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Tuesday, January 12, 2021
1
2.
KAREN HUNT
Mayor
CLIFF LONG
Place 1
BRIANNA HINOJOSA-SMITH
Place 2
WES MAYS
Place 3
MIKE LAND
City Manager
City of Coppell, Texas
Minutes
City Council
5:30 PM
MARK HILL
Mayor Pro Tem
GARY RODEN
Place 4
JOHN JUN
Place 5
BIJU MATHEW
Place 6
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
Council Chambers
Present 8 - Karen Hunt -,Cliff Long;Brianna Hinojosa-Smith;Wes Mays',Gary Roden;Biju
Mathew -,Mark Hill and John Jun
Also present were City Manager Mike Land, City Secretary Ashley Owens, and City
Attorney Robert Hager. Deputy City Managers Vicki Chiavetta and Traci Leach were in
attendance virtually.
The City Council of the City of Coppell met in Regular Session on Tuesday, January 12,
2021 at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway
Boulevard, Coppell, Texas.
Call to Order
As a result of recent Declarations of Emergency made by Dallas County and the
City of Coppell in regards to the current pandemic, Governor Abbott has
permitted for governing bodies to meet remotely and to conduct open
meetings virtually.
Mayor Karen Hunt called the meeting to order, determined that a quorum was
present and convened into the Executive Session at 5:33 p.m.
Executive Session (Closed to the Public) 1st Floor Conference Room
Section 551.071, Texas Government Code - Consultation with City Attorney.
City of Coppell, Texas Page 1
City Council Minutes January 12, 2021
A. Seek Legal Advice from City Attorney regarding Texas Administrative
Code Rule 3.334, concerning local sales and use taxes.
Discussed under Executive Session
Section 551.087, Texas Government Code - Economic Development Negotiations.
B. Discussion regarding an economic development prospect west of
Freeport Parkway and south of Gateway Boulevard.
Discussed under Executive Session
C. Discussion regarding an economic development prospect north of Sandy
Lake Road and west of Denton Tap Road.
Discussed under Executive Session
3. Work Session (Open to the Public) Council Chambers
Mayor Karen Hunt adjourned the Executive Session at 6:49 p.m. and convened
into the Work Session at 6:53 p.m.
A. Discussion regarding agenda items.
B. Discussion regarding Mayor Pro Tem.
C. Discussion and update regarding an asset management system.
D. Short Term Rental Ordinance Update.
E. Discussion regarding moving forward with the Moore Road Park
Elevated Trail Section.
Presented in Work Session.
Regular Session
Mayor Hunt adjourned the Work Session at 7:39 p.m. and reconvened into the
Regular Session at 7:44 p.m.
4. Invocation 7:30 p.m.
Councilmember Wes Mays gave the invocation.
5. Pledge of Allegiance
Mayor Hunt and the City Council led those present in the Pledge of Allegiance.
6. Consider approval of accepting the resignation of John Jun from Board
of Adjustment.
A motion was made by Councilmember Gary Roden, seconded by
Councilmember Cliff Long, that this Agenda Item be approved. The motion
passed by an unanimous vote.
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City Council Minutes January 12, 2021
7. Swearing in of Council Place 5.
Mayor Karen Hunt swore in John Jun as Councilmember Place 5.
At this time, the makeup of Council is as follows:
Karen Hunt, Mayor
Cliff Long, Place 1
Brianna Hinojosa-Smith, Place 2
Wes Mays, Place 3
Gary Roden, Place 4
John Jun, Place 5
Biju Mathew, Place 6
Mark Hill, Place 7
8. Citizens' Appearance
Mayor Hunt advised that no one signed up to speak.
Proclamations
9. Consider approval of a Proclamation naming January 12, 2021, as
"Kenny Marchant Day," and authorizing the Mayor to sign.
10. Consent Agenda
Mayor Karen Hunt read the proclamation into the record. A motion was made
by Councilmember Biju Mathew, seconded by Councilmember Brianna
Hinojosa-Smith, that this Agenda Item be approved. The motion passed by an
unanimous vote.
At this time, Councilmember Cliff Long requested that Consent Agenda Item B
be considered separately so that he could recuse himself upon filing a Conflict
of Interest Affidavit.
Consent Agenda Items A, C -G were considered together.
A. Consider approval of the minutes: December 8, 2020 and December 15,
2020.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Gary Roden, that Consent Agenda Items A, C -G be approved.
