PureService Corporation-CN 2021-02-02City of Coppell
Routing Sheet for Approval of Contracts and Agreements
Vendor Name: PureService Corporation Date: 2/01/2021
Contracted Work/Project: Municipal Parks Cleaning and Related Services
Explanation: Award of Bid #Q-1221-02
Council Approved: Yes / No If yes, Date: 1/12/2021 Budget Approved: Yes / No
Signed Form 1295: Yes / No Acknowledged by P: Yes / No
0 New Vendor 0 Existing Vendor 0 Renewing Contract
Routing Sequence:
1. Employee initiating contract/agreement:
(Include W-9 & CIQ form if vendor is not in system.)
2. Supervisor Authorization:
Jennifer Cook
Initials Date
2/01/21
3. Purchasing Manager/Technician: _
(Signature needed only if vendor is new to system or contract has been changed since last time used)
4. Director of
5. Deputy City Manager Authorization:
Comments:
6. City Manager: Mike Land
Comments:
7. Originals back to Jennifer Cook
Authorization:
8.' Copy of contract/agreement to Jennifer Miller: YES / NO
T H I- C Y T Y O F
COPPELL
x A c 1 a
CITY OF COPPELL, TEXAS
STANDARD FORM PURCHASE CONTRACT
CITY OF COPPELL • PURCHASING DEPARTMENT • 256 PARKWAY BOULEVARD • COPPELL, TEXAS 76019 Page 1
City of Coppell, Texas
255 Parkway Boulevard
Coppell, Texas 75019
This Agreement is made by and between the City of Coppell, Texas, a home -rule municipality
(hereinafter referred to as the 'Buyer") and the hereinafter named Seller, referred to as the "Seller," for the sale of the
goods, materials and items specified hereinafter, and the Buyer and Seller hereby agree as follows:
Seller:
PureService Corporation
[Name]
P.O. Box 92909
[Address]
Southlake, Texas 76092
[City, State, Zip]
817-821-8034
[Telephone]
DESCRIPTION OF GOODS
This Contract is for the purchase by the City of Coppell, Texas, of the goods, materials and items
described hereinafter as the "Goods" or the subject of this Contract, and such parts, attachments,
accessories, devices, and apparatus as may be considered an integral part of the Goods or necessary for the
proper use or application of the Goods, whether or not specified herein. The Goods are more specifically
described as follows:
Description
Municipal Parks Cleaning and Related Services as represented in Bid #Q-1221-02
[CHECK ONE:]
This Contract is a "fixed price - fixed quantity" Contract for the purchase of the specified quantity
at the specified price. The full quantity of the Goods shall be delivered to and received at the
designated point or points of delivery no later than the date specified hereinbelow. This date is a
material term and condition of this Contract and, in connection with the delivery date, time is and
shall be of the essence.
[Insert Date of Delivery]
OR
X
This Contract is for a specific duration wherein the Seller will supply, furnish and deliver at the
designated point or points of delivery the specified Goods in the quantities requested by Buyer at
the time of Buyer's order. The delivery date(s) shall be set forth in Buyer's order. This Contract is
not intended to be and shall not be construed as an exclusive requirements contract. This Contract
is non-exclusive, and Buyer may acquire any or all of its requirements for the specified Goods fi•om
Seller or any other source deemed appropriate by Buyer. Upon the conclusion of the duration of
this Contract, Buyer may renew this agreement for an additional period or periods equivalent to the
primary duration upon sending written notice of intent thereof within thirty (30) days prior to the
expiration of the last day of the term of this Contract. The failure to send the foregoing notice shall
convert this agreement into a "fixed price - fixed quantity" contract as described above.
