AG 2020-09-22o I'll""'
COFFELL
Tuesday, September 22, 2020
City of Coppell, Texas
Meeting Agenda
City Council
5:30 PM
KAREN HUNT MARK HILL
Mayor Mayor Pro Tem
CLIFF LONG GARY RODEN
Place 1 Place 4
BRIANNA HINOJOSA-SMITH NANCY YINGLING
Place 2 Place 5
WES MAYS BIJU MATHEW
Place 3 Place 6
MIKE LAND
City Manager
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
As authorized by Section 418.016(e) of the Texas Government Code, on March 16, 2020,
Governor Greg Abbott suspended various provisions that require government officials and
members of the public to be physically present at a specified meeting location.
The following requirements have been suspended by the governor:
Council Chambers
1. A quorum of the city council need not be present at one physical location. Id. § 551.127(b).
2. In light of (1), above, the meeting notice need not specify where the quorum of the city
council will be physically present and the intent to have a quorum present. Id. § 551.127(e).
3. In light of (1) above, the meeting held by videoconference call is not required to be open to
the public at a location where council is present. Id. § 551.127(f).
4. The audio and video are not required to meet minimum standards established by Texas
Department of Information Resources (DIR) rules, the video doesn't have to be sufficient that
a member of the public can observe the demeanor of the participants, the members faces
don't have to be clearly visible at all times, and the meeting can continue even if a connection
is lost, so long as a quorum is still present. Id. § 551.127(a-3); (h); (i); Q).
City of Coppell, Texas Page 1 Printed on 9/18/2020
City Council Meeting Agenda September 22, 2020
Notice is hereby given that the City Council of the City of Coppell, Texas will meet in Regular
Called Session at 5:30 p.m. for Work Session and Regular Session will begin at 7:30 p.m., to be
held at Town Center, 255 E. Parkway Boulevard, Coppell, Texas.
As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be
convened into closed Executive Session for the purpose of seeking confidential legal advice
from the City Attorney on any agenda item listed herein.
As authorized by Section 551.127, of the Texas Government Code, one or more
Councilmembers or employees may attend this meeting remotely using videoconferencing
technology.
The City of Coppell reserves the right to reconvene, recess or realign the Work Session or
called Executive Session or order of business at any time prior to adjournment.
The purpose of the meeting is to consider the following items:
1. Call to Order
2. Work Session
Regular Session
(Open to the Public) Council Chambers
A. Discussion regarding agenda items.
B. Discussion regarding the City's allocation of CARES Act funds.
C. Discussion regarding field use.
D. Discussion regarding a renewal contract with Republic Services.
E. Report from Library on extended -hours access systems.
F. Discussion regarding Boards & Commissions process.
G. COVID-19 facilities update.
Attachments: Field Use Memo. df
Report on Library Access Systems.pdf
Boards and Commissions Process Memo.pdf
COVID-19 Facilities Update.pdf
3. Invocation 7:30 p.m.
4. Pledge of Allegiance
5. Citizens' Appearance
Proclamations
6. Consider approval of a proclamation naming the month of October,
"National Breast Cancer Awareness Month," and authorizing the Mayor to
sign.
City of Coppell, Texas Page 2 Printed on 9/18/2020
City Council Meeting Agenda September 22, 2020
Attachments: 2020 National Breast Cancer Awareness Procla
Consent Agenda
A. Consider approval ofthe minutes: September 8.2O2Oand September 15.
2020.
Attachments: CM 2020-09-08. df
CM 2020-09-15 (Special).pdf
B. Consider approval ofthe renewal ofthe Dallas County Health and Human
Services Interlocal Government Agreement for mosquito spraying; effective
October 1.2O2O.through September 3O.2021;inanamount not toexceed
$OO.00O.00;aabudgeted inF`y2O-21;and authorizing the Mayor bzsign.
Attachments:
Mosguito Ground Control Agreement 2020-2l.pdf
C. Consider approval of the renewal of the Dallas County Health and Human
Services Interlocal Government Agreement, effective October 1.202O.
through September 3O.2O21;inthe amount of$3.131.00;aabudgeted in
FY2O-21;and authorizing the Mayor tosign.
Attachments:
2020-2021 ILA City of Coppell DCHHS.pdf
D. Consider approval ofacontract for the renewal ofanInterlocal Agreement
with Trinity River Authority, effective October 1, 2020, through September
3O.2O21.inthe amount of$9.5OO.00;aabudgeted inF`y2O-21;and
authorizing the Mayor to sign.
Attachments: Council Memo TR
TRA Contract 2021.pdf
E. Consider approval ofawarding aRequest for Proposal (RFP #17O)for
Medical Stop Loss Insurance toTru Services inthe amount of
$448.553.00.aabudgeted inF`y2O-21;and authorizing the City Manager
tosign any necessary documents.
Attachments: Tru Services - Memo FY2020-2l.pdf
Tru- Se rvices- _Stgp__Loss_ Renewal Quote FY2020-21_.pdf
F. Consider approval ofarenewal policy for fully insured organ transplant
coverage with Tokio Marine HCC; inthe amount of$79.731.00.aa
budgeted in FY 20-21; and authorizing the City Manager to sign any
necessary documents.
Attachments: Tokio Marine - Memo FY2020-21.pdf
G. Consider approval of a Consulting Contract with Holmes Murphy and
City mooppell, Texas Page printed on 911812020
City Council Meeting Agenda September 22, 2020
Associates for employee benefits consulting, wellness services and other
related benefit programs in the amount of $105,000.00 as budgeted in FY
20-21; and authorizing the City Manager to sign any necessary documents.
