CM 2021-08-10C'I -L
Tuesday, August 10, 2021
WES MAYS
Mayor
CLIFF LONG
Place 1
DON CARROLL
Place 3
KEVIN NEVELS
Place 4
MIKE LAND
City Manager
City of Coppell, Texas
Minutes
City Council
5:30 PM
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
BRIANNA HINOJOSA-SMITH
Mayor Pro Tem
JOHN JUN
Place 5
BIJU MATHEW
Place 6
MARK HILL
Place 7
Council Chambers
Present 8 - Wes Mays -,Cliff Long;Brianna Hinojosa-Smith;Don Carroll -,Kevin Nevels;John
Jun;Biju Mathew and Mark Hill
Also present were Deputy City Managers Vicki Chiavetta and Traci Leach, City Attorney
Bob Hager, and City Secretary Ashley Owens.
The City Council of the City of Coppell met in Regular Called Session on Tuesday,
August 10, 2021 at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway
Boulevard, Coppell, Texas.
The purpose of the meeting is to consider the following items:
1. Call to Order
Mayor Wes Mays called the meeting to order, determined that a quorum was
present and convened into the Executive Session at 5:31 p.m.
2. Executive Session (Closed to the Public) 1st Floor Conference Room
Section 551.071, Texas Government Code - Consultation with City Attorney.
Consultation with City Attorney regarding City of Coppell; City of Humble;
City of DeSoto; City of Carrollton vs. Glenn Hegar, in his official capacity
as Texas Comptroller of Public Accounts.
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City Council Minutes August 10, 2021
Discussed under Executive Session
3. Work Session (Open to the Public) 1st Floor Conference Room
Mayor Wes Mays adjourned the Executive Session at 5:59 p.m. and convened
into the Work Session at 6:01 p.m.
A. Discussion regarding agenda items.
B. Presentation by Coppell Arts Center Foundation.
C. Presentation by BJ Wagner of the Meadows Mental Health Policy
Institute regarding a proposal to conduct a Mental Health Needs
Assessment for the Metrocrest Services region.
D. Discussion regarding Parker and Hollywood Drive Outfalls
reconstruction.
E. Discussion regarding liaison assignment to Carrollton Regional
Medical Center Community Advisory Board.
F. Discussion regarding Boards and Commissions Process.
Presented in Work Session
Regular Session
Mayor Wes Mays adjourned the Work Session at 7:31 p.m. and reconvened into
the Regular Session at 7:38 p.m.
4. Invocation 7:30 p.m.
Kamal Manik with Generate Life Church gave the invocation.
5. Pledge of Allegiance
Mayor Wes Mays and the City Council led those present in the Pledge of
Allegiance.
6. Citizens' Appearance
Mayor Wes Mays advised that no one signed up to speak.
Presentations
7. Presentation by Tracy Eubanks regarding Metrocrest Services Capital
Campaign.
Metrocrest Services CEO Tracy Eubanks made a presentation to City Council.
8. Annual report by SPAN Transit Services.
Diane Beck with SPAN Transit Services made a presentation to City Council.
Proclamations
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City Council Minutes August 10, 2021
9. Consider approval of a Proclamation designating August 10, 2021, as
"Human Trafficking Awareness Day"; and authorizing the Mayor to sign.
Mayor Wes Mays read the proclamation into the record and presented the
same to Tracy Fisher, Sinmin Pak, and Nancy Wang.
A motion was made by Mayor Pro Tem Brianna Hinojosa-Smith, seconded by
Councilmember Biju Mathew, that this Agenda Item be approved. The motion
passed by an unanimous vote.
10. Consent Agenda
A. Consider approval of the minutes: July 27, 2021.
A motion was made by Councilmember Don Carroll, seconded by
Councilmember Kevin Nevels, that Consent Agenda Items A-E be approved.
The motion passed by an unanimous vote.
B. Consider approval of an Ordinance for a zoning change request from
PD -250R8 -H (Planned Development - 250 -Revision 8 -Historic) to
PD -250R25 -H (Planned Development -250 -Revision 25 - Historic), to
approve a Detail Site Plan for a 7,631 -square -foot, 2 -story mixed-use
building with retail on the first floor and residential on the second floor; on
0.196 acres of property located at 755 W. Main Street; and authorizing
the Mayor to sign.
A motion was made by Councilmember Don Carroll, seconded by
Councilmember Kevin Nevels, that Consent Agenda Items A-E be approved.
The motion passed by an unanimous vote.
Enactment No: OR 91500-A-769
C. Consider approval of awarding Bid # Q-0721-01 Parker and Hollywood
Drive Outfalls reconstruction to A & B Construction, LLC; in the amount of
$218,500.00 for the reconstruction of two storm sewer outfalls; funded
through 2020 Bond proceeds; and authorizing the City Manager to sign
all necessary documents.
