CP 2022-01-11City Council
City of Coppell, Texas
Meeting Agenda
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
Council Chambers5:30 PMTuesday, January 11, 2022
WES MAYS BRIANNA HINOJOSA-SMITH
Mayor Mayor Pro Tem
CLIFF LONG JOHN JUN
Place 1 Place 5
DON CARROLL BIJU MATHEW
Place 3 Place 6
KEVIN NEVELS MARK HILL
Place 4 Place 7
MIKE LAND
City Manager
Notice is hereby given that the City Council of the City of Coppell, Texas will meet in Regular
Called Session at 5:30 p.m. for Executive Session, Work Session will follow immediately
thereafter, and Regular Session will begin at 7:30 p.m., to be held at Town Center, 255 E.
Parkway Boulevard, Coppell, Texas.
As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be
convened into closed Executive Session for the purpose of seeking confidential legal advice
from the City Attorney on any agenda item listed herein.
As authorized by Section 551.127, of the Texas Government Code, one or more
Councilmembers or employees may attend this meeting remotely using videoconferencing
technology.
The City of Coppell reserves the right to reconvene, recess or realign the Work Session or
called Executive Session or order of business at any time prior to adjournment.
The purpose of the meeting is to consider the following items:
1.Call to Order
2.Executive Session (Closed to the Public) 1st Floor Conference Room
Section 551.071, Texas Government Code - Consultation with City Attorney.
Page 1 City of Coppell, Texas Printed on 1/7/2022
January 11, 2022City Council Meeting Agenda
Consultation with City Attorney regarding the Short-Term Rental Ordinance.
3.Work Session (Open to the Public) 1st Floor Conference Room
A.Discussion regarding agenda items.
B.Discussion regarding Coppell Chamber of Commerce contract for Visit
Coppell Marketing Campaign.
C.Discussion regarding American Rescue Plan (ARP) funds.
D.Presentation to City Council - Planning and Zoning Overview.
E.Employee Compensation/Classification Study Update to City Council.
ARPA Prioritization Memo.pdf
Planning & Zoning Overview Memo.pdf
Future Land Use Map.pdf
Compensation Classification Study Update Memo.pdf
Attachments:
Regular Session
4.Invocation 7:30 p.m.
5.Pledge of Allegiance
6.Citizens’ Appearance
7.City of Coppell Winter Weather Preparations presentation to City Council.
8.Consent Agenda
A.Consider approval of the minutes: December 14, 2021.
CM 2021-12-14.pdfAttachments:
B.Consider approval of awarding a contract to Gomez Floor Covering, Inc.; in
the amount of $99,385.15; for the replacement of the gym floor at the The
CORE; payment to be made directly to Gomez Floor Covering, Inc., by the
City of Coppell’s insurance carrier, TML; and authorizing the City Manager
to sign any necessary documents.
CORE Replacement Memo.pdf
CORE Floor Replacement Quote.pdf
Attachments:
C.Consider approval to purchase server hardware from Dell Marketing LP
Texas DIR contract # DIR TSO-3763 in the amount of $76,632.88 as
budgeted; and authorizing the City Manager to sign any necessary
documents.
Dell Purchase Memo.pdf
Dell Technologies Quote.pdf
Attachments:
Page 2 City of Coppell, Texas Printed on 1/7/2022
January 11, 2022City Council Meeting Agenda
D.Consider approval of a contract between the City of Coppell and the
Coppell Chamber of Commerce for the Visit Coppell Marketing
Campaign; and authorizing the City Manager to sign any necessary
documents.
Chamber of Commerce Memo.pdf
Contract.pdf
Attachments:
End of Consent Agenda
9.Consider approval of an Ordinance amending the expiration date for the
sunset review provision in the current Short Term Rental Ordinance found
in Chapter 9, Article 9-29, Section 9-29-14 in the City of Coppell Code of
Ordinances; and authorizing the Mayor to sign.
STR Ordinance.pdf
Ordinance Amending Ch 9 Article 9-29.pdf
Attachments:
10.Consider approval of a Resolution casting a vote for the fourth member of
the Board of Directors for the Dallas Central Appraisal District; and
authorizing the Mayor to sign.
DCAD Runoff Memo.pdf
Suburban Cities Reminder for Runoff Vote 12-2021.pdf
Michael Hurtt Bio.pdf
Brett Franks Bio.pdf
Cities Runoff Ballot 2021.pdf
Franks Letter.pdf
Attachments:
11.City Manager Reports - Project Updates and Future Agendas
12.Mayor and Council Reports
Report by the City Council on recent and upcoming events.
13.Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
14.Necessary Action from Executive Session
15.Adjournment
________________________
Wes Mays, Mayor
Page 3 City of Coppell, Texas Printed on 1/7/2022
January 11, 2022City Council Meeting Agenda
CERTIFICATE
I certify that the above Notice of Meeting was posted on the bulletin board at the City Hall of
the City of Coppell, Texas on this 7th day of January, 2021, at _____________.
______________________________
Ashley Owens, City Secretary
PUBLIC NOTICE - STATEMENT FOR ADA COMPLIANCE AND OPEN CARRY LEGISLATION
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require
special services (i.e. sign interpretative services, alternative audio/visual devices, and
amanuenses) for participation in or access to the City of Coppell sponsored public programs,
services and/or meetings, the City requests that individuals make requests for these services
seventy-two (72) hours – three (3) business days ahead of the scheduled program, service,
and/or meeting. To make arrangements, contact Kori Allen, ADA Coordinator, or other
designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989).
Page 4 City of Coppell, Texas Printed on 1/7/2022
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2021-6047
File ID: Type: Status: 2021-6047 Agenda Item Executive Session
1Version: Reference: In Control: City Council
12/28/2021File Created:
Final Action: Exec Session - Consultation with City Attorney
regarding Short Term Rentals
File Name:
Title: Consultation with City Attorney regarding the Short-Term Rental Ordinance.
Notes:
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
Related Files:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
Text of Legislative File 2021-6047
Title
Consultation with City Attorney regarding the Short-Term Rental Ordinance.
Summary
Strategic Pillar Icon:
Enhance the Unique 'Community Oasis' Experience
Create Business and Innovation Nodes
Page 1City of Coppell, Texas Printed on 1/7/2022
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2021-6049
File ID: Type: Status: 2021-6049 Agenda Item Work Session
1Version: Reference: In Control: City Council
01/03/2022File Created:
Final Action: WKS 1/11/21File Name:
Title: A.Discussion regarding agenda items.
B.Discussion regarding Coppell Chamber of Commerce contract for
Visit Coppell Marketing Campaign.
C.Discussion regarding American Rescue Plan (ARP) funds.
D.Presentation to City Council - Planning and Zoning Overview.
E.Employee Compensation/Classification Study Update to City Council.
Notes:
Sponsors: Enactment Date:
ARPA Prioritization Memo.pdf, Planning & Zoning
Overview Memo.pdf, Future Land Use Map.pdf,
Compensation Classification Study Update Memo.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
Related Files:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
Text of Legislative File 2021-6049
Title
A.Discussion regarding agenda items.
B.Discussion regarding Coppell Chamber of Commerce contract for Visit Coppell
Marketing Campaign.
C.Discussion regarding American Rescue Plan (ARP) funds.
D.Presentation to City Council - Planning and Zoning Overview.
E.Employee Compensation/Classification Study Update to City Council.
Summary
Page 1City of Coppell, Texas Printed on 1/7/2022
1
MEMORANDUM
To: Mayor and City Council
From: Traci Leach, Deputy City Manager
Date: January 11, 2022
Reference: Pillars 2, 5, 6, and Foundation
Introduction:
This agenda item is a follow-up to the December 14, 2021, discussion to further refine the direction
regarding the way American Rescue Plan Act (ARPA) funds are expended. Subsequent to that
meeting, City Council completed a prioritization matrix that will assist in focusing the discussions
around those items that are deemed the highest priorities.
Staff will be present to discuss the results of the prioritization exercise and receive direction from
Council.
Background:
As part of the American Rescue Plan Act of 2021, the City of Coppell is set to receive a total
allocation of $10.2 million. In August 2021, the City received the first allocation of $5,131,770.90,
A second allocation is scheduled to be disbursed to the City in one year in the amount of
$5,131,770,89. At the September 14, 2021, Work Session, staff presented information regarding
the guidelines for eligible uses of ARPA funds and discussed preliminary projects that meet the
eligibility criteria.
Legal Review:
N/A
Fiscal Impact:
Unknown at this time
Recommendation:
No recommendation.
1
MEMORANDUM
To: Mayor and City Council
From: Mindi Hurley, Director of Community Development
Date: January 11, 2022
Reference: Presentation to City Council - Planning and Zoning Overview
This presentation gives a high-level overview of comprehensive planning, zoning and subdivision design
(platting). Prior to bringing a development proposal before the Planning and Zoning Commission and
ultimately City Council, city staff will have met with various stakeholders including property owners,
developers, consultants, and members of the public, all with a vision of how they would like to see their
property developed. While these visions and ideas may or may not materialize, there is a process that
they all must go through. That process is guided by the Comprehensive Plan which outlines the long-
range plans for the development of the city. Some of the other parts that make the vision become reality
are the zoning and platting process, which will be covered in the presentation.
No Council action is required on this item.
Attachments: 2030 Future Land Use Map
Parks and Open Space
Floodplain
High School
Middle School
Elementary School
Other School Facility
City Facility
DFW DNL65 Contour
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Religious Facility
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Urban Residential Neighborhood
Residential Neighborhood
Mixed Use Neighborhood Center
Mixed Use Community Center
Freeway Special District
Industrial Special District
Transit Oriented Development
The 100 year floodplain data is preliminary and subject to approval by FEMA.
