20-21 Deputy Police Chief 43 1 1 1 Police Sergeant PD 4 1 1 1 Police Corporal PD 3 1 1 1 Police Officer PD 2 13 13 13 Systems Administrator 35 1 1 1 Crime Analyst 28 1 1 1 Terminal Agency Coordinator 26 1 1 1 Total 19 19 19 FY2021 Key Goals Support the CISD and provide education tot e younger citizens ot Coppellwith the School Resource Utticer program, youth engagement programs, and various safety education classes, including the self-defense for women course offered to high school senior girls. Continue to engage our citizens through our perennially award-winning National Night Out program. Performance Measures 16-17 17-18 18-19 19-20 20-21 911 Calls Received 18,015 18,003 19,083 20,228 21,230 Schools with dedicated SRO 5 5 6 6 6 Schools "Adopted" by Patrol 10 10 10 10 10 1►/Ia►/[a]7e1kiIBhl► Date: May 4, 2020 To: Coppell Rambler From: Cayce Lay, Budget Manager City of Coppell Subject: Notice of Public Hearing Coppell Crime Control and Prevention District Please publish the following Notice of Public Hearing on May 8, 2020: NOTICE OF PUBLIC HEARING PROPOSED 2020-2021 BUDGET COPPELL CRIME CONTROL AND PREVENTION DISTRICT The Coppell Crime Control and Prevention District Board of the City of Coppell will hold a PUBLIC HEARING on Tuesday, May 26, 2020, at 5:30 p.m., at 255 E. Parkway Blvd, Coppell, TX, to receive public comment concerning the Proposed 2020-2021 budget. Due to the rapidly evolving COVID- 19 situation, letters and emails may be submitted by any citizen of the City wishing to express his or her opinion. Comments will be read into the record during the public hearing portion of the meeting. Letters may be addressed to the City of Coppell — Finance Department, 255 E. Parkway Boulevard, Coppell, TX 75019, by email at finance@coppelltx.gov, or by calling the Finance Department at 972-304-3691. This meeting will be live streamed on the city's website at www.coppelltx.gov. A copy of the proposed budget will be available online and by request. Please include our standard Public Notice for ADA Compliance as well. Please feel free to contact me if you have any questions or need additional information. I can be reached at clay@coppelltx.gov. Thank you. 1►/Ia►/[a]7e1kiIBhl► Date: May 4, 2020 To: Coppell Gazette From: Cayce Lay, Budget Manager City of Coppell Subject: Notice of Public Hearing Coppell Crime Control and Prevention District Please publish the following Notice of Public Hearing on May 10, 2020: NOTICE OF PUBLIC HEARING PROPOSED 2020-2021 BUDGET COPPELL CRIME CONTROL AND PREVENTION DISTRICT The Coppell Crime Control and Prevention District Board of the City of Coppell will hold a PUBLIC HEARING on Tuesday, May 26, 2020, at 5:30 p.m., at 255 E. Parkway Blvd, Coppell, TX, to receive public comment concerning the Proposed 2020-2021 budget. Due to the rapidly evolving COVID- 19 situation, letters and emails may be submitted by any citizen of the City wishing to express his or her opinion. Comments will be read into the record during the public hearing portion of the meeting. Letters may be addressed to the City of Coppell — Finance Department, 255 E. Parkway Boulevard, Coppell, TX 75019, by email at finance@coppelltx.gov, or by calling the Finance Department at 972-304-3691. This meeting will be live streamed on the city's website at www.coppelltx.gov. A copy of the proposed budget will be available online and by request. Please include our standard Public Notice for ADA Compliance as well. Please feel free to contact me if you have any questions or need additional information. I can be reached at clay@coppelltx.gov. Thank you. 1►/Ia►/[a]7e1kiIBhl► Date: August 24, 2020 To: Rambler From: Cayce Lay, Budget Manager City of Coppell Subject: Notice of Public Hearing Coppell Crime Control and Prevention District Please publish the following Notice of Public Hearing on August 29, 2020: NOTICE OF PUBLIC HEARING PROPOSED 2020-2021 BUDGET COPPELL CRIME CONTROL AND PREVENTION DISTRICT A PUBLIC HEARING will be conducted by the City Council of the City of Coppell, Texas to receive public comment concerning the Proposed 2020-2021 Budget. The Public Hearing will be held on September 8, 2020 at 7:30 p.m. virtually from the Council Chambers at the City Hall, 255 Parkway Boulevard, Coppell, Texas 75019. Citizens wishing to have comments read into the record must contact the City of Coppell by 2:00 p.m. on September 81". Comments will be accepted via letters addressed to Budget Office, 255 E. Parkway Blvd., Coppell, TX 75019, or emails sent to citysec@coppelltx.gov. A copy of the Proposed Budget is on file for public view in the William T. Cozby Public Library and Community Commons or on the City's website. Please include our standard Public Notice for ADA Compliance as well. Feel free to contact me if you have any questions or need additional information. I can be reached at (972) 304-3690. Thank you. 1►/Ia►/[a]7e1kiIBhl► Date: August 24, 2020 To: Coppell Gazette From: Cayce Lay, Budget Manager City of Coppell Subject: Notice of Public Hearing Coppell Crime Control and Prevention District Please publish the following Notice of Public Hearing on August 30, 2020: NOTICE OF PUBLIC HEARING PROPOSED 2020-2021 BUDGET COPPELL CRIME CONTROL AND PREVENTION DISTRICT A PUBLIC HEARING will be conducted by the City Council of the City of Coppell, Texas to receive public comment concerning the Proposed 2020-2021 Budget. The Public Hearing will be held on September 8, 2020 at 7:30 p.m. virtually from the Council Chambers at the City Hall, 255 Parkway Boulevard, Coppell, Texas 75019. Citizens wishing to have comments read into the record must contact the City of Coppell by 2:00 p.m. on September 81". Comments will be accepted via letters addressed to Budget Office, 255 E. Parkway Blvd., Coppell, TX 75019, or emails sent to citysec@coppelltx.gov. A copy of the Proposed Budget is on file for public view in the William T. Cozby Public Library and Community Commons or on the City's website. Please include our standard Public Notice for ADA Compliance as well. Feel free to contact me if you have any questions or need additional information. I can be reached at (972) 304-3690. Thank you. C',P FE L File ID: 2020-5278 Version: 1 File Name: PH Tax Rate City of Coppell, Texas Master File Number: 2020-5278 Type: Agenda Item Reference: 255 E. Parkway Boulevard Coppell, Texas 75019-9478 Status: Public Hearing In Control: Finance File Created: 08/28/2020 Final Action: Title: PUBLIC HEARING: To receive public comment