Door Control Services ADA Improvements at BEC-CN 2021-05-19City of Coppell Public Works Department
Routing Sheet for Approval of Contracts and Agreements
Vendor Name: Door Control Services
Contracted Work/Project: ADA Improvements for Biodiversity Education Center
Explanation: Installing ADA Automatic door operators for public restrooms at Biodiversity
Education Center. -n95 Cp„.� cA_ # 70076t _71213 .00
Council Approved: Yes / No If yes, Date: Budget Approved: es / No
GL Account: 55W;3w —(a's to
Ethics Certificate Required: Yes & If Yes, Copy is Attached: Yes / No
0 New Vendor /Existing Vendor 0 Renewing Contract
Routing Sequence: /- Initials Date
1. Employee initiating contract/agreement: 4pte, ��ne,
(Include W-9 & CIQ form if vendor is not in system.)
2. Supervisor Authorization:
3. Purchasing Manager/Technician:
(Signature needed only if vendor is new to system or contract has been changed since last time used)
4. Director of Public Works Authorization: Kent Collins "-&-e-Z 11
5. Deputy City Manager Authorization:
Comments:
6. City Manager:
Comments:
Mike Land
7. Copy of contract/agreement to Jennifer Miller: YES / NO
Door Control Services
A 6-"— PACE Company
1
Louisiana Contractor's License: 66907
Date: 05/06/21 Proposal # IN00586
Pr000sal Quoted To:
Company: City Of Coppell
Address: Po Box 9478
City: Coppell State: TX Zip: 75019
Phone: 9724623532 Fax:
Contact: Andrew Moore
Email: amoore@coppelltx.com
Re: TIPS Contract #200201- Bio Diversity Education Center
Door Control Services Proposes To Furnish & Install The Following:
Products by Horton Automatics
Quantity
2 39" Horton 4100 Series Single Swing Door Operators (36" DOW) - Clear Anodized Finish - (2)
Wireless Push Plates Each - (1) Blank Strike Each - (1) Jamb Mounted On/Off/Hold Switch each -
(1) SFIC Cylinder without Core each
One Year Warranty
Exclusions :
Sales Tax — Permits, Fees, Bonds — Structural Support — Painting, Patching, Repairing of Floors, Walls And
Ceilings — Low Voltage Wiring And Singles Gang Boxes Required For Installation Of Push Plates Switches (Pull String
By Others Acceptable) — Doors, Frames, Hinges, Panic Hardware, Any other Manual Or Electrical Hardware Not
Included In Quote — Access Control Systems, Card Readers, Programmable Logic, Wiring From Card Reader To
Operators, Signals And Wiring From Remote Locations To Operators — Cleaning And Protection — 110 Volt
Electrical Service To Each Operator — After -Hour Or Weekend Installation — Structural Calculations By A
Professional Engineer — Impact Tests — Certified Product Test Reports, Wind Load Test And Thermal Movement
Tests — 20 Year Finish Warranty — Any Items Not specifically included on This Proposal is Excluded and Any Item
Specifically Included Overrides these Exclusions — FC Credentialing Service Excluded
Continued on page 2
225 Van Zandt County Road 4500 • Ben Wheeler, TX 75754 • P888-833-7857 • F877-888-5220
DoorControlServices.com • Estimating@DoorControlServices.com
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2
Door Control Services
A 67"—PACECompany Louisiana Contractor's License: 66907
Proposal # IN00586
Please Note: If the equipment in this proposal is required to be connect to the security system. The security
contractor is required to be on site during the installation in order to coordinate the required connections.
Any additional trips required to make these connections will be an additional charge.
Please Note: We are proposing all the products on this proposal be installed in 2 trips.
Subtotal
Sales Tax Excluded
TOTAL
Submitted By:
Eric Timm- Sales Representative- 903-352-1429
Email to: Etimm@doorcontrolservices.com
$ 7,293.00
$ 7,293.00
Acceptance of this offer by the Purchaser shall constitute an order and contract for the purchase of the items described herein. Price above
excludes sales tax. Tax exempt certificate must be presented.
Buyer acknowledges and agrees that each and all of the terms and conditions are a part of this Proposal and that upon Buyer's acceptance of
this Proposal shall constitute a valid and binding contract between the parties and all prior proposals, discussions and agreements respecting the
subject matter hereof are cancelled. DEPOSIT ON SPECIAL ORDER ITEMS IS NOA-REFUNDABLE.
