AG 2020-11-10o I'll""'
COFFELL
Tuesday, November 10, 2020
City of Coppell, Texas
Meeting Agenda
City Council
5:30 PM
KAREN HUNT MARK HILL
Mayor Mayor Pro Tem
CLIFF LONG GARY RODEN
Place 1 Place 4
BRIANNA HINOJOSA-SMITH NANCY YINGLING
Place 2 Place 5
WES MAYS BIJU MATHEW
Place 3 Place 6
MIKE LAND
City Manager
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
As authorized by Section 418.016(e) of the Texas Government Code, on March 16, 2020,
Governor Greg Abbott suspended various provisions that require government officials and
members of the public to be physically present at a specified meeting location.
Council Chambers
The following requirements have been suspended by the governor:
1. A quorum of the city council need not be present at one physical location. Id. § 551.127(b).
2. In light of (1), above, the meeting notice need not specify where the quorum of the city
council will be physically present and the intent to have a quorum present. Id. § 551.127(e).
3. In light of (1) above, the meeting held by videoconference call is not required to be open to
the public at a location where council is present. Id. § 551.127(f).
4. The audio and video are not required to meet minimum standards established by Texas
Department of Information Resources (DIR) rules, the video doesn't have to be sufficient that
a member of the public can observe the demeanor of the participants, the members faces
don't have to be clearly visible at all times, and the meeting can continue even if a connection
is lost, so long as a quorum is still present. Id. § 551.127(a-3); (h); (i); Q).
City of Coppell, Texas Page 1 Printed on 11/6/2020
City Council Meeting Agenda November 10, 2020
Notice is hereby given that the City Council of the City of Coppell, Texas will meet in Regular
Called Session at 5:30 p.m. for Work Session, and Regular Session will begin at 7:30 p.m., to be
held at Town Center, 255 E. Parkway Boulevard, Coppell, Texas.
As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be
convened into closed Executive Session for the purpose of seeking confidential legal advice
from the City Attorney on any agenda item listed herein.
The City of Coppell reserves the right to reconvene, recess or realign the Work Session or
called Executive Session or order of business at any time prior to adjournment.
The purpose of the meeting is to consider the following items:
1. Call to Order
2. Work Session (Open to the Public) 1st Floor Conference Room
A. Discussion regarding agenda items.
B. Discussion regarding Advanced Scenario Planning contracts.
C. Discussion regarding the 2018 International Swimming Pool and Spa
Code with local amendments.
D. Discussion regarding Fence Regulations in Article 9-2 of the Code of
Ordinances.
E. Discussion regarding the roof replacement of 265 Parkway.
F. Discussion regarding priorities for the Legislative Agenda.
G. Discussion regarding Boards & Commissions appointments.
Attachments: Advanced Scenario Planning Memo.pdf
ISPSC Code Adoption Memo.pdf
265 Roof Replacement Memo.pdf
Legislative Agenda Memo.pdf
2021 Legislative Priorities.pdf
Regular Session
3. Invocation 7:30 p.m.
4. Pledge of Allegiance
5. Citizens' Appearance
6. Consent Agenda
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City Council Meeting Agenda November 10, 2020
A. Consider approval of the minutes: October 27, 2020.
Attachments: CM 2020-10-27.pdf
B. Consider approval of an Ordinance for PD-214R9R-C, 151 Coffee, a
zoning change request from PD -214R9 -C (Planned Development -214
Revision 9 -Commercial) to PD-214R9R-C (Planned Development -214
Revision 9 Revised - Commercial) to attach a Detail Site Plan for a
857 -square foot building with drive-thru on 0.7 acres of land, located on the
west side of S. Denton Tap Road, approximately 400 feet south of W.
Sandy Lake Road; and authorizing the Mayor to sign.