concerning the proposed 2020-21 tax rate of $0.5800. Notes: Sponsors: Attachments: Memo Tax Rate Public Hearing 20_21.pdf, Public Hearing Tax Rate 20-21 (Rambler).pdf, Public Hearing Tax Rate 20-21 (Gazette).pdf Contact: Drafter: Related Files: Enactment Date: Enactment Number: Hearing Date: Effective Date: History of Legislative File ver- Acting Body: Date: Action: Sent To: Due Date: Return Result: sion: Date: Text of Legislative File 2020-5278 Title PUBLIC HEARING: To receive public comment concerning the proposed 2020-21 tax rate of $0.5800. Summary See attached memorandum. Fiscal Impact: Staff Recommendation: Goal Icon: S ust niiiinu nllt:llle City t veirunuurn einnt City of Coppell, Texas Page 1 Printed on 9/4/2020 Master Continued (2020-5278) City of Coppell, Texas Page 2 Printed on 9/4/2020 CO,PPELL aQ Wn MEMORANDUM To: Mayor and City Council From: Kim Tiehen, Assistant Director of Finance Via: Jennifer Miller, Director of Finance Date: September 8, 2020 Reference: Public Hearing on the proposed 2020-21 tax rate of $0.58000 2030: Sustainable City Government Introduction: Pursuant to Section 26.05(d) of the Texas Property Tax Code, "The governing body of a taxing unit other than a school district may not adopt a tax rate that exceeds the lower of the voter -approval tax rate or the no -new -revenue tax rate calculated as provided by this chapter until the governing body has held a public hearing on the proposed tax rate and has otherwise complied with Section 26.06 and Section 26.065." Although the proposed tax rate is lower than both the no -new -revenue rate and the voter approved rate, the City opted to hold a public hearing to receive public input on the proposed tax rate. Analysis: As required by Local Government Code, Sec. 140.010, attached is the notice that was published in both the Rambler and the Gazette newspapers on August 29 and 30, 2020, respectively. The public hearing will be at the regular Council meeting on September 8, 2020 and the vote on the tax rate will be held at a Special called meeting on September 15, 2020. The proposed tax rate for fiscal year 2020-2021 is $0.5800 per $100 of assessed value. Individual taxes may be also affected by change in property value. Legal Review: This agenda item was reviewed by legal counsel during the Council packet review process. Fiscal Impact: Recommendation: 1►/Ia►/[a]7e1kiIBhl► Date: August 24, 2020 To: Rambler From: Cayce Lay, Budget Manager City of Coppell Subject: Notice of Public Hearing Proposed Property Tax Rate Please publish the following Notice of Public Hearing on August 29, 2030: NOTICE OF PUBLIC HEARING PROPERTY TAX RATE FOR 2020 TAX YEAR CITY OF COPPELL A PUBLIC HEARING will be conducted by the City Council of the City of Coppell, Texas to receive public comment concerning the Property Tax Rate Proposed for the 2020 Tax Year. The Public Hearing will be held on September 8, 2020 at 7:30 p.m. virtually from the Council Chambers at the City Hall, 255 Parkway Boulevard, Coppell, Texas 75019. Citizens wishing to have comments read into the record must contact the City of Coppell by 2:00 p.m. on September 8t". Comments will be accepted via letters addressed to Budget Office, 255 E. Parkway Blvd., Coppell, TX 75019, or emails sent to citysec@coppelltx.gov. The City's Truth in Taxation information is available from the Dallas County Tax Office. Please include our standard Public Notice for ADA Compliance as well. Feel free to contact me if you have any questions or need additional information. I can be reached at (972) 304-3690. Thank you. 1►/Ia►/[a]7e1kiIBhl► Date: August 24, 2020 To: Coppell Gazette From: Cayce Lay, Budget Manager City of Coppell Subject: Notice of Public Hearing Proposed Property Tax Rate Please publish the following Notice of Public Hearing on August 30, 2030: NOTICE OF PUBLIC HEARING PROPERTY TAX RATE FOR 2020 TAX YEAR CITY OF COPPELL A PUBLIC HEARING will be conducted by the City Council of the City of Coppell, Texas to receive public comment concerning the Property Tax Rate Proposed for the 2020 Tax Year. The Public Hearing will be held on September 8, 2020 at 7:30 p.m. virtually from the Council Chambers at the City Hall, 255 Parkway Boulevard, Coppell, Texas 75019. Citizens wishing to have comments read into the record must contact the City of Coppell by 2:00 p.m. on September 8t". Comments will be accepted via letters addressed to Budget Office, 255 E. Parkway Blvd., Coppell, TX 75019, or emails sent to citysec@coppelltx.gov. The City's Truth in Taxation information is available from the Dallas County Tax Office. Please include our standard Public Notice for ADA Compliance as well. Feel free to contact me if you have any questions or need additional information. I can be reached at (972) 304-3690. Thank you. C',P FE L File ID: 2020-5271 Version: 1 File Name: Budget PH City of Coppell, Texas Master File Number: 2020-5271 Type: Agenda Item Reference: 255 E. Parkway Boulevard Coppell, Texas 75019-9478 Status: Public Hearing In Control: Finance File Created: 08/27/2020 Final Action: Title: PUBLIC HEARING: To receive public comment concerning the proposed 2020-21 Municipal Budget. Notes: Sponsors: Attachments: Memo PH Budget 2020-21.pdf, Public Hearing Budget 20-12 (Gazette).pdf, Public Hearing Budget 20-12 (Rambler).pdf Contact: Drafter: Related Files: Enactment Date: Enactment Number: Hearing Date: Effective Date: History of Legislative File ver- Acting Body: Date: Action: Sent To: Due Date: Return Result: sion: Date: Text of Legislative File 2020-5271 Title PUBLIC HEARING: To receive public comment concerning the proposed 2020-21 Municipal Budget. Summary See attached memorandum. Fiscal Impact: Staff Recommendation: Goal Icon: S ust niiiinu nllt:llle City t veirunuurn einnt City of Coppell, Texas Page 1 Printed on 9/4/2020 Master Continued (2020-5271) City of Coppell, Texas Page 2 Printed on 9/4/2020 CO,PPELL aQ Wn MEMORANDUM To: Mayor and City Council From: Kim Tiehen, Assistant Director of Finance Via: Jennifer Miller, Director of Finance Date: September 8, 2020 Reference: Public Hearing on the proposed 2020-21 Municipal Budget 2030: Sustainable City Government Introduction: Pursuant to the City Charter, a public hearing will be conducted by the City Council of the City of Coppell, Texas, to receive public comment concerning the proposed 2020-21 Municipal Budget. At this hearing taxpayers must have the opportunity to express their views on the proposed budget. Analysis: Pursuant to City