Loading...
CM 2021-08-10C'I -L Tuesday, August 10, 2021 WES MAYS Mayor CLIFF LONG Place 1 DON CARROLL Place 3 KEVIN NEVELS Place 4 MIKE LAND City Manager City of Coppell, Texas Minutes City Council 5:30 PM 255 E. Parkway Boulevard Coppell, Texas 75019-9478 BRIANNA HINOJOSA-SMITH Mayor Pro Tem JOHN JUN Place 5 BIJU MATHEW Place 6 MARK HILL Place 7 Council Chambers Present 8 - Wes Mays -,Cliff Long;Brianna Hinojosa-Smith;Don Carroll -,Kevin Nevels;John Jun;Biju Mathew and Mark Hill Also present were Deputy City Managers Vicki Chiavetta and Traci Leach, City Attorney Bob Hager, and City Secretary Ashley Owens. The City Council of the City of Coppell met in Regular Called Session on Tuesday, August 10, 2021 at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. The purpose of the meeting is to consider the following items: 1. Call to Order Mayor Wes Mays called the meeting to order, determined that a quorum was present and convened into the Executive Session at 5:31 p.m. 2. Executive Session (Closed to the Public) 1st Floor Conference Room Section 551.071, Texas Government Code - Consultation with City Attorney. Consultation with City Attorney regarding City of Coppell; City of Humble; City of DeSoto; City of Carrollton vs. Glenn Hegar, in his official capacity as Texas Comptroller of Public Accounts. City of Coppell, Texas Page 1 City Council Minutes August 10, 2021 Discussed under Executive Session 3. Work Session (Open to the Public) 1st Floor Conference Room Mayor Wes Mays adjourned the Executive Session at 5:59 p.m. and convened into the Work Session at 6:01 p.m. A. Discussion regarding agenda items. B. Presentation by Coppell Arts Center Foundation. C. Presentation by BJ Wagner of the Meadows Mental Health Policy Institute regarding a proposal to conduct a Mental Health Needs Assessment for the Metrocrest Services region. D. Discussion regarding Parker and Hollywood Drive Outfalls reconstruction. E. Discussion regarding liaison assignment to Carrollton Regional Medical Center Community Advisory Board. F. Discussion regarding Boards and Commissions Process. Presented in Work Session Regular Session Mayor Wes Mays adjourned the Work Session at 7:31 p.m. and reconvened into the Regular Session at 7:38 p.m. 4. Invocation 7:30 p.m. Kamal Manik with Generate Life Church gave the invocation. 5. Pledge of Allegiance Mayor Wes Mays and the City Council led those present in the Pledge of Allegiance. 6. Citizens' Appearance Mayor Wes Mays advised that no one signed up to speak. Presentations 7. Presentation by Tracy Eubanks regarding Metrocrest Services Capital Campaign. Metrocrest Services CEO Tracy Eubanks made a presentation to City Council. 8. Annual report by SPAN Transit Services. Diane Beck with SPAN Transit Services made a presentation to City Council. Proclamations City of Coppell, Texas Page 2 City Council Minutes August 10, 2021 9. Consider approval of a Proclamation designating August 10, 2021, as "Human Trafficking Awareness Day"; and authorizing the Mayor to sign. Mayor Wes Mays read the proclamation into the record and presented the same to Tracy Fisher, Sinmin Pak, and Nancy Wang. A motion was made by Mayor Pro Tem Brianna Hinojosa-Smith, seconded by Councilmember Biju Mathew, that this Agenda Item be approved. The motion passed by an unanimous vote. 10. Consent Agenda A. Consider approval of the minutes: July 27, 2021. A motion was made by Councilmember Don Carroll, seconded by Councilmember Kevin Nevels, that Consent Agenda Items A-E be approved. The motion passed by an unanimous vote. B. Consider approval of an Ordinance for a zoning change request from PD -250R8 -H (Planned Development - 250 -Revision 8 -Historic) to PD -250R25 -H (Planned Development -250 -Revision 25 - Historic), to approve a Detail Site Plan for a 7,631 -square -foot, 2 -story mixed-use building with retail on the first floor and residential on the second floor; on 0.196 acres of property located at 755 W. Main Street; and authorizing the Mayor to sign. A motion was made by Councilmember Don Carroll, seconded by Councilmember Kevin Nevels, that Consent Agenda Items A-E be approved. The motion passed by an unanimous vote. Enactment No: OR 91500-A-769 C. Consider approval of awarding Bid # Q-0721-01 Parker and Hollywood Drive Outfalls reconstruction to A & B Construction, LLC; in the amount of $218,500.00 for the reconstruction of two storm sewer outfalls; funded through 2020 Bond proceeds; and authorizing the City Manager to sign all necessary documents. A motion was made by Councilmember Don Carroll, seconded by Councilmember Kevin Nevels, that Consent Agenda Items A-E be approved. The motion passed by an unanimous vote. D. Consider approval of awarding the contract for the