CP 2020-10-13o I'll""'
COFFELL
Tuesday, October 13, 2020
City of Coppell, Texas
Meeting Agenda
City Council
5:30 PM
KAREN HUNT MARK HILL
Mayor Mayor Pro Tem
CLIFF LONG GARY RODEN
Place 1 Place 4
BRIANNA HINOJOSA-SMITH NANCY YINGLING
Place 2 Place 5
WES MAYS BIJU MATHEW
Place 3 Place 6
MIKE LAND
City Manager
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
As authorized by Section 418.016(e) of the Texas Government Code, on March 16, 2020,
Governor Greg Abbott suspended various provisions that require government officials and
members of the public to be physically present at a specified meeting location.
The following requirements have been suspended by the governor:
Council Chambers
1. A quorum of the city council need not be present at one physical location. Id. § 551.127(b).
2. In light of (1), above, the meeting notice need not specify where the quorum of the city
council will be physically present and the intent to have a quorum present. Id. § 551.127(e).
3. In light of (1) above, the meeting held by videoconference call is not required to be open to
the public at a location where council is present. Id. § 551.127(f).
4. The audio and video are not required to meet minimum standards established by Texas
Department of Information Resources (DIR) rules, the video doesn't have to be sufficient that
a member of the public can observe the demeanor of the participants, the members faces
don't have to be clearly visible at all times, and the meeting can continue even if a connection
is lost, so long as a quorum is still present. Id. § 551.127(a-3); (h); (i); Q).
City of Coppell, Texas Page 1 Printed on 10/9/2020
City Council Meeting Agenda October 13, 2020
Notice is hereby given that the City Council of the City of Coppell, Texas will meet in Regular
Called Session at 5:30 p.m. for Executive Session, Work Session will follow immediately
thereafter, and Regular Session will begin at 7:30 p.m., to be held at Town Center, 255 E.
Parkway Boulevard, Coppell, Texas.
As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be
convened into closed Executive Session for the purpose of seeking confidential legal advice
from the City Attorney on any agenda item listed herein.
The City of Coppell reserves the right to reconvene, recess or realign the Work Session or
called Executive Session or order of business at any time prior to adjournment.
The purpose of the meeting is to consider the following items:
1. Call to Order
2. Executive Session (Closed to the Public) 1st Floor Conference Room
Section 551.087, Texas Government Code - Economic Development Negotiations.
Discussion regarding economic development prospects located north of
W. Sandy Lake Road and west of N. Coppell Road.
3. Work Session (Open to the Public) Council Chambers
A. Discussion regarding agenda items.
B. Review of the Water and Sewer Rate Study results.
C. Discussion regarding Rolling Oaks Memorial Cemetery fees.
D. Discussion regarding parking ordinances.
E. DART Silver Line Rail Update.
Attachments: Rate Discussion Memo.pdf
ROMC 2020 Council Memo
DART Memo.pdf
Regular Session
4. Invocation 7:30 p.m.
5. Pledge of Allegiance
6. Citizens' Appearance
Proclamations
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City Council Meeting Agenda October 13, 2020
7. Consider approval of a Proclamation naming the month of October, "Fire
Prevention Month;" and authorizing the Mayor to sign.
Attachments: 2020 Fire Prevention Month Proclamation.pdf
8. Consider approval of a Proclamation naming October 13, 2020, as "Arbor
Day;" and authorizing the Mayor to sign.
Attachments: Arbor DaV Proc 2020.pdf
Presentations
9. Coppell Sustainable Food Organization Annual Update.
10. Consent Agenda
A. Consider approval of the minutes: September 22, 2020.
Attachments: CM 2020-09-22.
B. Consider approval of an Ordinance for PD -140R -SF, Deforest Road
Fence Section Removal, a zoning change request from PD -140 -SF
(Planned Development -140 -Single Family) to PD -140R -SF (Planned
Development -140 -Revised -Single Family), to allow for removal of a 490
linear foot portion of the screening fence on the south side of Deforest
Road and north side of the alley abutting properties addressed at 802-838
Cheshire Drive, and authorizing the Mayor to sign.
Attachments: City Council Ordinance Memo.pdf
Final Ordinance.pdf
Exhibit A -Legal Description.pdf
Exhibit B- Fence Removal Limits.pdf
C. Consider approval of Amendment B to the Online Business Systems
agreement, dated August 1, 2017, to add an additional 5 months of ERP
Implementation - Project Management Services in the amount of $115,000,
as budgeted; and authorizing the City Manager to sign any necessary
documents.
Attachments: OBS Amendment Memo.pdf
OBS Amendment B.pdf
D. Consider approval of renewing the USIC Line Locating Services contract;
in the amount of $85,000.00; as budgeted in the Water/Sewer fund; and
authorizing the City Manager to sign any necessary documents.
Attachments: USIC Contract Renewal Memo. df
USIC Contract.pdf
End of Consent Agenda
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City Council Meeting Agenda October 13, 2020
11. CONTINUED PUBLIC HEARING:
Consider approval of PD -295R -HC (Sheraton Four Points Hotel), a zoning
change request from PD -295 -HC to PD -295R -HC, to approve a Detail
Site Plan to allow for an approximate 73,190 square foot four-story hotel on
2.675 acres of property located on the northeast corner of SH 121 and
Northwestern Drive, as requested by Mike Clark on behalf of Archway 121
Coppell, Ltd.
Attachments: City Council Memo.pdf
12. PUBLIC HEARING:
Consider approval of PD-214R9R-C, 151 Coffee, a zoning change request
from PD -214R9 -C (Planned Development -214 -Revision 9- Commercial) to
PD-214R9R-C (Planned Development -214 -Revision 9 Revised -
Commercial), to revise the Detail Site Plan to allow for a larger building
(857-sf), outdoor patio area, revised drive thru configuration, landscaping
and elevations on 0.7 acres of land, located on the west side of S. Denton
Tap Road, approximately 400 feet south of W. Sandy Lake Road, at the
request of 151 Coffee, being represented by Danny Giesbrecht.
Attachments: City Council Memo.pdf
PZ Staff Report.pdf
Site Plan.pdf
Landscape Plan & Tree Survey.pdf
Elevations & Dumpster Enclosure.pdf
Stacking Plan.pdf
Sign Plan.pdf
13. City Manager Reports - Project Updates and Future Agendas
14. Mayor and Council Reports
Report by the City Council on recent and upcoming events.
15. Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
16. Necessary Action from Executive Session
17. Adjournment
Karen Selbo Hunt, Mayor
City of Coppell, Texas Page 4 Printed on 10/9/2020
City Council Meeting Agenda October 13, 2020
CERTIFICATE
I certify that the above Notice of Meeting was posted on the bulletin board at the City Hall of
the City of Coppell, Texas on this 9th day of October, 2020, at
Ashley Owens, City Secretary
PUBLIC NOTICE - STATEMENT FOR ADA COMPLIANCE AND OPEN CARRY LEGISLATION
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require
special services (i.e. sign interpretative services, alternative audio/visual devices, and
amanuenses) for participation in or access to the City of Coppell sponsored public programs,
services and/or meetings, the City requests that individuals make requests for these services
seventy-two (72) hours — three (3) business days ahead of the scheduled program, service,
and/or meeting. To make arrangements, contact Kori Allen, ADA Coordinator, or other
designated official at (972) 462-0022, or (TDD 1 -800 -RELAY, TX 1-800-735-2989).
Pursuant to Section 30.06, Penal Code (trespass by license holder with a concealed handgun),
a person licensed under Subchapter H, Chapter 411, Government Code (handgun licensing
law), may not enter this property with a concealed handgun.
Pursuant to Section 30.07, Penal Code (trespass by license holder with an openly carried
handgun), a person licensed under Subchapter H, Chapter 411, Government Code (handgun
licensing law), may not enter this property with a handgun that is carried openly.
City of Coppell, Texas Page 5 Printed on 10/9/2020
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File ID: 2020-5346
Version: 1
City of Coppell, Texas
Master
File Number: 2020-5346
Type: Agenda Item
Reference:
File Name: exec - eco dev n of sandy lake, w of coppell rd.
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
Status: Executive Session
In Control: City Council
File Created: 10/05/2020
Final Action:
Title: Discussion regarding economic development prospects located north of W.
Sandy Lake Road and west of N. Coppell Road.
Notes:
Sponsors:
Attachments:
Contact:
Drafter:
Related Files:
History of Legislative File
Enactment Date:
Enactment Number:
Hearing Date:
Effective Date:
Ver- Acting Body: Date: Action: Sent To: Due Date: Return Result:
sion:
Date:
Text of Legislative File 2020-5346
Title
Discussion regarding economic development prospects located north of W. Sandy Lake Road
and west of N. Coppell Road.
Summary
City of Coppell, Texas Page 1 Printed on 10/9/2020
City of Coppell, Texas
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File ID: 2020-5345
Version: 1
File Name: WS2020RateStudyResults
Master
File Number: 2020-5345
Type: Agenda Item
Reference:
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
Status: Work Session
In Control: Finance
File Created: 10/05/2020
Final Action:
Title: A. Discussion regarding agenda items.
B. Review of the Water and Sewer Rate Study results.
C. Discussion regarding Rolling Oaks Memorial Cemetery fees.
D. Discussion regarding parking ordinances.
E. DART Silver Line Rail Update.
Notes:
Sponsors:
Attachments:
Rate Discussion Memo.pdf, ROMC 2020 Council
Memo.pdf, Parking Ordinance Memo.pdf, Proposed
Parking Ordinance.pdf, DART Memo.pdf
Contact:
Drafter:
Related Files:
History of Legislative File
Enactment Date:
Enactment Number:
Hearing Date:
Effective Date:
Ver- Acting Body: Date: Action: Sent To: Due Date: Return Result:
sion:
Date:
Text of Legislative File 2020-5345
Title
A. Discussion regarding agenda items.
B. Review of the Water and Sewer Rate Study results.
C. Discussion regarding Rolling Oaks Memorial Cemetery fees.
D. Discussion regarding parking ordinances.
E. DART Silver Line Rail Update.
Summary
City of Coppell, Texas Page 1 Printed on 10/9/2020
COFFELL
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MEMORANDUM
To: Mayor and City Council
From: Kim Tiehen, Assistant Director of Finance
Via: Jennifer Miller, Director of Finance
Date: October 13, 2020
Reference: Water Sewer Rate Discussion
2040: Foundation: Sustainable Government
Introduction:
The Finance Department requested WILLDAN Financial Services (WILLDAN) to perform a rate study for the Water Sewer
Fund. The rate study was requested to evaluate the impact of additional infrastructure maintenance and capital improvement
projects on rates and to recommend a new water and sewer rate structure that encourages water conservation as a means of
slowing the City's need to increase its demand level from Dallas Water Utilities (DWU).
Analysis:
An Asset Management Study was performed by the City's Public Works department that identifies infrastructure
maintenance and capital improvement projects not included in the 2017 rate study. In addition, changes to Rule 3.334 has
required the City to re-examine how street projects that include water and sewer lines are funded. The study also analyzed
whether the current rates are adequate to cover charges from DWU, charges from the Trinity River Authority (TRA), and
current and projected debt service payments.
During the Work Session, Dan Jackson, Vice President of WILLDAN will present the results of the Rate Study performed
by his team. Mr. Jackson's presentation will show no water and sewer rate increase is necessary in fiscal year 2020/2021.
His presentation will include:
• Background on rates
• Historical and Forecasted Account & Volume Information
• Revenue Requirements
• Two rate plan scenarios that project rates over the next five years.
o Proposed rates under the current rate structure.
o Proposed rates under a tiered water rate structure with an annual reduction in the wastewater cap currently
set at 14,000 gallons.
o Comparison of the two rate structures and the impact each has on the average residential utility bill.
Legal Review:
N/A
Fiscal Impact:
To be determined based on the discussion
Recommendation:
City staff recommends consideration of a new tiered rate structure to encourage water conservation and slow the increase
in demand for water from DWU by the City.
T H K CC 1 T W 0 F
COPPELL
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A a, W
MEMORANDUM
To: Mayor and City Council
From: Gary Decker, Cemetery Manager
Via Brad Reid, Parks and Recreation Director
Date: October 13, 2020
Reference: Discussion concerning the initial pricing of burial options, pre -sales of mausoleum
spaces, discontinuing the 15 limit on properties (spaces) purchases and adding of a
$500 per space resale fee paid to the City when the property rights are sold/transferred
to another individual for Phase 11 and the remaining properties at Phase I of the
Rolling Oaks Memorial Center cemetery.
