CM 2020-09-08CFFELL
Tuesday, September 8, 2020
1
2.
KAREN HUNT
Mayor
CLIFF LONG
Place 1
BRIANNA HINOJOSA-SMITH
Place 2
WES MAYS
Place 3
MIKE LAND
City Manager
City of Coppell, Texas
Minutes
City Council
5:30 PM
MARK HILL
Mayor Pro Tem
GARY RODEN
Place 4
NANCY YINGLING
Place 5
BIJU MATHEW
Place 6
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
Council Chambers
Present 7 - Karen Hunt -,Cliff Long;Brianna Hinojosa-Smith;Wes Mays;Gary Roden;Biju
Mathew and Mark Hill
Absent 1 - Nancy Yingling
Also present were City Manager Mike Land, Deputy City Secretary Ashley Owens, and
City Attorney Robert Hager. Deputy City Managers Vicki Chiavetta and Traci Leach
were in attendance virtually.
The City Council of the City of Coppell met in Regular Session on Tuesday, September
8, 2020 at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway
Boulevard, Coppell, Texas.
Call to Order
As a result of recent Declarations of Emergency made by Dallas County and the
City of Coppell in regards to the current pandemic, Governor Abbott has
permitted for governing bodies to meet remotely and to conduct open
meetings virtually.
Mayor Karen Hunt called the meeting to order, determined that a quorum was
present and convened into the Executive Session at 5:39 p.m.
Executive Session (Closed to the Public) 1st Floor Conference Room
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City Council Minutes September 8, 2020
Section 551.072, Texas Government Code - Deliberation regarding Real Property.
A. Discussion regarding real property at Sanders Loop and east Belt Line
Road.
Discussed under Executive Session
Section 551.074, Texas Government Code - Personnel Matters.
B. Discussion regarding the evaluation for the City Manager.
Discussed under Executive Session
3. Work Session (Open to the Public) Council Chambers
Mayor Karen Hunt adjourned the Executive Session at 5:52 p.m. and convened
into the Work Session at 6:01 p.m.
A. Discussion regarding agenda items.
B. Discussion regarding FY 20-21 Work Plan.
C. Update on Vision 2040 Marketing and Communication Plan.
D. Discussion regarding license agreement with George Coffee.
E. Discussion regarding appointments to the Texas Municipal League
Intergovernmental Risk Pool Board of Trustees.
Presented in Work Session
Regular Session
Mayor Hunt adjourned the Work Session at 6:41 p.m. and reconvened into the
Regular Session at 7:30 p.m.
4. Invocation 7:30 p.m.
Councilmember Wes Mays gave the invocation.
5. Pledge of Allegiance
Mayor Hunt and the City Council led those present in the Pledge of Allegiance.
6. Citizens' Appearance
Mayor Hunt advised that no one signed up to speak.
Proclamations
7. Consider approval of a Proclamation designating September 22, 2020,
as "National Voter Registration Day"; and authorizing the Mayor to sign.
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City Council Minutes September 8, 2020
Mayor Karen Hunt read the proclamation into the record and presented the
same to Deputy City Secretary Ashley Owens.
A motion was made by Mayor Pro Tem Mark Hill, seconded by Councilmember
Cliff Long, that this Agenda Item be approved. The motion passed by an
unanimous vote.
8. Consent Agenda
A. Consider approval of the minutes: August 25, 2020.
A motion was made by Councilmember Biju Mathew, seconded by
Councilmember Wes Mays, that Consent Agenda Items A-E be approved. The
motion passed by an unanimous vote.
B. Consider approval of an Ordinance for PD-133R4R-HC, to approve a
Detail Site Plan to allow for a digital drive-thru menu board with speaker
to an existing restaurant drive-thru at 605 N. Denton Tap Road; and
authorizing the Mayor to sign.
A motion was made by Councilmember Biju Mathew, seconded by
Councilmember Wes Mays, that Consent Agenda Items A-E be approved. The
motion passed by an unanimous vote.
Enactment No: OR 91500-A-756
C. Consider approval of a Resolution approving a negotiated settlement
between the Atmos Cities Steering Committee (ACSC) and Atmos
Energy, Mid -Tex Division regarding the company's 2020 Rate Review
Mechanism Filing; and authorizing the Mayor to sign.
A motion was made by Councilmember Biju Mathew, seconded by
Councilmember Wes Mays, that Consent Agenda Items A-E be approved. The
motion passed by an unanimous vote.
Enactment No: RE 2020-0908.1
D. Consider approval to purchase a replacement Brush Truck for the Fire
Department through an interlocal agreement with Buyboard in the
amount of $200,000.00 as budgeted; and authorizing the City Manager
to sign any necessary documents.
