CM 2020-08-25CFFELL
Tuesday, August 25, 2020
KAREN HUNT
Mayor
CLIFF LONG
Place 1
BRIANNA HINOJOSA-SMITH
Place 2
WES MAYS
Place 3
MIKE LAND
City Manager
City of Coppell, Texas
Minutes
City Council
5:30 PM
MARK HILL
Mayor Pro Tem
GARY RODEN
Place 4
NANCY YINGLING
Place 5
BIJU MATHEW
Place 6
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
Present 8 - Karen Hunt -,Cliff Long;Brianna Hinojosa-Smith;Wes Mays;Gary
Roden -,Nancy Yingling;Biju Mathew and Mark Hill
Council Chambers
Also present were City Manager Mike Land, Deputy City Secretary Ashley Owens, and
City Attorney Robert Hager. Deputy City Managers Vicki Chiavetta and Traci Leach
were in attendance virtually.
The City Council of the City of Coppell met in Regular Session on Tuesday, August 25,
2020 at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway
Boulevard, Coppell, Texas.
1. Call to Order
As a result of recent Declarations of Emergency made by Dallas County and the
City of Coppell in regards to the current pandemic, Governor Abbott has
permitted for governing bodies to meet remotely and to conduct open
meetings virtually.
Mayor Karen Hunt called the meeting to order, determined that a quorum was
present and convened into the Executive Session at 5:35 p.m.
2. Executive Session (Closed to the Public) 1st Floor Conference Room
Section 551.071, Texas Government Code - Consultation with City Attorney.
City of Coppell, Texas Page 1
City Council Minutes August 25, 2020
A. Seek Legal Advice from City Attorney regarding Texas Administrative
Code Rule 3.334, concerning local sales and use taxes.
Discussed under Executive Session
Section 551.072, Texas Government Code - Deliberation regarding Real Property.
B. Discussion regarding real property located south of East Belt Line Road
and east of South Belt Line Road.
Discussed under Executive Session
Section 551.074, Texas Government Code - Personnel Matters.
C. Discussion regarding the evaluation for the City Manager.
Discussed under Executive Session
3. Work Session (Open to the Public) Council Chambers
Mayor Karen Hunt adjourned the Executive Session at 7:22 p.m. and convened
into the Work Session at 7:22 p.m.
A. Discussion regarding agenda items.
B. Presentation regarding the implementation of the Emergency Trail
Marker System.
Presented in Work Session
Regular Session
Mayor Hunt adjourned the Work Session at 7:38 p.m. and reconvened into the
Regular Session at 7:47 p.m.
4. Invocation 7:30 p.m.
Councilmember Biju Mathew gave the invocation.
5. Pledge of Allegiance
Mayor Hunt and the City Council led those present in the Pledge of Allegiance.
6. Citizens' Appearance
Mayor Hunt advised that no one signed up to speak.
7. Consent Agenda
Mayor Hunt announced that Consent Agenda Items D and E would be
discussed.
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City Council Minutes August 25, 2020
Kent Collins, Director of Public Works, made a presentation to City Council.
John Elias, Parks Project Manager, made a presentation to City Council.
A. Consider approval of the minutes: August 11, 2020.
A motion was made by Councilmember Biju Mathew, seconded by
Councilmember Cliff Long, that Consent Agenda Items A -K be approved. The
motion passed by an unanimous vote.
B. Consider approval and adoption of the City of Coppell Investment Policy.
A motion was made by Councilmember Biju Mathew, seconded by
Councilmember Cliff Long, that Consent Agenda Items A -K be approved. The
motion passed by an unanimous vote.
C. Consider approval to award a bid and to enter into a construction
contract with NPL Construction; in the amount of $98,520.88; as
budgeted in Infrastructure Maintenance Fund; and authorizing the City
Manager to sign any necessary documents.
A motion was made by Councilmember Biju Mathew, seconded by
Councilmember Cliff Long, that Consent Agenda Items A -K be approved. The
motion passed by an unanimous vote.
D. Consider approval of Change Order #1 for Belt Line Design Road
contract; in the amount of $95,000.00; and authorizing the City Manager
to sign any necessary documents.