N
0 0.5 10.25
Miles
DART Rail CorridorOld Coppell Historic District
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Parks and Open Space
Urban Residential Neighborhood
Residential Neighborhood
Neighborhood Center Retail
Mixed Use Community Center
(No Residential)
Freeway Special District
Industrial Special District
Transit Oriented Development
DART Rail Corridor
Old Coppell Historic District
Mixed Use Community Center
(Or Single Family Residential)
A comprehensive plan shall not
consitute zoning regulations or
establish zoning district boundaries.
Revised: July 2016DENTON TAP RDSANDY LAKE RD
BELT LIN
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DFREEPORT PKWYROYAL LNBETHEL SCHOOL RD
BETHEL RD
BELT LINE RDMOORE RDHEARTZ RDSAMUEL BLVDSANDY LAKE RD
RUBY RD
COPPELL RDCOPPELL RDSOUTHWESTERN BLVD
AIRLINE DR
WRANGLER DR MOCKINGBIRD LNDIVIDEND DR
GATEWAY BLVD
CREEKVIEW DR
FRITZ DR
POINTWEST DRMACART
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U
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R
I
VERCHAS
E RDDENTON TAP RDSANDY LAKE RD
BELT LIN
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DFREEPORT PKWYROYAL LNNorth Lake
BETHEL SCHOOL RD
BETHEL RD
P A R K WAY BLVD
BELT LINE RDMOORE RDHEARTZ RDSAMUEL BLVDSANDY LAKE RD
RUBY RD
COPPELL RDCOPPELL RDSOUTHWESTERN BLVD
AIRLINE DR
WRANGLER DR
MACART
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VERCHAS
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TEXAS
635
121
TEXAS
114
TEXAS
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Future Land Use
DIVIDEND DR
GATEWAY BLVD
CREEKVIEW DR
FRITZ DR
POINTWEST DR
1
MEMORANDUM
To: Mayor and City Council
From: Justin Vaughn, Interim Director of Administration and Human Resources
Date: January 11, 2022
Reference: Employee Compensation/Classification Study Update
Introduction:
The City of Coppell is proposing a Compensation/Classification Study to be completed this fiscal
year in advance of budget preparations for the 22-23 Annual Budget.
Analysis:
The city will be conducting a compensation/classification study that will consist of a review of the
current employee compensation system/classification structure and evaluate it’s place relative to
comparator organizations. We have selected a vendor to conduct the study and will be working with
them to review our classification system over the next several months.
As part of the project, we will be assessing our current market comparators that will serve as
benchmarks for our salaries and benefits. Working with the vendor, we will be developing a potential
list of comparator organizations based on recommend criteria. As part of this process, we will be
seeking Council input to determine what organizations will be included in our comparator grouping.
Based on the tentative timeline, we are looking to bring this discussion before you at the 5th Tuesday
meeting in March of 2022 or before.
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2021-6056
File ID: Type: Status: 2021-6056 Agenda Item Presentations
1Version: Reference: In Control: Fire
01/04/2022File Created:
Final Action: City of Coppell Winter Weather PreparationsFile Name:
Title: City of Coppell Winter Weather Preparations presentation to City Council.
Notes:
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
Related Files:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
Text of Legislative File 2021-6056
Title
City of Coppell Winter Weather Preparations presentation to City Council.
Summary
Presentation on Winter Weather Preparations for the City of Coppell.
Fiscal Impact:
There is no fiscal impact.
Staff Recommendation:
The Fire Department recommends this presentation.
Strategic Pillar Icon:
Sustainable Government
Page 1City of Coppell, Texas Printed on 1/7/2022
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2021-6052
File ID: Type: Status: 2021-6052 Agenda Item Consent Agenda
1Version: Reference: In Control: City Council
01/03/2022File Created:
Final Action: Minutes 12/14/21File Name:
Title: Consider approval of the minutes: December 14, 2021.
Notes:
Sponsors: Enactment Date:
CM 2021-12-14.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
Related Files:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
Text of Legislative File 2021-6052
Title
Consider approval of the minutes: December 14, 2021.
Summary
Strategic Pillar Icon:
Sustainable Government
Page 1City of Coppell, Texas Printed on 1/7/2022
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
City of Coppell, Texas
Minutes
City Council
5:00 PM Council ChambersTuesday, December 14, 2021
WES MAYS BRIANNA HINOJOSA-SMITH
Mayor Mayor Pro Tem
CLIFF LONG JOHN JUN
Place 1 Place 5
DON CARROLL BIJU MATHEW
Place 3 Place 6
KEVIN NEVELS MARK HILL
Place 4 Place 7
MIKE LAND
City Manager
Wes Mays;Cliff Long;Brianna Hinojosa-Smith;Don Carroll;Kevin Nevels;John
Jun;Biju Mathew and Mark Hill
Present 8 -
Also present were Deputy City Managers Vicki Chiavetta and Traci Leach, City Attorney
Shelby Pearcy, and City Secretary Ashley Owens.
The City Council of the City of Coppell met in Regular Session on Tuesday, December
14, 2021 at 5:00 p.m. in the City Council Chambers of Town Center, 255 Parkway
Boulevard, Coppell, Texas.
Call to Order1.
Mayor Wes Mays called the meeting to order, determined that a quorum was
present and convened into the Executive Session at 5:00 p.m.
Executive Session (Closed to the Public) 1st Floor Conference Room2.
Section 551.072, Texas Government Code - Deliberation regarding Real Property.
Discussion regarding real property located west of Denton Tap Road
and south of Bethel Road.
Discussed under Executive Session
Page 1City of Coppell, Texas
December 14, 2021City Council Minutes
Work Session (Open to the Public) 1st Floor Conference Room3.
Mayor Wes Mays adjourned the Executive Session at 5:21 p.m. and convened
into the Work Session at 5:22 p.m.
A.Discussion regarding agenda items.
B.Discussion regarding Coppell Chamber of Commerce
Comprehensive Marketing Initiative.
C.Discussion regarding Coppell Arts Center operations.
D.Discussion regarding City Council Winter Retreat.
E.Discussion regarding American Rescue Plan (ARP) funds.
F.Discussion regarding Mayor and City Council attendance policy.
Mayor Wes Mays recessed the Work Session at 6:30 p.m. City Council
participated in the Boards and Commissions Reception until 7:30 p.m.
Mayor Wes Mays adjourned the Work Session at 9:02 p.m., and reconvened
back into the Regular Session at 9:03 p.m.
BOARD & COMMISSION RECEPTION IN ATRIUM FROM 6:30 P.M. TO 7:30 P.M.4.
Regular Session
Mayor Wes Mays reconvened into the Regular Session at 7:30 p.m.
Invocation 7:30 p.m.5.
Councilmember Don Carroll gave the Invocation.
Pledge of Allegiance6.
Mayor Wes Mays and the City Council led those present in the Pledge of
Allegiance.
Citizens’ Appearance7.
Mayor Wes Mays advised that no one signed up to speak.
8.Swearing in of newly appointed Board/Commission/Committee
members.
Mayor Wes Mays administered the oath of office to the newly appointed Board
and Commission members.
Consent Agenda9.
A.Consider approval of the minutes: November 9, 2021.
A motion was made by Councilmember Mark Hill, seconded by
Councilmember Don Carroll, that Consent Agenda Items A-J be approved. The
Page 2City of Coppell, Texas
December 14, 2021City Council Minutes
motion passed by an unanimous vote.
B.Consider approval of two Ordinances for PD-231R1A-H and
PD-231R1B-H, a zoning change request from PD-231-H (Planned
Development-231-Historic) to PD-231R1A-H (Planned
Development-231 Revision 1A-Historic) and PD-231R1B-H (Planned
Development-231 Revision 1B-Historic), to amend a Planned
Development, to continue the uses as residential structures, located on
three tracts of land totaling approximately 0.434 acres, located at 528
and 532 S. Coppell Road; and authorizing the Mayor to sign.
A motion was made by Councilmember Mark Hill, seconded by
Councilmember Don Carroll, that Consent Agenda Items A-J be approved. The
motion passed by an unanimous vote.
Enactment No: OR 91500-A-772 and OR 91500-A-773
C.Consider approval of an Ordinance for PD-221R9R3-HC (Planned
Development-221 Revision 9 Revision 3-Highway Commercial), to
amend the Planned Development to attach a Detail Site Plan to allow
construction and maintenance of two hotels, on 5.49 acres of property,
located on the southeast corner of Point West Boulevard and Dividend
Drive; and authorizing the Mayor to sign.
A motion was made by Councilmember Mark Hill, seconded by
Councilmember Don Carroll, that Consent Agenda Items A-J be approved. The
motion passed by an unanimous vote.
Enactment No: OR 91500-A-774
D.Consider approval of an Ordinance for PD-297R-HC/LI (Planned
Development-297 Revised-Highway Commercial/Light Industrial), to
establish a new Concept Site Plan for hotels, an Office/Warehouse and a
commercial building on 16.58 acres of property and a Detail Site Plan for
two Hotels, on approximately 6.01 acres of land, and a Detail Site Plan
for an Office/Warehouse building on 9.01 acres of land and an
amendment to the 2030 Comprehensive Master Plan on 9.01 acres of
land from Freeway Special District to Industrial Special District, located
at the northeast corner of Sandy Lake Road and SH 121; and authorizing
the Mayor to sign.
A motion was made by Councilmember Mark Hill, seconded by
Councilmember Don Carroll, that Consent Agenda Items A-J be approved. The
motion passed by an unanimous vote.
Enactment No: OR 91500-A-775
E.Consider approval of an Ordinance for PD-307-LI (Planned
Development-307- Light Industrial), to approve a Detail Site Plan for a
new convenience store building with restaurant, approximately 4,504-sf in
size with additional fuel pumps on 0.919 acres of land located on the
southeast corner of S. MacArthur Blvd. and E. Belt Line Road at 1301 E.
