CP 2021-10-12City of Coppell, Texas
1 I IL. L
Meeting Agenda
City Council
Tuesday, October 12, 2021 5:30 PM
WES MAYS BRIANNA HINOJOSA-SMITH
Mayor Mayor Pro Tem
CLIFF LONG JOHN JUN
Place 1 Place 5
DON CARROLL BIJU MATHEW
Place 3 Place 6
KEVIN NEVELS MARK HILL
Place 4 Place 7
MIKE LAND
City Manager
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
Council Chambers
Notice is hereby given that the City Council of the City of Coppell, Texas will meet in Regular
Called Session at 5:30 p.m. for Executive Session, Work Session will follow immediately
thereafter, and Regular Session will begin at 7:30 p.m., to be held at Town Center, 255 E.
Parkway Boulevard, Coppell, Texas.
As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be
convened into closed Executive Session for the purpose of seeking confidential legal advice
from the City Attorney on any agenda item listed herein.
The City of Coppell reserves the right to reconvene, recess or realign the Work Session or
called Executive Session or order of business at any time prior to adjournment.
The purpose of the meeting is to consider the following items:
Call to Order
2. Executive Session (Closed to the Public) 1st Floor Conference Room
Section 551.071, Texas Government Code - Consultation with City Attorney.
A. City Council shall convene into closed executive session pursuant to
Section 551.071 of Texas Government Code to seek legal advice from
City Attorney and Bond Legal counsel regarding legal process and
authority for redemption of bond indebtedness for the General Obligation
City of Coppell, Texas
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City Council Meeting Agenda October 12, 2021
Refunding Bonds, Series 2015.
B. Seek Legal Advice from City Attorney regarding zoning ordinance and
accessory structures.
3. Work Session (Open to the Public) 1st Floor Conference Room
A. Discussion regarding agenda items.
B. Review of Council Code of Conduct and House Rules.
C. Discuss Council Agenda Request Process.
D. Update on draft Social Media Policy.
Attachments: Social Media Policy Memo.pdf
Regular Session
4. Invocation 7:30 p.m.
5. Pledge of Allegiance
6. Citizens' Appearance
Proclamations
7. Consider approval of a Proclamation designating October 12, 2021, as
"Vivyon Bowman Appreciation Day," and authorizing the Mayor to sign.
Attachments: Vivyon Bowman Appreciation Day.pdf
8. Consent Agenda
A. Consider approval of the minutes: September 28, 2021.
Attachments: CM 2021-09-28.pdf
B. Consider approval of an Ordinance for PD -217R4 -C, (Planned
Development -217 Revision Four -Commercial), to approve a Conceptual
Site Plan for Lot 5R and a Detail Site Plan for the conversion of the existing
building on Lot 4R-1 into a Chess Club and Learning Center and to allow
the construction of nine additional parking spaces on Lot 4R-1; and
authorizing the Mayor to sign.
Attachments: Ordinance for PD -217R4 -C Memo.pdf
Ordinance.pdf
Exhibit A - Legal Description.0f
Exhibit B - Site Plan.pdf
Exhibit C - Landscape Plan & Tree Survey.pdf
Exhibit D - Existing Elevations.pdf
City of Coppell, Texas Page 2 Printed on 10/8/2021
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City Council Meeting Agenda October 12, 2021
C. Consider approval of an Ordinance extending the moratorium against
enforcement on Sections 6-15-3 (A), 6-15-4 and 6-15-5 (3) (A) and (B), (J)
- (M), (4) and (8), Article 16 "Business Regulations" of Chapter 6-15
"Temporary Signs" for a period of time until December 31, 2021; and
authorizing the Mayor to sign.
Attachments: 3rd Extension of Temporary Sign Moratorium Memo.pdf
Ordinance.0
End of Consent Agenda
9. Discuss and consider adoption of: (A) a Resolution calling a portion of the
City of Coppell, Texas general obligation refunding bonds, series 2015 for
redemption prior to maturity; or, (B) a Resolution authorizing the use of
proceeds from the sale of bond -financed land for authorized projects; and
enacting other provisions relating to the subject; and authorizing the mayor
to sign.
Attachments: use of Land Sale Proceeds Memo.pdf
Redemption of North Lake portion of 2015 Refunding Bonds.pdf
Resolution.pdf
10. Consider approval of the City of Coppell's Elected and Appointed Officials'
Social Media policy.
Attachments: Elected Officials Social Media Policy.pdf
11. Consider approval of a Resolution nominating representative(s) to serve
on the Dallas and Denton Central Appraisal Districts Board of Directors;
and authorizing the Mayor to sign.
Attachments: Dallas and Denton CAD Nominations Memo.pdf
Denton CAD Board of Directors Election.0f
Dallas CAD Board of Directors Election.0f
12. City Manager Reports - Project Updates and Future Agendas
13. Mayor and Council Reports
Report by the City Council on recent and upcoming events.
14. Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
15. Necessary Action from Executive Session
16. Adjournment
City of Coppell, Texas
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City Council Meeting Agenda October 12, 2021
Wes Mays, Mayor
CERTIFICATE
I certify that the above Notice of Meeting was posted on the bulletin board at the City Hall of
the City of Coppell, Texas on this 8th day of October, 2021, at
Ashley Owens, City Secretary
PUBLIC NOTICE - STATEMENT FOR ADA COMPLIANCE AND OPEN CARRY LEGISLATION
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require
special services (i.e. sign interpretative services, alternative audio/visual devices, and
amanuenses) for participation in or access to the City of Coppell sponsored public programs,
services and/or meetings, the City requests that individuals make requests for these services
seventy-two (72) hours — three (3) business days ahead of the scheduled program, service,
and/or meeting. To make arrangements, contact Kori Allen, ADA Coordinator, or other
designated official at (972) 462-0022, or (TDD 1 -800 -RELAY, TX 1-800-735-2989).
Pursuant to Section 30.06, Penal Code (trespass by license holder with a concealed handgun),
a person licensed under Subchapter H, Chapter 411, Government Code (handgun licensing
law), may not enter this property with a concealed handgun.
Pursuant to Section 30.07, Penal Code (trespass by license holder with an openly carried
handgun), a person licensed under Subchapter H, Chapter 411, Government Code (handgun
licensing law), may not enter this property with a handgun that is carried openly.
City of Coppell, Texas
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City of Coppell, Texas
Master
File Number: 2021-5955
File ID: 2021-5955 Type: Agenda Item
Version: 1 Reference:
File Name: redemption of bond indebtedness
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
Status: Executive Session
In Control: City Council
File Created: 10/06/2021
Final Action:
Title: City Council shall convene into closed executive session pursuant to Section
551.071 of Texas Government Code to seek legal advice from City Attorney
and Bond Legal counsel regarding legal process and authority for redemption
of bond indebtedness for the General Obligation Refunding Bonds, Series
2015.
Notes:
Sponsors:
Attachments:
Contact:
Drafter:
Related Files:
History of Legislative File
Enactment Date:
Enactment Number:
Hearing Date:
Effective Date:
Ver- Acting Body: Date: Action: Sent To: Due Date: Return Result:
sion:
Date:
Text of Legislative File 2021-5955
Title
City Council shall convene into closed executive session pursuant to Section 551.071 of Texas
Government Code to seek legal advice from City Attorney and Bond Legal counsel regarding
legal process and authority for redemption of bond indebtedness for the General Obligation
Refunding Bonds, Series 2015.
Summary
City of Coppell, Texas
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City of Coppell, Texas
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File ID: 2021-5966
Version: 1
File Name: Exec - accessory structures
Master
File Number: 2021-5966
Type: Agenda Item
Reference:
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
Status: Executive Session
In Control: City Council
File Created: 10/08/2021
Final Action:
Title: Seek Legal Advice from City Attorney regarding zoning ordinance and
accessory structures.
Notes:
Sponsors:
Attachments:
Contact:
Drafter:
Related Files:
Enactment Date:
Enactment Number:
Hearing Date:
Effective Date:
History of Legislative File
Ver- Acting Body: Date: Action: Sent To: Due Date: Return Result:
sion:
Date:
Text of Legislative File 2021-5966
Title
Seek Legal Advice from City Attorney regarding zoning ordinance and accessory structures.
Summary
City of Coppell, Texas
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File ID: 2021-5947
Version: 1
-Ile Name: WKS 10/12/21
City of Coppell, Texas
Master
File Number: 2021-5947
Type: Agenda Item
Reference:
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
Status: Work Session
In Control: City Council
File Created: 10/04/2021
Final Action:
Title: A. Discussion regarding agenda items.
B. Review of Council Code of Conduct and House Rules.
C. Discuss Council Agenda Request Process.
D. Update on draft Social Media Policy.
Notes:
Sponsors: Enactment Date:
Attachments: Social Media Policy Memo.pdf Enactment Number:
Contact: Hearing Date:
Drafter: Effective Date:
Related Files:
History of Legislative File
Ver- Acting Body: Date: Action: Sent To: Due Date: Return Result:
sion:
Date:
Text of Legislative File 2021-5947
Title
A. Discussion regarding agenda items.
B. Review of Council Code of Conduct and House Rules.
C. Discuss Council Agenda Request Process.
D. Update on draft Social Media Policy.
Summary
City of Coppell, Texas Page 1 Printed on 10/8/2021
7
T H E • G T T Y 0 F
COFFELL
fi A & y S
MEMORANDUM
To: Mayor and City Council
Through: Mike Land, City Manager
From: Hannah Cook, Chief Communications Strategist
Date: October 12, 2021
Reference: Social Media Policy for Elected and Appointed Officials
2040: Sustainable Government
Introduction:
As technology becomes more and more integral to daily life and social media becomes an
increasingly important method of communication, it is necessary to ensure that City spokespeople
are clearly indentifiable and official messages come from authorized sources. For this reason, staff
has drafted a Social Media Policy for Elected and Appointed Officials that provides guidelines and
recommendations to help ensure that any City -related information published is accurate, from an
identifiable source and in alignment with the Texas Public Information Act.
Background:
While elected officials and City Council -appointed board, committee and commission members
may maintain and use personal social networking sites, their status as elected/appointed officials
requires special consideration. If an elected or appointed official conducts any City business or
communication as an official from a personal account, professional account, or an account created
for board/committee/commission, officials should assume that any City -related communications
will be considered a public record subject to the Texas Public Information Act as set forth in Texas
Government Code.
Staff researched social media best practices and trends for elected officials both nationwide and in
the region. Cities across the nation are increasingly looking to adopt a policy outlining social media
guidelines for elected/appointed officials, and multiple professional resources indicated that the
Social Media for Elected/Appointed Officials adopted by the City of Durham, NC in 2017 is the
industry standard. The proposed policy being presented to the Coppell City Council is largely based
on the example from the City of Durham.
0
Additionally, staff polled appromately 35 cities in the Dallas Fort -Worth Metroplex to determine
regional trends. Of the eight responses received, four cities have a similar existing policy in place.
While the remaining four cities do not currently have a formal policy, each indicated that they are
looking into it.
Per Council's direction, staff has updated the proposed policy to incude definitions, record retention
guidelines and enforcement procedures.
Legal:
The proposed policy has been reviewed by the City Attorney.
Fiscal Impact:
N/A
Recommendation:
Staff is looking for feedback and approval of the proposed Social Media Policy for Elected and
Appointed Officials.
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File ID: 2021-5951
Version: 1
File Name: Bo Proclamation
City of Coppell, Texas
Master
File Number: 2021-5951
Type: Agenda Item
Reference:
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
Status:
Proclamations
In Control:
City Council
File Created:
10/04/2021
Final Action:
Title: Consider approval of a Proclamation designating October 12, 2021, as
"Vivyon Bowman Appreciation Day," and authorizing the Mayor to sign.