A motion was made by Councilmember Biju Mathew, seconded by
Councilmember Cliff Long, that Consent Agenda Items A -K be approved. The
motion passed by an unanimous vote.
E. Consider approval of a Change Order with Irri-Tech, LLC in the amount
of $40,300.00 as provided for in the CRDC fund balance; for additional
irrigation re-routing and repairs on the MacArthur Boulevard Trail project;
and authorizing the City Manager to sign any necessary documents.
A motion was made by Councilmember Biju Mathew, seconded by
Councilmember Cliff Long, that Consent Agenda Items A -K be approved. The
motion passed by an unanimous vote.
F. Consider approval of a Change Order with Terracon, for materials testing
on the Rolling Oaks Memorial Center expansion project, in the amount of
$15,826, which will be funded by the General Fund and reimbursed by
future Cemetery revenues; and authorizing the City Manager to sign any
necessary documents.
A motion was made by Councilmember Biju Mathew, seconded by
Councilmember Cliff Long, that Consent Agenda Items A -K be approved. The
motion passed by an unanimous vote.
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City Council Minutes August 25, 2020
G. Consider approval of a bid and issue a purchase order to acquire a
2021 Freightliner M2-106 SRA 2,000 -gallon water tank truck for Parks
Operations in the amount of $116,717.26 from Houston Freightliner
contract pricing through HGAC Contract No. HT06-18, as budgeted, and
authorizing the City Manager to sign any necessary documents.
A motion was made by Councilmember Biju Mathew, seconded by
Councilmember Cliff Long, that Consent Agenda Items A -K be approved. The
motion passed by an unanimous vote.
H. Consider approval to enter into a License Agreement with Dallas Fort
Worth International Airport to allow the placement of one Outdoor
Warning Siren on DFW property located within the City limits of Coppell;
authorizing the City Manager to sign any necessary documents.
A motion was made by Councilmember Biju Mathew, seconded by
Councilmember Cliff Long, that Consent Agenda Items A -K be approved. The
motion passed by an unanimous vote.
Consider acceptance of resignations from Jason Crawford and Tushar
Jaiswal, Smart City Board members.
A motion was made by Councilmember Biju Mathew, seconded by
Councilmember Cliff Long, that Consent Agenda Items A -K be approved. The
motion passed by an unanimous vote.
J. Consider approval of a Franchise Ordinance between the City of Coppell
and Oncor Electric Delivery Company, repealing all previous franchise
ordinances with Oncor; and authorizing the Mayor to sign.
A motion was made by Councilmember Biju Mathew, seconded by
Councilmember Cliff Long, that Consent Agenda Items A -K be approved. The
motion passed by an unanimous vote.
Enactment No: OR 2020-1541
K. Consider approval to purchase network switchgear and configuration
from Red River (Texas DI R CISCO) contract # DI R TSO -4167 in the
amount of $103,926.30 as budgeted; and authorizing the City Manager
to sign any necessary documents.
A motion was made by Councilmember Biju Mathew, seconded by
Councilmember Cliff Long, that Consent Agenda Items A -K be approved. The
motion passed by an unanimous vote.
End of Consent Agenda
8. Consider approval of a Resolution amending Resolution No. 010996.3
as amended, amending the Master Fee Schedule for Restoration of
Service Fee, Animal Services Fees, Drainage Fees, Subdivision
Regulation Fees, Building Fees, General Fees, Public Information Fees,
Police Fees, Other Fees and Impact Fees; and authorizing the Mayor to
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City Council Minutes August 25, 2020
sign.
Presentation: Jennifer Miller, Director of Finance, made a presentation to the
City Council.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Brianna Hinojosa-Smith, that this Agenda Item be approved.
The motion passed by an unanimous vote.
Enactment No: RE 2020-0825.1
9. Consider approval of a proposed tax rate of $0.5800 for the 2020 tax
year and to set the Public Hearings on the budget and proposed tax rate
for the next regularly scheduled City Council Meeting on September 8,
2020 at 7:30 p.m.
Presentation: Jennifer Miller, Director of Finance, made a presentation to the
City Council.
A motion was made by Councilmember Wes Mays, seconded by Mayor Pro
Tem Mark Hill, that this Agenda Item be approved. The motion passed by an
unanimous vote.