Page 3City of Coppell, Texas
December 14, 2021City Council Minutes
Belt Line Road; and authorizing the Mayor to sign.
A motion was made by Councilmember Mark Hill, seconded by
Councilmember Don Carroll, that Consent Agenda Items A-J be approved. The
motion passed by an unanimous vote.
Enactment No: OR 91500-A-776
F.Consider approval of correcting Zoning Ordinance No. 91500-A-765;
and authorizing the Mayor to sign.
A motion was made by Councilmember Mark Hill, seconded by
Councilmember Don Carroll, that Consent Agenda Items A-J be approved. The
motion passed by an unanimous vote.
Enactment No: 91500-A-765C
G.Consider approval of renewing the contract to F&F Construction; for the
annual sidewalk, street and alley pavement repair contract; performing
the Americans with Disabilities Act standards and sidewalk repairs and
annual street and alley pavement repairs program; totaling
$1,250,000.00; as budgeted in the Infrastructure Maintenance Fund
(IMF); and authorizing the City Manager to sign all necessary documents.
A motion was made by Councilmember Mark Hill, seconded by
Councilmember Don Carroll, that Consent Agenda Items A-J be approved. The
motion passed by an unanimous vote.
H.Consider approval of a change order in the amount of $261,235.25; for
the construction of a right turn lane on the State Highway 121 service
road at Denton Tap; as part of the Denton Tap Intersection improvement
project; funded through bond proceeds; and authorizing the City Manager
to sign all necessary documents.
A motion was made by Councilmember Mark Hill, seconded by
Councilmember Don Carroll, that Consent Agenda Items A-J be approved. The
motion passed by an unanimous vote.
I.Consider approval of an Interlocal Agreement with the City of Paris for
cooperative purchasing activities; and authorizing the Mayor to sign.
A motion was made by Councilmember Mark Hill, seconded by
Councilmember Don Carroll, that Consent Agenda Items A-J be approved. The
motion passed by an unanimous vote.
J.Consider approval of accepting the resignation of Shelia Maness from
the Future Oriented Approach to Residential Development Task Force,
and appointing an alternate member, Kamesh Subbarao, of said Task
Force to a regular member for the remainder of the unexpired term.
A motion was made by Councilmember Mark Hill, seconded by
Councilmember Don Carroll, that Consent Agenda Items A-J be approved. The
motion passed by an unanimous vote.
Page 4City of Coppell, Texas
December 14, 2021City Council Minutes
End of Consent Agenda
10.Consider approval of a Resolution amending Resolution No. 010996.3
as amended, amending the Master Fee Schedule for Solid Waste
Collection Fees and Police Fees; and authorizing the Mayor to sign.
Presentation: Kim Tiehen, Assistant Director of Finance, made a presentation
to City Council.
A motion was made by Councilmember Kevin Nevels, seconded by Mayor Pro
Tem Brianna Hinojosa-Smith, that this Agenda Item be approved. The motion
passed by an unanimous vote.
Enactment No: RE 2021-1214.1
City Manager Reports - Project Updates and Future Agendas11.
City Manager Mike Land gave an update on the South Belt Line Road project.
The contractor is going to complete a sewer crossing under Belt Line for the
DART Silver Line project beginning the first week of January and we expect
them to start lane closures on the Southbound Lanes late January. The current
plan is to keep six lanes open from a point approximately 600’ north of LBJ to
the south for most of the project, this approach will help maintain capacity of
the southern limits of the project. The project is still expected to be complete
early 2023.
Mayor and Council Reports12.
Report by the City Council on recent and upcoming events.
City of Coppell administrative offices will be closed in observance of Christmas
and New Year’s holidays, December 24th, December 27th, and December 31st.
Mayor Wes Mays thanked Councilmembers Biju Mathew and Kevin Nevels
ringing the bell at Market Street for the Mayors Red Kettle Challenge on
Saturday, December 12th. The City of Coppell also has a Virtual Kettle, which
will be up through December 20, 2021.
Virtual Red Kettle: https://give.salvationarmytexas.org/WesMays
Council Committee Reports concerning items of community involvement with no
Council action or deliberation permitted.
13.
A.Report on North Central Texas Council of Governments - Mayor Pro
Tem Brianna Hinojosa-Smith
B.Report on North Texas Commission - Mayor Pro Tem Brianna
Hinojosa-Smith
C.Report on Historical Society - Councilmember Cliff Long
D.Report on Coppell Seniors - Councilmember John Jun
Reports were provided by Mayor Pro Tem Brianna Hinojosa-Smith,
Page 5City of Coppell, Texas
December 14, 2021City Council Minutes
Councilmembers Cliff Long and John Jun.
Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
14.
Nothing to report.
Necessary Action from Executive Session15.
There was no action resulting from Executive Session.
Mayor Wes Mays recessed the Regular Session at 8:04 p.m., and reconvened
into the Work Session at 8:05 p.m.
Adjournment16.
There being no further business before the City Council, the meeting was
adjourned at 9:03 p.m.
________________________
Wes Mays, Mayor
ATTEST:
______________________________
Ashley Owens, City Secretary
Page 6City of Coppell, Texas
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2021-6044
File ID: Type: Status: 2021-6044 Agenda Item Consent Agenda
1Version: Reference: In Control: Engineering
12/23/2021File Created:
Final Action: CORE Replacement FloorFile Name:
Title: Consider approval of awarding a contract to Gomez Floor Covering, Inc.; in
the amount of $99,385.15; for the replacement of the gym floor at the The
CORE; payment to be made directly to Gomez Floor Covering, Inc., by the
City of Coppell’s insurance carrier, TML; and authorizing the City Manager to
sign any necessary documents.
Notes:
Sponsors: Enactment Date:
CORE Replacement Memo.pdf, CORE Floor
Replacement Quote.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
Related Files:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
Text of Legislative File 2021-6044
Title
Consider approval of awarding a contract to Gomez Floor Covering, Inc.; in the amount of
$99,385.15; for the replacement of the gym floor at the The CORE; payment to be made directly
to Gomez Floor Covering, Inc., by the City of Coppell’s insurance carrier, TML; and authorizing
the City Manager to sign any necessary documents.
Summary
Fiscal Impact:
The $2,500 deductible will be provided by the General Fund.
Staff Recommendation:
Page 1City of Coppell, Texas Printed on 1/7/2022
Master Continued (2021-6044)
The Public Works Department recommends approval.
Strategic Pillar Icon:
Sustainable Government
Page 2City of Coppell, Texas Printed on 1/7/2022
1
MEMORANDUM
To: Mayor and City Council
From: Steve Shore, Facilities Manger
Kent Collins, P.E., Director of Public Works
Date: January 11, 2022
Reference: Consider approval of awarding a contract to Gomez Floor Covering, Inc.; in the
amount of $99,385.15; for the replacement of the gym floor at the The CORE;
payment to be made directly to Gomez Floor Covering, Inc., by the City of Coppell’s
insurance carrier, TML; and authorizing the City Manager to sign any necessary
documents.
2040: Pillar 0: Sustainable City Government
Goal 3: Well-maintained City Infrastructure
General Information:
• The CORE, is a City-owned facility, located at 234 Parkway Blvd.
• The existing floor was installed in 2017.
• The floor received water damage on September 29, 2021, due to a broken fire
sprinkler.
• Working with our insurance provider, TML, the floor was determined to be damaged
beyond repair and TML authorized replacement.
• Public Works Department is recommending the complete replacement as authorized
by TML in the amount of $99,385.15.
Introduction:
This agenda item is being presented to consider approval of awarding a contract with Gomez Floor
Covering, Inc in the amount of $99,385.15 for the replacement of the gym floor at the Coppell
Aquatics Center (The CORE); as approved by the City of Coppell’s insurance carrier, TML; and
authorizing the City Manager to sign any necessary documents.
Analysis: The CORE is a City-owned facility at 234 Parkway Blvd. The gym floor is a padded vinyl
flooring system installed on concrete. The floor received major water damage due a broken sprinkler
head on the fire system. The primary issues with the damaged flooring as noted by inspection are:
2
• The water seeped between the flooring and the concrete which caused separation and large
bubbles in the area of play.
• Seams separated and this allowed the sections material to pull away from each other causing
gaps/trip hazards in the area of play.
Conclusion:
Based on physical discoveries during inspections by the flooring manufacturer and our insurance
carrier, it was determined that the floor could not be properly repaired and needs full replacement.
TML requested three bids for the replacement of the flooring. Using three Tarkett factory authorized
installers it was determined that Gomez Floor Coverings submitted the lowest quote. TML accepted
their quote and authorized direct payment from TML to Gomez Flooring upon completion of the
installation.
The work will be performed during normal hours with efforts to minimize the disruption to City staff
and CORE patrons. The floor replacement will take approximately two weeks to complete with the
intention of performing the work during the month of January. The schedule will be finalized based
on material availability. This will not conflict with the use of other sections of the CORE which will
remain open while the work is performed. The replacement floor will have a 15-year guarantee.
Legal Review:
We solicited three (3) quotes from qualified contractors. Gomez Floor Covering submitted the lowest
quote.
Fiscal Impact:
The fiscal impact of the agenda item to the City is a total of a $2,500.00 deductible from Building
Maintenance Funds. TML, the City of Coppell’s insurance carrier will be providing the balance of
the cost.
Recommendation:
The Public Works Department recommends approval of this item.