Notes:
Sponsors:
Attachments: Vivyon Bowman Appreciation Day.pdf
Contact:
Drafter:
Related Files:
Enactment Date:
Enactment Number:
Hearing Date:
Effective Date:
History of Legislative File
Ver- Acting Body: Date: Action: Sent To: Due Date: Return Result:
sion:
Date:
Text of Legislative File 2021-5951
Title
Consider approval of a Proclamation designating October 12, 2021, as "Vivyon Bowman
Appreciation Day," and authorizing the Mayor to sign.
Summary
Fiscal Impact:
None.
Staff Recommendation:
Staff recommendation
City of Coppell, Texas
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CPPEL,L
PROCLAMATION
WHEREAS, Vivyon "Bo" Bowman, was hired by the City of Coppell as an Administrative
Intern in 1983; was promoted to Assistant City Manager in 1986 with a focus on personnel; and
has subsequently served as the Director of Administration and Human Resources since 1993; and
WHEREAS, Vivyon led in the creation of the City's Human Resources Department and
helped develop the functional areas of Purchasing, Information Services and Municipal Court
during his tenure; and
WHEREAS, Vivyon, over his tenure as a public servant, participated in a number of
professional associations related to Public Administration including the Texas Municipal League,
the Society for Human Resource Management, the International Personnel Management
Association, the Public Risk Management Association, the International City/County Management
Association, being an active member of the University of North Texas Public Administration
program alumni and served in a leadership capacity for the Denton -Lewisville Kappa Alpha Psi
Alumni Chapter; and
WHEREAS, Vivyon's most lasting legacy to Coppell is that of the City's first African
American administrator, he led the Coppell Human Resources Department with a servant's heart
and gave 38+ years of outstanding service to the community and the organization through an
unwavering commitment to local government; and
WHEREAS, Vivyon has been pivotal in fostering an organizational culture that is rooted in
equity, empowerment and belonging while challenging the status quo and leading others to be a
better version of themselves; and
WHEREAS, Vivyon is a mentor to many individuals in Coppell and beyond and has always
focused on developing the people around him through accountability, honesty and unquestioned
loyalty.
NOW, THEREFORE, I, Wes Mays, Mayor of the City of Coppell, do hereby proclaim
October 12, 2021, as
"VIVYON BOWMAN APPRECIATION DAY"
IN WITNESS THEREOF, I have set my hand and caused the seal of the City of Coppell to
be affixed this 12th day of October 2 02 1.
ATTEST:
Ashley Owens, City Secretary
Wes Mays, Mayor
11
Title: Consider approval of the minutes: September 28, 2021.
Notes:
Sponsors:
Attachments: CM 2021-09-28.pdf
Contact:
Drafter:
Related Files:
Enactment Date:
Enactment Number:
Hearing Date:
Effective Date:
History of Legislative File
Ver- Acting Body: Date: Action: Sent To: Due Date: Return Result:
sion:
Date:
Text of Legislative File 2021-5948
Title
Consider approval of the minutes: September 28, 2021.
Summary
City of Coppell, Texas
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City of Coppell, Texas
255 E. Parkway Boulevard
PPE'LL
Coppell, Texas
75019-9478
Master
File Number: 2021-5948
File ID: 2021-5948
Type: Agenda Item
Status:
Consent Agenda
Version: 1
Reference:
In Control:
City Council
File Created:
10/04/2021
File Name: Minutes 9/28/21
Final Action:
Title: Consider approval of the minutes: September 28, 2021.
Notes:
Sponsors:
Attachments: CM 2021-09-28.pdf
Contact:
Drafter:
Related Files:
Enactment Date:
Enactment Number:
Hearing Date:
Effective Date:
History of Legislative File
Ver- Acting Body: Date: Action: Sent To: Due Date: Return Result:
sion:
Date:
Text of Legislative File 2021-5948
Title
Consider approval of the minutes: September 28, 2021.
Summary
City of Coppell, Texas
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I7aawmpa,,,,
L
Tuesday, September 28, 2021
WES MAYS
Mayor
CLIFF LONG
Place 1
DON CARROLL
Place 3
KEVIN NEVELS
Place 4
MIKE LAND
City Manager
City of Coppell, Texas
Minutes
City Council
5:30 PM
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
BRIANNA HINOJOSA-SMITH
Mayor Pro Tem
JOHN JUN
Place 5
BIJU MATHEW
Place 6
MARK HILL
Place 7
Council Chambers
Present 8 - Wes Mays;Cliff Long;Brianna Hinojosa-Smith;Don Carroll;Kevin Nevels;John
Jun;Biju Mathew and Mark Hill
Also present were Deputy City Managers Vicki Chiavetta and Traci Leach, City Attorney
Bob Hager, Deputy City Secretary Sara Egan and City Secretary Ashley Owens.
The City Council of the City of Coppell met in Regular Called Session on Tuesday,
September 28, 2021 at 5:30 p.m. in the City Council Chambers of Town Center, 255
Parkway Boulevard, Coppell, Texas.
1. Call to Order
Mayor Wes Mays called the meeting to order, determined that a quorum was
present and convened into the Executive Session at 5:31 p.m.
2. Executive Session (Closed to the Public) 1st Floor Conference Room
Section 551.071, Texas Government Code - Consultation with City Attorney.
A. Seek Legal Advice from City Attorney regarding zoning ordinance and
accessory structures.
Discussed under Executive Session
B. Seek Legal Advice from City Attorney regarding drainage channel
City of Coppell, Texas
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City Council
Minutes
program.
Discussed under Executive Session
Section 551.087, Texas Government Code - Economic Development Negotiations.
September 28, 2021
C. Discussion regarding economic development prospects located west of
Belt Line Road and south of Dividend Road.
Discussed under Executive Session
Section 551.072, Texas Government Code - Deliberation regarding Real Property and
Section 551.071, Texas Government Code - Consultation with City Attorney.
D. Discussion regarding real property located south of East Belt Line Road
and east of South Belt Line Road and bond indebtedness.
Discussed under Executive Session
3. Work Session (Open to the Public) 1st Floor Conference Room
Mayor Wes Mays adjourned the Executive Session at 7:16 p.m. and reconvened
into the Work Session at 7:19 p.m.
A. Discussion regarding agenda items.
B. Discussion regarding temporary signage.
C. Update on draft Social Media Policy.
Work Session Item A and B were presented in Work Session.
Due to time constraints, Work Session Item C was moved to the October 12,
2021, meeting.
Regular Session
Mayor Wes Mays adjourned the Work Session at 7:43 p.m. and reconvened into
the Regular Session at 7:50 p.m.
4. Invocation 7:30 p.m.
Councilmember Don Carroll gave the invocation.
5. Pledge of Allegiance
Mayor Wes Mays and the City Council led those present in the Pledge of
Allegiance.
6. Citizens' Appearance
Proclamations
City of Coppell, Texas
Mayor Wes Mays advised that no one signed up to speak.
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Minutes
September 28, 2021
7. Consider approval of a Proclamation naming the month of October,
"National Breast Cancer Awareness Month," and authorizing the Mayor to
sign.
Mayor Wes Mays read the proclamation into the record and presented the
same to members of Pink Soles in Motion.
A motion was made by Mayor Pro Tem Brianna Hinojosa-Smith, seconded by
Councilmember Kevin Nevels, that this Agenda Item be approved. The motion
passed by an unanimous vote.
8. Consider approval of a Proclamation naming the month of October as
"Fire Prevention Month," and authorizing the Mayor to sign.
Mayor Wes Mays read the proclamation into the record and presented the
same to Fire Chief Kevin Richardson and Life Safety Park Manager Jeana
Lantiere.
A motion was made by Councilmember Don Carroll, seconded by Mayor Pro
Tem Brianna Hinojosa-Smith, that this Agenda Item be approved. The motion
passed by an unanimous vote.
9. Consider approval of a Proclamation naming "National Night Out" on
Tuesday, October 5, 2021; providing for City Council support and
endorsement of National Night Out festivities; and authorizing the Mayor
to sign.
Mayor Wes Mays read the proclamation into the record and presented the
same to Deputy Chief of Police Sammy Lujan and members of the Police
Command Staff.
A motion was made by Councilmember Kevin Nevels, seconded by
Councilmember Mark Hill, that this Agenda Item be approved. The motion
passed by an unanimous vote.
10. Consent Agenda
A. Consider approval of minutes: September 14, 2021.
A motion was made by Mayor Pro Tem Brianna Hinojosa-Smith, seconded by
Councilmember Cliff Long, that Consent Agenda Items A -Q be approved. The
motion passed by an unanimous vote.
B. Consider approval of the Second Amended and Restated Interlocal
Cooperation Agreement by and between the City of Coppell and Denton
County Transportation Authority to provide transportation services for
Coppell businesses; and authorizing the Mayor to sign.
City of Coppell, Texas
A motion was made by Mayor Pro Tem Brianna Hinojosa-Smith, seconded by
Councilmember Cliff Long, that Consent Agenda Items A -Q be approved. The
motion passed by an unanimous vote.
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C. Consider approval of awarding a one-year renewal of city wide holiday
decoration and lighting services contract to Premier Lighting for a
one-year period; beginning November 1, 2021; in the amount of
$179,520.00; as budgeted in the General fund; and authorizing the City
Manager to sign all necessary documents
A motion was made by Mayor Pro Tem Brianna Hinojosa-Smith, seconded by
Councilmember Cliff Long, that Consent Agenda Items A -Q be approved. The
motion passed by an unanimous vote.
D. Consider approval of Change Order #1 with Rebcon Inc.; for the
construction of a hike and bike trail extension along Parkway Boulevard
on the Intersections project; in the amount of $169,755.50; funded
through Bond proceeds; and authorizing the City Manager to sign all
necessary documents.
A motion was made by Mayor Pro Tem Brianna Hinojosa-Smith, seconded by
Councilmember Cliff Long, that Consent Agenda Items A -Q be approved. The
motion passed by an unanimous vote.
E. Consider approval of Change Order #4 with Pape Dawson Engineers for
the Plantation/Mossy Oaks project; in the amount of $38,500.00; due to
cost escalation for additional time between original design bid rates in
February 2016 to current rates for final design and construction
administration; as budgeted in the'/ cent Sales Tax fund; and
authorizing the City Manager to sign all necessary documents.
A motion was made by Mayor Pro Tem Brianna Hinojosa-Smith, seconded by
Councilmember Cliff Long, that Consent Agenda Items A -Q be approved. The
motion passed by an unanimous vote.
F. Consider approval of contract addendum for the renewal for third party
claims administration services with UMR, Inc. in the amount of
$196,500.00 as budgeted in FY 21-22; and authorizing the City Manager
to sign all necessary documents.
A motion was made by Mayor Pro Tem Brianna Hinojosa-Smith, seconded by
Councilmember Cliff Long, that Consent Agenda Items A -Q be approved. The
motion passed by an unanimous vote.
G. Consider approval of the renewal contract with Tru Services (Liberty
Mutual) for medical group excess loss insurance in the amount of
$409,479.00 as budgeted in FY 21-22; and authorizing the City Manager
to sign all necessary documents.
A motion was made by Mayor Pro Tem Brianna Hinojosa-Smith, seconded by
Councilmember Cliff Long, that Consent Agenda Items A -Q be approved. The
motion passed by an unanimous vote.
H. Consider approval of a renewal policy for fully insured organ transplant
coverage with Tokio Marine - HCC in the amount of $76,000.00 as
City of Coppell, Texas
budgeted in FY 21-22; and authorizing the City Manager to sign all
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Minutes
necessary documents.
September 28, 2021
A motion was made by Mayor Pro Tem Brianna Hinojosa-Smith, seconded by
Councilmember Cliff Long, that Consent Agenda Items A -Q be approved. The
motion passed by an unanimous vote.
