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CP 2020-10-27o I'll""' COFFELL Tuesday, October 27, 2020 City of Coppell, Texas Meeting Agenda City Council 5:30 PM KAREN HUNT MARK HILL Mayor Mayor Pro Tem CLIFF LONG GARY RODEN Place 1 Place 4 BRIANNA HINOJOSA-SMITH NANCY YINGLING Place 2 Place 5 WES MAYS BIJU MATHEW Place 3 Place 6 MIKE LAND City Manager 255 E. Parkway Boulevard Coppell, Texas 75019-9478 As authorized by Section 418.016(e) of the Texas Government Code, on March 16, 2020, Governor Greg Abbott suspended various provisions that require government officials and members of the public to be physically present at a specified meeting location. Council Chambers The following requirements have been suspended by the governor: 1. A quorum of the city council need not be present at one physical location. Id. § 551.127(b). 2. In light of (1), above, the meeting notice need not specify where the quorum of the city council will be physically present and the intent to have a quorum present. Id. § 551.127(e). 3. In light of (1) above, the meeting held by videoconference call is not required to be open to the public at a location where council is present. Id. § 551.127(f). 4. The audio and video are not required to meet minimum standards established by Texas Department of Information Resources (DIR) rules, the video doesn't have to be sufficient that a member of the public can observe the demeanor of the participants, the members faces don't have to be clearly visible at all times, and the meeting can continue even if a connection is lost, so long as a quorum is still present. Id. § 551.127(a-3); (h); (i); Q). City of Coppell, Texas Page 1 Printed on 10/23/2020 City Council Meeting Agenda October 27, 2020 Notice is hereby given that the City Council of the City of Coppell, Texas will meet in Regular Called Session at 5:30 p.m. for Executive Session, Work Session will follow immediately thereafter, and Regular Session will begin at 7:30 p.m., to be held at Town Center, 255 E. Parkway Boulevard, Coppell, Texas. As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be convened into closed Executive Session for the purpose of seeking confidential legal advice from the City Attorney on any agenda item listed herein. The City of Coppell reserves the right to reconvene, recess or realign the Work Session or called Executive Session or order of business at any time prior to adjournment. The purpose of the meeting is to consider the following items: 1. Call to Order 2. Executive Session (Closed to the Public) 1st Floor Conference Room Section 551.087, Texas Government Code - Economic Development Negotiations. A. Discussion regarding economic development prospects located north of W. Sandy Lake Road and west of N. Coppell Road. Section 551.072, Texas Government Code - Deliberation regarding Real Property. B. Discussion regarding real property located south of East Belt Line Road and east of South Belt Line Road. 3. Work Session (Open to the Public) 1st Floor Conference Room A. Discussion regarding agenda items. B. Discussion regarding Biodiversity Education Center Legacy Recognition. C. Smart City Board Update. D. Discussion regarding the upcoming 87th Regular Legislative Agenda. E. Coppell 2030 Summary. Attachments: BEC Legacy Recognition Memo.pdf City Council SC Review Deck. df 2021 Legislative Priorities Memo.pdf 2021 Legislative Priorities.pdf TML Legislative Program.pdf NTC 87th Legislative Priorities.pdf 2030 Summary Memo df Expenditures Devoted to Coppell 2030 Update.pdf Regular Session City of Coppell, Texas Page 2 Printed on 10/23/2020 City Council Meeting Agenda October 27, 2020 4. Invocation 7:30 p.m. 5. Pledge of Allegiance 6. Citizens' Appearance Presentations 7. Report from Municipal Court Judge Kristine Primrose. Proclamations 8. Consider approval of a Proclamation naming the week of November 2-6, 2020, as "Municipal Court Week," and authorizing the Mayor to sign. Attachments: Municipal Court Week Proclamation 2020.pdf 9. Consent Agenda A. Consider approval of the minutes: October 13, 2020. Attachments: CM 2020-10-13. df B. Consider approval of award for a one year contract renewal of citywide holiday decoration and lighting services; to Premier Lighting; beginning November 1, 2020 through October 31, 2021; in the amount of $147,085.00; as budgeted in the General Fund; and authorizing the City Manager to sign any necessary documents. Attachments: Holiday Lights Program Memo.pdf Holiday Lights Bid Tabulation.pdf Proposal including mock ups.pdf Holiday Lighted Bridges.pdf Premier Signed Contract.pdf C. Consider approval of a purchase from GL Seaman and Company for furniture, fixtures and equipment for the Rolling Oaks Memorial Center, in the amount of $65,176.65 as budgeted; and authorizing the City Manager to sign any necessary documents Attachments: Memo.pdf Proposal.pdf End of Consent Agenda 10. Consider approval of a Resolution of the City of Coppell amending its CARES Act COVID-19 funding of local businesses through CARES Act Business Program grants , as amended, under the terms and conditions City of Coppell, Texas Page 3 Printed on 10/23/2020 City Council Meeting Agenda October 27, 2020 as set forth in Exhibit `A', which is attached hereto and incorporated herein, for qualifying local businesses as amended herein impacted by the COVID-19 Pandemic, as authorized by CARES Act; and authorizing the Mayor to sign. Attachments: Council Memo - New Business Assistance program.pdf Resolution Approving Business Assistance - CARES Act.pdf 11. Consider approval of an Ordinance amending Chapter 9, Section 9-5 "House Trailers and Trailer Parks", of the Code of Ordinances to remove references to parking on public streets, to reference Trailer parks and Recreational Vehicles; and authorizing the Mayor to sign. Consider approval of an Ordinance repealing Chapter 8 `Traffic Regulations', Article 8-3 "Parking", Section 8-3-5 "Parking regulations of boats and certain vehicles in residential areas" of the Code of Ordinances by repealing it in its entirety; and, replacing it with a new Section 8-3-5 "Parking regulations of recreational vehicles, boats, buses, trailers in residential areas" in excess of forty-eight hours; and authorizing the Mayor to sign. Attachments: Parkinq Ordinace Memo.pdf Current 9-5-2.pdf Ordinance amending Chapter 9 Article 9-5.pdf Current 8-3-5.pdf Ordinance repealing and replacing Chapter 8. Art 8.5.pdf 12. Consider approval to revoke and reject Bid #Q-0720-01 and award Bid #Q-0720-01 Emergency Vehicle Equipment and Installation, and consider approval to award Bid #Q-1021-02 Emergency Vehicle Equipment and Installation to Defender Supply for an amount not -to -exceed $340,000.00, as budgeted, and authorizing the City Manager or designee to issue appropriate purchase order(s). Attachments: Council Memo Defender Supply.pdf Exhibit A- Emergency Vehicle Equipment & Installation Services.pdf Exhibit B Vehicle Upfittinq Percentages.pdf 13. City Manager Reports - Project Updates and Future Agendas 14. Mayor and Council Reports Report by the City Council on recent and upcoming events. 15. Council Committee Reports concerning items of community involvement with no Council action or deliberation permitted. A. Report on Carrollton/Farmers Branch ISD and Lewisville ISD - Mayor Pro Tem Hill and Councilmember Hinojosa-Smith City of Coppell, Texas Page 4 Printed on 10/23/2020 City Council Meeting Agenda October 27, 2020 B. Report on Coppell ISD - Councilmembers Hinojosa-Smith and Mathew C. Report on Coppell Seniors - Councilmember Roden 16. Public Service Announcements concerning items of community interest with no Council action or deliberation permitted. 17. Necessary Action from Executive Session 18. Adjournment Karen Selbo Hunt, Mayor CERTIFICATE I certify that the above Notice of Meeting was posted on the bulletin board at the City Hall of the City of Coppell, Texas on this 23rd day of October, 2020, at Ashley Owens, City Secretary PUBLIC NOTICE - STATEMENT FOR ADA COMPLIANCE AND OPEN CARRY LEGISLATION The City of Coppell acknowledges its responsibility to comply with the Americans With Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require special services (i.e. sign interpretative services, alternative audio/visual devices, and amanuenses) for participation in or access to the City of Coppell sponsored public programs, services and/or meetings, the City requests that individuals make requests for these services seventy-two (72) hours — three (3) business days ahead of the scheduled program, service, and/or meeting. To make arrangements, contact Kori Allen, ADA Coordinator, or other designated official at (972) 462-0022, or (TDD 1 -800 -RELAY, TX 1-800-735-2989). Pursuant to Section 30.06, Penal Code (trespass by license holder with a concealed handgun), a person licensed under Subchapter H, Chapter 411, Government Code (handgun licensing law), may not enter this property with a concealed handgun. Pursuant to Section 30.07, Penal Code (trespass by license holder with an openly carried handgun), a person licensed under Subchapter H, Chapter 411, Government Code (handgun licensing law), may not enter this property with a handgun that is carried openly. City of Coppell, Texas Page 5 Printed on 10/23/2020 C',P FE L File ID: 2020-5363 Version: 1 City of Coppell, Texas Master File Number: 2020-5363 Type: Agenda Item Reference: File Name: exec session - eco dev n of sandy lake, w of coppell 255 E. Parkway Boulevard Coppell, Texas 75019-9478 Status: Executive Session In Control: City Council File Created: 10/19/2020 Final Action: Title: Discussion regarding economic development prospects located north of W. Sandy Lake Road and west of N. Coppell Road. Notes: Sponsors: Enactment Date: Attachments: Enactment Number: Contact: Hearing Date: Drafter: Effective Date: Related Files: History of Legislative File ver- Acting Body: Date: Action: Sent To: Due Date: Return Result: sion: Date: Text of Legislative File 2020-5363 Title Discussion regarding economic development prospects located north of W. Sandy Lake Road and west of N. Coppell Road. Summary Fiscal Impact: [Enter Fiscal Impact Statement Here] Staff Recommendation: [Enter Staff Recommendation Here] Strategic Pillar Icon: City of Coppell, Texas Page 1 Printed on 10/23/2020 Master Continued (2020-5363) City of Coppell, Texas Page 2 Printed on 10/23/2020 C',P FE L File ID: 2020-5373 Version: 1 File Name: Northlake City of Coppell, Texas Master File Number: 2020-5373 Type: Agenda Item Reference: 255 E. Parkway Boulevard Coppell, Texas 75019-9478 Status: Executive Session In Control: City Council File Created: 10/21/2020 Final Action: Title: Discussion regarding real property located south of East Belt Line Road and east of South Belt Line Road. Notes: Sponsors: Attachments: Contact: Drafter: Related Files: History of Legislative File Enactment Date: Enactment Number: Hearing Date: Effective Date: Ver- Acting Body: Date: Action: Sent To: Due Date: Return Result: sion: Date: Text of Legislative File 2020-5373 Title Discussion regarding real property located south of East Belt Line Road and east of South Belt Line Road. Summary City of Coppell, Texas Page 1 Printed on 10/23/2020 C',P FE L File ID: 2020-5359 Version: 1 File Name: Work Session City of Coppell, Texas Master File Number: 2020-5359 Type: Agenda Item Reference: 255 E. Parkway Boulevard Coppell, Texas 75019-9478 Status: Work Session In Control: City Secretary File Created: 10/08/2020 Final Action: Title: A. Discussion regarding agenda items. B. Discussion regarding Biodiversity Education Center Legacy Recognition. C. Smart City Board Update. D. Discussion regarding the upcoming 87th Regular Legislative Agenda. E. Coppell 2030 Summary. Notes: Sponsors: Attachments: BEC Legacy Recognition Memo.pdf, City Council SC Review Deck.pdf, 2021 Legislative Priorities Memo.pdf, 2021 Legislative Priorities.pdf, TML Legislative Program.pdf, NTC 87th Legislative Priorities.pdf, 2030 Summary Memo.pdf, Expenditures Devoted to Coppell 2030 Update.pdf Contact: Drafter: Related Files: History of Legislative File Enactment Date: Enactment Number: Hearing Date: Effective Date: Ver- Acting Body: Date: Action: Sent To: Due Date: Return Result: sion: Date: Text of Legislative File 2020-5359 Title A. Discussion regarding agenda items. B. Discussion regarding Biodiversity Education Center Legacy Recognition. C. Smart City Board Update. D. Discussion regarding the upcoming 87th Regular Legislative Agenda. E. Coppell 2030 Summary. Summary City of Coppell, Texas Page 1 Printed on 10/23/2020 Master Continued (2020-5359) City of Coppell, Texas Page 2 Printed on 10/23/2020 MEMORANDUM To: Mayor and City Council From: Molly Bujanda, Community Programs Manager Via: Brad Reid, Director of Parks and Recreation Date: October 27, 2020 Reference: Discussion regarding legacy recognition at Biodiversity Education Center 2040: Perpetuate a Learning Environment - Promote a knowledge -sharing environment. Introduction: The Friends of Coppell Nature Park (FCNP) have proposed honoring a recent retiree of their board with legacy recognition at the Biodiversity Education Center. Parks and Recreation staff brought the proposed changes to the Parks and Recreation Board in two separate meetings. The Parks and Recreation Board enthusiastically supported the proposed change and is recommending that City Council approve legacy recognition for Lou Duggan to honor over twenty years of community service to the park and center. Background: The City of Coppell purchased the Wagon Wheel Ranch in 1997 which was subsequently developed as an athletic complex. With many Coppell residents wanting a nature park, Mr Duggan initiated an effort involving CISD schools thru their service -learning initiatives. Over 250 students gave ideas and offered suggestions for the ideal Nature Park. The first trail in 2005 was an Eagle Scout project, followed by more trails, an observation deck, a student designed bridge, wildflower area, bird and bat houses, and the Blackland Prairie project. Volunteers from many organizations and the community worked on projects because of Lou's leadership and recruitment. In 2013, the City of Coppell agreed to partner with FCNP to build the Biodiversity Education Center. Lou spent countless hours seeking donations of plans, craftsmen, solar panels and materials. On Earth Day 2014, the Biodiversity Education Center held its public grand opening, and the building was officially turned over to the city of Coppell. Since that day, tens of thousands have hiked, volunteered, played and studied in the space that was once just a vision. The Friends of Coppell Nature Park as well as Parks and Recreation staff recognize that the Biodiversity Education Center as well as the network of support from volunteers and educators would likely not exist today if it were not for Lou Duggan championing the cause. Analysis: Staff met internally to define acceptable changes and outline a communications strategy. In lieu of rebranding, the Friends of Coppell Nature Park are supportive of honoring Mr. Duggan with legacy recognition in the following ways: Building lettering — add "The Lou Duggan" in recommended small font to lettering on the building. • Addition of an 8x 10 picture and legacy biography inside the Biodiversity Education Center. • Creating a short legacy recognition blurb that will be put in appropriate marketing such as the "About' sections of the webpage and social media. These changes would allow the name of the facility to remain the same in the logo and on search engines so finding information on the facility will remain the same as it has been for the public. Legal Review: Legal Review is not required at this time. Fiscal Impact: The partner organization, Friends of Coppell Nature Park have agreed to cover any costs associated with this proposal. 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A draft copy is attached that reflects many items from the 2019 Priorities List, as well as, items pressing Coppell today. Analysis: The Council may choose to modify its previously adopted legislative priorities to include or delete certain aspects of it. Staff is requesting that Council provide direction regarding the development of a final 2021 Legislative Priorities list. Once Council has provided its input, staff will finalize the document for Council's adoption on Tuesday, November 10� during the regularly scheduled City Council meeting. CITY OF COPPELL 2021 LEGISLATIVE PRIORITIES With Talking Points Local Control — The City of Coppell expressly opposes any measures that would limit, reduce, or remove the local control that municipalities have today regarding their respective abilities to govern, finance, or otherwise make decisions on behalf of the communities we serve. It is often said that the best government is that which is closest to the people. There is no level of government effort closer to the public than locally elected officials who represent municipalities and other local political subdivisions. What works for one municipality does not necessarily work in another. The locally elected mayors and city council members are best suited to make decisions on behalf of their respective communities. 1. Preemption of city regulation on numerous items is a red herring argument. 2. Cities have and do regulate many things that are municipal and specific to their respective community's culture and desire. 3. Cities have not over -reached to regulate things they were not authorized to do. When proven otherwise, regulation is overturned without the need for bad legislation. 4. The "liberty" argument is hollow, particularly when voters approve measures they believe are in their best interest. 5. Voters can speak for themselves. Locally elected representatives know best what their respective communities desire. 6. Local decisions should be left to local representatives. 7. Get this one thing right and many of the other issues go away. Property Tax Caps — The City of Coppell opposes all efforts to implement ad valorem property tax caps. The well documented and undeniable property tax inequities that occur because of these types of measures alone should be reason enough to oppose this type of legislation. In addition, these types of measures that have been adopted in other states have severely limited the ability of municipalities and counties to maintain infrastructure, programs and services, the very things that the public expects from its government. Property tax caps have known unintended consequences that result in major inequities over time regarding the property taxes paid by different individuals in similarly situated homes. 1. Legislation already exists that empowers the citizens to limit the growth in taxes through time -tested truth -in -taxation and effective tax rate laws. 2. While nobody really likes property taxes, much of the tax revenue in growing and mature communities is used to operate and maintain facilities, roads, parks and services that were previously voter approved — it does no good to build the fire station and not staff it, no good to build the library and not equip it. 3. At the end of the day, locally elected Mayors and City Council Members listen to their citizens and know what is best for their respective communities. 4. Cities and counties are not the reason why property taxes are high in Texas. The reason is the WAY we fund schools. Cities and counties are about 20% each and the schools are approximately 60% depending upon where you live. Revenue Caps — The City of Coppell opposes any legislation or attempt to alter the way municipalities in the State of Texas currently generate revenues or to require voter approval of revenue increases. Voter approval of the budget actions of the Mayor and City Council is accomplished each time a member of the Council seeks re-election. The above discussion regarding how this type of measure limits the ability to maintain needed infrastructure, programs and services applies to the issue. 1. Texas municipalities are already a major source of funding for the state. Cities and counties receive virtually no state funding. Texas is one of only two states that treats cities and counties in this manner. 2. Cities and counties are the economic generators for the state and if their ability to raise local revenue is capped, they will not be able to offer tax abatements to attract new businesses into the state. When that happens, the Texas economy will begin to decline, and we will be just like every other state in this country. 3. Leave our revenues alone; we do not want to find ourselves in the same position as independent school districts in our state, that being underfunded. 4. The growth of revenues other than property taxes provides the opportunity to keep property taxes from rising. 5. Simple formulas that cap revenue growth on inflation and population growth do not work. The implementation of a major program, such as a new recreation facility, fire station, library, etc., often are much more expensive than the revenue growth from one year would fund based on the previous year's population growth and inflation. 6. Any bill requiring voter approval of an increased level of revenue is fraught with problems due to the budget adoption cycle for Texas municipalities and the now limited number of dates that a municipality can hold an election. 7. At the end of the day any discussion regarding the belief that overall taxation in Texas is too high is failing to recognize that we have no income tax, something that we all agree is a bad addition to the tax revenue tool chest. Texas in fact has the 6th lowest overall tax burden in the entire country. 8. The Lieutenant Governor says its property tax reform. In truth, it would save the average homeowner about $2.00 a month. 9. The problem is SCHOOL TAXES. They are about 54% of a tax bill and if you are Chapter 41 school district like CISD local taxpayers send money to the State. The State has historically underfunded schools and they are trying to divert the attention from the real problem and make it someone else's. 10. Not only would a lower rollback rate not produce significant property tax relief, the cumulative effect would be to reduce funding for everything the City provides. "Dark Store" Taxation — Big box stores have been challenging property tax assessments based on the "true cash value" which is significantly below the assessed value. Their argument is that the building was built for a sole function and has little value for other purposes. This is detrimental to local communities as well as to the State of Texas. We urge the state to expand the definition of special purpose properties to include retail buildings of greater than 50,000 sq. ft. to require assessments of value using the "cost method" not "comparable". If a store is 10 years or less in age, "the sale of a comparable property may not be used in determining the assessment of the comparable property if it has been vacant for more than one year, has significant restriction on its use, was sold and is no longer used for its original purpose or was not sold in an arm's length transaction." 1. This is another ploy used by large commercial property owners intending to lower the property tax on their respective properties. 2. Granting this type of evaluation model would severely lower taxable values which in turn would harm not only local taxing entities but also the state due to the school funding implications. 3. Various construction techniques can be applied to large commercial properties to subdivide a once large building into more than one commercial use. 4. The use of comparable properties should not be used to determine the taxable value given the very arguments being used by the industry; i.e.: their uses are so specialized. Expenditure Limitations — The City of Coppell opposes any legislation that would limit the elected Mayors and City Councils of Texas municipalities from adopting budgets that they deem appropriate for their respective communities or that would require voter approval for increases in expenditures. The City of Coppell employs a very open budgeting process during which there are multiple opportunities for the citizens to participate. Texas citizens are protected by the current truth -in - taxation and tax rate roll -back provisions. Once again, voter approval of the actions of the Mayor and City Council is accomplished each time they seek re-election. 