A motion was made by Councilmember Don Carroll, seconded by
Councilmember Kevin Nevels, that Consent Agenda Items A-E be approved.
The motion passed by an unanimous vote.
D. Consider approval of awarding the contract for the replacement of the
roof at the Rolling Oaks Columbarium to the Garland Company in the
amount of $96,941.00 as budgeted in the Rolling Oaks Memorial
Cemetery Special Revenue Fund; and authorizing the City Manager to
sign any necessary documents.
A motion was made by Councilmember Don Carroll, seconded by
Councilmember Kevin Nevels, that Consent Agenda Items A-E be approved.
The motion passed by an unanimous vote.
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City Council Minutes August 10, 2021
E. Consider approval of an agreement renewal between the City of Coppell
and SPAN, Inc., for the provision of transit services for Senior Citizens
and Citizens with Disabilities; as provided for by the Care's Act funding
as dispensed through SPAN, Inc.; and authorizing the City Manager to
sign any necessary documents.
A motion was made by Councilmember Don Carroll, seconded by
Councilmember Kevin Nevels, that Consent Agenda Items A-E be approved.
The motion passed by an unanimous vote.
End of Consent Agenda
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To receive public comment on the proposed 2021-22 Budget for the
Coppell Crime Control and Prevention District.
Presentation: Kim Tiehen, Assistant Director of Finance, made a presentation
to the City Council regarding the Crime Control and Prevention District Budget.
Mayor Wes Mays opened the Public Hearing and stated that no one signed up
to speak.
A motion was made by Mayor Pro Tem Brianna Hinojosa-Smith, seconded by
Councilmember Cliff Long, to close the Public Hearing. The motion passed by
an unanimous vote.
12. PUBLIC HEARING:
To receive public comment concerning the proposed 2021-22 Municipal
Budget.
Presentation: Kim Tiehen, Assistant Director of Finance, made a presentation
to the City Council regarding the Municipal Budget
Mayor Wes Mays opened the Public Hearing and stated that no one signed up
to speak.
A motion was made by Councilmember Kevin Nevels, seconded by
Councilmember Don Carroll, to close the Public Hearing. The motion passed
by an unanimous vote.
13. PUBLIC HEARING:
To receive public comment concerning the proposed 2021-22 tax rate of
$0.58000.
Presentation: Kim Tiehen, Assistant Director of Finance, made a presentation
to the City Council regarding the proposed tax rate.
Mayor Wes Mays opened the Public Hearing and stated that no one signed up
to speak.
A motion was made by Mayor Pro Tem Brianna Hinojosa-Smith, seconded by
Councilmember Cliff Long, to close the Public Hearing. The motion passed by
an unanimous vote.
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City Council Minutes August 10, 2021
14. Consider approval of an Ordinance approving and adopting the budget
for the City of Coppell, Texas for the fiscal year of October 1, 2021,
through September 30, 2022; and authorizing the Mayor to sign.
Presentation: Kim Tiehen, Assistant Director of Finance, made a presentation
to the City Council.
A motion was made by Councilmember Don Carroll, seconded by
Councilmember Mark Hill, that this Agenda Item be approved. The motion
passed by an unanimous vote.
Enactment No: OR 2021-1563
15. Consider approval of an Ordinance of the City of Coppell, Texas levying
the ad valorem taxes for the year 2021 at $0.5800 on each one hundred
dollars ($100) assessed value of taxable property, on which $0.472211
is for operations and maintenance and $0.107789 is for interest and
sinking; and authorizing the Mayor to sign.
Presentation: Kim Tiehen, Assistant Director of Finance, made a presentation
to the City Council.
A motion was made by Councilmember Biju Mathew, seconded by
Councilmember John Jun, to adopt a tax rate of $.5517 (no new revenue rate).
As authorized by Section 551.071(2) of the Texas Government Code, Mayor Wes
Mays convened into closed Executive Session at 9:19 p.m. to seek consultation
from the City Attorney and reconvened into the Regular Session at 9:30 p.m.
The motion failed (2-5) by the following vote:
Aye: 2 - Councilmember John Jun, Councilmember Biju Mathew
Nay: 5 - Mayor Pro Tem Brianna Hinojosa-Smith, Councilmember Cliff Long,
Councilmember Don Carroll, Councilmember Kevin Nevels, Councilmember
Mark Hill
A motion was made by Mayor Pro Tem Brianna Hinojosa-Smith, seconded by
Councilmember Cliff Long, that this Agenda Item be approved.
The motion carried (5-2) by the following vote.