2040: Foster An Inclusive Community Fabric, Enhance The Unique 'Community
Oasis" Experience
Introduction:
Phase 11 of the Rolling Oaks Memorial Cemetery (ROMC) is nearing completion and some of the
ground burial gardens are ready to open for property sales within the next several weeks. The Cemetery
Manager would like to begin pre -sales of mausoleum spaces. An analysis of the current pricing of
properties and other products and the approach to limiting the number of ground spaces an individual
can purchase are part of this discussion. Additional features have been incorporated into this phase and
recommendations for pricing were presented at the June 30, 2020 Council meeting.
Analysis:
The current capacity of Phase I is 3,937 adult single depth burials, 268 infant spaces and 485 niches
for a total phase one capacity of approximately 4,700 (double depth burials were approved as an option
in a 2015 Council Work Session). Seventy five percent of the total available burial rights is sold to
date. The current prices for Phase I cemetery spaces are as follows:
Rolling Oaks Memorial Center Fees
1) Gardens
Pricing per space*
Garden of Serenity
$1,495
Garden of Honor
$1,395
Heritage Garden
$1,495
Garden of Hope
$1,095
* Residents receive a 20% discount
per space
Infant Burial Spaces*
$500
* No charge for residents
2) Niches*
Tier 10
$995
Tier 9
$995
Tier 8
$2,395
Tier 7
$2,395
Tier 6
$2,695
Tier 5
$2,695
Tier 4
$2,695
Tier 3
$2,695
Tier 2
$2,395
Tier 1
$2,395
3) Mausoleum Fees* Market Price
* Residents receive a 20% discount. The Resident discount applies to current residents of the City of Coppell,
former residents who resided in the City of Coppell for ten (10) years or more, employees and former
employees of the City with ten (10) years of service or more to the City. If required, proof of residency is the
responsibility of the Purchaser.
4) Fees for products and services (spaces, niches, mausoleums, memorials, urns, openings and
closings, foundation fees, inscription fees, installation fees) will be determined based on actual cost
to provide said products and services and special circumstances. The specific cost of said products
and services are variable costs that could fluctuate year over year. The determination of fees for
these specific products and services would be determined by the Director of Parks and Recreation.
Phase II includes the following variety of current amenities:
• Private family estates
• Community mausoleums
• Cultural garden
• Committal chapels
• Outdoor cremation niches, cremation benches/pedestals
2
The proposed initial pricing for Phase II burial options is as follows:
Columbarium Niches Phase II
$2695
Honor Niches
$3500
Serenity Niches
$3500
Love Hedge
$2195
Peace Hedge
$2195
Legacy
$5000
Love
$1895
Mausoleum Estates
$10,000
Memories
$5000
Peace
$1895
Sunrise
$1495
Lake Estates
$300,000
Community Mausoleum Single Average
$10,000
Community Mausoleum Companion Average
$16,000
Lake Shelter Niche
$5,500
Mausoleum Niche
$3,500
Cremation Bench
$8,000
Phase II Second Rights Same cost of Burial Space
Total Estimated Revenue of Burial Options $30,101,800
Estimated Revenue of Marker and Other $7,933,000
Council directed staff to limit individual sales of properties (spaces) to a total of 15 in the December
9, 2008 work session. The limit of 15 was discussed again in the February 10, 2015 work session and
left in place by Council. We are recommending that this practice be discontinued and be replaced with
a $500 per space resale fee paid to the City/ROMC when the property rights are sold/transferred to
another individual. This approach would deter someone from buying a large number of spaces for
resale especially when the cemetery has more land for future expansion that would not make it
attractive for a future investment. There is the potential for a purchase of several hundred spaces by
one group in Phase 11 when the gardens are available. Once the initial pricing is in place the request is
to allow future pricing to be determined by market conditions as described in 4) above from the Master
Fee Schedule.
Legal Review:
None required at this time.
Fiscal Impact:
No direct fiscal impact at this time.
Recommendation:
The Parks and Recreation Department recommends the proposed Phase 11 pricing, pre -sales of
mausoleum spaces, discontinuing the 15 property (space) limit per individual and adopting a $500 fee
per space for the sale or transfer of purchased properties to another buyer.
COFFELL
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MEMORANDUM
To: Mayor and City Council
From: Danny Barton, Chief of Police
Date: October 13, 2020
Reference: Ordinances Regulating Parking on Public Roadways
Introduction: A review of the City's parking ordinances has revealed irregularities in definitions and
times related to recreational vehicles and campers in the City of Coppell. Coppell City Ordinances 8-
3-5, 9-5-1, and 9-2-5 A were discussed during work session at the July 13, 2020 City Council
Meeting. Council agreed to further discuss changes to the ordinance once the discrepancies and
outdated language were modernized and made clearer.
It was discussed that the two-hour time limit for some vehicles, including recreational vehicles and
boats, may be unreasonable in today's times. Preparation and return cleaning and storage are often
more laborious for today's modern recreational vehicles and boats. Parking concerns related to all
other vehicles are also more complex and more time limit relief may be needed in certain
circumstances.
Proposal: Legal Staff has drafted a proposed city ordinance that increases the time limit of various
vehicles parked on public streets in residential areas to 48 hours.
Proposed Ordinance 8-3-5 B change states:
B. It shall be unlawful for any person to park on any public street within any residential area
of the city, for a period longer than forty-eight (48) hours, any trailer, boat trailer, stock trailer, camper
trailer with or without self -contain sanitation and water system, semitrailer, mobile home, motor
coach, truck tractor or bus, farm tractor, house trailer, multi -function school bus, pole trailer, road
tractor, special activity bus, special mobile equipment, school bus, recreational vehicle truck trailer.
The added vehicles define the numerous vehicles that are defined in Chapter 541 of the Texas
Transportation Code that were not previously specified in the Ordinance.
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING THE
CODE OF ORDINANCES BY AMENDING CHAPTER 8 `T FIC
REGULATIONS', ARTICLE 8-3 "PAREING", SECTION 8-3-5 "PARUNG
REGULATIONS OF BOATS AND CERTAIN VEHICLES IN RESIDEIN TL4,L
AREAS" OF THE CODE OF ORDINANCES BY REPEALING IT M ITS
ENTIRETY AND REPLACING IT WITH A NEW SECTION 8-3-5
"PARKING REGULATIONS OF RECREATIONAL VEHICLES, BOATS
BUSES, TRAILERS IN RESIDENTIAL AREAS"; PROVIDING A
REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF rwo
HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE; AND PROVIDING
AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL,
TEXAS:
SECTION 1. That the Code of Ordinances of the City of Coppell be hereby amended by
repealing Chapter 8 "Traffic Regulations" Article 8-3 "Parking", Section 8-3-5 "Parking regulations
of boats and certain vehicles in residential areas" in its entirety and replacing it with a n w Section 8-
3-5 "Parking regulations of recreational vehicles, boats buses, trailers in residential areas" to read as
follows:
"CHAPTER 8 — TRAFFIC REGULATIONS
ARTICLE 8-3. — PARKING
Sec. 8-3-1.......
Sec. 8-3-5. — Parking on public street regulations for recreational vehicles, boats buses,
trailers in residential areas
A. Definitions.
Residential area as used in this article shall mean any area, lot or real property zoned
as single family, residential, multifamily or planned development with residential uses
occupied or eligible to be occupied by residential dwellings purposes.
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Side yard shall mean the area of a residential lot on either side of the dwelling which
is between the front building line and the rear building line.
The vehicles named herein which do not have a common meaning or defiiiition shall
have the meaning ascribed to them in Chapter 541 of the Texas Transportatiolu Code.
B. It shall be unlawful for any person to park on any public street Within any
residential area of the city, for a period longer than forty eight (48) hours, any
trailer, boat trailer, stock trailer, camper trailer with or without self -contain
sanitation and water system, semitrailer, mobile home, motor coach, truck
tractor or bus, farm tractor, house trailer, multi -function school bus, pole
trailer, road tractor, school activity bus, special mobile equipment, chool bus,
recreational vehicle truck trailer.
This section shall not apply to the above mentioned commercial vehicles used by
public service utility companies engaged in repairing or extending public service utilities
or to such vehicles used during construction at a construction site, or any commercial
moving vehicle actively engaged in a moving operation. This section shall also not apply
to any vehicle engaged in street construction, maintenance or repair.
Sec. 8-3-6. - Truck parking (excess of one and one-half tons).
A. A person commits an offense if he stops, parks, or stands a truck-tra tor, road
tractor, semi -trailer, bus, trailer, or truck with a rated capacity in excess of one
and one-half tons, according to the manufacturer's classification, apon any
street or alley within any non-residential area of the city for a period longer
than four hours.
B. A person commits an offense if he stops, parks or stands a vehicle with a rated
capacity over one and one-half tons according to the manufacturer's
classification on the following streets:
1. Bethel Road—
From its point of intersection with Coppell R
ad
North side
eastward to its point of intersection with N itc
ell
Street
2. Burns Road
In its entirety
3. Hammonds
In its entirety
Road
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4. Northpoint From its point of intersection with Sandy
Drive Road south and westward to its point of inte
with Royal Lane
Sec. 8-3-7. - Truck parking—Residential area.
A person commits an offense if he leaves standing or parked, upon any public
or other public place within any residential area of the city, an unattended:
a. Truck -tractor;
b. Road tractor;
C. Semi -trailer;
d. Bus;
e. Trailer;
f. Truck with a rated capacity in excess of one and one-half
according to the manufacturer's classifications; or
g. Any other private property.
Sec. 8-3-8. – Parking on Private Property
A. Definitions
alley
Front yard shall mean the areas of a residential lot which is forward of the front
building line.
Rear yard shall mean the area of a residential lot between the rear buildin line and
the rear of the lot.
B. Certain parking or storage prohibited in front, side and rear yards of residential
lots.
1. The parking, standing or storage of any truck, trailer, bus or other re reational
that has a rated capacity in excess of one and one-half tons according to the
manufacturer's classification, or is over 33 feet in length, is not permitted on
any portion of a residential lot within the city.
2. The parking, standing or storage of any motor vehicle, trailer or boa
a rated capacity of one and one-half tons or less or is less than forty
t that has
five (45)
3
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feet in length shall be permitted only in the rear yard of any residential lot
except as follows:
a. An operable motor vehicle with valid state registration and inspection
maybe parked in the front yard or side yard if parked on a surface that
meets the standards for parking surfaces contained in the city's regulations
for off street parking. This exception is not available if the vehicle is a
truck tractor, truck, bus or other recreational vehicle that h s a rated
capacity in excess of one and one-half tons according to the man acturer's
classification, or if the vehicle is over 32 feet in length.
b. A boat, trailer or recreational vehicle may be parked in the front yard if
parked on a surface that meets the standards for parking surfaces contained
in the city's off street panting regulations, and the vehicle cannot be
reasonably placed in either the rear or side yard.
c. A boat, trailer or recreational vehicle may be parked in the si e yard if
parked on a surface that meets the standards for parking surfacesontained
in the city's off street parking regulations.
d. A vehicle displaying a registration insignia or identification card issued
by the state to a permanently or temporarily disabled person for the
purposes of Article 6675a -5e.1, Vernon's Texas Civil StatuteE shall be
exempt from the provisions of this article.
D. Special exceptions. The board of adjustment may grant a special exception
not to exceed 30 days to the provisions of this article when, in the opinion of
the board, the special exception will not adversely affect neighboring
property.
SECTION 2. That all provisions of the Code of Ordinances of the City of Cc ppell, Texas,
in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other
provisions not in conflict with the provisions of this ordinance shall remain in full force and effect.
SECTION 3. That should any word, phrase, paragraph, section or phrase of fliis ordinance
or of the Code of Ordinances, as amended hereby, be held to be unconstitutional, illegal or invalid,
the same shall not affect the validity of this ordinance as a whole, or any part or pro ision thereof
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other than the part so decided to be unconstitutional, illegal or invalid, and shall not ect the validity
of the Code of Ordinances as a whole.
SECTION 4. An offense committed before the effective date of this ordinance is governed
by prior law and the provisions of the Code of Ordinances, as amended, in effect when the offense
was committed and the former law is continued in effect for this purpose.
