CP 2021-07-27o I'll""'
COFFELL
Tuesday, July 27, 2021
City of Coppell, Texas
Meeting Agenda
City Council
5:30 PM
WES MAYS BRIANNA HINOJOSA-SMITH
Mayor Mayor Pro Tem
CLIFF LONG JOHN JUN
Place 1 Place 5
DON CARROLL BIJU MATHEW
Place 3 Place 6
KEVIN NEVELS MARK HILL
Place 4 Place 7
MIKE LAND
City Manager
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
As authorized by Section 418.016(e) of the Texas Government Code, on March 16, 2020,
Governor Greg Abbott suspended various provisions that require government officials and
members of the public to be physically present at a specified meeting location.
The following requirements have been suspended by the governor:
Council Chambers
1. A quorum of the city council need not be present at one physical location. Id. § 551.127(b).
2. In light of (1), above, the meeting notice need not specify where the quorum of the city
council will be physically present and the intent to have a quorum present. Id. § 551.127(e).
3. In light of (1) above, the meeting held by videoconference call is not required to be open to
the public at a location where council is present. Id. § 551.127(f).
4. The audio and video are not required to meet minimum standards established by Texas
Department of Information Resources (DIR) rules, the video doesn't have to be sufficient that
a member of the public can observe the demeanor of the participants, the members faces
don't have to be clearly visible at all times, and the meeting can continue even if a connection
is lost, so long as a quorum is still present. Id. § 551.127(a-3); (h); (i); Q).
City of Coppell, Texas Page 1 Printed on 7/23/2021
City Council Meeting Agenda July 27, 2021
Notice is hereby given that the City Council of the City of Coppell, Texas will meet in Regular
Called Session at 5:30 p.m. for Executive Session, Work Session will follow immediately
thereafter, and Regular Session will begin at 7:30 p.m., to be held at Town Center, 255 E.
Parkway Boulevard, Coppell, Texas.
As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be
convened into closed Executive Session for the purpose of seeking confidential legal advice
from the City Attorney on any agenda item listed herein.
The City of Coppell reserves the right to reconvene, recess or realign the Work Session or
called Executive Session or order of business at any time prior to adjournment.
The purpose of the meeting is to consider the following items:
1. Call to Order
2. Executive Session
(Closed to the Public) 1st Floor Conference Room
Section 551.074, Texas Government Code - Personnel Matters.
Discussion regarding Alternate Municipal Court Judge.
3. Work Session (Open to the Public) 1st Floor Conference Room
Regular Session
4.
5.
6.
7.
A.
A. Discussion regarding agenda items.
B. City Council retreat follow-up.
C. Discussion regarding workforce transit.
D. Discussion regarding memorial installations for placement on
city -owned property.
E. Update on Open Meetings Act suspensions by Governor Abbott.
Attachments: Workforce Transit Memo.pdf
Memorials and Monuments Memo.pdf
OMA Suspensions Memo.pdf
Invocation 7:30 p.m.
Pledge of Allegiance
Citizens' Appearance
Consent Agenda
Consider approval of the minutes: July 13, 2021.
Attachments: CM 2021-07-13. df
City of Coppell, Texas Page 2 Printed on 7/23/2021
City Council Meeting Agenda July 27, 2021
B. Consider approval to purchase touchscreen timeclocks with biometric and
proximity readers from Tyler Technologies, in the amount of $59,224.00, as
budgeted; and authorizing the City Manager to sign all necessary
documents.
Attachments: Executime Time Clocks Memo.pdf
Quote.pdf
Sole Source Letter - ET Clocks Coppell.pdf
C. Consider approval to enter into a contract with Texas A&M Transportation
Institute for development and deployment of a travel information and
communication system for the Belt Line Reconstruction project; at a cost of
$116,084.00; and authorizing the Mayor to sign.
Attachments: Belt Line TTI Communication Proiect.pdf
I nte docal Cooperation Contract - TTI.pdf
D. Consider approval of an Ordinance to appoint Alternate Municipal Judge of
the Coppell Municipal Court of Record No. 1 of the City of Coppell; and
authorizing the Mayor to sign.
Attachments: Alternate Judge Memo.pdf
Ordinance Appointing Alternate Municipal Judge.pdf
E. Consider approval of a contract for Alternate Municipal Judge; and
authorizing the Mayor to sign.
Attachments: 2021-2022 Employment Agreement - White.pdf
End of Consent Agenda
8. Swearing in of Alternate Municipal Judge.
9. Consider approval of a maximum proposed tax rate of $0.5800 for the
2021 tax year and to set the Public Hearings on the budget and proposed
tax rate for the next regularly scheduled Council Meeting on August 10,
2021 at 7:30 p.m.
Attachments: Memo Proposed Rate 2021.pdf
Notice of Vote to Consider Rate 21-22 (Rambler).pdf
10. City Manager Reports - Project Updates and Future Agendas
11. Mayor and Council Reports
Report by the City Council on recent and upcoming events.
12. Council Committee Reports concerning items of community involvement with no
Council action or deliberation permitted.
City of Coppell, Texas Page 3 Printed on 7/23/2021
City Council Meeting Agenda July 27, 2021
A. Report on Carrollton/Farmers Branch ISD/ Lewisville ISD -
Councilmember Mark Hill
B. Report on Coppell ISD - Councilmember Kevin Nevels
C. Report on Coppell Seniors - Councilmember John Jun
13. Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
14. Necessary Action from Executive Session
15. Adjournment
Wes Mays, Mayor
CERTIFICATE
I certify that the above Notice of Meeting was posted on the bulletin board at the City Hall of
the City of Coppell, Texas on this 23rd day of July, 2021, at
Ashley Owens, City Secretary
PUBLIC NOTICE - STATEMENT FOR ADA COMPLIANCE AND OPEN CARRY LEGISLATION
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require
special services (i.e. sign interpretative services, alternative audio/visual devices, and
amanuenses) for participation in or access to the City of Coppell sponsored public programs,
services and/or meetings, the City requests that individuals make requests for these services
seventy-two (72) hours — three (3) business days ahead of the scheduled program, service,
and/or meeting. To make arrangements, contact Kori Allen, ADA Coordinator, or other
designated official at (972) 462-0022, or (TDD 1 -800 -RELAY, TX 1-800-735-2989).
Pursuant to Section 30.06, Penal Code (trespass by license holder with a concealed handgun),
a person licensed under Subchapter H, Chapter 411, Government Code (handgun licensing
law), may not enter this property with a concealed handgun.
Pursuant to Section 30.07, Penal Code (trespass by license holder with an openly carried
handgun), a person licensed under Subchapter H, Chapter 411, Government Code (handgun
licensing law), may not enter this property with a handgun that is carried openly.
City of Coppell, Texas Page 4 Printed on 7/23/2021
C',P FE L
File ID: 2021-5817
Version: 1
City of Coppell, Texas
Master
File Number: 2021-5817
Type: Agenda Item
Reference:
File Name: Alternate Municipal Court Judge
Title: Discussion regarding Alternate Municipal Court Judge.
Notes:
Sponsors:
Attachments:
Contact:
Drafter:
Related Files:
History of Legislative File
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
Status: Executive Session
In Control: City Council
File Created: 07/19/2021
Final Action:
Enactment Date:
Enactment Number:
Hearing Date:
Effective Date:
Ver- Acting Body: Date: Action: Sent To: Due Date: Return Result:
sion:
Date:
Text of Legislative File 2021-5817
Title
Discussion regarding Alternate Municipal Court Judge.
Summary
City of Coppell, Texas Page 1 Printed on 7/23/2021
C',P FE L
File ID: 2021-5815
Version: 1
File Name: WKS 7/27/21
City of Coppell, Texas
Master
File Number: 2021-5815
Type: Agenda Item
Reference:
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
Status:
Work Session
In Control:
City Council
File Created:
07/19/2021
Final Action:
Title: A. Discussion regarding agenda items.
B. City Council retreat follow-up.
C. Discussion regarding workforce transit.
D. Discussion regarding memorial installations for placement on
city -owned property.
E. Update on Open Meetings Act suspensions by Governor Abbott.
Notes:
Sponsors:
Attachments: Workforce Transit Memo.pdf, Memorials and
Monuments Memo.pdf, OMA Suspensions Memo.pdf
Contact:
Drafter:
Related Files:
History of Legislative File
Enactment Date:
Enactment Number:
Hearing Date:
Effective Date:
Ver- Acting Body: Date: Action: Sent To: Due Date: Return Result:
sion:
Date:
Text of Legislative File 2021-5815
Title
A. Discussion regarding agenda items.
B. City Council retreat follow-up.
C. Discussion regarding workforce transit.
D. Discussion regarding memorial installations for placement on city -owned property.
E. Update on Open Meetings Act suspensions by Governor Abbott.
Summary
City of Coppell, Texas Page 1 Printed on 7/23/2021
MEMORANDUM
To: Mayor and City Council
From: Mindi Hurley, Director of Community Development
Date: July 27, 2021
Reference: Workforce Transit
2040: Create Business and Innovation Nodes
Introduction:
In partnership with Denton County Transportation Authority (DCTA) and Lyft, the City of Coppell
started a workforce transit test program for Coppell businesses on October 1, 2019. The one-year
program was established to study trends and gauge the need for a long-term solution to workforce
transit in Coppell.
The program started slow as staff was trying to get the word out to all Coppell businesses, but the
hope was that it would grow each month as more businesses and individuals learned about the
program. The program was beginning to gain momentum in December of 2019 and steadily increased
through March of 2020 when COVID-19 hit.
City Council approved a one-year extension to the contract with DCTA on August 25, 2020. The
contract began on October 1, 2020, and it will expire on September 30, 2021. Ridership has increased
over the past year and is being utilized by a larger number of companies. Staff is requesting to extend
the test program an additional year to continue analyzing ridership trends and data in hopes that
utilization will grow even larger as employees are beginning to return to the office after COVID-19.
Analysis:
Lyft will continue providing all mobility services, and DCTA will administer the contract and provide
all administrative and operational services associated with the program. The City of Coppell will
make monthly payments to DCTA for reimbursement of all costs associated with services provided
by Lyft and the monthly administrative fee.
Partnering with Lyft for the mobility service provides the greatest amount of flexibility for this test
program. Everything about the program will remain the same. Lyft will continue to pick up from the
six designated transit stops, which include the DART Trinity Mills Station, the DCTA Hebron
Station, the DART Belt Line Station, the DART Bus stop at Saintsbury and Belt Line, the DART Bus
Stop at Regent and Royal and the Trinity Metro TEXRail stop at the Grapevine -Main Street station.
Lyft will transport passengers to the businesses located within the City of Coppell.
The budget for the program will remain $50,000 for FY 21-22. Staff has consistently received
feedback from the businesses that this program has provided great benefits, and the hope is that this
upcoming year will provide data for an entire year of ridership so that an analysis can be provided on
the long-term needs for workforce transit in Coppell.
If City Council authorizes staff to work with DCTA on an extension to the contract, staff will bring
back a finalized contract for City Council consideration at a later date.
Legal Review:
N/A
Fiscal Impact:
$50,000
Recommendation:
Staff recommends approval.
Ili* �I� (IIIA `1II µI
MEMORANDUM
To: Mayor and City Council
From: Jessica Carpenter, Director of Parks and Recreation
Date: July 27, 2021
Reference: Discussion related to memorial installations for placement on City -owned property
2040: Pillar 0: Sustainable City Government
Goal 3: Well-maintained City Infrastructure
General Information:
The June 8, 2021 City Council meeting included a work session discussion on requests by
individuals/groups for memorial installations for placement on City -owned property. Council
requested additional information on this topic for discussion at a future meeting. The Parks and
Recreation department has had numerous requests for memorials in the past two decades. The
department allows one option for memorials which is a standard park bench, purchased by the
requesting party and installed by park crews for uniformity and consistency of construction
specifications. A 4" by 6" metal plaque is attached to the back of each bench containing the
memorial information. The park system currently has eight benches placed along trails.
Individuals and organizations have offered to donate other features to the City such as arbors, a
viewing stand for football fields, shade structures for baseball bleachers and baseball batting cages.
The department developed a "Policy for Partnership Development to Allow Projects in the Park
System" in November in 2004. This policy provides an application process that outlines the
requirements for potential projects and donations. The requirements include:
• Timelines for the process
• Liability insurance requirements
• Drawings, specifications, materials, proposed locations, etc. (Texas Registered Engineer)
• Required building permits
• Park Board endorsement
0 Maintenance agreement and perpetual maintenance fund
The only defining parameter stated in the policy is "The project or donation is to benefit the entire
park -going community." The Parks and Recreation department forwards the completed application
to the City Manager's Office for final approval.
Staff contacted local cities including Carrollton, Grapevine, Farmers Branch, Flower Mound and
Irving to acquire examples of memorial donation policies. Irving was the only city contacted that
had a specific "Policy for Monument, Memorial, or Fountain Donation" document.
• The purpose of their policy is to provide guidelines for the acceptance, placement, and
appropriateness of monuments and memorials on City parkland.
• The defining parameters include "appropriately designed", beneficial to the "greater good
of the community", "will be relevant to future generations", "community significance",
"appeal to the broader interests of the community" and the city will not place any
monuments or memorials on city property which have the purpose of "promoting, favoring,
or inhibiting any religion or which would appear to a reasonable person that the City is
promoting, favoring, or opposing a religion".
• The written proposal is reviewed by the Parks and Recreation department, Legal, CIP and
other appropriate departments.
• The project is endorsed by the Parks and Recreation Board and forwarded to the City
Manager for final decision.
• The whole document also includes the process and specific requirements described above in
the Coppell Parks and Recreation "Policy for Partnership Development to Allow Projects in
the Park System".
