Texas A&M Transportation Institute-Interlocal Cooperation Contract-CN 2021-07-27INTERLOCAL COOPERATION CONTRACT
THE STATE OF TEXAS **
THE COUNTY OF BRAZOS **
THIS CONTRACT is entered into by and between a local government and the State agency as shown below
Contracting Parties, pursuant to the authority granted and in compliance with the provisions of "The Interlocal
Cooperation Act, TEX. GOVT. CODE ANN." § 791.001, et. Seq.
I. CONTRACTING PARTIES:
Performing Party: Texas A&M Transportation Institute (TTI)
The Texas A&M University System - VID # 37277277275000
Receiving Party: Cityouf_Coppell, Texas
II. STATEMENT OF SERVICES TO BE PERFORMED:
Arterial Travel Time Information for Construction (ATTIC) for City of Coppell, Texas -- See Schedule
A -- See Schedule A
All electronic information transmitted to or housed by the Performing Party is the responsibility of the
Performing Party and will be protected in accordance with Texas Administrative Code (TAC) 202 as
well as any other applicable state or federal mandate unless additional protection is requested in writing
by the sponsor.
III. BASIS FOR CALCULATING COSTS:
Cost Reimbursable
See Schedule B
IV. CONTRACT AMOUNT:
The total amount of this contract shall not exceed: $$116,084 (One hundred sixteen thousand and
eighty-four dollars and no cents).
The maximum amount payable under this contract is contingent upon availability of funds.
V. PAYMENT FOR SERVICES:
Receiving Party shall pay for services received from appropriation items or accounts of the Receiving
Party from which like expenditures would normally be paid, based upon vouchers drawn by the
Receiving Party payable to Performing Party.
Payments for services performed shall be billed monthly_
Payments received by the Performing Party shall be credited to its current appropriation items(s) or
account(s) from which the expenditures of that character were originally made.
VI. DISPUTES:
The dispute resolution process provided in Chapter 2260, Texas Government Code, and the related rules
adopted by the Texas Attorney General pursuant to Chapter 2260, shall be used by the Performing Party
and the Receiving Party to attempt to resolve any claim for breach of contract made by the Receiving
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Party that cannot be resolved in the ordinary course of business. The Receiving Party shall submit
written notice of a claim of breach of contract under this Chapter to the Manager, Risk and Compliance
of the Performing Party, who shall examine Receiving Party's claim and any counterclaim and negotiate
with Receiving Party in an effort to resolve the claim.
VII. PUBLIC INFORMATION ACT:
The Receiving Party acknowledges that the Performing Party is obligated to strictly comply with the
Public Information Act, Chapter 552, Texas Government Code, in responding to any request for public
information pertaining to this Agreement, as well as any other disclosure of information required by
applicable Texas law. To request information, please email b-carranza@tti.tamu.edu or call
979-317-2730.
VIII. TERM OF CONTRACT:
Payment under this contract beyond the end of the current fiscal year is subject to availability of
appropriated funds. If funds are not appropriated, this contract shall be terminated immediately with no
liability to Receiving Party. This contract begins when fully executed by both parties and terminates on
December 31, 2022.
IX. ADMINISTRATIVE CONTACTS:
For Performing Party:
Pricing Proposal or Pre -award:
Tanya Alabsawi, J.D., CRA
Senior Contract Negotiator II
Texas A&M Sponsored Research Services
400 Harvey Mitchell Parkway S, Suite 300
College Station, Texas 77845
Tel. 979-845-6273
Administrative Contact after Execution:
Mr. Daniel Martinez
Project Administrator II, Post Award
Sponsored Research Services (SRS)
400 Harvey Mitchell Parkway South,
Suite 300
College Station, Texas 77845
Tel. 979-845-2901
Email: awards@tamu.edu Email: d.mtz@exchange.tamu.edu
For Receiving Party:
Administrative Contact:
Kyra Jansen
Administrative Services Manager
City of Coppell
265 Parkway Blvd
Coppell, TX 75019
Tel. 972-304-3686
Email: kjansen@coppelltx.gov
X. TECHNICAL CONTACTS:
For Performing Party:
Robert Brydia, PMP
Senior Research Scientist
Texas A&M Transportation Institute
3135 TAMU
College Station, Texas 77843-3135
Tel. 979-317-2824
Email: r-brydia@tti.tamu.edu
Invoice Submission Contact:
Kent M. Collins, P.E.