Attachments: Holmes Murphy - Memo FY2020-21.pdf
Holmes Murphy -Scope of Services Addendum FY2020-21.pdf
H. Consider approval of a contract addendum for the renewal for third -party
claims administration services with UMR, Inc.; in the amount of
$206,609.00, as budgeted in FY 20-21; and authorizing the City Manager
to sign any necessary documents.
Attachments: UMR, Inc. - Memo FY2020-21.pdf
UMR - Administrative Services Agreement Renewal FY2020-21.pdf
I. Consider approval to purchase server hardware from Dell Marketing LP
Texas DI contract # DI TSO -3763 in the amount of $72,388.59 as
budgeted; and authorizing the City Manager to sign any necessary
documents.
Attachments: Memo.pdf
Quote.pdf
J. Consider approval of the Fourth Amendment to the Voluntary Interlocal
Cooperation Agreement for Operation and Maintenance of Traffic Signals;
by and between the Texas Department of Transportation and the Cities of
Coppell, Lewisville, Corinth, The Colony, Lake Dallas, and the Town of
Hickory Creek; and authorizing the City Manager to sign any necessary
documents.
Attachments: Amend #4 TXDOT Agreement Memo.pdf
Agreement-_ Original 2009.pdf
Agreement - Amendment #1 2012.pdf
Amendment 02 - Interlocal Agreement - 01-26-2017.pdf
Amendment #3 Interlocal Cooperation Agreement.pdf
Interlocal Amend 4 Lewisville.pdf
K. Consider approval of an agreement renewal between the City of Coppell
and SPAN, Inc., for the provision of transit services for Senior Citizens and
Citizens with Disabilities; in an amount not to exceed $16,000.00; as
budgeted in FY 20-21; and authorizing the Mayor to sign.
Attachments: FY20-21 SPAN Agreement Memo.pdf
FY20-21 Coppell Agreement.pdf
End of Consent Agenda
8. Consider approval of an Ordinance of the City of Coppell, Texas,
amending Ordinance No. 2019-1520, the budget for Fiscal Year October
1, 2019 through September 30, 2020, and authorizing the Mayor to sign.
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City Council Meeting Agenda September 22, 2020
Attachments: Memo Budqet Amendment September 22, 2020.pdf
Budqet Amendment September 22_2020 pdf
9. Consider approval of two Resolutions amending and approving the City of
Coppell's allocation of funds from the CARES Act for local businesses and
social services; and authorizing the Mayor to sign.
Attachments: Memo - New Business Assistance program.pdf
Resolution - Approving Business Assistance Grant.pdf
Resolution -Approving school related expenditures.pdf
10. Consider approval authorizing the purchase of four Lucas CPR Chest
Compression Systems for the Fire Department from Stryker Medical in the
amount of $77,162.32 through CARES Act funds: and authorizing the City
Manager to sign any necessary documents.
Attachments: Memo - Lucas Cardiac Devices.pdf
Quote - Lucas Cardiac Devices.pdf
CARES Act - LUCAS Customer Letter.pdf
AHA CQVID Guidance for BLS/ALS.pdf
11. Consider approval to renew the contract with Allied Waste Services of Fort
Worth, LLC, Republic Services Company (Republic Services), to provide
Waste, Recycling and Household Hazardous Waste Collection for a five
year term ending in 2026; and authorizing the City Manager to sign any
necessary documents.
Attachments: Council Memo - Contract Renewal - Republic Services.pdf
First Amendment to Solid Waste and Recycling Services Agreement.pdf
12. Consider award of bid #Q-0920-01 with Cam -Crete Contracting, Inc., in
the amount of $54,850.00,as provided for in the CRDC fund for the
elevated trail project, for trail intersection improvements near Asbury
Manor; and authorizing the City Manager to sign any necessary
documents.
Attachments: Memo.pdf
Trail Map.pdf
13. Consider approval and adoption of the FY 2020-2021 Council Goals and
Staff Work Plan.
Attachments: FY 20-21 Work Plan Memo.pdf
FY 20-21 Work Plan.pdf
14. City Manager Reports - Project Updates and Future Agendas
15. Mayor and Council Reports
Report by the City Council on recent and upcoming events.
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City Council Meeting Agenda September 22, 2020
18. Necessary Action from Executive Session
1 ournment
Karen elbo Hun)(Mayor
CERTIFICATE
I certify that the above Notice of Meeting was posted on the bulletin bo at the City Hall of
the City of Coppell, Texas on this 18th day of September, 2020, at q -%6
4L444Q LA4-- I
Ashley Owen 0
puty City ecretary
PUBLIC NOTICE - STATEMENT FOR ADA COMPLIANCE AND OPEN CARRY LEGISLATION
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require
special services (i.e. sign interpretative services, alternative audio/visual devices, and
amanuenses) for participation in or access to the City of Coppell sponsored public programs,
services and/or meetings, the City requests that individuals make requests for these services
seventy-two (72) hours — three (3) business days ahead of the scheduled program, service,
and/or meeting. To make arrangements, contact Kori Allen, ADA Coordinator, or other
designated official at (972) 462-0022, or (TDD 1 -800 -RELAY, TX 1-800-735-2989).
Pursuant to Section 30.06, Penal Code (trespass by license holder with a concealed handgun),
a person licensed under Subchapter H, Chapter 411, Government Code (handgun licensing
law), may not enter this property with a concealed handgun.
Pursuant to Section 30.07, Penal Code (trespass by license holder with an openly carried
handgun), a person licensed under Subchapter H, Chapter 411, Government Code (handgun
licensing law), may not enter this property with a handgun that is carried openly.
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