1. Whenever the state passes along a mandate it causes local property taxes to go up. That is why the state per capita tax burden is so low. It is because the state passes along so much of the burden to the local governments. 2. Communities should be left to decide for themselves the level of funding they deem appropriate and they do this by participating in community visioning processes, budget processes, voting on capital improvements 3. Formulas that allow for the growth in debt service funding but not operations and maintenance funding to requisite levels to program and maintain the capital improvements are counterintuitive. Once again, it does no good to build it, even if voters approve if the revenues that are necessary to operate and maintain the improvement are not available. 4. Any bill requiring voter approval of an increased level of expenditure is fraught with problems due to the budget adoption cycle for Texas municipalities and the now limited number of dates that a municipality can hold an election. Sales Tax Sourcing Legislation — The City of Coppell opposes any further changes in the sourcing of sales tax remittance from the current origin of sale method to any method that would include destination as the way sales tax remittance is calculated. The City of Coppell participated in a compromise position developed by several cities in a previous legislative session that was ultimately adopted by the legislature regarding storefront sales verses warehouse sales. The City of Coppell has long had an economic development policy designed to attract business - to -business and warehouse users. The shift from origin to destination -based sales tax sourcing would result in the loss of millions of dollars in revenue annually from Coppell and send those dollars to municipalities that put forth no effort in the support of the very business that generated the tax. Several cities on both sides of this issue proposed compromise language during a previous legislative session that protects the business -to -business sales tax that is important to cities situated as we are while also protecting the sales tax generated at traditional storefronts that is important to other cities. This language was ultimately adopted by the legislature. This is a very confusing issue that potentially could lead to many unintended consequences. Most cities do not know what will happen to them if either sales tax sourcing in Texas is changed to destination -based from origin -based or the national Streamline Sales Tax Initiative is adopted. Texas has long been an origin -based sales tax state. Cities have intentionally designed their economic development, community development, and other programs following current law. Many communities, Coppell included, have revenue bond indebtedness that relies on current law and resulting revenues to make the debt service payments. The move to destination -based sales tax collection would devastate some and certainly harm all such cities. 2. As a result of Rule 3.334, the City of Coppell stands to lose around $24,000,000 annually if any of the changes are made as currently proposed. Streamline Sales Tax Initiative - The City of Coppell opposes any attempt to adopt the Streamlined Sales Tax (SST) measure as has been discussed in past sessions unless the State of Texas maintains origin sourcing. The potential revenue the state would receive should Congress choose to tax the internet fully is just that, potential revenue. It remains to be seen whether the elected members of the House of Representatives will pass companion legislation to the Marketplace Fairness Act, legislation that is more favorable to origin -based sales tax states like Texas that has already been passed by the senate or offer different legislation that would enable full sales taxation of internet sales. Without that action, the state will not have access to appreciably more revenue from this sales tax source. Changing the sourcing laws prematurely in expectation of such a move at the federal level will only redistribute sales tax revenues from one Texas city to another. The compromise on retail storefront sourcing that was enacted several years ago should be given time to work. Before any additional measure are considered, a formal and thorough impact analysis should be conducted that fully discloses the impact that a broader SST adoption would have on the municipalities and other taxing jurisdictions, such as transit agencies. We have estimated that up to 20% of total General Fund and other revenues would be lost if a more comprehensive SST adoption like what has been discussed in recent years were to pass. 1. The State of Texas should pass legislations that allows municipalities to take advantage of the South Dakota vs Wayfair which requires sales tax be collected for online purchases. 2. Any legislation considered must keep Texas sales tax point of origin based. 3. See talking points above regarding sales tax sourcing. Education Funding — The City of Coppell supports efforts that would more adequately fund education from state revenue funds that would also decrease the amount of recapture currently required of districts such as the Coppell Independent School District. The percent of total state funding per pupil for public education has been continually decreasing. The legislature should turn attention to developing measures that would adequately fund education in our state, or at least fund education at historic levels. 1. While not a municipal issue on its face, the continued underfunding of public education is unacceptable. 2. The voucher issue takes even more money from public education under the guise of making it possible for the average citizen to choose private schools when the average person cannot afford private schools even with the voucher payment. 3. School choice wherein parents could choose to send their children to any school of their choice would over -run quality districts from a classroom space perspective while the State is funding an even less percentage of the total cost for those quality district to remain such. 4. Additional state funding for public education is necessary if true property tax relief is to be seen by property owners in Texas. 5. The state funding as a percent per pupil of the total continues to decline noticeably even though public education funding is one of 4 or 5 major issues the state should be doing. Transportation — The City of Coppell supports the Regional Transportation Council's legislative agenda. Making real, meaningful progress on transportation initiatives is vital as our state continues to grow rapidly. More specifically, the DFW region continues to grow at a rate that is simply overwhelming the transportation system. The building of additional highway capacity is essential if the region is to continue to thrive as a very important economic engine for the entire State of Texas. Mass transit via rail must also become a reality in a much larger scale than currently exists as the continuation of sprawl becomes at some point unsustainable. This issue should be near the top of the priority list of items the requiring legislative attention. 1. The RTC and Rail North Texas initiatives are vital if the region is to maintain the economic generator status that the state needs from the north Texas area. 2. State funding for transportation projects in the Dallas/Ft. Worth area is vital. 3. Ensuring TxDot and NTTA perform as expected is important. Make them keep their promises. 4. Coppell supports regional rail initiatives, including the Cotton Belt DART line. 5. Fund projects with dollars as first intended. Do not co -mingle funds from one TxDot district with another unless the various stakeholders agree. 6. Support all tools necessary for successful construction of transportation projects including toll roads, tolled managed lanes, design build, concessions and any other financing avenues available. Alcoholic Beverage Sales — Oppose any further loosening of the restrictions regarding the proximity to schools, parks, and churches where alcoholic beverages can be sold. The community of Coppell has been built with families in mind. Our school system is one of the best in Texas. We have a very strong faith -based community and our municipal programs offer great kid -centric services to our families. Our ability to ensure safe and appropriate environments for these segments of our community is vital. 1. Leave these types of issues to the locally elected Councils to decide. 2. Current rules seem to be serving well. Oil and Gas Wells — Support any efforts that would provide municipalities more ability to control the site of oil and gas wells as they relate to residential developments, any occupied buildings, and environmental sensitive areas such as creeks, rivers and drainage ways. The proliferation of gas wells in the north Texas area has created concern regarding their proximity to residences, schools, parks, other occupied buildings and environmentally sensitive areas. The City of Coppell would support the expansion of our ability to apply greater distance requirements, noise mitigation standards and other control measures deemed necessary to protect our citizens from the problems caused by the gas exploration and production process. The associated air quality that has been well documented is also very important. 1. The exploration of the Barnett Shale in north Texas has led to much discussion regarding how communities can protect their citizens and business communities from the harmful effects of the drilling and operation of gas wells. 2. The rights of these companies to locate pipelines virtually any place they please is a frightening proposition. 3. Texas cities are to some degree severely hampered to regulate these activities due to current state law. 4. It appears that urban drilling was not contemplated when the legislation was passed. If it was contemplated, it was not done so effectively. Power Grid Hardening - Oppose any attempt by the State to require hardening of the Texas power grid to protect it from EMP/EMC effects IF the costs of such hardening would be passed along to the consumer. (This would be an incredibly expensive undertaking and the current "plan" is to have the utility companies pass the cost along through rate increases). Smart Cities - Support the legislature in efforts to incentivize and recognize the importance of smart cities and the application of technology solutions through grants, awards, and other means. Texas should encourage the deployment of and assist whenever possible, cities efforts to modernize. The legislature must however recognize that there is no one size fits all solution as cities are ultimately responsible to their citizens desires. Amendment to Chapter 327 Municipal Sales and Use Tax for Street Maintenance — Support an amendment to the bracketing criteria of Chapter 327 which allows for all cities to request authorization from voters for up to ten (10) years. Short Term Rentals — Support the bill as presently written, including the allowance of the Comptroller to collect the city's portion of tax; to include the provision requiring the STR operator to be owner -occupied; and to require the home to be available on a limited portion or intermittent basis. The Texas Municipal League Legislative Program for 2019 — 2020 Introduction City officials across the state are well aware of the fact that many significant decisions affecting Texas cities are made by the Texas Legislature, not by municipal officials. During the 2017 session, more than 6,500 bills or significant resolutions were introduced; more than 2,000 of them would have affected Texas cities in some substantial way. In the end, over 1,200 bills or resolutions passed and were signed into law; almost 300 of them impacted cities in some way. The number of city related bills as a percentage of total bills filed rises every year. Twenty years ago, around 17 percent of bills filed affected cities in some way. By 2017, that percentage had almost doubled to 30 percent. In other words, almost a third of the legislature's work is directed at cities, and much of that work aims to limit municipal authority. There is no reason to believe that the workload of the 2019 session will be any lighter; it may be greater. And for better or worse, city officials will have to live with all the laws that may be approved by the legislature. Thus, the League must make every effort to assure that detrimental bills are defeated and beneficial bills are passed. The TML approach to the 2019 session is guided by principles that spring from a deeply rooted TML legislative philosophy: • The League will vigorously oppose any legislation that would erode the authority of Texas cities to govern their own local affairs. • Cities represent the level of government closest to the people. They bear primary responsibility for provision of capital infrastructure and for ensuring our citizens' health and safety. Thus, cities must be assured of a predictable and sufficient level of revenue and must resist efforts to diminish their revenue. • The League will oppose the imposition of any state mandates that do not provide for a commensurate level of compensation. In setting the TML program for 2019-2020, the Board recognized that there is a practical limit to what the League can accomplish during the legislative session. Because the League (like all associations) has finite resources and because vast amounts of those resources are necessarily expended in defeating bad legislation, the Board recognized that the League must very carefully select the bills for which it will attempt to find sponsors and seek passage. The Board considered approximately 50 initiatives that had been recommended by the membership -at -large. Each initiative was subjected to several tests: 1 • Does the initiative have wide applicability to a broad range of cities of various sizes (both large and small) and in various parts of the state? • Does the initiative address a central municipal value, or is it only indirectly related to municipal government? • Is this initiative, when compared to others, important enough to be part of TML's list of priorities? • Will the initiative be vigorously opposed by strong interest groups and, if so, will member cities commit to contributing the time and effort necessary to overcome that opposition? • Is this initiative one that city officials, more than any other group, should and do care about? The Board placed each legislative issue into one of four categories of effort. Those five categories are: • Seek Introduction and Passage — the League will attempt to find a sponsor, will provide testimony, and will otherwise actively pursue passage. Bills in this category are known as "TML bills." • Support — the League will attempt to obtain passage of the initiative if it is introduced by some other entity. • Oppose — the League will actively and vigorously attempt to defeat the initiative because it is detrimental to member cities. • No Position — the League will take no action. Our Highest Priority: Oppose Bad Bills The Board determined that TML's highest priority goal for 2019-2020 will be the defeat of legislation deemed detrimental to cities. As a practical matter, adoption of this position means that the beneficial bills will be sacrificed, as necessary, in order to kill detrimental bills. The TML Priority Package The Board determined that the TML Priority Package will include the following items in priority order: 01 1. Defeat any legislation that would erode municipal authority in any way, impose an unfunded mandate, or otherwise be detrimental to cities, especially legislation that would: a. erode municipal authority in any way, impose an unfunded mandate, or otherwise be detrimental to cities. b. provide for state preemption of municipal authority in general. c. impose a revenue and/or tax cap of any type, including a reduced rollback rate, mandatory tax rate ratification elections, lowered rollback petition requirements, limitations on overall city expenditures, exclusion of the new property adjustment in effective rate and rollback rate calculations, or legislation that lowers the rollback rate and gives a city council the option to re -raise the rollback rate. d. erode the ability of a city to issue debt. e. erode municipal authority related to development matters, including with respect to the following issues: (1) annexation, (2) eminent domain, (3) zoning, (4) regulatory takings, (5) building codes, (6) tree preservation, and (7) short-term rentals. f. erode the authority of a city to be adequately compensated for the use of its rights- of-way and/or erode municipal authority over the management and control of rights-of-way, including by state or federal rules or federal legislation. g. require the reporting of lobbying activities beyond the requirements in current law; limit or prohibit the authority of city officials to use municipal funds to communicate with legislators; or limit or prohibit the authority of the Texas Municipal League to use any revenue, however derived, to communicate with legislators. 2. Passage of any legislation that would: a. eliminate reauthorization provisions for the collection and use of street maintenance sales and use tax and authorize cities to reimburse themselves from sales and use tax collections for actual election costs required for tax implementation. b. allow cities the option of using either an official newspaper or a website for the publication of legal notices. Support The Board voted to support legislation that would: 3 1. simplify the effective tax rate calculation for notice purposes only, provided the legislation would have no effect on either the underlying effective tax rate and rollback tax rate calculations themselves, or upon the hold harmless exemptions to those rates. 2. extend the sunset date for Chapter 312 tax abatement authority only if the business lobby groups whose members benefit from tax abatement agreements refrain from any support for harmful revenue and expenditure caps. 3. make beneficial amendments to the equity appraisal statute; close the "dark store" theory of appraisal loophole; and require mandatory disclosure of real estate sales prices. 4. authorize a council -option property tax exemption of a portion of the appraised value of property damaged by a disaster. 5. authorize a council -option city homestead exemption expressed as a percentage or flat -dollar amount. 6. support legislation that would convert the sales tax reallocation process from a ministerial process into a more formalized administrative process. 7. expand municipal annexation authority. 8. authorize a city council to opt -in to requiring residential fire sprinklers in newly constructed single-family dwellings. 9. expressly authorize any city to regulate and enforce building codes, including related permitting, plan reviews, inspections, and the collection of fees for theses and other necessary services, within its extraterritorial jurisdiction. 10. expand the applicability of Texas Local Government Code Chapter 43, Municipal Annexation, Subchapter F Limited Purpose Annexation, to all cities. 11. simplify processes, reduce unnecessary bureaucracy, and increase potential efficiency of the subdivision platting process. 12. allow for greater flexibility by cities to fund local transportation projects; amend or otherwise modify state law to help cities fund transportation projects; or provide cities with additional funding options and resources to address transportation needs that the state and federal governments are unable or unwilling to address. 13. provide additional funding to the Texas Department of Transportation for transportation projects that would benefit cities and provide local, state, and federal transportation funding for rail as one component of transportation infrastructure. M 14. expand the use of public, educational, and government (PEG) fees to include operational and related costs associated with PEG channels, including federal legislation, and that would allow a city to choose to not receive the PEG fees. 15. in relation to municipal courts, allow a more equitable way of distributing court fines that would result a higher percentage of fines being kept local, where the laws are enforced, the court is held, and the fines collected. 16. provide additional appropriations for the Texas Veterans Commission and the Texas Workforce Commission skills for veterans initiative that dedicates state funding to address the training needs of veterans returning home and entering the Texas workforce. 17. in relation to federal transit funding: (1) clarify federal congressional intent of federal transit law to protect cities across the United States from being penalized due a to a population drop suffered as a direct result of a natural disaster, retroactive to 2000; (2) explicitly state that only presidentially declared major disasters are covered, in accordance with the Robert T. Stafford Disaster Relief and Emergency Assistance Act (P.L. 100-707); and (3) protect federal transit funding streams for urbanized areas until the execution of the next decennial census. 18. increase funding for the Texas Intrastate Fire Mutual Aid System to $3 million annually. 19. allow a city to lower the prima facie speed limit from 30 to 25 miles per hour without the need for a traffic study. 20. restore funding to the TCEQ in the FY 2020-2021 General Appropriations Act for air quality programs in all near non -attainment communities. 21. establish that expenditures of Community Development Block Grant funds by cities are a governmental function. 22. extend the authority granted under Section 214.33 of the Local Government Code to all cities seeking to adopt and ordinance requiring owners of vacant buildings to register their buildings by filing a registration form with the designated municipal official. 23. require city consent before TCEQ is authorized to issue a standard permit for a rock crushing operation, cement crushing operation, or any similar activity that may be authorized under a standard air permit from TCEQ within the corporate limits or ETJ of a city. (Alternatively, or in addition, such legislation may: (a) authorize a city to restrict, prevent, or regulate the locating of such activities in the city's corporate limits or ETJ in other manners, such as imposing minimum distance from such operations and schools, hospitals, churches, and residences; (b) require TCEQ to provide notice of applications for standard permits to cities for activities proposed in 9 the city's corporate limits or ETJ and require TCEQ to address any and all comments received from the City as required by Sec. 382.112 of the Texas Health & Safety Code; or (c) prohibit TCEQ from issuing a standard permit for activities proposed in the city's corporate limits or ETJ unless the city verifies that the proposed in the city's corporate limits or ETJ unless the city verifies that the proposed activity is authorized under the city's zoning ordinance or comprehensive plan to locate at the proposed location. 24. grant cities the right to obtain information and the right to receive notice of incidents affecting public health from state agencies, especially when that information is vital to both the protection of the general public and first responders. 25. provide consistency and uniformity in the compliance deadlines and fees for compliance dismissals of Class "C" misdemeanors. 26. provide courts with access to TexasSure database to verify financial responsibility. 27. provide additional funding through the Municipal Court Building and Security Fund and the Municipal Court Technology Fund. 28. with regard to municipal ballot propositions, level the playing field for all participants. Oppose The Board voted to oppose legislation that would: 1. negatively expand appraisal caps but take no position on legislation that would authorize a council -option reduction in the current ten -percent cap on annual appraisal growth. 2. impose new property tax or sales tax exemptions that substantially erode the tax base. 3. limit or eliminate the current flexibility of the Major Events Reimbursement Program as a tool for cities to attract or host major events and conventions. 