Attachments: Cover Memo.pdf
Ordinance - 151 Coffee.pdf
Exhibit A - Legal Description.pdf
Exhibit B - Detail SitePlan.pdf
Exhibit C - Landscape Plan _& Tree Survey.pdf
Exhibit D - Elevations & Dempster Enclosure.pdf
Exhibit E - Sign Plan.pdf
C. Consider approval of award for the contract to two separate contractors;
each performing a share of the ADA sidewalk repairs and annual street
and alley pavement repair program; in the amounts of $540,000.00 to F&F
Construction and $360,000.00 to New World Contracting; for a total of
$900,000.00; as budgeted in the Infrastructure Maintenance Fund; and
authorizing the City Manager to sign any necessary documents.
Attachments: Annual Street and Alley Memo.pdf
Annual Street, Alley and Sidewalk Bid Tab.pdf
Contract Award Split Calculations.pdf
New World Bidder Review Letter.Ddf
D. Consider approval for a second renewal of the contract with Scodeller
Construction, Inc. to include crack and joint sealing work along major
thoroughfares in the amount of $100,000.00; as budgeted in the
Infrastructure Maintenance Fund; and authorizing the City Manager to sign
any necessary documents.
Attachments: Scodeller Crack Seal Memo.pdf
Scodeller Spec for Cracks and Joints.pdf
Scodeller Bid.pdf
E. Consider approval to utilize the City of Grand Prairie's contract with Nortex
Concrete Lifting and Stabilization, Inc., as authorized by Texas Local
Government Code, Section 271.102, to perform annual street repair/mud
jacking program; in the amount of $100,000.00; as budgeted in
Infrastructure Maintenance Fund; and authorizing the City Manager to sign
any necessary documents.
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City Council Meeting Agenda November 10, 2020
Attachments: Nortex Mudiacking Renewal Memo.pdf
Pavement Leveling Services - Renewal.pdf
F. Consider approval to extend the contract term for an additional year with
Barco Pump; for On -Call Temporary River Pumping based on the
specification associated with the Northlake Untreated Water System; as
part of the design solution for an untreated water pumping solution to
deliver water from the Elm Fork of the Trinity River into North Lake; in the
amount of $127,524.00; as designated in CIP funds; and authorizing the
City Manager to sign any necessary documents.
Attachments: Barco On Call Pumping Northlake Memo.pdf
Barco Pricing Exhibit.pdf
Barco Cin -Call Pump Bid Tab.pdf
CSP Recommendation - Cin -Call Pumping.pdf
Barco Northlake Contract 082418.pdf
G. Consider to award a bid and enter into a design contract with Westra
Consultants, LLC; for the reconstruction of Woodhurst Drive; as budgeted
$96,382.00 from Water Sewer Fund and $263,118.00 from '/4 Cent Sales
Tax Fund; in the total amount of $359,500.00; and authorizing the City
Manager to sign any necessary documents.
Attachments: Woodhurst Design Memo.pdf
TAX 20190 Exhibit.pdf
Woodhurst Drive OPCC- RNR.pdf
Woodhurst Engineering Contract. df
Woodhurst Exhibit A - Scope.pdf
Woodhurst Exhibit B - Compensation.pdf
H. Consider approval to enter into a design contract with Kirkman
Engineering; for the reconstruction of a portion of Southwestern Boulevard;
from the intersection of Freeport Parkway to the intersection of South
Coppell Road; as budgeted $60,810.00 out of Water/Sewer Fund and
$141,890.00 from'/4 cent Sales Tax Fund; in the total amount of
$202,700.00; and authorizing the City Manager to sign any necessary
documents.
Attachments: Southwestern Design Memo.pdf
Southwestern TAX 2019B Exhibit.pdf
Southwestern OP 201020.pdf
Southwestern Professional Services Agreement.pdf
Southwestern - Attachment A -Scope Basic.pdf
Southwestern - Attachment B - Scope Special.pdf
Southwestern - Attachment C - Fee Summary.pdf
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City Council Meeting Agenda November 10, 2020
End of Consent Agenda
7. CONTINUED PUBLIC HEARING:
Consider approval of PD -295R -HC (Sheraton Four Points Hotel) and an
Ordinance for PO-295R-HC.azoning change request from PO-295-HCbz
PO -295R -HC, to establish a Detail Site Plan to allow for an approximate
73.190 square foot four-story hotel on 2.675-aorea of property located on
the northeast corner ofGH 121 and Northwestern Drive and amending the
development regulations in Subsection ''O^ under Section 1 of Ordinance
No. 915OO-A-739.aarequested byMike Clark onbehalf ofArchway 121
Coppe||.Ltd.;and authorizing the Mayor tosign.