replacement of the roof at the Rolling Oaks Columbarium to the Garland Company in the amount of $96,941.00 as budgeted in the Rolling Oaks Memorial Cemetery Special Revenue Fund; and authorizing the City Manager to sign any necessary documents. A motion was made by Councilmember Don Carroll, seconded by Councilmember Kevin Nevels, that Consent Agenda Items A-E be approved. The motion passed by an unanimous vote. City of Coppell, Texas Page 3 City Council Minutes August 10, 2021 E. Consider approval of an agreement renewal between the City of Coppell and SPAN, Inc., for the provision of transit services for Senior Citizens and Citizens with Disabilities; as provided for by the Care's Act funding as dispensed through SPAN, Inc.; and authorizing the City Manager to sign any necessary documents. A motion was made by Councilmember Don Carroll, seconded by Councilmember Kevin Nevels, that Consent Agenda Items A-E be approved. The motion passed by an unanimous vote. End of Consent Agenda is all QI[is aA_1V10lei To receive public comment on the proposed 2021-22 Budget for the Coppell Crime Control and Prevention District. Presentation: Kim Tiehen, Assistant Director of Finance, made a presentation to the City Council regarding the Crime Control and Prevention District Budget. Mayor Wes Mays opened the Public Hearing and stated that no one signed up to speak. A motion was made by Mayor Pro Tem Brianna Hinojosa-Smith, seconded by Councilmember Cliff Long, to close the Public Hearing. The motion passed by an unanimous vote. 12. PUBLIC HEARING: To receive public comment concerning the proposed 2021-22 Municipal Budget. Presentation: Kim Tiehen, Assistant Director of Finance, made a presentation to the City Council regarding the Municipal Budget Mayor Wes Mays opened the Public Hearing and stated that no one signed up to speak. A motion was made by Councilmember Kevin Nevels, seconded by Councilmember Don Carroll, to close the Public Hearing. The motion passed by an unanimous vote. 13. PUBLIC HEARING: To receive public comment concerning the proposed 2021-22 tax rate of $0.58000. Presentation: Kim Tiehen, Assistant Director of Finance, made a presentation to the City Council regarding the proposed tax rate. Mayor Wes Mays opened the Public Hearing and stated that no one signed up to speak. A motion was made by Mayor Pro Tem Brianna Hinojosa-Smith, seconded by Councilmember Cliff Long, to close the Public Hearing. The motion passed by an unanimous vote. City of Coppell, Texas Page 4 City Council Minutes August 10, 2021 14. Consider approval of an Ordinance approving and adopting the budget for the City of Coppell, Texas for the fiscal year of October 1, 2021, through September 30, 2022; and authorizing the Mayor to sign. Presentation: Kim Tiehen, Assistant Director of Finance, made a presentation to the City Council. A motion was made by Councilmember Don Carroll, seconded by Councilmember Mark Hill, that this Agenda Item be approved. The motion passed by an unanimous vote. Enactment No: OR 2021-1563 15. Consider approval of an Ordinance of the City of Coppell, Texas levying the ad valorem taxes for the year 2021 at $0.5800 on each one hundred dollars ($100) assessed value of taxable property, on which $0.472211 is for operations and maintenance and $0.107789 is for interest and sinking; and authorizing the Mayor to sign. Presentation: Kim Tiehen, Assistant Director of Finance, made a presentation to the City Council. A motion was made by Councilmember Biju Mathew, seconded by Councilmember John Jun, to adopt a tax rate of $.5517 (no new revenue rate). As authorized by Section 551.071(2) of the Texas Government Code, Mayor Wes Mays convened into closed Executive Session at 9:19 p.m. to seek consultation from the City Attorney and reconvened into the Regular Session at 9:30 p.m. The motion failed (2-5) by the following vote: Aye: 2 - Councilmember John Jun, Councilmember Biju Mathew Nay: 5 - Mayor Pro Tem Brianna Hinojosa-Smith, Councilmember Cliff Long, Councilmember Don Carroll, Councilmember Kevin Nevels, Councilmember Mark Hill A motion was made by Mayor Pro Tem Brianna Hinojosa-Smith, seconded by Councilmember Cliff Long, that this Agenda Item be approved. The motion carried (5-2) by the following vote. Aye: 5 - Mayor Pro Tem Brianna Hinojosa-Smith, Councilmember Cliff Long, Councilmember Don Carroll, Councilmember Kevin Nevels, Councilmember Mark Hill Nay: 2 - Councilmember John Jun, Councilmember Biju Mathew Enactment No: OR 2021-1564 16. Consider ratification of the vote on the FY 2021-22 annual budget which results in more revenue from ad valorem taxes than the previous year. Presentation: Kim Tiehen, Assistant Director of Finance, made a presentation City of