DURATION: From 02/15/2021 to 02/14/2022
PAYMENT TERMS
The purchase price of the Goods shall be that contained in the Seller's bid and specifically accepted in writing
by Buyer. Seller shall submit separate invoices, in duplicate, on each purchase order after each delivery. Invoices
shall indicate the purchase order number and shall be itemized. A copy of the bill of lading should be attached to the
invoice. Mail to City of Coppell, Purchasing Department, 255 Parkway Boulevard, P.O. Box 478, Coppell, Texas
75019. Payment shall not be due until the above instruments are submitted, until the Goods have been received by
Buyer, and until Buyer has had sufficient opportunity to inspect and exercise its right to accept or reject. Seller shall
keep the purchasing department advised of any changes in their remittance addresses. In no event shall Buyer be
responsible for interest of any kind on any funds due to Seller, and no term or provision contained in any Seller's
invoice shall in any way modify, vary or alter the provisions hereof.
Buyer's obligation is payable solely from funds available for the purpose of the purchase. Lack of funds
shall render this contract null and void and to the extent funds are not available, any delivered but unpaid for goods
will be returned to Seller by Buyer. Do not include federal excise tax, state or city sales tax. The City shall furnish a
tax-exempt certificate if required.
CONTRACT TERMS AND CONDITIONS
This Contract is made and entered into between the parties hereto in accordance with and subject to the
following additional terms and conditions:
1. SELLER TO PACKAGE GOODS: Seller will package Goods in accordance with good commercial
practice. Each shipping container shall be clearly marked and permanently packed as follows: (a) Seller's
name and address; (b) Consignee's name, address, and purchase order or purchase release number and the
supply agreement number if applicable; (c) Container number and total number of containers, e.g. box 1 of
4 boxes; and (d) the number of the container bearing the package slip. Seller shall bear cost of packing unless
otherwise provided. Goods shall be suitably packed to secure lowest transportation costs and to conform
with requirements of common carriers and any applicable specifications. Buyer's count or weight shall be
final and conclusive on shipment not accompanied by packing lists.
2. SHIPMENT UNDER RESERVATION PROHIBITED: Seller is not authorized to ship the Goods under
reservation and no tender of a bill of lading will operate as a tender of goods.
3. TITLE AND RISK OF LOSS: The title and risk of loss of the Goods shall not pass to the Buyer until the
Buyer actually receives and takes possession of the Goods at the point or points of delivery.
4. DELIVERY TERMS AND TRANSPORTATION CHARGES: F.O.B. Destination Freight Prepaid
unless delivery terms are specified otherwise in the bid; Seller shall pay for the transportation costs.
5. NO PLACEMENT OF DEFECTIVE TENDER: Every tender or delivery of Goods must fully comply
with all provisions of this contract as to time of delivery, quality and the like. If a tender is made which does
not fully conform, this shall constitute a breach and Seller shall not have the right to substitute a conforming
tender, provided, where the time for performance has not yet expired, the Seller may seasonable notify Buyer
of his intention to cure and may then make a conforming tender within the contract time but not afterward.
6. PLACE OF DELIVERY: The place of delivery shall be that set forth on the purchase order or in any other
written designation by Buyer. The terms of this agreement are "no arrival, no sale."
7. RIGHT OF INSPECTION: Buyer shall have the right to inspect the goods at delivery before accepting
them.
8. REJECTION OF GOODS: It is agreed that if Buyer rejects any of the goods sold pursuant to this
agreement, Buyer's only duty shall be to seasonably notify Seller of the rejection and hold the goods for the
disposition of Seller, and it is agreed that under no circumstances shall Buyer be required to resell the rejected
goods or incur the cost to deliver same to Seller.
9. GRATUITIES: The Buyer may, by written notice to the Seller, cancel this contract without liability to the
Seller if it be determined by the Buyer that gratuities, in the form of entertainment, gifts, or otherwise were
offered or given by the Seller, or any agent or representative of the Seller, to any officer or employee of City
of Coppell with view toward securing the contract or securing favorable treatment with respect to awarding
or amending, or the making of any determination with respect to the performing of such a Contract. In the
event this Contract is canceled by Buyer pursuant to this provision, Buyer shall be entitled in addition to any
other rights and remedies, to recover and withhold the amount of the cost incurred by the Seller in providing
such gratuities.
