CM 2000-01-25 MINUTES OF JANUARY 25, 2000
The City Council of the City of Coppell met in Regular Called Session on
Tuesday, January 25, 2000, at 6:00 p.m. in the City Council Chambers of
Town Center, 255 Parkway Boulevard, Coppell, Texas. The following members
were present:
Candy Sheehan, Mayor
Marsha Tunnell, Mayor Pro Tem
Greg Garcia, Councilmember
Jayne Peters, Councilmember
Pat Keenan, Councilmember
Doug Stover, Councilmember
Larry Wheeler, Councilmember
Bill York, Councilmember
Also present were City Manager Jim Witt, City Secretary Libby Ball and City
Attorney Robert Hager.
REGULAR SESSION (Open to the Public)
1. Call to order.
Mayor Sheehan called the meeting to order and adjourned into Executive
Session.
EXECUTIVE SESSION (Closed to the Public)
(Concerning items not on the agenda)
2. Convene Executive Session
A. Section 551.074, Texas Government Code - Personnel
Matters.
1. City Manager Evaluation.
Mayor Sheehan convened into Executive Session at 6:10 p.m. as allowed under
the above-stated article. Mayor Sheehan adjourned the Executive Session at
6:54 p.m. and opened the Work Session.
WORK SESSION (Open to the Public)
3. Convene Work Session
A. Review of Comprehensive Annual Fiscal Report.
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B. Discussion regarding elosing Coppell Road between
Parkway Boulevard and Westminster Way for the
construction of box culverts associated with Coppell Road
reconstruction.
C. Discussion regarding Local Election Process.
D. City Sponsor and Marketing Program.
E. Discussion of Agenda Items.
REGULAR SESSION (Open to the Public)
4. Invocation.
Pastor Rod Collver, First Assembly of God Church, led those present in the
Invocation.
5. Pledge of Allegiance.
Mayor Sheehan led those present in the Pledge of Allegiance.
6. Consider approval of a Proclamation naming January 2000 as
SCHOOL BOARD RECOGNITION MONTH, and authorizing the
Mayor to sign.
Mayor Sheehan read the proclamation for the record and presented the same to
John Tepper, President of the Carrollton/Farmers Branch ISD and to President
Deena Reeves and Board members Kathy Gautille, Dianne Miller and Robert
Key of the Coppell ISD. Mayor Pro Tem Tunnell moved to approve a
Proclamation naming January 2000 as SCHOOL BOARD RECOGNITION
MONTH, and authorizing the Mayor to sign. Councilmember Stover seconded
the motion; the motion carried 7-0 with Mayor Pro Tem Tunnell and
Councilmembers Garcia, Peters, Keenan, Stover, Wheeler and York voting in
favor of the motion.
Mayor Sheehan advised that time did not allow discussion of Items B and D of
Work Session and they will be discussed during Item 12, Necessary Action
Resulting from Work Session.
7. Quarterly presentation to Council by the Coppell Recreation
Development Corporation.
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Gary Tanel, Chairman of the Coppell Recreational Development Corporation,
made their quarterly presentation to the Council.
8. Citizen's Appearances.
There was no one signed up to speak under this item.
CONSENT AGENDA
9. Consider approval of the following consent agenda items:
A. Consider approval of minutes: January 11, 2000.
B. Consider accepting the resignation of Arlene Oarza from
the Coppell Recreation Development Corporation.
C. Consider approval of awarding bid #Q-1199-01 for the
purchase of grounds maintenance equipment for the
Parks and Leisure Services Department, for a total
amount of $163,538.94, as approved in the Parks, Rights-
of-Way and Ball field Maintenance budget for the
1999-2000 budget year.
Councilmember Stover inquired about budget matters for Item C. Gary Sims,
Director of Parks and Leisure Services, addressed those concerns. Mayor Pro
Tem Tunnell moved to approve Consent Agenda Items A, B, and C.
Councilmember Peters seconded the motion; the motion carried 7-0 with Mayor
Pro Tem Tunnell and Councilmembers Garcia, Peters, Keenan, Stover, Wheeler
and York voting in favor of the motion.
10. Consider acceptance of the Comprehensive Annual Financial
Report for the fiscal year ended September 30, 1999,
Jerry Gaither of Weaver and Tidwell made a presentation to the Council.
Councilmember Stover commended the Finance Department on winning the
Certificate of Achievement for Excellence in Financial Reporting for the past
several years and indicated anticipation of another award this year.
Councilmember York moved to accept the Comprehensive Annual Financial
Report for the fiscal year ended September 30, 1999. Councilmember Keenan
seconded the motion; the motion carried 7-0 with Mayor Pro Tem Tunnell and
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Councilmembers Garcia, Peters, Keenan, Stover, Wheeler and York voting in
favor of the motion.
11. Consider approval of an Interlocal Cooperation Agreement
between the City of Coppell and the Coppell Independent
School District regarding Wagon Wheel and other recreational
areas, and authorizing the Mayor to sign.
City Manager Jim Witt made a presentation to the Council. After lengthy
discussion, Councilmember York moved to approve the Interlocal
Cooperation Agreement between the City of Coppell and the Coppcll
Independent School District regarding Wagon Wheel and other recreational
areas; authorizing City Manager Jim Witt to negotiate any final elements; and
authorizing the Mayor to sign. Councilmember Stover seconded the motion;
the motion carried 7-0 with Mayor Pro Tem Tunnell and Councilmembers
Careta, Peters, Keenan, Stover, Wheeler and York voting in favor of the motion.