The motion passed by an unanimous vote.
B. Consider approval of an Ordinance for PD -304-H, Nixon Pence
Residential, a zoning change request from H (Historic) to PD -304-H
(Planned Development -304 - Historic), to allow for two residential units
on 0.442 acres of land located on the west side of S. Coppell Road,
approximately 175 feet south of W. Bethel Road; and authorizing the
Mayor to sign.
At this time, Councilmember Cliff Long dismissed himself from Council
Chambers.
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City Council Minutes January 12, 2021
A motion was made by Councilmember Wes Mays, seconded by Mayor Pro
Tem Mark Hill, that Consent Agenda Item B be approved. The motion passed
by an unanimous vote.
Enactment No: OR 91500-A-760
C. Consider approval to enter into a License Agreement with the Village at
Cottonwood Creek 5 Homeowners Association; to allow construction of
approximately 25 -feet brick screening wall in the public Right -of -Way;
and authorizing the City Manager to sign any necessary documents.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Gary Roden, that Consent Agenda Items A, C -G be approved.
The motion passed by an unanimous vote.
D. Consider approval to enter into a contract with Joel Brown and Co., for
the construction of site improvements to the Southwestern Water Tower;
in the amount of $216,519.75; as provided for in the Utility Fund balance;
and authorizing the City Manager to sign any necessary documents.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Gary Roden, that Consent Agenda Items A, C -G be approved.
The motion passed by an unanimous vote.
E. Consider approval of awarding a contract for the annual purchase of
water and wastewater parts; with Core and Main; in the amount of
$75,000.00; as budgeted in the Water/Sewer Operations Fund; and
authorizing the City Manager to sign any necessary documents.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Gary Roden, that Consent Agenda Items A, C -G be approved.
The motion passed by an unanimous vote.
F. Consider approval to purchase Fire Department medical supplies from
Bound Tree Medical, LLC. through an Interlocal Agreement with the City
of Midlothian, for a not -to -exceed amount of $97,500.00, or as budgeted
annually, and authorizing the City Manager to sign any necessary
documents.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Gary Roden, that Consent Agenda Items A, C -G be approved.
The motion passed by an unanimous vote.
G. Consider approval of a new agreement to extend the term of the Coppell
CARES Program Agreement between the City of Coppell and
Metrocrest Services to December 31, 2021; and authorizing the Mayor to
sign.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Gary Roden, that Consent Agenda Items A, C -G be approved.
The motion passed by an unanimous vote.
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City Council Minutes January 12, 2021
End of Consent Agenda
11. Consider approval of an Ordinance for PD -250R21 R -H (Planned
Development -250 -Revision 21 -Revised -Historic) to allow the coffee
shop/retail to remain on the 1 st floor and to convert one of the residential
units (Apt. 202) into a 2,059 square foot professional office space on the
2nd floor; on 0.24 acres of property located at 462 Houston Street; and
authorizing the Mayor to sign.
At this time, Mayor Karen Hunt and Councilmember Cliff Long recused
themselves upon filing Conflict of Interest Affidavits for Public Hearing Item 11.
Presentation: Matt Steer, Development Services Administrator, made a
presentation to the City Council.
Mayor Pro Tem Mark Hill opened the Public Hearing and advised that no one
signed up to speak.
A motion was made by Councilmember Gary Roden, seconded by Mayor Pro
Tem Mark Hill, to close the Public Hearing and approve this Agenda Item
subject to the following conditions:
1. This will be subject to a detailed building review with permit submittal.
2. This is subject to egress provisions for non-residential buildings under the
2015 IBC and once reclassified, the space cannot be used as a dwelling.
The motion passed by an unanimous vote.
Mayor Karen Hunt and Councilmember Cliff Long joined the meeting after the
vote.
12. PUBLIC HEARING:
Consider approval of PD -157R8 -C, Valley Ranch Plaza, a zoning
change request from PD -157R7 -C (Planned Development -157- Revision
7 -Commercial) to PD -157R8 -C (Planned Development -157- Revision
8 -Commercial), to allow for the subdivision of the property into three lots
for the sale of the different lots/businesses on approximately 4.6 acres of
property located at the southwest corner of East Belt Line Road and
South MacArthur Blvd, at the request of BLMA, Ltd and Phase II BLMA,
Ltd.
Presentation: Mary Paron-Boswell, Senior Planner, made a presentation to the
City Council.