SECTION 6. That any person, firm or corporation violating any of the prov sions or terms
of this ordinance or of the Code of Ordinances, as amended hereby, shall be guilty of z misdemeanor
and upon conviction in the Municipal Court of the City of Coppell, Texas, shall be sub ected to a fine
not to exceed the sum of Two Hundred Dollars ($200.00) for each offense; and each d every day
such violation is continued shall be deemed to constitute a separate offense.
SECTION 7. That this ordinance shall take effect immediately from and er its passage
and the publication of the caption, as the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, this the day of
2020.
APPROVED:
KAREN SELBO HUNT, MAYOR
ATTEST:
CHRISTEL PETTINOS, CITY SECRE ARY
APPROVED AS TO FORM:
XUBERY E. HAVER, CITY ATTORNEY
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COFFELL
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MEMORANDUM
To: Mayor and City Council
From: Traci E. Leach, Deputy City Manager
Date: October 13, 2020
Reference: DART Silver Line Rail Update
2040: Pillar 6: Implement Innovative Transportation Networks Goal 4: Build
Coppell's transportation system to connect with regional systems
Introduction:
The purpose of this agenda item is to allow staff an opportunity to update the City Council on the
maintenance responsibilities for enhancements desired along the Silver Line Corridor in Coppell.
Background:
The Silver Line will connect the DFW Airport to the cities of Dallas, Carrollton, Addison,
Richardson, and Plano. Along that route, only the City of Coppell is not a member of DART. In
2017, we saw the advancement of the Silver Line regional rail service from its potential construction
and activation well beyond the year 2030 in the regional mobility plan, to actual approval, funding
and scheduling for revenue service at the end of calendar year 2022.
The discussion of potential enhancements has been on-going since at least 2017. Since that time,
staff has been in consistent communication with the DART and Archer Western staff to work through
details for the proposed enhancements. In June 2020, the City Council directed staff to move forward
with an addendum to the existing Master ILA that incorporated a list of specific enhancement items
for our community.
Legal: None.
Fiscal Impact: At this time, there final fiscal impact is unknown. Staff is continuing to coordinate
with the DART staff, as well as with City staff, to identify the costs associated with maintenance of
the enhancements.
Recommendation: No action is requested.
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File ID: 2020-5243
Version: 1
City of Coppell, Texas
Master
File Number: 2020-5243
Type: Agenda Item
Reference:
File Name: 2020 Fire Prevention Month Proclamation
Title:
Notes:
Sponsors:
Attachments: 2020 Fire Prevention Month Proclamation.pdf
Contact:
Drafter:
Related Files:
History of Legislative File
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
Status: Proclamations
In Control: Fire
File Created: 10/13/2020
Final Action:
Enactment Date:
Enactment Number:
Hearing Date:
Effective Date:
Ver- Acting Body: Date: Action: Sent To: Due Date: Return Result:
sion:
Date:
Text of Legislative File 2020-5243
Summary
Although fire prevention is a year around initiative, the Coppell Fire Department uses Fire
Prevention Week as an opportunity to highlight and promote additional programs.
This year's Fire Prevention Month theme is: "Serve Up Fire Safety in the Kitchen!"
effectively serves to remind us to stay alert and use caution when cooking to reduce
the risk of kitchen fires.
Fiscal Impact:
There is no fiscal impact of this agenda item.
Staff Recommendation:
The Fire Department recommends approval.
; 3%11 C4",
Coirnirnuurmiiiity Welliness m~ i d IIC inir°iiiclhi mein'
Sense of Community
City of Coppell, Texas Page 1 Printed on 10/9/2020
Master Continued (2020-5243)
SI,,,.mcJM F�Iacetci [J),fe
City of Coppell, Texas Page 2 Printed on 101912020
C9 , PPELL
PROCLAMATION
WHEREAS, the city of Coppell, Texas is committed to ensuring the safety and security
of all those living in and visiting Coppell; and
WHEREAS, fire is a serious public safety concern both locally and nationally, and
homes are the locations where people are at greatest risk from fire; and
WHEREAS, cooking is the leading cause of home fires in the United States where fire
departments responded to more than 173,000 annually between 2013 and 2017; and
WHEREAS, almost half of home fires start in the kitchen with 31% of these fires
resulting from unattended cooking; and
WHEREAS, more than half of reported non-fatal home cooking fire injuries occurred
when the victims tried to fight the fire themselves; and
WHEREAS, Coppell residents should stay in the kitchen when frying food on the
stovetop, keep a three-foot kid -free zone around cooking areas, and keep anything that can
catch fire away from stove tops; and
WHEREAS, the 2020 Fire Prevention Month theme, "Serve Up Fire Safety in the
Kitchen!" effectively serves to remind us to stay alert and use caution when cooking to reduce
the risk of kitchen fires.
NOW THEREFORE, I Karen Selbo Hunt, Mayor of the City of Coppell, do hereby
proclaim the month of October 2020 as
"Fire Prevention Month"
throughout the city, and I urge all the people of Coppell to check their kitchens for fire
hazards and use safe cooking practices during Fire Prevention Month 2020, and to support the
many public safety activities and efforts of the Coppell Fire Department.
IN WITNESS, THEREOF, I have set my hand and caused the seal of the City of
Coppell to be affixed this 131h day of October 2020.
Karen Selbo Hunt, Mayor
ATTEST:
Ashley Owens, City Secretary
City of Coppell, Texas
C',P FE L
File ID: 2020-5352
Version: 1
File Name: Arbor Day Proclamation
Master
File Number: 2020-5352
Type: Agenda Item
Reference:
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
Status:
Proclamations
In Control:
Parks and
Recreation
File Created:
10/05/2020
Final Action:
Title: Consider approval of a Proclamation naming October 13, 2020, as "Arbor
Day;" and authorizing the Mayor to sign.
Notes:
Sponsors:
Attachments: Arbor Day Proc 2020.pdf
Contact:
Drafter:
Related Files:
Enactment Date:
Enactment Number:
Hearing Date:
Effective Date:
History of Legislative File
ver- Acting Body: Date: Action: Sent To: Due Date: Return Result:
sion:
Date:
Text of Legislative File 2020-5352
Title
Consider approval of a Proclamation naming October 13, 2020, as "Arbor Day;" and
authorizing the Mayor to sign.
Summary
Fiscal Impact:
[Enter Fiscal Impact Statement Here]
Staff Recommendation:
The Parks and Recreation Department recommends approval.
Strategic Pillar Icon:
Perpetuate a Learning Environment
City of Coppell, Texas Page 1 Printed on 10/9/2020
Master Continued (2020-5352)
Foster an Inclusive Community Fabric
Enhance the Unique 'Community Oasis' Experience
Future Oriented Approach to Residential Development
Create Business and Innovation Nodes
Implement Innovative Transportation Networks
Apply 'Smart City' Approach to Resource Management
Sustainable Government
City of Coppell, Texas Page 2 Printed on 10/9/2020
PROCLAMATION
WHEREAS, Arbor Day, was first observed in 1872 with the planting of more
than a million trees in Nebraska; and
WHEREAS, 2020 is the 148th anniversary of the holiday and Arbor Day is now
observed throughout the nation and the world; and
WHEREAS, trees beautify our community, provide habitat for wildlife, and are a
source of joy and spiritual renewal wherever they are planted.
NOW, THEREFORE, I, Karen Selbo Hunt, Mayor of the City of Coppell, do
hereby proclaim October 13, 2020 as
"ARBOR DAY"
in the City of Coppell, and I urge all citizens to celebrate Arbor Day and support efforts
to protect our trees and woodlands, thereby promoting the well-being of the future
generations.
IN WITNESS THEREOF, I have set my hand and caused the seal of the City of
Coppell to be affixed this 131h day of October 2020.
Karen Selbo Hunt, Mayor
ATTEST:
Ashley Owens, City Secretary
City of Coppell, Texas
C',P FE L
File ID: 2020-5353
Version: 1
File Name: Food Organization Update
Master
File Number: 2020-5353
Type: Agenda Item
Reference:
Title: Coppell Sustainable Food Organization Annual Update.
Notes:
Sponsors:
Attachments:
Contact:
Drafter:
Related Files:
History of Legislative File
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
Status:
Presentations
In Control:
Parks and
Recreation
File Created:
10/05/2020
Final Action:
Enactment Date:
Enactment Number:
Hearing Date:
Effective Date:
Ver- Acting Body: Date: Action: Sent To: Due Date: Return Result:
sion:
Date:
Text of Legislative File 2020-5353
Title
Coppell Sustainable Food Organization Annual Update.
Summary
Fiscal Impact:
[Enter Fiscal Impact Statement Here]
Staff Recommendation:
[Enter Staff Recommendation Here]
Strategic Pillar Icon:
Perpetuate a Learning Environment
Foster an Inclusive Community Fabric
City of Coppell, Texas Page 1 Printed on 10/9/2020
Master Continued (2020-5353)
Enhance the Unique 'Community Oasis' Experience
Future Oriented Approach to Residential Development
Create Business and Innovation Nodes
Implement Innovative Transportation Networks
Apply 'Smart City' Approach to Resource Management
Sustainable Government
City of Coppell, Texas Page 2 Printed on 10/9/2020
C',P FE L
File ID: 2020-5354
Version: 1
File Name: Minutes 9/22/20
City of Coppell, Texas
Master
File Number: 2020-5354
Type: Agenda Item
Reference:
Title: Consider approval of the minutes: September 22, 2020.
Notes:
Sponsors:
Attachments: CM 2020-09-22.pdf
Contact:
Drafter:
Related Files:
History of Legislative File
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
Status: Consent Agenda
In Control: City Council
File Created: 10/06/2020
Final Action:
Enactment Date:
Enactment Number:
Hearing Date:
Effective Date:
Ver- Acting Body: Date: Action: Sent To: Due Date: Return Result:
sion:
Date:
Text of Legislative File 2020-5354
Title
Consider approval of the minutes: September 22, 2020.
Summary
City of Coppell, Texas Page 1 Printed on 10/9/2020
CFFELL
Tuesday, September 22, 2020
KAREN HUNT
Mayor
CLIFF LONG
Place 1
BRIANNA HINOJOSA-SMITH
Place 2
WES MAYS
Place 3
MIKE LAND
City Manager
City of Coppell, Texas
Minutes
City Council
5:30 PM
MARK HILL
Mayor Pro Tem
GARY RODEN
Place 4
NANCY YINGLING
Place 5
BIJU MATHEW
Place 6
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
Present 8 - Karen Hunt -,Cliff Long;Brianna Hinojosa-Smith;Wes Mays;Gary
Roden -,Nancy Yingling;Biju Mathew and Mark Hill
Council Chambers
Also present were City Manager Mike Land, Deputy City Secretary Ashley Owens, and
City Attorney Robert Hager. Deputy City Managers Vicki Chiavetta and Traci Leach
were in attendance virtually.
The City Council of the City of Coppell met in Regular Session on Tuesday, September
22, 2020 at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway
Boulevard, Coppell, Texas.
1. Call to Order
As a result of recent Declarations of Emergency made by Dallas County and the
City of Coppell in regards to the current pandemic, Governor Abbott has
permitted for governing bodies to meet remotely and to conduct open
meetings virtually.
Mayor Karen Hunt called the meeting to order, determined that a quorum was
present and convened into the Work Session at 5:32 p.m.
2. Work Session (Open to the Public) Council Chambers
A. Discussion regarding agenda items.
B. Discussion regarding the City's allocation of CARES Act funds.
City of Coppell, Texas Page 1
City Council Minutes September 22, 2020
C. Discussion regarding field use.
D. Discussion regarding a renewal contract with Republic Services.
E. Report from Library on extended -hours access systems.
F. Discussion regarding Boards & Commissions process.
G. COVID-19 facilities update.
Presented in Work Session
Regular Session
Mayor Hunt adjourned the Work Session at 7:43 p.m. and reconvened into the
Regular Session at 7:50 p.m.
3. Invocation 7:30 p.m.
Councilmember Wes Mays gave the invocation.
4. Pledge of Allegiance
Mayor Hunt and the City Council led those present in the Pledge of Allegiance.
5. Citizens' Appearance
Thomas Burrows, 138 Wynnpage Drive, spoke in regards to paint in the
alleyway and his driveway.
Proclamations
6. Consider approval of a proclamation naming the month of October,
"National Breast Cancer Awareness Month," and authorizing the Mayor to
sign.
