Park Board Bylaws Revised 2014
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Amended Bylaws of Coppell Parks and Recreation Board - Page 1 9/8/2014
AMENDED BYLAWS
OF
COPPELL PARKS AND RECREATION BOARD
ARTICLE I
NAME
The name of the organization shall be the Coppell Parks and Recreation Board, herein referred to
as “the Board”.
ARTICLE II
INTENT
SECTION 1: The Board shall function as an advisory group to the Coppell City Council.
ARTICLE III
OFFICERS
SECTION 1: The Chairperson, Vice-Chairperson shall be elected during the first meeting held
each year, for a one (1) year term. In the event of a vacancy in the office of the Chairperson, the
Vice-Chairperson shall assume the duties of the Chairperson. In the event of a vacancy in the
office of the Vice-Chairperson the Chairperson shall appoint a Board member to temporarily
assume the duties of that office until the next regular meeting at which time an election will be
held to fill such vacancy.
SECTION 2: The Chairperson shall preside at all meetings of the Board. In the absence of the
Chairperson, the Vice-Chairperson shall preside. In the absence of both the Chairperson and the
Vice-Chairperson, the Board shall elect a Chair-Pro Tem.
ARTICLE IV
MEMBERS
SECTION 1: The Board shall be composed of seven (7) regular members appointed by City
Council, each of which shall be appointed for two-year staggered terms, four (4) members’ terms
expiring in even-numbered years and three (3) members’ terms expiring in the odd-numbered
years. Two (2) alternate members shall be appointed for two-year staggered terms, one (1)
member’s term expiring in even-numbered years and one (1) member’s term expiring in the odd-
numbered years. Each member shall be a qualified voter in the city and shall have been a
resident of the City for at least twelve (12) months preceding the date of appointment. Members
shall be appointed by the City Council in accordance with the rules and regulations governing
Board appointments.
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Amended Bylaws of Coppell Parks and Recreation Board - Page 2 9/8/2014
SECTION 2: The Board shall also include two (2) non-voting, youth advisors which shall be
appointed for one year by the members of the Parks and Recreation Board. Youth advisors shall
have been a resident of the City for at least twelve (12) months preceding the date of
appointment and shall be in the seventh (7th) through eleventh (11th) grade.
ARTICLE V
MEETINGS
SECTION 1: Regular monthly meetings of the Board will be held on the first (1st) Monday of
each month in the 2nd Floor Conference Room of Town Center unless designated. The Board
shall hold such special meetings as shall be called by the Chairperson or upon written request of
at least two (2) members of the Board or at the request of the City Council.
SECTION 2: The order of business for each meeting shall be as contained in an agenda
prepared by the Parks and Recreation Director or designated representative and the Board
Chairperson. Any board member or citizen of Coppell may submit items to the Chairperson or
Parks and Recreation Director to be considered for the agenda.
SECTION 3: All meetings require a quorum of five (5) voting members to be present. A voting
member is defined as a regular member who has been appointed by Council or by an alternate
member who is filling in for an absent regular member. Youth advisors shall not be voting
members of the Board.
SECTION 4: Five (5) voting members of the Board shall constitute a quorum for the purpose of
transaction of business, and no action of the Board shall be valid or binding unless adopted by an
affirmative vote of four (4) or more members of the Board unless authorized by the laws of the
State of Texas.
SECTION 5: All meetings of the Board shall be open to the public unless otherwise permitted
by law and shall be subject to the Open Meetings Act.
SECTION 6: The Board shall submit to the City Council a copy of the minutes of each regular
and special meeting with a list of any members absent from such meetings.
SECTION 7: If a Board member is absent for three (3) consecutive regularly scheduled
meetings, or 25% of the regularly scheduled meetings within a 12 month period, said member
shall be removed from the Board, and the City Council shall fill the unexpired term.
SECTION 8: Should any member of the Board choose to abstain from voting on any question
before the Board, where no declared conflict of interest exists, the abstention shall be recorded as
an affirmative vote in favor of the motion pending before the Board in the official minutes of the
Board.
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Amended Bylaws of Coppell Parks and Recreation Board - Page 3 9/8/2014
ARTICLE VI
POWERS AND DUTIES
SECTION 1: The Board shall have the following powers and perform the following duties:
A. Act in an advisory capacity only to the City Council in matters that pertain to the
planning and development of parks and recreational facilities and shall not have
any responsibility or authority over the public officials or employees of the City
in the implementation of policies or operations of the parks and recreation
facilities of the City
B. The Board shall receive suggestions and recommendations from citizens relating
to park and recreation facilities.
C. Solicit for City gifts, revenues, requests for endowments of money or property as
donations or grants from persons, subject to the approval and acceptance by the
City Council.
D. Study and make recommendations to the City Council for the improvement and
expansion of the parks and recreation facilities and programs of the City.
E. Cooperate with organizations, clubs and groups concerned with recreation in the
City.
F. Study and make recommendations to the City Council on long range capital
improvement programs for the parks and recreation facilities of the City.
G. Follow the rules and regulations prescribed by the City Council for the conduct of
its business.
H. Review and make recommendations to the City Council regarding the master plan
and guide for parks and recreation facilities.
I. Adopt rules and regulations for the governing of their actions, proceedings, and
deliberations and set the time and place of their meetings, subject to approval by
the City Council.
J. Maintain a close and coordinated working relationship with the Coppell Sports
Council, the Coppell Recreation Development Corporation and other groups who
are involved in the use or development of Parks and Recreation parks, projects or
programs since these organizations have areas of overlapping responsibility.
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Amended Bylaws of Coppell Parks and Recreation Board - Page 4 9/8/2014
K. Advise the Parks and Recreation Director on problems of development of
recreational area facilities, programs and improved recreational services.
L. Review the effectiveness of the parks and recreation program with the Parks and
Recreation Director.
ARTICLE VII
AMENDMENT
SECTION 1: These bylaws may be amended by majority vote of the members of the Board
subject to City Council approval.