10. SPECIAL TOOLS AND TEST EQUIPMENT: If the price stated on the face hereof includes the cost of
any special tooling or any special test equipment fabricated or required by Seller for the purpose of filling
this order, such special tooling equipment and any process sheets related thereto shall become the property
of the Buyer and to the extent feasible shall be identified by the Seller as such.
11. WARRANTY - PRICE:
a. The price to be paid by the Buyer shall be that contained in the Seller's bid which Seller warrants
to be no higher than Seller's current prices on orders for products of the kind and specification
covered by the agreement for similar quantities under similar or like conditions and methods of
purchase. In the event Seller breaches this warranty, the prices of the items shall be reduced to the
Seller's current prices on orders by others, or in the alternative, Buyer may cancel this contract
without liability for breach or Seller's actual expense.
b. The Seller warrants that no person or selling agency has been employed or retained to solicit or
secure this contract upon an agreement or understanding for commission, percentage, brokerage, or
contingent fee excepting bona fide established commercial or selling agencies maintained by the
Seller for the purpose of securing business. For breach of violation of this warranty, the Buyer shall
have the right in addition to any other right or rights to cancel this contract without liability and to
deduct from the contract price, or otherwise recover the full amount of such commission, percentage,
brokerage or contingent fee.
12. WARRANTY - PRODUCTS: Seller shall not limit or exclude any implied warranties and any attempt to
do so shall render this contract voidable at the option of the Buyer. No such attempts to limit, disclaim or
exclude any warranties, whether of fitness, merchantability or otherwise, by Seller shall be binding or
effective. Seller warranties that the Goods furnished will conform to the specifications, drawings, and
descriptions listed in the bid invitation and to the sample(s) furnished by Seller, if any. In the event of a
conflict between the specifications, drawings, and descriptions, the specifications shall govern.
13. SAFETY WARRANTY: Seller warrants the product sold to the Buyer shall conform to the standards
promulgated by the U.S. Department of Labor under the Occupational Safety and Health Act of 1970. In the
event that the products do not conform to OSHA standards, Buyer may return the product for correction or
replacement at the Seller's expense. In the event that Seller fails to make the appropriate correction within a
reasonable time, any correction made by Buyer will be at Seller's expense.
14. NO WARRANTY BY BUYER AGAINST INFRINGEMENTS: As part of this contract for sale, Seller
agrees to ascertain whether goods manufactured in accordance with the specifications attached to this
agreement will give rise to the rightful claim of any third person by way of infringement or the like. Buyer
makes no warranty that the production of goods according to the specifications will not give rise such claim,
and in no event shall Buyer be liable to Seller in the event that Seller is sued on the grounds of infringement
or the like. If Seller is of the opinion that an infringement or the like will result, he will notify Buyer to this
effect in writing or the like, within two weeks after the signing of this agreement. If Buyer does not receive
notice and a claim is asserted or Buyer is subsequently held liable for the infringement or the like, Seller will
indemnify, defend and save Buyer harmless. If Seller in good faith ascertains that production of the goods
in accordance with the specifications will result in infringement or the like, this contract shall be null and
void except that Buyer will pay Seller the reasonable cost of his search as to infringements.
15. CANCELLATION: Buyer shall have the right to cancel for default on all or any part of the undelivered
portion of this order if Seller breaches any of the terms hereof including warranties of Seller or if the Seller
becomes insolvent or commits acts of bankruptcy. Such right of cancellation is in addition to and not in lieu
of any remedies which Buyer may have at law or equity. The Buyer may for any reason whatsoever terminate
performance under this Contract by the Seller for convenience at any time. The Buyer shall give notice of
such termination to the Seller specifying when termination becomes effective. Goods received but unopened
or unused shall be made available to Seller for delivery. Buyer will, in the event of termination, remit such
sums to Seller as may be due only for those Goods retained by Buyer.