Consider approval of the renewal contract for the procurement of Life,
Accidental Death and Dismemberment (AD&D), Short Term Disability
and Long Term Disability (LTD) with Mutual of Omaha in the amount of
$188,544.00 as budgeted in FY 21-22; and authorizing the City Manager
to sign all necessary documents.
A motion was made by Mayor Pro Tem Brianna Hinojosa-Smith, seconded by
Councilmember Cliff Long, that Consent Agenda Items A -Q be approved. The
motion passed by an unanimous vote.
Consider approval of Consulting Contract with Holmes Murphy and
Associates for employee benefits consulting, wellness services and other
related benefit programs in the amount of $105,000.00 as budgeted in
FY 21-22; and authorizing the City Manager to sign all necessary
documents.
A motion was made by Mayor Pro Tem Brianna Hinojosa-Smith, seconded by
Councilmember Cliff Long, that Consent Agenda Items A -Q be approved. The
motion passed by an unanimous vote.
K. Consider approval of an Interlocal Cooperation Agreement between
Carrollton, Farmers Branch, Coppell, Addison and Dallas County, Texas,
for a Mental Health and Justice Systems Assessment to study and
provide recommendations regarding prevention -oriented mental health
services and the reduction of emergency and first responder systems for
mental health services, in the amount of $25,000.00, funded by American
Rescue Plan Act funds, and authorizing the Mayor to sign.
A motion was made by Mayor Pro Tem Brianna Hinojosa-Smith, seconded by
Councilmember Cliff Long, that Consent Agenda Items A -Q be approved. The
motion passed by an unanimous vote.
L. Consider approval of a Resolution of the City of Coppell in support of the
Dallas Area Rapid Transit Resolution Nos. 210061 and 210103 related
to the adoption of the Silver Line Light Rail alignment; providing for
authorization to exercise eminent domain to acquire right-of-way within
the corporate limits; and authorizing the Mayor to sign.
A motion was made by Mayor Pro Tem Brianna Hinojosa-Smith, seconded by
Councilmember Cliff Long, that Consent Agenda Items A -Q be approved. The
motion passed by an unanimous vote.
Enactment No: RE 2021-0928.1
M. Consider approval of a contract for the renewal of an Interlocal
Agreement with Trinity River Authority, effective October 1, 2021, through
City of Coppell, Texas Page 5
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City Council
Minutes
September 28, 2021
September 30, 2022, in the amount of $9,500.00; as budgeted in FY
21-22; and authorizing the Mayor to sign.
A motion was made by Mayor Pro Tem Brianna Hinojosa-Smith, seconded by
Councilmember Cliff Long, that Consent Agenda Items A -Q be approved. The
motion passed by an unanimous vote.
N. Consider approval of the renewal of the Dallas County Health and Human
Services Interlocal Government Agreement for mosquito spraying;
effective October 1, 2021, through September 30, 2022; in an amount
not to exceed $60,000.00; as budgeted in FY 21-22; and authorizing the
Mayor to sign.
A motion was made by Mayor Pro Tem Brianna Hinojosa-Smith, seconded by
Councilmember Cliff Long, that Consent Agenda Items A -Q be approved. The
motion passed by an unanimous vote.
O. Consider approval of the renewal of the Dallas County Health and Human
Services Interlocal Government Agreement, effective October 1, 2021,
through September 30, 2022; in the amount of $3,131.00; as budgeted in
FY 21-22; and authorizing the Mayor to sign.
A motion was made by Mayor Pro Tem Brianna Hinojosa-Smith, seconded by
Councilmember Cliff Long, that Consent Agenda Items A -Q be approved. The
motion passed by an unanimous vote.
P. Consider approval of an Interlocal Agreement between the City of
Coppell and Wise County for cooperative purchasing activities; and
authorizing the Mayor to sign.
A motion was made by Mayor Pro Tem Brianna Hinojosa-Smith, seconded by
Councilmember Cliff Long, that Consent Agenda Items A -Q be approved. The
motion passed by an unanimous vote.
Q. Consider approval and adoption of the FY 2021-2022 Council Goals and
Staff Work Plan.
A motion was made by Mayor Pro Tem Brianna Hinojosa-Smith, seconded by
Councilmember Cliff Long, that Consent Agenda Items A -Q be approved. The
motion passed by an unanimous vote.
R. Consider approval of the City of Coppell's Elected and Appointed
Officials' Social Media policy.
Due to time constraints, this item was moved to the October 12, 2021, meeting.
End of Consent Agenda
11. CONTINUED PUBLIC HEARING:
Consider approval of PD -213R6 -H, Live/Work, Lost Creek Addition, Lot
City of Coppell, Texas
27, Block 1, a zoning change request from PD -213R2 -H (Planned
Development -213 Revision 2 - Historic) to PD -213R6 -H (Planned
Page 6
City Council
Minutes
September 28, 2021
Development -213 Revision 6 - Historic) to attach a Detail Site Plan for
five, two-story 4,500 -square -foot (3,000 square foot air conditioned)
live/work buildings and a common parking area on 0.71 acres of property
located at the northeast corner of S. Coppell Road and Heath Lane, at
the request of Chris Collins, being represented by Greg Frnka, GPF
Architects LLC.
Presentation: Matt Steer, Development Services Administrator, made a
presentation to the City Council.
The applicant, Greg Frnka, 549 E. Sandy Lake, Suite 100, Coppell, TX, was
present to address questions and concerns of City Council.
The owner, Chris Collins, 564 S Coppell Road, Coppell, TX, was present to
address questions and concerns of City Council.
Mayor Wes Mays opened the Public Hearing and asked for those who signed
up to speak:
1) Don Walker, 522 Mobley Way Court, spoke in regards to concerns of the
proposed development.
2) Debbie Elliott, 542 Mobley Way Court, spoke in regards to density and
parking.
A motion was made by Mayor Pro Tem Brianna Hinojosa-Smith, seconded by
Councilmember Cliff Long, to close the Public Hearing and approve this
Agenda Item subject to the following conditions:
1. There may be additional comments during the building permit and detailed
engineering review.
2. A replat will be required to subdivide the lots and to provide easements.
3. Submit draft HOA documents for City Attorney review. These shall be filed
with the plat.
4. An exception be granted to allow an eight -foot wood fence in lieu of a
six-foot brick wall on the eastern property line. This will be owned and
maintained by the HOA.
5. No more than one unit shall be a high parking generator (1 space per 175
square feet). This includes uses such as medical & dental office and
chiropractor. The remaining uses will be professional office.
6. Garages shall only be used for the parking of vehicles, no workspace.
7. Screening of second floor patio area is required to reduce the sight lines to
the adjacent residences to the east.
The motion passed by an unanimous vote.
12. Consider approval of an Ordinance of the City of Coppell, Texas,
amending Ordinance No. 2020-1542, the budget for Fiscal Year October
1, 2020, through September 30, 2021, and authorizing the Mayor to sign.
Presentation: Kim Tiehen, Assistant Director of Finance, made a presentation
to the City Council.
A motion was made by Councilmember Don Carroll, seconded by
Councilmember Kevin Nevels, that the agenda item be approved.
City of Coppell, Texas Page 7
19
City Council
Minutes
The motion carried (5-2) by the following vote:
September 28, 2021
Aye: 5 - Mayor Pro Tem Brianna Hinojosa-Smith, Councilmember Cliff Long,
Councilmember Don Carroll, Councilmember Kevin Nevels, Councilmember
Mark Hill
Nay: 2 - Councilmember John Jun, Councilmember Biju Mathew
Enactment No: OR 2021-1565
13. City Manager Reports - Project Updates and Future Agendas
City Manager Mike Land gave the following updates:
Airline Drive — all work is complete with the exception of a few landscaping
items.
Cambria/Wise Way— Utilities are complete, Wise Way paving 40% complete,
Cambria paving 80% complete. Sidewalk and landscaping will commence
soon.
Plantation — Water line, sanitary sewer and storm sewer installations are in
progress.
Stream G6 — Work on two of the sites is nearing completion and work on the
remaining three sites is commencing.
Belt Line — The contractor is expected to begin initial phases of work
mid-October. The twitter account @CoppeIIBeltLine is live. The automated
travel time feed will start when traffic impacts begin.
In case you haven't heard, last week the Parks and Recreation Department
was awarded the National Gold Medal for Excellence in Parks and Recreation
management. This is the highest honor in the parks and recreation industry,
and defines Coppell Parks and Recreation as the top department in the United
States in our population size. This award will be formally presented as a future
Council meeting.
14. Mayor and Council Reports
Report by the City Council on recent and upcoming events.
On October 9, 2021, from 2 to 3 p.m., the Coppell Arts Center will feature
Buddy: The Buddy Holly Story. The "World's Most Successful Rock' n' Roll
Musical" continues to thrill audiences around the world. Buddy tells the story of
Buddy Holly through his short yet spectacular career and features the classic
songs, That'll Be The Day, Not Fade Away, Oh Boy, Ritchie Valens' La Bamba,
The Big Bopper's Chantilly Lace, and many more! The Mr. Cooper Group
Lobby Gallery opens one hour prior to the performance, and the Main Hall
doors open 30 minutes prior to the performance.
15. Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
City of Coppell, Texas
Page 8
20
City Council
Minutes
Councilmember John Jun gave an update on activities at the Senior &
Community Center at Grapevine Springs.
16. Necessary Action from Executive Session
17. Adjournment
Wes Mays, Mayor
ATTEST:
There was no action from Executive Session.
September 28, 2021
There being no further business before the City Council, the meeting was
adjourned at 9:29 p.m.
Ashley Owens, City Secretary
City of Coppell, Texas
Page 9
21
7� p
L
COPi:
City of Coppell, Texas
Master
File Number: 2021-5857
File ID: 2021-5857 Type: Agenda Item
Version: 3 Reference:
File Name: Chess Club PD -217R3 -C - Ordinance
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
Status: Consent Agenda
In Control: City Council
File Created: 08/10/2021
Final Action:
Title: Consider approval of an Ordinance for PD -217R4 -C, (Planned
Development -217 Revision Four -Commercial), to approve a Conceptual Site
Plan for Lot 5R and a Detail Site Plan for the conversion of the existing
building on Lot 4R-1 into a Chess Club and Learning Center and to allow the
construction of nine additional parking spaces on Lot 4R-1; and authorizing
the Mayor to sign.
Notes:
Sponsors: Enactment Date:
Attachments: Ordinance for PD -217R4 -C Memo.pdf, Ordinance.pdf, Enactment Number:
Exhibit A - Legal Description.pdf, Exhibit B - Site
Plan.pdf, Exhibit C - Landscape Plan & Tree
Survey.pdf, Exhibit D - Existing Elevations.pdf
Contact: Hearing Date:
Drafter: Effective Date:
Related Files:
History of Legislative File
Ver- Acting Body: Date: Action: Sent To: Due Date: Return Result:
sion:
Date:
1 Planning & Zoning 08/19/2021 Approved Pass
Commission
2 City Council 09/14/2021 Close the Public
Hearing and
Approve
Text of Legislative File 2021-5857
Title
Consider approval of an Ordinance for PD -217R4 -C, (Planned Development -217 Revision
Four -Commercial), to approve a Conceptual Site Plan for Lot 5R and a Detail Site Plan for the
conversion of the existing building on Lot 4R-1 into a Chess Club and Learning Center and to
allow the construction of nine additional parking spaces on Lot 4R-1; and authorizing the Mayor
City of Coppell, Texas
Page 1
Printed on 10/8/2021
22
Master Continued (2021-5857)
to sign.
Summary
Staff Recommendation:
Staff recommends approval.