Some of the provisions of a proposed City of Coppell policy for memorial installation on City
property to be considered are:
A. Locations available for memorials/monuments:
1. City parks only
2. Designated locations in specific parks
3. Other city properties such as municipal building grounds, building entry ways
4. On medians or Rights -of -Ways.
5. Applicants suggest a location and the City considers approval
B. Numbers of memorials/monuments:
1. Set number in the City
2. Set number per park
3. Set number per park designated location
4. Set number of similar themed structures (historical, person, events)
5. Evaluate number of projects based on future installation history
C. The review and approval entity for completed applications:
1. The Parks and Recreation Director
2. The Parks and Recreation Board
3. The City Council
4. Sub committees of the Department, Board or Council
D. Appeal process and final decision for non -approved proposed projects:
1. Parks and Recreation Board
2. CMO
3. City Council
E. Parameters for acceptable project proposals:
1. State specific acceptable and non -acceptable criteria pertaining to themes, persons,
historical events, international, national, state, local, religious, etc.
2. General statement of acceptable themes, events, etc.
3. No statement of parameters
4. Evaluate each proposed project and accept/deny based on submitted information
5. Community focused (Coppell) historical events and people only
Legal Review: This item does not require legal review at this time.
Fiscal Impact: There is no fiscal impact related to this item at this time.
Recommendation: No Council action is required on this item at this time.
City of Coppell
Parks and Recreation Department
Policy for Partnership Development to Allow Projects in the Park System
Effective November, 2004
Statement
The City of Coppell (hereinafter "City") has the desire to preserve the aesthetics and
integrity of the park system while allowing partnership projects for the further development of
the parks. Various city organizations, civic groups and others occasionally approach the Parks
and Recreation Department with proposed projects for installation in the park system.
The City desires to create a "Application for Partnership" which will outline the
requirements for potential projects and donations. This application will require a review process
by the City to determine if the qualifying criteria have been met.
Compliance with this policy, and subsequent approval of the project, shall be a condition
precedent to performing work on Public Park property unless contracted otherwise by the city.
I. Procedure
In order to apply to have a particular project reviewed, a responsible representative for
the applying group must make application on the attached "Exhibit A" following the procedures
below:
A. Application for Partnership Agreement
Each applicant should be prepared to enter into an Agreement for Partnership
which will cover the work to be completed, submittal of documents to the Parks
and Recreation Department for review, and may require a maintenance
agreement.
1. An Application for Partnership Agreement should be filed with the Parks
and Recreation Department at least 60 days prior to the beginning of the
proposed work.
2. If construction is to take place by the applicant, applicant shall provide a
Certificate of Liability Insurance with endorsement naming the City of
Coppell as additional insured.
3. The Agreement shall be accompanied by drawings, specifications and
descriptions of the proposal sufficient to describe the location of the
project, materials to be used, colors, size of structures, etc.
4. Proposals that include structures of any type shall be accompanied by
drawings sealed by a Texas Registered Engineer.
I Partnership Policy
5. Proper Building Permits will be required after preliminary approval of the
project, prior to any work beginning.
B. Criteria for Project
The following criteria are to establish the types of projects that will be allowed in
the park system:
1. The project or donation is to benefit the entire park -going community.
2. Projects or items that have been endorsed and prioritized by the Park and
Recreation Board will be encouraged.
3. The Parks and Recreation Department will maintain a list of potential
projects from which applicants may choose. These projects will be given
priority but the applicant may suggest alternatives for consideration.
4. Projects or donations will be reviewed for potential impact to the city
budget for future maintenance. The applicant should be prepared to file a
maintenance agreement with the Parks and Recreation Department and
may be required to remit documentation guaranteeing a perpetual
maintenance fund.
5. Recognition of Applicant: The applicant will be allowed to place a plaque
on the project or donation in recognition of the project. The plaque shall
be no larger than Fx12", made of metal, with engraved lettering. No
graphics (logos, banners, symbols, etc.) shall be allowed on the plaque.
The lettering shall read "A donation was made to the Coppell Parks and
Recreation Department by (your group) for this (item, project)".
Additional lettering shall be reviewed on a case by case basis.
6. Donation/installation of living elements (trees, shrubs, etc.): the donation
of living elements to the park system is discouraged. The applicant will be
encouraged to make a monetary donation to the Parks and Recreation
Department for tree plantings through the Living Legacy Tree Program in
lieu of donating living elements.
7. Projects will not be allowed which interfere with any future plans for the
park system, whether documented or otherwise.
8. The Parks and Recreation Department will review each application for
desirability within the park system. Applications for projects not meeting
the standards of development established in the park system, or that
otherwise will have a negative impact on the park, will not be allowed.
2 Partnership Policy
C. Projects for Consideration (examples)
Trail system improvements:
Benches or picnic tables
Informational kiosks
Seating shelters
General park elements:
Shelters
Plaza
Trash receptacles
Benches or picnic tables
Gazebos
II. Non Compliance
The applicant shall be responsible for ensuring compliance with the requirements of this
policy. Non compliance will result in temporary or permanent suspension of the agreement. The
Director of Parks and Recreation shall make all determination and interpretation of this policy
and compliance therewith.
Partnership Policy
City of Coppell
Parks and Recreation Department
Application for Development in the Parks
Name
Address
City
State/Zip
Organization
Address (if different from above
Name and Location of Park
Telephone
Please give a brief description of the proposed project.
Approximate time frame for project
Describe how this development will benefit the entire community
I have attached:
Drawings of project ................................. LL
Specifications .......................................... LL
Detailed description ................................ LL
Will a plaque be attached to the development/donation? LL Yes LL No
Does applicant plan to submit a Perpetual Maintenance Agreement? LL Yes LL No
Will the development require utility service such as water or electricity? LL Yes LL No
....................................................................................................................................................................
To be determined by the Parks and Recreation Department:
Certificate of Liability Insurance & Endorsement naming the City of Coppell as additional insured
(required for construction activities on city property). LL Yes LL No
Park Operations _
Assistant Director
PARKS AND RECREATION DEPARTMENT APPROVAL
Recreation
4 Partnership Policy
STATE OF TEXAS
COUNTY OF DALLAS §
LICENSE AGREEMENT
This AGREEMENT is made by and between the City of Coppell, Texas, a Home Rule City (the "CITY"),
and , a Company (hereinafter, "LICENSEE"):
RECITALS
WHEREAS, the City has the desire to allow projects for further development of the parks and to preserve
the aesthetics and integrity of the park system; and
WHEREAS, the City has adopted a Policy for Development to Allow Projects in the Park System
("Policy") and an Application for Development in the Park ("Application") to be provided to interested Licensees;
and
WHEREAS, the Licensee desires to develop that certain portion of the Park ("Park") as
depicted on Exhibit "A," which is attached hereto and incorporated herein for all purposes; and
WHEREAS, Licensee has read the Policy, understands and agrees to the terms and conditions provided therein,
and has completed the Application; and
WHEREAS, the City and Licensee desire to enter into an Agreement for Licenseeship for said development as
depicted in Exhibit "A" under the terms and conditions provided herein;
NOW THEREFORE, in consideration of the mutual covenants contained herein and other valuable consideration,
the sufficiency and receipt of which are hereby acknowledged, the parties agree as follows:
That Licensee shall develop that certain portion of the Park as depicted in Exhibit "A," which is attached hereto
and incorporated herein by reference.
That the development shall be in accordance with the drawings and specifications submitted by the Licensee and
approved by the City, which are attached hereto and incorporated herein by reference as Exhibits "A" and `B",
respectively , and which shall be generally described as follows:
It is understood and agreed that maintenance to the improvements made under this Agreement are the full
responsibility of the Licensee, except as follow:
Any and all monuments and/or landscaping shall be in accordance with the Policy and shall be approved by the
City.
Nothing contained herein may be construed to create a partnership at law nor any estate in land.
Any and all licenses granted herein are revocable.
NOTICE
All notices required by this Agreement shall be addressed to the following, or other such other party or address as
either party designates in writing, by certified mail, postage prepaid or by hand delivery:
If intended for the Licensee, to:
ATTN:
Partnership Policy
If intended for CITY, to:
City of Coppell, Texas
City Manager
P.O. Box 9478
Coppell, Texas 75019
SUCCESSORS AND ASSIGNS
This Agreement shall be binding on and inure to the benefit of the parties to it and their respective heirs, executors,
administrators, legal representatives, successors, and assigns.
SEVERABILITY
In the event any section, subsection, paragraph, sentence, phrase or word herein shall, for any reason, be held
invalid, illegal, unenforceable or unconstitutional in any respect, such invalidity, illegality, unenforceability or
unconstitutionality shall not effect any other provision and the balance of this Agreement shall be enforceable and
shall be enforced as if the parties intended at all times to delete said invalid section, subsection, paragraph, sentence,
phrase or word as if the portion had never been contained therein.
GOVERNING LAW
The validity of this Agreement and any of its terms and provisions, as well as the rights and duties of the parties,
shall be governed by the laws of the State of Texas; and venue for any action concerning this Agreement shall be in
State District Court of Dallas County, Texas.
ENTIRE AGREEMENT
This Agreement embodies the complete agreement of the parties hereto, superseding all oral or written, previous
and contemporary agreements between the parties and relating to the matters in this Agreement, and except as
otherwise provided herein cannot be modified without written a greement of the parties to be attached to and made a
part of this Agreement.
INCORPORATION OF RECITALS
The determination recited and declared in the preambles to this Agreement are hereby incorporated herein as part
of this Agreement.
EXHIBITS
All exhibits to this Agreement are incorporated herein by reference for all purposes wherever reference is made to
the same.
EXECUTED in duplicate originals this the day of 12004.
CITY OF COPPELL, TEXAS
LICENSEE
0
Jim Witt, City Manager
Its:
LN
Partnership Policy
ATTEST:
By:
Libby Ball, City Secretary
APPROVED AS TO FORM:
By:
Robert E. Hager, City Attorney
CITY ACKNOWLEDGMENT
STATE OF TEXAS §
COUNTY OF DALLAS §
This instrument was acknowledged before me on the day of , 2004 by Jim Witt,
City Manager of the City of Coppell, Texas, a municipal corporation, on behalf of said corporation.
Notary Public, State of Texas
My commission Expires:
LICENSEE'S ACKNOWLEDGMENT
STATE OF TEXAS §
COUNTY OF DALLAS §
This instrument was acknowledged before me on the day of
on behalf of said
My Commission Expires:
Notary Public, State of
20_, by
7 Partnership Policy
EXHIBIT "A"
(SITE PLAN AND/OR DRAWING DEPICTING PORTION OF PARK
AND PROPOSED DEVELOPMENT)
Partnership Policy
EXHIBIT `B"
Partnership Policy
SPECIFICATIONS AND DESCRIPTIONS
EXHIBIT "C"
10 Partnership Policy
Adopted 10/23/14
City of [ruing
Parks and Recreation
Policy for Monument, Memorial, or Fountain Donations
Article I -- Purpose
The purpose of this policy is to provide the City Council, City Staff, Parks and Recreation Board,
and the general public with guidelines for the acceptance, placement, and appropriateness of
monuments, memorials, and fountains on City parkland. From time to time, requests are
received from individuals and organizations for permission to place a monument, memorial, or
fountain in honor of an individual, organization or event.
The City of Irving, as the steward of public land, is committed to protecting parkland and open
spaces. The City of Irving provides opportunities for the placement of appropriately designed
monuments, memorials, and fountains which would be beneficial to the greater good of the
community.
Article 11— Criteria for Initial Project Review
Before proceeding with the subsequent steps of this process, applicants desiring to place a
monument, memorial, or fountain should submit a letter to the Parks and Recreation Director
that outlines in sufficient detail the main purpose and concept of their proposal. Staff will then
schedule a feasibility consultation with the applicant and advise him or her of the content of
this policy, the appropriateness of the proposed memorial or monument in light of this policy,
and the necessary courses of action required to complete the application. In the case of
proposals for a significant memorial, monument, or fountain, the applicant's preliminary
proposal will be submitted to the Capital Improvements Program, (CIP), for their review of the
concept before embarking on further costly study and planning. The proposed project must
meet the following criteria in order to be considered.
A. Use of Public Space - Donors of monuments, memorials, and fountains shall consider
the primary uses of public open space in their request for a location or suitable site.
While appropriate memorials may enrich an area, public open space is also a precious
commodity. Therefore, monuments, memorials, and fountains should be carefully
reviewed to balance these two public benefits for the protection of the greater good.
B. Timelessness - The quality of timelessness (ageless, of unending relevance) shall be
considered in the significance of the individual, community or event being
memorialized. Memorial proposals should represent the values and principles of the
community that will be relevant to future generations.
C. Community Significance -Proposed projects must serve to commemorate or to identify
a particularly significant historic event or person. Projects that seek to honor particular
individuals or events by placing them into the public realm should appeal to the broader
interests of the community. To assure that the significance of an event or person has
Adopted 10/23/14
withstood the test of time, a project may only commemorate an event 1 year or older
and a person 1 year or more posthumously. City Council may waive this requirement for
those individuals with exceptional community significance in cases of unusual and
compelling circumstances.
D. Past Honors - The City inventories all publicly owned fine artwork, public art, and design
enhancements, in addition to all commemorative monuments, memorials, and
fountains, in order to enable the City to effectively evaluate proposed memorials. It is
recognized that specific individuals, organizations or events may have been sufficiently
honored in the past.
E. Maintenance Planning - Maintenance concerns should be a primary consideration, with
adequate financial provisions made for continued future maintenance. In all cases,
permanent memorials should be made from durable materials that will stand up over
time. Memorials that include moveable parts or technological elements will require
additional consideration and review.
F. Financial Responsibility - The donors of the proposed memorial are required to pay for
the complete design, manufacturing, installation, and maintenance endowment to
ensure adequate quality of care for the memorial.