Mayor Karen Hunt read the proclamation into the record and presented the
same to Chief Kevin Richardson and members of Pink Soles in Motion.
A motion was made by Councilmember Brianna Hinojosa-Smith, seconded by
Councilmember Nancy Yingling, that this Agenda Item be approved. The
motion passed by an unanimous vote.
7. Consent Agenda
A. Consider approval of the minutes: September 8, 2020 and September
15, 2020.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Gary Roden, that Consent Agenda Items A -K be approved. The
motion passed by an unanimous vote.
B. Consider approval of the renewal of the Dallas County Health and Human
Services Interlocal Government Agreement for mosquito spraying;
effective October 1, 2020, through September 30, 2021; in an amount
City of Coppell, Texas Page 2
City Council Minutes September 22, 2020
not to exceed $60,000.00; as budgeted in FY 20-21; and authorizing the
Mayor to sign.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Gary Roden, that Consent Agenda Items A -K be approved. The
motion passed by an unanimous vote.
C. Consider approval of the renewal of the Dallas County Health and Human
Services Interlocal Government Agreement, effective October 1, 2020,
through September 30, 2021; in the amount of $3,131.00; as budgeted in
FY 20-21; and authorizing the Mayor to sign.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Gary Roden, that Consent Agenda Items A -K be approved. The
motion passed by an unanimous vote.
D. Consider approval of a contract for the renewal of an Interlocal
Agreement with Trinity River Authority, effective October 1, 2020, through
September 30, 2021, in the amount of $9,500.00; as budgeted in FY
20-21; and authorizing the Mayor to sign.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Gary Roden, that Consent Agenda Items A -K be approved. The
motion passed by an unanimous vote.
E. Consider approval of awarding a Request for Proposal (RFP #176) for
Medical Stop Loss Insurance to Tru Services in the amount of
$448,553.00, as budgeted in FY 20-21; and authorizing the City
Manager to sign any necessary documents.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Gary Roden, that Consent Agenda Items A -K be approved. The
motion passed by an unanimous vote.
F. Consider approval of a renewal policy for fully insured organ transplant
coverage with Tokio Marine HCC; in the amount of $79,731.00, as
budgeted in FY 20-21; and authorizing the City Manager to sign any
necessary documents.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Gary Roden, that Consent Agenda Items A -K be approved. The
motion passed by an unanimous vote.
G. Consider approval of a Consulting Contract with Holmes Murphy and
Associates for employee benefits consulting, wellness services and other
related benefit programs in the amount of $105,000.00 as budgeted in
FY 20-21; and authorizing the City Manager to sign any necessary
documents.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Gary Roden, that Consent Agenda Items A -K be approved. The
motion passed by an unanimous vote.
City of Coppell, Texas Page 3
City Council Minutes September 22, 2020
H. Consider approval of a contract addendum for the renewal for third -party
claims administration services with UMR, Inc.; in the amount of
$206,609.00, as budgeted in FY 20-21; and authorizing the City
Manager to sign any necessary documents.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Gary Roden, that Consent Agenda Items A -K be approved. The
motion passed by an unanimous vote.
Consider approval to purchase server hardware from Dell Marketing LP
Texas DI contract # DI TSO -3763 in the amount of $72,388.59 as
budgeted; and authorizing the City Manager to sign any necessary
documents.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Gary Roden, that Consent Agenda Items A -K be approved. The
motion passed by an unanimous vote.
J. Consider approval of the Fourth Amendment to the Voluntary Interlocal
Cooperation Agreement for Operation and Maintenance of Traffic
Signals; by and between the Texas Department of Transportation and the
Cities of Coppell, Lewisville, Corinth, The Colony, Lake Dallas, and the
Town of Hickory Creek; and authorizing the City Manager to sign any
necessary documents.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Gary Roden, that Consent Agenda Items A -K be approved. The
motion passed by an unanimous vote.
K. Consider approval of an agreement renewal between the City of Coppell
and SPAN, Inc., for the provision of transit services for Senior Citizens
and Citizens with Disabilities; in an amount not to exceed $16,000.00; as
budgeted in FY 20-21; and authorizing the Mayor to sign.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Gary Roden, that Consent Agenda Items A -K be approved. The
motion passed by an unanimous vote.
End of Consent Agenda
8. Consider approval of an Ordinance of the City of Coppell, Texas,
amending Ordinance No. 2019-1520, the budget for Fiscal Year October
1, 2019 through September 30, 2020, and authorizing the Mayor to sign.
Presentation: Jennifer Miller, Director of Finance, made a presentation to the
City Council.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Biju Mathew, that this Agenda Item be approved. The motion
passed by an unanimous vote.
Enactment No: OR 2020-1544
City of Coppell, Texas Page 4
City Council Minutes September 22, 2020
9. Consider approval of two Resolutions amending and approving the City
of Coppell's allocation of funds from the CARES Act for local businesses
and social services; and authorizing the Mayor to sign.
Presentation: Mindi Hurley, Director of Community Development, Vicki
Chiavetta, Deputy City Manager, and Kevin Richardson, Fire Chief, made a
presentation to the City Council.
Mayor Hunt announced that Items 9 and 10 would be considered together since
the items are concerning CARES Act funds.
A motion was made by Councilmember Nancy Yingling, seconded by Mayor
Pro Tem Mark Hill, that Agenda Items 9 and 10 be approved. The motion
passed by an unanimous vote.
Enactment No: RE 2020-0922.1 and RE 2020-0922.2
10. Consider approval authorizing the purchase of four Lucas CPR Chest
Compression Systems for the Fire Department from Stryker Medical in
the amount of $77,162.32 through CARES Act funds: and authorizing the
City Manager to sign any necessary documents.
Please see Item 9.
11. Consider approval to renew the contract with Allied Waste Services of
Fort Worth, LLC, Republic Services Company (Republic Services), to
provide Waste, Recycling and Household Hazardous Waste Collection
for a five year term ending in 2026; and authorizing the City Manager to
sign any necessary documents.
Presentation: Luay Rahil, Assistant Director of Community Development, made
a presentation to the City Council.
A motion was made by Councilmember Cliff Long, seconded by
Councilmember Wes Mays, that this Agenda Item be approved. The motion
passed by an unanimous vote.
12. Consider approval of funding bid #Q-0920-01 with Cam -Crete
Contracting, Inc., in the amount of $54,850.00, for trail intersection
improvements near Asbury Manor
Presentation: John Elias, Parks Project Manager, made a presentation to the
City Council.
A motion was made by Councilmember Nancy Yingling, seconded by
Councilmember Cliff Long, that this Agenda Item be approved. The motion
passed by an unanimous vote.
13. Consider approval and adoption of the FY 2020-2021 Council Goals and
Staff Work Plan.
Presentation: Traci Leach, Deputy City Manager, made a presentation to the
City Council.
City of Coppell, Texas Page 5
City Council Minutes September 22, 2020
A motion was made by Councilmember Wes Mays, seconded by Mayor Pro
Tem Mark Hill, that this Agenda Item be approved. The motion passed by an
unanimous vote.
14. City Manager Reports - Project Updates and Future Agendas
City Manager Mike Land reported Allies in Community applications closed
Friday. We have over 40 applicants. Interviews for the public will start soon.
First Zoom meeting for the program is October 20.
The Airline Drive Reconstruction pre -construction meeting was held last week,
and the contractor will mobilize the first week of October. They plan to replace
the south side first, generally working from Freeport toward Belt Line. As a
reminder, traffic will be reduced to one lane in the westbound direction for the
duration of construction.
15. Mayor and Council Reports
Report by the City Council on recent and upcoming events.
A. The 5th Tuesday Work Session originally scheduled for September 29th has
been cancelled. October 13th is the next regularly scheduled City Council
Meeting.
B. October 5th is the last day to register to vote in the November 3rd Election.
Early Voting begins October 13th and ends on October 30th. Please visit the
city's Election page at coppelltx.gov/election on how to register and to also
find polling locations and times.
C. Join Coppell Parks and Recreation for Sunset Social Distancing: Virtual
Trivia Nights on Friday nights in September. Registration is free. Participants
will be able to register as individuals or families for any of four dates in
September for a game of trivia. Each trivia night will begin at 7 p.m.
Registering participants are encouraged to be ages 16 and older, but the
whole family can join in the fun including kids! All teams will compete for a
variety of gift cards from more than 200 retailers! Learn more at
coppelltx.gov/events.
D. Participate in local government and give back to the community by serving
on one of the City of Coppell's Boards or Commissions. The City is currently
seeking passionate individuals to be a part of Boards and Commissions that
help guide development, future needs, regulations, and more for Coppell.
Applications will be accepted online at coppelltx.gov/boards now through
September 25, 2020.
16. Council Committee Reports concerning items of community involvement with no
Council action or deliberation permitted.
A. Report on North Central Texas Council of Governments -
Councilmember Wes Mays
B. Report on North Texas Commission - Councilmember Nancy Yingling
Councilmember Wes Mays reported the North Central Texas Council of
City of Coppell, Texas Page 6
City Council Minutes September 22, 2020
Governments has been meeting with subcommittees in a virtual environment.
NCTCOG Executive Board meeting will be held on September 24th at 1 p.m. in
an audio/video format. More information can be found on their website.
Councilmember Nancy Yingling reported the newest issue of the NTX
Magazine will showcase how the North Texas area is well on its way to
becoming a mega region, even in the time of COVID-19. The most Advocacy
meeting held via Zoom, approved priorities for the 87th Legislative Session.
NTC will continue to support local control, infrastructure, and education.
Councilmember Nancy Yingling also announced that DCCCD has debuted a
new unified name - Dallas College. The Northlake College North Campus,
located in Coppell, will now be Dallas College Coppell Center.
17. Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
Councilmember Wes Mays wished his wife, Linda, a Happy 36th Anniversary.
18. Necessary Action from Executive Session
19. Adjournment
There was no action resulting from Executive Session.
There being no further business before the City Council, the meeting was
adjourned at 8:55 p.m.
Karen Selbo Hunt, Mayor
ATTEST:
Ashley Owens, City Secretary
City of Coppell, Texas Page 7
City of Coppell, Texas
C',P FE L
File ID: 2020-5217
Version: 3
File Name: Deforest Rd. Fence Removal
Master
File Number: 2020-5217
Type: Agenda Item
Reference:
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
Status: Consent Agenda
In Control: City Council
File Created: 08/03/2020
Final Action:
Title: Consider approval of an Ordinance for PD -140R -SF, Deforest Road Fence
Section Removal, a zoning change request from PD -140 -SF (Planned
Development -140 -Single Family) to PD -140R -SF (Planned
Development -140 -Revised -Single Family), to allow for removal of a 490 linear
foot portion of the screening fence on the south side of Deforest Road and
north side of the alley abutting properties addressed at 802-838 Cheshire
Drive, and authorizing the Mayor to sign.
Notes:
Sponsors: Enactment Date:
Attachments: City Council Ordinance Memo.pdf, Final Enactment Number:
Ordinance.pdf, Exhibit A - Legal Description.pdf,
Exhibit B- Fence Removal Limits.pdf
Contact: Hearing Date:
Drafter: Effective Date:
Related Files:
History of Legislative File
Ver- Acting Body: Date: Action: Sent To: Due Date: Return Result:
sion:
Date:
1 Planning & Zoning 08/20/2020 Approved Pass
Commission
2 City Council 09/08/2020 Close the Public
Hearing and
Approve
Text of Legislative File 2020-5217
Title
Consider approval of an Ordinance for PD -140R -SF, Deforest Road Fence Section Removal,
a zoning change request from PD -140 -SF (Planned Development -140 -Single Family) to
PD -140R -SF (Planned Development -140 -Revised -Single Family), to allow for removal of a 490
linear foot portion of the screening fence on the south side of Deforest Road and north side of
City of Coppell, Texas Page 1 Printed on 10/9/2020
Master Continued (2020-5217)
the alley abutting properties addressed at 802-838 Cheshire Drive, and authorizing the Mayor
to sign.
