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CM 2021-05-11CFFELL Tuesday, May 11, 2021 KAREN HUNT Mayor CLIFF LONG Place 1 BRIANNA HINOJOSA-SMITH Place 2 WES MAYS Place 3 MIKE LAND City Manager City of Coppell, Texas Minutes City Council 5:30 PM MARK HILL Mayor Pro Tem GARY RODEN Place 4 JOHN JUN Place 5 BIJU MATHEW Place 6 255 E. Parkway Boulevard Coppell, Texas 75019-9478 Council Chambers Present 9 - Karen Hunt -,Cliff Long;Brianna Hinojosa-Smith;Wes Mays;Gary Roden -,John Jun;Biju Mathew -,Mark Hill and Kevin Nevels Also present were Deputy City Managers Traci Leach and Vicki Chiavetta, City Attorney Robert Hager, and City Secretary Ashley Owens. The City Council of the City of Coppell met in Regular Called Session on Tuesday, May 11, 2021 at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. RECEPTION FOR RETIRING MAYOR KAREN HUNT AND COUNCILMEMBER GARY RODEN - 5:30 P.M. - 7:30 P.M. - TOWN CENTER ATRIUM Regular Session (Open to the Public) Council Chambers 1. Call to Order 7:30 p.m. 2. Invocation Mayor Hunt called the meeting to order, determined that a quorum was present and convened into the Regular Session at 7:53 p.m. Pastor Tom Palmer with, First United Methodist Church, gave the Invocation. City of Coppell, Texas Page 1 City Council Minutes May 11, 2021 3. Pledge of Allegiance The Police Honor Guard presented the colors and led those present in the Pledge of Allegiance. 4. Swearing in of Mayor and Councilmembers for Places 2, 4, and 6. Judge Kristine Primrose swore in Wes Mays as Mayor, Brianna Hinojosa-Smith as Councilmember Place 2, Kevin Nevels as Councilmember Place 4, and Biju Mathew as Councilmember Place 6. At this time, the makeup of Council is as follows: Wes Mays, Mayor Cliff Long, Place 1 Brianna Hinojosa-Smith, Place 2 Vacant, Place 3 Kevin Nevels, Place 4 John Jun, Place 5 Biju Mathew, Place 6 Mark Hill, Place 7 5. Consider approval of a Proclamation naming May 11, 2021, as "Karen Hunt Appreciation Day," and authorizing the Mayor to sign. Mayor Mays read the proclamation into the record and presented the same to Karen Hunt. A motion was made by Councilmember Brianna Hinojosa-Smith, seconded by Councilmember Kevin Nevels, that this Agenda Item be approved. The motion passed by an unanimous vote. 6. Consider approval of a Proclamation naming May 11, 2021, as "Gary Roden Appreciation Day," and authorizing the Mayor to sign. Mayor Mays read the proclamation into the record and presented the same to Gary Roden. A motion was made by Councilmember Brianna Hinojosa-Smith, seconded by Mayor Pro Tem Mark Hill, that this Agenda Item be approved. The motion passed by an unanimous vote. 7. Consider approval of a Proclamation celebrating Metrocrest Services 50th Anniversary Year; and authorizing the Mayor to sign. Mayor Mays read the proclamation into the record and presented the same to Metrocrest Services CEO Tracy Eubanks and the Metrocrest Services Board. A motion was made by Councilmember Cliff Long, seconded by Councilmember Biju Mathew, that this Agenda Item be approved. The motion passed by an unanimous vote. 8. Citizens' Appearance Mayor Mays advised that no one signed up to speak. 9. Consider approval of the minutes: April 27, 2021. A motion was made by Councilmember Cliff Long, seconded by City of Coppell, Texas Page 2 City Council Minutes May 11, 2021 Councilmember John Jun, that this Agenda Item be approved. The motion passed by an unanimous vote. 10. Consider approval of funding an agreement with Mackbeth Corporation for contracted food and beverage services for the Arts Center, not to exceed $10,000 for fiscal year 20-21 Presentation: Jessica Carpenter, Director of Parks and Recreation, made a presentation to the City Council. A motion was made by Councilmember Brianna Hinojosa-Smith, seconded by Mayor Pro Tem Mark Hill, that this Agenda Item be approved. The motion passed by an unanimous vote. 11. Consider approval of a Resolution allowing for a Memorandum of Understanding between the City of Coppell and the Coppell Arts Center Foundation; and authorizing the Mayor to sign and the City Manager to execute any necessary documents. Presentation: Jessica Carpenter, Director of Parks and Recreation, made a presentation to the City Council. A motion was made by Councilmember Brianna Hinojosa-Smith, seconded by Councilmember John Jun, that this Agenda Item be approved as amended. The motion passed by an unanimous vote. Enactment No: RE 2021-0511.2 12. Consider approval of an Amended and Restated Economic Development Incentive Agreement by and between the City of Coppell and Varidesk, LLC; and authorizing the Mayor to sign. Presentation: Mindi Hurley, Director of Community Development, made a presentation to the City Council. A motion was made by Councilmember Brianna Hinojosa-Smith, seconded by Mayor Pro Tem Mark Hill, that this Agenda Item be approved. The motion passed by an unanimous vote. 13. Consider approval to enter into a contract with DDM Construction Corporation; for the reconstruction of Plantation Drive and Mossy Oaks Street; in the amount of $5,390,327.90; with a maximum potential incentive of $67,500.00; for a total contract amount of $5,457,827.90; as provided by 2020 Bond proceeds; and authorizing the City Manager to sign any necessary documents. Presentation: Kent Collins, Director of Public Works, made a presentation to the City Council. A motion was made by Councilmember Brianna Hinojosa-Smith, seconded by Councilmember Biju Mathew, that this Agenda Item be approved. The motion passed by an