Strategic Pillar Icon:
rsate IId:.Aslliness air id IIIIininosatloin IlNodes
City of Coppell, Texas
Page 2
Printed on 101812021
23
T H E• G I T Y O F
PPELL
A g i
MEMORANDUM
To: Mayor and City Council
From: Mindi Hurley, Director of Community Development
Date: October 12, 2021
Reference: Consider approval of an Ordinance for PD -217R4 -C, (Planned Development -217
Revision Four -Commercial), to approve a Conceptual Site Plan for Lot 5R and a Detail
Site Plan for the conversion of the existing building on Lot 4R-1 into a Chess Club and
Learning Center and to allow the construction of nine additional parking spaces on Lot
4R-1; and authorizing the Mayor to sign.
2040: Perpetuate a Learning Environment & Create Business & Innovation Nodes
Executive Summary:
With this request, the existing Doggie Wonderland is proposed to be converted into a chess club and
learning center, offering tutoring for children.
Introduction:
This change in use to a chess club and tutoring service requires additional parking. Nine additional
parking spaces are proposed to be constructed north of the existing building. The existing 16 parking
spaces are proposed to remain, and a variance was granted with the previous PD to allow the existing
configuration. A variance was also granted for the side yard setback for the existing building. Nothing
is currently proposed for Lot 5, but the lot lines for Lot 4R and 5, will be amended to reflect the change
in property lines due to the need to provide additional parking for Lot 4R. A concept plan is shown for
Lot 5 to illustrate the possible construction and parking layout in the future. A Detail Site Plan will be
required for the development of this lot, including any required screening between Lot 5 and the adjacent
properties.
Analysis:
On August 19, 2021, the Planning and Zoning Commission recommended approval of PD -217R4 -C with
the conditions.
On September 14, 2021 the City Council unanimously approved this request, subject to the P&Z
conditions which have been incorporated into the ordinance.
1. A replat will be required to subdivide the lots and to provide any necessary easements.
2. Submit draft dumpster agreement for City Attorney review. This shall be filed with the plat.
3. All proposed signage shall comply with ordinance requirements.
24
4. A Detail Site Plan shall be required for the development of Lot 5 and shall include any required
screening.
Legal Review:
The City Attorney reviewed this ordinance.
Fiscal Impact:
None
Recommendation:
The Planning Department recommends approval.
Attachments:
1. Ordinance
2. Exhibit "A" - Legal Description
3. Exhibit `B" - Site Plan
4. Exhibit "C" - Landscape Plan and Tree Survey
Exhibit "D" — Existing Elevations
25
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING
THE COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE CITY
OF COPPELL, TEXAS, AS HERETOFORE AMENDED, BY GRANTING A
CHANGE IN ZONING FROM PD -217R3 -C (PLANNED DEVELOPMENT -217
REVISION 3 -COMMERCIAL) TO PD -217R4 -C, (PLANNED
DEVELOPMENT -217 REVISION 4 -COMMERCIAL), TO APPROVE A
CONCEPTUAL SITE PLAN FOR LOT 5R AND A DETAIL SITE PLAN FOR
THE CONVERSION OF THE EXISTING BUILDING ON LOT 4R-1 INTO A
CHESS CLUB AND LEARNING CENTER AND TO ALLOW THE
CONSTRUCTION OF NINE ADDITIONAL PARKING SPACES BEING
MORE PARTICULARLY DESCRIBED IN EXHIBIT "A" ATTACHED
HERETO AND INCORPORATED HEREIN; PROVIDING FOR THE
APPROVAL OF THE SITE PLAN, LANDSCAPE PLAN & TREE SURVEY,
AND THE ELEVATIONS FOR LOT 4R-1, ATTACHED HERETO AS
EXHIBITS "B", "C" AND "D" RESPECTIVELY; PROVIDING
DEVELOPMENT REGULATIONS; PROVIDING A REPEALING CLAUSE;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS
CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM
OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Planning and Zoning Commission and the governing body of the City
of Coppell, Texas, in compliance with the laws of the State of Texas and pursuant to the
Comprehensive Zoning Ordinance of the City of Coppell, have given requisite notices by publication
and otherwise, and after holding due hearings and affording a full and fair hearing to all property
owners generally, and to all persons interested and situated in the affected area and in the vicinity
thereof, the said governing body is of the opinion that Zoning Application No. PD -217R4 -C should
be approved, and in the exercise of legislative discretion have concluded that the Comprehensive
Zoning Ordinance and Map should be amended.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS:
SECTION 1. That the Comprehensive Zoning Ordinance and Map of the City of Coppell,
Texas, duly passed by the governing body of the City of Coppell, Texas, as heretofore amended, be
and the same is hereby amended to grant a change in zoning from PD -217R3 -C (Planned
Development -217 Revision 3 -Commercial) to PD -217R4 -C, (Planned Development -217 Revision 4 -
Commercial), to approve a conceptual site plan for Lot 5R and to approve a Detail Site Plan for the
conversion of the existing building on Lot 4R-1, into a new retail use (chess club and learning center),
TM 125137
26
and to allow the construction of nine additional parking spaces on property totaling 1.13 acres in the
Northlake Woodlands Addition; and, being more particularly described in Exhibit "A" attached hereto
and made a part hereof for all purposes, subject to the development regulations.
SECTION 2. That PD -217R4 -C is hereby approved subject to the following development
regulations:
A. Except as amended herein and as provided in this Ordinance, the property shall be
developed in accordance with Commercial zoned property as set forth in Ordinance
91500-A-518 and Ordinance 91500-A-730 which is incorporated herein as set forth in
full and hereby republished.
B. The municipal solid waste receptable shall be located as depicted on the serve and be
shared by the occupants of Lots 4R-1, 5R and 6 of Block A.
C. A Detailed Site Plan shall be required at the time of redevelopment of Lot 5R and 6.
D. No building permit shall be issued until the property is re platted in accordance with the
Code of Ordinance and compliance with this Ordinance.
E. All signage shall be approved administratively and shall be uniform and in compliance
with the Code of Ordinances.
SECTION 3. That the Site Plan, Landscape Plan & Tree Survey, and Elevations and all
comments and notes to each such exhibits for Lot 4, attached hereto as Exhibits `B", "C" and "D"
are made a part hereof for all purposes, and hereby approved as development regulations; any conflict
between the written portions of this Ordinance and comments or notes on any Exhibits shall be
construed in favor of the written portions contained herein.
SECTION 4. That the above property shall be used only in the manner and for the purpose
provided for by the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended,
and as amended herein.
2
TM 125137
27
SECTION 5. That the development of the property herein shall be in accordance with
building regulations, zoning ordinances, and any applicable ordinances except as may be specifically
altered or amended herein.
SECTION 6. That all provisions of the Ordinances of the City of Coppell, Texas, in conflict
with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions
not in conflict with the provisions of this ordinance shall remain in full force and effect.
SECTION 7. That should any sentence, paragraph, subdivision, clause, phrase or section of
this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect
the validity of this ordinance as a whole, or any part or provision thereof other than the part so decided
to be unconstitutional, illegal or invalid, and shall not affect the validity of the Comprehensive Zoning
Ordinance as a whole.
SECTION 8. An offense committed before the effective date of this ordinance is governed
by prior law and the provisions of the Comprehensive Zoning Ordinance, as amended, in effect when
the offense was committed and the former law is continued in effect for this purpose.
SECTION 9. That any person, firm or corporation violating any of the provisions or terms
of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning
Ordinance of the City of Coppell, as heretofore amended, and upon conviction shall be punished by
a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense; and each and
every day such violation shall continue shall be deemed to constitute a separate offense.
SECTION 10. That this ordinance shall take effect immediately from and after its passage
and the publication of its caption, as the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, this the day of
2021.
APPROVED:
3
TM 125137
M]
WES MAYS, MAYOR
ATTEST:
ASHLEY OWENS, CITY SECRETARY
APPROVED AS TO FORM:
ROBERT E. HAGER, CITY ATTORNEY
TM 125137
29
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS,
AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND MAP
OF THE CITY OF COPPELL, TEXAS, AS HERETOFORE AMENDED, BY
GRANTING A CHANGE IN ZONING FROM PD -217R3 -C (PLANNED
DEVELOPMENT -217 REVISION 3 -COMMERCIAL) TO PD -217R4 -C,
(PLANNED DEVELOPMENT -217 REVISION 4 -COMMERCIAL), TO
APPROVE A CONCEPTUAL SITE PLAN FOR LOT 5R AND A DETAIL
SITE PLAN FOR THE CONVERSION OF THE EXISTING BUILDING ON
LOT 4R -I INTO A CHESS CLUB AND LEARNING CENTER AND TO
ALLOW THE CONSTRUCTION OF NINE ADDITIONAL PARKING
SPACES BEING MORE PARTICULARLY DESCRIBED IN EXHIBIT "A"
ATTACHED HERETO AND INCORPORATED HEREIN; PROVIDING
FOR THE APPROVAL OF THE SITE PLAN, LANDSCAPE PLAN &
TREE SURVEY, AND THE ELEVATIONS FOR LOT 4R-1, ATTACHED
HERETO AS EXHIBITS "B", "C" AND "D" RESPECTIVELY;
PROVIDING DEVELOPMENT REGULATIONS; PROVIDING A
REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE
NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00)
FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE.
DULY PASSED by the City Council of the City of Coppell, Texas, this the day of
2021.
APPROVED:
WES MAYS, MAYOR
ATTEST:
ASHLEY OWENS, CITY SECRETARY
30
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COPi:
City of Coppell, Texas
Master
File Number: 2021-5952
File ID: 2021-5952 Type: Ordinance
Version: 1 Reference:
File Name: Temp Sign Extension through December 31, 2021
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
Status: Consent Agenda
In Control: City Council
File Created: 10/04/2021
Final Action:
Title: Consider approval of an Ordinance extending the moratorium against
enforcement on Sections 6-15-3 (A), 6-15-4 and 6-15-5 (3) (A) and (B), (J) -
(M), (4) and (8), Article 16 "Business Regulations" of Chapter 6-15
"Temporary Signs" for a period of time until December 31, 2021; and
authorizing the Mayor to sign.
Notes:
Sponsors:
Attachments: 3rd Extension of Temporary Sign Moratorium
Memo.pdf, Ordinance.pdf
Contact:
Drafter:
Related Files:
History of Legislative File
Enactment Date:
Enactment Number:
Hearing Date:
Effective Date:
Ver- Acting Body: Date: Action: Sent To: Due Date: Return Result:
sion:
Date:
Text of Legislative File 2021-5952
Title
Consider approval of an Ordinance extending the moratorium against enforcement on Sections
6-15-3 (A), 6-15-4 and 6-15-5 (3) (A) and (B), (J) - (M), (4) and (8), Article 16 "Business
Regulations" of Chapter 6-15 "Temporary Signs" for a period of time until December 31, 2021;
and authorizing the Mayor to sign.
Summary
In order to help retail and restaurant establishments in their business recovery efforts, the
current suspension of enforcement efforts for temporary signs on commercial private property
will be extended until December 31, 2021. After that time, the moratorium will expire and full
temporary sign regulations will be in place.
Fiscal Impact:
City of Coppell, Texas
Page 1
Printed on 101812021
35
Master Continued (2021-5952)
N/A
Staff Recommendation:
Staff recommends approval.
Strategic Pillar Icon:
oreato Ilduslliness aind Illlinirmovatloin IINodes
City of Coppell, Texas
Page 2
Printed on 101812021
36
T H E - C. T T Y O F
COFFELL
MEMORANDUM
To: Mayor and City Council
From: Mindi Hurley, Director of Community Development
Date: October 12, 2021
Reference: Consider approval of an Ordinance extending the moratorium against enforcement
on Sections 6-15-3 (A), 6-15-4 and 6-15-5 (3) (A) and (B), (J) - (M), (4) and (8),
Article 16 "Business Regulations" of Chapter 6-15 "Temporary Signs" for a period
of time until December 31, 2021; and authorizing the Mayor to sign.
