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CM 1967-07-03 STATE OF TEXAS COUNTY OF DALLAS The Council of the City of Coppell, Texas, met in regular meeting on July 3, 1967, with the following members present to-wit: W. T. Co zby, Mayor C. J. Dobecka, Councilman Thomas Sisk, Councilman Jim McGiboney, Councilman W.-H. Wilson, Councilman Motion was made by W. H. Wilson and seconded by Thomas Sisk that Ordinance #41 be accepted. (See copy attached) This is an ordinance appointing commissioners to serve as the Board of Equalization for the year 1967. Those elected Board of Equalization were A. W. Dobecka, G. T. Corbin, and L. G. Molck. Vote carried unanimously Bills presented for payment were: Coppell Superette 11.90 113 ORDINANCE NO. 41 AN ORDINANCE OF THE CITY OF COPPELL, TEllS, APPOINTING COMMISSIONERB TO SERVE AS THE BOARD OF EQUALIZATION FOR THE YEAR 1967; FIXING A TIME FOR THE MEETING OF SUCH BOARD; SETTING FORTH CERTAIN PROCEDURES FOR THE CONDUCT OF HEARINGS BEFORE THE BOARD AND DECLARING AN EMERGENCY. : BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, ~ TEXAS: Section 1: That Lawrence Go ~lck, , A W, Dobecka and Geo ~ T. C~or In are hereby appointed to serve as the Board ~o~: ~qua..lz~ for the City of lonl Coppetl, Texas, in accordance with Article !048, Vernon's Annotated Civil Statutes of Texas. Section 2: The meetlaSs of the Board of Equalization shall be conducted in five phases. Each phase may require more than one session, however, each phase shall be referred to here- in as the First, Second, Third, Fourth or Fifth meetinS of the Board. Section 3: The first meetinS of the Board of Equaliza- tion for the City of Coppe]_l, Texas, she!i. be held at 7:30 o'c!ock P.M. on the 10th day of July , 1967, in the Community House, Coppe!l, Texas. Section 4: THE FIRST MEETING: Prior to the First Meeting of the Board, the Mayor shall ~-- have provided each member o£ the Board with a copy of this Or- dinance. The First Meeting of the Board shall be opened by the Mayor of the City with the City Secretary acting as secretary of the Board. The Mayor shall have the Oath of Office administered to the appointed Commissioners. The Mayor shall. then open nominations for Chairman of the Board who will be selected by a majority vote of the members of the Board. The e].ected Chairman of the Board will then assume the office and take charge of the meeting. The Board may appoint an ex-officio secretary to the Board should it appear that the clerical duties of the office will require the same. If appointed, the ex-officio secretary will relieve the City Secretary of the duties of "Secretary of the Board," and she!i., during 'the term of appointment, act j.n the officiaYz capacity as the "Secretary to the Board,~' unti? re~ieved by final adjournment o£ the Board or other orders oJff the Board. The ex-officio secretary shall be paid for his or her services ~" in amounts as may 'De mutually a~x'eed upon 'between said secretary and. the Board of E.uiuali. zation su'!oject to the approval of the City .... Counci ..~ . When the Chairman of the Board f.lnds that the Board has qualified and is ready to enter upon its duties, he sha]_]. ca]_l Upon the City Tax Assessor and Collector to bring before the Board her lists or books for examination, correction, equa].ization, appraisemeat and for the purpose of consi. dering any complaints that may De made at that time. In the event the Board determines that the values on the Z~..ists or books of the Tax Assessor shall be changed, the Board sha].l mal~e such correction so that the values of such pi~operties are set at the proper figure. When the 3oard has made its examination and has determined that the va~.ue of such properties are correctly e~uaZized, the Board Sha'~.l adjourn to a date set for their "SecoDd Meeting" which shal7i. be not hess than ten (10) nor more than fifteen (!5) days from the date of ad~journment, such date to be fixed in the order of ad- journment. Section 5: NOTICE OF 3ECO~D MEETING: In a].7[ cases where the Board of E~ualization shall raise the value of any property appearing on the X. ist or bool~s of the Assessor or sha~.l raise the value of any property aDo~e its value as established for the preceding year or shall raise the value of any property above the value as rendered ~y the owner of such property or the person rendering the same, the Board sha~i cause the Secretary of the Board to give written notice to the owner of such property or to the person ~'endering same, which said Notice shall state the increased va]_uation placed upon such property and that the owner may appear at such "Second Meeting" if they desire, to file their protest before the Board requesting that the Board schedule their case for a hearing so that they may show cause why their property should not be so valued. The BD2rd sha!]