Summary
Goal Icon:
usliiuiss III'°'uimosll4uimlii'y
City of Coppell, Texas Page 2 Printed on 10/9/2020
MEMORANDUM
To: Mayor and City Council
From: Mindi Hurley, Director of Community Development
Date: October 13, 2020
Reference: Consider approval of an Ordinance for PD -140R -SF, Deforest Road Fence Section Removal, a
zoning change request from PD -140 -SF (Planned Development -140 -Single Family) to PD -140R -
SF (Planned Development -140 -Revised -Single Family), to allow for removal of a 490 linear foot
portion of the screening fence on the south side of Deforest Road and north side of the alley
abutting properties addressed at 802-838 Cheshire Drive, and authorizing the Mayor to sign.
2030: Business Prosperity
Executive Summary:
On September 8, 2020, City Council approved the recommendation of the Planning and Zoning Commission for
PD -140R -SF, Deforest Road Fence Section Removal, a zoning change request from PD -140 -SF (Planned
Development -140 -Single Family) to PD -140R -SF (Planned Development -140 -Revised -Single Family), to allow
for removal of a 490 linear foot portion of the screening fence on the south side of Deforest Road and north side
of the alley abutting properties addressed at 802-838 Cheshire Drive subject to two conditions which have been
addressed in the Ordinance.
Analysis:
On September 8, 2020, the City Council (5-0) approved this request subject to:
1. The fence removal shall be limited to the segment from the southeast corner of the alley right-of-way at
Deforest Road to the section of fence that is approximately 75 feet from the eastern end of the white railing.
2. The vegetation that is growing between the bridge and fencing be removed with the removal of the fence.
Legal Review: The city attorney reviewed this Ordinance
Fiscal Impact: None
Recommendation: The Planning & Zoning Commission and Planning Department recommended Approval.
Attachments:
1. Ordinance
2. Exhibit A — Legal Description
3. Exhibit B — Fence Removal Limits
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING THE
COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE CITY OF
COPPELL, TEXAS, AS HERETOFORE AMENDED, BY GRANTING A
CHANGE IN ZONING FROM PD -140 -SF TO PD -140R -SF (PLANNED
DEVELOPMENT -140 REVISED -SINGLE FAMILY) TO ALLOW THE
REMOVAL OF APPROXIMATELY 490' OF WOODEN FENCING ON THE
SOUTH SIDE OF DEFOREST ROAD AND NORTH SIDE OF THE ALLEY
ON 40.98 ACRES OF LAND LOCATED ON THE SOUTH SIDE OF
DEFOREST ROAD BEING MORE PARTICULARLY DESCRIBED IN
EXHIBIT "A" ATTACHED HERETO AND INCORPORATED HEREIN;
PROVIDING FOR THE APPROVAL OF A FENCE REMOVAL LIMITS
EXHIBIT ATTACHED HERETO AS EXHIBIT `B"; PROVIDING
DEVELOPMENT REGULATIONS; PROVIDING A REPEALING CLAUSE;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS
CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM
OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Planning and Zoning Commission and the governing body of the City
of Coppell, Texas, in compliance with the laws of the State of Texas and pursuant to the
Comprehensive Zoning Ordinance of the City of Coppell, have given requisite notices by publication
and otherwise, and after holding due hearings and affording a full and fair hearing to all property
owners generally, and to all persons interested and situated in the affected area and in the vicinity
thereof, the said governing body is of the opinion that Zoning Application No. PD -140R -SF should
be approved, and in the exercise of legislative discretion have concluded that the Comprehensive
Zoning Ordinance and Map should be amended.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS:
SECTION 1. That the Comprehensive Zoning Ordinance and Map of the City of Coppell,
Texas, duly passed by the governing body of the City of Coppell, Texas, as heretofore amended, be
and the same is hereby amended to grant a change in zoning from PD -140 -SF to PD -140R -SF
(Planned Development -140 Revised -Single Family) to amend the screening requirements adjacent to
Deforest Road on the south side of Deforest Road and north side of the alley on 40.98 acres of land
located on the south of Deforest Road east of Allen Road and being more particularly described in
1 TM 117933
Exhibit "A" attached hereto and made a part hereof for all purposes, subject to the development
regulations.
SECTION 2. That PD -140R -SF is hereby subject to the following development
regulations:
A. Except as amended herein, the property shall be developed in accordance with
Ordinance 91500-A-99 that is incorporated herein as set forth in full and hereby
republished.
B. All screening required, consisting of wood fencing and vegetation, shall be
removed beginning at 140 feet east of Lake Forest Drive and extending eastward
for 490 feet, 465 feet west of Allen Road; the remainder of the wood fence and
Photinia screening on Deforest Road shall remain in accordance with the original
subdivision approval, zoning, Planned Development regulations approved for PD
140 -SF and subsequent approvals, except as amended herein.
C. The Villages of Coppell HOA/Lakes of Coppell HOA shall maintain such area
listed under Section 2(B) hereof in accordance with the Code of Ordinances and
this Ordinance.
SECTION 3. That the Fence Removal Limits Exhibit attached hereto as Exhibits `B", is
made a part hereof for all purposes, and hereby approved as a development regulation of the
Development within the Planned Development and revision authorized herein.
SECTION 4. That the above property shall be used only in the manner and for the purpose
provided for by the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended,
and as amended herein.
2 TM 117933
SECTION 5. That the development of the property herein shall be in accordance with
building regulations, zoning ordinances, and any applicable ordinances except as may be specifically
altered or amended herein.
SECTION 6. That all provisions of the Ordinances of the City of Coppell, Texas, in conflict
with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions
not in conflict with the provisions of this ordinance shall remain in full force and effect.
SECTION 7. That should any sentence, paragraph, subdivision, clause, phrase or section of
this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect
the validity of this ordinance as a whole, or any part or provision thereof other than the part so decided
to be unconstitutional, illegal or invalid, and shall not affect the validity of the Comprehensive Zoning
Ordinance as a whole.
SECTION 8. An offense committed before the effective date of this ordinance is governed
by prior law and the provisions of the Comprehensive Zoning Ordinance, as amended, in effect when
the offense was committed and the former law is continued in effect for this purpose.
SECTION 9. That any person, firm or corporation violating any of the provisions or terms
of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning
Ordinance of the City of Coppell, as heretofore amended, and upon conviction shall be punished by
a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense; and each and
every day such violation shall continue shall be deemed to constitute a separate offense.
SECTION 10. That this ordinance shall take effect immediately from and after its passage
and the publication of its caption, as the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, this the day of
2020.
3 TM 117933
APPROVED:
KAREN SELBO HUNT, MAYOR
ATTEST:
ASHLEY OWENS, CITY SECRETARY
APPROVED AS TO FORM:
ROBERT E. HAGER, CITY ATTORNEY
TM 117933
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING THE
COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE CITY OF
COPPELL, TEXAS, AS HERETOFORE AMENDED, BY GRANTING A
CHANGE IN ZONING FROM PD -140 -SF TO PD -140R -SF (PLANNED
DEVELOPMENT -140 REVISED -SINGLE FAMILY) TO ALLOW THE
REMOVAL OF APPROXIMATELY 490' OF WOODEN FENCING ON
THE SOUTH SIDE OF DEFOREST ROAD AND NORTH SIDE OF THE
ALLEY ON 40.98 ACRES OF LAND LOCATED ON THE SOUTH SIDE
OF DEFOREST ROAD BEING MORE PARTICULARLY DESCRIBED IN
EXHIBIT "A" ATTACHED HERETO AND INCORPORATED HEREIN;
PROVIDING FOR THE APPROVAL OF A FENCE REMOVAL EXHIBIT
ATTACHED HERETO AS EXHIBIT `B"; PROVIDING DEVELOPMENT
REGULATIONS; PROVIDING A REPEALING CLAUSE; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE;
PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO
THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND
PROVIDING AN EFFECTIVE DATE.
DULY PASSED by the City Council of the City of Coppell, Texas, this the day of
2020.
APPROVED:
KAREN SELBO HUNT, MAYOR
ATTEST:
ASHLEY OWENS, CITY SECRETARY
EXHIBIT "A"
radius of 415.00 feet, and a chord bearing of South 7411 40' 59" West, an arc
distance of 227.10 feet to a %2 -inch iron rod set for corner at the end of said curve;
THENCE, North 890 38' 25" West a distance of 450.00 feet to a %2 -inch iron rod set
for corner;
THENCE, South 810 26' 49" West a distance of 87.05 feet to a %2 -inch iron rod
found at the Northeast corner of the Villages of Coppell Phase I, an addition to the
City of Coppell as recorded in Volume 86118, Page 1828, of the Map Records of
Dallas County, Texas;
THENCE, along the Northerly line of the said Villages of Coppell Phase I, the following:
North 61 ° 55' 13" West a distance of 82.04 feet to a Y2 -inch iron rod
with cap stamped NDM found for corner;
South 820 52' 32" West a distance of 78.49 feet to a %2 -inch iron rod
found for corner;
South 780 37' 40" West a distance of 194.81 feet to a %2 -inch iron rod
found for corner;
North 64° 44' 35" West a distance of 63.86 feet to a %2 -inch iron rod
with cap stamped NDM found for corner;
North 781 34' 45" West a distance of 135.71 feet to an "x" cut in
concrete in the Easterly line of the previously mentioned Raintree Village
Addition and at the beginning of a curve to the left;
THENCE, along the said Raintree Village Addition Easterly line and around said curve
to the left, said curve having a central angle of 111 09' 20", a radius of 962.51 feet,
and a chord bearing of North 050 50' 35" East, an arc distance of 187.40 feet to a
PK nail in concrete found for corner at the end of said curve;
THENCE, continuing along the said Raintree Village Addition Easterly line, North 000
15' 55" East a distance of 427.20 feet to the POINT OF BEGINNING;
and containing 40.9814 acres of land.
C',P FE L
File ID: 2020-5343
Version: 1
File Name: OBS Amendment B
City of Coppell, Texas
Master
File Number: 2020-5343
Type: Agenda Item
Reference:
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
Status: Consent Agenda
In Control: Finance
File Created: 10/03/2020
Final Action:
Title: Consider approval of Amendment B to the Online Business Systems
agreement, dated August 1, 2017, to add an additional 5 months of ERP
Implementation - Project Management Services in the amount of $115,000,
as budgeted; and authorizing the City Manager to sign any necessary
documents.
Notes:
Sponsors:
Attachments: OBS Amendment Memo.pdf, OBS Amendment B.pdf
Contact:
Drafter:
Related Files:
History of Legislative File
Enactment Date:
Enactment Number:
Hearing Date:
Effective Date:
Ver- Acting Body: Date: Action: Sent To: Due Date: Return Result:
sion:
Date:
Text of Legislative File 2020-5343
Title
Consider approval of Amendment B to the Online Business Systems agreement, dated August
1, 2017, to add an additional 5 months of ERP Implementation - Project Management Services
in the amount of $115,000, as budgeted; and authorizing the City Manager to sign any
necessary documents.
Summary
See attached memorandum.
Fiscal Impact:
The funds have been budgeted in the Combined Services Department for this contract
amendment.
City of Coppell, Texas Page 1 Printed on 10/9/2020
Master Continued (2020-5343)
Staff Recommendation:
The Finance Department recommends approval.
Goal Icon:
I1::::b indatliiourt, Sustaliiinallbllle Goveurini meint
City of Coppell, Texas Page 2 Printed on 10/9/2020
I H lea° e: V "r °C SCP
COPPEL'Lp
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MEMORANDUM
To: Mayor and City Council
From: Jennifer Miller, Director of Finance
Date: October 13, 2020
Reference: Approval of an amendment to the Online Business Systems (OBS) agreement dated
August 1, 2017 to add an additional 5 months of Enterprise -wide Resource Planning
(ERP) — Project Management Services
2040: Foundation: Sustainable Government
Introduction:
The purpose of this agenda item is to award an amendment to the contract with Online Business Systems for
an additional five months of project management services related to the Enterprise -wide Resource Planning
project.
The Discovery phase of the ERP project began in May 2016, when a contract with Online Business Systems
(OBS) for Project Management Services was approved by Council.
The following is a brief history of the City-wide Tyler/Energov/Mums proj ect:
• On March 31, 2015, the Engineering Department presented to Council the Ist phase of the City-wide
software review and replacement program. In August 2015, Council awarded the project management
contract and authorized the purchase of the Tyler Technology software. Engineering/Community
Development went "live" in October 2016.
• A brief history of the New World system:
o In 1995, converted from USTI to New World AS400 system (Green Screens)
o After 16 years, in 2011, converted to New World.net (Internet -based platform)
o Tyler Technologies purchased New World Systems in 2015.
