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CP 2020-09-15 (Special)MIKE LAND City Manager As authorized by Section 418.016(e) of the Texas Government Code, on March 16, 2020, Governor Greg Abbott suspended various provisions that require government officials and members of the public to be physically present at a specified meeting location. The following requirements have been suspended by the governor: 1. A quorum of the city council need not be present at one physical location. Id. § 551.127(b). 2. In light of (1), above, the meeting notice need not specify where the quorum of the city council will be physically present and the intent to have a quorum present. Id. § 551.127(e). 3. In light of (1) above, the meeting held by videoconference call is not required to be open to the public at a location where council is present. Id. § 551.127(f). 4. The audio and video are not required to meet minimum standards established by Texas Department of Information Resources (DIR) rules, the video doesn't have to be sufficient that a member of the public can observe the demeanor of the participants, the members faces don't have to be clearly visible at all times, and the meeting can continue even if a connection is lost, so long as a quorum is still present. Id. § 551.127(a-3); (h); (i); Q). City of Coppell, Texas Page 1 Printed on 9/11/2020 City of Coppell Texas 255 E. Parkway Boulevard „ Coppell, Texas C' 11 1PFE11 L 75019-9478 A Meeting Agenda City Council Tuesday, September 15, 2020 6:00 PM Council Chambers Special Called Meeting KAREN HUNT MARK HILL Mayor Mayor Pro Tem CLIFF LONG GARY RODEN Place 1 Place 4 BRIANNA HINOJOSA-SMITH NANCY YINGLING Place 2 Place 5 WES MAYS BIJU MATHEW Place 3 Place 6 MIKE LAND City Manager As authorized by Section 418.016(e) of the Texas Government Code, on March 16, 2020, Governor Greg Abbott suspended various provisions that require government officials and members of the public to be physically present at a specified meeting location. The following requirements have been suspended by the governor: 1. A quorum of the city council need not be present at one physical location. Id. § 551.127(b). 2. In light of (1), above, the meeting notice need not specify where the quorum of the city council will be physically present and the intent to have a quorum present. Id. § 551.127(e). 3. In light of (1) above, the meeting held by videoconference call is not required to be open to the public at a location where council is present. Id. § 551.127(f). 4. The audio and video are not required to meet minimum standards established by Texas Department of Information Resources (DIR) rules, the video doesn't have to be sufficient that a member of the public can observe the demeanor of the participants, the members faces don't have to be clearly visible at all times, and the meeting can continue even if a connection is lost, so long as a quorum is still present. Id. § 551.127(a-3); (h); (i); Q). City of Coppell, Texas Page 1 Printed on 9/11/2020 City Council Meeting Agenda September 15, 2020 Notice is hereby given that the City Council of the City of Coppell, Texas will meet in Special Called Session at 6:00 p.m., to be held at Town Center, 255 E. Parkway Boulevard, Coppell, Texas. As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be convened into closed Executive Session for the purpose of seeking confidential legal advice from the City Attorney on any agenda item listed herein. As authorized by Section 551.127, of the Texas Government Code, one or more Councilmembers or employees may attend this meeting remotely using videoconferencing technology. The City of Coppell reserves the right to reconvene, recess or realign the Work Session or called Executive Session or order of business at any time prior to adjournment. The purpose of the meeting is to consider the following items: Regular Session Call to Order Citizens' Appearance III. Consider approval of an Ordinance approving and adopting the budget for the City of Coppell, Texas for the fiscal year of October 1, 2020 through September 30, 2021; and authorizing the Mayor to sign. Attachments: Memo Budget Adoption FY 2020-21.pdf Budget Adoption Ordinance 2020 - IV. Consider approval of an Ordinance of the City of Coppell, Texas levying the ad valorem taxes for the year 2020 at $0.5800 on each one hundred dollars ($100) assessed value of taxable property, on which $0.481178 is for operations and maintenance and $0.098822 is for interest and sinking; and authorizing the Mayor to sign. Attachments: Memo Tax Rate Adoption FY 2020-21.pdf 03 -Tax Rate Ordinance .58.pdf