Charter, the proposed budget was filed with the City Secretary on August 5, 2020. It is also available for viewing at the Cozby Library and Community Commons as well as on the City's website. The purpose of this agenda item is to hold the required public hearing to receive public input concerning the proposed 2020-21 Municipal budget, which is scheduled to be adopted on September 15, 2020. Legal Review: This agenda item was reviewed by legal during the Council packet review process. Fiscal Impact: Recommendation: 1 1►/Ia►/[a]7e1kiIBhl► Date: August 24, 2020 To: Coppell Gazette From: Cayce Lay, Budget Manager City of Coppell Subject: Notice of Public Hearing Proposed Budget Please publish the following Notice of Public Hearing on August 30, 2020: NOTICE OF PUBLIC HEARING PROPOSED 2020-2021 BUDGET CITY OF COPPELL A PUBLIC HEARING will be conducted by the City Council of the City of Coppell, Texas to receive public comment concerning the Proposed 2020-2021 Budget. The Public Hearing will be held on September 8, 2020 at 7:30 p.m. virtually from the Council Chambers at the City Hall, 255 Parkway Boulevard, Coppell, Texas 75019. Citizens wishing to have comments read into the record must contact the City of Coppell by 2:00 p.m. on September 81". Comments will be accepted via letters addressed to Budget Office, 255 E. Parkway Blvd., Coppell, TX 75019, or emails sent to citysec@coppelltx.gov. A copy of the Proposed Budget is on file for public view in the William T. Cozby Public Library and Community Commons or on the City's website. This budget will raise more total property taxes than last year's budget by $1,224,170 or 2.58%, and of that amount, $1,770,734 is tax revenue to be raised from new property added to the tax roll this year. Please include our standard Public Notice for ADA Compliance as well. Feel free to contact me if you have any questions or need additional information. I can be reached at (972) 304-3690. Thank you. 1►/Ia►/[a]7e1kiIBhl► Date: August 24, 2020 To: Rambler From: Cayce Lay, Budget Manager City of Coppell Subject: Notice of Public Hearing Proposed Budget Please publish the following Notice of Public Hearing on August 29, 2020: NOTICE OF PUBLIC HEARING PROPOSED 2020-2021 BUDGET CITY OF COPPELL A PUBLIC HEARING will be conducted by the City Council of the City of Coppell, Texas to receive public comment concerning the Proposed 2020-2021 Budget. The Public Hearing will be held on September 8, 2020 at 7:30 p.m. virtually from the Council Chambers at the City Hall, 255 Parkway Boulevard, Coppell, Texas 75019. Citizens wishing to have comments read into the record must contact the City of Coppell by 2:00 p.m. on September 81". Comments will be accepted via letters addressed to Budget Office, 255 E. Parkway Blvd., Coppell, TX 75019, or emails sent to citysec@coppelltx.gov. A copy of the Proposed Budget is on file for public view in the William T. Cozby Public Library and Community Commons or on the City's website. This budget will raise more total property taxes than last year's budget by $1,224,170 or 2.58%, and of that amount, $1,770,734 is tax revenue to be raised from new property added to the tax roll this year. Please include our standard Public Notice for ADA Compliance as well. Feel free to contact me if you have any questions or need additional information. I can be reached at (972) 304-3690. Thank you. C',P FE L File ID: 2020-5217 Version: 2 City of Coppell, Texas Master File Number: 2020-5217 Type: Agenda Item Reference: File Name: Deforest Rd. Fence Removal 255 E. Parkway Boulevard Coppell, Texas 75019-9478 Status: Public Hearing In Control: City Council File Created: 08/03/2020 Final Action: Title: PUBLIC HEARING: Consider approval of PD -140R -SF, Deforest Road Fence Section Removal, a zoning change request from PD -140 -SF (Planned Development -140 -Single Family) to PD -140R -SF (Planned Development -140 -Revised -Single Family), to allow for removal of a 550 linear foot portion of the screening fence on the south side of Deforest Road and north side of the alley abutting properties addressed at 802-838 Cheshire Drive, at the request of the Lakes of Coppell HOA; being represented by Bob Armstrong. Notes: Sponsors: Enactment Date: Attachments: City Council Memo.pdf, Staff Report.pdf, Exhibit Enactment Number: Showing Limits of Fence Removal (revised).pdf, Street Views.pdf, Responses within 200' Buffer.pdf Contact: Hearing Date: Drafter: Effective Date: Related Files: History of Legislative File Ver- Acting Body: Date: Action: Sent To: Due Date: Return Result: sion: Date: 1 Planning & Zoning 08/20/2020 Approved Pass Commission Text of Legislative File 2020-5217 Title PUBLIC HEARING: Consider approval of PD -140R -SF, Deforest Road Fence Section Removal, a zoning change request from PD -140 -SF (Planned Development -140 -Single Family) to PD -140R -SF (Planned Development -140 -Revised -Single Family), to allow for removal of a 550 linear foot portion of the screening fence on the south side of Deforest Road and north side of the alley abutting properties addressed at 802-838 Cheshire Drive, at the request of the Lakes of Coppell HOA; City of Coppell, Texas Page 1 Printed on 9/4/2020 Master Continued (2020-5217) being represented by Bob Armstrong. Summary Goal Icon: usliiuiss III'°'uimosll4uimlii'y City of Coppell, Texas Page 2 Printed on 9/4/2020 MEMORANDUM To: Mayor and City Council From: Mindi Hurley, Director of Community Development Date: September 8, 2020 Reference: PUBLIC HEARING: Consider approval of PD -140R -SF, Deforest Road Fence Section Removal, a zoning change request from PD -140 -SF (Planned Development -140 -Single Family) to PD -140R -SF (Planned Development -140 -Revised -Single Family), to allow for removal of a 550 linear foot portion of the screening fence on the south side of Deforest Road and north side of the alley abutting properties addressed at 802-838 Cheshire Drive, at the request of the Lakes of Coppell HOA; being represented by Bob Armstrong. 