G. Ownership - Improvements made on City lands become the property of the City of
Irving.
H. Americans with Disabilities Act (ADA) — The proposed donation must be ADA
compliant, meeting the minimum requirements for accessibility by disabled individuals.
I. Structural Engineering Requirements
1. The International Building Code, the current building code adopted by the city,
requires that any structure over six feet in height should be designed according to
professional engineering practices and will require an engineer's letter.
2. Other monuments, memorials, or fountains may also require structural engineering
and an engineer's letter, if deemed necessary.
J. Location Restrictions — No memorial, monument, or fountain will be allowed to be
placed in a flood plain or public right of way.
Article Ill — Criteria for Design/Placement Review
The basic types of memorials vary greatly in the impact they have upon the city and open
spaces; the review process for allowing them to occur on City owned land should reflect those
differences. Proposals for public artwork memorials will be subject to the additional
requirement of a Public Art Review process, as outlined in Part III, Chapter 16E of The City of
Irving's Code of Ordinances — Public Art Program (PAP).
All memorials will be judged for appropriateness according to the following criteria.
A. Design Criteria
1. The quality, scale, and character of the memorial should be at a level commensurate
with the particular location or setting.
2. The memorial contributes to the location from a functional or design standpoint.
21
Adopted 10/23/14
3. The memorial, aside from works of art, should be designed by a licensed
professional in the field appropriate to the size, scale, and complexity of the
proposal.
4. Logos (symbols or trademarks designed for easy and definite recognition) may not
be used in the overall design concept of the memorial. Logos may not appear on a
plaque acknowledging the memorial's donors. The acknowledgement plaque should
be incidental to the memorial, not the main focus.
5. The City shall not place any Monuments, Memorials, or Fountains on city property
which have the purpose of promoting, favoring, or inhibiting any religion or which
would appear to a reasonable person that the City is promoting, favoring, or
opposing a religion.
B. Placement Criteria: To be evaluated by The City Manager or the City Manager's
designee.
1. The location under consideration shall bean appropriate setting for the memorial. In
general, there should be some specific geographic justification for the memorial
being located in the proposed area.
2. It should be considered that a particular location may reach a saturation point and it
would be appropriate to limit future memorial installations at a particular location or
area.
3. The location of the memorial should complement and enhance existing and
proposed circulation and use patterns.
4. The location of the memorial should be supported by any public art master plan,
neighborhood and community plans, area design guidelines, and the City's Master
Plan Policies.
Article IV — Basic Conditions for Approval
The following items must be provided in order to file an application for review by the Parks and
Recreation Board. Dedication plaques for Capital Improvements Projects are exempt.
A. All Inclusive Costs - The cost of design, fabrication, plaques, transportation, installation,
site preparation work, foundation, lighting, electrical, permits, etc., must be financed by
the requesting party. The memorial proposal shall include all-inclusive costs and any
exclusion shall be stated clearly in the proposal.
B. Insurance - Any party hired or employed by the requesting party must provide proof of
insurance approved by the City that may include, but not be limited to, general liability,
automobile insurance, professional liability insurance, performance insurance bonds,
workman's compensation coverage, and others as required by the City.
C. Site - All proposed monuments or memorials must relate to and support their proposed
site and/or community. Any party proposing to install a monument, memorial, or
fountain must propose a primary site for their project, and may include an alternative,
along with an explanation of the significance and relationship to each site. However, the
City always maintains ultimate authority on placement.
3�
Adopted 10/23/14
D. Maintenance - All monuments, memorials, and fountains require insurance, bond, and
an endowment fund equal to a minimum of 10% of the memorial value (or an amount
agreed to by Parks and Recreation Board) along with a maintenance schedule provided
by the memorial donor adequate to ensure its care conditions satisfactory to both the
donor and the City. The posted insurance or bond should also cover the costs for
installation and/or removal. If an adequate level of maintenance is not continued, the
City reserves the right to remove or modify the memorial as a whole or any portion
thereof.
E. Wording on Memorial Plaques - Individuals and groups may be recognized for their
contributions toward a memorial project. All text and design must be approved by the
City Manager or the City Manager's designee prior to the fabrication of the plaque.
F. Artwork - All proposed public art memorials shall be subject to a Public Art Review and
must be approved by the Public Art Program, as outlined in Part III, Chapter 16E of The
City of Irving's Code of Ordinances.
While the City of Irving understands the occasional desire to donate Monuments, Memorials, or
Fountains, the City is under no obligation to accept the donation of a Monument, Memorial or
Fountain, even if it meets all of the criteria set forth in this Policy. The City's decision to accept a
donation may also be predicated upon the cost to the City for design, fabrication and
installation of the Monument, Memorial or Fountain, as well as site considerations, among
several other factors.
Article V — Approval Process for Monuments, Memorials and Fountains
A. Written Proposal - Once the initial feasibility of the applicant's proposed memorial has
been established, the applicant will be requested to submit a written proposal with as
much information as possible as to the design, size, materials, appropriateness of
preferred site, map identifying the proposed site, plaque wording, sketches, artists
renderings and/or models, a rendering of the memorial at the proposed site, and
estimated costs. A maintenance plan must also be submitted prior to final approval.
B. Proposal Review - All written proposals shall undergo an inter -departmental review by a
team of representatives from Parks and Recreation, Legal, CIP, and any other
department deemed appropriate for that specific project.
C. Artwork Review - As applicable, all proposed public art memorials shall complete the
Public Art Program (PAP) approval process set forth in Part 111, Chapter 16E of The City of
Irving's Code of Ordinances.
D. Conceptual Approval, Modification, or Disapproval - Upon completion of the Proposal
Review and the PAP, a recommendation will be forwarded in writing. The requesting
party is then required to complete the following steps before presentation to the Parks
and Recreation Board for endorsement.
1. Prepare any additional submission requests required as a result of the Proposal
Review and/or Public Art Review.
2. Provide evidence of financing or fundraising efforts.
3. Submit proof of insurance requirements.
41'
Adopted 10/23/14
4. Provide site plans, detailed designs, and schematic drawings.
5. Any engineering, structural, or site impact issues must be resolved prior to the
proposal's placemen on the Parks and Recreation Board agenda.
G. Submit information concerning the type of materials to be used, the type of coatings
and patinas, and the involved artists or design professionals.
The City will draft and distribute an official Notification of Proposed Project to the neighboring
community and business associations. Any community feedback will be presented to Parks and
Recreation Board for their consideration. The requesting party will be assessed an
administrative fee + postage expense to reimburse the City for the cost of the notification
process. The City will provide an estimate to the requesting party prior to proceeding with
the notification.
Once all of the requirements listed above have been completed, the proposal will be placed on
the appropriate Parks and Recreation Board meeting agenda for endorsement. Parks and
Recreation Board will consider all information, including the recommendations of the PAP and
City staff, written proposal and concepts, community feedback, and any public testimony in its
decision making process. The Parks and Recreation Board may recommend approving
placement of the proposed memorial; it may request additional information on the proposal; or
it may deny placement of the memorial.
If the project is endorsed by Parks and Recreation Board, the proposal will be forwarded to the
City Manager or the City Manager's designee for final decision. The requesting party will be
required to enter into a contractual agreement with the City of Irving prior to the
commencement of any work. No work may begin unless the applicant can provide evidence of
funding sufficient to cover 100% of all costs associated with the design, construction, and
placement of the memorial. The applicant must also provide evidence of funding for a
maintenance endowment equal to 10% of the total cost of the memorial, or other amount
approved by Parks and Recreation Board, for an agreed upon period of time. All construction
documents must be reviewed and approved by The City of Irving's CIP department before the
commencement of construction.
If the Project is not endorsed by the Parks and Recreation Board, the applicant may appeal to
the City Manager or the City Manager's designee for a final decision. If the final decision is to
reject the proposed project, there is no further appeal.
Article VI — Definitions
The following distinction is made between types of site accessories.
A. Monuments -large scale and venerated for their enduring historic significance or
association with a notable past person or event.
B. Memorials - medium scale and serve as a remembrance of a person or an event.
C. Artwork Memorials - include, but are not limited to, representational non-objective
contemporary, and abstract pieces in a wide variety of artistic mediums such as metal
glass, bronze ceramic, wood, etc. that meet the criteria and procedures set forth in Part
5
Adopted 10/23/14
Ill, Chapter 16E of The City of irving's Code of Ordinances. Artworks that are integrated
into a placement or setting will be strongly encouraged.
D. Fountains - may be fairly simple or large and complex. These will require additional
consideration and review because of the infrastructure required (plumbing and
electrical), additional maintenance implied and environmental issues.
E. Memorial Gardens and Plazas - may include objects listed above but definitely includes
a spatial experience. Community gardens are excluded from this designation.
F. Basic Site Accessories and Amenities - landscaping, site furnishings, benches, seating,
picnic tables, drinking fountains, sundials, shade structures, mosaics, etc.
G. Other Memorials - category covers proposals that may not fit into any of the categories
previously described.
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4 1 11' 99,
The council of the City of Irving desires to expand i the experience and direct participation of the citizens
of the City of Irving in the visual arts and aesthetics of the city and to direct the inclusion of public art and/or
aesthetic elements in all capital construction projects.
My-
Aesthetic
including-
in concrete and inserts placed in facings on buildings, on/in sidewalks, streets, and bridges, unique
landscape treatments, unique water features, and unique usages of plant materials.
Artist means a practitioner in the visual and design arts; generally recognized by critics and his/her
peers as a professional who produces works of art.
Nonprofit organization means a nonprofit organization as determined under the Federal Internal
Revenue Service. This organization will be one recognized by the State of Texas as a "not-for-profif"
Works of art includes, but is not limited to any original painting, sculpture, fountain sculpture, fresco,
mobile, mural, collage, mosaic, bas-relief, tapestry, photograph, drawing, silk screen, etching, lithograph,
and other physical elements of design.
Sec. 16E-3. -Assignment.
mmyranymn
-
Page 1
Authorities for nonprofit corporation shall include:
(1) Employing staff, consultants, and artists to effectively accomplish a public art program for the City
of Irving;
(2) Working with private developers to encourage, assist, and provide development services to
include public art and aesthetic considerations in their private developments within the City of
Irving on a fee for service basis not to exceed fifteen (15) percent of the specific project costs;
and
(3) Seeking additional grants, gifts, and contributions to support public art projects in the City of Irving.
Sec. 16E-5. - Funding.
Private funding:
(1) Private donations of funds for public art projects may be accepted and used to support a given
public art project.
(2) Private funds donated must be used to increase the available funds for public art projects or to
fund other public art projects not included or eligible for public funds under this chapter.
(3) The nonprofit organization may contract with private interests in the city who wish to include public
art in their private developments. Services may include site selection, artist selection, installation
supervision, etc. It is anticipated that the nonprofit organization would be reimbursed by the
private entity on a fee for service basis.
(Ord. No. 7438, § 1, 3-4-99; Ord. No. 7535, § 1, 8-26-99)
Sec. 16E-6. - Placement.
The city manager shall give due consideration to works of art and aesthetic elements in any public
works project where practical.
All art objects acquired pursuant to this chapter which are placed on public property shall be acquired
in the name of the City of Irving, and title shall vest in the City of Irving.
Page 2
MEMORANDUM
To: Mayor and City Council
From: Ashley Owens, City Secretary
Date: July 27, 2021
Reference: Update on Open Meetings Act (OMA) suspensions
In March of 2020, Texas Governor Greg Abbott suspended certain open meeting statutes:
• A quorum of the city council or board need not be present at one physical location.
• The meeting notice need not specify where the quorum of the city council or board will be
physically present and the intent to have a quorum present.
• The meeting held by videoconference call is not required to be open to the public at a
location where council is present.
• The audio and video feed are not required to meet minimum standards as established by
Texas Department of Information Resources (DIR) rules. The council or board members
faces don't have to be clearly visible at all times, and the meeting can continue if the
connection is lost.
On June 30, 2021, the Governor's Office approved a request by Texas Attorney General Ken
Paxton to lift the suspensions. The provisions of the Open Meetings Act will be effective on
September 1, 2021.
Governmental bodies such as City Council and all council -appointed boards and commissions will
be subject to the Act.
Council or board members are allowed, if necessary, to attend meetings via
videoconference. The video feed must show the member's face while they are in the
meeting. If the member's video or audio disconnects during the meeting, they will be
considered absent for that portion of the meeting.
The audio and video must meet minimum standards as established by DIR.
Any notice of meeting must include a physical location that the quorum of a council, board,
or commission will be present. That location must be accessible to the public.
City Council has been compliant with the Open Meetings Act without suspensions since May. This
memo serves as an update.
C',P FE L
File ID: 2021-5814
Version: 1
File Name: Minutes 7/13/2021
City of Coppell, Texas
Master
File Number: 2021-5814
Type: Agenda Item
Reference:
Title: Consider approval of the minutes: July 13, 2021.
Notes:
Sponsors:
Attachments: CM 2021-07-13.pdf
Contact:
Drafter:
Related Files:
History of Legislative File
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
Status: Consent Agenda
In Control: City Council
File Created: 07/19/2021
Final Action:
Enactment Date:
Enactment Number:
Hearing Date:
Effective Date:
Ver- Acting Body: Date: Action: Sent To: Due Date: Return Result:
sion:
Date:
Text of Legislative File 2021-5814
Title
Consider approval of the minutes: July 13, 2021.