Attachments:
8. Consider approval ofanEconomic Development Incentive Agreement bv
and between the City ofCoppeUand Archway 121COPPELLLTD
Properties; and authorizing the Mayor tosign.
Attachments: Archway Utility R location Memo.pdf
Archway Utilitj Relocation Agreement_pdf
9. Consider approval of awarding a contract to Custer Construction in the
amount of $122,059.16; for the reconfiguration of the lobby and Community
Services counter area at2O5Parkway Boulevard; provided for byCARES
Act Funds; and authorizing the City Manager tosign any necessary
documents.
Attachments: 265 Lobby Reconfiguration Memo.pdf
265 Lobby Safety Configurations. pdf
Quote and Scope. df
10. Consider approval ofaward bzenter into acontract with The Garland
Company for the emergency replacement ofthe roof ed2O5Parkway
Boulevard, inthe amount of$3OO.00O.00.aaprovided from the fund
balance ofthe Infrastructure Maintenance Fund; and authorizing the City
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City Council Meeting Agenda November 10, 2020
Manager to sign any necessary documents.
Attachments: 265 Roof Replacement Memo.pdf
265 Emergency Roof Replacement Package.pdf
265 Roof Replacement Summary of Work.pdf
11. Consider a Resolution of the City of Coppell approving the placement of a
plaque commemorating the contribution of Lou Duggan at Coppell
BioDiversity Center in the City of Coppell, Texas; and authorizing the
Mayor to sign.
Attachments: Memo.pdf
Resolution - Lou Duggan.pdf
12. Consider approval of appointments to the City's Boards and
Commissions.
13. City Manager Reports - Project Updates and Future Agendas
14. Mayor and Council Reports
Report by the City Council on recent and upcoming events.
15. Council Committee Reports concerning items of community involvement with no
Council action or deliberation permitted.
A. Report on Dallas Regional Mobility Coalition - Councilmember Gary
Roden
B. Report on Woven Health Clinic - Mayor Pro Tem Mark Hill
C. Report on Metrocrest Services - Councilmembers Biju Mathew and
Wes Mays
16. Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
17. Necessary Action from Executive Session
18. Adjournment
Karen Selbo Hunt, Mayor
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18. Ad.. ent
.I A ,...:40
Karen '.:lt o Hunt, i:yor
CERTIFICATE
I certify that the above Notice of Meeting was posted on the bulletin boar at the City Hall of
the City of Coppell, Texa -n this 6th day of November, 2020, at
d1 444.4. /
oAshley Owens, Cit ecretary
PUBLIC NOTICE - f ATEMENT FOR ADA COMPLIANCE AND OPEN CARRY LEGISLATION
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require
special services (i.e.sign interpretative services, alternative audio/visual devices, and
amanuenses)for participation in or access to the City of Coppell sponsored public programs,
services and/or meetings,the City requests that individuals make requests for these services
seventy-two (72) hours—three (3) business days ahead of the scheduled program, service,
and/or meeting. To make arrangements, contact Kori Allen,ADA Coordinator, or other
designated official at(972)462-0022, or(TDD 1-800-RELAY, TX 1-800-735-2989).
Pursuant to Section 30.06, Penal Code (trespass by license holder with a concealed handgun),
a person licensed under Subchapter H, Chapter 411, Government Code (handgun licensing
law), may not enter this property with a concealed handgun.
Pursuant to Section 30.07, Penal Code (trespass by license holder with an openly carried
handgun), a person licensed under Subchapter H, Chapter 411, Government Code (handgun
licensing law), may not enter this property with a handgun that is carried openly.
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