2030: Business Prosperity Executive Summary: This request is to remove a 550 -foot portion of the wooden fence that was required when this subdivision was constructed. Introduction: In 1991, this development was approved with a living screen on the south side of Deforest Road in lieu of a 6 -foot brick screening wall. Subsequently, in 1996, a wooden fence was approved along the south side of Deforest adjacent to Raintree Subdivision and a portion of Village of Cottonwood Creek Phases III & IV. This was installed with the construction of the subdivision and is being maintained by the Lakes of Coppell HOA. Analysis: With the reconstruction of Deforest Road in 2012, the road was raised in this particular section and a white decorative concrete railing with vertical members installed for traffic and pedestrian safety. The white concrete railing now screens the wooden fence. The HOA has requested to eliminate this section of the fence as it is not serving any purpose. Staff and the Planning and Zoning Commission are comfortable in granting this request and are recommending approval subject to two conditions listed below. Legal Review: The City Attorney stated that if a Council Member owns property within or within 200' from the proposed zoning change, they would need to abstain. Upon review of the Council Members' addresses, none lived within this zoning request or within the 200' buffer area. Fiscal Impact: None Recommendation: The Planning & Zoning Commission unanimously (7-0) recommended approval subject to the following conditions: 1. The fence removal shall be limited to the segment from the southeast corner of the alley right-of- way at Deforest Road to the section of fence that is approximately 75 feet from the eastern end of the white railing. 2. The vegetation that is growing between the bridge and fencing be removed with the removal of the fence. Attachments: 1. PZ Staff Report 2. Exhibit showing limits of fence removal 3. Street Views (4 Pages) 4. Responses within 200' Buffer CITY OF COPPELL PLANNING DEPARTMENT STAFF REPORT PD -140R -SF, Deforest Road Fence Section Removal P&Z HEARING DATE: August 20, 2020 C.C. HEARING DATE: September 8, 2020 STAFF REP.: Matthew Steer, Development Services Administrator LOCATION: 550' of wooden fencing on the south side of Deforest Road and north side of the alley abutting properties addressed at 802-838 Cheshire Drive SIZE OF AREA: Approximately 550 feet CURRENT ZONING: PD -140 -SF (Planned Development -140 -Single Family REQUEST: A zoning change request from PD -140 -SF (Planned Development 140 -Single Family) to PD -140R -SF (Planned Development -140 -Revised -Single Family), to allow for removal of a 550 linear foot portion of the wooden screening fence. APPLICANT: Applicant: Lakes of Coppell HOA Bob Armstrong 409 Hood Court Coppell, TX 75019 817-999-2019 barmstron0&7fdc-Itd.com HISTORY: The wooden fence runs along the south side of Deforest Road between the street and the alley along the north side of the Raintree Village and Villages of Coppell Phases III & IV subdivisions. The Raintree Village subdivision was approved first in 1985, with the provision of a brick wall being constructed as required by the Zoning Ordinance. Later in 1991, The Villages of Coppell III & IV subdivisions each were approved with the provision that a Photinia Landscape Screening would be planted in the alley adjacent to Deforest Road and would be irrigated and maintained by the HOA, as allowed for in the Zoning Ordinance. Then, in 1996 a wooden screening fence was approved to take the place of the brick wall and a portion of the landscaping. The subject property is zoned PD -140 -SF (Planned Development — 140 - Single Family). It was approved in September 1995. This contained the Villages of Coppell Phases III & IV and is the zoning that would be affected if the wooden fence were to be removed. ITEM # 6 Pagel of 2 HISTORIC COMMENT: There is no historical significance with the area of the proposed request. TRANSPORTATION: Deforest Road is a 28 -foot, two-lane collector within a 50' right-of-way. This road was reconstructed in 2012. SURROUNDING LAND USE & ZONING: North — residential; PD -131 -SF -12 (Planned Development -131 -Single Family -12) and SF -12 (Single Family -12) South - residential; PD -138 -SF (Planned Development -138 -Single Family), PD -139 -SF (Planned Development -139 -Single Family), PD -122 -SF -7 (Planned Development -122 -Single Family -7) & SF -9 (Single Family- 9) East — Denton Creek, City Limits West - residential; PD -137 -SF (Planned Development -137 -Single Family) COMPREHENSIVE PLAN: The Comprehensive Plan of March 2011 shows this property as suitable for single family residential. DISCUSSION: This request is to remove a 550 -foot portion of the wooden fence that was required when this subdivision was constructed. In 1991, this development was approved with a living screen on the south side of Deforest Road in lieu of a 6 -foot brick screening wall. Subsequently, in 1996, a wooden fence was approved for a section of the required living screen. This was installed with the construction of the subdivision and is being maintained by the Lakes of Coppell HOA. With the reconstruction of Deforest Road in 2012, the road was raised in this particular section and a white decorative concrete railing with vertical members installed for traffic and pedestrian safety. The white concrete railing now screens the wooden fence. The HOA has requested to eliminate this section of the fence as it is not serving any purpose. Staff is comfortable in granting this request and is recommending approval. RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION: Staff is recommending APPROVAL of PD -140R -SF Deforest Road Fence Section Removal, subject to the following conditions: 1. The fence removal shall be limited to the segment from the southeast corner of the alley right-of-way at Deforest Road to the section of fence that is 12.5 feet from the eastern end of the white railing. ALTERNATIVES: 1. Approval of the request 2. Denial of the request 3. Modification of the request 4. Take the case under advisement to a future date ATTACHMENTS: 1. Exhibit showing limits of fence removal 2. Street Views (4 Pages) ITEM # 6 Page 2 of 2 y Matt Steer From: Matt Steer Sent: Thursday, August 20, 2020 2:22 PM To: pollaehn@tx.rr.com Subject: RE: PD -140R -SF - Deforest Road Fence Section Removal Ms. Pollaehn, Here is the response from the HOA. The HOA board for the Lakes of Coppell is working to get approval from the board to procced at some point with the replacement of the fence along the south side of Deforest Road. During this process, it has come to our attention that there is a section of fence behind and below the white bridge railing that serves no purpose, due to the elevation of the road. As a first step we are seeking a variance from the city to amend the plat so that it will not be required in that area. Sorry. I thought I sent this to