Summary
City of Coppell, Texas Page 1 Printed on 7/23/2021
CFFELL
Tuesday, July 13, 2021
WES MAYS
Mayor
CLIFF LONG
Place 1
BRIANNA HINOJOSA-SMITH
Place 2
DON CARROLL
Place 3
MIKE LAND
City Manager
City of Coppell, Texas
Minutes
City Council
5:30 PM
MARK HILL
Mayor Pro Tem
KEVIN NEVELS
Place 4
JOHN JUN
Place 5
BIJU MATHEW
Place 6
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
Council Chambers
Present 8 - Wes Mays -,Cliff Long;Brianna Hinojosa-Smith;Don Carroll -,Kevin Nevels;John
Jun;Biju Mathew and Mark Hill
Also present were Deputy City Manager Traci Leach, City Attorney Robert Hager, and
City Secretary Ashley Owens.
The City Council of the City of Coppell met in Regular Called Session on Tuesday, July
13, 2021 at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway
Boulevard, Coppell, Texas.
1. Call to Order
Mayor Wes Mays called the meeting to order, determined that a quorum was
present and convened into the Work Session at 5:31 p.m.
2. Work Session (Open to the Public) 1st Floor Conference Room
A. Discussion of agenda items.
B. Discussion regarding Council Committee assignments.
C. Discussion regarding Mayor Pro Tem appointment.
D. Discussion regarding the Fire Department's Automatic Assistance
Agreement with the City of Irving.
E. Discussion regarding Belt Line Road construction communication
system.
City of Coppell, Texas Page 1
City Council Minutes July 13, 2021
F. Discussion of Library and City Administration Staffing.
Presented in Work Session
Regular Session
Mayor Wes Mays adjourned the Work Session at 7:20 p.m. and reconvened into
the Regular Session at 7:30 p.m.
3. Invocation 7:30 p.m.
Student Ministry Director Brian Vranicar with Coppell Bible Fellowship gave
the invocation.
4. Pledge of Allegiance
Mayor Wes Mays and the City Council led those present in the Pledge of
Allegiance.
5. Citizens' Appearance
Mayor Wes Mays advised that no one signed up to speak.
6. Swearing in of Councilmember Place 3.
Presiding Judge Kristine Primrose swore in Don Carroll as Councilmember
Place 3.
At this time, the makeup of City Council is as follows:
Wes Mays, Mayor
Cliff Long, Place 1
Brianna Hinojosa-Smith, Place 2
Don Carroll, Place 3
Kevin Nevels, Place 4
John Jun, Place 5
Biju Mathew, Place 6
Mark Hill, Place 7
Presentations
7. "Communities Keep Communities Safe" presentation by Police Chief
Danny Barton.
Presentation: Chief of Police Danny Barton made a presentation to the City
Council.
8. Consent Agenda
A. Consider approval of the minutes: June 8, 2021 and June 15, 2021.
A motion was made by Councilmember Biju Mathew, seconded by
City of Coppell, Texas Page 2
City Council Minutes July 13, 2021
Councilmember Kevin Nevels, that Consent Agenda Items A-1 be approved. The
motion passed by an unanimous vote.
B. Consider approval of an Ordinance for PD -306 -HC, VariSpace Coppell,
Lot 1, Block A, a zoning change request from HC (Highway Commercial)
to PD -306 -HC (Planned Development -306 -Highway Commercial), to
approve a Detail Site Plan for a 185,700 -square -foot, 3 -story office
building with a two-story parking garage; on 9.84 acres of property
located at the southeast corner of SH 121 and North Freeport Parkway,
and authorizing the Mayor to sign.
A motion was made by Councilmember Biju Mathew, seconded by
Councilmember Kevin Nevels, that Consent Agenda Items A-1 be approved. The
motion passed by an unanimous vote.
Enactment No: OR 91500-A-768
C. Consider approval of a Resolution approving the second amendment to
Civic Center Agreement by and between the City of Coppell and
Northpoint Hotel Group, LLC; and authorizing the Mayor to sign.
A motion was made by Councilmember Biju Mathew, seconded by
Councilmember Kevin Nevels, that Consent Agenda Items A-1 be approved. The
motion passed by an unanimous vote.
Enactment No: RE 2021-0713.1
D. Consider approval of a Resolution approving the second amendment to
Tax Abatement Agreement by and between the City of Coppell and
Northpoint Hotel Group, LLC; and authorizing the Mayor to sign.
A motion was made by Councilmember Biju Mathew, seconded by
Councilmember Kevin Nevels, that Consent Agenda Items A-1 be approved. The
motion passed by an unanimous vote.
Enactment No: RE 2021-0713.2
E. Consider approval of a Resolution approving the second amendment to
Tax Abatement Agreement by and between the City of Coppell and
Plaza Lodging, LLC; and authorizing the Mayor to sign.
A motion was made by Councilmember Biju Mathew, seconded by
Councilmember Kevin Nevels, that Consent Agenda Items A-1 be approved. The
motion passed by an unanimous vote.
Enactment No: RE 2021-0713.3
F. Consider approval of a Resolution approving the second amendment to
Civic Center Agreement by and between the City of Coppell and Plaza
Lodging, LLC; and authorizing the Mayor to sign.
A motion was made by Councilmember Biju Mathew, seconded by
Councilmember Kevin Nevels, that Consent Agenda Items A-1 be approved. The
motion passed by an unanimous vote.
City of Coppell, Texas Page 3
City Council Minutes July 13, 2021
Enactment No: RE 2021-0713.4
G. Consider approval of an Agreement for Fire Department Automatic
Assistance between the City of Coppell and the City of Irving; and
authorizing the Mayor to sign.
A motion was made by Councilmember Biju Mathew, seconded by
Councilmember Kevin Nevels, that Consent Agenda Items A-1 be approved. The
motion passed by an unanimous vote.
H. Consider approval of a contract with Emergicon, LLC, for RFP #182
Ambulance Debt Collections Services, as budgeted annually, and
authorizing the City Manager to sign all necessary documents.
A motion was made by Councilmember Biju Mathew, seconded by
Councilmember Kevin Nevels, that Consent Agenda Items A-1 be approved. The
motion passed by an unanimous vote.
Consider approval of accepting the resignation of Nancy Ludden from
Smart City Board.
A motion was made by Councilmember Biju Mathew, seconded by
Councilmember Kevin Nevels, that Consent Agenda Items A-1 be approved. The
motion passed by an unanimous vote.
End of Consent Agenda
9. PUBLIC HEARING:
Consider approval of a zoning change request from PD -250R8 -H
(Planned Development - 250 -Revision 8 -Historic) to PD -250R25 -H
(Planned Development -250 -Revision 25 - Historic), to approve a Detail
Site Plan for a 7,631 -square -foot, 2 -story mixed-use building with retail
on the first floor and residential on the second floor; on 0.196 acres of
property located at 755 W. Main Street.
Presentation: Mary Paron-Boswell, Senior Planner, made a presentation to the
City Council.
Mayor Wes Mays opened the Public Hearing and advised that no one signed
up to speak.
Bill Peck represented the applicant and was available for questions of the City
Council.
A motion was made by Mayor Pro Tem Mark Hill, seconded by Councilmember
Biju Mathew, to close the Public Hearing and approve this Agenda Item subject
to the following conditions:
1. Detailed engineering review to take place with engineering permit
submittal.
2. The Director of Community Development shall have the authority to
administratively approve the proposed signage for this development in
accordance with planned development regulations for PD -250R8 -H and the
City of Coppell, Texas Page 4
City Council Minutes July 13, 2021
Historic District.
3. The second -floor residence shall be developed in accordance with local
ordinance and building codes; and shall be used for residential purposes only.
The motion passed by an unanimous vote.
10. Consider appointment of Mayor Pro Tem as required by Section 3.05 of
the Home Rule Charter.
A motion was made by Councilmember Cliff Long to nominate Councilmember
Brianna Hinojosa-Smith as Mayor Pro Tem, seconded by Councilmember John
Jun. The motion passed by an unanimous vote.
11. City Manager Reports - Project Updates and Future Agendas
City Manager Mike Land gave the following updates:
Belt Line reconstruction is out for bids, staff is expected to present for award of
the construction contract during the August 10th City Council meeting.
Airline Road should be finished with all of the westbound street paving this
week, then begin on northern driveways. Sidewalk construction and
landscaping is in progress. Staff is expecting to open to traffic in the next six
weeks.
Plantation / Mossy Oak — Sewer line installation continues.
Cambria / Wise — Utility work is complete. Lime stabilization of subgrade
begins this week with paving to occur over the next few weeks.
Denton Creek Grade Control Structure — Tree clearing is ongoing. Staff is
waiting on lake release from Grapevine Lake to subside so other work can
start. We are coordinating with the Corps of Engineers on the lake releases.
Stream G-6 — clearing and grading is almost complete, soil nail installation is
in progress.
Intersection Improvement Project — The left -turn lane at Southwestern is 90%
complete, signal work is ongoing and that location will be finished after the
signal work is complete. The eastbound right -turn lane at Parkway is in
progress with the first concrete pour scheduled for tomorrow. Other turn lanes
are being graded. Signal work continues. Staff met with TxDOT last week to
start the approval of the right -turn lane at SH 121 and Denton Tap. The plan is
still to include it as part of the intersection improvement project.
12. Mayor and Council Reports
Report by the City Council on recent and upcoming events.
Join us for free live music outside on the Grove once a month at the Arts
Center! The Rich Girls will be performing on July 17th from 8 pm to 10 pm.
Enjoy the music, mingle with friends and purchase a cold drink & food from
Macklin's Catering Co. at the Arts Center during this free outdoor concert. Our
outdoor seating will be first-come, first -serve, and lawn chairs are welcome!
City of Coppell, Texas Page 5
City Council Minutes July 13, 2021
For more information visit: www.CoppellArtsCenter.org.
Please join City Council and Staff on Tuesday, July 20th beginning at 6 p.m. as
we discuss the proposed Water and Sewer Enterprise Fund and Special
Revenue Fund budgets for Fiscal Year 2022. The meeting will be held at Town
Center in the 2nd Floor Conference Room. Residents can send in questions and
comments regarding the budget to budgetinput@coppelltx.gov.
The next Budget Workshop will be on Thursday, July 22nd also beginning at 6
p.m. at Town Center in the 2nd Floor Conference Room. City Council and staff
will be discussing the proposed General Fund and Debt Service budget for
Fiscal Year 2022. Residents can send in questions and comments regarding the
budget to budgetinput@coppelltx.gov.
As part of the City's Neighborhood Engagement efforts, the City will be kicking
off a new Yard of the Month Program. Winners will be selected each month
during the months of April — September. Registration is free, and up to six
winners will be selected each month. For more information on registering
and guidelines, please visit the Community Development page on the website
to review Neighborhood Engagement opportunities including the Yard of the
Month program.
13. Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
Nothing to report.
14. Necessary Action from Executive Session
There was no Executive Session.
15. Adjournment
There being no further business before the City Council, the meeting was
adjourned at 8:22 p.m.
Wes Mays, Mayor
ATTEST:
Ashley Owens, City Secretary
City of Coppell, Texas Page 6
C',P FE L
File ID: 2021-5795
Version: 1
File Name: Time clocks - tyler
City of Coppell, Texas
Master
File Number: 2021-5795
Type: Agenda Item
Reference:
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
Status:
Consent Agenda
In Control:
Information
Systems
File Created:
07/07/2021
Final Action:
Title: Consider approval to purchase touchscreen timeclocks with biometric and
proximity readers from Tyler Technologies, in the amount of $59,224.00, as
budgeted; and authorizing the City Manager to sign all necessary documents.
Notes:
Sponsors:
Attachments: Executime Time Clocks Memo.pdf, Quote.pdf, Sole
Source Letter - ET Clocks Coppell.pdf
Contact:
Drafter:
Related Files:
History of Legislative File
Enactment Date:
Enactment Number:
Hearing Date:
Effective Date:
Ver- Acting Body: Date: Action: Sent To: Due Date: Return Result:
sion:
Date:
Text of Legislative File 2021-5795
Title
Consider approval to purchase touchscreen timeclocks with biometric and proximity readers
from Tyler Technologies, in the amount of $59,224.00, as budgeted; and authorizing the City
Manager to sign all necessary documents.
Summary
Fiscal Impact:
The fiscal impact is $59,224.00 and funding is available in the ERP replacement project for this
purchase.
Staff Recommendation:
Staff recommends approval.
Strategic Pillar Icon:
City of Coppell, Texas Page 1 Printed on 7/23/2021
Master Continued (2021-5795)
Sustainable Government
City of Coppell, Texas Page 2 Printed on 7/23/2021
MEMORANDUM
To: Mayor and City Council
From: Jerod Anderson, Director of Enterprise Solutions
Date: July 27, 2021
Reference: Consider approval to purchase touchscreen timeclocks with biometric and proximity
readers from Tyler Technologies in the amount of $59,224.00 as budgeted and
authorizing the City Manager to sign all necessary documents.
Introduction:
The City of Coppell does a refresh of its infrastructure hardware on a rotational basis to keep the
technology current and accommodate future City needs. With our current time clocks running on an
older operating system which mainstream support has ended and extended support ends on
January 10, 2023, we are looking to replace all our existing time clocks across the organization.
Analysis:
The City of Coppell has been using Tyler software and timeclocks to manage employee time keeping
for payroll since 2017. To maintain our security stature, we want to ensure we are following best
practices and keep devices current and covered under existing support windows. As such, we are
requesting to replace the hardware devices with a newer device and operating system that will be
supported for the next several years.
We are not able to upgrade them ourselves as the software is flashed onto the hardware device itself,
so we requested quotes to replace them all. The original quote was $3,311.00 per device and would
have been a total of $72,842.00 for all 22 devices. We negotiated with Tyler a buy-back on our
existing devices to bring the price down $619.00 each to $2,692.00 per device with the trade-in
bringing the total to $59,224.00 for all 22 devices. This includes the hardware, software, and
maintenance of $301.00 per device. The City of Coppell is currently under contract to purchase
software and hardware from Tyler Technologies.