V. Consider ratification of the vote on the FY 2020-21 annual budget which results in more revenue from ad valorem taxes than the previous year. Attachments: Memo Property Tax Revenue Increase 2020-21.2df Cover Page 2020-21 .58 8-20.pdf Adjournment Karen Selbo Hunt, Mayor City of Coppell, Texas Page 2 Printed on 9/11/2020 City Council Meeting Agenda September 15, 2020 CERTIFICATE I certify that the above Notice of Meeting was posted on the bulletin board at the City Hall of the City of Coppell, Texas on this 11th day of September, 2020, at Ashley Owens, Deputy City Secretary PUBLIC NOTICE - STATEMENT FOR ADA COMPLIANCE AND OPEN CARRY LEGISLATION The City of Coppell acknowledges its responsibility to comply with the Americans With Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require special services (i.e. sign interpretative services, alternative audio/visual devices, and amanuenses) for participation in or access to the City of Coppell sponsored public programs, services and/or meetings, the City requests that individuals make requests for these services seventy-two (72) hours — three (3) business days ahead of the scheduled program, service, and/or meeting. To make arrangements, contact Kori Allen, ADA Coordinator, or other designated official at (972) 462-0022, or (TDD 1 -800 -RELAY, TX 1-800-735-2989). Pursuant to Section 30.06, Penal Code (trespass by license holder with a concealed handgun), a person licensed under Subchapter H, Chapter 411, Government Code (handgun licensing law), may not enter this property with a concealed handgun. Pursuant to Section 30.07, Penal Code (trespass by license holder with an openly carried handgun), a person licensed under Subchapter H, Chapter 411, Government Code (handgun licensing law), may not enter this property with a handgun that is carried openly. City of Coppell, Texas Page 3 Printed on 9/11/2020 C',P FE L File ID: 2020-5279 Version: 1 City of Coppell, Texas Master File Number: 2020-5279 Type: Agenda Item Reference: File Name: Budget Adoption FY 2020-2021 255 E. Parkway Boulevard Coppell, Texas 75019-9478 Status: Agenda Ready In Control: Finance File Created: 08/28/2020 Final Action: Title: Consider approval of an Ordinance approving and adopting the budget for the City of Coppell, Texas for the fiscal year of October 1, 2020 through September 30, 2021; and authorizing the Mayor to sign. Notes: Sponsors: Attachments: Memo Budget Adoption FY 2020-21.pdf, Budget Adoption Ordinance 2020-21.pdf Contact: Drafter: Related Files: History of Legislative File Enactment Date: Enactment Number: Hearing Date: Effective Date: Ver- Acting Body: Date: Action: Sent To: Due Date: Return Result: sion: Date: Text of Legislative File 2020-5279 Title Consider approval of an Ordinance approving and adopting the budget for the City of Coppell, Texas for the fiscal year of October 1, 2020 through September 30, 2021; and authorizing the Mayor to sign. Summary See attached memorandum Fiscal Impact: Staff Recommendation: The Finance Department recommends approval of the Ordinance. Goal Icon: City of Coppell, Texas Page 1 Printed on 9/11/2020 Master Continued (2020-5279) S ust iiiunu llblle Gly Goveirunuimmmunl City of Coppell, Texas Page 2 Printed on 9/11/2020 CO'PPELL aQ Wn MEMORANDUM To: Mayor and City Council From: Kim Tiehen, Assistant Director of Finance Via: Jennifer Miller, Director of Finance Date: September 15, 2020 Reference: Consider approval of an Ordinance to adopt the FY 2020-21 Annual Budget 2030: Sustainable City Government Introduction: This item is being presented for approval to adopt the FY 2020-21 Annual Budget for the City of Coppell for the period of October 1, 2020 through September 30, 2021. The public hearing for this budget was held September 8, 2020. In addition to the public hearing; during the summer months, the City held four (4) budget workshops open to the public with the City Council. The total General Fund revenues are estimated to be $64.1 million, while the total General Fund expenditures are estimated at $64.1 million. When considering all the funds included in the FY 2020-21 Annual Budget; the total expenditures are approximately $115.6 million. In addition to the General Fund, this budget includes the Special Revenue Funds, the Water and Sewer Fund, the Internal Service Funds and the Debt Service Funds. Analysis: The approval of this ordinance is required to establish the City of Coppell FY 2020-21 Annual Budget. Legal Review: This agenda item was reviewed during the Council packet review process. Fiscal Impact: Recommendation: The Finance Department recommends approval