you already, but going through my emails, I realized I may not have... Please let me know if you have any additional questions. Have a good day and stay safe! Thanks, Matt From: Planning <PlanningResource@coppelltx.gov> Sent: Tuesday, August 11, 2020 1:13 PM To: pollaehn@tx.rr.com; Planning <PlanningResource@coppelltx.gov>; CITYSEC <CITYSEC@coppelltx.gov> Subject: RE: PD -140R -SF - Deforest Road Fence Section Removal Ms. Pollaehn, Thank you for your response. I have emailed the Lakes of Coppell HOA representative, Bob Armstrong, to see what their plans are for the rest of the fence. I will let you know once I hear from them. Please give me a call if you have any questions. Thanks, Matt Matthew Steer AICD, LEER® Green Associate Development Services Administrator City of Coppell, TX 972-304-3559 (office) www.c000ellfx.aov From: pollaehn_@tx.rr.com <pollaehn@tx.rr.com> Sent: Monday, August 10, 2020 4:51 PM The U.S. Census Is now available online. Complete the census at 2020census.gov or call 844,330 2020. 90 questions, 10 minutes. To: Planning CDYSECSubject: PD -140R -SF - Deforest Road Fence Section Removal I am writing regarding PD -140R -SF, the proposed removal of a 550 linear foot portion of the screening fence on the south side of Deforest Road and north side of the alley abutting 802-838 Cheshire Drive. My home is in the middle of this section (822 Cheshire Drive). I would like to understand what the plans are for the remaining portions of the screening fence. This fence has been in a state of disrepair for many years, so overall I am in favor of the removal of this section of fence as it does not provide much screening due to the elevation of Deforest Road behind these homes. Myconcern is about the overall aesthetic along Deforest Road after this section is removed. The remaining fence on the south side of Deforest Road west of MacArthur Blvd. up to the planned section for removal and west beyond the planned section for removal is in sad shape after many years of termite damage, weather, and patchwork repairs. I am also concerned about the trash that collects between the screening fence and the elevated sidewalk along Deforest Road. Thank you for your consideration. EhnPoUaehn 822 Cheshire Dr. 0 1 Scanned by McAfee and confirmed virus -free. McAfee- PLANNING & ZONING MEETING: August 20, 2020 CITY COUNCIL MEETING: September 8, 2020 PD -140R -SF, Deforest Road Fence Section Removal City of Coppell Planning & Zoning Commission would like to receive your comments on this case to make a better -informed decision. If you desire to express an opinion, please complete this reply form and return it to the following address or fax number by the date of the Public Hearing: City of Coppell Planning & Zoning Department P.O. Box 9478 Coppell, TX 75019 FAX 972-304-3570 If you have any questions pertaining to the case, please call the Planning Department at (972) 304-3678 or email at pLannigga, I am in favor of this plan. I am opposed to this plan. I am undecided about this plan. My comments are as follows: Signature: Address: 6 t'315 Sm f MW 0, PL, T kA -L, TX 7500 Phone #: 2, MAILED Friday, August 7, 2020 PLANNING & ZONING MEETING: August 20, 2020 CITY COUNCIL MEETING: September 8, 2020 REPLY FOR THE PLANNING & ZONING COMMISSION PD -140R -SF, Deforest Road Felice Section Removal City of Coppell Planning & Zoning Commission would like to receive your comments on this case to make a better -informed decision. If you desire to express an opinion, please complete this reply form atid return it to the following address Or fax number by the date of the Public Hearing: City of Coppell Planning & Zoning Department P.O. Box 9478 Coppell, TX 75019 FAX 972-304-3570 If you have any questions pertaining to the case, please call the Planning Department at (972) 304-3678 or email at REPLY I am in favor of this plan. I am opposed to this plan. O I am undecided about this plan. NA— nl'f-I nQ Phone #; HAILED Friday, August 7, 2020 PLANNING & ZONING MEETING: August 20, 2020 CITY COUNCIL MEETING: September 8, 2020 PD -1408 -SF, Deforest Road Fence Section Removal City of Coppell Planning & Zoning Commission would like to receive your comments on this case to make a better -informed decision. If you desire to express an opinion, please complete this reply fon-n and return it to the following address or fax number by the date of the Public Hearing: City of Coppell Planning & Zoning Department P.O. Box 9478 Coppell, TX 75019 FAX 972-304-3570 If you have any questions pertaining to the case, please call the Planning Department at (972) 304-3678 or email at planning(a-)copp lltx.gov. My comments are as follows: REPLY I am in favor of this plan. I am opposed to this plan. I am undecided about this plan. Signature: 0 f A/Zl��"7 Address: bK \12p Phone #: MAILED Friday, August 7, 2020 PLANNING & ZONING MEETING: August 20, 2020 CITY COUNCIL MEETING: September 8, 2020 PD -140R -SF, Deforest Road Fence Section Removal City of Coppell Planning & Zoning Commission would like to receive your comments on this case to make a better-infort-ned decision. If you desire to express an opinion, please complete this reply form and return it to the following address or fax number by the date of the Public Hearing: City of Coppell Planning & Zoning Department P.O. Box 9478 Coppell, TX 75019 FAX 972-304-3570 If you have any questions pertaining to the case, please call the Planning Department at (972) 304-3678 or email at jjLajLning(y &�rov. My comments are as follows: REPLY I am in favor of this plan. I am opposed to this plan. I am undecided about this plan. Signature: vd Address: Phone 4:7- 7,,Z 72 - MAILED Friday, August 7, 2020 12 20 01:55p PLANNING& ZONENG NIT, ETLNG: August 20, 2020 CITY COUNCIELMFEUNG: September 8, 2020 REPLY FOR THE PLANNING & ZONING COMMISSION PD -140R -,SF- P'1211—f Road. Fence Section Removal City of Coppell Planning & Zoning Commission would like to receive your comments better -informed decision. If you desire to express an opinion, Please complete this r on this case to make a the following address or fax number by the date of the Public Hearing: reply form and return it to I City Of Coppell Planning & Zoning Department P.O. Box 9478 Coppell, TX 75019 FAX 972-304-3570 If you have any questions pertaining to the case, please call the Planning Department at emailatpl,anning(&.copVeJltX.