11/9/2021
Your Floor Covering and Building Renovation Specialists
Contact :Steve Shore
Phone #:469.416.8203
Email: sshore@goppellx.gov
Project:
Scope:Demo Padded Vinyl/ Install New
CATALOG PRICING
Quantity Unit Item Description Price Per Total
9167 sqft 0.75$ 6,875.25$
1019 yds 0.75$ 764.25$
9488 sqft 5.20$ 49,337.60$
559 sqft 5.20$ 2,906.80$
22 bkts 490.00$ 10,780.00$
1019 yds 12.00$ 12,228.00$
11 spool 67.50$ 742.50$
1375 lnft 3.25$ 4,468.75$
480 lnft 1.50$ 720.00$
11 ea 167.00$ 1,837.00$
3 ea 2,100.00$ 6,300.00$
Subtotal 96,960.15$
P&P Bond 2,425.00$
Total 99,385.15$
Alternate#1
1 ea 24,500.00$ 24,500.00$
Total w/ Alternate 123,885.15$
Exclusions:
1) Major Floor Prep 2) Protection of Finished Floor Coverings,
3) Replacement of Floor Covering Damaged by Others,
4) Substrate affected by Moisture, 5) Final Gymnasium Cleaning
Add Tarkolay Underlayment
for 100% RH Moisture
CUSTOMER: City of Coppell QUOTE #: 21KW305
Gym Line Paint Labor
Omnisports 6.2 MM Golden
Maple
Multpoxy 2 Part Adhesive
Sheet Rubber Labor
Rubber Demo
Trash Removal
Matching Weld Rod
Heat Welding Labor
4" Cove Base- Black (Verify
Color)
Game Line Paint & Primer
PHONE: 214-905-1901
1130 INWOOD ROAD, TEXAS 75247
FAX: 214-905-1904
CORE Gymnasium
CONTRACT # 642-21 VENDOR CONTRACT# 465
Omnisports 6.2 MM Blue
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2021-6053
File ID: Type: Status: 2021-6053 Agenda Item Consent Agenda
1Version: Reference: In Control: City Council
01/03/2022File Created:
Final Action: ES Purchase for FDFile Name:
Title: Consider approval to purchase server hardware from Dell Marketing LP
Texas DIR contract # DIR TSO-3763 in the amount of $76,632.88 as
budgeted; and authorizing the City Manager to sign any necessary
documents.
Notes:
Sponsors: Enactment Date:
Dell Purchase Memo.pdf, Dell Technologies Quote.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
Related Files:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
Text of Legislative File 2021-6053
Title
Consider approval to purchase server hardware from Dell Marketing LP Texas DIR contract #
DIR TSO-3763 in the amount of $76,632.88 as budgeted; and authorizing the City Manager to
sign any necessary documents.
Summary
Fiscal Impact:
The purchase and related cost of $76,632.88 is included in the General Fund budget.
Staff Recommendation:
The Enterprise Solutions Department recommends approval.
Strategic Pillar Icon:
Page 1City of Coppell, Texas Printed on 1/7/2022
Master Continued (2021-6053)
Sustainable Government
Page 2City of Coppell, Texas Printed on 1/7/2022
1
MEMORANDUM
To: Mayor and City Council
From: Jerod Anderson, Director of Enterprise Solutions
Date: January 11, 2022
Reference: Consider approval to purchase server hardware from Dell Marketing LP Texas DIR
contract # DIR TSO-3763 in the amount of $76,632.88 as budgeted; and authorizing
the City Manager to sign any necessary documents.
Introduction:
The City of Coppell does a refresh of its PC hardware on a rotational basis to keep the technology
current and accommodate future City needs. With the current Fire Department apparatus inventory
of PCs coming to end-of-life/support, it is critical that we refresh the hardware to stay current with
support and maintenance.
Analysis:
The City of Coppell uses Dell hardware to maintain consistency across the organization and provide
a standard fleet of hardware. This allows the City of Coppell to have one vendor for supporting the
hardware, firmware, drivers, software, etc. This proposal is to replace all 24 Fire Department
apparatus PCs along with all new mounting docks (20) for those vehicles.
Legal Review:
Agenda item was reviewed by City Attorney.
Fiscal Impact:
The purchase is $76,632.88
Recommendation:
The Enterprise Solutions Department recommends approval.
A quote for your consideration
Based on your business needs, we put the following quote together to help with your
purchase decision. Below is a detailed summary of the quote we’ve created to help you with
your purchase decision.
To proceed with this quote, you may respond to this email, order online through your
Premier page, or, if you do not have Premier, use this Quote to Order.
Quote No.3000107888089.1
Total $76,632.88
Customer #1590817
Quoted On Dec. 16, 2021
Expires by Jan. 10, 2022
Contract Name
Texas Department of
Information Resources (TX
DIR)
Contract Code C000000006841
Customer Agreement #TX DIR-TSO-3763
Deal ID 22422361
Sales Rep Marcey Foxell
Phone (800) 456-3355, 6179025
Email Marcey_Foxell@Dell.com
Billing To ACCOUNTS PAYABLE
CITY OF COPPELL
255 E PARKWAY BLVD
P O BOX 9478
COPPELL, TX 75019
Message from your Sales Rep
Please contact your Dell sales representative if you have any questions or when you're ready to place an order. Thank
you for shopping with Dell!
Regards,
Marcey Foxell
Shipping Group
Shipping To
BRIAN JOHNSON
CITY OF COPPELL
255 E PARKWAY BLVD
COPPELL, TX 75019
(469) 576-7720
Shipping Method
Standard Delivery
Product Unit Price Quantity Subtotal
Dell Latitude 5430 Rugged $2,625.47 24 $63,011.28
DEVMT,DOCKST,DELL,LAT12-14,3 HGANT,ATOS $681.08 20 $13,621.60
Page 1
Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682
Subtotal:
Shipping:
Environmental Fee:
Non-Taxable Amount:
Taxable Amount:
Estimated Tax:
Total:
$76,632.88
$0.00
$0.00
$76,632.88
$0.00
$0.00
$76,632.88
Page 2
Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682
Shipping Group Details
Shipping To
BRIAN JOHNSON
CITY OF COPPELL
255 E PARKWAY BLVD
COPPELL, TX 75019
(469) 576-7720
Shipping Method
Standard Delivery
Quantity Subtotal
Dell Latitude 5430 Rugged
Estimated delivery if purchased today:
Jan. 12, 2022
Contract # C000000006841
Customer Agreement # TX DIR-TSO-3763
$2,625.47 24 $63,011.28
Description SKU Unit Price Quantity Subtotal
Dell Latitude 5430 Rugged 210-BCFW -24 -
Intel® Core™ Processor i5-1145G7, QC, 2.6 to 4.0 GHz, 28W, vPro 379-BERS -24 -
Windows 11 Pro, English, French, Spanish 619-AQLP -24 -
No Carrying Case 460-BBEX -24 -
No Microsoft Office License Included – 30 day Trial Offer Only 658-BCSB -24 -
Intel® Core™ vPro i5-1145G7 with Iris Xe Graphics 338-CCRI -24 -
Intel vPro Technology Advanced Management Features 631-ADEE -24 -
16GB, 2x8GB, 3200 MHz DDR4 Non-ECC 370-AGTH -24 -
256GB M.2 PCIe NVMe Class 35 Solid State Drive 400-BMSB -24 -
14" Touch 1100 nits WVA FHD (1920 x 1080) 100% sRGB Anti-
Glare, Outdoor Viewable 391-BGGI -24 -
English US RGB Backlit Sealed Internal keyboard 583-BILF -24 -
No Mouse 570-AADK -24 -
Intel AX210 WLAN Driver 555-BHCC -24 -
Intel AX210 Wireless Card with Bluetooth 555-BHCH -24 -
DW5821E w/o eSIM WWAN Card Snapdragon X20 LTE Win10 for
Vrzn 556-BCYP -24 -
Hot surface warning label 389-ECGC -24 -
Primary 3 Cell 53.5 Whr ExpressCharge Capable Battery 451-BCWC -24 -
E4 65W Type-C EPEAT Adapter 492-BCXP -24 -
Full Security - Fingerprint Reader, Contacted Smartcard Reader,
Contactless Smartcard Reader 346-BHQJ -24 -
No Anti-Virus Software 650-AAAM -24 -
OS-Windows Media Not Included 620-AALW -24 -
US Power Cord 537-BBBL -24 -
Setup and Features Guide 340-CXCE -24 -
Dummy Airbay Cover 325-BEIV -24 -
No Resource USB Media 430-XXYG -24 -
SERI Guide (ENG/FR/Multi)340-AGIK -24 -
ENERGY STAR Qualified 387-BBPC -24 -
Dell Applications for Windows 11 658-BFIP -24 -
Page 3
Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682
Shuttle Ship, Notebook, 5430 Rugged 340-CXHM -24 -
11th Gen Intel Core i5 vPro label 340-CTSV -24 -
BTO Standard Shipment (VS)800-BBQK -24 -
No UPC Label 389-BCGW -24 -
Microphone + IR FHD camera; Touch screen; WLAN/WWAN
antennae with Pogo 319-BBHT -24 -
EPEAT 2018 Registered (Silver)379-BDTO -24 -
Dedicated u-blox NEO GPS Card 540-BDCC -24 -
No AutoPilot 340-CKSZ -24 -
Additional RJ-45 rear port 590-TFHN -24 -
Additional TBT/Type-C port 325-BEJZ -24 -
Rigid handle 750-ADPK -24 -
ProSupport Plus: Next Business Day Onsite, 2 Years Extended 808-6796 -24 -
ProSupport Plus: Next Business Day Onsite, 3 Years 808-6797 -24 -
Dell Limited Hardware Warranty Initial Year 808-6805 -24 -
ProSupport Plus: Accidental Damage Service, 5 Years 808-6826 -24 -
ProSupport Plus: Keep Your Hard Drive, 5 Years 808-6827 -24 -
ProSupport Plus: 7X24 Technical Support, 5 Years 808-6845 -24 -
Dell Limited Hardware Warranty Extended Year(s)975-3461 -24 -
Thank you for choosing Dell ProSupport Plus. For tech support, visit
www.dell.com/contactdell or call 1-866-516-3115 997-8367 -24 -
Quantity Subtotal
DEVMT,DOCKST,DELL,LAT12-14,3 HGANT,ATOS
Estimated delivery if purchased today:
Feb. 08, 2022
Contract # C000000006841
Customer Agreement # TX DIR-TSO-3763
$681.08 20 $13,621.60
Description SKU Unit Price Quantity Subtotal
DEVMT,DOCKST,DELL,LAT12-14,3 HGANT,ATOS AB911286 -20 -
Subtotal:
Shipping:
Environmental Fee:
Estimated Tax:
Total:
$76,632.88
$0.00
$0.00
$0.00
$76,632.88
Page 4
Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682
Important Notes
Terms of Sale
This Quote will, if Customer issues a purchase order for the quoted items that is accepted by Supplier, constitute a contract between the
entity issuing this Quote (“Supplier”) and the entity to whom this Quote was issued (“Customer”). Unless otherwise stated herein, pricing is
valid for thirty days from the date of this Quote. All product, pricing and other information is based on the latest information available and is
subject to change. Supplier reserves the right to cancel this Quote and Customer purchase orders arising from pricing errors. Taxes and/or
freight charges listed on this Quote are only estimates. The final amounts shall be stated on the relevant invoice. Additional freight charges
will be applied if Customer requests expedited shipping. Please indicate any tax exemption status on your purchase order and send your tax
exemption certificate to Tax_Department@dell.com or ARSalesTax@emc.com, as applicable.
