CM 2021-09-28255 E. Parkway Boulevard
Coppell, Texas
75019-9478
City of Coppell, Texas
Minutes
City Council
5:30 PM Council ChambersTuesday, September 28, 2021
WES MAYS BRIANNA HINOJOSA-SMITH
Mayor Mayor Pro Tem
CLIFF LONG JOHN JUN
Place 1 Place 5
DON CARROLL BIJU MATHEW
Place 3 Place 6
KEVIN NEVELS MARK HILL
Place 4 Place 7
MIKE LAND
City Manager
Wes Mays;Cliff Long;Brianna Hinojosa-Smith;Don Carroll;Kevin Nevels;John
Jun;Biju Mathew and Mark Hill
Present 8 -
Also present were Deputy City Managers Vicki Chiavetta and Traci Leach, City Attorney
Bob Hager, Deputy City Secretary Sara Egan and City Secretary Ashley Owens.
The City Council of the City of Coppell met in Regular Called Session on Tuesday,
September 28, 2021 at 5:30 p.m. in the City Council Chambers of Town Center, 255
Parkway Boulevard, Coppell, Texas.
Call to Order1.
Mayor Wes Mays called the meeting to order, determined that a quorum was
present and convened into the Executive Session at 5:31 p.m.
Executive Session (Closed to the Public) 1st Floor Conference Room2.
Section 551.071, Texas Government Code - Consultation with City Attorney.
A.Seek Legal Advice from City Attorney regarding zoning ordinance and
accessory structures.
Discussed under Executive Session
B.Seek Legal Advice from City Attorney regarding drainage channel
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September 28, 2021City Council Minutes
program.
Discussed under Executive Session
Section 551.087, Texas Government Code - Economic Development Negotiations.
C.Discussion regarding economic development prospects located west of
Belt Line Road and south of Dividend Road.
Discussed under Executive Session
Section 551.072, Texas Government Code - Deliberation regarding Real Property and
Section 551.071, Texas Government Code - Consultation with City Attorney.
D.Discussion regarding real property located south of East Belt Line Road
and east of South Belt Line Road and bond indebtedness.
Discussed under Executive Session
Work Session (Open to the Public) 1st Floor Conference Room3.
Mayor Wes Mays adjourned the Executive Session at 7:16 p.m. and reconvened
into the Work Session at 7:19 p.m.
A.Discussion regarding agenda items.
B.Discussion regarding temporary signage.
C.Update on draft Social Media Policy.
Work Session Item A and B were presented in Work Session.
Due to time constraints, Work Session Item C was moved to the October 12,
2021, meeting.
Regular Session
Mayor Wes Mays adjourned the Work Session at 7:43 p.m. and reconvened into
the Regular Session at 7:50 p.m.
Invocation 7:30 p.m.4.
Councilmember Don Carroll gave the invocation.
Pledge of Allegiance5.
Mayor Wes Mays and the City Council led those present in the Pledge of
Allegiance.
Citizens’ Appearance6.
Mayor Wes Mays advised that no one signed up to speak.
Proclamations
Page 2City of Coppell, Texas
September 28, 2021City Council Minutes
7.Consider approval of a Proclamation naming the month of October,
“National Breast Cancer Awareness Month,” and authorizing the Mayor to
sign.
Mayor Wes Mays read the proclamation into the record and presented the
same to members of Pink Soles in Motion.
A motion was made by Mayor Pro Tem Brianna Hinojosa-Smith, seconded by
Councilmember Kevin Nevels, that this Agenda Item be approved. The motion
passed by an unanimous vote.
8.Consider approval of a Proclamation naming the month of October as
“Fire Prevention Month,” and authorizing the Mayor to sign.
Mayor Wes Mays read the proclamation into the record and presented the
same to Fire Chief Kevin Richardson and Life Safety Park Manager Jeana
Lantiere.
A motion was made by Councilmember Don Carroll, seconded by Mayor Pro
Tem Brianna Hinojosa-Smith, that this Agenda Item be approved. The motion
passed by an unanimous vote.
9.Consider approval of a Proclamation naming “National Night Out” on
Tuesday, October 5, 2021; providing for City Council support and
endorsement of National Night Out festivities; and authorizing the Mayor
to sign.
Mayor Wes Mays read the proclamation into the record and presented the
same to Deputy Chief of Police Sammy Lujan and members of the Police
Command Staff.