• The discovery contract with OBS had three phases: Planning & Needs Analysis, Solution Definition,
and Contracting & Planning, which began in May 2016 and was completed in July 2017.
Key Goals of the ERP project are:
o To retire the New World System
o To minimize the impact of change
o Implement and embrace a new technology solution
o Explore opportunities
■ Best practices
■ One solution vs. many different solutions
Analysis:
The original project timeline was developed in 2017 after the contract with Tyler had been approved. Phase 4
is the replacement of the Utility Billing System. Due to COVID 19 requiring all training and implementation
to be completed in a virtual environment, this has created the need for additional time to complete Phase 4.
This added time will allow additional downloads and parallel runs of the Utility Billing system. The additional
costs required with the new Phase 4 timeline is $115,000 for Project Management services.
Legal Review:
This agenda item has been reviewed by legal as part of the agenda review process.
Fiscal Impact:
The funds for this amendment have been budgeted in the Combined Services Department.
Recommendation:
The Finance Department would recommend approval of this contract amendment.
Elm
Amendment B to Agreement for Professional Services
Between City of Coppell and Online Business Systems
Amendment Effective Date: July 31, 2020
This letter serves as Amendment B to "Exhibit A" Scope of Services between City of Coppell ("Customer") and
Online Enterprises Inc., doing business as Online Business Systems ("Online") with the effective date of July 31,
2020 and, together with the terms and conditions of the Agreement for Professional Services between the parties
effective August 1, 2017 incorporated by this reference as part of Exhibit A and subsequent Amendments,
constitutes the entire agreement between the parties hereto for the performance of the Services and the
provisions of the Deliverables of the Scope of Services.
Please sign this letter of amendment confirming that the changes specified below to the above referenced Exhibit
A- Scope of Services, are acceptable.
Section 5 - Term:
The amended term of this contract is 55 months from the Award of Bid. This will bring the end date from
October 25, 2021 to March 31, 2022.
Section 3 — Budget:
The total value of this amendment is $115,000, added to the initial Firm Fixed Price budget of $966,000
and Firm Fixed Price Amendment A budget of $184,000.
Section 4— Payment Schedule:
The amended total will continue to be invoiced in monthly incremental payments of $23,000 (invoiced at
month end).
Thank you for the opportunity to continue to be of service to City of Coppell through this initiative.
Sincerely,
Online Enterprises Inc.
d.b.a Online Business Systems
Authorized signature
Name: Dana Todd
Title: Account Representative
Date:
City of Coppell
Authorized signature
Name: Jennifer Miller
Title: Director of Finance
Date:
Page 1 of 1
Budget
Terms
PIER Implementation Project Management
Services — Amendment B
$115,000
Firm Fixed Price
PIER Implementation Project Management
Services — Amendment A
$184,000
Firm Fixed Price
PIER Implementation Project Management
Services — Original Contract
$966,000
Firm Fixed Price
Total Contract Value:
$1,265,000
Firm Fixed Price
Section 4— Payment Schedule:
The amended total will continue to be invoiced in monthly incremental payments of $23,000 (invoiced at
month end).
Thank you for the opportunity to continue to be of service to City of Coppell through this initiative.
Sincerely,
Online Enterprises Inc.
d.b.a Online Business Systems
Authorized signature
Name: Dana Todd
Title: Account Representative
Date:
City of Coppell
Authorized signature
Name: Jennifer Miller
Title: Director of Finance
Date:
Page 1 of 1
City of Coppell, Texas
C',P FE L
File ID: 2020-5351
Version: 1
File Name: USIC Contract Renewal
Master
File Number: 2020-5351
Type: Agenda Item
Reference:
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
Status: Consent Agenda
In Control: Engineering
File Created: 10/05/2020
Final Action:
Title: Consider approval of renewing the USIC Line Locating Services contract; in
the amount of $85,000.00; as budgeted in the Water/Sewer fund; and
authorizing the City Manager to sign any necessary documents.
Notes:
Sponsors:
Enactment Date:
Attachments: USIC Contract Renewal Memo.pdf, USIC Contract.pdf Enactment Number:
Contact: Hearing Date:
Drafter: Effective Date:
Related Files:
History of Legislative File
Ver- Acting Body: Date: Action: Sent To: Due Date: Return Result:
sion:
Date:
Text of Legislative File 2020-5351
Title
Consider approval of renewing the USIC Line Locating Services contract; in the amount of
$85,000.00; as budgeted in the Water/Sewer fund; and authorizing the City Manager to sign
any necessary documents.
Summary
Fiscal Impact:
Funds have been budgeted in the Utility Operations Department, Other Services account for
this contract.
Staff Recommendation:
The Public Works Department recommends approval.
Strategic Pillar Icon:
City of Coppell, Texas Page 1 Printed on 10/9/2020
Master Continued (2020-5351)
Sustainable Government
City of Coppell, Texas Page 2 Printed on 10/9/2020
MEMORANDUM
To: Mayor and City Council
From: Mike Garza, P.E., Assistant Director of Public Works
Kent Collins, P.E., Director of Public Works
Date: October 13, 2020
Reference: USIC Line Locating Service Contract Renewal
2030: Sustainable City Government, Goal 3
Excellent and Well-maintained City Infrastructure and Facilities
General Information:
• This is the second renewal of the contract approved in 2018.
• The original contract was a 1 -year renewable contract for up to 5 years.
• USIC locates our underground water, sewer, fiber and storm drain systems for us.
• This renewal contract will be for $85,000.
• Funds provided through the Water/Sewer Fund and General Fund.
Introduction:
This agenda item is being presented to consider approval of renewing the USIC Line Locating
Services contract in the amount of $85,000.
Analysis:
This contract was originally bid in 2018 as a renewable contract. USIC was the low bidder and began
this contract in summer of 2018. Prior to hiring USIC, staff would locate city utilities when requested.
Constant requests for utility locates became a hindrance to efficiency and productivity.
State law requires that anytime someone is going to dig, they need to call the state one -call number
(811) to locate cable, gas, electric fiber, etc., and call the City's Public Works department to locate
water, sewer, storm and fiber. This is required so that the buried utilities can be identified and marked
prior to anybody digging. In many instances, the requestor (contractor, homeowner, etc.) would only
call the state number and not the city for locates, which could result in damage to the city's utilities.
The city decided to include our utilities (water, sewer, storm, fiber) to the 811 system so that it
becomes a true one -call, including city -owned utilities.
1
The cost of the service is on a per ticket basis. In other words, when someone calls the 811 number
for locates and if the area requested falls within our geographical right of way area, that is considered
a ticket.
Legal Review:
This contract renewal did not require legal review.
Fiscal Impact:
The fiscal impact of this agenda is $85,000.00, as budgeted in Water/Sewer and General Funds.
Recommendation:
The Public Works Department recommends approval of this contract with USIC.
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ad vadst of Pubtisk withOul Buyer" S fr"'Wr'"" asaw" "to rAcl d1st
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pjt0tjj8j'TJf)N AGAINST pEPSONAL WTEREST IN, CO3NTRACT& No CRUM Or 0010" sMit
indkoct in, any M403 wiLh the Chy, or be, fira"Wly jawesud, "mow T'
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FNTIRE AGREEMENT: This, CO044 All Sliccif,"t'"is vW Ad&md* '
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16,
INDEMNITY AND OISCLAIMEW, BUYER SHALL NOT SC LIABLE (A RESPONSIBLE FOR, AND
HE HARMLESS AND REIYEASED BY SELLER FROM AND AWNST
SjjALj, ,
ANY AND ALL SUTTS, ACTIONS* UDSSE'S. DAMAGES, CLAWS, OR LIAM Of ANY
OR DESCBj,,pTl0N,, INCLUDtNo A1.1. 1EXPENSeS OF LITIGAWN. COURT
TypE,
CIJARACTER Oft DEATH TO ANY KAWN, OR fN =— "Y OR
COSTSA AND A,'ff0ANF-YS FEES FOR INJURY
LOSS To ANy p1topERTy. gEMjVED, OR SUSTAINFA), aY ANY PER" OR PERSONS,
SEWw.R, 04 PROPFXTY, ARK1,NG' OUT OF, Olt ()CCAS'10NED By, DIXECTLY
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6
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W11-HOUT, WAIVING ANy, G0VLj(NML,,KT'AtIMMt)NUTY AVAILABLE TO 114E
B11YER LINDER, TEXAS LAW AND WIT14OUT %�AIVING ANY 01iXENSLS OF T11E PAX'TIES
)E
NINWICA110N ARE %OL ELY iovnit,
UNDER, TEXASLAW TRE PI(()VlStGNq; OF T"""S 'N' , - LEATE OR, GRAN,r ANY RIG ittSi-
RENC4,111, ('01,111v PART IES HERETO AND W)'r INTr.N""OTOC' K S
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,�hall be in �he,cotjjrt,� 0rj,>3Ijax C"iyJam. jhother tvu, their wocwws� *Mips and 'ev,
SjJCCF-1j1S()R8 tAND ASSIGNS4 ThO Su>vt OW St"'a lisw reprwataim Of such Other
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propcily ad,dmr P44M it the, *ulna Ad (w* harcift or' Sd f0m in it wrim de4p, Won Of
chmitc Of Addr4rj delive nd to all Parl"WL
2018
EXECU,"FED WA _.30th day
. . ........
Darin Stalbaurn, VP - Sales & Marketin
(Type)'Print Nxmc W
9045 N. River Road, Suite 300
(Address)
Indianapolis, IN 46240
'i�7
PROTECTING INFRASTRuc,rURE
USIC will be available 24x7x365 to receive and respond to 100% of the City's locate tickets
frorn the Texas 811 (Lonestar) one call center. USIC will respond to 100% of the tickets received
from the one call to determine if a conflict exists between your facility's and the proposed
excavation.
The management and servicing of a locate request is a fully automated process that provides
immediate access to field personnel. This results in timely and accurate locating by designated
Technicians. The request is initiated by the Texas One Call (Lonestar 811) service. Once a
locate request is generated our wireless ticket management system accepts the request and
records it for archival purposes. Within seconds of receipt, the locate request is routed
automatically to the appropriate field Technician based on the geographic location for the
excavation request. Upon receipt, the Technician sees a new request in their ticket list that is set-
up with a status of new. The field Technician completes the ticket and updates the tickets status.
When all work has been completed, including the uploading of digital photographs, the ticket
status is changed to "closed" and any positive response requirements are sent to the One Call
web based database.
This real-time visibility allows for load balancing and staff augmentation to ensure all requests
are handled in a timely manner. The above process, and below diagram show ]low this process is
conducted 24x7x365.
USU...L.C.corn %4h ',1nfth Fhvw I �(,wl SwM� �300 nd(mopnhr- IN 16„'40
PROTECTING INFRASTRUCTLIRE
Because of the efficient routing and workflow within our wireless ticket management system, time
is not lost for the printing and/or distribution of locate requests. Once the work is completed, the
back office billing system is automatically updated and accurate billing is generated from the work
completed.
The purpose of the USIC Locate Process is to standardize the way each technician performs their
work in certain areas determined to impact quality, while providing a measure of flexibility. The
USIC Locate Process acts as an instruction guide to our employees in the proper routine to perform
a locate. The USIC Locate Process Stages cover every aspect of a locate and if practiced
consistently, will prevent damage to our customer's facilities due to our error. This process has
been validated and fully integrated into the training all new technicians receive. The stages are
listed below:
USIC Locate Process
-Stage 1: Evaluate the Job
- This stage ensures the technician is at the proper address, understands the ticket scope, refers to
proper prints and records and does a thorough visual scan of the job site.
-Stage 2.- ldentift High -Prole Facilities
- Stage 2 specifically addresses the identification of high profile facilities and directs the technician
to use appropriate extra measures.
-Stage 3: Prepare. for the Locate
- The tasks in stage 3 deal with properly setting up safety equipment, selecting correct tools to
eliminate extra steps, and identification of the best access points.
-Stage 4: Perforin the Locate
- Steps include direct connecting unless that method is not available, grounding and un -bonding
properly, use of lowest power and frequency to produce a detectable signal, proper troubleshooting
and applying paint and flags properly.
-Stage 5: Verify and Do(�.•innent the Locate
- Stage 5 covers review of prints and ticket scope to verify all facilities in conflict were located,
proper billing and notations entered into the US IC ticket management system, attaching post locate
photographs and restoring the job site to its original condition.