�!0V. (972) 304-3678 or REPLY I am in favor of this plan. am opposed to this plan. am undecided about this plan. My comments are as follows:, L ki. Phonr, 44: AfAILED )"'Iday, August 7,2020 Matt Steer From: Planning Sent Friday, August 14,20202:36PM To: Maureen Corcoran; Lakes Cf[oppeU Cc: Planning; Matt Steer Subject: RE: Fence along Deforest Hello Ms. Corcoran, The screening fence ismaintained bvthe HOA. This request istntake down oportion ofthe fence. The remainder of the fence iotoremain. For any questions relating to the maintenance plans of the fence should be directed to the HOA. |fyou have any other questions please let meknow. From: Maureen Corcoran <maureen.corcoran.tx@gmail.com> Sent: Thursday, August 13,30209:31AM To: Lakes UfCuppe||<info@|akesofcoppe|icomx Cc: Planning <P|anningResource@ooppeUtx.gov> Subject: Fence along Deforest Importance: High I received the letter from the City regarding the screening fence along a portion of Cheshire. I agree that it should be removed. Question: what about the screening fence on Deforest, south of Cheshire down to Allen -- is it the HoAorthe City that is responsible for the maintenance/repair? "Make today your favorite doy|" Matt Steer From: Donna Hastesxdhaster@cmamanegement.com> Sent: Friday, August 14,2020I04PK4 To: Maureen Corcoran; Lakes Uf[oppeU Cc: Planning Subject: RE: Fence along Deforest Thank you for the email. The Lakes of Coppell Board of Directors is working to get approval from the board to procced at some point with the replacement ofthe fence along the south side ofDeforest Road. During this process, itcame totheir attention the section of fence behind and below the white bridge railing serves no purpose, due to the elevation of the road. As a first step the HOA is seeking a variance from the city to amend the plat sothat it will not be required in that area. Thank you and I will share your comments with the Board. Best regards, Donna Haster .. Association Manager RTI/Community Management Associates, Inc., 4C ' Winner ^fthe American Business Ethics Award and Greater Dallas Business Ethics Award 1800 Preston Park Boulevard Suite # 240 Plano, TX750u3 972-943-2863 214_778-0550 Service: Customer �eIvlCe.` Careers: http://cmamanagement.hirecentric.com From: Maureen Corcoran <maureen.corcoran1x@gmaiioom> Sent: Thursday, August 13,2O3893lAM To: Lakes OfCoppeU<info@|akesofcnppeU.com> Cc:p|anning@coppe|kx.gov Subject: Fence along Deforest Importance: High I received the letter from the City regarding the screening fence along a portion of Cheshire. I agree that it should be removed. Question: what about the screening fence on Deforest, south of Cheshire down to Allen — is it the HoA or the - — "Make today your favorite dey!" This email has been scanned for spam and viruses by Proofpoint Essentials. Click here to report this email as spam. PRIVILEGED AND CONFIDENTIAL This electronic message and any attachments thereto is intended only for the use of the individual or entity to which it is addressed and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient, or the employee or agent responsible for delivering the message to the intended recipient, you are hereby notified that any dissemination, distribution orcopying ofthis communication isstrictly prohibited. If you have received this communication inerror, please notify us immediately by telephone or email and delete the message. PLANNING & ZONING MEETING: August 20, 2020 CITY COUNCIL MEETING: September 8, 2020 I PD -140R -SF, Deforest Road Fence Section Removal City of Coppell Planning & Zoning Commission would like to receive your comments on this case to make a better -informed decision. If you desire to express an opinion, please complete this reply form and return it to the following address or fax number by the date of the Public Hearing: City of Coppell Planning & Zoning Department P.O. Box 9478 Coppell, TX 75019 FAX 972-304-3570 If you have any questions pertaining to the case, please call the Planning Department at (972) 304-3678 or email at jLhanninra) o ) )ellt�x ov. c _lg__ My comments are as follows: REPLY I am in favor of this plan. O I am opposed to this plan. O I am undecided about this plan. Signature: Address: Phone #: MAILED Friday, August 7, 2020 PLANNING & ZONING MEETING: August 20, 2020 CITY COUNCIL MEETING: September 8, 2020 PD -140R -SF, Deforest Road Fence Section Removal City of Coppell Planning & Zoning Commission would like to receive your comments on this case to make a better -informed decision. If you desire to express an opinion, please complete this reply form and return it to the following address or fax number by the date of the Public Hearing: City of Coppell Planning & Zoning Department P.O. Box 9478 Coppell, TX 75019 FAX 972-304-3570 If you have any questions pertaining to the case, please call the Planning Department at (972) 304-3678 or email at REPLY O I am in favor of this plan. I am l�opposed to this plan. u I am undecided about this plan. Address: 5/ Y Phone 4: MAILED Friday, August 7, 2020 PLANNING & ZONING MEETING: August 20, 2020 CITY COUNCIL MEETING: September 8, 2020 I PD -140R -SF, Deforest Road Fence Section Removal City of Coppell Planning & Zoning Commission would like to receive your comments on this case to make a better -informed decision. If you desire to express an opinion, please complete this reply form and return it to the following address or fax number by the date of the Public Hearing: City of Coppell Planning & Zoning Department P.O. Box 9478 Coppell, TX 75019 FAX 972-304-3570 If you have any questions pertaining to the case, please call the Planning Department at (972) 304-3678 or email atpjanningLa),co )elItx.ov. REPLY O I am in favor of this plan. I am opposed to this plan. I am undecided about this plan. MAILED Friday, August 7, 2020 City of Coppell, Texas C',P FE L File ID: 2020-5176 Version: 2 File Name: Sheraton Four Points Hotel Master File Number: 2020-5176 Type: Agenda Item Reference: 255 E. Parkway Boulevard Coppell, Texas 75019-9478 Status: Public Hearing In Control: City Council File Created: 06/20/2020 Final Action: Title: CONTINUED PUBLIC HEARING: Consider approval of PD -295R -HC (Sheraton Four Points Hotel), a zoning change request from PD -295 -HC to PD -295R -HC, to approve a Detail Site Plan to allow for an approximate 73,190 square foot four-story hotel on 2.675 acres of property located on the northeast corner of SH 121 and Northwestern Drive, as requested by Mike Clark on behalf of Archway 121 Coppell, Ltd. Notes: Sponsors: Attachments: City Council Memo.pdf Contact: Drafter: Related Files: History of