_ also direct that the Secretary pub).ish in the official newspaper of the City notice of this meeting of the Board of Equalization. Section 6: ~ECOND MEETING: The Second Meeting of the Board of ~qualization shall be for the sole purpose of receiving from each person wishing to appear before the Board his request for a hearing. A copy of the "Request for Hearing" form to be fi3. ed by persons wishing to appear before the Board j.s attached hereto as Exhibit "A." A separate Request for Hearing form must be filled out and filed for each person wishing to appear before the Board. Any attorney representing any person or persons must fill out a separate "Request for Hearing" form for each person he will represent before the Board. The Board of Equalization will. not hear cases at its "Second Meeting" and as soon as all persons wishing to file Requests for Hearing have done so, the Board shall recess and meet in a non-public executive session for the purpose of scheduling the Requests for Hearing. The Board will then reconvene its pub~.ic session and announce the date of its next meeting and the names of those scheduled to appear before the Board at such time. The Chairman of the Board shall then direct the Secretary to notify each person scheduled for a hearing of the time and place of same. Such Notice to be by letter addressed to the person making the Request for Hearing at the address shown on his Request for Hearing form. Any person wishing to be heard by the Board of Equalization must file or cause to be filed with the Board his Request for Hearing at said Second Meeting of the Board and except as provided for in Section ~ of this Ordinance~ the Board sha]_! not receive or schedule for hearing any Request for Hearing not fi~_ed prior to the adjourn- ment of said Second Meeting. Section 7: THIRD MEETING: The Third Meeting or phase of the Board's hearings shall be devoted to hearing the various cases filed with the Board. Said Third phase of the Board's hearing shall consist of as many meetings as shall be necessary to hear all of the requests filed with the Board at its "Second Meeting." At the end of each meeting, the Board shall announce the names of the persons scheduled to be heard at the next meeting of the Board and shall insure that such persons are so notified. When the Board finds that it has given ample opportunity to those requesting a hear- ing to have such hearing, including those persons requesting a hearing under the provisions of Section 8 of this Ordinance, the Board shall close its public hearings and recess to convene on call of the Chairman of the Board. Section 8: COMPLAINT: Any person who has failed to file a Request for Hearing with the Board prior to the end of the Board's Second Meeting and wishes to be heard by the Board may file with the Board at any time before the final action of the Board a written Complaint addressed to the Chairman of the Board of Equalization and the Board shall schedule a hearing on said Complaint prior to closing the public hearings before the Board. Said Complaint shall be in writing, shall set forth the description of the pro- perty involved, and shall state the complaintant's reason for not filing his Request for Hearing with the Board prior to the closing of its Second Meeting. Provided, however, that said complaintant shall have the right to be heard by the Board even though his excuse for failing to file his application for hear- ing be without merit. Section 9: FOURTH MEETING: On call by the Chairman of the Board of Equalization, the Board shall reconvene for its Fourth Meeting or phase, at which time the Board will review and deliberate the various cases and make its decision in regard to the same. The Board shall direct the Secretary to notify all persons who have come before the Board of the decision of the Board with respect to their property. When the Board is of the opinion that the values on the lists or books of the Tax Assessor have been equalized, the Board shall by a motion duly passed, approve said list or books and return same to the Tax Assessor, directing her to make up therefrom a General Tax Roll and return said Tax Roll to- gether with the approved lists or books to the Board at its next meeting. The Board shall then recess until its next session to be called by the Chairman. Section 10: FIFTH MEETING: At the Fifth Meeting of the Board of Equalization the Board shall receive from the Tax Assessor the "General Tax Roll" as made up from the approved lists or books of the Tax Assessor and if, upon examination of the same, the Board is of the opinion that the Tax Roll is correct in accordance with the approved lists or books of the Tax Assessor, the Board shall approve said "General Tax Roll" and upon finding no further business to come before the Board, shall adjourn for the year 1967. Section 11: PRESENTATION OF TAX ROLL TO CITY COUNCIL: Upon approval of the "General Tax Roll" by the Board of Equalization, the Tax Assessor shall present same to the City Council. Section 12: EMERGENCY CLAUSE: The fact that the Statutes of the State of Texas require that an Ordinance be passed fixing the time of the meeting of the Board of Equalization of the City of Coppel]., Texas, and the fact that it is necessary that said Board of Equalization meet in the immediate future, creates an urgency and an emergency and requires · that this Ordinance take effect immediately from and after its passage. DULY PASSED by the City Council of the City of Coppeil, Texas, on the ~i3~cl day of .... ~__xlly , 1967. ATTEST: ~,~Io~?~ec~~r E. C. Gentry Y APPROVED AS TO FORM: Ray Gower Ser. Sta. 2.20 Nat'l. Bldg. Center 17.60 Carrollton Auto Supply 5.27 ~ Comm. Serv. Inc. 10.44~ Bowles-Eden s 117.46 Capitol Controls 535.00 Stewart Office Supply 250.00 ~ Jim McGihoney made motion that bills be paid as stated. --- Seconded by Thomas Sisk. Vote carried unanimously. Meeting adjourned. PASSED AND APPROVED, THIS 3rd DAY OF July, 1967. W. T. Cozby, Mayor ATTEST: E. C. Gentry, Secretary Read and approved this day of , 1967.