10. Consider approval of the First Amended and Restated Interlocal
Cooperation Agreement by and between the City of Coppell and Denton
County Transportation Authority to provide transportation services for
Coppell businesses; and authorizing the Mayor to sign.
Presentation: Mindi Hurley, Director of Community Development, made a
presentation to the City Council.
A motion was made by Mayor Pro Tem Mark Hill, seconded by Councilmember
Cliff Long, that this Agenda Item be approved. The motion passed by an
unanimous vote.
11. City Manager Reports - Project Updates and Future Agendas
City Manager Mike Land reported that the Bethel Road water line is complete,
and the neighborhood has signed off on the improvements. The Old Town
way -finding signs have been installed.
12. Mayor and Council Reports
Report by the City Council on recent and upcoming events.
A. Participate in local government and give back to the community by serving
on one of the City of Coppell's Boards or Commissions. The City is currently
seeking passionate individuals to be a part of eight Boards and Commissions
that help guide development, future needs, regulations, and more for Coppell.
Applications will be accepted online at coppelltx.gov/boards now through
September 25, 2020.
B. You are invited to attend a community meeting on Thursday, August 27th at
6:30 p.m., to review the progress of the DART Silver Line Regional Rail Project.
Due to the current pandemic, all public meetings will take place via video
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City Council Minutes August 25, 2020
conference (Microsoft Teams). DART and the Design -Build Contractor will be on
hand to outline the latest developments and answer your questions. The
project will provide regional rail service along the 26 -mile long Silver Line
Corridor from DFW International Airport to Plano. Please check the City's
Calendar of Events for more information.
C. A Public Hearing will be conducted to receive public comment concerning
the Proposed 2020-2021 Budget. The Public Hearing will be held on
September 8, 2020 at 7:30 p.m. virtually from the Council Chambers at the City
Hall, 255 Parkway Boulevard, Coppell, Texas 75019. Citizens wishing to have
comments read into the record must contact the City of Coppell by 2:00 p.m. on
September 8th. Comments will be accepted via letters addressed to Budget
Office, 255 E. Parkway Blvd., Coppell, TX 75019, or emails sent to
citysec@coppelltx.gov. A copy of the Proposed Budget is on file for public view
in the William T. Cozby Public Library and Community Commons or on the
City's website.
13. Council Committee Reports concerning items of community involvement with no
Council action or deliberation permitted.
A. Report on Dallas Regional Mobility Coalition - Councilmember Gary
Roden
B. Report on Woven Health Clinic - Mayor Pro Tem Mark Hill
C. Report on Metrocrest Services - Councilmembers Biju Mathew and
Wes Mays
Councilmember Gary Roden reported that at the DRMC August 7th Board
Meeting, they were joined by Texas Comptroller Glenn Hegar. Mr. Hegar spoke
about the state's budget and revenue situation. He also mentioned that the
board reported less vehicle traffic in the last quarter; however, the amount of
vehicle deaths have increased.
Mayor Pro Tem Mark Hill reported that the Woven Health Clinic implemented
telehealth for their appointments. Woven Health Clinic has opened a
neurology clinic and a dermatology clinic. The clinic is also offering free
COVID-19 tests for all first responders.
Councilmember Wes Mays reported that Metrocrest has seen a 200% increase
in rental assistance from the same period last year. The food pantry usage has
increased by 281 % over the same period last year. Metrocrest Services is in
need of volunteers to work in the food pantry, please check
www.metrocrestservices.org for more information on how to volunteer.
14. Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
Nothing to report.
15. Necessary Action from Executive Session
Robert Hager, City Attorney, read the following motion into the record:
Consider approval to authorize Thompson Knight, as Special Legal Counsel on
behalf of the City of Coppell, to file the appropriate administrative and legal
court proceedings to contest the validity and interpretation of Texas
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City Council Minutes August 25, 2020
Administrative Code Rule 3.334, both on substantive and procedural grounds,
concerning local sales and use tax under the Texas Tax Code.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Gary Roden, that this Agenda Item be approved. The motion
passed by an unanimous vote.
16.4aren
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The
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ATTEST:
no further business before the City Council, the meeting was
at 8:36 p.m.
Ashley Owens, D p ty City Secretary
City of Coppell, Texas page 7