Legal Review:
The agenda item was reviewed by the City Attorney.
1
Fiscal Impact:
The fiscal impact is $59,224.00 and funding is available in the ERP replacement project for this
purchase.
Recommendation:
The Enterprise Solutions Department recommends approval.
dt0(IV
ss 'tler
rlf�H
W y
s("IlIlologies
Sales Quotation For
City of Coppell
255 Parkway Blvd.
PO Box 9478
Coppell , TX 75019-0478
Phone: +1 (972) 462-0222
Other Services
Third Partv Hardware. Software and Services
Quoted By:
Erin McHale -Vazquez
Date:
4/28/2021
Quote Expiration:
10/25/2021
Quote Name:
City of Coppell, TX - ExecuTime Time Clock Trade out
Quote Number:
2021-127305
Quote Description:
Trade Out TouchTime 2 time clocks for newer model
Touchscreen 10: Biometric and Prox Reader
22 $3,010
$619 $52,602 $0 $0 $0
Touchscreen 10: Biometric and Prox Reader Premium
22 $0
$0 $0 $6,622 $0 $6,622
Maintenance
TOTAL:
$52,602 $6,622
Summary
One Time Fees
Recurring Fees
Total Tyler Software
$0.00
$0.00
Total Tyler Annual
$0.00
Total Tyler Services
$0.00
$0.00
Total Third Party Hardware, Software and Services
$52,602.00
$6,622.00
Summary Total
$52,602.00
$6,622.00
Contract Total (Excluding Estimated Travel)
$59,224.00
Discount Detail
2021-127305 -Trade Out TouchTime 2 time clocks for newer model CONFIDENTIAL 1 of 5
Unless otherwise indicated in the contract or amendment thereto, pricing for optional items will be held
for six (6) months from the Quote date or the Effective Date of the contract, whichever is later.
Client Approval
Print Name:
Date:
P.O.#:
2021-127305 -Trade Out Touch -rime 2 time clocks for newer model CONFIDENTIAL 2 of 5
Comments
Client agrees that items in this sales quotation are, upon Client's signature or approval of same, hereby added to the existing
agreement ("Agreement") between the parties and subject to its terms. Additionally, payment for said items, as applicable but subject
to any listed assumptions herein, shall conform to the following terms:
• License fees for Tyler and third party software are invoiced upon the earlier of (i) deliver of the license key or (ii) when Tyler
makes such software available for download by the Client,
• Fees for hardware are invoiced upon delivery,
• Fees for year one of hardware maintenance are invoiced upon delivery of the hardware,
• Annual Maintenance and Support fees, SaaS fees, Hosting fees, and Subscription fees are first payable when Tyler makes the
software available for download by the Client (for Maintenance) or on the first day of the month following the date this quotation
was signed (for SaaS, Hosting, and Subscription), and any such fees are prorated to align with the applicable term under the
Agreement, with renewals invoiced annually thereafter in accord with the Agreement.
• Fees for services included in this sales quotation shall be invoiced as indicated below.
Implementation and other professional services fees shall be invoiced as delivered.
Fixed -fee Business Process Consulting services shall be invoiced 50% upon delivery of the Best Practice Recommendations,
by module, and 50% upon delivery of custom desktop procedures, by module.
Fixed -fee conversions are invoiced 50% upon initial delivery of the converted data, by conversion option, and 50% upon
Client acceptance to load the converted data into Live/Production environment, by conversion option. Where conversions are
quoted as estimated, Tyler will invoice Client the actual services delivered on a time and materials basis.
Except as otherwise provided, other fixed price services are invoiced upon complete delivery of the service. For the avoidance
of doubt, where "Project Planning Services" are provided, payment shall be invoiced upon delivery of the Implementation
Planning document. Dedicated Project Management services, if any, will be invoiced monthly in arrears, beginning on the first
day of the month immediately following initiation of project planning.
If Client has purchased any change management services, those services will be invoiced in accordance with the
Agreement.
Notwithstanding anything to the contrary stated above, the following payment terms shall apply to services fees specifically
for migrations: Tyler will invoice Client 50% of any Migration Fees listed above upon Client approval of the product suite
migration schedule. The remaining 50%, by line item, will be billed upon the go -live of the applicable product suite. Tyler will
invoice Client for any Project Management Fees listed above upon the go -live of the first product suite.
• Expenses associated with onsite services are invoiced as incurred.
Tyler's quote contains estimates of the amount of services needed, based on our preliminary understanding of the size and scope of
your project. The actual amount of services depends on such factors as your level of involvement in the project and the speed of
knowledge transfer.
Unless otherwise noted, prices submitted in the quote do not include travel expenses incurred in accordance with Tyler's then -current
Business Travel Policy.
2021-127305 -Trade Out TouchTime 2 time clocks for newer model CONFIDENTIAL 3 of 5
Comments
Tyler's prices do not include applicable local, city or federal sales, use excise, personal property or other similar taxes or duties, which
you are responsible for determining and remitting. Installations are completed remotely, but can be done onsite upon request at an
additional cost.
In the event Client cancels services less than two (2) weeks in advance, Client is liable to Tyler for (i) all non-refundable expenses
incurred by Tyler on Client's behalf, and (ii) daily fees associated with the cancelled services if Tyler is unable to re -assign its
personnel.
Implementation hours are scheduled and delivered in four (4) or eight (8) hour increments.
Tyler provides onsite training for a maximum of 12 people per class. In the event that more than 12 users wish to participate in a
training class or more than one occurrence of a class is needed, Tyler will either provide additional days at then -current rates for
training or Tyler will utilize a Train -the -Trainer approach whereby the client designated attendees of the initial training can thereafter
train the remaining users.
Tyler's pricing is based on the scope of proposed products and services being obtained from Tyler. Should portions of the scope of
products or services be removed by the Client, Tyler reserves the right to adjust prices for the remaining scope accordingly.
If a Tyler client desires clocks that do not have direct connectivity back to the network server ExecuTime resides on, then a VPN
device installation, to be provided at Tyler's then -current prices, will be needed for every location where a clock may reside. Clocks
will be shipped upon receipt of a signed quote or addendum.
Clock prices include Tyler instruction regarding clock configuration and connection to the ExecuTime software. Client is responsible
for clock installation and connectionn to applicable network.
If annual maintenance is purchased at the same time as the applicable clock is purchased, the maintenance period for the clock will
begin when the clocks is shipped. Annual maintenance will automatically renew upon the expiration date of the then current term
(with each renewal being a "Renewal Term" unless either party indicates its decision to not renew at least thirty (30) days in advance
of a Renewal Term.
If annual maintenance for a clock is added at a future date, the annual maintenance term will begin upon receipt of a signed quote
unless indicated otherwise.
The maintenance plan includes direct replacement of the clock if it cannot be fixed through the standard helpdesk process provided,
however, clocks that have been damaged due to neglect or misuse, vandalism, electrical surges, terrorism, or alterations done by other
than a Tyler representative are not provided at no charge. Upon request, Tyler will provide a quote for such clock replacements.
2021-127305 -Trade Out TouchTime 2 time clocks for newer model CONFIDENTIAL 4 of 5
Comments
Further, it is Client's responsibility is to promptly return the failed unit using the preaddressed and prepaid mailer and reusable
container provided with the replacement clock. If Client fails to ship the defective clock within one (1) week of receiving
replacement, Client shall be liable for the costs associated with the replacement clock.
Replacements clocks will be shipped for overnight delivery. Orders placed before Noon Eastern time will ship the same day. Orders
placed after that time will be shipped the following business day.
Development modifications, interfaces and services, where applicable, shall be invoiced to the client in the following manner: 50% of
total upon authorized signature to proceed on program specifications and the remaining 50% of total upon delivery of modifications,
interface and services.
2021-127305 -Trade Out TouchTime 2 time clocks for newer model CONFIDENTIAL 5 of 5
Ore T�Ier M ve
'fare oi..jth, ME 040' 6
F. 2()7.7e 1,2459
7-13-21
Jerod Anderson
Director of Enterprise Solutions
City of Coppell
255 E. Parkway Blvd.
Coppell, TX 75019
RE: Sole Source of ExecuTime Clocks
Dear Jerod:
Please accept this letter as confirmation that Tyler Technologies, Inc. is the sole
provider of clocks for the ExecuTime suite of products. The clocks are not
commercially available through any other vendor.
Please let me know if you have any additional questions.
Regards,
Brian Baker
National Sales Manager
er��r
i(.�
Ore T�Ier M ve
'fare oi..jth, ME 040' 6
F. 2()7.7e 1,2459
7-13-21
Jerod Anderson
Director of Enterprise Solutions
City of Coppell
255 E. Parkway Blvd.
Coppell, TX 75019
RE: Sole Source of ExecuTime Clocks
Dear Jerod:
Please accept this letter as confirmation that Tyler Technologies, Inc. is the sole
provider of clocks for the ExecuTime suite of products. The clocks are not
commercially available through any other vendor.
Please let me know if you have any additional questions.
Regards,
Brian Baker
National Sales Manager
C',P FE L
File ID: 2021-5796
Version: 1
City of Coppell, Texas
Master
File Number: 2021-5796
Type: Agenda Item
Reference:
File Name: Texas A&M Transportation Institute
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
Status: Consent Agenda
In Control: Engineering
File Created: 07/07/2021
Final Action:
Title: Consider approval to enter into a contract with Texas A&M Transportation
Institute for development and deployment of a travel information and
communication system for the Belt Line Reconstruction project; at a cost of
$116,084.00; and authorizing the Mayor to sign.
Notes:
Sponsors:
Attachments: Belt Line TTI Communication Project.pdf, Interlocal
Cooperation Contract - TTI.pdf
Contact:
Drafter:
Related Files:
History of Legislative File
Enactment Date:
Enactment Number:
Hearing Date:
Effective Date:
Ver- Acting Body: Date: Action: Sent To: Due Date: Return Result:
sion:
Date:
Text of Legislative File 2021-5796
Title
Consider approval to enter into a contract with Texas A&M Transportation Institute for
development and deployment of a travel information and communication system for the Belt
Line Reconstruction project; at a cost of $116,084.00; and authorizing the Mayor to sign.
Summary
Fiscal Impact:
Funds are available in the Street Bond Funds for this contract.
Staff Recommendation:
Staff recommends approval.
City of Coppell, Texas Page 1 Printed on 7/23/2021
Master Continued (2021-5796)
Strategic Pillar Icon:
Sustainable Government
City of Coppell, Texas Page 2 Printed on 7/23/2021
COPPELIL
MEMORANDUM
To: Mayor and City Council
From: Kent Collins P.E., Director of Public Works
Date: July 27, 2021
Reference: Traveler Information System for Belt Line Reconstruction project
2040: Foundation Pillar: Sustainable City Government
General:
• The City implemented an on -road traveler information communication system during the
Freeport Parkway reconstruction project in partnership with the Texas A&M Transportation
Institute (TTI)
• The system was implemented to attempt to provide the highest level of communication for
travelers
• Staff anticipated implementing a similar system for the Belt Line reconstruction project and
planned for it in the project estimates
• The estimated cost to implement the "Freeport system" for the Belt Line reconstruction proj ect
is $260,000 plus the cost of renting message boards
• Exploration of innovative options for the Belt Line project led to a recommended shift to a
cloud -based system
• The recommended system would utilize real-time data sourced from a third -party vendor at
no cost to the city through a data sharing agreement with TTI
• The system would intake the data feed, process the data, and post travel time/alternate route
information to a designated twitter feed and portable message signs
• Additional communication for the project will utilize typical platforms (website, social media,
everbridge, etc.)
• This recommended contract with TTI is for a not -to -exceed value of $116,084.00, paid out of
bond funds.
Introduction:
This agenda item is to consider approval to enter into a contract with the Texas A&M Transportation
Institute (TTI) for development and deployment of a travel information communication system for
the Belt Line Reconstruction project; at a cost of $116,084.00; to be paid out of bond proceeds; and
authorizing the Mayor to sign all related documents.
Analysis:
Reconstruction of the Freeport Parkway project started in early 2018 and resulted in travel delays to
motorists. In an effort to provide route -selection information to drivers related to current travel times
between SH 121 to the north and LBJ to the south, the city partnered with TTI to develop a traveler
information system. The system implemented for Freeport Parkway utilized on -road Bluetooth
sensors to develop real-time travel time and delay information that was delivered to motorists via
portable changeable message signs. In this case motorists could make a decision between two routes
at a single decision point. Based on the experience with this system, staff anticipated implementing a
similar system on future major reconstruction projects to meet or exceed the expectations of our
residents related to communication.
The Belt Line reconstruction project is currently out for bids and will be presented for award in
August. During construction, traffic capacity will be reduced from a six -lane divided arterial with
turn lanes to a two-lane undivided arterial with a center turn lane. Significant delays are expected
during construction. Despite the routine delays associated with construction, a certain population of
drivers will need to utilize South Belt Line on a routine basis and will need a reliable source of travel
time or delay information to determine if an alternate route is justified. Unlike the Freeport Parkway
project, motorists will have multiple options for diversion, so the data needs and communication
delivery are more complex. The estimated cost to replicate the Freeport system to the Belt Line proj ect
was $260,000 plus the cost to rent message boards. For these reasons, staff has explored other options
with TTI to determine if more innovative methods of data collection and communication could be
utilized.
Staff is recommending implementation of a system that will utilize real-time data sourced from a third
party (Inrix) and delivered to motorists via an automated twitter feed and on -road portable changeable
message signs. The data will be acquired at no cost to the city through a data sharing agreement with
TTI. The scope of the contract will be to develop the system to intake the data, process the data, apply
messaging to the real-time conditions, and populate a twitter feed with appropriate messages for the
duration of the Belt Line Reconstruction project. A survey task is also included to ascertain system
impact and possible refinements. The system will only populate the twitter feed if conditions
deteriorate to a certain threshold beyond typical or average "during construction" conditions.