2040: Create Business and Innovation Nodes
Introduction:
On May 12, 2020, City Council approved an Ordinance that declared a moratorium of enforcement
on certain sections of Article 16, Chapter 6 of the City of Coppell Code of Ordinances that pertains
to on -premise temporary signs. City Council passed this Ordinance due to COVID-19 because the
pandemic impacted so many businesses that were forced to close or limit their service offerings. In
order to help them in their recovery efforts, the City wanted to allow businesses more opportunities
to advertise their services using on -premise temporary signage.
The Ordinance placed a moratorium on enforcement of certain sections of Article 16, Chapter 6-15,
Sections 6-15-3 (A), 6-15-4 and 6-15-5 (3) (A) and (B), (J) -(M) and (8) of the City of Coppell Code
of Ordinances. Those sections read as follows:
Sec. 6-15-3. - Signs.
It is declared purpose of this section that in time all temporary signs shall either conform to the
provisions of this section or be removed. By the passage of this ordinance and its amendments, no
presently illegal sign shall be deemed to have legalized unless such sign complies with all current
standards under the terms of this article and all other ordinances of the city. Any sign which does
not conform to all provisions of this article shall be a prohibited sign.
(A)
No person may place, erect, or otherwise maintain any sign, as defined herein, either prior to or
after the adoption of this ordinance, except as permitted in this article or under the Chapter 12, and,
on any private property such sign in violation of this article, same shall be construed as a public
37
nuisance and the city may, without notice, remove and destroy any such sign, except as provided
herein.
Sec. 6-15-4. - Permit procedures and fees.
1.
Permits: No person shall erect, construct, relocate, alter, or repair any on premise or off -premise on
any property except as authorized or permitted under this article. All signs permitted under this
article shall not be placed, erected or maintained unless a permit is issued in accordance with this
chapter, except as otherwise provided in this section. This section does not apply to government
signs.
2.
Application: Application for a permit shall include a drawing to scale of the proposed sign and all
existing signs maintained on the premises and visible from the right-of-way, and the sign
specifications.
3.
Fees: Every applicant, before being granted a pennit, shall pay the applicable fee established by
resolution of the city council.
(A)
Any person who erects, places, alters, repairs or relocates a sign, or commences work thereon,
without first having obtained a permit, shall pay a late fee equal to twice the amount of the
applicable sign permit fee.
4.
[Permanent sign.] Any permanent sign placed, erected or maintained are exempt from this article.
Sec. 6-15-5. - Provisions for all zoning districts.
3.
Prohibited signs: The following types of signs are specifically prohibited.
(A)
Portable signs.
(B)
Balloons, streamers, bunting, banners, flags, flag poles, pole signs or signs that contain moving
parts unless otherwise specifically allowed by this section.
M
A -framed signs (signs located in the back of a truck or other vehicle).
(K)
Can signs made of plastic or similar translucent materials.
38
(L)
Hand-held signs, except as provided in subsection 2.(C) of this section.
(M)
Inflatable signs.
8.
Temporary banner signs: Banner signs shall be permitted subject to the following restrictions:
(A)
Banner signs shall be constructed of cloth or canvas material and must be anchored in such a way
that would prevent the sign from moving freely in the wind. Businesses that erect signs under the
provisions of this section shall not display a sign that states "Going Out of Business" or similar
message more than one time.
(B)
During the initial year of operation, a business shall be permitted to erect one temporary banner sign
a maximum of five times. Such signs shall be erected a maximum of 14 days for each permit except
the initial sign may be erected for a maximum of 45 days. In addition, a business shall also be
permitted to erect one grand opening temporary banner sign at the same time as the initial 45day
banner is up. Such sign shall be erected a maximum of 14 days. A permit shall not be issued within
15 days of the date that any temporary banner sign was erected at the occupancy. The permit
application for the sign must include the date the sign will be erected, the date the sign will be
removed and a drawing showing the location of the sign. The effective area for such signs shall not
exceed 40 square feet.
(C)
A business that has been in operation for a period of one year or more, and non-profit organizations,
shall be permitted to erect one temporary banner sign at a location five times per calendar year.
Such signs shall be erected a maximum of 14 days for each permit. A permit, for such a sign, shall
not be issued within 15 days of the date that any temporary banners sign was erected at the location.
The effective area for such signs shall not exceed 40 square feet.
(D)
New multi -family developments shall be allowed to display one banner sign as provided in this
section. Signs shall refer to leasing information only and shall be removed within six months of the
date the permit was issued. Signs shall not exceed 150 square feet in effective area. Signs shall be
constructed of vinyl cloth or canvas material and must be anchored in such a way that would
prevent the sign from moving freely in the wind.
(E)
A banner may be erected on a lot adjacent to structure if the business owns both lots.
Analysis:
The original Ordinance was set to expire on December 31, 2020. City Council has approved several
39
extensions, with the most current Ordinance expiring on September 30, 2021. During Work
Session at the City Council meeting on September 28, 2021, City Council expressed their desire to
extend the Ordinance once again. While the restrictions on occupancy levels have been removed,
businesses are still trying to recover; therefore, City Council would like to allow the use of on -
premise temporary signage for three additional months. If approved by City Council, the proposed
Ordinance will now expire on December 31, 2021. All temporary sign regulations will go back into
place on January 1, 2022. A letter will be mailed to all businesses in Coppell on December 1, 2021
to inform them that the current moratorium will expire and all regular restrictions will be back in
place on January 1, 2022.
As before, this moratorium is intended to allow businesses to use temporary signage on -premise
that is typically prohibited including but not limited to balloons, banners and feather signs.
Temporary signs cannot be placed in the Right -of -Way. And, this does not apply to off -premise
signs or other signs that are otherwise prohibited by the Temporary Sign Ordinance. This
moratorium will expire as stated above.
Legal Review:
Bob Hager drafted the Ordinance.
Fiscal Impact:
N/A
Recommendation:
Staff recommends approval.
40
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COPPELL,
TEXAS, EXTENDING A MORATORIUM AGAINST ENFORCEMENT ON
SECTIONS 6-15-3 (A), 6-15-4 AND 6-15-5 (3), (A) AND (B), (,i) — (M), (4) AND
(8), ARTICLE 16 "BUSINESS REGULATIONS" OF CHAPTER 6-15
"TEMPORARY SIGNS" FOR A PERIOD OF TIME UNTIL DECEMBER
31, 2021; PROVIDING FOR THE CITY MANAGER OR DESIGNEE TO
ADOPT REASONABLE REGULATION FOR SUCH PERIOD;
PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, as result of a nationwide pandemic from the novel COVID-19 virus and a
nationwide state of emergency; and,
WHEREAS, the Governor of Texas and County Judge of Dallas during 2020 and
continuing thereafter well into calendar 2021, declared a state of emergency under state law and
issued appropriate and lawful orders to close to close and/or restrict businesses and related
activities; and
WHEREAS, the public health emergency has had a significant economic impact upon local
businesses; and
WHEREAS, the Dallas County Judge have allowed business to reopen, however, current
public health concerns regarding COVID-19 have continued to challenge for business and
consumers; and,
WHEREAS, the City Council of the City of Coppell desires to issue a moratorium on
enforcement of the local temporary sign ordinance to assist local business to promote the reopening
and re-establish patronage;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS:
SECTION 1. That the City Council hereby extends and grants a moratorium against
enforcement of Article 16, "Business Regulations", Chapter 6-15, "Temporary Signs", Sections 6-
15-3 (A), 6-15-4 and 6-15-5(3), (A) and (B), (J) — (M), (4) and (8) regarding the permitting, use and
maintenance of on premise temporary signage within the corporate jurisdictional boundaries of the
City of Coppell Texas, previously ordained until expiration as provided in Section 4 of this
Ordinance.
SECTION 2. The City Manager or designee shall adopt reasonable procedures and
regulations to govern on -premises temporary signage in conformity with this Ordinance; and such,
procedures and regulations shall be promulgated and filed with the Office of the City Secretary.
TM 125270
41
SECTION 3. That should any sentence, paragraph, subdivision, clause, phrase or section
of this ordinance or the Code of Ordinance, as amended hereby, be adjudged or held to be
unconstitutional, illegal or invalid the same shall not affect the remaining provisions of said
ordinance or the Code of Ordinances, as amended hereby, which shall continue in full force and
affect.
SECTION 4. The provisions of this moratorium ordinance shall expire on December 31,
2021 or unless sooner repealed by this Council.
SECTION 5. That this ordinance shall take effect immediately from and after its passage.
DULY PASSED by the City Council of the City of Coppell, Texas, this the day
of )2021.
CITY OF COPPELL, TEXAS
APPROVED:
WES MAYS, MAYOR
ATTEST:
ASHLEY OWENS, CITY SECRETARY
APPROVED AS TO FORM:
ROBERT E. HAGER, CITY ATTORNEY
TM 125270
42
7� p
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COPi:
File ID: 2021-5957
Version: 1
File Name: Sales Proceeds
City of Coppell, Texas
Master
File Number: 2021-5957
Type: Agenda Item
Reference:
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
Status: Agenda Ready
In Control: Finance
File Created: 10/07/2021
Final Action:
Title: Discuss and consider adoption of: (A) a Resolution calling a portion of the
City of Coppell, Texas general obligation refunding bonds, series 2015 for
redemption prior to maturity; or, (B) a Resolution authorizing the use of
proceeds from the sale of bond -financed land for authorized projects; and
enacting other provisions relating to the subject; and authorizing the mayor to
sign.
Notes:
Sponsors:
Attachments: Use of Land Sale Proceeds Memo.pdf, Redemption of
North Lake portion of 2015 Refunding Bonds.pdf,
Resolution.pdf
Contact:
Drafter:
Related Files:
History of Legislative File
Enactment Date:
Enactment Number:
Hearing Date:
Effective Date:
Ver- Acting Body: Date: Action: Sent To: Due Date: Return Result:
sion:
Date:
Text of Legislative File 2021-5957
Title
Discuss and consider adoption of: (A) a Resolution calling a portion of the City of Coppell,
Texas general obligation refunding bonds, series 2015 for redemption prior to maturity; or, (B)
a Resolution authorizing the use of proceeds from the sale of bond -financed land for authorized
projects; and enacting other provisions relating to the subject; and authorizing the mayor to sign.
Summary
See attached memorandum.
Fiscal Impact:
Dependent upon which resolution Council adopts.
City of Coppell, Texas
Page 1
Printed on 101812021
43
Master Continued (2021-5957)
Staff Recommendation:
The Finance Department recommends approval of Option 2, Use proceeds to redeem the
2015 General Obligation Refunding Bonds.
Strategic Pillar Icon:
Sustainable Government
City of Coppell, Texas
Page 2
Printed on 10/8/2021
44
C"OPPELL
V
Jib
a�y kilo �
MEMORANDUM
To: Mayor and City Council
From: Kim Tiehen, Assistant Director of Finance
Via: Jennifer Miller, Director of Finance
Date: October 12, 2021
Reference: Use of Proceeds from Sale of North Lake Property
2040: Sustainable Government
Introduction:
This item is being brought forward to obtain Council direction regarding use of the proceeds from the land sale.
Council has two options regarding the use of the proceeds. Council can adopt a resolution that states the
proceeds will be used for a purpose authorized under the 2008A Certificate of Obligations (Certificates)
Ordinance, or it can adopt a Redemption Resolution which uses the proceeds to redeem the 2015 General
Obligation Refunding Bonds (GO Refunding) which were issued to refund the 2008A Certificates.
Analysis:
Option 1: Use proceeds for a purpose authorized under the 2008A Certificates Ordinance.