of this Ordinance. ORDINANCE NO. 2020-XXXX AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, APPROVING AND ADOPTING A BUDGET FOR THE CITY FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2020, AND ENDING SEPTEMBER 30, 2021; APPROPRIATING THE VARIOUS AMOUNTS REQUIRED FOR SUCH BUDGET, PROVIDING FOR RECORDING OF THE ORDINANCE; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT, PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Manager of the City of Coppell, Texas, has submitted to the City Council a proposed budget of the revenues and expenditures of conducting the affairs of the City and providing a complete financial plan for 2020-2021; and WHEREAS, the City Council of the City of Coppell has received the proposed budget, a copy of which proposed budget and all supporting schedules have been filed with the City Secretary of the City of Coppell;and WHEREAS, the City Council has conducted the necessary public hearings as required by law; NOW, THEREFORE: BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1. That the proposed budget of the revenues of the City of Coppell and the expenditures of conducting the affairs of the City, providing a complete financial plan for the ensuing fiscal year beginning October 1, 2020, and ending September 30, 2021 as submitted to the City Council by the City Manager, be, and the same is hereby, in all things adopted and approved as the budget of all current revenues and expenditures of the City for the fiscal year beginning October 1, 2020, and ending September 30, 2021. SECTION 2. That the sum of $115,642,550 is hereby appropriated for the expenditures established in the approved budget, attached hereto as Exhibit "A" and made part hereof for all purposes. SECTION 3. That the City Council reserves the authority to transfer designated appropriations to any individual department or activity. SECTION 4. That all notices and public hearings required by law have been duly completed. SECTION 5. That all ordinances of the City of Coppell in conflict with the provisions of this ordinance be, and the same are hereby, repealed and all other provisions of the ordinances of the City of Coppell not in conflict with the provisions of the Ordinance shall remain in full force and effect. SECTION 6. That should any sentence, paragraph, subdivision, clause, phrase or section of this Ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this Ordinance as a whole or any part or provision thereof other than the part thereof decided to be unconstitutional, illegal or invalid. SECTION 7. This Ordinances ha I I take effect immediately from and after its passage, as the law and charter in such cases provides. DULY PASSED and adopted by the City Council of the City of Coppell, Texas, on the 15th day of September, 2020. APPROVED: MAYOR KAREN SELBO HUNT ATTEST: CITY SECRETARY CHRISTEL PETTINOS APPROVED AS TO FORM: CITY ATTORNEY City of Coppell, Texas C',P FE L File ID: 2020-5281 Version: 1 File Name: Tax Rate Adoption FY 20-21 Master File Number: 2020-5281 Type: Agenda Item Reference: 255 E. Parkway Boulevard Coppell, Texas 75019-9478 Status: Agenda Ready In Control: Finance File Created: 08/28/2020 Final Action: Title: Consider approval of an Ordinance of the City of Coppell, Texas levying the ad valorem taxes for the year 2020 at $0.5800 on each one hundred dollars ($100) assessed value of taxable property, on which $0.481178 is for operations and maintenance and $0.098822 is for interest and sinking; and authorizing the Mayor to sign. Notes: Sponsors: Attachments: Memo Tax Rate Adoption FY 2020-21.pdf, 03 -Tax Rate Ordinance_.58.pdf Contact: Drafter: Related Files: History of Legislative File Enactment Date: Enactment Number: Hearing Date: Effective Date: Ver- Acting Body: Date: Action: Sent To: Due Date: Return Result: sion: Date: Text of Legislative File 2020-5281 Title Consider approval of an Ordinance of the City of Coppell, Texas levying the ad valorem taxes for the year 2020 at $0.5800 on each one hundred dollars ($100) assessed value of taxable property, on which $0.481178 is for operations and maintenance and $0.098822 is for interest and sinking; and authorizing the Mayor to sign. Summary See attached memorandum. Fiscal Impact: City of Coppell, Texas Page 1 Printed on 9/11/2020 Master Continued (2020-5281) Staff Recommendation: The Finance Department recommends approval. Goal Icon: S ust iiiinu llt:llle City G veirunuurneinut City of Coppell, Texas Page 2 Printed on 9/11/2020 CO,PPELL aQ Wn MEMORANDUM To: Mayor and City Council From: Kim Tiehen, Assistant Director of Finance Via: Jennifer