CM 2022-03-08255 E. Parkway Boulevard
Coppell, Texas
75019-9478
City of Coppell, Texas
Minutes
City Council
5:30 PM Council ChambersTuesday, March 8, 2022
WES MAYS BRIANNA HINOJOSA-SMITH
Mayor Mayor Pro Tem
CLIFF LONG JOHN JUN
Place 1 Place 5
DON CARROLL BIJU MATHEW
Place 3 Place 6
KEVIN NEVELS MARK HILL
Place 4 Place 7
MIKE LAND
City Manager
Wes Mays;Cliff Long;Brianna Hinojosa-Smith;Don Carroll;Kevin Nevels;John
Jun;Biju Mathew and Mark Hill
Present 8 -
Also present were Deputy City Managers Vicki Chiavetta and Traci Leach, City Attorney
Robert Hager and City Secretary Ashley Owens.
The City Council of the City of Coppell met in Regular Session on Tuesday, March 8,
2022 at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway
Boulevard, Coppell, Texas.
Call to Order1.
Mayor Wes Mays called the meeting to order, determined that a quorum was
present and convened into the Work Session at 5:33 p.m.
Work Session (Open to the Public) 1st Floor Conference Room2.
A.Discussion regarding agenda items.
B.Discussion regarding Regular Session agenda item procedure.
C.Update on South Belt Line Reconstruction Project.
D.Budget Primer Presentation.
E.Presentation of Business Support Program.
F.Discussion regarding March 22nd Work Session agenda topics.
Presented in Work Session
Page 1City of Coppell, Texas
March 8, 2022City Council Minutes
Regular Session
Mayor Wes Mays recessed the Work Session at 7:28 p.m. and reconvened into
the Regular Session at 7:35 p.m.
Invocation 7:30 p.m.3.
Pastor Sumesh with First United Methodist Church gave the Invocation.
Pledge of Allegiance4.
Mayor Wes Mays and the City Council led those present in the Pledge of
Allegiance.
Citizens’ Appearance5.
Mayor Wes Mays asked for those who signed up to speak:
1) Gary Tanel, 316 Crooked Tree Court, Coppell, 75019, spoke in regards to
short term rentals.
2) Thomas Burrows, 138 Wynnpage Drive, Coppell, 75019, spoke in regards to a
community concern.
3) Laura Groesch, 109 Wrenwood Drive, Coppell, 75019, spoke in regards to
short term rentals.
4) Rick Groesch, 109 Wrenwood Drive, Coppell, 75019, spoke in regards to short
term rentals.
Consent Agenda6.
A.Consider approval of the minutes: February 22, 2022.
A motion was made by Councilmember Kevin Nevels, seconded by Mayor Pro
Tem Brianna Hinojosa-Smith, that Consent Agenda Items A-D be approved. The
motion passed by an unanimous vote.
B.Consider approval of awarding a contract to the Garland Company; for
the replacement of the roof at the Coppell Justice Center (Police side
only); in the amount of $323,800.00; as budgeted; and authorizing the
City Manager to sign any necessary documents.
A motion was made by Councilmember Kevin Nevels, seconded by Mayor Pro
Tem Brianna Hinojosa-Smith, that Consent Agenda Items A-D be approved. The
motion passed by an unanimous vote.
C.Consider approval to enter into a Project Specific Agreement with Dallas
County; for maintenance and improvements to roads and drainage ways
at various locations; in the amount of $250,000.00; as budgeted in the
Infrastructure Maintenance and Drainage Utility District funds; and
authorizing the Mayor to sign.
A motion was made by Councilmember Kevin Nevels, seconded by Mayor Pro
Page 2City of Coppell, Texas
March 8, 2022City Council Minutes
Tem Brianna Hinojosa-Smith, that Consent Agenda Items A-D be approved. The
motion passed by an unanimous vote.
D.Consider approval of a Project Specific Agreement to the Master
Agreement Governing Major Capital Transportation Improvement
Program (MCIP), for County MCIP Project 20701; by and between the
City of Coppell, Texas and the County of Dallas, Texas; for the purpose
of constructing transportation improvements on IH 635 at Belt Line Road;
with no current fiscal year (FY) impact; potential FY 24-25 impact; and
authorizing the Mayor to sign any necessary documents.
A motion was made by Councilmember Kevin Nevels, seconded by Mayor Pro
Tem Brianna Hinojosa-Smith, that Consent Agenda Items A-D be approved. The
motion passed by an unanimous vote.