USCLI.C.corn 1)04�1North Hlv(-:] 1 kjml 'MO hidjnriapuhI1`4 -,V,240
PROTECTING INFRASTRUcrURE
Managing the Fundamentals of Locating Better Than Anyone Else
One way to think about the basics of our business is to imagine a stool with four legs. This is how
we look at the four fundamentals of locating. Each 'leg' is as important as the other. If one is
missing, then the entire system simply doesn't perform like it should.
Every day, with every locate, we concentrate on making the four fundamentals work together
flawlessly. As a result, we're more efficient—and you're better assured of both cost effectiveness
and superior service. The four fundamentals are:
1. Safety Management:
`Safety First' is one of the most critical fundamentals. Our Locators are
continuously trained on new and better ways to be both safe and productive. The
result: a strong record of safe performance, day in and day out.
2. Quality Assurance and Damage Protection:
What does it take to be a leader in the locating industry? At the center is a
commitment to quality and damage protection that is, quite simply, unprecedented.
That's why we lead our industry in infrastructure protection, with as few as one
damage per 30,000 locates.
3. On-time Performance:
Our goal is to be 100% on-time all day, every day. It is what you would expect from
a professional locating company; and it is what we strive for on every locate.
4. Productivity:
Through our density model (multiple customers at one 'job site mean the lowest
total cost of infrastructure protection for you) we spend less time driving and more
time locating. That makes everything we do on your behalf more efficient and cost
effect, ve.
Z. QualitN% AssurancelOualitv Control Plan
- TicketPro (Ticket Management System): After Our 2011 acquisition of Consolidated Utility
Services (CUS), USIC owned and operated two proprietary ticket management systems that were
designed for receiving and managing locating and marking tickets. Based on ease of use for field
Technicians that deliver damage prevention services, USIC opted to utilize CUS's Ticket Rx ticket
management system as our uniform system going forward. All USIC districts migrated to an
enhanced version of Ticket Rx in early 2012. Now named TicketPro, USIC continues to develop
our ticket management systern and integrate it with other USIC technologies. Our proprietary
USIGLA C -Corn sK)l I"Jr)i 01 1iiv:r Hod, `,mifc 300 IN 4(),,,A0
PVA OTEC-riNG INFRASTRI.JuL)RE
ticket management system manages more underground utility locates than any other ticket
managernent system in the United States.
- Universal Photo Management (UPM): UPM is a proprietary USIC technology that autornatically
uploads and catalogs digital photographs after every ticket is serviced. This system makes time -
date stamped photos available near real-time after field services are completed. UPM also monitors
technician laptops to ensure that all software is up-to-date while monitoring for unauthorized
software.
This keeps USIC field technicians working in an efficient manner while streamlining the
potentially confusing work of organizing hundreds of digital photographs taken daily to document
a technician's work.
- Custorner Portal: USIC's web -based customer portal provides access to ticket data, damage
investigation data, and various reports and documents. Customer portal pulls data from TicketPro
and makes it available to custorners through user friendly ticket search engines. Customer portal
also pulls data from USIC's claims management systern to provide data on damage investigations
completed by USIC. Our "generate report" feature provides selectable portions of damage
investigations and the applicable locate ticket that preceded the damage. This report, that directly
compares post -locate photos to post -damage photos, is proving to be invaluable to custorners in
resolving underground utility damage responsibility.
- GPS Logistics Tool: USIC monitors all field vehicles via GPS technology. This enables us to
know the current location of every technician for safety and dispatching logistics. USIC also
developed technology that compares GPS travel points to TicketPro data to validate that
technicians operated in an efficient manner. Exception reporting enables USIC management to
quickly identify rare cases of logistical and fleet abuse keeping our operations efficient and cost
effective. USIC also monitors idling via our GPS technology. In 2010, USIC was able to reduce
fuel consumption by 16%, a level that we have since maintained, through GPS monitoring and
management. This was a significant environment and cost benefit. The next phase of USIC's GPS
system is dynamic ticket routing, which is in final developmental phases.
- Print Update Management Process (PUMP): PUMP is USIC's unique technology used to send
customer print, record, or mapping information to multiple technicians seamlessly via air card
access. We have the ability to accept one digital update record at our central office and then identify
the applicable technicians in the appropriate service area that required the customer's information.
PUMP compares the customer files stored on every applicable laptop to the new record. Every file
that is new or change is updated and every change is tracked and auditable. We have the ability to
push out updates quickly, which is a clear damage prevention benefit. The automated distribution
avoids time spent manually updating laptops which is a significant operational efficiency,
- Future Technology: Beyond the base technologies noted that are fully deployed, USIC is testing
and developing a variety of future damage prevention technologies. More information is available
if additional interest remains.
USCLIC.corn ',,M4�) P\�oOh Rvei 1 head `,l W(,, 300 11",j V)�,40
t,
I "Aw"m PROI'EC"rINGINF'RAS'r�RLJC1"URE
11 Cost 11
Locating and Marking during normal working hours $16.50 per ticket
Tickets taking one hour or less to complete
Locating and Marking during normal working hours $16.50 + $14 per quarter hour after 60
Tickets exceeding I hour Minutes
Locating and Marking Emergencies during normal $21.50 per ticket
Working hours
Locating and Marking After Hours Emergencies $26.50 per ticket
Onsite Excavation Surveillance $14.00 per 1/4 hour
Pricing Definitions
Per One Call Ticket — All tickets received from State One Call. Each ticket granted 60 minutes of locating
time.
Project Rate — If locating the utility exceeds sixty minutes, the ticket will then be billed the proposed per
1/a hour Project Rate starting after the first sixty minutes of locating tirne.
After Hour Emergencies -- This service will be for After Hour Emergency Tickets that are called in
between the hours 5:00 RM - 7:00 A.M, Monday - Friday and all day
Saturday & Sunday including Holidays. The fee is a flat fee and total billed
for this type of ticket will only be After Hour Emergencies fee identified
above. NOTE: We do not charge for travel time.
In addition to saving money on locating expense, the City of Coppell will experience the added value of
using our Professional Damage Prevention Services.
OUR VALUE PROPOSITION INCLUDES:
Basic Economic Value Summary
Risk Management Summary
Advanced Technology Summary
Professional Services Summary
USICLLCcom 14(1'1') 1`4(Wh '�Jnd Sulic" 'W Mdrmapohs IN 46240
City of Coppell, Texas
C',P FE L
File ID: 2020-5176
Version: 3
File Name: Sheraton Four Points Hotel
Master
File Number: 2020-5176
Type: Agenda Item
Reference:
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
Status: Public Hearing
In Control: City Council
File Created: 06/20/2020
Final Action:
Title: CONTINUED PUBLIC HEARING:
Consider approval of PD -295R -HC (Sheraton Four Points Hotel), a zoning
change request from PD -295 -HC to PD -295R -HC, to approve a Detail Site
Plan to allow for an approximate 73,190 square foot four-story hotel on 2.675
acres of property located on the northeast corner of SH 121 and Northwestern
Drive, as requested by Mike Clark on behalf of Archway 121 Coppell, Ltd.
Notes:
Sponsors:
Attachments: City Council Memo.pdf
Contact:
Drafter:
Related Files:
History of Legislative File
Enactment Date:
Enactment Number:
Hearing Date:
Effective Date:
Ver-
sion:
Acting Body:
Date:
Action: Sent To: Due Date: Return Result:
Date:
1
Planning & Zoning
07/16/2020
Approved Pass
Commission
2
City Council
08/11/2020
Postponed City Council 09/08/2020 Pass
2
City Council
09/08/2020
Postponed City Council 10/13/2020
Text of Legislative File 2020-5176
Title
CONTINUED PUBLIC HEARING:
Consider approval of PD -295R -HC (Sheraton Four Points Hotel), a zoning change request
from PD -295 -HC to PD -295R -HC, to approve a Detail Site Plan to allow for an approximate
73,190 square foot four-story hotel on 2.675 acres of property located on the northeast corner
of SH 121 and Northwestern Drive, as requested by Mike Clark on behalf of Archway 121
Coppell, Ltd.
Summary
City of Coppell, Texas Page 1 Printed on 10/9/2020
Master Continued (2020-5176)
Goal Icon:
sliiuiss III'°'uimsll4uimlii'
City of Coppell, Texas Page 2 Printed on 10/9/2020
I i 4 � Ilhd
MEMORANDUM
To: Mayor and City Council
From: Mindi Hurley, Director of Community Development
Date: October 13, 2020
Reference: Consider approval of PD -295R -HC (Sheraton Four Points Hotel), a zoning change request
from PD -295 -HC to PD -295R -HC, to approve a Detail Site Plan to allow for an
approximate 73,190 square foot four-story hotel on 2.675 -acres of property located on the
northeast corner of SH 121 and Northwestern Drive, as requested by Mike Clark on behalf
of Archway 121 Coppell, Ltd.
2030: Business Prosperity
The Public Hearing for this item was continued at the August 11th and September 8th, 2020 City
Council meetings to allow the applicant to work through some items. Staff and the City Attorney met
with the property owner last week to discuss the PD Conditions and are working on memorializing the
verbal agreement. This work is in process and the property owner is requesting to continue the public
hearing to the November 10th City Council meeting. Staff is in favor of this request to continue the
public hearing.
C',P FE L
File ID: 2020-5298
Version: 2
City of Coppell, Texas
Master
File Number: 2020-5298
Type: Agenda Item
Reference:
File Name: 151 Coffee Detail Site Plan Revision
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
Status: Public Hearing
In Control: City Council
File Created: 09/06/2020
Final Action:
Title: PUBLIC HEARING:
Consider approval of PD-214R9R-C, 151 Coffee, a zoning change request
from PD -214R9 -C (Planned Development -214 -Revision 9- Commercial) to
PD-214R9R-C (Planned Development -214 -Revision 9 Revised -
Commercial), to revise the Detail Site Plan to allow for a larger building
(857-sf), outdoor patio area, revised drive thru configuration, landscaping and
elevations on 0.7 acres of land, located on the west side of S. Denton Tap
Road, approximately 400 feet south of W. Sandy Lake Road, at the request of
151 Coffee, being represented by Danny Giesbrecht.
Notes:
Sponsors:
Attachments: City Council Memo.pdf, PZ Staff Report.pdf, Site
Plan.pdf, Landscape Plan & Tree Survey.pdf,
Elevations & Dumpster Enclosure.pdf, Stacking
Plan.pdf, Sign Plan.pdf
Contact:
Drafter:
Related Files:
History of Legislative File
Ver- Acting Body:
sion:
Enactment Date:
Enactment Number:
Hearing Date:
Effective Date:
Date: Action: Sent To: Due Date: Return Result:
Date:
1 Planning & Zoning 09/17/2020 Approved
Commission
Text of Legislative File 2020-5298
Title
PUBLIC HEARING:
Consider approval of PD-214R9R-C, 151 Coffee, a zoning change request from PD -214R9 -C
(Planned Development -214 -Revision 9- Commercial) to PD-214R9R-C (Planned
Development -214 -Revision 9 Revised - Commercial), to revise the Detail Site Plan to allow for
City of Coppell, Texas Page 1 Printed on 10/9/2020
Master Continued (2020-5298)
a larger building (857-sf), outdoor patio area, revised drive thru configuration, landscaping and
elevations on 0.7 acres of land, located on the west side of S. Denton Tap Road, approximately
400 feet south of W. Sandy Lake Road, at the request of 151 Coffee, being represented by
Danny Giesbrecht.
Summary
Goal Icon:
usliiuicss III'°'uimcsll4uimlii'y
City of Coppell, Texas Page 2 Printed on 10/9/2020
I i 4 � Ilhd
MEMORANDUM
To: Mayor and City Council
From: Mindi Hurley, Director of Community Development
Date: October 13, 2020
Reference: Consider approval of PD-214R9R-C, 151 Coffee, a zoning change request from PD -
214R9 -C (Planned Development -214 Revision 9 -Commercial) to PD-214R9R-C
(Planned Development -214 Revision 9 Revised - Commercial) to revise the Detail Site
Plan to allow for a larger building (857-sf), outdoor patio area, revised drive thru
configuration, landscaping and elevations on 0.7 acres of land, located on the west side of
S. Denton Tap Road, approximately 400 feet south of W. Sandy Lake Road, at the request
of 151 Coffee, being represented by Danny Giesbrecht.