4. limit the type of incentives available to the city or that would limit any use of incentives by a city. 5. impede the city's ability to manage long term planning, growth and development in a manner necessary to hinder or mitigate for potential flooding and to pay for city related costs, including preemption of annexation, tree removal, regulation of development projects, issuance of permits, and city spending. 6. erode municipal authority over billboards or place any unfunded mandate on cities relating to billboards. G 7. further erode local control as it pertains to retirement issues. 8. substantively change or expand the scope of the current disease presumption law, unless doing so is supported by reputable, independent scientific research. 9. require candidates for city office to declare party affiliation in order to run for office. 10. eliminate any of the current uniform election dates. 11. impose additional state fees or costs on municipal court convictions or require municipal courts to collect fine revenue for the state. 12. alter the common law understanding of which topics are appropriate for the initiative and referendum process. 13. preempt city charter provisions relating to municipal ballot propositions. 14. restrict city authority to validate petition signatures. 15. restrict city authority to draft ballot propositions in such a way that reflects the full fiscal impact of the proposition. 16. restrict city authority to divide initiated questions to allow a vote on a single issue. 17. require preclearance of city ballot propositions by a state agency. Take No Position The Board voted that TML take no position on legislation that would: 1. standardize red light photo enforcement systems, so long as the underlying authority is not eliminated. (Further, the committee recommends that TML defer to the Texas Red Light Coalition on more detailed matters relating to revisions to red light camera policy.) 2. amend the affected provisions of the Texas Government Code relating to the Texas Municipal Retirement System to allow for greater flexibility in retiree pension increases and provide for a forgiveness provision for cities that stopped the regular repeating COLA payments without reference to a cost of living index. 3. relate to immigration matters, so long as it does not impose new and substantial unfunded mandates or unavoidable liabilities on cities. 7 Other The Board voted that TML take the following additional actions: 1. seek the guidance of the TML executive committee in relation to tax abatement agreements should the "support" position included elsewhere in this program no longer encompass evolving scenarios. 2. take no position on Wayfair-related legislation that impacts local sourcing of sales and use taxes, but seek the guidance of the TML executive committee to address any unforeseen issues concerning the statewide implementation of the Wayfair decision. 3. concur with the legislativerp ogram of the Texas Recreation and Park Society, but disapprove the provision in that program relating to prohibiting firearms at certain types of city events. 4. work with the City of Leary on legislation that would reduce cost drivers for small city audits, so long as appropriate statutory safeguards remain in place. 5. with regard to economic development: (1) take no position on legislation that would broaden the authority of Type A or Type B economic development corporations; and (2) oppose legislation that would limit the authority of Type A or Type B economic development corporations statewide, but take no position on legislation that is regional in scope and that is supported by some cities in that region. 6. support the Texas State Library and Archives Commission and the work it does to advance fundamental and diverse state interests and respectfully request that the Texas Sunset Commission recommend reauthorization of the Texas State Library and Archives Commission so that it may continue its essential work on behalf of all Texans. ff-i" W Z W I� W CL O V N N W Z N D co 0 Li 99 u� �4d"kr a LU V 99 O LL. 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The following highlights are provided regarding the five Strategies from the 2030 plan. In several cases many of the projects listed fell into more than one Strategy. In these situations, I only listed the project in one Strategy to avoid duplication. Additionally, the identified dollar amounts associated with each strategy are based on identified Council actions through the years in support of the various projects and are generally descriptive in nature. Finally, the attached 2030 spreadsheets do not include the nearly $14.2 million in land purchases and infrastructure investment Strategy: Sense of Community Goal 1: Residents and Businesses Engaged and Contributing to the Coppell Community Goal 2: Successful Community Events and Festivals Goal 3: New Residents Welcome and Involved Goal 4: Effective Community Partnerships Critical Factors for Success Goal 5: Future Civic and Community Leaders Development $22.4 million was spent on this Strategy between 2008-2020 Highlights include: ➢ Constructed Senior and Community Center ➢ Constructed Rolling Oaks Memorial Cemetery Phase 1 and currently constructing Phase 2 ➢ Various local street reconstruction projects ➢ Enhanced library e -branch ➢ Constructed Old Town Infrastructure ➢ Facilitate Old Town Quarterly events ➢ Deploy open -wireless network in City facilities ➢ Facilitate Art Council Activities including Art in the Park ➢ Re-imaging and reconstruction of Andy Brown Park's East and West ➢ Celebrate Coppell re -imagined ➢ Constructed Square at Old Town ➢ Expansion and Renovation of the Cozby Library and Community Commons Strategy: Special Place to Live* Goal 1: Quality Housing for Family Generations Goal 2: Beautiful Green City Goal 3: Revitalizing Neighborhoods Goal 4: Quality Mobility Within Coppell Goal 5: Easy Access to Dallas -Fort Worth Region $49.8 million was spent on this goal from 2008-2020** Highlights include: ➢ Construction of South Coppell Road ➢ Water Meter Replacement Program ➢ Freeport and Parkway Construction completed ➢ Construction of Southwestern Blvd. ➢ Expansion of Sandy Lake Rd. west of Denton Tap ➢ Bethel Road construction ➢ Traffic signal and timing enhancements ➢ Complete annual street, sidewalk, alley maintenance program ➢ Denton Tap Sidewalk Infill ➢ Arterial roads median/green space master plan implemented ➢ Implement Coppell branded median streetlight program ➢ Complete installation of traffic signal at Parkway and Cowboy ➢ Create a public awareness campaign about code compliance ➢ Intersections improvements completed to improve traffic flow ➢ Maintain community support for and implementation of 1/4 cent street reconstruction program ➢ Implemented contract with Span Transit ➢ Began implementation of ADA improvements ➢ Completed the Fugro Pavement Management Study ➢ Impact Fee and Capital Improvement Plan updated **Included within this Strategy is $14.2 in expenditures for the purchase of land and the construction of public infrastructure and facilities for the Main St. In Old Town project. There are multiple work plan items that covered these improvements, and many more that were not specifically included as work plan items. Therefore not all of the projects or total dollar amount for this Strategy on the attached spreadsheet reflect all of the Main St. in Old Town projects or expenditures. Strategy: Community Wellness Goal 1: Community Gathering Places Goal 2: Recreation Programs and Services for All Generations Goal 3: Expand Cultural Arts Amenities and Opportunities Goal 4: Residents' Wellness and Longevity Goal 5: Community Education Programs and Support Top Quality Schools Goal 6: Multi -Use Trail System Connecting the City $24.1 million was spent on this goal from 2008-2020 Highlights include: ➢ Construction of Andy Brown Parks East and West ➢ Construction of the Biodiversity Education Center ➢ CORE expansion and reopening ➢ Parks and Recreation master plan update ➢ Parks and Recreation trail master plan update ➢ Trail Amenities/Signage enhancements made ➢ Recreation Programs and Services continually evaluated enhanced ➢ Parks and Recreation Bike Master Plan updated ➢ Implementation of the North Texas Emergency Communications Center ➢ Install bridge over Denton Creek ➢ Design of Grapevine Creek Park ➢ Construct MacArthur Blvd Trail ➢ Construct Parkway Blvd Trail ➢ Construct Freeport Parkway trail ➢ Construct Andy Brown East Phase 11 erosion control ➢ Construct Old Coppell sidewalks/trails connection ➢ Construct connectivity to the Campion Trail ➢ Coordinate with outside agencies to determine trail location options for Grapevine Creek Trail ➢ Continue to construct sidewalk infill projects ➢ Provide support for installation of the Art Walk in Old Town and ABE ➢ Construct bike trail on Moore Rd. and Riverchase Blvd. Strategy: Business Prosperity Goal 1: Retention and Attraction of Businesses that Generate Revenues for the City Goal 2: Major Retail and Top -Quality Business Office Park Along I-635 and State Highway 121 Goal 3: Old Coppell as a Small Town Village Goal 4: Community Commercial Centers Goal 5: Home Offices and Home -Based Businesses $30.2 million was spent on this goal from 2008-2020* Highlights include: ➢ Implement municipal sign replacements along major corridors ➢ Implement directional signage plan for Old Town ➢ Installed Banner Program for Old Town and City ➢ Constructed the Old Town Square ➢ Constructed connector trails in Old Town ➢ Invested in the Heritage Park experience ➢ Hosted multiple community events in Old Town ➢ Invest in Old Town infrastructure ➢ Economic Development Partnerships* *Since FY 2008-2009 the City of Coppell has seen is commercial/light industrial/light manufacturing/warehouse and distribution center appraised values double, increasing to $3.9 billion. Over 25,000 employees work in Coppell in the more than 29 million square feet of non-residential space within the City. Strategy: Sustainable City Government Goal 1: Excellent City Services with High Level of Customer Satisfaction Goal 2: "Green" City Operations and Facilities Goal 3: Excellent and Well -Maintained City Infrastructure and Facilities Goal 4: Top Quality City Work Force Goal 5: Financial Resources to Support City Services $144.2 million was spent on this goal from 2008-2020 Highlights include: ➢ Quad City Fire Training Facility constructed ➢ Created a one stop Development Services operation at 265 Parkway ➢ Update the City's Technology Plan ➢ Enhance the City's Health Insurance/Wellness Program ➢ Complete Comprehensive Sustainability Plan and evaluation of City owned facilities and programs ➢ Enhanced creek maintenance program implemented ➢ Coppell Arts Center constructed ➢ Implement regional dispatch creating the North Texas Emergency Communications Center with Addison, Carrolton and Farmers Branch ➢ Implement Proximity Cards security access to facilities ➢ Enhance the City's telecommunication system ➢ Enhance various communication formats throughout the organization and community ➢ Implement municipal erosion control projects throughout the city ➢ Replace HVAC equipment at 265 Parkway to Energy Star Rating ➢ Promote services through collaborative efforts with CISD ➢ Relocate Fire Administration to 265 Parkway ➢ Implement EMS equipment for critical care paramedicine ➢ Continue installation of outdoor warning sirens ➢ Develop programs that promote inclusion across generations, cultures, ethnicities and demographics ➢ Design of Star Leaf pump station ➢ Replace Ladder Truck - 100 -ft ladder ➢ Complete Continuity of Operations (COOP) plan, Emergency Mgt. ➢ Replacement of Impact Software ➢ Upgrade Council Chambers A/V ➢ Construct security fencing at Fire Station #1 ➢ Renovate Justice Center Lobby, restrooms, courtroom ➢ Construct Phase 1 of the Service Center ➢ Rehabilitate Water Tower #1 in Old Town ➢ Reconstruct Burns Drive ➢ Reconstruct Oak Grove Dr. ➢ Implementation of Tyler Technologies for Development Services, Finance, Human Systems and Utility Billing ➢ Complete annual audit with presentation of CAFR ➢ Review / monitor all abatements / rebates / economic development agreements for compliance ➢ Completion of citizen satisfaction surveys ➢ Increase digital collections in the library ➢ Implement wireless printing in expanded library ➢ Implement digital signage in library ➢ Implement Radio Frequency Identification and Automated Materials Handling in expanded library ➢ Complete replacement of Service Center HVAC ➢ Complete replacement of windows at 265 Parkway ➢ Begin Enterprise Resource Planning (ERP) implementation ➢ Update and Present the annual Budget ➢ Hunterwood Park Erosion construction ➢ Continue Supervisory training ➢ Implement Salary Survey Findings ➢ Complete Drainage System Analysis ➢ Update Drainage Utility District Rates ➢ Design the Sandy Lake Lift Station Rehabilitation project ➢ Continue Equipment/Capital Replacement program ➢ Expand, repair and replace sections of Hike & Bike Trail System ➢ Installation of connector trails ➢ Enhancement of Wagon Wheel Tennis Center ➢ Fencing for Allen Road Park Lake ➢ Installation of playground shades ➢ Parkway Boulevard Reconstruction ➢ Pool Deck for Outdoor Pool replacement ➢ Upgrade technology hardware Infrastructure ➢ Continue replacement CORE Fitness Equipment In summary, between the adoption and implementation of the City of Coppell's 2030 vision in Fiscal Year 2008/2009 and Fiscal Year 19/20, the City of Coppell invested approximately $258.7 million to fulfill its commitment to building "A Family Community for a Lifetime." 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Notes: Sponsors: Attachments: Contact: Drafter: Related Files: History of Legislative File 255 E. Parkway Boulevard Coppell, Texas 75019-9478 Status: Presentations In Control: City Council File Created: 10/20/2020 Final Action: Enactment Date: Enactment Number: Hearing Date: Effective Date: Ver- Acting Body: Date: Action: Sent To: Due Date: Return Result: sion: Date: Text of Legislative File 2020-5369 Title Report from Municipal Court Judge Kristine Primrose. Summary City of Coppell, Texas Page 1 Printed on 10/23/2020 C',P FE L File ID: 2020-5368 Version: 1 File Name: MCW Week City of Coppell, Texas Master File Number: 2020-5368 Type: Agenda Item Reference: 255 E. Parkway Boulevard Coppell, Texas 75019-9478 Status: Proclamations In Control: City Secretary File Created: 10/20/2020 Final Action: Title: Consider approval of a Proclamation naming the week of November 2-6, 2020, as "Municipal Court Week," and authorizing the Mayor to sign. Notes: Sponsors: Attachments: Municipal Court Week Proclamation 2020.pdf Contact: Drafter: Related Files: History of Legislative File Enactment Date: Enactment Number: Hearing Date: Effective Date: Ver- Acting Body: Date: Action: Sent To: Due Date: Return Result: sion: Date: Text of Legislative File 2020-5368 Title Consider approval of a Proclamation naming the week of November 2-6, 2020, as "Municipal Court Week," and authorizing the Mayor to sign. Summary City of Coppell, Texas Page 1 Printed on 10/23/2020 WHEREAS, municipal courts play a significant role in preserving public safety and promoting quality of life in Texas; WHEREAS, more people come in contact with municipal courts than all other Texas courts combined and public impression of the Texas judicial system is largely dependent upon the public's experience in municipal court; WHEREAS, the Coppell Municipal Court No. 1 provides residents with a forum where questions of law and fact can be resolved regarding alleged violations of state law and municipal ordinances; WHEREAS, our municipal judges, who pledge to be impartial and also function as magistrates for the State of Texas, work diligently to ensure the fair administration of justice and to enforce procedural safeguards for all defendants, including indigent defendants; WHEREAS, the City of Coppell is committed to the principle that an independent, fair, and competent judiciary will properly interpret and apply the law and that judges and court personnel should comply with the law and act in a manner that promotes public confidence in the judiciary; WHEREAS, in addition to judges, the Coppell Municipal Court No. 1 is staffed by court administrators, clerks, bailiffs, and prosecutors who strive to improve court operations and who have gone to great lengths to comply with all relevant emergency orders regarding the COVID- 19 pandemic to implement procedures which allow all parties and staff to appear remotely; NOW, THEREFORE, I, Karen Selbo Hunt, Mayor of the City of Coppell, and on behalf of the City Council, do hereby proclaim the week of November 2 — 6, 2020 as "MUNICIPAL COURT WEEK" in recognition of the fair and impartial justice offered to our citizens by the Municipal Court of Coppell No. 1. IN WITNESS THEREOF, I set my hand and caused the seal of the City of Coppell to be affixed this 27th day of October 2020. Karen Selbo Hunt, Mayor ATTEST: Ashley Owens, City Secretary C',P FE L File ID: 2020-5365 Version: 1 File Name: Minutes 10/13/2020 City of Coppell, Texas Master File Number: 2020-5365 Type: Agenda Item Reference: Title: Consider approval of the minutes: October 13, 2020. Notes: Sponsors: Attachments: CM 2020-10-13.pdf Contact: Drafter: Related Files: 255 E. Parkway Boulevard Coppell, Texas 75019-9478 Status: Consent Agenda In Control: City Secretary File Created: 10/20/2020 Final Action: Enactment Date: Enactment Number: Hearing Date: Effective Date: History of Legislative File ver- Acting Body: Date: Action: Sent To: Due Date: Return Result: sion: Date: Text of Legislative File 2020-5365 Title Consider approval of the minutes: October 13, 2020. Summary Strategic Pillar Icon: Sustainable Government City of Coppell, Texas Page 1 Printed on 10/23/2020 CFFELL Tuesday, October 13, 2020 KAREN HUNT Mayor CLIFF LONG Place 1 BRIANNA HINOJOSA-SMITH Place 2 WES MAYS Place 3 MIKE LAND City Manager City of Coppell, Texas Minutes City Council 5:30 PM MARK HILL Mayor Pro Tem GARY RODEN Place 4 NANCY YINGLING Place 5 BIJU MATHEW Place 6 255 E. Parkway Boulevard Coppell, Texas 75019-9478 Present 8 - Karen Hunt -,Cliff Long;Brianna Hinojosa-Smith;Wes Mays;Gary Roden -,Nancy Yingling;Biju Mathew and Mark Hill Council Chambers Also present were City Manager Mike Land and City Secretary Ashley Owens. City Attorneys Robert Hager and Shelby Pearcy, Deputy City Managers Vicki Chiavetta and Traci Leach were in attendance virtually. The City Council of the City of Coppell met in Regular Session on Tuesday, October 13, 2020 at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. 1. Call to Order As a result of recent Declarations of Emergency made by Dallas County and the City of Coppell in regards to the current pandemic, Governor Abbott has permitted for governing bodies to meet remotely and to conduct open meetings virtually. Mayor Karen Hunt called the meeting to order, determined that a quorum was present and convened into the Executive Session at 5:32 p.m. 2. Executive Session (Closed to the Public) 1st Floor Conference Room Section 551.087, Texas Government Code - Economic Development Negotiations. City of Coppell, Texas Page 1 City Council Minutes October 13, 2020 Discussion regarding economic development prospects located north of W. Sandy Lake Road and west of N. Coppell Road. Discussed under Executive Session 3. Work Session (Open to the Public) Council Chambers Mayor Hunt adjourned the Executive Session at 6:05 p.m. and reconvened into the Work Session at 6:12 p.m. A. Discussion regarding agenda items. B. Review of the Water and Sewer Rate Study results. C. Discussion regarding Rolling Oaks Memorial Cemetery fees. D. Discussion regarding parking ordinances. E. DART Silver Line Rail Update. Presented in Work Session. Regular Session Mayor Hunt adjourned the Work Session at 7:48 p.m. and reconvened into the Regular Session at 7:54 p.m. 4. Invocation 7:30 p.m. Councilmember Wes Mays gave the invocation. 5. Pledge of Allegiance Mayor Hunt and the City Council led those present in the Pledge of Allegiance. 6. Citizens' Appearance Mayor Hunt advised that no one signed up to speak. Proclamations 7. Consider approval of a Proclamation naming the month of October, "Fire Prevention Month;" and authorizing the Mayor to sign. Mayor Karen Hunt read the proclamation into the record and presented the same to Fire Chief Kevin Richardson. A motion was made by Councilmember Wes Mays, seconded by Councilmember Cliff Long, that this Agenda Item be approved. The motion passed by an unanimous vote. 8. Consider approval of a Proclamation naming October 13, 2020, as "Arbor Day;" and authorizing the Mayor to sign. Mayor Karen Hunt read the proclamation into the record and presented the City of Coppell, Texas Page 2 City Council Minutes October 13, 2020 same to Maura Reed, BioDiversity Education Center Coordinator. A motion was made by Councilmember Nancy Yingling, seconded by Mayor Pro Tem Mark Hill, that this Agenda Item be approved. The motion passed by an unanimous vote. Presentations 9. Coppell Sustainable Food Organization Annual Update. 10. Consent Agenda Chris Hanson, with Coppell Sustainable Food Organization, gave a presentation to City Council. At this time, Mayor Pro Tem Mark Hill requested that Consent Agenda Item B be considered separately so that he could recuse himself upon filing a Conflict of Interest Affidavit. Consent Agenda Items A, C, D were considered together. A. Consider approval of the minutes: September 22, 2020. A motion was made by Councilmember Biju Mathew, seconded by Councilmember Wes Mays, that Consent Agenda Items A, C and D be approved. The motion passed by an unanimous vote. B. Consider approval of an Ordinance for PD -140R -SF, Deforest Road Fence Section Removal, a zoning change request from PD -140 -SF (Planned Development -140 -Single Family) to PD -140R -SF (Planned Development -140 -Revised -Single Family), to allow for removal of a 490 linear foot portion of the screening fence on the south side of Deforest Road and north side of the alley abutting properties addressed at 802-838 Cheshire Drive, and authorizing the Mayor to sign. At this time, Mayor Pro Tem Mark Hill disabled his microphone and camera feed. A motion was made by Councilmember Wes Mays, seconded by Councilmember Nancy Yingling, that Consent Agenda Item B be approved. The motion passed by an unanimous vote. Upon conclusion of the vote, Mayor Pro Tem Mark Hill returned to the meeting. C. Consider approval of Amendment B to the Online Business Systems agreement, dated August 1, 2017, to add an additional 5 months of ERP Implementation - Project Management Services in the amount of $115,000, as budgeted; and authorizing the City Manager to sign any necessary documents. A motion was made by Councilmember Biju Mathew, seconded by Councilmember Wes Mays, that Consent Agenda Items A, C and D be City of Coppell, Texas Page 3 City Council Minutes October 13, 2020 approved. The motion passed by an unanimous vote. D. Consider approval of renewing the USIC Line Locating Services contract; in the amount of $85,000.00; as budgeted in the Water/Sewer fund; and authorizing the City Manager to sign any necessary documents. A motion was made by Councilmember Biju Mathew, seconded by Councilmember Wes Mays, that Consent Agenda Items A, C and D be approved. The motion passed by an unanimous vote. End of Consent Agenda 11. CONTINUED PUBLIC HEARING: Consider approval of PD -295R -HC (Sheraton Four Points Hotel), a zoning change request from PD -295 -HC to PD -295R -HC, to approve a Detail Site Plan to allow for an approximate 73,190 square foot four-story hotel on 2.675 acres of property located on the northeast corner of SH 121 and Northwestern Drive, as requested by Mike Clark on behalf of Archway 121 Coppell, Ltd. Presentation: Mary Paron-Boswell, Senior Planner, made a presentation to the City Council. Ms. Paron-Boswell informed City Council of the applicant's request to continue the Public Hearing to November 10, 2020. A motion was made by Councilmember Wes Mays, seconded by Councilmember Brianna Hinojosa-Smith, that the Public Hearing remain open and this agenda item be continued to the November 10, 2020 City Council meeting. The motion passed by an unanimous vote. Consider approval of PD-214R9R-C, 151 Coffee, a zoning change request from PD -214R9 -C (Planned Development -214 -Revision 9 - Commercial) to PD-214R9R-C (Planned Development -214 -Revision 9 Revised - Commercial), to revise the Detail Site Plan to allow for a larger building (857-sf), outdoor patio area, revised drive thru configuration, landscaping and elevations on 0.7 acres of land, located on the west side of S. Denton Tap Road, approximately 400 feet south of W. Sandy Lake Road, at the request of 151 Coffee, being represented by Danny Giesbrecht. Presentation: Mary Paron-Boswell, Senior Planner, made a presentation to the City Council. Mayor Karen Hunt opened the Public Hearing and advised that no one signed up to speak. Mark Wattles and Danny Giesbrecht, with 151 Coffee, were present to answer questions from City Council. A motion was made by Mayor Pro Tem Mark Hill, seconded by Councilmember City of Coppell, Texas Page 4 City Council Minutes October 13, 2020 Biju Mathew, to close the Public Hearing and approve this Agenda Item subject to the following condition: 1. There may be additional comments at the time of Building Permit and Detail Engineering Review. 