Aye: 5 - Mayor Pro Tem Brianna Hinojosa-Smith, Councilmember Cliff Long,
Councilmember Don Carroll, Councilmember Kevin Nevels, Councilmember
Mark Hill
Nay: 2 - Councilmember John Jun, Councilmember Biju Mathew
Enactment No: OR 2021-1564
16. Consider ratification of the vote on the FY 2021-22 annual budget which
results in more revenue from ad valorem taxes than the previous year.
Presentation: Kim Tiehen, Assistant Director of Finance, made a presentation
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City Council Minutes August 10, 2021
to the City Council.
A motion was made by Councilmember Mark Hill, seconded by Mayor Pro Tem
Brianna Hinojosa-Smith, that this Agenda Item be approved.
The motion carried (5-2) by the following vote.
Aye: 5 - Mayor Pro Tem Brianna Hinojosa-Smith, Councilmember Cliff Long,
Councilmember Don Carroll, Councilmember Kevin Nevels, Councilmember
Mark Hill
Nay: 2 - Councilmember John Jun, Councilmember Biju Mathew
17. Consider approval to enter into a contract with McMahon Contracting,
L.P.; for the reconstruction of S. Belt Line Road; in the amount of
$18,319,034.55; with a maximum potential incentive of $300,000.00; for
a total award amount of $18,619,034.55: as provided for by 2021 Street
CIP Fund; and authorizing the City Manager to sign any necessary
documents.
Presentation: Kent Collins, Director of Public Works, made a presentation to
the City Council.
A motion was made by Councilmember Kevin Nevels, seconded by
Councilmember Mark Hill, that this Agenda Item be approved. The motion
passed by an unanimous vote.
18. Consider approval for award to enter into a contract with Kleinfelder, Inc.
to provide materials engineering and testing services on S. Belt Line Rd
reconstruction project in the amount of $154,600.00; as budgeted from
the 2021 Street CIP Fund; and authorizing the City Manager to sign any
necessary documents.
Presentation: Kent Collins, Director of Public Works, made a presentation to
the City Council.
A motion was made by Councilmember Cliff Long, seconded by
Councilmember Kevin Nevels, that this Agenda Item be approved. The motion
passed by an unanimous vote.
19. City Manager Reports - Project Updates and Future Agendas
City Manager Mike Land reported the following project updates:
Construction on Airline Road is still on track to be complete by the end of
August. Crews are finishing up sidewalks and landscaping.
The paving is 50% complete on Cambria Drive.
Sewer line work on Plantation Road is continuing this week.
Intersection Improvements — work at Parkway Boulevard is progressing. The
majority of paving is down for the northbound left -turn lane and the eastbound
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City Council Minutes August 10, 2021
right -turn lane. Three mast arms have been installed. Crews will begin the east
side of Parkway Boulevard the week of August 23rd. We will provide safe
routes to schools at all times.
20. Mayor and Council Reports
Report by the City Council on recent and upcoming events.
On Saturday, August 21st from 8 to 11 a.m. at the Coppell Arts Center, the
Chamber of Commerce will be hosting a Community Health and Wellness
Expo. Speak with wellbeing experts, browse the show and join in the
activities. The Expo is the place to go for the latest in fitness, nutrition, healthy
psychology, workplace wellness and more, featuring technologies and
practitioners who are leading the health and fitness revolution. Enjoy demos
and healthy family activities, such as giant Jenga, putting greens, stretching,
massage chairs, an obstacle course, free COVID-19 vaccinations and more.
This is a free community event open to the public. For information please visit
the Chamber's website at coppellchamber.org.
On Saturday evening, August 21st at 8:30 p.m. The Coppell Arts Center's
Drive -In Movies Series is featuring Monsters, Inc. Tickets to the Drive -In are
sold per vehicle for $15. The Parking Lot opens at 8 pm and spots are
first-come, first served. Concessions will be available on-site for purchase. For
more information visit: www.CoppellArtsCenter.org
Participate in local government and give back to the community by serving on
one of the City of Coppell's Boards or Commissions. The City is seeking
passionate individuals to be a part of Boards and Commissions that help guide
development, future needs, regulations, and more for Coppell. Applications
will be accepted online at coppelltx.gov/boards now through September 13,
2021.
21. Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
Mayor Pro Tem Brianna Hinojosa-Smith reminded Mayor and City Council, as
well as those watching at home, that school begins for Coppell ISD on
Tuesday, August 17th. Please be on the lookout for school zones, students, and
other vehicles. Hope everyone has a great first day back to school!
22. Necessary Action from Executive Session
23. Adjournment
There was no action resulting from Executive Session.
There being no further business before the City Council, the meeting was
adjourned at 10:04 p.m.
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City Council U Minutes August 10, 2021
UlJc'! —
Wes Mays, Mayor
ATTEST:
Ashley Owens, Secretary
City of Coppell, Texas Page 8