Director of Public Works
City of Coppell
265 Parkway Blvd.
Coppell, TX 75019
Tel. 972-304-7019
Email: kcollins@coppelltx.gov
For Receiving Party:
Kent M. Collins, P.E.
Director of Public Works
City of Coppell
265 Parkway Blvd.
Coppell, TX 75019
Tel. 972-304-7019
Email: kcollins@coppelltx.gov
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XI. EQUAL EMPLOYMENT OPPORTUNITY:
The Texas A&M University System serves all persons regardless of race, color, sex, religion, national
origin, age, disability, genetic information or veteran status. The Performing Party agrees to comply
with Executive Order 11246, entitled 'Equal Employment Opportunity," (EEO) as amended by
Executive Order 11375 and as supplemented by Department of Labor regulations (41 CFR Part 60).
XII. THE AGREEING PARTIES certify that:
1. The services specified above are necessary and essential for activities that are properly within the
statutory functions and programs of the affected agencies of State Government.
2. The proposed arrangements serve the interest of efficient and economical administration of the State
Government.
3. The services or resources agreed upon are not required by Article XVI, Section 21 of the
Constitution of Texas to be supplied under contract given to the lowest responsible bidder.
RECEIVING PARTY further certifies that it has the authority to request for the above services by authority
granted in TEX. GOVT. CODE ANN." § 791.
PERFORMING PARTY further certifies that it has the authority to perform the services agreed upon above
by authority granted in Chanter 85, Texas Education Code.
The undersigned parties bind themselves to the faithful performance of this contract.
19 no '7 '7,-hCli7�:7111
Texas A&M Transportation Institute
Authorized Signature
Gregory D. Winfree
Agency Director
Title
Date
RECEIVING PARTY
City of Connell, Texas
0 VY � n—
Authorized Signature
Title
Ws6� 21 2021
Date
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SCHEDULE A
SCOPE OF SERVICES
Scope of Work
The overall scope of work is to develop the back -end infrastructure and messaging necessary to
provide a travel time information system to support informed travel choices for the Belt Line
reconstruction project. Information will be provided for both North and South travel. Specific
activities included in the six identified tasks under the scope of work are:
1) Execution of data sharing agreement under TxDOT master agreement, which includes no
cost access for local government agencies.
2) Set up access and analysis mechanisms for travel time data for both North and South
travel on the routes of Royal, Freeport, Belt Line, and McArthur.
3) Develop messaging formats to support an informed travel choice, including Belt Line
conditions and when alternate routes would be advised.
4) Develop business rules and output channel for travel time messaging.
5) Develop a customer survey plan to gauge customer needs, awareness, and satisfaction.
6) Construct detailed concept of operations for project including message sets, operational
scenarios, and data flows.
7) Integrate and stand-up all system components and test in off-line mode (no output to
Twitter).
8) Upon completion of testing, bring system on-line after confirmation with Coppell staff.
9) Operate system for the expected duration of the Belt Line reconstruction project
(estimated at 18 months).
10) Develop a performance metrics plan at the start of the project and periodically update
metrics throughout the project duration.
11) Set up, monitor, and operate communication regime to multiple Portable Changeable
Message Signs. Signs to be provided by others.
12) Catalog and report project activities and results in a final report.
Project Cost and Schedule
Project Budget: $116,084
Estimated start date: August 1, 2021
Termination: December 31, 2022
Potential Additional Scope of Work Items
Understanding the impacts of the reconstruction effort on the local and regional traffic patterns
could be enhanced by obtaining additional data for analysis including volumes and origin -
destination information. Additionally, the City might wish to verify the 3`d party data by doing
field data verification using a floating car technique. Pending further discussions with the City
of Coppell, these potential work efforts are not included in the current scope of work and budget
and would require additional funds and a project amendment.