16. FORCE MAJEURE: If by reason of Force Majeure, either party hereto shall be rendered unable wholly or
in part to carry out its obligation under the Agreement, then such party shall give notice and full particulars
of Force Majeure in writing to the other party within a reasonable time after the occurrence of the event or
cause relied upon, and the obligation of the party giving such notice, so far as is effected by such Force
Majeure, shall be suspended during the continuance of the inability then claimed, except as hereafter
provided, but for no longer periods and such party shall endeavor to remove or overcome such inability with
all reasonable dispatch.
The term "Force Majeure" as employed herein, shall mean acts of God, strikes, lockouts, or other industrial
disturbance, act of public enemy, orders of any kind of government of the United States or State of Texas or
any civil or military authority, insurrections, riots, epidemics, landslides, lightning, earthquakes, fires,
hurricanes, storms, floods, washouts, droughts, arrests, restraints of government and people, civil
disturbances, explosions, breakage or accidents to machinery, pipelines, or canals, or other causes not
reasonably within control of the party claiming such inability. It is understood and agreed that the settlement
of strikes and lockouts shall be entirely within the discretion of the party having the difficulty, and that the
above requirements that any Force Majeure shall be remedied with all reasonable dispatch shall not require
the settlements of strikes and lockouts by exceeding to the demands of the opposing party or parties when
such settlement is unfavorable in the judgment of the party having the difficulty.
17. ASSIGNMENT - DELEGATION: No right or interest in this contract shall be assigned or delegation of
any obligation made by Seller without the written permission of the Buyer. An attempted assignment or
delegation of Seller shall be wholly void and totally ineffective for all purposes unless made in conformity
with this paragraph.
18. MODIFICATIONS: This contract can be modified or rescinded only in writing signed by both parties or
their duly authorized agents.
19. WAIVER: No claim or right arising out of a breach in contract can be discharged in whole or in part by a
waiver or renunciation of the claim or right unless the waiver or renunciation is supported by consideration
and is in writing signed by the aggrieved party.
20. INTERPRETATION - PAROLE EVIDENCE: This writing is intended by the parties as a final expression
of their agreement and is intended also as a complete and exclusive statement of the terms of their agreement.
No course of prior dealings between the parties and no usage of the trade shall be relevant to supplement or
explain any term used in this agreement. Acceptance or acquiescence in a course of performance rendered
under this agreement shall not be relevant to determine the meaning of this agreement even though the
accepting or acquiescing party has knowledge of the performance and opportunity for objection. Whenever
a term defined by the Uniform Commercial Code is used in this agreement, the definition contained in the
Code is to control.
21. APPLICABLE LAW: This agreement shall be governed by the Uniform Commercial Code. Wherever the
term "Uniform Commercial Code" is used, it shall be construed as meaning the Uniform Commercial Code
as adopted in the State of Texas as effective and in force on the date of this agreement.
22. ADVERTISING: Seller shall not advertise or publish, without Buyer's prior written consent, the fact that
Buyer has entered into this contract, except to the extent necessary to comply with prior requests for
information from an authorized representative of federal, state or local government.
23. RIGHT TO ASSURANCE: Whenever one party to this contract in good faith has reason to question the
other party's intent to perform he may demand that the other party give written assurance of his intent to
perform. In the event that a demand is made and no assurance is given within five (5) days, the demanding
party may treat this failure as an anticipatory repudiation of the contract.
24. PROHIBITION AGAINST PERSONAL INTEREST IN CONTRACTS: No officer or employee shall
have a financial interest, direct or indirect, in any contract with the City, or be financially interested, directly
or indirectly, in the sale to the City of any land, materials, supplies, or services, except on behalf of the City
as an officer or employee. Any knowing and willful violation of this section shall constitute malfeasance in
office, and any officer or employee guilty thereof shall forfeit his office or position. Any violation of this
section with the knowledge, express or implied, of the person or corporation contracting with the governing
body of the City shall render the contract involved voidable by the City Manager or the City Council.
