Annual Repair Contract: F&F Concrete, LLCCity of Coppell Public Works Department
Routing Sheet for Approval of Contracts and Agreements
Vendor Name: F&F Concrete LLC Date: 1211112021
Co ntracted Work/Project: Sidewalk, Street & Alley Pavement Repairs
Explanation: Contract Renewal 1 250 000.00 for Sidewalk Street & Alie
D 0 □ Council Approved: Yes / No If yes, Date: 1211412021 Budget Approved: Yes / No
\rtF-~~ Ethics Certificate Required: Yes / No If Yes, Copy is Attached: Yes / No
D New Vendor
Routing Sequence:
~ Existing Vendor ~ Renewing Contract
1. Employee initiating contract/agreement: Frank Garza
{Include W-9 & CIQ form if vendor is not in system.)
2. Supervisor Authorization: Jamie Brierton
3. Purchasing Manager/Technician:
Initials Date
(Signature needed only if vendor is new to system or contract has been changed since last t i me used)
4. Director of Public Works Authorization:
5. Deputy City Manager Authorization:
o n-/7-1-/1-1
Traci Leach/Vicki Chiavetta VC l'J/:)3/4 /
Kent Collins
Comments: ___________________________ _
6. City Manager: Mike Land
Comments: ----------------------------
7. Originals back to Administrative Manager : Kyra Jansen
8. Copy of contract/agreement to Jennifer Miller: DYES / NOc=J.
THE •ClTY •OF
MEMORANDUM
To: Mayor and City Council
From: Jamie Brierton, Capital Programs Administrator
Kent Collins, P.E., Director of Public Works
Date: December 14, 2021
Reference: Annual Sidewalk, Street & Alley Pavement Repair Contract
2040: Pillar 0 -Foundation of Sustainable Government
Goal 3: Well-maintained City Infrastructure
General Information:
• The FY 2021-2022 budget amount is $1 ,250 ,000.00 in the Infrastructure Maintenance Fund.
• F&F Concrete, LLC, has a I-year renewable contract for up to 3 years, which was originally
awarded in November 2020.
• FY 2021-2022 will be the 2 nd year of the 3-year contract renewal option.
Introduction:
This agenda item is being presented for approval to renew the second year of the Annual Sidewalk,
Street & Alley Pavement Repair Contract to F&F Concrete, LLC, to perform the ADA & sidewalk
repairs and annual street & alley pavement repairs program in the amount totaling $1 ,250,000.00 , as
budgeted in the Infrastructure Maintenance Fund (IMF); and authorizing the City Manager to sign all
necessary documents.
Analysis:
To provide well-maintained City infrastructure, our concrete sidewalks, streets , and alleys require
ongoing maintenance and repair. Preventative maintenance and repair work will extend the life of the
concrete paving.
To increase the level of proactive maintenance and decrease the repair "down" time for resident
requested repairs, a bid package was assembled to encompass sidewalks, alleys, and streets. This
should allow the contractor to service all concrete issues in one location with a single mobilization,
to reduce resident inconvenience and increase contractor efficiency.
In the past, two contracts were awarded annually on a 60/40 split of the work to complete the needed
maintenance and repairs. The two contractors were selected through the competitive low bid process
(see attached bid tab). Staff re-bid this contract in 2020 to ensure the City was receiving current
competitive unit pricing. At that time, F&F Concrete was the low bidder and was awarded 60% of
the work, and New World Contracting was second lowest bid and received 40% of the work. The
split award was intended to ensure adequate resources to complete all repairs in a timely manner.
However, this year during the renewal process, New World Contracting requested a 10% pricing
increase across the board. F&F Concrete, LLC did not request a pricing increase this year. Upon
receiving these renewal responses, staff confirmed that F&F Concrete has the resources to complete
the work under the full value of the contract during the fiscal year.
Due to the pricing increase request by New World Contracting, it is recommended that the entire
contract be awarded to F&F Concrete, LLC in the amount of $1,250,000.00. This contract will be
used to repair or replace concrete along the streets , alleys, and sidewalks as well as continue
implementation of the City's ADA Transition Plan presented to City Council in 2016. Again , staff
confirmed that F&F Concrete can deliver the full annual maintenance work plan during the fiscal
year.
Legal Review:
The Purchasing Department has reviewed the documents and determined that this is an appropriate
method of contracting with this firm. The City Attorney reviews the standard contract documents
periodically with changes made as necessary.
Fiscal Impact:
The fiscal impact of this agenda item is $1 ,250,000.00, as budgeted in the Infrastructure Maintenance
Fund.
Recommendation:
The Public Works Department recommends approval of this item.
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Bid Tabulation Summary
Project Name: Sidewalk, Street & Alley Pavement Repairs
PROJECT NO. 1021-03
BID NO. Q-1021-03
City of Coppell
Bid Date: 10/22/2020
Date: 10/27/2020
Total Bids Submitted: 9
2020-2021
F&F Concrete $
New World ContractinQ,LLC $
NPL Construction* $
SAZ. Infrastructure $
A T Construction, LLC $
Arrequin Group, Inc.** $
Advance Contracting Group $
Ti-Zack Concrete Inc. $
HOS Construction, LLC $
*Calculation error for total submitted by bidder
**Total not provided on the submitted bid form
56,193.80
59,438.00
63 743.97
87,894.99
93 474.50
93 920.56
118,588.50
125,317.00
221,250.00
2021-2022
$ 56 193.80 I
$ 65 381.80 I
11/18/2021
1 . •
2021-2022 Street, Alley, Sidewalk & Ramps
Available Funds
Street & Alley Repair
Sidewalks $100,000.00
ADA Improvements $250,000.00
Combined Sidewalk/ ADA
Total Funds
$900,000.00
$350,000.Qg
$1,250,000.00
F&F Concrete LLC
$900,000.00
$350,000.00
$1,250,000.00