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CM 2021-02-23COPPELL City of Coppell, Texas Minutes City Council 255 E. Parkway Boulevard Coppell, Texas 75019-9478 Tuesday, February 23, 2021 5:30 PM Council Chambers KAREN HUNT MARK HILL Mayor Mayor Pro Tem CLIFF LONG GARY RODEN Place 1 Place 4 BRIANNA HINOJOSA-SMITH JOHN JUN Place 2 Place 5 WES MAYS BIJU MATHEW Place 3 Place 6 MIKE LAND City Manager Present 8 - Karen Hunt -,Cliff Long;Brianna Hinojosa-Smith;Wes Mays;Gary Roden -,John Jun;Biju Mathew and Mark Hill Also present were City Manager Mike Land, City Secretary Ashley Owens, City Attorney Robert Hager, and Deputy City Manager Traci Leach. Deputy City Manager Vicki Chiavetta was in attendance virtually. The City Council of the City of Coppell met in Regular Session on Tuesday, February 9, 2021 at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. 1. Call to Order As a result of recent Declarations of Emergency made by Dallas County and the City of Coppell in regards to the current pandemic, Governor Abbott has permitted for governing bodies to meet remotely and to conduct open meetings virtually. Mayor Karen Hunt called the meeting to order, determined that a quorum was present and convened into the Executive Session at 5:32 p.m. 2. Executive Session (Closed to the Public) 1st Floor Conference Room Section 551.071, Texas Government Code - Consultation with City Attorney and Section 551.072, Texas Government Code - Deliberation regarding Real Property. City of Coppe/1, Texas Page 1 City Council Minutes February 23, 2021 Seek legal advice from City Attorney concerning acquisition of city owned property for utility easement located south of East Belt Line Road and east of South Belt Line Road. Discussed under Executive Session 3. Work Session (Open to the Public) Council Chambers Mayor Karen Hunt adjourned the Executive Session at 5:53 p.m. and convened into the Work Session at 5:59 p.m. A. Discussion regarding agenda items. B. Review of Council Code of Conduct, House Rules, meeting protocols, and communication. C. Discussion regarding tethering ordinance. D. Presentation of Comprehensive Annual Financial Report (CAFR). Items A through C were presented during Work Session. Due to time constraints, Work Session Item D will be presented during the Regular Session. Regular Session Mayor Hunt adjourned the Work Session at 7:31 p.m. and reconvened into the Regular Session at 7:38 p.m. 4. Invocation 7:30 p.m. Councilmember Wes Mays gave the invocation. 5. Pledge of Allegiance Mayor Hunt and the City Council led those present in the Pledge of Allegiance. 6. Citizens' Appearance Mayor Hunt asked for those who signed up to speak: 1) CJ Mamula, 314 Lea Meadow, spoke in support of the need for a stronger tethering ordinance in the City of Coppell. 1) Jana Alexander, 509 E Bethel School Road, spoke in support of the need for a stronger tethering ordinance in the City of Coppell. 1) Marni Carter, 628 Johnson Drive, spoke in support of the need for a stronger tethering ordinance in the City of Coppell. 7. Consent Agenda A. Consider approval of the minutes: February 9, 2021. A motion was made by Councilmember Wes Mays, seconded by Councilmember Cliff Long, that Consent Agenda Items A -C be approved. The motion passed by an unanimous vote. City of Coppell, Texas page 2 City Council Minutes February 23, 2021 B. Consider approval of a revised Coppell CARES Program Agreement between the City of Coppell and Metrocrest Services allowing an amendment to Assistance Grant, Section 3.9(a); and authorizing the Mayor to sign. A motion was made by Councilmember Wes Mays, seconded by Councilmember Cliff Long, that Consent Agenda Items A -C be approved. The motion passed by an unanimous vote. C. Consider approval of accepting the resignation of Jeff Donaldson from Smart City Board, and appointing an alternate member, Cailin Swingle, of said Board to a regular member for the remainder of the unexpired term. A motion was made by Councilmember Wes Mays, seconded by Councilmember Cliff Long, that Consent Agenda Items A -C be approved. The motion passed by an unanimous vote. End of Consent Agenda 8. Consider approval of the Comprehensive Annual Financial Report (CAFR) for the fiscal year ending September 30, 2020. Presentation: John DeBurro, Weaver Auditing, made a presentation to the City Council. A motion was made by Councilmember Cliff Long, seconded by Councilmember Biju Mathew, that this Agenda Item be approved. The motion passed by an unanimous vote. 9. Consider adoption of a Resolution directing publication of notice of intention to issue certificates of obligations; and authorizing the Mayor to sign. Presentation: Kim Tiehen, Assistant Director of Finance, made a presentation to the City Council. A motion was made by Councilmember Cliff Long, seconded by Councilmember Biju Mathew, that this Agenda Item be approved. The motion passed by an unanimous vote. Enactment No: RE 2021-0223.1 10. PUBLIC HEARING: Consider approval of an Ordinance of the City of Coppell, Texas, readopting, ratifying, republishing and extending Chapter 9 of the Code of Ordinances, Article 9-19, Youth Camp Programs Standards of Care; and authorizing the Mayor to sign. Presentation: Rachel Hardeman, Recreation Coordinator, made a presentation to the City Council. City of Coppe/1, Texas Page 3 City Council Minutes February 23, 2021 Mayor Karen Hunt opened the Public Hearing and advised that no one signed up to speak. A motion was made by Councilmember Wes Mays, seconded by Councilmember Cliff Long, to close the Public Hearing and approve this Agenda Item. The motion passed by an unanimous vote. Enactment No: OR 2021-1553 11. Consider approval of a Resolution in support of community advocacy in favor of public policies that bolster and protect unique local priorities and initiatives at the local level; and