2. Tree Removal Permit required prior to start of construction. 3. Ensure that all lights are shielded from the residential properties to the west and all onsite lighting meets the glare and lighting standards within Article 36 of the Zoning Ordinance. 4. Allow two 60 -square -foot building signs as depicted on the Sign Plan. 5. Allow an exception to the interior (parking lot), perimeter and overall 30% landscape area requirements as shown on the Landscape Plan. 6. Change the dumpster gate material to solid metal and paint the same grey color as the brick. 7. Allow four menu boards without masonry construction. 8. Hours of operation 5 a.m. to 10 p.m. Sunday -Saturday. 9. Speakers must face east towards Denton Tap Road and volume not to disturb the neighbors. 10. Lighting on channel letters to be white and not red. 11. Music to only be played between 7:30 a.m. to 8 p.m. Aye: 5 - Councilmember Cliff Long, Councilmember Wes Mays, Councilmember Gary Roden, Councilmember Biju Mathew, Mayor Pro Tem Mark Hill Nay: 2 - Councilmember Brianna Hinojosa-Smith and Councilmember Nancy Yingling The vote on the motion was 5-2, the motion carried. Aye: 5 - Councilmember Cliff Long;Councilmember Wes Mays;Councilmember Gary Roden ;Council member Biju Mathew and Mayor Pro Tem Mark Hill Nay: 2 - Councilmember Brianna Hinojosa-Smith and Councilmember Nancy Yingling 13. City Manager Reports - Project Updates and Future Agendas City Manager Mike Land reported that the contractor has begun work on the Asbury Manor trail. 14. Mayor and Council Reports Report by the City Council on recent and upcoming events. A. Early Voting begins October 13th and wraps up on October 30th. Please visit the city's Election page at coppelltx.gov/election to find polling locations and times. Election Day is November 3rd from 7 AM to 7 PM. B. Come out in your spookiest Halloween costumes to trick -or -treat in Old Town, 768 W. Main Street, on Saturday, October 24 for Scare on the Square! From 11 am — 2 pm, participating local businesses will be handing out treats to little ghosts and ghouls! Grab some lunch from Fletchers Original Corny Dogs while you shop and trick -or -treat! City of Coppell, Texas Page 5 City Council Minutes October 13, 2020 C. Roll into Halloween with a sweet ride through our Candy Cruise! On October 24th from 4 p.m. to 6 p.m. join City of Coppell departments, local businesses, and organizations for this new twist on trick or treating! Remain in your vehicle and drive through the parking lot at the Coppell Senior and Community Center and receive pre -bagged treats (while supplies last). There will be an optional photo opportunity at the end where families may briefly exit their vehicles. Social distancing guidelines will be in place. All candy distributors and drivers must wear a mask. 15. Public Service Announcements concerning items of community interest with no Council action or deliberation permitted. Councilmember Biju Mathew announced the numbers for the first day of Early Voting. 16. Necessary Action from Executive Session 17. Adjournment There was no action resulting from Executive Session. At this time, Mayor Hunt recessed the meeting to reconvene into Work Session at 9:14 p.m. Mayor Hunt adjourned the Work Session at 9:44 p.m. and reconvened into the Regular Session. There being no further business before the City Council, the meeting was adjourned at 9:44 p.m. Karen Selbo Hunt, Mayor ATTEST: Ashley Owens, City Secretary City of Coppell, Texas Page 6 City of Coppell, Texas C',P FE L File ID: 2020-5361 Version: 1 File Name: Holiday Lighting Renewal Master File Number: 2020-5361 Type: Agenda Item Reference: 255 E. Parkway Boulevard Coppell, Texas 75019-9478 Status: Consent Agenda In Control: Engineering File Created: 10/13/2020 Final Action: Title: Consider approval of award for a one year contract renewal of citywide holiday decoration and lighting services; to Premier Lighting; beginning November 1, 2020 through October 31, 2021; in the amount of $147,085.00; as budgeted in the General Fund; and authorizing the City Manager to sign any necessary documents. Notes: Sponsors: Attachments: Holiday Lights Program Memo.pdf, Holiday Lights Bid Tabulation.pdf, Proposal including mock ups.pdf, Holiday Lighted Bridges.pdf, Premier Signed Co ntra ct. pdf Contact: Drafter: Related Files: History of Legislative File Enactment Date: Enactment Number: Hearing Date: Effective Date: Ver- Acting Body: Date: Action: Sent To: Due Date: Return Result: sion: Date: Text of Legislative File 2020-5361 Title Consider approval of award for a one year contract renewal of citywide holiday decoration and lighting services; to Premier Lighting; beginning November 1, 2020 through October 31, 2021; in the amount of $147,085.00; as budgeted in the General Fund; and authorizing the City Manager to sign any necessary documents. Summary Fiscal Impact: Funds have been budgeted in Facilities Maintenance, Other Services. City of Coppell, Texas Page 1 Printed on 10/23/2020 Master Continued (2020-5361) Staff Recommendation: The Public Works Department recommends approval. Strategic Pillar Icon: Sustainable Government City of Coppell, Texas Page 2 Printed on 10/23/2020 T FIS E . C I T Y 0 F COPPELL N s. � 4i G r✓ r t ryv MEMORANDUM To: Mayor and City Council From: Steve Shore, Facilities Manager Kent Collins, P.E., Director of Public Works Date: October 27, 2020 Reference: Holiday Lights Program, Second Year of RFP #0168 2040: Pillar 0 - Foundation of Sustainable Government City services will be provided in a manner that ensures high levels of customer satisfaction. General Information: • RFP #0168 for Holiday Lights Program Opened August 27, 2019 • Contract includes a turn -key approach for the City's Holiday Light Program • Contract term is effective October 1, 2019 for a two-year term, with options to renew 3 additional one-year terms Introduction: This agenda item is being presented to consider approval of implementing the second year of RFP #0168 for the Holiday Lights Program to Premier Lighting Enterprises, LLC. in the amount of $147,085.00 as budgeted in the General Fund; and authorizing the City Manager to sign any necessary documents. Analysis: The Holiday Lights Program is an annual City sponsored Special Event, which proves our dedicated commitment to the citizens to provide continuous opportunities for building community. The "Program" provides exterior lighting to all City facilities, the interior decorating of Town Center, the holiday trees in front of Town Center and in Old Town as well as numerous photo opportunities around town. In addition, the Program will include the decorating of several monuments and bridges entering the City. The contract includes a 46' tree that will be placed at Andy Brown East for the tree lighting ceremony. The tree will have a grand topper, making the tree 50'. The Holiday Lights Program was bid as a Request for Proposal (RFP). This process allows the City to award to the most responsive, responsible offeror whose proposal is the most satisfactory and advantageous to the City based on the factors set forth in the RFP. The vision for the Program included a turn -key solution where all City facilities rooflines are lit in warm, white and red lights. The combination of colors provides a "pop", while keeping a traditional look. Wreaths and sprays will also be used to decorate the facilities, monuments and bridges. Request for Proposal #0168 for the Holiday Lights Program opened on August 27, 2019 for the Holiday Lights Program to Premier Lighting Enterprises, LLC. in the amount of $147,085.00 as budgeted in the General Fund; and authorizing the City Manager to sign any necessary documents. Facilities staff conducted the reference checks on each proposal using the evaluation criteria established. Legal Review: N/A Fiscal Impact: The fiscal impact of this Agenda item is $147,085.00; as budgeted in the general fund. Recommendation: The Public Works Department recommends approval of this contract renewal. L O O O O m m Ln Ln Ln Ln aLn n Ln ti ti to to O O OO O O o o O O o 0 O ti o0 Lo I, O N yL O Ol Ln I, O m' V O Z u V O N O nj m to N N N in �--� 0 0 /} opV y m v� m ° U U Z Z O O O C ry O O O £ O OQ 00 0 O O O O O O O 3 O O O ^ O O O 00 O t O oo O O /} /} V nl N LQ O O O op O O O O O C N O O O O O O L.7 t O V oo N Ln 00 Ln cs ? d0 m m a oo ti ri m V v�Ln N Cly' C O O ti � m m � oo N ti N 2 J O O O O O ++ L O D O O oo a 41 Q N Ol Ln Ln O Ln O Ln oo w Ln n Ln N Ln U 'Lj% m a V O O O O O op O O O 0 0 0 o a a 00 V Ln LD o O LD aj y+ N N N lD o 00 i N ^ U U 1 J N O oo Ln r, in• � � � N N N N N � a t o Lap U O o a C '^ � E N N n X UJ a-� _ a O a N LLIc c — CL a+ c E 0 c aj E n a mtiy movFC a m CL y 0- 0- 0- Oa c N N C 0 o UJ by UJ :zv O Vo o o o-C N N U U O O O O m m Ln Ln Ln Ln aLn n Ln ti ti to to RFP #168 HOLIDAY LIGHTS PROGRAM Section 4 - OFFER SHEET 4.1 OFFER The undersigned hereby certifies that they have read, understand, and will fully and faithfully comply with this solicitation, its attachments and any referenced documents. The undersigned also certifies that the prices offered were independently developed without the consultation with any of the other Offerors or potential offerors. Premier Lighting Enterprises, LLC Authorized Signature Company's Legal Name 1300 Hutton Dr., Suite #104 Printed Name Address Owner Carrollton, TX 75006 Title City, State, Zip 903-714-0106 Telephone Fax Number justin@premierchristmas.com 8/23/2019 Authorized Signature Email Address Date For questions regarding this offer: (If different from above) Lane Rodgers 903-818-8217 Contact Name Phone Number lane@premierchristmas.com Email Address CITY OF COPPELL - PROCUREMENT SVC. DEPARTMENT - 255 PARKWAY BOULEVARD - COPPELL, TEXAS 75019 I" %. II w F, 132 RFP #168 HOLIDAY LIGHTS PROGRAM SECTION 5 - LIGHTING AND DESIGN PLAN 5.1 Please include the proposed number of trees, buildings and strands of lights in each area. A. Lighting and Design Plan for Areas: Area Design Plan Area 1: Facilities All facilities will have perimeter lighting with warm white & red C9's. All product will be new. Overall footage of lighting = est. 15,000 ft. * See Exhibit A Area 2: Town Center Outdoor (All product is new): - (12) trees (near entrance) moderately wrapped with warm white minis. Overall count = est. 300 strands. - (1) 20' Majestic Tree (decorated & lit with topper) placed in front of flag poles & centered with Town Center. Decor to match Andrew Brown Park. - (6) 72"Wreaths lit and decorated with bows. - (8) poles wrapped in 14"thick pieces of decorated garland with bows. Indoor (All Product is new): - (3) artificial trees (9;12; & 15'tall). - Swag garland with bows on 1 st & 2nd floor stairways. - (1) decorated wreath with bow above back door entrance. - Garland sprays at each sconces. * See Exhibit B Area 3: Andrew Brown East (All product is new): - Both pavilions & restroom structures will be lit with warm white & red C9's around the perimeter, along with 60" decorated wreaths at each pavilions peak. - (18) poles wrapped in 14"thick pieces of decorated garland with red bows. - Services only for installation, removal, and annual storage for (1) 46' Majestic Tree (decorated & lit with 4'topper). * See Exhibit C CITY OF COPPELL - PROCUREMENT SVC. DEPARTMENT - 255 PARKWAY BOULEVARD - COPPELL, TEXAS 75019 I" %. II w F, 133 RFP #168 HOLIDAY LIGHTS PROGRAM Area's Continued Design Plan Area 4: Old Town Coppell (All product is new): (39) trees moderately wrapped with warm white minis. Overall count = est. 975 strands. (32) poles wrapped in 14"thick pieces of decorated garland with bows. (1) 20' Majestic Tree (decorated & lit with topper). Pale banners to be installed (provided by city). Windmill, Restroom, Kirkland, Old Minyards, to be lit with warm white & red C9's. * See Exhibit D Area 5: Photo Opportunities (All product is new): (15) Photo Op Decorations are as follows: 12' Merry Christmas Arch • (4) Candy Cane Cartoon Characters 5'Santa w/ Christmas Banner Ranging from 3.5'-6.5'tall 5.25'SantaThrone • (3) Reindeer Family Characters Lit 5.5'SantaMailbox Ranging from 5'-6'8" 6.5'Santa w/ Elf • Papa Bear & Baby Bear Lit 5.5' Polar Bear Bench Ranging from 5'- 7.5' 6'NutcrackerSoldier •9'2DPhoto OpFrame Lit * See Exhibit E • 16'3D LED Walkthrough Ornament Area 6: Monuments (All product is new): (6) monuments outlined with 14"thick pieces of garland with bows. * See Exhibit F Area 7: Bridges (All product is new): All bridges will have column sprays with bows at each large column. * See Exhibit F CITY OF COPPELL • PROCUREMENT SVC. DEPARTMENT • 255 PARKWAY BOULEVARD • COPPELL, TEXAS 75019 I" %. II w F, 134 RFP #168 SECTION 6 — PRICE SHEET HOLIDAY LIGHTS PROGRAM Area Cost 1. Holiday Lights Program $22, 528 per year (all product leased) 2. Town Center $20,124 per year (all product leased) 3. Andrew Brown East $28,615 per year (all product leased) 4. Old Town Coppell $25,566 per year (all product leased) 5. Photo Opportunities $17,786 per year (all product leased) 6. Monuments $2,700 per year (all product leased) 7. Bridges $29,766 per year (all product leased) Incidentals Cost Cost per replacement strand of lights (100 Included in overall price as long as it's not lights per strand) related to theft, malice, or severe weather. Cost per replacement extension cord Included in overall price as long as it's not related to theft, malice, or severe weather. Company Name: Premier Christmas Signature: Date: 8-23-19 CITY OF COPPELL • PROCUREMENT SVC. DEPARTMENT • 255 PARKWAY BOULEVARD • COPPELL, TEXAS 75019 I" % II w F, 35 IIII IIII IIII�� IIII IIII °' IIII III'Iq C S it k L &I i L .... ........ I/ The Shops at Willow Bend 6121 W. Park Blvd I Plano, TX 75093 Contact: Amy Medford (Marketing Director) Phone: 972.202.4900 Emails: ,i .(G `, "A' , , I , I t_wi, Original Contract Price: $303,155.15 Final Contract Price: $303,155.15 The Shops at Willow Bend is an upscale shopping mall with over 125 stores and three anchor stores located in Plano, TX. This property has high visibility from the heavily traveled "Dallas North Tollway", so, rather than focus our design entirely on the courtyard/entrance areas, we wanted to create something for those passing by on the tollway. The idea was to draw new traffic in instead of just visually entertaining those who were already there. We designed, proposed, and installed an array of lighting on 360 trees across the property, most of which can be seen from the Dallas North Tollway. The bases of the trees were illuminated with alternating red and green RGB LED wall wash fixtures, and the tree tops were covered densely with pure white C9 LEDs - every fifth bulb being a twinkle to add a new dimension. We also illuminated the trees in the courtyard at the main entrance, and further enhanced this area with the addition of projectors which cast rotating lit snowflakes on the ground and on the building walls. The ones on the ground were entertaining for the children and brought an "interactive" element to the overall project here. This installation of lighting along the Dallas North Tollway has become well known in North Texas and is one of the largest displays of Christmas lighting in the area. This project also required filing permits with the city, and submitting and revising traffic control plans to meet the state requirements for a lane closure - all of which were handled by Premier Christmas. We used an extensive amount of aerial equipment for the installation that included several 42' bucket trucks, 60' bucket trucks, and an 80' articulating boom. Video of installation at The Shops at Willow Bendiuf l�' �; , ,;�� fG,�ife�,il��. �. Gnii IIII IIII IIII�� IIII IIII °' IIII III`q C S Original Contract Price: $84,995 1 Final Contract Price: $841995 it k h &I i h" L i V i V _S V v`v'4 A; ... ...... ..� Denton County Courthouse on the square is a destination at Christmas time and attendance is 10,000+ people for the tree lighting ceremony. Denton County and the non-profit organization "Holiday Lighting Association" coordinate the "Denton County Holiday Lighting Festival". There is a large, live evergreen tree at the center of the event that has sentimental value to the county as it was donated in memory of a previous elected official. In years prior to Premier Christmas being awarded the contract, the tree was dimly lit with few lights. We proposed and implemented a drastic increase of the light count on the Christmas tree to 26,000 multi -colored LED mini lights which gave a complete and full foliage wrap. This made the feature item of the ceremony impactful and noteworthy. There are also 18 large Pecan trees - some in excess of 100 years old. The county asked for a permanent installation of decorative lighting on these trees as they had done in the past. In years prior to Premier Christ- mas gaining the contract, incandescent bulbs had been used for this installation and the trees regularly had large percentages of bulbs burned out as a result. Premier Christmas installed 25,000 warm white LED Cgs along all major arteries of the trees. We used water tight socket wire to further strengthen the durability of the lights and strands. For this project, we had to coordinate our work schedules with the courthouse schedule to make sure we did not impact any events taking place or disrupt any commissioners court sessions. The use of aerial equipment was utilized on this project and we had to lay ground protection across the courthouse lawn to prevent any markings on the lawn by aerial equipment. We also worked closely with the facilities department as access was needed to secure areas and breaker panels during the installation. This project also required electrical work to which we strictly adhered by National Electric Code standards in our installation. IIII IIII IIII�� IIII IIII °' IIII IIIAC S City of Coppell 255 Parkway Blvd. I Coppell, TX 75019 Contact: Hannah Cook Phone: 972-304-7065 Email tJ-JZJL� - Contract Price: Varies Upon Requested Services it k L &I i L v`v'4 A .... ........ 11/ Premier Christmas has provided seasonal banner services for The City of Coppell on multiple occasions. The extent of the banner services includes installation, removal, and storage of generic and patriotic seasonal banners along Denton Tap Rd and other areas throughout The City. This work is requiring of a moving convoy along the roadways between the hours of 9:00pm - 5:00am. The convoy consist of setting up and taking down of barrels, trucks with flashers, and a towable arrow board. For this project, we have worked with another vendor that the city purchases banners through, and facilitate the receiving of shipped banners, and the coordination of the project as a whole. If/when services issues have arised, Premier Christmas has always been prompt in providing same day or next day service per Hannah Cooks requests. CONFLICT OF INTEREST QUESTIONNAIRE FORM CIO For vendor doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. OFFICE USE ONLY This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who Date Received has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor. jJ Name of vendor who has a business relationship with local governmental entity. Premier Christmas 2 ❑ Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) 3 Name of local government officer about whom the information is being disclosed. Name of Officer 4 Describe each employment or other business relationship with the local government officer, or a family member of the officer, as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer. Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form CIO as necessary. A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income, other than investment income, from the vendor? Yes Fx1 No B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer or a family member of the officer AND the taxable income is not received from the local governmental entity? Yes FRI No JJ Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership interest of one percent or more. 6 ❑ Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1). 7 Signature of vendor doing business with the governmental entity Date Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 11/30/2015 RFP #168 COOPERATIVE PURCHASING HOLIDAY LIGHTS PROGRAM As permitted under Government Code, Title 7, Chapter 791.025, other governmental entities may wish to cooperatively purchase under the same terms and conditions contained in this contract (piggyback). Each entity wishing to piggyback must have prior authorization from the City of Coppell and Contractor. If such participation is authorized, all purchase orders will be issued directly from and shipped directly to the entity requiring supplies/services. The City of Coppell shall not be held responsible for any orders placed, deliveries made, or payment for supplies/services ordered by these entities. Each entity reserves the right to determine their participation in this contract. IS YOUR FIRM WILLING TO ALLOW OTHER GOVERNMENTAL ENTITIES TO PIGGYBACK OFF THIS CONTRACT, IF AWARDED, UNDER THE SAME TERMS AND CONDITIONS? X YES NO CITY OF COPPELL • PROCUREMENT SVC. DEPARTMENT • 255 PARKWAY BOULEVARD • COPPELL, TEXAS 75019 1111 %ill ' F, 114 A IIII'3 0 U U �� it k L &I f L fk L i V i V -S V v`v'4 A; ... ...... ..