A motion was made by Councilmember Kevin Nevels, seconded by
Councilmember Mark Hill, that this Agenda Item be approved. The motion
passed by an unanimous vote.
Consent Agenda10.
A.Consider approval of minutes: September 14, 2021.
A motion was made by Mayor Pro Tem Brianna Hinojosa-Smith, seconded by
Councilmember Cliff Long, that Consent Agenda Items A-Q be approved. The
motion passed by an unanimous vote.
B.Consider approval of the Second Amended and Restated Interlocal
Cooperation Agreement by and between the City of Coppell and Denton
County Transportation Authority to provide transportation services for
Coppell businesses; and authorizing the Mayor to sign.
A motion was made by Mayor Pro Tem Brianna Hinojosa-Smith, seconded by
Councilmember Cliff Long, that Consent Agenda Items A-Q be approved. The
motion passed by an unanimous vote.
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September 28, 2021City Council Minutes
C.Consider approval of awarding a one-year renewal of city wide holiday
decoration and lighting services contract to Premier Lighting for a
one-year period; beginning November 1, 2021; in the amount of
$179,520.00; as budgeted in the General fund; and authorizing the City
Manager to sign all necessary documents
A motion was made by Mayor Pro Tem Brianna Hinojosa-Smith, seconded by
Councilmember Cliff Long, that Consent Agenda Items A-Q be approved. The
motion passed by an unanimous vote.
D.Consider approval of Change Order #1 with Rebcon Inc.; for the
construction of a hike and bike trail extension along Parkway Boulevard
on the Intersections project; in the amount of $169,755.50; funded
through Bond proceeds; and authorizing the City Manager to sign all
necessary documents.
A motion was made by Mayor Pro Tem Brianna Hinojosa-Smith, seconded by
Councilmember Cliff Long, that Consent Agenda Items A-Q be approved. The
motion passed by an unanimous vote.
E.Consider approval of Change Order #4 with Pape Dawson Engineers for
the Plantation/Mossy Oaks project; in the amount of $38,500.00; due to
cost escalation for additional time between original design bid rates in
February 2016 to current rates for final design and construction
administration; as budgeted in the ¼ cent Sales Tax fund; and
authorizing the City Manager to sign all necessary documents.
A motion was made by Mayor Pro Tem Brianna Hinojosa-Smith, seconded by
Councilmember Cliff Long, that Consent Agenda Items A-Q be approved. The
motion passed by an unanimous vote.
F.Consider approval of contract addendum for the renewal for third party
claims administration services with UMR, Inc. in the amount of
$196,500.00 as budgeted in FY 21-22; and authorizing the City Manager
to sign all necessary documents.
A motion was made by Mayor Pro Tem Brianna Hinojosa-Smith, seconded by
Councilmember Cliff Long, that Consent Agenda Items A-Q be approved. The
motion passed by an unanimous vote.
G.Consider approval of the renewal contract with Tru Services (Liberty
Mutual) for medical group excess loss insurance in the amount of
$409,479.00 as budgeted in FY 21-22; and authorizing the City Manager
to sign all necessary documents.
A motion was made by Mayor Pro Tem Brianna Hinojosa-Smith, seconded by
Councilmember Cliff Long, that Consent Agenda Items A-Q be approved. The
motion passed by an unanimous vote.
H.Consider approval of a renewal policy for fully insured organ transplant
coverage with Tokio Marine - HCC in the amount of $76,000.00 as
budgeted in FY 21-22; and authorizing the City Manager to sign all
Page 4City of Coppell, Texas
September 28, 2021City Council Minutes
necessary documents.
A motion was made by Mayor Pro Tem Brianna Hinojosa-Smith, seconded by
Councilmember Cliff Long, that Consent Agenda Items A-Q be approved. The
motion passed by an unanimous vote.
I.Consider approval of the renewal contract for the procurement of Life,
Accidental Death and Dismemberment (AD&D), Short Term Disability
and Long Term Disability (LTD) with Mutual of Omaha in the amount of
$188,544.00 as budgeted in FY 21-22; and authorizing the City Manager
to sign all necessary documents.
A motion was made by Mayor Pro Tem Brianna Hinojosa-Smith, seconded by
Councilmember Cliff Long, that Consent Agenda Items A-Q be approved. The
motion passed by an unanimous vote.