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SCHEDULE B
Budget Detail or Payment Schedule
Belt Line Reconstruction - Travel Time Support For City of Coppell, Texas
Performance P.H.H. 08/01/21 to 12/31/22 TTI Proposal 2104931
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Task 1
Task 2
Task 3
Task 4
Task 5
Task 6
Total
A. Salaries and Wages
Design System
Test System
Operate System
Administer Surveys Performance Metrics
Final Report
Name Role !n Study
Direct
Hourly Rate
Hours Cost
Hours
Cost
Hours Cost
Hours
Cost
Hours
Cost
Hours
Cost
Hours
Percent of
Effort
Cost
Robert Brydia Principal Investigator
$78.34
20 $ 1,567
20
$ 1,567
50 $ 3,917
24 $
1,880
0
$
-
40
$ 3,134
154
5.21%
$ 12,065
Hubbard, James Associate Transportation Researcher
$31.99
$ -
$
$
24 $
768
200
$
6,398
80
$ 2,559
304
10.28%
$ 9,725
Moughon, James Software Applications Developer III
$45.90
20 $ 918
$
$
$
$
$ -
20
0.68%
$ 918
Bratlien, Chris Software Applications Developer 111
$44.65
150 $ 6,698
20
$ 893
50 $ 2,233
$
$
$
220
7.44%
$ 9,824
Geilselbrecht, Tina Senior Research Scientist
$80.27
$ -
$ -
$
48 $
3,853
$
-
$
48
1.62%
$ 3,853
Simek, Chris lAssociate Research Scientist
$53.07
$ -
$ -
$ -
96 $
5,095
$
$
96
3.25%
$ 5,095
Wagner, Lisa 1AdEinistrative AssoGate V
$21.75
$ -
$ -
$
$
40
$
870
40
$ 870
80
2.70%
$ 1,740
Antebi,Jack Senior Research Engineer
$75.48
$ -
$ -
100 $ 7,548
$
$
$
100
3.38%
$ 7,548
Schrank, David ISenior Research Scientist
$86.68
$
$
$ -
$
20
$
1,734
0
$
20
0.68%
$ 1,734
Leonhard Ruback ISenior Research Scientist
$72.70
$ -
54
$ 3,926
$
$
$
$ -
54
1.83%
$ 3,926
Subtotal
190 $ 9,183
94
$ 6,386
200 $ 13,698
192 $
11,596
260
$
9,002
160
$ 6,563
1096
$ 56,428
B. Materials and Service
1. Computer operations
$ 245
Hours
$ 121
H'
$ 258
$
247
$
333
$ 206
$ 1,410
2. Azure Services
3. Miscellaneous supplies including but not limited to modems
$ -
$ -
$
$ 1,000
$ 2,000
$
$
$
$
M
$
$
$ 2,000
$ 1,000
Subtotal
$ 245
$ 1,121
$ 2,258
$
247
$
333
$ 206
$ 4,410
C. Travel
For 2 trips from College Station to Coppell, Texas
Mileage: 2 trips x 401.2 miles/trip x $0.56/mile
$ -
$ -
$ -
$ 449
$ 198
$ 322
$
$
$
$
$
$
-
$
$
$
-
-
-
$
$ -
$ -
$ 449
Meals: 2 trips x 1 person x 2 days x $66/day
$ 198
Lodging: 2 trips x 1 person x 1 night x $161/person/night
$ 322
Subtotal
$
$ 969
$ -
$
$
$
$ 969
D. Employee Benefit Plan & Payroll Taxes
Employee Fringe Benefits Estimates:
Students Rate
3.0%
$ -
$ 1,699
$ 1,699
$
$ 1,181
$ 1,181
$ -
$ 2,534
$ 2,534
$
$
$
-
2,145
2,145
$
$
$
1,665
1,665
$
$ 1,214
$ 1,214
$ -
Staff Rate 18.5%
$ 10,436
Total Fringe
$ 10,438
Institutional Medical Insurance Cost
Students Rate/person/month
$279.00
$
$ 842
$ 842
$ 2,541
$
$ 417
$ 417
S 1,598
$ -
$ 1186
$ BB6
$ 3,420
$
$
$
$
-
851
851
2,996
$
$
$
$
1,152
1,152
2,617
$
$ 709
$ 709
$ 1,923
$ -
Staff Ratelperson/month $771.00
$ 4,857
Total Medical
$ 4,857
Subtotal
$ 15,295
E. Administrative Costs @ 51.5%
of Modified Total Direct Costs
$ 6,038
$ 5,125
$ 9,846
$
7,515
$
6,067
$ 4,370
$ 36,981
GRAND TOTAL PROJECT
$18,007
$ 15,200
$ 29,222
1 $ 22,354
$ 18,239
$ 13,062
$ 116,084
BUDGET NOTES:
All facilities and equipment necessary to accomplish the required work are available.
The Texas A&M University provides equal opportunity to all employees, students, applicants for employment or admission, and the public regardless of race, color, sex, religion, nationat origin, age, disability, genetic information, veteran
A. Clerical salaries are directly charged as the support required is significantly greater than the routine level of services provided by academic departments.
81. Computer equipment usage fee and network support services is an established rate and is not charged indirect.
C, Travel M&IE is calculated at 75% on the first and last day of travel. .-
E. Excludes C1.
status, sexual orientation, or gender identit
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