� For more than 14 -years, Justin Lubbers, the founder of Premier Christmas, has been a passionate Christmas enthusiast, designer, and installer of lighting and decor projects for residences, shopping centers, malls, HOAs, and municipalities. Since the inception of Premier Christmas in 2011, the company has seen exponential growth - nearly doubling in size each year. We attribute this growth to our exceptional service and delivery of quality products. Justin has extensive industry knowledge and strong business relationships with designers, lighting manufacturers, and fabricators from around the world. Premier Christmas currently has more than 400 Christmas lighting & decor projects across USA. In addition to projects that we have designed and implemented - we are also routinely called upon by other industry leaders to implement their projects as subcontractors for installation of their projects. Outside of our busy Christmas season we maintain staff for other services such as - light pole banners, architectural RGB LED lighting, landscape lighting, general lighting maintenance, and event lighting/decor. Premier Christmas is organized as an "LLC" with a tax classification of "S -Corp". We are located at 1300 Hutton Drive, #104, Carrollton, TX 75006. We currently have 40 full time employees and will add additional seasonal staff throughout the Christmas season. U AIII IIIICA'1111IIIC,",j' N1S Premier Christmas plans to be thorough and detailed with all communication between project management and City of Coppell staff. City staff will have no less than two points of cell phone contact with staff at Premier Christmas that will be available and responsive 24 hrs/day throughout the installation time -frame. The owner of Premier Christmas, Justin Lubbers, will serve as the lead project manager for The City of Coppell, TX installation, and will be supported by two additional project managers, Zachary Lea, and Lane Rodgers. Justin has had a strong passion for Christmas lighting & decor projects and been involved in all aspects of design and implementation for 14 years. Some of the most noteworthy Christmas and lighting projects in Texas have been personally designed, implemented, and managed by Justin. Quality is at the forefront of every project designed and implemented by Justin. He has traveled the country and the world to stay at the forefront of cutting edge ideas in the Christmas industry. He has a dense network of industry leaders that he has formed strong business relationships with. Attention to detail and exceeding expectations is what can be expected with Justin as the project manager. Not only has Justin personally managed projects on-site, he has also led teams of other project managers as the owner of Premier Christmas. In our peak season, there are as many as 20 jobs per day underway. Justin realizes the importance of allocating certain tasks to other project managers within the organization. Two additional project managers with installation and leadership ability will also be taking part in the management of The City of Coppell project. To develop the control plan thoroughly, we need to complete the design selection process for decor elements and determine whether or not that phase can be achieved for the 2019 season. After this has been completed, we will set target dates and deadlines for each phase. These deadlines will be strictly adhered to so we can make sure we are on track and measure our performance. Fri. W-9 (Rev. October 2018) Department of the Treasury Internal Revenue Service CL ca 0) M cr) Request for Taxpayer Identification Number and Certificatior- W Go to wmnvJrs.gov1ForrnW9: for instructions and the latest information. Give Form to the requester. Do not send to, the IRS. I Name (as shown on your income tax return). Name is required: an this line; do not leave this line blank. Form 1099 -DIV (dividends, including those from stocks or mutual PREMIER LIGHTING ENTERPRISES LLC funds) 2 Business name/disregarded entity name, if different from above 9 Form 1099-MISC (various types of income, prizes, awards, or gross 3 Check appropriate box for federal tax classification of the person whose name is entered on line 1. Check only one of the 4 Exemptions (codes apply only to following seven boxes. certain entities, not individuals-, see related to Form W-9 and its instructions, such as legislation enacted instructions on page 3): rl Individual/sole proprietor or F1 C Corporation F-1 5 Corporation El Partnership El Tnist/estate single -member LLC Exempt payee code (if any) Limited fialtiffity company- Friter the tax classification (G=G corporation, S=S corporation, P=Partnership) 11- ___.S -11 Form 1099�-K (merchant card and third party network transactions) Note: Check the appropriate box in the line above for the tax classification of the single -member owner. Do not check Exemption from FATCA reporting LLC if the LLC is classified as a single -member LLC that is disregarded from the owner unless the owner of the LLC is code (if any) another ULC that is not disregarded from the owner for U.S. federal tax purposes. Otherwise, a single -member LLC that e Form 1099-C (canceled debt) is disregarded from the owner should, check the appropriate box for the tax classification of its owner. - Form 1 099-A (acquisition or abandonment of, secured property) E] Other (see instructions) No- (Appfi� to �ts mablaimd outsd� the US) 5 Address (number, street, and apt. or suite no.) See instructions. Requester's name and address (optional) 1300 HUTTON DR # 104 ll'you do not return Form W-9 to the requester with a TIN, you might P Form: 1099 -INT (interest earned or paid) ..-...- . . . . . . ............. ........ . ....... . ............... .............. 6 C,ity, state. -and ZIP code CARROLLTON, TX 75006 later. 7 List account number(s) here (optional) I= 'Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid backup withholding. For individuals, this is generally your social, security number ISSN). However, for a resident alien, sole proprietor, or disregarded entity, see the instructions for Part 1, later. For other entities, it is your employer identification number (EIN). If you do not have a number, see Now to get a TIN, later. Note: If the account is in more than one name, see the instructions for line 1. Also see What Name and Number To Give the Requester for guidelines on whose number to enter. Under penalties of perjury, I certify that: Social security number TT] - or I Employer identification number Ell"11111IMM". "M ".11M 1. The number shown on this form is my, correct taxpayer identification, number (or I am waiting for a number to be issued to me); and 2. 1 am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and 3. 1 am a U.S. citizen or other U.S. person (defined below),- and 4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct. Certification ins#ucUon& You must cross out item 2 above: if you have been notified by the IRS that you are currently subject to backup withholding because you have tailed to report all interest and dividends on your tax return, For real estate transactions, item, 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are of required to sign the certification, but you must provide your correct TIN. See the instructions for Part 11, later. Sign I Signature of Here U.S. person b- Date W OOV General Instructions Form 1099 -DIV (dividends, including those from stocks or mutual funds) Section references are to the Internal Revenue Code unless otherwise 9 Form 1099-MISC (various types of income, prizes, awards, or gross noted. proceeds) Future developments. For the latest information about developments * Form 1099-B (stock or mutual fund sales and certain other related to Form W-9 and its instructions, such as legislation enacted transactions by brokers) after they were published, go to www.irs.gavlFormIN9. Form 1099-8 (proceeds from real estate transactions) Purpose of Form Form 1099�-K (merchant card and third party network transactions) An individual or entity (Form W-9 requester) who is required to file an Form 1098 (home mortgage interest), 1098-E (student loan interest), information return with the IRS must obtain your correct taxpayer 1098-T (tuition) identification number (TIN) which may be your social security number e Form 1099-C (canceled debt) (SSN), individual taxpayer identification number (ITIN), adoption taxpayer identification number (ATIN), or employer identification number - Form 1 099-A (acquisition or abandonment of, secured property) (FIN), to report on, an information return the amount paid to you, or other Use Form W-9 only if you are a U -S. person (including! a resident amount reportable on an information return. Examples of information alien), to provide your correct TIN. returns include, but are not limited to, the followi,ng• ll'you do not return Form W-9 to the requester with a TIN, you might P Form: 1099 -INT (interest earned or paid) be subject to backup withholding. See What is backup withholding, later. Cat. No. 10231X Form W-9 (Rev. 10-2018) FoIr" vendor doing bminess with local governinental entity A corriptete r:,M r4 Chapter 176,of the L:�(.,zil (.3amnment GWe may be found at us', MhtnPaw easy r0everroa, boli w are sGme 0 chic; socbvans rlod on ftp 0.orwr,, Local GovemnuntCode § 17&,QQff11-a : '12usnass, mfiafiofishi* means a connectior, betWOOn NVO Of MIGIo partJos basad on commeraN wrivity al one of the parbas The ton mm does not, inctudo a conrier.fion WSW Dn' fAatranswfirwi that ils subjoi.,1to rate or tao rogulafion Ly a fodorak, stale, Mama tocW governmental onbty of an agonvy of aloderN, Wa'w or IlocM gismvornrnamtzall Gnfity ' , f2) alranix sbon conducled W a surae and subprlto terms awaitable to Uhopubkor (C) a putchasa, or lea so of goods or s,efvk:,Gs from a porson that lea nohartare^at by a staho or foedarW agar,nCy and that fs sub,�,ecl fo regialar oxanein ahcm'M it r, and reporfing to, tat ogw, icy, LocallgoverLmn*7 nt!go4qfi 11 1 an, _6,Qaaj(2jA) _d (_6 I (m) kfor government officor shaA No a, conflicis disc,fazuie stalleman1wth rospecl to a voindar 0� I ft vomlw� (A & has art, omplqyrncanor other busmess ralationsNp w"h the ilocat goner nmeni officer or a farnrly membor ot the officer thar results m the officer or tarriIly irnmorrhuor riarjo�vvnfg taxablv mjr,ome, iofher than mvesfirmin'l unwma, IhW exiceads $2,5(,Xr dunng, lhe 12-maNh pefrod prece&nq the date that the officer bommos mwzaro that a con1fact beWeen thea foo -W p3viornmertai m4ty amJverrdtrr has been execluteil', (6N the local govommantM ently is i:,an-sidenng anta6ng "ito a thontract wvl..h the (B) has pmonto tho local gwiarnment alfirwr inr a farrrOy imnonnbr at the offcer rma Of, moire, phs ONRA Nwa an agr, ,,Ijf agale vaua nolrnoi o than $1 iYG trr the 7, 2- mu nth purkad proc *ding the dal e tlhe otficer beconiies awam Offal:� (n) a Contract bo Bonn thea govommartal aWivy and vaindar INIS bOVI aYXOCIU104,t Of rs ocnaWarwq an t w tn,g rnlo a r-ornlraaf Mth thews na e -r. Lo"11 Govemment co& § 17&00!�a) and (a.1) Ia) Aviandorshalt We a camptated cngull rlof fntGmsl quesbonnarre Othe vendof has a b1uvnGssreQMk.)nShpp (1) has an eimpkymont OF 01,J]"wr bwsOlesz F104aha nship wlha total ;vvemmorrf afkar o4 that fi:,caf govemmemW onfity, of a fwnOy irnrermmLwar of ilfioat, damnbod by Sast,rin 176.0,03fa)(2x(A)"� (2) has given a piocal government Ciflicer vat that Ikamal gwarnmentai g4ltyly. Or a famOy member cal the officer,, ore of moffe glis'W"A Iho aggrople vas uo sspe)crfied by Srxbon 17 003(aHfl2`pfleb, eKcS1u,d6g arty gfft doschbod by Section 176,003(a. I �" or (3�, has a famfly Tol4l'imshipw1h a Ifacal gowernment offlicim of that lDfmt govowrimontW ontay, (a-l� The roarpP,tett c�onfhckrf unleraslqawes bojinairo musrboW;AIwdh trwajtTlroprfjato r000rdsT admimsVWX inot liber than IN sivivonth business day after IhQ law of- f I h t'No date that thovandor � (Al, tfQgnJIIS '11SCUS&OM, C4 ncx gofialions to entar Into eviftearl with the &W qovemmanU.M anbty, or (B) subrrrOs to the InLN gwmrnomai antv?V an aWkabon, response ho a raqueM for propos"k v bids, rormsWridence, ow ainothfor wntmg wicOatad to a potential contract wwth the Il1ecaf v orn nwntS antity or (2) the date the viondorbec,DMV�, as (ftp cot an eirviptoymont or other busumiasfs roVatjonshpwth a local gwomment offir.0f, iDfr a faftf nvarnbw of the officer, describled by SubsocUon (a) (9) Uhal the ver dair has grver, one of moro, I 1fts Jeson1bed by Siubvertmn (a)- or (C',t of a famOy re4shansshilp wAh a kocal pmarnmont ofter. Fam praNxkd ter remas PPr ka�� rommnavon AWN F'4xAr'I It M"'N'W'X'015 STATE OF TEXAS § § AGREEMENTFOR COUNTY OF DALLAS § RFP 4168 HDAv LIGHTS PROGMM This Agreement for (°,"" entent"" is made by and between the :it; of Coppell, 'Texas ("City") and Premier Lighting Enterprises, LLC. ("Contractor"') (each a "Party"' and collectively the "Parties"), acting by and throughtheir authorized representatives, RECITALS: WHEREAS, the City desires to engage the services of the Contractor as an independent contractor, and not as, im employee, to provide the services, described in Exhibit "'" A(the "'Scope of Services") to perform identified, in the Scope of Services (the "Services"); and WHEREAS, the! Contractor desires to render the Services for the City on the to and conditions set forth in this Agreement; NOW TWREF'ORE, in exchange for tile mutual covenants set forth herein, and other valuable cons�ideration, the sufficiency and receipt of which are hereby acknowledged, the Parties agree as fbll:ows- 1.1 The initial term of this Agreement shall be for two years commencing on October 1, 2019 (the "Effective Date"') and ending on September 30, 2021 C'Initial Term'); provided, however, that City shall have the right and option to extend the term for up to four (3) additional one (1) year terms by providing written notice to Contractor of the City's election to extend the terns hereof, such notice to be given not more than ninety (90�) days prior to the expiration of the Initial Term, 1.2 Either Party may terminate this Agreement by giving thirty (30) days, prior written notice to the other Party. Contractor shall be entitled to compensation for any Services completed to the, r monable satisfaction of the City in accordance with this Agreement prior to such termination. Article 11 Scope of Services 2.1 The Contractor shall perform. in connection with the Smices as, set forth In 'the Scope of Services for RFP -# 168 1-folilday Lights Program. Article III Schedule of Work Contractor agrees to complete the required Services ba accordance with the Scope of Services, Article IV Compensation and Method ofTayment 4.1 Contractor will be compensated in accordanceAith the payment schedule: and amounts set forth in the Scope of Services, See. 1.8.1, of RF P 4168 arid not to exceed a totalam, aunt of' $147,085.0,01 4.2 Unless otherwise provided inthe Scope of Services, Contractor shall be responsible for all expenses related to the services provided pursuant to this Agreement including, but not limited to, travel, copying and facsimile charges, telephone, lute et and email charges. Article V Devotion of Time; Personnel; and Equipment Contractor shall devote such time: as, reasonably nemisary for the satisfactory perfbrTnance of the Services under this Agreement. Should the City require additional services not included under this Agreement,, Contractor shall make reasonaMe effort to provide such additional between the Padics, the City unless provided di herein. 5.3 Contractor shall fumish the equipment, supplies, and personnel necessary to perform the Services required under this Agtie ementrut less otherwise provided herein. 5.4 City shall provide space for all equipment supplied by Contractor which remains on the job site during the fife of the: Agreement. The equipment must be maintained in good operating condition and in sufficient quantities, to adequately perform all Services and available to the Contractors' employees at all times. All equipment must by OSHA certified and/or meet all OSHA requirements. 6.1 Bg,Eq A&MM . This Agreement constitutes the sole and only agreement between the Parties and supersedes any prior understandings written or oral agreements between the Parties with respect to this subject matter. 6.2 Assi gnment. The Contractor may not assign this Agreement. 6.3 Successors acrd_ A�i rus. Subject to the provisions regarding assignm, ent, this Agreement shall 'be binding on and inure to the benefit of the Parties to it and their respective heirs, executors, administrators, legal representatives, successors and assigns,. 6.4 Gooverning, U1,Ly. The laws of the State of Texas shall go this Agreement without regard to any conflict of law rules; and venue far any action concernmg this Agreement shall be in the State District Court of Dallas County, Texas. The Parties agree to subtrtit to the personal and subject matter jurisdiction of said court, 6.5 Amendments. This Agreement may be amended by the mut-.nal written agreement of the parties, 6.6 Severability, in the event any one or rnore: of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect any other provisions, and the Agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained in it. 6.7 Indgg-en-slent, on tear. it is understood and agreed by and between the Parties that Contractor, in satisfying the conditions of this Agreement, is acting independently, and that the City assumes no responsibility or liabilities to any third party in connection with these actions, All services to beperformed by Contractor pursuant to this Agreement shall be in the, capacity of an independent contractor, and not as an agent or employee of the (,,ity. Contractor shall supervise the performance of its Services and shall be entitled to control the manner and means by which its services aro to be performed, subject to the terms of this Agreement. 6.8 Notice. Any notice required or permitted to be delivered hereunder may be sent by fiTSt class mail, overnight courier or by confirmed telefax or facsimile: to the address spmified below, or to such other Party or address as either Party may designate in writing, and shall be deerned received three (3) days after delivery set forth hereh.r: If intended for City: With a copy to: Attn: Chief Procurernent Officer Robert Hager Procurement Services Department Nichols, Jacksott, Dillard, Hager& Smilk, LLT City of Coppell, Texas 1800 Ross Tower 2515 Parkway Blvd, 500 N, Akard Street Coppe;ll, Texas 75019 Dallas,'Fexas. 75201 -- - ----- --- page 3 If intended for Contractor: Attu; jusfin Lubbers 13001 Hutton Dr., Suite#: 104 Carrollton, TX '75006 1111"itim (a) Contractor shall during the term hereof maintain in full force and effect the following insurance: (i) a comprehensive general commercial liability policy of insurance for, bodily injury, death mid property damage insuring against all claims, demands or actions relating to the Contractor's performance of services pursuant to this Agreement with a trunium combined single limit of not less than $1,000,000.00 per Occurrence for inJury to persons (including death), (ii) public liability insurance policy with an aggregate limit of not less than $1,000,000.00 and products and completed operations, liability aggregate limit of no less than $1,000,000.010; (iii), City's Protective Liability insurance policy with a minimum limits of not less than $6001,1000.00 per occurrence and not less than $1,0010,000 Aggregate, (iv) excess lumbrella liability insurance policy coverage with a limit of not less than $1,000,000.00 per occurrence witb drop down coverage, (v) policy of automobile liability insinw, ce covenng any vehicles owned and/or operated by Contractor, its officers, agents, and employees, and used in the performance of this Agreement with policy limits of not less than $500,000.010 combined single limit and aggregate for bodily injury and property damage; and (iii) statutory Worker's Compensation Insurance at the statutory limits and Employers Liability covering all of Contractors employees involved in the provision of services under this Agreement. (b) All policies of insurance shall be endorsed and contain the following provisions: (1) name the City, its offleers, and employees as additional insureds as to all applicable coverage with the exception of Automobile Liability Insurance and Workers Compensation insurance; and (2) provide for at least thirty (30) days prior written notice to the City For cancellation of the insurance; (3) provide for a waiver of subrogation against the City for injuries, including death, property damage, Or any other loss to the extent the same is covered by the proceeds of insurance. Contractor shall provide written notice to the City of any materialchange of or to the insurance required herein. All insurance companies providing, the required insurance shall be authorized to transact business in Texas and rated at least "A" by AM Best or other equivalent rating service. (d) A certificate of insurance and copies of the policy endorsements evidencing the required insurance shall be submitted prior to commencement of Services and upon request by the City. Page 4 j day of 2019. EXECUTED thisc:241"k— sc. 0 City Manager T7� Y:( Christel Peffj'56s, City Sccrcta�ry /11 MCUUD Ws _c�� diay of 6aAM'k, 2019, By:— N'a-me: Tille: OtAlvler' um EXHIBIT"VII SCOPE OF SERVICES TXe City *f Q*oXell ifesires. t#,i vt1iRze tXe vv[�iAvv"Pess, errAvrkc%,-?jxjV f2cikies-4 cre-2t; a dramatic holiday light display that will decorate and benilefit the community during, the holiday season. C',P FE L File ID: 2020-5367 Version: 1 File Name: ROMC Furniture City of Coppell, Texas Master File Number: 2020-5367 Type: Agenda Item Reference: 255 E. Parkway Boulevard Coppell, Texas 75019-9478 Status: Consent Agenda In Control: Parks and Recreation File Created: 10/20/2020 Final Action: Title: Consider approval of a purchase from GL Seaman and Company for furniture, fixtures and equipment for the Rolling Oaks Memorial Center, in the amount of $65,176.65 as budgeted; and authorizing the City Manager to sign any necessary documents Notes: Sponsors: Attachments: Memo.pdf, Proposal.pdf Contact: Drafter: Related Files: History of Legislative File Enactment Date: Enactment Number: Hearing Date: Effective Date: Ver- Acting Body: Date: Action: Sent To: Due Date: Return Result: sion: Date: Text of Legislative File 2020-5367 Title Consider approval of a purchase from GL Seaman and Company for furniture, fixtures and equipment for the Rolling Oaks Memorial Center, in the amount of $65,176.65 as budgeted; and authorizing the City Manager to sign any necessary documents Summary See attached memo. Fiscal Impact: Funds are available in the 2018 Bond Funds - Cemetery for this purchase. Staff Recommendation: The Parks and Recreation Department recommends approval. City of Coppell, Texas Page 1 Printed on 10/23/2020 Master Continued (2020-5367) Strategic Pillar Icon: If:::bsteur an Illncllluhive oirnirnunlii-ter If:::allbrliic City of Coppell, Texas Page 2 Printed on 10/23/2020 T 'H E - C 1 T Y 0 F Q-OPP'EL'L Fk 9 r MEMORANDUM To: Mayor and City Council From: Gary Decker, Cemetery Manager Via: Brad Reid, Parks and Recreation Director Date: October 27, 2020 Reference: Consider approval of a purchase from GL Seaman and Company for furniture, fixtures and equipment for the Rolling Oaks Memorial Center, in the amount of $65,176.65 as budgeted; and authorizing the City Manager to sign any necessary documents 2040: Foster an Inclusive Community Fabric, Enhance the Unique "Community Oasis" Experience Introduction: This purchase is for the purpose of providing furniture for the newly constructed office building within the ROMC Phase II expansion project. The furniture will be used in the family reflection spaces, waiting room, conference rooms and additional offices. Analysis: Phase I of the ROMC cemetery included a columbarium containing urn niches and areas for families to visit and reflect on their loved ones. Part of the building was dedicated to an office space for the Cemetery staff. Several years ago a storage area was converted to a makeshift office area containing two work spaces. Over the years, the conflicting uses of conducting business in a family reflection area has not been an ideal situation for families seeking solitude while visiting the facility. Phase II included a new office building with family meeting rooms thereby, separating business from an area of reflection. The old columbarium office space will be converted to an additional area containing niches and furniture for reflection. Procurement Services released RFP #179 Citywide Office Furniture and Decor and responses were received on October 6, 2020. In order to source new furniture needed at Rolling Oaks Cemetery, the RFP solicited responses for Discounts from MSRP for brands that are not currently available via governmental cooperative programs, particularly the Hooker Furniture brand that was of interest. Five responses were received with three vendors providing Hooker Furniture discounts, 1 along with dozens of other brands, and these three included G.L. Seaman (50% discount), Interior Resources Group (45% discount), and Wilson Office Interiors (47% discount). Legal Review: Agenda item does not require legal review. Fiscal Impact: The fiscal impact of this Agenda item is $65,176.65 from 2018 Bond funds approved for the ROMC Phase II expansion. Recommendation: The Parks and Recreation Department, in conjunction with the Procurement Services Department recommend approval of this agenda item. GL Sear-�an 11:3 City Of Coppell I P.O. Box 9478 L. AccountsPayable@coppelltx.gov Coppell, TX 75019-9478 0 ATTN: Jennifer Cook Phone: 972-304-3644 Prepared for : Jennifer Cook Tag: Coppell Cemetery Office Proposal G.L. Seaman & Company - Dallas 4201 International Parkway Carrollton, TX 76007-1911 Phone: 214-764-6400 Fax: 214-764-6420 www.gisc.com Proposal Number 21736 Date 10/08/2020 Customer PO No Customer Name City Of Coppell Salesperson Sara Desjardins Project Number List...... Terms NET 10 Page 1 of 5 I Coppell Cemetery Office IMS 400 S Freeport Pkwy. 