Under this option, Council would adopt a resolution authorizing the proceeds be used for projects consistent
with the purpose provided in the 2008A Certificates Ordinance which stated:
"The acquisition of approximately 360 acres, together with the acquisition of approximately 115 acres from
the proceeds of the City's Combination Tax and Revenue Certificates of Obligation, Taxable Series 2008B,
being a total of approximately 475 acres all out of a tract of land of approximately 940 acres known as North
Lake property owned by Luminant (the "Northlake Property'), being located east of south Beltline, south of
east Beltline, west of Valley Ranch Road being located in Irving and north of Hackberry Road, to be used in
part for water system improvements including storage facilities and pumping station and in part for future
municipal improvements, facilities and purposes, and for paying legal, fiscal, and engineering fees in
connection with such projects. "
The term "municipal improvements" is very broad which allows flexibility regarding the type of project the
proceeds can be used to complete. If this option is selected, the proceeds must be spent within two years of
the land sale closing. Therefore, the proceeds must be spent by October 1, 2023.
45
Option 2: Use proceeds to redeem the 2015 General Obligation Refunding Bonds.
If Council decides to redeem bonds rather than use the proceeds for authorized projects, the steps would be as
follows:
1. At the first Council meeting after closing the land sale, adopt a redemption resolution redeeming a
portion of the 2015 GO Refunding and approving an escrow agreement.
2. Within 90 days of closing on the land sale, deposit the sale proceeds into the escrow fund.
3. Immediately following 2 above, send a letter to the IRS notifying them of the sale of the land and the
City's remedial action in redeeming a portion of the outstanding bonds.
If Council selects this option, City staff will work with the City's Bond Counsel and Financial Advisor (FA)
to file the necessary IRS notification and to take the necessary steps to redeem the bonds. The FA would most
likely have an escrow bid for treasury securities since the redemption date is not until February 1, 2025.
This option would have an impact on the Debt portion of the tax rate beginning in fiscal year 2022/2023.
Specifically, by redeeming a portion of the 2015 GO Refunding bonds, the amount needed to make the
principal and interest payments on outstanding debt would be reduced. The debt portion of the tax rate is
established at the level necessary to meet the principal and interest payments due during the fiscal year.
Reducing the annual principal and interest payment provides a corresponding reduction in the debt portion of
the tax rate. This assumes the City's overall assessed taxable property value does not decline and additional
debt is not issued as both would impact the tax rate calculation.
Legal Review:
Both the City Attorney and Bond Counsel have reviewed this agenda item.
Fiscal Impact:
Dependent upon which resolution Council adopts.
Recommendation:
The Finance Department recommends approval of Option 2, Use proceeds to redeem the 2015 General Obligation
Refunding Bonds.
46
RESOLUTION CALLING A PORTION OF THE CITY OF COPPELL, TEXAS,
GENERAL OBLIGATION REFUNDING BONDS, SERIES 2015 FOR
REDEMPTION PRIOR TO MATURITY; AND ENACTING OTHER
PROVISIONS RELATING TO THE SUBJECT
WHEREAS, the City of Coppell, Texas (the "City") previously issued its General
Obligation Refunding Bonds, Series 2015 (the "Bonds"); and
WHEREAS, in the ordinance that authorized the issuance of the Bonds (the "Bond
Ordinance"), the City reserved the option to redeem the Bonds maturing on or after February 1,
2026, in whole or in part, at a price equal to the principal amount of the Bonds so called for
redemption plus accrued interest to the redemption date, beginning on February 1, 2025, or on
any date thereafter; and
WHEREAS, the City Council of the City (the "Council") finds and determines that it is
necessary and in the best interests of the City to redeem the outstanding Bonds described below
with funds available for such purpose in accordance with the terms hereof; and
WHEREAS, it is officially found, determined and declared that the meeting at which this
Resolution has been adopted was open to the public and public notice of the date, hour, place and
subject of said meeting, including this Resolution, was given, all as required by the applicable
provisions of Texas Government Code, Chapter 551;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS:
Section 1. Findings.
The declarations, determinations and findings declared, made and found in the preambles
to this Resolution are hereby adopted, restated and made a part of the operative provisions
hereof.
Section 2. Redemption of Bonds.
The Bonds listed in Exhibit A hereto (the "Redeemed Bonds") are hereby called for
redemption on February 1, 2025 (the "Redemption Date"). The Redeemed Bonds shall be paid,
and the interest thereon shall cease to accrue, on their respective maturity date and the
Redemption Date, as applicable.
Section 3. Authorization of Actions.
(a) The Mayor, the Mayor Pro Tem, the City Manager, the Director of Finance and
the City Secretary of the City (the "Authorized Officers" and, each individually, an "Authorized
Officer") are each hereby authorized and directed to deliver to U.S. Bank National Association,
the Paying Agent/Registrar for the Bonds ("U.S. Bank"), a notice of redemption with respect to
the Redeemed Bonds in substantially the form attached hereto as Exhibit A, and to direct U.S.
47
Bank to send notice of redemption of the Redeemed Bonds to the bondholders in accordance
with the Bond Ordinance.
(b) The Redeemed Bonds shall be presented for redemption at the Paying
Agent/Registrar therefor, and shall not bear interest after their respective maturity date and the
Redemption Date, as applicable.
(c) Each Authorized Officer is hereby authorized to enter into and execute on behalf
of the City an escrow agreement (the "Escrow Agreement") between the City and U.S. Bank
National Association (in such capacity, the "Escrow Agent"), in the form and substance as shall
be approved by the Authorized Officer, which Escrow Agreement will provide for the payment
of the Redeemed Bonds. In addition, each Authorized Officer is authorized to purchase, or
approve the purchase of, Defeasance Securities (as defined in the Bond Ordinance) with the
proceeds deposited with the Escrow Agent.
(d) On or before December 30, 2021 (the "Escrow Deposit Date"), the City shall
deposit with the Escrow Agent funds and Defeasance Securities in an amount sufficient to pay
(i) all amounts coming due on the Redeemed Bonds between the Escrow Deposit Date and the
respective maturity date or Redemption Date, as applicable, and (ii) the redemption price of the
remaining Redeemed Bonds on the Redemption Date, with such funds to be applied in
accordance with the Escrow Agreement. Lawfully available funds of the City are hereby
authorized and appropriated in the amounts necessary for such purpose.
(e) The Authorized Officers are hereby authorized and directed to take such actions
and to execute and deliver such documents, orders and receipts, including without limitation
material events notices with respect to the Redeemed Bonds, as necessary or appropriate to
consummate the transactions authorized by this Resolution and to redeem the Redeemed Bonds
in accordance with the provisions and requirements of the Bond Ordinance.
PASSED, APPROVED AND EFFECTIVE this October 12, 2021.
Mayor
City of Coppell, Texas
ATTEST:
City Secretary
City of Coppell, Texas
48
Exhibit A
NOTICE OF REDEMPTION
CITY OF COPPELL, TEXAS,
GENERAL OBLIGATION REFUNDING BONDS, SERIES 2015
NOTICE IS HEREBY GIVEN that the City of Coppell, Texas (the "City") has called for redemption the
outstanding bonds of the City described below:
City of Coppell, Texas, General Obligation Refunding Bonds, Series 2015 (the "Series 2015 Bonds"),
maturing on February 1 in the years and in the amounts shown below. The 2022 through 2025 maturities
have been defeased and will be paid on their scheduled maturity dates, and the remaining Series 2015
Bonds have been called for redemption on February 1, 2025 (the "Redemption Date") at the redemption
price of par and accrued interest to the Redemption Date (the "Redemption Price"):
aggregating $8,355,000 in principal amount. On or before December 30, 2021 (the "Escrow Deposit
Date"), funds were deposited with the escrow agent for the Series 2015 Bonds in an amount, together
with investment earnings thereon, sufficient to pay (i) all amounts coming due on the Series 2015 Bonds
between the Escrow Deposit Date and the respective maturity date or Redemption Date, as applicable,
and (ii) the Redemption Price of the remaining Series 2015 Bonds on the Redemption Date. All amounts
coming due on the Series 2015 Bonds between the Escrow Deposit Date and the respective maturity dates
or Redemption Date, as applicable, shall be paid from funds held in an escrow account administered by
the escrow agent, until the maturity dates or Redemption Date, as applicable, when the amount due at
maturity or the Redemption Price, as applicable, shall be paid upon presentation of the Series 2015 Bonds
to the paying agent/registrar thereof.
Upon presentation of the 2022 through 2025 maturities at the paying agent/registrar on their maturity
dates, the holder thereof shall be entitled to receive the amount due on such dates, and interest on such
maturities shall no longer accrue, and upon presentation of the remaining Series 2015 Bonds at the paying
agent/registrar on the Redemption Date, the holder thereof shall be entitled to receive the Redemption
Price, and thereafter the remaining Series 2015 Bonds shall no longer bear interest.
CITY OF COPPELL, TEXAS
49
Principal
Principal
Amount
Principal
Maturity
Amount
Being
Amount
Date
Outstanding
Refunded
Remaining
2022
$ 1,830,000
$ 1,320,000
$ 0
2023
1,830,000
1,320,000
0
2024
1,825,000
1,315,000
0
2025
1,820,000
1,310,000
0
2026
1,810,000
1,305,000
0
2027
1,255,000
905,000
0
2028
1,220,000
880,000
0
aggregating $8,355,000 in principal amount. On or before December 30, 2021 (the "Escrow Deposit
Date"), funds were deposited with the escrow agent for the Series 2015 Bonds in an amount, together
with investment earnings thereon, sufficient to pay (i) all amounts coming due on the Series 2015 Bonds
between the Escrow Deposit Date and the respective maturity date or Redemption Date, as applicable,
and (ii) the Redemption Price of the remaining Series 2015 Bonds on the Redemption Date. All amounts
coming due on the Series 2015 Bonds between the Escrow Deposit Date and the respective maturity dates
or Redemption Date, as applicable, shall be paid from funds held in an escrow account administered by
the escrow agent, until the maturity dates or Redemption Date, as applicable, when the amount due at
maturity or the Redemption Price, as applicable, shall be paid upon presentation of the Series 2015 Bonds
to the paying agent/registrar thereof.
Upon presentation of the 2022 through 2025 maturities at the paying agent/registrar on their maturity
dates, the holder thereof shall be entitled to receive the amount due on such dates, and interest on such
maturities shall no longer accrue, and upon presentation of the remaining Series 2015 Bonds at the paying
agent/registrar on the Redemption Date, the holder thereof shall be entitled to receive the Redemption
Price, and thereafter the remaining Series 2015 Bonds shall no longer bear interest.
CITY OF COPPELL, TEXAS
49
RESOLUTION AUTHORIZING THE USE OF PROCEEDS FROM THE SALE
OF BOND -FINANCED LAND FOR AUTHORIZED PROJECTS; AND
ENACTING OTHER PROVISIONS RELATING TO THE SUBJECT
WHEREAS, the City of Coppell, Texas (the "City") previously issued its City of
Coppell, Texas, Combination Tax and Revenue Certificates of Obligation, Series 2008A (the
"Certificates"), which Certificates were refunded by the City of Coppell, Texas, General
Obligation Refunding Bonds, Series 2015 (the "Bonds"); and
WHEREAS, the Certificates were issued for the following purposes: the acquisition of
approximately 360 acres, together with the acquisition of approximately 115 acres from the
proceeds of the City's Combination Tax and Revenue Certificates of Obligation, Taxable Series
2008B, being a total of approximately 475 acres all out of a tract of land of approximately 940
acres known as North Lake property owned by Luminant (the "Northlake Property"), being
located east of south Beltline, south of east Beltline, west of Valley Ranch Road being located in
Irving and north of Hackberry Road, to be used in part for water system improvements including
storage facilities and pumping station and in part for future municipal improvements, facilities
and purposes, and for paying legal, fiscal, and engineering fees in connection with such projects
(collectively, the "Authorized Projects"); and
WHEREAS, on October 1, 2021, the City closed the sale of the Northlake Property to a
private, non-governmental entity (the "Land Sale"); and
WHEREAS, the Internal Revenue Code of 1986, as amended (the "Code"), requires
governmental entities to expend proceeds from the sale of tax-exempt bond -financed property
within two years of the date the sale of such property closes; and
WHEREAS, the City Council of the City (the "Council") finds and determines that it is in
the best interests of the City to authorize the use of the proceeds from the Land Sale (the "Sale
Proceeds") on Authorized Projects in accordance with the terms hereof; and
WHEREAS, it is officially found, determined and declared that the meeting at which this
Resolution has been adopted was open to the public and public notice of the date, hour, place and
subject of said meeting, including this Resolution, was given, all as required by the applicable
provisions of Texas Government Code, Chapter 551;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS:
Section 1. Findings. The declarations, determinations and findings declared, made
and found in the preambles to this Resolution are hereby adopted, restated and made a part of the
operative provisions hereof.