A motion was made by Councilmember Biju Mathew, seconded by
Councilmember Wes Mays, that Consent Agenda Items A-E be approved. The
motion passed by an unanimous vote.
E. Consider approval of a License Agreement by and between the City of
Coppell and Kaluke LLC for the placement of a temporary mobile
vending unit located in the parking lot on the east side of W. Main Street
adjacent to the Coppell Old Town Pavilion; and authorizing the City
Manager to sign any necessary documents.
A motion was made by Councilmember Biju Mathew, seconded by
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City Council Minutes September 8, 2020
Councilmember Wes Mays, that Consent Agenda Items A-E be approved. The
motion passed by an unanimous vote.
End of Consent Agenda
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To receive public comment on the proposed 2020-21 budget for the
Coppell Crime Control and Prevention District.
Mayor Hunt announced that presentations for Agenda Items 9, 10, and 11 would
be presented together.
Presentation: Kim Tiehen, Assistant Director of Finance, made a presentation
to the City Council regarding the Crime Control and Prevention District Budget,
the Municipal Budget, and the proposed tax rate.
Mayor Hunt opened the Public Hearings and asked for those who signed up to
speak:
1) Subbu Venkat, 933 Brentwood Drive, spoke against the proposed tax rate.
2) Al Enlow, 1514 Pebble Creek Drive, sent in an email regarding the Crime
Control and Prevention District. The email was read into the record by Mayor
Hunt.
3) Sheila Goldsmith, 420 Leisure Lane, sent in an email regarding the
proposed tax rate. The email was read into the record by Mayor Hunt.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Gary Roden, to close the Public Hearings for Agenda Items 9,
10, and 11. The motion passed by an unanimous vote.
10. PUBLIC HEARING:
To receive public comment concerning the proposed 2020-21 tax rate of
$0.5800.
Please see Public Hearing Agenda Item 9.
11. PUBLIC HEARING:
To receive public comment concerning the proposed 2020-21 Municipal
Budget.
Please see Public Hearing Agenda Item 9.
12. PUBLIC HEARING:
Consider approval of PD -140R -SF, Deforest Road Fence Section
Removal, a zoning change request from PD -140 -SF (Planned
Development -140 -Single Family) to PD -140R -SF (Planned
Development -140 -Revised -Single Family), to allow for removal of a 550
linear foot portion of the screening fence on the south side of Deforest
Road and north side of the alley abutting properties addressed at
802-838 Cheshire Drive, at the request of the Lakes of Coppell HOA;
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City Council Minutes September 8, 2020
being represented by Bob Armstrong.
At this time, Mayor Pro Tem Mark Hill recused himself upon filing a Conflict of
Interest Affidavit for Public Hearing Item 12.
Presentation: Matt Steer, Development Services Administrator, made a
presentation to the City Council.
Mayor Karen Hunt opened the Public Hearing and advised that no one signed
up to speak.
Ed White, on behalf of the Homeowners' Association, was present to answer
questions from City Council.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Gary Roden, to close the Public Hearing and approve this
Agenda Item subject to the following condition:
1. The fence removal shall be limited to the segment from the southeast corner
of the alley right-of-way at Deforest Road to the section of fence that is 12.5 feet
from the eastern end of the white railing.
The motion passed by an unanimous vote.
13. CONTINUED PUBLIC HEARING:
Consider approval of PD -295R -HC (Sheraton Four Points Hotel), a
zoning change request from PD -295 -HC to PD -295R -HC, to approve a
Detail Site Plan to allow for an approximate 73,190 square foot four-story
hotel on 2.675 acres of property located on the northeast corner of SH
121 and Northwestern Drive, as requested by Mike Clark on behalf of
Archway 121 Coppell, Ltd.
Presentation: Mary Paron-Boswell, Senior Planner, made a presentation to the
City Council.
Mary informed City Council of the applicant's request to continue the Public
Hearing to October 13, 2020.
A motion was made by Councilmember Cliff Long, seconded by
Councilmember Brianna Hinojosa-Smith, that the Public Hearing remain open
and this agenda item be continued to the October 13, 2020 City Council
meeting. The motion passed by an unanimous vote.
14. Consider appointments to the Texas Municipal League
Intergovernmental Risk Pool Board of Trustees; and authorizing the
Mayor to sign.
Nominations for appointment were read into the record:
Place 1 - Robert T. Herrera
Place 2 - John. W. (Buzz) Fullen
Place 3 - Jeffrey Snyder
Place 4 - Robert S. Hauck
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City Council Minutes September 8, 2020
A motion was made by Councilmember Cliff Long, seconded by
Councilmember Biju Mathew, that the Ballot be completed and signed by the
Mayor. The motion passed by an unanimous vote.