Please Sign For Approval:
Signature J TitIif-J 'Dat
This Proposal is Valid for 60 Days
Please send signed proposal, P.O., and/or Contract to: estimating@doorcontrolservices.com FAX: 903-833-5145
Continued on page 3
225 Van Zandt County Road 4500 • Ben Wheeler, TX 75754 • P 888-833-7857 • F 877-888-5220
DoorControlServices.com • Estimating@DoorControlServices.com
i
Door Control Services
A 6-"— PACE Company
COVID-19: Proposal Clarifications
3
Louisiana Contractor's License: 66907
Proposal # IN00586
Due to the unprecedented situation happening around the world with the COVID-19 virus and the potential for follow-on
impacts arising from reactions to the outbreak, it is uncertain as to the impact this event will have on manufacturing and supply
lead times, shipping, as well as vendor and contractor services and construction activities moving forward. Accordingly, please
understand that our quotation today is conditioned upon an acknowledgement and your agreement that, in the event the COVID-
19 virus directly or indirectly delays or impacts our ability to perform, including our ability to obtain requisite materials,
equipment, or furnish sufficient labor or supervision, DH PACE shall not be deemed in default and the parties shall agree to
negotiate a modification of the contract scope, schedule or method of performance to appropriately address the impacts of such
event. We will notify you promptly in the event of such impact and provide our best estimate as to the impact and will continue
to update you as the circumstances evolve.
Continued on page 4
225 Van Zandt County Road 4500 • Ben Wheeler, TX 75754 • P888-833-7857 • F877-888-5220
DoorControl5ervices.com • Estimating@DoorControlServices.com
4
Door Control Services
A oHPACE Company Louisiana Contractor's License: 66907
Proposal # IN00586
TERMS AND CONDITIONS
Terms. The products ("Products") described on the reverse side and the labor necessary to install the Products ("Labor") are herein collectively referred to as
the "Work".
Condition Precedent. Buyer and Seller agree that if, following Buyer's acceptance hereof, a contract is to be executed by them, Seller's performance
hereunder shall be subject to the condition precedent that the terms and conditions of such contract are acceptable to Seller.
Scope of Work. Seller agrees to perform for Buyer the Work at the Project. Buyer acknowledges and agrees that: (i) the prices quoted by Seller for the
Products are based upon plans, specifications, verbal information or sketches as indicated herein and the addenda hereto; and (ii) that the Work contemplated
under this Proposal is fully and correctly described herein.
Unless included in the description of and prices quoted for Products, glass, glazing, painting and electrical wiring is excluded under this Proposal and will be
provided only upon receipt of a supplemental order signed by Buyer.
Proposal Price. Conditional upon Seller's prior approval of Buyer's credit, Buyer will pay Seller the unpaid balance for performance of the Work within 30 days
of the date of Seller's invoice. If performance of the Work extends over 30 days, Buyer agrees to pay Seller progress payments under Seller's regular billing
terms and if Products have been delivered to the Project or stored in a mutually agreed location, Buyer agrees to pay an amount not to exceed 90% of the
Proposal Price in payment of the cost of such Products.
If payment of any sum is not made when and as due under this Proposal, Buyer shall pay interest on such delinquent sums at the rate of 1.50% per month or,
the highest contract rate allowed under applicable law.
If following Buyer's default Seller refers this account to an attorney for collection, Buyer agrees to pay all attorney's fees incurred by Seller whether or not a
lawsuit for collection is instituted, and all other costs of collection and litigation.
Contract Time. Installation dates are estimates only and Seller cannot guarantee commencement of Work or completion thereof on any given date. Completion
dates cannot be given until Seller has been furnished with complete approved drawings and any additional information it may request. Seller shall not be liable
for total or partial failure to complete or for any delay in delivering Products or Labor under this Proposal. Seller shall not be liable in any event for any special or
consequential damages on account of failure or delay in performance regardless of cause.
Work Performance. Performance of the Work will be made by Seller in a prompt manner but Seller cannot be responsible for damage or delay due to acts of
God, accidents, civil disturbances, delays in transportation by common carrier, strikes, war, unavailability of material or other cause beyond the reasonable
control of Seller.
If Products are installed before a finished floor is completed, warranty is limited and Seller assumes no responsibility for fitting the Product to the floor. An
additional charge may be made to Buyer for returning to the Project for adjustments to the Product.
Seller assumes no responsibilities for failure of installation of the Product due to structural deficiencies in an existing building. Buyer shall prepare the Project for
installation in accordance with requirements of Seller.
If special work, requiring additional material and labor is required to meet conditions other than those specifically described in this Proposal, Buyer agrees to
pay an additional charge therefore.
Seller shall be allowed uninterrupted and exclusive access to the Project during performance of the Work.
No Product may be returned without Seller's prior written approval. All Product returned is subject to a minimum of 25% restocking fee.