unanimous vote. 14. PUBLIC HEARING: City of Coppell, Texas Page 3 City Council Minutes May 11, 2021 Consider approval of a Resolution granting a variance of seventy-two (72') feet to Maple Mart, from the 300 -foot prohibited requirement, for the off -premise sale of alcoholic beverages, with a business address being 1301 E. Belt Line Road; and authorizing the Mayor to sign. Presentation: Ashley Owens, City Secretary, made a presentation to the City Council. Mayor Mays opened the Public Hearing and advised that no one signed up to speak. A motion was made by Mayor Pro Tem Mark Hill, seconded by Councilmember John Jun, to close the Public Hearing and approve this Agenda Item. The motion passed by an unanimous vote. Enactment No: RE 2021-0511.3 15. Discussion regarding mask mandate in city facilities. The City Council revisited the mask discussion and decided to lift the requirement of patrons wearing masks in city facilities effective May 17th. 16. City Manager Reports - Project Updates and Future Agendas City Manager Mike Land reported that Coppell Parks & Recreation has once again been chosen as a finalist for the National Gold Medal Award for Excellence in in Park and Recreation Management. Awarded by the American Academy for Park and Recreation Administration (AAPRA) and the National Recreation and Park Association (NRPA), the award recognizes agencies from across the country for their ability to address the needs of those they serve through the collective energies of citizens, staff and elected officials. It is a huge honor to be selected as a finalist, and signifies that the department is one of the top 16 Parks and Recreation agencies in the nation and in the top four for our population size. The passion and commitment of our staff to deliver the best, quality services at our parks, facilities, programs and activities that we maintain make Coppell truly outstanding, and a standout in the Parks and Recreation industry. The department was selected in both 2019 and 2020 as a Gold Medal finalist. This year's nomination is even more significant due to the COVID-19 pandemic and the ways we've addressed challenges we've faced throughout the past year. We join three other finalists in Class IV (population 30,001 to 75,000) to compete for this year's Gold Medal. City Manager Land gave a project update regarding the Oriole alley project. Work will begin this week, weather permitting. This is the second of the three alleys to be reconstructed this year. Traffic on Airline Road should be switched to the new paving (south side) in the next two weeks to begin demolition work on the other half. The new Columbarium offices, which were damaged due to burst pipe during the winter storm, has been fully repaired and is back to being occupied by City of Coppell, Texas Page 4 City Council Minutes May 11, 2021 Rolling Oaks staff. 17. Mayor and Council Reports Report by the City Council on recent and upcoming events. On Sunday, May 16th at 3:00 p.m., the Coppell Arts Center will host Coppell Community Orchestra Concert: Live, Love, Dance! The concert will feature works centered around the themes of life, love, and dance. The Coppell Community Orchestra will feature small ensembles of Strings, Brass, and Woodwinds. This hour-long concert will entertain and educate those of all ages. Join us for this closing concert of the season and the first live audience performance since March 2020. This concert is socially distanced in the Main Hall, tickets are FREE. Please reserve your ticket in advance. For more information visit: www.CoppellArtsCenter.org. On Saturday, May 22nd at 11:00 a.m., the Coppell Arts Center will host Coppell Children's Chorus: Vibrant Tones Encore outside on the Grove. This is a FREE Concert and will put a smile on your face and warm your heart. For more information visit: ww.CoppellArtsCenter.org. Also on May 22nd, at 6:00 p.m. at the Coppell Arts Center, join us for free live music outside on Grove! The Bodarks will be performing from 6 pm to 8 pm. Enjoy the music, mingle with friends and purchase a cold drink from Macklin's Catering Co. or food from the Big Kate Burgers and Kona Ice at the Arts Center during this free outdoor concert. Our outdoor seating will be first-come, first -serve, and lawn chairs are welcome! For more information visit: www.CoppellArtsCenter.org There will be a Runoff Election for City Council Place 3 — Election Day is June 5th, please check the city's Election page for more information at coppelltx.gov/election for polling locations and times. 18. Public Service Announcements concerning items of community interest with no Council action or deliberation permitted. Nothing to report. 19. Executive Session (Closed to the Public) 1st Floor Conference Room Mayor Mays recessed the Regular Session at 9:45 p.m. and convened into the Executive Session at 9:50 p.m. Section 551.087, Texas Government Code - Economic Development Negotiations. Discussion regarding economic development prospects south of Canyon Drive and west of Denton Tap Road. Discussed under Executive Session 20. Necessary Action from Executive Session Mayor Mays adjourned the Executive Session at 10:01 p.m. and reconvened City of Coppell, Texas Page 5 1 11 City Council 21. Adjournment Minutes into the Regular Session at 10:02 p.m. There was no action resulting from Executive Session. There being no further business before the City Council, the meeting was adjourned at 10:03 p.m. Wes Mays, Mayor ATTEST: Ashley Owens, City of Coppell, Texas Page 6 May 11, 2021