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CM 2020-09-22CFFELL Tuesday, September 22, 2020 KAREN HUNT Mayor CLIFF LONG Place 1 BRIANNA HINOJOSA-SMITH Place 2 WES MAYS Place 3 MIKE LAND City Manager City of Coppell, Texas Minutes City Council 5:30 PM MARK HILL Mayor Pro Tem GARY RODEN Place 4 NANCY YINGLING Place 5 BIJU MATHEW Place 6 255 E. Parkway Boulevard Coppell, Texas 75019-9478 Present 8 - Karen Hunt -,Cliff Long;Brianna Hinojosa-Smith;Wes Mays;Gary Roden -,Nancy Yingling;Biju Mathew and Mark Hill Council Chambers Also present were City Manager Mike Land, Deputy City Secretary Ashley Owens, and City Attorney Robert Hager. Deputy City Managers Vicki Chiavetta and Traci Leach were in attendance virtually. The City Council of the City of Coppell met in Regular Session on Tuesday, September 22, 2020 at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. 1. Call to Order As a result of recent Declarations of Emergency made by Dallas County and the City of Coppell in regards to the current pandemic, Governor Abbott has permitted for governing bodies to meet remotely and to conduct open meetings virtually. Mayor Karen Hunt called the meeting to order, determined that a quorum was present and convened into the Work Session at 5:32 p.m. 2. Work Session (Open to the Public) Council Chambers A. Discussion regarding agenda items. B. Discussion regarding the City's allocation of CARES Act funds. City of Coppell, Texas Page 1 City Council Minutes September 22, 2020 C. Discussion regarding field use. D. Discussion regarding a renewal contract with Republic Services. E. Report from Library on extended -hours access systems. F. Discussion regarding Boards & Commissions process. G. COVID-19 facilities update. Presented in Work Session Regular Session Mayor Hunt adjourned the Work Session at 7:43 p.m. and reconvened into the Regular Session at 7:50 p.m. 3. Invocation 7:30 p.m. Councilmember Wes Mays gave the invocation. 4. Pledge of Allegiance Mayor Hunt and the City Council led those present in the Pledge of Allegiance. 5. Citizens' Appearance Thomas Burrows, 138 Wynnpage Drive, spoke in regards to paint in the alleyway and his driveway. Proclamations 6. Consider approval of a proclamation naming the month of October, "National Breast Cancer Awareness Month," and authorizing the Mayor to sign. Mayor Karen Hunt read the proclamation into the record and presented the same to Chief Kevin Richardson and members of Pink Soles in Motion. A motion was made by Councilmember Brianna Hinojosa-Smith, seconded by Councilmember Nancy Yingling, that this Agenda Item be approved. The motion passed by an unanimous vote. 7. Consent Agenda A. Consider approval of the minutes: September 8, 2020 and September 15, 2020. A motion was made by Councilmember Wes Mays, seconded by Councilmember Gary Roden, that Consent Agenda Items A -K be approved. The motion passed by an unanimous vote. B. Consider approval of the renewal of the Dallas County Health and Human Services Interlocal Government Agreement for mosquito spraying; effective October 1, 2020, through September 30, 2021; in an amount City of Coppell, Texas Page 2 City Council Minutes September 22, 2020 not to exceed $60,000.00; as budgeted in FY 20-21; and authorizing the Mayor to sign. A motion was made by Councilmember Wes Mays, seconded by Councilmember Gary Roden, that Consent Agenda Items A -K be approved. The motion passed by an unanimous vote. C. Consider approval of the renewal of the Dallas County Health and Human Services Interlocal Government Agreement, effective October 1, 2020, through September 30, 2021; in the amount of $3,131.00; as budgeted in FY 20-21; and authorizing the Mayor to sign. A motion was made by Councilmember Wes Mays, seconded by Councilmember Gary Roden, that Consent Agenda Items A -K be approved. The motion passed by an unanimous vote. D. Consider approval of a contract for the renewal of an Interlocal Agreement with Trinity River Authority, effective October 1, 2020, through September 30, 2021, in the amount of $9,500.00; as budgeted in FY 20-21; and authorizing the Mayor to sign. A motion was made by Councilmember Wes Mays, seconded by Councilmember Gary Roden, that Consent Agenda Items A -K be approved. The motion passed by an unanimous vote. E. Consider approval of awarding a Request for Proposal (RFP #176) for Medical Stop Loss Insurance to Tru Services in the amount of $448,553.00, as budgeted in FY 20-21; and authorizing the City Manager to sign any necessary documents. A motion was made by Councilmember Wes Mays, seconded by Councilmember Gary Roden, that Consent Agenda Items A -K be approved. The motion passed by an unanimous