Legislative File Enactment Date: Enactment Number: Hearing Date: Effective Date: Ver- Acting Body: Date: Action: Sent To: Due Date: Return Result: sion: Date: 1 Planning & Zoning 07/16/2020 Approved Pass Commission 2 City Council 08/11/2020 Postponed City Council 09/08/2020 Pass Text of Legislative File 2020-5176 Title CONTINUED PUBLIC HEARING: Consider approval of PD -295R -HC (Sheraton Four Points Hotel), a zoning change request from PD -295 -HC to PD -295R -HC, to approve a Detail Site Plan to allow for an approximate 73,190 square foot four-story hotel on 2.675 acres of property located on the northeast corner of SH 121 and Northwestern Drive, as requested by Mike Clark on behalf of Archway 121 Coppell, Ltd. Summary City of Coppell, Texas Page 1 Printed on 9/4/2020 Master Continued (2020-5176) Goal Icon: sliiuiss III'°'uimsll4uimlii' City of Coppell, Texas Page 2 Printed on 9/4/2020 T H E ^ C � T Y • 0 F COFFELL k t 6 MEMORANDUM To: Mayor and City Council From: Mindi Hurley, Director of Community Development Date: September 8, 2020 Reference: Consider approval of PD -295R -HC (Sheraton Four Points Hotel), a zoning change request from PD -295 -HC to PD -295R -HC, to approve a Detail Site Plan to allow for an approximate 73,190 square foot four-story hotel on 2.675 -acres of property located on the northeast corner of SH 121 and Northwestern Drive, as requested by Mike Clark on behalf of Archway 121 Coppell, Ltd. 2030: Business Prosperity The Public Hearing for this item was continued at the August 11, 2020 meeting to allow the applicant to work through some items. This work is still in process. Staff is recommending that this item be continued to the October 13Th meeting. 1 C',P FE L File ID: 2020-5284 Version: 1 City of Coppell, Texas Master File Number: 2020-5284 Type: Agenda Item Reference: File Name: Texas Municipal League Intergovernmental Risk Pool Board of Trustees 255 E. Parkway Boulevard Coppell, Texas 75019-9478 Status: Agenda Ready In Control: City Council File Created: 08/31/2020 Final Action: Title: Consider appointments to the Texas Municipal League Intergovernmental Risk Pool Board of Trustees; and authorizing the Mayor to sign. Notes: Sponsors: Attachments: Official Ballot - TMLIRP Board of Trustees.pdf, Snyder - TMLIRP Election.pdf Contact: Drafter: Related Files: History of Legislative File Enactment Date: Enactment Number: Hearing Date: Effective Date: Ver- Acting Body: Date: Action: Sent To: Due Date: Return Result: sion: Date: Text of Legislative File 2020-5284 Title Consider appointments to the Texas Municipal League Intergovernmental Risk Pool Board of Trustees; and authorizing the Mayor to sign. Summary City of Coppell, Texas Page 1 Printed on 9/4/2020 Id t OFFICIAL BALLOT Texas Municipal League Intergovernmental Risk Pool Board of Trustees Election This is the official ballot for the election of Places 1— 4 of the Board of Trustees for the Texas Municipal League Intergovernmental Risk Pool. Each Member of the Pool is entitled to vote for Board of Trustee members. Please record your organization's choices by placing an "X" in the square beside the candidate's name or writing in the name of an eligible person in the space provided. You can only vote for one candidate for each place. The officials listed on this ballot have been nominated to serve a six-year term on the TML Intergovernmental Risk Pool (Workers' Compensation, Property and Liability) Board of Trustees. The names of the candidates for each Place on the Board of Trustees are listed in alphabetical order on this ballot. Ballots must reach the office of David Reagan, Secretary of the Board, no later than September 30, 2020. Ballots received after September 30, 2020, cannot be counted. The ballot must be properly signed, and all pages of the ballot must be mailed to: Trustee Election David Reagan, Secretary of the Board P.O. Box 149194 Austin, Texas 78714-9194 If the ballot is not signed, it will not be counted. Page 1 of 6 PLACE 1 E] Robert T. Herrera (Incumbent). City Manager, City of Cibolo (Region 7) since 2012. Mr. Herrera served as City Manager of Hondo, Texas from 2003 to 2012 and as City Manager of La Porte from 1986 to 2002. He has served other Texas cities, including management positions with the cities of San Marcos, Missouri City, and Woodway. Mr. Herrera has been a Board member of the TML Intergovernmental Risk Pool since 1993 and has served as Chair and Vice Chair of the Board. He also served as Chair of the Finance -Information Technology Committee and the Underwriting -Claims Committee of the TML Intergovernmental Risk Pool. WRITE IN CANDIDATE: Page 2 of 6 PLACE 2 oChris Armacost. City Commissioner for the City of Hitchcock (Region 14). Mr. Armacost is Director of Technology, Transportation, Facilities, and Operations for the Hitchcock Independent School District. He serves on the Hitchcock Education Foundation and Hitchcock Chamber of Commerce. He is the president of the Hitchcock Little League Baseball Association and coached several teams. Mr. Armacort has been awarded the Hitchcock Chamber President Award and the Above and Beyond Citizen Award from the Hitchcock ISD. He has obtained a Certified Municipal Official certification from TML. EjJohn W. (Buzz) Fullen (Incumbent). Mayor of the City of Henderson since 2019 and from 2004 to 2012 (Region 15). Mr. Fullen also served as a Commissioner of the Henderson Housing Authority from 2011 to 2019 and is now ex -officio on same. He currently serves on the Henderson Main Street Board (2004—present), Henderson Civic Center Board (2003— present), and the Henderson ETMC Hospital Diabetes Board (2009—present). He has been a Board member of the TML Intergovernmental Risk Pool since 2010, during which time he served as Chair (2018-2020) and Vice Chair (2016-2018). WRITE IN CANDIDATE: Page 3 of 6 PLACE 3 ❑ George Hyde. City Attorney for the City of Watuaga (Region 8). Mr. Hyde is a partner in the law firm Russell Rodriquez Hyde Bullock, LLP, located in Georgetown. He is a member of and holds Merit Certification in Municipal Law from the Texas City Attorneys Association. He has served as City Attorney for ten other cities across Texas, since 2003. He has also served local governments in various public safety positions within Fire Departments, Parks Departments, and Police Departments. During his tenure as a peace officer, Mr. Hyde received the Texas Commission on Law Enforcement Educational Achievement Award for exceeding normal expectations