J.Consider approval of Consulting Contract with Holmes Murphy and
Associates for employee benefits consulting, wellness services and other
related benefit programs in the amount of $105,000.00 as budgeted in
FY 21-22; and authorizing the City Manager to sign all necessary
documents.
A motion was made by Mayor Pro Tem Brianna Hinojosa-Smith, seconded by
Councilmember Cliff Long, that Consent Agenda Items A-Q be approved. The
motion passed by an unanimous vote.
K.Consider approval of an Interlocal Cooperation Agreement between
Carrollton, Farmers Branch, Coppell, Addison and Dallas County, Texas,
for a Mental Health and Justice Systems Assessment to study and
provide recommendations regarding prevention-oriented mental health
services and the reduction of emergency and first responder systems for
mental health services, in the amount of $25,000.00, funded by American
Rescue Plan Act funds, and authorizing the Mayor to sign.
A motion was made by Mayor Pro Tem Brianna Hinojosa-Smith, seconded by
Councilmember Cliff Long, that Consent Agenda Items A-Q be approved. The
motion passed by an unanimous vote.
L.Consider approval of a Resolution of the City of Coppell in support of the
Dallas Area Rapid Transit Resolution Nos. 210061 and 210103 related
to the adoption of the Silver Line Light Rail alignment; providing for
authorization to exercise eminent domain to acquire right-of-way within
the corporate limits; and authorizing the Mayor to sign.
A motion was made by Mayor Pro Tem Brianna Hinojosa-Smith, seconded by
Councilmember Cliff Long, that Consent Agenda Items A-Q be approved. The
motion passed by an unanimous vote.
Enactment No: RE 2021-0928.1
M.Consider approval of a contract for the renewal of an Interlocal
Agreement with Trinity River Authority, effective October 1, 2021, through
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September 28, 2021City Council Minutes
September 30, 2022, in the amount of $9,500.00; as budgeted in FY
21-22; and authorizing the Mayor to sign.
A motion was made by Mayor Pro Tem Brianna Hinojosa-Smith, seconded by
Councilmember Cliff Long, that Consent Agenda Items A-Q be approved. The
motion passed by an unanimous vote.
N.Consider approval of the renewal of the Dallas County Health and Human
Services Interlocal Government Agreement for mosquito spraying;
effective October 1, 2021, through September 30, 2022; in an amount
not to exceed $60,000.00; as budgeted in FY 21-22; and authorizing the
Mayor to sign.
A motion was made by Mayor Pro Tem Brianna Hinojosa-Smith, seconded by
Councilmember Cliff Long, that Consent Agenda Items A-Q be approved. The
motion passed by an unanimous vote.
O.Consider approval of the renewal of the Dallas County Health and Human
Services Interlocal Government Agreement, effective October 1, 2021,
through September 30, 2022; in the amount of $3,131.00; as budgeted in
FY 21-22; and authorizing the Mayor to sign.
A motion was made by Mayor Pro Tem Brianna Hinojosa-Smith, seconded by
Councilmember Cliff Long, that Consent Agenda Items A-Q be approved. The
motion passed by an unanimous vote.
P.Consider approval of an Interlocal Agreement between the City of
Coppell and Wise County for cooperative purchasing activities; and
authorizing the Mayor to sign.
A motion was made by Mayor Pro Tem Brianna Hinojosa-Smith, seconded by
Councilmember Cliff Long, that Consent Agenda Items A-Q be approved. The
motion passed by an unanimous vote.
Q.Consider approval and adoption of the FY 2021-2022 Council Goals and
Staff Work Plan.
A motion was made by Mayor Pro Tem Brianna Hinojosa-Smith, seconded by
Councilmember Cliff Long, that Consent Agenda Items A-Q be approved. The
motion passed by an unanimous vote.
R.Consider approval of the City of Coppell’s Elected and Appointed
Officials’ Social Media policy.
Due to time constraints, this item was moved to the October 12, 2021, meeting.
End of Consent Agenda
11.CONTINUED PUBLIC HEARING:
Consider approval of PD-213R6-H, Live/Work, Lost Creek Addition, Lot
27, Block 1, a zoning change request from PD-213R2-H (Planned
Development-213 Revision 2 - Historic) to PD-213R6-H (Planned
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September 28, 2021City Council Minutes
Development-213 Revision 6 - Historic) to attach a Detail Site Plan for
five, two-story 4,500-square-foot (3,000 square foot air conditioned)
live/work buildings and a common parking area on 0.71 acres of property
located at the northeast corner of S. Coppell Road and Heath Lane, at
the request of Chris Collins, being represented by Greg Frnka, GPF
Architects LLC.
