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BA 2021-05-03o I'll""' COFFELL Monday, May 3, 2021 City of Coppell, Texas Meeting Agenda Smart City Board 6:30 PM Todd Storch Aaron Anderson Chairperson Vice Chairperson MoshiuI Arefin Erin Bogdanowicz Board Member Board Member Patrick Brandt Ramesh Premkumar Board Member Board Member Cailin Swingle Nancy Ludden Board Member Alternate 255 E. Parkway Boulevard Coppell, Texas 75019-9478 As authorized by Section 418.016(e) of the Texas Government Code, on March 16, 2020, Governor Greg Abbott suspended various provisions that require government officials and members of the public to be physically present at a specified meeting location. The following requirements have been suspended by the governor: 255 Parkway Blvd 1. A quorum of the governing body need not be present at one physical location. Id. § 551.127(b). 2. In light of (1), above, the meeting notice need not specify where the quorum of the governing body will be physically present and the intent to have a quorum present. Id. § 551.127(e). 3. In light of (1) above, the meeting held by video conference call is not required to be open to the public at a location where the governing body is present. Id. § 551.127(f). 4. The audio and video are not required to meet minimum standards established by Texas Department of Information Resources (DIR) rules, the video doesn't have to be sufficient that a member of the public can observe the demeanor of the participants, the members faces don't have to be clearly visible at all times, and the meeting can continue even if a connection is lost, so long as a quorum is still present. Id. § 551.127(a-3); (h); (i); Q). Notice is hereby given that the Smart City Board of the City of Coppell, Texas, will meet in the 2nd Floor Conference Room at 255 E. Parkway Boulevard. As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be convened into closed Executive Session for the purpose of seeking confidential legal advice from the City Attorney on any agenda item listed herein. The purpose of this meeting is to consider the following items: City of Coppell, Texas Page 1 Printed on 4/30/2021 Smart City Board Meeting Agenda May 3, 2021 Regular Session (Open to the Public) 1. Call To Order 2. Citizens' Forum 3. Approve Minutes: April 5, 2021. 4. Overview/Discussion to define a recommendation for the Climate Action, Adaptation & Renewable Energy portfolio. 5. Determine two board leads for Connected Homes & Businesses (Smart Buildings) portfolio. 6. Discuss Agenda for next meeting. 7. Adjournment The City of Coppell acknowledges its responsibility to comply with the Americans with Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require special services (i.e. sign interpretative services, alternative audio/visual devices, and amanuenses) for participation in or access to the City of Coppell sponsored public programs, services, and/or meetings, the City requests that individuals makes requests for these services seventy-two (72) hours — three (3) business days ahead of the scheduled program, service, and/or meeting. To make arrangements, contact Kori Allen, ADA Coordinator, or other designated official at (972) 462-0022, or (TDD 1 -800 -RELAY, TX 1-800-735-2989). This agenda was posted on the City of Coppell bulletin board at Town Center on this 30th day of April, 2021 ato?: by Ashley Owens, Cit t Secretary City of Coppell, Texas Page 2 Printed on 413012021