'Iry I Coppell, TX 75019 A 11 ATTN: Gary Decker 11 ............................................... Llne Qty Descriptio.n List...... Unit Price Extended 1 2.00 H Contract 2,966.00 1,483.00 2,966.00 Each SS319-PH1-093 Mulberry Recliner % Off List: 50.00 2 1.00 H Contract 4,685.00 2,342.50 2,342.50 Each SS319-PH3-093 Mulberry Sofa % Off List: 50.00 3 1.00 H Contract 1,381.00 690.50 690.50 Each 5283-80111 Mill Valley Round Cocktail Table % Off List: 50.00 4 1.00 H Contract 707.00 353.50 353.50 Each 5283-80114 Mill Valley Round End Table % Off List: 50.00 5 3.00 H Contract 4,088.00 2,044.00 6,132.00 Each 370-10-563 Telluride Executive Desk, Wood Front % Off List: 50.00 6 3.00 H Contract 2,668.00 1,334.00 4,002.00 Each 370-10-464 Telluride Credenza % Off List: 50.00 7 3.00 H Contract 3,378.00 1,689.00 5,067.00 Each 370-10-467 Telluride Credenza Hutch % Off List: 50.00 8 2.00 H Contract 3,057.00 1,528.50 3,057.00 Each 370-10-267 GL Sear�an Proposal G.L. Seaman & Company - Dallas 4201 International Parkway Carrollton, TX 75007-1911 Phone: 214-764-6400 Fax: 214-764-6420 www.gisc.com Proposal Number 21736 Date 10/08/2020 Customer PO No % Off List: 50.00 Customer Name City Of Coppell Salesperson Sara Desjardins Project Number 370-10-265 Terms NET 10 Page 2 of 5 Signature indicates acceptance of proposal and Terms & Conditions. Thank you! 2,668.00 1,334.00 2,668.00 2,381.00 1,190.50 2,381.00 2,509.00 1,254.50 3,763.50 2,736.00 1,368.00 2,736.00 1,667.00 833.50 2,500.50 1,287.00 643.50 20,592.00 0.00 5,925.15 5,925.15 Product : $59,251.50 Telluride Bookcase Hutch $0.00 Labor & Services : % Off List: 50.00 9 2.00 H Contract $65,176.65 Each 370-10-265 Telluride Bookcase Base % Off List: 50.00 10 2.00 H Contract Each 370-10-446 Telluride Bunching Bookcase % Off List: 50.00 11 3.00 H Contract Each 5280-75203 Corsica Round 54" Table % Off List: 50.00 12 2.00 H Contract Each 5280-75206 Corsica Rectangle Table % Off List: 50.00 13 3.00 H Contract Each 8119 Sam Moore Breve Executive Swivel - Premier Wood Finish (Corsica Dark & Aged Back), HC Grade 4 Momentum Canter Iron % Off List: 50.00 14 32.00 H Contract Each 3001 SM Sam Moore Raymond, Premier Wood Finish (Corsica Dark & Aged Back), HC Grade 4 Momentum Canter Iron % Off List: 50.00 15 1.00 GLS Dealer Services Each LABOR Receive, deliver and install during normal working hours % Off List: 0.00 For Informational Purposes Total Non -Taxable : $65,176.65 Total Taxable : $0.00 Signature indicates acceptance of proposal and Terms & Conditions. Thank you! 2,668.00 1,334.00 2,668.00 2,381.00 1,190.50 2,381.00 2,509.00 1,254.50 3,763.50 2,736.00 1,368.00 2,736.00 1,667.00 833.50 2,500.50 1,287.00 643.50 20,592.00 0.00 5,925.15 5,925.15 Product : $59,251.50 Freight : $0.00 Labor & Services : $5,925.15 Subtotal : $65,176.65 TOTAL ORDER: $65,176.65 GL Sear-�an Proposal G.L. Seaman & Company - Dallas 4201 International Parkway Carrollton, TX 76007-1911 Phone: 214-764-6400 Fax: 214-764-6420 www.gisc.com Proposal Number 21736 Date 10/08/2020 Customer PO No Customer Name City Of Coppell Salesperson Sara Desjardins Project Number Terms NET 10 Page 3 of 5 Signature: Name: Title: Date: GL Sear�an Proposal G.L. Seaman & Company - Dallas 4201 International Parkway Carrollton, TX 76007-1911 Phone: 214-764-6400 Fax: 214-764-6420 www.gisc.com Proposal Number 21736 Date 10/08/2020 Customer PO No Customer Name City Of Coppell Salesperson Sara Desjardins Project Number Terms NET 10 Page 4 of 5 Terms and Conditions Of Sale 1. Prices are good for thirty (30) days from the date of quotation. 2. If Customer supplies an ACAD14 base building drawing file, pricing will include four (4) complete sets of the original specifications and installation drawings (two (2) revisions per floor). At Customer's request and additional cost, GL Seaman will provide additional revisions, copies, or services, such as developing the base building layout drawing. 3. At Customer request and additional cost, GL Seaman will provide additional services, such as (without limitation) couriers, special deliveries or transportation, re -deliveries, re -scheduling, double -handling, expedited installation schedules, space planning, special CAD drawings and presentations, reproduction costs, and plan changes made during or after installation. 4. Fifteen (15) days after GL Seaman receives the merchandise, it will begin charging Customer for storage at $1.90 per square foot per month. 5. If installation charges are included within GL Seaman's price, such charges are only valid in Collin, Dallas, Denton, Tarrant, Parker, and Johnson counties in the State of Texas. 6. Installation charges (if any) are based on regular working hours (8:00 a.m. to 5:00 p.m.), Monday through Friday. If Customer requests GL Seaman's services outside these regular working hours or if union labor is required, Customer must pay all additional costs. 7. Installation charges (if any) are also based on clear finished space that is ready for construction punch inspection. At no cost to GL Seaman, Customer must provide elevator and dock time and free and clear access routes to the finished space. 8. Customer must deposit fifty percent (50%) of the cost of the merchandise with each order. Additionally, Customer must make all manufacturer required deposits according to the manufacturer's terms. 9. When GL Seaman receives a manufacturer's invoice, it will prepare an invoice for Customer. Customer is required to pay each invoice within ten (10) days from the date of each invoice. Customer's own materials, such as fabric, leather, stone, glass, etc., will be invoiced when shipped from the manufacturer to the upholstering manufacturer or to the Customer. Actual freight/cartoning charges, plus handling fees, will be billed to the Customer upon receipt and immediately due and payable. Customer must pay via check or via wire transfer to an account designated in writing by GL Seaman, or another manner approved in writing by GL Seaman prior to order placement. A service charge of 1 1/2% of the outstanding balance per month (not to exceed the maximum rate permitted by applicable law), will be added to all delinquent accounts. 10. GL Seaman hereby retains, and Customer hereby grants to GL Seaman, a purchase money security interest in the merchandise until the entire price of the merchandise is paid in full. Customer hereby appoints GL Seaman as its true and lawful attorney-in- fact for purposes of executing all documentation necessary to evidence and perfect this security interest. 11. Customer is solely responsible for and GL Seaman hereby disclaims any liability for loss or damage to the merchandise once it has been delivered to Customer's designated location. 12. Merchandise may not be canceled or changed once manufacturer begins production, unless agreed in writing by GL Seaman. If GL Seaman agrees in writing to any requested cancellation or change, Customer must pay all related cancellation and/or change charges. Merchandise shipped from manufacturer stock, such as quick -ship programs, cannot be canceled or changed. 13. GL Seaman will have no liability for manufacturers' lead times, delays in shipments, the delivery times of freight carriers, Customer's failure to perform, or any other activities or events outside GL Seaman's control. GL Seaman, ITS EMPLOYEES, REPRESENTATIVES, AGENTS, AND CONTRACTORS WILL NOT BE LIABLE TO CUSTOMER FOR ANY SPECIAL, INDIRECT, INCIDENTAL, CONSEQUENTIAL, OR LIQUIDATED DAMAGES. 14. GL Seaman offers no warranties beyond those offered by the manufacturers. NO OTHER WARRANTY, EXPRESS OR IMPLIED, IS MADE BY GL SEAMAN AND ALL OTHER WARRANTIES, INCLUDING THE WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE HEREBY DISCLAIMED. GL Sear�an Proposal G.L. Seaman & Company - Dallas 4201 International Parkway Carrollton, TX 76007-1911 Phone: 214-764-6400 Fax: 214-764-6420 www.gisc.com Proposal Number 21736 Date 10/08/2020 Customer PO No Customer Name City Of Coppell Salesperson Sara Desjardins Project Number Terms NET 10 Page 5 of 5 15. GL Seaman is not responsible for verifying Customer supplied architectural drawings against actual base building dimensions or the placing of architectural core locations. At Customer's request and additional cost, GL Seaman will provide field verification, CAD drawings showing dimensioned core locations and assistance in field placement. 16. Within ten (10) days after GL Seaman installs the merchandise, but in any event before Customer's occupancy of the merchandise, Customer must provide GL Seaman with a written punch list of merchandise/installation problems. GL Seaman will use reasonable efforts to cure such punch list items within a reasonable time. If Customer fails to provide GL Seaman with a punch list within the required time or before occupancy of the merchandise, Customer will be deemed to have accepted the merchandise in its AS IS condition and GL Seaman will have no further responsibility or liability to Customer. 17. On "Drop -Ship" sales, GL Seaman's responsibility ends when the merchandise is shipped from the manufacturer's facility. Receiving, delivery, installation, damage claims, and all other service and freight issues are Customer's sole responsibility. 18. Notwithstanding anything to the contrary, for purposes of personal property tax liability, the merchandise is deemed to be Customer's property on December 31, regardless of its physical location. 19. CUSTOMER IS SOLEY RESPONSIBLE FOR COMPLIANCE WITH ALL APPLICABLE LAWS RELATING TO THE INSTALLATION, USE, OPERATION, AND MAINTENANCE OF THE MERCHANDISE. 20. This constitutes the entire agreement between GL Seaman and Customer. It will be construed in accordance with the laws of th e State of Texas. Any dispute related hereto that cannot be resolved by negotiation between the parties shall be settled by binding arbitration conducted in accordance with the Commercial Arbitration Rules of the American Arbitration Association, as amended hereby. The arbitration shall take place in Dallas, Texas and the parties agree that this provision, the arbitrator's authority to grant relief, and all post -arbitration proceedings shall be subject to the provisions hereof, the governing law specified herein, the United States Arbitration Act, 9 U.S.C. et seq., and the ABA -AAA Code of Ethics of Arbitrators in Commercial Disputes. The arbitrator shall have no power or authority to make awards or issu a orders of any kind except as expressly set forth herein and the substantive law referenced herein and in no event shall the arbitrator have authority to make any award that provides for punitive or exemplary damages. This agreement may not be amended, except in writing by both GL Seaman and Customer. A facsimile or other photocopy of these Terms and Conditions of Sale will constitute an original. 21. GL Seaman & Company agrees to name the Customer as additional insured on GL Seaman's commercial general liability and automobile liability insurance policies. Customer's Name: Proposal #'s Approved: Customer's Signature: Date: C',P FE L File ID: 2020-5364 Version: 1 File Name: CARES Act Funds City of Coppell, Texas Master File Number: 2020-5364 Type: Agenda Item Reference: 255 E. Parkway Boulevard Coppell, Texas 75019-9478 Status: Agenda Ready In Control: City Council File Created: 10/19/2020 Final Action: Title: Consider approval of a Resolution of the City of Coppell amending its CARES Act COVID-19 funding of local businesses through CARES Act Business Program grants , as amended, under the terms and conditions as set forth in Exhibit `A', which is attached hereto and incorporated herein, for qualifying local businesses as amended herein impacted by the COVID-19 Pandemic, as authorized by CARES Act; and authorizing the Mayor to sign. Notes: Sponsors: Attachments: Council Memo - New Business Assistance program.pdf, Resolution Approving Business Assistance - CARES Act.pdf Contact: Drafter: Related Files: History of Legislative File Enactment Date: Enactment Number: Hearing Date: Effective Date: Ver- Acting Body: Date: Action: Sent To: Due Date: Return Result: sion: Date: Text of Legislative File 2020-5364 Title Consider approval of a Resolution of the City of Coppell amending its CARES Act COVID-19 funding of local businesses through CARES Act Business Program grants , as amended, under the terms and conditions as set forth in Exhibit `A', which is attached hereto and incorporated herein, for qualifying local businesses as amended herein impacted by the COVID-19 Pandemic, as authorized by CARES Act; and authorizing the Mayor to sign. Summary Staff is requesting a reallocation of funds for Coppell ISD as well as the authority to increase the grant amount for businesses applying for a Business Assistance grant. City of Coppell, Texas Page 1 Printed on 10/23/2020 Master Continued (2020-5364) Fiscal Impact: Funding for the CARES ACT Grant Program through the State of Texas and Dallas County. Staff Recommendation: Staff recommends approval. Strategic Pillar Icon: If:::osteur an Illnclllusiiive Commuunliity If:::alburliic Curea°te III';tusiineaa aind Illininova°tioin Modes is being provided by the Federal Government City of Coppell, Texas Page 2 Printed on 10/23/2020 MEMORANDUM To: Mayor and City Council From: Vicki Chiavetta, Deputy City Manager, and Mindi Hurley, Director of Community Development Date: October 27, 2020 Reference: Consider approval of a Resolution of the City of Coppell amending its CARES Act COVID-19 funding of local businesses through CARES Act Business Program grants, as amended, under the terms and conditions as set forth in Exhibit `A', which is attached hereto and incorporated herein, for qualifying local businesses as amended herein impacted by the COVID-19 Pandemic, as authorized by CARES Act; and authorizing the Mayor to sign. Introduction: Dallas County and Denton County provided CARES Act Funding to municipalities in their respective counties to assist with expenditures related to COVID-19. The City of Coppell received a total of $2,273,700, which was based on $55 per resident in the City. The City allocated $1,650,000 of those funds to two business assistance grant programs. One program was a Restaurant Assistance Grant Program that awarded grants to qualifying restaurants based on occupancy load. The other program was a Business Retrofit Grant Program that reimbursed businesses for expenditures they incurred making their services safer for their employees and customers. The City awarded approximately $210,089.63 in grants through these two programs. In September, City Council approved the reallocation of the remaining funds to create a new Business Rent/Mortgage Assistance Grant and to provide funding for school districts and for internal COVID related expenses. Staff is once again asking City Council to consider changes to the expenditures of the CARES Act Funds as follows: I BUSINESS RENT/MORTGAGE ASSISTANCE GRANTS: City Council and Dallas County approved the creation of a new business assistance grant called the Business Rent/Mortgage Assistance Grant. This grant currently awards a one-time grant of $5,000 to eligible businesses that apply. Businesses have shown considerable interest in this grant program thus far; however, grant applications close on October 31, 2020. Unless there is a significant increase in applications in the remaining days, there will not be enough applications to spend all of the grant money if the grant amount remains at $5,000. Therefore, staff is asking for the flexibility to determine the grant amount awarded to each business based on the number of applications submitted. The grant will never be less than $5,000, but the exact amount cannot be determined until the cut-off for applications on November 1, 2020. This means that no business will receive their grant check until after November 1, 2020, but there is a high likelihood that each eligible business that applied will receive greater than $5,000. If the following reallocation of funds requests are approved, there will be approximately $1,241,348.95 remaining and available for Business Rent/Mortgage Assistance Grants for businesses. COPPELL ISD: Staff is asking that $70,594.56 of the funding originally allocated to the Business Assistance Program instead be dispersed to the Coppell Independent School District (CISD) to reimburse them for costs associated with providing distance learning resources for students in response to COVID-19. The Coppell Independent School District (CISD) has purchased 40 hotspots, installed equipment on buses to provide WiFi access to students with no WiFi service, supplied the data for the WiFi service and increased the number of WiFi access points at their school locations to provide their students with distance learning capability. Staff is recommending supporting the CISD by reimbursing the district for costs associated with providing distance learning for students who reside within Coppell. Per the Treasury Department's Coronavirus Relief Fund Frequently Asked Questions updated as of September 2" d, a unit of local government receiving a Fund payment may transfer funds to another unit of government "provided that the transfer qualifies as a necessary expenditure incurred due to the public health emergency and meets the other criteria of section 601(d) of the Social Security Act outlined in the Guidance." The FAQ further states that "payments from the Fund may be used to cover costs associated with providing distance learning (e.g., the cost of laptops to provide to students). Legal Review: The City Attorney has provided input regarding the use of CARES Act Funds. Fiscal Impact: Funding for the CARES ACT Grant Program is being provided by the Federal Government through the State of Texas and Dallas County. Recommendation: Staff recommends approval of this item. RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS, AMENDING ITS CARES ACT COVID-19 FUNDING OF LOCAL BUSINESSES THROUGH CARES ACT BUSINESS PROGRAM GRANTS, AS AMENDED, UNDER THE TERMS AND CONDITIONS AS SET FORTH IN EXHIBIT `A', WHICH IS ATTACHED HERETO AND INCORPORATED HEREIN, FOR QUALIFYING LOCAL BUSINESSES AS AMENDED HEREIN IMPACTED BY THE COVID-19 PANDEMIC, AS AUTHORIZED BY CARES ACT; PROVIDING FOR A SAVINGS CLAUSE; AND, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the State of Texas through the Dallas and Denton Counties has committed funds from the United States Treasury Department under the Coronavirus Aid, Relief, and Economic Security Act also known as the "CARES Act"; and, WHEREAS, the City of Coppell is a local government defined by the Texas Government Code § 791.003(4)(A) and has been providing funding from Dallas and Denton Counties to administer and provide grants in conformity with Federal, State and County requirements and desires to enter into this Agreement within the qualifying entities by receiving funding; and, WHEREAS, the City of Coppell has adopted a Resolution to provide funding from the Counties for the administration and distribution of a portion of funds to local businesses as authorized by CARES Act; and, WHEREAS, the City of Coppell desires to expand the use of available funds to be used as local business rent support which is within the statutory and administrative guidelines for CARES Act funding. WHEREAS, the City Council of the City of Coppell finds it to be in the public interest to amend and expanding for local funding to qualified entities and business located and/or serving in Coppell, Texas. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS, THAT: SECTION 1. That the City Council of the City of Coppell, Texas, hereby amends its CARES Act COVID-19 funding of local businesses through CARES ACT Business Program Grants, as amended, under the terms and conditions as set forth in Exhibit "A", which is attached hereto and incorporated herein, for qualifying local businesses as amended herein impacted by the COVID-19 pandemic, as authorized by CARES Act. SECTION 2. That the City Council of the City of Coppell amends the CARES ACT Business Program Grant Program to permit funding of eligible expenses to local business in the amount for each business as determined by City Manager that best service local business, and, as TM 118689 uniformly and equally as practicable. Each grant authorized herein is subject to execution of the appropriate documents with the qualifying entities or businesses as set forth in the amended Program Grants (Exhibit A). SECTION 3. That the City Council approves and authorize the City Manager or designee to administer said Program under the terms and conditions set forth herein; and, to make such accounting and administration that is necessary to fulfill the requirements of the CARES Act and any regulations or rules adopted. SECTION 4. Should any word, sentence, paragraph, clause, phrase or section of any previous Resolution related to CARES Act, as amended, shall remain in full force and effect, save and except as amended by this Resolution. SECTION 5. This Resolution shall become effective immediately upon its passage. DULY RESOLVED AND ADOPTED by the City Council of the City of Coppell, Texas, on the day of October, 2020 APPROVED: KAREN SELB O HUNT, MAYOR ATTEST: ASHLEY OWENS, CITY SECRETARY APPROVED AS TO FORM: ROBERT HAGER, CITY ATTORNEY TM 118689 EXHIBIT "A" (Following page) Coppell Cares Business Rent/Mortgage Assistance Grant Program Purpose: The Business Rent/Mortgage Assistance Grant Program is designed to assist small businesses who have endured financial distress due to COVID-19. This grant program will replace the Coppell Cares Restaurant Assistance Grant and the Coppell Cares Business Retrofit Grant. This new business assistance program is designed to aid small businesses with their rent/mortgage. The Coppell CARES Rent/Mortgage Assistance Grant will grant all eligible small businesses, as defined by the SBA, with a maximum grant of $5,000. The business must meet specific criteria detailed below to qualify for the grant. The City of Coppell is dedicating $1,323,714.54 to the Coppell Cares Business Rent/Mortgage Assistance Grant Program. Businesses that apply and meet the qualifying criteria will be awarded a maximum of $5,000 to use for rent or mortgage payments. Businesses may only receive this grant one time. To qualify, a business: • Must be located within the city limits of Coppell and must be in current compliance with the City of Coppell Code of Ordinances, including all applicable zoning and land use ordinances; • Must not be in any litigation with the City of Coppell or the County in which theyare located; • Must have a physical store front in the City of Coppell; • Must have a current utility bill showing a Coppell address for the business; • Must demonstrate that they have endured a 10% or greater reduction in sales/business for at least two months after March 1, 2020 due to the COVID-19 pandemic. The following documentation must be provided by the business at the time of application: • A completed application. • A signed Affidavit of Eligibility and Liability Release Agreement. • A copy of the Certificate of Occupancy for the business. • A copy of a current utility bill showing a Coppell address for the business. There will be a continuous call for applications until all funds have been distributed. Staff will review applications once per week. A business may qualify for this program even if they have previously received a grant from the City of Coppell, but businesses that have not previously received a grant will be given higher priority when considering applications. Businesses will also be responsible for turning in all necessary paperwork by a specified date in order to receive their grant. Applicants will be notified once their grant is approved. At that time, additional paperwork will be sent to applicant to complete before payment can be made. *** Please be aware that grants are considered gross income that is taxable to a business receiving the grant under the Internal Revenue Code.