Cancellation. In the event Buyer cancels this Proposal after the Seller has commenced Work, Buyer shall forfeit the amount of the down payment given to
Seller at the time of the execution of this Proposal, and in addition, shall pay to the Seller such proportion of the total Proposal Price as the amount of Work
bears to the total amount of Work agreed upon to be furnished under this Proposal, plus a sum equal to 25% of the total Proposal Price as liquidated damages,
which amount is to be paid Wthin 30 days from the date of such cancellation.
In the event of Buyer's insolvency this Proposal shall be cancelled and Seller shall have no further obligations to Buyer hereunder.
Insurance. Seller shall carry workmen's compensation and public liability insurance to cover the Work. Seller shall not be liable to indemnify, hold harmless or
protect in any way the Buyer, or any other party involved in the Work, whether an employee of Seller or Buyer or any third party, except to the extent of the
workmen's compensation and public liability insurance maintained by Seller.
Buyer shall keep the Project adequately insured against any loss to Seller by reason of damage to Seller's Product or Work or Seller' vehicles, equipment and
tools by vandalism, fire, water, windstorm and any other occurrence during the course of Work.
Continued on page 5
225 Van Zandt County Road 4500 • Ben Wheeler, TX 75754 • P888-833-7857 • F877-888-5220
DoorControl5ervices.com • Estimating@DoorControlServices.com
5
Door Control Services
A oPiPACE Company Louisiana Contractor's License: 66907
Proposal # IN00586
Alterations. Any alterations or modifications initiated by Buyer must be agreed upon between the parties and the price fixed by them before work on such
alteration or modification shall commence. Payment for such alteration or modification shall be made at the time of the completion of the Work.
Permits and Licenses. Buyer shall be responsible for securing the necessary permits and licenses for the Work at Buyer's own cost and expense.
Warranties. Seller warrants the Product sold to be free from defects in material and workmanship under normal and intended use and service. This warranty
extends only to the Buyer and expires one year after the date of delivery or installation of the Product by Seller.
Parts and labor for service work are warranted for the following periods: All replacement parts 90 days; labor -service 30 days. Seller's sole obligation is limited
to repairing or replacing any parts which shall be determined by Seller to be defective and is conditioned upon Buyer giving notice of any such defect to Seller
within the warranty period. If Seller concludes that repair or replacement is necessary, Seller will commence work within a reasonable time after the decision to
repair or replace is made.
This warranty does not apply to any Product which has been altered or repaired by any person not authorized by the Seller or which has been subjected to
misuse, neglect or accident.
Seller assumes no liability for incidental or consequential damages. Warranties implied by law are limited to duration to one year period described above.
Wood Products will be guaranteed only if properly protected within 10 days of delivery or installation by Seller with a prime and finish coat of manufacturer's
recommended paint.
No warranty will be honored unless the Proposal Price has been paid in full, including any applicable service charges.
Modification of Proposal. Any modification of this Proposal or additional obligation assumed by either party in connection with this Proposal shall be binding
only if evidenced in writing signed by each party or an authorized representative of each party.
Governing Law. It is agreed that this Proposal shall be governed by, construed and enforced in accordance with the laws of the state in which the Project is
located.
225 Van Zandt County Road 4500 • Ben Wheeler, TX 75754 • P 888-833-7857 • F 877-888-5220
DoorControlServices.com • Estimating@DoorControlServices.com
Door Control Services
A �--iPACE Company
Date: 05/06/21
Pr000sal Quoted To:
Company:
City Of Coppell
Address:
Po Box 9478
City:
Coppell
Phone:
9724623532
Contact:
Andrew Moore
Email:
amoore@coppelltx.com
0
Louisiana Contractor's License: 58070
Proposal # IN00586
State: TX ip: 75019
Fax:
Re: TIPS Contract #200201- Bio Diversity Education Center
RS Means Calculation Sheet
Non -Pre -Priced Materials
Markup
Quantity Description Cost Multiplier Sale Price
2 39" Horton 4100 Series Single Swing Door $3,487.69 1.30 $ 4,534.00
Operators (36" DOW) - Clear Anodized Finish -
(2) Wireless Push Plates Each - (1) Blank Strike
Each - (1) Jamb Mounted On/Off/Hold Switch
each - (1) SFIC Cylinder without Core each
Materials Total $ 4,534.00
Labor
Base Rate Overtime Rate
Hours (Devisor 1.0) (Devisor 1.5) Sale Price
31 Regular $89.00 $ 2,759.00
After Hours $133.50 $ -
Labor Total
Subtotal
Sales Tax Excluded
Grand Total
$ 2,759.00
$ 7,293.00
$ 7,293.00
225 Van Zandt County Road 4500 • Ben Wheeler, TX 75754 • P 888-833-7857 • F 877-888-5220
DoorControlServices.com • Estimating@DoorControlServices.com