CM 2021-04-13CFFELL
Tuesday, April 13, 2021
KAREN HUNT
Mayor
CLIFF LONG
Place 1
BRIANNA HINOJOSA-SMITH
Place 2
WES MAYS
Place 3
MIKE LAND
City Manager
City of Coppell, Texas
Minutes
City Council
5:30 PM
MARK HILL
Mayor Pro Tem
GARY RODEN
Place 4
JOHN JUN
Place 5
BIJU MATHEW
Place 6
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
Council Chambers
Present 7 - Karen Hunt -,Cliff Long;Brianna Hinojosa-Smith;Wes Mays;Gary Roden -,John
Jun and Biju Mathew
Absent 1 - Mark Hill
Also present were Deputy City Managers Traci Leach and Vicki Chiavetta, City Attorney
Robert Hager, and City Secretary Ashley Owens.
The City Council of the City of Coppell met in Regular Session on Tuesday, April 13,
2021 at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway
Boulevard, Coppell, Texas.
1. Call to Order
As a result of recent Declarations of Emergency made by Dallas County and the
City of Coppell in regards to the current pandemic, Governor Abbott has
permitted for governing bodies to meet remotely and to conduct open
meetings virtually.
Mayor Karen Hunt called the meeting to order, determined that a quorum was
present and convened into the Work Session at 5:32 p.m.
2. Executive Session (Closed to the Public) 1st Floor Conference Room
Mayor Karen Hunt adjourned the Regular Session at 8:59 p.m. and reconvened
into the Regular Session at 10:13 p.m.
City of Coppell, Texas Page 1
City Council Minutes April 13, 2021
Section 551.074, Texas Government Code - Personnel Matters.
Discussion regarding the evaluation for the City Manager.
Discussed under Executive Session
3. Work Session (Open to the Public) Council Chambers
A. Discussion regarding agenda items.
B. Discussion regarding homestead exemption.
C. Discussion regarding term limits for city council members.
D. Presentation and discussion regarding the proposed Memorandum
of Understanding between the City of Coppell and the Coppell Arts
Center Foundation.
E. Discussion regarding ordinance amendment to increase the
maximum operating speeds for passenger trains for DART Silver Line
Service.
F. Discussion regarding mask mandate in city facilities and COVID-19
safety protocols in relation to Citizens' Appearance comments.
Presented in Work Session
Regular Session
Mayor Karen Hunt adjourned the Work Session at 7:02 p.m. and reconvened
into the Regular Session at 7:30 p.m.
4. Invocation 7:30 p.m.
Councilmember Biju Mathew gave the invocation.
5. Pledge of Allegiance
Mayor Karen Hunt and the City Council led those present in the Pledge of
Allegiance.
6. Citizens' Appearance
7. Presentations
Mayor Hunt asked for those who signed up to speak:
1) Davin Bernstein, 228 Hollywood Drive, spoke in regards to homestead
exemptions.
2) Thomas Burrows, 138 Wynnpage, spoke in regards to code issues.
Presentation by Oncor.
Kita Hobbs, Oncor Area Manager, gave a presentation to the City Council.
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City Council Minutes April 13, 2021
8. Consent Agenda
At this time, Mayor Karen Hunt requested that Consent Agenda Item B be
considered separately so that she could dismiss herself upon filing a Conflict of
Interest Affidavit.
Consent Agenda Items A, C -F were considered together.
A. Consider approval of the minutes: March 23, 2021.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Cliff Long, that Consent Agenda Items A, C -F be approved. The
motion passed by an unanimous vote.
B. Consider approval of an Ordinance for PD -305-C (Planned
Development -305 -Commercial), to amend the detail site plan to allow for
an additional 1,400 -square -foot restaurant with drive-thru to an existing
development with a current restaurant use with 2 future parking spaces
on 0.842 acres of land, located at 205 N. Denton Tap Road; and
authorizing the Mayor to sign.
At this time, Mayor Karen Hunt dismissed herself from Council Chambers due
to filing a Conflict of Interest Affidavit for Consent Agenda Item 8-13.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember John Jun, that Consent Agenda Item B be approved. The
motion passed by an unanimous vote.
Enactment No: OR 91500-A-765
C. Consider approval of an Ordinance for PD -184R2 -SF -ED (Planned
Development -184 Revision Two- Single -Family Residential- Estate
District) to incorporate the existing carriage house as a part of the
Planned Development District and to allow the addition of a guest suite,
pool pavilion, game room, greenhouse, porch, and new entry gate to an
existing residential unit located on 5.067 acres of land located at 748
Deforest Road; and authorizing the Mayor to sign.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Cliff Long, that Consent Agenda Items A, C -F be approved. The
motion passed by an unanimous vote.
Enactment No: OR 91500-A-766
D. Consider approval of awarding a contract to Custard Construction; for
the repair of the columbarium offices at 400 Freeport Parkway; in the
amount of $82,963.21; to be funded by the insurance claim with Texas
Municipal League; and authorizing the City Manager to sign any
necessary documents.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Cliff Long, that Consent Agenda Items A, C -F be approved. The
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City Council Minutes April 13, 2021
motion passed by an unanimous vote.