Governing Terms: This Quote is subject to: (a) a separate written agreement between Customer or Customer’s affiliate and Supplier or a
Supplier´s affiliate to the extent that it expressly applies to the products and/or services in this Quote or, to the extent there is no such
agreement, to the applicable set of Dell’s Terms of Sale (available at www.dell.com/terms or www.dell.com/oemterms), or for cloud/as-a-
Service offerings, the applicable cloud terms of service (identified on the Offer Specific Terms referenced below); and (b) the terms
referenced herein (collectively, the “Governing Terms”). Different Governing Terms may apply to different products and services on this
Quote. The Governing Terms apply to the exclusion of all terms and conditions incorporated in or referred to in any documentation submitted
by Customer to Supplier.
Supplier Software Licenses and Services Descriptions: Customer’s use of any Supplier software is subject to the license terms
accompanying the software, or in the absence of accompanying terms, the applicable terms posted on www.Dell.com/eula. Descriptions and
terms for Supplier-branded standard services are stated at www.dell.com/servicecontracts/global or for certain infrastructure products at
www.dellemc.com/en-us/customer-services/product-warranty-and-service-descriptions.htm.
Offer-Specific, Third Party and Program Specific Terms: Customer’s use of third-party software is subject to the license terms that
accompany the software. Certain Supplier-branded and third-party products and services listed on this Quote are subject to additional,
specific terms stated on www.dell.com/offeringspecificterms (“Offer Specific Terms”).
In case of Resale only: Should Customer procure any products or services for resale, whether on standalone basis or as part of a solution,
Customer shall include the applicable software license terms, services terms, and/or offer-specific terms in a written agreement with the end-
user and provide written evidence of doing so upon receipt of request from Supplier.
In case of Financing only: If Customer intends to enter into a financing arrangement (“Financing Agreement”) for the products and/or
services on this Quote with Dell Financial Services LLC or other funding source pre-approved by Supplier (“FS”), Customer may issue its
purchase order to Supplier or to FS. If issued to FS, Supplier will fulfill and invoice FS upon confirmation that: (a) FS intends to enter into a
Financing Agreement with Customer for this order; and (b) FS agrees to procure these items from Supplier. Notwithstanding the Financing
Agreement, Customer’s use (and Customer’s resale of and the end-user’s use) of these items in the order is subject to the applicable
governing agreement between Customer and Supplier, except that title shall transfer from Supplier to FS instead of to Customer. If FS
notifies Supplier after shipment that Customer is no longer pursuing a Financing Agreement for these items, or if Customer fails to enter into
such Financing Agreement within 120 days after shipment by Supplier, Customer shall promptly pay the Supplier invoice amounts directly to
Supplier.
Customer represents that this transaction does not involve: (a) use of U.S. Government funds; (b) use by or resale to the U.S. Government;
or (c) maintenance and support of the product(s) listed in this document within classified spaces. Customer further represents that this
transaction does not require Supplier’s compliance with any statute, regulation or information technology standard applicable to a U.S.
Government procurement.
For certain products shipped to end users in California, a State Environmental Fee will be applied to Customer’s invoice. Supplier
encourages customers to dispose of electronic equipment properly.
Electronically linked terms and descriptions are available in hard copy upon request.
Page 5
Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2021-6050
File ID: Type: Status: 2021-6050 Agenda Item Consent Agenda
1Version: Reference: In Control: City Council
01/03/2022File Created:
Final Action: Visit Coppell Marketing CampaignFile Name:
Title: Consider approval of a contract between the City of Coppell and the Coppell
Chamber of Commerce for the Visit Coppell Marketing Campaign; and
authorizing the City Manager to sign any necessary documents.
Notes:
Sponsors: Enactment Date:
Chamber of Commerce Memo.pdf, Contract.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
Related Files:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
Text of Legislative File 2021-6050
Title
Consider approval of a contract between the City of Coppell and the Coppell Chamber of
Commerce for the Visit Coppell Marketing Campaign; and authorizing the City Manager to sign
any necessary documents.
Summary
Fiscal Impact:
This item will be funded through the Hotel Occupancy Tax Fund.
Staff Recommendation:
Staff recommends approval.
Strategic Pillar Icon:
Page 1City of Coppell, Texas Printed on 1/7/2022
Master Continued (2021-6050)
Create Business and Innovation Nodes
Page 2City of Coppell, Texas Printed on 1/7/2022
1
MEMORANDUM
To: Mayor and City Council
From: Mike Land, City Manager
Date: January 11, 2022
Reference: Chamber of Commerce contract for Visit Coppell Marketing Campaign
2040: Sustainable City Government
Introduction
Per the Chamber’s presentation in December and the City Council’s feedback, the following
contract is presented for consideration. The contract period is February 1, 2022 through January 31,
2023
The specifics of the proposed contract are as follows:
All the services provided by the Contractor pursuant to this Agreement shall be in conformity
with the purposes for which the Hotel Occupancy Tax (HOT) revenues may be expended as
provided for in the hotel occupancy tax laws as provided in the laws of the State of Texas.
The Chamber agrees to provide professional services to the City through advertising and
promotion of visitor and convention traffic to the Coppell area, and to assist in creating
conditions designed to encourage them to return on other visits and for meetings.
Specific Contractor services shall include one or more of the following:
a. Via the operations of the Coppell Chamber of Commerce, develop and distribute
promotional material to solicit visitors and conventioneers, and to better inform visitors and
conventioneers of local attractions when they arrive.
b. Creation and distribution of videos, film clips, social media content and photographs, to be
used for publicity.
2
c. Solicitation of publishers, film and television producers, editors, writers, media
personalities, travel agents, tour producers, executives of associations and other convention
and group meeting prospects for the purpose of enticing them to advertise, publicize and
encourage group movements to Coppell, and with the City, providing transportation for such
people on familiarization trips so that they may analyze the City’s visitor and convention
assets.
d. Development and execution of an earned media strategy for key markets that provide
visitors and conventions to Coppell (in addition to the local market).
e. Development and distribution of promotional advertising in industry trade publications,
including data to show return of investment.
f. Compiling and analyzing data information on visitors and convention business in Coppell
and comparable information on other locales.
g. Aggressively include in the fulfillment of its foregoing obligations, promotion and
marketing of City-owned and sponsored facilities including but not limited to the Coppell Arts
Center, Coppell Old Town, DFW International Airport, Coppell Historic District, Coppell
Library, Coppell hotels, restaurants, retailers, all the city parks and recreational facilities.
Contractor shall measure and track return on investment (“ROI”) data for its promotion and
marketing efforts required by this Agreement.
h. Measure the effectiveness of advertisements, placements, events, and other strategies.
i. Develop and measure the growth of social media to attract conventions and visitors to
Coppell.
j. Continue to update and maintain the Strategic Plan which includes future goals for Visit
Coppell including measurable outcomes.
k. Support tourism opportunities.
l. Other appropriate actions deemed to further the intent of this Agreement.
m. Provide photography as needed
n. Provide videography as needed
Budget, Financial Reporting, Accounting, Audit.
The annual budget for these services shall be subject to approval by the Coppell City Council
in advance. The approval by the City Council of the annual budget for these services creates
a fiduciary duty in The Chamber with respect to the revenue provided under this Agreement.
3
The Chamber shall submit financial reports to the City Council for each fiscal year quarter,
within 30 days of the end of that quarter, listing the expenditures made by Contractor with
revenue provided by the City under this Agreement.
Contractor must maintain revenue provided under this Agreement in a separate account
established for that purpose and may not commingle that revenue with any other money.
Expenditures must be recorded monthly in a separate fund account, according to the budget
approved by the City. Accounting records must conform to the accounting standards as
promulgated by the American Institute of Certified Public Accountants and to the
requirements of applicable state law to include a statement of support, revenues and expenses,
and balance sheets for all funds. Interest earned on payments made by the City must be clearly
identified, credited, and reflected on the books as resulting from such investment of such funds
and the same shall be available for Contractor use within the separate fund account.
