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CM 1972-07-31STATE OF TEXAS COUNTY OF DALLAS The City Council of the City of Coppell met in regular session on July 31, 1972, in the elementary school cafeteria. The following members were present: Hulen Scott, Mayor Bob Hefner, Mayor Pro Tem Hazel Beal, Councilwoman Sam Tiner, Councilman Bill Harris, Councilman Don Carter, Councilman Also present was City Engineer Derrell Johnson. The meeting was called to order and the audience asked to stand while Councilman Carter gave the invocation. The minutes of the previous meeting were read and the following correction- was noted: After the hiring of the building official, Councilman Carter stated that the discussion of the city administrator' s position be put on the agenda for the following week. Mayor Pro Tem Hefner moved that the minutes be approved; Councilman Tiner seconded and motion carried 4-0 with the mayor showing his approval. ~ The first item on the agenda was the approval of the bills. The following departmental totals were presented: Public Works Department $113.64 Water Department ZS. 50 Police Department 57.10 General Government 324.37 Councilman Tiner moved that the bills be approved for payment. Council- woman Beal seconded and motion carried 5-0 with the mayor showing his approval. Next, the mayor stated that the temporary tax rate and base has been set at $. 80 per hundred dollars evaluation based on 30% of the total value. This is $. 20 per hundred dollars lower than the tax rate for the last several years.. The replacement of the vacancy on the Airport Board was next on the agenda. Mayor Pro Tem Hefner moved that Sam Tiner be appointed to fill this vacancy. Councilman Carter seconded and motion carried 4-0-1 with Councilman Tiner abstaining and the mayor showing his approval. On the consideration of meetings being held on the 1st and 3rd Mondays, Mayor Pro Tem Hefner moved that these meetings be kept weekly until some of the vacancies that exist are filled; Councilman Tiner seconded and motion carried 4-1 with Councilwoman Beal against and the mayor abstaining. Councilman Carter requested that this item be put on the agenda for next week' s meeting. Next, on the subject of water rationing. Water Superintendent A. Vanbebber stated that for the last five or six days the wells had been pumping around the clock and that the water table was dropping.. Councilman Carter moved .that the water rationing ordinance, given the Number 89, be put into effect as soon as it can meet the required publications, on the recommendations of the water superintendent, and that the hours designated for lawn watering be 5:00 - 7:00 p.m. , and that the rationing continue until the water superintendent recommends that everything is okay. Councilwoman Beal seconded and motion carried 5-0 with the mayor showing his approval. Next, was the discussion of the city administrator's position. Mayor Scott read a letter of resignation frem City Administrator Sam Little effective July 31, 1972. Councilwoman Beal then made a statement on the article in the paper, stating that she thought that it was best at this time that the city administrator be replaced. She also stated that in her opinion Mr. Little had done a great deal of good for the City of Coppell, and that everyone try to work together to get what is best for the City. Mayor Pro Tem Hefner moved that the city administrator' s resignation be accepted; Councilwoman Beal seconded and motion carried 4-1 with Councilman Harris against and the mayor showing his approval. The hiring of the chief of police was again made official with his salary being set at $800 per month. The next item was the appointment to the board of equalization. Mayor Pro Tern Hefner moved that the board stand as presented last week. Councilman Tiner seconded and motion carried 5-0 with the mayor showing his approval. Hefner moved that a ten minutes recess be taken for the council to read the ordinance appointing the board of equalization. Councilman Carter seconded and motion carried 5-0 with mayor showing his approval. During the recess Councilman Harris had to leave the meeting. Councilman Carter moved that the ordinance appointing the board of equalization given the number 90, be adopted; Mayor Pro Tem Hefner seconded and motion carried 4-0 with the mayor showing his approval. Next, Derrell Johnson gave a report on the 660 grant on the sewer trunk line. He stated that they will have the report and necessary information ready to present to TRA and First Southwest for the October meeting. Mayor Pro Tem Hefner moved that discussion on Item 9 (city administrator's position) be reopened for discussion; Councilman Carter seconded and motion carried 4-0 with the mayor showing his approval. Mayor Pro Tem Hefner then moved that the City Council adopt the attached resolution appointing Dorothy Timmons as acting city administrator. Council- man Tiner seconded and motion carried 4-0 with the mayor showing his approval. The meeting was then closed to the public for an executive session. In the executive, discussion and arrangements were made with Gilbert Welch, to fill the position of building official. The meeting was then declared open to the public. Councilman Carter moved that the City purchase the City of Dallas' s building code and get us on the mailing list for revisions to this code for the City to consider for adoption for use in Coppell. Mayor Pro Tem Hefner seconded and motion carried 4-0 with the mayor showing his approval. Councilman Carter then moved that the building officials hours be set at 8:00 -9:00 a.m. and any building inspections and paper work be done in that time period. Councilwoman Beal seconded and motion carried 4-0 with the mayor showing his approval. Councilman Carter moved that on anything that might come up that we cannot find covered in our city ordinances and codes, that the Dallas code be applicable. Mayor Pro Tem Hefner seconded and motion carried 4-0 with the mayor showing his approval. Mayor Pro Tem Herher moved that the city council find that such emergency condition does exist to allow the city council to consider the emergency matters on the amended agenda as item 14-A. Councilman Carter seconded; motion carried 4-0 with the mayor showing his approval. A RESOLUTION WHEREAS, the City of Coppell does not have a full time City Administrator as of July 31, 1972, and WHEREAS, an emergency situation does exist that creates the need for a city administrator; NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Coppell, Texas, that the duly qualified City Council of the City of Coppell has appointed Dorothy Timmons as Acting City Administrator and gives the Acting City Administrator the power and authority to co-sign checks written on the accouts of the City of Coppell and to also have access to the safety deposit box of the City of Coppell for any business transactions that may need to be made in the name of the City of Coppell, and the Mayor of the City of Coppell is hereby authorized to sign this resolution which will take effect imediately upon the signature of the Mayor of the City of Coppell. DULY SIGNED AND ADOPTED THIS 31 day of July , 1972. ATTEST: Dorothy Timmons, Acting City Secretary ATTEST: Bob Hefner, Mayor Pro Tem Mayor Pro Tem Hefner moved that the CoUncil appoint Dorothy Timmons as Acting Tax Assessor-Collector; Councilman Tiner seconded and motion carried 4-0 with the mayor showing his approval. The meeting was then adjourned. Hulen Scott, Mayor ATTEST; Dorothy Timmons, Acting City Secretary