Simplified messages would also be posted to two portable changeable message signs located near the
north and south ends of the project limits. The cost to implement this cloud -based system of travel
condition communication is $116,084 plus the cost to rent two message boards. The message boards
will be included in the construction contract. The scope of the contract is designed to last for the
duration of the construction effort.
Legal Review:
The contract has been reviewed by the City Attorney.
Fiscal Impact:
The fiscal impact of this agenda item is $116,084.00, paid from bond proceeds.
Recommendation:
The Public Works Department recommends approval of this contract
2
INTERLOCAL COOPERATION CONTRACT
THE STATE OF TEXAS * *
THE COUNTY OF BRAZOS **
THIS CONTRACT is entered into by and between a local government and the State agency as shown below
Contracting Parties, pursuant to the authority granted and in compliance with the provisions of "The Interlocal
Cooperation Act, TEX. GOVT. CODE ANN." § 791.001, et. Seq.
L CONTRACTING PARTIES:
Performing Party: Texas A&M Transportation Institute (TTI)
The Texas A&M University System - VID # 37277277275000
Receiving Party: City of Coppell, Texas
II. STATEMENT OF SERVICES TO BE PERFORMED:
Arterial Travel Time Information for Construction (ATTIC) for City of Coppell, Texas -- See Schedule
A -- See Schedule A
All electronic information transmitted to or housed by the Performing Party is the responsibility of the
Performing Party and will be protected in accordance with Texas Administrative Code (TAC) 202 as
well as any other applicable state or federal mandate unless additional protection is requested in writing
by the sponsor.
III. BASIS FOR CALCULATING COSTS:
Cost Reimbursable
See Schedule B
IV. CONTRACT AMOUNT:
The total amount of this contract shall not exceed: $$116,084 (One hundred sixteen thousand and
eighty-four dollars and no cents).
The maximum amount payable under this contract is contingent upon availability of funds.
V. PAYMENT FOR SERVICES:
Receiving Party shall pay for services received from appropriation items or accounts of the Receiving
Party from which like expenditures would normally be paid, based upon vouchers drawn by the
Receiving Party payable to Performing Party.
Payments for services performed shall be billed monthly_
Payments received by the Performing Party shall be credited to its current appropriation items(s) or
account(s) from which the expenditures of that character were originally made.
VI. DISPUTES:
The dispute resolution process provided in Chapter 2260, Texas Government Code, and the related rules
adopted by the Texas Attorney General pursuant to Chapter 2260, shall be used by the Performing Party
and the Receiving Party to attempt to resolve any claim for breach of contract made by the Receiving
Page 1 of 5
Party that cannot be resolved in the ordinary course of business. The Receiving Party shall submit
written notice of a claim of breach of contract under this Chapter to the Manager, Risk and Compliance
of the Performing Party, who shall examine Receiving Party's claim and any counterclaim and negotiate
with Receiving Party in an effort to resolve the claim.
VII. PUBLIC INFORMATION ACT:
The Receiving Party acknowledges that the Performing Party is obligated to strictly comply with the
Public Information Act, Chapter 552, Texas Government Code, in responding to any request for public
information pertaining to this Agreement, as well as any other disclosure of information required by
applicable Texas law. To request information, please email b-carranza@tti.tamu.edu or call
979-317-2730.
VIII. TERM OF CONTRACT:
Payment under this contract beyond the end of the current fiscal year is subject to availability of
appropriated funds. If funds are not appropriated, this contract shall be terminated immediately with no
liability to Receiving Party. This contract begins when fully executed by both parties and terminates on
December 31, 2022.
IX. ADMINISTRATIVE CONTACTS:
For Performing Party:
Pricing Proposal or Pre -award:
Tanya Alabsawi, J.D., CRA
Senior Contract Negotiator 11
Texas A&M Sponsored Research Services
400 Harvey Mitchell Parkway S, Suite 300
College Station, Texas 77845
Tel. 979-845-6273
Email: awards@tamu.edu
For Receiving Party:
Administrative Contact:
Kyra Jansen
Administrative Services Manager
City of Coppell
265 Parkway Blvd
Coppell, TX 75019
Tel. 972-304-3686
Email kjansen@coppelltx.gov
X. TECHNICAL CONTACTS:
For Performing Party:
Robert Brydia, PMP
Senior Research Scientist
Texas A&M Transportation Institute
3135 TAMU
College Station, Texas 77843-3135
Tel. 979-317-2824
Email: r-b@ia@tti.tamu.edu
Administrative Contact after Execution:
Mr. Daniel Martinez
Project Administrator II, Post Award
Sponsored Research Services (SRS)
400 Harvey Mitchell Parkway South,
Suite 300
College Station, Texas 77845
Tel. 979-845-2901
Email: d.mtz@exchange.tamu.edu
Invoice Submission Contact:
Kent M. Collins, P.E.
Director of Public Works
City of Coppell
265 Parkway Blvd.
Coppell, TX 75019
Tel. 972-304-7019
Email kcollins@coppelltx.gov
For Receiving Party:
Kent M. Collins, P.E.
Director of Public Works
City of Coppell
265 Parkway Blvd.
Coppell, TX 75019
Tel. 972-304-7019
Email kcollins@coppelltx.gov
Page 2 of 5
XI. EQUAL EMPLOYMENT OPPORTUNITY:
The Texas A&M University System serves all persons regardless of race, color, sex, religion, national
origin, age, disability, genetic information or veteran status. The Performing Party agrees to comply
with Executive Order 11246, entitled "Equal Employment Opportunity," (EEO) as amended by
Executive Order 11375 and as supplemented by Department of Labor regulations (41 CFR Part 60).
XII. THE AGREEING PARTIES certify that:
1. The services specified above are necessary and essential for activities that are properly within the
statutory functions and programs of the affected agencies of State Government.
2. The proposed arrangements serve the interest of efficient and economical administration of the State
Government.
3. The services or resources agreed upon are not required by Article XVI, Section 21 of the
Constitution of Texas to be supplied under contract given to the lowest responsible bidder.
RECEIVING PARTY further certifies that it has the authority to request for the above services by authority
granted in TEX. GOVT. CODE ANN." § 791.
PERFORMING PARTY further certifies that it has the authority to perform the services agreed upon above
by authority granted in Chapter 85, Texas Education Code.
The undersigned parties bind themselves to the faithful performance of this contract.
PERFORMING PARTY
RECEIVING PARTY
Texas A&M Transportation Institute City of Coppell, Texas
Authorized Signature
Gregory D. Winfree
Agency Director
Title
Date
Authorized Signature
Title
Date
Page 3 of 5
SCHEDULE A
SCOPE OF SERVICES
The overall scope of work is to develop the back -end infrastructure and messaging necessary to
provide a travel time information system to support informed travel choices for the Belt Line
reconstruction project. Information will be provided for both North and South travel. Specific
activities included in the six identified tasks under the scope of work are:
1) Execution of data sharing agreement under TxDOT master agreement, which includes no
cost access for local government agencies.
2) Set up access and analysis mechanisms for travel time data for both North and South
travel on the routes of Royal, Freeport, Belt Line, and McArthur.
3) Develop messaging formats to support an informed travel choice, including Belt Line
conditions and when alternate routes would be advised.
4) Develop business rules and output channel for travel time messaging.
5) Develop a customer survey plan to gauge customer needs, awareness, and satisfaction.
6) Construct detailed concept of operations for project including message sets, operational
scenarios, and data flows.
') Integrate and stand-up all system components and test in off-line mode (no output to
Twitter).
8) Upon completion of testing, bring system on-line after confirmation with Coppell staff.
9) Operate system for the expected duration of the Belt Line reconstruction project
(estimated at 18 months).
10) Develop a performance metrics plan at the start of the project and periodically update
metrics throughout the project duration.
11) Set up, monitor, and operate communication regime to multiple Portable Changeable
Message Signs. Signs to be provided by others.
12) Catalog and report project activities and results in a final report.
Project Budget: $116,084
Estimated start date: August 1, 2021
Termination: December 31, 2022
Understanding the impacts of the reconstruction effort on the local and regional traffic patterns
could be enhanced by obtaining additional data for analysis including volumes and origin -
destination information. Additionally, the City might wish to verify the 3rd party data by doing
field data verification using a floating car technique. Pending further discussions with the City
of Coppell, these potential work efforts are not included in the current scope of work and budget
and would require additional funds and a project amendment.
Page 4 of 5
Budget Detail or Payment Schedule
Belt Line Reconstruction -Travel Time Support For City of Coppell, Texas
Pwrtnrmanr.. Perinrl- fn 1�1311��
SCHEDULE B
Page 5 of 5
004 f,..,..
Task 21
T0410 .............
,a$k4
...... _
...... T4,844, ...
,....Te?3K4,:,,..
.
....TOW..,....
A, Salarie"and y+!ages"'
Design System
Test System
Operate Aysforn Administer $ lrve * pot o)A6o Mete cs
F4101Report
„Perna., .....?0#1A St-ofy �„
bArect
ktblfrA4^Rate
,Hc✓f4;,
.. �GSt„',H9e1rS;,„COs;�„',Hoa/4,
„Casf;.,
„Hc✓f4;,
„�`CSt ,.
, 800,4"
„Cort„
,HOa/4;,,,,ca4t„',H+idrs„
Farcenf d1
..Elan',
� „�GSt„
Robert Brydia Principal Investigator
$78.34 20
$ 1,567
20 $ 1,567
50 $ 3,917
24
$ 1,880
0
$ -
40 $ 3,134
154
5.21%
$ 12,065
Hubbard, James Associate Transportation Researcher
$31.99
$
$
$
24
$ 768
200
$ 6,398
80 $ 2,559
304
10.28%
$ 9,725
Moughon, James Software Applications Developer 111
$45.90 20
$ 918
$
$
$
$
$
20
0.68%
$ 918
Bratlien, Chris Software Applications Developer 111
$44.65 150
$ 6,698
20 $ 893
50 $ 2,233
$
$
$
220
7.44%
$ 9,824
Geilselbrecht, Tina Senior Research Scientist
$80.27
$
$
$
48
$ 3,853
$
$
48
1.62%
$ 3,853
Simek, Chris Associate Research Scientist
$53.07
$
$
$
96
$ 5,095
$
$
96
3.25%
$ 5,095
Wagner, Lisa Administrative Associate V
$21.75
$
$
$
$
40
$ 870
40 $ 870
80
2.70%
$ 1,740
es
Antebi, Jack Senior Rearch Engineer
$75.48
$
$
100 $ 7,548
$
$
$
100
3.38%
$ 7,548
Schrank, David Senior Research Scientist
$86.68
$
$$
$
20
$ 1,734
0 $
20
0.68%
$ 1,734
Leornard Rubaci, Senior Research Scientist
$72.70
$
54 $ 3,926
$
$
$
$
54
1.83%
$ 3,926
Subtotal
190
$ 9,183
94 $ 6,386
200 $ 13,698
192
$ 11,596
260
$ 9,002
160 $ 6,563
1096
$ 56,428
�r Irl rs; n�. er ! .... ,
.. ,Hours ..
, ..
.H,704= .........
, Hour( , , ... ., . ,
.Houro...
, .. '
, '00yr; , ,
._,. , . '
, H044" .. , .
, y04W i
. ,
1. Comp uter operations
$ 245
$ 121
$ 258
$ 247
$ 333
$ 206
$ 1,410
2. Azure Services
3. Miscellaneous supplies including but not limited to modems
$
$
$
$ 1,000
$ 2,000$
$
$
$
$
$
$ 2,000
$ 1,000
Subtotal
$ 245
$ 1,121
$ 2,258
$ 247
$ 333
$ 206
$ 4,410
'C, TWO
For 2 trips from College Station to Coppell, Texas
Mileage: 2 trips x 401.2 m ilesArip x$0.56/mile
$
$
$
$ 449
$ 198
$ 322
$
$
$
$
$
$
$ -
$ -
$ -
$
$
$
$ 449
$ 198
$ 322
Meals: 2 trips x 1 person x 2 days x $66/day
Lodging: 2 trips x 1 person x 1 night x $161/person/night
Subtotal
$
$ 969
$
$
$
$
$ 969
0, Employee Benefit Platt & ROY(Ol' Ta?tes
Employee Fringe Benefits Estimates:
Students Rate
3.0%
$
$ 1,699
$ 1,699
$
$ 1,181
$ 1,181
$
$ 2,534
$ 2,534
,145
rFi ,145
$ 1,665
$ 1,665
$ 1,214
$ 1,214
$ 10,438
$ 10,438
Staff Rate 18.5%
Total Fringe
Institutional Medical Insurance Cost
Students Rate/person/month
$279.00
$
$ 842
$ 842
$ 2,541
$
$ 417
$ 417
$ 1,598
$
$ 886
$ 886
$ 3,420
$
$ 851
$ 851
$ 2,996
$
$ 1,152
$ 1,152
$ 2,817
$
$ 709
$ 709
$ 1,923
$
$ 4,857
Staff Rate/person/month $771.00
Total Medical
$ 4,857
$ 15,295
Subtotal
E.Adirtilcifphistf-atNO Costs 5'1.5r/a
Mrfdl� i1�*f 0(04 COSTO
$ 6,038
$ 5,126
$ 9,846
$ 7,515
$ 6,087
$4,370
$ 38,981
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Page 5 of 5
C',P FE L
File ID: 2021-5819
Version: 1
File Name: Alt. Judge
City of Coppell, Texas
Master
File Number: 2021-5819
Type: Agenda Item
Reference:
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
Status: Consent Agenda
In Control: City Council
File Created: 07/21/2021
Final Action:
Title: Consider approval of an Ordinance to appoint Alternate Municipal Judge of
the Coppell Municipal Court of Record No. 1 of the City of Coppell; and
authorizing the Mayor to sign.