12. Necessary action resulting from Work Session.
As announced previously, Items B and D from the Work Session were
discussed at this time. During discussion regarding the closure of Coppcll
Road, Councilmember Whecler requested an Executive Session.
EXECUTIVE SESSION IClosed to the Public|
Convene Executive Session
Section 551.071, Texas Government Code -Consultation with
City Attorney.
Mayor Sheehan convened into Executive Session at 8:46 p.m. as allowed under
the above-stated article. Mayor Sheehan adjourned the Executive Session at
8:53 p.m. and re-opened the Regular Session.
REGULAR SESSION (Open to the Public)
Mayor Pro Tern Tunnell moved to accept the staff recommendation to always
have two lanes available for traffic on Coppell Road between Parkway
Boulevard and Westminster Way during the construction of box culverts.
Councilmember Keenan seconded the motion; the motion carried 7-0 with
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Mayor Pro Tem Tunnell and Councilmembers Garcia, Peters, Keenan, Stover,
Wheeler and York voting in favor of the motion.
13. City Manager's Report.
A. Financial Planning Meetings.
City Manager Jim Witt addressed the Council regarding possible Special Work
Sessions to discuss financial planning. Meetings were scheduled for
February 1st for a financial review; February 15th for a 5-Year Plan
presentation; and March 7th for a financial planning session; all meetings to be
held at 6:00 p.m. in the 2nd Floor Conference Room.
14. Mayor and Council Reports.
A. Status Report on S.H. 121 Bypass.
B. Coppell Youth Leadership.
C. Logo Update by Mayor Pro Tem Tunnell and
Councilmember Garcia.
D. Update on Pigfest by Councilmember Garcia.
A. Mayor Sheehan stated that she and City Manager Jim Witt had attended
a meeting regarding the S.H.121 Bypass and the presentation was
scheduled to be presented to TXDOT on Thursday, January 27th. Mayor
Sheehan also stated the speed limit issue on the bypass was being
pursued.
B. Mayor Sheehan advised that the project selected by the Coppell Youth
Leadership was Grapevine Springs Park. The next meeting will be
February 14th hosted by Lucent Technologies.
C. Mayor Pro Tem Tunnell announced that the logo illustrations would be
coming to Council the first meeting in February and they are continuing
work on a tag line. Councilmember Garcia stated they are looking at
colors for the logo.
D. Councilmember Garcia reported that Pigfest had been scheduled for
April 28th, 29th and 30m. They are asking Brave Combo to perform on
Friday night and are looking for any groups that want to have
fundraising events during the festival.
Council Liaison Reports.
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A. Economic Development Partnership by Councilmember
Peters.
B. Trinity River Common Vision Commission by
Councilmember Peters.
C. Carrollton / Farmers Branch ISD/Lewisville ISD by
Councilmember Keenan.
D. Metrocrest Hospital Authority by Councilmember Keenan.
E. Coppell Recreation Development Corporation by Mayor
Pro Tem Tunnell.
F. D/FW Film Commission by Mayor Pro Tem Tunnell.
A. Councilmember Peters advised that progress on the triple Freeport was
still being monitored.
B. Councilmember Peters reported on the Trinity River Common Vision
Commission and stated a meeting had been held by COG and the Corps
of Engineers. Funding for the Denton Creek Project was discussed with
the City of Carrollton and their response has not yet been received.
C. Councilmember Keenan stated that Riverchase Elementary is scheduled
to open in the Fall. A contract manager has been hired for the new high
school being built in Valley Ranch. Councilmember Keenan also advised
that Lewisville ISD published a newsletter that updated citizens on their
activities.
D. Councilmember Keenan advised that the Metrocrest Hospital Authority
was responsible for Trinity Hospital in Carrollton and RHD in Farmers
Branch and is involved in discussions regarding a new hospital at Josey
and Hebron.
E. Mayor Pro Tem Tunnell encouraged everyone to drive by Wagon Wheel
Park to see the progress being made.
F. Mayor Pro Tem Tunnell reported that the D/FW Film Commission would
put out alerts when they were looking for new locations. So far they have
not sought any sites in Coppell.
EXECUTIVE SESSION {Closed to the Public)
{If not completed)
16. Convene Executive Session
A. Section 551.074, Texas Government Code - Personnel
Matters.
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1. City Manager Evaluation.
Mayor Sheehan convened into Executive Session at 9:32 p.m. as allowed under
the above-stated article. Mayor Sheehan adjourned the Executive Session at
9:34 p.m. and re-opened the Regular Session.
REGULAR SESSION (Open to the Public)
17. Necessary Action Resulting from Executive Session.
Mayor Pro Tem Tunnell moved to approve a 3% merit increase on the base
salary for the City Manager effective immediately. Councilmember Wheeler
seconded the motion; the motion carried 7-0 with Mayor Pro Tem Tunnell and
Councilmembers Garcia, Peters, Keenan, Stover, Wheeler and York voting in
favor of the motion.
There being no further action to come before the City Council, the meeting was
adjourned.
Candy Sheehan, Mayor
ATTEST:
Libby Ball, City Secretary
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