E. Consider approval of awarding the replacement of the gymnasium roof at
the CORE; to the Garland Company; in the amount of $177,954.00; as
budgeted; and authorizing the City Manager to sign any necessary
documents.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Cliff Long, that Consent Agenda Items A, C -F be approved. The
motion passed by an unanimous vote.
F. Consider approval of awarding the renewal of RFP# Q-0419-01
Janitorial Services to Oriental Building Services, Inc.; for a one-year
period beginning June 1, 2021; with options to renew an additional two
(2), one-year terms; for a total cost of $410,616.00; as budgeted; and
authorizing the City Manager to sign any necessary documents.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Cliff Long, that Consent Agenda Items A, C -F be approved. The
motion passed by an unanimous vote.
End of Consent Agenda
9. PUBLIC HEARING:
Consider approval of a zoning change request from PD -280-R (Planned
Development -280- Retail) to PD -280R -R (Planned Development -280
Revised- Retail) to approve a Detail Site Plan for an improved Lift
Station on 0.725 acres of land located on the south side of Sandy Lake
Road, approximately 1,100 ft east of MacArthur Boulevard.
Presentation: Mary Paron-Boswell, Senior Planner, made a presentation to the
City Council.
Mayor Karen Hunt opened the Public Hearing and advised that no one signed
up to speak.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Gary Roden, to close the Public Hearing and approve this
Agenda Item subject to the following condition:
1. There may be additional comments at the time of Building Permit and
Detail Engineering Review.
The motion passed by an unanimous vote.
10. City Manager Reports - Project Updates and Future Agendas
Update regarding 87th Legislative Regular Session.
City Manager Mike Land gave an update on various city projects:
Regarding Airline Drive, the first concrete pour from their batch plant was last
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City Council Minutes April 13, 2021
Friday.
Regarding the Cambria/Wise project, a neighborhood meeting was held last
Thursday, approximately 20 residents attended, the feedback was positive, and
the contractor is mobilizing this week.
Alley Improvement Project — contractor is mobilizing next week.
Regarding Plantation Drive, Public Works is planning to bring the construction
contract to City Council for consideration of award on May 11th.
We are hearing that there is an industry -wide cement shortage that may
impact project schedules and we are monitoring that with each contractor.
Grapevine Springs Park Dredging and Wall Repair project will advertise for
bids beginning this week. Bid opening will be May 6.
City Manager Mike Land gave an update on the 87th Regular Legislative
Session.
11. Mayor and Council Reports
Report by the City Council on recent and upcoming events.
Please join City Council and Staff as they discuss the new Five Year Forecast.
This workshop will be an opportunity to learn how to read the new document,
which lays the foundations for the budget process. The meeting will be held on
Thursday, April 15th, at 6 p.m. in Council Chambers at Town Center. You can
livestream the meeting at www.coppelltx.gov.
Have your documents safely shredded and recycled by PROSHRED! Bring up to
four boxes (maximum size of each box is 9" x 12" x 17", or the size of a
bankers box) to the Coppell Service Center, 816 S. Coppell Road, between the
hours of 8 am and noon on Saturday, April 24th. All shredded paper will be
recycled, and your container will be returned to your trunk or backseat.
Residents are encouraged to come early to ensure space in the truck for their
documents.
Early Voting begins April 19th through the 27th for the Municipal General and
Special Election. Early Voting by personal appearance is available for Dallas
County residents at Coppell Town Center. Coppell residents who live in Denton
County can vote anywhere in Denton County during Early Voting.
On Election Day, Dallas County residents can vote at Coppell Town Center.
Denton County residents will vote at Victorious Life Church, 2671 MacArthur
Boulevard, Lewisville, TX 75067.
More information can be found on the City Secretary's Election page at
coppelltx.gov/election.
12. Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
The state of Texas' vehicle registration exemption expires soon, please make
sure to have your vehicle registration up to date.
City of Coppell, Texas Page 5
City Council
Minutes
Farewell, Angelina will be playing in the Socially Distanced Main Hall at the
Coppell Arts Center on Saturday, April 17th beginning at 8:00 p.m.
April 13, 2021
At this time, the City Council recessed the Regular Session and convened into
the Executive Session at 8:57 p.m.
13. Necessary Action from Executive Session
A motion was made by Councilmember Gary Roden, seconded by
Councilmember Brianna Hinojosa-Smith, to extend the City Manager's contract
through September 2023, and provide for a 3% increase to the current base
salary of the City Manager effective October 1, 2021, and provide for a
$10,000.00 bonus to be paid as either a bonus or deferred compensation as
selected by the City Manager. The motion passed by an unanimous vote.
14. Adiournme
ng no further business before the City Council, the meeting was
J at 10:16 p.m.
ren Selbo Hunt,
ATTEST:
IL.AAA ) A A t/�-
Ashley Owens, Ci ecretary
City of Coppell, Texas
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