Notes:
Sponsors: Enactment Date:
Attachments: Alternate Judge Memo.pdf, Ordinance Appointing Enactment Number:
Alternate Municipal Judge.pdf
Contact: Hearing Date:
Drafter: Effective Date:
Related Files:
History of Legislative File
ver- Acting Body: Date: Action: Sent To: Due Date: Return Result:
sion:
Date:
Text of Legislative File 2021-5819
Title
Consider approval of an Ordinance to appoint Alternate Municipal Judge of the Coppell
Municipal Court of Record No. 1 of the City of Coppell; and authorizing the Mayor to sign.
Summary
Strategic Pillar Icon:
Sustainable Government
City of Coppell, Texas Page 1 Printed on 7/23/2021
MEMORANDUM
To: Mayor and City Council
Through: Mike Land, City Manager
From: Vicki Chiavetta, Deputy City Manager
Date: July 27, 2021
Reference: Consider approval of an Ordinance to appoint an Alternate Municipal Judge of the
Coppell Municipal Court of Record No. 1 of the City of Coppell; and authorizing the
Mayor to sign.
2040: Foundation of Sustainable Government
Introduction:
Judge Candace Carlsen resigned April 25, 2021, and the Court would like to fill the open position left
by Judge Carlsen. Six candidates were interviewed by City staff and current Presiding Judge Primrose
for the Alternate Judge position.
Tonight, Judge Primrose and staff are recommending that Honorable Sandra White be appointed to
serve the remainder of Judge Carlsen's contract as an Alternate Judge. Judge White is currently
serving as an Associate Judge in Dallas, teaches at the Texas Christian University and has previously
served as the Chief Municipal Court Judge in The City of Denton. She has over thirteen years of
litigation and appellate experience and eighteen years of municipal experience.
Legal: The City Attorney has reviewed the Ordinance.
Fiscal Impact: None.
Recommendation: Staff recommends approval of the Ordinance to appoint Hon. Sandra White as
an Alternate Judge for the Coppell Municipal Court of record.
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COPPELL,
TEXAS, APPOINTING AN ALTERNATE MUNICIPAL JUDGE OF THE
MUNICIPAL COURT NO. 1 OF THE CITY OF COPPELL; PROVIDING A
REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING A SAVINGS CLAUSE; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, on April 25, 2021 a vacancy was created for an Alternate Municipal Judge of
the Coppell Municipal Court No. 1; and,
WHEREAS, the Council desires to fill the vacancy for an Alternate Municipal Judge; and,
WHEREAS, the Council has determined that upon interview and review that Sandra White
should be appointed to the remainder of term for said vacancy, for a term expiring on September 30,
2022.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS:
SECTION 1. That in accordance with the provisions of the City Charter, ordinances and
State Law, the City Council hereby immediately appoints Sandra White as Alternate Municipal Judge
of the Coppell Municipal Court No. 1 on July 27, 2021 to serve the remainder of the unexpired term
until September 30, 2022. The Alternate Municipal Judge appointed herein shall have and possess the
authority, powers, rights, duties, and jurisdiction granted to and imposed on municipal judges of the
Courts of Record of the State of Texas by the provisions of State Law, City Charter and the ordinances
of the City of Coppell.
SECTION 2. That the Alternate Municipal Judge appointed hereunder shall serve the
remainder of the term of office, set to conclude September 30, 2022, unless sooner terminated
according to the provisions of law.
SECTION 3. That the City Manager shall negotiate and execute with the foregoing person
such contracts and agreements as may be deemed necessary.
SECTION 4. That should any word, paragraph, section or phrase of this ordinance or of
the Code of Ordinances, as amended hereby, be held to be unconstitutional, illegal or invalid, the
same shall not affect the validity of this ordinance as a whole, or any part or provision thereof other
than the part so decided to be unconstitutional, illegal or invalid, and shall not affect the validity
of the Code of Ordinances as a whole.
SECTION 5. That this ordinance shall take effect immediately from and after its passage
and the publication, as the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, on the day of
'2021.
APPROVED:
WES MAYS, MAYOR
ATTEST:
ASHLEY OWENS, CITY SECRETARY
APPROVED AS TO FORM:
ROBERT E. HAGER, CITY ATTORNEY
2
C',P FE L
File ID: 2021-5820
Version: 1
File Name: Alt. Judge Contract
City of Coppell, Texas
Master
File Number: 2021-5820
Type: Agenda Item
Reference:
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
Status: Consent Agenda
In Control: City Council
File Created: 07/21/2021
Final Action:
Title: Consider approval of a contract for Alternate Municipal Judge; and
authorizing the Mayor to sign.
Notes:
Sponsors: Enactment Date:
Attachments: 2021-2022 Employment Agreement - White.pdf Enactment Number:
Contact: Hearing Date:
Drafter: Effective Date:
Related Files:
History of Legislative File
ver- Acting Body: Date: Action: Sent To: Due Date: Return Result:
sion:
Date:
Text of Legislative File 2021-5820
Title
Consider approval of a contract for Alternate Municipal Judge; and authorizing the Mayor to
sign.
Summary
Strategic Pillar Icon:
Sustainable Government
City of Coppell, Texas Page 1 Printed on 7/23/2021
CITY OF COPPELL
ALTERNATE MUNICIPAL COURT JUDGE
EMPLOYMENT AGREEMENT
THIS EMPLOYMENT AGREEMENT (the "Agreement"), dated to be effective the 27th
day of July 2021, is entered into by and between the City of Coppell ("City"), a home rule
municipal corporation situated in Dallas County, Texas, and Sandra White ("Employee").
City and Employee agree as follows:
1. Em llooyment. Beginning as of July 27, 2021, Employee will be employed by the City to
serve as the Alternate Municipal Court Judge of the Coppell Municipal Court No. 1 pursuant to
Section 4.06 of the City's Home Rule Charter and applicable City ordinances. Employee will work
no more than 999 hours in City's fiscal year (the "Maximum Work Hours"). Employee is appointed
by and serves at the pleasure of the City Council but will work with the Presiding Judge and the
City Manager's Office on day-to-day administrative matters.
2. Duties. Employee will perform the duties and responsibilities set out in the Job Description
attached hereto as Exhibit "A" and incorporated herein for all purposes and as may be amended
from time to time by City. Employee will perform her duties in a professional, courteous, and
timely manner. The Presiding Municipal Court Judge will establish Employee's work hours
consistent with the needs and operations of the Court, and if Employee is unable to maintain her
established work hours on a particular day, she will notify the Presiding Judge and the Court
Administrator at least five (5) business days in advance, except in cases of illness or emergency,
in which case Employee will provide as much advance notice as possible. In carrying out her
duties, Employee further agrees to comply with all applicable federal, state, and local laws, rules
and regulations. Employee further agrees to conduct her personal business and regulate her work
habits and working hours so as to maintain and increase the goodwill, operations, and reputation
of the City. In interacting with City employees, citizens, and others with whom she comes into
contact as a Municipal Court Judge, Employee will not engage in any discriminatory or harassing
conduct based on race, religion, color, sex, sexual orientation or preference, national origin,
disability, age, marital status, pregnancy, military or veteran status, citizenship, genetic
information, gender identity or expression, or any other characteristic protected by law.
3. Term. The term of this Agreement is through September 30, 2022, unless sooner
terminated as provided herein.
4. Compensation. City will pay Employee as follows:
a. $125.00 per hour for services rendered, in increments of/4 hour.
b. From time to time, Employee is required to work "on call". This term refers to time
spent by Employee outside her established work hours (including nights, weekends,
and holidays) at the request of the City's Police Department to perform such duties as
prisoner arraignments, provide magistrate's warnings, issue search and arrest
warrants and other requests by the City's Police Department. Time worked
immediately before or after established work hours performing such duties is not
CITY OF COPPELL
ALTERNATE MUNICIPAL COURT JUDGE - EMPLOYMENT AGREEMENT PAGE 1
considered "on call." During a regular workday, each time the on-call Employee is called
out, the Employee will be paid a minimum of one (1) hour for all work performed within
the hour, and thereafter in'/4 hour increments. If scheduled for a weekend or city
holiday, Employee will be paid a guaranteed minimum of two (2) hours per day, and
time worked immediately thereafter paid in'/4 hour increments.
Employee will report her time on a weekly basis to the Court Administrator. Employee's
compensation will be paid to her net of applicable withholding and in accordance with City's
normal payroll schedule.
5. Em llooyee's Qualifications. Employee covenants and affirms that she is, and during the
term of this Agreement will remain: a Texas resident; a citizen of the United States; an attorney in
good standing and licensed by the State Bar of Texas; and, in compliance with the Texas Code of
Judicial Conduct. Employee also affirms she has two or more years of experience in the practice
of law in the State of Texas. Employee is responsible for any expenses associated with maintaining
her Texas bar license. Employee represents and warrants that she has a thorough knowledge of
City and Texas laws, including appellate court rulings as they pertain to a court of limited
jurisdiction, the Texas Code of Criminal Procedure, the Texas Penal Code, the Texas Rules of
Evidence, trial and courtroom procedures, and the functions and operations of a Court of Record.
6. Court Facilities. City will provide a courtroom, jury room, office, office furniture, legal
resources, and other facilities and supplies necessary for the proper operation of its Municipal
Court.
7. Benefits. Employee is eligible for all legally mandated benefits (such as PARS and
workers' compensation coverage). Employee is not eligible for and will not receive any of City's
other employee benefits (such as vacation leave, paid sick leave, other paid time off benefits, social
security, group health insurance coverage, progressive discipline, and disciplinary appeals).
& Training. City will pay the costs of and attendance by Employee at the following training:
a. Up to sixteen (16) hours of continuing judicial education,
b. In years when the Texas Legislature is in session, additional training associated with
legislative changes made as a result of the Session,
c. Other training required by law, and
d. Any other training required by City.
All training and reimbursement for training and associated expenses must be in accordance with
City's Travel and Expense Reimbursement policy and its Training and Development policy. All
hours spent attending continuing judicial education and other approved training will count toward
the Maximum Work Hours.
9. Em llooyee's Other Clients. Employee may provide her professional services to third
parties as long as such other work does not interfere or conflict with her duties under this
Agreement or reflect unfavorably upon City. Provided, however, that in her private law practice
Employee agrees that she will not represent a party who is, or who reasonably may be, adverse to
CITY OF COPPELL
ALTERNATE MUNICIPAL COURT JUDGE - EMPLOYMENT AGREEMENT PAGE 2
the City and/or to one of its employees, a City Council member, or the Mayor or in a matter wherein
the City or one or more of these individuals is, or reasonably may be, a party or witness.
10. Errors & Omissions Insurance Coverage. City has an Errors and Omissions insurance
policy covering its officers, directors, and elected and appointed officials. This policy covers
monetary damages arising out of civil claims resulting from wrongful acts by such individuals
while acting within the scope of their duties. City will provide coverage to Employee, in her
capacity as an Alternate Municipal Court Judge, under its Errors and Omissions policy.
11. Termination. Employee may terminate this Agreement by providing the City Manager
with thirty (30) days' prior written notice. The City may terminate this Agreement in accordance
with applicable law and its Charter. Any accrued compensation owing to Employee through the
date of termination will be paid to Employee in full and final satisfaction of this Agreement.
12. Miscellaneous.
12.1 If any term, covenant, or condition of this Agreement is invalid or unenforceable, the
remainder of this Agreement will be valid and enforced to the fullest extent permitted by law.
parties.
12.2 Any change or amendment to this Agreement must be in writing and signed by both
12.3 This Agreement contains the entire understanding between the parties.
12.4 Employee may not assign this Agreement.
12.5 This Agreement, and the rights and obligations of the parties, will be governed and
construed in accordance with the laws of the State of Texas. Venue will be in Dallas County.
12.6 The waiver by either party of a breach of any provision of this Agreement will not
operate or be construed as a waiver of any subsequent breach.
IN WITNESS WHEREOF, the parties have executed this Agreement effective as of the
day and year first above written.
THE CITY OF COPPELL
Michael Land, City Manager
EMPLOYEE
Sandra White
CITY OF COPPELL
ALTERNATE MUNICIPAL COURT JUDGE - EMPLOYMENT AGREEMENT PAGE 3
EXHIBIT A
ALTERNATE MUNICIPAL COURT JUDGE - JOB DESCRIPTION
CITY OF COPPELL
ALTERNATE MUNICIPAL COURT JUDGE - EMPLOYMENT AGREEMENT PAGE 4
Position: Alternate Judge
Status: Non -Exempt
Rev. Date: April 21, 2021
Basic Function
T H E G I T Y 0 F
COPPELL
JOB DESCRIPTION
The Alternate Municipal Court Judge is appointed for a two-year term by the Mayor and City
Council. This Judge will perform the duties of magistrate under State law as well as preside as a
judge over cases in the Coppell Municipal Court of Record with the primary purpose of
administering justice in the disposition of cases involving ordinance or statutory misdemeanor
violations within the jurisdiction of the court. This position performs job duties with professional
independence within the framework of City ordinances and State laws applicable toadministration
of a court of record and judicial proceedings. The Alternate Municipal Court Judge will serve at
the pleasure of the governing body of the City and may be removed without cause.
This position requires the ability to work outside of typical business hours routinely including
weekends, holidays, and evenings due to magistrate duties and "on call" requirements. The
Alternate Judge will perform magistrate duties and will be "on call" one or two full weekends
per month and some holidays. At times as assigned by the Municipal Court Judge, the Alternate
Municipal Court Judge will preside over municipal court proceedings during the weekdays.