*** If you have questions, please email Mindi Hurley at mhurley@coppelltx.gov. Coppell Cares Business Rent/Mortgage Assistance Grant Program Application Date of Application: Name of Business: Business Address: Business Phone Number: Business Website: Number of Years in Service in Coppell: Owner Name: Owner Email Address: Owner Phone Number: General Manager Name: General Manager Email Address: General Manager Phone Number: Square Footage of Your Business: Number of Employees at the Coppell Location: Is the Business Currently Open and Operating: Please list revenue for each of the following months for the past two years: Year February March April May June July August 2019 2020 Have you applied for any other program, loans and/or grants since March 1, 2020: If yes to the question above, please list all programs, loans and/or grants that have been applied for and the application status by indicating the following: a) received, b) denied or c) pending: Program/Loan/Grant Status Is Business in current compliance with all City of Coppell Code of Ordinances, including all applicable zoning and land use ordinances: The information provided will be kept confidential. By signing below, you declare that you are authorized to apply for this grant on behalf of the restaurant and that all the information provided is truthful to the best of your knowledge. You also understand that if any of the information provided is determined to be incorrect after an award is granted, applicant may be required to repay the full amount of the grant. Applicant Signature Print Name Title E -Mail Address & Phone Number Date STATE OF TEXAS § COUNTY OF DALLAS § Affidavit of Eligibility and Liability Release Agreement BEFORE ME, the undersigned authority, on this day personally appeared , and upon his/her oath deposed and stated as follows: This Affidavit of Eligibility and Liability Release Agreement ("Affidavit/Release" or "Agreement") to the City of Coppell, Texas ("City") as a legal representative of (the "Company"), with the understanding that this Affidavit/Release will be relied upon by the City (and the other City Persons) in connection with the Company's application for financial assistance (the "Application") under the Coppell Cares Business Retrofit Grant Program (the "Program"). Company acknowledges and agrees that there is adequate, sufficient, and good and valuable consideration for this Affidavit/Release. Compliance: 1. Company is in compliance with, and will continue to comply with all the rules, regulations, terms and conditions set forth in the Application, and with all laws, rules and regulations pertaining to the Application and the Program; that all information provided to the City now and in the future has been and will be true, accurate, and complete. Company has not perpetrated and will not perpetrate any fraud or deception in connection with the Program. Company has not sought to influence the outcome of the Application and is submitting this Agreement as expressly required under the Program's criteria. 2. Company understands that the City or its agents may be required to advise the United States Internal Revenue Service of the value of any Program grant awarded to the Company, and in connection therewith, a completed Form W-9 is attached hereto. I acknowledge and agree that I may be subject to taxation in connection with a Program grant and will pay any and all such taxes when due. Release, Indemnity and Hold Harmless: 3. COMPANY HEREBY RELEASESS, WAIVE, ACQUITS, FOREVER DISCHARGES, AND COVENANTS NOT TO SUE THE CITY OR ANY OF THE CITY'S OFFICIALS, OFFICERS, EMPLOYEES, AGENTS OR VOLUNTEERS, IN EITHER THEIR OFFICIAL OR PRIVATE CAPACITIES (COLLECTIVELY, "CITY PERSONS"), FOR AND/OR FROM ANY AND ALL CLAIMS, LIABILITY, DEMANDS, LOSSES, HARM, ACTIONS, SUITS, JUDGMENTS, PENALTIES, FEES, COSTS AND EXPENSES WHATSOEVER, (COLLECTIVELY, "CLAIMS"), WHICH THE COMPANY MAY NOW OR HEREAFTER BE ENTITLED TO ASSERT, ARISING OUT OF, CAUSED BY, IN CONNECTION WITH, OR RELATED TO, THE PROGRAM, OR MY POSSESSION, ACCEPTANCE, USE, OR MISUSE THEREOF, OR ANY OF MY OTHER ACTS OR OMISSIONS IN CONNECTION THEREWITH, INCLUDING, BUT NOT LIMITED TO, DEATH, ILLNESS, INJURY, LOSS OF ENJOYMENT, PROPERTY DAMAGE OR DESTRUCTION, OR OTHER HARM OR LOSS OF ANY NATURE, AND ANY AND ALL ANY TAXES LEVIED, ASSESSED OR COLLECTED, AND FURTHER INCLUDING, WITHOUT LIMITATION, ANY AND ALL CLAIMS WHICH ARISE OUT OF, ARE RELATE TO, OR ARE CAUSED BY, IN WHOLE OR IN PART, ANY NEGLIGENT ACT OR OMISSION OF THE CITY OR ANY CITY PERSONS OR ANY OTHER PERSONS, OR ANY ACT OR OMISSION OF THE CITY, ANY CITY PERSONS, OR ANY OTHER PERSONS, THAT WOULD GIVE RISE TO STRICT LIABILITY OF ANY KIND. Company has voluntarily chosen to submit its Application and hereby accepts Program grant funds, subject to eligibility, and AGREES TO ASSUME ANY AND ALL RISKS with respect to any harm, damage, injury, incident, action, occurrence or activity which may occur in connection with or result from the Application and/or Program Grant, and/or Company's acceptance, use, misuse, or possession thereof. 4. FURTHER, COMPANY HEREBY AGREES TO DEFEND, INDEMNIFY AND HOLD HARMLESS THE CITY AND ALL CITY PERSONS FROM AND AGAINST ANY AND ALL CLAIMS, INCLUDING, WITHOUT LIMITATION, COURT COSTS AND ATTORNEY'S FEES (NOT TO EXCEED $350.00 PER HOUR), THAT MAY ARISE OUT OF, RESULT FROM, OR BE INCURRED DUE TO THE SUBMISSION OF COMPANY'S APPLICATION OR ITS PARTIPCATION IN THE PROGRAM, ACCEPTANCE OF A PROGRAM GRANT, ACCEPTANCE, USE, MISUSE OR POSSESION THEROF, OR ANY ACTS OR OMISSIONS IN CONNECTION THEREWITH. SUCH DEFENSE, INDEMNITY AND HOLD HARMLESS SHALL AND DOES INCLUDE CLAIMS ALLEGED OR FOUND TO HAVE BEEN CAUSED IN WHOLE OR IN PART BY THE NEGLIGENCE OF THE CITY, ANY CITY PERSONS, OR ANY OTHER PERSONS, OR BY ANY ACT OR OMISSION OF THE CITY, ANY CITY PERSONS, OR ANY OTHER PERSONS, THAT WOULD GIVE RISE TO STRICT LIABILITY OF ANY KIND. 5. It is the Company's express intent that this Affidavit/Release shall bind the Company, its agents, heirs, assigns, successors and legal representative(s), and shall be deemed as a RELEASE, WAIVER, DISCHARGE, AND COVENANT NOT TO SUE the City and all other City Persons (identified herein, including paragraph 3 hereof) for any and all purposes. 6. COMPANY UNDERSTANDS THAT THIS IS A LEGAL DOCUMENT AND THAT BY SIGNING IT, AMONG OTHER THINGS, COMPANY GIVES UP ITS RIGHT TO SUE OR OTHERWISE MAKE A CLAIM against the City and all other City Persons, as set forth herein._ Representations: 7. I certify that I am a properly authorized official or agent of the Company and have the necessary legal authority to execute this Affidavit of Eligibility and Liability Release Agreement on the Company's behalf. 8. Company is not in any type or manner of litigation or contemplating litigation with the City or County of Dallas. 9. Company is currently operating with its principal place of business within the corporate limits of the City. Miscellaneous Provisions: 10. Company agrees to return, immediately upon demand by the City, any and all Program grant funds that have been or may be awarded if any statement, certification, or representation made in this Affidavit/Release is discovered or believed to be false or misleading, and Company acknowledges and agrees that all available legal, equitable and other rights and remedies may be pursued against it in connection therewith. Company represents and affirms that this Affidavit/Release does not conflict with any other commitments or obligations on its part. 11. Except for the Application and Program eligibility criteria, this Affidavit/Release constitutes the entire Agreement between Company and the City with respect to the matters described herein, and supersedes any and all other agreements and communications, oral or written, between Company and the City, any City Persons, or any other Persons. This Agreement may not be amended or supplemented except by a (paper) writing signed by the Company and the City. 12. The section and subsection headings contained herein are for convenience only and shall not be used in interpretation of this Agreement and are not intended to define or limit the scope of any provision of this Agreement. For purposes of this Agreement, "including" is a term of enlargement and not of limitation or exclusive enumeration, and use of the term does not create a presumption that components not expressed are excluded. 13. Company signs and makes this Affidavit/Release voluntarily, freely, and knowingly, and it has not relied upon any representations made by the City or any City Person in signing this Affidavit/Release. 14. This Affidavit/Release shall be governed by and construed according to the laws of the State of Texas (without reference to the choice of laws provisions of any jurisdiction), and venue for all matters, claims, or proceedings hereunder shall lie exclusively in Dallas County, Texas. 15. The provisions of this Affidavit/Release are severable, and if any provision hereof is held to be illegal, invalid or unenforceable under present or future constitution or laws, such provision shall be fully severable and this Affidavit/Release shall be construed and enforced as if such illegal, invalid or unenforceable provision is not a part hereof, and the remaining provisions hereof shall remain in full force and effect. COMPANY CERTIFIES IT HAS READ THIS AFFIDAVIT/RELEASE, HAS FULLY INFORMED ITSELF OF ITS CONTENTS BEFORE EXECUTION, AND UNDERSTANDS ALL OF ITS TERMS, PROVIISONS, AND CONDITIONS. COMPANY HEREBY REPRESENTS AND WARRANTS THAT ALL STATEMENTS MADE IN THIS AFFIDAVIT/RLEASE ARE TRUE, ACCURATE AND COMPLETE. [Signature Page to Follow] Signature: Title: Name: Company address: Date: STATE OF TEXAS § COUNTY OF DENTON § Affidavit of Eligibility and Liability Release Agreement BEFORE ME, the undersigned authority, on this day personally appeared , and upon his/her oath deposed and stated as follows: This Affidavit of Eligibility and Liability Release Agreement ("Affidavit/Release" or "Agreement") to the City of Coppell, Texas ("City") as a legal representative of (the "Company"), with the understanding that this Affidavit/Release will be relied upon by the City (and the other City Persons) in connection with the Company's application for financial assistance (the "Application") under the Coppell Cares Business Retrofit Grant Program (the "Program"). Company acknowledges and agrees that there is adequate, sufficient, and good and valuable consideration for this Affidavit/Release. Compliance: 1. Company is in compliance with, and will continue to comply with all the rules, regulations, terms and conditions set forth in the Application, and with all laws, rules and regulations pertaining to the Application and the Program; that all information provided to the City now and in the future has been and will be true, accurate, and complete. Company has not perpetrated and will not perpetrate any fraud or deception in connection with the Program. Company has not sought to influence the outcome of the Application and is submitting this Agreement as expressly required under the Program's criteria. 2. Company understands that the City or its agents may be required to advise the United States Internal Revenue Service of the value of any Program grant awarded to the Company, and in connection therewith, a completed Form W-9 is attached hereto. I acknowledge and agree that I may be subject to taxation in connection with a Program grant and will pay any and all such taxes when due. Release, Indemnity and Hold Harmless: 3. COMPANY HEREBY RELEASESS, WANE, ACQUITS, FOREVER DISCHARGES, AND COVENANTS NOT TO SUE THE CITY OR ANY OF THE CITY'S OFFICIALS, OFFICERS, EMPLOYEES, AGENTS OR VOLUNTEERS, IN EITHER THEIR OFFICIAL OR PRIVATE CAPACITIES (COLLECTIVELY, "CITY PERSONS"), FOR AND/OR FROM ANY AND ALL CLAIMS, LIABILITY, DEMANDS, LOSSES, HARM, ACTIONS, SUITS, JUDGMENTS, PENALTIES, FEES, COSTS AND EXPENSES WHATSOEVER, (COLLECTIVELY, "CLAIMS"), WHICH THE COMPANY MAY NOW OR HEREAFTER BE ENTITLED TO ASSERT, ARISING OUT OF, CAUSED BY, IN CONNECTION WITH, OR RELATED TO, THE PROGRAM, OR MY POSSESSION, ACCEPTANCE, USE, OR MISUSE THEREOF, OR ANY OF MY OTHER ACTS OR OMISSIONS IN CONNECTION THEREWITH, INCLUDING, BUT NOT LIMITED TO, DEATH, ILLNESS, INJURY, LOSS OF ENJOYMENT, PROPERTY DAMAGE OR DESTRUCTION, OR OTHER HARM OR LOSS OF ANY NATURE, AND ANY AND ALL ANY TAXES LEVIED, ASSESSED OR COLLECTED, AND FURTHER INCLUDING, WITHOUT LIMITATION, ANY AND ALL CLAIMS WHICH ARISE OUT OF, ARE RELATE TO, OR ARE CAUSED BY, IN WHOLE OR IN PART, ANY NEGLIGENT ACT OR OMISSION OF THE CITY OR ANY CITY PERSONS OR ANY OTHER PERSONS, OR ANY ACT OR OMISSION OF THE CITY, ANY CITY PERSONS, OR ANY OTHER PERSONS, THAT WOULD GIVE RISE TO STRICT LIABILITY OF ANY KIND. Company has voluntarily chosen to submit its Application and hereby accepts Program grant funds, subject to eligibility, and AGREES TO ASSUME ANY AND ALL RISKS with respect to any harm, damage, injury, incident, action, occurrence or activity which may occur in connection with or result from the Application and/or Program Grant, and/or Company's acceptance, use, misuse, or possession thereof. 4. FURTHER, COMPANY HEREBY AGREES TO DEFEND, INDEMNIFY AND HOLD HARMLESS THE CITY AND ALL CITY PERSONS FROM AND AGAINST ANY AND ALL CLAIMS, INCLUDING, WITHOUT LIMITATION, COURT COSTS AND ATTORNEY'S FEES (NOT TO EXCEED $350.00 PER HOUR), THAT MAY ARISE OUT OF, RESULT FROM, OR BE INCURRED DUE TO THE SUBMISSION OF COMPANY'S APPLICATION OR ITS PARTIPCATION IN THE PROGRAM, ACCEPTANCE OF A PROGRAM GRANT, ACCEPTANCE, USE, MISUSE OR POSSESION THEROF, OR ANY ACTS OR OMISSIONS IN CONNECTION THEREWITH. SUCH DEFENSE, INDEMNITY AND HOLD HARMLESS SHALL AND DOES INCLUDE CLAIMS ALLEGED OR FOUND TO HAVE BEEN CAUSED IN WHOLE OR IN PART BY THE NEGLIGENCE OF THE CITY, ANY CITY PERSONS, OR ANY OTHER PERSONS, OR BY ANY ACT OR OMISSION OF THE CITY, ANY CITY PERSONS, OR ANY OTHER PERSONS, THAT WOULD GIVE RISE TO STRICT LIABILITY OF ANY KIND. 5. It is the Company's express intent that this Affidavit/Release shall bind the Company, its agents, heirs, assigns, successors and legal representative(s), and shall be deemed as a RELEASE, WAIVER, DISCHARGE, AND COVENANT NOT TO SUE the City and all other City Persons (identified herein, including paragraph 3 hereof) for any and all purposes. 6. COMPANY UNDERSTANDS THAT THIS IS A LEGAL DOCUMENT AND THAT BY SIGNING IT, AMONG OTHER THINGS, COMPANY GIVES UP ITS RIGHT TO SUE OR OTHERWISE MAKE A CLAIM against the City and all other City Persons, as set forth herein._ Representations: 7. I certify that I am a properly authorized official or agent of the Company and have the necessary legal authority to execute this Affidavit of Eligibility and Liability Release Agreement on the Company's behalf. 8. Company is not in any type or manner of litigation or contemplating litigation with the City or County of Denton. 9. Company is currently operating with its principal place of business within the corporate limits of the City. Miscellaneous Provisions: 10. Company agrees to return, immediately upon demand by the City, any and all Program grant funds that have been or may be awarded if any statement, certification, or representation made in this Affidavit/Release is discovered or believed to be false or misleading, and Company acknowledges and agrees that all available legal, equitable and other rights and remedies may be pursued against it in connection therewith. Company represents and affirms that this Affidavit/Release does not conflict with any other commitments or obligations on its part. 11. Except for the Application and Program eligibility criteria, this Affidavit/Release constitutes the entire Agreement between Company and the City with respect to the matters described herein, and supersedes any and all other agreements and communications, oral or written, between Company and the City, any City Persons, or any other Persons. This Agreement may not be amended or supplemented except by a (paper) writing signed by the Company and the City. 12. The section and subsection headings contained herein are for convenience only and shall not be used in interpretation of this Agreement and are not intended to define or limit the scope of any provision of this Agreement. For purposes of this Agreement, "including" is a term of enlargement and not of limitation or exclusive enumeration, and use of the term does not create a presumption that components not expressed are excluded. 13. Company signs and makes this Affidavit/Release voluntarily, freely, and knowingly, and it has not relied upon any representations made by the City or any City Person in signing this Affidavit/Release. 14. This Affidavit/Release shall be governed by and construed according to the laws of the State of Texas (without reference to the choice of laws provisions of any jurisdiction), and venue for all matters, claims, or proceedings hereunder shall lie exclusively in Denton County, Texas. 15. The provisions of this Affidavit/Release are severable, and if any provision hereof is held to be illegal, invalid or unenforceable under present or future constitution or laws, such provision shall be fully severable and this Affidavit/Release shall be construed and enforced as if such illegal, invalid or unenforceable provision is not a part hereof, and the remaining provisions hereof shall remain in full force and effect. COMPANY CERTIFIES IT HAS READ THIS AFFIDAVIT/RELEASE, HAS FULLY INFORMED ITSELF OF ITS CONTENTS BEFORE EXECUTION, AND UNDERSTANDS ALL OF ITS TERMS, PROVIISONS, AND CONDITIONS. COMPANY HEREBY REPRESENTS AND WARRANTS THAT ALL STATEMENTS MADE IN THIS AFFIDAVIT/RLEASE ARE TRUE, ACCURATE AND COMPLETE. [Signature Page to Follow] Signature: Title: Name: Company address: Date: Coppell Cares Business Rent/Mortgage Assistance Grant Program Submission Checklist Please Check All Completed Items Included: Fully completed application A signed Affidavit of Eligibility and Liability Release Agreement for the County in which the business is located A copy of the company's Certificate of Occupancy A copy of a current utility bill showing a Coppell address for the business C',P FE L File ID: 2020-5366 Version: 1 File Name: RV Ordinance City of Coppell, Texas Master File Number: 2020-5366 Type: Agenda Item Reference: 255 E. Parkway Boulevard Coppell, Texas 75019-9478 Status: Agenda Ready In Control: Police File Created: 10/20/2020 Final Action: Title: Consider approval of an Ordinance amending Chapter 9, Section 9-5 "House Trailers and Trailer Parks", of the Code of Ordinances to remove references to parking on public streets, to reference Trailer parks and Recreational Vehicles; and authorizing the Mayor to sign. Consider approval of an Ordinance repealing Chapter 8 `Traffic Regulations', Article 8-3 "Parking", Section 8-3-5 "Parking regulations of boats and certain vehicles in residential areas" of the Code of Ordinances by repealing it in its entirety; and, replacing it with a new Section 8-3-5 "Parking regulations of recreational vehicles, boats, buses, trailers in residential areas" in excess of forty-eight hours; and authorizing the Mayor to sign. Notes: Sponsors: Attachments: Parking Ordinace Memo.pdf, Current 9-5-2.pdf, Ordinance amending Chapter 9 Article 9-5.pdf, Current 8-3-5.pdf, Ordinance repealing and replacing Chapter 8. Art 8.5. pdf Contact: Drafter: Related Files: History of Legislative File Ver- Acting Body: sion: Date: Action: Sent To Text of Legislative File 2020-5366 Enactment Date: Enactment Number: Hearing Date: Effective Date: Due Date: Return Result: Date: Title Consider approval of an Ordinance amending Chapter 9, Section 9-5 "House Trailers and Trailer Parks", of the Code of Ordinances to remove references to parking on public streets, to reference Trailer parks and Recreational Vehicles; and authorizing the Mayor to sign. Consider approval of an Ordinance repealing Chapter 8 `Traffic Regulations', Article 8-3 City of Coppell, Texas Page 1 Printed on 10/23/2020 Master Continued (2020-5366) "Parking", Section 8-3-5 "Parking regulations of boats and certain vehicles in residential areas" of the Code of Ordinances by repealing it in its entirety; and, replacing it with a new Section 8-3-5 "Parking regulations of recreational vehicles, boats, buses, trailers in residential areas" in excess of forty-eight hours; and authorizing the Mayor to sign. Summary Fiscal Impact: None Staff Recommendation: Staff recommends approval. Strategic Pillar Icon: Sustainable Government City of Coppell, Texas Page 2 Printed on 10/23/2020 MEMORANDUM To: Mayor and City Council From: Danny Barton, Chief of Police Date: October 27, 2020 Reference: Consider approval of an Ordinance amending Chapter 9, Section 9-5 "House Trailers and Trailer Parks", of the Code of Ordinances to remove references to parking on public streets, to reference Trailer parks and Recreational Vehicles; and authorizing the Mayor to sign. Consider approval of an Ordinance repealing Chapter 8 `Traffic Regulations', Article 8-3 "Parking", Section 8-3-5 "Parking regulations of boats and certain vehicles in residential areas" of the Code of Ordinances by repealing it in its entirety; and, replacing it with a new Section 8-3-5 "Parking regulations of recreational vehicles, boats, buses, trailers in residential areas" in excess of forty-eight hours; and authorizing the Mayor to sign. Introduction: The current parking ordinances related to residential areas is outdated and conflicting. Staff brought this ordinance to Council work sessions on July 13, 2020 and on October 13, 2020 requesting direction. Staff discussed increasing the time limit set for vehicles to park on public streets in residential neighborhoods to provide more time for residents to conduct activities related to these vehicles. Discussion included the conflicting language of Chapter 9, Article 9-5 "House Trailers and Trailer Parks". Proposal: Proposed Changes to Chapter 9 This action will amend the current Title and language of Article 9-5. The proposed new title will be "House Trailers, Trailer Parks and Recreational Vehicles". Proposed Changes to Chapter 9, Article 9-5-2: Amending Current Section 9-5-2 which states: A. It shall be unlawful to park any house trailer on any public street or in any public park or place for a period in excess of 72 hours. B. Except as provided for herein, it shall be unlawful to park any house trailer on any lot, tract, or parcel of land within the city in excess of three days. Provided, however, this subsection shall not apply to camper type recreational vehicles. C. Except as provided for herein, it shall be unlawful to occupy as a dwelling or sleeping place, any house trailer which is parked on any lot, tract or parcel of land within the city for a period in excess of three days. Amending Proposed Section 9-5-2 to: A. Except as provided for herein, it shall be unlawful to park any house trailer on any lot, tract, or parcel of land within the city. * B. Except as provided for herein, it shall be unlawful to occupy as a dwelling or sleeping place, any house trailer which is parked on any street, lot, tract or parcel of land within the city for a period in excess of forty-eight hours in violation of this article and/or Chapter 12 of the Code of Ordinances. * Parking on the street refer to see Section 8-3-5 of the Code of Ordinances of the City of Coppell, Texas. Proposed Changes to Chapter 8 This action will repeal City of Coppell Ordinance Chapter 8, Section 8-3-5 in its entirety and replace it with a new section 8-3-5 "Parking Regulations of Recreational Vehicles, Boats, Buses, Trailers in Residential Areas". Proposed changes to Chapter 8, Section 8-3-5: Repealing Current Section 8-3-5 B. which states: B. Parking prohibited on public streets in residential areas. Except as otherwise provided herein, it shall be unlawful for any person to park on any public street within any residential area of the city, for a period longer than two hours, any trailer, boat trailer, stock trailer, camper trailer, semitrailer, mobile home, truck tractor or bus. Proposed Replacement Section 8-3-5 B. extends the parking time limit to 48 hours and provides for more current defined vehicles in the following proposed language: B. It shall be unlawful for any person to park on any public street within any residential area of the city, for a period longer than fort. eight (48) hours, any trailer, boat trailer, stock trailer, camper trailer (with or without self -contain sanitation and/or water system), semitrailer, mobile home, motor coach, truck tractor or bus, farm tractor, house trailer, multi -function school bus, pole trailer, road tractor, school activity bus, special mobile equipment, school bus, recreational vehicle truck trailer. All other Sections of Chapter 8 of the Coppell City Ordinances will remain as they are currently written. Legal: Proposed Repeal and Replacement of Chapter 8 and 9 were drafted by Bob Hager. Fiscal Impact: No Fiscal Impact 3 Current Section 9-5-2 10/22/2020 Coppell, TX Code of Ordinances Sec. 9-5-2. - House trailers prohibited within the city. A. It shall be unlawful to park any house trailer on any public street or in any pu a period in excess of 72 hours. B. Except as provided for herein, it shall be unlawful to park any house trailer on parcel of land within the city in excess of three days. Provided, however, this subsection shall not apply to camper type