15. City Manager Reports - Project Updates and Future Agendas
City Manager Mike Land read the following announcements:
A. Do you have concerns about what voting will look like in the age of
COVID-19? Join the Cozby Library and Community Commons for the virtual
`Voting in 2020' program on September 12 at 2 p.m. as the League of Women
Voters answers questions and separates the facts from the fear. Attendees will
also hear from Christel Pettinos, City Secretary, about what voting will look
like in Coppell this year. This program is designed for adults aged 18 and up,
although teens are welcome. The program will take place on Zoom, and
registration is required. Learn more at coppelltx.gov.
B. Allies in Community is now accepting applications to Cohort III! Applications
will be accepted through September 18, 2020. Build bridges, foster a sense of
belonging, and encourage civic engagement in your community by becoming
an Ally. Cohort III members will attend a virtual 2 -hour Introduction and
Orientation session on Tuesday, October 20, and then the Cohort will attend 12,
2 -hour virtual sessions on Tuesdays from 6-8 p.m. beginning on November 3.
Learn more at coppelltx.gov/allies.
C. The City of Coppell recently joined the Texas Power Switch Program to help
residents get the best deal from their electricity provider and potentially save
money. It's free to sign up, and there is no obligation to switch electric
providers. The City does not receive any compensation from this, nor do we
pay a cost to participate. This is simply a way for us to help residents find the
best rates on electricity. The next auction is on September 15, so a chance to
potentially save on your electric bill is right around the corner. Learn more at
coppelltx.gov/TexasPowerSwitch.
D. Join Coppell Parks and Recreation for Sunset Social Distancing: Virtual
Trivia Nights on Friday nights in September. Registration is free. Participants
will be able to register as individuals or families for any of four dates in
September for a game of trivia. Each trivia night will begin at 7 p.m.
Registering participants are encouraged to be ages 16 and older, but the
whole family can join in the fun including kids! All teams will compete for a
variety of gift cards from more than 200 retailers! Learn more at
coppelltx.gov/events.
E. This year, Kaleidoscope: A Celebration of Art and Cultures will be observed
virtually throughout the entire month of October. The virtual platform will
showcase the unique community fabric in Coppell, and this year residents are
invited to contribute to the celebration. Through September 21, email stories
and/or photos of cherished elements of your culture, from cuisine to traditional
dress to home decor, to parks@coppelltx.gov. Participants are also
encouraged to send recipes for a favorite dish, or a sentence or two
highlighting favorite things about their culture. Staff will compile information
submitted to create a Coppell Cultural Scrapbook to be shared online. Visit
coppelltx.gov/kaleidoscope for more information.
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16. Mayor and Council Reports
Report by the City Council on recent and upcoming events.
Mayor Karen Hunt reported on the following:
A. City Council will hold a virtual meeting to approve the budget and tax rate
Tuesday, September 15th at 6 p.m. Council members will be following social
distancing protocols and conferencing in remotely to the meeting. Watch the
livestream or view the recording at your leisure at coppelltx.gov. Those
wishing to have a comment read into the public record should email them to
citysec@coppelltx.gov by 2 pm on September 15th.
B. Participate in local government and give back to the community by serving
on one of the City of Coppell's Boards or Commissions. The City is currently
seeking passionate individuals to be a part of Boards and Commissions that
help guide development, future needs, regulations, and more for Coppell.
Applications will be accepted online at coppelltx.gov/boards now through
September 25, 2020.
17. Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
Nothing to report.
18. Necessary Action from Executive Session
19. Adjournment
City Attorney Robert Hager read the following motion into the record:
Motion to approve adoption of real estate three (3) year option agreement by
and between City of Coppell and Coppell Independent School District to
provide an option for the City of Coppell to purchase 2 -acre and 3 -acre site(s) at
Sanders Loop and East Beltline, for an agreed price and fair market value on
3 -acre tract, respectively, and, authorize the City Manager to sign.
A motion was made by Councilmember Wes Mays, seconded by Mayor Pro
Tem Mark Hill, that this Item be approved. The motion passed by an
unanimous vote.
City Attorney Robert Hager read the following motion into the record:
Motion to approve an amendment to the employment contract of the City
Manager, Mike Land, as previously amended, without a salary increase; and,
authorize the Mayor to sign.
A motion was made by Councilmember Cliff Long, seconded by
Councilmember Brianna Hinojosa-Smith, that this Item be approved. The
motion passed by an unanimous vote.
There being no further business before the City Council, the meeting was
adjourned at 9:09 p.m.
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City Council
Selbo Hunt,
AT ST:
Ashley Owens, Depu City Secretary
City of Coppell, Texas
Minutes
Page 8
September 8, 2020