vote. F. Consider approval of a renewal policy for fully insured organ transplant coverage with Tokio Marine HCC; in the amount of $79,731.00, as budgeted in FY 20-21; and authorizing the City Manager to sign any necessary documents. A motion was made by Councilmember Wes Mays, seconded by Councilmember Gary Roden, that Consent Agenda Items A -K be approved. The motion passed by an unanimous vote. G. Consider approval of a Consulting Contract with Holmes Murphy and Associates for employee benefits consulting, wellness services and other related benefit programs in the amount of $105,000.00 as budgeted in FY 20-21; and authorizing the City Manager to sign any necessary documents. A motion was made by Councilmember Wes Mays, seconded by Councilmember Gary Roden, that Consent Agenda Items A -K be approved. The motion passed by an unanimous vote. City of Coppell, Texas Page 3 City Council Minutes September 22, 2020 H. Consider approval of a contract addendum for the renewal for third -party claims administration services with UMR, Inc.; in the amount of $206,609.00, as budgeted in FY 20-21; and authorizing the City Manager to sign any necessary documents. A motion was made by Councilmember Wes Mays, seconded by Councilmember Gary Roden, that Consent Agenda Items A -K be approved. The motion passed by an unanimous vote. Consider approval to purchase server hardware from Dell Marketing LP Texas DI contract # DI TSO -3763 in the amount of $72,388.59 as budgeted; and authorizing the City Manager to sign any necessary documents. A motion was made by Councilmember Wes Mays, seconded by Councilmember Gary Roden, that Consent Agenda Items A -K be approved. The motion passed by an unanimous vote. J. Consider approval of the Fourth Amendment to the Voluntary Interlocal Cooperation Agreement for Operation and Maintenance of Traffic Signals; by and between the Texas Department of Transportation and the Cities of Coppell, Lewisville, Corinth, The Colony, Lake Dallas, and the Town of Hickory Creek; and authorizing the City Manager to sign any necessary documents. A motion was made by Councilmember Wes Mays, seconded by Councilmember Gary Roden, that Consent Agenda Items A -K be approved. The motion passed by an unanimous vote. K. Consider approval of an agreement renewal between the City of Coppell and SPAN, Inc., for the provision of transit services for Senior Citizens and Citizens with Disabilities; in an amount not to exceed $16,000.00; as budgeted in FY 20-21; and authorizing the Mayor to sign. A motion was made by Councilmember Wes Mays, seconded by Councilmember Gary Roden, that Consent Agenda Items A -K be approved. The motion passed by an unanimous vote. End of Consent Agenda 8. Consider approval of an Ordinance of the City of Coppell, Texas, amending Ordinance No. 2019-1520, the budget for Fiscal Year October 1, 2019 through September 30, 2020, and authorizing the Mayor to sign. Presentation: Jennifer Miller, Director of Finance, made a presentation to the City Council. A motion was made by Councilmember Wes Mays, seconded by Councilmember Biju Mathew, that this Agenda Item be approved. The motion passed by an unanimous vote. Enactment No: OR 2020-1544 City of Coppell, Texas Page 4 City Council Minutes September 22, 2020 9. Consider approval of two Resolutions amending and approving the City of Coppell's allocation of funds from the CARES Act for local businesses and social services; and authorizing the Mayor to sign. Presentation: Mindi Hurley, Director of Community Development, Vicki Chiavetta, Deputy City Manager, and Kevin Richardson, Fire Chief, made a presentation to the City Council. Mayor Hunt announced that Items 9 and 10 would be considered together since the items are concerning CARES Act funds. A motion was made by Councilmember Nancy Yingling, seconded by Mayor Pro Tem Mark Hill, that Agenda Items 9 and 10 be approved. The motion passed by an unanimous vote. Enactment No: RE 2020-0922.1 and RE 2020-0922.2 10. Consider approval authorizing the purchase of four Lucas CPR Chest Compression Systems for the Fire Department from Stryker Medical in the amount of $77,162.32 through CARES Act funds: and authorizing the City Manager to sign any necessary documents. Please see Item 9. 