End of Consent Agenda
7.PUBLIC HEARING:
Consider approval of a zoning change request from PD-260R3-R
(Planned Development-260-Revision 3-Retail) to PD-260R4-R (Planned
Development-260-Revision 4-Retail) to revise the Planned Development
to allow for an increase in the height/size and to allow for changeable
letters on a proposed monument sign previously approved; on 1.49 acres
of property located 1601 E. Sandy Lake Road.
Presentation: Matt Steer, Development Services Administrator, made a
presentation to the City Council.
Mayor Wes Mays opened the Public Hearing and advised that no one signed
up to speak.
The applicant, Aaron Duncan, 2001 N Lamar Street, Suite 100, Dallas, 75202,
was present to address questions and concerns of City Council.
Mayor Wes Mays opened the Public Hearing and advised that no one signed
up to speak.
A motion was made by Mayor Pro Tem Brianna Hinojosa-Smith, seconded by
Councilmember Cliff Long, to close the Public Hearing and approve this
Agenda Item with no outstanding conditions. The motion passed by an
unanimous vote.
City Manager Reports - Project Updates and Future Agendas8.
Plantation: Paving operations continue, slip-form paving is complete and
hand-pours continue; next steps include sidewalks, landscape. Still on
schedule for April completion.
Royal: Expect April 12th Council meeting for design contract.
Concrete Paving Panel Replacement Project: Bid opening was last week and
was within $1.8 M budget. Expect April 12 council meeting for construction
Page 3City of Coppell, Texas
March 8, 2022City Council Minutes
award. As a reminder, this is to do major panel replacements on Mockingbird,
Falcon, and Dividend. We may come to the Council with a County
maintenance project partnership to extend this work onto Sandy Lake and
Moore Road.
Wagon Wheel Tank Rehab: Contractor should be finished with the interior
rehab this week. They have started preparing for exterior paint removal which
should begin later this week or next.
Roadway Striping: We will be advertising for bids for roadway striping this
week and expect to bring it to Council in April for award. The hope is to get
Denton Tap and Sandy Lake re-striped with this contract. Other locations are
being re-striped as part of ongoing projects such as the intersection
improvement project and Belt Line reconstruction.
PIER IV: Staff are working on the second billing cycle for the month of
February. This is the cycle that is typically billed the last day of the month.
They are almost finished with their thorough review of all bills and anticipate
mailing bills by the end of the week.
CSS & Bank Drafting: 3,545 customers have signed up for the Customer
Self-Serve portal. We have 5,049 customers signed up for bank drafting.
Kiosk: During February, 368 customers used the Kiosk. Fun Facts: The new
minimum time to successfully complete a payment using the Kiosk is now 33
seconds. The previous record was 40 seconds.
Mayor and Council Reports9.
Report by the City Council on recent and upcoming events.
On Friday, March 11th at 7:00 p.m., head to Old Town Coppell for a movie night
in the square featuring a showing of Disney's "Encanto." Bring a blanket or
chairs to sit on the lawn and get ready to sing along. This event is free.
Join the King Tut Anniversary Talk, on March 20, 2022, 2:00 PM - 3:30 PM at the
Cozby Library & Community Commons. Rollin Phipps, a retired instructor from
the University of Texas at Arlington, will uncover the details of one of the most
significant archaeological discoveries of the past 100 years.
The second event in the Coppell Chamber of Commerce's 2022 "State of"
series will be the State of Transportation luncheon on March 10th with
representatives from DFW International Airport, DART and the City of Coppell.
Be there for an update on all the latest projects and their possible impacts on
Coppell.
Council Committee Reports concerning items of community involvement with no
Council action or deliberation permitted.
10.
A.Report on North Central Texas Council of Governments - Mayor Pro
Tem Brianna Hinojosa-Smith
B.Report on North Texas Commission - Mayor Pro Tem Brianna
Hinojosa-Smith
Page 4City of Coppell, Texas
City Council Minutes March 8,2022
Mayor Pro Tern Brianna Hinojosa-Smith gave updates regarding NCTCOG and
advised that she will have future updates on the North Texas Commission.
11. Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
Nothing to report.
12. Necessary Action from Executive Session
There was no Executive Session.
Mayor Wes Mays recessed the Regular Session at 8:21 p.m.and reconvened
into the Work Session at 8:24 p.m.
13. Adjournment
There being no further business before the City Council,the meeting was
adjourned at 9:00 p.m.
Wes Mays, Mayor
ATTEST:
Ashley Owen ity Secretary
City of Coppell,Texas Page 5