The Garland Group - Re-roof Columbarium at Rolling OaksCity of Coppell Public Works Department
Routing Sheet for Approval of Contracts and Agreements
Vendor Name: The Garland Group Date: 8/13/2021
Contracted Work/Project: Quote 25 -TX -201562 in the amount of $96,941.00
Explanation: Re -roof of Columbarium at 400 Freeport Parkwa
0✓ = F71 0
Council Approved: Yes / No If yes, Date: 8/10/2021 Budget Approved: Yes / No
Ethics Certificate Required: Yes / No If Yes, Copy is Attached: Yes / No
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® New Vendor ® Existing Vendor ® Renewing Contract
Routing Sequence:
1. Employee initiating contract/agreement: Steve Shore
(Include W-9 & CIQ form if vendor is not in system I
2. Supervisor Authorization:
Initials Date
SCS 8/13L'!
3. Purchasing Manager/Technician: Jamie Brierton JB 8/13
(Signature needed only if vendor is new to system or contract has been changed since last time used)
4. Director of Public Works Authorization: Kent Collins i'� s6` L a
5. Deputy City Manager Authorization
Comments:
6. City Manager:
Comments:
Traci Leach/Vicki Chiavetta yG Aa.S/,
Mike Land
7. Originals back to Administrative Manager: Kyra Jansen
8. Copy of contract/agreement to Jennifer Miller: =YES / NO=
Garland/DBS, Inc.
3800 East 91St Street
Cleveland, OH 44105
Phone: (800) 762-8225
Fax: (216) 883-2055
ROOFING MATERIAL AND SERVICES PROPOSAL
City of Coppell
Rolling Hills Cemetery - Columbarium
400 Freeport Parkway
Coppell, TX 75019
Date Submitted: 06/22/2021
Proposal #: 25 -TX -210562
MICPA # PW1925
Purchase orders to be made out to: Garland/DBS, Inc.
Please Note: The following budget/estimate is being provided according to the pricing established
under the Master Intergovernmental Cooperative Purchasing Agreement (MICPA) with Racine
County, WI and OMNIA Partners, Public Sector (U.S. Communities). The line item pricing
breakdown from Attachment C: Bid Form should be viewed as the maximum price an agency will
be charged under the agreement. Garland/DBS, Inc. administered an informal competitive process
for obtaining quotes for the project with the hopes of providing a lower market -adjusted price
whenever possible.
Scope of Work: Metal Roof Replacement
1. Remove existing roof down to wood deck
2. Inspect wood deck for water damage and provide price per sq/ft to replace as needed
3. Reset atrium assembly from roof system.
4. Install framing members including rafters, fire retardant wood decking.
5. Install vapor control layer for air barrier with breathable qualities
6. Install vapor control underlayment 6" up vertical substrate walls including dormer, head
walls and side walls adjoining metal roof system
7. Install metal roof system and components per engineered installation drawings provided
by Manufacturer.
8. Install Clips per Wind Uplift calculations and fastening pattern
9. Install new flashing on side walls and head walls
10. Install all perimeter termination flashing per Engineered Drawings
11. Fasteners to be specified in engineered shop drawings by Manufacturer
12. Install gutter system per shop drawings provided by Manufacturer
13. Install pop rivets per shop drawings provided by Manufacturer
14. Install sealant per shop drawings provided by Manufacturer
15. Install foam in valley and perimeter locations per shop drawings provided by Manufacturer
Page 1 of 4
16. General Contractor responsible for provided dumpsters General Contractor responsible
for scheduling and dropping dumpster at designated areas on campus provided during
pre -construction meeting conducted by manufacturer rep
17. General Contractor required to have full time supervisor onsite during any and all work is
being performed. General Contractor will be required to be present for weekly progress
meetings
18. General Contractor is responsible for providing schedule from staging metal to
completion of installation of roof system with dates weather permitting
19. General Contractor responsible for ensuring exposed roof deck is water tight every day
before installation technicians leave job site
20. General Contractor is responsible for maintaining a clean environment on roof deck,
sidewalks, grounds and any other locations on campus work is be performed
21. General Contractor is responsible for 5 Year Workmanship Warranty
22. General Contractor is responsible for 1 st Year of Maintenance of Roof System from date
of approved completion by all parties including Manufacturer, City of Coppell and General