The Chamber also shall provide an independent audit for such expenditures for each year
based on a fiscal year ending September 30.
Performance Reporting. In addition to financial reports, The Chamber shall also furnish to the
City a performance report of The Chamber’s services activities under this Agreement in a
form determined by City, and which shall reflect overall activity, identify amounts of
advertising, contracts placed, number of personnel employed and their general duties, and
copies of marketing items produced as well as a description of direct mailings, and similar
information.
This report is to be submitted to the City Manager’s Designee 20 days from the end of each
quarter: Jan. 20, April 20, July 20 and Oct. 20.
Fiscal Impact
The fiscal impact of this agenda item is $165,000 and will be paid using the City’s Hotel Occupancy
Tax (HOT). The 21-22 Fiscal Year Budget will be amended to reflect the expense. Recall that The
Chamber of Commerce’s administrative fee of 10% ($15,000) is included within the total contract
price.
Legal
The proposed contract has been reviewed by the City Attorney.
Recommendation
Staff recommends the City Council approve the contract with the Coppell Chamber of Commerce for
the Visit Coppell Marketing Campaign.
1
CONSULTING SERVICES AGREEMENT
FOR VISIT COPPELL MARKETING CAMPAIGN
THE STATE OF TEXAS §
§ KNOW ALL BY THESE PRESENTS
CITY OF COPPELL §
This Consulting Services Agreement is executed by and between the City of Coppell, Texas, a municipal
corporation (hereinafter the “City”) and the Coppell Chamber of Commerce, a private, Texas nonprofit
corporation organized for the purpose of promoting convention and visitor activity in the City of Coppell
(hereinafter the “Contractor”).
WHEREAS, the City desires to attract more visitors and conventioneers to Coppell, and the City benefits
both indirectly through more economic activity and directly by increased sales tax and hotel and motel
occupancy tax income developed by such visitors and conventioneers; and
WHEREAS, Contractor has professional personnel who are trained and experienced in the field of visitor
and convention promotion and the City desires to begin such professional promotion and advertising service
through a contractual agreement with Contractor; and
WHEREAS, it is the belief of both parties that this Agreement will benefit the public;
NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties agree as
follows:
Convention and Visitor Services
1. Description of Services. All of the services provided by the Contractor pursuant to this Agreement
shall be in conformity with the purposes for which the Hotel Occupancy Tax (HOT) revenues may
be expended as provided for in the hotel occupancy tax laws as provided in the laws of the State of
Texas. Contractor agrees to provide professional services to the City through advertising and
promotion of visitor and convention traffic to the Coppell area, and to assist in creating conditions
designed to encourage them to return on other visits and for meetings.
Specific Contractor services shall include one or more of the following:
a. Via the operations of the Coppell Chamber of Commerce, develop and distribute promotional
material to solicit visitors and conventioneers, and to better inform visitors and conventioneers of
local attractions when they arrive.
b. Creation and distribution of videos, film clips, social media content and photographs, to be used
for publicity;
c. Solicitation of publishers, film and television producers, editors, writers, media personalities,
travel agents, tour producers, executives of associations and other convention and group meeting
prospects for the purpose of enticing them to advertise, publicize and encourage group movements
to Coppell, and with the City, providing transportation for such people on familiarization trips so
that they may analyze the City’s visitor and convention assets;
2
d. Development and execution of an earned media strategy for key markets that provide visitors
and conventions to Coppell (in addition to the local market);
e. Development and distribution of promotional advertising in industry trade publications,
including data to show return of investment;
f. Compiling and analyzing data information on visitors and convention business in Coppell and
comparable information on other locales;
g. Aggressively include in the fulfillment of its foregoing obligations, promotion and marketing of
City-owned and sponsored facilities including but not limited to the Coppell Arts Center, Coppell
Old Town, DFW International Airport, Coppell Historic District, Coppell Library, Coppell hotels,
restaurants, retailers, all the city parks and recreational facilities. Contractor shall measure and track
return on investment (“ROI”) data for its promotion and marketing efforts required by this
Agreement.
h. Measure the effectiveness of advertisements, placements, events and other strategies.
i. Develop and measure the growth of social media to attract conventions and visitors to Coppell.
j. Continue to update and maintain the Strategic Plan which includes future goals for Visit Coppell
including measurable outcomes.
k. Support tourism opportunities.
l. Other appropriate actions deemed to further the intent of this Agreement.
m. Provide photography as needed
n. Provide videography as needed
*All delivered content must be open sourced or available for licensed use. Cost of any necessary licensing
should be clearly disclosed within the Written Agreement.
2. Budget, Financial Reporting, Accounting, Audit.
The annual budget of Contractor shall be subject to approval by the Coppell City Council in
advance. The approval by the City Council of the annual budget of Contractor creates a fiduciary
duty in Contractor with respect to the revenue provided under this Agreement.
Contractor shall submit financial reports to the City Council for each fiscal year quarter, within 30
days of the end of that quarter, listing the expenditures made by Contractor with revenue provided
by the City under this Agreement.
Contractor must maintain revenue provided under this Agreement in a separate account established
for that purpose and may not commingle that revenue with any other money.
Expenditures must be recorded on a monthly basis in a separate fund account, according to the
budget approved by the City. Accounting records must conform to the accounting standards as
promulgated by the American Institute of Certified Public Accountants and to the requirements of
3
applicable state law so as to include a statement of support, revenues and expenses, and balance
sheets for all funds. Interest earned on payments made by the City must be clearly identified,
credited, and reflected on the books as resulting from such investment of such funds and the same
shall be available for Contractor use within the separate fund account.
Contractor also shall provide an independent audit for such expenditures for each year based on a
fiscal year ending September 30.
3. Performance Reporting. In addition to financial reports, Contractor shall also furnish to the City a
performance report of Contractor’s services activities under this Agreement in a form determined
by City and which shall reflect overall activity, identify amounts of advertising, contracts placed,
number of personnel employed and their general duties, and copies of marketing items produced
as well as a description of direct mailings, and similar information.
This report is to be submitted to the City Manager’s Designee 20 days from the end of each quarter:
Jan. 20, April 20, July 20 and Oct. 20.
4. Bond/Insurance Policy. The officers and employees of Contractor designated to withdraw funds
from the Visit Coppell fund shall be covered by a blanket fidelity bond or employee dishonesty
insurance policy in a penal sum of $100,000.
5. Compensation. The City agrees that for the Visit Coppell services performed by Contractor
hereunder, the City shall pay annually to Contractor the sum of $165,000.00.
6. Payment Installments. During the term of this Agreement, the City shall pay to Contractor a sum
equal to one-half of the total annual amount payable to Contractor for the Visit Coppell services
herein engaged on or about the first of June and January of each year.
7. Contracts. The City and Contractor agree that in no event shall the City be liable for any contracts
made by Contractor with any person, firm, corporation, association or governmental body.
8. NON-LIABILITY and INDEMNITY. Contractor agrees to indemnify and hold
harmless the City, City’s officers, agents and employees from and against any and all
claims, suits, liability, damages, injuries, losses and expenses, arising out of
Contractor’s performance of this Agreement, Contractor’s operations, or the use or
maintenance of Contractor’s facilities.
9. Annual Appropriations. The parties mutually agree and understand that funding under this
Agreement is subject to annual appropriations by the City Council and that each fiscal year’s
funding must be included in the budget for that year and is not effective until so approved by the
City Council.
11. Term. The term of this Agreement shall commence as of February 1, 2022, and it shall continue
until January 31, 2023, subject to earlier termination as provided herein.
12. Termination. If, through any cause, the Contractor shall fail to fulfill in a timely and proper manner
its obligations under this Agreement or if the Contractor shall violate any of the covenants,
agreements, or stipulations of this Agreement, the City shall thereupon have the right to terminate
this Agreement by giving written notice to the Contractor of such termination and specifying the
effective date thereof at least one hundred and eighty (180) days before the effective date of such
4
termination. In such event, all finished or unfinished documents prepared by the Contractor under
this agreement shall, at the option of the City, become their property, and the Contractor shall be
entitled to receive just and equitable compensation for any work satisfactorily completed hereunder.
Either party may terminate this Agreement at any time for any reason by giving 90 days prior
written notice to the other party, without liability to the other party. In the event that this Agreement
is cancelled upon 90 days written notice, the City shall assume any obligations of the convention
and visitors fund with a term of less than one year and any other obligation approved in advance
by the City Manager.
13. Notices. All notices, requests or other communications related to this Agreement shall be made in
writing and may be given by: (a) depositing same in the United States Mail, postage prepaid,
certified, return receipt requested, addressed as set forth in this paragraph; or (b) delivering the
same to the party to be notified. Notice given in accordance with (a) hereof shall be effective upon
deposit in the United States mail. The notice addresses of the parties shall, until changed as provided
herein, be as follows:
City: City of Coppell Texas
255 Parkway Blvd.
Coppell, Texas 75019
Attn: City Manager
Contractor: Coppell Chamber of Commerce
708 W. Main Street
Coppell, TX 75019
ATTN: Chief Operating Officer
14. Severability. If for any reason any section, paragraph, subdivision, clause, phrase, word or
provision of this Agreement shall be held invalid or unconstitutional by final judgment of a court
of competent jurisdiction, it shall not affect any other section, paragraph, subdivision, clause,
phrase, word or provision of this Agreement, for it is the definite intent of the parties that every
section, paragraph, subdivision, clause, phrase, word or provision hereof be given
full force and effect its purpose.
In witness whereof, the Parties have caused this Agreement to be executed and effective on the day and
year first above written.