Miller, Director of Finance Date: September 15, 2020 Reference: Consider approval of an Ordinance to levy an ad valorem tax for the year 2020 at $0.5800 2030: Sustainable City Government Introduction: This item is being presented for approval to adopt the FY 2020-21 ad valorem tax rate of $0.58000 per $100 of assessed valuation. The property tax rate is divided into two parts, with $0.481178 or 82.96% being used for operations, and the remaining $0.098822 or 17.04% of the tax rate for the annual debt service requirements. This tax rate is $0.004 cents lower than last year's property tax rate. Over the previous ten (10) years, the tax rate had been reduced by a total of 10.646 cents. Analysis: The Property Tax Code's Truth -in -Taxation legal requirements for setting a property tax rate have been satisfied and the approval of this Ordinance is required to fund the City of Coppell's FY 2020-21 Annual Budget. Legal Review: This agenda item was reviewed during the Council packet review process. Fiscal Impact: Recommendation: The Finance Department recommends approval of this Ordinance. 1 ORDINANCE NO. 2020-XXXX AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, LEVYING THE AD VALOREM TAXES FOR THE YEAR 2020 AT A RATE OF .58000 PER ONE HUNDRED DOLLARS ($100) ASSESSED VALUATION ON ALL TAXABLE PROPERTY WITHIN THE CORPORATE LIMITS OF THE CITY AS OF JANUARY 1, 2020; TO PROVIDE AN INTEREST AND SINKING FUND ON ALL OUTSTANDING DEBTS OF THE CITY; PROVIDING FOR DUE AND DELINQUENT DATES TOGETHER WITH PENALTIES AND INTEREST, AND DECLARING AN EFFECTIVE DATE. WHEREAS, the property tax rate for the year 2020-2021 will be decreased by the adoption of $0.5800. WHEREAS, this tax rate will raise more taxes for maintenance and operations than last year's tax rate. WHEREAS, the tax rate will effectively be raised by -8.05% and will raise taxes for maintenance and operations on a $100,000 home by approximately $3.48. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1. That there be and is hereby levied for the year 2020 on all taxable property, real, personal and mixed, situated within the limits of the City of Coppell, Texas, and not exempt by the Constitution of the State and valid State laws, a tax of .5800 on each One Hundred Dollars ($100) assessed value of taxable property, and shall be apportioned and distributed as follows: a) For the PURPOSE of defraying the current expenses of the municipal government of the City, a tax of $.481178 on each One Hundred Dollars ($100) assessed value of all taxable property. THIS TAX RATE WILL RAISE MORE TAXES FOR MAINTENANCE AND OPERATIONS THAN LAST YEAR'S TAX RATE. b) For the PURPOSE of creating a sinking fund to pay the interest and principal on all outstanding bonds of the City, not otherwise provided for, a tax of $.098822 on each One Hundred Dollars ($100) assessed value of all taxable property, within the City which shall be applied to the payment of such interest and maturities of all outstanding bonds. SECTION 2. That all ad valorem taxes shall become due and payable on October 1, 2020 and all ad valorem taxes for the year shall become delinquent after January 31, 2021. There shall be no discount for payment of taxes prior to said January 31, 2021. A delinquent tax shall incur all penalty and interest authorized by law (Section 33.01, et seq., Texas Property Tax Code), to wit: a penalty of six percent of the amount of the tax for the first calendar month it is delinquent plus one percent for each additional month or portion of a month the tax remains unpaid prior to July 1 of the year in which it becomes delinquent. Provided, however, a tax delinquent on July 1, incurs a total penalty of twelve percent (12%) of the amount of the delinquent tax without regard to the number of months the tax has been delinquent. A delinquent tax shall also accrue interest at a rate of one percent for each month or portion of a month the tax remains unpaid. An additional penalty on delinquent personal property taxes for tax years 2020 and subsequent years is hereby authorized and imposed as provided by Section 33.11. TEXAS PROPERTY TAX CODE, in the amount of twenty percent (20%) of the delinquent tax, penalty and interest if tax becomes delinquent on February 1 of a year and remains delinquent on the 601h day thereafter. Taxes that remain delinquent on July 1, 2021, incur an additional penalty not to exceed twenty percent of the amount of taxes, penalty, and interest due; such additional penalty is to defray costs of collection due to contract with the City's Attorney pursuant to Section 6.30 and Section 33.07 of the Property