Section 2. Authorized Projects. The Council hereby authorizes and directs that all of
the Sale Proceeds be expended on Authorized Projects, with all of the Sale Proceeds to be
expended no later than October 1, 2023.
50
Section 3. Accounting. The Sale Proceeds shall be segregated and accounted for
separately from all other City funds and accounts to ensure that all Sale Proceeds are expended
(i) on Authorized Projects and (ii) within the timeframe set forth in Section 2 above.
Section 4. Redemption of Bonds. In the event that all of the Sale Proceeds have not
been expended on or before October 1, 2023, the Council shall be required to use all unexpended
Sale Proceeds as of such date to redeem a portion of the then -outstanding Bonds. To accomplish
such redemption, the Council shall determine the principal amount and maturities to be redeemed
and adopt a resolution calling such portion of the Bonds for redemption prior to maturity.
PASSED, APPROVED AND EFFECTIVE this October 12, 2021.
Mayor
City of Coppell, Texas
ATTEST:
City Secretary
City of Coppell, Texas
51
7� p
L
COPi:
File ID: 2021-5929
Version: 1
lie Name: SM Policy
City of Coppell, Texas
Master
File Number: 2021-5929
Type: Agenda Item
Reference:
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
Status: Agenda Ready
In Control: City Council
File Created: 09/22/2021
Final Action:
Title: Consider approval of the City of Coppell's Elected and Appointed Officials'
Social Media policy.
Notes:
Sponsors: Enactment Date:
Attachments: Elected Officials Social Media Policy.pdf Enactment Number:
Contact: Hearing Date:
Drafter: Effective Date:
Related Files:
History of Legislative File
Ver- Acting Body: Date: Action: Sent To: Due Date: Return Result:
sion:
Date:
1 City Council 09/28/2021 Postponed City Council 10/12/2021
Text of Legislative File 2021-5929
Title
Consider approval of the City of Coppell's Elected and Appointed Officials' Social Media
policy.
Summary
Fiscal Impact:
None.
Staff Recommendation:
Staff recommends approval.
Strategic Pillar Icon:
Sustainable Government
City of Coppell, Texas Page 1 Printed on 101812021
52
Master Continued (2021-5929)
City of Coppell, Texas
Page 2
Printed on 101812021
53
Guidelines for Elected Officials and Appointed Boards, Commissions and Committees Using
Personal or Professional Social Media Platforms
While elected officials and City Council -appointed board, committee and commission members
may maintain and use personal web pages and websites, blogs, and social networking sites,
their status as elected/appointed officials requires that the content of any postings on those
sites not be in violation of existing City laws, policies, directives, rules or regulations.
The City's image as a professional, nonpartisan organization is critical to maintaining the
respect of its constituents and operations free from personal opinions. Although the City
recognizes that elected and appointed officials may choose to express themselves by posting
personal information upon social media platforms or by making comments on sites hosted by
other persons, groups or organizations, this right of expression should not interfere with the
operation and governance of the City. That is, although the City acknowledges its officials have
the First Amendment right to free speech, the right is not absolute when involving matters of
official City business, issues or concerns.
If an elected or appointed official conducts any City business or communication as an official
from a personal account, professional account, or an account created for a
board/committee/commission, officials should assume that any City -related communications
will be considered a public record subject to the Texas Public Information Act as set forth in
Chapter 552 of the Texas Government Code Sec. 552.002, as well as applicable portions of the
records retention laws.
Definitions
1. Personal Social Media Account: Personal accounts are intended strictly for individual
people only and are not meant for commercial purposes. On a personal account, a user
can post updates, share photos and videos, maintain a friends list, share interests and
more. Personal profiles are typically associated with a person, as opposed to a position.
2. Professional Social Media Account: A professional accounts is a place where artists,
public figures, businesses, brands, organizations, and nonprofits can connect with their
fans, constituents, or customers. Professional profiles are typically associated with the
position, office, or seat.
3. Campaign Social Media Account: This kind of account is used by candidates to share
information about their platform and views.
4. Confidential information: Information is excepted from required public disclosure if it is
information considered to be confidential by law, either constitutional, statutory, or by
judicial decision. Such information may include but is not limited to certain personnel
information, non-public information from criminal investigations and business trade
secrets.
a. Confidential information also includes statements or communications, whether
express or implied, oral or written, between the city officers and employees and
54
their attorneys, work product of the city attorney or other attorneys
representing the city, its officers and employees.
5. Non-public Information: Non-public information is information made available to
elected and appointed officials that has not yet been made available to the general
public. Non-public information may not be considered confidential by law, statute or
judicial decision.
Professional and Personal Conduct Standards
1. All officials are expected and required to conduct themselves in a manner consistent
with the City's policies and standards of conduct, as outlined in Article 1-13 of the City's
Code of Ordinances.
2. It is anticipated that from time to time, officials will have access to information that is
considered privileged or confidential under the Texas Government Code. Such
information is typically considered an exception to the public records law and may have
specific penalties for inappropriate disclosure. By way of example, such information may
include but is not limited to certain personnel information, non-public information from
criminal investigations and business trade secrets. Officials may not disclose any
confidential or privileged information about the City, its constituents, its employees, or
its contractors. Officials must be particularly careful to protect against the inadvertent
disclosure of confidential or privileged information.
3. In addition to confidential information, it is also expected that officials will occasionally
have access information that is considered to be non-public. It is recommended that
officials consider the impact of sharing this type of information publicly prior to posting.
By way of example, such information may include but is not limited to, personnel
retirement or resignation announcements.
4. Officials should be honest and accurate when posting information or news, and should
quickly correct any mistakes, misstatements and/or factual errors in content upon
discovery. Officials should not post or share information known to be false about the
City, its employees, constituents, other public officials, suppliers, vendors, or
contractors.
S. Unless the official has been designated to serve as a spokesperson, officials should not
represent themselves as a spokesperson for the City Council, a City board or committee,
the City Administration, or any City department. Officials should not present personal
opinions as the opinion of other Council members or the Council as a whole unless
authorized.
6. Officials are expressly prohibited from using personal or professional social media to
engage in any activity or conduct that violates federal, state, or local law. Officials are
also prohibited from using professional social media accounts to circumvent election or
campaign requirements, to campaign for re-election or endorse candidates for any
public office at any level of government or political subdivision.
7. Officials are prohibited from deleting posts and related comments regarding any City -
related matters to avoid violating record preservation requirements outlined in Texas
Government Code Sec. 552.
55
8. Officials should be mindful that posting content regarding City -related matters could
inadvertently result in the violation of the Open Meetings Law if enough other public
officials respond or comment on the post, resulting in a quorum. If this occurs, the
online conversation should immediately cease with no further posts by the officials and
the City Secretary should be immediately notified.
9. Officials are prohibited from using social media to engage in any activity that constitutes
a conflict of interest.
Additional Best Practices and Guidelines for Elected and Appointed Officials
The following best practices and guidelines are strongly recommended to ensure that the
personal and professional use of social media by elected and appointed officials is done so in a
responsible manner.
1. Public officials should separate personal social media accounts from professional social
media accounts so that City -related matters and all public records generated from those
posts are easily archived and to avoid city related information being intermingled with
personal posts not related to City matters.
a. If a professional social media account is created to disseminate city -related
business, the records should be archived and retained.
2. Officials should exercise caution with respect to posted comments, particularly those
concerning the City and the business of the City.
3. Officials are strongly encouraged to consider the potential impact of social media
statements prior to posting. The City strives to be professional in its operations and
processes. Posts that express favoritism and/or bias for or against any individual or
group of individuals (e.g., based upon race, gender, national origin, sexual orientation,
political affiliation, etc.), reflect poorly on the public official, as well as the City and its
residents. Further, comments suggesting such treatment can expose the City to liability
and legal costs.
4. Officials should be mindful that members of the public who may appear before the City
Council as well as boards, commissions or committees come from all walks of life. Public
comments, in any forum — including on personal and professional social media accounts
— that contain racial slurs, profane language or acronyms for profane language, express
bigotry toward a group based on race, religion, national origin, sexual orientation,
gender, gender identity, party affiliation or any other legally protected classification may
be considered conduct unbecoming.
5. Officials should consider whether liking, sharing, retweeting or commenting on any
social media posts could be perceived as an endorsement of or about the City, its
employees, constituents, other public officials, suppliers, vendors, or contractors
relating to views on various issues, including political affiliation.
6. Officials should refrain from using social media accounts to communicate with City
employees about City -related matters as this creates a public record on employees'
personal accounts that must be retained per Public Records Law outlined in Texas
Government Code Sec. 552. If elected officials want the City's official pages to respond
to a social media inquiry, the following responses are suggested:
56
a. Twitter: "Tagging @CityofCoppell on your inquiry so staff may respond to you
directly."
b. Facebook: "Tagging @City of Coppell on your inquiry so staff may respond to you
directly."
c. Instagram: "Tagging @cityofcoppelltx on your inquiry so staff may respond to
you directly."
d. Other platforms, such as Nextdoor: "Please contact the City of Coppell directly so
staff may respond to you. You may also submit your inquiry online by visiting
..as.°/Wnr...c�pll.11..,cy/.i/.ulkrmnii: or by calling the City of Coppell during
business hours at 972-462-0022."
7. Public officials should be cautious in using official City -provided logos, taglines, symbols
and photographs that belong to or are licensed by the City on personal social media
sites. Elected and appointed officials choosing to use official City -provided photographs
and identifying themselves as elected officials on personal social media sites should
tailor communications on those sites accordingly.
Records Retention
Any city -related content (messages, posts, photographs, videos, etc.) created or received using
a social media account is considered public record. As such, the following should be considered.
1. The City does not archive or manage social media accounts for elected or appointed
officials. The official is solely responsible for the retention and archival of content
published to individual accounts.
2. It is recommended that elected and appointed officials create a folder for city -related
social media content. Officials should capture screenshots of city -related posts and save
them in this folder.
3. Any posts that are deleted or hidden from an elected or appointed official's social media
account for violation of the City's posted social media guidelines - whether the content
was posted by the official or a member of the public - should be captured via
screenshot and retained.
Enforcement
In recognizing that public service is time consuming and can involve complex matters,
this policy is not intended to scrutinize or penalize a good faith misgiving or inadvertent
mistake.
Violation of this policy could result in a complaint that the elected or appointed official has
violated the code of conduct outlined in Article 1-13 of the City's Code of Ordinances. Upon
receipt of a complaint, the procedures outlined in Section 1-13.7 should be followed.
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COPi:
City of Coppell, Texas
Master
File Number: 2021-5950
File ID: 2021-5950 Type: Agenda Item
Version: 1 Reference:
File Name: Denton and Dallas Board of Directors
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
Status: Agenda Ready
In Control: City Council
File Created: 10/04/2021
Final Action:
Title: Consider approval of a Resolution nominating representative(s) to serve on
the Dallas and Denton Central Appraisal Districts Board of Directors; and
authorizing the Mayor to sign.