11. Consider approval to renew the contract with Allied Waste Services of Fort Worth, LLC, Republic Services Company (Republic Services), to provide Waste, Recycling and Household Hazardous Waste Collection for a five year term ending in 2026; and authorizing the City Manager to sign any necessary documents. Presentation: Luay Rahil, Assistant Director of Community Development, made a presentation to the City Council. A motion was made by Councilmember Cliff Long, seconded by Councilmember Wes Mays, that this Agenda Item be approved. The motion passed by an unanimous vote. 12. Consider approval of funding bid #Q-0920-01 with Cam -Crete Contracting, Inc., in the amount of $54,850.00, for trail intersection improvements near Asbury Manor Presentation: John Elias, Parks Project Manager, made a presentation to the City Council. A motion was made by Councilmember Nancy Yingling, seconded by Councilmember Cliff Long, that this Agenda Item be approved. The motion passed by an unanimous vote. 13. Consider approval and adoption of the FY 2020-2021 Council Goals and Staff Work Plan. Presentation: Traci Leach, Deputy City Manager, made a presentation to the City Council. City of Coppell, Texas Page 5 City Council Minutes September 22, 2020 A motion was made by Councilmember Wes Mays, seconded by Mayor Pro Tem Mark Hill, that this Agenda Item be approved. The motion passed by an unanimous vote. 14. City Manager Reports - Project Updates and Future Agendas City Manager Mike Land reported Allies in Community applications closed Friday. We have over 40 applicants. Interviews for the public will start soon. First Zoom meeting for the program is October 20. The Airline Drive Reconstruction pre -construction meeting was held last week, and the contractor will mobilize the first week of October. They plan to replace the south side first, generally working from Freeport toward Belt Line. As a reminder, traffic will be reduced to one lane in the westbound direction for the duration of construction. 15. Mayor and Council Reports Report by the City Council on recent and upcoming events. A. The 5th Tuesday Work Session originally scheduled for September 29th has been cancelled. October 13th is the next regularly scheduled City Council Meeting. B. October 5th is the last day to register to vote in the November 3rd Election. Early Voting begins October 13th and ends on October 30th. Please visit the city's Election page at coppelltx.gov/election on how to register and to also find polling locations and times. C. Join Coppell Parks and Recreation for Sunset Social Distancing: Virtual Trivia Nights on Friday nights in September. Registration is free. Participants will be able to register as individuals or families for any of four dates in September for a game of trivia. Each trivia night will begin at 7 p.m. Registering participants are encouraged to be ages 16 and older, but the whole family can join in the fun including kids! All teams will compete for a variety of gift cards from more than 200 retailers! Learn more at coppelltx.gov/events. D. Participate in local government and give back to the community by serving on one of the City of Coppell's Boards or Commissions. The City is currently seeking passionate individuals to be a part of Boards and Commissions that help guide development, future needs, regulations, and more for Coppell. Applications will be accepted online at coppelltx.gov/boards now through September 25, 2020. 16. Council Committee Reports concerning items of community involvement with no Council action or deliberation permitted. A. Report on North Central Texas Council of Governments - Councilmember Wes Mays B. Report on North Texas Commission - Councilmember Nancy Yingling Councilmember Wes Mays reported the North Central Texas Council of City of Coppell, Texas Page 6 1 1 City Council Minutes September 22, 2020 Governments has been meeting with subcommittees in a virtual environment. NCTCOG Executive Board meeting will be held on September 24th at 1 p.m. in an audio/video format. More information can be found on their website. Councilmember Nancy Yingling reported the newest issue of the NTX Magazine will showcase how the North Texas area is well on its way to becoming a mega region, even in the time of COVID-19. The most Advocacy meeting held via Zoom, approved priorities for the 87th Legislative Session. NTC will continue to support local control, infrastructure, and education. Councilmember Nancy Yingling also announced that DCCCD has debuted a new unified name - Dallas College. The Northlake College North Campus, located in Coppell, will now be Dallas College Coppell Center. 17. Public Service Announcements concerning items of community interest with no Council action or deliberation permitted. Councilmember Wes Mays wished his wife, Linda, a Happy 36th Anniversary. 18. Necessary Action from Executive Session 19. Adjournment There was no action resulting from Executive Session. being no further business before the City Council, the meeting was urned at 8:55 p.m. Selbo Hurit, Mayor AJSJ: Ashley Owens, ty Secretary City of Coppell, Texas Page 7