authorizing the Mayor to sign. Presentation: City Manager Mike Land made a presentation to the City Council. A motion was made by Mayor Pro Tem Mark Hill, seconded by Councilmember Wes Mays, that this Agenda Item be approved. The motion passed by an unanimous vote. Enactment No: RE 2021-0223.2 12. Consider approval of a Resolution in support of the proposed House Bill 1538 relating to the Municipal Sales and Use Tax for street maintenance, providing for a ten (10) year renewal election for Sales Tax Street Maintenance authorization; and, to allow for proceeds of Sales Tax Street Maintenance to be used to replace or repair water, sanitary sewer and stormwater drainage infrastructure when associated with the street maintenance or reconstruction; and authorizing the Mayor to sign. Presentation: City Manager Mike Land made a presentation to the City Council. A motion was made by Mayor Pro Tem Mark Hill, seconded by Councilmember Cliff Long, that this Agenda Item be approved. The vote on the motion was 6-1, the motion carried. Aye: 6 - Councilmember Cliff Long; Councilmember Brianna Hinojosa-Smith;Councilmember Wes Mays; Councilmember Gary Roden-,Councilmember Biju Mathew and Mayor Pro Tem Mark Hill Nay: 1 - Councilmember John Jun Enactment No: RE 2021-0223.3 13. Consider approval of a Construction License Agreement between the City of Coppell and Dallas Area Rapid Transit; and authorizing the City Manager to sign all necessary documents. Presentation: Deputy City Manager Traci Leach made a presentation to the City Council. A motion was made by Councilmember Biju Mathew, seconded by Councilmember Wes Mays, that this Agenda Item be approved. The motion passed by an unanimous vote. City of Coppell, Texas Page 4 City Council Minutes February 23, 2021 14. Consider approval of a Resolution of the City Council of the City of Coppell, Texas in support of the Dallas Area Rapid Transit Resolution No. 220011 related to the adoption of the Silver Line Light Rail Alignment; providing for authorization to exercise eminent domain to acquire right-of-way within the corporate limits; and authorizing the Mayor to sign. Presentation: Deputy City Manager Traci Leach made a presentation to the City Council. A motion was made by Councilmember Wes Mays, seconded by Councilmember Gary Roden, that this Agenda Item be approved. The motion passed by an unanimous vote. Enactment No: RE 2021-0223.4 15. Consider approval of a Resolution extending an Emergency Declaration of Local Disaster and a State of Emergency as a result of severe winter weather; and authorizing the Mayor to sign. Presentation: City Manager Mike Land made a presentation to the City Council. A motion was made by Councilmember Wes Mays, seconded by Councilmember Brianna Hinojosa-Smith, that this Agenda Item be approved. The motion passed by an unanimous vote. Enactment No: RE 2021-0223.5 16. City Manager Reports - Project Updates and Future Agendas Report from the City Manager regarding city activities during severe weather event. City Manager Mike Land and members of the Leadership Staff Team gave department reports on city activities during last week's severe winter weather event. 17. Mayor and Council Reports Report by the City Council on recent and upcoming events. A. Interested in running for City Council? Candidate filing for Place 3 in the Special Election ends at 5 p.m. March 1st. Applications, forms, and information regarding running for elected office can be found on the City Secretary's Election page. The Municipal General and Special Election is on May 1, 2021. B. On Saturday, February 27th at 11 AM, join the Coppell Arts Center out on the City of Coppell, Texas Page 5 Grove for The Magic in the Music performed by the Coppell Community Chorale. It's free! Check out Cop pellArtsCenter.org for more information. C. Also, on February 27th, the Dave Washburn Jazz Band will be performing in person and on Facebook Live starting at 8 p.m. at the Coppell Arts Center. The Dave Washburn Jazz Band loves to play New Orleans style Jazz & Swing! City of Coppell, Texas Page 5 1 1 LJ City Council Minutes Tickets are free! For more information, visit CoppellArtsCenter.org. 18. Council Committee Reports concerning items of community involvement with no Council action or deliberation permitted. February 23, 2021 A. Report on Dallas Regional Mobility Coalition - Councilmember Gary Roden B. Report on Woven Health Clinic - Mayor Pro Tem Mark Hill C. Report on Metrocrest Services - Councilmembers Wes May and Biju Mathew Councilmember Gary Roden reported that Dallas Regional Mobility Coalition has been primarily focused on activities at the Legislative session with all proposed transportation bills. Representatives from the state have attended the last two meetings to give updates during the session. Mayor Pro Tem Mark Hill stated that the report for Woven Health Clinic will be given at a future City Council meeting. Councilmember Wes Mays reported that the citizens who utilize Metrocrest Services were severely impacted more than most. Due to COVID-19, most were struggling with groceries, but due to the power outages, the groceries that they did have had to be thrown out. Homes were deemed uninhabitable due to busted pipes in houses and apartments. Metrocrest was able to reopen their food pantry opened over the weekend. The most needed items currently are diapers, wipes and personal care products. Metrocrest is also accepting cash donations. 19. Public Service Announcements concerning items of community interest with no Council action or deliberation permitted. Nothing to report. 20. Necessary Action from Executive Session 21 There was no action resulting from Executive Session. Adjournment There bei Selbo Hunt, A T T E T: 'i)'A I I Ashley Owens, ONSecretary 1 her business before the City Council, the meeting was p.m. City of Coppell, Texas Page 6