Contractor
23. Contractor to provide 5 year workmanship and 2 year material warranty.
24. Manufacturer to provide 30 Year Warranty
Attachment C: Bid Form - Line Item Pricing Breakdown
Item #
Item Description
Unit Price
Quantity
Unit
Extended Price
Tear -off & Dispose of Debris: SYSTEM TYPE
2.26
Metal Roofing System - Wood / Tectum Deck
$ 2.40
3,500
SF
$ 8,400
METAL ROOFING SYSTEMS - LOW SLOPE &
STEEP SLOPE (2): INSULATION OPTIONS FOR
ARCHITECTURAL STANDING SEAM ROOF
14.01.02
INSTALLATION OVER SUBSTRATE: INSULATION
OPTION: Architectural Application -
No Insulation - WOOD DECK: Class A Fire -Retardant
Underlayment
$ 4.09
3,500
SF
$ 14,315
METAL ROOFING SYSTEMS - LOW SLOPE &
STEEP SLOPE (2): ROOF CONFIGURATION
Architectural or Structural Standing Seam Roof
14.03.05
System; Seam Height At or Above 1" Below 2";
Aluminum Panels: THICKNESS OPTION: Bare
Galvalume Coated Steel or Equal
Panel Price - 24 Ga, 18" Wide Panels
$ 4.36
3,500
SF
$ 15,260
METAL ROOFING SYSTEMS - LOW SLOPE &
STEEP SLOPE (2): ROOF CONFIGURATION
Architectural or Structural Standing Seam Roof
14.03.08
System; Seam Height At or Above 1" Below 2';
Aluminum Panels: PANEL WIDTH OPTION: Add for
16" Panel Width - Galvalume Coated Steel or Equal
$ 0.32
3,500
SF
$ 1,120
Page 2 of 4
Base Bid Total Maximum Price of Line Items under the MICPA: $ 122,036
Page 3 of 4
METAL ROOFING SYSTEMS - LOW SLOPE &
STEEP SLOPE (2): ROOF CONFIGURATION
Architectural or Structural Standing Seam Roof
14.03.09
System; Seam Height At or Above 1" Below 2";
Aluminum Panels: COLOR OPTION: Add for Standard
Colors - Fluorocarbon Paint System Over Aluminum or
Galvalume Coated Steel Or Equal
$ 1.00
3,500
SF
$ 3,500
METAL ROOFING SYSTEMS - LOW SLOPE &
STEEP SLOPE (2): ROOF CONFIGURATION
Architectural or Structural Standing Seam Roof
14.03.24
System; Seam Height At or Above 1" Below 2";
Aluminum Panels: PANEL INSTALLATION OPTION:
Architectural Application - Installed Over Substrate At
or Above 3:12 Slope
$ 6.90
3,500
SF
$ 24,150
Metal Stretch-Out: 24 Gauge Drip Edge with Four (4)
Bends
$ 12.42
240
LF
$ 2,981
Metal Stretch-Out: 24 Gauge Ridge with Three (3)
Bends
$ 15.42
20
LF
$ 308
Metal Stretch-Out: 24 Gauge Hip with Three (3) Bends
$ 15.42
170
LF
$ 2,621
Metal Stretch-Out: 24 Gauge Zee Closure with Two (2)
Bends
$ 10.78
380
LF
$ 4,096
Sub Total Prior to Multipliers
$ 76,752
MULTIPLIER - MULTIPLE MATERIAL STAGINGS
Multiplier is applied when labor production is effected
by the time it takes to stage a roof multiple times.
Situations include, but are not limited to staging
22.03
materials to perform work on multiple roof levels,
planned shutdowns and restarts, portion of the job is
over sensitive work areas requiring staging from more
than one point, etc.
20
$ 76,752
%
$ 15,350
MULTIPLIER - ROOF HAS GREATER THAN 4/12
SLOPE
22.13
Multiplier is applied when Roof Area has a Greater
than 4/12 Slope, Steeper slope reduces overall labor
production and requires additional safety precautions.
22
$ 76,752
%
$ 16,885
MULTIPLIER - ROOF SIZE IS GREATER THAN 3,000
SF, BUT LESS THAN 5,000 SF
Multiplier is applied when Roof Size is greater than
3,000 SF, but less than 5,000 SF. Situation creates
22.19
the fixed costs: equipment, mobilization,
demobilization, disposal, & set-up labor to be allocated
across a smaller roof area resulting in fixed costs being
a larger portion of the overall job costs
17
$ 76,752
%
$ 13,048
Total After Multipliers
I
$ 122,036
Base Bid Total Maximum Price of Line Items under the MICPA: $ 122,036
Page 3 of 4
and/DBS Price Based
CMR Construction and Roofing
Tri -Lam Roofing and Waterproofing
Crawford Roofing Inc.
$ 128,672
$ 155,686
$ 197,047
Please Note — The construction industry is experiencing unprecedented global pricing and
availability pressures for many key building components. Specifically, the roofing industry is
currently experiencing long lead times and significant price increases with roofing insulation and
roofing fasteners. Therefore, this proposal can only be held for 30 days. DBS greatly values your
business, and we are working diligently with our long-term suppliers to minimize price increases
and project delays which could effect your project. Thank you for your understanding and
cooperation.
Clarifications/Exclusions:
1. Permits are excluded.
2. Bonds are included.
3. Plumbing, Mechanical, Electrical work is excluded.
4. Masonry work is excluded.
5. Interior Temporary protection is excluded.
6. Any work not exclusively described in the above proposal scope of work is excluded.
If you have any questions regarding this proposal, please do not hesitate to call me at my number
listed below.
Respectfully Submitted,
Sy"
Matt Egan
Garland/DBS, Inc.
(216) 430-3662
Page 4 of 4