Coppell, Texas Page 5 City Council Minutes August 10, 2021 to the City Council. A motion was made by Councilmember Mark Hill, seconded by Mayor Pro Tem Brianna Hinojosa-Smith, that this Agenda Item be approved. The motion carried (5-2) by the following vote. Aye: 5 - Mayor Pro Tem Brianna Hinojosa-Smith, Councilmember Cliff Long, Councilmember Don Carroll, Councilmember Kevin Nevels, Councilmember Mark Hill Nay: 2 - Councilmember John Jun, Councilmember Biju Mathew 17. Consider approval to enter into a contract with McMahon Contracting, L.P.; for the reconstruction of S. Belt Line Road; in the amount of $18,319,034.55; with a maximum potential incentive of $300,000.00; for a total award amount of $18,619,034.55: as provided for by 2021 Street CIP Fund; and authorizing the City Manager to sign any necessary documents. Presentation: Kent Collins, Director of Public Works, made a presentation to the City Council. A motion was made by Councilmember Kevin Nevels, seconded by Councilmember Mark Hill, that this Agenda Item be approved. The motion passed by an unanimous vote. 18. Consider approval for award to enter into a contract with Kleinfelder, Inc. to provide materials engineering and testing services on S. Belt Line Rd reconstruction project in the amount of $154,600.00; as budgeted from the 2021 Street CIP Fund; and authorizing the City Manager to sign any necessary documents. Presentation: Kent Collins, Director of Public Works, made a presentation to the City Council. A motion was made by Councilmember Cliff Long, seconded by Councilmember Kevin Nevels, that this Agenda Item be approved. The motion passed by an unanimous vote. 19. City Manager Reports - Project Updates and Future Agendas City Manager Mike Land reported the following project updates: Construction on Airline Road is still on track to be complete by the end of August. Crews are finishing up sidewalks and landscaping. The paving is 50% complete on Cambria Drive. Sewer line work on Plantation Road is continuing this week. Intersection Improvements — work at Parkway Boulevard is progressing. The majority of paving is down for the northbound left -turn lane and the eastbound City of Coppell, Texas Page 6 City Council Minutes August 10, 2021 right -turn lane. Three mast arms have been installed. Crews will begin the east side of Parkway Boulevard the week of August 23rd. We will provide safe routes to schools at all times. 20. Mayor and Council Reports Report by the City Council on recent and upcoming events. On Saturday, August 21st from 8 to 11 a.m. at the Coppell Arts Center, the Chamber of Commerce will be hosting a Community Health and Wellness Expo. Speak with wellbeing experts, browse the show and join in the activities. The Expo is the place to go for the latest in fitness, nutrition, healthy psychology, workplace wellness and more, featuring technologies and practitioners who are leading the health and fitness revolution. Enjoy demos and healthy family activities, such as giant Jenga, putting greens, stretching, massage chairs, an obstacle course, free COVID-19 vaccinations and more. This is a free community event open to the public. For information please visit the Chamber's website at coppellchamber.org. On Saturday evening, August 21st at 8:30 p.m. The Coppell Arts Center's Drive -In Movies Series is featuring Monsters, Inc. Tickets to the Drive -In are sold per vehicle for $15. The Parking Lot opens at 8 pm and spots are first-come, first served. Concessions will be available on-site for purchase. For more information visit: www.CoppellArtsCenter.org Participate in local government and give back to the community by serving on one of the City of Coppell's Boards or Commissions. The City is seeking passionate individuals to be a part of Boards and Commissions that help guide development, future needs, regulations, and more for Coppell. Applications will be accepted online at coppelltx.gov/boards now through September 13, 2021. 21. Public Service Announcements concerning items of community interest with no Council action or deliberation permitted. Mayor Pro Tem Brianna Hinojosa-Smith reminded Mayor and City Council, as well as those watching at home, that school begins for Coppell ISD on Tuesday, August 17th. Please be on the lookout for school zones, students, and other vehicles. Hope everyone has a great first day back to school! 22. Necessary Action from Executive Session 23. Adjournment There was no action resulting from Executive Session. There being no further business before the City Council, the meeting was adjourned at 10:04 p.m. City of Coppell, Texas Page 7 1 1 City Council U Minutes August 10, 2021 UlJc'! — Wes Mays, Mayor ATTEST: Ashley Owens, Secretary City of Coppell, Texas Page 8