CITY OF COPPELL, TEXAS CONTRACTOR
______________________________ ________________________________
MIKE LAND COPPELL CHAMBER OF COMMERCE
CITY MANAGER CHIEF OPERATING OFFICER
COUNCIL:
ATTEST:
5
_______________________________
CITY SECRETARY
APPROVED:
________________________________
CITY ATTORNEY
STATE OF TEXAS §
COUNTY OF DALLAS §
This instrument was acknowledged before me on ____________________________, 2022
By ________________________________________________, on behalf of CONTRACTOR. Name, Title
_____________________________________
Notary Public in and for the State of Texas
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2021-6046
File ID: Type: Status: 2021-6046 Ordinance Agenda Ready
1Version: Reference: In Control: City Council
12/28/2021File Created:
Final Action: Ordinance - Extension of Short Term Rental
Ordinance to July 2022
File Name:
Title: Consider approval of an Ordinance amending the expiration date for the
sunset review provision in the current Short Term Rental Ordinance found in
Chapter 9, Article 9-29, Section 9-29-14 in the City of Coppell Code of
Ordinances; and authorizing the Mayor to sign.
Notes:
Sponsors: Enactment Date:
STR Ordinance.pdf, Ordinance Amending Ch 9 Article
9-29.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
Related Files:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
Text of Legislative File 2021-6046
Title
Consider approval of an Ordinance amending the expiration date for the sunset review
provision in the current Short Term Rental Ordinance found in Chapter 9, Article 9-29, Section
9-29-14 in the City of Coppell Code of Ordinances; and authorizing the Mayor to sign.
Summary
The current Short Term Rental Ordinance has a sunset review provision that currently expires on
January 31, 2022. This Ordinance amends that expiration date to know expire on June 30,
2022.
Fiscal Impact:
N/A
Page 1City of Coppell, Texas Printed on 1/7/2022
Master Continued (2021-6046)
Staff Recommendation:
Staff recommends approval.
Strategic Pillar Icon:
Enhance the Unique 'Community Oasis' Experience
Page 2City of Coppell, Texas Printed on 1/7/2022
1
MEMORANDUM
To: Mayor and City Council
From: Mindi Hurley, Director of Community Development
Date: January 11, 2022
Reference: Consider approval of an Ordinance amending the expiration date for the sunset review
provision in the current Short-Term Rental Ordinance found in Chapter 9, Article 9-29,
Section 9-29-14 in the City of Coppell Code of Ordinances; and authorizing the Mayor to
sign.
2040: Enhance the Unique “Community Oasis” Experience
Introduction:
The current Short-Term Rental Ordinance found in Chapter 9, Article 9-29 has a sunset review date
identified in Section 9-29-14. The current expiration date is set for January 31, 2022. This Ordinance
extends the current expiration date from January 31, 2022 to June 30, 2022.
Background:
The first Short Term Rental Ordinance was passed by City Council on June 12, 2018. At the time the
Ordinance was approved, staff was still learning about short term rentals and knew that the Ordinance
would need to be reviewed at the end of 2019 to see if changes were needed. On December 20, 2019,
the City Council did approve the extension of the Short-Term Rental Ordinance and kept a sunset
review for continuous review and improvements to the Ordinance. The sunset review was set at
January 31, 2021. On January 26, 2021, City Council once again approved an extension of the Short-
Term Rental Ordinance with minor modifications to the Ordinance and set the sunset review period for
January 31, 2022.
Analysis:
Staff has received a tremendous amount of input from the community regarding short-term rentals.
Staff has also researched Short-Term Rental Ordinances from cities around the State of Texas. As a
result, staff is preparing to bring forward a revised Ordinance for City Council consideration, but the
revised Ordinance will not be ready before January 31, 2022.
Therefore, staff is asking City Council to extend the expiration date of the current Short-Term Rental
Ordinance to provide ample time to bring forward a revised Ordinance for City Council consideration.
If City Council approves the Ordinance on the agenda on January 11, 2022, the only change will be to
extend the current sunset review period from from January 31, 2022 to June 30, 2022. The proposed
revised Ordinance will be brought forward for consideration at a future date.
2
Legal Review:
The City Attorney prepared the Ordinance.
Fiscal Impact:
None
Recommendation:
Staff recommends approval.
1
TM 126803
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS,
AMENDING THE CODE OF ORDINANCES BY AMENDING CHAPTER 9
‘GENERAL REGULATIONS’, ARTICLE 9-29 ‘SHORT TERM RENTAL’,
SECTION 9-29-14 ‘SUNSET REVIEW’; BY AMENDING THE
EXPIRATION DATE OF THE PROVISIONS SET FOR SUCH CHAPTER;
PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY
CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL,
TEXAS:
SECTION 1. That Chapter 9 ‘General Regulations’, Article 9-29 ‘Short Term Rental’,
Section 9-29-14 ‘Sunset Review’ of the Code of Ordinances be, and the same is hereby, amended
by amending the expiration date for the provisions of such chapter to read as follows:
“Chapter 9 – GENERAL REGULATIONS
ARTICLE 9-1. . . . . .
. . . . .
ARTICLE 9-29. SHORT TERM RENTAL
Sec. 9-29-1. . . . . .
. . . . .
Sec. 9-29-14. Sunset review
The provisions of this Chapter pertaining to short term rentals shall expire on
June 30, 2022, unless extended by ordinance of the city council.”
SECTION 2. That all provisions of the Code of Ordinances of the City of Coppell, Texas,
in conflict with the provisions of this ordinance be, and the same are hereby, amended, and all other
provisions not in conflict with the provisions of this ordinance shall remain in full force and effect.
2
TM 126803
SECTION 3. That should any word, phrase, paragraph, section or phrase of this ordinance
or of the Code of Ordinances, as amended hereby, be held to be unconstitutional, illegal or invalid,
the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof
other than the part so decided to be unconstitutional, illegal or invalid, and shall not affect the validity
of the Code of Ordinances as a whole.
SECTION 4. An offense committed before the effective date of this ordinance is governed
by prior law and the provisions of the Code of Ordinances, as amended, in effect when the offense
was committed and the former law is continued in effect for this purpose.
SECTION 5. That this ordinance shall take effect immediately from and after its passage
and the publication of the caption, as the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of
___________________, 2021.
APPROVED:
WES MAYS, MAYOR
ATTEST:
ASHLEY OWENS, CITY SECRETARY
APPROVED AS TO FORM:
_________________________________
ROBERT E. HAGER, CITY ATTORNEY
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2021-6048
File ID: Type: Status: 2021-6048 Agenda Item Agenda Ready
1Version: Reference: In Control: City Council
01/03/2022File Created:
Final Action: DCAD Runoff ElectionFile Name:
Title: Consider approval of a Resolution casting a vote for the fourth member of the
Board of Directors for the Dallas Central Appraisal District; and authorizing the
Mayor to sign.
Notes:
Sponsors: Enactment Date:
DCAD Runoff Memo.pdf, Suburban Cities Reminder for
Runoff Vote 12-2021.pdf, Michael Hurtt Bio.pdf, Brett
Franks Bio.pdf, Cities Runoff Ballot 2021.pdf, Franks
Letter.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
Related Files:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
Text of Legislative File 2021-6048
Title
Consider approval of a Resolution casting a vote for the fourth member of the Board of Directors for
the Dallas Central Appraisal District; and authorizing the Mayor to sign.
Summary
Fiscal Impact:
None.
Staff Recommendation:
No recommendation.
Strategic Pillar Icon:
Page 1City of Coppell, Texas Printed on 1/7/2022
Master Continued (2021-6048)
Sustainable Government
Page 2City of Coppell, Texas Printed on 1/7/2022
1
MEMORANDUM
To: Mayor and City Council
From: Ashley Owens, City Secretary
Date: January 11, 2021
Reference: Consider approval of a Resolution casting a vote for the fourth member of the Board
of Directors for the Dallas Central Appraisal District; and authorizing the Mayor to
sign.
Introduction:
State law requires the Chief Appraiser to conduct an election of representatives to the Board of
Directors in odd numbered years. The process outlined in the Texas Property Tax Code requires the
election to be conducted and the individual entities notified of the results once the process is complete.
Suburban Cities Election
The election process requires a runoff. The current tally indicates Michael Hurtt of Desoto received
13, Brett Franks of Sachse received 4, Shante L. Allen of Glenn Heights received 3, Diane Cartwright
of Irving received 1, and Steve Nichols of Hutchins received 1 of the 22 votes cast. Since there was
no one candidate receiving 16 votes (majority of the 30 votes eligible), a runoff election is necessary
between the top two finishers: Michael Hurtt of Desoto and Brett Franks of Sachse.
Biographical information for each candidate is attached to the packet.
Recommendation: None
Office of Executive Director/Chief Appraiser
2949 N. Stemmons Freeway Dallas, Texas 75247-6195 (214) 631-0520
Web Site: www.dallascad.org
Dallas Central Appraisal District
RUNOFF ELECTION NOTICE
DATE: December 22, 2021
TO: Mayors of Dallas County Suburban Cities
FROM: W. Kenneth Nolan, Executive Director/Chief Appraiser
RE: Results of 2021 Election of Suburban Cities Representative to DCAD Board of
Directors
State law requires the Chief Appraiser to conduct an election of representatives to the Board of Directors in
odd numbered years. The process outlined in the Texas Property Tax Code requires the election to be
conducted and the individual entities notified of the results once the process is complete.
1. Suburban Cities Election
The election process requires a runoff. The following suburban cities participated in the election. Each of
their selections is noted below. The current tally indicates Michael Hurtt of Desoto received 13, Brett
Franks of Sachse received 4, Shante L. Allen of Glenn Heights received 3, Diane Cartwright of Irving
received 1, and Steve Nichols of Hutchins received 1 of the 22 votes cast. Since there was no one candidate
receiving 16 votes (majority of the 30 votes eligible), a runoff election is necessary between the top two
finishers: Michael Hurtt of Desoto and Brett Franks of Sachse.