Tax Code, as amended. Taxes for the year 2020 and taxes for all future years that remain delinquent on or after June 1 under Texas Property Tax Code Sections 26.07(f), 26.15(e), 31.03, 31.031, 31.032 or 31.04 incur an additional penalty in an amount not to exceed twenty percent (20%) of taxes, penalty and interest due, pursuant to Texas Property Tax code Section 6.30 and Section 33.08, as amended. SECTION 3. Taxes are payable in Dallas County, Texas, at the office of the Tax Assessor/Col lector. The City shall have available all rights and remedies provided by law for the enforcement of the collection of taxes levied under this ordinance. SECTION 4. That the tax rolls, as presented to the City Council together with any supplement thereto, be, and the same are herebyapproved. SECTION 5. The fact that it is necessary that this ordinance be enacted in order to authorize the collection of ad valorem taxes for the year 2020, this ordinance shall take effect from and after its passage as the law in such cases provides. DULY PASSED and adopted by the City Council of the City of Coppell, Texas, this the 15th day of September, 2020. APPROVED: MAYOR KAREN SELBO HUNT ATTEST: CITY SECRETARY CHRISTEL PETTINOS APPROVED AS TO FORM: CITY ATTORNEY C',P FE L File ID: 2020-5280 Version: 1 City of Coppell, Texas Master File Number: 2020-5280 Type: Agenda Item Reference: File Name: Tax Revenue Ratification FY 2020-21 255 E. Parkway Boulevard Coppell, Texas 75019-9478 Status: Agenda Ready In Control: Finance File Created: 08/28/2020 Final Action: Title: Consider ratification of the vote on the FY 2020-21 annual budget which results in more revenue from ad valorem taxes than the previous year. Notes: Sponsors: Attachments: Memo Property Tax Revenue Increase 2020-21.pdf, Cover Page 2020-21_.58_8-20.pdf Contact: Drafter: Related Files: History of Legislative File Enactment Date: Enactment Number: Hearing Date: Effective Date: Ver- Acting Body: Date: Action: Sent To: Due Date: Return Result: sion: Date: Text of Legislative File 2020-5280 Title Consider ratification of the vote on the FY 2020-21 annual budget which results in more revenue from ad valorem taxes than the previous year. Summary See attached memorandum Fiscal Impact: The property tax revenue increase is $1,224,170 which is a 2.58% increase from last year's budget. The property tax revenue to be raised from new property added to the tax roll this year is $1,770,734. Staff Recommendation: The Finance Department recommends approval. City of Coppell, Texas Page 1 Printed on 9/11/2020 Master Continued (2020-5280) Goal Icon: S ust iiiinu llbllle City Goveirinirneirit City of Coppell, Texas Page 2 Printed on 9/11/2020 e F COPPELL MEMORANDUM To: Mayor and City Council From: Kim Tiehen, Assistant Director of Finance Via: Jennifer Miller, Director of Finance Date: September 15, 2020 Reference: Consider approval of the property tax revenue increase 2030: Sustainable City Government Introduction: Pursuant to Section 102.007 (c) of the Texas Local Government Code, when a budget raises more revenue from property tax than in the previous year, a separate vote of the governing body is required to ratify this increase. A vote under this section is in addition to and separate from the vote to adopt the budget or a vote to set the tax rate. Analysis: This separate agenda item requirement is based on the fact the Fiscal Year 2020-21 Annual Operating Budget will raise more revenue from property taxes than last year's budget. Legal Review: This agenda item was reviewed during the Council packet process. Fiscal Impact: The property tax revenue increase is $1,224,170, which is a 2.58% increase from last year's budget. The property tax revenue to be raised from new property added to the tax roll this year is $1,770,734. Recommendation: The Finance Department recommends approval. 1 CITY OF COPPELL, TEXAS ANNUAL OPERATING BUDGET FOR FISCAL YEAR 2020-21 This budget will raise more total property taxes than last year's budget by $1,224,170 or 2.58%, and of that amount $1,770,734 is tax revenue to be raised from new property added to the tax roll this year. City Council Record Vote FOR: - AGAINST: - PRESENT and not voting: - ABSENT:- Tax BSENT:- Tax Rate Proposed FY 2020-21 Adopted FY 2019-20 Property Tax Rate 0.580000 0.584000 No New Revenue Rate 0.637729 0.563815 NNR M&O Tax Rate 0.523277 0.442880 Voter -Approval Tax Rate 0.659322 0.584608 Calculated Debt Rate 0.112515 0.106298 Proposed Debt Rate 0.098822 0.106298 The total amount of municipal debt obligation secured by property taxes for the City of Coppel) is $76,210,000.