in job performance. Roy E. Maynor. City Alderman, Position 3, for the City of West Columbia (Region 14). He has been an elected official of West Columbia since 2013. Mr. Maynor is a Life Safety Systems Specialist for Vallen Safety Services and a member of Gulf Coast Christian Church. He is also part-owner of Grit Fitness in West Columbia. He and his wife, Rachel, have two children. ❑ Jeffrey Snyder (Incumbent). City Manager for the City of Plainview (Region 2). He previously served as the Assistant City Manager for Plainview and as the City Manager for Idalou. Mr. Snyder graduated from West Texas A&M University and obtained a Master of Public Administration from Texas Tech University. He is a member of the International City Management Association (ICMA) and TCMA. He is a graduate of the Public Executive Institute through the University of Texas and is a credentialed manager through ICMA. He has been a Board member of the TML Intergovernmental Risk Pool since 2018 and served on various committees with TML, TCMA and ICMA and as past president of the Panhandle City Management Association. WRITE IN CANDIDATE: Page 4 of 6 PLACE 4 Robert S. Hauck (Incumbent). City Manager for the City of Tomball (Region 14), a position he has held since April 2018. He began his full-time career in public service with the Los Angeles Police Department in 1988. In 2008, Mr. Hauck retired from the LAPD and joined the City of Tomball, where he has served as Chief of Police, Assistant City Manager, and now City Manager. Mr. Hauck holds a Bachelor of Arts degree in Business Administration, and a Master of Science degree in Management. He has been a Board member of the TML Intergovernmental Risk Pool since 2019. Mr. Hauck and his wife Kathleen have three children — Lauren, Conner, and Madeline. Dave Martin. City Councilmember and current Mayor Pro Tem for the City of Houston (Region 14). Mr. Martin serves as Chair of the City Council Budget and Fiscal Affairs Committee. He previously served on the Humble ISD Board of Trustees and as Secretary/Treasurer of the Board of Directors for the Harris County Houston Sports Authority. Mr. Martin is a Managing Director of Marsh & McLennan Companies, Inc., the largest Global Risk Management firm. Previously he worked for two "Big Four" accounting firms, PricewaterhouseCoopers, LLP and Ernst & Young, LLP. ❑Kimberly Meismer. Executive Director for General Operations for Kerrville (Region 7), overseeing Human Resources, Municipal Court, Public Library, Public Information, the Senior Services Advisory Committee, and the Kerrville Area Youth Leadership Academy. Ms. Meismer has over 23 years of public service, which includes serving Kerrville and La Porte. She is a member of the TCMA, International Public Management Association for Human Resources (IFMA -HR), Society for Human Resource Management (SHRM), and is a former President of the Bay Area Human Resource Management Association. She has a Master's degree in Public Administration and is an IPMA-HR Senior Certified Professional and a SHRM Certified Professional. ❑Sean Overeynder. City Manager for the City of Lamesa, Texas (Region 3). Sean Overeynder began his career in local government administration in August 2014 in Economic Development, working for various public and private organizations. He has held the position of City Manager for the City of Lamesa since March 2020. Prior to becoming the City Manager, he was appointed as the Economic Development Director for the City of Lamesa on August 27, 2018. WRITE IN CANDIDATE: Page 5 of 6 Certificate I certify that the vote cast above has been cast in accordance with the will of the majority of the governing body of the public entity named below. Witness my hand, this day of , 2020. Signature of Authorized Official Title Printed Name of Authorized Official Printed Name of Political Entity Page 6 of 6 T PLAINVIEWA 0 e!,xplore the 7MPT" MTJ City of Coppell PO Box 9478 Coppell, TX 75019-9478 RE: Jeffrey Snyder, Place 3 TIVIL Intergovernmental Risk Pool Board of Trustee Election &U -391M, You have recently received your Official Ballot to elect Board of Trustees for the Texas Municipal League Intergovernmental Risk Pool (IRP). I am running for re-election for Place 3 and I would sincerely appreciate your vote and support. For over 40 years, the mission of the TMLIRP has been to provide Texas cities and other units of local government with a stable source of risk financing and loss prevention services at the lowest cost consistent with sound business practices. Today, the Pool provides coverage for over 96% of Texas's local governments (almost 2,800 members); over 165,000 public servants; and over $25.0 billion in governmental property. In addition, the TMLIRP provides their members with Loss Prevention Training Programs at no additional cost throughout all regions of the State. The financial position of the Pool remains strong, with Members' Equity projected to end the fiscal year at $382 million. As a result, the Pool authorized a $5.5 million equity return to the membership with over $4.0 million in the form of a "Partnership Equity Return" providing immediate support for the Pool's members during these challenging times and earmarked $1.5 million for a Cyber Defense and Resiliency Grant Program for members. The City Council of Plainview and the TMLIRP Board have nominated me for your considerati for Place 3 on the Board of Trustees. It has been an honor to represent you and I look forwa t•cntinue servinyou — the cities anther lcal rnments•f Texas in this•ffice. I wu reciate your vote and continuing support. Thank you. J1 o og • d oogoveooo app Jeffrey 5iyder City Manager 901 Broadway, Plainview TX 79072 Phone: (806) 296-1106 Fax: (806) 296-1125 C',P FE L File ID: 2020-5289 Version: 1 File Name: CC Reports City of Coppell, Texas Master File Number: 2020-5289 Type: Agenda Item Reference: 255 E. Parkway Boulevard Coppell, Texas 75019-9478 Status: Mayor and Council Re po its In Control: City Council File Created: 09/01/2020 Final Action: Title: Report by the City Council on recent and upcoming events. Notes: Sponsors: Attachments: Contact: Drafter: Related Files: History of Legislative File Enactment Date: Enactment Number: Hearing Date: Effective Date: Ver- Acting Body: Date: Action: Sent To: Due Date: Return Result: sion: Date: Text of Legislative File 2020-5289 Title Report by the City Council on recent and upcoming events. Summary City of Coppell, Texas Page 1 Printed on 9/4/2020