City Candidate Selected
1. Addison Michael Hurtt
2. Balch Springs Michael Hurtt
3. Carrollton Michael Hurtt
4. Cedar Hill Michael Hurtt
5. Cockrell Hill No Vote
6. Combine No Vote
7. Coppell No Vote
8. DeSoto Shante L. Allen
9. Duncanville Michael Hurtt
10. Farmers Branch Michael Hurtt
11. Ferris No Vote
12. Garland No Vote
13. Glenn Heights Shante L. Allen
14. Grand Prairie No Vote
15. Grapevine No Vote
16. Highland Park Michael Hurtt
17. Hutchins Steve Nichols
18. Irving Diane Cartwright
19. Lancaster Shante L. Allen
20. Lewisville No Vote
21. Mesquite Michael Hurtt
22. Ovilla Michael Hurtt
23. Richardson Michael Hurtt
24. Rowlett Brett Franks
25. Sachse Brett Franks
26. Seagoville Michael Hurtt
27. Sunnyvale Michael Hurtt
28. University Park Michael Hurtt
29. Wilmer Brett Franks
30. Wylie Brett Franks
A runoff ballot and procedures are attached.
Please make plans on your council agenda during January to vote for a Suburban Cities
Representative. One of the two candidates must receive 16 votes to be elected. We would appreciate
your cooperation in this important process.
Attachment
Runoff Ballot
cc: DCAD Board of Directors
Mr. Michael Hurtt
217 South Hampton Rd
Desoto, TX 75115
Mr. Brett Franks
4811 West Creek Ln.
Sachse, TX 75048-4301
Ms. Shante L. Allen 1602 Wavecrest Dr.
Desoto, TX 75115
Ms. Diane Cartwright
7520 North MacArthur Blvd., Suite 100
Irving, TX 75063
Mr. Steve Nichols 321 N. Main Street
P.O. Box 500
Hutchins, TX 75141
City Manager- Suburban Cities
City Secretary - Suburban Cities
Suburban Cities Tax Assessor/Collectors
Michael Hurtt came to Dallas, Texas from Casper, Wyoming in 1971.
After graduating from Mortuary Science College, he settled in the
DeSoto area. His funeral service background includes managing
large volume and corporately owned funeral firms. Mr. Hurtt has
worked and lectured for Pierce Chemical/Mortician Supply Company;
which built and supplied funeral homes and owned three mortuary
science colleges across the United States. Michael Hurtt and his
wife, Marilyn have been residents of DeSoto since 1988 and are
owners of the West/Hurtt Funeral Home in DeSoto. He has served
on the Texas Funeral Directors Association, president of the North
Texas Funeral Directors and Dallas County Funeral Directors
Association. Before entering into public office, Michael Hurtt
served the City as a member of the DeSoto Park Board, Strategy
2000, and the Charter Review Commission.
Michael Hurtt's commitment to community and civic service has
resulted in many years of participation and leadership for numerous
local, regional, and national organizations: Board of Directors for the
Dallas Zoological Society, North Texas Commission, Medical Center
of Lancaster Board of Trustees and select specialty, Canterbury
Episcopal School, past president of the DeSoto Chamber, DeSoto
Rotary and the Best Southwest Chambers, City
Councilmember/Mayor Pro Tem from 1998 - 2001 and Mayor of
DeSoto from 2001 to 2007, which is when DeSoto achieved the All-
America City designation. He was president and vice-president of
the DeSoto Economic Development Corporation. He also served on
the advisory board for Methodist Charlton Hospital, and represents
the 31 suburban cities for the Dallas Central Appraisal District. Other
organizations include: Metroplex Mayors Association; Texas
Municipal League; TEX-21- a subsidiary of River of Trade, Agile Port,
and Trans Texas Corridor; R - the North Texas Commission as the
representative for the Cities of DeSoto, Duncanville, Cedar Hill, and
Lancaster; U.S. Conference of Mayors; National League of Cities.
Mr. Hurtt has served on the Dallas Central Appraisal District Board
since 2008.
Brett Franks
City Council Place 1
City of Sachse
Councilman Brett Franks was elected to serve on the Sachse City Council in Place One in June
2012. He is an Orthopedic PA with the Sports Medicine Clinic of North Texas. Mr. Franks currently
serves as the Council liaison to the Parks and Recreation Commission on which he held position
prior to being elected to City Council. He is a former member of the Sachse Baseball Association
and a former member of the Campus Improvement Team at Hudson Middle School. As a proud
Army veteran, Mr. Franks also volunteers his time every year to organize the Annual Memorial
Day Event. He and his family have lived in Sachse since 2000.
Councilman Franks is interested in representing the suburban cities because of the increasing
concerns by residents regarding appraisals. The consistent escalation of property values in Dallas
County, the lack of transparency of the appraisal process, and the role of the Board and its staff
need to be addressed. He believes there is an opportunity for DCAD to provide this information
and give better explanation to citizens about how the appeal process works. These changes
would improve how DCAD serves the citizens in the District.
RUNOFF ELECTION
RESOLUTION NO. ___________
A RESOLUTION OF THE CITY/TOWN OF _________________, DALLAS COUNTY, TEXAS, CASTING ITS VOTE
FOR THE FOURTH MEMBER OF THE BOARD OF DIRECTORS OF THE DALLAS CENTRAL APPRAISAL
DISTRICT.
WHEREAS, Dallas County eligible taxing entities have expressed and approved an option which allows for
representation to the Appraisal District Board of Directors (in accordance with Section 6.03 of the Texas Property Tax Code)
as follows:
1. The City of Dallas shall appoint one (1) member to the Board.
2. The Dallas Independent School District shall appoint one (1) member to the Board.
3. The Dallas County Commissioners Court shall appoint one (1) member to the Board. The member appointed
by the Dallas County Commissioners Court shall not be a resident of either the City of Dallas or the Dallas
Independent School District.
4. Each of the incorporated cities and towns, except for the City of Dallas, shall have the right to nominate by an
official resolution one (1) candidate as the fourth member of the Board of Directors. The said cities and
towns shall, from the nominations received, elect by a majority vote, with each city and town being entitled to
one (1) vote, the fourth member of the Board of Directors.
5. Each of the School Districts, and the Dallas County Community College District, except the Dallas Independent
School District, shall have the right to nominate by an official resolution one (1) candidate as the fifth member of the
Board of Directors. The said school districts shall, from the nominations received, elect by a majority vote, with each
school district and the community college district being entitled to one (1) vote, the fifth member of the Board of
Directors.
The votes required for election to the Board of Directors in 4 and 5 hereof shall be by a majority of those authorized to
vote in 4 and 5 respectively and not by a majority of the quorum, and
WHEREAS, the City/Town of _______________ does hereby cast its vote by marking the ballot below:
(Check one only)
Michael Hurtt
Brett Franks
NOW, THEREFORE BE IT RESOLVED that the City/Town Council of the City/Town of
________________________ does hereby confirm its one (1) vote for the election of ________________________ as the
suburban cities' representative to the Board of Directors of the Dallas Central Appraisal District.
PASSED AND APPROVED, this the _______day of ________________, 2022
___________________________________
MAYOR
ATTEST: ___________________________
CITY/TOWN SECRETARY
SEAL:
The City of
SACHSE
January 3, 2022
The Honorable Mayor and City Council
City of Coppell
PO Box 9478
Coppell, TX 75019
Mayor and Council,
My name is Brett Franks and I am reaching out to seek your endorsement for the opportunity to serve the
suburban cities on the Dallas Central Appraisal District's Board of Directors. As you know, I am currently in a run-
off with Mr. Michael Hurtt, who has served on the Board since 2008 . Given this unique opportunity, I would like
to tell you more about myself and express my sincere interest in taking on the role with the District.
As fellow elected officials, I am confident that you all have heard concerns from residents about rising appraisals
and tax bills across the board. As a homeowner myself, I am empathetic to their concerns . Throughout my
conversations with residents, I have seen that there is quite a bit of confusion as to how the appraisal process
works, how values are selected, and how those values ultimately impact a resident's final tax bill. I see this as a
real opportunity to increase the level of transparency and education relative to the appraisal process. If elected
to serve on the DCAD Board of Directors, I will work to help promote transparency and increase the amount of
education and information that is available to residents throughout all of the DCAD communities.
If selected to serve as the representative for the suburban cities, I will also communicate regularly with the entities
that I represent on the board . In my tenure on the Sachse City Council, I am not aware of any correspondence
from current representation . I find it challenging to understand issues facing the District and find it difficult to
develop a collaborative solution for our residents when we are not informed as to what is going on or consulted
about concerns in our community . Communication is essential and I will make it a priority for the entities that I
represent, if chosen to do so.
Mr. Hurtt has had ample time to serve the District and the suburban communities . I believe now is an excellent
opportunity to change our representation, and I would be honored to receive your support. Please do not hesitate
to reach out to me if you have any questions.
Sincerely,
Brett Fra nks
Sachse City Council, Place One
3815 -B Sachse Road
Sachse, Texas 75048
972-495 -1212
www. ci tyofs achse . com
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2021-6051
File ID: Type: Status: 2021-6051 Agenda Item Mayor and Council
Reports
1Version: Reference: In Control: City Council
01/03/2022File Created:
Final Action: Mayor and CC ReportsFile Name:
Title: Report by the City Council on recent and upcoming events.
Notes:
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
Related Files:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
Text of Legislative File 2021-6051
Title
Report by the City Council on recent and upcoming events.
Summary
Page 1City of Coppell, Texas Printed on 1/7/2022