Notes:
Sponsors:
Attachments: Dallas and Denton CAD Nominations Memo.pdf,
Denton CAD Board of Directors Election.pdf, Dallas
CAD Board of Directors Election.pdf
Contact:
Drafter:
Related Files:
History of Legislative File
Enactment Date:
Enactment Number:
Hearing Date:
Effective Date:
Ver- Acting Body: Date: Action: Sent To: Due Date: Return Result:
sion:
Date:
Text of Legislative File 2021-5950
Title
Consider approval of a Resolution nominating representative(s) to serve on the Dallas and
Denton Central Appraisal Districts Board of Directors; and authorizing the Mayor to sign.
Summary
Fiscal Impact:
None.
Staff Recommendation:
None.
City of Coppell, Texas
Page 1
Printed on 101812021
58
T H E • G T T Y 0 F
COFFELL
fi A & y S
MEMORANDUM
To: Mayor and City Council
From: Ashley Owens, City Secretary
Date: October 12, 2021
Reference: Consider approval of a Resolution nominating representative(s) to serve on the Dallas
and Denton Central Appraisal Districts Board of Directors; and authorizing the Mayor
to sign.
Introduction: The Dallas and Denton Central Appraisal Districts are seeking nominations for their
Board of Directors. The term is a two-year commitment.
Analysis: The selection process is set forth in Section 6.03 of the Property Tax Code and is an
independent procedure unique to the property tax system.
1) The nominee must have resided in the Appraisal District for at least two years prior to the
election and may be an elected official of an agency represented by the DCAD.
2) The nominee cannot be an employee of any agency represented by the DCAD, cannot be
engaged in the business of appraising property for compensation for use in proceedings
under this title, or representing property owners for compensation in proceedings under this
title in the appraisal district, or related within second degree by consanguinity to an
individual who is engaged in such business.
3) The nominee cannot own property on which delinquent taxes have been owed to a taxing
unit for more than 60 days.
Dallas Central Appraisal District allows for one (1) candidate to be nominated.
Denton Central Appraisal District allows for up to five (5) candidates to be nominated.
The correspondence from both Appraisal Districts have been added to the packet.
Recommendation: None
59
From:
Christel Pettinos
To:
Ashley Owens
Subject:
FW: Board of Directors Election
Date:
Monday, September 27, 2021 12:55:24 PM
Attachments:
Resolution TemolatexcIf
From: Hope McClure <hope.mcclure@dentoncad.com>
Sent: Monday, September 27, 202111:52 AM
Subject: Board of Directors Election
Denton County Entities,
A few entities have asked for a sample resolution to nominate a candidate for the Board of Directors.
I have attached a sample to this email. The District's attorney has approved this sample, but has
recommended that before using the template, you double check with your own attorneys to confirm
that this resolution meets all requirements to be a valid resolution for your particular type of entity
(county/city/school district).
Here is a calendar of the upcoming dates:
• Before October 15th, each entity may nominate (by written resolution) up to five candidates.
These are just nominations at this time. Please provide the name, address and email of the
nominees you selected. The District will send a questionnaire to each nominee requesting
additional information. You do not have to nominate Michelle French, she will automatically
be on the Board of Directors as an Ex -Officio member.
• Before October 28th, the District will send out a comprehensive list of all the individuals who
were nominated and the bios we received from them. Each entity will also be provided with
the exact number of votes they have to cast.
• Between October 28th - December 14th*, each entity may choose (by written resolution) the
candidate or candidates of their choice. The entity may cast all their votes on one person, or
spread them out among several candidates, it is up to the individual entity. Once all
resolutions are received, the five candidates that receive the most votes become the 2022-
2023 DCAD Board of Directors.
• *Per HB 988, our five largest entities (Denton County, Lewisville ISD, Denton ISD, Frisco ISD,
Northwest ISD) have a different timeline to submit their ballots. These entities "must
determine its vote by resolution adopted at the first or second open meeting of the
governing body that is held after the date the chief appraiser delivers the ballot to the
presiding officer of the governing body. The governing body must submit its vote to
the chief appraiser not later than the third day following the date the resolution is
adopted. "
60
Thank you and please let me know if you have any questions,
Hope McClure,
Chief Appraiser
Denton Central Appraisal District
hope.mcclurerc�dentoncad.cotn
(940) 349-3975
61
Dallas Central
Appraisal District
Date: August 19, 2021
To: Wes Mays, Mayor, City of Coppell
Front: W. Kenneth Nolan, Executive Director/Chief Appraiser
Re: Election/Appointment of Members to Board of Directors of the Dallas Central Appraisal District
The Property Tax Code, Section 6.03, requires that an election or appointment of members to the Board of
Directors of an appraisal district be conducted in odd numbered years. The term of office for elected or
appointed members is two years, beginning in even numbered years.
The Property Tax Code specifies the qualifications for membership to the Board of Directors in Section
6.03 of the Code. These qualifications are:
1. Must be a resident of the DCAD for at least two years prior to the election,
2. May be an elected official of an agency represented by the DCAD.
3. Cannot be an employee of any agency represented by the DCAD.
4. Cannot be related within the second degree by consanguinity or affinity, as determined under
Chapter 573, Government Code, to an individual who is engaged in the business of appraising
property for compensation for use in proceedings under this title or of representing
property owners for compensation in proceedings under this title in the appraisal district.
5. Cannot own property on which delinquent taxes have been owed to a taxing unit for more than
60 days after the date the individual knew or should have known of the delinquency unless:
(A) the delinquent taxes and any penalties and interest arc being paid under an installment
payment agreement under Section 33.02; or
(B) a suit to collect the delinquent taxes is deferred or abated under Section 33.06 or
33.065.
6. An individual is ineligible to serve on an appraisal district board of directors if the
individual has engaged in the business of appraising property for compensation for use in
proceedings under this title or of representing property owners for compensation in
proceedings under this title in the appraisal district at any time during the preceding three years.
7. An individual is ineligible to serve on an appraisal district board of directors if the individual
has served as a member of the board of directors for all or part of five terms, unless: the individual
Office of the Chief Appraiser 62
2949 N. Stemmons Freeway • Dallas, Texas 75247-6195 • (214) 631-0520
was the County assessor -collector at the time the individual served as a board inernber. This
requirement takes effect for this election but is not retrospective. The five term limit
starts with the 2022/2023 term being the first term to be counted.
S. An individual is ineligible to serve on an appraisal district board of directors if the
individual has been an employee of the appraisal district at any time during the preceding
three years.
Pursuant to the provisions of the Property Tax Code in 1979, the agencies of Greater Dallas County elected
to arnend the manner in which rei)resentatives; were chosen. By special provision of the Property'Fax Code,
it was decidect that the following proCAAUrc would be adopted for the election or appointinent ofnicinbers.
Aj?j2q:tpLt epts
A. The City of Dallas will be entitled to appoint one (1) member to the Board.
B. The Dallas Independent School District will be entitled to appoint one(!) ineniberto the Board.
CThe Dallas County Commissioners will be entitled to appoint one (1) metriber to the Board,'Fbe member
appointed by the C.ornmissioners Court may not be a residei it ofeither the City of Dallas or the Dallas
I ndependent School District.
Elections
D. Each of the incorporated cities and towns, except the City of Dallas, shall have the right to
nominate by official resolution one (1) candidate as the fourth member to the Board. The said
cities and towns shall, from among the nominations received, elect by a majority vote, with each
city and town being entitled to one (1) vote, a member to the Board of Directors.
E, Each of the Independent School Districts, and the Dallas College, except the Dallas Independent School
District, shall have the right to nominate by official resolution one (1) candidate as the fifth member to
the Board. The said Independent School Districts shall, from among the nominations rec6v4 elect by
a majority vote, with each Independent School District being mfitled to one (1) vote, a member to the
Board of Directors.
The votes required for aprxrintnient ofthe Board of Directors as prescribLxi by, the Texas Property'Fax Code,
in Subsections d and e, hereof, shall be by a majority of those authorized to vote in Subsections d and e,
respt.%,tively, and not by a majority of the quoram. In accordance with the procedures describckl in the
Property'"Fax Code, the schedule for election/appointnient is as fiollows:
By October 15: Nominees for each entity describtyd in Subsections d and e hereto shall be
submitted to the Chief Appraiser.
By October 30: The Chief'Appraiser shall prepare a resolution ballot for those entities
described in Subsections d and e hereto and submit the ballot accordingly.
By December 16: Each agency entitlext to vote will do so by, official, resolution ballot and
return same to the (" 'hiet"Appraiser as soon thereafter as prdetical,
By January 1: Results of the election will be affirtned.
The County of"Dallas, the City ofDallas mid the I.)aHas Independent School District should advise the Chief
Appraiser of their appointments no later than November 15, if possible, These appointments should also be
by official resolution. The term of office for each ni(nnber is two years beginning on January, 1, 2021
4,16ice of the Chief Appraiser
2949 N. Stemmons Freeway 0 Dallas, Texas 75247-6195 0 (214) 631-0520
At the conclusion of the process, every agency will be advised ofthe final appointments or election results.
For the convenience of the entities, a sample resolution is included for the purpose of nominations from the
suburban cities and school districts. If you have any questions about this process, please contact mc or
Cheryl Jordan at 214/631-0520.
Enclosure (Sample Resolution)
cc: Mike Land, City Manager
Ashley Owens, City Secretary
Jennifer Miller, Finance Mgr.
Office of the Chief Appraiser
2949 N. Stemmons Freeway • Dallas, Texas 75247-6195 • (214) 631-0520 64
RESOLUTION NO.
A RESOLUTION OF THE CITY OF rEXAS, NOMINATING
AS A CANDIDATE TO BE A MEMBER OF" TME BOARD
OF DIRECTORS OF THE; DALLAS CENTRAL APPRAISAL DISTRICT
WHEREAS,The Chief Appraiser of the Dallas Central Appraisal District has been charged with the
responsibility of conducting the election process to determine the membership of the Board of Directors ofthe
Dallas Central Appraisal District, according to the PropertyTax Code of Texas; and
WHEREAS, each of the incorporated cities and towns, except for City of Dallas, shall have the right
to nominate by an official resolution one (1) candidate as a member of the Board of'Directors; and
WIIEREAS, the said cities and towns shall, from among the nominations received, elect by a majority
vote, with each city and town being entitled to one (I ) vote, a ITICITiber of the Board of Directors.
NOW, THEREFORE, BE Fr RESOLVED BY THE CITY COUNCIL OF THE CITY OF'
. TEXAS:
THAT the Council of the City of . .............. Texas (toes hereby nominate
as a candidate to be a member of the Board of Directors of the Dallas Central
Appraisal District.
DULY PASSED AND APPROVED this ............ day of -- - � .......... 1 2021.
APPROVE,l):
MAYOR
ATTEST:
CITY SECREITARY
619 An
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COPi:
File ID: 2021-5949
Version: 1
:Ile Name: Report by CC
City of Coppell, Texas
Master
File Number: 2021-5949
Type: Agenda Item
Reference:
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
Status:
Mayor and Council
Reports
In Control:
City Council
File Created:
10/04/2021
Final Action:
Title: Report by the City Council on recent and upcoming events.
Notes:
Sponsors: Enactment Date:
Attachments: Enactment Number:
Contact: Hearing Date:
Drafter: Effective Date:
Related Files:
History of Legislative File
Ver- Acting Body: Date: Action: Sent To: Due Date: Return Result:
sion:
Date:
Text of Legislative File 2021-5949
Title
Report by the City Council on recent and upcoming events.
Summary
City of Coppell, Texas Page 1 Printed on 101812021
66