Essential Job Functions
• Perform magistrate duties for detained persons to include provide rights and warnings
required by law, review cases for probable cause and/or warrant confirmations, set bail
when appropriate, impose necessary bond conditions for release and enter Magistrate's
Orders for Emergency Protection.
• Review time -sensitive search and arrest warrants for probable cause, including after-
hours warrants submitted either in person or by electronic means.
• Process legal documents from defendants jailed in other agencies on Coppell warrants
and compute any applicable jail credit.
• Administer statutory required warnings for statement of a child.
• Rule on motions filed by attorneys.
• Preside over indigent, show cause, juvenile, pre-trial, ordinance, contempt, plea and
failure to appear dockets in the disposition of cases at the Court.
• Process judgments, capias and capias profine warrants and other legal documents both
manually and digitally in the Court's software system.
• Preside over trials by jury and trials by judge.
• Administer official oaths and affirmations and issue subpoenas.
• Conduct legal research as necessary on matters before the court and maintain current
knowledge of judicial developments.
• Process appeals and follow all rules and procedures contained in the ordinances of the
City and State law.
• Perform other duties as assigned by the Municipal Court Judge.
• Comply with the City's Employee Policies & Procedures Handbook, including EEO,
Prohibited Harassment, & Complaint Procedure Policy.
• Embrace and abide by the City's three anchors related to service and exhibit a
commitment to racial equity and equality and fairness for all.
Technical Competencies
Knowledge and ability to correctly apply professional/specialized expertise; skillfully manage
information; properly use tools, equipment and technology; effectively allocate resources;
proactively identify and resolve issues; consistently make sound decisions; correctly execute
policy processes and procedures; strictly adhere to/enforce safety polices; consistently produce
quality results; proactively plan and organize; consistently provide exceptional customer service.
Human Competencies
Motivation of Self & Others: We demonstrate a core desire to serve the Public and the
Organization through our commitment, passion, initiative and drive.
Leadership of Self & Others: We motivate, inspire and influence others to strive towards
excellence by being participatory, positive, accountable, team focused, influential in goal
achievement, and empowering.
Service—Oriented: We behave in a friendly and professional manner centering on a desire to
address the needs of internal and external customers while respecting their rights and dignity by
being people -oriented, helpful, understanding and compassionate.
Trustworthy: We earn the confidence of others by demonstrating both the character and the
competence to fulfill our obligations with both integrity and honesty along with ethical, credible
behavior.
Relational: We establish trust, cooperation, mutual respect and support with an objective to
improve relationships by valuing diversity and being diplomatic/tactful, cooperative, empathetic,
broadminded, flexible, respectful and compassionate/caring.
Communication: We exchange information and ideas in a manner which results in mutually
supported decisions for the greater good by sharing thoughts & feelings, and through
persuasiveness, assertiveness, empathic listening, conflict resolution and deliberating/debating.
City of Coppell Human Resources Page 2
Emotional Maturity: We demonstrate the ability to manage and monitor our emotions and to
assess the emotional state of others by understanding stress management, balance and consistency.
Development of Self & Others: We are committed to improving the knowledge, skills, personal
qualifications and performance of ourselves and others through coaching, counseling/discipline,
delegation and self -development.
Conceptual Competencies
Organizational Awareness: We are aware of the Organization's structure and culture for how we
do business by understanding organizational structure, departmental impact on organization,
interdepartmental relations, organizational culture, organizational development and leadership
style.
Global Awareness: We stay informed of issues and trends that may impact the Organization by
understanding intergovernmental relations, political awareness, and media/public relations.
Community Awareness: We have a sense of the community's culture and its impact on service
delivery by understanding purpose of service, citizen/stakeholder expectations, demographics
and branding.
Professional Insight: We thoroughly understand our particular professions and apply the
principles and ethics required in the professions' service delivery by applying principles,
professional ethics and by understanding futuring/profession trends, legal implications and
resource planning.
Innovation: We successfully implement ideas that improve and/or add value to service delivery
through creative thinking, risk taking, continuous improvement and by being quality minded and
a change agent.
Critical Thinking: We actively and skillfully conceptualize, apply, analyze, synthesize, and
evaluate information to reach a sound answer or conclusion by understanding issue/problem
identification, analysis, consequences, and by balancing decision factors.
Visioning: We understand the future direction of the Organization and understand the efforts and
processes needed to achieve it through goal setting and by following the mission/values.
Skills/Abilities
The Alternate Judge should have advanced ability to read and understand legal documents,
orders, warrants and judgments as well as the ability to write, compose and edit legal materials,
orders, warrants judgments and other related documents.
This position also requires an in-depth knowledge of local, state and federal laws affecting a
Municipal Court of Record and other applicable court policies and procedures. Work is of the
broadest scope dealing with highly complex concepts or issues of great importance to the City.
City of Coppell Human Resources Page 3
Additionally, the Alternate Judge must have the following skills and abilities:
o Able to function well within a team environment, demonstrate a collaborative
work style and work efficiently and effectively with elected officials and other
city departments including police, fire and code compliance all while maintaining
the independence and integrity required of an unbiased judicial authority.
o Engage effectively in daily contact with city employees, police personnel, city
prosecutors, defendants, prisoners and private attorneys.
o Demonstrate analytical, organizational, oral and written communication skills in
the performance of all job functions.
o Handle multiple assignments and provide timely services.
o Work in a paper -light, electronic environment.
o Demonstrate emotional stability and a sense of fairness.
o Exhibit respect towards argumentative and hostile persons in court and in jail.
o Maintain a professional, courteous and judicial demeanor.
Knowledge
Knowledge of Incode, the court's software, is preferred as well as experience using LEADRS
(Law Enforcement Advanced DUUDWI Reporting System) to process blood search warrants.
Proficiency with Microsoft Office Suite products such as Outlook, Word, Excel, PowerPoint and
Teams is preferred and proficiency with Zoom is preferred as well as the ability to speak more
than one language.
Experience
This position requires a Juris Doctor degree from an accredited law school with the ability to
maintain mandatory minimum continuing education requirements for Municipal Court Judges in
Texas. Must be a licensed attorney in good standing with the State Bar of Texas. Additional
preferred qualifications include: seven (7) years of experience practicing law in the State of
Texas with a minimum of three (3) years municipal court experience and three (3) years
magistrate or magistrate court experience. Prior judicial experience is also preferred.
Physical Requirements
In order to successfully perform the daily tasks of this position, the employee needs to be able to:
lift and carry various objects and equipment and employ various static and dynamic postures
City of Coppell Human Resources Page 4
such as handling (gripping & grasping), fingering, turning, talking, hearing, near and far acuity,
sitting, squatting, bending, twisting, and balancing.
Working Environment
The Alternate Municipal Court Judge performs job duties indoors. Security measures are in place
due to the responsibilities performed by the court. The environment may include abrasive or upset
individuals. This position requires occasional travel for meetings and conferences.
Reporting Relationship
The Alternate Municipal Court Judge reports directly to the Mayor and City Council and works
with the City Manager's Office and Municipal Court Judge on matters related to the efficiency,
effectiveness and scheduling of the Court.
In accordance with the ADA, the City of Coppell is willing to consider any reasonable
accommodation.
City of Coppell Human Resources Page 5
C',P FE L
File ID: 2021-5821
Version: 1
File Name: Swearing In
City of Coppell, Texas
Master
File Number: 2021-5821
Type: Agenda Item
Reference:
Title: Swearing in of Alternate Municipal Judge.
Notes:
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
Status: Agenda Ready
In Control: City Council
File Created: 07/21/2021
Final Action:
Sponsors: Enactment Date:
Attachments: Enactment Number:
Contact: Hearing Date:
Drafter: Effective Date:
Related Files:
History of Legislative File
ver- Acting Body: Date: Action: Sent To: Due Date: Return Result:
sion:
Date:
Text of Legislative File 2021-5821
Title
Swearing in of Alternate Municipal Judge.
Summary
Strategic Pillar Icon:
Sustainable Government
City of Coppell, Texas Page 1 Printed on 7/23/2021
C',P FE L
File ID: 2021-5812
Version: 1
City of Coppell, Texas
Master
File Number: 2021-5812
Type: Agenda Item
Reference:
File Name: Vote on Maximum Proposed Tax Rate 2021
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
Status: Agenda Ready
In Control: Finance
File Created: 07/16/2021
Final Action:
Title: Consider approval of a maximum proposed tax rate of $0.5800 for the 2021
tax year and to set the Public Hearings on the budget and proposed tax rate
for the next regularly scheduled Council Meeting on August 10, 2021 at 7:30
p.m.
Notes:
Sponsors:
Attachments: Memo Proposed Rate 2021.pdf, Notice of Vote to
Consider Rate 21-22 (Rambler).pdf
Contact:
Drafter:
Related Files:
History of Legislative File
Enactment Date:
Enactment Number:
Hearing Date:
Effective Date:
Ver- Acting Body: Date: Action: Sent To: Due Date: Return Result:
sion:
Date:
Text of Legislative File 2021-5812
Title
Consider approval of a maximum proposed tax rate of $0.5800 for the 2021 tax year and to set
the Public Hearings on the budget and proposed tax rate for the next regularly scheduled
Council Meeting on August 10, 2021 at 7:30 p.m.
Summary
See attached memorandum.
Fiscal Impact:
Staff Recommendation:
The Finance Department recommends approval.
City of Coppell, Texas Page 1 Printed on 7/23/2021
Master Continued (2021-5812)
Strategic Pillar Icon:
Sustainable Government
City of Coppell, Texas Page 2 Printed on 7/23/2021
e,M•I E 0 F
COPPELL
w Val�l�fi'�f i o �'�✓I! i� ,�11q
V �
� DY
� Y
MEMORANDUM
To: Mayor and City Council
From: Jennifer Miller, Director of Finance
Date: July 27, 2021
Reference: Approval of a maximum proposed tax rate of $.58000 for the 2021 tax year and to set the
Public Hearing
2040: Sustainable Government
Introduction:
Prior to Senate Bill 2, when a proposed tax rate exceeds the notice and hearing tax rate limit (no new revenue
rate) as calculated in the effective/rollback tax rate worksheets, the taxing unit's governing body must take a
record vote on the desired rate. Regardless of the rate that is proposed, the publications under Senate Bill 2,
require a record vote to be included on the Notice of Meeting to Vote on Tax Rate.
Analysis:
The rate of $.5800 is the maximum rate that will be proposed for Fiscal Year 2021-22. This agenda item is
the record vote on the proposed rate, and it announces the date, time and place of the public hearing to be held
on the proposed tax rate.
Attached is the notice that was published in the newspaper on July 17, 2021. The public hearing will be at the
regular Council meeting on August 10, 2021. The meeting to vote on the tax rate will be at the regular Council
Meeting on August 10, 2021.
Legal Review:
This agenda item was reviewed by legal counsel during the Council packet review process.
Fiscal Impact:
Recommendation:
The Finance Department recommends approval.
1►/Ia►/[a]7e1LIIBhl►
Date: July 14, 2021
To: Rambler
From: Cayce Lay, Budget Manager
City of Coppell
Subject: Notice of Vote on Maximum Rate
Please publish the following Notice of Public Hearing on July 17, 2021:
NOTICE OF VOTE TO CONSIDER MAXIMUM RATE
A vote to consider a maximum ad valorem rate will be held by the City Council of the City of
Coppell, Texas. The vote will be held during the regularly scheduled City Council meeting on July
27, 2021 at 7:30 p.m. in the Council Chambers at the City Hall, 255 Parkway Boulevard, Coppell,
Texas 75019. This vote is NOT to adopt a property tax rate; that vote is currently scheduled for
August 10, 2021. The vote to consider a maximum ad valorem rate is a statutory requirement,
per Texas Tax Code §26.06, and may not be the vote considered for adoption.
Feel free to contact me if you have any questions or need additional information. I can be
reached at (972) 304-3690. Thank you.
City of Coppell, Texas
C',P FE L
File ID: 2021-5816
Version: 1
File Name: Mayor and CC Reports
Master
File Number: 2021-5816
Type: Agenda Item
Reference:
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
Status:
Mayor and Council
Re po its
In Control:
City Council
File Created:
07/19/2021
Final Action:
Title: Report by the City Council on recent and upcoming events.
Notes:
Sponsors:
Attachments:
Contact:
Drafter:
Related Files:
History of Legislative File
Enactment Date:
Enactment Number:
Hearing Date:
Effective Date:
Ver- Acting Body: Date: Action: Sent To: Due Date: Return Result:
sion:
Date:
Text of Legislative File 2021-5816
Title
Report by the City Council on recent and upcoming events.
Summary
City of Coppell, Texas Page 1 Printed on 7/23/2021
C',P FE L
File ID: 2021-5818
Version: 1
City of Coppell, Texas
Master
File Number: 2021-5818
Type: Agenda Item
Reference:
File Name: CC Committee Reports 7/27/21
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
Status:
Council Committee
Re po its
In Control:
City Council
File Created:
07/19/2021
Final Action:
Title: A. Report on Carrollton/Farmers Branch ISD/ Lewisville ISD -
Councilmember Mark Hill
B. Report on Coppell ISD - Councilmember Kevin Nevels
C. Report on Coppell Seniors - Councilmember John Jun
Notes:
Sponsors: Enactment Date:
Attachments: Enactment Number:
Contact: Hearing Date:
Drafter: Effective Date:
Related Files:
History of Legislative File
ver- Acting Body: Date: Action: Sent To: Due Date: Return Result:
sion:
Date:
Text of Legislative File 2021-5818
Title
A. Report on Carrollton/Farmers Branch ISD/ Lewisville ISD - Councilmember Mark Hill
B. Report on Coppell ISD - Councilmember Kevin Nevels
C. Report on Coppell Seniors - Councilmember John Jun
Summary
City of Coppell, Texas Page 1 Printed on 7/23/2021