recreational vehicl C. Except as provided for herein, it shall be unlawful to occupy as a dwelling or sl house trailer which is parked on any lot, tract or parcel of land within the city f excess of three days. (Ord. No. 158) is park or place for any lot, tract, or eping place, any r a period in 1/1 AN ORDINANCE OF THE CITY OF COPPELL, TEXAS ORDINANCE NO. AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING THE CODE OF ORDINANCES BY AMENDING CHAPTER 9 `GENERAL REGULATIONS', ARTICLE 9-5 "HOUSE TRAILERS AND TRAILER PARKS", OF THE CODE OF ORDINANCES TO REFERENCE TRAILER PARKS AND RECREATIONAL VEHICLES; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1. That the Code of Ordinances of the City of Coppell Chapter 9 "General Regulations" Article 9-5 "House Trailers and Trailers Parr', is hereby, amended to read as follows: "CHAPTER 9 — GENERAL REGULATIONS ARTICLE 9-5. - HOUSE TRAILERS, TRAILER PARKS AND RECREATIONAL VEHICLES Sec. 9-5-1. —Definitions. Sec. 9-5-2. - House trailers prohibited within the city. A. Except as provided for herein, it shall be unlawful to park any house trailer on any lot, tract, or parcel of land within the city. * B. Except as provided for herein, it shall be unlawful to occupy as a dwelling or sleeping place, any house trailer which is parked on any street, lot, tract or parcel of land within the city for a period in excess of forty-eight hours in violation of this article and/or Chapter 12 of the Code of Ordinances. Sec. 9-5-3. - Exceptions. This article shall not apply to the following: TM 117041 A. House trailers parked in a trailer park duly licensed by the city. B. House trailers temporarily located on a construction site, so long as a valid building permit for such construction site is held by the builder or contractor. C. Public Safety Vehicles licensed or registered to a federal, state or political governmental entity Provided, however, if this exception extends the parking of such house trailer at a construction site for a period in excess of six months, a special time extension permit must be obtained from the city. D. Non -conforming house trailers that are registered with the city. * Parking on the street refer to see Section 8-5-5 of the Code of Ordinances of the City of Coppell, Texas. SECTION 2. That all provisions of the Code of Ordinances of the City of Coppell, Texas, in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions not in conflict with the provisions of this ordinance shall remain in full force and effect. SECTION 3. That should any word, phrase, paragraph, section or phrase of this ordinance or of the Code of Ordinances, as amended hereby, be held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof other than the part so decided to be unconstitutional, illegal or invalid, and shall not affect the validity of the Code of Ordinances as a whole. SECTION 4. An offense committed before the effective date of this ordinance is governed by prior law and the provisions of the Code of Ordinances, as amended, in effect when the offense was committed and the former law is continued in effect for this purpose. SECTION 5. That any person, firm or corporation violating any of the provisions or terms of this ordinance or of the Code of Ordinances, as amended hereby, shall be guilty of a misdemeanor and upon conviction in the Municipal Court of the City of Coppell, Texas, shall be subjected to a fine 2 TM 117041 not to exceed the sum of Two Hundred Dollars ($200.00) for each offense; and each and every day such violation is continued shall be deemed to constitute a separate offense. SECTION 6. That this ordinance shall take effect immediately from and after its passage and the publication of the caption, as the law and charter in such cases provide. DULY PASSED by the City Council of the City of Coppell, Texas, this the day of 2020. KAREN SELBO HUNT, MAYOR ATTEST: ASHLEY OWENS, CITY SECRETARY APPROVED AS TO FORM: ROBERT E. HAGER, CITY ATTORNEY TM 117041 Current Ordinance 8-3- 10/22/2020 Coppell, Tx Code of Ordinances Sec. 8-3-5. - Parking regulations of boats and certain vehicles in residential areas. A. Definitions. Frontyard shall mean the areas of a residential lot which is forward of the front building line. Rearyard shall mean the area of a residential lot between the rear building line and the rear of the lot. Residentia/area or residentiaiiotas used in this article shall mean any area or lot occupied by residential dwellings even though the area is zoned for a use other than residential. Side yard shall mean the area of a residential lot on either side of the dwelling which is between the front building line and the rear building line. The vehicles named herein which do not have a common meaning or definition shall have the meaning ascribed to them in Article 6675a-1, Vernon's Annotated Civil Statutes. B. Parking prohibited on public streets in residential areas. Except as otherwise provided herein, it shall be unlawful for any person to park on any public street within any residential area of the city, for a period longer than two hours, any trailer, boat trailer, stock trailer, camper trailer, semitrailer, mobile home, truck tractor or bus. This section shall not apply to the above mentioned commercial vehicles used by public service utility companies engaged in repairing or extending public service utilities or to such vehicles used during construction at a construction site, or any commercial moving vehicle actively engaged in a moving operation. This section shall also not apply to any vehicle engaged in street construction, maintenance or repair. C. Certain parking or storage prohibited in front, side and rear yards of residential lots. 1. The parking, standing or storage of any truck, trailer, bus or other recreational vehicle that has a rated capacity in excess of one and one-half tons according to the manufacturer's classification, or is over 33 feet in length, is not permitted on any portion of a residential lot within the city. 2. The parking, standing or storage of any motor vehicle, trailer or boat that has a rated capacity of one and one-half tons or less or is less than 32 feet in length shall be permitted only in the rear yard of any residential lot except as follows: a. An operable motor vehicle with valid state registration and inspection maybe parked in the front yard or side yard if parked on a surface that meets the standards for parking surfaces contained in the city's regulations for off street parking. This exception is not available if the vehicle is a truck tractor, truck, bus or other recreational vehicle that has a rated capacity in excess of one and one-half tons according to the manufacturer's classification, or if the vehicle is over 32 feet in length. b. A boat, trailer or recreational vehicle may be parked in the front yard if parked on a surface that meets the standards for parking surfaces contained in the city's off street 1/2 10/22/2020 Coppell, TX Code of Ordinances parking regulations, and the vehicle cannot be reasonably placed in either the rear or side yard. A boat, trailer or recreational vehicle may be parked in the side yard if parked on a surface that meets the standards for parking surfaces contained in the city's off street parking regulations. d. A vehicle displaying a registration insignia or identification card issued by the state to a permanently or temporarily disabled person for the purposes of Article 6675a -5e.1, Vernon's Texas Civil Statutes shall be exempt from the provisions of this article. D. Special exceptions. The board of adjustment may grant a special exception not to exceed 30 days to the provisions of this article when, in the opinion of the board, the special exception will not adversely affect neighboring property. (Ord. No. 307.1; Ord. No. 94653) 2/2 AN ORDINANCE OF THE CITY OF COPPELL, TEXAS ORDINANCE NO. AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING THE CODE OF ORDINANCES BY AMENDING CHAPTER 8 `TRAFFIC REGULATIONS', ARTICLE 8-3 "PARKING", SECTION 8-3-5 "PARKING REGULATIONS OF BOATS AND CERTAIN VEHICLES IN RESIDENTIAL AREAS" OF THE CODE OF ORDINANCES BY REPEALING IT IN ITS ENTIRETY AND REPLACING IT WITH A NEW SECTION 8-3-5 "PARKING REGULATIONS OF RECREATIONAL VEHICLES, BOATS BUSES, TRAILERS IN RESIDENTIAL AREAS"; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1. That the Code of Ordinances of the City of Coppell be hereby amended by repealing Chapter 8 "Traffic Regulations" Article 8-3 "Parking", Section 8-3-5 "Parking regulations of boats and certain vehicles in residential areas" in its entirety and replacing it with a new Section 8- 3-5 "Parking regulations of recreational vehicles, boats buses, trailers in residential areas" to read as follows: "CHAPTER 8 — TRAFFIC REGULATIONS ARTICLE 8-3. — PARKING Sec. 8-3-1. - .... . Sec. 8-3-5. — Parking on public street regulations for recreational vehicles, boats buses, trailers in residential areas A. Definitions. Residential area as used in this article shall mean any area, lot or real property zoned as single family, residential, multifamily or planned development with residential uses occupied or eligible to be occupied by residential dwellings purposes. TM 117064 Side yard shall mean the area of a residential lot on either side of the dwelling which is between the front building line and the rear building line. The vehicles named herein which do not have a common meaning or definition shall have the meaning ascribed to them in Chapter 541 of the Texas Transportation Code. B. It shall be unlawful for any person to park on any public street within any residential area of the city, for a period longer than forty eight (48) hours, any trailer, boat trailer, stock trailer, camper trailer (with or without self -contain sanitation and/or water system), semitrailer, mobile home, motor coach, truck tractor or bus, farm tractor, house trailer, multi -function school bus, pole trailer, road tractor, school activity bus, special mobile equipment, school bus, recreational vehicle truck trailer. This section shall not apply to the above mentioned commercial vehicles used by public service utility companies engaged in repairing or extending public service utilities or to such vehicles used during construction at a construction site, or any commercial moving vehicle actively engaged in a moving operation. This section shall also not apply to any vehicle engaged in street construction, maintenance or repair. Sec. 8-3-6. - Truck parking (excess of one and one-half tons). A. A person commits an offense if he stops, parks, or stands a truck -tractor, road tractor, semi -trailer, bus, trailer, or truck with a rated capacity in excess of one and one-half tons, according to the manufacturer's classification, upon any street or alley within any non-residential area of the city for a period longer than four hours. B. A person commits an offense if he stops, parks or stands a vehicle with a rated capacity over one and one-half tons according to the manufacturer's classification on the following streets: 1. Bethel Road— From its point of intersection with Coppell Road North side eastward to its point of intersection with Mitchell Street 2. Burns Road In its entirety 3. Hammonds In its entirety Road 2 TM 117064 4. Northpoint From its point of intersection with Sandy Lake Drive Road south and westward to its point of intersection with Royal Lane A person commits an offense if he leaves standing or parked, upon any public street, alley or other public place within any residential area of the city, an unattended: a. Truck -tractor; b. Road tractor; C. Semi -trailer; d. Bus; e. Trailer; f. Truck with a rated capacity in excess of one and one-half tons according to the manufacturer's classifications; or g. Any other private property. Sec. 8-3-8. — Parking on Private Property A. Definitions Front yard shall mean the areas of a residential lot which is forward of the front building line. Rear yard shall mean the area of a residential lot between the rear building line and the rear of the lot. B. Certain parking or storage prohibited in front, side and rear yards of residential lots. 1. The parking, standing or storage of any truck, trailer, bus or other recreational that has a rated capacity in excess of one and one-half tons according to the manufacturer's classification, or is over 33 feet in length, is not permitted on any portion of a residential lot within the city. 2. The parking, standing or storage of any motor vehicle, trailer or boat that has a rated capacity of one and one-half tons or less or is less than forty five (45) 3 TM 117064 feet in length shall be permitted only in the rear yard of any residential lot except as follows: a. An operable motor vehicle with valid state registration and inspection maybe parked in the front yard or side yard if parked on a surface that meets the standards for parking surfaces contained in the city's regulations for off street parking. This exception is not available if the vehicle is a truck tractor, truck, bus or other recreational vehicle that has a rated capacity in excess of one and one-half tons according to the manufacturer's classification, or if the vehicle is over 32 feet in length. b. A boat, trailer or recreational vehicle may be parked in the front yard if parked on a surface that meets the standards for parking surfaces contained in the city's off street parking regulations, and the vehicle cannot be reasonably placed in either the rear or side yard. c. A boat, trailer or recreational vehicle may be parked in the side yard if parked on a surface that meets the standards for parking surfaces contained in the city's off street parking regulations. d. A vehicle displaying a registration insignia or identification card issued by the state to a permanently or temporarily disabled person for the purposes of Article 6675a -5e.1, Vernon's Texas Civil Statutes shall be exempt from the provisions of this article. D. Special exceptions. The board of adjustment may grant a special exception not to exceed 30 days to the provisions of this article when, in the opinion of the board, the special exception will not adversely affect neighboring property. SECTION 2. That all provisions of the Code of Ordinances of the City of Coppell, Texas, in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions not in conflict with the provisions of this ordinance shall remain in full force and effect. SECTION 3. That should any word, phrase, paragraph, section or phrase of this ordinance or of the Code of Ordinances, as amended hereby, be held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof 4 TM 117064 other than the part so decided to be unconstitutional, illegal or invalid, and shall not affect the validity of the Code of Ordinances as a whole. SECTION 4. An offense committed before the effective date of this ordinance is governed by prior law and the provisions of the Code of Ordinances, as amended, in effect when the offense was committed and the former law is continued in effect for this purpose. SECTION 6. That any person, firm or corporation violating any of the provisions or terms of this ordinance or of the Code of Ordinances, as amended hereby, shall be guilty of a misdemeanor and upon conviction in the Municipal Court of the City of Coppell, Texas, shall be subjected to a fine not to exceed the sum of Two Hundred Dollars ($200.00) for each offense; and each and every day such violation is continued shall be deemed to constitute a separate offense. SECTION 7. That this ordinance shall take effect immediately from and after its passage and the publication of the caption, as the law and charter in such cases provide. DULY PASSED by the City Council of the City of Coppell, Texas, this the day of 2020. KAREN SELBO HUNT, MAYOR ATTEST: ASHLEY OWENS, CITY SECRETARY APPROVED AS TO FORM: ROBERT E. HAGER, CITY ATTORNEY TM 117064 City of Coppell, Texas C',P FE L File ID: 2020-5374 Version: 1 File Name: PD - Vehicle Equipment Master File Number: 2020-5374 Type: Agenda Item Reference: 255 E. Parkway Boulevard Coppell, Texas 75019-9478 Status: Agenda Ready In Control: Police File Created: 10/21/2020 Final Action: Title: Consider approval to revoke and reject Bid #Q-0720-01 and award Bid #Q-0720-01 Emergency Vehicle Equipment and Installation, and consider approval to award Bid #Q-1021-02 Emergency Vehicle Equipment and Installation to Defender Supply for an amount not -to -exceed $340,000.00, as budgeted, and authorizing the City Manager or designee to issue appropriate purchase order(s). Notes: Sponsors: Attachments: Council Memo Defender Supply.pdf, Exhibit A - Emergency Vehicle Equipment & Installation Services.pdf, Exhibit B Vehicle Upfitting Percentages. pdf Contact: Drafter: Related Files: History of Legislative File Enactment Date: Enactment Number: Hearing Date: Effective Date: Ver- Acting Body: Date: Action: Sent To: Due Date: Return Result: sion: Date: Text of Legislative File 2020-5374 Title Consider approval to revoke and reject Bid #Q-0720-01 and award Bid #Q-0720-01 Emergency Vehicle Equipment and Installation, and consider approval to award Bid #Q-1021-02 Emergency Vehicle Equipment and Installation to Defender Supply for an amount not -to -exceed $340,000.00, as budgeted, and authorizing the City Manager or designee to issue appropriate purchase order(s). Summary Fiscal Impact: Funds are available in the Crime Control'/4 cent sales tax for this purchase. City of Coppell, Texas Page 1 Printed on 10/23/2020 Master Continued (2020-5374) Staff Recommendation: Staff recommends approval. Strategic Pillar Icon: Sustainable Government City of Coppell, Texas Page 2 Printed on 10/23/2020 MEMORANDUM To: Mayor and City Council From: Danny Barton, Chief of Police Date: October 27, 2020 Reference: Consider approval to revoke and reject Bid #Q-0720-01 and award Bid #Q-0720-01 Emergency Vehicle Equipment and Installation, and consider approval to award Bid #Q-1021-02 Emergency Vehicle Equipment and Installation to Defender Supply for an amount not -to -exceed $340,000.00, as budgeted, and authorizing the City Manager or designee to issue appropriate purchase order(s). 2030: Sustainable City Government: Excellent and Well -Maintained City Infrastructure and Facilities Background: This purchase is in conjunction with the Police Department's 2020 fleet replacement. The vehicles for our new police fleet have been ordered and we will need to buy the standard equipment for each vehicle along with installation of our equipment. General Information: • Funding was included in the FY 2019-20 for these purchases from Crime Control District and the prior funding will be available for this procurement in the new FY 2020-21. • In April 2020 the Police Department purchased 14 new Police Ford Interceptor vehicles. • The total budgeted amount for the Police Fleet replacement is $1,022,00.00. Introduction: Previously in June 2020 a similar bid was released, (Bid #Q-720-01) responses were reviewed, and a contract was awarded. Prior to issuing a purchase order, a mathematical discrepancy in the information used for analysis was discovered by Procurement, and the best course of action was determined to be a rebid for these goods and services. On September 18, 2020, the Police Department solicited new bid (Bid #Q-1021-02) for Emergency Vehicle Equipment and Installation. On October 6, 2020, two (2) Emergency Vehicle Installers submitted bids for consideration. Procurement and the Police Department evaluated all the new bids and have a recommendation to revoke and reject Bid #Q-720-01 and award Bid #Q-1021-02. Analysis: In order to operate an efficient and reliable fleet, the Police Department sets an initial life expectancy on all equipment in our Police fleet. During its service life, all equipment in the vehicle is subject to close monitoring of availability, operating cost, condition, obsolescence, and the ability to perform the required tasks. The equipment being replaced have reached the point in their service life for our Patrol Division where it has been determined that replacement is prudent. The Police Department worked with Procurement to bid this contract. The evaluation criteria included: price, vendor proximity to the City of Coppell, delivery schedules, post -installation onsite service, and breadth of brand offering. Based on previous work history since 2015 with the City of Coppell, being the lowest bidder after detailed analysis of all responses by Procurement and the Police Department, the best overall discount on equipment, and the complete response with their bid packet the Police Department recommends reject and revoke Bid #Q-720-01 and award Bid #Q-1021-02 for Emergency Vehicle Equipment and Installation. Legal Review: Agenda item has been reviewed by Legal Department. Fiscal Impact: The fiscal impact of this Agenda item is $340,000 from the Crime Control District Sales Tax. Recommendation: The Police Department recommends approval. P. N a OR : P(D N ^t p O: N ?-^: 00Cl) — P - rl- LO 00 Lo .^^ R N. (N^. Nt P *t M O H 09, 09, 09, 4i} 4i} ifl 4i} 4i}: P: P: a) oM_ N— CO '. CO 4')01) 4) r V P LO CS) LO LO V c'') '. LO �I Cp'. 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E a zs c O w 0 w W w tm w w R y m N y ¢ MO d' O CL O G N '=� O Z w E EO R y N as O N O as O O Y T3 l4 W J O Nco C N N N C .� N C .� Q q jLL Q N to�: 01 O r N M d' O t0 I-- 00 T O O a P. m a EMERGENCY VEHICLE EQMT INSTALLATION SERVICES BRAND PRICING Defender Supply Brand and Percentage Pricing Item Brand % Discount from MSRP 1 Whelen 53.92 2 Havis 45.2 3 Setina 40.3 4 ProGard 39.1 5 Lund Industries 27.9 6 Ctech N/A 7 Harris Radio No Bid 8 Kussmaul No Bid 9 Panorama Antennas No Bid 10 Jotto Desks 31.2 11 Streamlight 47.3 12 GoRhino 38.2 13 Alternates: 14 OPS Public Safety 31 15 Tomar 12 16 1 Federal Signal 43 EMERGENCY VEHICLE EQMT INSTALLATION SERVICES BRAND PRICING Stolz Telecom Brand and Percentage Pricing Item Brand % Discount from MSRP 1 Whelen 40 2 Havis 20 3 Setina 10 4 ProGard 20 5 Lund Industries No Bid 6 Ctech 10 7 Harris Radio 26 8 Kussmaul 5 9 Panorama Antennas N/A 10 Jotto Desks N/A 11 Streamlight N/A 12 GoRhino 10 13 Alternates: 14 OPS Public Safety 10 15 Tomar N/A 16 1 Federal Signal N/A City of Coppell, Texas C',P FE L File ID: 2020-5372 Version: 1 File Name: Mayor & CC Reports Master File Number: 2020-5372 Type: Agenda Item Reference: 255 E. Parkway Boulevard Coppell, Texas 75019-9478 Status: Mayor and Council Re po its In Control: City Council File Created: 10/20/2020 Final Action: Title: Report by the City Council on recent and upcoming events. Notes: Sponsors: Attachments: Contact: Drafter: Related Files: History of Legislative File Enactment Date: Enactment Number: Hearing Date: Effective Date: Ver- Acting Body: Date: Action: Sent To: Due Date: Return Result: sion: Date: Text of Legislative File 2020-5372 Title Report by the City Council on recent and upcoming events. Summary City of Coppell, Texas Page 1 Printed on 10/23/2020 City of Coppell, Texas C',P FE L File ID: 2020-5371 Version: 1 File Name: CC Committee Reports Master File Number: 2020-5371 Type: Agenda Item Reference: 255 E. Parkway Boulevard Coppell, Texas 75019-9478 Status: Council Committee Re po its In Control: City Council File Created: 10/20/2020 Final Action: Title: A. Report on Carrollton/Farmers Branch ISD and Lewisville ISD - Mayor Pro Tem Hill and Councilmember Hinojosa-Smith B. Report on Coppell ISD - Councilmembers Hinojosa-Smith and Mathew C. Report on Coppell Seniors - Councilmember Roden Notes: Sponsors: Enactment Date: Attachments: Enactment Number: Contact: Hearing Date: Drafter: Effective Date: Related Files: History of Legislative File ver- Acting Body: Date: Action: Sent To: Due Date: Return Result: sion: Date: Text of Legislative File 2020-5371 Title A. Report on Carrollton/Farmers Branch ISD and Lewisville ISD - Mayor Pro Tem Hill and Councilmember Hinojosa-Smith B. Report on Coppell ISD - Councilmembers Hinojosa-Smith and Mathew C. Report on Coppell Seniors - Councilmember Roden Summary Fiscal Impact: [Enter Fiscal Impact Statement Here] Staff Recommendation: City of Coppell, Texas Page 1 Printed on 10/23/2020 Master Continued (2020-5371) [Enter Staff Recommendation Here] Strategic Pillar Icon: 11::::�osteiir an Illnclllusiiive Comirnuirfl-ter 11::::41birl1c rflty Oasls' Cireate usiiness aind hininovatioin Modes SII"IC IIS 'Sinnairt Sustainable Government City of Coppell, Texas Page 2 Printed on 1012312020