2030: Business Prosperity
Executive Summary:
This is a modified request to the already approved 151 Coffee request made in 2019. This proposal is to
construct an 858 -square foot coffee shop, with a dual drive-thru and outdoor patio area on property that
sits between the McDonalds and the Schlotzsky parcels on Denton Tap Road.
Introduction:
A portion of the lot is developed, with existing parking along the Denton Tap Road frontage. This infill
lot has some challenges. It is rather narrow, irregularly shaped, partially developed and approximately
half of it is covered with existing access easements. Since the original application was approved in 2019,
151 Coffee has opened up several other locations around the Metroplex and are using information gleaned
from those experiences to make some operational changes to this location. These changes are proposed
to provide better customer service, queuing, address customer preferences and also some pivoting due to
changes caused by Covid-19. This request increases the coffee shop building to approximately 858 -
square feet and includes a covered patio area, restroom for customers and a dual drive-thru. The proposed
store hours are from 5 am to 10 pm daily, as was previously approved. The typical peak time is from
7:45 a.m. to 10:00 a.m. The PD Conditions being requested were previously granted with the original
request and related to perimeter and overall landscape areas, sign area, masonry requirements for the
menu board, hours of operation and hours for speakers to be on. The PD Conditions requested by the
applicant are recommended by staff.
Analysis:
On September 17, 2020, the Planning and Zoning Commission recommended APPROVAL of PD-
214R9R-C, 151 Coffee, subject to the following conditions:
1. There may be additional comments at the time of Building Permit and Detail Engineering
Review.
2. Tree Removal Permit required prior to start of construction.
3. Ensure that all lights are shielded from the residential properties to the west and all onsite
lighting meets the glare and lighting standards within Article 36 of the Zoning Ordinance.
4. Allow two 60 -square -foot building signs as depicted on the Sign Plan.
5. Allow an exception to the interior (parking lot), perimeter and overall 30% landscape area
requirements as shown on the Landscape Plan.
6. Change the dumpster gate material to solid metal and paint the same grey color as the brick.
7. Allow four menu boards without masonry construction.
8. Hours of operation 5 a.m. to 10 p.m. Sunday -Saturday
9. Speakers must face east towards Denton Tap Road and volume not to disturb the neighbors
10. Lighting on channel letters to be white and not red.
11. Music to only be played between 7:30 a.m. to 8 p.m.
Legal Review:
This did not require city attorney review
Fiscal Impact:
None
Recommendation:
The Planning Commission recommended APPROVAL of the PD request subject to staff conditions
listed above.
Attachments:
1. PZ Staff Report
2. Site Plan
3. Landscape Plan & Tree Survey
4. Elevations & Dumpster Enclosure
5. Stacking Plan
6. Sign Plan
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
PD-214RW-C, Lot 1, Block A, 151 Coffee Addition
P&Z HEARING DATE: September 17, 2020
C.C. HEARING DATE: October 13, 2020
STAFF REP.: Mary Paron-Boswell, Sr. Planner
LOCATION: 131 S Denton Tap
SIZE OF AREA: 0.7 acres of property
CURRENT ZONING: PD -214R9 -C (Planned Development 214 -Revision 9 -Commercial)
REQUEST: PD-214R9R-C (Planned Development -214 Revision 9 Revised -Commercial) to
revise the Detail Site Plan to allow for a larger building (857-sf), outdoor patio area,
revised drive thru configuration, landscaping and elevations on 0.7 acres of land,
located on the west side of S. Denton Tap Road, approximately 400 feet south of
W. Sandy Lake Road, at the request of 151 Coffee, being represented by Danny
Giesbrecht.
APPLICANT: Owner: Engineer:
151 Coffee Triangle Engineering
6242 Rufe Snow Dr. 4226 1784 W. Mc Dermott Dr. 4110
North Richland Hills, TX Allen, TX 75013
DannyGiesbrechtL&151Coffee.com lkpatelL&trian lg e en rg com
Phone: 208-449-8821 Phone: 469-331-8566
HISTORY: This property was part of a larger 29 -acre development located at the southwest
quadrant of Sandy Lake Road and Denton Tap Road. The original Planned
Development contained both a residential and commercial component. On the
interior portion of the property, Arbor Manors, a single-family subdivision was
approved in 2007. This allowed for the construction of 73 single-family homes and
all tree mitigation for this area was accounted for with this Planned Development.
The properties located along Sandy Lake Road and Denton Tap Road were reserved
for commercial development. Two of the lots along Denton Tap Road have since
developed — a medical office building (Vision Source/Elliot Eye) in 2010 and retail
strip center in 2012 (Coppell Manors). This property was rezoned to PD -214R8 -C
in 2018 to allow for an office development, which was never constructed. In 2019
this property was rezoned to PD -214R9 -C to allow for 151 Coffee with a double
drive thru in a slightly different configuration but was not constructed. The property
ITEM # 6
Page 1 of 4
along Sandy Lake Road and this lot are the last vacant parcels of this Planned
Development.
HISTORIC COMMENT: There is no historic significance related to the subject property.
TRANSPORTATION: Denton Tap is a P6D, six lane divided thoroughfare (120 -foot right-of-way).
SURROUNDING LAND USE & ZONING:
North — Restaurant (McDonalds) & Retail; R (Retail)
South — Restaurant (Schlotzskys/Cinnabon); C (Commercial)
East - Retail Center (Coppell Town Oak Center); PD -209-C
West — Residential (Arbor Manors); PD -214R2 -SF -9
COMPREHENSIVE PLAN: Coppell 2030, A Comprehensive Master Plan, indicates this property as Mixed
Use Community Center — Without Residential.
DISCUSSION: This property sits between the McDonald's and the Schlotzsky's/Cinnabon parcels on
Denton Tap Road. A portion of the lot is developed, with existing parking along the Denton
Tap Road frontage. This infill lot has some challenges. It is rather narrow, irregularly
shaped, partially developed and approximately half of it is covered with existing access
easements. This is a modified request to the already approved 151 Coffee request made in
2019. Since this application was approved in 2019, 151 Coffee has opened up several other
locations around the Metroplex and are using information gleaned from those experiences
to make some operational changes to this location. These changes are proposed to provide
better customer service, queuing, address customer preferences and also some pivoting due
to changes caused by Covid-19. This request increases the coffee shop building to
approximately 858 -square feet and includes a covered patio area, restroom for customers
and a dual drive-thru. The proposed store hours are from 5 am to 10 pm daily, as was
previously approved. The typical peak time is from 7:45 a.m. to 10:00 a.m. The PD
Conditions being requested were previously granted with the original request and related
to perimeter and overall landscape areas, sign area, masonry requirements for the menu
board, hours of operation and hours for speakers to be on.
Site Plan:
This proposal is to construct a 858 -square foot coffee shop, which is larger than the original
581 -square foot coffee shop. Part of this increase is to accommodate a restroom for patrons
which is required with the addition of the covered canopy area. The canopy area will
contain some tables and chairs for people to sit outside and enjoy their beverage. The site
will still have a dual drive thru queuing area, but they will be side by side versus on both
sides of the building; and will merge just before the pick-up window. There are 16 parking
spaces proposed for the site (five parking spaces in front and 11 in the rear), which would
provide sufficient parking for the employees and walk up customers. One of the existing
parking spaces at the northern drive from Denton Tap is proposed to be eliminated replaced
with landscaping. Access to this site is provided from two existing driveways, one on
ITEM # 6
Page 2 of 4
Denton Tap Road, and the other on Sandy Lake Road. According to the applicant, the
orders will be taken in person at the car by one of the employees (similar to some of the
Chick-Fil-A restaurants). No speaker box will be installed on any of the four menu boards.
There will be speakers on the building that will be playing music for customers and staff
to enjoy.
Landscaping & Screening
Due to the irregular shape of the lot, and roughly half the lot consisting of easements, the
location of the landscaping had to be adjusted on-site to accommodate the existing parking
and access easements. There are two variances requested to the landscape ordinance.
a) To allow the existing parking adjacent to Denton Tap within the required 15' landscape
setback.
b) To have 24% landscape area as opposed to the 30% landscape area required. Of the
30% requirement, 5% is allowed to be enhanced paving. The applicant is proposing to
use colored enhanced paving on the sidewalks adjacent to the building. This will bring
their total area to 29%, which can be supported by staff. There are five 4" caliper
overstory trees proposed to be planted throughout (4 Cedar Elm and one Live Oak).
These coupled with the existing trees will sufficiently landscape the site. The parking
area is sufficiently screened with Needle Point Hollies along Denton Tap and a variety
of other shrubs and grasses in the other areas.
Building Elevations & Si2nne:
The building is proposed to be constructed primarily of a Coronado Stone thin veneer, with
a Galvalume Finish standing seam metal roof. Metal siding is proposed to project from the
front facade above the covered canopy area. This will provide an area appropriate for their
signage. The facia and soffits are proposed to be painted black, keeping with the black
color from their logo. There are red accent colors on the poles that support the canopies.
The applicant is requesting two 60 -square -foot attached signs (one on the north and south
elevations). Staff is comfortable recommending an exception to the size requirement.
Typically, the sign area would only be allowed to be one square foot per linear foot width
of the building fronting a dedicated street (14 square feet). Because this is not practical
and would not be visible, staff is recommending that the length of the building be used for
this measurement. (61 -feet). We would also recommend that both the north and south sides
be granted this exception.
The applicant is requesting a variance to the masonry requirement for the four menu boards.
Because this has not been consistently required in the past, and because the two proposed
for this site will be a greyish silver color, staff is comfortable recommending a variance to
this requirement. The dumpster and monument sign will have the same color brick as the
building. The location of the monument sign is required to be setback a minimum 10 -feet
from the right-of-way and is listed as a condition of staff's recommendation.
Operations:
Because staff is familiar with the Flower Mound Location, staff asked the applicant if there
is any music proposed to be played on outdoor speakers. If so, how loud and if there were
specific hours the music will be played. The applicant said that music is played on speakers
that are placed on the north and south side of the building next to the drive thru lanes. There
ITEM # 6
Page 3 of 4
will be no speakers facing the residences to the West. The sound will be kept at a level
that is non-offensive and played between 7:30 a.m. and 8:00 p.m. This was approved with
the previous request.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff is recommending APPROVAL of PD-214R9R-C, subject to the following conditions:
1. There may be additional comments at the time of Building Permit and Detail Engineering Review.
2. Tree Removal Permit required prior to start of construction.
3. Ensure that all lights are shielded from the residential properties to the west and all onsite lighting meets
the glare and lighting standards within Article 36 of the Zoning Ordinance.
4. Allow two 60 -square -foot building signs as depicted on the Sign Plan.
5. Allow an exception to the interior (parking lot), perimeter and overall 30% landscape area requirements
as shown on the Landscape Plan.
6. Change the dumpster gate material to solid metal and paint the same grey color as the brick.
7. Allow four menu boards without masonry construction.
8. Hours of operation 5 a.m. to 10 p.m. Sunday -Saturday
9. Speakers must face east towards Denton Tap Road and volume not to disturb the neighbors
ALTERNATIVES:
1. Recommend approval of the request
2. Recommend disapproval of the request
3. Recommend modification of the request
4. Take under advisement for reconsideration at a later date
ATTACHMENTS:
1. Site Plan
2. Landscape Plan & Tree Survey (3 pages)
3. Elevations & Dumpster Enclosure (2 pages)
4. Sign Plans
5. Stacking Plan
ITEM # 6
Page 4 of 4
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C',P FE L
File ID: 2020-5355
Version: 1
City of Coppell, Texas
Master
File Number: 2020-5355
Type: Agenda Item
Reference:
File Name: Mayor & CC Reports 10/13/20
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
Status:
Mayor and Council
Re po its
In Control:
City Council
File Created:
10/06/2020
Final Action:
Title: Report by the City Council on recent and upcoming events.
Notes:
Sponsors:
Attachments:
Contact:
Drafter:
Related Files:
History of Legislative File
Enactment Date:
Enactment Number:
Hearing Date:
Effective Date:
Ver- Acting Body: Date: Action: Sent To: Due Date: Return Result:
sion:
Date:
Text of Legislative File 2020-5355
Title
Report by the City Council on recent and upcoming events.
Summary
City of Coppell, Texas Page 1 Printed on 10/9/2020