25. ENTIRE AGREEMENT: This Contract, and all Specifications and Addenda attached thereto, constitute
the entire and exclusive agreement between the Buyer and Seller with reference to the Goods. Specifically,
but without limitation, this Contract supersedes any bid documents and all prior written or oral
communications, representations and negotiations, if any, between the Buyer and Seller not expressly made
a part hereof.
26. INDEMNITY AND DISCLAIMER: BUYER SHALL NOT BE LIABLE OR RESPONSIBLE FOR, AND
SHALL BE INDEMNIFIED, HELD HARMLESS AND RELEASED BY SELLER FROM AND AGAINST
ANY AND ALL SUITS, ACTIONS, LOSSES, DAMAGES, CLAIMS, OR LIABILITY OF ANY
CHARACTER, TYPE, OR DESCRIPTION, INCLUDING ALL EXPENSES OF LITIGATION, COURT
COSTS, AND ATTORNEY'S FEES FOR INJURY OR DEATH TO ANY PERSON, OR INJURY OR
LOSS TO ANY PROPERTY, RECEIVED OR SUSTAINED BY ANY PERSON OR PERSONS,
INCLUDING THE SELLER, OR PROPERTY, ARISING OUT OF, OR OCCASIONED BY, DIRECTLY
OR INDIRECTLY, THE PERFORMANCE OF SELLER UNDER THIS CONTRACT, INCLUDING
CLAIMS AND DAMAGES ARISING IN WHOLE OR IN PART FROM THE NEGLIGENCE OF BUYER,
WITHOUT, HOWEVER, WAIVING ANY GOVERNMENTAL IMMUNITY AVAILABLE TO THE
BUYER UNDER TEXAS LAW AND WITHOUT WAIVING ANY DEFENSES OF THE PARTIES
UNDER TEXAS LAW. THE PROVISIONS OF THIS INDEMNIFICATION ARE SOLELY FOR THE
BENEFIT OF THE PARTIES HERETO AND NOT INTENDED TO CREATE OR GRANT ANY RIGHTS,
CONTRACTUAL OR OTHERWISE, TO ANY OTHER PERSON OR ENTITY. IT IS THE EXPRESSED
INTENT OF THE PARTIES TO THIS AGREEMENT THAT THE INDEMNITY PROVIDED FOR IN
THIS CONTRACT IS AN INDEMNITY EXTENDED BY SELLER TO INDEMNIFY AND PROTECT
BUYER FROM THE CONSEQUENCES OF THE SELLER'S AS WELL AS THE BUYER'S
NEGLIGENCE, WHETHER SUCH NEGLIGENCE IS THE SOLE OR PARTIAL CAUSE OF ANY SUCH
INJURY, DEATH, OR DAMAGE.
27. GOVERNING LAW: The Contract shall be governed by the laws of the State of Texas. Venue for any
causes of action arising under the terms or provisions of this Contract or the Goods to be delivered hereunder
shall be in the courts of Dallas County, Texas.
28. SUCCESSORS AND ASSIGNS: The Buyer and Seller bind themselves, their successors, assigns and legal
representatives to the other party hereto and to successors, assigns and legal representatives of such other
party in respect to covenants, agreements and obligations contained in this Contract. The Seller shall not
assign this Contract without written consent of the Buyer.
29. SEVERABILITY: The provisions of this Contract are herein declared to be severable; in the event that any
term, provision or part hereof is determined to be invalid, void or unenforceable, such determination shall
not affect the validity or enforceability of the remaining terms, provisions and parts, and this Contract shall
be read as if the invalid, void or unenforceable portion had not been included herein.
30. NOTICES: All notices required by this Contract shall be presumed received when deposited in the mail
properly addressed to the other party at the address set forth herein or set forth in a written designation of
change of address delivered to all parties.
EXECUTED this 1st day of February 2021
SELLER:
aj-�� kol
(Signature)
Clayton Reed, Partner, Director of Sales
(Type/Print Name and Title/Position)
PO Box 92909
(Address)
Southlake, TX 76092
(City, State, Zip)