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CM 2020-10-13CFFELL Tuesday, October 13, 2020 KAREN HUNT Mayor CLIFF LONG Place 1 BRIANNA HINOJOSA-SMITH Place 2 WES MAYS Place 3 MIKE LAND City Manager City of Coppell, Texas Minutes City Council 5:30 PM MARK HILL Mayor Pro Tem GARY RODEN Place 4 NANCY YINGLING Place 5 BIJU MATHEW Place 6 255 E. Parkway Boulevard Coppell, Texas 75019-9478 Present 8 - Karen Hunt -,Cliff Long;Brianna Hinojosa-Smith;Wes Mays;Gary Roden -,Nancy Yingling;Biju Mathew and Mark Hill Council Chambers Also present were City Manager Mike Land and City Secretary Ashley Owens. City Attorneys Robert Hager and Shelby Pearcy, Deputy City Managers Vicki Chiavetta and Traci Leach were in attendance virtually. The City Council of the City of Coppell met in Regular Session on Tuesday, October 13, 2020 at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. 1. Call to Order As a result of recent Declarations of Emergency made by Dallas County and the City of Coppell in regards to the current pandemic, Governor Abbott has permitted for governing bodies to meet remotely and to conduct open meetings virtually. Mayor Karen Hunt called the meeting to order, determined that a quorum was present and convened into the Executive Session at 5:32 p.m. 2. Executive Session (Closed to the Public) 1st Floor Conference Room Section 551.087, Texas Government Code - Economic Development Negotiations. City of Coppell, Texas Page 1 City Council Minutes October 13, 2020 Discussion regarding economic development prospects located north of W. Sandy Lake Road and west of N. Coppell Road. Discussed under Executive Session 3. Work Session (Open to the Public) Council Chambers Mayor Hunt adjourned the Executive Session at 6:05 p.m. and reconvened into the Work Session at 6:12 p.m. A. Discussion regarding agenda items. B. Review of the Water and Sewer Rate Study results. C. Discussion regarding Rolling Oaks Memorial Cemetery fees. D. Discussion regarding parking ordinances. E. DART Silver Line Rail Update. Presented in Work Session. Regular Session Mayor Hunt adjourned the Work Session at 7:48 p.m. and reconvened into the Regular Session at 7:54 p.m. 4. Invocation 7:30 p.m. Councilmember Wes Mays gave the invocation. 5. Pledge of Allegiance Mayor Hunt and the City Council led those present in the Pledge of Allegiance. 6. Citizens' Appearance Mayor Hunt advised that no one signed up to speak. Proclamations 7. Consider approval of a Proclamation naming the month of October, "Fire Prevention Month;" and authorizing the Mayor to sign. Mayor Karen Hunt read the proclamation into the record and presented the same to Fire Chief Kevin Richardson. A motion was made by Councilmember Wes Mays, seconded by Councilmember Cliff Long, that this Agenda Item be approved. The motion passed by an unanimous vote. 8. Consider approval of a Proclamation naming October 13, 2020, as "Arbor Day;" and authorizing the Mayor to sign. Mayor Karen Hunt read the proclamation into the record and presented the City of Coppell, Texas Page 2 City Council Minutes October 13, 2020 same to Maura Reed, BioDiversity Education Center Coordinator. A motion was made by Councilmember Nancy Yingling, seconded by Mayor Pro Tem Mark Hill, that this Agenda Item be approved. The motion passed by an unanimous vote. Presentations 9. Coppell Sustainable Food Organization Annual Update. 10. Consent Agenda Chris Hanson, with Coppell Sustainable Food Organization, gave a presentation to City Council. At this time, Mayor Pro Tem Mark Hill requested that Consent Agenda Item B be considered separately so that he could recuse himself upon filing a Conflict of Interest Affidavit. Consent Agenda Items A, C, D were considered together. A. Consider approval of the minutes: September 22, 2020. A motion was made by Councilmember Biju Mathew, seconded by Councilmember Wes Mays, that Consent Agenda Items A, C and D be approved. The motion passed by an unanimous vote. B. Consider approval of an Ordinance for PD -140R -SF, Deforest Road Fence Section Removal, a zoning change request from PD -140 -SF (Planned Development -140 -Single Family) to PD -140R -SF (Planned Development -140 -Revised -Single Family), to allow for removal of a 490 linear foot portion of the screening fence on the south side of Deforest Road and north side of the alley abutting properties addressed at 802-838 Cheshire Drive, and authorizing the Mayor to sign. At this time, Mayor Pro Tem Mark Hill disabled his microphone and camera feed. A motion was made by Councilmember Wes Mays, seconded by Councilmember Nancy Yingling, that Consent Agenda Item B be approved. The motion passed by an unanimous vote. Upon conclusion of the vote, Mayor Pro Tem Mark Hill returned to the meeting. C. Consider approval of Amendment B to the Online Business Systems agreement, dated August 1, 2017, to add an additional 5 months of ERP Implementation - Project Management Services in the amount of $115,000, as budgeted; and authorizing the City Manager to sign any necessary documents. A motion was made by Councilmember Biju Mathew, seconded by Councilmember Wes Mays, that Consent Agenda Items A, C and D be City of Coppell, Texas Page 3 City Council Minutes October 13, 2020 approved. The motion passed by an unanimous vote. D. Consider approval of renewing the USIC Line Locating Services contract; in the amount of $85,000.00; as budgeted in the Water/Sewer fund; and authorizing the City Manager to sign any necessary documents. A motion was made by Councilmember Biju Mathew, seconded by Councilmember Wes Mays, that Consent Agenda Items A, C and D be approved. The motion passed by an unanimous vote. End of Consent Agenda 11. CONTINUED PUBLIC HEARING: Consider approval of PD -295R -HC (Sheraton Four Points Hotel), a zoning change request from PD -295 -HC to PD -295R -HC, to approve a Detail Site Plan to allow for an approximate 73,190 square foot four-story hotel on 2.675 acres of property located on the northeast corner of SH 121 and Northwestern Drive, as requested by Mike Clark on behalf of Archway 121 Coppell, Ltd. Presentation: Mary Paron-Boswell, Senior Planner, made a presentation to the City Council. Ms. Paron-Boswell informed City Council of the applicant's request to continue the Public Hearing to November 10, 2020. A motion was made by Councilmember Wes Mays, seconded by Councilmember Brianna Hinojosa-Smith, that the Public Hearing remain open and this agenda item be continued to the November 10, 2020 City Council meeting. The motion passed by an unanimous vote. Consider approval of PD-214R9R-C, 151 Coffee, a zoning change request from PD -214R9 -C (Planned Development -214 -Revision 9 - Commercial) to PD-214R9R-C (Planned Development -214 -Revision 9 Revised - Commercial), to revise the Detail Site Plan to allow for a larger building (857-sf), outdoor patio area, revised drive thru configuration, landscaping and elevations on 0.7 acres of land, located on the west side of S. Denton Tap Road, approximately 400 feet south of W. Sandy Lake Road, at the request of 151 Coffee, being represented by Danny Giesbrecht. Presentation: Mary Paron-Boswell, Senior Planner, made a presentation to the City Council. Mayor Karen Hunt opened the Public Hearing and advised that no one signed up to speak. Mark Wattles and Danny Giesbrecht, with 151 Coffee, were present to answer questions from City Council. A motion was made by Mayor Pro Tem Mark Hill, seconded by Councilmember City of Coppell, Texas Page 4 City Council Minutes October 13, 2020 Biju Mathew, to close the Public Hearing and approve this Agenda Item subject to the following condition: 1. There may be additional comments at the time of Building Permit and Detail Engineering Review. 2. Tree Removal Permit required prior to start of construction. 3. Ensure that all lights are shielded from the residential properties to the west and all onsite lighting meets the glare and lighting standards within Article 36 of the Zoning Ordinance. 4. Allow two 60 -square -foot building signs as depicted on the Sign Plan. 5. Allow an exception to the interior (parking lot), perimeter and overall 30% landscape area requirements as shown on the Landscape Plan. 6. Change the dumpster gate material to solid metal and paint the same grey color as the brick. 7. Allow four menu boards without masonry construction. 