Mayor Karen Hunt opened the Public Hearing and advised that no one signed
up to speak.
A motion was made by Councilmember Wes Mays, seconded by Mayor Pro
Tem Mark Hill, to close the Public Hearing and approve this Agenda Item
subject to the following conditions:
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City Council Minutes January 12, 2021
1. The replat for this site must be filed.
2. To allow the setbacks for Lot 3, Block A, to be as shown on the plan.
3. To allow the landscaping to be as shown on the plan.
4. To require a parking agreement between Lots 1 and 3 be filed at the county
and listed on the plat and site plan.
5. To allow for a shared dumpster agreement.
The motion passed by an unanimous vote.
13. PUBLIC HEARING:
Consider approval of PD -260R3 -R, Trinity River Kayak, zoning change
request from PD -260R2 -R (Planned Development -260 -Revision
2 -Retail) to PD -260R3 -R (Planned Development -260 -Revision 3 -Retail)
to amend the site plan to allow for the demolition of an existing storage
building and construction of a new structure containing a garage,
enclosed storage area and covered pavilion area; on 1.49 acres of
property located 1601 E. Sandy Lake Road, at the request of Aaron
Duncan on behalf of Jeff Varnell, Varnell Holdings, LLC.
Presentation: Mary Paron-Boswell, Senior Planner, made a presentation to the
City Council.
Mayor Karen Hunt opened the Public Hearing and advised that no one signed
up to speak.
Aaron Duncan represented the applicant and was available for questions of the
City Council.
A motion was made by Mayor Pro Tem Mark Hill, seconded by Councilmember
Wes Mays, to close the Public Hearing and approve this Agenda Item subject to
the following conditions:
1. There may be additional comments may be additional comments at the time
of Building Permit and Detail Engineering Review.
2. A Demolition Permit is required to remove the existing structure.
3. Allow a 15 -ft exception to the 30 -ft side yard setback for the eastern portion
of the new building.
The motion passed by an unanimous vote.
14. Consider approval of awarding Bid # Q-1121-02 Denton Tap Intersection
Improvements to Rebcon, Inc.; for the construction of auxiliary lanes at
four intersections of Denton Tap Road; in the amount of $2,777,148.70;
funding provided by Bond proceeds and Roadway Impact Fees; and
authorizing the City Manager to sign any necessary documents.
Presentation: Kumar Gali, Assistant Director of Public Works, made a
presentation to the City Council.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Biju Mathew, that this Agenda Item be approved. The motion
passed by an unanimous vote.
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City Council Minutes January 12, 2021
15. City Manager Reports - Project Updates and Future Agendas
City Manager Mike Land reported that the 265 Parkway roof replacement will
be complete in the next week to 10 days. All of the decking has been replaced
and they are working on the roof cap.
Holiday decorations are in the process of being removed from the facilities and
bridges. The removal will be complete this week, weather permitting.
16. Mayor and Council Reports
Report by the City Council on recent and upcoming events.
A. Interested in running for City Council? Candidate filing for Mayor and City
Council Places 2, 4, and 6 will be held January 13 — February 12. Applications,
forms, and information regarding running for elected office can be found on
the City Secretary's Election page at coppelItx.gov/election. A Candidate
Orientation will be held on Thursday, January 21 at 6 pm at Town Center, 255
Parkway Blvd. Social distancing will be observed, and masks are to be worn.
For those interested, the Orientation will also be held in a virtual environment
via Zoom. To receive the Zoom link and to RSVP please email
citysec@coppelltx.gov. Election Day is May 1, 2021.
B. City offices will be closed January 18 in recognition of Martin Luther King Jr.
Day.
C. The State of the City address is Thursday, January 21 beginning at 11:30
a.m. via Zoom. Mayor Hunt will review the 2021 vision for the City and take
questions from the audience.
17. Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
Nothing to report.
18. Necessary Action from Executive Session
19. Adjournment
There was no action resulting from Executive Session.
At this time, the City Council recessed the Regular Session and convened into
the Work Session at 8:52 p.m.
Mayor Karen Hunt adjourned the Work Session at 9:27 p.m. There being no
further business before the City Council, the meeting was adjourned at 9:27
p. M.
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City Council
Selbo Hunt,
ATTE T:
Ashley Owens, ?� Secretary
City of Copp ell, Texas
Minutes
Page 8
January 12, 2021