Presentation: Matt Steer, Development Services Administrator, made a
presentation to the City Council.
The applicant, Greg Frnka, 549 E. Sandy Lake, Suite 100, Coppell, TX, was
present to address questions and concerns of City Council.
The owner, Chris Collins, 564 S Coppell Road, Coppell, TX, was present to
address questions and concerns of City Council.
Mayor Wes Mays opened the Public Hearing and asked for those who signed
up to speak:
1) Don Walker, 522 Mobley Way Court, spoke in regards to concerns of the
proposed development.
2) Debbie Elliott, 542 Mobley Way Court, spoke in regards to density and
parking.
A motion was made by Mayor Pro Tem Brianna Hinojosa-Smith, seconded by
Councilmember Cliff Long, to close the Public Hearing and approve this
Agenda Item subject to the following conditions:
1. There may be additional comments during the building permit and detailed
engineering review.
2. A replat will be required to subdivide the lots and to provide easements.
3. Submit draft HOA documents for City Attorney review. These shall be filed
with the plat.
4. An exception be granted to allow an eight-foot wood fence in lieu of a
six-foot brick wall on the eastern property line. This will be owned and
maintained by the HOA.
5. No more than one unit shall be a high parking generator (1 space per 175
square feet). This includes uses such as medical & dental office and
chiropractor. The remaining uses will be professional office.
6. Garages shall only be used for the parking of vehicles, no workspace.
7. Screening of second floor patio area is required to reduce the sight lines to
the adjacent residences to the east.
The motion passed by an unanimous vote.
12.Consider approval of an Ordinance of the City of Coppell, Texas,
amending Ordinance No. 2020-1542, the budget for Fiscal Year October
1, 2020, through September 30, 2021, and authorizing the Mayor to sign.
Presentation: Kim Tiehen, Assistant Director of Finance, made a presentation
to the City Council.
A motion was made by Councilmember Don Carroll, seconded by
Councilmember Kevin Nevels, that the agenda item be approved.
Page 7City of Coppell, Texas
September 28, 2021City Council Minutes
The motion carried (5-2) by the following vote:
Aye: 5 - Mayor Pro Tem Brianna Hinojosa-Smith, Councilmember Cliff Long,
Councilmember Don Carroll, Councilmember Kevin Nevels, Councilmember
Mark Hill
Nay: 2 - Councilmember John Jun, Councilmember Biju Mathew
Enactment No: OR 2021-1565
City Manager Reports - Project Updates and Future Agendas13.
City Manager Mike Land gave the following updates:
Airline Drive – all work is complete with the exception of a few landscaping
items.
Cambria/Wise Way – Utilities are complete, Wise Way paving 40% complete,
Cambria paving 80% complete. Sidewalk and landscaping will commence
soon.
Plantation – Water line, sanitary sewer and storm sewer installations are in
progress.
Stream G6 – Work on two of the sites is nearing completion and work on the
remaining three sites is commencing.
Belt Line – The contractor is expected to begin initial phases of work
mid-October. The twitter account @CoppellBeltLine is live. The automated
travel time feed will start when traffic impacts begin.
In case you haven’t heard, last week the Parks and Recreation Department
was awarded the National Gold Medal for Excellence in Parks and Recreation
management. This is the highest honor in the parks and recreation industry,
and defines Coppell Parks and Recreation as the top department in the United
States in our population size. This award will be formally presented as a future
Council meeting.
Mayor and Council Reports14.
Report by the City Council on recent and upcoming events.
On October 9, 2021, from 2 to 3 p.m., the Coppell Arts Center will feature
Buddy: The Buddy Holly Story. The "World's Most Successful Rock' n' Roll
Musical" continues to thrill audiences around the world. Buddy tells the story of
Buddy Holly through his short yet spectacular career and features the classic
songs, That'll Be The Day, Not Fade Away, Oh Boy, Ritchie Valens' La Bamba,
The Big Bopper's Chantilly Lace, and many more! The Mr. Cooper Group
Lobby Gallery opens one hour prior to the performance, and the Main Hall
doors open 30 minutes prior to the performance.
Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
15.
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