8. Hours of operation 5 a.m. to 10 p.m. Sunday -Saturday. 9. Speakers must face east towards Denton Tap Road and volume not to disturb the neighbors. 10. Lighting on channel letters to be white and not red. 11. Music to only be played between 7:30 a.m. to 8 p.m. Aye: 5 - Councilmember Cliff Long, Councilmember Wes Mays, Councilmember Gary Roden, Councilmember Biju Mathew, Mayor Pro Tem Mark Hill Nay: 2 - Councilmember Brianna Hinojosa-Smith and Councilmember Nancy Yingling The vote on the motion was 5-2, the motion carried. Aye: 5 - Councilmember Cliff Long;Councilmember Wes Mays;Councilmember Gary Roden ;Council member Biju Mathew and Mayor Pro Tem Mark Hill Nay: 2 - Councilmember Brianna Hinojosa-Smith and Councilmember Nancy Yingling 13. City Manager Reports - Project Updates and Future Agendas City Manager Mike Land reported that the contractor has begun work on the Asbury Manor trail. 14. Mayor and Council Reports Report by the City Council on recent and upcoming events. A. Early Voting begins October 13th and wraps up on October 30th. Please visit the city's Election page at coppelltx.gov/election to find polling locations and times. Election Day is November 3rd from 7 AM to 7 PM. B. Come out in your spookiest Halloween costumes to trick -or -treat in Old Town, 768 W. Main Street, on Saturday, October 24 for Scare on the Square! From 11 am — 2 pm, participating local businesses will be handing out treats to little ghosts and ghouls! Grab some lunch from Fletchers Original Corny Dogs while you shop and trick -or -treat! City of Coppell, Texas Page 5 1 1 City Council Minutes September 22, 2020 Governments has been meeting with subcommittees in a virtual environment. NCTCOG Executive Board meeting will be held on September 24th at 1 p.m. in an audio/video format. More information can be found on their website. Councilmember Nancy Yingling reported the newest issue of the NTX Magazine will showcase how the North Texas area is well on its way to becoming a mega region, even in the time of COVID-19. The most Advocacy meeting held via Zoom, approved priorities for the 87th Legislative Session. NTC will continue to support local control, infrastructure, and education. Councilmember Nancy Yingling also announced that DCCCD has debuted a new unified name - Dallas College. The Northlake College North Campus, located in Coppell, will now be Dallas College Coppell Center. 17. Public Service Announcements concerning items of community interest with no Council action or deliberation permitted. Councilmember Wes Mays wished his wife, Linda, a Happy 36th Anniversary. 18. Necessary Action from Executive Session 19. Adjournment There was no action resulting from Executive Session. e being no further business before the City Council, the meeting was urned at 8:55 p.m. Selbo Hurlt, Mayor ATT S zLUA) -- . - Ashley Owens, ty Secretary City of Coppell, Texas Page 7 City Council Minutes October 13, 2020 C. Roll into Halloween with a sweet ride through our Candy Cruise! On October 24th from 4 p.m. to 6 p.m. join City of Coppell departments, local businesses, and organizations for this new twist on trick or treating! Remain in your vehicle and drive through the parking lot at the Coppell Senior and Community Center and receive pre -bagged treats (while supplies last). There will be an optional photo opportunity at the end where families may briefly exit their vehicles. Social distancing guidelines will be in place. All candy distributors and drivers must wear a mask. 15. Public Service Announcements concerning items of community interest with no Council action or deliberation permitted. Councilmember Biju Mathew announced the numbers for the first day of Early Voting. 16. Necessary Action from Executive Session 17. Adjournment There was no action resulting from Executive Session. At this time, Mayor Hunt recessed the meeting to reconvene into Work Session at 9:14 p.m. Mayor Hunt adjourned the Work Session at 9:44 p.m. and reconvened into the Regular Session. There being no further business before the City Council, the meeting was adjourned at 9:44 p.m. Karen Selbo Hunt, Mayor ATTEST: Ashley Owens, City Secretary City of Coppell, Texas Page 6